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HomeMy WebLinkAboutMinutes - 2006/01/09PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL CITY OF MOUNDS VIEW RAMSEY COUNTY, MINNESOTA O , 0 (, ?.~3 Regular Meeting January 9, 2006 New Brighton City Hall 803 Old Highway 8, New Brighton, MN 55112 7:10 P.M. 1. MEETING IS CALLED TO ORDER 2. PLEDGE OF ALLEGLANCE Mayor Marty welcomed Boy Scout Troop 167 and indicated they will be leading the Pledge of Allegiance. Following the Pledge, Mayor Marty welcomed each Boy Scout, noting they are working on their Communication Civic Merit Badge. 3. ROLL CALL: Marty, Stigney, Gunn, and Flaherty NOT PRESENT: Thomas. 4. APPROVAL OF AGENDA A. Monday, January 9, 2006 City Council Agenda MOTION/SECOND:. Gunn/Flaherty. To Approve the Monday, January 9, 2006 agenda as presented. Ayes - 4 Nays - 0 Motion carried. 5. PUBLIC INPUT David Jahnke, 8428 Eastwood Road, referenced the EDA discussion and asked whether the park dedication fee has to be paid two times if someone wants to build two different facilities on a piece of land. Mayor Marty explained that if the park dedication fee was paid on the first project, then it is not charged again for the second project, if on the same property. However, if the land is subdivided and one lot sold for another building, then a park dedication fee would need to be paid. • Mounds View City Council January 9, 2006 Regular Meeting Page 2 6. SPECIAL ORDER OF BUISNESS None. 7. COUNCIL BUSINESS A. Resolution 6706 Accept Bid for Remaining Contracts Comprising of Bid Package #2 for the New SBM Fire Station #3 Deputy Fire Chief Krueger stated the resolution and information under consideration is regarding the remaining bids from the second bid package, totaling $759,047. He reported that work started last week and the project remains on budget. This action would be the remainder of bid package two and if approved they will be back in the spring for consideration of fixtures and final items. He offered to answer questions of the Council. Councilmember Flaherty noted the term "apparent low bid results" and asked if it actually is the low bid. Deputy Fire Chief Krueger stated one low bid is not being recommended because they did not post a bid bond. Councilmember Flaherty asked why only one bid was received for the stainless steel equipment. Deputy Fire Chief Krueger stated he does not know of a specific reason but did hear it mentioned that there are not a lot of businesses for that item. He advised that the construction manager did mention he had worked with that business in the past, and that the construction manager had been pleased with their performance. MOTION/SECOND: Stigney/Flaherty. To waive the reading and adopt Resolution 6706 Accept Bid for Remaining Contracts Comprising of Bid Package #2 for the New SBM Fire Station #3. Ayes - 4 Nays - 0 Motion carried. B. First Reading of Ordinance 767 an Ordinance Implementing a Franchise Fee on Xcel Energy Electric and Natural Gas Operations within the City of Mounds View for the Year 2006 Finance Director Beer explained that there is a sunset on franchise fees annually so the Council needs to adopt an ordinance to continue them. He advised that Xcel Energy is willing to extend the agreement and waive the time specific notice if a sentence is added to the ordinance to waive any permit fees related to right-of--way permits. Currently the City generates about $1,100 annually in right-of--way permits from Xcel Energy. Finance Director Beer explained that if Excel Energy enforces their timeline, they could deny the City the ability to collect franchise fees for about six weeks so he would support their request. Since this ordinance sunsets each year, the added language can be removed for next year, if desired. He advised that a public hearing will be held at the January 23, 2006 meeting. • Mayor Marty stated his impression that this action had already occurred. He stated that getting Mounds View City Council January 9, 2006 Regular Meeting Page 3 • off with $1,100 is acceptable to him and noted that language can be removed for next year. He asked what happens if the franchise fee comes in higher or lower than expected. He noted the temperature is warmer than usual so the franchise fee income may be lower. Finance Director Beer explained the City would rely on the contingency fund to make up shortfalls and other sources would be looked at to make up the difference, if needed. City Administrator Ulrich reported that a resident called about gas rates being higher so their bill is still higher even though usage is lower. He noted that if there is an overage, one-half of the monies will go to the street replacement fund and the other one-half will go to the general fund reserve. Finance Director Beer reported that the natural gas rates peaked on December 13, 2005 and are now down 39% from that high level. MOTION/SECOND: Stigney/Gunn. To approve First Reading of Ordinance 767 an Ordinance Implementing a Franchise Fee on Xcel Energy Electric and Natural Gas Operations within the City of Mounds View for the Year 2006. Ayes - 4 Nays - 0 Motion carried. • C. First Reading of Ordinance 768 an Ordnance Implementing a Franchise Fee on Center Point Energy Natural Gas Operations within the City of Mounds View for the Year 2006 Finance Director Beer stated that this item also involves a franchise fee that sunsets annually. He explained that Center Point Energy does not have many customers in Mounds View but is wiling to waive the time requirements for notice to continue collecting the franchise fee. Center Point Energy is not requesting the insertion of any language to extend their agreement. Finance Director Beer noted that second reading will occur on January 23, 2006 when the public hearing is held. MOTION/SECOND: Flaherty/Gunn. To approve First Reading of Ordinance 768 an Ordinance Implementing a Franchise Fee on Center Point Energy Natural Gas Operations within the City of Mounds View for the Year 2006. Councilmember Stigney noted that both of the franchise fees have been factored into the 2006 budget. Ayes - 4 Nays - 0 Motion carried. D. Resolution 6715 Authorizing the Re-Advertisement for Bids and Setting a Bid Date for the Groveland Park Building Replacement Project • Public Works Director Lee stated that this item was discussed at an October work session and Mounds View City Council January 9, 2006 Regular Meeting Page 4 . staff was directed to look at other options including the use of colleges to do the construction and prefab buildings. He advised that the Park and Recreation Commission researched those options and contacted many colleges to see if there was interest in constructing the building. Two groups expressed interest in helping the City in this aspect. Public Works Director Lee explained that when working with the two entities it was determined that while both schools could construct the building, there are a lot of aspects they cannot do like demolition, grading, setting trusses, final grading, steel doors and frames, plumbing, electrical, HVAC, etc. Public Works Director Lee advised that in discussion with the schools, staff came to the conclusion that the City would need to hire a general contractor to do a building replacement project. The City could go out for bids and take the lowest bidder or could hire a general contractor and contractors for the individual components. He pointed that St. Paul Technical College only does stick construction and to convert the plans to stick construction would cost $9,000 to $10,000. Public Works Director Lee advised that Dakota Technical College does masonry projects and staff is still working with them. Staff recommends the City go out for bids on the project and include specs that the Dakota Technical College would be used by the contractor for free labor on the masonry part of the project. He noted that may result in lower bids and the general contractor may or may not use them