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HomeMy WebLinkAboutMinutes - 2005/09/12 ,~_S PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL ~ • CITY OF MOUNDS VIEW G~'~~ RAMSEY COUNTY, MINNESOTA { Regular Meeting September I2, 2005' Mounds View City Hall 2401 Highway 10, Mounds View, MN 55112 7:19 P.M. 1. MEETING IS CALLED TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL: Marty, Stigney, Gunn, Flaherty, and Thomas NOT PRESENT: None. 4. APPROVAL OF AGENDA A. Monday, September 12, 2005 City Council Agenda Community Development Director Ericson noted Consent Agenda Item 9D should also include consideration of the rezoning. Mayor Marty removed Item l OB, .Approval of August 22, 2005 City Council Meeting minutes. He explained he wants to check the tape for clarification of several items. Mayor Marty moved Agenda Item 7, Just and Correct Claims, to be considered after Item 8, Council Business. Director Ericson suggested Agenda Item 8H be considered after Agenda Item 8C since both pertain to the Fire Department and Fire Chief Zikmund is in attendance. MOTION/SECOND: Gunn/Thomas. To Approve the Monday, September 12,.2005 agenda as revised. Ayes -5 Nays - 0 Motion carried. 5. PUBLIC INPUT David Jahnke, 8428 Eastwood Road, thanked the Council for serving through good and hard times and for their diligence through long meetings. He stated he appreciates their hard work. • Mounds View City Council September 12, 2005 Regular Meeting Page 2 • Bill Siercks, 2210 Pinewood Drive, stated he has questions related to the golf course. He stated he was one of the biggest opponents of the golf course when it was proposed to be built, but it was built and now the City wants to get rid of it. He asked how much TIF is involved with the Medtronic project and if there will be any TIF left for the highway corridor. He also asked if Medtronic will use all of the land or whether parcels will be left over that they could sell. Community Development Director Ericson explained that the amount of TIF going into the project is 95% of the taxes they would pay. That money will be used by them for reimbursable expenses of the development. It will not impact the work on the highway corridor because the TIF money supporting the Medtronic project is only a portion of what they would be paying in. Director Ericson advised that other projects would be able to be funded adequately. He explained there would be no land left over for Medtronic to sell later. There is no excess land except for the Phase 3 and 4 development area which will be designated for those phases. Mr. Siercks asked about the impact to the cost of the land if the Vikings build in Blaine, noting it will never decrease in value. Mayor Marty stated that issue was raised before, but is a moot point since the purchase agreement has been signed. Mr. Siercks stated there is no chance for residents to get what they really want if there is no vote allowed. He stated if there is nothing to worry about, the vote would pass and that would put a • better light on the Council. He stated he finds it strange that somebody doesn't want residents to vote on the Medtronic project. Mr. Siercks noted the people agreed to put in the billboards to pay for the golf course and now the City will have to pay money to get rid of the billboards. He asked where is the planning and foresight. He stated it appears the City is wasting money again and he finds it hard to swallow. He suggested now there is a chance to pay for the golf course but it's not good enough. Councilmember Stigney stated there is a "chance" for the golf course to be profitable only if there is a 3% revenue growth each and every year between now and 2018 and the City retains the billboards at their current value. Then it might break even. He asked why the City should wait for that when they have the opportunity to get money now. Mr. Siercks asked how much Mounds View will get from Medtronic per year. Councilmember Stigney stated he hopes the City will get about $250,000 a year for the tax base. The City will receive $8.6 million in cash and the Council will decide how it should be spent. He stated he supports putting that money towards the tax base each year to hold the zero tax increase over last year. Rather than hold his breath for 18 years, he supports getting something done now. Mr. Siercks stated he wouldn't hold his breath for a zero tax increase to happen. He noted that • Mounds. View was ranked 13 out of a hundred some cities in highest taxes and taxes increased Mounds View City Council September 12, 2005 Regular Meeting Page 3 • 27% last year. He stated that was horrible and he wants to hold the Council's "fingers to the fire" to get a zero increase to happen. Mayor Marty explained that none of the pooled TIF funds the City presently has will go into the Medtronic project. Also, Director Ericson has said that Medtronic will utilize all the project area if they build out to Phase 3. Mayor Marty stated he noticed in the property diagram that there is some property to the east side of the golf course and extended pond that had no development plans. He noted that Medtronic had even stated that area will be maintained as green space. Director Ericson stated that is correct but there will be extensive wetland enlargement, wetland mitigation, and wetland banking in that area which will create a wet space that will have no access at this time. Once that occurs, there will be no possibility for development. Mr. Siercks stated that City bushes are growing through his cyclone fence. He stated he told the Public Works Department about this situation and asked if he can trim the bushes but has not yet received an answer. Public Works Director Lee stated he will look into that matter and respond back to Mr. Siercks. 6. SPECIAL ORDER OF BUSINESS None. • 7. JUST AND CORRECT CLAIMS This item was considered following Agenda Item 8J. 8. COUNCIL BUSINESS A. 7:05 p.m.: Public Hearing and Consideration of Resolution 6613 Approving a Conditional Use Permit (CUP) for an Oversized Garage at 7069 Pleasant View Drive Community Development Director Ericson reviewed the Staff report indicating the .applicant, Tom Hansen, 7069 Pleasant View Drive, is proposing to construct an oversized garage associated with the new home. This new home, with a footprint of 2,000 square feet, would replace a home that was recently demolished. The proposed garage is 1,082 square feet of which about 140 feet is a designated workshop considered "accessory space". Anything beyond 952 square feet must go through a conditional use permit application process. Director Ericson noted this is a new home on the lot and Staff found the garage width and depth and height comply with Code. If the garage was attached to the house, it would not be counted as "accessory space." In this case the garage is not attached and contains a workshop so it requires • a conditional use permit. Mounds View City Council September 12, 2005 Regular Meeting Page 4 • Director Ericson advised that several neighbors contacted Staff with questions and one. is concerned about runoff issues which will need to be addressed. He advised that setbacks comply with Code. Staff and the Planning Commission recommend approval and adoption of the resolution for approval Mayor Marty opened the public hearing at 7:39 p.m. Don Jenkins, 7057 Pleasant View Drive, stated he is the neighbor who is concerned with the runoff. He asked Mr. Rudy to speak on his behalf. Gary Rudy, Creative Real Estate, stated the Jenkins have been in the community for 40 years and are upstanding residents. They are concerned with runoff because the garage footing is at the same elevation as their home. With the frost footing, there will be a 2.5 to 1 slope, which is a steep slope. He stated all the water will run right into the Jenkins house. In addition, people came onto their property and cut their trees. Mayor Marty asked if they cut Mr. Jenkins' trees. Mr. Rudy answered in the affirmative and stated that he is a developer and cannot dump his water onto other's property. He noted the garage roof will probably not have gutters so every bit of water will run into Mr. Jenkins' house. Councilmember Stigney asked if