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HomeMy WebLinkAboutMinutes - 2006/11/13• PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL CITY OF MOUNDS VIEW RAMSEY COUNTY, MINNESOTA Regular Meeting November 13, 2006 ' Mounds View City Hall 2401 County Road 10, Mounds View, MN 55112 7:00 P.M. 1. MEETING IS CALLED TO ORDER 2. PLEDGE OF ALLEGIANCE Cub Scout Weeblos Pack 1671ed Council in the Pledge of Allegiance. Mayor Many introduced the Scouts and their Scout leader and thanked them for coming. Pack 167 meets the third Monday of the month and all boys first through fifth grade are welcome to attend meetings held at the Sunrise Methodist Church. • 3. ROLL CALL: Marty, Stigney, Gunn, Flaherty, and Thomas NOT PRESENT: None. 4. APPROVAL OF AGENDA A. Monday, November 13, 2006 City Council Agenda MOTION/SECOND: Thomas/Stigney. To Approve the Monday, November 13, 2006 agenda as presented. Ayes - 5 Nays - 0 Motion carried. 5. PUBLIC INPUT None. 6. SPECIAL ORDER OF BUISNESS A. Resolution 6964, Canvass of the 2006 General Election Assistant to the Cit<~ Administrator Crane addressed Council and indicated that the City started i out with 7,278 registered voters and processed 675 new registrations and 260 absentee ballots for Mounds View City Council November 13, 2006 Regular Meeting Page 2 • a total of 5,156 residents who voted on November 7, 2006. She then said that the results certify that Rob Marty is elected to a two-year term as Mayor and Al Hull and Carol Mueller shall be elected to four year terms as City Council Members. Ms. Crane explained that the Charter Amendment passed and thanked all the election judges for the assistance with both the primary and general elections. MOTION/SECOND: Flaherty/Gunn. To Waive the Reading and Approve Resolution 6964, Canvass of the 2006 General Election. Mayor Marty thanked everyone who turned out to vote to make this a good and valid election for the City. Ayes - 5 Nays - 0 Motion carried. City Administrator Ulrich commended Ms. Crane for the work that she did working on the elections noting that he received a lot of good feedback from residents and election judges on how well the election was run. B. County Update: Commissioners Bennett and Parker • County Commissioners Bennett and Parker addressed the Council and announced that the County has maintained its AAA bond rating. Commissioner Parker reviewed the work being done with the libraries throughout the County and noted that they will continue to update the Council on the Library Committee. Commissioner Parker indicated that the budget, revenues and expenditures went up by about 2% noting that was due to a loss of federal funding. Commissioner Bennett indicated that 85 to 87% of their budget is mandated. He then said that the old public works site was sold and the County Manager was going to use $2.5 million to hold the budget down but that was one-time money and meant that the budget would have to be raised the following year. So, that money was designated to a special account to be used for public works and infrastructure for one time projects such as the stoplight request at County Road H and Silver Lake Road. Commissioner Bennett indicated that Chief Summer was the first to use the 800 megahertz system and it will be transitioned to other cities. Police Chief Somer said that the radio is clear and the distance and coverage have greatly improved. He then said that the transition was smooth. . Commissioner Parker updated Council on the potential pandemic bird flu and explained that Ramsey County has been working out an emergency plan in the event that does happen. She then Mounds View City Council November 13, 2006 Regular Meeting Page 3 said that a tabletop training happened that was good that may be available to cities to participate in. Commissioner Parker indicated that alcohol and drug issues are being addressed by the County by exploring and looking into a uniform meth ordinance for all municipalities. She then explained that Ramsey County also has a drug court where judges have found that repeat offenders can be focused on for treatment. She further said that there is legislation being proposed that may impose a five or ten cent per drink tax to fund substance abuse treatment. Commissioner Bennett provided an update on Regional Rail and explained the proposed revised loop. Commissioner Parker indicated she has been working on the Active Living Ramsey County project and they received a grant from Blue Cross Blue Shield and there will be a staff person to help all of the cities in Ramsey County while working on their Comprehensive Plans to see if there are changes that could be made to encourage more walking and biking. Council Member Flaherty indicated that he did go to a Ramsey County League of Local Governments pandemic training in the spring and the leading epidemiologist said this is not an "if it would happen" but "when it will happen." Mayor Marty thanked them for mentioning the stop light at County Road H and Silver Lake Road because the City has just finished the sidewalk on the east side of Silver Lake Road and he