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HomeMy WebLinkAboutMinutes - 2004/08/23Regular Meeting August 23, 2004 Mounds View City Hall 2401 Highway 10, Mounds View, MN 55112 7:00 P.M. 1. MEETING IS CALLED TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL: Linke, Quick, Marty, Stigney, and Gunn 4. APPROVAL OF AGENDA Monday, August 23, 2004 City Council Agenda. Mayor Linke requested to pull item 9G from the agenda. • Councilmember Marty asked why it was being pulled, and Mayor Linke stated it was at the request of the City Attorney. MOTION/SECOND: Marty/Stigney. To Approve the Monday, August 23, 2004 Agenda as revised. Ayes - 5 Nays - 0 Motion carried. 5. PUBLIC INPUT William Werner, 2765 Sherwood Road, asked if the Council could have City Clerk/Administrator Ulrich comment on what progress has been made on the study of what to do with the golf course Mayor Linke stated that that item is on the agenda as Item 12B, No. 2. Cindy Sebesta, 2146 Hillview Road, stated her question is regarding a document from the June 28th meeting regarding TIF funding and how it was extended to residential homes outside of the County Road 10 corridor. She stated it seemed to her that the homes would be replaced with those that would have a higher tax value, and she had deep concerns about this because some people may want it while others may not. • Mounds View City Council August 23, 2004 Regular Meeting Page 2 • Mayor Linke stated that the homes were identified for the future if some day the city got the opportunity to buy them, and that the City couldn't do anything with them unless they were listed on their documents. Ms. Sebesta asked why people weren't told about this; she stated it seemed like a dirty little secret. Mayor Linke stated that this was discussed six or seven times during City Council meetings and was not a dirty little secret. Ms. Sebesta stated a lot of people didn't know about it and it was upsetting to them. Mayor Linke stated that this only provided the opportunity, and it doesn't mean that it's going to happen. Ms. Sebesta asked if that meant that no one would be forced to sell, and Mayor Linke stated that that is exactly correct, and that was covered very well in all the meetings when they talked about it. Ms. Sebesta stated that that should be published, and Mayor Linke stated that it was several times. Mayor Linke stated that Council Member Stigney had had a concern for the citizens being informed regarding this item. Director Ericson stated that the City has had a housing replacement program since 1995 whereby • property owners could sell their property to the City if they so chose. He stated that the State Auditor requires that these properties have to be identified beforehand, so that is why the City has put this list together. He stated there are no plans to force anyone from their homes and it is a voluntary program. Council Member Quick asked what the benefit was to the property owners that utilize this program. Director Ericson stated that it gives the option to the homeowner to sell it to the City if they can't find a buyer, and another option is that the City could provide demolition assistance to the property owner if they wanted to rebuild on their lot. Council Member Quick stated that property owners do not need to bring their homes up to code when they sell it to the City. Brad Johnson, 5556 St. Stevens St., stated he had brought his son to Festival in the Park, and he complained about the length of time his son was allowed to bounce in the inflatable, and he also stated it should be told to them ahead of time that one ticket only allows one turn on the slide. Tom Field, 8409 Knollwood Drive, stated he would not allow entry into his home based on the Fourth Amendment for city employees to enter his home regarding the sump pump issue. He • stated he does not have a sump pump. Mounds View City Council August 23, 2004 Regular Meeting Page 3 Mayor Linke stated that this issue is costing the City a lot of money every year. He stated that this is the same Ordinance that Fridley has, and that this is not a Fourth Amendment type situation. He stated there is a right of entry relationship with the homeowners for the purpose of ascertaining whether the sump pumps are properly hooked up. Mr. Field stated he doesn't want anybody walking through his home looking for something that doesn't exist. Mayor Linke stated he doesn't have one either, but he let them inspect his home. Council Member Gunn stated she doesn't have one either, but she let them inspect her home. Mr. Field stated they should get a search warrant if they want to inspect his home. Council Member Quick asked the City Attorney what rights the City had in this situation. City Attorney Riggs stated that when the City provides services to citizens, there is a contract between the City and the citizens. Pursuant to that contract, the right has been established via the ordinance to inspect and maintain those types of systems. He stated it is not a search and seizure situation. Mr. Field stated that that is not what his attorney told him, and Mayor Linke told