HomeMy WebLinkAboutMinutes - 2004/02/231
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PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL
CITY OF MOUNDS VIEW
RAMSEY COUNTY, MINNESOTA
Regular Meeting
February 23, 2004
Mounds View City Hall
2401 Highway 10, Mounds View, MN 55112
7:00 P.M.
1. MEETING IS CALLED TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL: Linke, Quick, Marry, Stigney, and Gunn
4. APPROVAL OF AGENDA
A. Monday, February 23, 2004 City Council Agenda.
Council Member Marty asked that Item 9I be heard at the beginning of Council Business.
Community Development Director Ericson requested that Item 9C be removed from the agenda
as there is further information needed on the item.
MOTION/SECOND: Marty/Quick. To Approve the Monday, February 23, 2004 Agenda as
Amended.
Ayes - 5 Nays - 0 Motion carried.
5. PUBLIC INPUT
William Werner of 2765 Sherwood Road indicated he would like to discuss the surplus property
matter but said, in light of the fact that there were a lot of people in attendance, he would wait.
Mayor Linke explained that surplus property would be addressed under item 11B(3).
6. SPECIAL ORDER OF BUSINESS
A. Resolution 6189, a Resolution of Appreciation for Janet Quick, Police Civil
Service Commission
Mayor Linke read the Resolution of Appreciation.
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Mounds View City Council February 23, 2004
Regular Meeting Page 2
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MOTION/SECOND: Marty/Gunn. To Approve Resolution 6189, a Resolution of Appreciation
for Janet Quick, Police Civil Service Commission.
Ayes - 5
Nays - 0 Motion carried.
7. JUST AND CORRECT CLAIMS
A. Just and Correct Claims
Council Member Marty asked for further information on Check Number 112753 to the City
Attorney.
City Attorney Riggs indicated that there were issues with regard to the status with Ramsey
County that he worked on for the Community Center.
Council Member Marty asked whether the charges for Longview Estates could be passed on to
the developer.
City Attorney Riggs indicated that it would most likely not be possible to do so.
Council Member Stigney asked for further information on Check Number 112757 to the YMCA
in the amount of $6,344.
Finance Director Hansen explained that each year in January the YMCA sends the City a check
for $20,000 as a payment of surplus revenues over expenses but, this year, the amount was only
$13,656 so the City is refunding the overpayment.
MOTION/SECOND: Marty/Stigney. To Approve Just and Correct Claims as Presented.
Ayes - 5 Nays - 0 Motion carried.
8. CONSENT AGENDA
A. Licenses for Approval
B. Resolution 6194, Approving the License Renewal Application for the Twin
Cities North Chamber of Commerce to Allow Charitable Gambling at Jake's
Sports Cafe in the City of Mounds View.
C. Resolution 6197, Approving a Temporary Gambling Permit for the New
Brighton/Mounds View Rotary to Allow Charitable Gambling at The
Mermaid on Apri130, 2004.
Council Member Marty requested that Item B removed for discussion.
MOTION/SECOND: Gunn/Stigney. To Approve Consent Agenda Items A and C as Presented.
Mounds View City Council February 23, 2004
Regular Meeting Page 3
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Ayes - 5 Nays - 0 Motion carried.
B. Resolution 6194, a Resolution Approving the License Renewal Application
for the Twin Cities North Chamber of Commerce to Allow Charitable
Gambling at Jake's Sports Cafe in the City of Mounds View
Council Member Marty asked whether the City receives verification that the 75% is to be used in
the City.
Jim Witkowski from the Twin Cities North Chamber indicated that they gave $ l OS,000 last year
and approximately 64% went into the New Brighton/Mounds View and surrounding area.
Council Member Marty said he thought that the ordinance required 75% within the City.
Ms. Crane indicated that she receives a tax form at the end of the year that indicates where the
monies have been spent.
Mr. Witkowski indicated the City receives a report every month.
