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HomeMy WebLinkAboutMinutes - 2008/03/24PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL CITY OF MOUNDS VIEW RAMSEY COUNTY, MINNESOT Regular Meeting March 24, 2008 Mounds View City Hall 2401 Highway 10, Mounds View, MN 55112 7:00 P.M. 1. MEETING IS CALLED TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL: Marty, Stigney, Hull, Flaherty, and Mueller NOT PRESENT: None. 4. APPROVAL OF AGENDA A. Monday, March 24, 2008, City Council Agenda Mayor Marty noted that in Item I the Resolution number was changed. MOTION/SECOND: Mueller/Flaherty. To Approve the Monday, March 24, 2008 Agenda as amended. Ayes - 5 5. PUBLIC INPUT Nays - 0 Motion carried. Dale Trantar, Vice President of Bonestroo, thanked Council for the work and said that they are sorry to hear that Public Works Director Lee is leaving the City. He further thanked Council and offered to assist the City in the interim period while the City is hiring a replacement for Mr. Lee. Mayor Marty said that the City is also sorry to see Greg Lee leaving and he has already talked with Greg Lee and Clerk-Administrator Ericson and he is glad that Bonestroo would be available to bring the new public works director up to speed. 6. SPECIAL ORDER OF BUSINESS None. 7. COUNCIL BUSINESS Mounds View City Council March 24, 2008 Regular Meeting Page 2 • F. Resolution 7245 Appointing Members to the Streets and Utilities Committee This item was heard out of order to accommodate residents in attendance. Public Works Director Lee explained that 11 applications were received for the 7 person committee and asked Council to appoint members. Council Member Mueller said that she reviewed the names and numbered them 1 through 11. She then said that she would like to appoint Numbers 1, 2, 3, 4, 5, 6, and 8. Council Member Flaherty recommended appointing 1, 2, 3, 4, 6, 8, and 9. Council Member Hull recommended appointing 1, 2, 3, 5, 6, 8 and 9. Mayor Marty indicated he would like to appoint 1, 2, 3, 4, 5, 6, and 9 Council Member Stigney recommended 2, 3, 4, 6, 8, 10 and 11 Mayor Marty noted that 1, 2, 3, 4, 6, and 8 are agreed upon. Council must decide between 5 and 9. • Council Member Mueller chose Number 5. Mayor Marty chose Number 5. Council Member Hull chose Number 5. Council Member Flaherty said that candidate #2 has asked for a shorter term so he would suggest putting that person in the shorter term. Mayor Marry said that this was a difficult choice for Council because he knows all of the candidates and he feels that all of them would do a good job. Mayor Marry noted that the Resolution would appoint: Robert Glazer, Jim Baffin, William Urbanski, Valerie Amundsen, James Kavanaugh, Russ Warren, and Faith Rynders. MOTION/SECOND: Mueller/Many. To Waive the Reading and Approve Resolution 7245, A Resolution Appointing Members to the Streets and Utilities Committee. Public Works Director Lee noted that the first meeting of the Committee will be Apri121, 2008 at 7:00 p.m. • Ayes - 5 Nays - 0 Motion carried. Mounds View City Council March 24, 2008 Regular Meeting Page 3 • A. Public Hearing, Consideration of Resolution 7243 Ordering the 2009-2010 Street and Utility Improvement Project, and Authorizing the Preparation of Plans and Specifications. Mayor Marty opened the public hearing at 7:32 p.m. Public Works Director Lee provided an overview of the 2009 - 2010 Street and Utility Improvement Project. The only difference from the 2007 - 2008 Street Improvement Project is the addition of Red Oak Drive from Sherwood Road to the North was added. This project would be a complete street upgrade with utility repairs but not totally replaced. Water infiltration and quality items will also be included. Public Works Director Lee reviewed the funding for the project and the tentative schedule. There will be a neighborhood pre-construction meeting prior to beginning construction. Tom Winiecki of 2700 Sherwood Road asked who ordered the intersection of Fairchild and Hillview closed because he uses it every day. Public Works Director Lee indicated that the Committee and Council would be discussing this and a decision still needs to be made. Director Lee indicated that from a pedestrian safety standpoint it was recommended that the intersection of Fairchild and Hillview