HomeMy WebLinkAboutAgenda Packets - 1984/10/22CITY COUNCIL MEETING
CITY OF MOUNDS VIEW
October 22, 1984
7:30 p.m.
A G E N D A
1. Call to Order
2. Pledge of Allegiance
3. Roll Call - Hankner, Blanchard, Doty, Linke, McCarty
4. Adopt -ion and Presentation of Resolution No. 1819
Resolution of Appreciation to Frank Gabrysh For
Community Interest Above and Beyond The Call of Duty
5. Adoption and Presentation of Resolution No. 1820
Commending Matt Rowley for Achieving Eagle Scout Status
6. Approval of Minutes: October 8, 1984 - Regular Mtg.
7. Public Hearings: 7:40 p.m. - Kinder Care Application
for Industrial Develop-
ment Revenue Bond
Financing - Resolution
No. 1827
7:50 p.m. - 1984 Long Term Financial
Plan
8:00 p.m. - Ordinance No. 383, An
Ordinance Amending the
Municipal Code of Mounds
View by Amending Chapter
2.09 Entitled,"Compensa-
tion of Mayor and
Council"
B. Residents Requests and Comments From The Floor
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CITIZENS: BEFORE SPEAKING PLEASE GIVE YOUR FULL NAME.
AND ADDRESS FOR THE MINUTES
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9. Approval of Consent Agenda
ITEM A. Approve 1985 Fire Department Budget in the
Amount of $103,035.00 and Authorize A Transfer
from the 1985 General Fund Contingency in the
Amount of $2,782.00 to Account 100-210-4390
AGENDA
PAGE TWO
ITEM B. Approve Staff Recommendation for the Purchase
of Civil Defense Communications Equipment Dated
October 8, 1984 and Authorize A Transfer from
the 1984 General Fund Contingency in the Amount
of $550.00 to Account 100-230-4703
ITEM C. Authorize Payment in the Amount of $5,400.00 to
Serco Laboratories for Well No. 3 Pilot Plant,
Phase I Work
ITEM D. Declare 200 Corad Water Meters Surplus Property
and Authorize Their Sale to Water Products
Comany for $1.50/Meter
ITEM E. Approve Staff Recommendation for the Hiring of
Brian Hoffman as Full Time Engineering
Technician/Assistant Building Inspector at
$9.00 Per Hour and a Transfer of $848.00 from
the 1985 General Fund Contingency to Account
No. 100-260-4010
ITEM F. Approve Resolution No. 1826 Approving Just and
Correct Claims Against City Funds
ITEM G. Licenses for Approval
General - Expires 6/30/85
American Structural Metals, Inc.- New
Heating and Air Conditioning - 6/30/85
Rouse Mechanical Inc. - New
Restaurant - Expires 6/30/85
Mounds View Country Inn - New
10. Third Quarter 1984 Department Head Reports
- Public Works/Community Development Director Thatcher
- Finance Director Brager
- Parks, Recreation and Forestry Director Anderson
- Police Chief Ramacher
11. Consideration of Resolution No. 1823 Authorizing the
City of Mounds View to File an Application and Execute a
Grant Project Agreement to Develop Open Space Under the
Provision of the State Natural Resource Fund
12. Authorize Mayor to Enter Into Memorandum of
Understanding Between The City of Mounds View and
Donald F. Pauley, Clerk -Administrator
i
13. Second Reading and Adoption of Ordinance No. 383
Amending The Municipal Code of Mounds View By Amending
Chapter 2.09 Entitled, "Compensation of Mayor and
Council"
AGENDA
PAGE THREE
14. First Reading and Adoption of Ordinance No. 382 Adopting
the 1984 Long Term Financial P1anReport of Attorney
15. Report of Public Works/Community Development
16. Report of Attorney
17. Report of Councilmembers: Hankner, Blanchard, Doty,
Linke, McCarty
18. Report of Administrator
19. Adjournment
RESOLUTION NO.1819
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION OF APPRECIATION TO FRANK GABRYSH FOR COMMUNITY
INTEREST ABOVE AND BEYOND THE CALL OF DUTY
WHEREAS, Frank Gabrysh, a man of fortitude and
perseverence, has regularly attended meetings of the Mounds
View Council for more years than either he or knowledgeable
individuals can remember; and
WHEREAS, during this unknown period of time Frank
Gabrysh has seen the comings and goings of many elected and
appointed officials and issues; and
WHEREAS, Frank Gabrysh has remained undaunted in his
desire to be an informed resident of the City of Mounds
View; and
WHEREAS, it is the desire of the City of Mounds View
to recognize Frank Gabrysh for his unflagging devotion to
his cause.
NOW, THEREFORE, BE IT RESOLVED that the City Council
of the City of Mounds View on behalf of the citizens of
Mounds View expresses its heartfelt appreciation to
Frank Gabrysn for his devotion and loyalty to the City
of Mounds View.
Adopted this 22nd day of October, 1984.
ATTEST: _-_ _
Mayor Duane McCarty
Councilmember BBlanchard Councilmember Doty
Councilmember Hankner Councilmember Linke
(SEAL) _ _
Clerk -Administrator Pauley
kESOLUTION NO. 1820
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION COMMENDING MATT ROWLEY
FOR ACHIEVING EAGLE SCOUT STATUS
WHEREAS, Matt Rowley has worked hard and diligently
to meet the requirements for the Eagle Scout Badge; and
WHEREAS, as one of his projects Matt Rowley
constructed and maintained a cross country ski trail in
Silverview Park providing an excellent recreational facility
and an outstanding example of community service; and
WHEREAS, havina successfully completed those
requirements Matt Rowley was awarded the highest honor a Boy
Scout can receive, the Eagle Scout Badge, in a special
ceremony on October 10, 1984; and
NOW, THEREFORE, BE IT RESOLVED that the City Council
of the City of Mounds View on behalf of the residents of
Mounds View commends and congratulates Matt Rowley for the
significant accomplishment of being named an Eagle Scout.
Adopted this 22nd day of October, 1984.
ATTEST: _
Mayor Duane McCarty
Councilmember Blanchard Councilmember Doty
Councilmember Hankner Councilmember Linke
(SEAL) Cferk-Administrator Pauley
APPIROVE PROCEEDINGS OF THE CITY COUNCIL
�. CITY OF MOUNDS VIEW
D RA14SEY COUNTY, MINNESOTA
September 24, 1984
Regular Meeting
Mounds View City Hall
2401 Hwy. 10, Mounds View, MN 55112
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The Mounds View City Council was called to order by
Mayor McCarty at 7:30 PM on September 24, 1984.
The Pledge of Allegiance was said.
MEMBERS PRESENT: Councilmembers Linke, Hankner,
anc ar , Doty and Mayor McCarty.
ALSO PRESENT:City Attorney Meyers, Finance Director
Brager an Public Works/Community Development
Director Thatcher,
Motion/Second: Doty/Hankner to approve the August
5S�tes as corrected.
5 ayes 0 nays
Motion/Second: Linke/Hankner to approve the September
Ib, 787nutes as presented.
5 ayes 0 nays
Russell Warren, 8044 Greenwood Drive, stated that on
September 20, the local DFL had sent a letter to
Police Chief Ramacher, with carbon copies sent to
the Council and Mayor, -and Gary Quick and Clerk/
Administrator Pauley, regarding an election billboard
sign for Duane McCarty at Highway 10 and Edgewood,
which violates the election sign statutes. He
noted that Mr. Quick had been advised by Mayor McCarty
that a sign he had put up earlier had to be taken down
as it was also in violation, and asked when Mayor
McCarty's sign would be removed.
Attorney Meyers reviewed Ordinance No. 39, covering e
election signs. He explained that a violation would
be a criminal offense under the code, and enforcement
would be the issuance of complaints by the proper
officials, and then the case may proceed to court.
1. Call to Order
2. Pledge of
Allegiance
3. Roll Call
4. Approval of
Minutes:
August 27, 1984
Sept. 10, 1984
Motion Carciad
Motion Carried
5. Residents
Requests and
Comments from
the Floor
Mounds View City Council September 24, 1984
Regular Meeting Page Two
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Mayor McCarty explained he had received a
complaint about Mr. Quick putting his signs up too
early, and had passed that along to Mr. Quick. He
also stated he had not been formally cited at this time,
and if he is, he will hand the citation to Naegle, the
owner of the billboard in question.
Attorney Meyers advised that the letter that was
received could not be considered a formal complaint,
and the billboard company should be advised it is
in violation of the ordinance.
Motion/Second: Hankner/Linke to notify Naegle that
the sign at Highway 10 and Edgewood is in violation
of the City Ordinance.
5 ayes 0 nays
Motion Carried
Mayor McCarty stated he would like a formal opinion
from Attorney Meyers that this is a violation, and
he wants a clear definition in the ordinance of the
difference between billboard signs and electioneering
signs.
Attorney Meyers advised that he feels the sign in
question is in violation of the ordinance.
Dennis Petrini asked Councilmember Hankner whether
she had circulated a petition regarding the ILS at
the airport.
Councilmember Hankner replied she had not. Mr. Petrini
asked Councilmember Linke if he circulated a petition.
Councilmember Links stated that he had not been out
campaigning at all.
Mr. Petrini read a prepared statement, giving his personal
feelings on the position he feels certain Councilmembers
had taken on the airport issue.
Councilmember Hankner explained to Mr. Petrini that she
has stated it many times before, and will say it again,
she does not want an intermediate airport and has been an
advocate for a minor use airport. She also pointed out
that Mr. Petrini was nowhere around during the 1983
Legislative session when the issue was discussed at length,
nor had he been present at the many Council meetings where
it has been discussed until March or April of this year.
Councilmember Hankner explained to Mr. Petrini what she
feels the process has been to date on the airport. She
stated that while she does not want the Master Plan, there
are some items in it that are saleable.
•
Mounds View City Council September 24, 1984
Regular Meeting Page Three
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Councilmember Linke clarified his position for
Mr. Petrini on the airport issue, to correct
Mr. Petrini's mistaken comments on Councilmember
Linke's stand.
Mayor McCarty stated the City has an estimate of
approximately $100,000 to fund their lawsuit, and it
is his personal feeling that it could be paid for
without any additional taxes, and could be taken from
defeaseance. He stated he feels it would be a good
investment, and they must decide what the limit is to
be.
Councilmember Doty stated there is $180,000 in the
contingency fund that he feels could be used to cover
the costs.
Councilmember Hankner explained the process she feels
the City has gone through in the past year and she
also stated how important it is to not reveal all the
strategy they have planned, as it could be used against
them in court, with MAC having an advantage of knowing
what the City had planned.
Due to the heated comments and accusations being made,
a recess was taken. Upon calling back to order, Attorney
Meyers reveiwed the history of the airport situation and
stated that several questionnaires have been received
back that will be used to prepare affidavits toward
injunctions, as a basis for obtaining restraining orders
as well as notifying the FAA and Congressmen that the City
has specific concerns and questions.
Motion/Second: McCarty/Doty that the Council be on
record as standing opposed to.the current Master Plan
for the Anoka County Airport, reserving runway place—
ment and configurations for future consideration.
2 ayes 2 nays 1 abstention Motion Failed
Councilmember Blanchard stated she refused to vote on the
motion as she feels it has become a totally political
issue at City Hall and she has stated her views on the
airport innumerable times before.
Councilmember Linke stated he was not opposed to the
movement of the north/south runway to the north, as they
already have people with irrepairable damange from where
it is presently located, and leaving it where it is will
cause them nothing but further harm,
Mayor McCarty stated his intent is to oppose the current
Master Plan but still hold true to the belief that the
runway be moved north.
Councilmember Hankner stated she agrees with Council —
member Linke, and that in passing this
Mounds View City Council September 24, 1984
Regular Meeting Page Four
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type of motion, would not allow the flexibility to
proceed with the lawsuit. She also pointed out the
Council is unified in proceeding with the lawsuit,
but the Councilmembers have different beliefs on
how to proceed. She added that she would personally
favor a motion to proceed with the lawsuit.
Councilmember Doty stated he is opposed to the
current Master Plan, and he agrees with the
importance of moving the runway.
Councilmember Doty stated he demanded that Council -
member Blanchard vote. Councilmember Blanchard cast her
vnte as present.
Councitm=uuer Links stated he would uphold
Councilmember Blanchard's abstention as he feels it
should be up to each Councilmember to vote their
consience.
Attorney Meyers reviewed the ordinance and advised
it would require a mandatory injunction to make a
Councilmember vote.
Alice Fritz, 8072 Long Lake Road, asked why the
ordinance regarding no alcohol consumption in the
City parks was not being enforced. She also stated
she had heard the Park and Rec Commission and
Festivities Commission were planning a beer garden
for the next 'Festival in the Park.
Mark Mack, 4068 Glenhaver., stated that he was a
member of the Festivities Commission and they had
taken no action on it yet but were considering it
due to budget problems.
Mayor McCarty directed Staff to send a letter to
all organizations using the City parks, citing the
ordinance.
Paul Ritelle, 3989 Central Avenue NE, Minneapolis,
stated he was the attorney for Greg Johnson, and
asked the Council if they would consider reaching
a pretrial settlement, before the scheduled court
date of October 8. He explained he and his client
feel they have an excellent chance to win in court,
but want to avoid incurring futher costs and the
anger of the neighborhood over the use of the
property. He stated Mr. Johnson was willing to
agree to not sell his property to anyone who would
intend to rezone for commercial purposes, and the
sold use would be the continued operation on a
limited basis of the Highway 10 Radiator Shop,
and they would erect a fence to separate them from
the residential property owners. He added that
Mr. Johnson would also agree to continuing his
operation on a conditional basis, under a CUP.
Mounds View City Council September 24, 1984
Regular Meeting Page Five
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Pk� Mayor McCarty stated he feels the basic question
goes back to the Planning Commission recommendation,
which was from what the Council acted. He added
that the Council would take the request under
advisement.
Carol Welte,
DarFell-Welke, 8045 Groveland, questioned what
the property was when Mr. Johnson purchased it.
Mayor McCarty replied it was single family
residential.
Motion/Second: McCarty/Doty to take the presenta-
tion to the Council on the Highway 10 Radiator
Shop under advisement and notify the proper staff
members.
5 ayes 0 nays Motion Carried
Russell Paul, 7940 Greenfield Avenue, asked when
the ordinance went into effect for the signs and
billboards. Attorney Meyers replied he did not
have the exact date with him, but it was several
years ago.
Motion/Second: Linke/Hankner to approve the 6. Approval of
consent agen a as presented and waive the reading Consent Agenda
of the resolutions.
5 ayes 0 nays Motion Carried
Mayor McCarty closed the regular meeting and opened 7. Public Hearing:
the public hearing at 8:50 PM. Delinquent
Utility Accounts
Finance Director Brager explained the process used
in determing these accounts as delinquent and
levying the tax.
Mayor McCarty closed the public hearing and reopened
the regular meeting at 8:52 PM.
Motion/Second: Doty/Hankner to approve Resolution
No. ISO anTwaive the reading.
5 ayes 0 nays Motion Carried
Bill Fritz stated the budget looks good to him, and 8. Public Discussion
asked some questions regarding the contingency fund of 1985 Budgets
and interest earned,
Mayor McCarty and the Council explained the process
used in preparing the budget.
Mounds View City Hall September 24, 1984
Regular Meeting Page Six
------------------ ---------------------------------------
Motion/Second: Linke/Hankner to approve Resolution 9. Consideration
l
fro. TW ana-waive the reading, of Resolution
5 ayes 0 nays No. 1796
Motion Carried
Motion/Second: Blanchard/Doty to approve Resolution 10. Consideration
Ao-717TT a�waive the reading. of Resolution
No vote was taken on the above motion, as the No. 1797
following amendment was made.
Motion/Second: McCarty/Hankner to amend the previous
motion, to approve Resolution No. 1797 minus
the capital expenditures contained in the 1985 long
term financial plan.
5 ayes 0 nays Motion Carried
Motion/Second: Doty/Linke to approve Resolution No. 11. Consideration
sI7�n wa a the reading, of Resolution
5 ayes 0 nays No. 1794
Motion Carri*
Motion/Second: Doty/Hankner to approve Resolution 12. Consideration
o, an waive the reading, of Resolution
5 ayes 0 nays No. 1795
Motion Carried
Motion/Second: McCarty/Hankner to table Resolutions 13. Considerati.on
o• an 793. of Resolutions
5 ayes 0 nays No. 1792 and
1793
Motion Carried
Park Director Anderson reviewed the proposed budget 14. Consideration
for the aquatics director for 1984-85. of Aquatics
Councilmember Linke expressed concern over the Director 1984-85
percentage proposed for the aquatic director versus Contract
other city employees for a salary increase, as well
as a reduction in hours.
Park Director Anderson explained it was an 11% increase,
and clarified the hour reduction.
Mayor McCarty pointed out she has nearly department
head status responsibility and this was a new program
and she had been at a low salary.
September 24, 1984
Mounds View -City Council Page Seven
Regular Meeting -------------------
-------------------------------
----------------------
Motion/Second: McCarty/Doty to approve the memo -
ran um o un erstanding between Mounds View and
Maureen Thelen for the duties of parttime
aquatics director, as presented September 24, 1984
witandhthe authorizetion ofthe Clerk/Administrator7 on page 3 of the andcontract,
Mayor
to execute the contract.
Motion Carried
5 ayes 0 nays
Al Perez presented his proposal to the Council
Consideration
15. of Resolution
esol
to be an airport noise control consultant.
No.
Attorney Meyers advised residents have volunteered
levels. Mr. Perez
their yards for measuring sound
stated he would be willing to include the
monitoring in the $7,000 bid.
Motion/Second: Doty/Blanchard to approve the pro-
ose contract from Northern Sound at the rate of
the budgeted
40/hour, not to exceed $7,000, with
amount identified from the contingency.
Motion Carried
5 ayes 0 nays
'
The Council asked that Mr. Perez work with Attorney
Meyers in coordinating efforts.
Motion/Second: McCarty/Doty to remove from the
to a Resolution No. 1789.
Motion Carried
5 ayes 0 nays
Director Thatcher had no report.
Report of
16. Public Works/
Community Dvlpt.
Director
Councilmember Linke reported he had attended a
s of
17. Reportlmembers
CounciGovernor's
Ramsey County League meeting, regarding the
council on tax problems.
Councilmember Hankner had no report.
Councilmember Blanchard had no report.
Councilmember Doty reported he had received the
book from the Rice Creek Watershed District on
the water resources management plan.
Mayor McCarty had no report.
Mounds view City Council September 24, 1984
Regular Meeting Page Eight
-----------------------
Motion/Second: McCarty/Doty to approve Resolution 15A. Consideration of
No. 1789 and waive the reading.
Resolution No. 178
5 ayes 0 nays Motion Carried
Attorney Meyers had no report.
17. Report of Attorney
Finance Director Brager reported t,ere were two
Clerk -
copies of the tax study commission report at 18. Report of Clerk-
p
City Hall, and will be in the library for anyone Administrator
who would like to review them.
Mayor McCarty stated the Council had voted 5-0
in recommending Resolution No. 1588, on March
28, 1983 where they all took a stand on the ILS
and asked for Councilmember Blanchard's vote now.
Councilmember Blanchard replied she had not changed
her mind.
There was further discussion on the airport issue,
with the Council and Attorney Meyers answering
questions from the residents present. Russell
Pahl accused Councilmember Linke of favoring an
intermediate airport. Councilmember Links restated
his position of opposition to the upgrading of the
Anoka County -Blaine Airport to anything but a minor
status.
Motion/Second: Doty/Hankner to adjourn the
meeting at 9:51 PM. 19. Adjournment
5 ayes 0 nays
Motion Carried
Respectfully submitted,
Donald Brager
Acting Administrator
(9
RESOLUTION NO. 130-85
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RECOMMENDATION TO THE CITY COUNCIL REGARDING MOUNDS VIEW
PLANNING CASE NO. 169-85, CROSS OF GLORY LUTHERAN CHURCH
WHEREAS, Cross of Glory Lutheran Church has requested City
approval to construct a sanctuary addition to their existing
k..:1A4-n i., rho riru nF MnllnriR Viewand
WHEREAS, construction of this addition, as requested,
requires approval of the development and conditional use permit; and
WHEREAS, the Planning Commission has reviewed the staff
report and reviewed information submitted by the applicant which
incluclos the follows:
1. Development Plan
2. Site Survey
3. Evidence of Site Control; and
_ WHEREAS, the Planning Commission has also reviewed this
proposal and it is in conformance with all chapters of the Municipal
Code, specifically Chapter 40, 42, 49, and 49A and State Statutes;
and
WHEREAS, this development does not naed to be reviewed by the
Rice C-eek Watershed District; and
WHEREAS, the Storm Water Control has been approved by the
City Engineer;
NOW, THEREFORE, BE IT RESOLVED that the Mounds View Planning
Commission recommends approval of the request by Cross of Glory
Lutheran Church;
BE IT FURTHER RESOLVED that a development agreement be
entered into between the City and the developer which includes the
Eollow[ng:
1. Exhibits:
a) Site, Grading and Utility Plan
b) Development Plan
c) Site Survey
d) Legal Description
e) Ordinance No. 49A 7-Year Performance Bond
of $1,000
f) Building Plans and Specifications
/,J Ik"I,j ) i l....., i' nd;, d ri
4&,m 7 7 - lop,,.
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
NOTICE OF PUBLIC HEARING ON A PROPOSAL FOR A COMMERCIAL
FACILITIES DEVELOPMENT PROJECT
NOTICE IS HEREBY GIVEN that the City Council of the City of
Mounds View, Minnesota will meet at the City Hall in the
City of Mounds View, 2401 Highway 10, Mounds View, Minnesota
at 7:30 p.m. on October 22, 1984, to consider the proposal
of Kinder -Care Learning Centers, Inc. (the "Company"), that
the City assist in financing a project hereinafter described
by the issuance of industrial development revenue bonds.
Description of Project
Acquisition of land and the construction and
equipping thereon of a 5,000 square foot child
learning and day-care facility to be located at
the southwest corner of the intersection of
Hillview Road and Red Oak Drive in Mounds View,
Minnesota.
- The maximum aggregate estimated
principal amount of bonds or
other obligations to be issued to finance this project is
$400,000. The project will be initially owned and operated
by the Company.
The bonds or other obligations if and when issued will not
constitute a charge, lien or encumberance upon any property
of the City except the project and such bonds or obligations
will not be a charge against the City's general credit or
taxing powers but will be payable from sums to be paid by
the Company pursuant to a revenue agreemment.
A draft copy of the proposed application to the Energy and
Economic Development Authority, State of Minnesota, for
approval of the project, together with all attachments and
exhibits thereto, is available for public inspection
beginning October 2, 1984 from 8:00 a.m. to 4:30 p.m.,
Monday through Friday, at the City Hall in Mounds View,
Minnesota.
Dated this 2nd day c
(New Brighton Bulletin:
RESOLUTION NO. 1927
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION RECITING A PROPOSAL FOR A COMMERCIAL FACILITIES
DEVELOPMENT PROJECT GIVING PRELIMINARY APPROVAL TO THE
PROJECT PURSUANT TO THE MINNESOTA MUNICIPAL INDUSTRIAL
DEVELOPMENT ACT AUTHORIZING THE SUBMISSION OF AN
APPLICATION FOR APPROVAL OF THE PROJECT TO THE ENERGY AND
ECONOMIC DEVELOPMENT AUTHORITY OF THE STATE OF MINNESOTA
AND AUTHORIZING THE PREPARATION OF NECESSARY DOCUMENTS AND
MATERIALS IN CONNECTION WITH THE PROJECT
(Kinder -Care Learning Centers, Inc. Project)
WHEREAS, the purpose of Chapter 474, Minnesota
Statutes, known as the Minnesota Municipal Industrial Devel-
opment Act (the "Act") as found and determined by the
legislature is to promote the welfare of the state by the
active 'attraction and encouragement and development of
economically sound industry and commerce to prevent so far
as possible the emergence of blighted and marginal lands and
areas of chronic unemployment; and
WHEREAS, factors necessitating the active promotion
and development of economically sound industry and commerce
are the increasing concentration of population in the
metropolitan areas and the rapidly rising increase in the
amount and cost of governmental services required to meet
the needs of the increased population and the need for
development of land use which will provide an adequate tax
base to finance these increased costs and access to
employment opportunities for such population; and
WHEREAS, the City Council of the City of Mounds View
(the "City") has received from Kinder -Care Learning Centers,
Inc., a corporation organized under the laws of the State of
Delaware (the "Company") a proposal that the City assist in
financing a Project hereinafter described, through the
issuance of a Revenue Bond or Bonds or a Revenue Note or
Notes hereinafter referred to in this resolution as "Revenue
Bonds" pursuant to the Act; and
WHEREAS, the City desires to facilitate the selective
development of the community, retain and improve the tax
base and help to provide the range of services and
employment opportunities required by the population; and the
Project will assist the City in achieving those objectives.
The Project will help to increase assessed valuation of the
City and help maintain a positive relationship between
assessed valuation and debt and enhance the image and
reputation of the communty; and
RESOLUTION NO. 1827
PAGE TWO
WHEREAS, the company is currently engaged in the
business of providing child learning and day-care
facilities. The Project to be financed by the Revenue Bonds
is a 5,000 square foot child learning and day-care facility
to be located at the southwest corner of the intersection of
Hiliview Road and Red Oak Drive in Mounds View and consists
of the acquisition of land and the construction of buildings
and improvements thereon and the installation of equipment
therein to be initially owned and operated by the Company,
and will result in the employment of additional persons to
work within the new facilities; and
WHEREAS, the City has been advised by representa-
tives of Company that conventional, commercial financing to
pay the capital cost of the Project is available only on a
limited basis and at such high costs of borrowing that the
economic feasibility of operating the Project would be
significantly reduced and the Company would be unable
to undertake the Project, but Company has also advised this
Council that with the aid of municipal financing, and it s
resulting low borrowing cost, the Project is economically
more feasible; and
WHEREAS, pursuant to a public hearing held on
the Project on October 22, 1984, after notice was published,
and materials made available for public inspection at the
City Hall, all as required by Minnesota Statutes, Section
474.01, Subdivision 7b at which public hearing all those
appearing who so desired to speak were heard; and
WHEREAS, no public official of the City has either a
direct or indirect financial interest in the Project nor
will any public official either directly or indirectly
benefit financially from the Project.
NOW, THEREFORE, BE IT RESOLVED by the City Council of
the City of Mounds View, Minnesota, as follows:
1. The Council hereby gives preliminary approval
to the proposal of Company that the City
undertake the Project pursuant to the Minnesota
Municipal Industrial Development Act (Chapter
474, Minnesota Statutes), consisting of the
acquisition, construction and equipping of a
S,OUO square foot child learning and day-care
facility within the City pursuant to Company's
specifications suitable for the operations
described above to be initially owned and
operated by the Company and pursuant to a revenue
agreement between the City and Company upon such
RESULUVON NO. 1827
PAGE THREE
terms and conditions with provisions for revision
from time to time as necessary, so as to produce
income and revenues sufficient to pay, when due,
the prinicipai of and interest on the Revenue
Bonds in the maximum aggregate principal amount
of $400,000 to be issued pursuant to the Act to
finance the acquisition, construction and
equipping of the Project; and said agreement may
also provide for the entire interest of Company
therein to be mortgaged to the purchaser of the
Revenue Bonds; and the City hereby undertakes
preliminarily to issue to its Revenue Bonds in
accordance with such terms and conditions;
2. On the basis of information available to this
Council it appears, and the Council hereby finds,
that the Project constitutes properties, real and
personal, used or useful in connection with one
or more revenue producing enterprises engaged in
any business within the meaning of Subdivision la
of Section 474.02 of the Act; that the Project
furthers the purposes stated in Section 474.01,
Minnesota Statutes; that the Project would not be
undertaken but for the availability of the
financing under the Act and willingness of the
City to furnish such financing will be a
substantial inducement to Company to undertake
the Project, and that the effect of the Project,
if undertaken, will be to encourage the
development of economically sound industry and
commerce, to assist in the prevention of the
emergence of blighted and marginal land, to help
prevent chronic unemployment, to help the City
retain and improve the tax base and to provide
the range of service and employment opportunities
required by the population, to help prevent the
movement of talented and educated persons out of
the state and to areas within the State where
their services may not be as effectively used, to
promote more intensive development and use of
land within the City and eventually to increase
the tax base of the community;
3. The Project is hereby given preliminary approval
by the City subject to the approval of the
Project by the Minnesota Energy and Economic
Development Authority or such other state officer
having authority to grant approval (the
"Authority"), and subject to final approval by
this Council, Company, and the purchaser of the
Revenue Bonds as to the ultimate details of the
financing of the Project;
RESOLUTION NO. 1827
PAGE FOUR
4. In accordance with Subdivision 7a of Section
474.01 Minnesota Statutes, the Mayor of the City
is hereby authorized and directed to submit the
proposal for the Project to the Authority
requesting its approval, and other officers,
employees and agents of. the City are hereby
authorized to provide the Authority with such
preliminary information as it may require;
5. Company has agreed and it is hereby determined
that any and all costs incurred by the City in
connection with the financing of the Project
whether or not the Project is carried to
completion and whether or not approved by the
Authority will be paid by Company;
6. Briggs and Morgan, Professional Association,
acting as bond counsel, and First Corporate
Services, Inc. are authorized to assist in the
preparation and review of necessary documents
relating to the Project, to consult with the City
Attorney, Company and the purchaser of the
Revenue Bonds as to the maturities, interest
rates and other terms and provisions of the
Revenue Bonds and as to the covenants and other
provisions of the necessary documents and to
submit such documents to the Council for final
approval;
7. Nothing in this resolution or in the documents
prepared pursuant hareto shall authorize the
expenditure of any municipal funds on the Project
other than the revenues derived from the Project
or otherwise granted to the City for this
purpose. The Revenue Bonds shall not constitute
a charge, lien or encumberance, legal or
equitable, upon any property or funds of the City
except the revenue and proceeds pledged to the
payment thereof, nor shall the City be subject to
any liability thereon. The holder of the Revenue
Bonds shall never have the right to compel any
exercise of the taxing power of the City to pay
the outstanding principal on the Revenue Bonds or
the interest thereon, or to enforce payment
thereof against any property of the City. The
Revenue Bonds shall recite in substance that the
Revenue Bonds, including interest thereon, is
payable solely from the revenue and proceeds
pledged to the payment thereof. The Revenue
Bonds shall not constitute a debt of the City
within the meaning of any constitutional or
statutory limitation;
G
RESOLUTION NO. 1827
PAGE FIVE
ATTEST:
(SEAL)
8. In anticipation of the approval by the Authority
the issuance of the Revenue Bonds to finance all
or a portion of the Project, and in order that
completion of the Project will no be unduly
delayed when approved, Company is hereby
authorized to make such expenditures and advances
toward payment of that portion of the costs of
the Project to be financed from the proceeds of
the Reveue Bonds as Company considers necessary,
including the use of interim, short-term
financing, subject to reimbursement from the
proceeds of the Revenue Bonds if and when
delivered but otherwise without liability on the
part of the City.
