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HomeMy WebLinkAboutMinutes - 2005/06/13~A --, ~ ~:~ ~~__ PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL f/ CITY OF MOUNDS VIEW RAM EY C S OUNTY, MINNESOTA Regular Meeting June 13, 2005 Mounds View City Hall 2401 Highway 10, Mounds View, MN 55112 7:10 P.M. 1. MEETING IS CALLED TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL: Marty, Gunn, Flaherty, Stigney and Thomas NOT PRESENT: None. 4. APPROVAL OF AGENDA A. Monday, June 13, 2005 City Council Agenda. MOTION/SECOND: Flaherty/Gunn. To Approve the Monday, June 13, 2005 agenda as presented. Ayes - 5 Nays - 0 Motion carried. 5. PUBLIC INPUT Linda Taylor, 5711 Quincy Street, stated that she is here today to ask the Council for their help in making the crosswalk areas across Highway 10 safer for the children who have to cross over to Edgewood. She expressed concerns about the safety stating that there is a real need for a crossing bridge or safety guards during school hours so that the children can cross safely. She stated that her son walks to school between 6:30 a.m. to 7:00 a.m. and she wants him and other children to be safe. She explained that her son, along with several other children cross at Edgewood and the light only stays on long enough to get half way across Highway 10 noting that the easiest route would be to cross at County Road H and Highway 10. She asked the Council to add this item to a future agenda for discussion and resolution. She stated that she has several parents with her tonight who are also in support of her concerns adding that she is willing to do whatever they need to help address the safety issues. Mayor Marty acknowledged her concerns stating that he has timed this light and the change over from green to yellow is 12 seconds if the button is not pushed for pedestrians. He stated that the • Council has discussed this issue before and plans to discuss it again in the near future. Mounds View City Council June 13, 2005 Regular Meeting Page 2 • Public Works Director Lee stated that the project management team assigned to the County Road 10 Corridor Improvement project has discussed this issue with the County. He stated that the County does recognize that the timing is at the pedestrian crossing and this will be corrected as part of the project. 6. SPECIAL ORDER OF BUSINESS A. Certificate of Recognition for Mounds View Resident Andre Koen, recently named `Community Presentations Volunteer of the Year' by Minneapolis Area Chapter of the American Red Cross. Mayor Marty stated they have a Certificate of Recognition for Mounds View resident Andre Koen recently named the Community Presentations Volunteer of the year by the Minneapolis Area Chapter of the American Red Cross. He asked Mr. Koen to come forward for the presentation. He read the Certificate of Recognition and presented the certificate to Mr. Koen. Sally Newberry, Minneapolis Area Chapter, stated that she would like to leave some brochures and magnets that address how residents can be prepared for emergencies. Mayor Many thanked them for all their hard work noting that the American Red Cross is a very worthwhile organization and a lot of it is based on volunteer efforts. He thanked them on behalf • of the City of Mounds View and the City Council for their work and efforts. 7. JUST AND CORRECT CLAIMS. Council Member Flaherty had the following questions: • Page 6, Mr. Manthis -clarified that he is not an employee of the City. Mary Tatarek stated that there are three Mr. Manthis' who provide golf lessons, one is a full time employee and two are contract employees. • Page 6, He asked whose PGA membership dues is the City paying for. Mary Tatarek stated that they are paying their employee, Ken Manthis noting that he is the PGA pro that the golf course has fully employed. Council Member Stigney stated that this PGA membership provides private membership benefits and he personally thinks that Mr. Manthis should be paying for this membership himself adding that he has said that every time this request has been presented and would like to reiterate this again. • Page 13, payment to Fridley for water and sewer: Mary Tatarek explained that a small section of Mounds View actually receives water from the City of Fridley. She stated that the City of Fridley sends the bill to the Mounds View and Mounds View bills the residents. • Page 13, Joseph Holberg, escrow refund: Community Development Community Development Director Ericson explained that this item is related to a minor subdivision on County Road J. He stated that part of a driveway had to be relocated and the City took an escrow to make sure the driveway restoration was completed properly. He stated that the • funds were refunded back upon completion. Mounds View City Council June 13, 2005 Regular Meeting Page 3 • • Mayor Marty had the following questions: • Page 5, 116169-Anoka County - He asked what the Joint Powers Agreement is for. Public Works Director Lee explained that the joint powers agreement is with the Cities of Spring Lake Park and Anoka County for the traffic signals located at Pleasantview and County Road 10. He stated that it was installed in 2002 and is a one-time payment. • Page 7, 116188, Sun Newspaper ad for $506.00. City Clerk/Administrator Ulrich confirmed that the ad was for the replacement of the Finance Director. • Page 10, Bonestroo, Rosene and Anderlik, 2003 Street Improvement project for $3,304.00 - Is this a final payment. Public Works Director Lee stated that this is a bill from January 30 to March 31St noting that Bonestroo was in the process of upgrading their invoicing software and was behind in their monthly billing. He stated that this is a two-month bill noting that there would be additional bills coming for the 2003 Street project. • Hidden Hollow utility improvements second access - He asked if this would be passed on to the developers or would this be a City cost. Public Works Director Lee stated that he would have to review the hill as there was a cost split for a utility access that was installed as a part of the project. He stated that a portion is City cost and a portion would be a cost to the developer and would have to be split out. • Status on the County Highway 10 improvements - Public Works Director Lee stated that the project mgmt team is meeting this Thursday. Mayor Marty called a brief recess due to inclement weather at 7:20 p.m. Mayor Marty called the meeting back to order at 7:50 p.m. MOTION/SECOND. Gunn/Flaherty. To approve the Just and Correct Claims as presented. Ayes - 5 8. COUNCIL BUSINESS Nays - 0 Motion carried. A. 7:05 p.m. Public Hearing, Second Reading and Adoption of Ordinance 759 Amending Section 4.02 of the Mounds View City Charter, Filing for Office. Administrative Assistant Crane stated that the City Council approved the first reading and introduction of the Ordinance 759 amending section 4.02 of the Mounds View City Charter at the May 23rd City Council meeting. She stated that corrections were made to the first reading adding that staff has reviewed the changes and supports adoption of the ordinance. Staff recommends a public hearing considering the second reading and also requires a roll call vote. Council Member Thomas asked for clarification on the changes. Administrative Assistant Crane