be closed and Ramsey County is in favor of closing the • intersection because it is uncontrolled. Hearing no further public comment, Mayor Marty closed the public hearing at 7:41 p.m. MOTION/SECOND: Flaherty/Marty. To Waive the Reading and Approve Resolution 7243 Ordering the 2009 - 2010 Street and Utility Improvement Project, and Authorize the Preparation of Plans and Specifications. Ayes - 5 Nays - 0 Motion carried. B. Resolution 7247 Authorizing the Purchase of aNon-Linear Editing System for the Cable Room. Vanessa VanAlstine addressed Council and explained that the LCD computer monitor was researched and there are not many companies manufacturing them at this time. She then said that the information is in the report. The Dell and the HP do not have any image controls other than being able to adjust the brightness. The Gateway has extensive controls through an onboard video processor and the Apple monitor has software to control it. The reason that is important is to calibrate the monitor. Vanessa VanAlstine recommended the Apple monitor as it is well recommended in the industry. • Mounds View City Council March 24, 2008 Regular Meeting Page 4 • Council Member Mueller asked how the non-linear editing system would be funded. Vanessa VanAlstine indicated that the funding for this purchase would come from the PEG fees charged to cable subscribers. Council Member Mueller asked whether the system being recommended is still compatible with the existing system. Vanessa VanAlstine indicated that the recommended system is compatible. Vanessa VanAlstine indicated that this computer system should have a less than one year return on investment and should last five years. Council Member Stigney asked if the software is specifically for the Apple monitor. Vanessa VanAlstine explained that it would be the drivers and operating system for the Apple monitor. Mayor Marty and Council Member Stigney inquired as to the cost of the Apple Care program and the difference in the warranty. Ms. VanAlstine indicated that Apple Care is $219.00 and that applies to the MacPro Computer and, if an Apple Monitor is purchased, it would apply to the monitor and that would increase the monitor warranty to three years. MOTION/SECOND: Mueller/Stigney. To Waive the Reading and Approve Resolution 7247, Authorizing the Purchase of aNon-Linear Editing System for the Cable Room. Ayes - 5 Nays - 0 Motion carried. • C. Resolution 7244 Approving Cleaning Contract for the City Hall/Police and Mounds View Community Center Public Works Director Lee indicated that the cleaning contractors at City Hall and the Community Center have not been performing in line with the contract requirements. He then said that Resolution 7244 would award a contract to Clean Tech to clean both buildings. Mayor Marty indicated he discussed this with Staff today and his question was that the building looks clean enough so he was not sure what the issue was. But, there have been ongoing issues with the existing contractors and that is why Staff decided to go out for bids and shop around. Mayor Marty said that he would prefer a contractor rather than an employee to avoid having to pay benefits, etc. MOTION/SECOND: Marty/Mueller. To Waive the Reading and Approve Resolution 7244, Approving Cleaning Contract for the City Hall/Police and Mounds View Community Center. Council Member Mueller asked whether background checks are done on employees of this contractor to ensure that there would not be an issue. Public Works Director Lee indicated that fingerprinted and documented background checks are required to work in the police department. • Council Member Mueller asked how Staff would handle issues with service. Director Lee indicated that it is easy to deduct a fixed amount for days that they do not show up for. However, Mounds View City Council March 24, 2008 Regular Meeting Page 5 the quarterly cleaning requirements or monthly requirements are hard to subtract out. He further said that the current contractors are not performing up to the contract requirements. Council Member Stigney asked whether there is a time limit on the contract. Director Lee indicated that the contract can be terminated with 30 day notice. Ayes - 5 Nays - 0 Motion carried. D. Resolution 7242 Awarding a Contract for the Purchase