Adopted the 22nd day of October, 1984.
Mayor
Clerk -Administrator
'EMO TO: MAYOR AND CITY COUNCIL
4
FROM: FINANCE DIRECTOR- TREASURER
DATE: SEPTEMBER 19, 1984
suBj ECT: KINDER CARE APPLICATION FOR INDUSTRIAL REVENUE
BOND FINANCING
The application from Kinder Care for industrial revenue bond
financing was discussed at the September 17, 1984 Agenda
Session. Discussion at that meeting centered around whether
or not the proposed project met the City's guidelines for
issuance of tax exempt industrial development bonds as
outlined in Resolution No. 1125. Two questions were raised:
1. Shouid the application from Kinder Care for
industrial revenue bond financing have been made
prior to or in conjunction with other planning
applications and permits?
2. Do the guidelines, as outlined in Resolution 1125,
favor the issuance of industrial development bonds
for this type of project?
Guideline No. 9 states "The City will not issue tax exempt
financing for any business which requires rezoning or
conditional use permit unless an intention to request such
financing is communicated to the City prior to applying for
such permit." Public Works/Community Development Director
Thatcher has informed me that this project will require the
issuance of a conditional use permit.
Guideline No. 8 states "The City will not favor tax exempt
financing for retail or service establishments or businesses
or multi -family housing." If a day care center is
considered a service establishment or business the
guidelines do not favor tax exempt financing for that type
of business.
The resolution does, however, give the Council some
discretion in the consideration of applications for tax
exempt industrial development bonds. on page 2 of the
resolution the following statement "However, applicants
understand that, notwithstanding observance of these
guidelines, the City Council may in its sole judgement
reject an application or that the City Council may in its
sole judgement approve an application notwithstanding that
one or more guidelines have not been complied with." Staff
awaits Council's direction in this matter.
DB/mjs
Attachment: Resolution No. 1125
ccs Clerk -Administrator Pauley
Public Works/Community Development Director Thatcher
September 10, 1984
Honorable Mayor
and Council
City of Mounds View
2401 Highway No. 10
Mounds View, Minnesota 55112
Re: City of Mounds View - $400,000 Commercial
Development Revenue Bonds of 1984
(Kinder -Care Learning Centers, Inc. Project)
Centlemen:
As you know, we are involved in the development of a child learning and day-
care center to be located on property in the City of Mounds View. The purpose of
this letter is to request that the City of Mounds View undertake to authorize
municipal revenue bond financing of all or a portion of the project in accordance
with the Municipal Industrial Development Act of the State of Minnesota,
Attached is a form of proposed preliminary resolution which bond counsel,
Briggs and Morgan, has advised us should be adopted if the City Council should
elect to authorize such financing.
We hereby confirm our representation that we have no present binding financ-
ing commitment, no general contract, nor any legal obligation to undertake the
proposed project, and it is not certain the project would be undertaken without
the assistance requested herein.
The Company will, to the extent practicable, exercise its best efforts to
target employment opportunities created by the project to qualified individuals who
are unemployed or economically disadvantaged as contemplated in Laws of Minnesota
1983, Chapter 289, Section 113.
We have heretofore agreed and do hereby reaffirm that we will pay any and
all costs mutually agreed upon in advance that are incurred by the City in con-
nection with the project whether or not the project is completed and whether or
not the project is ultimately financed by the City under the Municipal Industrial
Development Act. In this regard we understand that though we are liable for the
fees of the City's attorney and its bond counsel, they will continue to owe a
fiduciary obligation solely to the City with respect to all services rendered in
connection with this proposal.
Very truly yours,
Enclosure
J
Project Summary
The Project: This project consists of the acquisition of land and the
construction of a 5000 sq.ft. day-care facility with
capacity for 100 children.
Project Costs: Construction $260,000
Equipment Acquisition 30,000
Land 70,000
Fees 20,000
Bond Discount 10,000
Miscellaneous 10,000
Total Cost $400,000
Inprovements:
The facility will be a 5000 sq. ft. building which will
be easily adaptable to other uses such as an office or
medical clinic.
Owner Occupant:
Kinder -Care Learning Center will be the owner occupant
of this building and they will guarantee all payments
(^
for the bond.
Utilities:
There will be no significant expenditure or significant
increased need for city services.
Financing:
The financing will be a tax exempt commercial develop-
ment note sold to a financial institution such as a
bank. This note or bond will not be sold to the public.
There will be no resources to the city.
Taxes:
The average tax bill for other Kinder -Care Learning
Centers in this area is $10,000.00.
Employment:
When this facility is operating at or near capacity
there will be 12 new jobs created. It is Kinder-Care's
policy to hire from the community.
FIRST CORPORATE SERVICES, INC.
INVESTMENT BANKERS
SUITE 206, SRI MAROuETTE AVE.
MINNEAPOLIS. MINNESOTA 55402
(6121 332.0955
September 10, 1984
Honorable Mayor and City Council
City Hall
2401 Highway No. 10
Mounds View, Minnesota .i5112
Re: Proposed Issuance of $400,000 Commercial
Development Revenue Bonds of the City
Of Mounds View, Minnesota
(Kinder -Care Learning Centers, Inc. Project)
Gentlemen:
At the request of Kinder -Care Learning Centers, Inc., we have conducted a
study of the economic feasibility of the proposal that the City of Mounds View
issue one or oiore of its revenue bonds under the provisions of the Minnesota
Municipal Industrial Development Act to provide funds for the acquisition and
construction of a child learning and day-care facility located within the City
of Mounds View, to be owned by Kinder -Care Learning Centers, Inc.
Our study has led us to the conclusion that on the Sasis of current financial
conditions, the Project is economically feasible and the revenue bond(s) of the
City can be successfully issued and sold.
We understand a copy of this letter will be forwarded by the Mayor of
Mounds View to the Minnesota Energy and Economic Development Authority of the
State of Minnesota to serve as the letter of feasibility required by the Authority.
V1e/^///ry truly yours, ((//11�1'
Richard J. N '6�a-) �/�!rdlund
RJN/aa Vice President
4
[Briggs and Morgan Stationery]
Richard Nadeau
Minnesota Energy and Economic
Development Authority
9th Floor
American Cente: :,wilding
150 East Kellogg Boulevard
St. Paul, Minnesota 55101
Re: City of Mounds View - $400,000 Commercial
Development Revenue Bonds (Kinder -Care
Learning Center Project)
Dear Mr. Nadeau:
This is to advise you that our firm has reviewed the
attached resolution, the feasibility letter of First Corporate
Services, Inc., the application of the City of Mounds View and
the letter of transmittal from the City. Based upon a review
of that material it is our opinion that the Project referred to
therein constitutes a project within the meaning of Minnesota
Statutes, Section 474.02, Subdivision 1a and that the proposed
financing thereof as set forth in the attached resolution is
authorized by law.
Please do not hesitate to give me a call if there are
any questions.
Very truly yours,
Trudy J. Halla
Enclosures
[City's Letterhead]
tir. Richard Nadeau
Minnesota Energy and Economic `
Development Authority
9th Floor
American Center Building
150 East Kellogg Boulevard
St. Paul, Minnesota 55101
Re: City of Mounds View - $400,000 Commercial
Development Revenue Bonds (Kinder -Care
Learning Centers, Inc. Project)
Dear Mr. Nadeau:
Attached hereto in duplicate is the application of
the City of Mounds View for approval of the above referenced
project (the "Project") including a copy of the Preliminary
Resolution adopted by the City Council.
As indicated in the attached Preliminary Resolution,
we believe that this Project fully meets the public purpose
requirements of Minnesota Statutes, Chapter 474. In
particular, this Project will accomplish an e::pansior. of the
community's tax base by addition of facilities worth more than
$400,000 and will provide our citizens with immediate access to
greatly needed child learning and day-care facilities.
Employment from the Project should result in up to 10
employees. Finally, we believe that the Project will serve the
interests of the community by diversifying the commercial base
and would help to dampen the severity of any general economic
downturns.
Reference is made to the Preliminary Resolution for a
more definitive statement of the public purposes served by the
financing.
The Project does not contain any property to be sold
or affixed or consumed in the production of property for sale,
and does not include any housing facility to be rented or used
as a permanent residence.
The City has complied with the notice and hearing
requirements of Minnesota Statutes, Section 474.01, as amended,
N
and agrees it will comply with the reporting requirements set
forth in Minnesota Statutes, Section 474.01, Subdivision 8.
The public hearing was held on , 1984 at 7:30 P.M.
at the City Ball in Mounds View, and all interested parties
were afforded an opportunity to express their views.
The City will undertake to encourage that the
employment opportunities made available by the Project will, if
feasible, be offered to individuals who are unemployed or who
are economically disadvantaged as contemplated in Laws of 1983,
Chapter 289, Section 113. The City will comply with the
reporting requirements set forth in said Section 113.
We respectfully request prompt approval by the
Minnesota Energy and Economic Development Authority of the
Project under the provisions of Minnesota Statutes, Chapter
474.
Very truly yours,
CITY OF MOUNDS VIEW
By,
Its Mayor
G4-00424-01
This Application must be submitted in DUPLICATE
A OF Ii1NN S A
MINNESOTA ENERGY AND ECONOMIC DEVELOPMENT AUTHORITY
Application
For Approval of Municipal Industrial Revenue Bond Project -
To: Minnesota Energy and Economic
Development Authority
480 Cedar St., Rm. 100 Hanover Bldg.
St. Paul, Minnesota 55101
The governing body of Mounds Viejo , County of Ramsey Minnesota
hereby applies to the Minnesota Energy and conomic Development Authority of the State of
Minnesota for approval of this community's proposed Municipal Industrial Revenue Bond issue as
required by Minn. Stat. 5474.01, Subd. 7a.
We have entered into preliminary discussions with:
Fin Kinder -Care Learning Centers, Inc.
Address 4505 Executive Park Drive
City Montgomery State AL 36103' State of Incorporation Delaware
Briggs and Morgan - Bond Counsel
Address, 2200 First National Bank Building, St. Paul, MN 55101
to-e of Project Kinder -Care Learning Centers, Inc.
This firm is engaged primarily in (nature of business): providing child learning
The, funds received from the sale of the Industrial Revenue Bonds will be used to (general
nature Of, project): acquire lance and construct and equip thereon a child
learning and cay-care facili
It will be located in Mounds View, Minnesota
total bond issue will be approximately S_
costs now estimated as follows:
Acquisition, reconstruction, improvement,
betterment, or extension of project
Construction Costs
Equipment Acquisition and Installation
Fees: Architectural, engineering, inspec-
tion, fiscal, legal, administration, or
printing
Interest accrual during construction
Initial bond reserve
Contingencies
Bond discount
Other
400,000 _P to be applied toward
70,000
?(zn,000
_3.O.000
20.000 J
0,000
00
a is presently estimated that construction will begin on or about November 1
0 84 , and will be completed on or about April ] , 19 85 when completed, th
e approximately 10 new jobs created by the project at an annual payroll of approxi-
�fatQly S_ �sn.nn0` based upon currently prevailing wages. (If applicable) There a
existing jobs provided by business.
The tentative term of the financing is 30 years, commencing November 1 , 1984
The following exhibits are furnished with this application and are incorporated herein by
reference:
1. An opinion of bond counsel that the proposal constitutes a project under Minn.
Stat. 5474.02.
2. A copy of the city council resolution giving preliminary approval for. the issuance•
of its revenue bonds.
3. A comprehensive statement by the municipality indicating how the project satisfies
the public purpose of Minn. Stat. 5474.01.
4. A letter of intent to purchase the bond issue or a letter confirming the feasibil-
ity of the project from a financial standpoint.
5. A statement signed by the principal representative of the issuing authority to the
effect that upon entering into the revenue agreement, the information required by
Minn. Stat. 5474.01, Subd. 8 will be submitted to the Minnesota Energy and Economic
Development Authority.
o. A statement signed by the principal representative of the issuing authority that
the project does not include any property to be sold or affixed to or consumed in
the production of property for sale, and does not include any housing facility to
I` be rented or used as•a permanent residence.
7. A statement signed by the principal representative of the issuing authority that
1 public hearing was conducted pursuant to Minn. Stat. 5474.01, Subd. 7b.
The statement shall -include the date, time and place of the meeting and that all
interested parties were afforded an opportunity to express their views.
B. Copies of notice(s) as published which indicate the date(s) of publication and the
6ewspaper(s) in which the notice(s) were published.
9. Provide a plan for compliance of employment preference of economically disadvan-
taged or unemployed individuals. (See Mn. Laws 1983, Ch. 289, 113.)
the undersigned, are duly elected representatives of Mounds view . , Minne
end solicit your approval of this project at your earliest convenience so that we may carry
to'a final conclusion.
Si;ned by: (Principal Officers or Representatives of issuing Authority; t
name on the line to the left'of the signature line. Thank you
Duane McCarty
Rayor's Name
Donald P. Pauley
title: City Clerk
iteoprovil shall not be deemed to be an approval by the Authority or the State of the
,oility of the project or the terms of the revenue agreement to be executed- or the bonds
issued therefor.
Authorized Signature - Minnesota Energy and Economic
S.
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
PUBLIC HEARING
�- -715 O myw
NOTICE IS HEREBY GIVEN that the Mounds View City Council
will meet on Monday, October 22, 1984 at 7:40 p.m. at City
Hall, 2401 Highway 10, Mounds View, MN 55112 to consider
the 1984 Long Term Financial Plan prepared in accordance
with Section 7.05 of the Mounds View City Charter. The Plan
is availr.,ble for public inspection weekdays at the City Hall
between 8:00 a.m. and 4:30 p.m. Anyone desiring to be heard
on this matter may make oral or written comment at the
meeting.
Donald F. Pauley
Clerk -Administrator
Bulletin: 10/10/84
1984 LONG TERM FINANCIAL PLAN
PUBLIC SERVICE PROGRAM
The Public Service Program, a outlined by Section 7.05,
Subdivision 2 of the Home Charter, is to be:
..a continuing five-year plan for all public services
estimating future needs for the public health, safety, and
welfare of the City. It shall measure the needs and
objectives for each City Department, the standard of services
described, and the impact of such service on the annual
operating budget."
Included in the 1984 Public Service Program are organizational
charts showing present and proposed organization and staffing of
each of the City's departments. Also attached are Appendixes A
and B showing the present and proposed organization of the City
down to the departmental levels.
The following is a review of each individual department, an
outline of its basic objectives and a determination of what
effect those needs will have on the City's annual budget.
A. Administration - This administration portion of the Public
Service Program encompasses a wide variety of activities
which will be addressed individually. These individual areas
of activity are City Council, Advisory Commissions,
Elections, City Hall, Legal and Fire, and
Clerk -Administrator's office.
1) City Council - The City Council is comprised of five
elected officials; Mayor and four Councilmembers, serving
non-consecutive- terms who, as a body, are responsible for
the administrative of the City. Basically, the
objectives of the City Council are identical to those of
the City's Departments, as the Council sets the policies
which determine each department's objectives. It is
anticipated that the level of service provided by the
City Council, as it relates to being a division of the
Administration section of this report, will not be
changed and an increased impact on the City's budget may
result from inflationary factors, compensation increases,
or increase in fees, dues, or other expenses contained
within the City Council budget.
2) Advisory Commissions - The City has a variety of active
advisory commissions including Planning, Charter,
Festivities, Civil Service, Parks and Recreation, Energy,
Lakeside Park, Safety and Cable T.V. which serve as
advisory todies to the City Council and, when functioning
jointly with other political subdivisions, operate as an
administrative body reponsibile to the City Council. An
1984 LONG TERM FINANCIAL PLAN
Page Two 11
example of the latter is the North Suburban Cable
Communications Commission, a consortium of 10 north
suburban Ramsey County municipalities established to
coordinate the franchising of and oversee the operation
of Cable TV service in the 10 municipalities of which the
City is a member.
The Energy Council is a new commission created by the
City Council in February of 1984 with the charge to
promote and encourage energy conservation and development
of renewable energy resources. At the present time the
City has retained an individual to work for the City on a
half-time basis as an Energy Coordinator to assist in the
development and implementation of energy conservation
programs. The primary source of funding for the position
is the State of Minnesota's MEED Program. When this
funding source is depletes: in November of 1984 it is
hoped that full funding fo. the position and programs
will have been secured from a new grant program sponsored
by the Minnesota Department of Energy and Economics
Development as well as financial assistance from NSP. It
is the intention of the City to develop a j implement an
energy conservation program with minimal c. no impact
upon the City's annual operating budget.
It is not anticipated that the activities of the City's
Commissions will significantly impact upon the annual
budget. Any budgeting increases are expected to result
from increases in general operating expenses.
3) Elections - The election activities of the City include
the maintenance of Voter Registration records, provision
and maintenance of voting and ballot counting equipment,
supplies and administrative services, including election
judges, necessary for the legal and efficif--t conduct of
elections.
A modification in the manner in which Voter Registration
records are maintained is currently being implemented,
however, except for the initial investment this new
method of record keeping will have minimal impact upon
the budget.
The modification entails the computerization of all Voter
Registration records in Ramsey County by the Ramsey
County Data Processing Department. This will improve our
record keeping and efficiency at election time by
eliminating our dependence upon the currently used Voter
Registration Cards which are not easily updated and can
easily be misfiled and eliminating the need for voters to
fill out and sign a Certificate of Registration at
election time.
1984 LONG-TERM FINANCIAL PLAN
r\ Page Three
As we proposed in the 1983 Long -Term Financial Plan,
plans are still underway to either retrofit our current
ballot counting machine or purchase new equipment to
improve the accuracy and efficiency of our ballot count-
ing process.
Except for increases in capital expenditures for the
purchase or rehabilitation of ballot counting equipment,
it is not anticipated that basic election services will
change over the next five years except when special elec-
tions are held, which cannot be anticipated, or the State
or Federal Governments modify the rules and regulations
for the conduct of elections in such a way that increased
expenditures are required.
4) City Hall - The City Hall Division of the Administrative
Department provides for the maintenance and operation of
the City Hall Building and office equipment, personnel
services, costs of the part-time receptionist, office
supplies, postage and liability and automobile insurance
premiums. Due to the age and condition of the carpeting
in the lower level of City Hall and on both stairways,
replacement is proposed for 1985 along with funds to re-
paint the lower level, stairways restroom facilities and
foyer area which have experienced substantial use and are
in need of rehabilitation.
5) Legal and Fire - Legal and fire protection services are
provided by contracting individuals or agencies, with the
level of service and the expense for such service to the
City being determined by them. As a result of a number
of recent changes in state law as it relates to DWI
arrests and who, the City or County, is responsible for
prosecuting non -criminal cases, the City's legal service
costs will be increasing and will be an unpredictable
factor in the budgeting process.
6) Clerk -Administrator's Office - The position of Clerk -
Administrator is established by Section 6.01 of the Home
Rdle Charter with Section 6.03 outlining the duties of
the Clerk -Administrator. Basically, the duties of the
Clerk -Administrator and, as a result, the Clerk-Adminis
trator's Office can be summarized as follows:
a. All of the duties and responsibilities of a City
Clerk in a statutory city including the conduct of
elections, maintenance and all municipal records and
accounts, and issuance of all licenses and permits,
t.
except for building permits and contrator's licenses.
1984 LUNG -TERM FINANCIAL PLAID
Page Four I
b. Assist tl:e City Council in the administration of City
affairs including the supervision of its employees,
programs and activities, and labor contracts.
c. Prepare and submit to the City Council reports relat-
ing to municipal projects and/or improvements,
periodic financial reports, annual operating budget,
long-term financial plan, capital improvement plan,
and annual financial statements.
d. Develop and maintain good public relations with the
general public through the preparation and dissemina-
tion of news releases and other information, an
annual report on the financial condition of the City
and other efforts.
e. Coordination of the City's activities with outside
agencies and consultants.
The level of service provided by the Clerk -Administrator's
Uffice, staffed by the Clerk -Administrator and Administrative
Secretary, are dictated by the Nome Rule Charter, statutory
or local policy requirements, and the activities of the City
Council, City Commissions and Committees, and other City De-
partments and consultants and the general citizenry.
The Public Service Program portion of the 1983 Long -Term Finan-
cial Plan proposed the purchase of capital equipment items,
namely an additional word processor/micro processor and the
microfilming of the at portion of the City's records required to
be retained permanently. The City's Finance Director has been
evaluating the City's current date/record/word processing needs
and as outlined in the Finance Department section of this report
has determined the need for an in-house micro -computer to meet
City wide needs. The purchase of a micro -computer system in 1985
world eliminate for the purchase of a third word processor, thus,
this item has been eliminated from the 1984 Plan.
Staff has completed work in evaluating the need and expense for
developing a microfilm record system for our permanent records.
A full report justifying such a system and its expense will be
submitted to the City Council in June of 1984, however, for pur-
poses of long-term planning, this item will be included in the
1985, 1986, and 1987 capital budgets.
B. Finance - The Finance Department, headed by the Finance
Director, who also serves as Treasurer, coordinates the
financial activities of the City. Currently departmental
activities include the following:
1984 LUNG -TERM FINANCIAL PLAN
Page Five
1. oversees the financial planning activities of the City.
a) Coordination of the preparation of the Long -Term
Financial Plan
b) Directing and coordinating preparation of the annual
budget with close involvement and input from depart-
ment heads
2. Performs all City accounting and financial reporting
activities
a) Preparation and control of accounts payable
b) Receipt and management of all municipal revenues
c) Preparation and control of payroll
d) Utility billing preparation and collection
3. Prepares monthly financial reports, the annual financial
statement, and assists auditors in the conduct of their
annual audit of City financial records
r 4. Invests temporarily idle City funds to maximize return on
available resources
5. Manages the City's insurance programs and evaluates and
recommends modifications to ensure maximum protection at
minimum costs
6. Oversees debt management program of the City
7. Oversees the City's general purchasing program
In recent years external factors have caused a repriorization of
the duties and responsibilities of the Finance Department.
Economic considerations, i.e., the economy and the State's
"fiscal crisis", have brought about an increasing emphasis upon
financial reporting new generally accepting accounting standards
and reporting requirements mandated by the State of Minnesota
have and will continue to promote greater disclosure and under-
standing of City finances by bond rating services, State and
Federal agencies, the general public, and other readers of City
financial statements. Economic conditions have precipitated re-
ductions in the amounts of Federal and State Aids to cities.
Those reductions have challenged cities to maintain present
levels of services to their citizens with reduced revenues. The
City has met this challenge through improved financial planning.
The annual budget has been substantially improved in recent years
as a result of greater involvement and participation by Staff and
Council. As a consequence the City has been able to continue to
provide needed public services to its residents with only modest
increases in property tax rates and to develop cash flow and
1984 LONG TERM FINANCIAL PLAN
Page Six .
contingency reserves needed to maintain its financial inte-
grity. In order to maintain its ability to provide needed
public services it its residents the City needs to maintain
the present level of financial planning and to expand long
range planning efforts begun with the Water and Sewer
System's Capitol improvements and Long Term Maintenance
Plan. That type of planning should be undertaken for acqui-
sition/replacement and maintenance of land, buildings and
equipment.
In order to have the ability to develop quality financial
plans as well as to maintain the current level of participa-
tion in financial reporting and audit preparation, the
department requires a 1/2 time accounting clerk who would be
a permanent part time employee. That individual would assist
in day to day functions, thus, allowing full time staff
greater opportunity to work on financial statement prepara-
tion as well as financial planning activities. Presently
this position is funded by a Minnesota Emergency Employment
Development Act (MEED) grant that will expire in August
1984. This position is estimated to cost $7,030 on an annual
basis.
Presently the City's data processing needs for financial re-
porting are being handled by the Ramsey County Consortium of
Municipalities (RCCM). The RCCM is an organization which was
established by a joint powers agreement with four other
municipalities. A programmer has been hired and programs are
run on a large main frame computer owned by Ramsey County.
In the last few years advances in ccmputer technology
combined with the development of an increasing number of new
municipal accounting and financial reporting programs have
made it practical for a City of our size to purchase a micro
computer and programs for our data processing needs. Micro
computer systems with programs to handle financial reporting,
utility billings and payrolls are available for between
$20,000 - $30,000.
The Finance Department staff believes that a micro computer
system could be a benefit to the City in many ways.
Computers are more "user friendly" now; it no longer takes a
computer programmer to run programs. Programs may be run at
our convenience and not that of a computer operator; finan-
cial reports could be processed on a more timely basis.
Overall data processing costs could be the same or lower.
Finance Department staff recommends that S30,000 be budgeted
for a micro computer system that will serve the needs of the
Finance Department. io
1984 LONG-TERM FINANCIAL PLAN
(01 Page Seven
Staff will also be studying and evaluating possible micro
computer applications for other departments with the goal
that one system will be able to serve the needs of all
department. For example, the Police Department is currently
investigating a computerized records keeping system that will
only operate on one manufacturer's computer system. It is
staff's desire to find a computer system on which programs
that will serve the needs of all departments may be run.
Further information will be submitted to Council as this
study and evaluation progresses.
FINANCE DEPARTMENT
ORGANIZATIONAL CHART
FINANCE DIRECTOR
UTILITY ACCTG.
CLERK
PART-TIME
ACCTG. CLERK
C. Parks, Recreation and Forestry - The major goal of the Parks,
Recreation and Forestry Department is to develop a
comprehensive and balanced system of parks, open space,
trails, and leisure oriented programs for all residents of
Mounds View in as economic a manner as possible. Tha four
elements necessary to accomplish this goal and the objectives
of each element are as follows:
1. Recreation Programs
The overriding recreation objectives is a continuing
enrichment and growth through leisure education and
recreational opportunities for all City residents.
y, Forestry Program
The primary objective of the forestry program is to
preserve and supplement the existing floral canopy in
Mounds View and provide additional support services
` relative to plants, shrubbery and shade trees for all
enjoyment and education of the City's residents.
1984 LONG-TERM FINANCIAL. PLAN
Page Eight
3. Parks and Recreation Facilities
Develop and implement a comprehensive parks and
recreation area and facilities plan for the City in
accordance with accepted standards and the needs and best
interests of the City.
4. Park Maintenance
Provide a continuous and systematic program of repair,
replacement and maintenance of all park and recreation
facilities and equipment.
The overriding concept the Department proposes for the next
five years is a steady, regulated and controlled growth. The
rationale for such position is based on four premises:
1. The City Council adopting a long range capital
improvement program which outlines a minimum expenditure
of $50,000.00 for parks and recreation facilities on an
annual basis with the monies to be earmarked from the
City's Special Projects or General Funds.
2. The department will retein the park maintenance staff and
existing staff positions will be maintained with
additional "manpower" being added in the area of
athletics, health and lifestyle programming in 1988.
3. The recreation activity account will continue to grow in
a controlled and regulated manner with annual payments
being made to the general fund to offset the existing
$28,000 debt.
4. The demand for recreation programs will continue to grow
as the City's park and recreation facilities develop and
improve over the next five years. With the development
of Silver View Park and Edgewood Community Center now
being completed for one year, we feel that the park
system will stabilize and be able to improve and grow
with those facilities.
The accompanying organizational charts identified as Exhibit
A and B outline the existing structure ofthe
Department covered and
the proposed staffing for the five year period
the
Plan respectively.
As can be noted by Exhibit B, the addition of five and one
half full-time personnel equivalents are proposed by the year
1990. The major increase of staffing would be in the park
maintenance division with the proposed addition of three new
park maintenance people by 1990 plus golf course
superintendent and a half time greenskeeper which would be a
total of 4 - 1/2 full-time manpower equivalents. The major
rationale for
1984 LONG-TERM FINANCIAL PLAA
Page Niue
increasing the park maintenance division by four and one-half
personnel is based on the assumption that a major golf course
development will occur north of County Road J in relationship
to the Miller Industrial Park proposal. Should the golf
course development not occur, the park foreman position would
be hired by 1986 along with one additional person by the year
1990.
Additional staffing is projected in the program supervision
area with a half-time athletic coordinator proposed in 1988.
This individual would be responsible for working on a
seasonal basis during peak periods such as the spring of each
year when the adult softball and youth baseball/softball
programs are starting and further developing the City's
wellness programs. The position would be funded from the
recreation activity account.
The half-time clerical assistant proposed for 1986 is based
on the assumption that summer funding may not be available in
the future and the need to plan for funding is now. Should
funding become available for the half-time clerical assistace
through a state or federal fund, this position would not be
funded through the general fund. It is further proposed that
the hours be increased for the part-time forestry assistant
to a 1/2 time position with funding from the Forestry level.
The Parks and Recreation Commission proposes that a minimum
of $50,000/year be allocated for park development over the
next five years. It is envisioned that the money ba
earmarked from the interest that is earned on the Special
Project Fund or through the general fund. It should be noted
that the proposed capital improvement program does not
include the funding of Silver View Park, as it .is hoped that
state and federal grants will continue.
The two major priorities for funding in 111585-1990 will be
creative play environments and 'tennis court construction.
