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HomeMy WebLinkAboutMinutes - 2005/04/25Regular. Meeting Apri125, 2005 Mounds View City Hall 2401 Highway 10, Mounds View, MN 55112 8:30 P.M. 1. MEETING IS CALLED TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL: Many, Gunn, Flaherty, and Thomas NOT PRESENT: Stigney 4. APPROVAL OF AGENDA A. Monday, Apri125, 2005 City Council Agenda. MOTION/SECOND: Thomas/Flaherty. To Approve the Monday, April 25, 2005 agenda as presented. Ayes - 4 Nays - 0 Motion carried. 5. PUBLIC INPUT Brian Amundsen, 3048 Woodale Drive, referenced the proposed 2005 Street Projects stating that the project plans were flawed and the communication regarding the projects was poor. He expressed concerns that the broken processes and communications has now broken the community's trust because they did not comply with the City's Charter. He referenced Ordinance 723 stating that the ordinance is a result of policies adopted by City Council, which in turn provided Staff with the approval to prepare the Ordinances 654 and 723 from the Street Committee Policy. He stated that the intent of the ordinances was supposed to foster community involvement and protect the wetlands throughout the City. He called for the streets to meet current design standards stating that the 2003 and 2005 Street Projects did not follow the first step of the ordinance by presenting the cost of design and current costs prior to being approved. He stated that for the sake of both staff direction and fiduciary responsibility, the City Council should have directed Staff to present costs of the design prior to approving the project. He stated that the Council did not ask for any input from the Community nor was any direction given to Staff. He stated that the feasibility report exceeded the costs noting that the maximum allocation • allowed is $14.50 per foot. He stated that the cost total should have been $869.00 not $3,000.00. Mounds View City Council Apri125, 2005 Regular Meeting Page 2 He stated that City Council asked Staff, in 2002, to prepare a preliminary study and asked where the involvement was for the neighborhood. He stated that City Council should be directing Staff on these projects based on their own Charter and asked Council to follow the processes and procedures as the Community has asked them to do. Valerie Amundsen, 3048 Woodale Drive, stated that she would like to speak for a moment on the 2005 proposed street project and the Spring Creek holding pond. She stated that she has walked the neighborhood and discussed the issues with the neighbors. She expressed concerns stated that she found a large number of concerns among the residents noting that many of the residents are happy with the roll etch design versus curb design. She indicated that some of the residents do feel that the replacement is not needed right now and many have environmental concerns, specifically with respect to the possibilities of disturbing the wetland areas. She stated that many are concerned about the expense of the project noting that more reasonable options were not presented or considered. She stated that many of the residents are concerned that their neighborhoods will lose much of their character by installing street curbs and gutters. She asked why the neighborhood was not included in the process adding that the residents are also concerned about the potential tax increases if curbs and gutters are installed throughout the City. She stated that she is present this evening to officially present a Community petition to City Council against the curb and gutter installation and Spring Creek holding pond. She stated that she has secured 96 signatures from property owners, which represents 70 of the 103 properties or 68-percent, which is what the Residents need to halt planned projects. She reviewed the petition results with Council noting that only 21 of the 103 actually want the project, nine did not want to commit and three were unreachable. She stated that it is her hope that the City Council would take into consideration the concerns from the 96 property owners as they move forward. Jim Wilson, 1725 Pleasant View Drive, stated that he put together information on a better, less costly design and provided Council with copies for their review. Dan Mueller, 8343 Groveland Road, stated that he is very concerned about the amount of speeding that is happening on their street noting that he discussed his concerns with the Chief earlier this evening. He expressed concerns stating that the City should have more people on the streets enforcing the speed limits and noted that the new signage is not being respected. He stated that he is very concerned about safety due to the level of speed through their neighborhood noting that the Church of the Rock area has really gotten out of hand and enforcement is becoming a big issue. He stated that his wife has worked to collect several signatures from Ardan to 85~' and all of these residents feel basically the same way. He presented the petition to Council and asked that they consider stronger enforcement of the speed limits in their area, especially in the early morning and late afternoon. Mayor Marty stated that they have two topics to include on an agenda for the City Council Work Sessions. He stated that Council should review the street ordinances and discuss the residents concerns about speeding in residential area. He indicated that he has also received several calls from different parts of the City expressing the same concerns and they should be reviewed by • Council to determine what action can be taken to better enforce the speed limits. Mounds View City Council Apri125, 2005 Regular Meeting Page 3 • Duane McCarty, 8060 Long Lake Road, stated that in 1976 there was a Citizen's group that was concerned about a specific project and took their concerns to the Mayor and City Council. He noted that the City had several experts involved in the project and after reviewing it was determined that the only thing necessary was to dry up the wetlands in the area. He stated that the Citizen's group was involved but the City prevailed and won. He explained that one of things that developed from this incident was the City Charter. He further explained that residents, Bob Barkus and John Curry, put together a petition for a Charter Commission and wrote the City Charter, putting in place citizen's rights. He stated that it is very important for the Council to be familiar with and understand Chapter 1 through Chapter 12 and they, as citizens, must be able to see a solid knowledge of the City Charter from City Council and City Staff. He urged Council and Staff to review the document and have a clear working knowledge of the document. Mayor Marty agreed that it would be a good idea for the Council to review the City Charter and suggested that the issue should be referred to an upcoming work session. 