has seen lots of pedestrian traffic on it. Mayor Marry indicated that he sees this as a safety issue to get students back and forth to school. He then said that he realizes how tight budgets and funding are but he would like to set up a joint work session with the New Brighton City Council to discuss contributing to this project so the County does not have to fund the entire project. Commissioner Bennett indicated that there are some cash flow issues that need to be addressed by the County so they may have to use the $2.5 million left from the sale of the old public works site until June and, maybe after that, it could be used for public works projects. Mayor Marty indicated that he noticed the count down timer for the crosswalk. Commissioner Parker indicated that came out of the Active Living by Design and they will use that feature at all the new crossings and begin replacing existing crossings. Mayor Marty indicated that there are about 10 seconds when it begins flashing and he is wondering if the timing can be adjusted. Staff explained that the timing can be adjusted. • Mounds View City Council November 13, 2006 Regular Meeting Page 4 Mayor Marty indicated that in the spring there are issues the City hears about with street sweeping and mowing in the summer and he would like to coordinate that to eliminate some of the calls in the coming year and keep the debris out of the storm sewer. Mayor Marty thanked the Commissioners for their time and responsiveness to the City. 7. COUNCIL BUSINESS A. Second Reading and Adoption of Ordinance 780, an Ordinance Approving Modifications to the Official City Wetland Zoning District Maps Community Development Director Ericson explained that this is the third time this item has been before Council. He then said that the new maps were reviewed and a number of long discussions were held relating to the policy and the regulations associated with wetlands in Mounds View. He further said that all of the wetlands are protected by a 100 foot buffer area. Some residents were not aware of this which is why everyone within 100 feet of a wetland received a notice to raise awareness. Director Ericson indicated that the original maps had not been updated since the 1980s and this update is to accommodate changes due to development and natural changes in the wetlands. Director Ericson indicated that there were a few changes including the wetland buffer being removed from Spring Lake, the buffer was removed from the storm water pond at county Road 10 and Spring Lake Road, the buffer was removed from numerous ditches throughout the community as the intent was to buffer wetlands not a drainage ditch. He further explained that the buffer was removed from judicial ditch number 1 that flows under Lois Drive. Director Ericson indicated that the wetland just outside the City's borders in Spring Lake Park affects the City because the buffer extends into this community and that was removed. Director Ericson indicated that the buffer on the new wetland on Ardan Road was removed and explained that the research shows the definition of a wetland to include more than one acre. He then read the Code definition for the Council. He further commented that the key phrase was the area over one acre in size so the question is whether to follow the Code as written which means that there are three wetlands that would not require buffering. Director Ericson provided information on the three wetlands to consider. The first one is in Hidden Hollow that was recently delineated but it does not meet the threshold of more than one acre. The second is the wetland brought up by Carol Mueller at the last meeting. The third is the storm water pond along Quincy. He then explained that Rice Creek would maintain jurisdiction over these wetlands but, if they are removed from the Ordinance, the City would not maintain the 100 foot buffer from these wetlands. Director Ericson asked that Council approve the Ordinance Summary for publication along with the Ordinance approval. Mounds View City Council November 13, 2006 Regular Meeting Page 5 • Paul Anderson of 2948 Wooddale Drive said that the wetlands have grown behind his home as he looks at the map and the buffer zone runs through some of his neighbors' homes. He then said that he is wondering the reason for it since it is not designated as a storm water holding pond. Mr. Anderson asked where the bottom line is on this because he sees wetlands as a decrease in value to the property and property value is important. Director Ericson said that this is in the Spring Creek wetland basin area and, after the inventory of this area, this is the first step in looking at the whole City. He explained that the results of that inventory did not change significantly from the 1981 maps but the area may have receded a little bit and the buffer changed a few feet to go along with it. He then said that the area is designated as a wetland and was designated as a wetland in the early 1980s. Mr. Anderson disagreed with some of the comments and said that he had an in ground pool at one point in the wetlands area and then