of an Emergency Management Generator Public Works Director Lee explained that this generator would operate all necessary equipment in the event of an emergency. The low bid was $83,125.61 and neither bidder bid on sound attenuation. Staff conducted sound readings to determine the potential impact. He then said that three months out of the year the generator would be stored at Well No. 3 to allow it to be used for peak energy times. He then said that 65 decibels should not be an issue but said that screening would be recommended for aesthetics and to help with the sound. MOTION/SECOND: Mueller/Hull. To Waive the Reading and Approve Resolution 7242 Awarding a Contract for the Purchase of an Emergency Management Generator. • Council Member Stigney indicated that the original engineer's estimate was for $73,000 and the Ayes - 5 Nays - 0 Motion carried. recommendation is $83,125.61. Director Lee explained that the engineer's estimate was for a base generator. The generator that Staff recommended runs three voltages and includes all the cables so it would be able to operate at City Hall, lift stations, and wells. This equipment would be able to be used as a stand alone power source at Festival in the Park as it has outlets to plug into as well. E. Resolution 7248 Longevity Increase for Police Officers Timothy Wolf and Keith Demarest. Assistant Administrator Crane recommended approval of the longevity increase for Officers Wolf and Demarest. She then read Resolution 7248. MOTION/SECOND: Flaherty/Mueller. To Approve Resolution 7248, Longevity Increase for Police Officers Timothy Wolf and Keith Demarest. Ayes - 5 Nays - 0 Motion carried. Council Member Stigney asked a question about the previous item regarding the specs on the report for the generator, as it did not state that there was110. Director Lee indicated that the generator would include 110. Mounds View City Council March 24, 2008 Regular Meeting Page 6 • G. Resolution 7249, Authorization to Advertise for the Public Works Director Position Assistant Administrator Crane outlined the proposed schedule for advertising the Public Works Director position and said she would like to have someone in place by June 16, 2008. MOTION/SECOND: Mueller/Hull. To Waive the Reading and Approve Resolution 7249, Authorization to Advertise for the Public Works Director Position. Ayes - 5 Nays - 0 Motion carried. H. First Reading of Ordinance 803, an Ordinance Amending Title 900, Chapter 906 and Chapter 907 of the Mounds View City Code by Adding Language Pertaining to Private Inspections and Other Revisions Public Works Director Lee indicated that there have been legal challenges in other cities regarding city inspections. Legal counsel has suggested these changes to Chapters 906 and 907 to allow citizens to hire a private contractor that is licensed to do the work relating to sump pumps, water meters and the meter readers and report to City crews what is done. Council Member Mueller asked for clarification of the proposed language. Attorney Riggs . explained that this is his response to the concern with legal challenges to requiring city inspections. MOTION/SECOND: Flaherty/Mueller. To Waive the Reading and Introduce Ordinance 803, an Ordinance Amending Title 900, Chapter 906 and Chapter 907 of the Mounds View City Code by Adding Language Pertaining to Private Inspections and Other Revisions. Ayes - 5 Nays - 0 Motion carried. I. Resolution 7228 Approving the Hire of James Ericson to the Position of Clerk -Administrator Assistant Administrator Crane provided a revised Resolution recommending the hiring of James Ericson to the position of Clerk -Administrator. MOTION/SECOND: Marty/Hull. To Waive the Reading and Approve Resolution 7228, Approving the Hire of James Ericson to the Position of Clerk -Administrator. Council Member Stigney indicated that he feels that the City wasted $25,000 going out for candidates. He then said that he has an issue with three items in the contract on vacation, deferred compensation, and salary adjustment. He then said that he is very happy to hire Mr. Ericson for the position and supports him but he cannot support the contract for the reasons stated. Mounds View City Council March 24, 2008 Regular Meeting Page 7 Council Member Mueller indicated that in a review of surrounding