Tennis courts are not currently located within the City's
Park System with Edgewood Community Center having the only
public -courts in the City. The majority of the creative play
environments were constructed approximately 9 - 10 years ago
and are currently in need of replacement and/or major repair.,
It is felt that the following financial plan takes those
priorities into consideration and also meets the additional
long range park improvement plans. A listing of the park
priority funding projects on a total dollar basis, should
funding become available through a park referendum or levy
referendum, is as follows:
Y
1984 LONG-TERM FINANCIAL PLAN
Page Ten '
1985
1. Groveland Park Tennis Courts - $25,000.00 This amount
Will be matched by the Groveland Park Foundation to
develop two lit tennis courts at Groveland Park.
2. City Hall Tot Lot - $7,500.00. This project will
redevelop the City Hall Park tot lot with new swings,
whirl, and replacement of two slide sections.
3. Silver View Park Tot Lot - $17,500.00. This would
provide for the development of a major play environment
at Silver View Park in 1985 as no playground equipment is
currently available in this park.
1986
1. Greenfield Park Tennis Courts - $40,000.00. Tennis
courts are proposed to go in the southwest corner of
Greenfield Park and it is proposed that they not be lit
due to the close proximity of neighboring homes.
2. Hillview Park Tot Lot Construction - $10,000.00 This �~ '
money would be used to update and renovate the Hillview
Park tot lot which will be 13 years old in 1986.
1987
woodcrest Park - Relocation of Hockey Rink to Silver View
Park and Development of Small Neighborhood Ballfield. - Park
Planning Fund, $10,UU0.00. This is proposed as a supplement
to existing funds.
Turf Establishment All City Parks, $10,000.00. All City
parks to include top dressing, seed and fertilizer.
1988
1. Oakwood Park Multi -Purpose Court - $18,400.00. A lit
multi -purpose court located on the northwest corner which
would include volleyball, basketball, four -square and
other hard -court sports activities.
2. Random Park Landscaping and Earth Berms - $24,600.00
Random Park has a small tot lot development planned for
1984. The proposed dollars for landscaping and earth
berms would include walking paths and hardcourt surface
area to upgrade Random park.
3. Site Amenities - $6,000.00. These monies would be
allocated for trash receptacles, bike posts, benches,
park signs, bollards, etc, for each of the City parks.
1984 LONG-TERM FINANCIAL PLAN
Page Eleven
1989
1. Greenfield Park Tot Lot - $15,000.00 is proposed for the
renovation of the Greenfield Park Tot Lot which will be
15 years old in 1990.
2. Groveland Park Tot Lot - $15,000.00. Groveland Park Tot
Lot will also be 15 years old in 1990 and a complete
renovation of the Groveland Park Tot Lot is proposed.
3. Picnic Shelter at Groveland Park - $20,000.00. An open
air gazebo type picnic shelter at Groveland Park is
proposed to be developed in 1990.
D. Public Works/Community Development - The major goals of the
Public Works division are the maintenance and/or replacement
of an aging infrastructure, the preservation of wetlands, and
implementation of the comprehensive storm water managemr:nt
plan. The major goals of the Community Development division
are to insure orderly growth and proper building construction
for the safety of our residents. A more comprehensive
listing of services provided by the Department are contained
in a memorandum dated May 21, 1984 attached as Exhibit C.
At the present time no changes in personnel are proposed,
however, should the proposed golf course adjacent to the
Miller Industrial Park be developed and/or the City's
infrastructure expand with the addition of wells, storage
tanks and/or life stations, additional personnel will be
needed to maintain and service such additions to the City's
public facilities. Any additional workloads could be
initially managed using temporary full-time or seasonal
personnel until such time that a permanent full time position
can be justified. The accompanying organizational chart
illustrates the addition of temporary full-time positions for
the garage in 1987 and streets in 1988. These positions
would help with the summer season work peaks and would be
hired only if workloads increase. See Exhibit D. The City's
1984 Street Maintenance Plan provides for an initial five
year program requiring an annual investment of $141,500. The
two major sources of funding for this program are the City's
annual allocation of monies from the General Fund for street
maintenance purposes and the State of Minnesota's Municipal
State Aid (MSA) Program. Any shortfall in funding would need
to be made up by using other City fund sources of assessing a
portion of the programs cost to benefitting properties.
e
1984 LONG TERM FINANCIAL PLAN
Page Twelve
D. Public Works/Community Development (continued)
The City's 1983 Water and Sewer System Maintenance and
Capital Improvements Program provides for a 20 year program
of maintenance and improvement to the City's water and
sanitary sewer systems. Funding for the program was provided
when the City Council set aside a portion of the City's water
and sewer charges for this purpose.
E. Police/Civil Defense - The objective of the Police Department
is to provide basic Police Service, preserve the peace, and
protect the public by enforcing state and Local laws.
In doing so, the Department's role is to enforce the law in a
fair and impartial manner, recognizing both the statutory and
judicial limitations of Police authority and the
constitutional rights of all persons.
Basic services provided by the Police Department include:
a. Prevention of Crime
Involving the community in programs such as, Operation
Identification and Block Watch. Instilling in the community
a sense of concerti for crime problems and law 'enforcement
needs to help combat the problems.
b. Deterrence of Crime
Routine patrolling of the City streets and business areas
reduces crime because criminals feel immediate apprehension
would be imminent. In the course of routine patrol, officers
investigate behavior which reasonably appears to be
criminally directed.
C. Apprehension of Offenders
Once a crime has been committed, it is the duty of the
Department to initiate the Criminal Justice process by
identifying and arresting the perpetrator, obtain necessary
evidence, and cooperate in the prosecution of the case.
d. Recovery and Return of Property
The Department makes every reasonable effort to recover lost
or stolen property to identify the owners, and to ensure its
prompt return.
e. Traffic Control
To facilitate the safe and expeditious movement of vehicular
and pedestrian traffic, the Department enforces traffic laws,
investigates traffic accidents, and directs traffic.
r 1984 LONG-TERM FINANCIAL PLAN
Page Thirteen
B. Police/Civil Defense (continued)
f. Public Service
The public relies on the Police Department for assistance
and advice in many routine and emergency situations which
develop in our community. Many of these calls are not
police related, but we respond to these requests and
render such aid or advice as indicated by the situation.
g. Animal Control/Nuisance Abatement
The -Community Service Officer and Officers of the
Department enforce our animal control and nuisance
ordinances. The department impounds dogs and other
animals and interacts with residents to ensure a cleaner
and safer community.
h. School Liason/Youth Counseling
The Department's Juvenile Officer and other Officers of
the Department's work closely with school officials,
Probation Officers, Human Services, and other agencies to
aid in the health, safety, and welfare of the community's
youth.
i. Civil Defense
The Department coordinates and plans with other agencies
procedures used in the event of a major disaster.
Rendering aid to the injured, providing security, and
coordinating support groups is a responsibility and a
duty that the Department must be prepared for.
The Police Department provides Police services to the community
year around, twenty-four hours per day. At the present time, the
Department employs a Chief, Sergeant/Investigator, Patrol
Sergeant, one Corporal, one Investigator, seven Patrolmen. The
Department also employs a Community Service Officer, one full
time secretary and a part time secretary. Support services are
provided by the Ramsey County Sheriff Department and the Bureau
of Criminal Apprehension and other agencies.
Increases •in total Department vacation days accrued and officers
having to testify in court more frequently has strained manpower
availabilities in recent years. Total vacation time has
increased because many of our officers have more than ten years
with the City and most have been employed with the City for more
than five years. City code and Union contracts increase vacation
time at the five and ten year mark. Recent legislation has
increased penalties on some misdemeanor crimes, hence more people
have requested court hearing and jury trials. Officers have to
testify at these trials and they receive compensation in the form
of overtime or compensatory time off.
1984 LONG TERM FINANCIAL PLAN
Page Fourteen 4
The Department has maintained a strenth of twelve sworn officers
since 1977. At our current strength, the Department has a ratio
of .9 person per one thousand inhabitants. The State average for
communities the size of Mounds View is 1.2 officers per one
thousand inhabitants. It is anticipated that the Department
would add to its current staffing level in an effort to approach
staffing levels of surrounding communities' Police Departments.
Assuming that the Department would add one patrol officer in both
1985 and 1986 and the population would remain somewhat constant,
the Department would have a ratio of 1.1 patrol officers per one
thousand inhabitants in 1986.
Tu help supplement officer shortages or to have more officers
available during special events or disasters, the Department will
examine the possibility of creating a Police Reserve Unit as soon
as 1985. Other Police Departments that currently have Police
Reserves, purchase for each Reservist a complete uniform plus
equipment. This would cost the City approximately $300-$400 per
Reservist. This uniform and any equipment (gun belt, etc.) is
the property of the City. Assuming that the Police Department
would start with six Reserve offices, the initial cost to the
City would be approximately $2,400. All work performed by a
Reserve Officeer is strictly volunteer, In addition, all
required twining for a Reserve Officer would be of little or no
cost to the City. Many Reserve officers work in excess of 100
hours per year, with many cities, the minimum number of hours a
Reservist must work is 100 hours per year.
A reorganization of the Police Department will occur in 1985. A
Patrol Sergeant, currently working the day shift, will be
retiring in the spring of 1985. That position may be eliminated
and a second Corporal added. The following is an organizational
chart of the current Police Department and an organizational
chart if the above personnel changes occur. The latter chart
being just one of the many ways that the Department may
reorganize.
As society becomes more comlex and sophisticated, so must the
Police Department to maintain current level of service.
Upqrading current equipment and purchasing of new equipment such
as computer systems, word processors, video equipment and tape
machine/transcribers are inevitable. The Department is currently
assessing the need and feasibility of purchasing a record
management computer system. Video equipment has proved to be a
valuable tool in law enforcement. Its uses include processing
crime scenes, training of Police Officers, presentations to the
City Council, and is used in Crime Prevention programs. J
1984 LONG TERM FINANCIAL PLAN
Page Fifteen
Law enforcement is the most expensive and most important service
provided by the City. The quality and extent of the service
provided is necessarily limited by available resources which are
to a large extent dependent upon the revenue sources of the
Citv. To ensure that the highest level of service is obtained
from the resources at its disposal, the Department will make use
of the most efficient management and budgeting techniques
available.
f
LONG-TERM FINANCIAL PLAN
Page Sixteen
EXHIBIT A
MOUNDS VIEW CITY
CLERK -ADMINISTRATOR
DIRECTOR
SECRETARY PARKS, RECREATION &
DEPARTMENT FORESTRY
1/2 TIME
LERICAL ASST.
.P.T.A FUNDED
40$ 1 2 PARK PROGRAM 1/2 TIME AQUATICS
FORESTER MAINTENANCE SUPERVISOR DIRECTOR
1/4 TIME 3 MEED PART-TIME LIFEGUARDS
ASST. EMPLOYEES STAFF W.S.I.S
0
LONE -TERM FINANCIAL PLAN
Page Seventeen
EXIIIDIT R
MOUNDS VIEW CITY COUNCIL
CLERK -ADMINISTRATOR
DIRECTOR
SECRETARY HPARKS, RECREATION 6
DEPARTMENT FORESTRY
1/2 TIME
CLERICAL ASST.
1986
(GENERAL FUND)
PARKS CITY PROGRAM GOLF COURSE
FOREMAN FORESTER SUPERVISOR SUPERVISOR 1986
1986 GOLF COURSE
GEN.FUND REVENUE
1/2-TIME 1/2 TIME 1/2 TIME
SUMMER ASST. ATHLETIC AQUATICS
2 PK.MAIN 1987 COORD. SUPER- 1/2 TIME
TENANCE FORESTRY LEVY 1988 VISOR GREENSKEEPER 1986
REC. REC. GOLF COURSE REV.
ACTIVITY ACTIVITY
PK.MAIN-
TENANCE
1987
GOLF
COURSE
REVENUE
i
r
�VNU-'1h M riNANC1AL PLAN
Rage Eighteen
' EXHIBIT C
MEMO T0: Clerk -Administrator
FROM: Director of Public Works/Community
DATE May 21, 1984
SUBJECT: DEPARTMENT SERVICES
Developmer , It
Per your request, the following is the list of current services
provided in outline form for the Public Works/Community Develop-
ment Department.
I. Public Works Maintenance
A. Streets
1. Street Patching and Repair
2. Street Sign Repair and/or Replacement
3. Snow Plowing and Sanding
4. Street Sweeping
5. Roadside/Boulevard Mowing
6. Street Inspection
7. Traffic Counts (MSA Program)
8. Pavement Marking (Crosswalks, etc.).
B. Storm Sewer
1. Clean and Repair Catch Basins and Manholes
2. Storm Sewer Cleaning and Maintenance
C. Sanitary Sewer
1. Lift Station Maintenance and Monitoring
2. Sewer Cleaning, Flushing and Inspection
D. Water
1. Maintenance on Filters and Chemical Feed Equipment
2. Maintenance on Wells
3. Hydrant Repair and Flushing
4. Water Samples and Testing
5. Record Keeping (Health Department, DNR, PCA)
6. Watermain Repair and Testing
7. Meter Maintenance and Reading
8. Water Shut-Offs/Turn-Ons/Mein Tapping
9. Tower Maintenance
10. Control Repair and Maintenance
11. Grounds and Building Maintenance
14
�WNG-TERM FINANCIAL PLAN EXHIBIT C
r,
Page Nineteen cont'd
E. Maintenance Garage
1. Building Maintenance
2. Snow Removal
3. Tool Maintenance and Repair
4. Record Keeping
5. Equipment and Vehicle Maintenance
F. City Hall
1. Building, Sign and Grounds Maintenance
2. Snow Removal
II. Planning
A. staff Planning Commission
1. Prepare Reports on Planning Applications
2. Attend Planning Commission Meetings
3. Draft Code Revisions
4. Prepare Special Studies as Necessary
B. Provide Assessment Searches and Reapportionments
C. Respond to Citizen Inquiry
1. Developers
2. Residents
D. Provide Graphic and Technical Drafting Services to
All Departments
E. Keep City Maps Updated
1. Sewer (Storm and Sanitary)
2, Water
3. Address
4. Zoning
5. Plat
6. As-Builts
F. Provides Construction Inspection and Surveying
G. other Duties
1. Telephone Surveys
2. Streetlight Installation Coordination
3. Assists with Housing and Building Inspectors
I'
1
LVNV-1LIUY rititol.1ML ehL4 bx1liDit C
•Page Twenty
cont'd
III. Building
Inspections
A.
Building Permits
1. Assists Permit Applicants
2. Plan Review
3. Inspections
4. Calculates Fees
B.
Code Enforcement
1. Building Permits
2. Housing
3. Zoning
4. Nuisance Abatement
C.
Coordinate Inspections for Governmental Agency
Programs
D.
Sewer and Water Service Locations
E.
Administer Contractor License Program
F.
Other Duties
1. Assist in Review of Planning Applications
2. Provides Cxpert Testimony on Code Violations
3. Assists all City Departments with Building
Projects
IV. Engineering
A.
General Administrative
1. Prepares Draft Ordinances
2. Prepares Special Reports
3. Coordinates Consultant Studies
4. Provides Liason Between Departments, Citizens
and Council
B.
Prepare Project Reports and Designs
1. Feasibility Studies
2. Design
3. Construction Observation
C.
Review Planning Applications
1. SWM Review
2. Review Adequacy of System Extensions
Rev
D.
Direct and Coordinate Department Activities
LONd-TERM FINANCIAL PLAN
Page Twenty - One
EXHIBIT D
DEPARTMENT PUBLIC•WORRS
9ECAETARY DIRECTOR
BUILDING I I ENGINEERING/ FiU�I�ILICWWORKS
INSPECTOR PLANNING TECH
LStreets Lt
Utilities1 ManMan (Water i Sewer)
1 Men
11988 Proposed r1987 Proposed Full TempoTima ! Tem orar I ITemporary I
Full Time 2 Men
I- - I - - I I Full Time
1 Man - - 1 Man I
--
F ^ 1990
Full Time
IOne Man
LONG-TERM FINANCIAL PLAN EXHIBIT E
Page Twenty -Two
POLICE/CIVIL DEFENSE
The current organization of the Police Department is as shown
below:
POLICE CHIEF DEPARTMENT SECRETARY
PATROL I I JUVENILE
SERGEANT OFFICER
1 man 1 man _
COMMUNITY
SERVICE
OFFICER
PART-TIME SECRETARY
CORPORAL
1 man
PATROLMEN
7 men
1 man
The anticipated organization of the Police Department is as
shown below:
POLICE CHIEF
JUVENILE OFFICER
1 man
DEPARTMENT SECRETARY
PART-TIME SECRETARY
CORPORALS
2 men
COMMUNITYSERVICEPATROLMEN
OFFICER - 1 man 9 men
1
INVESTIGATOR
1 man
Y
1984 LONG TERM FINANCIAL PLAN
Page Twenty -Three
LONG-TERM REVENUE PROGRAM
Basic Government Services
The City Charter specifies that the Long Term Revenue
Program shall be a tentative policy for the long term
financing of public services and capital improvements. The
program is thus a general policy statement outlining the
methods by which City services and capital improvements are
to be financed,
The goal of the City is to finance governmental services
provided residents entirely from current recurring revenues
in order to achieve a balanced budget. Additionally, the
City strives to maintain property tax levies at moderate
levels.
Most governmental services provided by the City are
accounted for in the General Fund. Services provided are
those which are traditionally associated with municipal
government. They include General Government: City,
Council, Commissions, Administration, Elections, City
Attorney, Finance and Public Works; Public Safety: Police,
Fire, Civil Defense and Nuisance Abatement; Streets; and
Parks and Recreation. In 1983 those services were 'financed
from the following revenue sources:
Revenue Source
Amount
Percent
Property Taxes
$477,125
33.04%
Licenses and Permits
107,633
6.67%
Intergovernmental
739,183
51.20%
Revenue
Charges for Services
56,199
3.89%
Fines & Forfeitures
37,900
2.63%
Other Revenues
25,831
1.79%
51,443,871
100.00%
Property taxes and intergovernmental revenues combined
account for 84.24% of the City's General Fund revenues. The
level of those two revenue sources are controlled by the
State of Minnesota through property tax levy limitation laws
and the levels of funding for local government aids and
homestead credits; which are the two largest sources of
intergovernmental revenues the City receives, In recent
years the State Legislature, in an effort to solve their
fiscal problems, has limited the amount of homestead credits
and paid and reduced the amount of local government aids
given to the City. Such actions by the State Legislature
dramatically effect the City's ability to provide
governmental services to residents, while keeping property
tax levies to a minimum since property taxes an
intergovernmental revenues account for 84.241 of the General
Fund's revenue sources. As a consequence of the City's
reliance on these two revenue, sources to finance the
majority of governmental services the City is very much
1984 LONG TERM FINANCIAL PLAN
Page Twenty -Four
affected by actions of the Legislature regarding property
tax levy limitations and levels of intergovernmental aids.
Recognition of the City's reliance on these two revenue
sources prompted the City to become a member of the
municipal Legislative Commission. The Commission is seeking
to develop and recomend to the Legislature a formula for
State Aids that is based upon a City's ability to provide
services to its residents and that is more equitable than
the present formula.
other revenue sources used to finance governmental services
are licenses and permits and charges for services. An
annual review of the adequacy of licenses, permits and other
fees is conducted. As a result of such reviews fees have
been increased. Such actions have lessened the City's
reliance on property taxes and intergovernmental revenues.
The City will continue to review fees and to seek other
revenue sources.
one area in which the City has worked to lessen reliance on
the property taxes is Parks and Recreation. Recreation
programming is accounted for in the Recreation Activity
Fund. Over the past three years many costs which had
formerly been supported by property taxes and paid from the
General Fund have been shifted to the Recreation Activity
Fund. Such costs include costs for personnel and materials
and supplies. In addition fees charged for various
recreation programs have been increased. In doing so the
City has sought to maintain a balance between the necessity
to reduce reliance on property taxes and the affordability
of recreation programs. Before further shifts of costs
and/or increases of recreation fees are undertaken
consideration should be given to maintaining this balance.
A promising idea for development of City parks with non -tax
revenues is the neighborhood park concept. The City has
encouraged and supported establishment of private
foundations which work toward improvement of their
neighborhood parks through a matching funds program. The
City matches funds raised by foundations for park
improvements.
The City has been active and will continue to be so in
searching for and utilizing various Federal and State
Grant -aid programs to lessen reliance on the property tax
levy. One area in which the City has been active is in
obtaining manpower through the Minnesota Emergency
Employment Development Program (MEED) and the Jobs
Partnership Training Act (JPTA) and their predecessors.
These programs have provided the City with additional
manpower in the following areas: Public Works Maintenance,
Parks Maintenance, Parks and Recreation Administration, and
General Administration.
i
4
1984 LUNG TERM FINANCIAL. PLAN
Page Twenty -Five
Another area in which the City has been successful in
obtaining grants -in -aids has been street maintenance.
Increased revenues for maintenance of Minnesota State Aid
(MSA) Streets has been obtained in 1984. It is anticipated
that the City will continue to receive increased maintenance
funds in the future.
Other grants -in -aids received by the City include: Civil
Defense, Police Training and Police and Fire State Aids to
offset police and fire department pension costs.
Through these revenue sources the City seeks to reduce
reliance on property tax leview. Additionally, property
taxes and all other revenue sources are used to meet the
City's goal of achieving balanced budgets by financing
current services with current revenues.
Utility Services
Current operations of the Water and Sewer utilities should
be financed entirely from the fees charged the users of the
utilities. User fees should be established at a level
sufficient to provide for annual recurring operating
expenses, depreciation expenses, retirement of bonded debt,
and an allowance for emergency repairs. This wil ensure
that users of the utilities will pay their fair share for
services received and will also maintain the financial
integrity of the Water and Sewer Fund.
CAPITAL IMPROVEMENTS
Methods for financing capital improvements will vary with
the types of improvements and conditions which exist at the
time the project is undertaken. Traditional public
improvement projects include but are not limited to water
mains, sewer mains, storm sewers, paving of streets, curbs
and gutters. These improvements should be financed entirely
from special assessments which are assessed against
benefitted properties.
Capital Improvements of the Water and Sewer Utilities should
be financed from fees of the users of the utilities. These
improvements could include, but are not limited to, water
towers, wells, filtration and treatment plants.
Construction costs could be paid for by the issuance of
revenue bonds. The bonds could be retired through revenues
of the utilities. As far as practicable capital
improvements of these utilities should be financed by
current revenues or by funds wich have been set aside for
future capital projects. The City has established the Water
Systems Contributions Fund to finance maintenance and/or
construction of the City's water system. Water availability
charges collected from individual's connecting to the City's
water system are the fund's source of revenue. As of
12-31-83 the fund had a balance of $223,465.
b.
LONG-TERM FINANCIAL PLAN
Page Twenty -Six
Other capital improvements or capital facilties could be
considered a separate category. These include, but are not
limited to, park acquisition and development, municipal
buildings, storm drainage improvements, street
reconstruction and maintenance, equipment, vehicles and
office machines and equipment. These may be financed by
several methods and these methods are listed in order of
preference.
1) Grants -In -Aid - These include categorical grants from
County, State and Federal Agencies.
Federal Revenue Sharing monies should be used to finance
capital items. In the past these monies have been used
to purchase vehicles, maintenance and office equipment.
The City's present annual allottment is $56,000 (MSA).
Municipal State Aid (MSA) Road Funds have been and will
continue to be a source of financing construction and
reconstruction of the City's MSA Street System.
Park acquisition and development funds have in the past
been received from the State of Minnesota, Department of
Energy and Economic Development. Staff continues to
submit grant applications to this agency for funding of lip
park development projects.
2) Pay As You Go - This method uses current year's revenue
to finance capital items. This method is used to
finance recurring capital expenditures. It is used to
finance small tools, office equipment and some vehicles,
notably police squad cars.
3) Reserve Funds - Funds are set aside for a specific
project over a period of years and are subsequently used
to finance that project. The City presently uses this
method to finance several types of capital projects.
The Park Improvement Fund was established to account for
cash dedications received when land is subdivided. Such
monies are to be used for park acquisition and
development. As of December 31, 1983 the Fund has a
balance of $3,811.
The Storm Drainage Management Fund was established to
account for storm drainage management charges paid when
land is developed within the City. Monies obtained are
designated for the development of storm drainage
facilities. The balance available as of December 31,
1983 was $176,822. Is
LUNG -TERM FINANCIAL PLAN
Page Twenty -Seven
After construction of public improvements in the Silver
Lake Woods project a balance of $586,039 remained as of
December 31, 1983. An opinion received from the City
Attorney states that these monies may be used for any
public improvement project authorized by Chapter 26 of
the City Code. Pursuant to Resolution No. 1760,
$176,000 was designated as a reserve for debt service of
the projects outstanding bonded indebtedness. A balance
of $410,000 remains available for public improvement
projects. While monies of the fund may be used for any
project authorized pursuant to Chapter 26 of the City
Code it is recommended that the fund's monies be
designated for street maintenance and construction.
Such a designation would ensure a partial source of
funding for the City's street maintenance program, as
outlined in a recent street maintenance study, for a
number of years.
Pursuant to Council direction the 1985 budget will
contain monies to be placed in a reserve for equipment
purchases for the purchase of squad cars. Staff
recommends that, as far is practicable, this practice be
expanded in future years to other vehicles and
equipment.
In the Spring of 1984 a Special Projects Fund was
established by ordinance. Proceeds of the cash
defeasance of several bond issues were placed in the
fund. The ordinance provides that the monies of the
fund be used for the purchase of capital items for
all City funds but the Utility Funds. As of June 30,
1984 the balance in the fund was approximately
$623,000. Staff recommends that, as far as practicable,
only the interest earnings of the fund be used to
finance capital items. It is estimated that interest
earnings of the fund will be approximately $42,000 in
1985 and subsequent years if the principal remains at
current levels.
4) General Obligation Bonds - General obligations bonds may
be issued to Einance various capital items subject to
State laws and City Charter provisions. Tax reserves
would be pledged to repay the bonds.
LONG-TERM FINANCIAL PLAN
Page Twenty -Eight
CAPIrAL IMPROVEMENT PLAN
Section 7.05, Subdivision 3, of the Charter calls for the
preparation of a Capital Improvement plan as part of the
Long -Term Financial Plan which '...shall consist of projects and
facilities that arePor will be needed by the City in carrying out
the anticipated program of public services." The development of
a Capital Improvement Plan requires the identification of needed
capital improvements to existing facilities and equipment,
establishment of policies setting forth the City's position
regarding capital expenditures and revenues to fund such
expenditures, and an evaluation of the long-term needs of the
community.
9
•
C J
1984 LONG-TERM FINANCIAL PLAN
Page Twenty -Nine
CAPITAL BUDGET
The Capital Budget is defined by Section 7.05, Subdivision 5, of
the Home Rule Charter is to provide:
" a summary on the basis of a five year period of the
capital or money requirements for (outlined) programs. It
shall list a priority for each anticipated investment in
community facilities and balance this with a consideration of
the availability of necessary revenues."
1. General Revenue Requirements
1985 - General Fund $ 67,169
Water Fund 105,600
Sewer Fund 33,400
Municipal State Aid Maintenance 30,000
Municipal State Aid Construction 350,000
Special Projects Fund 40,000
improvement Funds 35,000
Revenue Sharing 85,000
1986 - General Fund $165,700
Water Fund 74,200
Sewer Fund 43,850
Municipal State Aid Maintenance 30,000
Special Project Fund 50,000
Improvement Funds 35,000
Revenue Sharing 50,000
Recreation Activity Fund 10,000
1987 - General Fund 54,500
Water Fund 45,300
Sewer Fund 33,400
Municipal State Aid Maintenance 30,000
Municipal State Aid Construction 300,000
Special Projects Fund 50,000
Improvement Funds 35,000
Revenue Sharing 50,000
1988 - General Fund 48,500
Water Fund 53,800
Sewer Fund 33,400
Municipal State Aid Maintenance 30,000
Special Projects Fund 50,000
Improvement Funds 35,000
Revenue Sharing 50,000
1984 LONG-TERM FINANCIAL PLAN
Page Thirty
1. General Revenue Requirements (continued)
1989 - General Fund $ 56,500
Water Fund 41,400
Sewer Fund 33,400
Municipal State Aid Maintenance 30,000
Special Projects Fund 50,000
Improvement Funds 35,000
Revenue Sharing 50,000
2. Capital Expenditures (by year, fund, and priority)
1985 - General Fund
1. Squad Cars 18,000
2. Finance Dept. Cash Register 700
3. Finance Dept. Computer System 20;000
and Software
4. Mower 3,494
Municipal State Aid
1. Street Maintenance 61,765
2. Reconstruct County Road J. 350,000
Special Projects Fund
1. Park Improvements 40,000
Improvement Funds
1. Street Maintenance 35,000
Revenue Shar.in
1.
Street Maintenance
34,735
2.
Mower
5,940
3.
Public Works Garage Insulation
3,000
4.
Public Work Garage Ceiling Fans
900
5.
Microfilm System
15,000
6.
Parks 6 Recreation Cash Register
700
7.
Turf Sweeper
6,795
8.
Radar Unit
1,700
9.
Edgewood Pool Improvements
1,440
10,
Public Works Garage Infrared Scope
8,000
Water Fund
1.
Annual System Maintenance
26,600
2.
System Improvements
84,600
3.
Water Meters
2,500
4.
Service Line Cleaning
300
Sewer Fund
1.
Inspection and Maintenance
22,900
2.