him to call his . attorney and let him know what he has heard here tonight. Council Member Marty asked the Public Works Director to explain what the City is authorized to pay in connecting a corrected application. Public Works Director Lee stated that in cases where the sump pump isn't in compliance with the ordinance, the City will pay 50 percent of the correction cost, up to $300. He stated the City has inspected almost 500 homes, and there was a total of 352 homes that were found to not have sump pumps. He stated of the 145 that did have sump pumps, 63 were not in compliance. Mr. Field again stated he did not have a sump pump, so there is nothing to check. Jim Huntsman, 2570 Mounds View Drive, stated he is the director of the Silver Lake Woods Association, and he asked if the improvement project there was classified as major or minor. Public Works Director Lee stated that they don't have a classification system such as that, but that he would consider it a major project since it's almost a $2 million project. Mr. Huntsman stated that at the last board meeting it was discussed that the City Attorney wanted 100 percent resident approval for the conveyance of the common element to the City, and he wondered if there was a statutory basis for that. • Mounds View City Council August 23, 2004 Regular Meeting Page 4 • City Attorney Riggs stated that the assessment would have to be approved by the Association and not the unit owners, so the City had no ability to do an assessment project at this point in time. he stated they would have to start over with public hearings and reaffirm the project. Mr. Huntsman stated that 80 percent of the owners had approved it in August of 2001, so they are satisfied by that. Mayor Linke stated that when they did the project, all the ducks weren't in a row at that time to include that portion within this particular project, but hopefully it will get done with next year's project. He asked the Public Works Director if he could put something together so that everybody knows what steps have to be followed. Public Works Director Lee stated that he could do that. He stated that the homeowners association had said they did not want the homeowners association assessed and they wanted to assess each individual property owner, but that the City couldn't do that because it was on private property. He said the intent is to work with the homeowner association's attorneys and get it ready for next year's project. Mr. Huntsman asked if the two issues boil down to the mechanism for dedication and the mechanism for assessment of the improvements. City Attorneys Riggs stated that that was correct. • Nicole Humphrey, 5532 St. Michael St., stated that AXIS Corporation is opening a group home across the street from her, and she felt that the City should have notified her. She stated that there are going to be parking problems, among others. She stated that if they get their permit pulled, then any other group home could move in there, and she is against that. Council Member Quick asked if someone wants to put a group home in Mounds View whether they have to come to the City to get a permit, and Director Ericson stated that they do not, and that it's a state licensed facility. Mayor Linke stated he did not even know there was a group home going in there, and that legally he did not have to know. Ms. Humphrey stated that it would have been nice to have been contacted about it. Dave Jahnke stated he didn't see any problem with the City inspecting the houses for sump pumps. David Veenstra, 3000 County Road H2, spoke to the Council regarding the holding pond at the Corner of County Road H2 and Spring Lake Park Road and the fact that there has been no maintenance on the property at all and there has been no black dirt brought in, and that it is full of weeds. • Mounds View City Council August 23, 2004 Regular Meeting Page 5 Public Works Director Lee stated that the area was never meant to be perfectly mowed grass, and that the area is on the punch list for the County Road H2 project. He stated they will be doing a second seeding and a cleaning. Elaine Veenstra stated that black dirt needs to be brought in, and Public Works Director Lee stated that he concurs with that. Peggy Little, 5539 St. Michael St., stated she has concerns regarding the value of the homes in her neighborhood due to the group home moving into the neighborhood. She stated she felt the City Council should take a proactive approach to notifying residents when they become aware of a group home moving into a neighborhood. Mayor Linke stated the City Council had no reason to know about it, and as a City there was nothing they can say no to. He stated that her point is well taken, and that this is not something that they have run across before. Lindsay Little, 5539 St. Michael St., stated his concern regarding the three large windows being put into the group home that will be facing his home, and he stated he had asked Access Minnesota if they would put a privacy fence in along the properly line. He asked the City Council if they would allow him to put a fence in if