MOTION/SECOND: Marty/Gunn. To Approve the Consent Agenda as Presented.
Ayes - 5
Nays - 0 Motion carried.
9. COUNCIL BUSINESS
A. Public Hearing and Consideration of Resolution No. 6185 Ordering
the 2003 Street Improvement Project -Phase I
Mayor Linke opened the public hearing at 7:25 p.m.
Public Works Director Lee provided an overview of the 2003 street improvement project.
Public Works Director Lee overviewed the funding sources for this project as well as a timeline
for the project and those properties that are being assessed as benefiting properties.
Council Member Marty asked whether the rain gardens recommended by Rice Creek were
explained to residents at the neighborhood meeting.
Public Works Director Lee indicated that Staff was not aware that Rice Creek would be
recommending them when the neighborhood meeting was held.
Council Member Marty commented that this was recommended a few years ago and it can be
aesthetically pleasing if done correctly.
Mounds View City Council February 23, 2004
Regular Meeting Page 4
• 1 Council Member Quick clarified that there were no rain gardens or alternate forms for retention
2 of water added after that project although it was promised.
3
4 Linda Buckardt of 2658 Lakecourt Drive asked what kind of project this would be and whether
5 the sewers and everything would be dug up. She then asked if they would have access to
6 parking.
8 Public Works Director Lee indicated he was not sure if Lakecourt Drive was included as that is
9 part of the townhome association. He then said that there would be minimal disruption and
to residents would be notified of any major excavating in the roadway.
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12 Don Lofquist of 7767 Groveland Road asked is the sidewalk would be on both sides or just one
13 and whether the driveways would be repaired. He also asked how much the project would cost.
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15 Mayor Linke indicated there would only be sidewalks on Groveland.
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17 Public Works Director Lee said that it looks like the west side is more favorable due to the power
18 poles on Groveland. He then indicated that the mock assessment roll has been prepared and the
19 estimated cost for properties lying west of Silver Lake Road is $2,822.55. He then pointed out
20 that it is not the final number as the final numbers will be based on the final bids so if the amount
21 is lower it would be adjusted down and if the estimates are higher the figure goes up.
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• 23 Mayor Linke indicated that Rice Creek has made recommendations that cost $109,000.
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25 Public Works Director Lee indicated that the estimate for those in the Parkview neighborhood is
26 $1,539.86
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28 Public Works Director Lee indicated that Silver Lake Court estimate would be based on whether
29 the Association wants to participate in the project and how they decide to divide up the
30 assessments.
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32 Ms. Buckhardt asked how long it would take to finish this project as she saw that the H2 project
33 seemed to drag on.
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35 Public Works Director Lee indicated that there were errors with the County Road H2 project
36 which caused delays.
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38 Council Member Marty commented that Rice Creek Watershed made changes that added to the
39 delays.
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41 Mike Grommesh of 2698 Lakecourt Drive indicated he was at the meeting last fall and has
42 watched a number of work sessions a year ago when the City was talking about taking over the
43 streets and there were two issues. One is that there is no easement for lines under the streets and
44 that needs to be remedied. He then asked what the status of that process is.
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Mounds View City Council February 23, 2004
Regular Meeting Page 5
1 Public Works Director Lee indicated that the last time this was discussed was in May of 2002
• 2 and Staff proposed that that streets be upgraded to a City standard before being taken over by the
3 City and they were waiting for a public improvement project to look at the policy further.
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5 Mr. Grommesh asked if there was a policy for assessing the condominiums.
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7 Mayor Linke indicated that there is an association that would decide how to divide up the
8 assessment.
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l0 Mr. Grommesh said he read through what was presented last fall and asked why they would be
11 assessed at 100% rather than the 50%.
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13 Mayor Linke said that right now residents own the streets through the association and that is why
14 the assessment is 100%.
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16 Public Works Director Lee indicated that the issue has been raised by the association president to
17 see if the assessments could be at a rate of 50% rather than looking at them as private streets.