Lift Station Repairs
7,000
92PPY81d inel Repair 3,300
1984 LONG-TERM FINANCIAL PLAN
Page Thirty -One
2. Capital Expenditures (continued)
1986 - General Fund
1. 5— 'quLd Cars
18,000
2. Street Maintenance
16,500
3. Computer System
70,000
4. Dump Truck
60,000
5. Microfilm System
8,000
6. Radar Units
1,700
7. Mobile Radios
51000
8. Wire Feed Welder
2,000
9. Retrofit Ballot Counters
11000
10. Police Copy Machine
2,000
11. Police Transcriber
11500
Municipal State Aid
1. Park Improvements
30,000
Pecial Projects Fund
1. Park Improvements
50,000
( Improvement Funds
1. Street Maintenance
35,000
Revenue
1. Street Maintenance
50,000
Recreation Activity Fund
T. CCComputer System
10,000
Water Fund
I� Annual System Maintenance 49,400
2. System Improvements 12,000
3. Computer Systems 10,000
4. Water Meters 2,500
5. Service Line Cleaning 300
Sewer Fund
1. Inspection and Maintenance 22,900
2. Lift Station Repair 7,000
3. Control Panel Repair 3,200
4. Computet System 10,000
5. 2-Way Radio 750
1987 - General Fund
1. Squad Cars 19,000
2. Street Maintenance 16,500
3. CSO Vehicle 12,000
4. Microfilm System 6,000
5. Retrofit Ballot Counters 11000
1984 LONG-TERM FINANCIAL PLAN
Page Thirty -Two
2. Capital Expenditures (continued)
Municipal State Aid
1. Street Maintenance 30,000
2. Reconstruct Co. Rd. I 200,000
3. Reconstruct Co. Rd. H2 100,000
Special Project Fund
1. Park Improvements 50,000
Improvement Funds
1. Street Maintenance 35,000
Revenue Sharing
1. Street Maintenance 50,000
Water Fund
1. Annual System Maintenance 30,500
2. System Improvements 12,000
3. Water Meters 2,500
4. Service Line Cleaning 300
Sewer Fund
1. Inspection and Maintenance 22,900
2. Lift Station Repair 7,000
3. Control Panel Repair 3,200.
4. Barricades 300
1988 - General Fund
T.
Squad Cars
19,000
2.
Unmarked Cars
10,000
3.
Street Maintenance
16,500
4.
Police Department Carpeting
3,000
Municipal State Aid
1.
Street Maintenance
30,000
Soecial Projects Fund
1. Park Improvements 50,000
Improvement Funds
1. Street Maintenance 35,000
Revenue Sharing
T. Street Maintenance 50,000
Water Fund
T. Annual System Maintenance 38,800
2. System Improvements 12,000
3. Water Meters 2,500
4. Service Line Cleaning 300
Sewer Fund
1. Inspection and Maintenance 22,900
2. Lift Station Repair 7,000
3. Control Panel Repair 3,200
4. Barricades 300
21
1984 LONG, -TERM FINANCIAL PLAN
Page 'thirty -Three
2. Capital Expenditures (continued)
1989 - General Fund
1. Squad Cars 20,000
2. Street Maintenance 16,500
3. City Hall Roof Repair &
Reinsulation 20,000
Municipal State Aid
1. street Maintenance 30,000
Special Projects Fund
1. Park Improvements 50,000
1984 LONG T.M FINANCIAL PLAN
Page Thirt ur
1984 CAPITAL IMPROVEMENT PLAN
Project
Description
kupporting Documentation
1985
1986
1987
1988
1989
Source
Of Funds
Satimated
Annual
r oat
City Hall
Retrofit Ballot Counters
Update outmoded equipment
11000
11000
500
General Fund/
-0-
1Wv. Sharing
Microfilm System
Micrographics Report
15,000
8,000
6,000
General Fund/
-0-
Rev, Sharing
City Hall Roof Repair
Roof old and in need of
20,000
General Fund/
-0-
and Reinsulation
replacement and insulation
Rov. Sharing
(Council Chambers and
for energy efficiency
offices)
Police
Computer System
Computerize Police
30,000
General Fund/
2,000
Operations
Rev. Sharing
Radar Chits
Replace outmoded equipment
1,700
1,700
General Fund/
-0-
Rev. Sharing
Mobile Radios
Replace outmoded equipment
5,000
General Fund
-0-
rev. Sharing
Copy Machine
Improve Office Efficiency
5,000
General Fund/
-0-
Rev, Sharing
rranscriber/Pape Machine
rmprcve Office Efficiency
21000
General Fund/
-0-
Rev. Staring
.Arpet
Replace Deteriorated I
11500
General Aud
Carpeting
Rev, Sharing
1984 LONG TERM FINANCIAL PL^N
page Thirty -Five
OU4 l:A ITAL IMPROVEMENT
PLAN
Pmjack
Estimated
Oescri tion
Supporting Documentation
1985
1986
1987
1988
1989
Source
Of Funds
Annual
Oyer. Cost
Mice cunt'
CSO Vs C a
Replace outmoded vehicle
12,000
General Fund
1,500
Rev. Sharing
Squad Car
Replace squad cars on a
18,000
18,000
19,000
19,000
20,000
General Fund/
7,000
regular basis
Rev. Sharing
Urrarked Car
Replace outmoded vehicle
10,000
General Fund/
2,000
Pinanco
Rev. Sharing
Camputor System
Computerize Finance Oper,
20,000
30,000
General Water
5,000
In -House
& Sewer Funds
Cash Register
Replace outmoded equipment
700
General Fund/
100
Rev. Sharing
Parks & Recreation
anputeCa— r System -
Computerize Parks & Pec.
20,000
General &
2,000
Operations
Rec, Acting
Fund
Parks Improvement
5 Yr. Park Improv, Plan
40,000
50,000
50,000
50,000
50,000
Special Proj.
10,000
Fund
WAr
Replace outmoded equipment
9,434
General Fund/
1,000
Rev, Sharing
Cash Register
Provide for improved acet.
700
General Fund/
100
and greater security
Rev. Sharing
dgewood Pool Improvements
Upgrade and improve Edge-
1,440
'
General Fund/
-0-
rranseriber/1`ape Machine
:rood Pool Facilities
Rev, Sharing/
Nrf Sweeper
Improved Parks Maintenance
6,795
1984 LONC-OP.M FINANCIAL PLAN
Page Thii lix
Project
Description
Maintenance Garage
Infrared Scope for propane
vehicles
Wire feed welder
3 Ceiling Fans
Insulation
Street Dept.
Dump truck w/plow &
street sander
Reconstruct Co. Rd. I
from I-35W to IN 10
Reconstruct Co. Rd. J from
West County Line to 35W
Sealroating & overlay
cf streets
Water Utility
50 water meters, new or
rebuilt
Service line cleaning
Annual system maint.
System improvements
1984
Documentation
(Replace outmoded equipment
Replace outmoded equipment
Energy efficiency
Energy efficiency
Replace outnxied vehicle &
provide equipment for snow
plowing recalls & sanding
1984-89 Ramsey Co. 5 Year
Capital Improve. Proyrufn
1984-89 Ramsey Co. 5 yr.
Capital Improve. Prolram
Street Maintenance Study
Provide for new & replaLv-
ment parts
Parts
1983 water & sewer systurs
maintenance and Capital
Improvement Program
Capital Improve. Program
8,000
2,000
900
3,000
60,000
100,000
350,000
131,500 131,500 131,5001131,500
2,500
300
18,200
84,600
2,500 2,500
300 300
49,400 30,500
12,000
2,500 2,500
30C 300
38,800 26,600
12,000 12,000,
Estimated
Source Annual
General Fund/
-0-
Rev. Sharing
General Fund/
-0-
Rev. Sharing
General Fund/
- 500
Rev. Sharing
General Fund/
- 1,0D0
Rev. Sharing
General Fund/
' 5,000
Rev. Sharing
Municipal
-0-
State Aid
Municipal 1 -0-
State Aid
General Fund -0-
MSA Maint.,
Improve.Funds
and/or Spec.
Assessments
Water Fund -0-
Water Fund
Water Fund
Water Fund
I
1984 LONG TER14 FINANCIAL PLAN
Page Thtfty-Seven
-
I"
vaA
PIA'
Project
Description
Dcentation
8Suppor
196Source
1 1987
1988
s
Sewer Milit
Sewer ticn 6
TNinEerlar►oe
1983 water 6 sewer systems
22,900
22,900
29,000
22,900
maintenance and Capital
IRzovement Program
rSewer
Lift station pump
motor repair
Same as above
7,000
7,000
7,000
7,000
Control panel repair
Same as above
3,200
3,200
3,200
3,200
2-wOy radio
Replace outmoded equipment
750
Sewer Fund
)Tall barricades
Marking sewer main breaks
300
300
300
300
Sewer Fund
oo
NOTICE OF MEE"PING
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
NOTICE IS HEREBY GIVEN that the Mounds View City Council
will meet on Monday, October 22, 1984 at 8:00 p.m. at Mounds
View City Hall, 2401 Highway 10, Mounds View, Minnesota,
55112, to consider the adoption of Ordinance No. 383, An
Ordinance Amending the Municipal Code of Mounds View by
Amending Chapter 2.09 Entitled, "Compensation of Mayor and
Council".
Anyone desiring to be heard with reference to this matter
may be heard at this me
I
(Bulletin: October 17, 1984)
CONSENT AGENDA
UCTOHER 22, 1984
The Consent Agenda is a technique designed to expedite
handling of routine and miscellaneous official business of
the City Council. The entire agenda may be adopted by the
Council in one motion. The motion for adoption is
non -debatable and must receive unanimous approval. By
request of any individual Councilmember, an item can be
removed from the Consent Agenda and placed upon the Regular
Agenda for debate.
ITEM A. Approve 1985 Fire Department Budget in the
Amount of $103,035.00 and Authorize A Transfer
from the 1985 General Fund Contingency in the
Amount of $2,782.00 to Account 100-210-4390
ITEM B. Approve Staff Recommendation for the Purchase
of Civil Defense Communications Equipment Dated
October 8, 1984 and Authorize A Transfer from
the 1984 General Fund Contingency in the Amount
of $550.00 to Account 100-230-4703
ITEM C. Authorize Payment in the Amount of $5,400.00 to
Serco Laboratories for Well No. 3 Pilot Plant,
Phase I Work
ITEM D. Declare 200 Corad Water Meters Surplus Property
and Authorize Their Sale to Water Products
Comany for $1.50/Meter
ITEM E. Approve Staff Recommendation for the Hiring of
Brian Hoffman as Full Time Engineering
Technician/Assistant Building Inspector at
$9.00 Per Hour and a Transfer of $848.00 from
the 1985 General Fund Contingency to Account
No. 100-260-4010
ITEM F. Approve Resolution No. 1826 Approving Just and
Correct Claims Against City Funds
ITEM G. Licenses for Approval
General - Expires 6/30/85
American Structural Metals, Inc.- New
Heating and Air Conditioning - 6/30/85
Rouse Mechanical Inc. - New
Restaurant - Expires 6/30/85
Mounds view Country Inn - New
Itl?SOLUTION 110.1826
i
CITY OF HOUNDS VIEW
COMITY OF RA.MSEY
STATE OF MURESOTA
APPROVING JUST AND CORRECT
CLAIMS AGAINST CITY FUNDS
WHEREAS, the City Council of Mounds View, pursuant to
?,Minnesota Statutes 412.2/,1, has full authority over the financial affairs
of the City and;
WHEREAS, The City Council has reviewed the claims numbers:
7oLq through 17047+16951 in the amount of $ 75 344.91
17048 through 17055 in the amount of $ 4LM7-91
14638 through 14732 in the amount of $ 1290374.58
through in the amount of $
TOTAL AMOUNT OF CLAIMS PRESENTED $ 245,416.70
\ and has found said claims to be just and correct;
(list of any exception)
NOW TIRREFORF., be it resolved that the City Council of lk-kmds View
hereby approved the attached lists of claims dated by the
vote ayes nayes
ATTEST:
(SEAL)
Mayor
Clerk -Administrator
ADDITIONAL DIRECT EXPENDITURES
CHECK
AMOUNT
CLAIMANT
PURPOSE
17045
$71,599.46
H & S Asphalt
MSA Project
17046
1,234.67
State Treasurer - FICA
Pensions
*7047
2,395.80
State Treasurer - PERA
Pensions
16951
114.98
ICMA RETIREMENT CORPORATION
Pensions
$75,344.91
MY nF rEUAOS
l'TFV A
r f o U m T S P A P A
l r 1G-21-r4 PAOG 1
e:l cprc'A Avr1)
7
Cl A T ° ANT
r c FCSF
v
01714E
1409400L
PIP CT STATF I'N't OF
SALA0Tr4, R'CGULAP
'•
-
-__
ANO-SALAPIFS,TFMP+PAPT TTPF
-. - --a
{e,I
hUP-CVFPTIMF, or(PtAF
_-R1700
1,4•00
P�EFL,A S RASE
1A11R11S,Tr@P+IIIT TISF
'
017050
7F100
PONALC PPAGFR
frR(FFE!;CrS
9e
Well
a941P,rC
PfUP NFhITV PI AN, T^C
r.cpl% r 511e1CF
cR
". 0170!
_. 44.,I01 _
NOUTTY-+ C!'APAN'rY LIEF.
C++T.CUP II1SUR4bCF-
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017C53
2P3.22.
WIT NFALTN PRAT PLAN
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ALL 5EASCUS RCM EC CC),
P.LTtfINGS-+- SIRUCTLRFS-
j°
e"A
47,697.7.1
NECFSSARY FYPM-11UPFS
SINCE LAST COUNCIL MFFTING
r}f
x
_ kye
.
CITY IF MrUNPS VIrtt A r r T P A Y ^ L r 1C-?!-P4 r+iI
0. C u F F K n A q n lJ N T I w ART P 1?? n r r
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_jr 0140P 310,1r. AT+T TKrraNATTON SYSTFMS CnrNU1lTCATIrV�-TrtcPurr'r
31,40 ttrRe, (7N cl'Pr!.IFcr 1)TTLITTFc
�i�F �__S14k4C 1°',00 r"'cICAP LIl,E!; SUPPLY Cn_ CLEANING -TOWELS + PA"
Cs7, I 014641 20.00 AMFPICAN RFD CROSS SUPPLTFSrOPFRAMIG
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. � C14t42 r•_3.,i• EA'.l A,PFPSFh � dSSOf, CU.FIiFSrD F ATtvG
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`r 014643 40.00 PACON rLFCTPIC P.F.PAIQSr STPFCTS
(1l4l144 41,70 PASTTFN PP.ODUCTS 1K!C SUPPLIES, VEHICLE
.
®�•` 014G45 c,5n rl)!' n nPAr,ER fDNFFPFNCFS
014646 263,05 PQIFMTON VFTEPTNIPY HOSP A.TPEP PREFFSSIDNAL SFPV
0 ^
r'
.014647 11600 CAPITAL ELECTRONICS PFFAIPSr r0UIPMFNT
I�I -
C14f4P 7?0,00 CrmF(!tF^ It. ECTIPM SYST SUPPLIrSrnPFOATTKG
" 014649 25305 COTTF.NS INC KCTCR FUFLS + LUBRICANTS
_.P14+50 _-_..._12,43 '')ATA DISPATCH INC OTHEP_..PRCFESSICNAL SFFV
014651 Ci.cO OAVFS SPORT SI+CF SCPPLIFSrCPrPATTNf.
014652 193.20 PITA WO EN PROGRAM INSTPUCTORS
�1 ,._._014693 4920 7 EL MARKETING PP..TNT ING
014654 300 r.r,r TOUCU 4 CnnCP DIV SUPPLIES. GtOGS+GPM^S
014455 408010 GOPHER ITHLFTIr. SUPPLY CNIFOPMS + CLOTHING
014650 _ _ 40,80 P.MY LAFOPMRIES OTHER PROFESSIONAL SERV
®I:' O14r9r 775,40 ARTHOP Hnt.� PFCrLAm IMMUFTOPS
"r C14t5P 16P,2F J C AUTO SUPPLY SUM IFS VEHICLE , AND—SUPPLTFSo MTPMENT
AMO—SUPPLTESroPEPATING
014h,o 419,C0 JIMS !'VTLOTNG MAlkT !111PPI TFSr PtDCWPNPS
ARC-JINITCR SERVICE
014650 PP.04 LAHASS MFr,. SUPPLTFSr F('UIPMENT
014,111 153,C0 LAYNF `TNrlFSDTA Cr SITDIlr`•r 'TTl1TIFS
- .C14Ft' 21,32. LILLIE SU?U2?AN FEYI• LICt.L t;0TTrrS _
re��
f•TTY• rF "nDNOS VTPY 4 r r U I r A Y A ^ l F 1^- -r4 PAC ? .:
®'.l ^NTfR N A M r U N T f I A T! A r.; T
0146AI 111013 Ln'!G LAVF 66 MnTOP FOFLS +• LURPTCANTS
014464 9701 VAt'-n-LTTE SIIPFLIFSPCPFPATIVC
i e
��. C14665 1965C !ETFC r1VE Cr-N@ COM"UNICAT I NS,-TELEPHONE
1' 014666 Ais 478,74 MrTFO YASTF CrNTPnL C7MN 4 F F U H n eE�
AM-F.FIRfI WkST1' UNT COMM
fw ,
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C14667 31251.0 "TWST ASPHAL? CrPa SUPPLIFSp STPFFTS
"�."7 01-m-8 21434 NFV MTNAP FOPP INC SUPPLIF.Sr VEHTCLF: r x ; •
' L 014669 6,Cr, MT+IN fIPF INC SL'PPLTESPIPEP.AIING
FINNE59TA-TCRD IlIC SUPPLIESr COUTPIENT----------- ;pp
014671 3P.Or NQUNOSViEY DUR pYN HP.YE Sl1PPLIFSP ALDGS+GP.NDS
"�.. AFIO-SUPPLTFSMFRATPIG- - �r
00-Sl'PPL T FSr fQUFPI rHT ? •
014672 - 1090C 64 F, no A. TRAINING '
` 014673 165,09 N V RFLL TELEPHONE CO CCYMUNJCATIONS-TELFPHONF s�
i
014674- 703,44 NFp PoTCWN fiDA'F PPP., RLnrS a r'PnLfInS-----'—.
nIf.N(`-SLiPPIJFS�irroATING I'�:�.,
_ A!ID-SUPPL1iS■ STREETS---------•--I`I'
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TOTAL OF 101 CNFfK5 TCTAL 170071.14 �:
MEMO TO: MAYOR AND CITY COUNCIL
FROM: BRUCE K. ANDERSON
DATE: OCTOBER 18, 1984
SUBJECT: RESOLUTION NO. 1823
Attached is a copy of Resolution 1823 Authorizing the City
of Mounds View to file and application and execute a grant
project with the State Natural Resource Fund. The
resolution is basically the same as the previous resolution
adopted by the City Council regarding the Greenfield Park
Grant but it has been adapted to fit into the State Format.
The Grant Application for Greenfield Park will be formally
submitted on Monday, October 22 and the City will formally
be notified of approval no later than December 1, 1984.
At this time Staff is working with the Parks and Recreation
Commission to develop a timetable and procedure for
implementation of the Greenfield Park Grant. Included in
this process will be the retaining of a consultant to assist
in the development of plans and specifications as well as
construction management. All costs associated to Greenfield
Park will be assumed by the Grant Application and no
additional charges beyond the City's matching grant will be
borne by the City.
Should you have any questions regarding Resolution No. 1823
feel free to contact myself directly at 784-3055, ext. 41.
RESOLUTION NO. 1823
RESOLUTION AUTHORIZING THE CITY OF MOUNDS VIEW TO FILE AN APPLICATION AND
EXECUTE A GRANT PROJECT AGREEMENT TO DEVELOP OPEN SPACE,
UNDER THE. PROVISION OF THE STATE. NATURAL RESOURCE FUND
WHEREAS, the Natural Resources Fund provides for the making of grants to
assist local bodies in the acquisition and development of outdoor recreation
project; and
WHEREAS, the City of Mounds View desires to develop certain land known as
Greenfield Park, which land is to be held and used for permanent open space;
and
WHEREAS, in order for the proposed project to be eligible for approval,
there must be proof that it is part of a comprehensive outdoor recreation
plan and five year captial improvement program; and
WHEREAS, the City of Mounds View has an original five year action program
which includes Greenfield Park; and
WHEREAS, it is estimated that the cost of developing said interest shall
be $175,000.00; and
WHEREAS, upon project approval,
formal grant project agreements with
developing Greenfield Park.
the City of Mounds View must enter into
the State for the specific purpose of
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds
View:
1. That an application be made to the State of Minnesota, Department of
Energy and Economic Development, Parks and Recreation Grants Unit,
for a grant from the Natural Resource Fund (Minnesota Laws 1983,
Chapter 301, Section 31, Sub -division 5, Paragraph (B]) for an
amount presently estimated at $87,500.00 and the applicant will pay
the balance of the cost from other funds available to it.
2. That the Mayor of the City of Mounds View and the City Clerk -
Administrator are and directed to execute and file (A) Such applica-
tion, (B) The five year action program with the State of Minnesota,
Department of Energy and Economic Development, Parks and Recreation
Grants Unit, to provide additional information and furnish such doc-
uments that may be required by said department and (C) To act as the
authorized correspondents of the applicant.
3. The proposed acquisition and development is in accordance ;with plans
for the allocation of land for open space uses and that should said
grant be made, the applicant will develop and retain said land for
use designated in said application and approved by the Department of
Energy and Economic Development and the National Park Service (NPS).
4. That the United States of America and the State of Minnesota be, and
they hereby are, assured of full compliance by the applicant with
the regulations of the Department of Interior, effectuating Title 6
of the Civil Rights Act of 1964.
5. That the City of Mounds View enters into an agreement with the State
of Minnesota, Department of Energy and Economic Development, Parks
and Recreation Grants Unit, to provide such grants as are specified
in numbered paragraphs 1 and 2, above, for the years 1985 through
1988.
6. That the Mayor of the City of Mounds View and/or the City Clerk -
Administrator, are authorized and directed to execute such agreement
and any supplemental agreements thereof.
Adopted on Monday, October 22, 1984.
ATTEST:
(SEAL)
Duane W. McCarty, Mayor
Donald F. Pauley, Clerk -Administrator
1
j
ORDINANCE NO. 383
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
AN ORDINANCE. AMENDING THE MUNICIPAL CODE OF MOUNDS VIEW BY
AMENDING CHAPTER 2.09 ENTITLED, "COMPENSATION OF MAYOR AND
COUNCIL"
The Council of. the City of Mounds View hereby ordains:
Section I. Chapter 2.09, Subdivision 1, Mayor's Compensa-
tion, is amended as follows:
Subdivision 1. Mayor's Compensation. The
salary of the Mayor is fixed at 62T499T99
$3,000.00 per year.
Section II. Chapter 2.09, Subdivision 2, Councilmember's
Salaries, is amended as follows:
Subdivision 2. Councilmember's Salaries. The
salary of each Councilmember is fixed at
64T000 90 $2,700.00 per year.
Section III. Ordinance No. 195, An Ordinance Fixing The
Salaries of the Mayor and Councilmembers, is
_ repealed.
Section IV. Pursuant to Minnesota Statutes 415.11, this
ordinance shall go into effect after the next
succeeding municipal election occuring after
the adoption of the ordinance.
Read by the City Council of the City of Mounds View
this 8th day of October, 1984.
Read and passed by the City Council of the City of
Mounds View this _ day of , 1984.
ATTEST: ---
Mayor
(SEAL) _
Clerk -Ad- - min trator
APPROVED AS TO FORM:
City Attorney
0 <<6 . 'Y
ORDINANCE NO. 382
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
AN ORDINANCE ADOPTING THE 1984
LONG-TERM FINANCIAL PLAN
The Council of the City of Mounds View does hereby ordain:
SECTION I. The 1984 Long -Term Financial Plan as presented
on August 20, 1984 and on file in the Clerk -
Administrator's office for public review is
hereby adopted.
SECTION II. This ordinance shall take effect thirty (30)
days from and after the date of its publica-
tion.
r Read by the Council of the City of Mounds View on the
day of , 19B4.
Read and passed by the Council of the City of Mounds View
this day of , 1984.
ATTEST:
(SEAL)
Mayor
Clerk -A ministrator
i iuv L".J:
PROCEEDINGS OF THE CITY COUNCIL
CITY OF MOUNDS VIEW
I MSEY COUNTY, MINNESOTA
Regular Meetingg
October 8, 1984
Mounds View City Hall
2401 Hwy. 10, Mounds View, MN 55112
-----------------------------------------------------------------------
The Mounds View City Council was called to order by 1. Call to Order
Mayor McCarty at 7:42 PM on October 8, 1984.
The Council thanked the Mounds View Lions Club for
their contribution of $1,368.58 to rroveland Park.
The Pledge of Allegiance was said.
MEMBERS PRESENT: Councilmembers Hankner, Blanchard,
Doty, Linke and McCarty.
ALSO PRESENT: City Attorney Meyers, Clerk/Admini-
strator Pauley and Public Works/Community Development
Director Thatcher.
Motion/Second: Doty/Linke to approve the September
7771797'minutes as corrected.
5 ayes 0 nays
Motion/Second: Linke/Hankner to approve the October
1 19$W —minutes as presented.
5 ayes 0 nays
2. Pledge of
Allegiance
3. Roll Call
4. Approval of
Minutes:
September 24,
1984 and
October 1, 1984
Motion Carried
Motion Carried
Charlotte Forslund, 7886 Sunnyside Road, announced 5. Residents
the Concerned Citizens will be holding an infor- Requests and
mational meeting on the recently adopted Master Comments from
Plan on October 9, 1984 at the Bel Rae Ballroom, the Floor
beginning at 7:30 1-14.
Mayor McCarty closed the regular meeting and opened 6. Public Hearing:
the public hearing at 7:46 PM. 6940 Silver Lake
Road - CUP
Mounds View City Council h r October 8, 1984
Regular Meeting " ` "' Page Two
-----------------------------------------------------------------------
Mr. Werdien had no comment on the request. ^�
Mayor McCarty closed the public hearing and reopened
the regular meeting at 7:46 PM.
Clerk/Administrator Pauley presented an addendum to 7. Approval of
Item C of the consent agenda and asked that it be the Consent
included for approval. Agenda
Motion/Second: Doty/Hankner to approve the consent
agenda,the attachment to Item C, and waive the
reading of the resolutions.
5 ayes 0 nays Motion Carried
Motion/Second; Linke/Hankner to approve the condi- 8. Consideration
t oni aFuse permit for Holiday Station Stores at of Planning
2800 Highway 10. Commission
Recommendation
Councilmember Hankner - aye on Holiday
Councilmember Blanchard - nay Station Stores,
Councilmember Doty - nay 2800 Hwy. 10
Councilmember Linke - aye '
Mayor McCarty - nay Motion Fai'
Councilmember Linke pointed out the zoning does rule
in this case, and the development would be in con-
formance with the existing zoning. He pointed out
everything was in order with the exception of the
required parking space, and that there is no real
reason other than the Comp Plan to deny the
applicant's request. He pointed out the courts
allow the zoning to rule.
Councilmember Blanchard stated tha Planning Commission
has recommended against the development for very
valid reasons, and the Council should not go against
their recommendation. She stated she felt the
development goes against the Comp Plan.
Councilmember Hankner stated she agreed with Council -
member Linke's thoughts, and that they had been
advised by Attorney Meyers that the zoning ordinance
carries, and the land is currently zoned for the
proposed development.
Councilmember Doty stated he felt the Planning
Commission, had valid reasons for denial, and it
may be in the City's best interest to follow the
Comp Plan and then rezone.
Mayor McCarty stated that for the most part, he felt
the traffic counts which were compiled by the developer
were not correct, nor did the developer use the Cir_y's
planner, as they had been asked to. He added this
development had been caught in the middle of the
Mounds View City Council 4 October 8, 1984
Regular Meeting __'' Page Three
---------------------------------------------------------------
ram ' Planning Commission's rezonings.
Attorney Meyers asked the Council to specify what
findings were being made to support the denial of
the motion. The Council replied Resolution No.
123-84 of the Planning Commission.
Mayor McCarty read a memo he had presented to the
Council earlier in the evening regarding proposed
Ordinance 383, and asked that it become part of
the minutes.
Motion/Second: McCarty/Doty to deny Ordinance No.
an uture Councils may take up at the proper
time.
2 ayes 3 nays
Councilmembers Linke, Blanchard and Hankner voted
against the motion.
There was considerable discussion among the Council
members, with accusations being made that this item
was a political issue, and accusations regarding
party endorsements.
Councilmember Hankner stated that many months ago
the Council had discussed this item at an agenda
session, and she had proposed a task force to
review it, with four members of the Council stating
they could agree to that. She explained a search
had begun for a task force, but it became too late
in the budget process to set one up. She reviewed
the proposed increase, stating it is about average
of cities the same size in the metro area, and the
salary increases were proposed by for Staff/ met.
eeunellmembere: She also pointed out there had been
no increase in the Council salaries since 1972 and
for the amount of work the Council puts in she felt
this was fair.
Councilmember Blanchard stated she felt now was the
time to vote on it, and she was in favor of having
the first reading of the ordinance.
Mayor McCarty stated he felt if an increase in
compensation was in order for the Council, they
should take it on a biannual basis and give the
residents the opportunity to approve it at the
ballot box.
i
There was considerable discussion among the
Council regarding rzagAY-4iRa whether a special
election would fulfill the requirement for
the ordinance to go into effect.
9. 1st Reading
of Ordinance
No. 383
Motion Failed
Mounds View City Council October 8, 198-4
Regular Meeting " ' Page Four
-----------------------------------------------------------------------
Bill Fritz, 8072 Long Lake Road, recommended having
the first reading. He also questioned if the proposed
raises were in the budget that was approved two weeks
ago.
Councilmember Hankner replied that yes, they had been,
under }Be: the City Council portion of the budget.
Mayor McCarty explained the procedure for adopting
Council salaries.
Attorney Meyers reviewed portions of Chapter $09 re-
garding compensation for the Mayor and Council. He
pointed out an ordinance is required to approve
increases in salary, and the money is already in the
budget.
Mayor McCarty reviewed the proposed raises, and
stated he felt the ordinance could go nowhere until
1986. He added he had spoken to the Attorney General's
office, and he felt it was the intent of the statutues
to require accountability; however, it does not draw
a distinction between regular and special elections.
Councilmember Hankner stated she had also spoken with
the Attorney General's office and other attorneys
regarding the State statutues and charter, and was
told the ordinance would not become effective until
the next municipal election.
Motion/Second: Linke/Hankner to approve the first
rea ng o rdinance No. 383 and set a public hear-
ing for the next regular Council meeting and publish
notices, and waive the reading of the ordinance,
3 ayes 2 nays
Motion Carried
Councilmember Doty and Mayor McCarty voted against the
motion. Clerk/Administrator Pauley read Ordn. No. 383.