6. SPECIAL ORDER OF BUSINESS A. Proclamation declaring the week of May 15 through 21, 2005 as "NATIONAL PUBLIC WORKS WEEK." Mayor Marty read the Proclamation declaring the week of May 15 through 21, 2005 as "National • Public Works Week." He called upon all citizens and public organizations to recognize the Public Works Department and the contributions they make on a daily basis to make this City a safe and pleasant place to live. He thanked the Public Works Department for taking such good care of the City. He stated that during this time period the Public Works Department is sponsoring a City cleanup day on May 14, 2005. He stated that flyers would be sent to the residents outlining the kind of rubbish, trash and appliances that could be brought to the Public Works Facility and reviewed with Council. He urged the residents to participate and help to keep the City of Mounds View clean and safe. 7. JUST AND CORRECT CLAIMS. Council Member Flaherty referenced pages 3-4 and asked how many beverage companies do they have supplying the clubhouse. Mary Burg explained that they have an exclusive contract with Pepsi for the soft drinks and a contract with East Side Beverage for clubhouse food. She further explained that they do utilize Capital Beverage on occasion because they have not been able to get all of the products they want from one company. Council Member Flaherty referenced page 6, Jim Patch Sales Company, shows a purchase for replacement brushes for the street sweeper. He expressed concerns stating that $711.00 is a bit • expensive for a brush and asked how old is the sweeper. Mounds View City Council Apri125, 2005 Regular Meeting Page 4 • Public Works Director Lee stated that the sweeper was purchased in 1989 noting that they do use several brushes through the course of a year. He stated that they try to purchase a portion each year and indicated that they are planning to come back in the fall to present Council with a proposal to replace the sweeper. Council Member Flaherty referenced page 7, Kennedy and Graven invoices and asked if the invoice for the Skyline Motel, in the amount of $966.38 was for the meth lab cleanup. Director Ericson clarified that the expense was to review the possibilities for an acquisition noting that after reviewing it was decided not to acquire the property. MOTION/SECOND. Flaherty/Gunn. To approve the Just and Correct Claims as Presented. Ayes-4 Nays-0 Motion carried. 8. CONSENT AGENDA Council Member Gunn requested Item C to be pulled. Mayor Marty read, in full, the proclamation declaring Apri129, 2005 as Arbor Day in the City of Mounds View. He stated that citizens are called upon to assist in the planting of trees to be • enjoyed by current and future residents at Sunnyside Elementary. A. Set a Public Hearing for 7:05 pm on May 9, 2005 to Consider a Conditional Use Permit to add two additional units to amulti-family residential building at 2071 Hillview Road B. Set a Public Hearing for 7:10 pm on May 9, 2005 to Consider a Development Review for a Retail Development at 2525 County Road 10 C. Resolution 6501 Proclaiming Apri129, 2005 as "Arbor Day" D. Schedule a Special Work Session for Tuesday, May 3, 2005, to discuss street rehabilitation issues. E. Schedule an Executive Session immediately following this City Council meeting to discuss Golf Course property purchase and Billboard Contract negotiations. F. Licenses for Approval MOTION/SECOND. Thomas/Flaherty. To Approve the Consent Agenda as presented. Ayes-4 Nays-0 Motion carried. 9. COUNCIL BUSINESS. A. 7:05 p.m. Public Hearing to Consider a Conditional Use Permit for a • Residential Kennel at 8370 Pleasant View Drive Mounds View City Council Apri125, 2005 Regular Meeting Page 5 • Ms. Prososki stated that Elizabeth Stoltz is requesting a conditional use permit for a residential kennel to be located at 8370 Pleasant View Drive. She noted that the CUP up to four signatures noting that the requirement has been met and submitted. She stated that the applicant is proposing to keep three dogs as pets noting that the dogs are only outside when the owners are home. She stated that staff ran a check with the Police Department and found that a complaint was made on March 5, 2005. She stated that staff also ran a check with the St. Paul Police and found no complaints had been filed during the time they lived in St. Paul. She noted that it appears the request is not consistent with the Comprehensive Plan and Staff has received a lot of public comments regarding the kennel. She stated that most were concerned about the barking and added noise to the neighborhood. She stated that staff is reluctant to make the owner get rid of one of pets noting that the Planning Commission held a hearing on Apri16, 2005 and recommended approval with the intent to review the application in six months. She stated that placing a time review would not be an option because Staff found, during the review of the application, that a time limit could not be placed on a conditional use permit. She further explained that the Applicant has the right to waive their rights for 90-days and did so. She noted that one of the residents originally against the kennel is now ok with dogs. She stated that the resident has been able to spend some time getting to know the dogs and no longer has a concern. Council Member Thomas noted that it was mentioned that a review of the CUP would be an issue and asked what a review of the CUP application would entail and would Council's action be to approve the permit. Ms. Prososki stated that the Planning Commission asked for the review. She noted that the applicant is new to the neighborhood and both the Planning Commission and the neighbors believe that the dogs will eventually settle into the neighborhood. Council Member Thomas asked if the City has the option to revoke the permit and are there time limits applied to the permit. Director Ericson explained that City Council has the authority to revisit the conditional use permit. He further explained that by resolution and a public hearing, the City Council could revoke the permit noting that there would have to be reasonable issues and concerns to warrant the review. Ms. Prososki stated that Barb and Steven Fisher, Pleasant View Drive, were unable to attend due to a previous commitment and provided their concerns in writing. She read the letter to Council noting that the Fishers are distressed that so little credence is given