said that later in the meeting there is a resolution to give someone a special dispensation on Pleasant View Drive for a house built in the wetlands. Director Ericson clarified that request is in the wetland buffer area, not in a wetland. • Mr. Anderson asked what the buffer area is for. -- Mayor Marty indicated that it gives the City some control and discretion about any type of development or construction in the buffer to protect the wetland. Mr. Anderson asked what is going to happen to the storm water designation that was the original intention. Director Ericson said that this was a project that Director Lee has been working on, a stormwater management pond with the street construction project but that did not move forward. Director Ericson explained that the 100 foot buffer protection area is an area that provides additional protection for that wetland and it is not meant to prohibit, restrict or deny any kind of development but it allows the City to make sure that the development that does occur does not impact the wetland areas. Chris Johnson of 8200 Long Lake Road said that he sees that the map has changed in his area west of LaPort and he wonders if that is a wetland or what the designation is. Director Ericson indicated that is an area that would be omitted from the wetland zoning map for wetland buffering purposes but it would still show up for drainage purposes. He then said that there would need to be a review done prior to development to address drainage issues. Council Member Thomas said she would like to speak in favor of going with the Code on this Mounds View City Council November 13, 2006 Regular Meeting Page 6 • one to take out those wetlands that are less than one acre. Mayor Marry said that SEH created the new set of official wetland maps based on the recent delineations and he would recommend sending the updated maps to Rice Creek Watershed District for informational purposes. Mayor Marty indicated the Section 8 map on the right side off of Belle Lane, that road is incorrectly labeled County Road H2 and needs to be amended. He then agreed with removal of the drainage ditches and areas of less than one acre because there was a huge amount of buffer in the area of ditches that is not necessary. Mayor Marty indicated he had asked for a flood plain map with an overlay, Staff provided that, and it does coincide pretty well to this new map so he now feels more comfortable with this. Council Member Thomas asked whether the Ordinance has the removal of the one acre sites or if it needs to be amended. Director Ericson responded that the Ordinance simply adopts the maps approved by the council, so no amendment to the Ordinance would be necessary. MOTION/SECOND: Thomas/Stigney. To Waive the Reading and Adopt Ordinance 780, an • Ordinance Approving Modifications to the Official City Wetland Zoning District Maps as Amended to Remove the Less than One Acre Sites and Approval of the Ordinance Summary. ROLL CALL: Marty/Stigney/Gunn/Flaherty/Thomas. Ayes - 5 Nays - 0 Motion carried. B. Introduction and First Reading of Ordinance 783, an Ordinance Amending Ezhibit E of the Municipal Code Relating to Planning and Development Fees Director Ericson indicated that this is before Council as part of the review of the fee schedule for the coming year and explained that the planning and development fees must be approved by Ordinance. He then noted that the changes to the fees are as presented at the work session. Council Member Stigney asked whether the items raised are due to internal costs and why they are not all raised by a fixed percentage. Director Ericson explained that costs are not consistent across the board because some actions require publishing or recording and the County fees went up. He then said that there are some fees that were raised because they were just not high enough for the work required. Council Member Flaherty indicated that he is concerned with the language in the Ordinance that • states the fee listed is the minimum and he would like to know what is the actual fee. Mounds View City Council November 13, 2006 Regular Meeting Page 7 • Director Ericson indicated that there are some requests that Staff knows in advance that processing will require further costs for City Engineer or City Attorney time. He then said that whenever possible Staff informs the resident or applicant of the potential for additional costs. Mayor Marty indicated that he had the same questions and does not think that residents take the time to read all the paperwork so he was thinking that on Appendix E adding a statement of minimum planning and development fees or minimum amounts under the amount to make them aware. Mayor Marry asked if there is a maximum fee set for these fees. Director Ericson indicated that Staff will defray costs as much as possible but there is no maximum, it all depends upon the work involved to complete the request. Director Ericson agreed to make the change to add minimum in the title. MOTION/SECOND: Stigney/Gunn. To Waive the Reading and Adopt Ordinance 783, an Ordinance Amending Exhibit E of the Municipal Code