Mrs. Forslund stated she felt the Ordinance should
have been approved when the budget was approved.
Motion/Second: McCarty/Doty to amend the previous
IDot on to to le action until Attorney Meyers has had
time to determine if the matter is in order and in
compliance with State laws.
2 ayes 3 nays
Motion Failed
Councilmembers Links, Blanchard and Hankner voted
against the motion.
Councilmember Hankner stated the next two weeks can
be used to review the ordinance, before the second
reading.
Mounds View City Counci]f October 8
Regular Meeting � L Page Five
------------------------------------------------------------------
Attorney Meyers reviewed 415.11, which ragulates
when salaries go into effect, after the next
succeeding election. The Charter says it takes
effect 30 days after publication, or such later
date as is specified. He stated he feels that if
it is adoppted at the second reading, it would
require 30 days past publication to take effect,
and if there is a special election, the issue will
have to be addressed then.
Clerk/Administrator Pauley reviewed the memo from
Finance Director Brager dated October 3, 1984.
Motion/Second: Doty/Blanchard to approve Reso-
ution o. 3 and waive the reading.
5 ayes 0 nays
Director Thatcher presented the Council with five
proposed resolutions regarding special assessments
Motion/Second: McCarty/Doty to adopt Resolutions
No. 1865 -Though and inclusive of No. 1809, and
waive the reading.
5 ayes 0 nays
Director Thatcher reviewed proposed Resolution
No. 1810.
Motion/Second: Doty/Blanchard to approve Resolu-
tton—Ro -M, concurring with Planning Commission
Resolutions No. 120-84 and 121-84, as presented,
5 ayes 0 nays
1984
10. Consideration
of Staff Memo
and Adoption of
Resolution
Regarding Revenue
Sharing Handier
capped Rglts,
Motion Carried
11. Report of
Director of
Public Works/
Community Dvlpt.
Motion Carried
Motion Carried
Attorney Meyers reported he had been invited by the 12. Report of
Concerned Citizens to attend their meeting on Attorney
October 9. He reported the questionaires he has
been distributing regarding the airport have proven
to be quite valuable.
Attorney Meyers reported he had met with Mr. Perftz
and Mr. Merritt regarding noise strategy.
Attorney Meyers reported the Greg Johnson case had
started today, and they would be on call this week.
Attorney Meyers reported the Naegle Company was
notified the political sign in question should be
removed, but another one went up in its place on
the same day, on the same billboard. He added a
Mounds View City Council tOctober 8, 1984
Regular Meeting •.e Page Six
---------------------------------------------------------------------
citations ie-4n-phe-preeeea-a€-be4ng-ts�aed;-bab-he
had been issued, but he had received a call from the
Naegle legal counsel and was told they feel it is an
infringement on their rights, and they are prepared
to fight it as far as necessary.
1-lotion/Second: McCarty/Doty that the Council direct
Ittorney Meyers to not issue any further citations
against Naegle and research the validity of the City's
eemplaint code.
5 ayes 0 nays Motion Carried
Attorney Meyers advised that three citations have
been issued, but the courts generally group the
citations as one.
to 'l
Councilmember Hankner recommended that due to time- 13. Reports of Council -
line constraints, the newsletter delivery be moved members
from October 29 to November 7, rather than eliminate
areas of the newsletter.
Motion/Second: Hankner/Linke to change the delivery
of the City Newsletter from October 29, 1984 to
November 7, 1984.
5 ayes 0 nays
Councilmember Blanchard had no report.
Councilmember Doty recommended preparing a resolution
of appreciation to Frank Gabrysh for his attendance
at City Council meetings.
Motion/Second: Doty/Linke to have Staff prepare a
reso u� ion of —appreciation for Frank Gabrysh.
5 ayes 0 nays
Councilmember Linke reported the Ramsey County League
meeting will be in Mounds View on October 17.
Mayor McCarty had no report.
Motion Carried
Motion Carried
Clerk -Administrator Pauley reported the Spring 14
Lake Park/Blaine/Mounds View Fire Department
Relief Association has registered itself as a
political action committee, and he has submitted
a letter to Attorney Meyers, with the approval of
Blaine and Spring Lake Park, asking whether it is
okay since they are funded with tax dollars, and also
questioning the ethics.
Report of Clerk -
Administrator
ms�
October 8, 1984
Rounds View City Council
g,�„ � �.�• Page Seven
------------------------------------------------'---------- -------
Mayor McCarty asked how the citizens would be informed
of where to vote, if the newsletter is going out late.
Clerk/Administrator Pauley replied though the New
Brighton Bulletin, notices posted at City Hall and on
the sign in front, and so for�h.
Dennis Petrini, 8434 Sunnyside Road, questioned whether
there is an ordinance regarding party designation for
local candidates on signs.
Mayor McCarty replied he had been informed by the
Attorney General's that there are no restrictions.
Motion/Second: Blanchard/Hankner to adjourn the 15. Adjournment
meeting at 9:20 PM.
5 ayes 0 nays
Motion Carried
OCiONFE F. 1?E4
URDI;IA`lCP. i19E3 A!! 0 Di::A!':CF: FOR COUNCIL PAY RAI:;"cS
As yotl know, the lal.full•' PeC C. rn,' c'r'dinance `lat is nccersary to
+r,rlement the 19c; council Yt: rases, as pro::caed by the DPL
najority caucus on the City Council, may not :ave been ±r..pleilerted
by the authors of those increases in tine to fulfill statutory
requirenerts for such action.
As re have previously disco se.i, any self-,;ivcn salary increases
under state law may only be irplerented, after the next municipal
election cecurrir.T; in Lhe city, :'ollowinc the full adoption of an
enacting ordinance prior to said election. I:lsc, the existinC City
Charter time requirements, for the full adoption and implementation
of ordinances, preclude compl'arce with such state law prior to the
upconirg general election on 'o:=r.,ber 6,19Ea.
It r,ov appears that there is
pay raises in the event that :
the ur)coninr general election
�. lncunhent courcii,&j:,ber %hc• h
office thereby creating; a. ccur
special election.
cn; oi-, irtf:r.t to im_ple.ment council
Yrr•ccial election will be held a_
"ter
.Uz of course would occur if the
file," for ra;'or is elected to that
cil vacancy and the necessity for a
':,file there is seer•'rr'., rC c:utr. ,..:'' ..., in the lair, it
1,ould appear rer.,cr:•I,:e es.a .. J:wa , to conc:ude that the
lira_ !?c_tnitlon election", should to
internreted to rot;:.r. :._'rr.1.;.1 ,-er.crr:)_ elccticr. involvirc t�.e re;;ular
e2ect5Cll Cf t{:'0 CO'dr.Ci.':�':':t':'" F..".t t^e L:a J'Cr• l'i' xe can a�.rCe that
the rurpose of the le;: :.. ::'. ri'al::"_ ^.CCpul7ta:''_li.ty to the 1'tlhlic
in event Of councilnembers,
then it k'oU1C .eC:' :f. ':+.'=CC (rt any a❑vi ctnP.t CC
special elections tc fi:_ ' iri;se iacanc;; ar. the council, dcoir:e
bonded debt propor als, or .:n;; c.ti:er i.,ec±al rur!:ose bailctr, as not
ileetinC, the account2bilit:r intcr.t in the lair regarding council parr
raises.
'1E be deri.ect
It is rly Personal 1•Gs_._cr. .• ta,. ?rc-.c;ci; :a•ci,r.ar.ce H•, 3
.- inconsistent vlth 3tatr rn excess er unallocated funds
in the Crud;et e trans;eyed to the
General Fund continr.ercj aC(:Cull:.
nfar/durr
c, cit;r Administrator
City :Attorney
CITY OF MOUNDS VIEW
CITY COUNCIL
AGENDA SESSION
November 5, 1984
7:00 P.M.
1. Consideration of Addendum to 1984 Long Term Financial
Plan.
2. Consideration of Staff Memorandum regarding Cooperative
Home Insurance Program (CHIP).
3. Consideration of Ramsey County request for nominations
to the Rice Creek Watershed District Board of Managers.
4. Consideration of Resolution No. 1829 Resolution
Regarding Appointment of MWCC Deputy Chief
Administrator.
5. Consideration of Staff Memorandum on Dynamic Designers.
6. Consideration of Staff Memorandum on Withheld
Properties.
7. Consideration of Staff Memorandum regarding MSA Project
1985.
8. Consideration of Staff Memorandum regarding transfer of
volleyball useage from Povlitzki's to Muldoons.
9. Consideration of Application from Melody L. Carlson,
5401 Jackson Drive, Apt. 14, Mounds View for appointment
to the Festivities Commission.
f MEMO TO: MAYOR AND COUNCIL
FROM: CLERK-ADMINISTRAT
DATE: NOVEMBER 1, 1984
SUBJECT: 1984 LONG TERM FINANCIAL PLAN ADDENDUM
Pursuant to Council direction at the October 22, 1984
Council Meeting attached for your review is a proposed
addendum to the 1984 Long Term Financial Plan relating to
the reprioritization of Greenfield Park and expenditure of
funds to match the state L.A.W.C.O.N. Grant. Should you
find this addendum acceptable it will be attached to the
Long Term Financial Plan for a first reading of Ordinance
No. 382 at the November 13, 1984 Council Meeting.
DFP/mjs
Attachment:
1984 LONG TERM FINANCIAL PLAN I)
ADDENDUM
After the preparation of the 1984 Long Term Financial Plan
and prior to its adoption, the City of Mounds View received
notice from the State of Minnesota that a grant application
for the redevelopment of Greenfield Park had been approved
with 50% of the $175#000 project cost or $87,500 being
funded by the State and the remainder funded by the City.
In recognition of this fact the Mounds View Parks and
Recreation Commission recommended that the Public Service
Program of the 1984 Long Term Financial Plan be revised to
reflect the Greenfield Park improvements in 1985 and the
Groveland Park tennis court in 1986. Also, the Greenfield
Park improvements would be listed to include bituminous
trails, two lighted tennis courts, bituminous entry road and
parking lot, and relocation of existing baseball fields at a
total cost of $175,000.
The Mounds View City Council on October 8, 1984 adopted
Resolution No. 1811, copy attached, authorizing the filing
of a final grant application and delineating funding
sources. These sources of matching funds are the $40,000
included in the 1984 Long Term Financial Plan, Capital
Improvement Plan which was initially proposed for Groveland
Park but has been revised per the changes in the Public
Service Program, $19,469 from the 1985 Capital Improvement
Reserves, $16,000 from the 1984 Capital Improvement
Reserves, and $12,031 from the Storm Water Management Fund.
Should major contributions be made to the Park Improvement
Fund while this project is in progress, these funding
sources will be repaid, if funds have already been expended,
or not be used in the following priority order; 1984
Capital Improvement Reserves, 1985 Capital Improvement
Reserves, and Storm Water Management Fund.
I'
RESOLUTION NO. 1811
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION AUTHORIZING STAFF TO SUBMIT THE FINAL L.A.W.C.O.N.
GRANT APPLICATION FOR GREENFIELD PARK AND
DELINEATING FUNDING SOURCES FOR THE CITY'S 50% MATCH
WHEREAS, staff submitted and had approved a preliminary
" grant application for the development of Greenfield Park; and
WHEREAS, the total grant amount has been approved at
$175,000.00 based on a 501 match of $87,500.00 from the City; and
WHEREAS, the Greenfield Park improvements will include
site work, bituminous trails, lighted tennis courts, bituminous
road and parking, and relocation of the existing baseball field;
and
WHEREAS, the final !rant deadline application is October
22, 1984; and
WHEREAS, the Greenfield Park development project is in
full accordance with the City's adopted Parks and Open Space
Plan; and
WHEREAS, the Mounds View Parks and Recreation Commission
has reviewed, authorized and stated that Greenfield Park is a
high priority in their five year capital improvement plan.
WHEREAS, the 50% City match will be funded from the fol-
lowing City funds:
1985 Budgeted Park Improvements ...... $40,000.00
1985 Capital Reserves ...... 19,469.00
1984 Budget Reserve for Capital
Improvements ....................... 16,000.00
Storm Water Management Fund .......... 12,031.00
TOTAL ................... 587,500.00
NOW, THEREFORE, BE IT RESOLVED that the Mounds View City
Council hereby authorizes staff to submit a tinal grant applica-
tion to the Minnesota Department of Energy and Economic Develop-
ment in the amount of $175,000.00 based on a 50% match from the
City of Mounds View.
Adopted this 8th day of October, 1984.
ATTEST:
[Qzu 1
Mayor McCarty
I
Cler, -A min stra or, Pauley
v
(SEAL)
MEMO TO: MAYOR AND CITY COUNCIL
FROM: CLERK -ADMINISTRATOR:
DATE: OCTOBER 19, 1984
SUBJECT: COOPERATIVE HOME INSURANCE PROGRAM (CHIP)
Attached is a photocopy of a letter from William C. Hanna of
CI.MA, Inc. regarding their efforts with the League of Minnesota
Cities to start a CHIP program in the State of Minnesota and
a booklet on the CHIP program:
In simple terms, the purpose of a CHIP program is to develop
a cooperative effort between a city and a private insurance
carrier to offer home insurance to owners of 1-4 unit build-
ings offering the following features.
1. Reduced premiums resulting from a more accurate
reflection of the quality of the city's housing
stock, public safety system, and historical loss
experience.
i" 2. A security analysis of each building, when re-
quested by the owner, whether or not insurance
is purchased through the CHIP program.
3. If a return in premium paid i.s generated as a
result of favorable loss experience, the re-
turned premium is gifted to the city on the
owners behalf for Public Safety purposes.
You may be saying to yourself, "This sounds good, but why can't
all of this be available without our having to enter into an
arrangement with an insurance carrier?" Private insurance
carriers presently pool their loss experience irregardless
of the location of the home and offer reduced premiums only
for certain items such as non-smokers and participants in
Operation I.L'.. Thus, policyholders do not always experience
the full benefit of participating in these programs as not -
participants "hold" them down. Also, if an insurance carrier
experiences fewer claims they simply have a greater profit
which is not always reflected in reduced premiums.
Under the CHIP program all policyholders must participate in
the Home Security Program and since the carrier gets specified
percentages of premiums for expenses, commissions, profits, etc.,
any money set aside for claims but not paid out must be return-
ed as a premium refund.
Based on the information before you, the City faces no liabil-
ity for participating in such a program and our only expense
would be the Home Security Program which would be conducted by
US.
MAYOR AN CITY COUNCIL
OCTOBER 19, 1984
PAGE TWO
At this time, staff is interested in determining whether or
not the Council is interested in the program and receiving
further information including premium rates. If you are, we
will provide the League of Cities with the necessary inform-
ation and indicate our preliminary interest in the CHIP pro-
gram.
11
1
j
Cooperative Ineurence Marketing Aeeocietea, Inc.
P.O. Box 186, Cembne, CA 934RB
11 October 1984
Mr. Donald Pauley, City Administrator
City of Mounds View
2401 Highway 10
Mounds View, MN 55112
Dear Mr. Pauley: a '
Pursuant to Peter Tritz' Memo of 19 July regarding the Cooperative Home
Insurance Program (CHIP), I am sending along some current CHIP material
and another Community Profile Questionnaire. As you know, most of the
questionnaires were lost in the mail.
Since Pete appealed for duplicate copies of the questionnaire in July,
we have received only 8. While we now have 10 profiles in all, these do
not quite constitute a large enough sample of cities to establish an
initial set of CHIP insurance rates covering most of the State.
Before we can offer CHIP in Minnesota we must submit these rates and
the CHIP forms —principally policies and endorsements —to the State
Department of Insurance for review. We will do so when the rates are
developed. At that time we will also seek an audience with the Com-
missioner and his Staff, through the Municipal League. Since CHIP is
still somewhat controversial, we wish to thus insure that there are no
misunderstandings concerning the concept and operation of the Pro-
gram, and also that CHIP complies with all applicable State statutes,
regulations, and business practice requirements.
If you have not already developed a duplicate questionnaire for us, we
would appreciate your doing so.
When the Program is approved we will send along copies of the CHIP
rates applicable to Mounds View together with a comparison sheet to
give you some notion of CHIP's competitive posture before you decide
whether or not to implement the Program.
In the meanwhile, if you have questions please contact me at our
Cambria Office; and thank you for your interest in CHIP.
S'ncerel
llia C. Hanna w
Vice President
WCH:sah
cci Peter Tritz
Enclosures
Crestllne, Co. (714(338-1891 Cembrie, Co. (806) 887--5351
CONTENTS
Section 1— Introduction .............................................
Page 2
Section 2 — Historical Development ...................................
Page 2
Section 3 — CHIP General Concept ..................................
Page 2
Section 4 — Implementation Strategy .................................
Page 4
Section 5 — Marketing CHIP .........................................
Page 6
— Section 6 — Results and Expectations .................................
Page 6
Section 7 — CHIP Benefits ..........................
................ Page 7
Section 8 — Home Safety and Securely Analysis Program .............. Page 8
Section 9 — Legal Matters .............................. I ........ I .... Page 11
Section 10 — Income Formula ........................................ Page 12
Section 11— Risk Management Aspects of CHIP ...................... Page 13
Section 12 — Cooperative Insurance Marketing Associates, Inc.......... Page 14
Section 13—Summary .............. Page 15
................................
THE COOPERATIVE HOME INSURANCE PROGRAM (CHIP)
Section 1— Introduction --
A Private Sector homeowner's insurance program which has revenue -producing potential for nearly every I
city in the U.S. is now operating, for the first time anywhere, in Calk ,rr ia. Vernon Hazen then of Mill Valley
and. later, Alan Parker, of Seal Beach, were the first managers to sizcned in securing their councils' appro-
vals for this probably revolutionary and certainly controversial cooperative program.
Since Mill Valley's venture_ into this arena, in Febwary of 1982. Ine program has been expanded and modi-
fied. There is a new marketing concept and a new city entry plan option. The AVCO Financial Insurance
Group (which supported the early development of the CHIP) is now prepared to expand the program
nationally. This new, more broadly workable progrr.m appears to greatly enhance the prospects of early
application nationwide.
CHIP policies are now available for most kinds of owner -occupied dwellings including 14 family structures
and mobile homes (when Mill Valley started only single family units were eligible).
The program continues to provide all of the usual horneovmer s insurance policy package coverages, includ-
ing fire, theft• and comprehensive personal liability.
CHIP can potentially develop premium savings whicn can be returned to the cities to help support belea-
gured public safety programs. Early California experience indicates such revenues to be quite possible
despite the very competitive coverages and rates.
Section 2 — Historical Development
The present concept evolved from the concern of Ivtountain View's Byron Chaney over the seeming inequity
of the insurance rating system, which did not reflect the City's historically favorable fire loss statistics (Hazen
was Assistant City Manager in Mountain View at the time). In 1974 Chief Chaney wrote to a number of i
interested individuals and agencies asking "Why shouldn't a city go into the fire insurance business, collect
the premiums, and use the insurance underwriting profit to support the fire department?"
Chaney's letters resulted in a brief study. funded by the Institute for Local Self Government (ILSG), of
Berkeley, California, and, in 1977, by a well fumed, comprehensive feasibility analysis of "Municipal Fire
Insurance;' sponsored by the U.S. Fire Administration through a multi -year grant to ILSG. i
Since the letters, the study, and the analysis all produced mure negative than positive results, it is unlikely
that a viable program would have been developetl if an alert insurance company had not seen an opportun-
ity to develop a new insurance pr Juct concept: one which would avoid most of the problems foreseen by
the studies. A meeting in Santa Barbara in late 1979, with John Houlihan, of ILSG, William Hanna, of
Mission Research Corporation (MRC), and Richard Zizian, of the AVCO Financial Insurance Group, marked i
the beginning of the CHIP development.
Zizian ana Hanna developed the CHIP framework, but the detailed program design was worked out by an
AVCO supported team comprised of city managers, fire and police chiefs, city attorneys, risk managers.
legal advisors, and consultants. Literally thousands of hours were expended by the team members talking
among themselves and to city administrators and elected officials across the Country. While this was going
on, AVCO paid for a series of independent legal opinions, largely developed by the law firm of Miller & Daar,
which now form the basis for the statutory and regulatory compliancy of CHIP in California, and elsewhere.
Section 3 — CHIP General Conceal
CHIP evolved from easy beginnings as a fire insurance concept wheryin the city would bean Insurer, to the r ,
'fhe Master Policy concept developed for Mill Valley is still
Mill Valley format wherein the city is an insuued.
an option, but now another is available as well and there is a more workable marketing scheme.
fJ 1 c,.lry u r'c ,m Cl IIF i.� :11.l ffIh1101P1 self-lntefellicm it u - "ir4r
flio*'bails�,ci1 ',01161i Ic aefhlyliftmn Ind hnmiwWiIS ' The ►tc�ob3hal
7tid'k�sstJxpetfertca8ltionathe w urn
yf'r6imirice,retp levels fol thAhdmeow7lft8Mdprem urn turns forfhe aGeS.I
fd3 .''rho.
pwncr msrueoc_=��x
salcty,und.seouri!y art lyels programs
�'y Involveinerif ara.provided�
1? lik'WlesPer Policy Plar -.!w,,cin the city hold- i ;r;up insurance policy on t;cha" of the eligil:!e
homeowners. The policy is a non-exclusive conlrac! ',•' ':h. by formal endorsement, sp !!s out the Ienal
�ind financial ielalionship, betv:ccn•tl;c oily and !he:,.. i;r ,nr;.-, r,,;!rW,,C 4j� (g requires cq1
pprdv2C,a city.annouricement to the'homeowners, and acuvc cly pron .. ety.p(ogre
2��[LF,pQgDR!!>BULE1��gY �iily.approves the pmurfiin in conoept and commehd3<i!`:Eifl
4'flizens-as an interestirig'e�hon Among the many insurance choices avellan!nt The city also agrees to
continue to offer its home safety and security program as Ionn as CHIP is active in the city. There is no
contract betv;nen the city and the insurance carriers. Forma! Council action snot necessary, though desira-
ble. Under Ilus plan, legal and fiscal arrangements governing the return of premium savings to the city may
either be contained in endorsements to the insureds homcovrcers policy or provided to the city via a
formal letter from the insurance carrier.
' nnrh lans, covPraOPS am-AiWlahlri for •1-4 family.tl0 lI1 1ng Conddminiums, and h1Ll614
s: with Pie proviso that the ownermustoccupy the premises as a principal pp� p residence a
JMrLequqst and success!q111complete.the city's home safety and secu!ity analysis. Certain art
IigibleSoGUisufanCe plov!Ydirlgxhay.too, complete Fthe home.apaly
Insurance rate structures will vary from state to state and community to community. Rates may also vary
within a community. Generally, CHIP premiums will Pali in the low uart r of those offered by the carriers
writing insurance locally?lniliavatosAll MQMIISM..cssmenPof:ttie^faS'iria
fi'g �eubltc safety system: and`historical loss•experience. AS,;IQ&%-data accumulate,iiaid,r i14
Insurance premiums will be initially pooled statewide by the insurance carrier in order to generate an ade-
quate reserve for losses and expenses. For California the required premium level is $1,000,000 annually, in
aggregate, for all pool participants. When this level is reached, premium savings will be distributed, subject
to a contingency loss reserve fund held in trust, and continue as long as the premium level is maintained. A
common loss ratio, developed by all pool participants will be used in determining the city's share. The
shares will be distributed according to each city's contribution, pro cola, to the earned premium in the state
pool, Ongoing participation in the state pool will not be required of all cities: larger cities may be able to
support their own individual program, or a group of cities may organize themselves, through a JPA for
example, to establish a more regionalized program. It is recommended that cities participate in the pool for
at least 24 months, so that statistically significant loss experience data can be developed. In addition. a 1%
premium retention may be temporarily imposed nationwide to make tip for loss deficits incurred by pools
having unexpectedly large losses, in essence wiping the slate clean each year,
The slab -wide pool enhances every city's prospoct for success. Large losses will be bettor absorbed oil 1
state-wide basis, especially when the program is in its infancy. Smallur cities who would not be able to
support it CHIP because of iolalively low premium volurne potential can gonerate slums Ihrough 1110 poc!.
Financial arrangements between the insurance carriers and the city are spelled out in what is known as a
"retrospective formula." Such formulas are common in the insurance industry. Premiums are earned on a
daily basis while CHIP insurance is in force. It is appropriate to note here that prepayment of all or part of
their premiums by CHIP insureds is what makes it possible for the insurance carriers to make money on the
program; the carriers retain the investment income from the cash flow.
In general, the distribution of premium revenues will be as follows:
(Aizo see Figure 1.)
1) The insurance carrier initially retains 1E1 'b to cover his admi.iistrative expenses.
2) Approximately 5% is retained as premium for the reinsurance which protects the city's premium
savings pool.
3) A small percentage, normally 1'V.., to 3% is retained to pay required state premium taxes. The
amount charged will reflect the actual premium tax rate in each state.
4) The CHIP Managing General Agency (see Sections 5 and 12) retains 21.4% to cover legal work
in each state, seminars for cities to explain the CHIP, assistance to cities in Implementing CHIP,
and the identification of a designated local agency to represent CHIP in the community.
5) The local insurance agency is paid a commission of 12','Ab on new and renewal business to
cover marketing expenses, (Iuotations, policy issuance, billing, and policy servicing.
6) The balance of approximately 65% is available for settling claims and for premium savings
returned to the cities.
Reinsurance arrangements are currently such that a maximum of $50,000 will be charged against the pool /
for any single loss, regardless of the carriers payment to the insured. For example, for a covered loss of l
$135,000, only $50,000 would be charged to the pool, the balance of S85,000, would be paid by the carriers
reinsurer. The loss pool is also protected agaimt catastrophic multiple losses in the same way, with a
maximum chargeable limit of $500,000.
Section 4 — Implementation Strategy
There are two major considerations in the selection of an implementation strategy for CHIP:
1) The community economic, demographic, and physical makeup essentially define the potential
viability of the program, and whether a JPA or some other association is desirable as a CHIP
vehicle.
2) The political climate in the community will strongly influence the city's selection of an entry plan.
Factors associated w'th the first of these considerations include:
;) The population density and the number of potentially insurable dwelling units in the commun-
ity, and the percentage which is owner -occupied,
2) The mix of residential, commercial and industrial building stock, the homogeniety of neighborhoods,
and the age and condition nt the structures.
3) The insurable values associated with the target housing stock; in essence, the assessed value
structure of the community.
While age is an insurahility consideration, of !:u greater importance are: evidence of pride of ownership.
good maintenance and housekeeping; insunnq Ihn dwelling at a proper levol and an awareness of safety
and security on the part of the owner and his fmnily, rvidence. gleaned Irom the home safely and secun:y
analyses conducted thus far in the Program, Indicates that the homeowners who have oxprossed an inlele�l
in CHIP readily quality.
1.
FIGURE I - DISTRIBUTION OF PREMIUM REVENUES
Potential Premium
Savings Range
Potential Los:, Ratio
Range
Insurance Company Share - 121F21/a
Commission - 12'h%
� \CIMA Share - 2'h%
Annroximate Taxes - 2h%
5
Reinsurance-5%
The political climate in the community is imponant. The Master Policy Plan, while holding out the greatest
potential for the city, also carries the greatest political risk, because council action in public session is
usually rc quired. The public furum provides opponents of the program — some agents ano a few insurance
companies — an opportunity to mount strong emotional arguments against it. These arguments were elfcc-
live In a few California cities early in the program. occasionally reversing the general consensus of the
council from a favorable staff recommendation. Th(., endorsement plan carries less political risk as ne formal
council action is required. Despite the forum for opposion, in California the Master Policy Plan appears to
be the Plan of choice.
Once a plan and a participating entity (city, county. JPA, or suilaWe association) is selected and accepted
by th': insurance carriers, implementation is straightforward The final step requires only that CIMA identify a
local inurpendent insurance agency to ma
ket and manage CHIP in the community.
h'f.JRAt0Poiice departments do not seem reluctant to cross train fire fighters in burglary p:uc- r..
lion techniques. Therefore. it does not appear that additional city personnel will be required, or that O:aa •.
be paid, in order to sustain a fairly high home visit workload level. About the only real cost vJI1 h•t
increased usage of vehicles. To be effective, of course, engine companies must not only conduct the sal' ,.
and security analyses, but also remain constantly available to respond directly to emergencies.
City staff personnel should carefully consider the CHIP features and options and develop a thorough
knowledge of program details before selecting an implementation strategy. CIMA is prepared to advise oi,
in this context.
Section 5 — Marketing CHIP --_
The general marketing concept selected for CHIP employs two independent insurance agencies:
1) The CHIP Managing General Agency is ar organization formed expressly for the Program It is
called Cooperative Insurance Marketing A sociales, Inc. (CIMA). CIMA will be responsible to
the CHIP insurance carriers, under a Marketino and Product Development Agreement, for
developing the program in each state with regard to statutes and regulatory measures. CIMA
will also be responsible to the cities and the consumers for assisting in the selection of an entry
plan and a responsible local independent CHIP insurance agency. CIMA will also be, responsi-
ble for developim a local marketing concept in conjunction with the city and the Desicntad
CHIP Agent.
2) The total indefoo0ent insurance agency (the CHIP oesignated scent) will be rec; v.
CIMA. The CHIP appointment by the insurance carriers will be cif•- attrictiv:
progressive agents in the community. Larger c mmunities may the
more than one agent, however the number of appointment will be rim :: 4r all c?:>: sill
pdssibki for other local agents to submit risks through the Designate:::
In essence, CIMA will get tree prr ,ram started and tho to :at agency will keep cn„
The insurance carriers will suppon both CIMA and the local insurance agency e,1. ; ,. r.'''': ias c:r
makinn and actuarial services, and new product development as required to ensure the; 3I❑s hb
Section f — Results and Expectations -
CHIP is r, 'lelw idea, hilt m iderlce. is beginning to accl.lnulate which indlcales that the pfe•J ".n1 ;7 itc
to horn,?^,vnr.'ri. public &7tety agencies and incremwi:lly, 10 Indeli^nde^! Insuran:.
rr c MT, f homeowners to "inn, " public e" ,al 1 1 • the -a: -
1 IY; ❑ , Is ucndinely Iniendt l di, art BdUG;lilJnll I. r !r ,•'•' '.
?ntercemeJt f l,b'crtunily for !1 1 T I).-., ,.