depending on whether the schedules work. Public Works Director Lee stated staff recommends rebidding the project and to embark on an informational campaign to get the project information to smaller contractors. • Councilmember Stigney asked if the bids will be received or opened on February 21, 2006. Public Works Director Lee stated they will be both received and opened on that date at the Community Center. Councilmember Flaherty asked if the same plans can be rebid with added value engineering included so the contractors know the City will listen to their ideas for cost savings. Public Works Director Lee stated that is a good suggestion and advised that staff is working with one contractor who does metal buildings. Councilmember Flaherty stated he is unsure of the liability or bonding issues when using a technical school and student labor. Mayor Marty asked if they would operate under the City's liability insurance. Public Works Director Lee stated that is correct and there may be other issues when students work with contractors, such as with the plumbing contractor since the plumbing is in the walls. Councilmember Gunn stated her support to consider the use of free student labor and indicated that she hopes it will result in a "plus/plus" situation where students gain experience in working with a contractor, and the bids are lower. Mayor Marty stated his support to get the word out to smaller contractors. Public Works Director Lee stated since June of last year staff has compiled a list of contractors who indicated • an interest in bidding on this project. Mounds View City Council January 9, 2006 Regular Meeting Page 5 Councilmember Gunn stated the technical school might also have a list of contractors who are willing to work with students. Councilmember Flaherty suggested staff also contact the Builders Exchange. Public Works Director Lee stated staff will research that option and commented on the importance of assuring consistency and fairness in how this project is bid and awarded. MOTION/SECOND: Gumi/Stigney. To waive the reading and adopt Resolution 6715 Authorizing the Re-Advertisement for Bids and Setting a Bid Date for the Groveland Park Building Replacement Project. Councilmember Flaherty offered a friendly amendment to add language indicating: "bid alternates will be accepted and reviewed." Councilmembers Stigney and Gunn accepted this friendly amendment. Ayes-4 Nays-0 Motion carried. E. Resolution 6717 Approving the Plans and Specifications and Authorizing the Advertisement for Bids and Setting a Bid Date for the Random Park • Building Replacement Project Public Works Director Lee stated that this project is moving along and the existing building was demolished very quickly. He noted the estimated construction cost is $221,425 based on the plans and specifications. This compares to the estimated construction cost of $231,000 based on the previous report that was presented. He noted the project includes a new parking lot and sidewalk to access the building. The plan also includes a storm water treatment area to increase water quality. Public Works Director Lee advised that the Parks, Recreation, and Forestry Commission and staff recommend several bid alternates be added, equaling $35,000. The bid alternates are to remove some interior walls and mechanical work, plumbing, and to change the south entrance. Public Works Director Lee displayed a floor plan of the building and explained the Parks, Recreation, and Forestry Commission's consideration and recommendation to remove the walls around the storage room. However, the Commission felt it would be advantageous to retain the walls around the office area. The other recommended change deals with plumbing. He pointed out the location of the vending area and explained the recommendation to move the sink into the vending area so it can act as a serving area. The cost for that change is $5,000. The third recommended change deals with the entrance doors into the building. He noted that there are currently two doors entering the building and Code requires that the doors open out. It is recommended that the two existing doors be removed and one door be inserted that opens out, which will comply with the Code. • Public Works Director Lee stated staff recommends the Council approve the plans and Mounds View City Council January 9, 2006 Regular Meeting Page 6 . specifications and authorize the advertisement for bids. Councilmember Stigney asked if the new entry door will be glass. Public Works Director Lee answered in the affirmative. Councilmember Stigney asked if glass doors are more expensive. Public Works Director Lee explained that with entry doors, to improve safety, there is usually glass in at least a portion of the door. Councilmember Flaherty asked what items will be located in the mechanical room. Public Works Director Lee stated the HVAC system, water heater, and janitorial supplies will be in the mechanical room. He reviewed again the recommendation to move the sink from the mechanical room and to place it in the vending room. Then the vending room can be used as a serving area and to wash dishes. Councilmember Stigney asked if this building is wired for 200 amp service. Public Works Director Lee stated the old building had 100 amp service and this building has a 200 amp service so that change will need to be made. City Administrator Ulrich asked if both doors can be replaced with windows and then the current access door would be the entry door. Public Works Director Lee stated he will ask the consultant if that meets ADA and Code requirements. • Mayor Many asked why the bushes are being removed and if the parking lot will be located closer to the building. Public Works Director Lee stated the parking lot is not moving but the grades to the south will be lowered to provide ponding. Mayor Marty asked if the shrubs can be moved to a new location. Public Works Director Lee stated he can ask the contractor and stated that maybe a volunteer group, such as the Boy Scouts, would volunteer to work with the landscaping. Mayor Marty stated his surprise with the way the building sits on the property. He stated he thought the building would be turned so the door would be located as a front door instead of having the doors on the side. Public Works Director Lee stated he had the same thought but after reviewing this orientation, felt it makes sense to have the entry door facing Ridge Lane. He noted that both sides of the building have entry doors and if facing Long Lake Road, the doors on the other side would face the residential area, which would be more disruptive. In addition, with this orientation you are able to-view the playground areas from inside the building. Mayor Marty stated this building will not be used on a daily basis and asked whether the mechanical room can be made smaller by moving back the wall. Public Works Director Lee stated that was considered but it would be complicated due to location of electrical and HVAC lines. • MOTION/SECOND: Marty/Stigney. To waive the reading and adopt Resolution 6717 Mounds View City Council January 9, 2006 Regular Meeting Page 7 • Approving the Plans and Specifications and Authorizing the Advertisement for Bids and Setting a Bid Date for the Random Park Building Replacement Project. Councilmember Flaherty asked how much the savings would be if the walls were not removed. Public Works Director Lee stated it would have cost $17,500 to remove all of the walls and electrical but the recommendation is to not remove the office walls. Councilmember Flaherty asked when that dollar amount will be known. Public Works Director Lee stated it may be known tomorrow. Councilmember Stigney asked Building Official Osmonson what is the door width to meet ADA requirements. Building Official Osmonson stated she will provide that information to Public Works Director Lee. Ayes - 4 Nays - 0 Motion carried. F. Resolution 6710 Appointing City Council