Relating to Planning and Development Fees. Ayes - 5 Nays - 0 Motion carried. • C. Resolution 6960 Authorizing Contract with Cities Digital for Document Imaging System Community Development Director Ericson explained that this is before Council to address some concerns over the years with City-wide document management. He then said that there is a lot of historical documentation that is on paper and it has been increasingly difficult to find documents needed. Director Ericson explained that the Staff feels that this would fix a problem with retrieving documents and went on to explain that this would allow the Staff to search the list of documents and locate them within seconds rather than days. Director Ericson indicated that other area communities are going to this system as well and this will provide Staff with security and safe storage along with quick retrieval of documents for review. Director Ericson explained that the Laser Fiche system allows the ability to have all documents in one system so that there is continuity between departments and the ability for employees in other departments to easily retrieve documents. Director Ericson indicated that Staff reviewed the $53,000 proposal and removed some hardware • and Staff will do some of the scanning and the proposal was reduced to $44,000. He then explained that Staff is proposing a two year implementation plan. Mounds View City Council November 13, 2006 Regular Meeting Page 8 Director Ericson indicated that, if approved, from January 1, 2007 forward every document would be archived into the system for future use. Council Member Flaherty said that it states that Roseville has made a significant expense in the software and Mounds View will pay maintenance fees and he would like to know what the maintenance fee would be. Director Ericson indicated it would be approximately $700 to $800 annually and noted that the software cost was around $75,000 to Roseville so the cost for the City to take part is the hardware and scanning costs and creating an index for those documents. Council Member Flaherty asked whether the personnel hours are included in the estimate. Director Ericson indicated that Mounds View Staff will do the scanning from January 1 going forward and they will undertake the scanning of the documents prior to that. Council Member Flaherty asked what microfilm looks like and asked whether it is necessary to switch from microfilm to digital media. Director Ericson indicated that it is not critical but it may be necessary if the City wants all documentation to be searchable in the same location. He then said that it is possible that the second year costs could be less if the City decides to maintain the microfilm reader but it is already getting harder to read the existing microfilm. Council Member Flaherty indicated the City needs to do this but he is looking at it for ways to save money. Council Member Thomas agreed with going ahead with the two year implementation because that will assist with the goal of increasing communication with residents. She then said that she would like to suggest that Staff stay on top of technology moving forward to do handwritten notes and keep in mind whether the City needs to keep those types of things for the future. Council Member Gunn said that she feels that everything should be done because it would be difficult if one piece you were looking for was on microfilm. She then asked if there is the ability for an adjoining City to share documents by email. Director Ericson indicated that is possible. Finance Director Beer indicated that the microfilm is the only copy of some documents and some of them are beginning to degrade so the sooner the City gets them converted the better. Mayor Marty indicated that he has spent days going through boxes of information to locate files on specific topics. He then said that there is the possibility for people to take documents from the files but, if it is electronically preserved, it will always be available to Staff and residents. Mounds View City Council November 13, 2006 Regular Meeting Page 9 Mayor Marty indicated that Council has been talking about capturing records for years and now is the time to bring things up to standard. He then said that if this is spread out over three years the costs could go up so he would recommend moving forward with this based on the two year implementation schedule. Mayor Marty questioned whether one person would be doing the scanning or if this is something that would be rotated to more than one staff member. He then asked whether part time help would be appropriate to assist with this project and take some of the load off of existing Staff. Director Ericson indicated that the primary responsibility of scanning the documents would fall to Cities Digital as the proposal is that they would take the existing documentation so there would not be boxes of documents that one person would have to sort through on a daily basis. He then said that Staff could make the determination of the staffing needs for this project as time goes on. Mayor Marty asked how this would be