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19 Daniel Martin of 7490 Knollwood Drive asked for clarification on the street project west of
20 Silver Lake Road.
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22 Mayor Linke indicated that the asphalt would be removed and the sub-grade inspected and
• 23 improved if necessary and then the street would be repaved.
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25 Mr. Martin asked if the City could reclaim the pavement and use that for base to pave over.
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27 Mayor Linke indicated that is what would be done.
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29 Mr. Martin asked if the assessment was based per lineal foot.
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31 Public Works Director Lee indicated that it is on a per lot basis.
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33 Council Member Marty indicated that Council felt it was more equitable to do the assessment on
34 a per lot basis because living on a corner lot cost a lot more the other way.
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36 Jim Huntsman of 2570 Mounds View Drive expressed concern that the association is being
37 assessed to upgrade the storm sewer to handle additional flowage from the strip mall on the east
38 side of Highway 10.
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40 Public Works Director Lee explained that the storm sewer is being upgraded to bring it to City
41 standards not to increase flowage.
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43 Mr. Huntsman asked if the storm sewer is being upgraded for the entire association.
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Mounds View City Council February 23, 2004
Regular Meeting Page 6
1 Public Works Director Lee indicated that Mounds View Drive would be included in the project
• 2 and there are some catch basins that need to be upgraded to City standards if the City is going to
3 take over the streets.
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5 Mr. Huntsman indicated the association and its members would incur a lot of cost to increase the
6 capacity for runoff and that is not fair. He then said that one of the reports refers to the properties
7 by abstract method but his tax statement has him as torrens properly.
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9 Mayor Linke indicated the association owns the streets and the utilities underneath them and for
1o the City to accept them they need to be brought up to City standards.
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12 Theresa Muckala of 7666 Knollwood Drive asked whether this project would be taking away any
13 lawn and if any damage would be restored.
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15 Mayor Linke indicated that the right of way would be disturbed but restored at the end of the
16 project.
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18 Ms. Muckala said that she would prefer the gentle sloping concrete curbing rather than the
19 squared concrete.
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21 Public Works Director Lee indicated that Staff is recommending the squared off curb as it is
22 much better for snow plowing and safer than surmountable curbs as it keeps vehicles in the
• 23 roadway.
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25 Ms. Muckala indicated that snow plowing is only a few days per year and they live there 365
26 days a year and would prefer to look at the gentle sloping curb than the squared off one.
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28 Ms. Muckala asked when they have to pay for this assessment.
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30 Mayor Linke explained that residents could pay it or put it on the taxes and pay for it over time
31 with interest.
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33 Public Works Director Lee indicated that Staff is proposing to have the assessment hearing on
34 May 24, 2004 and residents would have 30 days to pay the assessment without any interest. If
35 residents wait to have the amount certified to the County they would pay interest over a 10 year
36 time period at whatever rate Council sets.
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38 Lisa Sunde of 7850 Groveland Road asked where the fence and trees go and whether the
39 sidewalk locations are set in stone.
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41 Mayor Linke indicated that Council would be discussing sidewalk issues on March 8, 2004.
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43 Public Works Director Lee clarified that Staff is looking at the west side of Groveland and
44 proposes to locate the sidewalk directly behind the curb so it disrupts the lawns less. The
• 45 sidewalk is proposed to be 6.5 feet wide made of concrete.
Mounds View City Council February 23, 2004
Regular Meeting Page 7
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• 2 Ms. Sonde asked why the City needed sidewalks on Groveland Road.
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4 Public Works Director Lee indicated that the Comprehensive Plan shows sidewalks on
5 Groveland Road.
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7 Mayor Linke indicated that the sidewalk is a part of the park system walkway designed
8 throughout the City.
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1o Ms. Sonde commented that it costs residents on Groveland Road $2,000 for the sidewalk.
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12 Mayor Linke clarified that it is $2,800 for the road and the sidewalk.
