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HomeMy WebLinkAboutMinutes - 2008/08/11 (2)• PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL CITY OF MOUNDS VIEW RAMSEY COUNTY, MINNESOT Regular Meeting August 11, 2008 Mounds View City Hall 2401 Highway 10, Mounds View, MN 55112 7:00 P.M. 1. MEETING IS CALLED TO ORDER at 7:OSP.M. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL: Marty, Stigney, Hull, Flaherty, and Mueller NOT PRESENT: None. 4. APPROVAL OF AGENDA A. Monday, August 11, 2008, City Council Agenda MOTION/SECOND: Mueller/Hull. To Approve the Monday, August 11, 2008 Agenda as Amended to add Item 7K Ayes - 5 Nays - 0 Motion carried. 5. PUBLIC INPUT None. 6. SPECIAL ORDER OF BUSINESS A. Award for Police Department Mayor Marty announced an award received from Minneapolis honoring the contributions of the Mounds View Police force with the I35 W Bridge collapse. 7. COUNCIL BUSINESS A. Public Hearing to receive Public Input and pass upon Resolution 7312 Adopting a Special Assessment Levy for Service Availability Charges (SAC) • Mounds View City Council August 11, 2008 Regular Meeting Page 2 • Mayor Marty opened the public hearing at 7:08 p.m. Finance Director Beer explained the SAC charges to be assessed to property taxes. Hearing no public comments, Mayor Marty closed the public hearing at 7:10 p.m. MOTION/SECOND: Mueller/Flaherty. To Waive the Reading and Approve Resolution 7312, Adopting a Special Assessment Levy for Service Availability Charges (SAC). Ayes - 5 Nays - 0 Motion carried. B. Resolution 7314, Consideration of a Minor Subdivision for 5056 Greenwood Drive and the Two Adjoining Properties to the South Community Development Director Roberts provided an explanation of the requested minor subdivision for 5056 Greenwood Drive and the two adjoining properties to the south. He then said that this is really a lot line adjustment. This subdivision does require a park dedication fee of $1,000 and the required easements will be dedicated. The Planning Commission has recommended approval as proposed. Clerk Administrator Ericson explained the justification for the recommended park dedication fee. . The reasoning behind the required fee is that there would be an additional demand placed on the park system due to the additional developable lot made available by the subdivision. Council Member Mueller indicated that she is concerned about fairly administering the fee requirement and the formula the City is using to calculate to ensure equal treatment for anyone subdividing a lot. Council discussed having a consistent formula established for calculating the required park dedication fee. Council asked to have this matter on a work session for discussion. MOTION/SECOND: Flaherty/Stigney. To Waive the Reading and Approve Resolution 7314, Consideration of a Minor Subdivision for 5056 Greenwood Drive and the Two Adjoining Properties to the South. Ayes - 5 Nays - 0 Motion carried. Mayor Marty noted that Council Members were wearing Festival in the Park shirts in support for the Festival scheduled for this weekend. C. Resolution 7319, Establishing the Components of the Program to Install Infiltration Features in Conjunction with the Street and Utility Improvement Program Mounds View City Council August 11, 2008 Regular Meeting Page 3 • Joe Rhein, consulting engineer with Bonestroo, explained that the purpose of the recommendation is to bring the streets originally constructed 40 years ago into compliance with current R.C.W.D. run-off regulations. The most cost effective way to do so is to use infiltration features, such as rain gardens, along the boulevards. Joe Rhein suggested an amendment to require homeowners to notify the City if any changes are made within an infiltration area, since the City is responsible for maintaining the swales. Joe Rhein indicated that inspection is part of the MS4 program requirements. Council Member Mueller asked what the depth of the swales would be. Joe Rhein indicated that the maximum depth allowed by the rules would be 18 inches, and the design would be for 12 to 15 inches, with a draining to dry timeframe of 48 hours. Mayor Marty said that he would want to have any modification by a homeowner to have the approval of City Staff or the engineer. If they wish to change the swale or move it in any way, he would like it reviewed. Joe Rhein explained that it would be difficult for staff to try to manage each potential change that homeowners may wish to make. He