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Agenda Packets - 1984/11/26
CITY COUNCIL MEETING CITY OF MOUNDS VIEW November 26,1984 7:30 p.m. A G E N D A 1. Call to Order 2. Pledge of Allegiance 3. Roll Call - Blanchard, Doty, Links, Hankner, McCarty 4. Approval of Minutes: November 13, 1984- Regular Mtg. 5. Residents Requests and Comments From The Floor ------------------------------------------------------ CITIZENS: BEFORE SPEAKING PLEASE GIVE YOUR FULL NAME AND ADDRESS FOR THE MINUTES ------------------------------------------------------ 6. Approval of Consent Agenda ITEM A. Approve Staff Recommendation dated November 15, 1984 Regarding Energy Coordinator Salary and Benefit Program ITEM B. Approve Staff Recommendation dated November 15, 1984 Regarding December 24, 1984 Council Meeting and January 3, 1984 Special Council Mtg. ITEM C. Approve Proclamation Naming December 5, 1984 as Human Rights Day in Mounds View ITEM D. Adopt Staff Recommendation Regarding Painting of City Hall ITEM E. Adopt Resolution No. 1834 Approving Just and Co.rect Claims Against City Funds ITEM F. Licenses for Approval Restaurant - Expires 6/30/85 Bridgemans - New General - Expires 6/30/85 Advance Terrazzo 6 Tile Co. - New Advent Custom Homes - New Ford McNutt Glass Company - New Welch 6 Bjorklund, Inc. - New AGENDA NOVEMBER 26, 1984 PAGE TWO ITEM F. Licenses for Approval (continued) Sewer and Water - Expires 6/30/85 Western Excavating - Renewal Other - tx fires 6/30/85 Acoust cs Associates, Inc. - New MacConnell, Inc. - New 7. Second Reading and Adoption of Ordinance No. 382 An Ordinance Adopting the 1984 Long -Term Financial Plan 8. Approve Resolution N0.1835 Approving 1985 Capital Budget 9. Approve Resolution No. 1836 Authorizing an Expenditure of Funds of the Special Projects Fund 10. Approve Resolution N0.1837 Authorizing the Transfer of Proceeds from the Silver Lake Woods Construction Fund to the General Fund for 1985 Street Maintenance Projects 11. Consideration of Staff Memorandum Regarding Clerk -Administrator's Performance Review 12. Consideration of Staff Memorandum for the Awarding for the 1985 City Newsletter Bids 13, Consideration of Staff Memorandum on Acceptance of Street Maintenance Project 84-4 (Midwest Asphalt) and Approval of Final Payment 14. Consideration of Staff Memorandum Regarding Forfeited Lands Due to Non -Payment of Real Estate Taxes 15. Consideration of Staff Memorandum Regarding Water Meter Purchase 16. Consideration of Staff Memorandum Regarding Metal Locator 17. Feport of Director of Public Works/Community Development 18. Report of Attorney 19. Report of Councilmembers - Blanchard, Doty, Linke, Hankner and McCarty 20. Report of Administrator 21. Adjournment PROCEEDINGS OF THE CITY COUNCIL CITY OF MOUNDS VIEW RAMSEY COUNTY, MINNESOTA Regular Meeting November 13, 1984 Mounds View City Hall 2401 Hwy. 10, Mounds View, MN 55112 ------------------------------------------------------------------------ The Mounds View City Council was called to order by 1. Call to Order Mayor McCarty at 7:30 PM on November 13, 1984. The Pledge of Allegiance was said. MEMBERS PRESENT: Councilmembers Blanchard, Doty, Links, n ner and Mayor McCarty. ALSO PRESENT: City Attorney Meyers, Clerk/Admini- strator Paley and Public Works/Community Development Director Thatcher. Motion Second: Linke/Blanchard to approve the October m mutes as corrected. 5 ayes 0 nays Motion/Second: Blanchard/Linke to approve the ovemA—bet 7 I984 minutes as presented. 5 ayes 0 nays 2. Pledge of Allegiance 3. Roll Call 4. Approval of Minutes: October 22, 198 and November 7, 1984 Motion Carried Motion Carried Jean Miller, 2291 Hillview Road, presented copies of 5. Residents Re- a letter the Concerned Citizens had received from quests and the Governor, in response to a letter they had sent Comments from him on the airport issue. the Floor Robert Beutel, 2555 Ridge Lane, chairman of the Energy Commission, gave a brier summary of the newly formed commission and stated they would be holding workshops on November 27 and December 1, and are push- ing for complete participation. He also informed the Council of a condition of the State that the commission include a representative of the senior citizens and one from organized labor. He explained there is only one vacancy on the commission and requested the Council increase the membership by one. 'il Mounds View CityCouncil + �' rti-9l November 13 1984 Regular Meeting i if P. � � ' r- Page Two The Council asked Staff to check into the State re- quirements for representatior and make a recommenda- tion to them. Mayor McCarty advised an errors and ommissions claim had been received from the Werdien's. Motion/Second: McCarty/Doty to authorize Clerk/ Administrator istrator Pauley to take appropriate action on the errors and omissions claim from the Werdien's regarding the building permit for 6940 Silver Lake Road, 5 ayes 0 nays Motion Carried Motion/Second: Doty/Hankner to approve the consent 6. Approval of agenda, minus the Country Inn Restaurant on Item K, Consent Agenda and waive the reading of the resolutions. 5 ayes 0 nays Motion Carried Councilmember Doty asked whether the outstanding water and sewer bill for the Country Inn had been resolved yet. Clerk/Administrator Pauley replied it had not, but the Inn is under new ownership, and they have been advised of the outstanding utility bill. Motion/Second: Doty/Hankner to approve the license or the Country Inn Restaurant, under Item K, and waive the reading. 5 ayes 0 nays Motion Carried Motion/Second: Doty/Linke to have the first reading 7. 1st Reading and o�No. 382 adopting the 1984 Long Term Adoption o£ Financial Plan, and waive the reading.. Ordinance No,382 5 ayes 0 nays Motion Carried Attorney Meyers advised the Charter regulates the 8. Group W Cable adjustment of rates, and a hearing would be required Request to for any increase. Market Service Terry Shyster, of Group W Cable, Inc., reviewed the amended agreement from Group W, which basically changes the number of channels being offered, with no change in price. He stated that because discussions on the pricing are still going on, they would like to get approval to begin marketing at this time and work out the arrangements on the amended agreement, Mounds View City CouncilF Regular Meeting ' --------------------------- ...- --- --- _ ------ Attorney Meyers expressed concern with a request for a passive rate increase and stated again that a hearing would be required. Clerk/Administrator Pauley stated that a meeting is scheduled for November 16 to try and resolve some of the questions and problems. Mr. Shuster reviewed the services proposed to be offered, and the charges for them. Motion/Second: Linke/Doty to approve the marketing reques�m Group W Cable. 5 ayes 0 nays Mr. Shuster introduced Tom Sherard, the new district manager for Group W Cable. Richard Nordland, representing Kinder Care, reviewed their request for an industrial development revenue bond. Councilmember Hankner expressed concern about why the City was not notified of Kinder Care's intent to use an IRB. Mr. Nordland responded that two people were working on the project for Kinder Care, and their efforts were not coordinated. He also stated the federal government did not make the tax law changes until just recently. There was discussion among the Council of how to proceed, and whether other development requests for an IRB had been turned down for not applying at the proper time, and whether this developer.had been properly notified by Staff of the procedure to follow. Clerk/Administrator Pauley reviewed the process for applying for an IRB and reviewed Finance Director Bragev's memo of September 19, outlining the guidelines for issuance of tax exempt industrial development bonds. Mayor McCarty asked whether the letter of September 10, 1984 from Mr. Nordlund, regarding costs that are mutually agreed upon in advance, could be used to the City's disadvantage. November 13,1984 Page Three ----------------- Motion Carried 9. Kinder Care Learning Center IRB Proposal y 1 }4 f ii �F' rr F 1 �rrq' Mounds View Cit Council � � f Regular Meeting !' ' __ ' --------------------------l�y_�d':i�i--4- -` --`==- Attorney Meyers advised that the developer must come back for final approval, and if all costs are not paid, approval would not be granted. He also pointed out the development has been approved, and they must also decide if the City wants to aid the developer by issuing industrial revenue financing. He pointed out the applicant was put on notice by the resolution, and they must also consider whether this is an appropriate use for tax exempt financing. Motion/Second: McCarty/Doty to approve Resolution o. an waive the reading. 3 ayes 2 nays Councilmember Hankner stated she voted against the motion as the request does not meet guidelines 8 and 9. Councilmember Blanchard the motion for the same Resolution No. 1125. stated she voted against reasons, as well as November 13, 1084 Page Four Motion Carried Director Thatcher advised that the Planning Commission 10. Report of will be meeting for their agenda session on November Director of 20, due to the Thanksgiving holiday. Public Works/ Community Dvlpt. Director Thatcher reviewed the two proposals received for soil boring for the 1985 MSA project, and recommended the low bid of Braun Engineering. Motion/Second: Doty/Linke to approve the hiring of Braun Engineering for the 1985 MSA project, not to exceed $1,150, with the funds to come from MSA. 5 ayes 0 nays Motion Carried Attorney Meyers advised he had been preparing a number 11. Report of of affidavits to be signed by property owners, regarding Attorney the airport issue. Attorney Meyers advised the brief on the Highway 10 radiator repair shop is due next week, and he will be submitting it shortly. Councilmember Blanchard reported she had received a 12. Reports of notice that December 5 is Human Rights Day, and Councilmemb requested the Council proclaim the day in Mounds View. Clerk/Administrator Pauley stated he would handle it. -Mounds View City Council November 13, 1984 Regular Meeting ` ° ---------------- -------- Page Five ----------------------- ------------ Councilmember Blanchard reported the Planning Commission would like to know the status of their recommendation to the Council on off-street parking. Director Thatcher replied he would look into it. Councilmember Doty asked the status of the City ordinance regarding signage for elections, in particular the citations that had been issued. Attorney Meyers advised that three citations were issued, and he will report to the Council as soon as he hears anything from the Court. Councilmember Linke reported the Ramsey County League of Governments will be meeting on November 21 at the Roseville City Hall. Councilmember Linke reported he had participated in the Cystic Fibrosis bowl-a-thon on November 11. He also reported he will be attending the grand reopening of Apache Plaza on November 15, Motion/Second: Hankner/Blanchard to appoint e o y Carlson to the Festivities Commission, to serve the remainder of the term of 5 ayes 0 nays Motion Carried Councilmember Hankner asked that an incorrect phone number on the board in City Hall be changed, Clerk/ Administrator Pauley replied he would pass the message on to the League of Women Voters, who has the board. Mayor McCarty asked that the newly elected member to the Council be supplied with Council packets and invited to attend the agenda sessions. Clerk/Administrator Pauley requested authorization 13. Report of to hire Julie Glines as a part-time accounting clerk, Administrator Motion/Second: Doty/Linke to hire Julie Clines as a part-t Meaccounting clerk, effective November 5, 1984 at $5.50 per hour, not to exceed 20 hours per week. 5 ayes 0 nays Motion Carried Clerk/Administrator Pauley reviewed the phone systems Staff had looked into, and recommended going with the Executone Phone System, Motion Second: Linke/Blanchard to approve the lease/ pure ase o tie Executone Phone System, at a cost of $14,325, contingent upon approval of the City Mounds View City Council ? Regular Meeting �� wR n November 13, r984 Page Six ------------------------------------------------ -------- -- Attorney of the documents. 5 ayes 0 nays Motion Carriei Clerk/Administrator Pauley reported the Legislative Commission on local government.aid will be meeting at the New Brighton City Hall on November 19 at 7 PM and recommended the Council attend in lieu of their regular agenda session. Motion Second: McCarty/Hankner that the Council canceL the agenda session for November 19 and attend the New Brighton meeting. 5 ayes 0 nays Motion Carried Motion Second: Blanchard/Linke to adjourn the 14. Adjournment meeting at :35 PM. 5 ayes 0 nays Motion Carried Respectfully submitted, Donald F. Pauley Clerk/Administrator CONSENT AGENDA NOVEMBER 26, 1984 The Consent Agenda is a technique designed to expedite handling of routine and miscellaneous official business of the City Council. The entire agenda may be adopted by the Council in one motion. The motion for adoption is non -debatable and must receive unanimous approval. By request of any individual Councilmember, an item can be removed from the Consent Agenda and placed upon the Regular Agenda for debate. ITEM A. Approve Staff Recommendation dated November 15, 1984 Regarding Energy Coordinator Salary and Benefit Program ITEM B. Approve Staff Recommendation dated November 15, 1984 Regarding December 24, 1984 Council Meeting and January 3, 1984 Special Council Mtg. ITEM C. Approve Proclamation Naming December 5, 1984 as Human Rights Day in Mounds View ITEM D. Adopt Staff Recommendation Regarding Painting of City Hall ITEM E. Adopt Resolution No. 1834 Approving Just and Correct Claims Against City Funds ITEM F. Licenses for Approval Restaurant - Expires 6/30/85 Bridgemans - New General - Expires 6/30/85 Advance Terrazzo 6 Tile Co. - New Advent Custom Homes - New Ford McNutt Glass Company - New Welch 6 Bjorklund, Inc. - New Sewer and Water - Expires 6/30/85 Western Excavating - Renewal Other - Ex Tres 6/30/85 Acoust cs Assoc ates, Inc. - New MacConnell, Inc. - New MEMO TO: MAYOR AND CITY COUN I' FROM: CLERK-ADMINISTRATO DATE: NOVEMBER 15, 1984 SUBJECT: ENERGY COORDINATOR SALARY AND BENEFIT PROGRAM At the time the cities of Mounds View and Blaine submitted applications to the Minnesota Department of Energy and Economic Development for grants to continue our energy conservation programs, the budgets included an annual salary in the amount of $16,000 for the Energy Coordinator, Rita Docken. Also, these budgets provided for the Energy Coordinator receiving vacation, sick leave and insurance benefits as is generally provided to other full time employees of the City of Mounds View. We have recently been advised that we would be receiving this grant from the State of Minnesota pending our compliance with their requirement for membership on the Energy Council. Therefore, Staff would request Council approve a salary in the amount of S16,000 per year for Rita Docken with benefits normally provided other employees commencing on November 12, 1984 which was the date the grant program she previously was paid under expired. RECOMMENDATION: Authorize an annual salary of $16,000 per year plus benefits to Rita Docken commencing November 12, 1984. DFP/mjs MEMO TO: MAYOR AND CITY COUNCIL FROM: CLERK -ADMINISTRATOR %. DATE: NOVEMBER 15, 1984 SUBJECT: DECEMBER 24, 1984 COUNCIL MEETING Looking at my calendar I discovered that the last Council Meeting in December would normally occur on the evening of December 24th, Christmas Eve. In reviewing Chapter 2 of the Municipal Code, Section 2.01 reads, "If any such Monday is a legal holiday, the meeting will be cancelled or held on another date and time as established by Council action." Although Christmas Eve is not a legal holiday I think that it would essentially comply with the requirements of this section and the options before the City Council are to cancel this meeting or schedule it for another date which would be either Decembery 26th or 27th. RECOMMENDATION: Staff would recommend Council schedule a short meeting to occur at 7:30 p.m. on the evening of December 26th. Also, in order to swear in the new Council - members as soon after the first of the year as possible t Staff would also request that the Council schedule a special " meeting to occur at 7:30 p.m. on the evening of January 2nd, 1985. DFP/mjs �XX (?.�, ru�amalimt City of Mounds View WHEREAS, Wednesday, December 5, 1984, han been named 1984 Human Rights Day in Minnesota as a time set aside to think about the state of human rights, an(] the way people treat each other, throughout the world, as well as here at home; and WHEREAS, we share a deep concern for peoples here at home and far away, for how their governments treat them, and for how they treat each other, and WHEREAS, it is always appropriate, and necessary, for us to ponder the importance of our rights and those of others, and to learn to know and respect the laws that protect them. NOW, THEREFORE., I Duane McCarty, Mayor of the City of Mounds View do hereby proclain December 5, 1984 to be: "HUMAN RIGHTS DAY" In Mounds View. Further I urge citizens throughout Mounds View to support the efforts of the City of Mounds View, State of Minnesota and United States of America to promote Human Rights within air society. IN WITNESS WHEREOF, we have hereunto set our hands and caused tl:e noel of the City of Mounds View to be affixed this 26th day of November in the year of our Lord one thousand nine hundred and eighty-four. (SEAL) Mayor McCarty MEMO TO: Mounds View City FROM: Bruce K. Anderson, Parks, Recreation DATE: November 19, 1984 RE: Painting of City Hall Staff forwarded letters to fourteen local painting firms in late October requesting their firm to submit a proposal for the paint- ing of the lower level of City Hall. Of the fourteen firms that were contacted, four returned calls to the City of Mounds View, with three firms actually touring the job site. Unfortunately, we only received one formal bid proposal, which was from Mr. Al Whiteford (see attached), in the amount of $4,595.00. The bid proposal includes the painting of the men's and women's bathrooms on the main level, the foyer, hallway, stairways, handrails, lower bath, community room, lunch room and the related miscellaneous doors and frames. In addition, we requested the painters to submit a proposal for priming and tex- turing the ceiling in the community room with an insulation material to reduce the current noise levels. Staff followed up the paint proposals with a phone call to each of the firms that had returned calls to the City, and they each indicated that they were not interested in bidding on the project or could not meet the existing low bid of $4,595.00. Further- more, staff has met with Mr. Whiteford, and he has indicated that he would be able to paint the areas as outlined over Thanksgiving weekend, which would be extremely convenient for the City as we would not be around over the Thanksgiving holidays. Staff's recommendation is to award the painting contract to Mr. Whiteford in the amount of $4,595.00, based on his low bid as well as his personal references that were very positive. RECOMMENDATION: To award the painting of the lower level of City Ha 1, main evel bathrooms, foyer, hallway, stairways and hand- rails to Mr. Al Whiteford Painting and Decorating in the amount of $4,595.00 with the painting to commence on Friday, November 23 and to be completed by Monday, November 26, 1984. BKA/sll Attachment October 23, 1984 Re The City of Mounds View is currently in the process of soliciting bid proposals for the painting of the Mounds View City Hall lower level, entryways, and bathroom areas. The paint we are proposing would be an epoxy paint which would be sprayed on 4" x 8" con- crete blocks. In addition to the painting as outlined, we are also exploring the feasibility of priming and texturing the ceil- ing with an insulation material to better soundproof the lower level. Should your firm be interested in submitting a proposal to paint the lower area, please Contact Bruce Anderson, Project Coordinat- or, at 784-3055, ext. #41 to establish an appointment prior to Friday, November 2, 1984 to review the site. Bid proposals will be accepted until Friday, November 9, 1984; the City Council will be award the final bid proposal at their Monday, November 12 council meeting. On behalf of the Mounds view City Council, I look forward to hearing from you regarding this project during the coming week. Sincerely, Bruce K. Anderson, Director Parks, Recreation and Forestry BKA/sll ' BacL-:a 6 Tein Inc. Spra-Tex ML Morrison Co. Affordable Painting Lake Area Painting 6 Decorating AAA Painting 6 Decorating A Craftsman, Inc. Casci Decorators, Inc. E R H Decorating Louie 6 Associates, Inc. H.H. Sime Decorating Co. Quality Workmanship Co. R.A. Seivert Hamernick Decorating Co. 41� :=�• ir:'��y I. *-;4Ak;V.