protected from hacking into the system and viewing documents that are not public information. Director Ericson indicated that certain staff members do not have access to all of the data of the City. He then explained how the documents will be protected. Finance Director Beer added that security clearance is required for working at home and there are protections in place to keep the documentation safe. Council Member Stigney asked if Cities Digital will provide a permanent backup storage of this information or if the City would do that. Director Ericson indicated that they would turn it back to the City to determine how to store the source documents. Finance Director Beer explained that the documents are backed up through Roseville's system to four different locations and it is possible to put a copy in the safety deposit box. He then said that Staff will consider what documents to keep and which to destroy to be approved by the Council. MOTION/SECOND: Gunn/Thomas. To Waive the Reading and Approve Resolution 6960, Authorizing Contract with Cities Digital for Document Imaging System as Amended in the Title. Ayes - 5 Nays - 0 Motion carried. S. CONSENT AGENDA A. License for Approval Mounds View City Council November 13, 2006 Regular Meeting Page 10 B. Resolution 6961 Electing to Retain the Statutory Tort Limit on Liability for the 2007 Insurance Policies ~ Do~nl„F;,.,. ~oc~ A...,..n. ,. +~,,, ~nn~ crnD~ n...,w* D. Schedule a Public Hearing for Monday, December 11, 2006 at 7:05 p.m. to Approve the 2007 Fee Schedule E. Schedule a Public Hearing for Monday, November 27, 2006 at 7:05 p.m. to Consider the Second Reading and Adoption of Ordinance 783, an Ordinance Amending Exhibit E of the Municipal Code Relating to Planning and Development Fees I~'~~e1~9n-658 n Dn~.,l..+;~..~ A....,.n~>;,,.~ n t7U..Nn.,.i 12..4 .. Dn.....;t ~'n..~inaz ~zccav:asav vcns~-v~rrrcr~-rcraarczv~r~~~ r IIn.«n l~n..at...,nt;n.. n+'7nc^f Dinn~n..t V;n~> il,„.,n L` D„~„l,.t;n.. !U(.2 A......A.>;.,n- tl.n Q..1....4' C......1..~ Dnl;..n Dn.i;.. L'....;..,......+ Q. =~~ce~9~t9$-~~ve~;,,.. n D..1.l;n 7........,.>~°~~a+~F1.~T ~cesolHli9$-~S l~ippi-9;`in'S=cu~asz~~rr~~. ~u~a-~'atho~ng--the Council Member Stigney requested that Items C and G be removed for discussion. Council Member Flaherty requested that Items F, H, and I be removed for discussion. MOTION/SECOND: Gunn/Flaherty. To Approve Consent Agenda Items A, B, D and E as presented. Ayes - 5 Nays - 0 Motion carried. C. SCORE Grant Council Member Stigney said that there are state funds available for the benches and he would like to see what is obtained through the state before spending the City's money. Director Ericson explained that the City would not be spending money on park benches just reallocating the money received through the SCORE Grant. City Administrator Ulrich clarified that the City would be paying for the difference in price from a regular bench to a recycled materials bench and the informational plaque explaining the bench and the materials involved. Council Member Stigney said that he does not think that the City should be using its funds prior to using other funds if possible. City Administrator Ulrich indicated that the funds are limited in terms of what they can be used for and that is for items relating to education and recycling and this is an idea that Staff came up with to meet the deadline date for the Grant. Mounds View City Council November 13, 2006 Regular Meeting Page 11 Mayor Marty said that the money has to go directly to some type of recycling or recycling program or education so the City does not need to dedicate it specifically at this time. Staff explained that the Grant lists the ways the City intends to use the funds. City Administrator Ulrich recommended approval so that the City does not miss out on the Grant and said that he will look into whether the uses can be amended. Council Member Thomas indicated that she is fine with the recommendations of Staff to utilize the SCORE Grant funds. Council Member Gunn agreed. Council Member Stigney said that he would like to use other funds first if they are available. City Administrator Ulrich indicated that the budget will be set up as determined by grant funds received. MOTION/SECOND: Gunn/Marty. To Waive the Reading and Approve Resolution 6957, Approving the 2007 SCORE Grant. Council Member Stigney asked whether approval incorporates the ability for Staff to look into options for using the funds in other ways. Mayor Marty indicated the Resolution approves this but there is consensus that the City Administrator will look into other uses for the funds and to look into utilizing other funds first. Ayes - 5 Nays - 0 Motion carried. F. Resolution 6958, a Resolution Approving a Wetland Buffer Permit for New Home Construction at 7057 Pleasant View Drive Council Member Flaherty indicated that the question was raised previously in the meeting regarding development in the buffer zone and he wanted to point out that this is approval of development in the wetland buffer. Director Ericson said that because this has been an issue for Council consideration