then suggested language that would require review of any . change to the size or shape, but not for vegetation changes. Council Member Mueller said that she feels this program should bring pride for residents and looks forward to working with the Streets and Utilities Task Force on this matter. MOTION/SECOND: Mueller/Hull. To Waive the Reading and Approve Resolution 7319, Establishing the Components of the Program to Install Infiltration Features in Conjunction with the Street and Utility Improvement Program. Joe Rhein reviewed the requested changes for Council. Council agreed to require language that the resident would incur liability if the Swale were changed without approval of the City. Ayes - 5 Nays - 0 Motion carried. D. Resolution 7315, Authorizing a Step Increase for Heidi Heller, Planning Associate Assistant Clerk Administrator Crane reviewed Resolution 7315 for the Council. MOTION/SECOND: Mueller/Flaherty. To Waive the Reading and Approve Resolution 7315, Authorizing a Step Increase for Heidi Heller, Planning Associate. Mounds View City Council August 11, 2008 Regular Meeting Page 4 • Community Development Director Roberts added that Ms. Heller has been of great help to him during his short time with the City. Ayes - 5 Nays - 0 Motion carried. E. Resolution 7316, Appointing Election Judges to the 2008 Primary and General Election Assistant Clerk Administrator Crane reviewed Resolution 7316 and then said that the City needs election judges and listed the requirements for election judges. MOTION/SECOND: Flaherty/Stigney. To Waive the Reading and Approve Resolution 7316, Appointing Election Judges to the 2008 Primary and General Elections. Ayes - 5 Nays - 0 Motion carried. F. Resolution 7320, Authorizing Out of State Travel and Conference Attendance Assistant Administrator Crane explained that CTV has contacted City staff about a conference in Atlanta, Georgia, and Cable Coordinator VanAlstine is interested in attending. CTV has an extra • slot and will pay for the airfare, the conference and hotel. Many of the meals are part of the conference and the only thing that the City is going to need to pay for would be ground transportation, some meals, and any incidental fees. City staff feels that this is an excellent resource for staff development at a low cost to the City. MOTION/SECOND: Mueller/Marty. To Waive the Reading and Approve Resolution 7320, Authorizing Out of State Travel and Conference Attendance. Council Member Flaherty said he feels this is an excellent opportunity for networking at little expense to the City. He then asked if the backup is ready to cover any meetings while Ms. VanAlstine is gone. Assistant Administrator Crane confirmed that the backup staff is ready. Ayes - 5 Nays - 0 Motion carried. G. Resolution 7313, Authorizing the Purchase and Installation of 650 Neptune R900 Radio Read Devices Finance Director Beer explained that the City had a number of telephone read devices that have been failing and Council had previously approved the purchase of 1200 devices to replace the telephone read devices as there were about 900 that were not reading at all. • Mounds View City Council August 11, 2008 Regular Meeting Page 5 • Council Member Stigney asked if there would be a more updated version available next year. Finance Director Beer indicated that the meters, once purchased, have a life expectancy of 20 years. MOTION/SECOND: Mueller/Hull. To Waive the Reading and Approve Resolution 7313, Authorizing the Purchase and Installation of 1300 Neptune R900 Radio Read Devices and Amend the Labor Costs to Match the 1300 Devices. Council Member Stigney indicated that the Resolution reads that these will be installed during overtime, but he would prefer that they be installed, as much as possible, during regular hours to avoid as much overtime as possible. Council Member Flaherty asked whether there is enough overtime in the budget to allow for this project. Finance Director Beer explained that it is about a 15 minute job to install one meter and the staff plans to install them as time allows. Ayes - 5 Nays - 0 Motion carried. H. Resolution 7318, Authorization to Purchase Two Projectors • Cable Coordinator VanAlstine explained that this requested purchase comes from the event center to better accommodate users of the event center, who have expressed repeated desires to be able to rent projectors. Users of the event center have the option to use the projectors as rental items. She then