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14 Ms. Sonde asked whether she would be required to shovel the sidewalk.
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16 Mayor Linke indicated the City takes care of the sidewalk.
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18 Mr. Huntsman asked how the City intends to handle the association property.
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20 Public Works Director Lee indicated that the improvements would be made to Mounds View
21 Drive regardless of whether the townhome association wants to proceed.
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• 23 Mayor Linke indicated that he would be assessed for Mounds View Drive whether the
3o Public Works Director Lee indicated that those needing only minor work will be assessed a lesser
31 amount.
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33 Harvey Ford of 7780 Groveland Road asked who the City is building the sidewalk for because no
34 one walks on Groveland.
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36 Mayor Linke indicated that early in the 1980s the City looked at a plan for connecting pathways
37 throughout the City and the plan calls for a sidewalk on Groveland.
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39 Karin Martinjako of 7692 Groveland Road commented that the residents are given 30 days to pay
4o without interest and asked what the interest would be and who sets the rate.
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42 Finance Director Hansen explained that last year the rate set by Council was 4.5% but he would
43 be recommending something lower based on the market. He then suggested that since the
44 assessments are being levied in the spring that the City allow residents until the fall to pay.
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24 association does the project or not but, if the association, decides to do the project then the
25 association determines how the assessment is split.
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27 Council Member Quick asked whether residents that live on a properly constructed street would
28 be assessed as much as those that are on streets that require more upgrade.
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Mounds View City Council February 23, 2004
Regular Meeting Page 8
• 1 City Attorney Riggs indicated he did not see an issue with allowing more than the 30 days to pay
2 and commented that there is usually a rush because it is being dealt with at the end of the year
3 and the certification deadline needs to be met.
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5 Ms. Martinjako asked whether the streets would be widened west of Silver Lake Road.
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7 Public Works Director Lee indicated that they are proposed to be 28 feet from face of curb to
8 face of curb so they may be a little narrower than they presently are.
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l0 Ms. Martinjako asked why curbs were necessary.
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12 Mayor Linke indicated it is a proven case that roads last longer when there are curb and gutter.
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14 Ms. Martinjako asked what water gardens are.
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16 Public Works Director Lee explained that they are depressions in the boulevard that take water
17 from the street and allow it to infiltrate into the ground. He then said that they are usually
18 maintained within the boulevard area and are 10 to 15 feet wide.
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20 Ms. Martinjako asked what kind of a time frame the streets are supposed to last for and when the
21 next assessment would be.
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• 23 Public Works Director Lee said there really is not a set timetable for assessments and said that
24 the next assessment would be for something minor such as a mill and overlay as this is a total
25 reconstruction that should last 40 years.
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27 Sarah Merkl of 7851 Spring Lake Road indicated that the back of her lot is affected by this and it
28 is less than 10 feet. She then asked whether she would be charged $3,000 for something that she
29 does not use.
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31 Public Works Director Lee explained that the policy dictates that if there is no access onto the
32 street when it is reconstructed then the resident is not assessed.
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34 Mr. Ford asked whether commercial property is assessed more than residential.
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36 Public Works Director Lee agreed to meet privately to discuss the assessment but told him he
37 could expect 50% rather than the 25% of a residential assessment.
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39 Tony Marchiafava of 7500 Knollwood Drive asked what the timing of the project would be and
40 whether he would have adequate access to his property.
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42 Public Works Director Lee indicated that any major work would require notification to the
43 property owners but the rest of the work should be restored each day by 5:00 p.m. to provide
44 adequate access. He then said there would be a neighborhood meeting to discuss the timing of
•45 the project after the bid is awarded.
Mounds View City Council February 23, 2004
Regular Meeting Page 9
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2 Mr. Marchiafava asked whether there is a ceiling on the costs or if changes can be made along
3 the way.
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5 Public Works Director Lee indicated that once the assessment hearing is held and the
6 assessments are set and cannot be increased.