-Vj 0 1668 Grand Avenue St. Paul, MN 55105 1984 Stillwater Ave. St. Paul, MN 55119 653 N. Lexington St. Paul, HN 55104 170 Summit Ave. St. Paul, MN 55102 4461 Arden View Ct. St. Paul, MN 55112 3917 Centerville Rd. White Bear, MN 55110 1595 E. County Road E St. Paul, MN 55110 1910 W. County Road C Roseville, MN 55113 1041 Selby Ave. St. Paul, MN 55104 1079 Forest St. Paul, MN 55106 1668 Grand Ave. St. Paul, MN 55106 4136 Snelling Ave. Minneapolis, MN 55406 Commerce Bldg. 8 E. 4th St. St. Paul, MN 55101 1381 Rice St. St. Paul, MN 55117 r Al Whiteford Painting & Decorating 7861 Yucca Lane Maple Grove, Min. 55369 y�o Sf?a- PROPOSAL City Of Moundsview 10-9-84 Ia— Moundsview, Mn, (attn. Brune Anderson Dear sir: The underslgned proposes to furnish all materials and perform all labor necessary to complete the following: Paint City hall as Der Don Paulys Tnetructions _ Paint bathrooms on main level Paint oyer, hallway, s airways, an ra>_ s, ower at Community room, lunchroom, misc. doors &frames e 565.00 Prime & texture ceiling ComFunity room $1.025.00 All of the above work to be completed In a substantial and workmanlike manner for Fiveth`e,sump �oF'OUl° r. nri Thnaoniye gundr d,—Nintpy Dollar's (s4g5 00 )noliera Payments to be made each� the work progresses to the value os (—.7r) per cent of all work completed. The enure amount of contract to be paid within 25 days after completion. Any alteration or deviation from the above specifications Involving extra cost of material or labor will wily be executed upon written orders for same, and will become an extra charge over the tum mentioned in this; contract Au agreements must be made In writing. The Contractor agrees to carry Workmen's Compensation and Public Liability Insurance, also to pay all Sales Taxes, Old Age Benefit and Unemployment Compensation Taxes upon the material and labor furnished under this contract, as required by the United States Govenunent and the State In which this work is performed. Respectfully submitted, -ill-k44t8€BT't-�POr--- (:ontractor By ACCEPTANCE You are hereby authorized to furnish all materials and labor required to complete the work mentioned In the above proposal, for which the undersigned agrees to pay the amount mentioned In said proposal, and according to the terms thereof. Dsle lg— term rlt a YIa. IN U.S IMNa a. MYaG aa, IVKIeMa1L wx'+eo • RESOLUTION NO. 1834 CITY OF MOUNDS VIEIV COUNTY OF RAMSEY p� STATE OF MINNE60"A APPROVING JUST AND CORRECT CLAIMS AGAINST CITY FUNDS QtF�UE WHEREAS, the City Council of Mounds View, pursuant to Minnesota Statutes 1,,12.241, has full authority over the financial affairs of the City and; WHEREAS, The City Council has reviewed the claims numbers: 17020 through 17029 in the amount of $ 39,248,32 14844 through 14967 in the amount of $ 59.699.47 through in the amount of $ through in the amount of $ TOTAL AMOUNT OF CLAIMS PRESENTED $ 98,947.79 and has found said claims to be just and correct; (list of any exception) NOW THEREFORE, be it resolved that the City Council of Mounds View hereby approved the attached lists of claims dated by the vote ayes nayes ATTEST: Mayor (SEAL) Clerk -Administrator A P I F 11-27-84 PAGE 1 City OP NOUROS VIEW A C C 0 U N T S P A Y CHECK X A 1" C Il N I C L A 1 P A N T P l' r f, F I 017020 60.5c fiTY OF MOUNDS VIF6 SUPFLIcS,CPF.PATING 1 orr—SLIP PLIF5r V F H I f L F _ At.n—YTSC OFFICE SUPFIICS A Is D—POST1 fT A1:^—NiLFAr•t 01702.1 549,75 RAMSFY CTY IMCPG SFRV EUIIIPVFNT 017022 ?r377.24 STATE TPEAS — P F R A PFNSTO`!S 0170?3 35P.00 U 5 POSTPISTFF. PCSTACF 017024 1P274.43 STATE TRIASUPER PENSIONS I 01702' 114.98 ICMA PENSIONS 017026 34.346.9C FIPST STATE 3ANf CF SALARIESt 4FGUTAR AN0—SALAR.IESjTEI'F+PAET TINE _ --_017027 017028 017029 �. 10 AN'D—OVEPTIMEs REGULAP 72.00 GOVT TRAINING SERVICE CGMFEPENCES 17.C8 SNYC[Ps PPUC STnRFS SUFPLIFS#OPFFFTING 3540 PANJET DESAI DEPOSITS— PUILDING USAGE 30P248s32 NECESSARY EXPENDITURES SINCE LAST COUNCIL MEETIN y%[t rTY CF MCUN05 VIF6 A C r7 tJ 1: T S D A Y A P L P 11-27-0CHECK A AMCVN T C L A.1"AI• T P U R P C s E i� i •� .•, w A�ii �NFurrH�ICn �Y�It, C"u'r,PuNICAiIuH>—TFLF%rii:t:f 7 M AMFFTCAN LINEN SUPPLY CO CLEANING-TOUFLs + FAGS 7 aperTrer CFFICF ounn, "I SC CFFICF SUtt'LIES r 55.IG FAQ[ F ANOERSFN + ASSOC SLPPLIESPTPAFFIf CONTROL Ir.97C APSFNAL SAID ° GRAVEL CD SUPPLIES,OPERATING 1.1,r( AUTCPATIC GARAGE CCnR CD SUPPLIES, 7LDG5+r�0S 77,t7 BASTTEN PRODUCTS INC SUPPLIE.SrOPERATING i 143.35 8PIGHTOL. VETERINARY HOSP OTHER. PROFESSIONAL SEPV 7F955 CAPTTAL FLEC.TRONICS REFAIRSr EGUTPMINT 346,89 CASE POWER i EQUIPMENT SUPPLIF.Sr EQUIPMENT z. 4013,23 CITY OF CHANHASSEN OTHER PROFESSIONAL SERV 387,65 CCFY DUPL.TCATING PQDD PEN1ALr ECLIIPME14T jo 84960 COTTENS INC SUPPLIES► MAINTENANCE 4 AND—SUPPLIESr VEHICLE 7,83 0 + ^ TRUCK INSTRUMENTS SUPPLIES, VEHICLF M 5,97 DATA DISPATCH INC, SUPPLIESrOPERATIt+L AND —OTHER PROFFSSIONAi. SERV 4 72905 DATA OOCUNENTS PRINTING 317,00 EL KARKETTNG GTHFR PROFESSIONAL SFP4 ; I� r — --- i, 16000 ELF.CTPIC MOTOR SPEC INC SUPPLJESr UTILITIES 40,80 EMPLCYEE DATA FOPMS OTHER PRCFESSICNAL SERV 75,00 FJUR PY FCI!F SUPPLIES► COMMENT a • AND -SUPPLIES► VEHICLE — --- --- — 71i 25,47 FLFET SUPPLY + 14ACH114F SUPPLIES° EQUIPMENT 509C GOOnIN COMPVY SUPPLIESrCPFRATTNG 14n,nn r.r.Pute rit rr INVENTORY ---------- 109,95 J C AUTO SUPPLY SUPPLIES► EQUIPMENT f� AND —SUPPLIES► VEHICLE --- 24419 LABOP RELATIONS ASSOC OTHER PROFESSIONAL SERV t► O CTTY Of Pri.lu15 VIEW ACCOUNTS P 0 Y e n i f 11-27-E4 PAri CHECK P A H D 1) N T C I !. I ►' A N' T P U 4 P D S F 014E69 47,44 LAYNF MINNESOTA CO 5UPPLIISp UTILITIES ' 014870 r,,50 SHARON LINKE C0N'FSQENC.ES - u ? 01071 60,00 "RpA Mfr FaSH[PS '+ 01072 19050 METRO FDNE COMM CCMFUNICATICNS-TELEPHFNE + 014873 29o572,74 HETPO WASTE CONTROL COHN R E F U N D - A! AND-REIPn 4ASTF CUNT COME + 014E74 56,46 MIPWEST ASPHALT CC,PP SUPPLIESt STPEETS _ �.' 014E75 22954 NEW FINAR FCPD INC SUPPLIESP EQUIPMENT +" ANO-SUPPLIES+ VEHICLE 1' C14P7F. 40,00 MN DEPT CF PURLIC SAFETY COMFUNICATIONS-TFLEPHCNF C14877 1P148#00 BOUNDS VIEW PRINTING, PRINTING s 4• r; 014E7P, 259,76 N BELL TFLEPHONF CO COKFUNICATIONS-TELEPHONE F. -W rl 014P79 76,00 M0RTHERN SANITARY 5uPfLY SUPPLIESpOPERATIRG _ 014880 IP571900 NORTHERN STATES POWER CO ELECTRICITY �! AND-STRFET LIGHTS C148E1 297,65 NOVACK INC SUPPLIESP FOUIPMFNT 014082 738,74 PRAD RACAN INC, SUPPLIESP EQUIPMENT I . 014P83 64,00 PAMELA S ROSE SALARIES#TEMP+PART TINE 014Fr4 5,00 OCRCTHY SAN'DCREN 415C OFFICF SUPPLIES c14ae5 196865 SMITH_LtIFRFR CO SUPPLIES, 8LDCS+GPNDS >'_ AND-SUPPLIESP TRAFFIC CCNTROL T ,: ��.. AND-SUPPLIES►OPERATING 014886 IP341@10 TEYGAS INVFNTORY 1 _ n 014887 42,P1 H R TILL COMPANY SUPFLIESiOPER.AIIIIG C14PVQ 4, A AND -RENTAL EQUIPMENT •j j 226,15 UHITOG RENTALS SYSTEM UNIFOPKS + CLOTHING _..._._..___.__...� ANC-CLFANING-TOWELS + RAGS . 171,10 VAN PAPEs (nrGA+'Y SUPPLIES) SLOGS+GF.NDS ----- } AN0-SUPPl. IES#UPF.RATING 62,29 VIKING CHEVROIET SUPPLIESP VEHICLE 30,60 2E9 r1ANUrAGTLIPTNG CC SUPPLIFSoCPERATINF CITY OF Fi L:"' 1'IL1 ! f r >i 1 S F' t Y t° L F I1-,,7-�4 FtGF 4 +� CHECV, A 0 UN1 C L t 1 "4°I 1 Pll oPOS F C14F92 107.50 SANDRA BEAPDSLEY PROGRAM INSTRUCTORS rr 0' 0145(0 5C.00 SUSAN BFFNhACAN PPCGcAM INSTRUCTORS C14V;4 t5.70 nO:IC oLrr° Pr^(..FAM 14SIPUCTOPS r i; C14F95 07998 PAT COLLFN PRrGRAH INSTRUCTORS C1489h 67.40 JUDY DENHAM PFOCRAH INSTRUCTORS _ I •I+° 014PQ7 737.r1 CFPFA n[F NAGEDORN PROGRAM It!STPUCTORS j. 014898 44.00 DFBFA DFF. HAGFDOPN PROGRAM INSTRUCTORS'z' ' 014899 25.60 GARY A MANSFRGH PROGRAM INSTRUCTORS `.__ • _"` C14900 '4^.0u n6ANPA MOR7F.KSO PPCGRAH INSTRUCTORS ;0 " 014901 10C.00 JANET PRONE PROGRAM INSTRUCTORS ; •I' 014902 318.50 MAUREEN REILLY PROGRAM INSTRUCTORS 014903 435.62 SFRCO LAP.OP.ATORIFS ECUIPMFNT S ' 014904 357.90 KFN LFLM PROGRAM INSTRUCTORS f 014905 165989 KEN LELM PPCCPAM INSTRUCTORS 014906 55,10 CCNNIF TOFFLF PROGRAM TNSTRUCTORS 014907 1v785.11 TPA14SPLAN INC OTHER. PROFESSIONAL SERV 1 ¢� �tvli�c '' ,� • _ I' .,014908 30.00 JOSEPHINE BAKER SALARIES+TEMP+PART TIME ° 014909 3C.rr, LYVN PEUTFL SALARIFSoTFMP+PART TIME ' 014910 3h.00 JOYCE, J RRC11N SALARIES+TEMP+PART TIME t�— "; f . 014911 ?0.00 INCE80RC KELMER SALARIES+TEMP+PAR-T TIME 01491E 3E.00 HAPVALYI KCFNKEP SALARIESiTFMP+PART TIuF, iso 1" C14913 32,00 JEAN MILLER SALARIES +TEMP+PART TIME 014914 36.00 V15GINIA POGAINIS SALARIES+TEMP.FART I1"2 _ 014915 4,00 SHIPLEY PAMACHER SALARIESPTEMP+PART TIMF. o n 014916 30.00 MARY ANN MOODS SALARIESPTEMP+PART TIME 014917 62.13 REVERLY BALCCM SALARIES,TEMP+PART TINE _ 1 01491E 62.1.1 MAPY IIYLFP SALARIFS)TFPP+PART TI"F , i� — ---\ •, S::CITY OF MOUNOS VTlk A C C 0 0 N T S P A Y A P L I' 11-27-r•4 PAGE I: CHICK. A A H 3 U M T C L s I M A N T P U P P C. i F 014919 61.25 MARILYN ORTCK StLARIESiTFHP+PAP T TIMF I� e 014920 t1.25 LEA PURGGP.AFF SALAP IES►TFMP+PART TIFF 014921 59.50 PATPICTA COFFFY SALAPI(S,TFMP+PART IIt, F ;. + 01022 61.25 VICTORIA J CPOUE SALARIES)TEMP+PART TIME F 014923 64.75 OELANE F.RICKSON SALARIES/TEMP+PAP.T TIRE +' 014924 63.00 ALICE M rrlTS SALARIFSPTFMP+PART TIMF d' 014925 6Q.25 CAROLS GOLDEN SALARIESoTEMP+PART TIME M _014926 62,13 EAFRAP.A HA.AKE SALAPIFSITEMP+PART TIMF 014927 61.25 431LIA HOOGES SALARIESrTFA'O+PAP.T TIME f ki 01492E 79.00 JEAN JOHNSON SALARIESfTE!'P+FART TIME xl . i,C14929 61,15 PCSF. M KELNER SALARIESPTEMP+PART TTM.E 014930 59.50 IRFNE ST, LOUIS SAL AFItSoTFHP+PAP.T TIME i'r-014931 82.0E KATHLEEN MACRUNNELS SALARIFS.TEMP+PART TIME • `, — --- _014932 62.13 _-_ ROY .NELSON SALARIESiTEMP+PART TINE _ { r014912 59,50 AILENF MrPTON SALARIES#TEMP+PART TIMF h ® tr 014934 59.5Q JUOITH PETERSEN SALARIESrTFMP}PAPT TIME 14935 59.5C BETTY PIEKOHSKI SALARIES)TEMP+PART TIME ._. _— pl 01493t 59.5+' MARIA PRECT00 SALARIES.TEMP+PART TIME Pr—C14937 64.75 SHTPLF.Y PAPACHFR SALARIFSPTFIIF+PART TIMF t 014938 62.13.. .LTLT SIGRIO_RIPLEY SALARIESPTEMP+PART Tlrc W � vl ' 014539 6I.25 JUOY POWLEY SALARTESoTFMP+PAPT TImi i 014940 63.0F NOEL 8 SAMUELSON SALARIFSPTEMP+PART TINE � m 014941 59,er JUNE SCHLETSS SALARIESPTEMP+PART LIME 014042 11„°G rAPLUs( SELLI(K SAL ARIFS►TFMP+PAPT TIME i' 014943 61.2` SHIRLEY SINDERSON SALARIES►TEKP+PART TIMF j ` 014944 62.13 PETTY SMELLY SALARIESiTEMP+PART TIME 014545 82.00 JANET STPAUSS SALARIESPTEMP+PART TIME h A i C71TY 0r MOUNDS VIEW A C C D 11 N T S P A Y A n L F 11-2.7-84 PICf CHFCK A A C 0 U N T C L A I M A N T P U P P C 5 F 01494E 014947 jA 014948 e� 014949 I `�; 01445G ni 014951 3' 014552 014953 C14954 e ° 014955 014956 n ?' 014957 a. 014958 61,25 DANIEL TAYLOR SALAPIES)TIPWA9 T TIME 6i,i3 JON6TH60 THOMAS SALARIFS)TE1tP+PERT TIME 65.63 TSAPILLA W1LLE SALARIFS)T1'MP+P4RT TIME 62000 DOROTHY WILLHAUS SALARIES)TFNP+PAR1 TIME I,# 61925 MARIAN WINTHEP SALARIFS►TEMP+PART TIME 40.00 TERRY MALLEY REFUNDS 143.00 THE SIGN CENTER SUPPLIESPOPER.ATING `_'•, 40800 JFFFP.EY OROOKS REFUNDS 40,00 PICHAPO 7R6PP REFUNDS 40000 ALLAN HOIBY REFUNDS 425,00 . RORY.ORR R E F U N D 8)OE6,97 PRFCISTC4 LAND. ETPEE TRFE REMOVAL 180,00 DUVALL@$ UPH, SUPPLIES) 5LOGS4GRN0S AND -SUPPLIES) EQUIPMENT 4955 14,52 AMEPICAN TRATLE4 SFPV, SUPPLIES, EQUIPMENT , FI49C,C 66.00 CLUTCHCLUTCHE U JOINTaPPLIES)_EQUIPNENi 014961 13,50 LULU COUP.EY R E F U N 0 0 a 014062 17.50 MLL PFPRGN P E F U N D !' 014943 17,50-------- CHERYL WEOE. 014964 40,00 GREG KNUTSON REFUNDS 014965 21400 NFLEN HACKETT R F F U N D 01496C __1000 JCU°NAL/PR 6 REC AD.MIN BOOKS._+_PEPTCDICALS 014967 26,64 EDWAPO WFRPIEN R E F U N 0 124 59)699.47 (.NECKS VRITTEN ee _TOTAL CF 134 CFF.CKS TFT4 R6,947,79 T ORDINANCE NO. 382 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA All ORDINANCE ADOPTING THE 1984 LONG-TERM FINANCIAL PLAN The Council of the City of Mounds View does hereby ordain: SECTION I. The 1984 Long -Term Financial Plan as presented on August 20, 1984 and on file in the Clerk - Administrator's office for public review is hereby adopted. SECTION II. This ordinance shall take effect thirty (30) days from and after the date of its publica- tion. Read by the Council of the City of Mounds View on the _ day of 1984. Read and passed by the Council of the City of Mounds View this day of , 1984. ATTEST: (SEAL) Mayor Clerk -Administrator 1984 LONG TERM FINANCIAL PLAN ADDENDUM After the preparation of the 1984 Long Term Financial Plan and prior to its adoption, the City of Mounds View received notice from the State of Minnesota that a grant application for the redevelopment of Greenfield Park had been approved with 50% of the $175,000 project cost or $87,500 being funded by the State and the remainder funded by the City. In recognition of this fact the Mounds View Parks and Recreation Commission recommended that the Public Service Program of the 1984 Long Term Financial Plan be revised to reflect the Greenfield Park improvements in 1985 and the Groveland Park tennis court in 1986. Also, the Greenfield Park improvements would be listed to include bituminous trails, two lighted tennis courts, bituminous entry road and parking lot, and relocation of existing baseball fields at a total cost of $175,000. The Mounds View City Council on October 8, 1984 adopted Resolution No. 1811, copy attached, authorizing the filing of a final grant application and delineating funding sources. These sources of matching funds are the $40,000 included in the 1984 Long Term Financial Plan, Capital Improvement Plan which was initially proposed for Groveland Park but has been revised per the changes in the Public Service Program, $19,469 from the 19R5 Capital Improvement Reserves, $16,000 from the 1984 Capital Improvement Reserves, and $12,031 from the Storm Water Management Fund. Should major contributions be made to the Park Improvement Fund while this project is in progress, these funding sources will be repaid, if funds have already been expended, or not be used in the following priority order; 1984 Capital Improvement Reserves, 1985 Capital Improvement Reserves, and Storm Water Management Fund. 4 '�XVA-tiv 9 RESOLUTION NO. 1835 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA Pursuant to due call and notice thereof, a meeting of the City Council of the City of Mounds View, Minnesota, was held at the City Hall, on the 26th day of November, 1984 with the following members present: and the following members absent: Member introduced the following resolution and moved its adoption: RESOLUTION ADOPTING THE 1985 CAPITAL BUDGET WHEREAS, the City Council held a public hearing on the Proposed 1985 Budget on September 10, 1984 and the 1985 Capital Budget was presented and discussed at that hearing; and Whsreas, the Council deferred consideration of the 1985 Capital Budget until such time as the 1985 Long Term Financial Plan could be adopted; and Whereas, the 1985 Long Term Financial Plan has been adopted; NOW THEREFORE, BE IT RESOLVED by the City Council that the 1985 Capital Budget is hereby adopted and that appropriations of funds for said budget shall be: Account No. Department Amount 100-120-4703 Administration -Equipment $ 15,000.00 100-150-4703 Finance -Equipment 21,000.00 100-180-4702 Maint.Garage-Bldgs.5 Structures 3,900.00 100-180-4703 Maint.Garage-Equipment 8,000.00 100-190-4702 City Hall-Bldgs. 150.00 100-190-4703 City Hall -Equipment 560.00 100-200-4703 Police -Equipment 1,700.00 100-200-4704 Police -Vehicles 18,000.00 100-270-4705 Streets -Construction 131,500.00 100-350-4702 Recreation -Buildings 1,440.00 100-350-4703 Recreation -Equipment 975.00 100-360-4703 Parks -Equipment 17,129.00 100-360-4705 Parks -Construction 40,000.00 TOTAL CAPITAL BUDGET $259,354.00 Page 2 Resolution 1835 The motion for adoption seconded by Member Nays, said resolution this day of ATTEST: (SEAL) of the above resolution was duly and upon a vote being taken, Ayes, was declared duly passed and adopted 1984. Mayor Clerk -Administrator TO: Mayor & Council 6-MM: Finance Director -Treasurer Brager DATE: November 21, 1984 RE: 1985 CAPITAL BUDGET The Proposed 1985 Capital Budget was presented during budget hearings in September. At that time Council advised staff that the 1985 Capital Budget should not be considered until after adoption of the 1985 Long Term Financial Plan. Should the 1985 Long Term Financial Plan be adopted at it's second reading on November 26, 1984 the 1985 Capital Budget could be considered. A proposed resolution adopting that budget is attached for your consideration. If the 1985 Capital Budget is adopted, Resolutions 1836 & 1837 (attached) transferring monies to the General Fund from the Special Projects Fund and the Silver Lake Woods Construction Fund should also be adopted as the 1985 Capital Budget is predicated upon those transfers being made. RECOMMENDATION: Should Council desire to adopt the 1985 Capital Budget the following resolutions should be presented and adopted: Resolution 1835 - RESOLUTION ADOPTING THE 1985 CAPITAL BUDGET Resolution 1836 - RESOLUTION AUTHORIZING AN EXPEND- ITURE OF FUNDS OF THE SPECIAL PROJECTS Fund Resolution 1837 - RESOLUTION AUTHORIZING THE. TRANSFER OF PROCEEDS FROM THE. SILVER LAKE MOODS CONSTRUCTION FUND TO THE GENERAL FUND FOR 1985 STREET MAINTENANCE PROJECTS RESOLUTION NO. 1836 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA A RESOLUTION AUTHORIZING AN EXPENDITURE OF FUNDS OF THE SPECIAL PROJECTS FUND WHEREAS, the Special Projects Fund was established to make permanent transfers to other funds to finance the purchase of equipment and/or capital improvement projects; and WHEREAS, the Council has authorized, in the 1985 General Fund budget park improvements in the amount of $40,000 and the purchase of grounds maintenance equipment in the amount of $9,434; and WHEREAS, the Council desires as far is practicable, to use orl.y the interest income of the Special Projects Fund to finance the purchase of equipment and/or capital improvement projects; and WHEREAS, interest income of the Capital Projects Fund for calender year 1985 is estimated to be approximately $42,000; NOW, THERFORE, BE IT FURTHER RESOLVED by the Council that $42,000 be transferred from the Special Projects Fund to the General Fund during calender year 1985 to be used toward the financing of park improvements and the purchase of grounds maintenance equipment. ATTEST: (SEAL) Adopted this 26th day of November, 1984. Mayor Clerk -Administrator RESOLUTION No. 1837 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION AUTHORIZING THE TRANSFER OF PROCEEDS FROM THE SILVER LAKE WOODS CONSTRUCTION FUND TO THE GENERAL FUND FOR 1985 STREET MAINTENANCE PROJECTS WHEREAS, by Resolution No. 1384 dated November 9, 1981 the City of Mounds View authorized the issuance and sale of $1,275,000 general obligation improvement bonds to finance the Silver Lake Woods public improvement project and that the proceeds of said sale where applied to the total costs and expenses of the project. NOW, THEREFORE, BE IT RESOLVED by the Council that it is hereby found, determined, and declared that after all expenses have been paid there remains in the construction account for the Silver Lake Woods Improvement Project a balance of $588,367.79. It is further found, determined, and declared that the following projects authorized by Chapter 26 of the Municipal Code require funds to finance their construction and completion: Improvement Funds Required 1985 Street Improvement $35,000 and Maintenance Project BE IT FURTHER RESOLVED that the Council hereby authorises the transfer of $35,000 to the General Fund to be used for the 1985 Street Improvement and Maintenance Project. ATTEST: (SEAL) Adopted this 26th day of November, 1984. Clerk -Administrator l Z MEMO TO: Mounds View City FROM: Bruce R. Anderson Parks, Recreation DATE: November 21, 1984 RE: 1985 City Newsletter Bid Opening Staff forwarded bid proposals and specifications to approximately 30 perspective bidders in early November, 1984. The bid opening was slated for Wednesday, November 21 at 10:30 a.m. and nine firms submitted proposals. The bid proposals range from a low of $43.00 per page to a high of $112.00 per page which reflects an annual cost of a low of $6,840.00 to a high of $17,024.00. Staff would recommend that the low bid of $45.00 per page or $6,840.00 be awarded to Advanced Printing. Staff has included copies of the bids received as well as letters of recommendation regarding Advanced Printing. As can be noted, Advanced Printing is currently printing the city newsletters for the Cities of Lexington, Spring Lake Park, New Brighton, Fridley as well as the Suburban Chamber Scene. Staff has reviewed the references as submitted by Advanced Printing, and feels confident t�..