explained the Staff recommendation for purchasing these items. Council Member Mueller supported the Staff recommendation and said that Ms. VanAlstine has shown that fixnds can be saved for unnecessary expenditures, and there is money in the budget for this equipment. She then said that she would like to purchase one new projector for the community center, removal of the projector at City Hall to be used at the Community Center and install a new projector in City Hall. Mayor Marty commented that it would be nice to have Council Meetings and Work sessions with all of the lights on. He then said that he agrees with the Staff recommendation. MOTION/SECOND: Marty/Mueller. To Waive the Reading and Approve Resolution 7318, Authorization to Purchase Two Projectors. Council Member Stigney moved to amend the motion to the floor. MOTION/SECOND: Stigney/Flaherty. To Purchase One or Two of the Projectors for the Community Center and A11ow Staff to Decide Whether to Purchase One or Two. Ayes - 3 Nays - 2(Mueller/Marry) Amendment carried. Mounds View City Council August 11, 2008 Regular Meeting Page 6 C Ayes - 3 Nays - 2(Mueller/Marry) Motion as Amended carried. I. First Reading and Introduction of Ordinance 811, an Ordinance Implementing a Franchise Fee on Center Point Energy Natural Gas Operations within the City of Mounds View Mayor Marty said that in light of the City's budget and street and infrastructure reconstruction program he feels that these funds are necessary. Clerk Administrator Ericson said that he has requested feedback from the Chamber. Mayor Marty said that he does not see how some of the obligations planned by the City could be met without this fee. Council Member Mueller said that in the position statement received from the Twin Cities North Chamber they really are saying that the franchise fee is an unfair burden to the cost of doing business in this community. She then said that the franchise fee is the most fair and equitable fee that exists in the city, as it is based on energy consumption. Council Member Mueller said that she feels the franchise fee is a more fair and equitable way of raising revenue rather than the sales tax that some communities are using to help balance budgets. MOTION/SECOND: Mueller/Stigney. To Waive the Reading and Introduce Ordinance 811, an Ordinance Implementing a Franchise Fee on Center Point Energy Natural Gas Operations within the City of Mounds View. Finance Director Beer indicated that Center Point has one customer in the City. Ayes - 5 Nays - 0 Motion carried. J. First Reading and Introduction of Ordinance 812, an Ordinance Implementing a Franchise Fee on Xcel Energy Electric and Natural Gas Operations within the City of Mounds View Mayor Many noted this is the same as the previous item. Finance Director Beer indicated that the City needs to provide 60 days notice to Xcel, which means that this must be approved by the end of September to meet the required deadlines. • Mounds View City Council August 11, 2008 Regular Meeting Page 7 • MOTION/SECOND: Mueller/Stigney. To Waive the Reading and Introduce Ordinance 812 an Ordinance Implementing a Franchise Fee on Xcel Energy Electric and Natural Gas Operations within the City of Mounds View. Council Member Flaherty asked for the information previously requested, if the franchise fee is reduced by 1% or .5% what the loss of revenue would be. Staff agreed to prepare the information and forward it to Council. Ayes - 5 Nays - 0 Motion carried. K. Continued Discussion on the Structure of the Public Works Director Position • Clerk Administrator Ericson explained that the City interviewed a candidate on July 28`" and the individual was ranked highly and considered the top candidate. The Council has discussed alternative employment arrangements such as a contract engineering service. Staff has put together a letter offering employment however, the applicant has declined the offer. The candidate has submitted a counter proposal to provide contract services to the City through his contract agency. Council Member Mueller said that she feels that the offer would be a clear conflict of interest and she is not interested in the proposal. Council Member Flaherty said that he would be interested in hearing a public presentation on what the candidate could provide for the City. Clerk Administrator Ericson indicated that if that is the desire of the Council, he would like the process opened up to other interested parties. He then