I�
level of consciousness concerning Iho nature of hoards to Ille and property which may be, or become
present in the home. Evidence also indicates that homeowners who request the home safety and security
analysis are not likely to habor significant hazards present in their homes: it is expected that relatively few
dwellings will not be found acceptable for insurance. Fire protection agencies seem to be able to manage
the increased workload of home visits and to welcome the opportunity to work more closely with
homeowners in preventing fires, burglaries. and injuries.
Data which support program objectives are also beginning to emerge:
1) Most homeowners are supportive of the CHIP provision for returning premium savings to the
city. particularly if insurance rates are also low. A number of surveys now indicate that more than
three quarters of the homeowners favor the CHIP concept, and, rill things being equal, would
choose the policy which would benefit the city.
2) CHIP market penetration estimates of about 3N of eligible homes after about 4 years still
appear to be reasonable, even though attractive competing products which will also benefit the
city will almost certainly be offered.
3) Losses for CHIP insured occupancies are expected to be well below industry averages due to
the home safety analysis and the direct self-interest relationship between rates and losses.
If losses are controlled and administrative costs held to a reasonable percentage, premiums will be "saved"
and will be available for the cities' savings pool. Naturally, higher or lower loss ratios proportionally influence
profitability of the program.
While premium savings cannot be guaranteed, and will depend on the effectiveness of the CHIP in control-
ling losses, it can be seen from examining Figure 1 that savings may range from "break-even" to as much as
one fifth of the premium. Cities may make their oven estimates of possible revenues based on rm average
annual homeowners premium for their community, although maximum savings should not he expected
immediately.
Stated differently, the purpose of CHIP is to establish linkages, between a city's police and fire services and
a group of insurance companies and their agents, designed to significantly reduce home fire, burglary,
vandalism, and liability losses. The intended result of these linkages will be to bring the homeowner a variety
of financial and insurance benefits, and provide a new source of revenue to the city. These benefits may be
summarized as follows:
1) Home Safety and Security Analysis
Under the auspices of the cites fire and police departments, city personnel or authorized volunteers
will provide city residents, on request, wiin private in -home safety and security analyses. This prev-
ention oriented review is a key factor in the success of CHIP. The more effective the home safety
program is, the more benefits the program will bring in terms of insurance cost reductions and
financial rewards to the city.
The home visit also provides an excellent public relations vehicle for the city through the opportunity
for city personnel to work on a one-on-one basis with citizens for the positive purpose of improving
the safety and security of the home environment. The home visit program is developed and operated
by the city, to city standards, independent of insurance company interest in the results of the analy-
sis, although the analysis report must meet insurance carrier underwriting standards.
2) Homeowner Insurance at Competitive Rates
If the homeowner will realease, or authorize file city to release the home safety and security
he city, and if the report does not indicate any
analysis report to the CHIP insurance agent in t
t significant life of Property hazards the home will be recognized as a good risk and therefor eligible
for coverage under a CHIP insurance policy at rates very competitive for the community and the
coverages desired. It is important to the homeowner that the policy provided be at least equal in
coverage, and probably lower or equal in cost as compared to his present insurance. Even though
the city benefits financially when losses are minimized, claims settlement must he fair and
expeditious if the CHIP is to maintain public confidence over the long term.
3) Safety and Security Device Insurance Credits
Even though homeowners know that the installation of safety and security devices is brinehr.al,
many will not do so unless there is some financial incentive The CHIP will encourage the insm;la;,pn
Of such devices through premium discounts which, in aggregate, can lower the annual cosi o! tG:
homeowners policy by as much as an additional 15°u
4)
CHIP returns are defined as those premiums remaining after insurance company retention
agent's commissions, and loss related costs are paid. Experience indicates that this concept
appealing to homeowners. probably because most would rather see some part of the prewims they
must pay in any event remain in the city to help defray the costs of city public safety programs
Section 8 — The Home Safety and Security Analysis Program
During the development of the CHIP, a group of fire and police officials, functioning as a sub -committee of
the CHIP Steering Committee, developed model Home Safety and Security Analysis guidelines. The model
is intended only as a list of important elements for cities to use in reviewing their present home "inspection
programs or developing new ones. Each city must necessarily establish analysis procedures, elements, and
forms in accordance with local policies, ordinances, and codes. Nevertheless, the model does represent an
insurance view of what is important, and, within limits, what will be required for sound underwriting.
The concept behind the analysis program is simply tg assist the homeowner families in minimizing If:o
chances of becoming fire or burglary victims through oversight or inappropriate actions. The analysis pro-
gram most be carried out in the spirit of community stdety and be designed to positively reinforce a high
level of awareness of fire, theft and injury risks. Table 1 provides the suggested listing of home safely.
security, and liability review subject areas.
City Personnel Requirements
Most cities will have several options as to how home sefety analysis programs will be conducted. In general.
options include at least the following.
1) Current on -duty fire department engine company personnel, cross -trained in burglary and
injury -prevention;
2) Trained non -uniformed city employees;
3) Trained and authorized volunteers (police and fire cadets, senior citizen group members, etc.).
City preferences nationwide seem to focus on option 1. Cities surveyed do not anticipate hiring additional
personnel or paying overtime wages.
Cost Factors
The home safety and security analyses can be provided at negligible cost to the city; most cities cunenUy
have some such program. The only apparent direct cost, if existing employees are utilized in on -duty stalus
will be related to vehicle usage. It has been pointed out that salary costs for fire department personnel ha.c
already been incurred, and that fire and burglary prevention may be the highest and best use of s110
personnel, so long as response to emergencies is not compromised.
public Awareness
in addition to the city's inherent capabilities, the degree of success the city will have in improving loss
experience will be directly attributable to public awareness and cooperation. It is best, therefore, that the city
take an active and energetic role in promoting its hnntn safely program to its citizens
Nevertheless, some citizens may be reluctant to invite city personnel into their homes out of fear of authority
or of the possibility of code enforcement action. To allay these concerns, booklets will be made available to
citizens who inquire about the CHIP. The booklets describe the analysis procedure and content through a
Self -instructing guide covering the elements the city will review. Subject areas are listed in Table 1.
Citizen Participation
Citizen participation in the home safety and security analysis program is entirely voluntary. The city must,
however, provide the service on request to any resident, whether or not there is any intent to apply for CHIP
insurance. The benefits of CHIP are designed to encourage residonts to make their (tomes safer and more
secure, and thus becoming better insurance risks.
The Analysis Report
Having completed the city's home safety and security analysis. the homeowner may release his copy of the
signed city report to the CHIP agent. The analysis report will be prima facie evidence of the insurability of
the dwelling. The report may also be obtained from the city upon written authorization to release by the
`— homeowner. It should be noted that the report may bit released to anyone the homeowner chooses.
Scheduling Requirements
The city's increased home safety program workload, created by active citizen interest in CHIP, will probably
be quite manageable simply because virtually all of the citizens who may be interested in the program are
already insured. Policy expiration dates will be spread throughout the year such that the demand for home
safety reviews will also be spread throughout the year; anticipating the expiration of the present policy by
about 90 days in most cases. Experience indicates, however that there will be a heavy demand for home
i visits during the first few weeks following announcement of CHIP within the community. If it is not possible
for the city to schedule a home visit in advance of policy expiration, the CHIP insurance carrier will bind
insurance temporarily to give the city time to adjust schedules.
Re -Analysis of Insured Occupacies
Annual inspection of CHIP policyholder's homes is not required by the CHIP carriers, but may be recom-
mended by the city if desired. Periodic review of home safety and security provisions with the homeowners
is desirable, however, if for no other reason than to maintain awareness at a high level and to help ascertain
that no unusual hazards have cropped up since the last visit. The CHIP insurance carriers suggest a review
every three years. The CHIP carrier may also inform it policyholder that an updated report is required prior
to policy renewal if there is indication that losses are excessive or unusual.
TABLE 1
SAFETY AND SECURII Y ANALYSIS ELEMENTS
1.0 Recommended Qualifications for Owner -
Occupied Dwellings
1.1 Code Items representing potential
hazards
— Fire Code and Amendments
— Building Code
— Healtl. and Safety Code
— Mechanical Code.
— Security Code (if any)
— Other codes as they address security cl
other indemnity sensitive aspects of
dwelling safety.
— Hazardous conditions as judged by , ubiic
officials
1.2 Local Ordinances and Regulations
affecting safety & Security
1.3 Safety Awareness (educalion and
demonstration)
— Fire Prevention
• Cooking
• Cleaning Materials and Flammable
Liquids
Electrical Appliance Overheating and
Electrical Shorts
Stored Materials
Electrical Circuit Overload
Properly Installed Wood Stoves.
Fireplaces, Heaters, etc.
— Fire Suppression
Fire Reporting
Flammable Liquid Fires
Electrical Appliance Fires
Plastic Materials Fires (draperies.
carpets. etc.)
Structure and Non -Plastic Furnishings Fires
Grass or Brush Fires
Trash Fires
House number visible from street
— Crime Prevention
Entry Denial (deadbotts, pins. bars, etc.)
Visibility of Doors and Windows From Streot
Exterior Lighting
Interior Lighting
if)
-- Accident Prevention
• Housekeeping
• Maintenance
• Arrangement of Furnishings
• Hazard Fencing
• Safe Swimming Pools
- Animal Control
-- Life Safety
• First Aid
•CPR
• Heimlich Maneuver
2 0 Recommended Additional Safely and Security
Provisions
— Detectors
• Fire (photo -electric devices preferred;
• Intrusion
• Alarms
• Electrical Overload (ground
fault devices)
• Swimming Pool Alarms
—Alarm Devices/Systems
• Local Alarm Only
• Local Alarm with Outside Enunciator
• Remote Reporting
• Manually actuated
— Appliance Controllers (programmed on/off
switching)
— Theft Deterrents
• Dead Bolt Locks
• Secured Sliding Windows and Doors
• Marked Valuable Items
• Alarm Signs
• Dogs
• Outside Lighting
• Vegetation Clearance
— Fire Suppression
• Portable Extinguishers and Interior Fire Hoses
• Residential Sprinkler Systems
• Exterior Water Hoses and Reliable Water Source
— Neighborhood Programs
• Neighborhood Watch
• Organized Area Patrols
• Enmrgency Aid Ifre and medical)
g — Legal Matters
;.
As noted, the CHIP provides two alternntive unplc;nematnr, plans. The first CHIP option, the Master Policy
Rn, estabfthes a formal contractual insur nce relauonOilp belwoen the insurance carrier and the city. In
easence, the contract is a group insurance pofir vduch the city holds on behalf of Ilia city's insurable
homeowners. The city is thus an insured rahret than an insurer and can have no responsibility whatsoever
for claims arising out of certificates of insurance-ssn,,d to tile. individual homeowners. This condition pre-
vails under all possible circumstances, including unfa,orable loss experience periods when claims exceed
available pool reserves accumulated under the cdy's experience -rated premium savings formula. Actual
contract terms can be found in the "CHIP Master Policy Endorsement tit." The following excerpts illustrate
protecbve provisions of the policy:
t) The company covenants not to sue the Master Policyholder (city) and/or its officers,
employees, and/or agents (othei than insurance agents) for that portion of any claim, sun, or
cause of action which arises out of the claimed negligent act or omission to act by the Master
Policyholder or its officers, employees, and/or agents (other than insurance agents) relating to
or arising out of the issuance of a Certificato o! Insurance under this Policy.
21 (The company agrees) to hold harmless. daiend and indomn!fr Master Policyholder (city)
and/or its officers and/or employees for any claim, suit, or cause of action. whethet groundless
or not, for any act of omission to act rela!etg to the issuance of a Certificate of Insurance by
flh(., company), their officers, agents or employees. however, nothing herein is intended to
obligate (the company) to hold harmless, defend or indemnify the city from the city's, its offi-
cer's. agent's or employee's own acts of omissions to act or violation of State or Federal Statute,
except as set forth in (covenant paragraph) mfommentioned
Thu fist provision was designed to eflective!y remove the insurance company's ability to subrogate against
the at/ in the event an act by the city causcd a loss to an insured resident for which the carrier was required
to pay a claim.
The Bold harmless provision was designed principally by city attorneys to protect the city in the event a
cause of action were brought against the insurance company for failtca to handle an insurance matter
properly, with the city being named in that suit because of the Master Policy relationship.
Under the remaining alternative city participation CHIP formal — the Endorsement Plan — there is no direct
contractual relationship between the city and the insurance carrier. Under these programs, a conventional
insurance policy is utilized (as compared to a Certificate of Insurance under the Master Policy), which
establishes a legal relationship between the insurance company and the insured homeowner, as is usual
industry practice. Throuoh the vehicle of inn "assignment of prenattms" and a return provision formula
endorsed to the homeowner's policy, the company commits to the homeowner to gift surplus premiums to
in- city on his behalf, if such surplus, is in fact developed under the prescribed formula. also ap arin
an a^dorsement to the h;:-reownet's ocli. 1�dhGGlegNlAtuJ
gifted
An alterni live approach to !ra isfering furos to the city Involves the us,: of a non-p,-icipating homeowners
Policy and a letter agteenu:ni f•• jm the Ci i;P carrier to the city promisrnc; ..t "donao- any underwriting profit
to ih•� city in accordance wilt specilicd terms. This mochardsrn lacks c,:;;.iin advan gas to the homeowner
and will be utilized only where insuranr, onlators find nC•; ;r,Lum, lr + -assignment' endorsement con-
' tamed in the standard Endorsement Plan concept.
All ('rigs are regu!ar.e'
slate to iUv.;
anc! „c : I of lit . .in modifications from
n r.,
Legal Exposure
One concern which surfaced in developing the CHIP relatrrrl to whether or not a city would incur any legal
exposure relevant to involvement in the Program.
Since the city's principal and virtually only function in the CHIP is the home safety and security analysis
which the city offers to all citizens, legal exposure, if any, would most likely be related to that activity.
Negligent inspection, therefore, appears to he the principal perceived risk. Recognizing this general issue
independently of insurance matters, many states have enacted umbrella tort immunity statutes which would
apply to CHIP as long as the city did not contract with anyone to perform the analysis service. The CHIP does
not contractually obligate any one to request or perform the service, or purchase insurance once performed.
Because not all stales provide for tort immunities, and because liberal courts appear to increasingly regard
cities as deep pockets, CHIP was designed to provide as many mitigating factors as possible on behalf of
the city and relating to negligent inspections:
1) The insurance carrier has waived any right it may have against the city for negligent acts by city
staff arising from the home safety analysis.
2) Restitution for claims for covered losses from insured residents is provided through the insu-
rance process, generally whether or not the resident believes there is a cause for action against
the city.
3) Home safety analyses are services normally covered by the city's general liability insurance.
4) For purposes of the home safety analysis, the city represents only to "educate" the homeowner
and his family in recognizing and correcting fire. thelt and injury hazards. A technical Inspec-
tion to code provisions is neither represented nor intended This limited educational representa-
tion should be made clear to citizens contemplating a request for the analysis service and to
those receiving an analysis, at the time of the home visit.
5) Additional liability insurance is available to cil;cs at nominal cost, generally from their present
insurance carriers.
Other than the negligent inspection issue, the only significant point raised and reviewed in the course of
developing the CHIP relates to anti-trust. This issue h:,s received considerable national attention due to the
"Boulder Decision:" Prior to that decision, several independent legal opinions were rendered for CHIP.
These have been reviewed in the light of "Boulder' wherein no need to modify the opinions was seen. The
"worst case," analyzed by the Los Angeles law firm of Gibson, Dunn & Crutcher, specializing in anti-trust
matters, conjectured a long-term (5 years) exclusive contractual relationship between the city and the insu-
rance carrier. G, D & C's opinion saw no anti-trust exposure for the "exclusive contract" case, and since
none of the CHIP relationships is either long-term or exclusive, little or no anti-trust exposure for CHIP is
apparent.
While the discussion above has briefly focused on a few legal issues, extensive legal research was done
during the development of the CHIP. These legal opinion are available for review by city attorneys on written
request on city letterhead, but remain the property of the AVCO Financial Insurance Group. In addition, the
many city attorneys and independent legal advisors who helped develop the CHIP have indicated a willing-
ness to assist cities in interpreting the opinions and other legal matters associated with the program.
Section 10 — Income Formula
Certain aspects of thefinancial issuesand the premium return formula arediscussed belowtoprovidea general
overview of the premium savings concept. r
12
Renenues which ultimately pass to the city are generated through returns developed under a prescribed
Experience -Rated Formula, The Formular is incorporated as a formal part of all contractual insurance
documents defining the relationships among the insured certificate or policyholders. the city, and the insuranco
carrier for all CHIP plans which alloy for income to be returned to the city. The policies provide for payment
of a premium savings to the insured homeowner when the aggregate of company retention, administrative
expenses, commissions. losses, and loss adjustment expenses is less than the aggregate of premiums
earned. subject to an annual minimum premium volume and contingency reserve requirement. Inlurn, as a
condition of the Master Policy certificate of insurance or the homeowners policy, depending on which plan
the city has selected. the insured homeowner agrees. through an assignment clause in his policy, that any
such returns be gifted to the city on his behalf for general application to community safely programs. N/e
make no representations regarding the lax status of the gift. Note that for California municipalities, these
funds are not subject to Article XIIIB of the California Constitution, the so-called Gann Amendment.
As noted in Section 9 above, objections have been raised to "mandatory" assignment of premium savings
accruing to homeowners holding participative policies. In states where this problem arises non -participating
individual policies will be used and premium savings gifted to the city by the insurance carrier rather than
,.ie hc.neuwner. The insurance carrier is, of course, free to distribute its "profit" as it sees fit.
Nevertheless, the program must establish a sound premium base to become and remain viable for the
insurance carrier and the city. To establish this foundation, the insurance company will begin paying returns
only after a specified annual statewide premium volume has been attained by state pool participants. Smaller
city groups or cities with individual CHIP programs will also be required to achieve this premium volume level.
The income formula is evaluated at the end of each calendar year and the loss ratio is calculated. Quarterly
savings payments are based on earned premiums and that loss ratio until the next evaluation.
Section 11— Risk Manaqement Aspects of CHIP
Effective control of the potential for fire and theft losses, and for injuries, involves tour entities working in
concert These are:
1) The owwerroccupant of the insured structure:
2) The body of building and safety codes which establish cartain requirements for the structure and
contents;
3) The local public safety forces:
4) The insurance community.
The Occupant
Loss and injury prevention is largely a matter of vigilance on the part of the user of the structure. Virtually
any building can be used safely and maintained securely against theft. Most losses are the result of care-
lessness and lack of maintenance. No structure, no matter how well protected by code compliance and the
local public safety forces, is proof against hazards that are introduced by the occupant or allowed to form
due to wear and deterioration.
Codes
Building and safety codes are designed to insure that a structure is as inherently safe and securo as may be
economically feasible when built, without undue interference with the intended use. Codes generally control
only the structure and do not attempt to control what people put into their buildings. Further, codes are
almost always developed in response to fires and stnrctttral failures which may be prevented by changing
the way shuclures are built or the materials used to build them. Codes can only go so far and, while codes
I :hange progressively, buildings generally Miarol he made to comply rolroactively with each revision of
codes adopted by cities.
13
Public Safety Forces
Law enforcement and fire protection agencies serve the public in a dual role; 1) to help citizens prove,);
losses and. 2) to limit the magnitude of losses when they do occur. Both roles are important factors in rice.
managemeni• bu by far the more effective role is preventive, whenever and wherever citizens will allow Ihc,l
Policeman and fire fighters to help them recognize risks and take necessary precautions to make sure risk,
do not become losses.
Insurance Carriers
Insurance companies typically place restrictions in their policies, or adjust their rates. or sometimes refuse to
vrrite insurance, all because of risks identified from many years of experience. Thus, older homes may not
be insurable at reasonable rates: some kinds of roofing materials carry a surcharge: long distances to fire
hydrants or fire stations may also cost more. Fire resistant structures cost less to insure than wood frame
houses. All of these caveats are attempts on the part of insurance carriers to manage their risks so as I(;
maintain a reasonably predictable loss experience for a given line of insurance.
Cooperative Home Insurance Program (CHIP)
CHIP conceptually makes effective use of all the factors discussed above to bring the public an insurance.
program which inherently manages risk more effectively than any insurance program we know of.
The occupant of the home is well -served for his vigilance and attention to the detection and correction of
risks as they occur. He is rewarded first by very competitive rates and insurance coverage, and a real part in
further reducing rates in his city or even his neighborhood by contributing to a low -loss environment. He
can do this entirely independent of the city and the insurance company, but can become more effective by
taking advantage of the city's home safety and security analysis program.
The safety review provided by the city's public safely persom at can help the homeowner recognize risks het
may have "bought" with the house, and whilr strict complii •e with codes in general and especially codes
more recent than those in effect when the I )rne was b.,ut is not required, some easily incorporated
improvements make good sense and may prove desirable to the homeowner. He will certainly want to
correct serious risks to life and property to which he and his uamily may be exposed.
The CHIP insurer recognizes the effectiveness of the risk management aspects of the cooperative home-
owner/city program, and has adjusted rates downward tog,ther w .h additional incentives, represented by
dividends to the city and additional discounts to the homeowne for added safety features in his home.
More important, perhaps. is the potential for this cooperative eflirt to actually control insurance rates as
reflective of good loss experience in the city.
Section 12 — Cooperative Insurance Marketing Associates (CIMA
CIMA, Inc., is an insurance managing general agency, which will be licensed state -by -state as necessary as
CHIP is implemented nationwide. CIMA's principal reason for existence is CHIP. CIMA will be responsible
for adapting CHIP to individual state and local environments, making information about CHIP available to
cities, principally through municipal league. ICMA, and IAFC seminars, and assisting cities and local agents
in selecting an appropriate CHIP Plan and marketing strategy.
CIMA will also be responsible for the identification of an independent insurance agent in each city or JPA
to market and administer the Program. In general, the designated CHIP agent will be responsible for local
advertising, interacting with the city regarding the home safety and security analysis program, issuing
quotations and policies, and billing and servicing clients. He may also settle most claims locally.
14
CIMA is based in California. opemmni sit of oil- a Crestline and Cambria. Richard Zrzran. formerly
Assistant Vice President and Direclor of Mark,a, ' , :'o AVCO Financial Insurance Group, is CIMA's
President. William Hanna, formerly Vice Pn,°id,:nt , ' Research Corpoudion and responsible for tite
federally -funded feasibility study which led to !n • , • • u;' of CHIP, is CIMA's Executive. Vice President.
These principals have. v:ilh the suPhort of 9 I,'.' .d Insurance Group, boon instrumental in the
development of CHIP from 1979 onvrard.
City experience with CHIP is becon,,nq .':.r;, managers and fire chiefs with active CHIP
programs seem quite willing to share Ptcu ( qI - r, •,, other cities nalionwicle.
Section 13 — Summa
CHIP appears to be one of the few really innovative, nrsuran:e ideas to be developed in recent times and, as
such, is likely to experience some opposition as well as some necessary adjustments as it matures through
national application. Despite the fact that CHIP will continue to evolve, it is currently a fully -developed
program: the result of considerable effort or, the part of a qu,te large group of specialists.
CHIP is also archlypical of a new class of programs of national significance. These programs are character-
ized by cooperative PubiicrPrivate Section organized efforts of mutual benefit. Such programs are encour-
aged by the federal government. and are particularly attractive when the consumer is the principal benefi-
ciary, as is the case with CHIP.
Finally. while CHIP is new and untried on a grand scale. interest is high indeed, and the Program seems well
worth serious consideration by virtually every city in the Country.
CHIP is currently supported nationally by the AVCO Financial Insurance Group (AFIG) which will under-
write CHIP insurance policies in all 50 states as approriate.
�- CHIP is also supported by the American and Canadian Universal Insurance Groups (AUIG/CUIG) as a
result of former senior managers of the New Hampshire Insurance Group, now principals with AUIG,
purchasing New Hampshire's interest in the Program.
It has been the intention of the CHIP insurance carriers from the beginning of development to represent the
Program nationally through a frioka of insurance groups. Negotiation are unevently underway with a
number of prospective 3rd "partners".
— Addition CHIP materials are available:
CHIP Master Policy Endorsements & Income Formula
CHIP Marketing Newsletter
Home Safety & Security Guide (For Homeowners)
CHIP Legal Opinions (City Attorney only)
Home Safety & Security Education Program Checklist
CHIP Community Profile Ouestionnair
CIMA, Cambria CIMA. INC. (Mr. Hanna)
(Main Office) P.O. Box 186
Cambria, CA 93428
(805)927-5351
CIMA, Crestline CIMA, INC. (Dr. Zizinn)
Drawer 820
j Crestline, CA 92325
(714)338-1891
15
APPENDIX
Three groups of people contributed significantly to 'he development of CHIP, under the general auspices of
the AVCO Financil Insurance Group.
The AVCO Financial Insurance Group
- Frank Speers, Vice Chairman, Former President (now retired)
- Jack Trapp, President
- William Paigult. Former Executive Vice President
- Richard Zizian, Former Assistant Vice President. Director of Marketing. CHIP Project Leader
(now President of CIMA, INC.)
- William Hanna, Former Consultant to AVCC (now Executive Vice President of CIMA, INC.)
Cooperative Home Insurance Program Steering Committee
Charles Thompson, City Manager, Huntington Beach, CA; Chairman
- Rod Sackett, Management Service Director, City of Orange, CA (Secretary for the Committee)
Vernon Hazen, Former City Manager, Mill Valley, CA (now CM, Escondido)
- Robin Leiter, Assistant to the City Manager, Orange, CA: formerly Senior Assistant City Attorney
- Harry Miller, Attorney -at -Law, Miller & Daar, Beverly Hills. CA; formerly Chief Deputy Insurance
Commissioner, Slate of California
- Marsha Claman, Former Attorney. Miller & Daar, Beverly Hills, CA
- Richard Roddis, Former Attorney, Miller & Daar, Seatle, WA; Professor and former Dean of University
of Washington Law School, former Insurance Commissioner, State of California
- Andrew Dolan, Attorney, Miller 1£ Daar, Seatle, WA
- Keith Thomson, Former Attorney, Miller & Daar, Seattle WA
- Gibson, Dunn & Crutcher, Attorneys -at -Law. Los Angeles. CA
Major Contributors
- Charles Cook, President, American Universal Insurance Group (Former Senior Vice President,
New Hampshire Insurance Group)
- Tim Kolojay - Vice President, American Universal Insurance Group (Former Vice President,
New Hampshire Insurance Group)
- Joseph Baker, Former City Manager, City of Orange. CA
- Pete Gross, Police Chief, City of Newport Beach, CA
- Ronney Coleman, Fite Chief, City of San Clemente, CA
- Robert Simpson, Fire Chief, City of Anaheim. CA
- Alan Parker, City Manager, City of Seal Beach, CA
- George Caravelho, City Manager, City of San Clemente, CA
- Earle Rob faille, Police Chief, Huntington Beach, CA
- Byron Chaney, Fire Chief, City of Palm Springs, CA
- George Voight, Executive Director, Los Angeles County Contract Cities Association, CA
J,
16
I
HOME SAFETY AND SECURITY EDUCATION PROGRAM
CHECK LIST
/^. NAMEOFOWNER: _
ADDRESS OF DWELLING:
DATE(S) OF ANALYSIS:
REVIEWER:
✓ Indicates Item appears to be OK
X Indicates item should receive homeowners attention
NIA Indicates Item not applicable
SECTION I: FIRE SAFETY
_DisW$sion of home lire safety principles completed.
APPLIANCES:
__ 1. Major appliances are grounded.
__ 2. Dryer lint [liters appear clean.
3. Water hector appears to be in good condition and clear of
combustibles."
4. Furnacelair conditions( filter appears to be clean.'
5. Kitchen hood vent appears to be clean.
6. No apparent gas smell from appliances, pipes or meter.
7. Heat generating appliances are not used under cabinets.
a. Home heating system appears to bemainialned property and
owner Is aware of the particular hazards associated with this
type of system. Type of heating system
9. Coal and wood burning appliances or structures appear to be
properly used. Installed and maintained.
_10, Gas grills are used with appropriate clearance and are
property stored.
_11. Portable healing devices appear to be used and stored
properly. Owner Is aware of the particular hazards associated
with Mg type of appliance.
ELECTRICAL'
-12. Fuse boxlpanel circuits are labeled and appear lobe properly
fused.
_13. No apparent exposed wiring except as permitted by local
code."
HOME SECURITY
f9iA9
_14. Extension cords appear to be used In a proper manner.•'
_15. Electrical outlets appear to be used properly.
COMBUSTIBLESIFLAMMABLE MATERIALS:
_16. Combustibles are clear of stove and other cooking areas and
forced air units.
_17. Waslepaperllrash properly disposed of.,,
_ 16. Household chemiublmatches are properly $toted out of the
reach of chi!dren.
-19. Fireplace appears to be properly maintained.
__20. Paintalllammable liqulds are properly stored."
_21. Garagelstorage shed are Ime of lire hazard materials, or II
present are stored properly.
WALLIATTICSIROOFIGARAGE:
_22. Solid core door with salklosum between garage and rest
dence. If not present, advantages discussed wllh resident
_23. Devices producing spaWilame appear to be properly
Installed,'•
_24. Adequate vent clearance.
_25. Open space between detached garage and residence clear of
fire hazard materials.
SECTION II: SECURITY
_26. House number Is clearly visible from street andfor alley.
_27. Approved deadoolls on all exterior doors.•'
_29. Nooremovable outside door hinge pins.
_29. Glass in louvred doorslwindows on first Ilpor are perman.
ently secured (non -removable)."
_30. All sliding glaxs docrstwindows on I1151 floor have working
primary and secondary locking devices.'-
,_ 31. Garage door secured by automatic door opener or boll with
Irking device."
__32. Security bars on windows are of approved type.
__ 33. Adequate exterior lighting for nighttime access exit.
_34, Valuahles and major Items have been IdenLfied and serial
numbert. stored In a safe place.