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8 Council Member Quick asked the City Attorney whether it is possible to enter into an agreement
9 with Rice Creek to prevent them from changing their recommendation midway through the
1 o project.
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12 City Attorney Riggs indicated he and Mr. Lee would look into it and may be able to put together
13 some type of agreement on that.
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15 Council Member Quick indicated the city of Mounds View has a high water table and he does
16 not think water gardens are the way to go and would prefer ponds to hold the water for natural
17 evaporation rather than sinking into the ground and forcing residents in the area to run sump
18 pumps to pump it out of their basements.
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20 Mayor Linke closed the public hearing at 8:18 p.m.
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22 MOTION/SECOND: Quick/Marty. To Waive the Reading and Approve Resolution 6185, a
• 23 Resolution Ordering the 2003 Street Improvement Project - Phase I as Amended.
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25 Council Member 5tigney asked that the Resolution be amended to state that funding is proposed
26 to be derived from the listed sources as the Townhome Association has not agreed to the project
27 at this time.
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The Motioner accepted the friendly amendment.
Ayes - 5
Nays - 0 Motion carried.
B. Resolution 6198 Hiring a New Receptionist for the City of Mounds
View
36 Ms. Crane indicated that the City received 70 applications and eight were selected and
37 interviewed by a panel of three employees with the second round of interviews being conducted
38 by the City Administrator.
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4o Mayor Linke read the pay scale in the Resolution.
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42 MOTION/SECOND: Quick/Marty. To Waive the Reading and Approve Resolution 6198, a
43 Resolution Hiring a New Receptionist for the City of Mounds View.
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Mounds View City Council February 23, 2004
Regular Meeting Page 10
• 1 Council Member Stigney said he feels this position is unneeded and unnecessary since the City
2 has an automated phone system that was put in and he does not feel this is in the best interest of
3 the City.
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5 Mayor Linke said he feels this benefits City residents.
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7 Ayes - 4 Nays -1(Stigney) Motion carried.
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9 C. Second Reading and Adoption of Ordinance 729, an Ordinance
to Setting Sanitary Sewer Rates for Service in the Year 2004
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12 Finance Director Hansen reviewed the changes made to the Ordinance since February 9, 2004.
13 He then recommended that Council consider a minimum unit usage of three (3) rather than the
14 five previously discussed because the five (5) unit minimum captures a lot of residents that use
15 very little water.
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17 Mayor Linke indicated that he did not think that five units would be too much.
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19 Council Member Marty agreed.
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21 Council Member Stigney indicated that the average of the users listed in the report is 2.29 so he
22 would think it would be more appropriate to make the minimum usage two and a half (2.5) units.
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24 Finance Director Hansen indicated the system does not accept half units so the figure would need
25 to be whole.
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27 Council Member Stigney asked Staff to check whether the system would take a half unit and then
28 said that he would like the minimum usage not to be over three (3) units.
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3o Council Member Gunn agreed with Mr. Hansen's recommendation as there are a lot of residents
31 that use less than three (3) units.
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33 Council Member Quick commented that he feels that everybody needs to be "pushing on the
34 cart" and he is not sure that using three units as the minimum would bring enough money into the
35 system to support it so he would like to keep it at five units.
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37 Council Member Quick asked how many residents were using three units or less.
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39 Finance Director Hansen indicated that 104 users were using three units or less.
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41 Council Member Quick asked whether it could be broken down to single family houses or
42 apartments.
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Mounds View City Council February 23, 2004
Regular Meeting Page 11
1 Finance Director Hansen indicated that the users of three units or less were mostly single family
• 2 homes and a few townhomes. He then said that the apartment buildings usually have one meter
3 for the entire building so it would be difficult to break those down.
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5 Council Member Quick asked whether the Staff recommendation would generate enough to
6 support the system.
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Finance Director Hansen indicated that it would because there is still a fixed amount of $21.00
per quarter and the variable rate was to pay for the bill that the City gets from the Metropolitan
Council for wastewater treatment.