to the immediate neighbors concerns. She indicated that all of the neighbors to the immediate north, south and east have also expressed concerns about allowing three dogs. Mr. and Mrs. Fisher, in the letter read by Ms. Prososki, indicated that the dogs are kept inside most of the time but she can still hear them barking. Mr. and Mrs. Fisher expressed concerns that Council is making a decision based on their personal views versus the concerns of the current residents. They asked the Council not to make an arbitrary decision but to make the decision based on specific criteria. The Fishers asked • what criteria is used and whether the Community, Council and City Staff have had the opportunity to review and approve the criteria. The Fishers noted that it would save on time and Mounds View City Council Apri125, 2005 Regular Meeting Page 6 • dollars for both the City and its constituents if they remain consistent and follow the criteria and if a criterion has not been established, listen to the residents until one is established. Mayor Marty opened the public hearing. 9:03 p.m. Chuck Sopher, 8386 Pleasant View Drive, stated that he lives two houses away from the applicant. He clarified that this is nothing personal stating that all of the neighbors closest to this house oppose the permit. He asked why the ordinance is in place if it is not going to be adhered to. He stated that any time someone new moves into the area it is their responsibility to become familiar with the City ordinances before purchasing the home. He stated that all of this information is available on the City Website, clearly stating that only two dogs are allowed. He expressed frustration stating that he does not see a reason to issue the permit when all of the neighbors closest to this house are in agreement and do not want the permit approved. He stated that he can accept what he already knows about the neighborhood adding that they are the most affected and it is their hope that the Council is representing them in this matter. Ann Johnson, 8371 Pleasant View Drive, stated that she lives across the street from the applicant. She indicated that the dogs are barking a lot less in the last few weeks noting that she can hear the dogs barking inside the house. She expressed concerns that their barking would get worse this summer. She stated that she spoke with a neighbor from a different area and when she mentioned her street the resident was familiar with the street. She stated that the resident told her they do not walk down Pleasant View Drive due to the number of dogs. She referenced the • criteria mentioned by the Fishers stating that if the City does not have any written criteria to grant or remove a permit, leaves them in a bad state. She urged Council to get criteria in place to deal with these issues and asked if she should contact the police if she has a problem with the barking. Mayor Marty explained that as the Mayor neither he nor the City Council receive calls or complaints. He stated that the calls are made to City Hall and Staff notifies them if there is a potential problem. Council Member Thomas explained that the criteria used is outlined and set by the language in the resolution itself. She further explained that if the criteria outlined in the resolution is not adhered to that this is what they would be judged against if this issue comes up again. Ms. Johnson clarified that the Planning Commission stated two dogs not three would be allowed. She noted that she is willing to wait to see if the dogs acclimate and settle down. Ms. Prososki clarified that the resolution stipulates that the applicant would be limited to three dogs. Council Member Flaherty clarified that he has heard that the neighbors are willing to give the dogs a chance to acclimate. • Ms. Johnson confirmed that the neighbors have discussed this noting that the dogs have been quieter. Mounds View City Council April 25, 2005 Regular Meeting Page 7 • Ms. Prososki indicated that the 60-day review period would expire on Friday, Apri127, 2005. She stated that if Council requires further information that Staff could issue a letter requesting additional time to review the application. She explained that the City would then be given an additiona160-days to review. She noted that if a decision is not made tonight that it would put the application into a second 60-day review. Council Member Gunn asked how Staff and Council would go about gathering the additional information. She asked if they would rely on the neighbors or would Staff visit the area on a daily basis. Mayor Marty stated that it is his assumption that they would rely on the neighbors to monitor the situation. He stated that the residents would be aware of the 60-day period and could contact staff with an update. He reviewed the contents and conditions of the resolution with Council stating that no more than three dogs are allowed on the property; the applicants are responsible for the license fees; the applicant will maintain the yard and kennel area and if the need should arise, City Council, at their discretion, can review the conditional use permit. Patricia Robinson, 8360 Pleasant View Drive, stated that she has two small children noting that those without dogs want a peaceful neighborhood. She explained that they had a kennel go in behind them and they listen to the dogs bark for at least ten to fifteen minutes before anyone . comes out to quiet the dogs. She stated that giving the applicants the extra time also gives them time to warm up to the idea of two to three dogs. She agreed that the 60-day period would give them time to determine if the dogs would acclimate or continue to be a problem. Elizabeth Stoltz, Applicant, stated that she recently moved into the area because she purchased a veterinary clinic in Blaine. She assured Council that they have no intention of causing problems. She stated that they did go to City Hall to apply for the dog tags and that is when they found out that Mounds View has an ordinance in place limiting the number of dogs. She explained that they did ask their Real Estate Agent to research this issue but they failed to do so. She assured Council that it is their intent to be responsible owners and apologized for the noise, the upset and the inconvenience. She stated that if it comes down to having to get rid of one of her dogs that she would rather move and keep her three dogs. She noted that the dogs are six years, two years and nine months old. Carl Klosman stated that their Real Estate Agent did contact City Hall to ask about the pet ordinances and was told that there would not be any restrictions except for an additional charge to license