._35. Resident has participated in an organized Neighborhood
Watch Program.
LIFE SAFETY:
_36. House has indicated early warning device(s).
_medical _intrusion _panic _fire
_37. Second marina of escape provided from bedrooms to a safe
area.
__3a. Windows and screens allow for escape from dwelling.
_39. Family ties and practices uscape plan.
_40. Members of family have received Information In CPR.
_41. Latching pocking) devices on gates to pool or spa areas
appear to be adequately maintained.
HAZARDS:
_42. Visible exppsure hazard within 200 feet ul dwelling.
_43. All sidewalks and concrete drives well maintained.
_44 Dog(s) appear to be restricted to premises. Warning signs are
used.
_45. Adequate headroom In passages and stairways.
_46. Railings on stairs are properly maintained.
_47. Dwelling and other structures on premises appear to be well
maintained and structurally sound.
"For further Information on these Items or terms refer to backside of report.
COMMENTS:
The foregoing analysis has been reviewed with me and I understand that the Indications are Intended to help me recognize Zile
safety and properly hazards In my home. I recognize also that an analysis such as the above cannot be completely comprehensive
and that some hazards may not have been Identified, and, further, since the analysis Is for my benefit, I will not hold the city
responsible for the consequences of any hazard later Identified.
Signature of Homeowner
INFORMATION REGARDING SAFETY AND FIRE SECURITY
APPLIANCES
All electrical appliances and heat generating devices should be clean, in good working order, have adequate
ifilation and be cleared of any potential fire hazard materials.
ELECTRICAL
Fuse box/panel circuits should be readily accessible; clearly labeled and properly fused.
Wiring should not be exposed unless permitted by local code. Wiring should not be used for purpose exceeding
rated capacity.
Extension cords should not be used where a receptacle Is needed. They are Intended for temporary use only. Cord
should not be run under rugs or over hooks or nails.
Aluminum wiring can pose a fire hazard unless wiring terminations are properly secured and maintained.
COMBUSTIBLESIFLAMMABLE LIQUIDS
Any rags, trash, dried grass, other combustibles should be disposed of in receptacles that would prohibit/prevent
combustion.
Any newspapers, paint, chemicals, matches or other Ilammables should be stored out of reach of children and
clear of any heat or spark producing devices.
WALLSIATTICSIROOFIGARAG E
Water heaters, heating or cooling equipment generating a spark or open flame shall be Installed on a platform so
that the pilot, burner or spark producing portion of the appliance Is at least 18 Inches above the garage floor.
Wire mesh no larger than r/4 Inch should be Installed to arrest the escape of burning embers from fireplace
chimneys.
HOME SECURITY
Approved deadbolls are to have a minimum single cylinde• with a one Inch boll throw and cylinder guard.
Approved locking devices on garage door should utilize a locking bar or bolt extending Into the receiving guide a
minimum of one Inch and secured with a padlock. For double wide garage doors using only one locking bar, the
locking bar should be located not more than 2 feet from the ground. A locking bar on each side of a double wide door
Is recommended.
Sliding glass doors and/or windows should be Installed or adjusted so as to prevent the removal or lifting of the
door/window from the exterior of the building.
Secondary locking devices are to be a commercially made, locking or securing device In addition to the primary
locking device built Into the panel.
Louvered glass windows/doors must be secured with either mechanical devices or by means of epoxy glue to
render the glass panes non -removable.
Louvered glass doors may be secured like louvered windows or with bars, grills or polycarbonate material, all of
which must be attached to the Inside of the door.
OTHER RECOMMENDATIONS
SAFETY
• Water hose -connected and ready to use
Exercise caution with open flames lighting
Fireplace and barbeque ashes disposed of properly
• Chimney kept clean
Small appliances unplugged when not in use
• Clear space behind television
Household dust rags properly stored
Ground -fault detectors where shock hazard Is present
• TV power disconnect switch
Dry powder lite extinguishers In garage, kitchen, car
Slippery surfaces with rugs
• Deck railings secure
• Pool safely cover
For more Information:
SECURITY
Wide angle (ISO-) door viewer
Security closet/storage area
Operation Identification
Locked gates
Low landscaping under windows
Leave radio on when away from home
*Leave key In lock when home If using double cylinder
deadbolt
Keep flashlight next to telephone
• While on trips, arrange for pickup of mall, newspapers and
milk deliveries
L'
Police Dept. phq Fire Dept. phN Building Dept. ph#
IN
CITY OF
DATE _
COMMUNITY PROFILE
Please answer the following questions as thoroughly as possible,
1. DEMOGRAPHIC DATA:
1.1 Year Population Land Area (square miles)
1982
1981
1980 _
1979
1978 _
1977
1.2 LAND USE CATEGORIES % Land Area
Single Family Dwellings
Multiple Family Dwellings
Mobllehome Parks
Commercial/Retail
Industrial/Manufacturing _
Farming
Military Facilities
100%
1.3 HOUSING UNIT APPROXIMATION
Single Family Dwellings
Condominium Units
Mobilehomes
2 - 4 Family Siructures
Apartment Units
1.4 TOPOGRAPHICAL INFORMATION
Developed Flat Land
Undeveloped Flat Land
Developed Hillside Area
Undeveloped Hillside Area
Waterfront Area
Forest Area
Designated Brush Area
Other: —
1.4.1 Miles of Streets
If of Units % Owner Occupied
% of Land Area
100%
1 5 Has your community experienced any of the following within the last ten years? (If none please
Indicate)
Event Year Dollar Loss
Flood
Earthquake — -- --- --
Wild Fires
Hurricane
Tornado ---
Earth Slippage —
Hall Storms —
1.6 Are you part of a know flood plain? Please explain
1.7 Is your city Impacted by daily or seasonal population influxes? Please explain.
1.8 Are you part of an Urban Interface? Please explain.
1.9 What percentage of your land area, if any, is used for military purposes. What percentage of
your present population Is temporary military?
LAND AREA: POPULATION:
2. CITY ORGANIZATIONAL DATA:
2.1
City Hell street zip code telephone
2.2
Fire Department street zip code telephone
Polica Department — street zip code telephone
City Manager: (name).
City Attorney:
City Fire Chief:_
City Police Chief: —
Risk Manager:
Finance Director:_
Public Safety Director:
j
CITY OF. — -- - - --- --.
• 2.3 Under what type of jurisdiction do you operate (e.g. General Law City, Charter City, County,
Special District, Township, Etc.)
2.4 Is your city now an active member of a Joint Powers Authority? For what purpose was the JPA
formed?
3. CODE INFORMATION:
3.1 Which edition of the following codes has your city adopted?
Code Edition
Uniform Fire Code
Uniform Building Code
Uniform Mechanical Code _
Uniform Electrical Code
Uniform Plumbing Code
Enforcing Department
3.2 Have you adopted any special codes that relate specifically to home safety or security?
Explain.
4. ORDINANCES AND REGULATIONS:
4.1 What local ordinances and regulations, not covered by codes, have been enacted to assist in
identifying and mitigating property, security and life hazards? Please list or sxplaln.
5. ANIMAL CONTROL:
5.1 What specific regulations have been adopted in the area of animal control?
5.2 What city department or agency has the regulatory responsibility?
5. SAFETY RESOURCES:
6.1 Facility (Dispatch) Yes No Planned (year)
911 System
24 Hour Dispatch Capability -- -_
Computer Aided Dispatch -_ _.___ -------
Taped emergency line traffic
Direct home alarm capability
6.2 Whet other safety resources do you have available or planned that are not mentioned above'?
6.3 LAW ENFORCEMENT:
8.3.1 Number of officers per 1,000 Population:
6.3.2 Type of law enforcement system (e.g. Contract, Municipal, JPA, etc)?
6.3.3 Residential Burglary Data
N Of Residential
Year Burglaries
1982
1981
1980
1979
1978
1977
Dollar Loss
Average Dollar Loss
Per Dwelling Unit
Burglary
6.3.4 Is the police department Involved in the plan check process? Yes_ No_
6.3.5 Do police participate in arson Investigation? Yes_ No-
6.3.6 How many sworn personnel are on your Investigation staff?_
6.3.7 How many people are on your crime prevention and education staff?-
6.3.8 Do you provide an Operation Identification program for your citizens?
6.4 FIRE PROTECTION:
6.4.1 Number of firefighters per 1,000 population?
6.4.2 Type of fire protection system (e.g. Contract, Municipal, JPA, Special District)?
6.4.3 Are firefighters Involved In the City's plan check process? Yes— No_
6.4.4 Are fire personnel Involved In arson Investigations? Yes_ No_
6.4.5 Are unvented space heaters (other than electrical) allowed In your community under
present codes. If yes, what percent of your residential occupancies utilize such do.
vices?_
6.4.6 Describe all fire prevention and education programs that you provide to your resi-
dents.
�a
t")
6 4.7 Dwelling Unit Fire Data: (This Information is Required)
q 01 Dwellin Average Dollar Loss
9 Per Dwelling Unit
Year Unit Fires Dollar Loss Fire
1982
1981
1980
1979
1978
1977
6.5 CHIP Home Safety and Security Analysis
If your city elects to participate In the CHIP, what would be your plan for conducting the home
safety and security analysis? (e.g. firemen, policemen, volunteers etc.)
6.5.1 With your present staffing, and in consideration of your plan In 6.5, how many
home analysies could you perform per week?_
6.6 Emergency Medical Services:
6.6.1 What type of EMS services are provided?
6.6.2 What lovel of service is provided by the City (paramedic.., EMT I, EMT ll)
6.6.3 What level of service is available from private sources?
7. COMMUNITY BASED PROGRAMS:
7.1
�. 7.2
7.3
Do you have a Neighborhood Watch Program?
Approximately how many households have participated?
List public safety and other programs that pertain specifically to residential occupancies.
�J
7.4 Do you now offer voluntary home Inspections through your fire and/or police department? If so
how many homeowners per year participate?
NOTE: If more space Is needed please attach additional pages as needed,
MAILING INSTRUCTIONS: Once you have completed this profile please mall It and any additional pages to:
CIMA,INC.
P.O. BOX 186
CAMBRIA, CA 93428
b^larrrtn 1v. sc.h,rh,;r
Drone nhicnr.
Jblm 1.I1nley
Ruby Hunt
Hal N^rgard
Robert J. Orth
n.,..:r ,
Donald E. Salverda
n n,r:
Richard L. Brubacher
Jt"ll2 3
board of
;t r
�I rfl/!•1'('� � ^NI/?j� � 'lJll1/1?iJ',4/r111c'!',1
SuiIc :" It.. Court Hou::u, St. Pau I. Minnesota 55102
Donald Pauley, Clerk-Admin
City of Mounds View
2401 Highway 10
Mounds View, MN 55112
Dear Mr. Pauley:
Phone (612) 298.4145
October 16, 1984
Minnesota Statutes of 1982, Chapter 112.42, Subdivision 3, (pertinent excerpt
enclosed) provides that County Commissioners must select watershed district
managers from a list of nominees "submitted jointly or severally" by the
municipalities that are wholly or partially in the watershed district to the
County Board at least 60 days prior to the expiration of the term of office of
a manager. If no list is submitted, the County Board will proceed to appoint
a manager through its "open appointment" process.
This letter is a reminder that the term of Diane Harstad, presently a member
of the Rice Creek Watershed District Board of Managers, will expire on
January 17, 1985. Ms. Harstad is a resident of New Brighton. If the ten
affected municipalities listed below wish to submit a list of nominees for
consideration by the County Board, your joint or separate lists should be
sent to me prior to November 17, 1984. (Ms. Harstad's name may be submitted
as a nominee for reappointment). 'he County Board is then required to act
upon an appointment by December 17, 1984. Nominees must reside within the
boundaries of the watershed district.
Arden Hills Roseville
Falcon Heights St. Anthony
Lauderdale Shoreview
Mound View White Bear Lake
New Brighton White Bear Town
Please let me know if you have any questicns about this appointment process.
�iirtcerely yours
Harry 7 arshall
Chief Clerk - County Board
HEM:sab
cc: Diane Harstad Michele Timmons
Comm. Norgard, Orth, Salverda F. Murray, Atty., Rice Creek W.S.D.
E. Petrangelo, President, Rice Creek W.S.D. R. Brubacher, Ex. Director
RESOLUTION NO. 1829
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION REGARDING APPOINTMENT OF METROPOLITAN WASTE
CONTROL COMMISSION DEPUTY CHIEF ADMINISTRATOR
WHEREAS, the Metropolitan Waste Control Commission
has appointed Louis Breimhurst as Chief Administrator of the
MWCC; and
WHEREAS, Mr. Breimhurst's qualifications in the
fields of Engineering and Environmental Protection make him
a most qualified individual to perform the duties of Chief
Administrator; and
WHEREAS, the Commission is now in the process of
filling the position of Deputy Chief Administrator; and
WHEREAS, the individual filling the position of
Deputy Chief Administrator should be one whose skills
compliment those of the Chief Administrator.
NOW, THEREFORE, BE IT RESOLVED that the City Council
of the City of Mounds View recommends that the Metropolitan
Waste Control Commission seek and employ an individual as
Deputy Chief Administrator having a strong business and
management background in order that the business operations
of the Metropolitan Waste Control Commission might be
adapted to a more modern system of business management.
ATTEST:
(SEAL)
Adopted this 13th day of November, 1984.
Clerk -Administrator
u
u
MEMO TO: Clerk -Administrator and City Council
FROM: Director of Public Works/Community Developyl¢rlt�
DATE: October 29, 1984
SUBJECT: DYNAMIC DESIGNERS TOWNHOUSE PROPOSAL
PLANNING CASE 43-79
Attached Please find a copy of a letter from Dynamic Designers
dated October 1, 1984 and proposed resolution regarding the
Dynamic Designers townhouse proposal. Also attached are previous
Resolution Nos. 1653 and 1743 regarding the above subject.
Dynamic Designers has requested a 9 month extension for their
request for a wetland alteration permit and development proposal
for 7656/7660 Woodlawn Drive.
STAFF RECOMMENDATION: Staff recommends approval of the request
by Dynamic Designers for a 9 month extension per the requirements
noted in the attached proposed resolution.
/bc
Attachments
0
i PROPOSED RESOLUTION NO.
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION APPROVING TIME EXTENSION FOR PLANNING CASE 43-79,
DYNAMIC DESIGNERS TOWNHOUSE PROPOSAL
WHEREAS, the Mounds View City Council approved Resolution
No. 1653 on September 12, 1983 for Case 43-79 for Dynamic
Designers 8-unit condominium proposal; and
WHEREAS, Dynamic Designers is now proposing to construct
townhouses; and
WHEREAS, the Mounds View Code has time requirements for
wetland alteration work and final subdivision approval; and
WHEREAS, the developer, Dynamic Designers, has had
difficulty in obtaining financing due to the economy; and
WHEREAS, Dynamic Designers has requested a 9 month
extension;
NOW, THEREFORE, BE IT RESOLVED that the City Council of
the City of Mounds View approves a 9 month extension and furthr
requires that the alteration work be started no later than April
30 and be completed no later than August 1, 1985;
BE IT FURTHER RESOLVED that the City Councl of the City of
Mounds View also requires that the other requirements for
Resolution No. 1653 be completed, final plans and specifications
be submitted, and development agreement execution and permit
application occur prior to April 30, 1985.
ATTEST:
(SEAL)
Adopted this day of , 1984.
Mayor
Clerk -Administrator
MIT OF TN/ il1ASUNI Of 11/I,
Illl ou m Y 1 cm s Nnrn, RINA1 DM NI C DESIGNERS
^TOY NAYI CMOIIN /NI FSII
2233 Woo county Rand 1, RoorAle, MN. 56113
October 1, 1984
Mr. Steve Thatcher, City Planner
City of Mounds View
2401 Highway 10
Mounds View, Minnesota 55112
Deer Mr. Thatcher;
19td is
CR'I OF
MOUNDS
Dynamic Designers, Inc. formally requests a nine month extension
for Its requests for a wetland alteration permit and a development
proposal for 7656 / 7660 Voodlawn Drive, legally described as Lots 3 6 4,
Block 2, Park View Terraces, City of Mounds View.
Sincerely,
lam'^^ u.
Arthur L. Freteg, Vice President
Dynamic Designers, Inc.
"- James L. Cepros, Msldent 612 6314711 AtOw L. Fretq
a
m
RESOLUTION NO. 1653
1 CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION APPROVING A MINOR SUBDIVISION,
CONDITIONAL, USE PERMIT AND DEVELOPMENT
PROPOSAL FOR DYNAMIC DESIGNERS
WHEREAS, Mr. Jim Cepress and Mr. Art Fretag of Dynamic
Designers have requested approval to construct an 8-unit
condominium at 7656 Woodlawn Drive, legally known as Lots 3 and
4, Block 2, Park View Terrace; and
WHEREAS, the location of this property and proposed
building lie within a designated wetland zoning district; and
WHEREAS, Chapter 48 of the Mounds View Municipal Code
governs development within wetland buffer areas; and
WHEREAS, the lot upon which this proposed building is to
be located also lies within a designated flood plain; and
WHEREAS, Chapter 49 of the Mounds View Municipal Code
governs development within the flood plain area; and
WHEREAS, both Chapters 48 and 49 allow development within
buffer and flood plain area, respectively, under certain
conditions; and
WHEREAS, the development as proposed would require
approval of the following:
I) A minor subdivision combining the two lots into
one.
2) A rezoning from R-3 to R-4.
3) A wetlands alteration permit.
4) A conditional use permit to illow the filling of
a portion of the flood plain.
5) The following variances:
a) Building side yard setback of 6 feet;
b) Building front yard setback of 7 feet;
c) Parking area curbing setback of 4 feet;
d) Variance to the requirement that all structures
be setback at least 100 feet from the wetland;
\, 6) Rice Creek Watershed District; and
RESOLUTION NO. 1653
Page Two
WHEREAS, the
Planning Commission has
adopted Resolution
j No. 93-83 approving
the four variances listed above in Item 5;
' and
WHEREAS, the
Planning Commission has
also adopted
resolution No. 94-83
recommending approval,
with conditions, of
items 1, 2, 3 and 4
listed above;
NOW, THEREFORE, BE IT RESOLVED that the Hounds View City
Council grants the wetland alteration with the following
conditions:
1) Conveyance of an easement over the area within the
903 contour for drainage purposes.
2) Discharge criteria as outlined in 48.06, Subdivision
3(c) paragraphs 3, 4, 5 and 6.
3)
A time limit be set for the completion of the prdject,
in no event to exceed 12 menthe from the date of
issuance of the permit
4)
Temporary site disruption shall be allowed to occur
generally within the area 15 feet beyond the building
edge (as shown on revised site plan dated 8/16/83)
provided that these areas be restored to the existing
or better condition immediately following the time
where the use of this area is necessary for buiding
construction.
5)
A density credit of 4.35 units be granted for the
development.
6)
The covenants for the property owners association
shall clearly set out the following amount and type of
use and maintenance that will be allowed within the
wetland (below the 903 contour):
a. The wetland area shall be maintained free of waste
debris upon completion of construction.
b. Wetland area may be landscaped as long as the
existing topography is not altered.
c. Normal turf maintenance should be practiced within
twenty (20) feet of building line.
d. Low maintenance areas shall not be allowed to become
a fire hazard.
e. All structural improvements (i.e. fences, playground
equipment, storage sheds) shall be installed in
wetland area only if the wetland alteration permit
/ is amended by procedure in Chapter 48. It is
further required that the above conditions become
part of protective covenants and filed as part of
the land title records.
A
RESOLUTION NO. 1653
Page Three
Be IT FURTHER RESOLVED that the City council approves the
minor subdivision, the conditional use permit and authorizes the
Mayor and Clerk -Administrator to execute Developoment Agreement
No. 80-40 with Dynamic Designers for the construction of an eight
unit condominium. The following items shall be incorporated into
Exhibit 2A of the development agreement.
1) Performance and maintenance of all drainage structures
to be the owner's responsibility.
2) Plan shall show location of emergency overflow for
parking area.
3) The wetland area below the 903 contour be protected
during the construction period based upon the City
Engineer and Rice Creek Watershed District require-
ments, with the exception of the 15 foot area desig-
nated for temporary construction activities. In the
temporary construction areas, protection of the wetland
shall occur at the edge of this 15 foot distance
immediately adjacent to the wetland.
4) A landscape plan which includes earth berming along
the Woodlawn Drive boulevard.
5) That securities be submitted to rover all development
agreement items, specifically, wetland protection,
maintenance of drainage facilities and all other site
improvements listed in this resolution.
6) Building shall be flood -proofed below elevation 905
per State Building Code requirements.
BE IT FURTHER resolved that ten percent of the wetland
area easemented be applied to the park fund dedication required
for this subdivision;
BE IT FURTHER resolved that all requirements of Chapter 48
and 49 shall be met.
ATTEST:
Adopted this 12th day of September, 1983.
Mayor
(SEAL)
111 Clerk dmintstra
RESOLUTION NO. 1743
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION APPROVING TIME EXTENSION FOR PLANNING CASE 43-79,
DYNAMIC DESIGNERS 8-UNIT CONDOMINIUM PROPOSAL
WHEREAS, the Mounds View City Council approved Resolution
No. 1653 on September 12, 1983 for Case 43-79 for Dynamic
Designers 8-unit condominium proposal; and
WHEREAS, the Mounds View Code has time requirements for
wetland alteration work and final subdivision approvals and
WHEREAS, the developers, Dynamic Designers, have had
difficulty in obtaining financing due to the economy; and
WHEREAS, Dynamic Designers has requested a 60 day
extension;
I
NOW, THEREFORE, BE I'.' RESOLVED that the City Council of
the City of Mounds View appr)ves a 60 day extension and further
requires that the alteration work be started no later than July
30 and be completed no later than November 1, 1984;
BE IT FURTHER RESOLVED that the City Council of the City
of Mounds View also requires that the other requirements for
Resolution No. 1653 be completed, final plans and specifications
be submitted, and development agreement execution and permit
application occur prior to November 1, 1984.
ATTEST:
(SEAL)
r
Adopted this 29th day of May, 1984.
Mayor
Vim, 6
MEMO TO: Clerk -Administrator and City Council
FROM: Director of Public Works/Community Developmen 41'
DATE: October 29, 1984 r�
SUBJECT: LETTER FROM DEPARTMENT OF TAXATION AND RECORDS
ADMINISTRATION DATED 9/24/84 REGARDING TAX
FORFEITED LANDS
Attached please find a letter from the Ramsey County Department
of Taxation and Records Administration dated 9/24/84 regarding.a
recent audit that was conducted of tax forfeited lands. They
have found the following property in Mounds View withheld for
public use:
1) East 25 feet of the West 2112 feet of the North 202-5/10
feet of the South 1012-5/10 feet of the NE 1/4, subject to
road, in Section 6, Township 30, Range 23
Property I.D. #: 59-00600-100-30
2) Subject to Highway and (except the North 320 feet), the
East 1/2 of the North 16 Acres of the East of the
Northeast 1/4 of Section 8, Township 30, Range 23
Property I.D. #: 59-00800-040-01
The County is inquiring as to whether or not this property is
still needed for public use. I have attached a copy of the maps
showing the location of each of the the properties in question.
We do not need either property for storm sewer improvements.
However, property number 1 should be retained for future roads
and utilities.
STAFF RECOMMENDATION: Staff recommends that property Number 1 be
acquired by the City of Mounds View by a use deed under Chapter
511 and that property No. 2 is no longer needed by the City and
that it be sold at oubiic auction.
/bc
Attachments
DEPARTMENT OF
TAXATION AND RECORDS ADMINISTRATION
OFFICE OF THE LAND COMMISSIONER
COVI\1 i 00rr RRAMJEI
109 Court House
ST. PAUL, MINNESOTA 55102
LOU McKENNA
Director
ROGER VIK
Asst. Director
City of Mounds View
Attn.: Donald Pauley, City Clerk
2401 Highway 10
Mounds View, MN 55112
Dear Sir:
ANTHONY J. REITER
September 24, 1984 Commissioner
292.7087
In a recent audit of tax forfeited lands I have found that the following
property was withheld, 5-29-79, for public use:
East 25 feet of the Weer, 2112 feet of the North 202-5/10 feet
U( of the South 1012-5/10 feet of the NE. 1/4, subject to road,
in Section 6, Township 30, Range 23
Code Number: 59-00600-100-30
Subject to Highway and (except the North 320 feet), the East
One-half of the North 16 Acres of the East Dne-half of the
Northeast 1/4 of Section 8, Township 30, Range 23
Code Number: 59-OU800-040-01
If this land is still needed for public use, our recommendation is that
it be acquired by purchase for the appraised value or by a u3e deed
under Chapter 511. If this land is no longer needed, or if we receive
no reply within 90 days, this parcel may be sold at public auction to
the highest bidder.
Yours very truly,
ANTHONY .7. REITER
Land Commissioner U
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MEMO TO: Clerk -Administrator and City Council
FROM: Building Inspector
DATE: November 1, 1984
SUBJECT: MULDOON'S OFF-10 VOLLEYBALL COURT REQUEST
Staff requests direction as to whether or not the development agreement
approval which was given to Povlitski's Off-10 can be transferred to
Muldoon's Off-10 or if the Council wants Muldoon's Off-10 to go through
another development review. There are no changes from the Povlitski
proposal to the Muldoon proposal.
If you have any questions, please contact me at my office.
SAR/bc
10-\
APPLICATION FOR ADVISORY GROUPS
Group A plied For:
f�
Second Choice (if any):
Full Name (print or/type):
Address:
Years At This Address: Years
You Have Lived In Mounds View:
Telephone: Home:
Work or Other: 73'6-.?zo
QUALIFICATIONS YOU WANT TO HAVE THE COUNCIL CONSIDER
Skills and Interests:
Employment, Occupation or Other Experience:
Memberships, Accomplishments Or Other Qualifications:
Please State Your Reasons For Wanting To Serve On This Committee:
j!.,�/,�
Tie Ceiiin:ultly
Your response to any of the above may he continued on the back
and you may attach any other materials which you want the Council
to consider.
Signature lh�!(>j Date
/
The City of ounds View is committed to the policy that all
persons s 11 have equal access to its programs, facilities, and
employment without regard to race, creed, color, sex, age,
national origin, or handicap.
UN rf 10 �1 Lb
PROCEEDINGS OF THE CITY COUNCIL
r CITY OF MOUNDS VIEW
RAMSEY COUNTY, MINNESOTA
Regular Meeting
October 22, 1984
Mounds View City Hall
2401 Hwy. 10, Mounds View, MN 55112
-----------------------------------------------------------------------
The Mounds View City Council was called to order by 1. Call to Order
Mayor McCarty at 7:30 PM.
The Pledge of Allegiance was said. 2. Pledge of
Allegiance
MEMBERS PRESENT: Councilmembers Hankner, Blanchard, 3. Roll Call
Doty, Mayor McCarty.
ALSO PRESENT: City Attorney Meyers, Clerk/Admini-
strator Pauley and Public Works/Community Development
Director Thatcher.
Motion/Second: Blanchard/Doty to adopt Resolution 4. Resolution No.
o. , a resolution of appreciation to Frank 1819
Gabrysh for community interest above and beyond
the call of duty.
5 ayes 0 nays Motion Carried
Mayor McCarty read Resolution No. 1819 and presented
it to Mr. Gabrysh.
Mayor McCarty read proposed Resolution No, 1820, 5. Resolution No.
commending Matt Rowley for achieving Eagle Scout 1820
status, and presented it to Mr. Rowley.
Motion/Second: Doty/Linke to approve Resolution
No.20 commending Matt Rowley for achieving Eagle
Scout status.
5 ayes 0 nays Motion Carried
Motion/Second: Linke/Blanchard to approve the 6. Approval of
October 8, 1984 minutes as corrected. Minutes:
October 8, 1984
5 ayes 0 nays
Motion Carried
v.
Mounds View CityCouncil' ?'?� a
Regular Meeting r,, i 't:a,' Q e '. � �, — October Y2 1984
-----__--- LJ Page Two
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Mayor McCarty closed the regular meeting and opened 7A. Public Her
the first public hearing at 7:40 PM. There was no Kinder Car
one present to discuss Kinder Care, so he closed the
public hearing and reopened the regular meeting at
7:40 PM.
Charlotte Forslund, 7886
felt the
Sunnyside Road,
stated she
8. Citizens
concerned citizens
accomplished their goal
meeting last
and informed the
week had
of
Requests and
the newly adopted master
Council
public
plan. She thanked those
Comments from
the Floor
members who had
the
been present and
helped with
meeting. She stated
the forms the
she would leave
a supply of
at counter
of City Hall.
Mrs. werdien, no address given, asked the status of
the building permit they had been issued for an
accessory building on their property.
Director Thatcher explained that the Werdien's had
applied for a conditional use permit for the con-
struction of a 576 square foot building, and Staff
and the Planning Commission had reviewed the pro-
posal and the Planning Commission recommended
approval to the Council, and the Council had held
a public hearing on October 8 and issued the con- '®
ditional use permit. The werdien's then paid for
and were issued their building permit, ordered the
trusses and excavated for the foundation, He
explained that a neighbor saw the excavating and
inquired into what was being done. At that time,
Staff realized that several errors had been made,
in that the proper notices of the hearing were not
sent out, and the code calls for a maximum size
accessory building of 400 s.f.
Mr. Illig, 2809 County Road H, stated he objects
to the buildings size and where it is located. He
added he had not been informed of the hearing.
Mrs. Illig stated she was concerned with the way
the lot was subdivided, and had she knoim the
request was being discussed, they would have come
in to object.
Clerk/Administrator Pauley explained the werdien's
previously owned two lots, and in order to place
the building where they wanted it, they had to
combine the two lots in order to have a principle
structure. He pointed out that the conditional use
permit had been issued, and the Illig's had not
been notified of the hearing.
L - -. - ,
Mounds View City Council „+ o October 22, 1984
Re ular Meetin ��• Ali
g g . r @�� L.
