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Agenda Packets - 1984/12/10
CITY COUNCIL MEETING CITY OF MOUNDS VIEW December 10,1984 7:30 p.m. A G E N D A 1. 6:30 p.m.- Executive Session with City Attorney Meyers Regarding Airport Lawsuit 2. 7:30 p.m. - Call to Order - Regular Meeting 3. Pledge of Allegiance 4. Roll Call - Doty, Linke, Hankner, Blanchard, McCarty 5. Approval of Minutes: November 26, 1984 Regular Meeting 6. Residents Requests and Comments From The Floor ----------------------------------------------------- CITI2ENS: BEFORE SPEAKING PLEASE GIVE YOUR FULL NAME AND ADDRESS FOR THE MINUTES ------------------------------------------------ 7. Approval of Consent Agenda ITEM A. Authorize Clerk -Administrator to Commit the City to Participation in Phase II of the MAMA Joint Compensation Study at a Cost not to Exceed $4,500.00 ITEM B. Approve appointment of Timothy Ramacher as the Mounds View Police Chief on a full-time, non - probationary basis. ITEM C. Adopt Resolution No. 1838 Approving the Appoint ment of Michele Severson as a Full Time City Employee and Deputy City Clerk ITEM D. Adopt Resolution No. 1839 Establishing Salaries and Benefits Effective January 1, 1985 ITEM E. Adopt Resolution No. 1841 Authorizing the Transfer of Proceeds from the Silver Lake Woods Construction Fund to the General Fund for 1984 Street Maintenance Projects ITEM F. Adopt Resolution No. 1842 Authorizing the Financing of the 1984 Street Maintenance Project and Amending the 1984 General Fund Budget AGENDA � PAGE TWO i 5 ITEM G. Adopt Resolution No. 1844 Reduction of Escrow for Development Agreement 82-54 With Good Value Homes ITEM H. Approve Resolution No. 1843 Approving Just and Correct Claims Against City Funds ITEM I. Licenses for. Approval Amusement Devices - 12/31/84 Advance Carter - Renewal Mermaid Cocktail Lounge - Renewal Gasoline Stations - 12/31/84 Long Lake 66 Service - Renewal 2901 Hwy. 10 K - Renewal Mounds View K - Renewal Mounds View Food Shop - Renewal Auto Sales - 12/31/84 Mid -American Auto - Renewal Bowling Alley - 12/31/84 ' Mermaid Cocktail Lounge, Inc. - Renewal Malt Liquor - Non -Intoxicating -Off Sale 12/31/84 Country Club Market - Renewal Tom Thumb (7305 Knollwood Dr.) - Renewal Fedor's - Renewal Malt Liquor- Non -Intoxicating - On -sale f2/31 84 Bel -Rae - Renewal General - Expires 6/30/85 Donald A. Mic ae s and Sons, Inc. - New Heating and Air Conditioning - 6/30/85 Advanced Heating and Air Conditioning, Inc. New Sewer and Water - 6/30/85 Carlson Sewer and Water Company - New 4 AGENDA PAGE THREE 8. Consideration of Staff Memorandum Regarding Microfilming of Finance Department Records and Purchase of Micro- fische Readers 9, Authorize Staff to Purchase Cash Registers per the 1985 Capital Equipment Program 10. Review Staff Memorandum Regarding the Purchase of Carpeting for Lower Level. Information to follow. .i 11. Report of Public Works/Community Development 12. Report of Attorney ;i i 13. Report of Councilmembers - Blanchard',eMcCartyer, 14. Report of Administrator 15. Adjournment PROCEEDINGS OF THE CITY COUNCIL CITY OF MOUNDS VIEcr RAMSEY COUNTY, MINNESOTA Regular Meeting November 26, 1984 2401 HwyHall . 10, Mounds View, Mounds View CMNy55112 ----------------------------------- The Mounds View City Council was called to order 1. Call to Order by Mayor McCarty at 7:32 PM. The Pledge of Allegiance wad said. 2. Pledge of Allegiance MEMBERS PRESENT: Councilmembers Blanchard, Doty, 3. Roll Call in a Han— in Mayor McCarty. ALSO PRESENT. City Attorney Meyers, Clerk/Admini- strator au ey and Public Works/Community Development Director Thatcher. Motion/Second: Doty/Linke to approve the Novem- 6er_'3Z9M! inutes as corrected. 