this issue was raised before the Planning Commission. Mr. Rudy stated it was not because he was not aware of the problem until recently. He asked the City • to address Jenkins' concerns so they are not flooded. Councilmember Thomas stated the City certainly wants that issue resolved but it is a separate issue from the item on the agenda, which relates to the size of the garage. Director Ericson stated the property owner to the south contacted Staff after the Planning Commission meeting and said there are issues with the footings and drainage. He stated City Staff can view the site and ascertain what needs to be done so the property to the south is not impacted. He stated that while the two issues are not related, the Council can add a condition to the resolution to require the drainage issues to be addressed for the property to the south. Mr. Rudy asked if the applicant's plan showed elevations. Director Ericson explained that Staff's primary concern is that the structure not be built too low, or too high. He stated it may be that enough attention was not paid to that issue but Staff will assure that whatever needs to be done to protect his property will be done. Mr. Rudy stated this neighbor also encroached the wetland and cut down trees. Mayor Marty stated he raised the issue a while back about adopting a tree ordinance. Currently, there is no such ordinance so the City has no control over a resident cutting down a tree on their private property. He stated that he is concerned with wetland preservation and it was brought to • his attention over the years that certain types of trees need a lot of water so if trees are cut down along a wetland, it may result in more water in the wetland. Mounds View City Council September 12,.2005 Regular Meeting Page 5 • Mr. Rudy stated their concern deals with purged waters which can result in someone else a block away getting flooded. Mayor Many asked Staff to place discussion of a tree ordinance on the next Work Session agenda. Director Ericson stated the City's wetland regulations could be interpreted to prevent tree removal from a wetland or buffer area. He stated residents are not allowed to remove trees from a wetland zoning district areas and he will so notify this resident. He stated a Staff analysis was conducted to assure a wetland permit was not needed for this structure. Councilmember Thomas noted this request does not deal with additional surface area. Director Ericson stated that is correct. Tom Hansen, 7069 Pleasant View Drive, stated he is the applicant and did not cut down any trees from the wetland, just brush cutting to find the north side property corner. He stated there was one dead. elm on the property line that leaned over the site where the garage would be so he did cut it down. The house is set two feet above the street level to stay above the street level. Runoff is sloped toward the street and in the back is sloped toward the back wetland area. Mr. Hansen noted that the property to the north is the lowest in the area. • Mr. Hansen stated he had his site graded properly and the garage is sitting above street level so there is some grade down to the property line and it is sloped toward the back to send drainage toward the wetland, not to the south side neighbor. He stated they took that into consideration and are willing to make some changes once Staff looks at the property. He restated they have attempted to direct the water toward the street or wetland in the back. Mayor Marty asked City Staff to inspect the property. He pointed out that if the workshop had direct access to the house, the conditional use permit would not have been needed. Mr. Hansen explained that would have put the door into the family room, which is not a good layout. For convenience and safety, he wanted the shop in the garage instead of the basement where there is a gas water heater and contains living space. Mayor Marty stated he talked with Director Ericson about the 3-car garage and curb cut regulations. Mr. Hansen stated he is -aware of that and thinking about 18 feet at the curb side so it will be under the maximum allowed. Mayor Marty closed the public hearing at 7:55 p.m. Councilmember. Flaherty asked what will be done in the workshop. Mr. Hansen stated it is a hobby of wood working and he will not be conducting a business. • Councilmember Flaherty stated he would prefer to table pending inspection of Staff because of Mounds View City Council September 12, 2005 Regular Meeting Page 6 the concern expressed about the runoff and trees. Councilmember Thomas stated she thinks it is not necessary to table since it can be included as a condition of approval. She noted that the runoff issues and the item on the agenda are not related. There is no change in the surface area and it is Staff's responsibility to check the grading and runoff issues. Mayor Marty stated he can see both sides of the issue but believes that if this item is tabled, the City still has some control over the situation. Councilmember Thomas suggested those conditions be added to the resolution. MOTION/SECOND: Stigney/Gunn. To waive the reading and adopt Resolution 6613 Approving a Conditional Use Permit (CUP) fora 1,082 square-foot Garage at 7069 Pleasant View Drive; Planning Case No. CU2005-006; as amended to add Condition #2, Staff to address runoff problem satisfactorily. Director Ericson explained that it is not necessary to add a stipulation regarding trees since it does not relate to the Conditional Use Permit for the garage. He stated that Mr. Hansen is now aware that trees cannot be cut from the wetland district. Mayor Marty stated that cutting a purportedly dead tree from the neighbor's property is a concern • to him. Director Ericson agreed and stated Staff certainly does not encourage a resident from cut down another resident's tree. Councilmember Flaherty asked for an explanation of the amendment. Councilmember Stigney stated it would require the concerned neighbor to be satisfied and assure it does not fall through the cracks, which would not happen anyway. Councilmember Flaherty stated the water runoff is his concern and he agrees with the motion on the floor. Director Ericson stated Staff will visit the site tomorrow. Ayes-5 Nays-0 Motion carried. B. Continued Public Hearing from August 22, 2005 for Resolution 6600 A Transfer of Ownership of an On-Sale Intoxicating Liquor License for Jake's Sports Cafe located at 2400 Highway 10. Transfer of Ownership is from Mounds View Jake's Inc., to Thomas Stuart Administrative Assistant Crane advised that this Public Hearing needs to be continued to the • September 26, 2005, City Council meeting because the closing of sale on the property has been postponed yet again. An opportunity for public comment was made at the August 22, 2005, City Mounds View City Council September 12, 2005 Regular Meeting Page 7 • Council Meeting. She recommended the Council announce that this Public Hearing will be continued to the September 26, 2005 City Council Meeting. She noted that no one made comment at that public hearing. MOTION/SECOND: Thomas/Gunn. To continue the public hearing on Resolution 6600 Approving Transfer of Ownership of an On-Sale Intoxicating Liquor License for Jake's Sports Cafe located at 2400 Highway 10. Transfer of Ownership is from Mounds View Jake's Inc., to Thomas Stuart, to the September 26, 2005, City Council meeting. Ayes-5 Nays-0 Motion carried. C. Resolution 6614 Supporting Awarding of Bid for Purchase of Fire Engine Pumpers Fire Chief Zikmund introduced Deputy Chief Don Krueger. Deputy Fire Chief Krueger stated his main purpose is to provide a brief recap of the information and answer questions. He explained that as a component of the Fire Department Capital Improvement Plan, funded by the sale of Capital Improvement Bonds scheduled for sale December of 2005, two fire fully equipped fire engines were approved by the three partner City councils. A budget of $450,000 per fully equipped truck was established. • Deputy Fire Chief Krueger advised that Engine One at Station One and Engine Two at Station Two are scheduled to be replaced with new equipment. Specifications were written, as directed, and available in June. Bids