Council Member Quick indicated that he switches his support to the three unit minimum as
recommended by Staff.
Finance Director Hansen explained that Staff would not be able to enter all the information
quickly enough to meet the effective date for January 1, 2004 on May bills so the effective date
would need to be April 1, 2004 for bills received in August.
Council Member Many asked for clarification on charges for Laundromats and car washes.
Finance Director Hansen indicated the information was added to the Ordinance but that is the
way they have been billed all along and it is billed on a per residential equivalent connection.
MOTION/SECOND: Marty/Stigney. To Waive the Reading, Approve the Second Reading and
Adopt Ordinance 729, an Ordinance Setting Sanitary Sewer Rates for Service in the Year 2004 as
Amended.
ROLL CALL: Linke/Quick/Marty/Stigney/Gunn.
Ayes - 5 Nays - 0 Motion carried.
Council Member Quick told the Mayor that in the future when there is a personal attack made he
expects the Mayor to gavel that person down because they are totally out of line and next time he
intends to ask for a censure.
D. Resolution 6195, a Resolution Authorizing Severance Payment for
Reed Krogh
MOTION/SECOND: Many/Quick. To Waive the Reading and Approve Resolution 6195, a
Resolution Authorizing Severance Payment for Reed Krogh.
Ayes - 5 Nays - 0 Motion carried.
•
Mounds View City Council February 23, 2004
Regular Meeting Page 12
1 E. Resolution 6196, a Resolution Authorizing a User Agreement with the
• 2 City of St. Paul for the Use of the St. Paul Police Records
3 Management/Mobile Computing System
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5 MOTION/SECOND: Marty/Quick. To Waive the Reading and Approve Resolution 6196, a
6 Resolution Authorizing a User Agreement with the City of St. Paul for the Use of the ST. Paul
7 Police Records Management/Mobile Computing System.
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Council Member Marty thanked the Chief for sticking around.
Ayes - 5 Nays - 0 Motion carried.
F. Resolution 6190, a Resolution Authorizing the Reclassification of the
Positions of Public Works Foreman and Parks Foreman
MOTION/SECOND: Quick/Mariy. To Waive the Reading and Approve Resolution 6190, a
Resolution Authorizing the Reclassification of the Positions of Public Works Foreman and Parks
Foreman.
Council Member Marty indicated that he thinks this should go into effect immediately because
the salary is way behind and he feels it is time to bring things up to speed.
Council Member Stigney requested that the resolution be read.
Mayor Linke read Resolution 6190.
Mr. Pitman thanked Greg and Kurt for getting this taken care of.
Ayes - 4 Nays - 1(Stigney) Motion carried
G. Resolution 6199, a Resolution Authorizing the Cable Television
Production Coordinator to Work Up to 30 Hours Per Week
City Administrator Ulrich explained that the Resolution is intended to allow the cable television
coordinator the flexibility to be able to work up to 30 hours per week under approval of the City
Administrator. He then said that the Cable Commission reviewed the Resolution and supports
the amendment.
Mayor Linke indicated that the position is funded through cable franchise fees.
Council Member Marty asked if more hours affects the amount of benefits the City pays.
City Administrator Ulrich indicated that the benefits are pro rated so more hours means slightly
more pro rated benefits.
Mounds View City Council February 23, 2004
Regular Meeting Page 13
. 1 Finance Director Hansen explained that the additional benefits should be no more than 15% of
2 the additional pay.
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4 Council Member Stigney asked whether the franchise fees are used to pay for the pro rated
5 amounts for lights and heat for the cable room.
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7 Finance Director Hansen indicated the City is absorbing those costs but is billing a portion of the
8 City Administrator's salary so that covers the City's incidentals.
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to MOTION/SECOND: Many/Gunn. To Waive the Reading and Approve Resolution 6199, a
11 Resolution Authorizing the Cable Television Production Coordinator to Work Up to 30 Hours
12 Per Week.
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14 Council Member Stigney said he thinks the position should stay at the 20 hours.