in the past this property owner is talking about drainage issues and this buffer permit will resolve any issues that may or may not have occurred in the past with drainage issues at this property. He then said that the proposal is to elevate this home and have a drainage area between the two homes. He further explained that public works has reviewed this and the grade of the back half of the lot is not changing and this will not impact the wetland area. MOTION/SECOND: Flaherty/Thomas. To Waive the Reading and Approve Resolution 6958, a Resolution Approving a Wetland Buffer Permit for New Home Construction at 7057 Pleasant Mounds View City Council November 13, 2046 Regular Meeting Page 12 View Drive. Mayor Marty indicated that he called and talked to Mr. Ulrich about this today and his question was regarding grading and the amount of fill but that question has been answered. He then said that the existing house and garage extend farther back onto the property than the new house proposed to be built so it is moving away from the wetland area. Mayor Marty asked how much fill will be brought in and how that will impact the back yard. Director Ericson explained that they need to grade to take out the foundation of the old home but very little grading beyond that would be done in the back yard. He then said that with this change part of the drainage will go to Pleasant View Drive rather than having it all flow to Spring Creek as it does now. Ayes - 5 Nays - 0 Motion carried. G. Resolution 6963, Approving the Sale of Surplus Police Radio Equipment Council Member Stigney said he was curious how many radios are involved here and what other equipment is involved. Chief Summer explained that it is 19 portable radios and about 11 squad radios, cables and equipment, and the old mobile digital terminals were included. Council Member Stigney said that he feels that Staff got a good bid for this equipment. MOTION/SECOND: Stigney/Gunn. To Waive the Reading and Approve Resolution 6963, Approving the Sale of Surplus Police Radio Equipment. Ayes - 5 Nays - 0 Motion carried. H. Resolution 6959, Setting a Public Improvement Hearing Date for the 2007 - 2008 Street and Utility Improvement Project Council Member Flaherty said that he wanted to take any opportunity to announce to the Community that there is a hearing date for a street and utility improvement project. He then said that the date is December 11, 2006 at 7:00 p.m. at City Hall. Council Member Flaherty read the tentative schedule for the project. MOTION/SECOND: Flaherty/Thomas. To Waive the Reading and Approve Resolution 6959, Setting a Public Improvement Hearing Date for the 2007 - 2008 Street and Utility Improvement Project. Mounds View City Council November 13, 2006 Regular Meeting Page 13 r~ 1...J Ayes - 5 Nays - 0 Motion carried. I. Resolution 6951, Approving Change Order No. 3 and Authorizing the Installation of Front Doors for the Random Park Building Replacement Project • Council Member Flaherty asked for further information and an explanation on Change Order No. 3 at Random Park. Director Lee explained the doors replacement for Council noting that there was a set of doors at the rear of the building that opened into the building and a side service door that opened out of the building. He then said that the question was whether to have three doors on the front of the building and Staff decided it did not make sense to have the side service door not knowing that it was a requirement to have that door. He further explained that for public safety reasons a door that opens out of the building is necessary and this would change the doors to open out. Director Lee indicated that these doors were a lower quality type of residential door so there is a benefit to changing them to a commercial style steel door. Council Member Flaherty indicated that this is necessary but this should have been caught and he does not agree with an automatic door opener at the cost of $2,000. Council Member Stigney said that he thinks that the outside consultants should have been aware of this so that bothers him but this needs to be corrected. Council agreed to eliminate the automatic openers. MOTION/SECOND: Flaherty/Gunn. To Waive the Reading and Approve Resolution 6951, Approving Change Order No. 3 and Authorizing the Installation of Front Doors for the Random Park Building Replacement Project Without the Automatic Door Opener. Council Member Thomas said that she thinks if a Change Order is being done it should not go on the Consent Agenda. Director Lee apologized and explained the reason for it being on the Consent Agenda was because he was not going to be at this meeting. Council Member Flaherty asked if this is the same architect as City Hall and said that he is very disappointed that this was not caught. He then said that he would like Staff to send out letters informing them that the City is dissatisfied with their service. Ayes - 5 Nays - 0 Motion carried. 