were received on August 18, 2005. He stated that many times Staff is assisted by a manufacturer in drafting specifications. However, this time they .created non- manufacturer specific specifications, which was reflected in obtaining bids from three fire apparatus manufacturers who submitted five separate proposals in response to the bid request. Deputy Fire Chief Krueger stated the three bidders are Clarey's Safety Equipment, Custom Fire Apparatus, and General Safety Fire Apparatus. Staff finds that the proposal from General Safety Equipment is the lowest of the bids received and that it does meet the specifications for .the proposed apparatus. Staff recommends that General Safety Equipment be awarded the contract to build the two fire engines/pampers. He stated the Fire Department does not currently own any General Safety Equipment trucks but other fire departments do and are satisfied with them. Deputy Fire Chief Krueger described the equipment included in Appendix A, B, C, and D. Staff recommends that Bullard T3 Max Thermal Imagers be purchased and installed on the new engines. He noted that the Department currently uses Bullard imagers. With regard to Appendix B, Staff finds Ancom's bid does meet the specifications and recommends Ancom supply the 800 MHz Motorola radios. For the rescue equipment, Deputy Fire Chief Krueger recommended the specified brands of Centaur and Vetter, which are the same as or compatible with the equipment currently used by the Department, be purchased from .Alex Air Apparatus. For the .loose . equipment contained in Appendix D, hoses, nozzles, and fittings, Staff recommends that the equipment be purchased from Metro Fire price based on the quantities of each item listed in the Mounds View City Council September 12, 2005 Regular Meeting Page 8 • bid request. City Administrator Ulrich pointed out that Mounds View's portion of the debt service is included in the 2006 budget as presented. Mayor Marty noted the cost is under what was approved. Deputy Fire Chief Krueger stated that is correct. Mayor Marty thanked the Fire Department for coming in under bid. He asked about the equipment contained in Appendix D and whether equipment is salvaged from current trucks. Deputy Fire Chief Krueger stated they are hopeful that one of the engines to be replaced will be retained as a reserve engine in case an engine is out of service for repairs. He stated they would take the best of the equipment for reuse but some is aged. Existing loose equipment and could be sold, used as spares, or reallocated to other stations. Mayor Marty noted one of the engines being replaced is almost 20 years old so he understands that the loose equipment on that engine would also be used. Mayor Many asked about General Safety Equipment being located in Wyoming, Minnesota. Deputy Fire Chief Krueger stated that is correct and the Council, if they desire, can stop in to see the trucks being built. . MOTION/SECOND: Marty/Flaherty. To waive the reading and adopt Resolution 6614 Accept Bid for Purchase of Two Fire Engine Apparatus and Accompanying Appendixes. Ayes-5 Nays-0 Motion carried. Deputy Fire Chief Krueger presented a colored rendition depicting the front and entry views of the new fire station, as proposed, incorporating the suggestions of the member City Councils. H. Consideration of Fire Personnel Deployment to Louisiana Community Development Director Ericson referenced the report from Fire Chief Zikmund advising that the Minnesota Department of Public Safety, Homeland Security Division, has received a request from their counterpart in Louisiana for three strike force teams. In turn, the SBM Fire Department was asked to provide a strike force team. This is a readiness request, versus a deployment request. He explained that this is being brought to the Council's attention because a Mounds View .employee, Jeremiah Anderson, would potentially be a part of the deployment.. Mounds View would continue to pay the employee during the two-week deployment, however, at a future date the City would be reimbursed by FEMA for all personnel costs. Director Ericson stated he supports providing help for the Louisiana victims of Hurricane Katrina. Fire Chief Zikmund provided a brief update on this request. He advised that the request was • received the Saturday of Labor Day weekend. He explained that a Strike Force is comprised of a Chief Officer, three engine companies with four individuals each, one ladder company with four Mounds View City Council September 12, 2005 Regular Meeting Page 9 • individuals, an ambulance with a crew of two, and acommunications/aide. He explained that the Department would become an entity of the State, not an employee of the State. Fire Chief Zikmund advised that there have now been issues with self deployment and word was received last Friday of an official stand down request for the time being. He advised that they are still recovering bodies so there is currently no need for fire fighters. However, once residents start moving back there will be an increased need for fire personnel. That is expected occur in four to eight weeks in the future and may go on for three to four months. Fire Chief Zikmund explained that Mr. Anderson responded to a broadcast. He stated Fire personnel was asked if they are willing and able for a two week deployment. This request is being made so it can be answered should the request come. He explained that if requested, they would deploy Ladder 12 and it would include 12 fire personnel from the district. All costs are reimbursed to the City by FEMA. He stated he verified with the League that should the State of Louisiana default on liability insurance, the League would cover it. Mayor Many stated he can see why there is a stand down now but once power is turned back on, there is more potential need fox firefighters and personnel. Fire Chief Zikmund agreed that a lot of activity could occur which is why he wanted to verify the insurance coverage. Councilmember Stigney questioned the request for deployment from Minnesota to Louisiana, noting there are 49 states participating. He asked how it got to the SBM Fire Department and if • the request first starts with adjacent States. Fire Chief Zikmund stated he is certain that the request did go out to other States. He explained that with the Emergency Management Association Compact (EMAC), Minnesota opened their Emergency Operations Center (EOC) two days before the hurricane hit in anticipation of what would happen with Hurricane Katrina. EMAC set up the day after. The EOC is where things like the policy decisions occur and EMAC is where the work actually occurs. Louisiana sent out the request to Minnesota. The Minnesota EMAC Staff has astate-wide list of all the resources and knows the SBM Fire Department protects the fifth largest population in the State and has two ladders. The Minnesota EMAC asked if the Department could provide a ladder crew given the Department's size and resources. Fire Chief Zikmund stated he told them the equipment was available and he would check on the personnel request. When the request came in they probably wanted up to 100 strike forces as a readiness request. Then it transitioned from Louisiana and Mississippi because the amount of resources they need is staggering. Also, Minnesota has a national reputation of having the most organized and equipped fire departments and are highly trained. Councilmember Stigney stated he personally thinks that they should draw from the area closest to their area. He noted Mounds View is already short on employees and Jeremy Anderson also does another job including inspections that would have to be put on abeyance so he does not support • the deployment request. Mounds View City Council September 12, 2005 Regular Meeting Page 10 • Fire Chief Zikmund advised that Blaine has seven employees and their manager was in .support as long as no more than two at a time were deployed. We have six full time Staff within the Fire Department who are all interested depending on their schedules.. He stated he recognizes that taking four individuals out of the fire population has consequences so they want to minimize that. He explained that if Council is