Members and City Staff as Representatives for City Commissions and other organizations Assistant to the City Administrator Crane explained that the Council annually reviews the various Council and staff appointments. She noted the addition of the Community Center Task • Force which has six members including Councilmember Thomas, Planning Commission Chair Stevenson, Parks and Recreation Commissioner Shari Kunza and three Mounds View residents; Duane McCarty, Rob Hanson, and Kara Chamberland. City Administrator Ulrich noted the original committee called for the appointment of two Mounds View residents on the Community Center Task Force. However, three residents have submitted their names for consideration: Duane McCarty, Rob Hanson and Kara Chamberland. City Administrator Ulrich advised that the YMCA Advisory Committee met today and recommended Mr. Hanson and Ms. Chamberland given their involvement with the park and recreation programs of the City. Staff recommends all six members identified be appointed and the Community Center Task Force be expanded by one member to bring their number to seven. The Council discussed the list of committees and 2005 liaisons. Consensus was reached on the following appointments: Ramse~Coun League of Local Government: Councilmember Flaherty and City Administrator Ulrich Springy Lake ParkBlaine/Mounds View Fireman's Relief Association: Councilmember Stigney and City Administrator Ulrich Human Resources Committee: Councilmembers Flaherty and Stigney, and City Administrator . Ulrich Mounds View City Council January 9, 2006 Regular Meeting Page 8 • Visit Minneapolis North: Ciry Administrator Ulrich and Economic Development Coordinator Backman YMCA Advisory Committee: YMCA Center Manager Weldon, YMCA Center Manager McIntyre, Executive Director of the Northwest Family YMCA Reimersma, City Administrator Ulrich, Representative from the Parks and Recreation Commission Kunza, Councilmember Thomas, and Councilmember Stigney (alternate) Northwest Youth & Family Services: Councilmember Thomas and Councilmember Flaherty (alternate) League of Minnesota Cities: Mayor Marty and City Administrator Ulrich I-3S Corridor Coalition: Mayor Marty and City Administrator Ulrich North Metro Mayors Association: Mayor Marty and Ciry Administrator Ulrich Mounds View Community Center Task Force: Councilmember Thomas, Representative from the Parks and Recreation Commission Kunza, Representative from the Planning Commission Stevenson, Mounds View Resident Duane McCarty, Mounds View Resident Rob Hanson, and Mounds View Resident Kara Chamberland. • MOTION/SECOND: Gunn/Flaherty. To waive the reading and adopt Resolution 6710 Appointing Ciry Council Members and Ciry Staff as Representatives for Ciry Commissions and other organizations. Ayes - 4 Nays - 0 Motion carried. G. Resolution 6712 Re-appointing members to various .Mounds View Boards and Commissions Assistant to the Ciry Administrator Crane reviewed that at the December 6, 2005 work session, staff advised that the terms for some members of different Boards and Commissions would expire on December 31, 2005. Staff contacted these members to see if they would be interested in being reappointed for another term. She noted those who responded with interest in serving another term. Dale Aukee has not submitted his application to serve on the Park and Recreation Commission, however he is still interested in serving another term. Frank Silvis does not intend to reapply for the Park and Recreation Commission so there will be a vacancy created for his seat. Staff will provide the Council with applications for the vacant seat along with Mr. Aukee's application. Councilmember Flaherty thanked citizens for stepping forward to fill these positions. Mayor Marty added this appreciation, noting Frank Silvis has served on the Park and Recreation • Commission for 2S years. He suggested that the Ciry present Mr. Silvis with a certificate of appreciation for serving Mounds View for a quarter of a century. Mounds View City Council January 9, 2006 Regular Meeting Page 9 Mayor Marty referenced the Jean Miller application, noting her comment that she checks the meeting minutes rather thoroughly. He agreed that Ms. Miller is very diligent. MOTION/SECOND: Stigney/Flaherty. To waive the reading and adopt Resolution 6712 Re- appointing members to various Mounds View Boards and Commissions. Mayor Marty noted the opening on the Park and Recreation Commission will be posted. Ayes - 4 Nays - 0 Motion carried. H. Resolution 6703 Authorizing Insurance Policies for the Year January 2006 through December 2006 Finance Director Beer stated that insurance rates went down with the switch to a January 1 renewal date and as a result of increasing the deductible to $25,000. He reported the City will see a savings of about $73,000 over the current policy. Staff recommends approval authorizing the purchase of insurance policies from January 2006 though December of 2006. Mayor Marty stated the deductible is being raised from $10,000 to $25,000 but if there is more than one charge against it, he wonders what the difference would be if the deductible stayed at • $10,000. Finance Director Beer advised that most claims are in the workers comp area, not the general liability area. It is the general liability area where the deductible is recommended to be raised to $25,000. In that recommendation, the agent researched the claims made over the past eleven years and found it would have been beneficial to raise the deductible. In the area of general liability, the deductible will remain at $5,000. MOTION/SECOND: Flaherty/Gunn. To waive the reading and adopt Resolution 6703 Authorizing Insurance Policies for the Year January 2006 through December 2006. Ayes - 4 Nays - 0 Motion carried. I. Resolution 6713 Authorizing a Temporary One-Day Charitable Gambling Permit for the New Brighton/Mounds View Rotary to conduct charitable gambling at The Mermaid on April 7, 2006 Assistant to the City Administrator Crane stated the New Brighton/Mounds View Rotary would like to hold a charitable gambling event at The Mermaid on Apri17, 2006 as they did in April of 2005. She reviewed the documentation provided and stated the applicant has submitted an updated list of members. Staff recommends approval of the draft resolution. MOTION/SECOND: Gunn/Stigney. To waive the reading and adopt Resolution 6713 Authorizing a Temporary One-Day Charitable Gambling Permit for the New Brighton/Mounds . View Rotary to conduct charitable gambling at The Mermaid on Apri17, 2006. Mounds View City Council January 9, 2006 Regular Meeting Page 10 • Mayor Marty noted the names, home addresses, and telephone numbers of Rotary members are included in the Council packet. However, that information is not provided for the next agenda item. He asked if it is necessary to include this personal information within the Council packet. Assistant to the City Administrator Crane stated it is not necessary but when she receives this information, she provides it to the Council so they can assure there are 30 members. Mayor Marty suggested that in the future staff be allowed to verify that information rather than providing this type of personal information on the City's private citizens. Ayes - 4 Nays - 0 Motion carried. J. Resolution 6714 Authorizing a Temporary One-Day Charitable Gambling Permit for the Twin Cities North Chamber of Commerce to conduct Charitable Gambling at The Mermaid on February 18, 2006 Assistant to the City Administrator Crane stated the Chamber of Commerce would like to conduct a charitable raffle at The Mermaid on February 18, 2006. They currently hold a charitable gambling license at Mounds View Jake's Sports Cafe. She advised that the paperwork on their non-profit status is on file with the Minnesota State Gambling Control Board and staff recommends approval. • MOTION/SECOND: Gunn/Flaherty. To waive the reading and adopt Resolution 6714 Authorizing a Temporary One-Day