- they would be able to meet the City's printing needs for 1985. Should you have any questions regarding staff's recommendation on this issue, feel free to contact myself directly at 784-3055, ext. #41. RECOMMENDATION: To authorize staff to enter into a formal cor- tract agreement with Advanced Printing at the rate of $45.00 per page or total printing cost of $6,840.00 for the printing of the 1985 City Newsletter, with funds to come from the City's General Fund. BRA/sll attachments CITY OF MOUNDS VIBW 24( ^'IGHWAY 10 MOUNDS VIl .dINNESOTA 55112 (612) 784-3055 CITY NEWSLETTER BID OPENING Wednesday, November 21, 1984 10:30 a.m. BID PRICE TOTAL BID HALFTONES/ ART ADDITION FIRM NAME CERT.CHECK PER PAGE PRICE PHOTOGRAPHS REDUCTION ART RK ro ��r'"�"14 J ✓ �e �'1 % 5�0I%j0 .rir00 '�� K'rrts: far C) 9I Uo on 2W0 g,00l�,o� a) r 5': a,C)o a,0.U0 IrtN I pe- '-� ,'.S 0 3, 6 gS o O0 r 0 i b VO.mrc r 1CIhy rHA l4r�h'�It^4 ��1rCt ffth�llnq 11•h�� - 00 �oS.oa , Mayor Don John Roger Jeann Bruce Clerk -1 Chief or Otto J. PerkS & F Director Jay T. I Public Wr Director Chuckl No �anauntrs CITY OF SPRING LAKE PARK 1301 Eighty First Avenue ldar dost Spring lake Park, Minnesota 5542 784.6491 Mayor Don Masterson November 20, 1984 Councilmembers John M. Conde Royer Coullhan Mounds View City Council Jeanne Mason Bruce Olson Mounds View, MN Clerk . Treasurer Donald B. Busch Dear Mounds View Council, Deputy Clerk Barbara Nelson For the past five years the S.L.P. Recreation Department has been pleased to do business with Advanced Printing. They have Chief of Police been very helpful and dependable. Our printing jobs, consisting Otto J.Lind of brochures and flyers, have always been of good quality and Parks & Recreation have met our deadlines. In fact, a number of times we have had Director last minute orders that Advanced Printing has taken for us when Jay T. McCluskey other printers wouldn't have accepted such short notice. Public works Director We are sure you would be happy with the quality work Advanced q y Chuck Rundle Printing could do for you. Sincerely, CITY OF SPRING IAKE PARK 1 1/ 17 k 4 V l Jay T. McCluskey Director, Park & Recreation JTM/jr City of Lexington 3803 Restwood Road • Lexington, Minnesota 55112 • (612) November 20, 1984 TO WHOM IT MAY CONCERN: The City of Lexington is pleased to recommend ADVANCED PRINTING, INC. This city has done business with the company for many years, and we have always found their job performance to be extremely efficient and professional. Their attitude has been consistently courteous and cooperative, and their work has always been accurate and punctual. We highly recommend their services. Best Regards, Thomas G. Moorman Clerk -Administrator TGM/ja E (9 MEMO TO: Clerk -Administrator and City Council ////���� FROM: Director of Public Works/Community Developme.ntlar.4� DATE: November 14, 1984 ��"" SUBJECT: ACCEPTANCE OF CITY PROJECT 84-4 AND FINAL PAYN.ENT Midwest Asphalt Corporation, contractor for City Project 84-4, has completed the contract. The contractor reconstructed Groveland Road from Laport to Ardan and Ardan Avenue from Groveland to Fairchild. He also patched, seal coated, and overlayed streets in the southern portion of the City. A map of the City entitled, "Plans for Street Maintenance Project 1984-4", dated June 14, 1984 is attached for your review. The City's contract with Midwest Asphalt Corporation is in the amount of $138,138.50. The contractor has completed the work for a total cost of $109,988.51. We are presented retaining $3,447.11. I recommend that the City accept the project and authorize final payment and release of the retainage in the amount of $3,447.11. The cost savings of approximately $30,000.00 is due to the fact that soil correction work on the Groveland and Ardan reconstruction area was not as extensive as previously anticipated. SWT/bc Attachment r MEMO TO: Clerk -Administrator and City Council �( FROM: Director of Public Works/Community Development / DATE: November 16, 1984 SUBJECT: LAND WHICH FORFEITED TO THE STATE OF MINNESOTA ON AUGUST 22, 1984 FOR NON-PAYMENT OF REAL ESTATE TAXES Attached please find the following: 1) Letter from the Department of Taxation and Records Administration dated October 24, 1984 2) Ramsey County Commissioner's Resolution No. 84-760 3) Certification list which has only one lot labeled as Rosenquist Addition Outlot A, Code #59-64000-010-03 4) Suggested resolution form 5) Location map 6) Copy of the plat showing the Outlot A size of approxi- mately 80 feet by 69 feet The County has declared the property non -conservation lands and asks our approval of the classification and sale of the property involved. We do not need the property for storm sewer improvements. RECOMMENDATION: Staff recommends that the property be declared non -conservation lands and approve the sale of the property. SWT/bc Attachments DEPARTMENT OF TAXATION AND RECORDS ADMINISTRATION OFFICE OF TnE LAIND COMMIJVIVNEn COUNTY OF RAMSEY 109 Court House ST. PAUL, MINNESOTA 65102 LOU MCKENNA Director ANTHONY J. REITER Commissioner ROGER VIK 202.7087 Aest. Director October 24, 1984 CERTIFIED MAIL Duane McCarty, Mayor City of Mounds View 2401 Highway 10 Mounds View, MN 55112 Dear Mr. McCarty: Attached hereto is a list of lands which forfeited to the State of Minnesota on August 22, 1984, for non-payment of real estate taxes. Said lands have been declared as non -conservation lands by Resolution No. 84-760 of the Ramsey County Board of Commissioners dated October 15, 1984, a copy being enclosed. Approval by local government of the classification and sale of tax forfeited lands is required by law. Attached is a sheet of general information and a suggested Resolution Form for submission to your City Council. When Council action has been taken, please return a certified copy of the resolution to the Office of the Land Commissioner, Room 109, Court House, St. Paul, Minnesota 55102. Yours very truly, ANTHONY J. REITER Land Commissioner ; By MPG/bjr Attach. cc: Donald Pauley, Clerk -Administrator Resolution Board of Zmser Conn � Commrssroners Presented By Commissioner Finley Date October 15, 1984 No. 84-760 Attention: Budget d Accounting; �� Reiter, Land Commissioner; WHEREAS, NSA Section 282 provides that forfeited lands be classified as conservation or non -conservation and that the classification be submitted to the governing body of the governmental subdivision in which the parcels lie for approval of the classification and sale thereof; and WHEREAS, The Land Commissioner has prepared a list dated October 15, 1984, of parcels which forfeited for non-payment of taxes and recommends that said parcels be classified as non -conservation lands; Now, Therefore, Be It RESOLVED, That the Board of Ramsey County Commissioners hereby recommends that the parcels of forfeited land as shown on said list be and hereby are classified as non -conservation lands; and, Be It Further RESOLVED, That the classification be submitted to the governing body of the subdivision wherein the parcels lie for approval of the classification and sale of the lands involved. WARREN W. SCHABER, Cltainman 19 ue0 ena - COUMy ouwul NOTICE N0. m CLASSIFICATION LIST SUBDIVISION CITY OF MOUNDS VIEW ROSENQUIST ADDITION Outlot A 3 w OI AEI �^T .�eK Code Number 59-64000-010-03 f✓66 f, C 7.fb ►?f fPj V T/yAy rOknq I ) WHEREAS, The Board of County Commissioners of Ramsey County by resolution dated pp T I S, 11?+, classified as non -conservation land, certain land lying within the limits of the City of MOVND3 V! 0,W ; and WHEREAS, A certified copy of the classification resolu- tion together with a list of the land classified has been sub - milted for approval of the classification and sale of the land classified in accordance with MSA, Section 282.01, sub. 1; NOW, THEREFORE, BE IT RESOLVED That the classification of the land shown on said list as non -conservation land and the sale thereof be and hereby is approved; and BE IT FURTHER RESOLVED That the City Clerk be and hereby is authorized to file a certified copy of this resolution in the Office of the Land Commissioner. i� STATE OF MINNESOTA) ) as COUNTY OF RAMSEY ) 1, , Clerk of the City of , do hereby certify that the above is a true and correct copy of a resolution passed by the Council of the City of at its meeting held on the day of , 19 . City Clerk I I` '�I'L ° OZ 7 _ C ., ,. tq 6 t ° ! d a 12 p I 9 snU, 0/2.03M 2 . . 1 e0 ,.h o70•�/ j >...« 10 3 N i q �I^2%Z at g Oi803 m 41 �fpl4U2 140 i FG ni b I 10. Q .> ,t= 4 :� I . m m O ' 3 ,I ii r m kl 3 yrt ,w _ j 0 R+ 2Y0. 42 250. 42 S q p01 S R ? Q y e OS E n .� y'1 b �' 0.�2-Oi. I •."` 'IR iii 't.0 •t.' !" +2 T ��w .r.• k 0 er'na 2 e 1 a e e 2 r'° 0 DLit 0 n •sr.'u /!: p>,�, '•Q 070 t:•;.r, +F1 n (,� " 0 p ° 230-42 220•H2 13 ro �• _ Z a if PLeA 2/0.4L 200. JZ pv.L 41 h J 42 A • • y �1 I U"1 7 J 10 /70• //3 *e Iy •IU t lBO• 3 y; b ? 050.06 > 030.04 M ....:e -- -- �� /YO.43 0 ...� o ,� 31 © — i A 040.07 A060.07 Q e �. 2 PpD ' • c ---�j R+< 5 I 'fir ri CijP' V'•y ��,t �AlC0-y ZF0".,� /90.43 J s ` 4i1• aaG � I8 yam• i--, rr: 5-cr -4 - --G15♦�1 -- /rl� ^ 140.35 /70.35 j 'F / t t pi nary I •�nJ 1 1 7 i v • —T7/1— / r' a 80-35 /g1�.35 w 1 • '"• ` IF-lfTll I 0 re.._, 05, Q0 .•I I 0 1••1 I �. 1 uJol - IA I h:' ` 00-j 0 J I � I Ld — 13 .x ' :.. ,T !n 9 • i I•`I ! f•i L.' 5590 4(' zq" E 30 I �� • 1....' 73t; �• I -• �', NORT li TY ESM'T I ,n I a 301n D 0 I 49 A N B9° 56, z91' W W zl ,52 NI � 0�1 �I g0 9 � rl 30 15" W I I ago a z � Ntp Ii I � I AWC6151101 10.25 I A 247.00 I 30.2 30 5t54 ` ' b: W 1 SOUTH LINE, LOT 5, AUD,SUB.N0.89 1 WEST � CORNER PLAT MAP PK NAIL N►% S�IiL� t" r;; I r •�-, I 0 E X c 159.00 1051b' z9"w — 146.19 z is=00` 27'051' 16.02 R-2288.03 - — •453,-79 — — — N/d1H f i MEMO TO: Clerk -Administrator and City Council FROM: Director of Public Works/Community Developmen ` DATE: November 19, 1984 SUBJECT: RESIDENTIAL WATER METERS Staff has determined that the City needs approximately 36 residential water meters. The 1984 water budget (Item 700-121-4703) includes the purchase of 100 new water meters for approximately $5,000.00. I received two quotes for the subject water meters. Attached please find a quote from Davies Water Equipment Company and another quote from Water Products Company. The quote from Davies Water Equipment Company is for $1,688.04 ($46.89 per meter x 36 meters). The quote from Water Products Company is for $1,634.40 ($45.40 per meter x 36 meters). As you know, the City purchasing policy requires that purchases from $1,000.00 to $10,000.00 may be made only after obtaining two or more written quotes from suppliers and the purchase shall be awarded by the City Council. RECOMMENDATION: Staff recommends the purchase of 36 water meters from Water Products Company for a total cost of $1,634.40. SWT/bc Attachment i TO G-7 /l/c/rc/�csrc✓ FROM DAVIES WATER EGIMPNOIT CO. 4010 LWO Btu Amm NOM MWNEAPOUS, MNr MA 6M (612) 533MI SUBJECT: FOLD J& 1 4..:. C22=-LCG•i Z•2.CrJ .t; �t.yt�/�'!r"i..rrK�y lh'::t DATE: Gt/.C.G'l. Gil\ 3S LS X3& 7%.,;, ,7-10 ag �J i/— /(Cn✓ f6a {rt •GG'..t L'iv,,.�.• :l � w,:l c �� c L�\ �>.�«.l l tr.�. 7stq.�_"_ r OEM 0E70 • WMILEE ORM INC WATER PRODUCTS COMPANY 15301 W. 761h STREET EDEN PRAIRIE, MINN. 55344 A. C. 612.94 *AW In response to we submit the v11i5t 1�6 Quotation DATE )l I Q ll q- OUOTA'T'I-O�N�NO. 146 - 33�25 YOUR INOUIRY N0. �4s' p/M x 36r- f)l139+p iEmi-- ---..� roe. ---------- ---- 0 Uu�w„ /(s MEMO TO: CLERK ADMINISTRATOR AND CITY COUNCIL FROM: DIRECTOR OF PUBLIC WORKS/COMMUNITY DEVELOPME DATE: NOVEMBER 20, 1984 SUBJECT: PURCHASE OF METAL DETECTOR FOR LOCATING MANHOLE COVERS, GATE VALVE BOXES AND PROPERTY CORNERS I would not spend the time to write this memo if I did not feel this piece of equipment was needed. The first time one of my employees brought up the subject I told him that: 1) we don't have the money; 2) we have enough metal locators; and 3) he should "darn" well learn to share the metal locators with all departments. I watched the situation all summer and I have changed my mind. Therefore, Staff requests approval to purchase the subject metal detector for $575.00 from Water Products Company. At the present time, the City owns two metal detectors. In the summertime, there are three areas that use the metal detectors. They are the Parks, Water, and Inspections Departments. If you include inspecting the M.S.A. street .—, and City street projects, there are four areas of the City that use and need metal detectors in the summer. During this past summer there were numerous days where all the departments used metal detectors. If one metal detector breaks down and needs repair, the one remaining metal detector is not sufficient to meet our daily needs. We also lose valuable time shuffling the metal detectors from person to person. If the City purchases an additional. metal detector there will be one for each of the departments (Parks, Water, and Inspections). Staff proposes to buy the metal detector using the water operating account (700-121-4703). The account has $450.00 budgeted for a hand lawn mower. The Water Department Staff has determined that the metal detector is much more important than the hand lawn mower. The rest of the money is proposed to come from the sale of approximately 200 Corad surplus water meters that the City sold for $1.50 per meter. Total amount of the sale was approximately $300.00. The City authorized this sale of surplus equipment on October 21, 1984, Please note that we are also saving over $3,000.00 by purchasing only 36 new water meters this year. My second quote was from Davies Water Equipment Company. They verbally quoted $675.86 for the same metal detector. MEMO TO CLERK -ADMINISTRATOR AND CITY COUNCIL NOVEMBER 20, 1984 PAGE TWO RECOMMENDATION: Staff detector for $575.00. 700-121-4703 account. SWT/mjs recommends the purchase of a metal The money could come from the r] 0 uni. zLrrnvvuu: u/ to/ oy A P, s CjE3 FLL) PROCEEDINGS OF THE CITY COUNCIL i CITY OF MOUNDS VIEW RAMSEY COUNTY, MINNESOTA Regular Meetingg October 22, 1984 Mounds View City Hall 2401 Hwy. 10, Mounds View, MN 55112 ----------------------------------------------------------------------- The Mounds View City Council was called to order by 1. Call to Order Mayor McCarty at 7:30 PM. The Pledge of Allegiance was said. 2. Pledge of Allegiance MEMBERS PRESENT: Councilmembers Hankner, Blanchard, Doty, Linked Mayor McCarty. ALSO PRESENT: City Attorney Meyers, Clerk/Admini- strator Tau —ley and Public Works/Community Development Director Thatcher. Motion/Second: Blanchard/Doty to adopt Resolution A57187 a resolution of appreciation to Frank Gabrysh for community interest above and beyond the call of duty. 5 ayes 0 nays Mayor McCarty read Resolution No. 1819 and presented it to Mr. Gabrysh. Mayor McCarty read proposed Resolution No. 1820, commending Matt Rowley for achieving Eagle Scout status, and presented it to Mr. Rowley. Motion/Second: Doty/Linke to approve Resolution go—. 1820 comending Matt Rowley for achieving Eagle Scout status. 5 ayes 0 nays Motion/Second: Linkr;/Blanchard to approve the October 8, 1984 minutes as corrected. 5 ayes 0 nays 3. Roll Call 4. Resolution No, 1819 Motion Carried 5. Resolution No. 1820 Motion Carried 6. Approval of Minutes: October 8, 1984 Motion Carried Mounds View City Council OctoberP2 1984 Regular Meeting Page Two ------------------------------------------ Mayor McCarty closed the regular meeting and opened 7A. Public He: the first public hearing at 7:40 PM. There was no Kinder Cary one present to discuss Kinder Care, so he closed the public hearing and reopened the regular meeting at 7:40 PM. Charlotte Forslund, 7886 Sunnyside Road, stated she 8. Citizens felt the concerned citizens meeting last week had Requests and accomplished their goal and informed the public of Comments from the newly adopted master plan. She thanked those Council members who had been the Floor present and helped with the meeting. She stated she would leave a supply of the forms at the counter of City Hall. Mrs. Werdien, no address given, asked the status of the building permit they had been issued for an accessory building on their property. Director Thatcher explained that the Werdien's had applied for a conditional use.permit for the con- struction of a 576 square foot building, and Staff and the Planning Commission had reviewed the pro- posal and the Planning Commission recommended approval to the Council, and the Council had held a public hearing on October 8 and issued the con- ditional use permit. The Werdien's then paid for and were issued their building permit, ordered the trusses and excavated for the foundation, He explained that a neighbor saw the excavating and inquired into what was being done. At that time, Staff realized that several errors had been made, in that the proper notices of the hearing were not sent out, and the code calls for a maximum size accessory building of 400 s.f. Mr. Illig, 2809 County Road H, stated he objects to the buildings size and where it is located. He added he had not been informed of the hearing. Mrs. Illig stated she was concerned with the way the lot was subdivided, and had she known the request was being discussed, they would have come in to object. Clerk/Administrator Pauley explained the Werdien's previously owned two lots, and in order to place the building where they wanted it, they had to combine the two lots in order to have a principle structure. He pointed out that the conditional use permit had been issued, and the Illig's had not been notified of the hearing. Mounds View City Council October Zp 1984 Regular Meeting Page Three ------------ - -------------------------------- - ----------------------- Attorney Meyers advised that a municipality cannot be stopped from revoking a permit unless a vested right has occurred, and they must consider the Werdien'shaving good faith throughout the procedure, and their expenditure of funds and the work already done. He emphasized the City cannot allow a building in excess of 400 s.f., and the permit would have to be reissued for the correct size. Mr. Werdien, 6940 Silver Lake Road, questioned who would be liable for the money they had already spent. Attorney Meyers advised that city officials cannot be held liable. Mayor McCarty stated the Council and Staff is very sorry an error was made, and they have no option in not allowing a building larger than 400 s.f. Attorney Meyers advised the Council could declare a defect in the notice and hold another public hearing, or could poll the Council and if they agree, could stay with approval of a permit. Mr. Werdien questioned who would pay for the cost of �- materials he could not use due to the roof size that had been specified. Councilmember Doty stated the Council may be able to come to some agreement on that. Mayor McCarty suggested Mr. Werdien submit a bill to the City, and Attorney Meyers and the Council would act upon that. Attorney Meyers again pointed out the City cannot revoke the permit, and the Werdien's can locate it where ever they wish in their back yard, as long as they meet the setback requirements. Motion/Second: Hankner/Linke to approve the consent agenda as presented and waive the reading of the resolutions. 5 ayes 0 nays Mayor McCarty closed the regular meeting and opened the next public hearing at 8:09 PM. Clerk/Administrator Pauley reviewed the proposed 1984 long term financial plan. He advised it would be available at City Hall for anyone who wished to review it. 9. Approval of Consent Agenda Motion tarried 7B. Public Hearing - 1984 Long Term Financial Plan Mounds View City Council Regular Meeting ------------------------------------------------------- Councilmember Doty recommended it include the change to develop Greenfield Park. Clerk/Administrator Pauley explained the process used in writing the plan. He stated an addendum could be added to include the Greenfield Park plan. Mayor McCarty closed the public hearing and reopened the regular meeting at 8:19 PM. Motion/Second: McCarty/Linke to table until such t me as to • has included the proper amendment to enact the plan. 5 ayes 0 nays Mayor McCarty closed the regular meeting and opened the next public hearing at 8:21 PM. Clerk/Administrator Pauley reviewed proposed Ordi- nance No. 383. Bob Beutel, 2555 Ridge Lane, urged adoption of the ordinance, stating that a first rate City should be willing to compensate its elected officials for a first rate performance. Mrs. Forslund stated she did not favor the increase in salary for the Council and Mayor as she felt the present salary was adequate. Judy Rowley, 2516 Ridge Lane stated that in order to continue having quality people on the Council, she felt the raise was in order. Mayor McCarty closed the public hearing and reopened the regular meeting at 8:26 PM. Director Thatcher reviewed the activities of the sewer, streets, maintenance garage and inspection departments for the past quarter. Mayor McCarty asked if the City owned the equipment to do repairs on sewer and water mains, whether it would pay for itself in the money saved from not contracting the work out. Director Thatcher replied that the equipment required is extremely expensive, and he has let contractors know the City might be interested in purchasing some used equipment, if they have any they are interested in selling. October 22,1984 Page Four Motion Carried 7C. Public Hearing - Ordinance No. 383 10. 