supportive fine and if they are not, they recognize that too. Councilmember Thomas stated it does not surprise her that anyone in the fire service is willing to step forward. Her first question is if we can spare them. She noted the deployment would be two weeks which would not be an unreasonable request if it were vacation time. Since this is a worthwhile event, and volunteer, she could not say no. Councilmember Flaherty stated it would involve ladder and personnel and asked if it will in any way hurt effectiveness and time response. Fire Chief Zikmund noted that for the first 52 years, the Department protected three cities with one ladder so it is a luxury to have two ladders. He stated he does not recall any fire where ladder is used except for in a defensive position. He stated he wouldn't consider the request for the ladder if there were not a second ladder to use. Councilmember Flaherty noted both the Fire Chief and Deputy Fire Chief are on the list. Fire Chief Zikmund assured the Council that both would not be deployed at the same time. He noted that the department boasts less than two injuries a year, which is one of the best safety records in the State, and it is an active Department. Councilmember Stigney stated this is over and above vacation time so he does not think the City can spare the personnel. Councilmember Gunn asked Director Ericson for his opinion.. Director Ericson stated that while he prefers there is no Staff time lost or vacation taken, they can make due with Mr. Anderson's potential departure even if for two to three weeks. He stated if this is something Mounds View can do to help, Staff can make it work. Mayor Marty stated if the situation were reversed, Mounds View would be thankful for any outside help. He stated he learned from the news last week about fire departments from Vermont or New Hampshire that were deploying fire fighters to these areas and that is even farther away than Mounds View. He stated this would be the City's contribution and he applauds Fire Chief Zikmund, Deputy Fire Chief Krueger, Mr. Anderson, and all the others for being willing to "step up to the plate" and do their fair share. Mayor Marty asked about the personnel request. Fire Chief Zikmund advised that the State has made arrangements to flatbed transport the equipment and leave it there longer than two weeks, perhaps four to six weeks. However, other people would not be allowed to Staff that equipment. Councilmember Thomas stated her support, noting. this is a much better form of action than a written resolution that is words only. i Mounds View City Council September 12, 2005 Regular Meeting Page 11 • MOTION/SECOND: Thomas/Gunn. To approve the deployment of Jeremiah Anderson, fire personnel, to Louisiana. Councilmember Stigney reiterated that Mounds View is not Blaine or Spring Lake Park and there are only two contributing members from Mounds View. He noted we are understaffed and Mr. Anderson will be sorely missed. Councilmember Stigney stated he sympathizes with New Orleans but asking Minnesota to respond is a long distance. He stated he is not talking about sending the equipment, but the personnel so he will not support the motion. Mayor Marty stated he supports the motion as the City's contribution. Ayes-4 Nay-1 (Stigney) Motion carried. Fire Chief Zikmund stated they will be finalizing the ground breaking date and will inform the City Manager of that decision. D. Resolution 6615 Establishing a Preliminary 2006 Budget and Levy City Administrator Ulrich advised that State law requires that the City certify a proposed 2006 General Fund Budget and proposed 2006 property tax levy to Ramsey County by September 15, 2005. This matter was last discussed at the September 6, 2005 Work Session. He reviewed that the City Council had directed Staff to use a preliminary total levy increase of 8%, which includes • all special levies. It was the Council's desire to retain some flexibility by setting. a preliminary rate at 8%. Once this amount is set, the levy could not be increased. The Council has indicated a desire to reduce the final levy below 8%. City Administrator Ulrich advised the proposed 2006 base property tax levy is $3,814,064, special levies are $331,337, for a total net property tax levy of $4,145.401. Based upon last Council direction, the levy was brought down from 12% to 8% for the preliminary levy. He explained that for .the reduction, Staff considered four components: increase the franchise revenue by $55,000; reduce City Council contingency to $58,000; remove the electronic bulletin board from the general fund budget and put it into the special project budget; and non work comp insurance deductible saves the City $25,000. City Administrator Ulrich explained this is the preliminary levy and the final levy .would be approved in December. During that time, the levy could be lowered but not increased so the cap would be 8%. Councilmember Stigney asked if it was the Council direction to set the preliminary levy at 8% City Administrator Ulrich stated it was discussed at the Council Work Session. Councilmember Stigney stated he supports a cap of 5% and at the. Work Session, Councilmember Flaherty had supported a cap of 4%. • Councilmember Thomas stated she said a cap of 8% but wants to go for zero. Mounds View City Council September 12, 2005 Regular Meeting Page 12 • Councilmember Gunn indicated she supported 8% as a cap. Mayor Marty stated he supported 8% as a cap. Councilmember Stigney stated he thinks the levy should be at 5%. Mayor Marty stated the cap would be set at 8% and it is the Council's responsibility to bring it down. Councilmember Stigney stated he would prefer to set the cap at 6% and then he would be assured the cap would not be 8%. MOTION/SECOND: Gunn/Thomas. To waive the reading and adopt Resolution 6615 Authorizing Certification of the Proposed General Fund Budget and Property Tax Levy for Fiscal Year 2006. Councilmember Thomas congratulated Staff for getting the levy increase to 8%. MOTION/SECOND: Stigney/Flaherty. To amend Resolution 6615 to change the levy increase from an 8% cap to a 6% cap. Councilmember. Thomas asked Councilmember Stigney if he has a recommendation on how that reduction can be made. Councilmember Stigney stated there is $3.5 million in the special projects account and he does not want Medtronic money in next year's budget. He stated he supports 6% and believes the City can make it and if we have to, we can use the special projects fund or community fund. Then, if Medtronic money does come in, he would like it down to zero. Councilmember Stigney stated the Council owes it to residents to establish a zero budget next year and the Council can do it with Medtronic and do it with a 6% cap without Medtronic. Councilmember Thomas noted there are restrictions on the special project dollars City Administrator Ulrich explained the Council would have to identify an item in the general fund, like aone-time expenditure, that could be funded from the special projects fund. He advised that Staff has already reviewed that option to bring the levy down to 8%. Mayor Marty stated the City has also indicated it wants to get the long range capital improvement program going but there will not be enough money to address all of the items. He noted the special projects fund might make more of them happen than just with the general fund budget. He asked Public Works Director Lee if he sees even one-half of the long range plan projects being funded. • Public Works Director Lee stated the capital improvement program shows expenditures of the Mounds View City Council September 12, 2005 Regular Meeting Page 13 • special projects fund so if it is used now, those dollars would not be available for the capital improvement program. Councilmember Thomas stated if there are no items in the 2006 general fund budget that can. be paid for from the special projects fund, then it does not matter. She stated she does not think that decision can be made tonight. Councilmember Stigney suggested the use of the special projects fund instead of the vehicle equipment fund. Councilmember Thomas noted the vehicle equipment fund is not within the general fitnd, it is a separate