AXIS Minnesota would not put one in. Dave Jahnke asked how many people are allowed in a residence. Planning Associate Prososki stated that state statutes allow group homes to serve up to six people within a residential district, and they don't need a special permit to do that. Council Member Quick stated he has asked the City Council to put a referendum on the next ballot to see if residents want to hire apart-time code enforcement officer. Jong Woo, 5527 St. Michael St., stated she is next door to the group home, and her house is currently on the market. She asked the Council if she is legally required to inform prospective purchasers of her home that a group home will be moving in next door. Mayor Linke stated that a real estate person would be able to answer that question. Ms. Woo stated that AXIS Minnesota had paid $200,000 for the property, which made no common sense. Rod Melbo, 5606 St. Michael St., stated he felt the Council should start putting restrictions on what can go into a neighborhood. Mayor Linke stated that legally they couldn't, and that all they can do is make sure they meet the building codes and zoning codes. • Mounds View City Council August 23, 2004 Regular Meeting Page 6 • Mr. Melbo asked a question relating to the taxes on the home, and Mayor Linke stated that if they've increased the value of the home, that taxes will be increased. Mr. Melbo asked if restrictions can be placed on where they can park, and Planning Associate Prososki stated that she had spoke with the project manager of the property, and she had stated that the people living there will be under 18 and wheelchair bound, and that there will be adequate parking in the driveway for the employees. Ruth Nerlan, Mounds View Manufactured Home Park, asked if there was a discussion about demolishing the homes in the park, and Mayor Linke stated that that was misinformation. Peggy Little asked for clarification of the third level sex offender that was living down at the end of their block. Chief Sommer stated that that was erroneous information, and there currently are no level three sex offenders living in Mounds View. Mayor Linke stated that someone had taken it upon themselves to disseminate this information, which probably constitutes a crime. Chief Sommer introduced Officer Kirk Leitch, who he stated is responsible for keeping tabs on the offenders that are within the City of Mounds View. He stated he checks in with each • offender once a month Officer Leitch stated that there are 25 registered offenders in Mounds View, and two are Leve12, five are Level 1, and 18 are not assigned a level. He stated he keeps in touch with all of these people, and some of them had the offenses when they were young, and have since married. He stated they all have his phone number, and they can call him anytime. He also stated if anyone has any questions, they can contact him at (763)717-4099, and he would be happy to answer any questions. Council Member Quick asked if the information that had been received by Ms. Little violated this person's rights, and Officer Leitch stated that had violated his constitutional rights, and that he has a legal right of recourse against whoever had done it for harassment. Council Member Quick stated that members of the public need to be careful about disseminating this type of information. 6. CITY BUDGET QUESTIONS AND COMMENTS Jackie Entsminger, 7954 Long Lake Road, her properly value in 2003 was $137,000, and in 2004 it's $154,000, and that in 2005 it will be $176,000. She asked if there is somebody in the City who speaks to the legislature as far as this goes. • Mayor Linke stated that the League of Minnesota Cities are basically the City's lobbyist for that. Mounds View City Council August 23, 2004 Regular Meeting Page 7 • Ms. Entsminger stated it's difficult for people to get these kind of increases who are on a fixed income and can't work overtime. She thanked the Council for being very approachable and their willingness to speak to people. 7. SPECIAL ORDER OF BUSINESS None. 8. JUST AND CORRECT CLAIMS. MOTION/SECOND: Marty/Gunn. To approve Just and Correct Claims as presented. Ayes-5 Nays-0 Motion carried 9. CONSENT AGENDA A. Licenses for Approval B. Set a Public Hearing for 7:25PM on Monday, September 13 to Consider a Conditional Use Permit Request for a Residential Kennel for 8009 Red Oak Drive. C. Establish an Executive Session immediately following the EDA meeting to discuss the City Administrator's One Year Performance Review. • D. Set a Public Hearing for 7:30 PM, Monday, September 13 to Consider the Second Reading and Adoption of Ordinance 752, an Ordinance Amending the Zoning Code Relating to Driveway Setbacks. E. Resolution 6336 Ratifying the Mounds View Election Judges for the 2004 Primary and General Election. F. Resolution 6333 Authorizing the Publication of a Request for Proposal (RFP) for Work Associated with the Preparation of a Site Plan, Construction Plans, and Specifications for the Groveland Park Building Replacement Project. G. Resolution 6334 Authorizing Straight Pay for Supervisors for the Sanitary Sewer Illicit