Charitable Gambling Permit for the Twin Cities North Chamber of Commerce to conduct Charitable Gambling at The Mermaid on February 18, 2006. Ayes - 4 Nays - 0 Motion carried. K. Resolution 6704 Approving a Minor Subdivision of 8140 Long Lake Road Planning Associate Heller stated this minor subdivision request is for 8140 Long Lake Road. Minor subdivisions are for divisions of land less than two acres in size in which only one additional lot is created. The applicant proposes to divide the east 229.7 feet from the west 298 feet. Planning Associate Heller advised that there is a house on the east side which would remain. The City would require a park dedication fee since it will create a new parcel. The property, on the west line, has an improved right-of--way so it is not a landlocked parcel. At some point, it could become part of a larger development project. Planning Associate Heller stated it is also required that drainage and utility easements be dedicated, which has been completed. She explained that a public hearing is not required but the public was notified of the Planning Commission meeting. One telephone call was received but no other opinions have been expressed to staff. • Planning Associate Heller advised that this request satisfies all requirements. The Planning Commission heard this request in December and recommends approval. Staff requests the Mounds View City Council January 9, 2006 Regular Meeting Page 11 • Council approve the minor subdivision, table the request for additional information, or direct staff to draft a resolution to deny the request. She advised that the applicant is in the audience to answer questions. MOTION/SECOND: Stigney/Flaherty. To waive the reading and adopt Resolution 6704 Approving a Minor Subdivision of 8140 Long Lake Road. Mayor Marty stated he likes to view the property but was not able to in this case. He asked if there is an alley or access to the rear of the property. Community Development Director Ericson indicated there are just easements. Mayor Marty stated it is curious that someone may be interested in buying a parcel that is somewhat landlocked. He referenced Section 1 b in Planning Commission Resolution No. 821- 05 indicating: The following language shall be added: "The proposed drainage and utility easement areas as shown herein shall be dedicated to the City of Mounds View by a separate document recorded with Ramsey County." Mayor Marty noted that Council Resolution 6704 does not contain that language and only indicates: "The applicants shall execute drainage and utility easement documents consistent with the easements shown on the Certificate of Survey." He asked if the draft Council resolution covers the requirements of the Planning Commission's resolution. • Director Ericson stated the requirement the Planning Commission had in their resolution was enacted and included on the certificate of survey so that condition has been complied with. Ayes-4 Nays-0 Motion carried. L. Resolution 6694 Authorizing an Agreement with G & H Consultants LLC for Plan Review Assistance Associated with Medtronic Phase I Construction Community Development Director Ericson stated that this is a report originally provided at the December meeting. At that time, the Council had questions on the consultants that would be assisting Building Official Osmonson on the Medtronic project. He advised that staff looked at insurance coverage issues and talked to the League of Minnesota Cities, Trust Division, and the City Attorney. Because staff was not given consistent answers throughout the process, it was determined to require the consultants to provide their own insurance so the City would not need to address the insurance aspect for the plan review. Director Ericson reviewed that Councilmember Thomas had asked why the bid from Ms. Gove and Mr. Hagedorn was so much less. He explained the cost is lower because this would be a joint effort between Building Official Osmonson and the two consultants. Director Ericson advised that staff modified the agreement with G & H Consultants LLC and inserted the requirement that they provide their own insurance, which was the main issue with the Council. He explained that it would be a joint review process but Building Official Osmonson would still . be signing off on the plans. This applies to Phase 1 of the project, which is also clearly spelled out in the agreement. Director Ericson advised that this does not apply to Phase 2 of the project. Mounds View City Council January 9, 2006 Regular Meeting Page 12 • He offered to answer questions, noting Building Official Osmonson is in attendance. Duane McCarty, 8060 Long Lake Road, stated he raised issues on this at the last meeting and didn't see that it was addressed at the last work session. He asked if G & H Consultants LLC is the company that would be filing with the Secretary of State. He also asked if anyone has checked to see if they have filed with the Secretary of State as required with Statute 333. Director Ericson stated the work would not commence until they have filed according to the agreement and have the authority to execute this agreement under that name. Mr. McCarty stated he assumes that staff has not checked that issue. He asked how long this LLC has been in business. Director Ericson stated they have a combined service in this field of expertise, plan review and fire review, for 44 years. Mr. McCarty stated this is their first go around as far as the LLC and he assumes they have not filed with the Secretary of State. He stated that qualifications are an important thing since this is the biggest project Mounds View has ever done and with it goes distinct responsibilities on the part of the City's staff. Mr. McCarty stated he thinks City staff deserves the very best to protect the tax payer against future litigation that comes from an error or omission in the process. He asked why he did not see SEH in the lineup of bidders, since they are long time consulting engineers and have expertise much beyond a start up entity such as these two individuals. Mr. McCarty stated one individual is an employee of Blaine and while friendships of staff are wonderful, he would like the consultants to have solid qualifications and experience. He stated he is concerned whether their qualifications reach to the height of the City's consulting engineers, like an SEH firm. Mr. McCarty stated the budget has $68,000 for plan reviewal and he assumes it will come from the permit and licenses of the contractor so it is not something the City's general fund is concerned with. He stated Medtronic will be paying for these costs and asked why the City is not considering a known commodity that they have dealt with for years to protect the taxpayer against a fledging entity. Mr, McCarty stated he understands the two individuals have extensive experience but he questioned whether their experience is as broad as SEH or other consulting firms. He also asked whether tax payers are being protected to the best of the City's ability. Director Ericson stated he is not familiar with SEH providing plan review services from the building and fire code aspects. He indicated that staff can look at that option but given the familiarity of the two individuals in the agreement, staff has confidence with their skill to review these plans in conjunction with Building Official Osmonson. Director Ericson noted that there was no guarantee for staff to work with the other consultants during the plan review. He stated it is correct that there are dollars available for the plan review so it is not an issue of coming to the lowest cost. However, Building Official Osmonson would grain the experience and be able to utilize the known experience of the two individuals who have formed this company. • Mr. McCarty stated he understands that this is new to the City's Building Official and that it would be good for her and the City in the long run. He explained he would