cities comparable to Mounds View everything negotiated is pretty close in line to what other cities are doing. She then said it is time for Mounds View to step up to retain and entice good people to work for the City. Council Member Stigney said that these items were put in based upon the applicant himself and were not part of the original contract and he has issues with the items. Mayor Marty said that Mr. Ericson negotiated harder than he thought and he feels that both sides compromised some and he is glad that Mr. Ericson did apply and he is happy to get this approved since the choice was made February 11. Ayes - 4 Nays -1(Stigney) Motion carried. J. Resolution 7230 Authorizing the Advertisement for the Community Development Director Position Assistant Administrator Crane indicated that now that Mr. Ericson has been appointed to the Clerk -Administrator position the City needs to advertise for the Community Development Director position. She then said that she would like to have a candidate to recommend to Council by May 26, 2008. . MOTION/SECOND: Marty/Mueller. To Waive the Reading and Approve Resolution 7230, Authorizing the Advertisement for the Community Development Director Position. Ayes - 5 Nays - 0 Motion carried. 8. CONSENT AGENDA A. Licenses for Approval B. Resolution 7241 Approving Contracts Associated with the 2008 Tree Removal and Tree Trimming Programs C. Resolution 7246 Acceptance and Final Payment Approval for the 2007 Street Maintenance Project (Seal Coat Project) D. Resolution 7250, Authorizing the Purchase of Employee Gift Certificates for the May 21, 2008, Employee Appreciation Day E. Set a Public Hearing for Monday, Apri114, 2008 at 7:OSpm to Consider an Interim Use Permit for a temporary tent at Moe's, 2400 Highway 10. F. Set a Public Hearing for Monday, Apri114, 2008 at 7:lOpm to Consider an On-Sale Intoxicating Liquor License and Restaurant License located at 2400 County Road H2 for Kevin Halverson and David Tulgren (d.b.a. Robert's Sports Bar and Entertainment). Council Member Mueller requested that Item C be removed for discussion. Council Member Hull requested that Item F be removed for discussion. Mounds View City Council March 24, 2008 Regular Meeting Page 8 • MOTION/SECOND: Flaherty/Nlueller. To Approve Consent Agenda Items A, B, D, and E as Presented. Ayes - 5 Nays - 0 Motion carried. C. Resolution 7246 Acceptance and Final Payment Approval for the 2007 Street Maintenance Project (Seal Coat Project) Council Member Mueller indicated that this item is another fine example of City Staff working to find ways to work cooperatively with other communities to provide services at a reduced fee to residents. She then thanked Mr. Lee for his service to the City. MOTION/SECOND: Mueller/Hull. To Waive the Reading and Approve Resolution 7246 Acceptance and Final Payment Approval for the 2007 Street Maintenance Project (Seal Coat Project). Ayes - 5 Nays - 0 Motion carried. F. Set a Public Hearing for Monday, Apri114, 2008 at 7:lOpm to Consider an On-Sale Intoxicating Liquor License and Restaurant License located at 2400 • County Road H2 for Kevin Halverson and David Tulgren (d/b/a/ Robert's Sports Bar and Entertainment). Council Member Hull indicated that he pulled this item to comment that Roberts has been sold. Administrator Ericson indicated that there is a purchase agreement in place contingent upon all necessary approvals for the liquor license. MOTION/SECOND: Mueller/Hull. To Set a Public hearing for Monday, April 14, 2008 at 7:10 p.m. to Consider an On-Sale Intoxicating Liquor License and Restaurant License located at 2400 County Road H2 for Kevin Halverson and David Tulgren (d/b/a Robert's Sports Bar and Entertainment). Mayor Marty said that he is not going to vote for this just out of principle because he felt that the City should have had some control over this, or at least waited until the City found out about the DEED grant, which would have been yet this month. He then said that he is not happy with letting this slip through the cracks and having another bar in that location. Council Member Mueller indicated that the Council did not support a moratorium and it did not want to use any more funds for the property and this is the result of that. She then said that she feels the Council was not bold enough to move forward and she hopes that the public comes • forward to comment on this matter, as it would have been helpful to know what residents wanted. Council Member Flaherty said that he is taken aback at the "not being bold enough" because the Mounds View City Council March 24, 2008 Regular Meeting Page 9 LJ Council was bold enough but there was no funding available to move forward and purchase the property. Ayes - 4 Nays -1(Marty) Motion carried. 