5 ayes 0 nays There were no residents requests or comments from the floor. Motion/Second: Doty/Linke to approve the consent agen a� as presented, and waive the reading of the resolutions. 5 ayes 0 nays 4. Approval of Minutes: November 13, 1 Motion Carried 5. Residents Requests and Comments from the Floor 6. Approval of Consent Agenda Motion Carried Motion/Second: Hankner/Blanchard to approve the 7. Approval of second rem ng and adoption of Ordinance No. 382, an ordinance adopting the 1984 long-term financial an No. plan, and waive the reading. 3A2 Councilmember Blanchard - aye Councilmember Doty - aye Councilmember Linke - aye Councilmember Hankner - aye Mayor McCarty - aye Motion Carried I:f Mounds View City Council Regular Meeting ------- ------- -------------- -- November 26, 1984 iPage Two ------------------------------------- Motion/Second: Doty/Linke to approve the adoption 8, Approval v a� Resolution No. 1835, approving the 1985 capital Resolutiot�, budget, and waive the reading. 1835 5 ayes 0 nays Motion Carried Motion/second: Linke/Blanchard to approve the 9. Approval of a option o Resolution No. 1836, authorizing an Resolution No. expenditure of funds of the special projects fund, 1836 and waive the reading, 5 ayes 0 nays Motion Carried Motion/Second: Doty/Hankner to approve the adop- 10. Approval of t on o eso ution No. 1837, authorizing the Resolution No. transfer of proceeds from the Silver Lake Woods 1837 Construction Fund to the general fund for 1985 street maintenance projects, and waive the reading, 5 ayes 0 nays Motion Carried It was agreed to move this item to the next agenda 11. Considerat c session for discussion. Clerk/Admi,Na Performanc Review Motion/Second: McCarty/Linke to authorize Staff 12. Consideration Advanced PrintingoatatheoratecofaM 00 perement ith page, of Staff Memo or total printing costs of $6,840.00 for the for for Award- 198 printing of the 1985 City Newsletter, with the City for the ter funds to come from the City's General Fund, City Newsletter Bid 5 ayes 0 nays Motion Carried Motion/Second: Doty/Linke to accept City 13. Consideration Project - and authorize the final payment and of Street release of the retainage in the amount of $3,447.11. Maintenance Prj. 84-4 and 5 ayes 0 nays Approval of Final Payment Motiun Carried Clerk/Administrator Pauley clarified that the remaining $30,000 from the project will go back into the general fund, and he will check on it further for the Council. } Mounds View City Council November 26, 1984 Regular Meeting 6i Page Three ------------------------- ------------------- -------------------------- Attorney Meyers requested the Council to table 14. Consideration action on this item to allow him time to of Forfeited research the history, as there were some areas Lands due to he was questioning. Non -Payment of Real Estate Motion/Second: Doty/Hankner to take this item Taxes Oft the agenda for further action. 5 ayes 0 nays Motion Carried Motion/Second: McCarty/Linke to authorize Staff 15. Consideration to purchase water meters from Water Products of Water Meter Company for a total cost of $1,634.40. Purchase 5 ayes 0 nays Motion Carried Motion/Second: Doty/Blanchard to authorize the 16. Consideration of. purc aca metal detector, designated for Metal Locator the water department, for $575.00, with the funds to come from account 700-121-4703. 5 ayes 0 nays Motion Carried Director Thatcher had no report. 17. Report of Public Works/ Community Dvlpt. Director Attorney Meyers advised no decision had been 18. Report of reached yet on the Greg Johnson case. Attorney Attorney.Meyers advised he had met with Mr. Perez and they had worked on the strategy for the placement of the sound meters. He also reported a four engine jet star had been flying over the City last week, and after contacting MAC, they acknowledged the plane was there. Attorney Meyers advised the sign ordinance is still intact, and the parties involved had paid their $300 fine. Councilmember Blanchard had no report. 