stated that Minnesota Statute 205.1.3 was originally mistyped. She stated that it was originally written as 202.1.3. Mounds View City Council June 13, 2005 Regular Meeting Page 4 • Mayor Marty opened the public hearing at 7:53 p.m. Mayor Marty closed the public hearing at 7:54 p.m. MOTION/SECOND. Thomas/Many To waive the reading and adopt Ordinance 759 Amending Section 4.02 of the Mounds View City Charter, Filing For Office. ROLL CALL VOTE Marty-Aye Gunn-Aye Flaherty-Aye Stigney-Aye Thomas-Aye Ayes-5 Nays-0 Motion carried. B. Resolution 6551 Authorizing Severance Payment for Sergeant Jerry Johnson. Administrative Assistant Crane stated that Sergeant Jerry Johnson retired effective May 31, 2005. She stated that a resolution is attached authorizing severance payment to Sergeant Jerry Johnson adding that the payments are in accordance with the Mounds View personnel manual and the LES labor agreement. She stated that the resolution provides a cash payout of Mr. Johnson's vacation time of $1,118.76, calculated at 54.65 accrued vacation hours times his hourly rate. In addition the resolution also provides a cash payout for his sick time and in accordance with Article 22 of the LES Sergeants Labor Contract he is eligible to contribute 65-percent of his accumulated and banked sick leave for contribution to the Employee Retirement/Health Savings Plan. She stated that this is calculated as 2,168.73 accrued banked sick hours times 65-percent, times his hourly rate of $33.28 and comes to $46,914.16, to be contributed to the Employee Retirement/Health Savings Plan. Staff recommends severance payment and contribution to the Retirement/Health Savings Plan for Sergeant Jerry Johnson in accordance with the City personnel manual and LES labor agreement. City Clerk/Administrator Ulrich pointed out that they did change the retirement plan and this is a relatively high in terms of what would be seen in the future. With the new contract they did cap it at 960 hours and put the amount at 50-percent versus 65-percent for all employees who are currently under 960 hours. He explained that some of the employees were grandfathered in with the police and sergeants, Mr. Johnson being one of them. He stated that from now on severance payment should be less. MOTION/SECOND. Gunn/Thomas. To waive the reading and approve Resolution 6551 Authorizing Severance Payment for Sergeant Jerry Johnson. • Ayes-5 Nays-0 Motion carried. Mounds View City Council June 13, 2005 Regular Meeting Page 5 • • C. Resolution 6552, Authorizing Severance Payment for Charlie Hansen. Administrative Assistant Crane stated that Mr. Hansen resigned from his position as Finance Director effective June 3, 2005. She stated that in accordance with Section 4.35d of separation compensation of the personnel manual indicates that an employee would be compensated for their accrued vacation time and 50-percent of their accrued sick leave upon separation. This resolution provides a cash payout of Mr. Hansen's vacation time of $9,803.91 and calculated at 259.02 accrued vacation hours times his hourly rate of $37.85. Mr. Hansen was in compliance with the vacation carryover provisions of the personnel manual at the beginning of the year. She stated that this resolution also provides cash payout for his sick leave of $5,416.34 and calculated as 286.20 accrued sick hours times 50-percent of his hourly rate of $37.85 and is in accordance with the City personnel manual. MOTION/SECOND. Thomas/Flaherty. To waive the reading and approve Resolution 6552, Authorizing Severance Payment for Charlie Hansen in accordance with the City Personnel Manual Ayes-5 Nays-0 Motion carried. E. Resolution 6557 Appointing Nicholas Fleischhacker to a Vacancy in the Surface Water Division of the Public Works Department. Public Works Director Lee stated that they have a vacancy in the Surface Water Division noting that he received a letter of resignation from Marla Mennypenny. He stated that this is a very important position in the Public Works Department noting that this position administrates the City's permit with the Minnesota Pollution Control Agency. He stated given this staff advertised internally for this position as required by the labor agreement. He stated that they did receive one application from Nicholas Fleischhacker. He stated that he did. interview Mr. Fleischhacker noting that he is a very qualified candidate for this position. He stated that based on this Staff is recommending that Council authorize appointing Mr. Fleischhacker to be placed into the vacant position within the Surface Water Division and authorize staff to advertise for the vacant position in the Sanitary Sewer Division. MOTION/SECOND. Gunn/Flaherty. To waive the reading and approve Resolution 6557 Appointing Nicholas Fleischhacker to the vacant position in the Surface Water Division and authorize staff to advertise for the vacant position in the Sanitary Sewer Division of the Public Works Department. Ayes-5 Nays-0 Motion carried. . F. Resolution 6558 Approving the Plans and Specifications, Waiving the Public Mounds View City Council June 13, 2005 Regular Meeting Page 6 • Improvement Hearing, Ordering the Project, Setting a Bid Date, and Authorizing to Advertise for Bids for the Groveland Park Building Replacement Project. Public Works Director Lee stated that the plans and specifications for the Groveland Park building have been completed. He stated that the plans are similar to the Hillview building noting one of the proposed changes in the design was to not include the setback or utilize the building materials for the walls. He explained that this would allow for additional storage in the building and would also include a small serving area. He stated that it would not be a full kitchen. He stated that the Parks and Recreation Commission have reviewed the plans and they have recommended approval. He stated that a motion regarding the financing was also made to avoid depletion of the Park Dedication Fund. He stated that staff recommends up to 65-percent of the total project costs be financed from the Park Dedication Fund with remainder of funding coming from other sources. He indicated that the other park projects listed on the 2005 project list include the City hall irrigation system and park paths. He stated that these projects, as it currently stands, would not be completed in 2005. He recommended utilizing a special projects fund as a good source for potential funds. He stated that staff is recommending approval and asking for authorization to set a bid date of July 14, 2005. Council Member Flaherty asked what the R-factor would be for the insulation. Public Works Director Lee stated that he currently does not have that information. • Council Member Flaherty asked why they want to install air conditioning in a warming house and asked how they plan to use the building. Public Works Director Lee explained that this structure would be replacing the current warming house and that it would be used as ayear-round building. He stated that the building would be rented to the Boy Scouts, churches and civic groups for their events and meetings. He stated that the Park and Recreation department would also use this building for the YMCA programs. Council Member Thomas stated that she does not see a need to waive the