Connection Inspection Program. Council Member Marty requested to pull Item F. MOTION/SECOND: Quick/Marty. To Approve Consent Agenda Items A, B, C, E, and G. Ayes-5 Nays-0 Motion carried F. Resolution 6333 Authorizing the Publication of a Request for Proposal (RFP) for Work Associated with the Preparation of a Site Plan, Construction Plans, and Specifications for the Groveland Park Building Replacement Project. • Council Member Marty stated he is not in support of spending this amount of money for a park building when there are much more needed places in the community to spend the money. Mounds View City Council August 23, 2004 Regular Meeting Page 8 • Council Member Quick asked where the money is coming from, and Public Works Director Lee stated it is coming from the park dedication funds. Council Member Quick asked if that fund was used for anything besides parks, and Public Works Director Lee stated that parks is the only thing it is used for. Council Member Marty asked what source of income they had for the park dedication funds. Public Works Director Lee stated that with Mounds View being built out, there is not a whole lot of income coming from it. Council Member Marty asked once that's exhausted, what options did they have. Public Works Director Lee stated that they would then not have any other sources. Mayor Linke stated that if they don't keep the buildings up, there won't be any buildings and no place for the kids to go. MOTION/SECOND. Gunn/Quick. To approve Resolution 6333 Authorizing the Publication of a Request for Proposal (RFP) for Work Associated with the Preparation of a Site Plan, Construction Plans, and Specifications for the Groveland Park Building Replacement Project. • Council Member Stigney stated he has concerns about the amount of money to be expended on this building as well. He stated that this is just an RFP, so they didn't know what the final dollars would be, and once they find out the dollars, if it is still Park and Recreation's recommendation, they can address it at that time. Council Member Gunn stated that this is the result of the Council telling them that they aren't happy with spending that amount of money on the building that they have over at Hillview, and that they needed to go back out and look at it. Council Member Quick asked whether the one on Hillview was approved by the City Council, and Council Member Gunn stated that it was. Ayes-4 Nays-1(Marty) Motion carried. 10. COUNCIL BUSINESS A. 7:15 p.m. Public Hearing, Introduction, and First Reading of Ordinance 746, an Ordinance Implementing a Franchise Fee on Xcel Energy and Natural Gas Operations within the City of Mounds View for the Year 2005. Mayor Linke opened the public meeting. • There was no public comment. Mounds View City Council August 23, 2004 Regular Meeting Page 9 • Mayor Linke closed the public hearing. MOTION/SECOND. Quick/Marty. To waive the reading and approve the first reading of Ordinance 746, an Ordinance Implementing a Franchise Fee on Xcel Energy and Natural Gas Operations within the City of Mounds View for the Year 2005. Council Member Stigney stated this is to continue with the 4 percent franchise fee on Xcel Energy for natural gas. Council Member Gunn stated it had a sunset clause for next year. Ayes-5 Nays-0 Motion carried. B. 7:20 p.m. Public Hearing, Introduction, and First Reading of Ordinance 747, an Ordinance Implementing a Franchise Fee on Center Point Energy Natural Gas Operations within the City of Mounds View for the Year 2005. Mayor Linke opened the public hearing. Mayor Linke closed the public hearing. MOTION/SECOND. Many/Quick. To waive the reading and approve the first reading of • Ordinance 747, an Ordinance Implementing a Franchise Fee on Center Point Energy Natural Gas Operations within the City of Mounds View for the Year 2005. Council Member Stigney stated this is a 4 percent franchise fee on Center Point Energy for gas fees, and that there are just a few places in the city that actually have Center Point Energy, formerly Minnegasco, and it's the same as Xcel Energy as far as the sunset clause. Ayes-5 Nays-0 Motion carried. C. 7:25 p.m. Public Hearing, Second Reading and Adoption of Ordinance 750, Vacating Easements Relating to the Hidden Hollow Final Plat (roll call vote) Mayor Linke opened the public hearing. Mayor Linke closed the public hearing. MOTION/SECOND. Marty/Gunn. To waive the reading and adopt Ordinance 750, Vacating Easement Relating to the Hidden Hollow Final Plat (roll call vote) Council Member Marty thanked Staff for the work they had been in on this. • ROLL CALL: Linke/Quick/Marty/Stigney/Gunn. Mounds View City Council August 23, 2004 Regular Meeting Page 10 • Ayes-5 Nays-0 Motion carried. D First Reading of Ordinance 742, Amending Section 2.06 of the City Charter Regarding Mayor's Powers and Duties. MOTION/SECOND: Marry/Stigney. To waive the reading and approve the first reading of Ordinance 742, Amending Section 2.06 of the City Charter Regarding Mayor's Powers and Duties. Council Member Marty thanked the Charter Commission for bringing this forward. Ayes -5 Nays - 0 E. First