3rd Quarter 1984 Department Head Reports KI Mounds View City Council October 22, 1984 Regular Meeting Page Five ----------------------------------------------------------------------- Finance Director Brager reviewed the activities of the Finance Department for the past quarter, with the main concentration being on completing the budget and preparing for elections. Park Director Anderson reviewed the activities of the forestry and park and recreation areas for the past quarter. He advised that Mary Saarion would be returning to work from her maternity leave on December 1. Mrs. Werdine asked if there was a way to let people know of the need for volunteers to work with the handicapped swim program. Director Anderson replied they could put an article in the newsletter. Police Chief Ramacher reviewed the activites of the Police Department for the past quarter. He reported they will be hiring a person for the CSO after the first of the year. Councilmember Blanchard inquired about the missing stop sign at Sherwood and Fairchild. Chief Ramacher replied he would look into it. Clerk/Administrator Pauley advised that all the departments are doing very well within their budgets for 1984. Clerk/Administrator Pauley reviewed proposed Resolu- 11. Consideration of tion No. 1823. Resolution No. 1823 Motion/Second: Linke/Blanchard to approve Resolution No. authorizing the City of Mounds View to file an application and execute a grant project agreement to develop open space under the provision of the State Natural Resource Fund, and waive the reading. 5 ayes 0 nays Motion Carried Motion/Second: Hankner/Doty to approve the memo 12. Memorandum of o un er:tar7ing between the City of Mounds View Understanding and Donald F. Pauley, Clerk/Administrator, with Clark/Adm. Pauley 5 ayes 0 nays Motion Carried Mounds View City Council October 22,1984 Regular Meeting Page Six ----------------------------------------------------------------------- Motion/Second: Hankner/Linke to have the second 13. 2nd Reading rea ink g a T adoption of Ordinance No. 383, amending Adoption o; I the municipal code of Mounds View by amending Ord. No. 383 Chapter 2.09 entitled "Compensation of Mayor and Council", and waive the reading. Councilmember Hankner - aye Councilmember Blanchard - aye Councilmember Doty - nay Councilmember Linke - aye Mayor McCarty - nay Councilmember Doty stated he did not feel the ordinance was in proper form, and could not be put into effect for this coming year. Mayor McCarty stated he felt this would involve a judgement call on what was intended by the statute, and he feels a special election does not comply with the intent of the law. Director Thatcher had no report. Motion Carried 14. Report of Public Works/Community Development Attorney Meyers reported the trial on the Highway 15. Report of 10 Radiator Repair Shop was held October 16 and 17, Attorney and the City is to now submit their legal brief by November 19, then the defendent has 14 days to file a counter brief. Attorney Meyers reported he had met with Mr. Merritt and Mr. Perez regarding sound readings, and some citizens have volunteered to have their yards used as a site for the readings. He added that the PCA may be changing their regulations, which the City would address at that time. Councilmember Hankner congratulated Director Thatcher on the new addition to his family. Councilmember Blanchard reported she had attended Matt Rowley's Eagle Scout award ceremony, and had also done informational picketing at the airport. Councilmember Doty reported the Ramsey County League meeting had been held in Mounds View last week. Councilmember Linke reported the Lions Club will be considering paying for a new civil defense radio at their next meeting. Mayor McCarty reported he had attended the concerned citizens meeting on the airport. 16. Reports of Councilmembers IMounds View City Council October 22, 1984 Regular Meeting Seve n Page n -------------------------------------------------------Page eve------ ( Mayor McCarty asked Staff to prepare a resolution for consideration by the Council regarding the new deputy chief administrator for the MWCC. Motion/Second: Doty/Linke to table action on the n er are request. 5 ayes 0 nays Motion Carried Clerk/Administrator Pauley reported City Hall has 17. Report of been equipped for Cable Tv. He also reported he would Administrator be taking October 25 and 25 off. Motior/Second; Doty/Harkner to adjourn the meeting 18. Adjournment atT!0 M2 5 ayes 0 nays Motion Carried uNtL NYYHVVY:U: 11/l.f/84' PROCEEDINGS OF THE CITY COUNCIL CITY OF MOUNDS VIEW RAMSEY COUNTY, MINNESOTA Canvassing Board Meeting November 7, 1984 Mounds View City Hall 2401 Hwy. 10, Mounds View City Hall -------------------------------------------------------------------------- Mayor Duane McCarty called the meeting to 1. CALL TO ORDER order at 5:00 p.m. on November 7, 1984. Members present: Mayor McCarty, Councilmembers Hankner, Blanchard, Linke, Absent: Bill Doty Others present: Clerk/Administrator Pauley Motion/Second: Hankner and Linke moved to adopt Resolution No. 1830 Resolution Canvassing Election Results of November 6, 1984 General Election and Waive Reading of the same. �4 ayes 0 nays ' Aotion/Second: Hankner and Linke to Jadgourn at 5.02 p.m. 4 ayes 0 nays 2. ROLL CALL 3. MOTION CARRIED 4. MOTION CARRIED - ADJOURNMENT CITY OF MOUNDS VIEW CITY COUNCIL AGENDA SESSION December 3, 1984 7:00 p.m. 1. Performance Review of Clerk -Administrator Pauley. 2. Consideration of Staff Memorandum Regarding Cooperative Home Insurance Program. 3. Consideration of Staff Memorandum Regarding Amendments to Resolutions Setting Guidelines for Issuance of Tax Exempt Industrial Development Bonds and Tax Increment Financing. 4. Consideration of Staff Memorandum Regarding MAMA Joint Compensation Study. 5. Consideration of Staff Memorandum Regarding Appointment of Manager to Rice Creek Watershed District Board. i 6. Consideration of Staff Memorandum Regarding Completion of Probationary Period by Police Chief Ramacher. 7. Consideration of Staff Memorandum Regarding Completion of Probationary Period by Administrative Secretary Michele Severson. 8. Consideration of Staff Memorandum Regarding 1985 Non -Union Employee Salaries. 9. Consideration of Staff Memorandum Regarding Carry -Over of 1984 Street. Maintenance Funds. 10. Consideration of Staff Memorandum Regarding Night Time Parking on City Streets. 11. Consideration of Staff Memorandum Regarding Release of Development Escrow for Edgewood Square Development Agreement 182-54. 12, Consideration of Staff Memorandum Regarding Park and Recreation Department Change Fund. 13. Consideration of Staff Memorandum Regarding Traffic Controls at Long Lake Road and Hillview Road MEMO TO: MAYOR AND CITY COUNCIL FROM: CLE°V•,ADiiiiil.�iTrLiTQnV/\�/1 DATE: OCTOBER' 19, 1984 SUBJECT: COOPERATIVE HOME INSURANCE PROGRAM (CHIP) *Attached is a photocopy of a letter from William C. Hanna of CIMA, Inc. regarding their efforts with the League of Minnesota Cities to start a CHIP program in the State of Minnesota and a booklet on the CHIP program. - In simple terms, the purpose of a CHIP program is to develop a cooperative effort between a city and a private insurance carrier to offer home insurance to owners of 1-4 unit build- ings offering the following features. 1. Reduced premiums resulting from a more accurate reflection of the quality of the city's housing stock, public safety system, and historical loss experience. 2. A security analysis of each building, when re- quested by the owner, whether or not insurance is purchased through the CHIP program. 3. If a return in premium paid is generated as a result of favorable loss experience, the re- turned premium is gifted to the city on the owners behalf for Public Safety purposes. You may be saying to yourself, "This sounds good, but why can't all of this be available without our having to enter into an arrangement with an insurance carrier?" Private insurance carriers presently pool their loss experience irregardless of the location of the home and offer reduced premiums only for certain items such as non-smokers and participants in Operation I.D.. Thus, policyholders do not always experience the full benefit of participating in these programs as not - participants "hold" them down. Also, if an insurance carrier experiences fewer claims they simply have a greater profit which is not always reflected in reduced premiums. Under the CHIP program all policyholders must participate in the Home Security Program and since the carrier gets specified percentages of premiums for expenses, commissions, profits, etc., any money set aside for claims but not paid out must be return- ed as a premium refund. Based on the information before you, the City faces no liabil- ity for participating in such a program and our only expense would be the Home Security Program which would be conducted by US. MAYOR AN CITY COUNCIL OCTOBER 19, 1984 PAGE TWO At this time, staff is interested in determining whether or not the Council is interested in the program and receiving further information including premium rates. If you are, we will provide the League of Cities with the hecessary inform- ation and indicate our preliminary interest in the CHIP pro- gram. 0 2 MEMO TO: MAYOR AND CITY COUNCIL FROM: CLRRK-ADMINISTRATOR �f DATE: NOVEMBER 15, 1984 SUBJECT: AMENDMENTS TO RESOLUTIONS SETTING GUIDELINES FOR ISSUANCE OF TAX EXEMPT INDUSTRIAL DEVELOPMENT BONDS AND TAX INCREMENT FINANCING Pursuant to previous Council direction, Staff prepared amendments to the original resolutions estabishing guidelines for the issuance of tax exempt industrial development bonds and tax increment financing in the City of Mounds View. These draft amendments have been submitted to City Attorney Meyers for his review and he has advised me that they are acceptable to him. Also included with this packet of information is a proposed industrial revenue bond request form to be used by individuals wishing to receive consideration for industrial development bond financing. Staff would request that you would review these proposed modifications and the application form and advise me of your positions with respect to them. DFP/mjs RESOLUTION NO. • CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION SETTING GUIDELINES FOR THE ISSUANCE OF TAX EXEMPT INDUSTRIAL DEVELOPMENT BONDS FOR LOANS BY THE CITY WHEREAS, Minnesota Statutes permit the issuance of tax exempt industrial development loans and bonds (IDB's) in cases where construction of new facilities will increase a community's tax base, relieve unemployment, eliminate blight or threat of blight and provide a needed product or service, and WHEREAS, in some cases the City might not be able to attract or retain a desireable business or industry unless the City makes tax free financing available, and WHEREAS, other states and other communities have made and are making use of tax exempt financing to attract industrial development, and WHEREAS, the City welcomes industrial and commercial development and industry, and WHEREAS, persons and firms seek a general framework within which they may be guided in requesting tax free financing; NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View: The following guidelines are established relating to the acceptance, consideration, and approval of applications for tax exempt industrial development loans. However, applicants understand that, notwithstanding observance of these guidelines, the City Council may in its sole judgement reject an application or that the City Council may in its sole judgement approve an application notwithstanding that one or more guidelines have not been complied with: 1. Applicants will submit information concerning the proposed financing on a form provided by or satisfactory to the City at least ten (10) working days prior to the Council meeting at which the applicant will seek Council approval. 2. The facility must be one which might not other- wise locate, remain or expand in the City in the absence of IDB financing. Desireabilty shall be measured in terms of: RESOLUTION NO. PAGE TWO a. A significant number of new jobs for the City or retention of employment which might otherwise leave the community. b. Elimination or prevention of blight. c. Development of marginal lands. d. Increased tax base. e. The provision of a needed product or service not available to the City's inhabitants. f. uses will no ilt-ins wh g. Generation of limited amounts of traffic, both in relation to tvne of vehicle and mimher of rrina_ h. Competition with existing retail establishments will be discouraged. i. No tax exempt enterprise shall be considered for Industrial Development Bond Financing. The City will not favor tax exempt financing for residential housing and hotel and motel k. Impact on City Services. 3;--the-prejeet-mnet-odd-signifieent4p-te-the-@itp1s-tex- ------- eliminate-er-prevent-b4igh -------er-provide-e-needed-predne -------te-the-eitpl5-inhebitant3: 4:--The-F4te-Niil-genereiip-be-edveree-te-finene4ng------ -------epeeiei-parpeee-tppe-etrnetnree-net-edepteb3e-to----- -------ether-aeee: The project must be consistent with the City Comprehensive Plan and other existinq codes. The City will not issue tax exempt financing for any business which requires rezoning or conditional use permits unless an intention to request such financing is communicated to the City prior to applying for such permits. RESOLUTION NO. PAGE THREE 5: 4. The project must not require significant City expenditures for sewer, water, streets, storm sewer, etc. to serve such industry, except when the cost of such improvement will be specifically assessable against benefitted properties. 6. 5. The City will favor mortgage revenue, note or bond, tax exempt financing to be assumed by a sophisticated investor or investors without recourse to the City and which imposes no collection or enforcement obligations on the City and which eliminates any possibility of the City or its officers being named as a party in any litigation in the event of default by the primary borrower or tenant of the premises. The City will not be obligated to find another tenant or buyer of the financed premises in the event of default. -7 6. If, other than sophisticated buyer, non -recourse mortgage revenue note or bond financing is to be used, the City will not consider favorably,, projects the financing for which will be less than $750,000. 87 The City will not favor tax exempt financing for retail or service establishments or businesses or multi -family housing. 107 }}- 7. The applicant shall deposit not less than $500 with the application to cover City administrative expenses which deposit is non refundable. 8. The City reserves the right to employ legal, accounting, appraisal, financial, engineering, architectural, and other consultants to review the proposed project and its financing, and the cost, together with administrative expense, shall be paid by the applicant, whether or not the City agrees to finance the project or whether or not it is built. The City reserves the right to require a cash deposit sufficient to cover such consulting costs. Any unexpended balance of such deposit shall be returned to the applicant if the project is approved, the City will allow said expenses to become part of the project cost financed. RESOLUTION NO. PAGE FOUR *12 *9. Depending on the facts, the City may require the applicant to establish and maintain a significant equity in the structure and to maintain a reserve balance or deposit of securities with or for the benefit of the City, or lease insurance to protect against a lease payment default, or satisfactory evidence of mortgage insurance, or a written conformation by a nationally known credit rating service that the bonds or other investment instruments carry at least an average investment grade rating. :}3r *10. The company will guarantee payment of lease installments for the life of the lease and maturity of the loan or of the bonds issued. A14- *11. The fair market rW a1 value for general purposes (not solely for the applicant's purpose) must at least equal the annu,1 principal and interest as they will become due during the life of the issue and the appraised value shall at least equal the principal amount of the loan or bonds to be issued. t}5_ *12. The applicant shall be required to complete the project as described from its own funds should the proceeds prove to be inadequate for the purpose. The applicant shall require a 100% performance bond of the building, electrical, mechanical and other contractors guaranteeing completion of the building according to specifications and within agreed contract prices. t}6_ *13. The applicant and its bond underwriter shall hold harmless the City, its officers, consultants and agents for any alleged or actual violation of any securitie laws, state or federal, in connection with the issuance of bonds or loans for the project. The City may require a surety bond to assure this "hold harmless" provision. A�sterTsked ftems apply part cularly if other than sophisticated buyer, non -recourse mortgage revenue note or bond financing is to be used. ESOLUTION NO. PAGE FIVE '44 *14. Rent for the project shall be paid not less than monthly into a special City account with the trustee and the trustee shall be ro-luired to invest cumulated rent until needed to pay principal and interest on the bonds or loan. In addition, the bond proceeds including any reserves or capitalized interest for the project shall be invested. Investment earnings shall accrue to the benefit of the City and any excess not needed for debt service shall be paid over to the City not less than annually, and such amounts may be used for any lawful City purpose. -18 15. In consideration of the City's acting as a financing conduit, lending its tax exempt status to the project, the applicant shall pay to the City from the loan proceeds the sum of 1% of the first $1 million principal amount of the loan and 1/2 of 1% of any principal in excess of $1 million, which shall be used by the City for general commercial and industrial development purposes or for any other applicant to enter this cost into the project cost for financing purposes. -}9; 16. The City reserves the right to deny any application for any reason and to revoke approval of an application at any time before actual issuance of bonds or a loan without liability of the City, its councilmembers, officers, or agents to the applicant, the underwriter, attorneys or other counsel associated with the project. The City's position is that no applicant has a right to have the City finance any such project and in submitting such an application, the application recognizes and accepts that policy decision whether or not these guidelines are followed in other respects. -20 17. The City reserves the right to discontinue the financing at any time prior to actual issuance of the bonds or note(s) without any stated reason or justification to the applicant, in which event the applicant shall have no right to recover any allegod or actual damages from the City and no right to require the City to complete the financing. 1J RESOLUTION NO. PAGE SIX gir 18. The applicant shall have no right to assign any asserted "right or privilege" under any preliminary action by the City, its council or administrative staff to any other person or firm. All applications will name the real parties in interest in the project including the principal stockholders, if a corporation. Adopted this day of ATTEST: (SEAL) Mayor Clerk -Administrator CITY OF MOUNDS VIEW INDUSTRIAL REVENUE BOND REQUEST FORM 1. Company Name No. _ ___Tel. 7 Address State of Incorporation Contact Person 2. Type of Business j Products or Services S 3. Site Location 4. Nature of Project 5. Current and Projected (5 years) Employment Current Projected Amount of Anticipated Payroll Increase 6. Present Gross Earning or Sales of Company 7. Projected Gross Earning or Sales of within: Two Years Within 5 Years 8. Size of Proposed Structure or Expansion Sq. Ft. 9. Estimated Project Cost: Estimated Size of the issue. Land Buildings If the issue is less than Equipment estimated project cost, other indicate balance of Special Utility Needs anticipated project funding. - (water volume, waste treatment, etc.) TOTAL 10. Estimated additional tax revenue from project 11. Fiscal Consultant/Underwriter/Purchaser Address Contact Person Tel. No. j 12. Legal Counsel Address !