public hearing process. She stated that with a project like this the residents should have an opportunity to discuss and provide feedback. She stated that all of the neighborhoods should be informed and urged staff to stay on track with communicating with the residents on important issues such as this. Council Member Stigney stated that he has received calls from residents who are questioning the need for air conditioning in a warming house. He asked for clarification on the actual needs for the structure and whether this is part of the actual design. Public Works Director Lee stated that it is a bit of both, need and design. He stated that if they were planning to utilize the structure year round, air conditioning would be necessary. He assured Council that the building would be closely managed and that the temperature would be set and kept at a comfortable level. He noted that costs were not discussed with the Parks Commission. i Council Member Stigney asked if a breakdown of the costs for the air conditioning unit was Mounds View City Council June 13, 2005 Regular Meeting Page 7 • available for their review. Public Works Director stated that he did not have a cost estimate at this time adding that he would provide the Council with a copy for their review when it is received. He stated that the costs would be approximately $5,000 noting that the unit would be located in the roofline of the building. He indicated that it was originally designed to be installed on the ground but was changed due to the potential for vandalism. He stated that the building is designed to include the proper ventilation of the air conditioning unit. Parks and Recreation Commission Chairman John Kregle confirmed that the Parks Commission did not discuss the costs for the installation or the unit. He stated that air conditioning exists in the Hillview building adding that the intent was to reflect the Hillview building design with a few minor changes. He explained that the air conditioning unit is necessary because the building walls and floors would be cement and this would help reduce moisture and condensation. Council Member Gunn stated that after talking with residents and determining that the main reason for lack of use was due to the buildings being too warm during the summer months. She explained that when they did the first building, part of the reasoning for installing the air conditioning unit was to make the buildings more useable and because City Council felt that the buildings were not being used to their full potential. Council Member Flaherty agreed stating that the building does require good circulation and • cooling in order to keep the moisture out and condensation down. He acknowledged their concerns regarding the summer months and suggested cross ventilation with fans for better air movement. He stated that he would like to see the air condition unit cost broken out on the bid as a separate line item. Council Member Thomas asked what kind of units are they considering, HVAC system or separate heater and conditioner. Public Work Director Lee stated that they are looking at separate units. He stated that they could have the unit broken out separately on the bid noting that it would also include information on the HVAC system and the usage of the building. Council member Gunn noted the usage stating that initially they want one building that would be conducive to being able to hold family reunions. Mayor Marty agreed with Council Member Thomas stating that he does not want to forgo the public hearing. He stated that during the Hillview project he did receive a lot of calls from residents who were concerned about the costs. He stated that he would like a break down of the costs for review at the public hearing. He referenced the staff report noting a total of $152,000.00 in budgeted expenditures that were not anticipated to occur in 2005 noting that he was going to ask about cutting City Hall irrigation and the park lighting and it was not stated in • the staff report but was stated now. He expressed concerns stating that we don't spend more than what has been budgeted. Mounds View City Council June 13, 2005 Regular Meeting Page 8 • Public Works Director Lee clarified stating that in the staff report he stated that he did recommend using the City Hall irrigation system for $12,000 and the park lighting for $50,000. He stated that they are looking at combining all of the pathway projects and plan to schedule all of the projects for 2007. Mayor Marty acknowledged stating that he had only caught the $152,000 in budgeted expenditures. He stated that he would not want to take another $86,300 from the special project fund because they were not funded. Public Works Director Lee clarified these items are included in the special projects fund. He stated that all including $12,000 for the City hall irrigation system, $50,000 for park lighting, $20,000 for pathway rehabilitation and $70,000 for the County Road H2 pathway. He stated that they are looking at combining all of the pathway rehabilitation projects and the pathway on County Road H2 into one larger project for 2007. He stated that the projects would be removed from 2005 and budgeted for 2007 and the plan would include all pathway paving. Mayor Marty stated that as far as the air conditioning, he does question it in light of the City's current budget and taxing of residents. He acknowledged that the majority of the funding would be taken from park dedication adding that he would like to see a clear justification as to why they actually need air conditioning in this structure. He stated that the justification should include the type of groups that would utilize the building, the types of usage and the type of equipment . needed. Council Member Stigney stated that it was his understanding that the money would not be used in 2005 but would be in the future. He expressed concerns stating that if they spend it now it won't be available for future projects. Public Works Director Lee recapped stating that Council wants to schedule the public hearing at the time it comes back to City Council for contract award. He stated that in terms of the advertising, the general process is to place a notification in the local newspaper. He stated that typically, with a public hearing where assessments are involved a notice is sent to affected residents within a 500-foot distance and asked Council if they should send individual notices to affected residents or only a general notification. City Clerk/Administrator Ulrich suggested mapping out an area near the park within 500-feet similar to planning applications in addition to general notification using the local newspaper and City website. Council Member Gunn stated that the City did send out notices to the affected neighbors during the Hillview project and also when they did the skate board project. The Council agreed by consensus that they are comfortable with the 500-foot notification process and the local newspaper as long as all residents are made aware of the project in some form. Mounds View City Council June 13, 2005 Regular Meeting Page 9 Mayor Marty asked when the public hearing would take place. Public Works Director Lee stated that the public hearing would be scheduled for the second Council meeting on July 25, 