the third dog. He stated that they had checked several areas before deciding on Mounds View because they really like the area. He stated that they have met all of their neighbors and assured Council that they would not be boarding any additional animals nor would they be getting a kennel. He explained that the puppy has a heart condition and they are not sure if the puppy will live to the end of the year. He stated that the puppy does not bark and he is currently working to train the other two dogs. He acknowledged that in the beginning there was • a lot of barking noting that it was the dogs discomfort to the changes in their environment. He assured Council that once the dogs acclimate the barking would stop. He stated that they also Mounds View City Council Apri125, 2005 Regular Meeting Page 8 • spent approximately $9,000.00 to install a fence, which was for the safety of their animals, as they do not want them in the streets. He stated that they dogs are not left unsupervised noting that they are members of their family. He stated that their are never off their leash noting that if the barking becomes excessive conditional behavior training is implemented. He stated that he has already noticed many of the walkers in his area have their dogs off the leash, running ahead and assured Council that this would not be the case with their dogs. He acknowledged the neighbors' frustrations and concerns noting that they have met the requirement for the number of signatures needed for the permit. He stated that he also wrote notes to their neighbors asking them to contact them with any problems at any time. He stated that he and his wife are new to the area and are trying hard to work with their neighbors. He asked Council to give them the chance to prove their honor. Mayor Marry closed the public hearing at 9:25 p.m. Council Member Flaherty clarified that what he is hearing is that they want a trial period with the option, after 60-days, to determine if three dogs is working or not. He asked the neighbors to verify whose dog is barking before making any reports. He stated that he is in support of tabling this issue for the duration. Council Member Thomas stated that she would be against tabling this request. She stated that she does not think that a 60-day period would change the decision and postponing would not accomplish anything during this timeframe. She stated that there is a fairness issue to be • considered as they have a resident with more than two dogs and neighbors with concerns about the noise. She stated that she is concerned about neighborhood relationships adding that the City has a process in place and the Council should make a decision tonight. Council Member Gunn agreed with Council Member Thomas. She stated that she does not think that a 60-day period would make much difference. She agreed that if there are other dogs barking in the area that this issue should also be addressed. She asked if the applicant would be able to keep all three dogs or would one dog have to be boarded until the kennel license is approved. Mayor Marty stated that if this request is tabled everything would remain status quo while reviewing the request. He stated that in his view, tabling the application might give the neighbors some peace of mind while they work this situation through. He acknowledged that tabling this would leave the application open and pending and if they approve this application the Council, at their discretion, can review the application at a later date. He expressed concerns stating that he does not want to send the message to the residents that Council is not listening to their concerns. He stated that he does not have a problem with tabling the application for the 60- day period. He stated that it is his hope that by the end of the 60-day period the situation will have improved. He stated that he sees this as a potentially positive step for everyone concerned. Council Member Gunn clarified that the neighbors would still have the same recourse to come in • and express concerns about the noise whether the application is tabled or approved. She stated that she could see where both options are positive noting that the Residents are all aware of their Mounds View City Council April 25, 2005 Regular Meeting Page 9 • options and what is available to them as recourse. She stated that now they know that the Council has heard their concerns. Council Member Thomas assured the residents that Council is listening to them. She explained that by approving this household they would be dealing with a higher threshold and would have some authority to enforce the permit requirements. She stated that the criteria would be outlined in the approved resolution. Council Member Flaherty agreed with Council member Thomas and clarified that neither party is asking that the government step in to resolve. He noted that they are asking for the additiona160- days in order to allow the dogs to acclimate and prove that the dogs would be fine in their new environment. Mr. Klosman stated that delays are foolish, as permits can be pulled any time. He stated that the outlined standards would hold them to a higher standard. He stated that if there are any problems they would surface quickly, as will the solutions. He suggested going for the higher standard, put some teeth to the criteria and resolve it tonight. City Attorney Riggs explained that the City Council and the Residents do have options under Chapter 601 and Chapter 701 of the City Code. He confirmed that it is true that a conditional use permit would hold the property owner to a higher standard. He stated that they could also insert additional details that are law abiding. He stated that the resolution does specifically speak to the • conditions that would have to be satisfied. MOTION/SECOND. Gunn/Thomas. To Approve Resolution number 6507 with amendments stating that any usage of the properly, as it relates to dogs, will abide by all local, county and state laws. Ayes-4 Nays-0 Motion carried. B. 7:10 p.m. Public Hearing to Consider a Conditional Use Permit for an Oversized Garage at 7965 Fairchild Avenue Ms. Prososki stated that Rebecca and Brian are requesting a conditional use permit for an oversized garage at 7965 Fairchild Avenue. She reviewed the setback requirements with Council noting that they must be five feet from the property line and twelve feet from the rear. She stated that the conditional use permit satisfies all code requirements. She stated that initially the neighbors were concerned that the garage would be used as a place of business noting that the intent is for additional storage. She stated that the Planning Commission