L) Page Three
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-------------------------------
Attorney Meyers advised LhaL a municipality cannot
be stopped from revoking a permit unless a vested
right has occurred, and they must consider the
Werdien'shaving good faith throughout the procedure,
and their expenditure of funds and the work already
done. He emphasized the City cannot allow a building
in excess of 400 s.f., and the permit would have to
be reissued for the correct size.
Mr. Werdien, 6940 Silver Lake Road, questioned who
would be liable for the money they had already spent.
Attorney Meyers advised that city officials cannot be
held liable.
Mayor McCarty stated the Council and Staff is very
sorry an error was made, and they have no option in
not allowing a building larger than 400 s.f.
Attorney Meyers advised the Council could declare a
defect in the notice and hold another public hearing,
or could poll the Council and if they agree, could
stay with approval of a permit.
Mr. Werdien questioned who would pay for the cost of
materials he could not use due to the roof size that
had been specified.
Councilmember Doty stated the Council may be able to
come to some agreement on that.
Mayor McCarty suggested Mr. Werdien submit a bill to
the City, and Attorney Meyers and the Council would
act upon that.
Attorney Meyers again pointed out the City cannot
revoke the permit, and the Werdien's can locate it
where ever they wish in their back yard, as long as
they meet the setback requirements.
Motion/Second: Hankner/Linke to approve the
consent agen3a as presented and waive the reading
of the resolutions.
5 ayes 0 nays
Mayor McCarty closed the regular meeting and opened
the next public hearing at 8:09 PM.
` Clerk/Administrator Pauley reviewed the proposed
1984 long term financial plan. He advised it would
be available at City Hall for anyone who wished to
review it.
9. Approval of
Consent Agenda
Motion Carried
7B. Public Hearing -
1984 Long Term
Financial Plan
Mounds View City Council by ry October 22' 1984
Regular Meeting t ,—, t
p `� Y� ��F V L U Page your
------------------------- 1-------------------------------------------
Councilmember Doty recommended it include the change
to develop Greenfield Park, IF
Clerk/Administrator Pauley explained the process
used in writing the plan. He stated an addendum
could be added to include the Greenfield Park plan.
Mayor McCarty closed the public hearing and reopened
the regular meeting at 8:19 PM.
Motion/Second: McCarty/Linke to table until such
t meme a��ff has included the proper amendment to
enact the plan,
5 ayes 0 nays Motion Carried
Mayor McCarty closed the regular meeting and opened 7C. Public Hearing -
the next public hearing at 8:21 PM. Ordinance No.
Clerk/Administrator Pauley reviewed proposed Ordi-
383
nance No. 383.
Bob Beutel, 2555 Ridge Lane, urged adoption of the
ordinance, stating that a first rate City should be
willing to compensate its elected officials for a /
first rate performance.
Mrs. Forslund stated she did not favor the increase
in salary for the Council and Mayor as she felt the
present salary was adequate.
Judy Rowley, 2516 Ridge Lane stated that in order
to continue having quality people on the Council, she
felt the raise was in order.
Mayor McCarty closed the public hearing and reopened
the regular meeting at 8:26 PM.
Director Thatcher reviewed the activities of the 10. 3rd Quarter 1984
sewer, streets, maintenance garage and inspection Department Head
departments for the past quarter. Reports
Mayor McCarty asked if the City owned the equipment
to do repairs ou sewer and water mains, whether it
would pay for itself in the money saved from not
contracting the work out.
Director Thatcher replied that the equipment required
is extremely expensive, and he has let contractors
know the City might be interested in purchasing some
used equipment, if they have any they are interested
in selling.
Mounds View City CouncilU
, r r �! October 22, 1984
Regular MeetingI W ►i w g c �' w L�i' Page Five
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Finance Director Bragor reviewed the activities of
the Finance Department for the past quarter, with
the main concentration being on completing the
budget and preparing for elections.
Park Director Anderson reviewed the activities of
the forestry and park and recreation areas for the
set quarter. He advised that Mary Saarion would
to returning to work from her maternity leave on
December 1.
Mrs. Werdine asked if there was a way to let people
know of the need for volunteers to work with the
handicapped awim program. Director Anderson replied
they could put an article in the newsletter.
Police Chief P.amacher reviewed the activites of the
Police Department for the past quarter. He reported
they will be hiring a person for the CSO after the
first of the year.
Councilmember Blanchard inquired about the missing
atop sign at Sherwood and Fairchild. Chief Ramacher
replied he would look into it.
Clerk/Administrator Pauley advised that all the
departments are doing very well within their
budgets for 1984.
Clerk/Administrator Pauley reviewed proposed Resolu- 11. Consideration o
Resolution No.
tion No. 1823. 1823
Motion Second: Linke/Blanchard to approve Resolution
o. aut orizing the City of Mounds View to file
an application and execute a grant project agreement to
develop open space under the provision of the State
Natural Resource Fund, and waive the reading.
5 ayes 0 nays Motion Carried
Motion/Second: Hankner/Doty to approve the memo 12. Memorandum of
oFun erstan ing between the City of Mounds View Understanding
Adm.
and Donald F. Pauley, Clerk/Administrator. with Pauley
5 ayes 0 nays Motion Carried
e
ry
Mounds View City Councils October 22, 19$4
Regular Meeting Page Six
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Motion/Second: Hankner/Linke to have the second 13. 2nd Readid
reading and adoption of Ordinance No. 383, amending Adoption of
the municipal code of Mounds View by amending Ord. No, 383
Chapter 2.09 entitled "Compensation of Mayor and
Council", and waive the reading,
Councilmember Hankner - aye
Councilmember Blanchard - aye
Councilmember Doty - nay
Councilmember Linke - aye
Mayor McCarty - nay
Councilmember Doty stated he did feel the ordinance
was in proper form, and could not be put into effect
for this coming year,
Mayor McCarty stated he felt this would involve a
judgement call on what was intended by the statute,
and he feels a special election does not comply with
the intent of the law,
Director Thatcher had no report.
14.
Attorney Meyers reported the trial on the Highway 15
10 Radiator Repair Shop was held October 16 and 17,
and the City is to now submit their legal brief by
November 19, then the defendent has 14 days to
file a counter brief.
Attorney Meyers reported he had met with Mr. Merritt
and Mr. Perez regarding sound readings, and some
citizens have volunteered to have their yards used
as a site for the readings. He added that the PCA
may be changing their regulations, which the City
would address at that time.
Councilmember Hankner congratulated Director
Thatcher on the new addition to his family,
Councilmember Blanchard reported she had attended
Matt Rowley's Eagle Scout award ceremony, and
had also done informational picketing at the airport,
Councilmember Doty reported the Ramsey County League
meeting had been held in Mounds View last week,
E
Councilmember Links reported the Lions Club will
be considering paying for a new civil defense radio
at their next meeting.
Mayor McCarty reported he had attended the concerned
citizens meeting on the airport,
Motion Carried
Report of Publi
Works/Community
Development
Report of
Attorney
16, Reports of
Councilmrmbers
N
A
�'�ii'Mounds View City Councils aA�October 22 1984
Regular Meeting J R < V Ls, Page Seven
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�` Mayor McCarty asked Staff to prepare a resolution for
consideration by the Council regarding the new deputy
chief administrator for the MWCC.
i
Motion/Second: Doty/Linke to table action on the i
RI—n2er care request.
5 ayes 0 nays Motion Carried
Clerk/Administrator Pauley reported City Hall has 17. Report of
been equipped for Cable Tv. He also reported he would Administrator i
be taking October 25 and 26 off.
Motion/Second: Doty/Hankner to adjourn the meeting 18. Adjournment
at F
5 ayes 0 nays Motion Carried
Respectfully submitted,
Donald P, Pauley
Clerk/Administrator
PROCEEDINGS OF THE CITY COUNCIL
CITY OF MOUNDS VIEW
RAMSEY COUNTY, MINNESOTA
Regular Meeting
October 8, 1984
Mounds View City Hall
2401 Hwy. 10, Mounds View, MN 55112
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The Mounds View City Council was called to order by 1. Call to Order
Mayor McCarty at 7:42 PM on October 8, 1984.
The Council thanked the Mounds View Lions Club for
their contribution of $1,368.58 to rroveland Park.
The Pledge of Allegiance was said.
MEMBERS PRESENT: Courcilmembers Hankner, Blanchard,
Doty, Linker McCarty.
ALSO PRESENT: City Attorney Meyers, Clerk/Admini-
strator Fauley and Public Works/Community Development
Director Thatcher.
Motion/Second: Doty/Linke to approve the September
747, tes as corrected.
5 ayes 0 nays
Motion/Second: Linke/Hankner to approve the October
I,__4$�'_m—irrates as presented.
5 ayes 0 nays
2. Pledge of
Allegiance
3. Roll Call
4. Approval of
Minutes:
September 24,
19p4 and
October 1, 1984
Motion Carried
Motion Carried
Charlotte Forslund, 7886 Sunnyside Road, announced 5. Residents
the Concerned Citizens will be holding an infor- Requests and
mational meeting on the recently adopted Master Comments from
Plan on October 9, 1984 at the Bel Rae Ballroom, the Floor
beginning at 7:30 PM.
Mayor McCarty closed the regular meeting and opened 6. Public Hearing:
the public hearing at 7:46 PM. 6940 Silver Lake
Road - CUP
Mounds View City Council October 8, 1984
Reoular Meetina Page Two
__: ----------------------------------------------------------
Mr. Werdien had no comment on the request.
Mayor McCarty closed at the public hearing and
reopened the regular meeting at 7:46 P.M.
Clerk -Administrator Pauley presented an
7. Approval of
addendum to Item
C of the consent agenda
the Consent
and asked that
it be included for approval.
Agenda
Motion/Second:
Doty/Hankner to approve the
consent agenda,
with the attachment to Item
C, and waive the
reading of the resolutions.
5 ayes 0
nays
Motion Carried
Motion/Second:
Linke/Hankner to approve
8. Consideration
the conditional
use permit for Holiday
of Planning
Station Stores
at 2800 Highway 10.
Commission
Recommendation
Councilmember
Hankner - aye
on Holiday
Councilmember
Blanchard - nay
Station Stores
Councilmember
Doty - nay
2800 Hwy. 10
Councilmember
Linke - aye
Mayor McCarty
- nay
Motion Failed
Councilmember Linke pointed out the zoning does rule
in this case, and the development would be in
conformance with the existing zoning. He pointed out
everything was in order with the exception of the
required parking space, and that there is no real
reason other than the Comp. Plan to deny the
applicants request. He pointed out the courts allow
the zoning to rule.
Councilmember Blanchard stated the Planning Commission has
recommended against the development for very valid roasons,
and the Council should not go against their recommendation.
She stated she felt the development goes against the Comp.
Plan.
Councilmember Hankner stated she agreed with Councilmember
Linke's thoughts, and that they had been advised by Attorney
Meyers that the zoning ordinance carries, and the land is
currently zoned for the proposed development.
Councilmember Doty stated he felt the Planning Commission
had valid reasons for denial, and it may be in the City's
best interest to follow the Comp. Plan and then rezone.
Mayor McCarty stated that for the most part, he felt the
traffic information which was compiled by the developer
was inadequate, not did the developer use the City's planner
as requested by the Planning Commission as
they had been asked to. He added this develop-
ment had been caught in the middle of the
is
qW
0
C7
Mounds View City 1 Y Council October 8, 1964
Regular Meeting Page Three
------------------------------------- I -------------------
Planning Commission's rezonings.
Attorney Meyers asked the Council to specify what
findings were being made to support the denial of
the motion. The Council replied Resolution No.
123-84 of the Planning Commission.
Mayor McCarty read a memo he had presented 9. 1st Reading
to the Council earlier in the evening re- of Ordinance
garding proposed Ordinance 383, and asked 383
that it become part of the minutes.
Motion/Second: McCarty/Doty to deny Ordinance
No. 383 and future Councils may take up at the
proper time.
2 ayes 3 nays Motion Failed
Councilmembers Linke, Blanchard and Hankner
voted against the motion.
There was considerable discussion among the
Councilmembers with statements being made that
this item was a political issue, and statements
regarding party endoresements.
Councilmember Hankner stated that many months
ago the Council had discussed this item at an
agenda session, and she had proposed a task force
to review it, with four members of the Council
stating they could agree to that. She explained
a search had begun for a task force, but it became
too late in the budget process to set one up. She
reviewed the proposed increase, stating it is about
average of cities the same size in the metro area, and
is in keeping with the City policy of maintaining medium
range salaries as for the salary increases proposed for
Staff. She also pointed out there had been no increase
in the Council salaries since 1972 and for the amount of
work the Council puts in she felt this was fair.
Councilmember Blanchard stated she felt now was the
time to vote on it, and she was in favor of having the first
reading of the ordinance.
Mayor McCarty stated he felt if an increase in compensation
was in order for the Council, they should take it on a
biannual basis and give the residents the opportunity to
approve it at the ballot box.
There was considerable discussion among the Council
regarding whether a special election would fulfill the
requirement for the ordinance to go into effect.
Mounds View City Council October 8, 1984
Regular Meeting Page Four
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Ritl Fritz, 8072 Long Lake Road, recommended having
the first reading. He also questioned if the proposed
raises were in the budget that was approved two weeks
ago.
Councilmember Hankner replied that yes, they had been,
under the City Council portion of the budget.
Mayor McCarty explained the procedure for adopting
Council salaries.
Attorney Meyers reviewed portions of Chapter 2A9 re-
garding compensation for the Mayor and Council. He
pointed out an ordinance is required to approve
increases in salary, and the money is already in the
budget.
Mayor McCarty reviewed the proposed raises, and
stated he felt the ordinance could go nowhere until
1986. He added he had spoken to the Attorney General`s
office, and he felt it was the intent of the statutues
to require accountability; however, it does not draw
a distinction between regular and special elections.
Councilmember Hankner stated she had also spoken with
the Attorney General's office and other attorneys
regarding the State statutues and charter, and was
told the ordinance would not become effective until
the next municipal election.
Motion/Second: Linke/Hankner to approve the first
rea ng o rdinance No. 383 and set a public hear-
ing for the next regular Council meeting and publish
notices, and waive the reading of the ordinance,
3 ayes 2 nays
Motion Carried
Councilmember Doty and Mayor McCarty voted against the
motion. Clerk/Administrator Pauley read Ordn. No, 383,
Mrs. Forslund stated she felt the Ordinance should
have been approved when the budget was approved.
Motion/Second: McCarty/Doty to amend the previous
mot on to to le action until Attorney Meyers has had
time to determine if the matter is in order and in
compliance with State laws.
2 ayes 3 nays
Motion Failed
Councilmembers Links, Blanchard and Hankner voted
against the motion.
Councilmember Hankner stated the next two weeks can
be used to review the ordinance, before the second
reading,
Mounds View City Council October 8, 1984
Regular Meeting Page Five
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Attorney Meyers reviewed 415.11, which regulates
when salaries go into effect, after the next
succeeding election. The Charter says it takes
effect 30 days after publication, or such later
date as is specified. He stated he feels that if
it is adoppted at the second reading, it would
require 30 days past publication to take effect,
and if there is a special election, the issue will
have to be addressed then.
Clerk/Administrator Pauley reviewed the memo from 10. Consideration
Finance Director Brager dated October 3, 1984. of Staff Memo
and Adoption of
Motion/Second: Doty/Blanchard to approve Reso- Resolution
ut ol�n o—T813 and waive the reading. Regarding Reven
Sharing Handi-
5 ayes 0 nays capped Rglts.
Motion Carried
Director Thatcher presented the Council with five 11. Report of
proposed resolutions regarding special assessments. Director of
Public Works/
Motion/Second: McCarty/Doty to adopt Resolutions Community Dvlpt.
o. t rough and inclusive of No. 1809, and
waive the reading.
5 ayes 0 nays Motion Carried
Director Thatcher reviewed proposed Resolution
No. 1810.
Motion Second: Doty/Blanchard to approve Resolu-
t on o. , concurring with Planning Commission
Resolutions No. 120-84 and 121-84, as presented,
5 ayes 0 nays Motion Carried
Attorney Meyers reported he had been invited by the 12, Report of
Concerned Citizens to attend their meeting on Attorney
October 9. He reported the questionaires he has
been distributing regarding the airport have proven
to be quite valuable.
Attorney Meyers reported he had met with Mr. Perez
and Mr. Merritt regarding noise strategy.
Attorney Meyers reported the Greg Johnson case had
started today, and they would be on call this week.
Attorney Meyers reported the Naegle Company was
notified the political sign in question should be
removed, but another one went up in its place on
the same day, on the same billboard. He added a citation
Mounds View City Council October 8, 1984
Regular Meeting Page Six
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had been issued, but he had received a call from the
Naegle legal counsel and was told they feel it is an
infringement on their rights, and they are prepared
to fight it as far as necessary.
Motion/Second: McCarty/Doty that the Council direct
Attorney Meyers to not issue any further citations
against Naegle and research the validity of the City's
Code.
5 ayes 0 nays Motion Carried
Attorney Meyers advised that three citations have
been issued, but the courts generally group the
citations as one.
Councilmember Hankner recommended that due to time- 13. Reports of Council -
line constraints, the newsletter delivery be moved members
from October 29 to November 7, rather than eliminate
areas of the newsletter.
Motion/Second: Hankner/Linke to change the delivery
of the City Newsletter from October 29, 1984 to
November 7, 1984.
5 ayes 0 nays Motion Carried ^^01
Councilmember Blanchard had no report.
Councilmember Doty recommended preparing a resolution
of appreciation to Frank Gabrysh for his attendance
at City Council meetings.
Motion Second: Doty/Linke to have Staff prepare a
reso ution of appreciation for Frank Gabrysh.
5 ayes 0 nays
Councilmember Linke reported the Ramsey County League
meeting will be in Mounds View on October 17.
Mayor McCarty had no report.
Clerk -Administrator Pauley reported the Spring
Lake Park/Blaine/Mounds View Fire Department
Relief Association has registered itself as a
political action committee, and he has submitted
a letter to Attorney Meyers, with the approval of
Blaine and Spring Lake Park, asking whether it is
okay since they are funded with tax dollars, and also
questioning the ethics.
Motion Carried
14. Report of Clerk -
Administrator
j
Mounds View City Council October 8, 1984
Regular Meeting Page Seven
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Mayor McCarty asked how the citizens would be informed
of where to vote, if the newsletter is going out lase.
Clerk/Administrator Pauley replied though the New
Brighton Bulletin, notices posted at City Hall and on
the sign in front, and so forth.
Dennis Petrini, 8434 Sunnyside Road, questioned whether
there is an ordinance regarding party designation for
local candidates on signs.
Mayor McCarty replied he had been informed by the
Attorney General's that there are no restrictions.
Motion/Second: Blanchard/Hankner to adjourn the 15. Adjournment
meeting at :20 PM.
5 ayes 0 nays Motion Carried
DATE: OC1ODFH 8, 1964
r ORDIaA.'IC[• 9393 6!I 0:IDii:�1;1CF FOR COUNCIL ?AY RAISES
As you know, the lawfull rt!vv rem cr'linance that is rececsary to
implement the 39E5 council r:{: rai::es, as prorosed by the DFL
majority caucus on the City Council, may not have been ir..plenented
by the authors of those increases in time to fulfill statutory
requirements for such action,
As we have previously diccu:sei, any self —Given salary increases
under state law may only be ir:nler.ented, after the next municipal
election cecurrir,C in the city, :'ollowing the full adoption of an
enacting ordinance prior to said election. Also, the existing City
Charter time requirements, for the full adoption and implementation
of ordinances, preclude co:r.nl`arce %,ith such state law prior to the
upcomir.0 Eeneral election on 'e:er.:ber 5,19Ea.
It now appears that there is � '•oink intent to implement council
pay raises in the event that :-Pc•clal election, will'be held after
the upconinC general elect'_cn :'his of course would occur if the
n incumbent councilr.erber 10.c h s "ile: for rayor is elected to that
office thereby creating e ccm cil vacancy and the necessity for a
special election.
•;.file there is seEr!ri c:ute ._:', ir.•ct_^r, in the la:r, it
vould appear rea!'or::J,:r• eesl: ,.r fia!a, to conclude that the
'_a�a_ de"initlon "nem'; r_1 election", should be
interpreted to r.:ean a r.r.f"1 jer.cra_ election involving the regular
election of two cowncil'.1r, .: anf: t•^,e ::f,yor. If we can agree t:^.at
the purpose of the leg; 1:: requ::c accountability to the ruhlic
in the event of SE`'_:—_.. ;r?' rn t-nu b r _nc':rbent counc.11ne;4ber a,
then it would seer c;;::_' r.!hle tr rilscount any artirinatc-0
special >lectionn tc ff_: vacancy on the council, decide
bonded debt nreporals, or other npeclal rurpose ballctr, as not
neeting. the aceountabilit intent in the lay: regardinr. council pay
raises.
It is my personal •r,cs_tior thli. prom; ceec ordinance H3Lj he denied
as inconsistent ViSh 3tat" 1...'•ar.:: any excess or unallocated funds
in the 1985 proposeri sits' caunesl bud'et ce transfered to the
General Fund corttnger.cy acecun:..
D,lls/dwn
c. City Administrator
City Attorney
vtt :-�L
MEMO TO: Clerk -Administrator and City Council
FROM: Public Works/Community Development Directq�
` DATE: October 30, 1984 C
SUBJECT: M.S.A. STREETS
I. Background
The Minnesota Department of Transportation has $230,941
($730,941 - *$500,000) available for construction of
Municipal State Aid (M.S.A.) streets within the City limits
of Mounds View. This does not include the 1985 alotment
which is estimated at $110,000. This memo is evaluating the
possibility of constructing a street project utilizing
M.S.A. funds.
II. M.S.A. Requirements
The project must be on a street designated M.S.A. by the
Minnesota Department of Transportation. Drawing No. 1
(attached) indicates the M.S.A. streets in the City of Mounds
View. The M.S.A. streets designation may be changed to other
streets in the City if approved by the District State Aid
Engineer and the Commissioner of Transportation. An M.S.A.
street in Mounds View must have a minimum 9 ton structural
design. This normally consists of 6 inches of class 5 base
followed by 4 inches of bituminous. Soil borings are required to
determine the design thickness. An M.S.A. street in Mounds View
with a 30 mile per hour design speed in a high traffic density
area, can have the following widths from face to face of outer
curbs:
a. Undivided with no parking lanes 32 feet
b. Undivided with parallel parking 36 feet
lanes on one side
c. Undivided with parallel parking 44 feet
lanes on both sides
Vehicle counts will be required to varify the density. The
curb and gutter must be concrete and the style must be 86-18.
Storm sewer is required.
III. Potential Projects
Exist. Pavement Average Estimated
Classifi- Street Surface Daily Total
Street From To cation Width Stress Traffic Cost**
Edgewood Hwy 10 Co Rd I M.S.A. 42 ft. M20 ---- $200,000
,.._..ncy Co Rd H2 Co Rd I M.S.A. 42 ft. M10 ---- $230,000
Hillview Hwy 10 Jackson M.S.A. 42 ft. M20 ---- -----
*1984 M.S.A. Project
**Please refer to Section IV for a cost breakdown
/"�1
October 30, 1984
Page Two
If the Edgewood street project is constructed, we should
consider abandoning the lift station at the intersection of
Edgewood Drive and County Road by constructing a sanitary
sewer line to the M.W.C.C. sewer line.
Some of the storm sewer work on Quincy Street includes moving
or replacing catch basins and their associated lead pipes.
M.S.A funds pay for 100% of this storm sewer work. Storm
sewer that is constructed in M.S.A. designated streets and
parallel to the road is eligible for a minimum 50% M.S.A.
grant. The storm sewer work on Quincy that runs parallel to
the street is estimated to cost 12,000 (400 ft. x $30/foot).
Therefore, the City may be required to spend approximately
$6,000 (50% x $12,000). The money could come from the Storm
Water Management Fund.
The storm sewer system on Hillview needs additional study
before an M.S.A. road is constructed. The storm sewer on
Hillview between Red Oak Drive and Eastwood Road may need
replacement. The replacement cost is approximately $36,000
(1,200 ft. x $30/L.F.).
IV. Proposed Improvements and Estimated Costs
The proposed improvements will meet M.S.A. requirements. The
estimated total costs are as follows:
ESTIMATED COST PER 1,000 FEET
Description Unit
4" thick bituminous Ton
(44' wide)
6" thick class 5 gravel Ton
(44' wide)
Concrete curb and gutter L.F.
Adjust manholes E.A.
Adjust gate valve
Remove existing material
E.A
C.Y.
Unit
Price Quantity Total Price
$ 26.00 1,000 $ 28,600.00
$ 6.00
1,700
$
10,200.00
$ 7.00
2,000
$
14,000.00
$200.00
3
$
600.00
9200.00
3
$
600.00
$ 20.00
1,400
$
22,800.00
October 30, 1984
Page Three
r
Description
Estimated construction co�F
Legal and Administration
Basic Engineering
Inspection and Staking
Interim Financing
Contingency
Est. Total Cost Per 1,000 Feet
Use
Unit
Unit Price Quantity Total Price
$100,000 = $100.00/Lineal Foot
1,000 LF
$ 76,800.00
$ 23,000.00
$ 99,000.00
$100,000.00
The cost per lineal foot is $100.00. The estimated cost in
Section III is calculated by multiplying the lineal foot
cost by the street lenjth and adding an estimate for catch
basin and associated l!ad pipes.
V. Funding
M.S.A. will fund a minimum of 50% of the storm sewer work
in an M.S.A. street that is parallel to the street. The
City's contribution for storm sewer on Quincy Street and
Hillview is estimated at $6,000.00 and $18,000.00
(50% x $36,000.00), respectively. All other work including
sidewalks, concrete curb and gutter and engineering is 100%
funding by M.S.A.
W. Proposed Schedule
Start Pans and Specifications
November
6,
1984
Soil Borings
December
14,
1984
Complete Plans and Specifications
January
11,
1985
Informational Meeting
January
28,
1985
Secure City Attorney, County and State March 8, 1985
Approvals on Plans and Specifications
October 30, 1984
Page Four
Proposed Schedule (cont.)
Advertise for Bids in New Brighton
Bulletin and Construction Bulletin
Televise Sewer Lines
Open Bids
Recommend Acceptance/Rejection Contingent
on City Attorney and M.S.A. Approval
March 4, 1985
March 8, 1985
April 12, 1985
April 15, 1985
Council Agenda
The City can hire a consultant to design the project or the
City can design the project in-house. The estimated cost of
hiring a cosultant to design, inspect and stake the project
is $36,800 ($230,000.00 x 16%).
If the City designed, inspected and staked the project we can
bill M.S.A for our costs. M.S.A. will pay these costs up to
16% of the construction cost of the project without
documentation. I can design the project and write the
specifications and Brian Hoffman can survey, draft and
inspect the project.
In summary, the existing staff can do a majority of the work,
however, we will need approval to do the following:
1. Conduct soil borings and soil
strength determination (Braun
Engineering), use the City
drill truck. Estimated Cost - $2,500.00
2. A time and materials basis with
a Not to Exceed cost of $976.00
(Please refer to attached letter
dated October 3, 1984) $ 976.00
$3,476.00
We believe that the City can save money by designing and
inspecting the project in-house. Staff believes that Quincy
Street from County Road H-2 to County Road I is a logical choice
for road reconstruction in 1985. Staff also believes that a
sidewalk should be installed on the east side of Quincy Street.
The sidewalk is funded completely with M.S.A. monies.
I
Staff has also analyzed the possibility of a 1986 M.S.A. project.
I expect to have a memo in the near future detailing the schedule
and costs for reconstructing Edgewood Drive from Highway 10 to
County Road I including solving storm sewer and sanitary sewer �./■
problems.
SWT/be
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j
October 3, 1984
Mr. Steve Thatcher
Director of Public Works
City of Mounds View
Mounds View, MN
Dear Mr. Thatcher:
SUBJECT: Professional Services Agreement
J. C. JOHNSON CONSULTING
C I V I L E N G I N E E R
0`
,.
This letter proposes to provide Professional Engineering Services to
the City of Mounds View, Minnesota for preparation of a detailed
drainage analysis for the approximate 120 acres contained in the
Belle Lane/Lambert Park drainage district.
The detailed drainage analysis will utilize the data developed during
the Storm Water Management Study and field survey data furnished by
the City of Mounds View to evaluate up to six (6) alternate drainage
systems. It is understood that the analysis is to resolve system
constraints identified during the Storm Water Management Study in
preparation for a NSA project on Quincy Street betwosn County Road H2
and County Road I.
The detailed drainage analysis will include the following activities:
1. Update drainage district hydrologic model based on field survey
date furnished by the City of Mounds View.
2. Evaluate up to six (6) alternate pipe/drainaae systems and
develop comparative cost estimates. Analysis will focus on
systems which will satisfy NSA design standards.
3. Prepare r„ summary report.
4. Coordinate, as necessary, with MN/DOT to obtain approval of
proposed system modifications.
6601 75th Avenue N. Brooklyn Park MN 55428 (6121566.6158
L
Mr. Steve Thatcher
Page 2
October 3, 1984
The fee for the above described services would be based on actual
time and materials. Labor will be billed at the following rates:
1. Professional Engineer 930.00/hour
2. Technician/Draftsman 018.00/hour
3. Clerical 610.00/hour
The estimated hours and costs to complete the analysis is as follows:
Professional Engineer 18 hours 0540.00
Technician/Draftsman 22 hours 0396.00
Clerical 4 hours 0 40.00
TOTAL 44 hours $976.00
Costs for materials such as printing and drawing reproduction will be
billed as direct expenses.
Billings will be submitted monthly.
I look forward to providing the above described professional services
to the City of Mounds View. If I have misinterpreted the scope of
services or left out an item of service desired, please contact me.
If the above proposal is acceptable, please sign in the space
provided below and return one signed copy. Receipt of signed
document will serve as notice to proceed with work.
Very truly yours,
?tohn C. J neon, P.E.
JCJ/c3
cc: Mayor
City Council
Mr. Don Paulay
Accepted ----------------------• 1984
by the City of Mounds View, Minnesota
by
Mayor
ATTEST: ----- -------- -----
Clark-Adminlatretor