2005. Mayor Marty suggested submitting a note in the Mounds View Matters that would notify the residents of the project. Council Member Stigney stated that they are expecting to take 35-percent from the special project fund and also looking at possibly a Medtronic proposal that would bring in approximately $865,000 to the City and if they have that big project come in or other special projects he would like to see that money added back to the special projects fund. He stated that they need that money for future projects and if they have access to money to replace he would like to see that happen. Mayor Marty asked how they would word it if the park dedication fund comes into a windfall, that this could be setup as a potential loan. Council Member Thomas suggested stating that in Item 4 that at least 65-percent of the total project cost on the park dedication and up to 35-percent for the special projects noting that it would provide more flexibility. She stated that the whole point is if they have a windfall in the park dedication it is never a pay back situation it comes directly out of that fund. She stated that • if they change the wording it makes the percentages more flexible and if the money is not there it stills allows the ability to do this. Council Member Stigney expressed concerns that it does not address paying back the special projects fund. Mayor Marty stated that he likes Council Member Stigney's suggestion to make it a reimbursement process. Public Works Director Lee suggested removing Items 2 and 4 from the proposed resolution for further review at the public hearing. Council Member Gunn asked why they are ordering the public hearing when they are approving the bidding. Council Member Thomas explained that the public hearing is for the public input. Community Development Director Ericson clarified that the approval of the resolution ordering the project does not mean they are authorizing or awarding the project. He stated that this would provide staff with the time they need to work through the verbiage in time for the public hearing. • Mounds View City Council June 13, 2005 Regular Meeting Page 10 • MOTION/SECOND. Thomas/Gunn. To Approve Resolution 6558, remove Item 2 and Item 4 and to approve the plans and specifications, setting a bid date, and authorizing staff to advertise for bids for the Groveland Park Building Replacement Project. Ayes-5 Nays-0 Motion carried. G. Set a Special Meeting of the City Council for June 20, 2005 at 6:00 p.m. at the Mounds View Community Center located at 5294 Edgewood Drive for the purposes of considering the proposed sale of land comprising the Bridges of Mounds View Golf Course to Medtronic. City Clerk/Administrator Ulrich stated that the meeting on June 20~' is to be a joint meeting with the City Council and EDA noting that the items to be discussed that are applicable to both bodies, which are comprised of the same people but technically two different bodies. He stated that the public hearing for the public subsidy is also scheduled for that evening and would be part of the City Council's review. He indicated that he also spoke with Bob Glazer who indicated that he is planning to provide Council with aten-minute presentation during the public comments segment of the meeting. He reviewed the agenda noting that they would discuss the next step at the end of the public hearing process. He stated that it would be an open meeting with no set adjournment time. Council Member Gunn suggested establishing rules of process before the meeting. She stated . that she would like to see that everyone signs in with their name and the City they are from; allow Mounds View residents the opportunity to speak first, in the order of sign-in and then all others; everyone signed in would be allowed one time to speak; anyone with responses would be allowed to respond after all others have had an opportunity to speak first. She stated that this would provide a more orderly and fair process for the residents noting that she has received comments from many of the residents expressing frustration that they were not given a chance to speak. She stated that everyone should have an opportunity to speak and suggested that the Council really consider outlining the process prior to the meeting. She suggested providing the audience with an overview of the meeting process at the beginning of the meeting. Council Member Stigney agreed with everything to make it orderly and asked how they would go about differentiating residents from non-residents. Council Member Gunn explained that they would be able to differentiate based on the sign-in sheet because all speakers would be expected to sign in and include the City they reside in. City Clerk/Administrator Ulrich stated that they discussed this at a staff level and it was thought that it would be a good idea to hand everyone a card. They would then sign their name on the card with their address and hand the card to the attendant when they come forward to speak. He stated that if they outline the process at the start of the meeting and then ask all residents to step forward to speak. • Council Member Thomas agreed stating that this would apply to all except the local business Mounds View City Council June 13, 2005 Regular Meeting Page 11 • owners. She stated that they should have the right to speak in the first group, as they do pay property taxes whether they live here or not. Mayor Marty noted that for most meetings there is athree-minute limit and suggested changing the limit to five-minutes for each speaker. Council Member Gunn noted that there would be a large number of elderly residents who would not be able to stay for the entire meeting and residents should be allowed the first opportunity to speak before non-residents. Council Member Flaherty expressed concerns regarding the differentiation between residents and non-residents. He stated that they have allowed enough time at that particular venue where everyone will have an opportunity to speak. He noted that the problems start when the people continue to get back in line for rebuttal. Mayor Marty clarified that no one can rebut until everyone has had an opportunity to speak. Council Member Thomas stated that they have had numerous meetings where they have allowed everyone to speak and for one meeting allowing preferential order should not be a problem. She stated that it is her belief that no one thinks they are trying to prevent anyone from speaking but a process to speak should be setup just to maintain order. • Mayor Marty asked for clarification noting that they are the Council and EDA, it has been spoken as a continuation of the public hearing for the EDA and asked why they have to change hats. He asked why they couldn't conduct the meeting as the EDA. City Clerk/Administrator Ulrich explained that a public subsidy hearing is required to be held by the City Council. Bob Glazer referenced the June 20th meeting stating that he doesn't want to go into the meeting unprepared and asked if he could ask a few questions. He asked if the taxes would go down or up on a $150,000 home. Mayor Marty stated that he met with Shelly Eldridge and Stacy Kilvang from Ehlers a week ago and she stated that taxes would go down. He stated that he was told that on a $100,000 house the