like Building Official Mounds View City Council January 9, 2006 Regular Meeting Page 13 • Osmonson to get the best guidance available. Mr. McCarty stated he would like references of these two individuals. He asked whether staff asked for references. He also asked what is the City Administrator's recommendation since the Charter indicates that the City Administrator is the supervisor of all staff and makes the recommendation. Mr. McCarty stated that he may be more comfortable if there is a recommendation of the City Administrator. He asked about the levels of insurance and bonds, noting this is a public building, not a park building being constructed with volunteers. Building Official Osmonson stated she received reference letters for both Ms. Gove and Mr. Hagedorn. She advised that the State Building Official said he does not give any personal recommendations and their State certification provides that recommendation. Building Official Osmonson stated she has a recommendation on Ms. Gove from the president of the Fire Chief's Code Advisory Council for Mr. McCarty's review. Additionally in working with more qualified engineer, Ms. Gove has been involved for many years to create the Fire Code and new provisions of the Fire Code. Building Official Osmonson explained that the other companies she spoke with are more than willing to do the plan review but it is not in conjunction with City staff. Mr. McGarry stated the building inspections, as pertains to the State Building Codes, appears to be very simple at first blush but it goes further than that to the structural issues. Such as, were the proper materials used and were they installed properly, which involves architectural engineer issues. He stated he does not see that expertise in this firm. He stated that the way the City is • insured, somewhere along the line the taxpayer will pick up the bill if the proper expertise is not in place should a recommendation be made to pass the building and then a catastrophe occurs later. Mr. McGarry stated he has no idea of who these two individuals are or the extent of their level of expertise. He stated he does not want to sound unkind but expects the Council to assure that whoever they use gives good solid advise to the City's Building Official. Mayor Marty noted the minutes to be approved tonight from the previous meeting contained well stated conversations from when this item was first discussed. He stated he is not familiar with the license that Mr. McCarty raised and asked what type of experience these consultants have in this area. Mayor Marty stated Medtronic is not "knocking on the door with permits in hand" and the City is not pressed for time so he wants to assure all the "T's" are crossed and "I's" are dotted since there could be potential liability. Mayor Marty stated he had not thought about the use of SEH and while they may not be involved with this scope, an engineering firm may be able to check different areas. He agreed this is one of the biggest projects the City will ever undertake and he wants to assure the Building Official receives adequate training. He stated he appreciates that Building Official Osmonson would be able to work with these two consultants but he would also like more information. Building Official Osmonson advised that the second preconstruction meeting will be held next week and the plans will be submitted by the end of January or beginning of February. She advised that provisions in the Building Code do require special inspections for concrete and • structural steel so an engineer of that field will conduct those highly specialized inspections. Mounds View City Council January 9, 2006 Regular Meeting Page 14 • Mr. McCarty stated he wants Building Official Osmonson to have the best backup possible and commented that Ms. Osmonson will become the best commodity for the City in the future. He suggested the Council approach engineering firms that could provide a higher comfort level. Building Official Osmonson stated it sounds like everyone is on the "same page" in wanting to do the finest job on this project and suggested that an engineering firm be placed on retainer for highly specific or specialized issues that may arise. Mayor Marty stated the fee for G & H Consultants is about one-third or less than what the other consultants quoted. City Administrator Ulrich stated everyone realizes this is a big project and everyone wants to be comfortable before moving forward. He explained that having a list of consultants on retainer to address those specifics can be part of the package. City Administrator Ulrich stated that these two consultants are familiar with those firms and would be comfortable working with them. Since time is not of the essence, he suggested staff prepare that information. Mayor Marty stated that as far as costs go, the plan review will be paid from the permit fees. He agreed that a more expensive firm could cover the specialized areas but he likes the fact that these people are available. He noted that one individual is retired so most of the building inspections and plan reviews would be done by these two consultants after business hours. • Mayor Marty stated if the one consultant is retired, he would probably be available during other times. Building Official Osmonson stated that is correct; however, the contract is for plan review, not inspections. Building Official Osmonson clarified that these individuals were not chosen because of the financials, they are her first choice. Councilmember Gunn stated just because a company charges a lot of money does not make them a better company. She noted the City has had experiences with companies that have charged a lot and the City, has not received what they paid for. Councilmember Gunn stated her agreement with Building Official Osmonson, who is the City's expert. She stated she is comfortable with her recommendation of these consultants. In addition, she pointed out that Building Official Osmonson can gain expertise from these individuals and other inspectors will be coming in for the specialized inspections. Councilmember Gunn stated the agreement also requires the insurance requested. MOTION/SECOND: Gunn/Flaherty. To waive the reading and adopt Resolution 6694 Authorizing an Agreement with G & H Consultants LLC for Plan Review Assistance Associated with Medtronic Phase I Construction. Councilmember Flaherty noted that Ms. Grove and Mr. Hagedorn are not present to defend themselves. He stated previously he had mentioned that their cost is lower because they have no • overhead while engineering firms have extensive overhead. Councilmember Flaherty noted that Ms. Gove and Mr. Hagedorn have 44 years of experience and the State recognized them as Mounds View City Council January 9, 2006 Regular Meeting Page 15 • competent for plan review and it does not require a PE to review plans. He stated that the ultimate quality of materials and construction falls to Opus and the City is just reviewing the plan. Ms. Gove and Mr. Hagedorn have stepped forward and are affording a wonderful service to the City of Mounds View. Councilmember Flaherty stated he support staff's recommendation. David Jahnke, 8428 Eastwood Road, stated he believes that Medtronic has researched the construction firms and will not construct a bad building that will be their world headquarters. Councilmember Stigney stated if Building Official Osmonson believes there is a need to hire an outside consulting firm, she certainly will do so without hesitation. Building Official Osmonson indicated that is the case. Councilmember Stigney stated he has no concern with supporting staff's recommendation. Mayor Marty agreed the consultants being considered have no overhead and they are qualified to do this work. He stated he has nothing bad to say about the two individuals but as a Council it is their due diligence to check everything. He stated there is a deadline but it is not tonight so staff