9. JUST AND CORRECT CLAIMS Mounds View City Council November 13, 2006 Regular Meeting Page 14 Mayor Marty indicated he had called with questions earlier. Council Member Flaherty said that the report needs to be dated November 13, 2006 not November 14, 2006. Finance Director Beer explained that the checks go out tomorrow that is why the date is tomorrow's date. Council Member Flaherty questioned Page 12 the business cards for two different individuals at $39.32 and one for $67.67. Finance Director explained that the $67.67 is for two people. Council Member Flaherty questioned Page 14 on storm sewer repairs for $7,100. Finance Director Beer indicated that there is a certain amount in the budget for storm sewer repairs as part of the City's annual maintenance. Council Member Flaherty questioned the driveway repair. Finance Director Beer explained that there was a water main repair that required repair of the driveway and the City paid to restore it to asphalt and the resident is upgrading to concrete. Council Member Flaherty asked for information on the resurfacing of basketball courts. Finance Director Beer explained that Silver View tennis and basketball courts were resurfaced and the basketball courts at Greenfield and at Groveland were also resurfaced. Council Member Flaherty questioned Page 28 freeway towing and what that was for. Finance Director Beer indicated that towing charges will be covered as part of the forfeiture fees recovered. Mayor Marty commented on independent delivery service noting he got two Mounds View Matters this time. MOTION/SECOND: Flaherty/Marry. To approve the Just and Correct Claims as Presented. Ayes - 5 Nays - 0 Motion carried. 10. APPROVAL OF MINUTES A. Executive Session Minutes October 23, 2006 Mounds View City Council November 13, 2006 Regular Meeting Page 15 • MOTION/SECOND: Many/Gunn. To Approve the Executive Session Minutes of October 23, 2006 as Amended. Amend the Minutes to reflect that Council Member Flaherty was not present. Ayes - 4 Nays - 0 Motion carried. Council Member Flaherty abstained from voting. B. City Council Minutes October 23, 2006 Mayor Marty requested the following changes: On Page 8, Line 17 correct somehow to one word. On Page 10, Line 6 correct the Florida reference and add a Line 8 that Mayor Marry indicated that he would like the first person taken off of this Resolution. On Page 11, Line 38 last word correct to town. MOTION/SECOND: Marty/Stigney. To Approve the October 23, 2006 City Council meeting minutes as corrected. Ayes - 5 Nays - 0 Motion carried. • 11. REPORTS A. Reports of Mayor and Council Mayor Many reported that in looking over election results in the Star Tribune he noticed Lino Lakes' election results on Wednesday stated a charter amendment was passed to prohibit council members from serving on charter commissions. Mayor Marty reported that in the Star Tribune they had listed two suburbs and Dakota County that voted to approve money to preserve open space and those were Eden Prairie and Greenfield. Mayor Marty reported that a couple of nights ago he attended the Irondale Youth Football Banquet at the banquet facility and after the banquet was over they asked residents and parents to help clean up. Lots of people pitched in and they went to get a vacuum cleaner and found that there is one household type vacuum for the entire Community Center in the banquet area and he asked Marta if there were any more and there are not. Council Member Gunn indicated that they approved two more vacuum cleaners at the meeting today. Mayor Marty reported that at the end of the election in talking with Mayor Steve Larson from New Brighton he learned that the City of New Brighton has for years brought voting equipment • to all their senior housing buildings the week before the election to allow their seniors the Mounds View City Council November 13, 2006 Regular Meeting Page 16 • opportunity to vote without having to worry about looking for an absentee ballot and he thinks that is an excellent idea. Council Member Stigney asked whether that would require voting staff and someone to oversee the voting. City Administrator Ulrich indicated that Staff would look into the specifics. Mayor Marty indicated that he is saddened to report that the citizen of the year this year, Mr. Frank Silvas, passed away Saturday night. The visitation is at Miller Funeral Home in Fridley and the funeral is scheduled for Wednesday morning at Cross of Glory. Mayor Marty indicated that his thoughts and prayers are with the family. B. Reports of Staff City Administrator Ulrich indicated that Staff has set a tentative joint work session with the City of New Brighton on December 18, 2006 if that works for Council. Mayor Marty indicated he was not sure of his schedule. • Council Member Gunn can attend. Council Member Thomas can attend. Council agreed to set the meeting for December 18, 2006. Council Member Flaherty suggested inviting the Council Members elect to the meeting so they would be up to speed. Mayor Marty asked Staff to invite the County Commissioners. City Administrator Ulrich indicated that the first meeting of 2007 would be January 8, 2007 and the work session would need to be rescheduled from January 1, 2007. Council agreed to reschedule the work session to January 2, 2007 with an official swearing in ceremony at 7:00 p.m. followed by the work session. City Administrator Ulrich noted that minutes from the performance review meeting will be available for the next meeting. 