fund. City Administrator Ulrich explained it is a general fund contribution and the amount varies from year to year. He stated it could be paid from the special projects fund for one year but then it comes back the next year, which is why he had suggested finding aone-time expenditure. Councilmember Stigney stated money could also be used from the community fund and he thinks there are enough other opportunities where it can come down to zero, Councilmember Thomas stated that could be the case but she does not think the Council has the information needed to make that decision tonight. She also does not support using special funds • for anything other than aone-time purchase. Councilmember Flaherty stated he is also not satisfied with 8% and noted Councilmember Stigney is saying "let's put our feet to the fire and walk the walk." He noted residents need and deserve a break and a zero percent levy. He stated he has no problem going to a 6% cap with a goal of zero Councilmember Gunn stated she also agrees with going to zero but has a problem with doing things this year and trying to make it up the following year. She stated she wants to have the opportunity to sit down and assure the correct decisions are made. She stated she supports an 8% cap and then working to get it down to a zero increase. Councilmember Stigney stated he wants a limit of 6% because it will work even without Medtronic money. Councilmember Thomas stated it is just "financial shenanigans" until a line item is identified and recommended. Councilmember Gunn concurred. Mayor Marty pointed out that this year there was no street improvement project so the onlything being paid off is the 2003 projects. He noted that as former Finance Director Charlie Hansen pointed out, it will increase taxes until the first project is paid off, then it will level off. He stated everyone knows the streets and infrastructure need replacing so next year it will be much different. He stated his support to adopt the resolution with an 8% cap instead of trying tonight Mounds View City Council September 12, 2005. Regular Meeting Page 14 • to find money to swap from here to there. He stated that discussion can occur at a meeting where it is a budget discussion. He noted it is the Council's responsibility to find those line items. Councilmember Stigney stated the same discussion. will occur at the next meeting when the budget is discussed. He stated now is the time to give the tax payers a break. , Mayor Marty noted there are a number of projects over the next ten years that are to be paid from the special projects fund and there is not enough money in there to fund all of the projects. Vote on the amendment motion: Ayes-2 (Flaherty, Stigney) Nays-3 (Gunn, Thomas, Marty). Motion failed. Mayor Marty reiterated that the goal of the Council is to reduce the cap down from 8%. Ayes-3 (Gunn, Thomas, Marty) Nays-2 (Flaherty, Stigney) Motion carried. E. Resolution 6616 Awarding a Construction Contract, Awarding a Moving and Storage Contract, and Approving a Letter Agreement with SEH for the City Hall Rehabilitation Project Public Works Director Lee advised that a total of ten bids were received for this project. 'The • base low bid of $1,185,000 was submitted by Arkay Construction, Inc., of Golden Valley, Minnesota. The bid alternate for the "tower" style entrance, an aesthetic enhancement, was $30,000. A bid bond for 5% of the bid amount was included with the bid. It was noted that the engineer's estimate was $1,200,000. He advised that the bidder met pre-qualification requirements and SEH recommends they be awarded the bid. Public Works Director Lee advised that the next step would be to sign a letter of agreement for construction services with the engineering firm of SEH who would oversee the project. Public Works Director Lee explained that in order to proceed with this project, City Hall functions will need to be moved to alternate locations. The plan is for the Police Department to be relocated to Ramsey County Offices in Arden Hills and the rest of City Hall Staff to be relocated to the Community Center. City Official meetings will be conducted at the New Brighton City Hall. Public Works Director Lee presented the three quotes that were solicited for the moving and storage contract. He advised the low quote was received from Truc-King, Inc. in the amount of $6,012, which was substantially lower than the other two quotes. He explained there would be some additional costs for boxes, storage containers, and dumpsters. Public Works Director Lee reviewed a list of other items that the Council may wish to consider • .including the hiring of a grading contractor to assure water is flowing away from the building; a contractor to re-vegetate and landscape around the building, possibly reusing current plantings; a Mounds View City Council September 12, 2005 Regular Meeting Page 15 • part-time employee to help at the community center for additional cleaning services, setting up and taking down rooms, and resettlement work stations; a furniture budget for replacing furniture; the City Hall message board; relocation of the community center monument sign to a better location; constructing a City Hall monument sign; the Edgewood Drive Boulevard Project to remove sod and replace with stamped concrete to beautify the area; making an electrical connection from the generator to the City Hall so it can be used as emergency command center; and seal coating the parking lot. The total estimated cost for these other items is $1,410,000 and would be paid from the special project fund. Public Works Director Lee advised that through a project of this nature, there will probably be some adjustments needed. Staff recommends the City Administrator be authorized to approve those adjustments that do not exceed $5,000. Public Works Director Lee recommended the Council award a construction contract to Arkay Construction, Inc. He noted the bid alternate is contained in the resolution so it should be removed if the Council determines it does not want the tower entrance. Other actions are to award the moving and storage contract to Truc-King, Inc., approve an agreement with SEH for construction administration services, and authorize the City Administrator to make minor adjustments to the project provided they do not exceed $5,000. Councilmember Thomas asked if the Council wants to discuss the extraneous list tonight or at a future meeting. • Public Works Director Lee stated a t the next meeting Staff will bring back the issue of the grading contractor and to hire apart-time temporary person to help at the community center. The other items will be considered six months down the road. With regard to the part-time temporary employee request, Councilmember Flaherty asked if they can use the current cleaning service instead of hiring apart-time temporary employee. He asked Staff to look at that option. Public Works Director Lee stated another work task will be to set up and tear down rooms the YMCA rents out. Councilmember Thomas stated she thought that was included in the rent paid for the community center. Aiso, the current cleaning crew could be used at the community center. City Administrator Ulrich stated that is a possibility and Staff will talk with them. Mayor Marty advised that a resident called him about the funds to administer the aforementioned project are to be derived from the special project account. The resident asked about the cable department and whether the costs for the extra HVAC on the roof and remodel of that area can be paid from the cable fees. At the present time, the cable department has a relatively healthy • balance and since these remodels and special HVAC unit on the roof are specifically needed for that equipment, he would like to see that work paid .from the Cable Fund. Mounds View City Council September 12, 2005 Regular Meeting Page 16 • Mayor Marty noted number 5 in the resolution indicating the letter of agreement for construction administration services with SEH was to not exceed $46,000. He stated he would like to hold that to the "fire" too. He noted there is also a $5,000 contingency fund. Mayor Marty reviewed the exhibits and what this construction