can look into it a little more. He stated he would like to ask that this item be brought back to the Council for action in two weeks; however, a motion is already made for consideration tonight. Mayor Marty stated the City's staff is competent but this is the biggest project the City has seen • and he wants to assure it is done right and Building Official Osmonson has the best resources. He stated he would prefer to see more information about their experience in this area and whether they are licensed with the State. Director Ericson stated in terms of actual qualifications and licensure, they have that documentation, the necessary criteria, and qualifications to conduct this plan review. Councilmember Stigney stated he trusts that Building Official Osmonson will advise the Council if something comes up that is of concern to her. Building Official Osmonson noted that additional funds have been included to assure an engineer or specialist can be brought in should an issue come forward. She advised that Medtronic's warehouses in Mounds View have been the best for staff to work with in terms of Code abatement issues. Mayor Marty stated that Building Official Osmonson has a lot of resources through the Association of Minnesota Building Officials. City Administrator Ulrich stated he is totally confident with the Council moving forward but if the Council would like additional backup information on the company, that can be done. He noted that Building Official Osmonson knows her limitations and if an outside firm is needed with more technical expertise, she will make that request. Mayor Marty stated he would like that additional information for his own personal information. Councilmember Flaherty stated if this motion passes, staff will still assure their licensing is up to date and adequate levels of liability insurance are provided. If not, the contract would be null Mounds View City Council January 9, 2006 Regular Meeting Page 16 • and void immediately. Director Ericson stated that is correct. Ayes-3 Nay-1 (Marty) Motion carried. M. Resolution 6709 Selection of the Official City Newspaper, Acting Mayor, Treasurer, and Official Depositories for 2006 Assistant to the City Administrator Crane stated that the Focus and The Bulletin have both submitted proposals to be the City's official newspaper for 2006. The Council selected The Bulletin as the City's primary newspaper in 2005. She advised that The Bulletin's rates continue to be slightly less and both newspapers accept legal notices via a-mail. She advised that last year and in years previous, the Council selected the St. Paul Pioneer Press as the City's secondary newspaper. Although the Pioneer Press did not submit a proposal this year, it would be acceptable for the Council to select the Pioneer Press as the City's secondary newspaper. Councilmember Stigney stated his support to continue with The Bulletin and the St. Paul Pioneer Press as stated in the resolution. He stated he also supports Kurt Ulrich serving as the City Administrator, Mark Beer as the Treasurer, and Mary Tatarek as the Deputy Treasurer. Councilmember Stigney stated he is willing to continue to serve as the Acting Mayor unless another Councilmember would like the experience. • Mayor Marty stated for a few years The Bulletin was the City's newspaper but the Focus provided better coverage of Mounds View issues. Now both The Bulletin and Focus do a good fob of Crty coverage and both have e-mail and fax capabilities. Mayor Marty stated that it is based primarily on the dollar amounts and The Bulletin is a little cheaper. He stated he can support The Bulletin as long as they keep giving the City good coverage. Mayor Marry noted this is reviewed each year. Mayor Many stated he is glad Councilmember Stigney is again wiling to serve as Acting Mayor in 2006. MOTION/SECOND: Gunn/Marty. To waive the reading and adopt Resolution 6709 Selection of the Official City Newspaper, Acting Mayor, Treasurer, and Official Depositories for 2006. Ayes-4 Nays-0 Motion carried. 8. CONSENT AGENDA Councilmember Flaherty asked to remove Consent Agenda Item D. Mayor Many asked to remove Consent Agenda Item F. A. Set a Public Hearing for 7:05 p.m. on Monday, January 23, 2006 for the Second Reading on Ordinance 767, an Ordinance Implementing a Franchise • Fee on Xcel Energy Electric and Natural Gas Operations within the City of Mounds View for the Year 2006 Mounds View City Council January 9, 2006 Regular Meeting Page 17 • B. Set a Public Hearing for 7:10 p.m. on Monday, January 23, 2006 for the Second Reading on Ordinance 768, an Ordinance Implementing a Franchise Fee on Center Point Energy Natural Gas Operations within the City of Mounds View for the Year 2006 C. Resolution 6702 Adopting a Modification to Section 4.1.A Meals, of the City's Purchasing Policy E. Resolution 6716 Authorizing the Preparation of a Preliminary Feasibility Report and the Selection of a Consultant for the County Road 10 Trailway, Lighting, and Landscape Project 2zci~6i~ttitlz!-x711 A.. ~°~anicvuT@r~ccco'ranig-SCC=c*carf cvacruci MOTION/SECOND: Flaherty/Stigney. To Approve the Consent Agenda Items A through C and E. Ayes-4 Nays-0 Motion carried. D. Resolution 6705 Authorizing the Purchase of Financial Software Councilmember Flaherty stated the proposal indicates the price is not to exceed $63,613 but the actual quote from Tylerworks is $77,463. Finance Director Beer explained that figure is before the $13,000 reduction related to the City's 40% discount plus a reduction for implementation. He reviewed the costs and stated the number is $63,613 when you include the travel costs. Mayor Marty noted the costs are detailed within the Resolution. MOTION/SECOND: Flaherty/Stigney. To waive the reading and adopt Resolution 6705 Authorizing the Purchase of Financial Software. Ayes-4 Nays-0 Motion carried. E. Resolution 6716 Authorizing the Preparation of a Preliminary Feasibility Report and the Selection of a Consultant for the County Road 10 Trailway, Lighting, and Landscape Project Mayor Marry stated this item was acted on under the Consent Agenda but he had a question. He stated he had mentioned before that Congressman Oberstar got federal funds for trailways. He asked if staff considered contacting Ramsey County Parks and Trails about possible assistance. Community Development Director Ericson advised that Public Works Director Lee is looking into those options and staff will advise the Council if the City can take advantage of other funding opportunities. • Councilmember Gunn stated she thinks there are some restrictions on the funds secured by Congressman Oberstar and it was to be used in a specific area, perhaps the Shoreview area. Mounds View City Council January 9, 2006 Regular Meeting Page 18 • F. Resolution 6711 Approving the Timesaver Recording Secretary Contract Extension for 2006 Mayor Marty noted the resolution indicates that Timesaver has been taking minutes since 1999. Assistant to the City Administrator Crane stated that is correct. Mayor Marty stated that there had been problems with the minutes in 1999 but during the last several years, the work has been outstanding. MOTION/SECOND: Marry/Gunn. To waive the reading and adopt Resolution 6711 Approving the Timesaver Recording Secretary Contract Extension for 2006. Ayes-4 Nays-0 Motion carried. 