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16 Ayes - 4 Nays - 1(Stigney) Motion carried.
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18 H. Resolution 6200 Approving the Acquisition of Tax Forfeited Property
19 Described as Lot 36, Knollwood Park from Ramsey County
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21 Economic Development Coordinator Backman provided an overview of his staff report.
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• 23 Council Member Marty commented that he does not have a problem with this but has an issue
24 with the amount of City Staff time going over to try and change these and acquire the property
25 and he would like a computation of the amount of resources and city staff time that has been put
26 into this project and have it built into the costs passed onto the developer as well as attorney's
27 fees.
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29 Council Member Stigney asked whether there is any protection for the City if the developer does
30 not purchase the property.
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32 City Attorney Riggs indicated that there is no final purchase agreement or final development
33 agreement at this time.
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35 Economic Development Coordinator Backman indicated he does have a draft of a final
36 development agreement and will email it to the City Attorney tomorrow.
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38 Finance Director Hansen explained that the developers have more money committed to this
39 project than what the City has for acquiring the property so they are fully committed. He then
4o recommended that the City purchase the property regardless of whether the developer purchases
41 it because the City needs to own that contiguous block of land for redevelopment.
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43 MOTION/SECOND: Marty/Gunn. To Waive the Reading and Approve Resolution 6200, a
44 Resolution Approving the Acquisition of Tax Forfeited Property Described as Lot 36, Knollwood
• 45 Park from Ramsey County.
Mounds View City Council February 23, 2004
Regular Meeting Page 14
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Council Member Stigney asked whether there should be a contingency buying agreement.
Mayor Linke indicated the City has the option of using another developer to develop the City
owned property if this one does not work out.
Council Member Stigney commented that this purchase is being funded out of the special project
funds and asked what the funding source for the other property purchases was.
Economic Development Coordinator Backman indicated that TIF funds were used for the other
purchases but they cannot be for this one since this parcel is not specified in the TIF plan.
Ayes - 5
Nays - 0 Motion carried.
10. APPROVAL OF MINUTES
A. City Council Minutes February 9, 2004
Council Member Marty requested the following changes: Add: in the letter of hire or agreement
and there was to be a review and step increase after six months. On Line 27, add for the
executive session (or closed session).
MOTION/SECOND: Many/Stigney. To Approve the City Council Minutes for February 9,
2004 as Amended.
Ayes - 5 Nays - 0 Motion carried.
11. REPORTS
A. Reports of Mayor and Council.
Council Member Quick asked Staff to look into expanding the cable job to cover updating the
website and other communications tasks for the City.
Council Member Marty had no report.
Council Member Stigney had no report.
Council Member Gunn indicated the Irondale drum line took first at Dassel Cokato and first at
Buffalo Lake Hector.
Mayor Linke had no report
Mounds View City Council February 23, 2004
Regular Meeting Page 15
• 1 B. Staff
2 (1) Community Development Department Report - 2003 in Review
3
4 Community Development Director Ericson indicated that his department was very busy in 2003
5 and came in under budget by $70,000 which can be attributed to going without a City Planner for
6 most of the year as well as to being conservative with purchases. He then noted that some
7 expenditures were pushed out to 2004.
9 Director Ericson indicated that the City has a full time planner after going a year without one. He
l0 then referenced the information on Scotland Green researched by Ms. Prososki at the request of
11 Council
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13 Director Ericson indicated the planning activity was a little less than 2002 but there were a
14 number of variances and CUPS as referenced in his report.
15
16 Director Ericson indicated that the City issued 1,200 building permits in 2003.
17
18 Director Ericson indicated that Mr. Backman is very busy with redevelopment issues and
19 continues to be a great representative of the community.