company has done, noting that Exhibit 9B indicates contract overruns. Based on those rates, he is concerned the City Hall project would be in excess of $100,000. He advised that some of the items are changed as the project goes along but he wants to hold everyone's "feet to the fire" to come in as close to the original contract as possible. He stated he wants to make it clear there are no "bells and whistles." Councilmember Thomas expressed concern with the big difference in the bid amounts for the moving and storage contract. Public Works Director Lee stated Staff had the same concerns and went over the contract three separate times with Truc-King. They also toured City Hall. He advised they advertise a guarantee to beat all other bids. He stated AAA Movers indicated they were not interested in the work but would put in a bid, which is why the bid is high. Mayor Marty asked Council for their comments on the alternate bid for the tower entrance. Councilmember Stigney stated his support to remove the contingency. . Councilmember Gunn stated she would like it left in. Councilmember Thomas stated that while it is pretty, it is not needed. Mayor Marty stated the Council needs to justify everything to its citizens. Councilmember Gunn stated the tower would make it easier for people to find City Hall. Mayor Marty agreed the tower would set the building off and make it appear different than the community center. Councilmember Gunn pointed out the tower would also set precedent for the Highway 10 redevelopment. City Administrator Ulrich advised that the tower bid came back higher than anticipated and that is a lot of money. He stated the current problems with the vestibule will be resolved and it still has a nice appearance without the tower. Mayor Marty stated he would prefer using the $30,000 on the trails or something else that is needed. • Councilmember Gunn stated she would support removing the tower entrance if the $30,000 is applied to the sign. Mounds View City Council September 12, 2005 Regular Meeting Page 17 • MOTION/SECOND: Thomas/Gunn. To waive the reading and adopt revised Resolution 6616 Awarding a Construction Contract, Awarding a Moving and Storage Contract, and Approving a Letter Agreement with SEH for the City Hall Rehabilitation Project, to remove Item #3, the bid alternate for the "tower", and revise Item #9 to include funding from the Cable Fund. Councilmember Stigney stated the bids look to favor Arkay Construction but he objects to spending money on some of the items listed. He asked if an energy audit was performed. Public Works Director Lee stated an energy audit was not done but an analysis for the building was completed to identify deficiencies in insulation and Leaking windows. Councilmember Stigney stated he supports conducting an energy audit. He noted a lot of money is spent on air conditioning but air quality tests have never been performed. He stated the windows themselves are not a good energy savings and he questions what the money is being spent on. Public Works Director Lee stated only two windows are going to be replaced and the rest would be sealed. Public Works Director Lee stated the air quality issue was looked at and it would cost $30,000 to $40,000 for an air quality study. It was felt that changing the ductwork to get rid of the mold would improve the air quality. Ayes-4 Nay-1 (Stigney) Motion carried. • F. Resolution 6617 Appointing Nate Behlen to a Vacancy in the Sanitary Sewer Division of the Public Works Department Public Works Director Lee stated that Staff advertisement for the vacancy in the Sanitary Sewer Division of the Public Works Department. He reported that 28 applications. were received and 11 applicants were interviewed. Public Works Director Lee reviewed Mr. Behlen's qualifications and stated Staff recommends the Council authorize the appointment of Nate Behlen to the vacancy in the Sanitary Sewer Division of the Public Works Department. MOTION/SECOND: Gunn/Thomas. To adopt Resolution 6617 Appointing Nate Behlen to a Vacancy in the Sanitary Sewer Division of the Public Works Department. Councilmember Stigney asked that the resolution be read and why the pay step is not established in the resolution. City Administrator Ulrich stated it is established pursuant to the union contract and would start at Step A. Public Works Director Lee explained that the contract was changed for the collective bargaining unit for Public Works and all new hirees start at Step A. In response to Mayor Marty, Public Works Director Lee described how an employee moves to Step B. Mounds View City Council September 12, 2005 Regular Meeting Page 18 . Mayor Marty read the resolution aloud. Ayes-5 Nays-0 Motion carried. G. Resolution 6618 Authorizing Insurance Policies. for the Year July 2005 through June 2006 City Administrator Ulrich explained that Resolution 6618 authorizes Staff to enter into insurance policies and make payment of the premiums as they become due. Staff will continue to pursue cost savings with the insurance agent through increasing deductibles and changing the policy period to renew on January 1 through December 31. Staff recommends adoption of the resolution. Mayor Many stated this was a good call by the Finance Director and should save the City money. MOTION/SECOND: Thomas/ Gunn. To waive the reading and adopt Resolution 6618 Authorizing Insurance Policies for the Year July 2005 through June 2006. Councilmember Stigney asked if the Ford 150 should be dropped and whether it should be insured for collision. Mary Tatarek, Finance stated she discussed this policy with Councilmember Stigney and City • Administrator Ulrich. She explained that this question was asked of the insurance agent when the policy was set up for this time period. At that point in time, it was discussed that all vehicles six years or older would be taken off but then it was noted that some vehicles, such as in the Sewer Department, are still valued up to $100,000 so it was left to the department heads to decide the value of the vehicle and if they should be taken off. That issue was brought to the insurance agent who will bring it before the League of Minnesota Cities. After that, the insurance agent will get firm figures. Councilmember Stigney asked if it can be dropped at any time. Mary Tatarek, Finance answered in the affirmative. Ayes-5 Nays-0 Motion carried. H. Consideration of Fire Personnel Deployment to Louisiana This item was considered following Agenda Item 8D. I. Resolution 6620 Approving Step Increase for City Administrator Kurt Ulrich Administrative Assistant/Acting Human Resources Representative Crane reviewed that Kurt Ulrich started employment with the City on July 21, 2003. On September 6, 2005 an Executive • Session was scheduled to discuss Mr. Ulrich's job performance. It was the consensus of City Council that his performance satisfies the requirements of the position. She recommended the Mounds View City Council September 12, 2005 Regular Meeting Page 19 .Council approve City Administrator Ulrich's step increase from Step Four ($90,461.28/yr.) to Step Five ($95,222.40/yr.