has held the public hearing and taken testimony from the residents and is recommending approval of the request. Mayor Marty opened the public hearing at 9:42 p.m. • Mayor Marty closed the public hearing at 9:43 p.m. Mounds View City Council April 25, 2005 Regular Meeting Page 10 • Council Member Gunn noted that there were a lot of questions asked at the public hearing and that all questions and concerns were addressed. She asked if the shed would stay. Ms. Prososki stated that according to City Code the shed does not have to be removed. She stated that the applicants plan to remove the shed due to space issues in the backyard. Mayor Marty stated that the Staff report under-demonstrates their need and asked where the trailer and boat are currently located. Ms. Prososki stated that the trailer and boat are parked on the property in accordance to City Code. MOTION/SECOND. Thomas/Flaherty. To Approve Resolution 6505 approving a Conditional Use Permit for an Oversized Garage located at 7965 Fairchild Avenue. Ayes-4 Nays-0 Motion carried. C. 7:15 p.m. Public Hearing to Consider the City Hall Rehabilitation Project Nancy Schultz provided the Council with a presentation for the proposed City Hall Rehabilitation Project. She reviewed the purpose of the presentation stating that they would like to obtain . feedback and direction from Council regarding the continuation of the rehabilitation of City Hall. She provided Council with a brief background history of the changes and updates to the City Hall building noting that there has been a lot of activity over the past 44-years. She stated that m March 2003 the Council approved a Physical Needs Assessment and held a work session in November of 2003. She stated that they toured the City Hall facility in May 2004 in the hopes that the City would approve and proceed with the Design Development phase beginning in October 2004. Ms. Schultz stated that the Design Development had direction from Council to address as many items as possible to give a better idea of the costs. She stated that this was finished in February 2005 and provided Council with a walkthrough of the needs including: poor environmental conditions; regulatory safety and security problems; worn-out and obsolete items. She provided Council with an overview of the environmental conditions found during the tour of the City Hall building. She stated that they should meet the HIPAA regulations and the generator upgrades for the EOC. She stated that there is a lack of building security; lack of storage space and the police area is inadequate. Ms. Schultz explained that the proposed solutions include insulating walls; replacing ducts and windows; remove obsolete wiring; modernize the elevator and provide keyless security systems. She stated that the functional improvements would include relocating the Community Development Department and the Finance Department and utilize the basement for additional storage. She reviewed the proposed layouts for the Police, Finance, Community Development, • Administrative Services and Public Works departments. She stated that the probable cost for construction, if it were all done in one phase, would be $3.6 million to replace with a new facility Mounds View City Council Apri125, 2005 Regular Meeting Page 11 • or $1.6 million to make all improvements in two phases. She stated that the dollar amounts Mayor Marty opened the public hearing at 10:09 p.m. include the soft costs and reviewed with Council. She noted that the Police Department could relocate with Ramsey County for $2000 a month during the construction process and the Administration Services would relocate to the Community Center. She stated that construction would begin in July 2005 and continue through January 2006. She stated that they kept the process down to two phases to help keep the soft costs to a minimum. Brian Amundsen, 3048 Wooddale Drive, stated that he was curious to know if the basement has ever had flooding issues. He wondered if the costs for changing the space would be better used to microfiche or digitize the documents for storage noting that it would resolve storage and flooding concerns. He acknowledged their concerns regarding the cramped work environment and the ADA issues stating he does understand that working in a cramped workspace is not pleasant but the reality is, the City has to work within their financial means. He stated that he is unclear of the costs for some of the remodeling and asked if the resurfacing is necessary or could it be put off. He noted that dollars were spent from the Street Fund for other expenses and suggested putting the funds back to help pay for City Hall. He asked Council to be frugal with the funds spent on this project. Mayor Marty stated that record storage has been an issue for a long time. He explained that the • City did have an Intern scanning records for a period of time but the City ran out of funds and was not able to complete the project. He stated that this has been an ongoing issue and agreed that it should be addressed. He referred this issue to a future work session. Public Works Director Lee explained that there were issues with ground water and two sump pumps were installed to alleviate the water problem. He stated that an alarm is also in place in the event that both pumps fail. He stated that in terms of record retention, some of the documents have to be physically kept for a period of five years and historical documents can be scanned for storage. Mayor Marty acknowledged the concerns Council and residents have expressed with respect to the office space and encouraging frugal spending. He stated that he spoke with S.E.H. regarding the rehabilitation and explained that they are not adding any more space, they are trying to restructure to make the space they have work better. He explained that most of the ceiling is not insulated and the loss of heat in the winter and cool air in the summer has been a very expensive energy source. He reminded Council that different colors of mold, growing in the ducts, was pointed out to Council during their tour of the facilities and this is a health and safety issue that has to be addressed. Mayor Marty closed the public hearing at 10:18 p.m. Council Member Thomas asked where they are at with the process and why they are working • with the outside facade at this time. She stated that it was her understanding that the water filtration issues had been addressed. She asked if the front could be done at a later time and deal Mounds View City Council April 25, 2005 Regular Meeting Page 12 with the signage issues right now. Mayor Marty reviewed the needs for the front entry facade stating that