^ Contact Person Tel. No. The following information is requested for internal review purposes only. 13. Anticipated Type of offering (check) Public Private Placement 1) Institutional Investors 2) Individuals 14. Nature of Bond Security and Revenue Agreement (check) 1) Lease and Mortgage with Guaranteee_ 2) Loan Agreement with Mortgage_ 3) Mortgage_ 4) Other* (specify) *Please note any unique financing arrangements, e.g., letter of credit, lease arrangement, unsecured loan, etc. 15. Bond Rating Contemplated (if appropriate) 16. Proposed Term of Issue 17. Bonds Tax Exempt Mortgage 18. Anticipated Interest Rates (based upon current market conditions): 19. Has the company utilized tax-exempt financing elsewhere in Minnesota or in other states? NO YES (specify when and where) 20. Financial References a. b. C. RESOLUTION NO. CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION ESTABLISHING POLICY GUIDELINES FOR TAX INCREMENT FINANCING WHEREAS, Minnesota Statutes 273.71 to 273.78 permit the establishment of a Tax Increment Financing District for the purpose of financing redevelopment, housing, or economic development in municipalities through the use of tax increment generated from the captured assessed value in the tax increment financing district, and WHEREAS, in some cases the City may want to encourage certain projects by means of tax increment financing, and WHEREAS, it is the desire of the City to adopt policy guidelines relative to tax increment financing. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View: The following guidelines are established relating to the acceptance, consideration, and approval of applications for Tax Increment Financing assistance. However, applicants should understand that, notwithstanding observance of these guidelines, the City Council may in its sole judgement reject an application or that the City Council may in its sole judgement approve an application notwithstanding that one or more guidelines have not been complied with: 1. Applicants will submit an economic feasibility report concerning the proposed Tax Increment Financing project to the City at least ten (10) working days prior to the Council meeting at which the applicant will seek preliminary Council approval. Said report shall contain the following information: a. A narrative description of the proposal including a map showing the area to be involved in the Tax Increment Financing District. b. An analysis and description of the costs to be funded with Tax Increment Financing and presented in budget form including the proposed amounts of indebtedness. C. The sources of income used to retire to the indebtedness. d. Assumptions made in the preparation of the feasibility report. RESOLUTION NO. Page Two e. An annual cash flow analysis showing total income, expenditures, and reserves over the life of the proposed indebtedness. 2. The project must be one which might not otherwise be developed in the City in the absence of Tax Increment Financing funding. Desireability shall be measured in terms of a. Increased tax base. b. Elimination or prevention of blight. c. Development of marginal land. d. Provide for the fulfillment of a perceived need of the City's inhabitants. e. Competition with existing retail establishments will be discouraged. -3:--the-prejeet-mnat-add-e4gnifieent4r-te-the-e4tple-tex- ------- base r-el4m4nate-er-prevent-b44gh tr-develep-marginal-- -------�endr-endfer-provide-for-the-fn��f44ment-ef-e-------- -------peree4ved-need-ef-the-eityls-4nheb4t6nte:- 3. The project must be consistent with the City Comprehensive Plan and other existing codes. 4: The City will not sponsor Tax Increment Financing for any proposal which requires rezoning or conditional use permits unless an intention to request such financing is communicated to the City prior to applying for such permits. 5. The City reserves the right to employ legal, accounting, appraisal, financial, and other consultants to review the proposed project and its financing which shall be paid by the applicant, whether or not the City agrees to finance the project or whether or not it is built. The City reserves the right to requite cash deposit sufficient to cover such costs. Any unexpended balance of such deposit shall be returned to the applicant if the project is aborted for any reason. If the project is approved, the City will allow said expenses to become part of the indebtedness costs, if financially feasible. RESOLUTION NO. Page Three 6:-The-city-wi14-44mit-Tax-fnereent-Pinaneing-for------- -------prejeets-prepesed-bp-nen-prefitr-prepertp-tex-peying- •-------ent4ties: 3: 6. The City will require that the applicant provide acceptable security to guarantee principal interest payments of any tax increment obligation and which may be drawn upon by the City when revenues are not sufficient to meet debt service requirements. 8: 7. The applicant shall be required to complete the project as presented and approved from its own funds should the proceeds prove to be inadequate for the purpose. The applicant shall require a 100% performance bond of the building, electrical, mechanical, and other contractors guaranteeing completion of the building according to specifications and within agreed contract prices. 9- 8. The applicant, its agents, or underwriters shall hold harmless the City, its officers, consultants, and agents for any alleged or actual violation of any securities laws, state or federal, in connection with any indebtedness for the project. The City may require a surety bond to assure this "hold harmless" provision. +o; 9. The City reserves the right to deny any application for any reason and to revoke approval of an application at any time without liability to the City, its Councilmembers, officers, or agents, to the applicant, the underwriter, attorneys, or other counsel associated with the project. The City's position is that no applicant has a right to have the City approve or finance any such project and in submitting such an application, the applicant recognizes and accepts that policy decision whether or not these guidelines are followed in other respects. 0 /J RESOLUTION NO. Page Four 117 10. The applicant shall asserted "right or action by the City, staff to any other will name the real project. Adopted this day of ATTEST: (SEAL) have no right to assign any privilege" under any preliminary its Council or administrative person or firm. All applications parties in interest in the Mayor Clerk -Administrator RESOLUTION No. 1833 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION AMENDING RESOLUTION NUMBER 1710 ESTABLISHING A COMMUNITY ENERGY COUNCIL AND PARTICIPATION IN THE GOVERNOR'S COMMUNITY ENERGY PROGRAM WHEREAS, the City of Mounds View has been advised by the Minnesota Department of Energy and Economic Development that representatives from various community sectors are required to be included in the membership of the Mounds View Energy Council; and WHEREAS, the original Resolution No. 1710 Establishing the Energy Council encouraged but did not require representation from various community sectors; and WHEREAS, it is the desire of the City of Mounds View to comply with the requirements of the Minnesota Department of Energy and Economic Development in order to receive a Community Energy Council Grant. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View that Resolution No. 1710 Establishing A Community Energy Council and Participation in the Governor's Community Energy Program is amended as follows: Subdivision 4. COMPOSITION: The Council shall be composed of a Chairperson and seven members all of whom shall be appointed and serve as set forth in Subdivision 5. Subdivision 5. REPRESENTATION REQUIREMENTS: Energy Council members shall be representative of the community's population. Representat}ees-€rem- the-€e}}ew4mg-eemmum4ty-- seetere-een}d-be-eens4dered-€er-eeane44-membership------_--_ edueat}enT-eemntan#ty-ergan#eat}ensT-eenunan#ty-ae{#en________ egene#esT-representatives-€rem-ergen}eat#ens-a€-}ew-4meeme-- peep}er-bas4 messy -#ndnstryrf#veneer-}aber-er-ba#}d#ng------ tradesr-areh4teetare-er-eng}nee r4Agr- energy- sapp44ere T------ e#t}eens-greupsr-and-representat#yes-€rem-tnfner#ty-grenps- Rep resantativ s from the following community ssectors shall be included the membershipof the Energy Councih abor, small huainoac_ veLunteer o- anizdtions, senior citizenn. �.i� may also include city and o;unty officials and other interested parties. 1® RESOLUTION NO. 1833 PAGE TWO (SEAL) ATTEST: Adopted this 26th day of November, 1984. mayor Clerk -Administrator ,r'a= (R3V?SOR) M H/sA AR0521 to the department. -:;z svA_oAT:cN OF cI,N? '??LICAT—,O`I. 3 5::bpart 1. Criteria, The review cc :,,:tee shall evaluate _.._ appl:ca::ons=_cord:ig to the fo'_'_o=r . _r._er,a• (A) Cc _,z:Ii:f energy councils must include 0` labor, small business, :ol_=eer i or;a-izatior.s, sensor citizens, and lowand -operatLe inccme 5 residents, and may include city and court_v officials, and other S ;.*,wrested parties. 10 g. A work plan will be evaluated to determine its 11 potential to reduce energy use and energy costs in the applicant 12 community. Positive indicators of this potential are: 13 (1) a work plan that implements 0 one or more 14 eligible activities as listed in part 4160.5600, subpart 1, 15 during the grant period; 16 (2) a work plan that demonstrates how the 17 applicant will coordinate activities undertaken with community '_? energy council grant funds with activities of other energy 19 service providers,_ including cities and counties; or 20 (3) a work plan that indicates efforts that are 21 underway or planned to secure funds in addition to a community 22 energy council grant for project implementation. 23 C. Past or current experience in conducting 24 energy -related community programs will be considered by the 25 review committee as an indicator of the applicant's capability 26 in this area and commitment to energy programs. 27 D. A grant application must be clear, concise, and RESOLUTION NO. 1710 Page Two �. (2) Provide liaison with the Governor's Community Energy Program and with other governmental and volunteer units in matters relating to energy conservation and renewable energy development. Vice Chairperson: A Vice Chairperson shall be appointed by the Chairperson. The Vice Chairperson shall perform such duties as may be assigned by the Chairperson and shall assume responsibilities of the Chairperson in the absence of the Chairperson. Member's Term of Office: Members of the Energy Council shall be appointed by the Mayor with majority consent of the Council for three year staggered terms; at least two of these terms, but not more than three terms, shall expire each gear on December 31. Any person appointed to fill a vacancy occurring prior to the expiration of the term for which his/her predecessor was appointed shall be appointed only for the remainder of such term. upon expiration of his/her term of office, a member shall continue to serve until his/her successor is appointed. Representation Requirements: Energy Council members shall be representative of the community's population. Representatives from the following community sectors could be considered for council membership: education, community organizations, community action agencies, representatives from organizations of low-income people, business, industry, finance, labor or building trades, architecture or engineering, energy suppliers, citizen groups, and representa- tives from minority groups. — —% Qualifications for Membership: Members of the Energy Council shall be residents of the City of Mounds View while serving on the Council and shall represent a broad range of interests in energy conserva- tion and renewable energy development. Resignations --Removal from Office --Vacancies: Energy Council members may resign voluntarily or be removed from office by the Mayor with consent of the majority vote of the City Council. Three consecutive unexcused absences from duly called Energy Council meetings shall constitute automatic resignation from office. Vacancies in the Energy Council shall be filled by mayoral appointment with majority consent of the City Council. Compensation: Energy Councilmembers shall serve without compensation. subdivision 6. MEETINGS: The Energy Council shall hold regular meetings at least monthly with the date and time to be deter- mined by the Energy Council. Special meetings may be called by the Chairperson. I RESOLUTION NO. 1710 ( CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION ESTABLISHING A COMMUNITY ENERGY COUNCIL AND PARTICIPATION IN THE GOVERNOR'S COMMUNITY ENERGY PROGRAM WHEREAS, the City of Mounds View promotes the conservation and efficient use of energy resources and the use of renewable energy resources within the community; and WHEREAS, in response to the increasing concern about energy, it is desirable to establish an Energy Council and participate in the Governor's Community Energy Council. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View that this community shall participate in the Governor's Community Energy Program and hereby establish an r Energy Council as follows: 4 Subdivision 1. TITLE: This organization shall be known as the Mounds View Energy Council. Subdivision 2. SCOPE: The scope of activity of the Energy Council shall be to inform the City Council and the community's citizens regarding matters relevant to energy use, conservation and renewable energy resources, to sponsor and conduct energy related programs, projects, and events, and to work with other energy councils formed in other communities, the Governor's Office, and the Department of Energy and Economic Development in forming state energy policy and legislation. Subdivision 3. PURPOSE: The general purpose of the Energy Council is to promote and encourage energy conservation and develop- ment of renewable energy resources both by local efforts and by providing input into state energy policy. Subdivision 4. COMPOSITION: The Council shall be composed of a Chairperson and 6 members, all of whom shall be appointed and serve as set forth in Subdivision 5. Subdivision 5. MEMBERS --METHOD OF SELECTION --TERM OF OFFICE -- QUALIFICATIONS: The Chairperson shall be appointed annually by the Mayor with majority consent of the City Council.. The Chair- person shall assure fulfillment of the following responsibilities in addition to those otherwise described herein: (1) Preside over meetings of the Energy Council. RESOLUTION NO. 1710 Page Two (2) Provide liaison with the Governor's Community Energy Program and with other governmental and volunteer units in matters relating to energy conservation and renewable energy development. Vice Chairperson: A Vice Chairperson shall be appointed by the Chairperson. The Vice Chairperson shall perform such duties as may be assigned by the Chairperson and shall assume responsibilities of the Chairperson in the absence of the Chairperson. Member's Term of Office: Members of the Energy Council shall be appointed by the Mayor with majority consent of the Council for three year staggered terms; at least two of these terms, but not more than three terms, shall expire each year on December 31. Any person appointed to fill a vacancy occurring prior to the expiration of the term for which his/her predecessor was appointed shall be appointed only for the remainder of such term. Upon expiration of his/her term of office, a member shall continue to serve until his/her successor is appointed. Representation Requirements: Energy Council members shall be representative of the community's population. Representatives from the following community sectors could be considered for council membership: education, community organizations, community action agencies, representatives from organizations of low-income people, business, industry, finance, labor or building trades, architecture or engineering, energy suppliers, citizen groups, and representa- tives from minority groups. Qualifications for Membership: Members of the Energy Council shall be residents of the City of Mounds View while serving on the Council and shall represent a broad range of interests in energy conserva- tion and renewable energy development. Resignations --Removal from Office --Vacancies: Energy Council members may resign voluntarily or be removed from office by the Mayor with consent of the majority vote of the City Council. Three consecutive unexcused absences from duly called Energy Council meetings shall constitute automatic resignation from office. Vacancies in the Energy Council shall be filled by mayoral appointment with majority consent of the City Council. Compensation: Energy Councilmembers shall, serve without compensation. Subdivision 6. MEETINGS: The Energy Council shall hold regular meetings at least monthly with the date and time to be deter- mined by the Energy Council. Special meetings may be called by the Chairperson. r RESOLUTION NO. 1710 Page Three Subdivision 7. EX OFFICIO MEMBERS: The Mayor or her/his Council member appointee and a City staff person shall serve as an ex officio member of the Energy Council privileged to speak on any matter but without a vote, and shall provide a liaison between the Energy Council and the City Council. Adopted this 13th day of February, 1904. ATTEST: ( SEAL) 0. r MEMO TO: MAYOR AND CITY COUNCIL 1 FROM: CLERK-ADMINISTRATOR� ,,) DATE: NOVEMBER 28, 1984 SUBJECT: MAMA JOINT COMPENSATION STUDY As you know, the Metropolitan Area Management Association (MAMA) has been sponsoring an effort to seek proposals and select a consultant to perform a Joint Compensation Study for all MAMA member cities plus any outstate cities. This study would develop the program and procedures necessary for all participating cities to comply with the requirements of the 1984 Comparable Worth Legislation. A summary of the process is attached for your information. The City of Mounds View committed financial support to the first phase of the study which was the preparation of an RFP and selection of a consultant. We are now being asked to commit to the second phase which is the study itself. The MAMA RFP Committee has selected Control Data Business Advisors, Inc. as the consultant to perform the study. The �. cost of the City's participation is estimated to be between $3,900 and $4,500 depending on the number of cities participating. On December 4th I will be attending a meeting where I will be asked to commit the City on Phase II. Considering the minimal cost that the City would experience and the advantages of participating in a joint study which we have previously discussed, I would request Council authorization to commit to participation in Phase II of the MAMA Joint Compensation Study. RECOMMENDATION: Authorize Staff to commit the City to participation in Phase II of the MAMA Joint Compensation Study at a cost not to exceed $4,500.00. DFP/mjs cZ: Department Heads v DATE: November 21, 1984 TO: All Managers, Administrators, Elected Officials FROM: William Joynes Chairman, MAMA General Labor Relations Committee RE: MAMA Joint Comparable Worth Study As many of you are aware, three months ago the Metropolitan Area Management Association undertook a project to determine whether or not suburban cities could jointly produce a study that would comply with comparable worth legisla- tion enacted in the 1984 session. At that t;.ne, we asked cities to indicate whether or not they would be willing to fund on an equal basis, our investiga- tion into that possibility. Some 57 communities agreed to do so at a cost of approximately $200 per city. We estimated that amount would be required to develop our request for proposals and to screen various consulting organizations who might wish to bid on such a joint venture. Our desire to approach the study jointly was based on two reasons: First, the historical effort that MAMA has made in comparing wages and fringe benefits, and the success we have had in keeping their levels consistent in the metro area. Secondly, we felt that it was preferable for all MAMA cities to have used a com- mon approach in the event that future litigation occurs. We are now at a point where a comm�ttee of managers made up of myself, Bob Thistle from Coon Rapids, Jim Miller from Minnetonka, Jim Brimeyer from St. Louis Park, and Jim Lacina from Woodbury, with support from Labor Relations Associates, is recommending to the 57 cities the selection of Control Data Corporation Business Advisors as the vendor to accomplish the job evaluation study mandated by State law. A summary of the proposal is attached for your information. At a December 4, 1984 meeting of MAMA managers and administrators each of the 57 cities will be asked to indicate if they prefer to continue jointly or proceed on their own with a separate study. To help cities make that decision, I have attempted to provide more detailed background information on the screening pro- cess, the rationale for the selection of CDC and the anticipated costs for the Joint approach. SCREENING PROCESS We began in August of this year by sending out a generally worded RFP to 18 firms locally and nationally who had done job evaluation work in the