19. Reports of Councilmembers Councilmember Doty had no report. Councilmember Linke reported he had attended the Ramsey County League Meeting. Councilmember Hankner had no report. Mounds View City Council sYrP ': November 26, 1984 Regular Meeting ..,� Page Four ----------------------------------------------------------------------- Mayor McCarty had no report. Clerk/Administrator Pauley reported complaints had been received that several street lights were out in the Silver Lake Woods area, and they have been fixed. Clerk/Administrator Pauley advised the Council of the information he received from the FAA on the recent plane crash at the Anoka County Airport, Moticn/Second: Linke/Blanchard to adjourn the meeting at :50 PM. 5 ayes 0 nays Respectfully submitted, Donald F. Pauley Clerk/Administrator 20. Report of Clerk/Admini- strator 21. Adjournment Motion Carried' CONSENT AGENDA DECEMBER 10, 1984 The Consent Agenda is a technique designed to expedite handling of routine and miscellaneous official business of the City Council. The entire agenda may be adopted by the Council in one motion. The motion for adoption nis B non -debatable and must receive unanimous app y request of any individual Councilmember, an item can be removed from the Consent Agenda and placed upon the Regular Agenda for debate. ITEM A. Authorize Clerk -Administrator to Commit the City to Participation in Phase II of the MAMA Joint Compensation Study at a Cost not to Exceed $4,500.00 ITEM B. Approve appointment of Timothy Ramacher as the Mounds View Police Chief on a full-time, non - probationary basis. ITEM C. Adopt Resolution No. 1838 Approving the Appoint- ment of Michele Severson as a Full Time City Employee and Deputy City Clerk ITEM D. Adopt Resolution No. 1839 Establishing Salaries and Benefits Effective January 1, 1985 ITEM E. Adopt Resolution No. 1841 Authorizing the Transfer of Proceeds from the Silver Lake Woods Construction Fund to the General Fund for 1984 Street Maintenance Projects ITEM F. Adopt Resolution No. 1842 Authorizing the Financing of the 1984 Street Maintenance Project and Amending the 1984 General Fund Budget ion of ITEM G. Adopt Devel DevelopmentAgreement82-54No. 1844 tWith Good Value row forValue Homes ITEM H. Approve Resolution No. 1843 Approving Just and Correct Claims Against City Funds ITEM I. Licenses for Approval Amueem_ eevices - 12 31 84 Advance Carter - Renewal ?4ermaid Cocktail Lounge Renewal Gasoline Stations - 12/31/84 Long Lake 66 Service - Renewal 2901 Hwy. 10 K - Renewal Mounds View K - Renewal Mounds View Food Shop - Renewal CONSENT AGENDA DECEMBER 1.0, 1984 PAGE TWO ITEM I. Licenses for Approval (continued) Auto Sales - 12/31/84 Mid -American, Auto - Renewal Bowling Alley- 12/31/84 Mermaid Cocktail Lounge, Inc. - Renewal Malt Li uor - Non-Intoxicatin -Off Sale - 12 31 84 Country Club Market - Renewal Tom Thumb (7305 Knollwood Dr.) - Renewal Fedor's - Renewal Malt Li uor - Non-Intoxicatin - On -sale 2 3 84 Bel -Rae - Renewal General - Ex Tres 6/30/85 1 Don a Mic ae s and Sons, Inc. -'New Heating and Air Conditioning - 6/30/85 Advanced Heating and Air Conditioning, Inc. - New Sewer and Water - 6/30/85 Carlson Sewer and Water Company - New a RESOLUTION NO. 1838 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPROVING THE APPOINTMENT OF MICHELE SEVERSON AS A FULL TIME CITY EMPLOYEE AND DEPUTY CLERK WHEREAS, the Mounds View City Code, Chapter 6.04 defines a full time employee as one who has successfully completed the required probationary period and who is employed on a schedule of at least 40 hours per week; and WHEREAS, Michele Severson has successfully completed six month probationary period; and WHEREAS, Section 6.03, Subdivision 5 of the Home Rule Charter provides that the Clerk -Administrator may appoint, with the consent of the Council, a deputy for whose acts he is responsible and whom he may remove at his pleasure. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View does hereby appoint Michele Severson as a full time City employee holding the position of Administrative Secretary. BE IT FURTHER RESOLVED that the City Council consent to the appointment of Michele Severson as Deputy City Clerk. (SEAL) ATTEST: Adopted this loth day of December, 1984. Mayor Clerk -Administrator MEMO TO: MAYOR AND CITY COUNCIL FROM: CLERK-ADMINISTRATO DATE: NOVEMBER 28, 1984 SUBJECT: COMPLETION OF PROBATIONARY PERIOD BY MICHELE SEVERSON Attached for your consideration is Resolution No. 1838 appointing Michele Severson as a full time City employee on the basis of her successful completion of a six month probationary period. The resolution also provides for her appointment as Deputy City Clerk per the provisions of the Charter. A salary adjustment for Michele will be proposed to occur at the first of the year in conjunction with regular salary adjustments to City employees. RECOMMENDATION: Adopt Resolution No.1838 Approving the -� Appointment of Michele Severson As A Full Time City Employee ' and Deputy City Clerk. J MEMO TO: MAYOR AND CITY COUNCIL. FROM: CLERK-ADMINISTRATOk,/ DATE: NOVEMBER 28, 1984 SUBJECT: 1985 NON -UNION SALARY ADJUSTMENTS Attached for your consideration is Resolution No. 1839 Establishing Salaries and benefits Effective January 1, 1985. This Resolution reflects those salaries and benefits included in the 1985 budget and discussed in detail during the budgeting process. It also reflects a salary for the Clerk -Administrator per the recently approved contract which also provides a merit increase should the Council determine it to be appropriate. RECOMMENDATION: Staff recommends adoption of Resolution No. 1839 as presented with the possible exception of a merit increase for the Clerk -Administrator per contract `._. provisions. RESOLUTION NO. 1839 1 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION ESTABLISHING SALARIES AND BENEFITS EFFECTIVE JANUARY 1, 1985 WHEREAS, the Council of the City of Mounds View desires to establish salaries and benefits of non -union employees for calendar year 1985. NOW, THEREFORE, BE IT RESOLEVED by the City Council of the City of Mounds View that the following salaries shall be provided effective January 1, 1985: Part -Time Receptionist $3.75/hour Part -Time Police Secretary $5.09/hour Parks, Recreation & Forestry Secretary $7.56/hour Public Works/Community Development Secretary $7.90/hour Utility Accounting Clerk $E.33/hour Administrative Secretary $8.42/hour Police Secretary $8.46/hour Engineering Technician/Assistant Building Inspector $ 19,469/year Accountant $ 20,499/year Recreation Supervisor $ 21,866/year Public Works Foreman/Building Inspector $ 29,652/year Patrol Sargeant $ 32,077/year Sargeant Investigator/Juvenile $ 33,006/year Poofficer Chief $ 34,320/year Public Works/Community Development Director $ 34,320/year Parks, Recreation and Forestry Director $ 34,320/year Finance Director $ 35,350/year Clerk -Administrator $ 43,680/year RESOLUTION NO. 1839 PAGE TWO BE IT FURTHER RESOLVED that the City will contribute up to a maximum of $157.50 per month per employee for Group Health and Life Insurance, including dependent coverage. BE IT FURTHER RESOLVED that the salaries established herein shall not in any way