taxes would go down $1.00 and on a $200,000 house they would go down $2.00. He clarified that the numbers are not his, they are Ehlers. Mr. Glazer stated that he recently read an article in the Star Tribune that discussed 6,000 new jobs versus 3,000 new jobs and asked which number was correct. Council Member Gunn stated that 6,000 would be correct noting that it would be done in phases. . Council Member Thomas further clarified that some jobs would be considered `move' jobs and some of the jobs would be new, depending on the phases. Mounds View City Council June 13, 2005 Regular Meeting Page 12 • Mr. Glazer stated that it was also reported that the manufacturing work would be outsourced or would it be limited to office and R&D work. Council Member Thomas explained that according to what was discussed at the legislature a limited amount of manufacturing and R&D would be taking place adding that this would be basically limited to and considered the headquarters for R&D. Mayor Marty stated that the initial phase 1 would be a consolidation of the six CRM sites. Council Member Thomas stated that the TIF Files were filed with the Legislature and that phase one would be 1200 moved jobs and the remaining would be new jobs. City Clerk/Administrator Ulrich stated that it would be approximately 2,000 existing jobs from other locations. He stated that he did not know what type of jobs it would involve. He referenced the tax issues noting that taxes would go down approximately $2.00 per household with everything else being equal if Medtronic is just taken by itself. He stated that the City would still have a general tax levy next year that would go above the $200 so it is likely that the residents would still see a tax increase from the normal tax levy. He stated that the tax levy was scheduled to increase $10.00 and with Medtronic coming in it would increase by $8.00. He stated that he does not want to leave the impression that taxes would be going down next year because that is not the case. Mayor Marty stated that if taxes went up $400.00, then with Medtronic the taxes would only go up to $398.00. MOTION/SECOND. Thomas/Flaherty. To authorize a special meeting of the City Council for June 20, 2005 at 6:00 p.m., at the Mounds View Community Center located at 5294 Edgewood Drive for the purposes of considering the proposed sale of land comprising The Bridges of Mounds View Golf Course to Medtronic. Ayes-5 Nays-0 Motion carried. H. Authorization to conduct a Study to evaluate the Feasibility of Rerouting Driveways within the Red Oak Estates Development Area through a Wetland onto Long Lake Road. Community Development Director Ericson stated that last week they had a meeting with the residents around the Red Oak Estates Townhome development. He stated that it is the southwest corner of Long Lake Road/County Road H2. He noted that approximately 50 residents attended noting that it was the first opportunity in a group setting to discuss the townhome development project. He stated that 72 units were approved in the 1970's noting that six units were constructed and 66 units are yet to be constructed. He stated that based on a ruling by a judge • last year they are looking at 66 additional units. He stated that what they wanted to discuss with the residents is that they were fully informed on the project and to ensure that they were aware Mounds View City Council June 13, 2005 Regular Meeting Page 13 . that this was not something the City supported and their hand was forced. He stated that it gave the opportunity to ask several questions of the developer noting that it also gave them the opportunity to ask questions about drainage, access points and traffic concerns. He stated that one of the issues discussed was the potential traffic increase on Louisa and Clearview. He stated that there would be approximately 30 of the townhomes that would take direct access to Clearview and Louise and it was asked if it would be possible for the two driveways or a single combined driveway to be relocated onto Long Lake Road or alternatively to County Road H2. He stated that it is a possibility from an engineering standpoint but they need to take a look to determine if it is feasible. He stated that the next day they contacted Bonestroo, Rosene, Anderlik and Associates to ask them to give us an idea of what it would cost to look at whether or not the driveways could be rerouted. He stated that there are a number of things that would have to be looked at including wetlands, storm water management and poor soil so there would have to be extensive research done to find out if it would be possible. He stated that the initial estimate was about $12,500 to do the work. He stated that he has provided an updated memo on the project noting that the ballpark estimate for the work would be in a range from $11,500 to $70,500. He stated that there is a resolution here that staff does support looking at this from a community perspective. He stated that staff feels strongly that if there is a way to reroute these driveways to Long Lake Road, a more appropriate location that it would be worthwhile to pursu He indicated that Mr. Hartstad is not opposed to the City looking at this as an option. He stated that the resolution would authorize Bonestroo, Rosene, Anderlik and Associates to do the feasibility at a cost not to exceed $17,500.00. He stated it could come in less noting that it likely that soil borings would be required. Council Member Gunn clarified that if they do get the a royal to go off Long Lake Road then pp Greenwood would be closed. Council Member Gunn asked if they would be able to use the soil borings that Mr. Hartstad recently took. e. Community Development Director Ericson stated that they can and plan to utilize the current boring samples noting that they would also have to take boring samples from specific areas where the driveway would be routed. He stated that there is a significant variation between the borings that were taken and they need to get a really good sense of what is underneath because they don't want the driveway to sink. Council Member Gunn asked why the City is paying for it and not Mr. Harstad. She asked if the City could bill him. Community Development Director Ericson stated that the City could bill him noting that he would not pay it. He explained that this is something that is the responsibility of the City. He stated that Mr. Harstad has an approved plan that shows the driveways accessing Greenwood Drive going out Louis and Clearview and he is not obligated to reroute the drives on his own. • Council Member Gunn asked if they have the results back on his soil borings and are they okay. Mounds View City Council June 13, 2005 Regular Meeting Page 14 Community Development Director Ericson confirmed that they do have the results and explained that the Rice Creek Watershed District is going to make that determination as to the drainage and storm water management plan. He stated that based on the borings presented it does not appear that there would be any problems. He stated that a number of issues were addressed at the meeting including the possibility of reorient some of the buildings so that all of the buildings took access of County Road H2 would be a possibility. He stated that one of the issues is that