9. JUST AND CORRECT CLAIMS Councilmember Flaherty asked when the sump pump program ends. Community Development Director Ericson stated his understanding the program has ended and indicated that staff will provide that information to the Council. Councilmember Flaherty asked about the cost to move a shed building. Finance Director Beer advised that one of the golf course sheds was retained for use by Parks. Mayor Marty asked about check #117628 to Short-Elliott & Hendrickson for the LaPort Meadows wetland. Community Development Director Ericson stated that cost is for the delineation and it did expand the budgeted amount so there may be another invoice. Mayor Many stated he will ask the Police Chief about check #117631 to Thomson Healthcare for a Physicians' Desk Reference. Councilmember Flaherty asked about check #117634 to U.H.L. Company for a replacement heat exchanger, motor and damper. Finance Director Beer explained that work was completed right after moving from the City Hall into the Community Center. Mayor Marty stated he will ask the Police Chief about check #117687 to Metro for police equipment in the amount of $5,900. Mayor Marty questioned check # 117696 to Office Max Credit Plan and asked why credit is being used. Finance Director Beer stated he thinks it involves an instance where a bill got lost over a period of time. Mayor Marty asked about check #117717 to Driver & Vehicle Services Division for four • forfeiture vehicle titles. Finance Director Beer explained that the vehicles were forfeited and became the property of Mounds View so the vehicles have to be titled before they are sold. Mounds View City Council January 9, 2006 Regular Meeting Page 19 • Councilmember Flaherty noted the check to Aim Electronics for rehabilitation of the City Hall message display. He asked if the sign is now working. Finance Director Beer stated the cost is for the initial supplies needed to start the project. Councilmember Flaherty asked about check #117655 to Bonestroo, Rosene, Anderlik & Associates for Medtronic utility extension in the amount of $9,400. Community Development Director Ericson stated it is for the study to run utilities under Highway 10. City Administrator Ulrich stated it will be reimbursed by Medtronic. Councilmember Flaherty asked about check # 117677 to the League of Minnesota Cities Insurance for a golf course redevelopment claim in the amount of $10,000. Finance Director Beer explained that is the deductible related to the law suit on the sufficiency of the petition and is a reimbursable expense by Medtronic. MOTION/SECOND: Gunn/Flaherty. To approve the Just and Correct Claims as presented. Ayes-4 Nays-0 Motion carried. • 10. APPROVAL OF MINUTES MOTION/SECOND: Marty/Stigney. To Approve the December 5, 2005 Truth in Taxation meeting minutes as corrected. A. Truth in Taxation Meeting Minutes, December 5, 2005 Ayes-4 Nays-0 Motion carried. B. City Council Meeting Minutes, December 12, 2005 MOTION/SECOND: Flaherty/Gunn. To Approve the December 12, 2006 City Council meeting minutes as corrected. Ayes-4 Nays-0 Motion carried. C. Executive Session Meeting Minutes, December 12, 2005 MOTION/SECOND: Gunn/Flaherty. To Approve the December 12, 2006 Executive Session meeting minutes as presented. Councilmember Stigney asked if the individual should be identified in the meeting minutes. City Administrator Ulrich stated he reviewed that issue with the City Attorney who did not think the person should be identified. • Mounds View City Council January 9, 2006 Regular Meeting Page 20 • Councilmember Stigney asked if the clarifying statements of the complainant are now available. City Administrator Ulrich stated he will check and provide that information to the Council. Ayes-4 Nays-0 Motion carried. 11. REPORTS A. Reports of Mayor and Council Mayor Marry reported that he received two calls commending the Police Department on random enforcement. He stated that since the Safe and Sober Grant was received he has noticed additional enforcement within Mounds View. Mayor Marty noted that it has been shown that more enforcement and police presence reduces crime. He again commended the Police Department on their work with random enforcement. B. Reports of Staff 1. Review Citations Issued to I{haldon Bteibet Community Development Director Ericson advised that Khaldon Btiebet is requesting the Council. take action to dismiss the court citation issued to him. Director Ericson noted the staff report detailing the violations and request of Mr. Btiebet to authorize a waiver of the citation because he is not a controlling interest in the property. He noted that Mr. Btiebet is an operator but does not own or lease the property so Mr. Btiebet believes that he is not able to effect change. Director Ericson stated his report indicates a confirmation that the property owners are out of State and advised that staff has been working with this property to resolve code issues for the last year and a half. The operator of the business is the responsible parry but if the responsible party is not present to cut the grass or conduct maintenance, then it is the responsibility of the operator. That operator is Khaldon Btiebet. Director Ericson noted there are three charges on the ticket and staff is actively pursuing abatement of the property. A sealed bid opening will occur in two weeks. He advised that staff would not recommend waiving the tickets but it is at the Council's discretion. Councilmember Flaherty stated the Council agreed previously to authorize the abatement which would automatically lien the property. Director Ericson stated the City would invoice the responsible parties and if payment is not received within 30 days, the cost would be assessed to the property. Councilmember Flaherty asked what occurs if the property is in bankruptcy. Director Ericson stated he is not sure but does not believe that will be an issue in this case since the property owners have the means to cover the expenses. Mounds View City Council January 9, 2006 Regular Meeting Page 21 . Mayor Marty stated he recalls this topic being discussed before, that the lien would stay with the property so the City will get the money. Director Ericson stated that is true and the only risk would be if the property went tax forfeit. In that case, there is still a good likelihood the City will receive its costs and lien. Mayor Marty noted the chronological timeline and issue with the grass being 8 to 10 inches. He noted that they were told to mow the grass and if not the City would mow it and they would be assessed. He asked if the City did mow the grass. Director Ericson stated he thinks that the City did cut part of the grass and invoiced the responsible parties. Finance Director Beer explained that the time the City would be at risk for bankruptcy proceedings is the time between when the invoice is submitted and the property is certified for collection. Mayor Marty stated Mr. Bteibet is in an awkward position because he does not own or lease the property but he does have the licenses. On the other hand, there are staff reports and copies of letters to which Mr. Bteibet did not respond. In addition, Fire Code violations were sent and Mr. Bteibet did not make any effort or attempt to work with the City or communicate with staff. Mayor Marty stated it is a two-way street and the City has been sending notices for quite some time. He asked if there is a way to consider a reduction in the fine. • Director Ericson explained that the City does not determine the fine, that is the decision of the judge. The judge may also determine if the fine should be stayed if correction is made. Councilmember Flaherty pointed out that the violations go back to November of 2004 and last month was Mr. Bteibet's first appearance before the Council. He stated that he feels for Mr. Bteibet's situation but the owners of the property are calling the "shots" and doing nothing to address the concerns of the City. Mayor Marty noted if Mr. Bteibet had taken any action prior to coming to the Council meeting a month ago, it would have been better for his case. Mayor Marty stated his support to direct staff to proceed. The Council concurred with staff's recommendation. 