alter or affect the salaries of employees who are covered by a Labor kgreement adopted by the City Council. Adopted this day of December, 1984. (SEAL) _ mayor ATTEST: Clerk -Administrator RESOLUTION NO. 1841 CITY OF MOUNDS VIEW COUNTY OF RAMSE.Y STATE. OF MINNESOTA RESOLUTION AUTHORIZING THE TRANSFER OF PROCEEDS FROM THE SILVER LAKE WOODS CONSTRUCTION FUND TO THE GENERAL FUND FOR 1984 STREET MAINTENANCE PROJECTS WHEREAS, by Resolution No. 1384 dated November 9, 1981 the City of Mounds View authorized the issuance and sale of $1,275,000 general obligation improvement bonds to finance the Silver Lake Woods public improvement project and that the proceeds of said sale where applied to the total costs and expenses of the project. NOW, THEREFORE, BE IT RESOLVED by the Council that it is hereby found, determined, and declared that after all expenses have been paid there remains in the construction account for the Silver Lake Woods Improvement Project a balance of $588,367.79. It is further found, determined, and declared that the following projects authorized by Chapter 26 of the Municipal Code require funds to finance their construction and completion: Improvement Funds Required 1984 Street Improvement $19,300 and Maintenance Project BE IT FURTHER RESOLVED that the Council hereby authorizes the transfer of $35,000 to the General Fund to be used for the 1984 Street Improvement and Maintenance Project. Adopted this 3rd day of December, 1984. ATTEST: (SEAL) Mayor Clerk -Administrator RESOLUTION NO, 1842 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION AUTHORI7.ING THE FINANCING OF THE 1984 STREET MAINTENANCE PROJECT AND AMMENDING THE 1984 GENERAL FUND BUDGET BE IT RESOLVED by the Council that the 1984 Street Maintenance Project be financed as follows: Property taxes Payable 1984 $ 91,000 Transfer from the Silver Lake Woods $ 19,300 Construction Fund $110,300 BE IT FURTHER RESOLVED that the 1984 General Fund Budget be ammended as follows: Original Revenues Appropriation 100-3661 Transfers $57,685 100-3771 Street Aid 16,114 Expenditures 100-270-4705 Streets, Const. $60000 Adopted this 3rd day of December, 1984. ATTEST: (SEAL) Mayor Revised Appropriation $ 76,985 47,114 $110,300 C erk-Adm n strator .. r '. RESOLUTION NO. 1844 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION AUTHORIZING REDUCTION OF ESCROW FOR DEVELOPMENT AGREEMENT 82-54 WITH GOOD VALUE HOMES WHEREAS, the Developer, Good Value Homes, in Development Agreement 84-52, was required to improve the plat known as Edgewood Square with street, sewer, water, and street signs for approval; and WHEREAS, the Developer was required to post securities necessary to assure that the improvement was placed and com-toted in the amount of $150,000; and WHEREAS, the improvements were installed and accepter'; and WHEREAS, the improvements passed the one-year warranty; and WHEREAS, during the warranty period the City had no maintenance problems; and i WHEREAS, there exists now three lots that are undeveloped; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Mounds View authorize deduction of escrow for Development Agreement No. 82-54 with Good Value Homes from $150,000 to $5,000. Adopted this loth day of December, 1984. ATTEST: Mayor (SEAL) Clerk -Administrator RESOLUTION NO, 1843 �2 CITY OF MOUNDS VIEW COUNTY OF RAMSEY SPATE OF IIINNESOTA APPROVING JUST AND CORRECT CLAIIRS AGAINST CITY FUNIZ WHEREAS, the City Council of Mounds View, pursuant to Minnesota Statutes 412.241, has full authority over the financial affairs of the City and; WHEREAS, The City Council has reviewed the claims numbers: I7oos through _ LZQ _ in the amount of $ /,n9AQ; 04 14968 through 15059 in the amount of $ 32,933.77 through in the amount of $ through in the amount of $ TOTAL AMOUNT OF CLAIASS PRESENTED $ 71 418.Ai and has found said claims to be just and correct; (list of any exception) NOW THEREFORE, be it resolved that the City Council of lbunds View hereby approved the attached lists of claims dated by the vote ayes nayes ATTEST: (SEAL) Mayor Clerk -Administrator 1. CITY OF MOUNDS VIEW A C C C U F T S P A Y A P I E 12-11-84 PAGE 1 CFLCV. F A P C U 1 1 C I A I F A K T P U P F C S F " 017COE 3s447,1.1 MIPWEST ASPHALT COMP CONSTRUCTICM i 017005 5C•,5C FEN LELF PPCGRAF INSTRUCTORS .