these are legal lots of record and all property owners would have to approve the reconfiguration of the lots. He stated that it is not out of the question noting that they are exploring all options. Council Member Flaherty asked if this is the site plan from 1972. Community Development Director Ericson confirmed that is the case. Council Member Flaherty asked if this looked exactly the same and is the way the judge wants the City to abide by. Community Development Director Ericson confirmed that it is. Council Member Flaherty suggested tabling further discussion until they hear back from the Rice Creek Watershed District on their results. He stated that he does not see a reason to move forward until that time. Community Development Director Ericson stated that there is a time issue to consider noting that if the Rice Creek Watershed District were to approve this at their next meeting, which could be as early as next week, the building permits could be submitted the next day. He stated that time is of the essence and they probably can't wait. Council Member Thomas stated that if they do this is there any expectation in the legal realm that, especially with the City paying for these borings, should that change be approved, that Mr. Harstad would expect City participation and funding for the construction should it go across the wetland areas. She stated that this would be a question for the City Attorney noting that if it looks feasible and they can do it, would they have to be of the concept that it would be more expensive. She asked if Mr. Harstad would approach the City for additional funding. Community Development Director Ericson stated it is accurate that if they did go forward with the proposal and it was feasible to relocate the driveways off Long Lake Road and County Road H2 and is more expensive than what Mr. Harstad would be able to install with the plan, as is, he is sure that Mr. Harstad would probably approach the City for assistance. Council Member Stigney stated that he agrees with some of the comments made by Council Member Flaherty noting that just because it is feasible may not mean that it is a cost benefit. He stated that it could be cost prohibitive and asked what fund would be paying the $17,000.00. Mayor Marty stated that was also one of his questions due to the fact that this is a storm water area and water would it be possibly TIF eligible. . Public Works Director Lee stated that the estimates show that it would cost approximately $100,000 to $200,000 to make this happen. He stated that the City is prepared to spend this to Mounds View City Council June 13, 2005 Regular Meeting Page 15 • make it happen noting that it would require a permit from the County and the County might not approve access onto Long Lake Road. Mayor Marty asked if this would be TIF eligible. Community Development Director Ericson stated that it is possible that it could be TIF eligible adding that he would be willing to look into it and update the Council. He stated that if the Council does not feel that this is worth pursuing they could explore the possibilities with Ramsey County. He stated that for peace of mind it would be good information to know. Mayor Marty asked if they have talked with Mr. Harstad about the possibility of taking some of the properties out onto County Road H2. Community Development Director Ericson stated that this option was not discussed noting it is possible but it would involve costs. He stated that they would be looking at the acquisition of two lots in addition to rerouting two driveways. He stated that it would provide an alternative access but also looking at costs someone would have to pay for. Council Member Stigney stated that the Rice Creek Watershed District is going to be looking at this property and suggested asking them to look at the possibility for alternate access points. He explained that the reason he agrees with Council Member Flaherty suggestion to table this decision is due to the legal issues. He stated that there is a homeowners association involved and suggested waiting to see what they come up with. He stated that they should hold off to see how everything works out first between the Rice Creek Watershed District and the Homeowners Association. Mayor Marty agreed that this is a valid point noting that after talking with Mr. Harstad it is his understanding that his intention is that he would begin construction as soon as he receives his permits. Council Member Stigney expressed concerns noting that at the meeting it appeared that he was trying to appease everyone. He stated that the City should not get in the middle of it at this point and suggested that the council allow it to take its course. Mayor Marty stated that he is concerned that if Mr. Harstad does get his approval from the Rice Creek Watershed District, at that time he will start to break ground. His concern is that he would state that he already has his equipment in place and plans completed and now to step back to do studies they would have to go back to the Rice Creek Watershed District for further approvals. Mr. Harstad is asking the Rice Creek Watershed District for what is currently on the plans. Council Member Stigney acknowledged stating that it would be advantageous to step aside for a short time. • Council Member Thomas agreed that there is the possibility that what they decide here tonight is not going to change Mr. Harstad's schedule and agreed that he would begin construction as soon Mounds View City Council June 13, 2005 Regular Meeting Page 16 . as he can. She stated that she would prefer to wait to see what happens with the Rice Creek Watershed District versus tying the City into an expectation. MOTION/SECOND Stigney/Thomas To postpone action on this until all issues have been resolved. Aye - 4 Nay -1 (Marty) Motion carried I. Resolution 6561 Approving an Agreement with Mr. Charles Hansen to provide Interim Financial Services. City Clerk/Administrator Ulrich stated that this is proposal to pay the former Finance Director on an hourly rate to come back to the City to finish work on the financial reports. He stated that he has proposed a rate of $70 an hour, which is about half of what our auditor would charge for the same thing. He stated that he spoke with the auditor and he indicated that it would involve approximately 20-30 hours of work. Mayor Marty asked if he has discussed this with Mr. Hansen. City Clerk/Administrator Ulrich stated that he has not talked directly with Mr. Hansen adding that the Auditor has been discussing it with him. He noted that Mr. Hansen proposed the hourly rate. • Mayor Marty agreed that Mr. Hansen would have the expertise and knowledge of what is going on with the City right now noting that one of the reasons Mr. Hansen left was due to the workload. He stated that his concern is whether he would have the time. City Clerk/Administrator Ulrich stated that it would be a limited contract to have him come back for a short period to help get the work completed. Council Member Flaherty asked if they approved extra expenditures for Ehlers and Associates to handle this. He stated that if anyone should be hiring it should be MMKR to complete the audit. City Clerk/Administrator Ulrich agreed that MMKR could be an option but the rate would be higher. He stated that it would be cheaper to hire him directly. Council Member Stigney asked if they have a specific timeframe and what is the scope of the work. City Clerk/Administrator Ulrich stated that it is the City's financial reports that have to be completed by July. He stated that he would help to prepare the items with MMKR under their direction. • Mounds View City Council June 13, 2005 Regular Meeting Page 17 • Mayor Marty stated that if Mr. Hansen can do it and MMKR has already talked with him he is fine with it because with Mr. Hansen's expertise it would save a lot of time and money. He suggested changing the bottom line hours to `not exceed 30 hours'. MOTION/SECOND. Gunn/Thomas. To Approve Resolution 6561 approving an agreement with Mr. Charles Hansen to provide interim financial services, and to amend the hours to not exceed 3 5 hours. Ayes-5 Nays-0 Motion carried. 