said that he would like to wait to see what the compensation study determines. Mayor Marty indicated that he is not comfortable with the requirement or request that the City award all work associated with the street reconstruction projects to the individual's firm. He then said that he would not be comfortable with changing engineers on the street project midway through the process because of the size of the project. Council Member Stigney indicated that he would not want to talk to this individual based on his requirement that the City use his engineering services. Council Member Mueller suggested that Council consider hiring a less experienced person and allowing that person to train with the consultant engineer and grow in the position. Council will consider this matter again, as soon as the compensation study is complete. 8. CONSENT AGENDA A. Licenses for Approval Mounds View City Council August 11, 2008 Regular Meeting Page 8 B. Resolution 7317, Authorization for Additional Part-Time Hours for Code Enforcement in the Community Development Department. C. Set a Public Hearing for Monday, August 25, 2008 at 7:OSpm, First Reading of an Ordinance to Rezone the Properties at 2865 County Highway 10 and 7980 & 8020 Groveland Road from R-O, Residential-Office and R-1, Single Family Residential to R-4, High Density Residential and to Consider Resolution 7321, a Conditional Use Permit, Development Review, and Preliminary Plat for a Senior Housing Development on Properties located at 2865 County Highway 10 and 7980 & 8020 Groveland Road. D. Set a Public Hearing for August 25, 2008 at 7:10 pm for the Second Reading and Adoption of Ordinance 811, an Ordinance Implementing a Franchise Fee on CenterPoint Energy Natural Gas Operations within the City of Mounds View. E. Set a Public Hearing for August 25, 2008 at 7:15 pm for the Second Reading and Adoption of Ordinance 812, an Ordinance Implementing a Franchise Fee on Xcel Energy Electric and Natural Gas Operations within the City of Mounds View. Council Member Flaherty requested that Item B be removed for discussion. Council Member Mueller requested Item C be removed for discussion. MOTION/SECOND: Mueller/Hull. To Approve Consent Agenda Items A, D, and E. Ayes - 5 Nays - 0 Motion carried. B. Resolution 7317, Authorization for Additional Part-Time Hours for Code Enforcement in the Community Development Department Council Member Flaherty said that this shows that the City is serious about code enforcement, as he has heard repeatedly that code enforcement is very important to residents. MOTION/SECOND: Flaherry/Marty. To Waive the Reading and Approve Resolution 7317, Authorization for Additional Part-Time Hours for Code Enforcement in the Community Development Department. Mayor Marty asked that this item be put in the 2009 budget to allow for it to continue. Ayes - 5 Nays - 0 Motion carried. C. Set a Public Hearing for Monday, August 25, 2008 at 7:OSpm, First Reading of an Ordinance to Rezone the Properties at 2865 County Highway 10 and 7980 & 8020 Groveland Road from R-O, Residential-Office and R-1, Single Family Residential to R-4, High Density Residential and to Consider Mounds View City Council August 11, 2008 Regular Meeting Page 9 Resolution 7321, a Conditional Use Permit, Development Review, and Preliminary Plat for a Senior Housing Development on Properties located at 2865 County Highway 10 and 7980 & 8020 Groveland Road Council Member Mueller invited interested residents to come to the public hearings to have their concerns heard. MOTION/SECOND: Mueller/Hull. To Waive the Reading and Approve Setting a Public Hearing for Monday, August 25, 2008 at 7:OSpm, First Reading of an Ordinance to Rezone the Properties at 2865 County Highway 10 and 7980 & 8020 Groveland Road from R-O, Residential-Office and R-1, Single Family Residential to R-4, High Density Residential and to Consider Resolution 7321, a Conditional Use Permit, Development Review, and Preliminary Plat for a Senior Housing Development on Properties located at 2865 County Highway 10 and 7980 & 8020 Groveland Road. Ayes - 5 Nays - 0 Motion carried. 