the vestibule entry area should be fixed. He agreed that they would have to make due with what they have and fix what has to be fixed. He stated that he does not see the Police Department entry or the bathrooms, as an option as they both have to be ADA Compliant. Public Works Director Lee reviewed the generator connection stating that it is a connection that runs cable from the generator and outfits the building to accept cable. The building is also being outfitted to use as an emergency facility if necessary and the generator would provide backup power to the building. Council Member Thomas asked if there are any tuck-pointing or fascia issues to be addressed on the front of the building. Ms. Schultz stated that there are no tuck-pointing or fascia issues to address. Mayor Marty asked if there is any way to fix the vestibule. Ms. Schultz stated no and explained that it is not insulated properly and does not have a barrier to the outside. She stated that this would be bid separately noting that one of the bigger concerns is the type of construction on the wall to the west side. She stated that some tests were done and it appears to be dry but needs to be watched over time. • Council Member Thomas referenced the roof and asked if there was any discussion regarding the pitch of the roof. Ms. Schultz stated that all roofs have pitches and flat roofs can work. She stated that there is a proposal to change this in phases and it is proposed along with the new HVAC systems. She explained that it would be a half-inch per foot noting that if they did a build up or membrane style it would be better than what they currently have. Council Member Thomas asked if it could go to two-inches per foot. Ms. Schultz confirmed that it could. She assured Council that they would try to get as much as possible without driving up the costs too much. Mayor Marty noted that a letter from S.E.H., dated March 23, 2005, references lump sum fees in the amount of $51,800 for the bidding document phase and asked if they have any idea or estimate as to what the reimbursements might be. Ms. Schultz stated that they could expect $6500.00 for this size project. Council Member Flaherty expressed concerns that they are working with estimated costs. He stated that he would prefer actual costs for the architecture or that it states `not to exceed'. He referenced the reimbursable expenses related to project, mileage and meals, stating that typically they do not receive reimbursement for meals and asked if this is common. He asked them to Mounds View City Council Apri125, 2005 Regular Meeting Page 13 • come up with a solid dollar amount. Ms. Schultz explained that the language is very standard. She indicated that normally they would not see any meals as part of their expense. She explained that most of the costs are for the bid process and printing costs for plans and specs. Mayor Marty asked what NIC means. Ms. Schultz stated that NIC means `Not Included in the Contract'. D. Resolution 6504 Ordering the City Hall Rehabilitation Project and Authorizing the Preparation of Detailed Plans and Specifications MOTION/SECOND. Gunn7Marty. To approve Resolution 6504 Ordering the City Hall Rehabilitation Project and Authorizing the Preparation of Detailed Plans and Specifications Ayes-4 Nays-0 Motion carried. Mayor Marty stated that he has a guest from Tiajong City, Taiwan, staying at his home. He introduced his guest, Tiffany Lee, stating that she works in purchasing for the public administration and they have discussed the possibilities of becoming a sister City. He welcomed • Ms. Lee and thanked her for coming to the Council meeting. Ms. Lee thanked Mayor Marty for the opportumty to be present at the Council meeting. E. Resolution 6503 Step/Longevity Increases for Officer Keith Demarest (4/26/05), Officer Tom Baumgart (5/3/05), and PSO Robin Marion (5/4/05). Chief Sommer stated that the Supervisors have reviewed the performance reviews for Officer Keith Demarest, Officer Tom Baumgart and PSO Robin Marion, as outlined by their job descriptions and found that all .three have had more than a satisfactory performance. MOTION/SECOND. Thomas/Gunn. To approve Resolution 6503 Step/Longevity Increases for Officer Keith Demarest (4/26/05), Officer Tom Baumgart (5/3/05), and PSO Robin Marion (5/4/05). Ayes-4 Nays-0 Motion carried. F. Resolution 6502 Ordering the Emergency Vehicle Preemption (EVP) Installation Project Public Works Director Lee explained that one of the tasks associated with the County Road 10 corridor improvement is the ordering of the Emergency Vehicle Preemption Installation Project. • He provided Council with an overview stating that the work has been completed and the estimated cost to provide is $65,750.00. He explained that the intent is to increase public safety Mounds View City Council Apri125, 2005 Regular Meeting Page 14 • along the corridor. Council Member Gunn stated that she is in favor of this for the safety reasons. Council Member Flaherty stated that he is also in favor of the project and asked if there is any opportunity available to get additional funds from the County to pay for this. Public Works Director Lee stated that he did discuss the costs with the County and found that the City funds the project. Mayor Marty referenced page five of the Bonestroo memo noting that it states that their fee would be reduced if Ramsey County were able to provide personnel to assist in the project. He asked if Ramsey County could help with the inspection. He stated that in the funding section, second paragraph, it states that County/State Highway 10 is a State aid highway, which is where State aid funds could be used. He stated that the approval process could take up to four weeks and that according to Bonestroo it would be cheaper and more efficient if the City does it. He asked if this would cut into the MSA funds. Public Works Director Lee stated that they would be using MSA funds and there is a cost associated to it. He indicated that to go through their requirement process would require more work from Bonestroo and it would be at an additional cost. • Mayor Marry asked if there would be any ramifications or conditions if they were to ask Ramsey County to help with inspection. Public Works Director Lee stated that he did discuss the possibilities with Ramsey County and they have agreed to help with inspections. He stated that the agreements should be updated to include maintenance of the EBP System. MOTION/SECOND. Gunn/Thomas. To approve Resolution 6502 Ordering the Emergency Vehicle Preemption (EVP) Installation Project Ayes-4 Nays-0 Motion carried. G. Resolution 6500 Authorizing Inter-fund Loans for the Year 