Reading of Ordinance 743, Amending Chapter 5 of the City Charter. • MOTION/SECOND. Marty/Stigney. To waive the reading and approve the first reading of Ordinance 743, Amending Chapter 5 of the City Charter. Motion carried Council Member Marty thanked the Charter Commission. Ayes-5 Nays-0 Motion carried. F. First Reading of Ordinance 748 Amending Section 4.05 of the City Charter regarding Vacancy of Municipal Elected Office. MOTION/SECOND: Marry/Stigney. To waive the reading and approve the first reading of Ordinance 748 amending Section 4.05 of the City Charter regarding Vacancy of Municipal Elected Office. Council Member Many thanked the Charter Commission. Ayes - 5 Nays - 0 Motion carried. G. First Reading of Ordinance 749, Amending Section 9.01 of the City Charter regarding Acquisition of Property. r~ Council Member Marty asked what Chapter 117 was. Jonathan Thomas, Chair of the Charter Commission, stated that the only thing they were doing was adding the words "as amended" to make sure that if the statute was changed, then the meaning of the Charter would change with it, to keep it current. MOTION/SECOND. Marty/Stigney. To waive the reading and approve the First Reading of Ordinance 749, Amending Section 9.01 of the City Charter regarding Acquisition of Property. Mounds View City Council August 23, 2004 Regular Meeting Page 11 • Council Members Stigney and Marty thanked the Charter Commission for all of their efforts. Ayes-5 Nays-0 Motion carried. H. Second Reading and Adoption of Ordinance 751, Adopting the Long Range Finance Plan for 2004 (roll call vote.) Council Members Gunn and Marty thanked Finance Director Hansen and his staff for all their work on this. MOTION/SECOND. Marty/Quick. To waive the reading and adopt Ordinance 751, Adopting the Long Range Finance Plan for 2004. ROLL CALL: Linke/Quick/Marty/Stigney/Gunn. Ayes-5 Nays-0 Motion carried. I. Resolution 6337 Step Increase for Sgt. Mike Kampa of the Mounds View Police Department. • MOTION/SECOND. Marty/Stigney. To adopt Resolution 6337, Step Increase for Sgt. Mike Kampa of the Mounds View Police Department. The resolution was read aloud by Council Member Marty. Ayes-5 - Nays -0 Motion carried. J First Reading and Introduction of Ordinance 752, an Ordinance Amending the Zoning Code Relating to Driveway Setbacks. Director Ericson stated that the City had asked Staff to look at the code requirements pertaining to driveway setbacks in residential districts, and that the issue stems from the current language which allows for a driveway to be set back up to one foot to the property line if the neighbor agrees to that. He stated that normally the setback for driveways in an R-1/R-2 district would be five feet. He stated the Council had had concerns that the neighbors would have too much power in granting this right to have the driveway there. He stated that there had been problems where the driveway was located too close to the property line, and that the driveway even went over the property line. Director Ericson stated the issue had been to the Planning Commission, and that the Planning Commission had recommended that the language be struck from the City Code, and if somebody has a hardship that would warrant having a setback of less than five feet, then they would need to go through the administrative variance process. • Mounds View City Council August 23, 2004 Regular Meeting Page 12 MOTION/SECOND. Quick/Stigney. To waive the reading and approve the First Reading and Introduction of Ordinance 752, an Ordinance Amending the Zoning Code Relating to Driveway Setbacks. Ayes-5 Nays-0 Motion carried. K. Resolution 6335 Awarding a Construction Contract for the Hidden Hollow Street and Utility Installation Project and the Mounds View Manufactured Home Community Second Access Project. Council Member Stigney asked if the developer would pay this fee back to the city. Public Works Director Lee stated that the city would be assessing the developer for these fees. MOTION/SECOND. Many/Gunn. To waive the reading and adopt Resolution 6335 Awarding a Construction Contract for the Hidden Hollow Street and Utility Installation Project and the Mounds View Manufactured Home Community Second Access Project. Ayes-5 Nays-0 Motion carried. L. Resolution 6331 Approving a Contract Award to Manage the Mounds View Banquet Center beginning January 1, 2005. Economic Development Coordinator Backman stated that background checks had been completed, and that there were no discrepancies or areas of concern. He stated that staff recommends that the City Council adopt Resolution 6331, approving the selection of Canyon Grill as manager of the Mounds View Banquet Center beginning January 1, 2005, and to authorize staff to finalize a management, catering, and food services agreement with the Canyon Grill. Dave Jahnke, 8420 Eastwood Road, stated he has a problem with why the City is not receiving the money from the Chamber of Commerce separately. Mayor Linke stated that the Mermaid had gotten that lessee in there, and it helped to defray the costs to the city. He stated that the Mermaid had put in $10,000 of