private and public sector. We received ten responses from the initial request. After a considerable amount of evaluation, six firms were selected to be interviewed further. They included Haye Associates, Towers -Perrin -Forster and Crosby, Control Data Corporation, Arthur Young and Associates, Hewitt and Associates, Halicrest-Craver Associates. Those interviews were conducted in October at the League offices by the RFP com- mittee and members of the staff of the League of Minnesota Cities. At the conclusion of that process, three firms were felt to merit further scrutiny. They were Haye Associates, Towers -Perrin -Forster and Crosby, and Control Data Corporation. It was felt that Arthur Young and Associates and Hewitt and -2- Associates, while providing a viable approach to job evaluation, did not present a system that would fully satisfy the requirements of Minnesota law. Hallcrest- Craver was eliminated because we felt that with their staffing and current com- mitments, a timely product might be a problem. After that interview, the RFP committee developed a more detailed and specific RFP, copies of which were sent to all interested cities. The three consulting firms were asked to make a second presentation which took place on November 6, 1984'. Invited to that meeting were all the representatives of organized labor represented in the MAMA communities, representatives from private employee asso- ciations and any managers or administrators who wished to attend. At the conclusion of the interview, the selection committee was unanimously in favor of recommending the CDC system. The CDC proposal at $345,000 was, admittedly, the most expensive proposal we received; however, the unanimous feeling of the com- mittee was that it was the one proposal that we felt would provide the best and most legitimate results and would be the most easily maintained system over a period of years. RATIONALE FOR DECISION I would like to briefly discuss some of the thoughts of the committee regarding the selection of CDC which I hope will explain why that choice was made. First and foremost, the Control Data Cor oration ro osal offers to do job evaluations on all of a given cit ns. We or g na y oug t e cos o ping u y to suc a s be prohibitive, and had suggested in the RFP that an evaluation study that included 25 benchmark jobs would be more appropriate. CDC bid that benchmark study but added that for a nominal additional charge, it would be a situp ee ta�all of the positions in all cities. CDC Business Advisors' computer capability ni5 es�e extension of—TFe siuiTy to all individual positions in each city, a relatively simple matter. The other consulting proposals did not offer that capability. A very strong argument for the selection of CDC was the extent of the data offered as an end product. first and foremost, after the study was completed, emT,lovees based on a comparable worth scale. In addition, the MAMA cit es would receive a composite benchmark study which would provide evaluations throughout the metro area for those jobs which were similar. An example would be that a city would be given a relative point value for the position of patrol officer within its own organization, and would also have the data to compare that point value to a metropolitan average and to specific patrol positions in neighboring cities. This was felt to be a tremendous labor relation -personnel tool for all cities and something beyond what we thought we would receive from the comparable worth study. Another very attractive feature of the CDC proposal was its ability to be example, if a city created a new position or added responsibilities to an existing job, a new questionnaire could be filled out and submitted to CDC outlining the tasks that position would perform. CDC Business Advisors would recompute the job evaluation rankings for that city and provide a new point value for the position. 10 -3- two Finally, a word about the conceptual framework of the CDC proposal. Their job evaluation study is one that is referred to as a task evaluation approach as fiwhole approach Job evaluation rms. Ina askevaluation, Jobsarwhich a e brokendowninto many mah anysmallfunctional e other o l derived. ecific Job itstasks relativeoworthscomparedks are atodotherand ajobsnintanaorganization4ispd determined by the total of its task values. In the whole job evaluation approach, the job, not individual tasks, is rated on its relative worth in various categories. With this method, certain jobs may have an inherent bias due to preconceived ideas about complexity ipeople's initialreaction isthat thejob An might bevaluation ofabomb disposal officer. Most is worth a great deal because of the element of danger involved. When you evaluate the job on a "whole job" basis, that danger factor tends to expand into all the areas he rth of he in that you to rank inte job. in fact, agreat while, andtthedanger majority of the job may be very routine and non -dangerous. The task approach eliminates this type of halo effect because each separate function is evaluated. In our example, the bomb disposal officer would be given fairly high points for certain tasks like the diffusion of a bomb, but may receive routine marks for other tasks associated with eoilshe dsurveyed, The net result is toprovideamoreaccuratepoint total for all jobs For the reasons listed above, the committee felt unanimously that the CDC propo- sal offered COST OF THE PROPOSAL Many cities have called requesting to know the estimated cost per city of the CDC system prior to the December 4 meeting. At this time, it is not possible to give exact dollar amounts. Obviously the total cost to each city will be depen- dent to a large extent to how many cities select to cotinue with this joint approach. Additionally, there are some other factors that will influence the cost. There is a possibility that quite a large number of out -state cities will wish to use the comparable worth study that MAMA has developed. We estimate thadditionalay cipate. If ey e to join , then economies of scale achieved by a larger group. We have also been contacted by the Metropolitan Airport Commission, the TMinnsoti Utility heye ehave all expressed isome ndegree the t of inrof estTineparticipating.Whif iver Falls, Wisconsin. amount is not to can youla range ofotherdollars we are talking about determine if wenmake some simplelgive assump- tions If the 57 MAMA cities all agree to participate and the charges are based on formula anda asome factor ich fortthesinto numberaofoemployeesa then thev nt both n1inumvcost woulalue delikely d to ach city, imatel $4 000 to cities the size of Osseo and Minnetrista, to an from approx y 4- amount somewhere around $15,000 for a cloy the size of Bloomington. If 25 to 30 outstate cities join in the study, the cost range would be lowered to $3,500 for small cities up to about $12,500 for a city of size of Bloomington. CONCLUSION We have asked that representatives of the 57 MAMA ci December 4 at 10:00 AM at the Brooklyn Center City H decision as to their intent to participate or not wi realize that some cities will not be able to make fi fact that their councils may not meet before that da the information provided you will be able to give us your city intends to do. s. similar meeting has been the coalition of Outstate Cities on December 19 at 1 City Hall. ies attend a meeting on 11 to provide us with a h the MAMA study. We m committments due to the e. It is my hope that with a good indication of what scheduled for members of 30 PM at the Golden Valley Those of us on the.committee have spent many hours involved in this selection process. We believe that CDC proposal represents the best option for us to meet the requirements of State law and will provide us with a personnel and labor relations tool which far exceeds what we expected to obtain through this pro- cess. We strongly recommend that member cities join in the study. • • Metropolitan Area Management Association Compensation Study Process Summary The plan for development and implementation of a FOCAS (Flexible occupational Analysis System) job analysis and evaluation system for 25 benchmark jobs defined by the MAMA Committee and for subsequent evaluation of MAMA member cities' non -benchmark jobs is summarized below. FOCAS is a questionnaire -based job analysis and evaluation system. FOCAS has been developed to provide accurate and comprehensive information about jobs to support effective human resource management. The first step in the process is to develop questionnaires to be used to gather information about what employees do. We will use one questionnaire for each occupational group. The MAMA Committee will identify one subject matter expert and an advisory group from each occupational group to work with Business Advisors. These individuals will provide their job content expertise throughout questionnaire development and job evaluation, and should be very knowledgeable about jobs in their occupational area. Business Advisors, together with a team of MAMA member cities' Personnel Directors, will develop preliminary questionnaires based upon existing job descriptions and the Business Advisors data bank of task items. The Personnel Director team will identify and schedule employee workshops to be conducted jointly with Business Advisors, to modify preliminary questionnaires. Questionnaires will be finalized with the advisory group for that occupational area. Second, Personnel Directors will schedule and conduct meetings with employees for them to complete the questionnaire for their occupational group. In filling out questionnaires, employees will indicate for each task that they do or do not perform it and how much time they spend on tasks performed relative to other tasks. Third, Business Advisors will provide data entry from the questionnaires and provide computer -generated position descriptions for each employee who filled out a questionnaire. This is a listing of tasks performed with time spent percentages. The supervisor and employee will review and verify or modify the position description, The Personnel Director team will collect and return all modified position descriptions to Business Advisors. Business Advisors will provide data entry and return revised position descriptions to the Personnel Director team for distribution to supervisors/employees. These will serve as final position descriptions. Fourth, Business Advisors will provide average, or benchmark, job descriptions for the 25 benchmark jobs identified by the MAMA committee. Personnel Directors will identify employees making up the benchmark. Subject matter experts and advisory groups will work with Business Advisors to finalize descriptions. The fifth step in the process, task valuing, begins at the same time as the second. Business Advisors will work with the Personnel Director team, subject matter experts and advisory groups to set up the task valuing process. The Personnel Director team will identify and schedule managers for valuing meetings. Business Advisors will conduct valuing meetings. In valuing tasks, managers will rate all tasks about which they are knowledgeable, according to one factor, complexity, importance or unfavorability. Business Advisors will review average task values with the subject matter expert and the advisory group to finalize values. Factor weights will be statistically computed by Business Advisors and finalized with the subject matter expert and advisory group. The sixth step is to combine results of the completed questionnaires with task values to determine job value. Business Advisors' computer analysis will compute job value by multiplying time spent on tasks times task value and sum the products to produce a point total. Business Advisors will provide job values for the twenty-five benchmark jobs to the MAMA committee. Step seven is to collect and analyze wage and benefit data from public and private sector labor markets. The MAMA committee will identify available surveys and work with Business Advisors to define appropriate markets and to determine if a specialized salary survey is desirable. If so, Business Advisors will conduct a specialized salary survey. Final job hierarchies will be constructed based upon job values and market data. The eighth step is to analyze relationships among job values, current pay rates and market data. Business Advisors will provide an analysis and alternative strategies for addressing pay discrepancies. Ninth, Business Advisors will provide individual job evaluation points to the member cities. Finally, Business Advisors will provide a report of methodology and results and meet with the MAMA committee to present the report. kla112141 • MEMO TO: MAYOR AND CITY COUNCIL FROM: CLERK -ADMINISTRATOR DATE: NOVEMBER 28, 1984 SUBJECT: APPOINTMENT OF MANAGER TO RICE CREEK WATERSHED DISTRICT Staff previously sought direction from the Council regarding a request from Ramsey County to nominate individual(s) for the expired term of Diane Harstad on the Rice Creek Watershed Board of Managers. Council directed Staff to determine if any other cities would be making nominations. As a result of our contacting the other district cities, Staff has determined the following. 1. Diane Harstad will not be seeking reappointment, 2. Except for New Brighton, none of the other cities ` will be making a nomination. New Brighton has lr nominated Gerald Sande, copy of request for our support attached. Due to the fact that the time for nominations has closed, the Council can either endorse the nomination of Mr. Sande or make no nomination. Request for Action: Staff would request direction from Council as to your desire to endorse Mr.. Sande or submit no nomination. DFP/mjs MEMO TOt MAYOR AND CITY COUNCIL FROMt CLERK-ADMINISTRATO DATEt NOVEMBER 28, 1984 SUBJECTt COMPLETION OF PROBATIONARY PERIOD BY MICHELE SEVERSUN Attached for your consideration is Resolution No. 1838 appointing Michele Severson its a full time City employee on the basis of her successful completion of a six month probationary period. The resolution also provides for her appointment as Deputy City Clerk per the provisions of the Charter. A salary adjustment for Michele will be proposed to occur at the first of the year in conjunction with regular salary adjustments to City employees. RECOMMENDATION: Adopt Resolut on No.1838 Approving the Appointment of Michele Severson As A Full Time City Employee and Deputy City Clerk. RESOLUTION NO. 1838 hk CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPROVING THE APPOINTMENT OF MICHELE SEVERSON AS A FULL TIME CITY EMPLOYEE AND DEPUTY CLERK WHEREAS, the Mounds View City Code, Chapter 6.04 defines a full time employee as one who has successfully completed the required probationary period and who is employed on a schedule of at least 40 hours per week; and WHEREAS, Michele Severson has successfully completed six month probationary period; and WHEREAS, Section 6.03, Subdivision 5 of the Home Rule Charter provides that the Clerk -Administrator may appoint, with the consent of the Council, a deputy for whose acts he is responsible and whom he may remove at his pleasure. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View does hereby appoint Michele Severson as a full time City employee holding the position of Administrative Secretary. BE IT FURTHER RESOLVED that the City Council consent to the appointment of Michele Severson as Deputy City Clerk. Adopted this loth day of December, 1484. (SEAL) Mayor ATTESTt _ ffir-k-Administrator TO: Mayor & Council FROM: Finance Director Public Works/Community Development Director DATE: November 29, 1984 RE: 1984 STREET MAINTENANCE PROJECT The 1984 Street Maintenance Project has been completed. The cost of the project was $110,222.28. Midwest Asphalt Chapin Publishing New Brighton Hardware Snyder Brothers Ramsey County $109,988.51 132.30 25.49 10.98 65.00 5110,222.28 The project is $28,278 under the originally estimated cost of $138,500. The project was intended to be financed as follows: General Fund: 1984 Budgeted Amount $ 60,000.00 Additional 1984 MSA maintenance allotment 31,000.00 Silver Lake Woods Construction Fund (transfer to General Fund) 47,500.00 5138,500.00 The transfer from the Silver Lake Woods Construction Fund to the General Fund has not been made yet. In order to preserve the monies that were not used for the project for future projects it is recommended that they be left in the Silver Lake Woods Construction Fund and only $19,300, the amount needed to complete financing of actual costs, be transferred to the General Fund. The rationale for this is that the City Attorney has previously written a legal opinion which states that monies of the fund may only be used for projects authorized by Chapter 26 of the City Code. As of this date the only uses authorized for the monies of the Silver Lake Woods Construction Fund have been the Street Maintenance projects. Resolution No. 1841 authorizing this transfer is attached for your consideration. November 29, 1984 Page 2 An April 25, 1984 memorandum from the Clerk- W Administrator, presented at the May 7, 1984 Agenda Session, outlined this method of financing the project and recommended Council approve it and authorize the Director of Public Works Community Development to prepare plans and specifications and advertise for bids on the project. Conceptual approval was given to the financing and the project at that Agenda Session. A review of the Council minutes indicates that on May 14, 1984 authorization was given for preparation of plans and specificatons and advertisement for bids and on July 23, 1984 the contract was awarded to Midwest Asphalt in the amount of $138,138.50. The minutes are silent as to the method of financing. The method of financing should be authorized formally and reflected in the minutes. Resolution No. 1842, authorizing the projects financing is attached for you, consideration. RECOMMENDATION: The following resolutions be adopted to provide financing for the 1984 Street Maintenance Project. NO. 1841 - RESOLUTION AUTHORIZING THE TRANSFER OF PROCEEDS FROM THE SILVER LAKE WOODS CONSTRUCTION FUND TO THE GENERAL FUND FOR 1984 STREET MAINTENANCE PROJECTS No. 1842 - RESOLUTION AUTHORIZING THE FINANCING OF THE 1984 STREET MAINTENANCE PROJECT AND ANMENDING THE 1984 GENERAL FUND BUDGET 4 RESOLUTION NO. 1841 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION AUTHORIZING THE TRANSFER OF PROCEEDS FROM THE SILVER LAKE WOODS CONSTRUCTION FUND TO THE GENERAL FUND FOR 1984 STREET MAINTENANCE PROJECTS WHEREAS, by Resolution No. 1384 dated November 9, 1981 the City of Mounds View authorized the issuance and sale of $1,275,000 general obligation improvement bonds to finance the Silver Lake Woods public improvement project and that the proceeds of said sale where applied to the total costs and expenses of the project. NOW, THEREFORE, BE IT RESOLVED by the Council that it is hereby found, determined, and declared that after all expenses have been paid there remains in the construction account for the Silver Lake Woods Improvement Project a balance of $5881367.79. It is further found, determined, and declared that the following projects authorized by Chapter 26 of the Municipal Code require funds to finance their construction and completion: Im2rovement Funds Re uq fired 1984 Street Improvement $19,300 and Maintenance Project BE IT FURTHER RESOLVED that the Council hereby authorizes the transfer of $35,000 to the General Fund to be used for the 1984 Street Improvement and Maintenance Project. Adopted this 3rd day of December, 1984. ATTEST: (SEAL) Mayor Clerk -Administrator n I RESOLUTION NO. 1842 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MTNNESOTA RESOLUTION AUTHORIZING THE FINANCING OF THE 1984 STREET MAINTENANCE PROJECT AND AMMENDING THE 1984 GENERAL FUND BUDGET BE IT RESOLVED by the Council that the 1984 Street Maintenance Project be financed as follows: Property taxes Payable 1984 $ 91,000 Transfer from the Silver Lake Woods Construction Fund $ 19,300 110,300 BE IT FURTHER RESOLVED that the 1984 General Fund Budget be ammended as follows: Revenues 100-3661 Transfers 100-3771 Street Aid Original Appropriation $57,685 16,114 Expenditures 100-270-4705 Streets, Const. $60,000 Adopted this 3rd day of December, 1984. ATTEST: (SEAL) Mayor Revised Appropriation $ 76,985 47,114 $110,300 Clerk -Administrator MEMO TO: Clerk -Administrator and City Council FROM: Director of Public Works/Community DevelopM4O 4 DATE: November 14, 1984 SUBJECT: NIGHT TIME PARKING ON CITY STREETS On May 2, 1984, the Mounds View Planning Commission passed Resolu- tion No. 105-84 recommending to the City Council the prohibition of night time parking on City streets between the hours of. 2:00 a.m. and 6:00 a.m. Attached please find a copy of that resolution and a memo from the Police Chief dated June 28, 1984. The City Council and Planning