2004 and Setting an Interest Rate on Inter-fund Loans for the Year 2005. Finance Director Hansen stated that this is the annual exercise for approving interfund loans and continues through to the subsequent year. He stated that the City had four Inter-fund loans adding that two of the loans were resolved in 2004. He stated that going forward the City has two loans, the first is for $30,810.00 to support the TIF District and the second is for $1,293,276.00 to support the golf course. He recommended that the City continue with the interest rate at 3-percent. He explained that if there is a need for funds for any of the projects • identified for the TIF District that this would give prior authorization to give funds from the Community Fund to the TIF Districts, if necessary. He stated that as far as the TIF Districts go Mounds View City Council Apri125, 2005 Regular Meeting Page 15 • the City is looking at no loans by the end of 2005. MOTION/SECOND. Thomas/Flaherty. To approve Resolution 6500 Authorizing Inter-fund Loans for the Year 2004 and Setting an Interest Rate on Inter-fund Loans for the Year 2005. Ayes-4 Nays-0 Motion carried. H. Resolution 6506 Adopting an Investment Policy. • Finance Director Hansen stated that the City Council reviewed the Investment Policy at their March 1, 2005 work session. He stated that he worked to incorporate the improvements and added a new paragraph to the introduction. He noted that Council wanted to place a couple of limits, one for no more than 20-percent of the portfolio invested and the other for 10-percent invested in readily available funds. He stated that both items were incorporated along with other minor terminology changes that were necessary in order to be consistent in the terminology throughout the document. He stated that the terms `Finance Director' and `Treasurer' are used interchangeably and agreed that this should be more consistent. He noted that the annual resolution authorizing personnel to perform banking transactions does not refer to the three people actually authorized. He stated that he would work out the particulars for these two issues and bring the policy back to Council for consideration in two weeks. MOTION/SECOND. Gunn/Thomas. To postpone a motion for two weeks on Resolution 6506 Adopting an Investment Policy. Ayes-4 Nays-0 Motion carried. I. Police Supervisor Contract • City Clerk/Administrator Ulrich reviewed the Police Supervisor Contract with Council stating that it is being recommended for adoption by City Council. Mayor Marty stated that Staff has been working on the contracts for some time now. He stated that these are the last two and cover 2004 and 2005. MOTION/SECOND. Thomas/Flaherty To waive the reading and approve resolution 6510. Ayes-4 Nays-0 Motion carried. MOTION/SECOND. Flaherty/Gunn To ratify contract 6510 of Law enforcers 203. Ayes-4 Nays-0 Motion carried. 10. APPROVAL OF MINUTES. A. City Council Minutes, March 14, 2005 Mounds View City Council April 25, 2005 Regutlar Meeting Page 16 • Councilmember Thomas had the following corrections: The following names should be corrected throughout the entire document: Tom Winiecki should be Tom Winicki; Hanson should be Hansen; Amundsen should be Amundson; Berg should be Burg. Mayor Many had the following corrections: Page 3, line 30, should read `from, for and in' Page 9, line 27, last word-change from `was' to `were' Page 15, line 7, shows 5-Ayes, 1-Nay. It should be `4-Ayes, 1-Nay'. Council Member Gunn had the following corrections: Page 7, line 2, missing last name -should be `Ihnen' Page 8, line 9, should be Kimberly Christ MOTION/SECOND. Marty/Flaherty. To approve the City Council Minutes of March 14, 2005 as amended. Ayes-4 Nays-0 Motion carried. . B. City Council Minutes, March 28, 2005 Council Member Thomas had the following correction throughout the document: `Winiecki' should be `Winicki' `Hanson' should be `Hansen' `Amundsen' should be `Amundson' Page 9, line 39, should be `Werner' Page 10, should be `Werner'; Mayor Marty had the following corrections: Page 1, line 16, reads Mayor Marty announced Troop 167; should read `Mayor Marty announced Boy Scout Troop 167' Throughout the document: `Amundsen' should be `Amundson'; `Hansen' should be `Hanson' Page 2, line 38, reads `He stated'; should read `Council Member Stigney stated' Page 6, line 23, change from `bides' to `bids' Page 7, line 14, change `this' to `these' Page 8, line 34, states `Mayor Marty asked if they had looked into'; should state `Mayor Marty asked if they had looked into them.' Page 9, line 2, sentence beginning `would be cheaper to use a company' change `don't' to `didn't' Page 11, line 18, name should be spelled `Siercks' • Page 13, line 32, name should be spelled `Siercks' Page 14, All of the references to `Gary' should be `Gary Nordness' Mounds View City Council Apri125, 2005 Regular Meeting Page 17 • Page 15, All blanks for `Gary' continued on from page 14, should be `Gary Nordness' Page 17, line 14, line 23 and line 43, reads `Nyles'; should read `Nyle Zikmund' Page 21, line 11, line 25 and line 30, reads `Mary Berg'; should read `Mary Burg' Page 21, Line 16, reads `some of they flyers'; should read `some of the flyers' Council Member Gunn had the following correction: line 37, reads `City Attorney Scott'; should read `City Attorney Riggs' MOTION/SECOND. Gunn/Flaherty. To approve the City Council Minutes of March 28, 2005 as amended. Ayes-4 Nays-0 Motion carried. C. City Council Minutes, April 11, 2005 Mayor Marty had the following corrections to the minutes: `Winiecki' should be `Winicki' `Amundsen' should be `Amundson' `Hansen' should be `Hanson' `Berg' should be `Burg' Council Member Thomas had the following corrections: i Page 7, line 41, should read `stated that she was not going to start planning a development for someone's home.' Council Member Gunn had the following corrections to the minutes: Page 7, line 35, Sentence beginning `Council Member Gunn' remove the words `to do' MOTION/SECOND. Flaherty/Gunn. To approve the City Council Minutes of April 11, 2005 as amended. Ayes-3 Nays-0 Abstain-1 Motion carried. D. Executive Session Minutes, April 11, 2005. MOTION/SECOND. Gunn/Flaherty. To approve the Executive Session Minutes of April 11, 2005 as presented. Ayes-3 Nays-0 Abstain-1 Motion carried. 