improvements. City Clerk/Administrator Ulrich stated that with the new contract, the lease would be directly to the city, and so the revenue coming from the Chamber would go directly to the City. Council Member Marty stated that he hadn't been able to check references, but he had done some checking, and he didn't find anything out of order. He stated that he had spoke with Greg Waste, who had missed the cutoff for the bids, and asked the Council if they would consider the possibility of getting re-bids for this project. • Mayor Linke stated he knew of one other person who would be interested in bidding also. Mounds View City Council August 23, 2004 Regular Meeting Page 13 • Council Member Gunn asked if that would be fair after everyone had already seen the bids. City Attorney Riggs stated that they had not done competitive bids; it had been a request for proposals, so they had the full ability to negotiate with anybody at this point. Council Member Stigney asked why the Wastes had not responded during the required time period. Mr. Waste stated that he had been out of time at that time. Council Member Stigney asked why he hadn't asked for additional time to submit his RFP, and Mr. Waste stated that he didn't know that that was an option. Council Member Marty stated he was making this request, not Mr. Waste. Council Member Stigney stated that staff had spent a lot of time making their recommendations, and he concurred with Staff's recommendation. He stated he was sorry other people didn't get their proposals in, but he thought they should move forward on this. Council Member Gunn stated that she didn't want to see a bidding war take place. MOTION/SECOND. Quick/Stigney. To waive the reading and adopt Resolution 6331 Approving a Contract Award to Manage the Mounds View Banquet Center beginning January 1, • 2005. Council Member Stigney stated that he would like the agreement to include a provision that there would be no subleasing without any City Council approval, and that he would like it thoroughly addressed in the agreement what happens to existing and future bookings if there is a termination of the lease by either party. Council Member Many stated he would like to recommend that the caterer be included in the monthly meetings with the YMCA. Mayor Linke stated he would be abstaining from the vote due to any perceived conflicts. Council Member Marry stated he had nothing against he Canyon Grill, but he simply wanted to see a re-bid of this item. Ayes-3 Nays-1(Marty) Motion carried. (Mayor Linke abstained) 11. APPROVAL OF MINUTES • A. Executive Session August 9, 2004. Mounds View City Council August 23, 2004 Regular Meeting Page 14 • MOTION/SECOND. Marty/Gunn. To approve the August 9, 2004 Executive Session Minutes. Ayes-5 Nays-0 Motion carried. B. City Council Minutes August 9, 2004 Council Member Marty requested the minutes be amended at page 11, line 36, after "offered by the Mermaid," to start a new paragraph with, "He asked a question." Also, at line 39, to have "of Lancers" added after, "percent surcharge added to the final invoices." He also requested at page 14, line 25, to add the words "the old" before "Andy Griffith Show." MOTION/SECOND: Marty/Stigney. To approve the City Council Minutes of August 9, 2004 as amended. Ayes - 5 Nays - 0 Motion carried. 12. REPORTS A. Reports of Mayor and Council. Council Member Gunn thanked everyone for attending the Festival in the Park yesterday and stated that the fireworks had been great. Council Member Stigney concurred that the fireworks were great. Council Member Marty thanked the volunteers who had helped with the golf tournament and the Festival in the Park. Mayor Linke stated he had attended the awards ceremony for the Safety Camp and that there had been a moving speech from one of the police officers regarding wearing seat belts. Dave Jahnke stated that he would call Council Member Gunn with the number to call with complaints regarding the planes coming to the airport, and Council Member Gunn stated if anybody would like that number, to call her. B. Staff 1. Mailboz Ordinance. Public Works Director Lee explained the new mailbox ordinance and stated that he had been contacted by citizens who wanted this issue brought before the City Council to express their views. Chris Franke, 7635 Groveland Road, stated she was of the understanding from the notice she had • received that when the project was completed that they would have the same configuration of mailboxes. She stated that having ganged mailboxes will not improve their neighborhood, and Mounds View City Council August 23, 2004 Regular Meeting Page 15 • she cited safety concerns for the mail. She stated that it was never communicated that there would be five mailboxes ganged together. Public Works Director Lee stated that the plan is to have either two, three, or four per post, and that there is one on Gloria Circle that does have more than that. He stated this was worked out with the Postmaster General. He stated that there was no more they could have done as far as notification to residents. There had been notices sent out and neighborhood