9. CONSENT AGENDA. Council Member Thomas asked to pull Item I Mayor Marty asked to pull Item J, K, and L. I. Resolution 6555, Approving an Easement Use and Restoration Policy. Council Member Thomas referenced Item 9I stating that she likes the wording except she wants to have the option to have the homeowner remove any items. She does not want to put the homeowner into the place of authorized agent. She stated that she would like the allowance included in the policy that states that the homeowner has the option to remove items themselves within the 30-day limit. MOTION/SECOND Thomas/Stigney To approve amended Resolution 6555, Approving an Easement Use and Restoration Policy. Ayes-5 Nays-0 Motion carried J. Resolution 6556, Approval of Prohibition of Parking on Knollwood Drive. Mayor Marty referenced Item J stating that he would like it noted that the Church of the Messiah Lutheran has come and asked the Council for this. He stated that they came to the streets meeting and heard the concerns from the residents in the area. and reviewed. He stated that they too became concerned about the potential for accidents He stated that he would like to commend the leadership of the church and note that it was proactive on their part. MOTION/SECOND Marty/Gunn To approve Resolution 6556, Approving of Prohibition of Parking on Knollwood Drive. Ayes-5 Nays-0 Motion carried K. Resolution 6559, A Resolution Authorizing the Posting of a Vacancy in • Community Development Department and Approving Supplemental Summer Staffing. Mounds View City Council June 13, 2005 Regular Meeting Page 18 • Mayor Marty referenced Item 9K stating that in the staff report, first paragraph, about advertisements that would appear with Star Tribune, and several other newspapers noting that the Pioneer Press is the official City newspaper. He is wondering if this is a typo and is there a reason it is being placed in the Star Tribune. Community Development Director Ericson explained that the reason the ad is being placed in the Star Tribune is because the paper is a more widely circulated daily publication and it would receive more exposure. He further explained that historically they have always published the City employment notices in Star Tribune in order to reach a wider base of candidates. MOTION/SECOND Marty/Flaherty To waive the reading and approve Resolution 6559, Authorizing the Posting of a Vacancy in Community Development Department and Approving Supplemental Summer Staffing. Ayes-S Nays-0 Motion carried. L. Resolution 6560, A Resolution Authorizing Additional Compensation to RLK-Kuusisto for Work Associated with the Comprehensive Land Use Amendment. Mayor Marty referenced Item 9L stating that he pulled this because they are coming back and asking for more money. He noted that in first paragraph they reference the expedited schedule and they were aware of the expedited schedule from the beginning and this is the reason the City decided to go with them. Community Development Director Ericson acknowledged stating that this it is an issue of coordinating several meetings between them and the DNR. He explained that there was some juggling of the schedule to balance out requirements from the Environmental Quality Board noting that there is 'an additional concern on the transportation issues being adequately reflected. He stated that RLK was upfront in that this was not a typical land use. He stated that they regret having to come back to ask for additional funding noting that it is deserved, as they have gone above and beyond and having the document prepared by the Council would brings it to fruition. Mayor Many stated that it is noted in the resolution, the last few words state `at a cost not to exceed $6,000.00' yet on the previous page the total estimate in parenthesis suggests that it could be more than this. He stated that he would like further clarification. Community Development Director Ericson stated that he is not aware of what delivery fees or reimbursable expenses there may be in relationship to this request. He agreed that he should have researched this prior to bringing it to Council. He suggested that the resolution be amended to not exceed $6,500.00 or they could table action until they can get a better response on what the reimbursables would run. Mounds View City Council June 13, 2005 Regular Meeting Page 19 • Mayor Many stated that this relates somewhat to Item 8D that was pulled from the Council agenda and asked when this would come back to Council for consideration. Community Development Director Ericson stated that he did receive some feedback from the Environmental Quality Board noting that they have indicated that the Comprehensive Plan should be adopted prior to the AUAR being adopted, which is why this was pulled from the agenda. He stated that this would not be brought back before Council until a decision has been made regarding the ultimate use of the golf course. Council Member Flaherty clarified that the City contracted with RLK to come up with a comprehensive land use plan for that particular territory adding that he can only assume that part of the process developed that there would be approvals and changes from other agencies and asked why RLK was not aware that the approval would have to go through other agencies. Community Development Director Ericson acknowledged the concerns stating that this was a difficult .and time consuming land use amendment. He noted that normally this is not controversial and not to the extent when talking about 72-acres. He agreed that they should have given RLK a heads up that to adjust their estimates. He stated that no one anticipated that any agencies would take issue with this that did and then the amount of time and number of meetings necessary to achieve consent for the project. He agreed that it could have been given some thought noting that it went beyond their anticipation to see this project through. • MOTION/SECOND Gunn/Stigney To waive the reading and approve Resolution 6560, Authorizing Additional Compensation to RLK-Kuusisto for work associated with the Comprehensive Land Use Amendment, with the amendment that the reimbursables not exceed $6,500. Ayes-5 Nays-0 Motion carried as amended. Mayor Marty stated that he questions the whole comprehensive plan change. He stated that once they do accept the change it takes the whole golf course and they have not actually accepted the project to