11. REPORTS A. Reports of Mayor and Council • Mounds View City Council Apri125, 2005 Regular Meeting Page 18 • Mayor Marty stated that he met with the City of Fridley and received a copy of the Feasibility Study they did for Medtronic. He provided the Council with copies of the study for their review. B. Staff 1. a. Finance Quarterly Report Finance Director Hansen provided the Council with an overview of the Financial Report for 2005 noting that the 2005 budget has been amended and reviewed three times by Council. He stated that the General Fund ended in a small surplus of approximately $24,000.00 at the end of 2004. He stated that in the Special Projects Fund and EDA Fund the City has revenues from the sale of land to ProCraft. He stated that the MSA Construction Fund has received $527,000.00 in reimbursements from the State of Minnesota, which puts the MSA Fund back on solid footing. He stated that the Bridges Golf Course received their first payment for the billboards and City Council acted, at the end of 2004, to reimburse the golf course for legal costs. He stated that the Finance department has been working on the 2004 audit and plans to be working on renewing the insurance policies to begin July 1, 2005. He stated that the Finance Department received the Certificate of Achievement for Financial Reporting for the 2003 finances. Mayor Marty congratulated Finance Director Hansen for receiving the Certificate of Achievement. He stated that this award is the highest form of recognition in government for financial reporting. He thanked the Staff and Auditors for doing a good job in preparing the • financial reports. b. Investment Quarterly Report Finance Director Hansen stated this is the first Investment Quarterly Report noting that City Council would begin receiving this report on a quarterly basis. He explained that he tried to format the report to cover the topics that the Investment Policy states should be reported on quarterly. He reviewed the format with Council and expressed concerns stating that there is talk that the interest rates might be increasing. He discussed investment strategies with Council stating that he tried to shift the focus of the investments to a shorter maturity investment. He explained that this was done in response to the possibility of interest rates increasing. He discussed fair market value and provided Council with a description and overview of the portfolio and remaining term investments. Finance Director Hansen stated that he is announcing his resignation. He explained that he has accepted a position with the City of Crystal and assured Council that he would work with Staff through the transition. He thanked everyone for their support and assistance stating that he has enjoyed working with everyone on Staff and Council and his time with the City of Mounds View. Mayor Marty thanked Finance Director Hansen for the great work he has done for the City of Mounds View. He explained that Finance Director Hansen has worked hard to institute a • number of plans for the City and has done a lot of great work for the City. He stated that the Mounds View City Council Apri125, 2005 Regular Meeting Page 19 • Council, Staff and Community would miss him and his contributions a great deal. He wished him luck in his new position with the City of Crystal. City Clerk/Administrator Ulrich agreed with Mayor Marry adding that Finance Director Hansen has been a great employee and has done an excellent job for the City of Mounds View. He stated that Staff plans to move forward with the recruitment process. City Clerk/Administrator Ulrich stated that Jeanette Steeves has resigned noting that she has taken a promotion working with the YMCA in St. Paul. He noted that the Medtronic bill for taxation is scheduled with Taxes tomorrow morning. 2. Announce the Town Hall Meeting -Saturday, Apri130 from 9 a.m. to noon at the Community Center. City Administrator Ulrich announced a Town Hall Meeting would be held at the Community Center on Saturday, April 30, 2005 from 9:00 a.m. to Noon. Theme is Mounds View, Past, Present and Future with a history presentation. Mayor Marty stated that he spoke with the Bulletin regarding the Town Hall meeting. He stated that this Thursday's edition of the Mounds View Matters newsletter would have information regarding the Town Hall meeting scheduled for next Saturday, April 30, 2005, from 9:00 a.m. to 12:00 p.m. at the Mounds View Community Center. He stated that the meeting is open to the • Community and invited everyone to attend. Director Erickson stated that the amendment incorporating documents would be published at the EQB Monitor. He stated that the comment period would run from April 26, 2005 to May 17, 2005, with the final before Council on May 23, 2005. He stated that copies of the amendment have been provided to Council for their review. Director Ericson reviewed the proposed route cuts from the Metropolitan Transit Service stating that Route 25 would be eliminated. He stated that a letter of concern was sent regarding Route 25 that explains the concerns of the residents and the City and that the cut would create a severe hardship for the residents. He stated that there would also be a reduction in service from Metro Mobility. He stated that the information has been posted to the City website. Director Ericson provided Council with a Code Enforcement Update stating that the Judge did charge a $250.00 fine, as well as 30 days in jail for Item 7098. He noted that the jail sentence was stayed as long as corrections are made to the driveway. Mayor Marty asked if City Council should show the City's concerns regarding the bus service cuts by sending a resolution to the Metropolitan Council. Director Ericson stated that some Communities have sent resolutions to the Metropolitan • Council He explained that the comment period is concluding on May 1, 2005 and they would want to include all public comments in the resolution. He stated that he could draft a resolution Mounds View City Council April 25, 2005 Regular Meeting Page 20 • to be considered at the next meeting noting that it would not be done in time to meet the deadline. He stated that if Council is comfortable, Staff could draft a resolution based on this evening's discussion and include the motion with the resolution. He stated that he would provide the Council with a copy of the resolution for their review. MOTION\SECOND Marty/Flaherty To approve the resolution regarding the Metropolitan Transit Bus cuts in the City of Mounds View and forward said resolution to the Metropolitan Council Ayes-4 B. Reports of City Attorney None. 12. Nezt Council Work Session: Nezt Council Meeting: Nays-0 Motion carried. Monday, May 2, 2005 at 7 p.m. Monday, May 9, 2005 at 7 p.m. 13. ADJOURNMENT The meeting recessed to an Executive Session to discuss and consider the sale of real property commonly known as The Bridges Golf Course, and a buyout offer of the billboard signs at 11:50 p.m. Transcribed and recorded by: Bonnie Sullivan Timesaver Off Site Secretarial, Inc. •