2. Discuss Sale of Premium Stop Property, 2390 County Road 10 Community Development Director Ericson noted his report that this property is for sale and the owners are quite motivated. The agent quoted a price of about $12 per square foot and now the price has been reduced to $675,000 for the property. Director Ericson stated if the property is sold, staff believes that it will be reutilized as a gas • station and the agent confirmed the calls are from people interested in reutilizing it as a gas station. The benefit of the City acquiring would be to eliminate blight on the immediate area and Mounds View City Council January 9, 2006 Regular Meeting Page 22 • community. Also, the City would control the destiny of the property and determine what should be there, if anything. He noted the current situation impacts the visual aesthetics of Mounds View. Staff recommends the City seriously consider the purchase of this property from a willing seller. Councilmember Gunn stated her agreement. Councilmember Flaherty asked about environmental impacts. Director Ericson suggested ordering a Phase 1 environmental study to make sure the City is not getting into anything that would cost a lot in the long run. He advised that there are no spill findings or active issues with this property so it looks to be clean but that will not be known for sure until you do more digging. Mayor Marty noted the car wash has a different owner. Director Ericson stated they probably contracted with someone to build the car wash and the doors were locked when they stopped making payments. Mayor Marty noted that the Highway 10 redevelopment project may result in the need for more ponding areas and asked if the City would be on the hook for relocation costs. Director Ericson explained that the City would not be liable for relocation or the mortgage on the property. He explained that the current property owner would be liable for those issues. • Director Ericson stated he is not asking for consent to purchase the property. Staff is recommending that a purchase agreement be drafted for the Council's futuxe consideration. Mayor Marty noted if the sushi restaurant is successful, it could expand into this area. Councilmember Stigney stated this is a lot of money and asked if this is the best use for the City's money when the prime use of this property is not yet known. Councilmember Stigney pointed out that City funds are available for businesses to use to improve their property. He stated he prefers to do that as a community development project to see what is the desired goal instead of buying the property. He stated the City needs a plan before it moves forward. Director Ericson explained that for the last three years staff has been actively looking at potential developers and talking with the property owners but their only intent is to sell. Staff has talked with developers but no one wants to consider this because it is a stand alone parcel. With the Donut Connection there was an opportunity in 2005 that would have elevated the potential for this site and staff has been trying to encourage redevelopment but those efforts have not been successful. He stated he appreciates the need for a plan and that this is a significant amount of money but the property has gotten worse. Mayor Marty stated that TIF is for addressing blighted properties and as has been stated, the only inquiries being received are from individuals interested in continuing a gas station operation. He stated he has mixed feelings on this one but the property is so blighted and in the middle of the • City, so he would be willing to explore how to remove this blight and find a better solution. Mounds View City Council January 9, 2006 Regular Meeting Page 23 • Councilmember Gunn reviewed that there had been a blighted house which stood empty for years. In that case, the City bought the property, cleared it, and now there is an animal hospital in that Location. Councilmember Stigney stated that only cost $145,000, not $675,000. He noted that TIF is not an infinite pool of money and the Council needs to decide where is the best use for TIF. He stated his support to first have a plan that addresses trails and other issues. Councilmember Gunn stated the Council has an obligation to the City to make County Highway 10 presentable. That has been one of the goals, and is still a goal. Councilmember Gunn stated that she thinks this should be done since the City is going ahead with the Highway 10 development. Councilmember Stigney stated the Council should look at how much money is available, what are the priorities, and then create a plan on what can be done with the property. Mayor Marty asked about the timeline on how quickly the property may sell or if they may drop the price. Director Ericson stated that is difficult to gauge because some properties stay on the market for a long period of time while others sell quickly. He noted this property is blighted enough that some may be reluctant to take it on but he has no doubts that if someone buys it, they will make no appreciable improvements and operate it as is. . City Administrator Ulrich stated there are a lot of activities the City can use TIF for and staff has looked at those in the past. With all the plans done to date, at least part was for property acquisition. He agreed that the City does not want to tie up all TIF with property acquisitions and the intent is not to commit a major portion of TIF. City Administrator Ulrich stated the intent is to buy the property, clean it up, and turn it over in an expedient way. He noted the City has the resource of TIF and it would be a small percentage of the available funds. Mayor Marty stated in the past the City has purchased the properties, demolished buildings, and sold the properties for less than paid for. However, a new structure was built on the property that was more taxable than the original building. Mayor Marty noted that after the purchase, the City has costs to demolish the building and remove the gas tanks so he expects it may be closer to $800,000. He asked about the EPA coming in to determine whether there are contaminants that have to be addressed. Director Ericson stated a Phase 1 environmental analysis costs $2,000 to $2,500 and can be completed in several weeks. A Phase 2 environmental study would involve borings and soil sample testing. He stated he would not recommend the City go to that stage without further discussion and direction from the Council. Mayor Marty stated he feels something needs to be done with this property because it is a reflection on the City's image. He stated this is what TIF was originally designed for, the . purchase of blighted properties or buildings and to turn them around. He stated that out of necessity, he would support going ahead at this time. Mounds View City Council January 9, 2006 Regular Meeting Page 24 Councilmember Flaherty agreed this is a blight on Mounds View and something needs to happen. He stated his support for staff to talk with the property owner about a sale price and to research environmental studies. He suggested the City also look at what to do with the property and what the interest would be. Mayor Marty asked staff to prepare ideas to market this property. 3. Update on City Hall Renovation City Administrator Ulrich reported that the City Hall renovation project is coming along well and the entrance areas have been bricked. He stated he toured the building with Councilmember Gunn today and invited other Councilmembers to view the building. He stated that staff will return with a furniture proposal some time in February. 4. Community Center Task Force • Mayor Marty stated there is now a Task Force to look at the Community CenterBanquet Facility. He explained that when he served on the YMCA Advisory Committee several years ago, there were issues on accountability, damages at the community center, and who was responsible. He stated those issues deserve some scrutiny. Councilmember Gunn advised that issue was brought up today. C. Reports of City Attorney None. 12. Nezt Council Work Session: Nest Council Meeting: Monday, January 30, 2006 at 7 p.m. (February Work Session) Monday, January 23, 2006 at 7 p.m. 13. ADJOURNMENT The meeting was adjourned at 9:57 p.m. Transcribed by: Carla Wirth Timesaver Off Site Secretarial, Inc. •