Commission discussed this issue on July 30, 1984. The Councilmembers present for that meeting included Mayor Duane McCarty, Councilmembers Jerry Links, Phyllis Blanchard, and Bill Doty. Planning Commission members present for the same meeting included Chairman Peg Mountin, Commissioners Gene Anderson, Gary Quick, Michael Lauterbach, Jean Miller and Charlotte Forslund. As I recall, the discussion revolved around the fact that City Code already addresses the issue of snowbrids (please refer to City Code Chapter 81.02, "Prohibitions") Subdivision 4(2), "Snowbirds": No person shall park or permit to be parked any vehicle within any block on any public street when within the preceding 48 hours falling or blowing snow or a combina- tion thereof has accumulated to a depth of three inches or more at street level anywhere within that block. I also remember the group at the meeting discussing the seemingly excessive administrative work necessary to administer the granting of permits for hardship cases. The third item discussed is that the problem seemed to be on Greenfield Avenue between Bronson Drive and County Road I and in the Woodlawn Drive area just north of City Hall. The thinking was that why should we subject the entire City to a parking ban when there is only a small area of City that has parking problems? With these issues in mind, the meeting was adjourned. if you want to address this issue again, I will be glad to provide any background data. I would also like to note that the Department Heads have discussed the matter in detail and have some suggestions if it is your desire to discuss ue subject. As I stated before, I have no recommendation on this subject. SWT/bc Attachment 4 MOUNDS VIEW PLANNING COMMISSION RESOLUTION NO. 105-84 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RECOMMENDATION TO CITY COUNCIL REGARDING THE PROHIBITION OF NIGHT TIME PARKING ON CITY STREETS WHEREAS, cars parking on streets at night have caused problems with snow plowing, as targets for drunk drivers, and easier targets for vandalism; and WHEREAS, it is not uncommon in other cities in the Metropolitan Area to have night time parking prohibition on City streets; and WHEREAS, the Mounds View Soning Code has requirements for all zoning uses to provide adequate off-street parking; and WHEREAS, the hours of prohibition for night time parking usually fall within the hours of 2:00 a.m. to 6:00 a.m.t and WHEREAS, such a prohibition on parking may initially be a hardship; and 0 WHEREAS, the prohibition could start with a one year probationary period in which hardship permits could be issued for just cause; and WHEREAS, the program could be reviewed at the end of the one year period for voluntary compliance and rezoning to evaluate just cause for hardship; NOW, THEREFORE, BE IT RESOLVED that the Mounds View Planning Commission recommends to the City Council the establishment of a moritorium regarding parking on City streets between the hours of 2:00 a.m. and 6:00 a.m.; BE IT FURTHER RESOLVED that the Planning Commission recommend the following guidelines be used in the implementation of the prohibition of off-street parking: 1. Minimum public notice of, four months before program starts. 2. One year trial period to be used for evaluation purposes. 3. termite for hardship be grantod for just cause. Just cause to be established as a permanent definition at the end of the one year period. a a 9 i RESOLUTION NO. 105-83 PAGE TWO OF TWO 4. That Chapter 81 of the Mounds View Municipal Code be amended accordingly to facilitate the reccmmandations in this resolution. BE IT FURTHER RESOLVED that this recommendation come from the Mounds View Planning Commission in order to create a better and safer transportation system for the City of Mounds View as a whole. ATTEST: (SEAL) Adopted this 2nd day of May, 1994. APO Director of Public Works/ Comunity Development TO: Mayor, City Council, and Clerk -Administrator FROM: Police Chief DATE: June 28, 1984 RE: PROHIBITION OF NIGHTIME PARKING ON CITY STREETS I have reviewed Planning Commission Resolution B 105-84 regarding the prohibition of nightime parking on City streets. I am in total agreement with the resolution and suggest to the City Council to consider drafting an ordinance prohibiting n•ightime parking (between 2:00 AM and 6:00 AM) on City streets. j i MEMO TO: Clerk -Administrator and City Council { i FROM: Building Inspector DATE: November 29, 1984 SUBJECT: REDUCTION OF IMPROVEMENT BOND FOR EDGEWOOD SQUARE The City Council on September 12, 1983, accepted the public improvements known as Pinewood Circle and the extension of Edgewood Drive north of County Road I. With that acceptance, a checklist of corrections were also given. The checklist has been completed and the improvement has passed its one year warranty. Therefore, reduction of the development agreement escrow amount would be allowable and is requested by the developer, Good Value Homes. There exists now three lots that are undeveloped and staff would recommend retainage of $5,000 escrow. RECOMMENDATION: Authorize deduction of escrow for Development Agreement No. 82-54 with Good Value Homes from $150,000 to $5,000 by resolution at your next regular meeting. SAR/bc i TO: I�FROM: DATE : RE: Mayor & Council Finance Director -Treasurer Brager November 29, 1984 PARK & RECREATION CASH DRAWER SHORTAGE 44iu. !L During the week of October 15, 1984, $55.00 was missing from the cash drawer of the Park & Recreation Department. The Police Depart- ment was advised immediately. To date, staff of the Police, Park & Recreation and Finance Departments have been unable to determine how this shortage may have occurred. As a consequence of this shortage, past procedures regarding the cash drawer have been formalized and put in writing and new procedures have been added. A copy of those procedures are attached for your consideration. The purchase of a cash register for the Park & Recreation Department which is in the 1985 Budget, will enable the Department to have better control of their cash than presently exists with their cash drawer. Hopefully, formalizing past procedures and adding some new ones combined with the purchase of a cash register will minimize the possibility of any future occurrence of this nature. DB/ds Attachments .W 1 .f MEMO TO: Don Brayer, Finance Director r FROM: Bruce K. Anderson, Direc Parks, Recreation and DATE: October 23, 1984 RE: Till shortage This is just a short note to follow up on our conversation on Monday, October 22, 1984 regarding the fact that our till does not balance and is short $55.00 from the week of October 15, 1984. We spoke to the police department on this issue immediate- ly after the till was balanced on Monday, October .15 and com- menced a plan to determine how the shortage might have occurred. To date, we have not been able to determine who might have taken the money, but we have continued our plans in hopes of catching any individual who may have misappropriated the City funds. In the meantime, staff is developing a new policy for use of the Park and Recreation Department till and will begin instituting that new policy effective Wednesday, October 24, 1984. Should you have any questions regarding staff's direction on this issue, call me at ext. #41. BKA/sll cc: Don Pauley, Clerk -Administrator Tim Ramacher, Chief of Police MEMO TO: Mounds View Parke and Recreation Staff FROM: Bruce K. Anderson, Director Parks, Recreation and Forestry DATE: October 29, 1984 RE: Cash drawer procedures Attached is a brief memo that was submitted to Finance Director Brager on Monday, October 22 regarding recent shortages that we have experienced in our cash drawer. As we have been unable to determine how the shortfalls have occurred, the following polic- ies will go into effect commencing Thursday, November 1. 1. Sharie Linke will be responsible for balancing the till on a daily basis and will be the main person responsible for pro- gram counter registration fees. 2. In Sharie's absence, i.e. break, xeroxing, lunch, etc., all program registrations will be placed on her desk for her to formally enter upon her return. S 3. All mail -in registrations will be coordinated by Sharie. 4. The till must be balanced each day and placed in the City safe by '4:30 p.m. each evening. Should the monies not be counted or balanced due to an extremely busy schedule, the monies must still be placed in the safe, which will then be balanced first thing in the morning. The daily reconcilia- tion form will be utilized for each daily balancing. 5. When registering individuals for programs a separate form must be utilized for each individual. 6. The registration form must be filled out completely including your initials, program code and check 0 following your ini- tial. If a check number is not listed, it will be assumed that it was a cash transaction. 7. No personal checks may be cashed using the cash drawer and change should be made by someone else or upstairs whenever possible. 8. Failure to adhere to the aforementioned policies will neces- sitate a verbal reprimand on the first occurrence to be fol- lowed by a written reprimand. BKAJsll Attachment .. .. i. a .... ,..,. ..._. ... . .. N.•, ♦ •.<Y:rwri,. .....e.w!Y�i::a..,.:z.:c`'..L^1%•'-��Y..'lew ar PARKS, RECREATION AND FORESTRY DEPARTMENT CASH DRAWER INITIALS DATE DAILY RECONCILIATION _ RECEIPTS YOUTH: 250-351-3500-CODE CODE # AMOUNT CODE # AMOUNT CODE # AMOUNT S S S S S S S $ S ADULT: 250-352-3500-CODE CODE # AMOUNT CODE # AMOUNT CODE # AMOUNT $ S S S S $ GENERAL: 250-353-3500-CODE TOTAL TOTAL $ CODE # AMOUNT CODE # AMOUNT CODE # AMOUNT S S S S S $ $ $ $ TOTAL $ SWIMMING: 250-354-3500-CODE CODE # AMOUNT CODE # AMOUNT CODE # AMOUNT $ S $ TOTAL' $ TOTAL RECEIPTS $ CHECKS (NO._) $ SWIMMING 1FALANCE $ CASH $ TOTAL CSECKS i CASH $ LESS $25.00 CHANGE 25.00 TOTAL =POSIT $ 3 MEMO TO: MAYOR AND CITY COUNCIL FROM: CLERK -ADMINISTRATOR ( J;Vi DATE: NOVEMBER 29, 1984 - v SUBJECT: TRAFFIC CONTROLS AT LONG LAKE ROAD AND HILLVIEW ROAD As you may recall, the City received a petition from residents along the northern end of Long Lake Road requesting that the City consider the placement of traffic controls along Long Lake Road in order to control the speed of traffic on that section of roadway. The City Council adopted Resolution No. 1784 on August 27, 1984 requesting that Ramsey County consider the placement of a four way stop intersection at Long Road and Hillview Road. Attached is a copy of a Request for Board Action Ramsey County from the Ramsey County Public Works Department evaluating the City's request for a four way stop inter- section and recommending to the County Board that they approved the retention of existing traffic controls due to the fart that conditions at that intersection do not meet the requirements they have set forth for placement of a four way stop intersection. Due to the fact that the City Council took a position of requesting County consideration and since the County has given our request its consideration and determined that a four way stop intersection would not be appropriate, Staff would propose to take no further action on this item other than to advise those petitioning residents of the determination of the County Board. Should Council have any other direction they wish the City Staff to take on this item, please advise. DFP/mjs Attachment: I V %V l'VV AXko L s I F REQUEST FOR BOARD ACTION RAMSEY COUNTY Ramsey County Public Works Originating Department Auth razed Signature Date Approve retention of existing traffic cowls at Long Lake Road and Hillview Road, Request Justification v6Zr,': Att: Justification Location Sketch Traffic Reports Commissioner Orth Letter, 9/17/84 CI'i Mounds View Resolution 1784 A1DUA'DS ;I iV Mounds View Letter, 9/7/84 Budgeting and Accounting Not Required County Attorney Not Required Risk Manager Not Required Data Processing Not Required Previous Action taken on Request Comments / Recommendation Date /Time Received By County Executive Director Documentation certified complete for. Committee / Meeting Date Signature Date Committee / Meeting Date Signature Date County Board Date CB31 Signature Date JUSTIFICATION The City of Mounds View has requested the installation of four -way -stop controls at the intersection of Long Lake Road and Hillview Road. The basis for the request is to regulate speed and a substantial increase of traffic volumes in the area. The intersection is of normal cross configuration with Hillview Road stopping for Long Lake Road. Speed limits are 30 miles per hour and sight lines are good. The Traffic Engineering Section of the Public Works Department recommends the placement of four -way -stop controls based on conditions meeting those specified in the Minnesota Manual of Uniform Traffic Control devices. The manual stipulates certain volume, speed and accident conditions which may warrant the placement of such controls. The manual further stipulates that stop controls should not be used for speed control. Based on a review of national studies, this type of control measure does not work. In some cases, the actual operating speed increased within 300 feet of the stop sign and the stop sign is ignored by a greater percentage of drivers. Traffic volume counts have been taken in 1979, 1981, 1983 and 1984. The counts do not indicate a significant increase in volumes on Long Lake Road near Hillview Road. Actual adjusted counts for these years were 1800, 1850, 2050 and 2000, respectively. A mechanical speed check undertaken by the Traffic Engineering Section indicates approximately 10 percent of those traveling Long Lake Road exceed the posted 30 miles per hour limit by 10 miles per hour or more. However, the average speed is 33 miles per hour and within the posted ranges. A review of the accident history over the last three years (January, 1982, through August, 1984) indicates three accidents have occurred during that period. These accidents occurred during the period January -April, 1982. This frequency does not indicate an accident problem. Traffic volume approach counts by this department indicate sufficient volumes do not exist to warrant the multi -way installation. The warrant requirements were not met for even one hour of the study period. To warrant stop sign placement, these conditions should be met for 8 hours each day. The Public Works Department recommends the existing traffic controls (Hillview stops for Long Lake Road) be retained. pk:pfs:js h1 9 18 9 4 Nk 32 33 Cdy HDII V • oeD01i- N � i N Y O U i N N h D O I i O 4 es 32 W w( TN (0 G Rik 6 M Reh W N i p 0 o N h N I B] ! ` OI > < SPRIG N AK N' PARK > _ 'N( 1990POP6,477 , U i o < N ! � W R24WA23W W i 12� 1 • 13•IB QYi r N YI< TBIN R23W 53134 T 30N R23W MOUNDSVIEW 1980 POP 12.593 cDu9tY I RD DR. I NEW iHTON pD P0P + Trade24269 7 tto 3t ro! ct. Trciler CDurl T 31N R23W 34 5 4 T30N R23W STATE DRIVERS EST M T 30NR23 W I R�7 W SPEED PLOT CHART LOLATIOIJ LONS LAKE ----------------AT-------EW ROAD -E+GIJIIG - DATE 1U-in: 84 SPEED , 0 MPH WEAI•R TH CLE ------------ c -SOUTH -4IR REMARF5 WORTH OF INTERSECTION 1 TOTAL 1-26__0 ---==='r; 1 6-40 --_.46_511--=51_UP_1 -1-21_25 3 _=41_115 ------------ Ij--- ------ ------------------------------- ----------- ' 3:0 J.. J - ;-----:----------------•---------.--------•-.---_-.. 1 2 i I; 1); it : 1: t.-_..._-__•--_--__-_-_. 0: G: G 1 _ h_--_-_•---------_••--.----------_•-------------------.--•__r_---------_.-__•-••_- 1. 11 1 --------------------------------------------------------------------------- -. -----------_ -----•--. '11 6. J J -.•----1-------------_---_ 14 : i i 2 1 a: 2: I:1 i G i (1 1 --__------- 7:00 --'-----....-------'---_.-------•-__------•--•-•-_._•- 1 61 1 2 1 9 1 24 1 18 1 -------------.-__•__-_• 6 1 11 ' ----------------------------------------•`-------------•----------------11-- B•00 1 87 1 2 1 11 1 43 1 19 1 c•. ! 1 1 U 1 -------- 9:00 •--------------------------•-------.---•••-------------=----------- 1 41 1 1 1 6 1 16 1 9 1 5 1 4 1 G 1 1 1- 1 14 1 a 1 - --- 11: UO 1 77 1 1 1 - a l 12 1 12 1 1: i 1 0 1 # -----------------------•-------------------------------------------------- ^1 1_:00 , 1 -,.'1 1 1 1 16 1 6 1 1 1 U 1 (I1 ' ,. I.c") 48 __ _ _ 1 1 c• 1 1\� `• -------- 14:40 ----------------------------- , 1 - 1 1 10 i ---------•------------------------- ` -- 1 - l 4 1 2 1 0, 15:00 - 1 46 1 2 1 ---------------------------------------- a l SE 1 14 1 3 --------- -------------------- 16: <,,) 1 56 1 1 1 9 1 24 1 14 1 5 0 1 2 1 ' / _L__.•i______________-..-____--.-___-__-----_--__----.•..____---- : •,i 1 71 1 1 1 5 1 37 1 �.. 5 1 __-_-_--- 1 5 -------._.....-----•-------------------------------- 1 B: tin) 1 90 1 2 1 l Z 1 39 1 -_ 27 I ----•------------------- 6 1 1 1 0 1 ¢ ------------------------------------------------------------------------ 19:60 1 89 1 3 1 14 1 47 1 1a 1 5 1 1 1 U ----•----------------`--------------, 20:0 1 1 69 1 3 l 10 1 ----------------------------------- 37 1 13 1 5 1 0 1 G ' -------------'------•------------------------.------------------------'•----� 21: ICI 1 44 1 3 1 B 1 24 1 7 1 1 1 0 0 1 ----•------...---•`-----------------------•---------------------------------- 22: i-1:;1 ; 34 ; 0 1 9 1 13 1 9 1 2 1 0 1 U 1 ..._.._----`--------------------------------------•-----------------•- '�•� 7 1 2 1 2 1 _ __ 1 1 ___ ____ G 1 1 2[!.;iiil 1 6: !1 1 �. 1 3' it i G I 0 1 1 !' 1 iGTAL 92B 27 147 424 2-24 69 16 5 %TOTAL 3% 16% 46% 24% 7% 2% 1% ACCM % 3': 19% 64% 39% 96% 98% PEAT: HOUR DATA U 18•U0 %TOTAL 97 2 2% 13 14% 39 43% 27 30% 6 7% 1 1% t'% ACC11 7. 2% 17% 60% 90% 97% 98% 981h, AVERAGE DAILY SPEED 33.664 �, AVERAGE PEAT: HOUR SPEED 33.655 RAMSEY COUNTY HIGHWAY [EPARTMENT Traffic Engineering Section COLLISION DIAGRAM City orC. S. Ccmty ���� �Peri/o1G�C��dof.years _toZ&ino. Highwq No. J LocationlLlLYW No. of accidents_ Data obtained from 14"U'enA dICO'S STANDARD SIMOLS — Motor Vehicle Moving Ahead 0 � Motor Vehicle Hacking Up `� R Pedestrian V Indicate North p Parked Vehicle �Q f) Fixed Object • Fatal Accident 0 Non -Fatal Accident 0 Pruperty Damage nnLy -.O. Hea&w $ Head-on Sidemdpe +O.Rear End i Orertaking Sidemdpe +p Right Angle -n� Out of Control + Traffic Signal 4 .0 C D 3- 5:45 I ro! e P.M. A.M. : Mon.. R. Rain S. Snoring or Snoey F. Fog D. Dry N. Wet I� Icy EXAMS: Date Time Weather Rood Surface 0 "" O- as 0 RAMSEY COUNTY HIGHWAI DEPARTMENT Traffic Engineering Section COLLISION DIAGRAM City or C. S.—County—Period of, years —ta dai/nc-._ Highway No. �Locatioa No. of accidents rvaa& Data obtained from by STANDARD SIMBOUS -•- Motor Vehicle Mowing Ahead rr► Motor Vehicle Hacking Op y, N Pedestrian �`� Indicate i North C:) Parked Vehicle v ❑ Fund Object • Fatal Accident 0 Nan -Fatal Accident 0 Property Damage Only . pf Head-on Head-on Sideswipe +O.Raw End Overtaking Sideswipe +O Right Angle ter► Out of Control + Traffic Signal P. P.M. A. A.M. Co Clear R. Rain S. Snoxing or Snowy F. Fog D. Dry N. Wet I. Icd EXAMPLE i Dade Ties Weather Road Surface 0J� RAFSEY COUNTY HIGHWAY DEPARTMENT Traffic Engineering Section COLLISION DIAGRAM City or C. S. ,,��cc County Period of years dAto i+�t+ino. Highway No. 46 Lxstion.//'&;e�No, of accidentaA= Data obtained from by STANDARD STMBOLS �- Motor Vehicle Moving Ahead eA� Motor Vehicle Backing Op Pedestrian p Parked Vehicle ❑ Fined Object • Fatal Accident ® Ncn-Fatal Accident O Property Damage Only �p+Head.on Head-on Sidetadpe . O+Rear End Overtaking Sidemcipe O Right Angle ..• out of Control .Ntj► Traffic Signal R Lndicate North P. P.M. A. A.M. C. Cher R. Rain S. aming or Snow F. Fag D. Dry W. Wat I. Icy EXAMMt Data Time Weather Road Surface 1) �A 0 Wi RAMSEY COUNTY PUBLIC YORKS. ITRAFICI SITE NO.: 04551004 FILE: 04551004 1 HOJA, I CHANNEL VEHICLE COUNT L046 LF AO AT �ILLVIEY SO;iTE 809ND COUNT RATIO: 1.00 NEE[ Of MONDAY OCTOEEA 1, 19:4 ...................................................................... HOUR MONDAY TUESDAY YEONESDAY THURSDAY i ........................................................ FRISAY NEEdAf SATOPDAY SU4OAY 7 DAY EE61NS 1 2 3 4 5 AVEFA6E 6 7 AVERAEE ............................................................................................................................. Al 12 + + 4 5 + 5 + + 5 l + + 5 3 + 4 + + 4 3 + + 1 0 + 1 + + 1 t + + 4 3 + 4 + + 4 5 + + 14 9 + 12 + + 12 6 + + 61 64 r 63 4 + 63 7 + + El 66 + 87 + + 87 8 e + 41 40 + 41 + + 41 9 + + 31 46 + 39 + + 39 10 r 30 17 40 + 36 + + 36 Il + I4 30 4B + 37 + + 37 PM 12 + 43 48 42 + 44 + e 44 I + 34 43 + + 39 + + 39 2 + 49 46 + + 48 + + 48 3 + 55 56 + r 56 + + 56 4 + 71 71 + + 71 r + 71 5 + 79 90 + + 85 + + 85 6 + 88 B9 + + 89 + + 09 7 + 73 69 + + 71 + + 71 0 + 38 44 + +. 41 + + 41 9 + 31 34 + + 33 + + 33 10 + 21 15 + + 18 + + 18 11 r 7 6 + + 7 + + 7 ....................................................................................................... TOTALS 0 653 928 380 0 926 0 • ................. 