9. JUST AND CORRECT CLAIMS Mayor Marty, on Page 5, eviction removal service, he asked if this was for an abatement. Finance Director Beer indicated it was. Council Member Stigney asked why the Biff's cost more at Lakeside Park than the other parks. Finance Director Beer indicated he would need to investigate the answer to that question, but his guess would be that they require more service. Mayor Marty asked for information on the repairs, buildings and grounds costs. Finance Director Beer explained that was a cost for the cleaning service for the community center and city hall. Mayor Marty asked what was the fee for the license plate replacement. Finance Director Beer indicated that they are replacing the actual plates. Council Member Flaherty asked about the Waterworks charge. Finance Director Beer indicated that is a radio read. Council Member Mueller asked about the automotive charge, and she would like to know which amount comes out of the forfeiture fund. Finance Director Beer indicated the $12,500 came out of forfeiture. Mayor Marty said he had a couple of questions on the Kennedy & Graven bill, and whether those would be invoiced to the development. Clerk Administrator Ericson indicated that he would make a note to the accountant to have those costs billed out. Mounds View City Council August 11, 2008 Regular Meeting Page 10 Council Member Flaherty asked about the charge from the New Brighton Mounds View Rotary; he thought that the membership included meals. Finance Director Beer indicated that this is for meals for the Chief as he has been going to the meetings. Mayor Marty asked about the laptop charges. Finance Director Beer indicated that is for the SCADA equipment that has wireless access. MOTION/SECOND: Mueller/Hull. To Approve Just and Correct Claims as presented. Ayes - 5 Nays - 0 Motion carried. 10. APPROVAL OF MINUTES A. Apri128, 2008 City Council Minutes. ~i Mayor Marry noted that there was an article concerning "commas" in the Star Tribune and said he would bring it in. Council Member Hull Page 2, Line 45 and Line 19 the name is spelled incorrectly. Mayor Many, Page 6, Line 32, monitoring of the rippling of County Road H2 and "reoccurs" not "reoccurring". MOTION/SECOND: Mueller/Flaherty. To Approve the Minutes of Apri128, 2008 as Amended. Ayes - 5 Nays - 0 Motion carried. B. July 14, 2008, City Council Minutes Council Member Flaherty, Page 1, Line 25 remove the word "there". Mayor Marty mentioned that it appears Item B was removed from the Consent Agenda for discussion however there is no indication of who removed it, which should be noted. Council Member Flaherty, Page 4, Line 31 insert "asked". MOTION/SECOND: Mueller/Hull. To Approve the Minutes of July 14, 2008. Ayes - 5 Nays - 0 Motion carried. . 11. REPORTS Mounds View City Council August 11, 2008 Regular Meeting Page 11 • • A. Reports of Mayor and Council Mayor Marty noted that he and Mr. Ericson met with Representative McCollum and others regarding the intersection of I- 35W and County Road H at Arden Hill City Hall.. Mayor Marty indicated he would like to have Mr. Ericson and Ms. Crane meet to discuss salary and incentives with Event Coordinator Matt Baumann, to ensure that the City does not lose him, as he has done a great j ob with the community center. Mayor Marty said that he was approached by citizens for contracting out for police services, and when the council met with Spring Lake Park, their Council asked about any interest in merging police forces. Since then, he has discussed this with Staff and there is the potential to save $1,000,000 per year by contracting for police services with Ramsey County Sheriff's Department for police services. Mayor Marty noted that Festival in the Park is this weekend. Council Member Flaherty reported on National Night Out, noting that there were 30 parties in the City. Council Member Mueller reported on Festival in the Park events. B. Reports of Staff 1. Mounds View Festival in the Park -August 16th and 17th, 2008 (verbal announcement) Clerk Administrator Ericson noted that Northwest Youth and Family Service's Taste of Northwest is coming up, and he will provide more information on that to the council. Clerk Administrator Ericson noted that Staff is working with Mn/DOT on the soundwall but it is still about 20 years out on Mn/DOT's priority list. Clerk Administrator Ericson said that Jeremiah Anderson would be recognized as a Captain on the Fire Department at the next council meeting. C. Reports of City Attorney None. 12. Next Council Work Session: Monday, September 2, 2008, at 7:00 p.m. Next Council Meeting: Monday, August 25, 2008, at 7 p.m. • Mounds View City Council August 11, 2008 Regular Meeting Page 12 • 13. ADJOURNMENT The meeting was adjourned at 10:27 p.m. Transcribed by: Joan Lenzmeier Timesaver Off Site Secretarial, Inc. •