}, effective July 21, 2005. MOTION/SECOND: Thomas/Stigney. To adopt Resolution 6620 Approving Step Adjustment for Kurt Ulrich, City Administrator. Councilmember Thomas read the resolution aloud. Mayor Marty stated he has not personally felt this position has been represented to its fullest. He stated he does not feel the Council has received adequate information or in a timely manner. Mayor Marty reviewed that at the Closed Session a week ago, discussion occurred about rules of and running Council meetings and a number of councilmembers had pointed out his shortcomings. Mayor Marty stated he knows he has many and is working to better run a meeting. However, at the closed session the discussion turned to Mr. Ulrich and some discussion was directed at him saying he could field a lot of the questions instead of having the Mayor answer them. Then the Mayor can conduct the meeting. Mayor Marty stated Mr. Ulrich is the paid executive and because of these concerns, he cannot support this motion. Ayes-4 Nay-1 (Marty) Motion carried. J. Resolution 6622 Accepting Proposal for Auction Services i City Administrator Ulrich explained that with the pending sale of the municipal golf course, it is recommended the City make some arrangements to sell fixed assets, furniture and equipment at auction. Some of the assets would be sold in advance at established prices to other public entitles .like other golf courses. The remaining items would be sold at auction. City Administrator Ulrich advised that Staff solicited proposals from six auction services. To date, one proposal and one inquiry have been received. The Council recently established Thursday, September 29, 2005, as the last day of golf operations. Closing on the land is expected to occur on September 30, 2005, or the first week of October. By agreement, the City has 30 days to remove the golf course assets from the site. City Administrator Ulrich stated the Fahey proposal for auction services was based upon a closing date for the golf course of September 22, 2005. With the date being .extended to September 29, 2005, the auction date would be moved to the week of October 17, 2005. The auction company is okay with that adjustment and has a 9% commission charge for their services. He advised that the other company quoted a 10% commission. The Fahey commission includes clerking and servicing the auction, including pre-auction set up. The City would be responsible for actual advertising costs not to exceed $4,800, which will be deducted from the proceeds. City Administrator Ulrich stated it is recommended that the Council adopt Resolution 6622 accepting the proposal for auction services and authorizing Staff to enter into an agreement for such services. The proposal would reflect an auction date of the week of October 17, 2005, and Mounds View City Council September 12, 2005 Regular Meeting Page 20 • be subject to the closing of the golf course property occurring as scheduled. Councilmember Thomas noted it was discussed to set reserves on certain items and asked if that procedure was discussed with Fahey. City Administrator Ulrich stated Staff is in the process of doing an inventory of the items at the golf course and will determine what items should have a reserve. MOTION/SECOND: Stigney/Thomas. To waive the reading and adopt Resolution 6622 Accepting Proposal for Auction Services. Councilmember Stigney asked whether the reserved items are excluded from the auction and if items can be presold. City Administrator Ulrich stated selected items can be presold but some limit would need to be set to assure there are enough items to auction. He stated he will check with the auctioneer about selling items at market value prior to the auction. He advised that the auctioneer recommended reserved prices not be set on too many items, but that it is worth establishing on the larger items. Councilmember Stigney asked if items could be presold, without commission to the auctioneer, and if the items can be sold without advertising to another golf course. City Administrator Ulrich stated he will check into that but the methods of advertising would be through the League of Minnesota Cities. Councilmember Stigney asked if the auctioneer will require each cart to be bid individually or does the first cart buyer have the option to buy as many as he wants at that bid price. City Administrator Ulrich stated the auction is typically done in lots but he will have to talk with the auctioneer about that question. Mayor Marty noted that some of the carts are in good condition but others are not. Councilmember Stigney stated it seems to him it would be to the City's advantage to allow the high bidder to buy as many golf carts as he wants. City Administrator Ulrich stated there are different golf cart models, some with tops, some without, and some with damage. Councilmember Stigney stated someone asked him when they can inspect the items for presale prior to the auction. City Administrator Ulrich stated he will talk with the auctioneer about that and bring back the answers to the next Council meeting. Mayor Marty noted the City has video equipment and other unused items that, perhaps, could also be auctioned. City Administrator .Ulrich stated that is an excellent suggestion and Staff will make a list of those items for the Council's review. Mayor Marty expressed concern with the sale of old computers because of information contained on the hard drive. i Councilmember Thomas noted that if other items are included in the auction, it needs to be Mounds View City Council September 12, 2005 Regular Meeting Page 21 advertised to assure interested buyers are in attendance. Councilmember Stigney stated he thought there was an opportunity during the Festival in the Park to buy electronic equipment. Councilmember Gunn stated that happened last year. Administrative Assistant Crane informed the Council about how difficult it was to get buyers to the last sale of old chairs and equipment. Councilmember Flaherty stated the auctioneer is a professional at handling the advertising and marketing. Councilmember Stigney asked what will happen if it is raining. City Administrator Ulrich stated there is access to buildings at the golf course in the event of rain. Ayes-5 Nays-0 Motion carried. 7. JUST AND CORRECT CLAIMS Mayor Marty questioned the claim for both a Nextel and a Verizon telephone. City Administrator Ulrich explained that the Verizon cellular telephone is for the school resource officer. • Mayor Marty referenced Page 13, showing the change over costs for one 2005 Ford Crown Vic is $4,835.05 but the other cost $6,068.80 and advised that the Police Chief will look into the difference. Mayor Marty stated he talked to the golf course about the refunds and it was explained it involved the Women's League that had four rainouts. Because of the sale, the dates cannot be made up. Mayor Marty questioned the claim in the amount of $822.44 on the bottom of Page 19, to Don Salverda & Associates for a management program for Mr. Beers. This is a 12-month course that meets every other month with other City finance officials to develop networking and management skills. City Administrator Ulrich stated he, Director Ericson, and other members of Staff have attended the same program. He advised that this is the total amount, except for books, and fits within the training budget. MOTION/SECOND: Flaherty/Thomas. To approve the Just and Correct Claims as Presented. Ayes-5 Nays-0 Motion carried. 9. .CONSENT AGENDA • Council Member Stigney asked to remove Item B. Mounds View City Council September 12, 2005. Regular Meeting Page 22 • A. Licenses for Approval B. , Removed for a separate vote. C. Resolution 6621 Approving Settlement Agreement and Mutual Release of Claims with Innovative Images Marketing and Management, LLC D. Set a Public Hearing for Monday, September 26, 2005, to Consider the SYSCO Second Addition Preliminary Plat and Rezoning MOTION/SECOND: Thomas/Flaherty. To Approve the Consent Agenda Items A, C, and D. Ayes-5 Nays-0 Motion carried. B. Resolution 6619 Authorizing the Closing of City Hall on September 30, 2005 to Move Temporarily to the Mounds View Community Center Councilmember Stigney he withdrew this from the Consent Agenda because he wants to vote against this item. MOTION/SECOND: Thomas/Gunn. To waive the reading and adopt Resolution 6619 Authorizing the Closing of City Hall on September 30, 2005 to Move Temporarily to the Mounds View Community Center. Ayes-4 Nay-I (Stigney) Motion carried. 