0 926 1 AVS WAY 0.00 0.70 1.00 0.42 0.00 1 AV6 DAY 0.00 0.70 1.00 0.42 0.00 0.00 0.00 AN PEAK HR r 11 7 7 + r + PEAK. FLOP r I4 87 B6 + + + FA FEAK PR + 6 5 12 + + + PEAK, FLOM 4 88 90 42 + + + 0 Af RAMSEY COUNTY PUBLIC WORKS. ITRAFICI S1TE NO.: 045WI084 FILE: "^1H 1 NOUR, I CHANNEL VEHICLE [OUST HILLVIEW At LONG LK ED WEST BCUWS COL•HT PATIO: 1.00 NEEY. OF MOND4Y OCTOBEP I. 1914 .................................................................I... .........."""""........................... HOOP. MONDAY TUESCAY WEOhESOAY THURSDAY FRIDAY WEEYDAY SATURDAY 55001'Y Y DAY 6E6INS ........................................................................................................................., 1 2 3 4 5 AVERAEE 6 7 A9E6.AEE AN 12 + + 2 I f 2 + r 2 1 + + B 2 + 5 + r 5 2 + + 1 3 f 2 f ► 2 3 + t I 1 a I + + 1 4 + + 1 I + 1 + + I 5 + ► 9 7 ► 6 + + 8 6 + f 27 ► 25 + + 25 7 f + 35 39 1 37 + 0 37 8 f t 26 28 + 27 + f 27 9 + f 32 21 f 27 + ► 27 10 f f 29 26 + 29 + + 29 11 + 21 25 28 t 25 + f 25 FM 12 + 23 29 24 t 25 + f 25 1 f 15 27 1 + 21 f 1 21 2 + 33 24 + + 29 + + 29 + SB 41 1 + 48 + + 4 4 + 54 54 + + 54 + f 5 + 61 E4 1 t 63 t + 6 ! 6! 59 f f 6a 1 + 6D 7 + 41 50 f f 46 1 f 46 B + 15 31 + +• 23 + f 23 9 + 20 19 1 + 1 + f 20 10 + 11 14 + f 13 + f 13 II + 5 4 1 f 5 f 1 5 TOTALS 0 46B 613 210 0 591 0 0 1 AVG YY.DAY 0.00 0.69 1.04 0.36 0.00 2 AVG DAY 0.00 0.69 1.04 0.36 0.00 O.OD 0.00 AM FEAT HR + II 7 7 E + t FEAk. FLOW 1 21 35 39 + f + AM PEAK NA + 5 3 12 1 + + PERK FLOW 1 61 64 24 1 + 1 591 J ^ir'°"•i RANSEY COUNTY PJBLIC NORKS. ITRAFICI SITE O 45 IO84HILL 045NIO64 ' I HOUR, I CHANNEL VEHICLE COUNT LONG RO ATEM NORTH BOONpILE: WO �• COUNT RATIO: 1.00 NEEK OF tlr OCTOBER I, 84 I ' HO'JE NONDAI TUESDAY NEONESDAY THURSDAY FRIDAY , MjEKDAY SATJF6AY SUkDAY 7 7 DAY AVERA61 BE61KS I 2 ...................•._ 1 4 .................................. 5 AVERASE 6 _...................................... S.:................... AN 12 i + 14 12 + , is i } I7 5 4 i + 1 5 + } 1 17 6 } } 17 11 + 17 36 ► i + i 16 7 } + } 35 36 37 32 + i 34 i i 34 6 } i 22 32 } 27 } + 27 # 9 10 i i 31 32 49 + 37 e i 37 54 11 + 56 49 56 i s4 + } Ph 12 + 47 54 68 i S6 e i 56 51 1 i 19 S3 } i 51 70 } } e } 70 2 + 64 75 } + + 115 i + 115 3 i 115 115 ► } 144 i } 144 4 } 135 152 + } 138 + + 138 �^ 5 } 149 127 ► } } I11 6 i 122 100 • i Ill 84 7 i 29 79 + } 61 + + 61 B 59 37 + }' 8 } } 48 q 10 i + 24 31 + '1 i } } 28 18 ( 11 } 17 19 + + 1B } ------------------------------------------•-----••-•--•----•----•-•-----..•......-•--•-----..........._......._........._._._.. i TOTALS 0 1026 1111 320 0 1155 0 0 II55 t 1 AVS WKDAY 0.00 O.E9 0.76 0.20 0.00 0,0G G.00 1 AVS DAY 0.00 0.89 0.96 0.20 MD 4 3 y AM PEAK HR + 11 11 11 } } PEAK FLOP i 56 49 56 + 1� • �� PM PEAK NR e 5 4 12 } } PEAK FLON } 141 152 68 + t 1 i i •ir RARSEY COUNTY PUBLIC NORMS, ITRAFICI SITE NO.: 045EI084 FILE: 045; l HOUR, I CHANNEL VEHICLE COUNT HILLVIEW AT LON5 LK RD EAST BOUND COUNT PATIO: 1.00 9M OF P004Y 300!EF I, 1954 ...........................................................................T..... ................................................ HOUR NONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY NEEKSAY SATURDAY SCNDAY 7 DAY BE6INS ..............................................^ 1 2 3 •........................................................ 4 5 AVEFAEE E 7 AVEFAEE _....................... i 12 + 1 5 1 ► 3 + 1 5 I 1 f 5 4 1 5 / ► S 1E 2 + f 2 0 + 2 1 r 2 4 + f 0 I 1 ! + f 1 5 + + 5 5 t 5 + r 5 6 f f 2: IS f 20 ,j 7 1 + 41 44 f 43 / 1 13 B f r 20 25 r 23 1 ► 23 9 ► 1 22 31 ► 27 1 + 27 10 + 1e 23 35 f 25 + + 25 II + 30 35 51 f 39 ► r 39 PH 12 + 25 31 35 ► 30 1 + 30 1 + 26 39 + ► 33 1 r 33 2 + 42 47 1 1 45 + ► 45 3 1 62 71 ► ► 67 1 ► 4 + 66 66 + 1 66 + 1 5 + at 61 + f 71 + f ;j 6 1 53 68 ► f 61 ► f 61 1 + 41 44 e 1 43 + r 43 6 + 30 27 f 1.. 29 + f 29 9 ► 23 23 f + 23 + 1 23 10 + 12 11 + 1 12 + 1 12 11 / 2 5 + 1 4 ► f 4 TOM 5 0 5" 673 252 0 672 0 0 1 AV6 MAY 0.00 0.76 1.00 0.18 O.OD 3 AV6 DAY 0.00 0.76 1.00 0.3B 0.0•) 0.00 0.40 AH PEAK RR ► 11 7 I1 + + 1 PEAK FLOW ► 30 41 51 1 ► f PH PEAK, HR 1 5 3 12 + + 1 PEAK FLOW ► 81 71 35 + + ► 672 /027/015 I'RAFFIG VUI.UME APPROACH COUNTS 3RAPH AWAl.1'SIS iFPROACH VOL.UMLE 100R NEG11J i 5 7 8 9 10 11 12 13 14 15 1 f, 17 19 1 :0 21 2'; sFFROACH #1 h", 8J 41 :.9 :i6 7, 7 44 39 49 S6 71 25 857 71 Al 7 _ I6 IF'I'ROrkCH $2 ...5 37 27 27 29 25 25 21 29 48 54 63 60 46 2� `'A 1' iPPROv.(:H -1; 17 36 :;4 27 37 54 56 51 70 115 144 13G 111 8•14 6l 48 2 411FROICH #4 Sri 43 23 27 'S 39 30 _71�. 45 67 66 71 61 47• 29 23 i:: iFF#1 + #3 80 123 75 66 7= 91 100 90 118 171 2:5 22., 20C, 1 i5 1C41 81 4L Fp 1Y,:+'_++4 125 203 125 120 127 155 155 144 192 286 3 5 357 321 244 1G4 124 71 ,FP #2 f 94 45 80 50 54 S4 64 55 54 74 115 120 134 121 @9 52 43 2c: 'ARRANT VOLLINE FEQUIREMENTS SET GRAPH LJF'FC! LIMIT AT —••55Q ;IGNAL. KP;FFaJdT # IPr #1 + #, 0 0 11 0 0 ii Q rj CI Cl Q Q II C. 0 0 IPF #2or44 0 0 0 C, 0 Q Q fI Ij Q Q f f3PJAL WARRFAWT 4, PP #1 + U. G 0 0 0 0 0 0 0 0 0 Q 0 v C, � h IFS#2orti4 Ij it 9 WARRANT _ f2 + 04 20CI _0 " 0 2i10 ^r i :i. 20 .i� 0 :01 � r 20 : 2 irj :.04 2 Ot, •v 2 l- 206 .i3O 2'- F'F inj 50 50!1 1.[)i, 51{! JIIQ ZOO 5ejf) 500 5-:,0 Y'r- 501:I 50f) J.if j'1 ° j,•Q 5c.( t LONG LAKE RD.f��ll_1f'L.Y VCIL. APJ' 1, 41 SOUTHBOUND Bull Bnn uu LONG LAKE RD. FIt Il.i(;<'L.`i +!,.1.,='.F�I-�, Y.'. NORTHBOUND non !—T (— T—T ; _r ... T— r._.._r BBn t cn a B B ton to to 14 tB in a tB rr_ur. MANS .1 IT HILLVIEW RD. HOURLY VQL, APP. #2 WESTBOUND can 7'1P 1CL tin J1f .� L ,•T�Tf.��.._fT�._.� n { n n 0 IH 11 12 13 1+ 10 in 11 In 111 211 N _. N ur BMW HILLVIEW RD.! IOURL)" VOL i5r l P, #i- EASTBOUND Doti 0 u0 400 20H 1 no it i ' I I �i71 H n 7 0 B 10 11 12 13 14 1e 10 12 10 10 20 21 22 11011E OWN, r•nn 000 +0u W A 3 CC :00 100 TI-1T.+=1_ I U ll)�;'�-'•� '';ri IL..:'1F'i', tr i + i�' D 1 n n ❑I 11 11 1.1 11 if1 in is IV I❑ ".I. 1*4E 9Ea4S i:il_ILi l ',;y;.l `1 i'IF' •,+,+ . %'FR:'1!T ' � I I � I .•�• � I I Ll I 1 /,Total all approaches requirement rMinor approach requirement Total all approaches actual Minor approach actual 0 ! n n In 11 17 13 1+ 111 ID 17 Ia W 4n :v ;. w.ur scans R An v v . V i 1"i 1 BOARD OF RAMSEY COUNTY COMMISSIONERS DISTRICT 1 CHAIR — Legielelive end 319 CITY HALL and COURT HOUSE IntergovernmenW Relations ST. PAUL, MWNESOTA55102 298.4145 VICE CHAIR — France, Perednnat end IVINNIment MEMBER — Poky end Ple v*v September 17, 1984 Donald Pauley Clerk -Administrator City of Mounds View 2401 Highway 10 Mounds View, Minnesota 55112 Dear Mr. Pauley: I would be happy to present the petition requesting Ramsey County to consider placement of 4-way stop signs at the intersection of Long Lake Road and Hillview Road to the Ramsey County Board, Copies will be sent to all the -Commissioners, Ramsey County Executive Director Richard Brubacher, and Ramsey County Engineer Ken Weltzin, In order to honor your request as soon as possible, I urge you to contact the County Engineer for the necessary assessment by his department. If I can be of further assistance, please contact my office. Sincerely, ¢:� Zze, Robert J. Orth Ramsey County Commissioner RJO/gb Cc: Commissioners Richard L. Brubacher Ken Weltzin RECEIVEL) SEP 17 04 RA»AdY COUNTY PUBLIC WO•l N RESOLUTION NO, 1784 I CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION REQUESTING RAMSEY COUNTY CONSIDER PLACEMENT OF 4-WAY STOP SIGNS AT THE INTERSECTION OF LONG LAKE ROAD AND HILLVIEW ROAD WHEREAS, a petition was received by the City of Mounds View on June 21, 1984 from residents on Long Lake Road between Sherwood and Ardan Avenues requesting the placement of traffic controls on Long Lake Road; and WHEREAS, the residents sited concerns for the safety of their children in view of the speed of traffic, traveling along this section of Long Lake Road and the lack of traffic controls from Highway 10 to County Road J; and WHEREAS, the police Department has recommended that the most efficient method for controlling the speed of traffic along this section of road would be to place four way stops at the intersections of Long Lake Road and Sherwood and Long Lake Road and Hillview; and WHEREAS,a traffic analysis by the Public Works Department of the City of Mounds View has determined that traffic on Long Lake Road north of Highway 10 has increased in excess of 1001 since the placement of traffic signals at the intersection of Long Lake Road and Highway 10 by the Minnesota Department of Transportation; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Mounds Viejo requests that the Ramsey County Board of Commissioners determine whether or not such efforts would reduce the unsafe speed of traffic traveling along . this section of roadway. ATTEST: (SEAL) Adopted this 27th day of August, 1984. W V September 7, 1984 Mr. Robert Orth Ramsey County Commissioner 316 Courthouse St. Paul, Minnesota Dear Mr. Orth: VITT ( 0 I OE � �nas lei RAMSEY COUNT V. MINNESOf 2401 HIGHWAY 10 MOUNOS VIEW, MINN. 65112 7643055 Enclosed please find a certified copy of Resolution No. 1784 adopted by the Mounds View City Council on August 27, 1984 requesting that Ramsey County consider the placement of 4-way stop signs at the intersection of Long Lake Road and Hillview Road. As outlined in the resolut making this request on the the City from residents or placement of traffic contr speed of traffic along the posing a safety hazard to Police Department reviewed intersection of Long Lake one of two intersections a consider the placement of City's Public Works Depart on Long Lake Road north of traffic has increased alon since the placement of tra Long Lake Road and Highway ion, Mr. Orth, the City Council is basis of a petition received by Long Lake Road requesting the ols in an attempt to regulate the it section of roadway which is their children. The Mounds View the situation and suggested the ,load and Hillview Road as being t which the City Council should i 4-way stop intersection. The nent performed a traffic analysis Highway 10 which determined that I this section of roadway by 100% `fic signals at the intersection of 10 by the Minnesota Department of Transportation in 1983. As a result of the analysis performed by the City, the City Council felt that placement of a 4-way stop at this inter- section would be reasonable and has requested that the Ramsey County Board of Commissioners determine whether or not such efforts would reduce the unsafe speed of traffic traveling along this section of roadway. If you find that is the case, the City's position would be reinforced and placement of stop signs at this intersection would be appropriate. Your presentation of this petition to the Ramsey County Board of RECEIVED SEP 120 RA'+BkY COUNTY 'JUNLIC WORKS Mr. Robert Orth September 71 1984 Page Two Commissioners for their consideration would be greatly appreciated. Very truly yours, MOUNDS . Pauiey / / u ministrator DFP/mjs Enclosure: cc: Mr. Ken Weltzin Ramsey County Engineer 1 A P P n j(5 � � i i�aD v.� Y PROCEEDINGS OF THE CITY COUNCIL CITY OF MOUNDS VIEW RAMSEY COUNTY, MINNESOTA Regular Meeting November 13, 1984 Mounds View City Hall 2401 Hwy. 10, Mounds View, MN 55112 -------------------------------------------- The ity was ed Mayorounds McCartyeatC7:30CPMronlNovemberl13,t1984. by The Pledge of Allegiance was said. MEMBERS PRESENT: Councilmembers Blanchard, Doty, I;inke, Han ner and Mayor McCarty. ALSO PRESENT: City Attorney Meyers, Clerk/Admini- strator�auley and Public Works/Community Development Director Thatcher. 1. Call to Order 2. Pledge of Allegiance 3. Roll Call Motion/Second: Linke/Blanchard to approve the October 4 m nutes as corrected. 5 ayes 0 nays Motion/Second: Blanchard/Linke to approve the ovem er , 984 minutes as presented. 4 ayes 0 nays 1 abstention Approval of Minutes: October 22, 1984 and November 7, 1984 Motion Carried Motion Carried Jean Miller, 2291 Hillview Road, presented copies of 5. Residents Re- a letter the Concerned Citizens had received from quests and the Governor, in response to a letter they had sent Comments fromthe Floor him on the airport issue. Robert Beutel, 2555 Ridge Lane, chairman of the Energy Commission, gave a brief summary of the newly formed commission and stated they would be holdinb and are workshops pcompleteNovember ingfornrticipation. Heealso informedpthe Council of a condition of the state that the commission include a representativn of the senior citizens and 3ne from zed labor, He .one vacancy goniexplained the commission andrequestedre only the Council increase the membership by one. Mounds View City Council November 13, 1984 Regular Meeting Page Two -------------------------------------------------------------------------- The Council asked Staff to check into the State re- 1k quirements for representation and make a recommendaIF - tion to them. Mayor McCarty advised an errors and omissions claim had been received fron the werdien's. Motion/Second: McCarty/Doty to authorize Clerk/ inistrator Pauley to take appropriate action on the errors and ommissions claim from the werdien's regarding the building permit for 6940 Silver Lake Road. 5 ayes 0 nays Motion Carried Motion/Second: Doty/Hankner to approve the consent 6. Approval of agenda, minus the Country Inn Restaurant on Item K, Consent Agenda and waive the reading of the resolutions. 5 ayes 0 nays Motion Carried Councilmember Doty asked whether the outstanding water and sewer bill for the Country Inn had been resolved yet. Clerk/Administrator Pauley replied it had not, but the Inn is under new ownership, and they have been advised of the outstanding utility bill. Motion/Second: Doty/Hankner to approve the license or the Country Inn Restaurant, under Item K, and waive the reading. 5 ayes 0 nays Notion Carried Motion/Second: Doty/Linke to have the first reading 7. 1st Reading and o� rrinance'No. 382 adopting the 1984 Long Term Adoption of Financial Plan, and waive the reading. Ordinance No,382 5 ayes 0 nays Motion Carried Attorney Meyers advised the Charter regulates the 8. Group W Cable adjustment of rates, and a hearing would be required Request to for any increase. Market Service Terry Shuster of Group W Cable, Inc., reviewed the amended agreement from Group W, which basically changes the number of channels being offered, with no change in price. He stated that because discussions on the pricing are still going on, they would like to get approval to begin marketing at this time and work out the arrangements on the amended agreement. Mounds View City Council November 13, 1984 Regular Meeting Page Three ------------------------------------------------------------------------- Attorney Meyers expressed concern with a request for a passive rate increase and stated again that a hearing would be required. Clerk/Administrator Pauley stated that a meeting is scheduled for November 16 to try and resolve some of the questions and problems. Mr. Shuster reviewed the services proposed to be offered, and the charges for them. Motion Second: Linke/Doty to approve the marketing request from Group W Cable. 5 ayes 0 nays Mr. Shuster introduced Tom Sherard, the new district manager for Group W Cable. Richard Nordland, representing Kinder Care, reviewed their request for an industrial development revenue bond. Councilmember Hankner expressed concern about why the City was not notified of Kinder Care's intent to use an IRB. Mr. Nordland responded that two people were working on the project for Kinder Care, and their efforts were not coordinated. He also sta,%ed the federal government did not make the tax law changes until Just recently. There was discussion among the Council of how to proceed, and whether other development requests for an IRB had been turned down for not applying at the proper time, and whether this developer had been properly notified by Staff of the procedure to follow. Clerk/Administrator Pauley reviewed the process for applying for an IRB and reviewed Finance Director Brager's memo of September 19, outlining the guidelines for issuance of .ax exempt industrial development bonds. Mayor McCarty asked whether the letter of September 10, 1984 from Mr. Nordlund, regarding costs that are mutually agreed upon in advance, could be used to the City's disadvantage. Motion Carried 9. Kinder Care Learning Center IRB Proposal Mounds View City Council November 13, 1984 Regular Meeting Page Four -------------------------------------------------------------------------- Attorney Meyers advised that the developer must come back for final approval, and if all costs are not paid, approval would not be granted. He also pointed out the development has been approved, and they must also decide if the City wants to aid the developer by issuing industrial revenue financing. He pointed out the applicant was put on notice by the resolution, and they must also consider whether this is an appropriate use for tax exempt financing. Motion/Second: McCarty/Doty to approve Resolution o, an waive the reading. 3 ayes 2 nays Motion Carried Councilmember Hankner stated she voted against the motion as the request does not meet guidelines 8 and 9. Councilmember Blanchard stated she voted against the motion for the same reasons, as well as Resolution No. 1125. Director Thatcher advised that the Planning Commission 10. Report of will be meeting for their agenda session on November Director o. 20, due to the Thanksgiving holiday. Public Works Community Dvlpt. Director Thatcher reviewed the two proposals received for soil boring for the 1985 MSA project, and recommended the low bid of Braun Engineering. Motion/Second: Doty/Linke to approve the hiring of Braun Engineering for the 1985 MSA project, not to exceed $1,150, with the funds to come from MSA. 5 ayes 0 nays Motion Carried Attorney Meyers advised he had been preparing a number 11. Report of of affidavits to be signed by property owners, regarding Attorney the airport issue. Attorney Meyers advised the brief on the Highway 10 radiator repair shop is due next week, and he will be submitting it shortly. Councilmember Blanchard reported she had received a 12. Reports of notice that December 5 is Human. Rights Day, and Councilmems requested the Council proclaim the day in Mounds View. Clerk/Administrator Pauley stated he would handle it. Mounds View City Council November 13, 1984 Regular Meeting Page Five -------------------------------------------------------------------------- Councilmember Blanchard reported the Planning Commission would like to know the status of their recormnendation to the Council on off-street parking. Director Thatcher replied he would look into it. Councilmember Doty asked the status of the City ordinance regarding signage for elections, in particular the citations that had been issued. Attorney Meyers advised that three citations were issued, and he will report to the Council as soon as he hears anything fiom the Court. Councilmember Linke reported the Ramsey County League of Governments will be meeting on November 21 at the Roseville City Hall. Councilmember Linke reported he had participated in the Cystic Fibrosis bowl-a-thon on November 11. He also reported he will be attending the grand reopening of Apache Plaza on November 15, Motion/Second: Hankner/Blanchard to appoint Me o�Car e n to the Festivities Commission, to serve the remainder of the term of Craig McCluskey. 5 ayes 0 nays Councilmember Hankner asked that an incorrect phone number on the board in City Hall be changed. Clerk/ Administrator Pauley replied he would pass the message on to the League of Women Voters, who has the board. Mayor McCarty asked that the newly elected member to the Council be supplied with Council packets and invited to attend the agenda sessions. Clerk/Administrator Pauley requested authorization to hire Julie Clines as a part-time accounting clerk. Motion/Second: Doty/Linke to hire Julie Glines as a part-time accounting clerk, effective November 5, 1984 at $5.50 per hour, not to exceed 20 hours per week. 5 ayes 0 nays Clerk/Administrator Fauley reviewed the phone systems Staff had looked into, and recommended going with the Executone Phone System. Motion Second: Linke/Blanchard to approve the lease/ pure ase o t e Executone Phone System, at a cost of $14,325, contingent upon approval of the City Motion Carried 13. Report of Administrator Motion Carried Mounds View City Council Regular Meeting ------------------------------------------------------- Attorney of the documents. 5 ayes 0 nays Clerk/Administrator Pauley reported the Legislative Commission on local government aid will be meeting at the New Brighton City Hall on November 19 at 7 PH and recommended the Council attend in lieu of their regular agenda session. Motion/Second: McCarty/Hankner that the Council cance�enda session for November 19 and attend the New Brighton meeting. 5 ayes 0 nays Motion/Second: Blanchard/Linke to adjourn the meet ng at F35 PM. 5 ayes 0 nays November 13, 1984 Page Six ----------------- Motion Carried Motion Carried 14. Adjournment Motion Carried