1. Finance • Finance Director Beer reviewed the Financial Report with Council. He then said that the Community Center Fund is $192,000 in deficit that will be partially eliminated with a transfer of Mounds View City Council November 13, 2006 Regular Meeting Page 17 S $146,000 and the City will share in the YMCA recreation profit of approximately $20,000 but there will be a deficit at the end of the year. He further said that for 2007 there is a needed transfer of about $200,000 to that account. Finance Director Beer indicated there is $147,000 in the Community Center Fund that will be eaten up rather quickly if the funds transfer is not increased. Finance Director Beer indicated the regional pond would cost $600,000 and paying for that out of the storm water fund would require an increase in rates. He then said that TIF could be used to fund it to alleviate the need for a rate increase in the immediate future and it would be a TIF eligible expense and, since the legal determination has not yet been made that the City needs to document that it was not TIF interest, it would eliminate legal issues with the state auditor. Finance Director Beer reviewed investment income and the portfolio information with Council. Finance Director Beer reviewed finance department operations for the third quarter. Finance Director Beer indicated that as part of the process of certifying that 90% of the police are smoke free one of the officers felt that since he smokes cigars, on occasion, though he is not a smoker he did not feel right signing it so they are not above 90% so there will not be a 10% discount but most of the City is smoke free. • Mayor Marty applauded the different departments for coming in at or under budget again this year. 2. Police Department Quarterly Report Chief Summer provided Council with a review of the Police Department Quarterly Report. Mayor Marty asked for information on video monitoring. Chief Summer indicated he is researching it. Mayor Marry indicated that he has had no negative comments regarding the police department on the enforcement. 3. 2007 Legislative Agenda City Administrator Ulrich reviewed the legislative policies from the League of Minnesota Cities. He then said that the City is interested in funds for noise wall construction along Highway 10, transportation funding with the passage of the constitutional amendment, and volunteer fire fighter pension benefits to provide another incentive to register part time fire fighters. City Administrator Ulrich indicated that administrative offense is something that Council has discussed as it will benefit residents and enforcement efforts by giving the officers flexibility. Mounds View City Council November 13, 2006 Regular Meeting Page 18 City Administrator Ulrich indicated that the recommendation is to have the re-elected Senator and newly elected Representative come to a meeting, either before the work session on December 4, 2006, or before the regular session on December 11, 2006 for an update. Council agreed to either date to have the Senator and Representative elect come to a meeting. Mayor Marcy indicated that the City has been talking about the noise wall along Highway 10 for years and suggested having Staff look into adding another lane to Highway 10 because once they open 610 all the way through it will get worse. He then asked Staff to look into Mn/DOT's timetable for adding another lane because they would be mandated to put in the sound wall when they add that other lane. Mayor Marty indicated that he would like to flag administrative offenses for them too because Staff contacted Ramsey County and other cities and he would like to get the elected representatives to sponsor some of these issues. Council Member Thomas indicated that she is concerned that they will continue expanding westward and not add another lane. Finance Director Beer pointed out that Mounds View is the only one with a zero percent levy increase for 2007. Council Member Stigney pointed out that expenditures have increased by 4% despite the fact that there is a zero percent levy meaning the City has to take money out of the Medtronic levy reduction fund. Finance Director Beer indicated that this does not include any potential referendum that may or may not have passed for the School District. Council Member Stigney asked for information on the potential recount for the School District. Council and Staff discussed it but were not sure of the specifics as to whether there would be a recount. C. Reports of City Attorney .~ None. 12. Nezt Council Work Session: Nezt Council Meeting: Monday, December 4, 2006, at 7 p.m. Monday, November 27, 2006, at 7 p.m. 13. ADJOURNMENT The meeting was adjourned at xx:xx p.m. Mounds View City Council November 13, 2006 Regular Meeting Page 19 • C Transcribed by: Joan Lenzmeier, Recording Secretary Timesaver Off Site Secretarial, Inc.