10. APPROVAL OF MINUTES A. August 8, 2005 City Council Meeting Minutes The following corrections were requested: All Pages correct "Belmier" to "Velmier" All Pages correct "Economic Development Coordinator Bach" to "Economic Development Coordinator Bachman" Page 17, Line 23, should read: "...stated that the numbers actually does include the..." Page 27, Line 15, should read: "perspective and serve the Commission you are on with truth." Page 27, Line 21, should read: "i~~t~ien restripeing of a crosswalk near..." Mayor Marty asked Staff to review the meeting video to verify his comment on Page 27, Lines 13-15. MOTION/SECOND: Flaherry/Marty. To Approve the August 8, 2005 City Council meeting minutes as corrected above. • Ayes-5 Nays-0 Motion carried. Mounds View City Council September 12, 2005 Regular Meeting Page 23 Mayor Marty referenced Page 2, Line 17, and his question about use of MSA funding for road repairs. He noted Senator Betzold's response and asked Staff to draft a request to release MSA funds on any and all public streets. Mayor Marry stated this has been talked about for years and would give them something on which to take action. B. August 22, 2005 City Council Meeting Minutes This item was removed from the agenda. C. August 22, 2005 Executive Session Minutes The following correction was requested: Page 1 heading, correct meeting start time. MOTION/SECOND: Marty/Flaherty. To Approve the August 22, 2005 Executive Session meeting minutes as corrected above. Ayes-5 Nays-0 Motion carried. D. September 6, 2005 Executive Session Meeting Minutes • The following correction was requested: Page 1 heading, correct meeting start time. MOTION/SECOND: Thomas/Gunn. To Approve the September 6, 2005 City Council meeting minutes as corrected above. Ayes-5 Nays-0 Motion carried. 11. REPORTS A. Reports of Mayor and Council Councilmember Thomas thanked Mayor Marty for a well run meeting. Mayor Marty advised that the funeral for Cindy Sebesta will be on Saturday with the viewing from 12 noon to 1:00 p.m. and the service at 1:00 p.m. He announced that a fund has been set up at US Bank to contribute for her family. Ms. Sebesta has six children, four under 18 years of age. The family is currently overwhelmed and will appreciate any type of support. • Mayor Marty noted some Mounds View families have welcomed victims of Hurricane Katrina. The City Administrator stated some mayors and Staff members have talked about what .role Mounds View City Council September 12, 2005 Regular Meeting Page 24 . Youth and Family Services would play in relocation if anyone has a transition family located in one of the communities. It is felt they will play a major role in that transition process. Mayor Marty commended Jeremiah Anderson for stepping forward to serve. Mayor Marty stated some in the community are giving golf course employees a hard time. He noted they will be out of a job soon and urged everyone to support them for doing their job. B. Reports of Staff City Administrator Ulrich announced a meeting of the Active Living Council, which supports walkable communities and is sponsored by Blue Cross Blue Shield, will be held at the New Brighton Family Services Center on September 29, 2005 from 4:30 p.m. to 8:00 p.m. and encouraging attendance. He explained this is important because in discussions with County about the stoplight, they mentioned that Blue Cross Blue Shield may sponsor a grant for improving walkablility of the community. City Administrator Ulrich advised that the I-35W Coalition passed a resolution stating they want to focus their efforts on transportation needs in the corridor for two years. This is important because some communities dropped out when they felt the Coalition lost focus by getting involved in other areas. This resolution brings the Coalition back to its roots to focus on the corridor. • Ci Administrator Ulrich re orted the New Bri hton Police De artment received the Safe and ~' p g p Sober Grant. City Administrator Ulrich stated the YMCA is now on line with new recreational software that allows residents to check on program availability and pay for programs on line. Councilmember Thomas asked if the YMCA is linked to the City's web site. City Administrator Ulrich answered in the affirmative. City Administrator Ulrich stated Staff attended a meeting with the Rice Creek Watershed District that involved all member cities. The group talked about establishing a technical advisory committee to help assure consistent enforcement of rules. He noted tens of thousands of dollars have been spent by cities at the direction of the Watershed District to improve storm water systems. Discussion occurred about using their levy for extraordinary costs related to storm water management when it impacts the benefit of the broader district. Mayor Marty stated Staff met with County Commissioners Bennett and Parker and will be holding a follow up meeting with him to explore different options for stop lights at Silver Lake Road and County Road H and then will look at funding options. Director Ericson provided an update on the Harstad Red Oak Estates Townhome Project. He • advised that correspondence was sent to let .residents know what is happening. Harstad is moving forward with plans to develop the area consistent with the Judge's orders of 2004. Mounds View City Council September 12, 2005 Regular Meeting Page 25 • Director Ericson explained that if there is a desire to make an offer to purchase some of the Red Oak Estates lots, now would be the time to so direct Staff. If purchased, the City would have control and could solicit proposals to develop the property consistent with the City's Comprehensive Plan. That would cost something but could potentially be mitigated when the properties are developed. Director Ericson stated Staff is looking for direction if Council wants to discuss making an offer on the lots before trees are removed and permits are pulled. Mayor Marty stated he talked about this briefly with Staff and feels the City does not have anything to lose. He stated he would like to know if there is an interest in holding a brief five to eight-minute closed session to discuss this matter. He advised that Mr. Harstad found out from the Rice Creek Watershed District and Fire Department that some of his buildings, primarily those with long driveways and higher density areas, are going to cost him considerably more than he originally planned. He noted that spot is high density and asked if the Council is willing to hold a short closed session. Councilmember Stigney stated he is not interested in discussing this matter in a closed session. Councilmember Thomas stated she just got this information tonight and needs more time to think about it. She noted that a close session has to be on a three-day notice. Mayor Many asked Staff to place this item on the next Council agenda. He reviewed the history of this project and advised that last spring Mr. Harstad was asking about revising the • requirements of his development so he may be amenable to considering an offer. Mayor Marty stated if the City has control of the property it could be developed into something more compatible with the Comprehensive Plan. 1. Library Town Meetings Councilmember Gunn announced that residents from Arden Hills, Mounds .View, New Brighton and St. Anthony are invited to attend a Town Hall meeting to share their thoughts regarding library services in the northwest quadrant of Ramsey County. She read the meeting schedule as follows: Meetings will be conducted: • Thursday, September 15 at the Mounds View Community Center, 5394 Edgewood Drive, starting at 7 p.m. • Tuesday, September 20 at the Arden Hills City Hall, 1245 West Highway 96, starting at 7 p.m. • Wednesday, September 28 at the New Brighton Family Center, 400 10~' Street, starting at 7 p.m. Councilmember Gunn also read the questions that will be considered: 1. What is the appeal of a small library? 2. What is the appeal of a large library? 3. Which do you prefer and why? Mounds View City Council September 12, 2005 Regular Meeting Page 26 • 4. What are the criteria that should be used in determining where a library should be located? 5. What. types of organizations or amenities would be good partners in a library in the northwest area? 6. How would you suggest funding your preference for library service? 7. What other issues should be considered by the Task Force? Councilmember Gunn announced that the meetings are open to the public and everyone is invited. To schedule your presentation, residents are asked to call Kristi Saksvig at 651-486- 2208. Walk-ins will be welcome at any time. C. Reports of City Attorney None. 12. Next Council Work Session: Next Council Meeting: Monday, October 3, 2005 at 7:00 p.m. Monday, September 26, 2005 at 7:00 p.m. 13. ADJOURNMENT MOTION/SECOND: Stigney/Thomas. To adjourn the City Council meeting at 10:20 p.m. • Ayes-5 Nays-0 Motion carried. Transcribed and recorded by: Carla Wirth Timesaver Off Sate Secretarial, Inc. •