redevelop at this time. He stated that if they accept the Comprehensive Plan Amendment it could impact this. Community Development Director Ericson acknowledged that this is a valid point and explained that this is something that had to be done regardless of what happens with Medtronic and the golf course. He stated that this is being done to maintain consistency with the zoning board with respect to the billboards so that the billboards would be legitimate. He noted that the City Attorney also recommended this. Council Member Thomas stated that the group authorized the work adding that the meetings are more than expected. She stated that this comes after the fact and should have been anticipated sooner. • Council Member Flaherty agreed Mounds View City Council June 13, 2005 Regular Meeting Page 20 • MOTION/SECOND Flaherty/Many To waive the reading and Approve Amended Resolution 6560, Authorizing Additional Compensation to RLK-Kuusisto for work associated with the Comprehensive Land Use Amendment. Ayes-3 Nays-2 (Marty, Flaherty) Motion carried as amended A. Set a Public Hearing for Monday, June 27, 2005, at 7:05 p.m. to Consider Resolution 6545, an Off Sale Intoxicating Liquor License Renewal for ABC Liquor located at 2840 Highway 10. B. Set a Public Hearing for Monday, June 27, 2005, at 7:10 p.m. to Consider Resolution 6546, an Off Sale Intoxicating Liquor License for Big Top discount Liquor located at 2577 Highway 10. C. Set a Public Hearing for Monday, June 27, 2005, at 7:15 p.m. to Consider Resolution 6547, an Off Sale Intoxicating Liquor License for Vino & Stogies, located at 2345 County Road H2. D. Set a Public Hearing for Monday, June 27, 2005, at 7:20 p.m. to Consider Resolution 6548, an On Sale Intoxicating Liquor License for Robert's Sports Bar and Entertainment located at 2400 County Road H2. E. Set a Public Hearing for Monday, June 27, 2005 at 7:25 p.m. to Consider Resolution 6549, an On Sale Intoxicating Liquor License for Jake's Sport's Cafe located at 2400 Highway 10. F. Set a Public Hearing for Monday, June 27, 2005, at 7:30 p.m. to Consider Resolution 6550, an On Sale Intoxicating Liquor License for The Mermaid, located at 2200 Highway 10. G. Approval to purchase Squad Car Set Up from Emergency Automotive Technology, Inc. H. Licenses for Approval. I. Resolution 6555, Approving an Easement Use and Restoration Policy. J. Resolution 6556, Approval of Prohibition of Parking on Knollwood Drive. K. Resolution 6559, A Resolution Authorizing the Posting of a Vacancy in Community Development Department and Approving Supplemental Summer Staffing. L. Resolution 6560, A Resolution Authorizing Additional Compensation to RLK-Kuusisto for Work Associated with the Comprehensive Land Use Amendment MOTION/SECOND Stigney/Flaherty To approve Consent Agenda Items A through H. Ayes-5 Nays-0 Motion carried 10. APPROVAL OF MINUTES. • A. City Council Minutes, May 9, 2005 Mounds View City Council June 13, 2005 Regular Meeting Page 21 • Council Member Thomas had the following correction: • Page 15, line 35 -change from Barb to Council Member Thomas. Council Member Flaherty had the following corrections: • Page 17, identify who Judy ?? is. • Page 3, line 4 -should read `neighborhood look and feel' not `fell' and it should read `He noted' not `she noted'. Mayor Marty had the following corrections: • Page two, last word, change resolute to resolution • Page 3, line 42, remove redevelopment, insert golf course • Page 4, line 7, change funds from redevelopment comes from residents and insert `golf course' • Page 5, line 16 -omit `was' (freezer) • Page 10, line 34 -talking about fire engine pumpers, amended up to $350,000 but if it comes in under then Mounds View concurs. • Page 13, line 12 -omit `for' • Page 13, line 20 -add `to' at the end of the line • Page 14 -issues should be issue • Page 14, line 41, change from public sewage to public runoff. • Page 15, line 1 should be `past, due' • • Page 17, line 11 -should read `could approve `the' resolution' Council Member Gunn had the following corrections: • Page 10, line 15, should read `with Mr. Ryan, the Mayor of Blaine.' • Page 10, Line 16 change the first word from both to `I' MOTION/SECOND. Stigney/Thomas To approve the City Council Minutes, May 9, 2005 as amended. Ayes-5 Nays-0 Motion carried. B. City Council Minutes, May 23, 2005 Mayor Marty had the following corrections: • Page 6, line 41, cresent should be cresa • Page 8, line 4 -change to `if they could do a moratorium' • Page 8, line 6 -check speaker referenced as `County Representative' - suggested replacing with `County worker'. Stated that staff could verify the name, possibly `Glen Wilson'. • Page 9, line 36 -should read `but word it to `state' -not `stated' • Page 13, line 14 -should be Old Highway 8 not US Highway 10. • Mounds View City Council June 13, 2005 Regular Meeting Page 22 • MOTION/SECOND. Flaherty/Gunn To Approve the City Council Minutes, May 23, 2005 as amended. Ayes-4 Nays-0 Abstain-1 (Thomas) Motion carried. 11. REPORTS A. Reports of Mayor and Council Mayor Marty noted Steve, a resident, had called him about a month ago, asking about the City hall remodel. He stated that he mentioned the conversation to City Clerk/Administrator Ulrich stating that it involved installing an air conditioning unit in the video room and shelving. He stated that the resident suggested that instead of taking the funds from the special project fund that they take it from the cable fund. He stated that he agrees with the suggestion adding that it is a very good idea. Council agreed. Mayor Marty reminded everyone that the EDA is having a special public hearing next Monday, June 20, 2005 at 6:00 p.m. at the Community Center. He stated that the topic of discussion would be The Bridges Golf Course and the Medtronic proposal. S. Staff • City Clerk/Administrator Ulrich stated that they have interviewed two candidates for the Finance Director position. He stated that he intends to set up a meeting with the Council for the last week in June to have the Council interview the candidates. The Council suggested planning the interviews before next Council meeting. City Clerk/Administrator Ulrich stated that he received responses regarding the renaming of Highway 10 noting that they did not particularly care for the name. Mayor Marty stated that he spoke with the Harley Wells, the Mayor of Spring Lake Park, about the command vehicle they would be sharing with the Fire Departments. He stated that Spring Lake Park authorized the plans to go out for bids and once they got the bids they want it to come back to them. He stated that he was not sure if their resolution authorized that the bids come back to Council for their review and approval. City Clerk/Administrator Ulrich stated that the bids would have to come back to Council for review and final approval. C. Reports of City Attorney None. 12. Negt Council Work Session: EDA -Monday June 20th Special City Council Monday, June 20, 2005 Mounds View City Council June 13, 2005 Regular Meeting Page 23 • Next Council Meeting: Monday, June 27, 2045 at 7 p.m. 13. ADJOURNMENT Council agreed by consensus to adjourn the City Council Meeting of June 13, 2005 at 9:45 p.m. Ayes-5 Nays-0 Motion carried. Transcribed and recorded by: Bonnie Sullivan Timesaver Off Site Secretarial, Inc.