9. JUST AND CORRECT CLAIMS MOTION/SECOND: Stigney/Mueller. To Approve Just and Correct Claims as Presented. Ayes - 4 • Nays - 0 Council Member Hull was not present for the vote. Motion carried. Council Member Stigney asked about the previous just and correct claim that he had questioned. Administrator Ericson noted that the claim in question was from the Department of Health for a fee per meter for each connection in Mounds View. 10. APPROVAL OF MINUTES None. 11. REPORTS A. Reports of Mayor and Council Mayor Marty noted that the retreat was last weekend and he felt that it went well. There was one citizen that attended for the entire retreat both days. He then said that it has been said in the past that the Staff is telling the Council what to do and that is not the case. During this retreat, the Staff and Council work together to set goals and the Staff works with Council to make it happen. He then outlined some of the ways that staff sacrifices and looks for ways to save the City money. He further said that he is proud of the employees, and morale is good despite the sacrifices they are asked to make. Mayor Marty indicated he would like the Finance Director and City Attorney to put together information on what can be rebated for the past street improvement projects and what cannot, and why. He then said that he would like a letter mailed to the last street projects that are still paying if they did not pay up front. Finance Director Beer indicated that there is a pretty good list of those that will get a rebate and a letter will go out. Council Member Mueller requested that recipes for the cookbook be submitted by April 15, 2008. She then noted that there is a meeting on April 16, 2008 at 7:00 p.m. on the Blaine Airport expansion. Mounds View City Council March 24, 2008 Regular Meeting Page 10 B. Reports of Staff 1. Announce Town Hall Meeting -Saturday, April 19, 2008 gam - 12noon Administrator Ericson announced the Town Hall meeting. He then provided council with a handout on the League of Minnesota Cities Annual Conference. 2. Mounds View Community Center Floor Surfacing Options Public Works Director Lee requested direction on resurfacing the gymnasium and dance floors at the Community Center. He then said that the cost to rehab the dance floor would be $5,500 and Staff is asking for direction from Council as to how to proceed. Council Member Flaherty asked what would be able to be done for the $2,000. Director Lee indicated that he is not sure but he would guess it would cover a rough sanding and a coating over that but not a thorough redo of the floor. Council asked to have Steve Dazenski, Parks Supervisor, come to a work session to discuss the floor with Council and the options available. • 3. Finance 4th Quarter Report Finance Director Beer provided an overview of the Fourth Quarter report noting that the year ended with a moderate surplus. C. Reports of City Attorney Attorney Riggs indicated that there has been no resolution of the pipeline situation with Xcel. He then said that he expects to hear from them soon as the spring construction season is set to begin. Council Member Mueller asked if there has been any further contact or questions from Clear Channel. Attorney Riggs indicated that he had sent a letter to them today as he has not heard anything either. Monday, March 31, 2008 will be there is a joint meeting with Spring Lake Park. Council recessed at 9:28 p.m. to closed session. Council indicated they would be adjourning directly from the closed session. 12. Next Council Work Session: Monday, Apri17, 2008, at 6 p.m. • Next Council Meeting: Monday, April 14, 2008, at 7 p.m. Mounds View City Council March 24, 2008 Regular Meeting Page 11 • 13. ADJOURNMENT The meeting was adjourned at xxxx p.m. Transcribed by: Joan Lenzmeier Timesaver Off Site Secretarial, Inc. :]