meetings. Ms. Franke stated that she had been told there would be five mailboxes in front of her yard, and Public Works Director Lee stated that that was correct. Council Member Stigney asked how far away from the individual homes the mailboxes would be. Public Works Director Lee stated that would be 100 to 120 feet at most. Council Member Stigney asked Ms. Franke what she was asking of the Council. Ms. Franke stated she wanted the mailboxes to remain the way they are. Council Member Quick asked if there were any other streets that had ganged mailboxes. • Public Works Director Lee stated that since the ordinance was put in place in 2000, Bronson Road and Spring Lake Park Road had received ganged mailboxes. Council Member Stigney stated he had no problem with letting the residents choose what they wanted, and he would like to see what the majority wanted. Public Works Director Lee stated that Staff was simply following the ordinance. Mayor Linke stated that the ordinance would need to be changed in order to do what Council Member Stigney suggested, and Council Member Stigney stated that sometimes you have to do that. Jonathan Thomas stated that he lived north of Groveland and their mailboxes were ganged, and he had noted that newspapers tended to collect in the street below the mailboxes. William Moore, 2565 Shorewood Road, asked the Council to change the ordinance so the people could choose, and suggested that the City could require uniformity in the mailboxes. City Clerk/Administrator Ulrich stated that the mailboxes are scheduled to be installed on Wednesday, and this matter was brought before the City Council because of citizen complaints. • Council Member Quick stated he thought they should direct Staff to prepare an amendment to the ordinance. Mounds View City Council August 23, 2004 Regular Meeting Page 16 • MOTION/SECOND. Quick/Stigney. To direct Staff to revisit the ordinance and postpone the installation of the mailboxes. Council Member Stigney questioned what the process would be to see what the residents want. Mayor Linke stated that they have a public hearing process. Barbara Thomas, 5444 Landmark Circle, stated that the wording in the ordinance does not specify any number of mailboxes, and that nothing needed to be changed in the wording of the ordinance. Ayes-5 Nays-0 Motion carried. Public Works Director Lee asked for clarification and asked what additional information the Council wanted Staff to compile. Mayor Linke asked to have the background information on the ordinance. Council Member Stigney stated he wanted to know what the majority of the people affected wanted. Public Works Director Lee stated they could send a survey out. • Council Member Marty asked if there would be a cost increase if everybody wanted their own posts, and Public Works Director Lee stated that there would. 2. Golf Course Study Update Mayor Linke read aloud the update provided to the City Council on the Bridges of Mounds View Golf Course. Council Member Many asked how the title search was going. Economic Development Director Backman stated that he expected a completed report to be submitted by the end of the month. He stated the undisclosed end user is interested in this site. City Clerk/Administrator Ulrich stated that there is a request to update the wetlands delineation for the property on the EDA agenda later in the evening. C. City Attorney 1. Innovative Images Mayor Linke turned the meeting over to Council Member Marty and Mayor Linke left Chambers • Mounds View City Council August 23, 2004 Regular Meeting Page 17 • City Attorney Riggs passed out a memo that summarized the Attorney General's opinion and City Attorney Riggs stated that none of the numbers had changed, and there was nothing different brought before the Council. some correspondence to the Council members. He stated that nothing has changed the City's perspective as to how these numbers have been evaluated by independent auditors, as well as two different Finance Directors of the City. Council Member Stigney asked whether anything had changed other than they haven't accepted the offer. He asked what the City Attorney's recommendation would be. Council Member Stigney asked if he was suggesting that the Council should direct the Administrator to go forward with the original offer to resolve the matter. City Attorney Riggs stated that that was a valid response at this time. MOTION/SECOND. Stigney/Gunn. To move forward with the offer that was extended in November of 2002. Ayes-4 Nays-0 Motion carried. Mayor Linke returned to the meeting. • Mayor Linke stated that there had been a request to postpone the Executive Session until September 7~'. MOTION/SECOND. Linke/Marty. To postpone the Executive Session that had been scheduled to follow the EDA meeting until after the work session on September 7~`. Ayes-5 Nays-0 Motion carried. 13. Nezt Council Work Session: Monday, September 7, 2004 Nezt Council Meeting: Monday, September 13, 2004 14. ADJOURNMENT Mayor Linke adjourned the meeting at 10:15 p.m. Transcribed and recorded by: Sheree Theobald Timesaver Off Site Secretarial, Inc. •