20
21 Director Ericson indicated that the billboard applications are being reviewed by MNDOT and
22 there may be a response in the next few weeks.
23
24 Director Ericson indicated that Mr. Anderson continues to be busy with enforcement issues and
25 did 450 housing inspections last year. He then explained that they are splitting the community
26 and Ms. Prososki will assist with code enforcement issues.
27
28 Director Ericson indicated that there were 1250 inspections by the building inspector and fire
29 marshal and she continues to respond to fire calls saving the City money in keeping the fire
3o portion of the City's bills down.
31
32 Director Ericson indicated his department did not spend a lot of money on continuing education
33 and will continue to utilize only those seminars that are the most appropriate and the best use of
34 City dollars.
35
36 Mayor Linke indicated that the City used to send planning commissioners to a seminar on how to
37 be a planning commissioner and what the position requires. He then asked if that is still an
38 option.
39
40 Director Ericson indicated that the City budgets for that seminar and one member attended last
41 year.
42
43 Director Ericson reviewed the priorities for 2004 indicating that the TIF plan needs to be
44 amended at the recommendation of the OSA and Staff intends to begin work on that process.
• 45
Mounds View City Council February 23, 2004
Regular Meeting Page 16
1 Director Ericson indicated that Staff continues to finalize the procedures manual so someone can
• 2 step into the job if there is a personnel shortage.
3
4 Director Ericson indicated that Ms. Prososki is working on a draft of a tree preservation
5 ordinance for consideration.
6
7 Director Ericson indicated that Staff is considering a zoning code revision in an attempt to make
8 it easier to administer as well as a Comprehensive Plan amendment review.
9
l0 Council Member Stigney asked for clarification on the information that the City lost 163
11 employees.
12
13 Director Ericson indicated that Staff does not feel that the number is accurate as they do not think
14 the City lost any employment within the City.
15
16 Council thanked Staff for the report and for all they are doing for the City.
17
18 Council Member Quick asked for an update on the stoplight at Sunnyside School.
19
20 Public Works Director Lee indicated that the School District and the County are working on it
21 and he will contact them for an update.
22
.23 Council Member Marty asked whether a traffic count was done on Silver Lake Road and County
24 Road H for the possibility of a light.
25
26 Director Ericson reminded Council of the home and garden show scheduled for March 6, 2004
27 from 9:00 a.m. to 2:00 p.m.
28
29 (2) City Council/Staff Retreat
30
31 City Administrator Ulrich indicated that the CounciUStaff retreat had to be rescheduled due to
32 the caucuses. The new dates are March 1, 2004 and March 3, 2004 at the Community Center.
33
34 (3) Surplus Equipment/Disposal Policy/Purchasing Policy
35
36 City Administrator Ulrich indicated that Staff is working on a list of excess property and a
37 proposal for disposal of it. He then suggested an auction at City Hall or online, classified ads, a
38 City Hall garage sale, sealed bid or by donation. Another option would be to offer the items for
39 disposal during the spring clean up day or during the festival or at a City-wide garage sale.
40
41 C. City Attorney
42
43 City Attorney Riggs updated Council on the American Hardware landfill clean up matter
44 indicated that of the three parties that are still involved and attempting to litigate one party
Mounds View City Council February 23, 2004
Regular Meeting Page 17
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appears to be dropping out and settling with the State Attorney General. A hearing on the matter
will be scheduled and the rest of the issue should take care of itself then.
Mayor Linke indicated that Tuesday, March 2, 2004 is caucus night at 7:00 p.m. He then
recommended checking the website for the County at www.co.ramsey.mn.us to find the location
or contact them at 651/266-2171.
12. Next Council Work Session:
Next Council Meeting:
13. ADJOURNMENT
Monday, Apri15, 2004
Monday, March 8, 2004
Mayor Linke adjourned the meeting at 9:18 p.m.
Transcribed and recorded by:
Joan Lenzmeier
Timesaver Off Site Secretarial, Inc.
•