` 017C1C 712,5E EDWO w'FCDTFN INSURANCE 4 BCHnS '_ 017CII 5,9C CCCDIN CCRPAKY SUPPLIESPOPERATING 7-7-7 ^ -- !_ 017012 4C,80 EMPLCYEE DATA FCRFS OTFER PROFESSIONAL SFPV 017013 87,98 PAT CULLEN PPCGRAF INSTRUCTORS 017C14 1C.2G MTN'NF.SCTA MUTUAL LIFF GROUP INSURANCE l 017015 8C,00 GOVT TRAINING SERVICE CONFERENCES 1� 017C16 1r317,S3 STATF. TPEASUPEP PFFSICNS ~ n 017017 34019034 FIRST STATE BANK OF SALARIESa REGULAR AND-SALARIESsTEMP+PART TIME 01701E 2C3.22 LMCIT HEALTH PROT PLAN GPCUP INSURANCE C17C19 3,50 HEALTH EC, SERVICED INC SOCKS ♦ PERIODICALS x 12 40P485,04 NECESSARY EXPENDITURES SINCE LAST COUNCIL MEETING < T: O{ CTTY CF ►.CUNOS VIEW A C C C U i, T S c +, Y A D l E 12-11-P4 PACE 2 •� 0ICK t A M C U 4 T C l A i II A 1i T P L F F C S F 01496E 24.00 A C L SUPEPTOF SCC CD SUPPLIES# PLDCS+CRNDS 014969 3CC.5E AT£T CCMMVNICATIONS-TFLFPFDNE 01497C ,i 57.5C ALCCHQ CCUNTEPMEASURE SUFPLIfStCFEPATING ri 014971 15.OG AMERICAN LINEN SUPPLY CO CLEANING -TOWELS + PACS -^T 014972 123.5E AMERICAN OFFICE FPCD. RISC CFFICE SUPPLIES 014973 11.:5 PRUCE ANCERSON CCNFF.PENCFS e: r 014974 48C.C4 EARL F ANDEPSEN + ASSOC SUPPLIES#OPF.RATING r AND—SUPPLIFS#TRAFFIC CCNTPCL ',•, 014975 4F..C1 ASSOC INCEpEN'OE�1T GfAIFR SUPPLIES# VEPICLE j 014976 431.2E AUTCYATIC CAPACE OCCR CO SUPPLIES# BLDGS+GRNOS ., 014977 16.1E SAY ELCOY IRCN + METAL SUPPLIES# FOUIPYENT • TI, 014978 26.16 OCNALD PRACER CCNFEREPtCF.S 014979 7C.00 ERICETCR EXCAVATING SUPPLIES# STREETS 014980 35.90 COPY CUPLICATING PROD MISC OFFICE SUPPLIES 014981 a 97.5C CYS YENS WEAR UNIFORMS + CLOTHTNG L0149E2 E31.CC DAVIES WATER ECUIPYENT SUPPLIES# UTILITIES i. 014983 8.12 PITA OCCKEN MILEAGE yF u i 014984 1s 10.00 ELECTRIC MCTOP SPEC INC SUPPLIES# ECUIPMF.NT 1i% C14985 1' 605.62 GOPHER ELECTRIC EQUIPMENT. AND—FLECTRICITY 014 98 6 168.00 GCPHER DIL CD MOTOR FUELS + LUBRICANTS — �``. O I 014987 74.47 W W CRAINCER INC SUPPLIES#OPERATING 4 --- AND -SUPPLIES# UTILITIES 01498E 13.77 BRIAN HUFFMAN MISC OFFICE SUPPLIES 014989 5.0C INTERNATIONAL ASSOC PLBG BCCKS + PERIODICALS L._0149yC 39C.CC MRPA CONFERENCES � 9 014991 19.50 M.ETRC FCNE COPP OTHER PROFESSIONAL SERV 014992 6#9E6.25 RICHAPE MFYERS GENERAL LEGAL SERVICES g AND-PPCSECUTTNC ATTY SERVICE n, - CITY CF MCUNOS VIFw A C( C'i 1. T S F A Y 1 t r. 12-11-P4 PIGF CPFCK r A M C U H T C L A I P A N 1 P U k P C S F O14993 92129 MIOWFSI ASPPALT CORP SUPPLIES) STPF.FTS -J1 ` 014994 71,ED NEW VINAQ FCPC INC SUPPLIESP VFHICIF 014995 4C.CC CITY CF PCLHCS VTFW REFUNCS 014596 61,,OC PCUNCSVIFW OUR OSN HOWE SUPPLIES)OPERATING i-_ 014997 713.14 N 1' BELL TELEPHONE CO COMKUNTCATIONS-TFLF^HONE r I i a014998 5)47C.9! CITY OF NFw RPIGPTGP SALAPIESr REGULAR w • 014999 I'I 243.63 NFW 6RIGPTCN H0WE SUPPLIES) VEHICLE. P is! AN1-SUPPLIES) EOUIPMFNT a c% • ,r-- ANC-SUPPLIESr STREETS i. • „I AND- ?UPPLIES)OPERATING AND -SUPPLIES) BLDGS+GRNOS j--' AND -MIS^ CFFICE SUPPLIES .i 015000 I)064.00 NORTHWEST ASSN CCNSULT PROSECUi:k,G ATTY SERVICE 77 r� 015001 �i iOC.00 OCNALD PAULFY MILFAGE "_.-015002 91.00 PENNSYLVANIA OIL CCMPANY MCTCR FUELS + LUBRICANTS R -015003 40.90 PEPSI COLA BOTTLING CO R E F U N D y: 015004 65160 PPECISICN EUS SYST INC REPAIRS) FOUIPMENT A15005 46.CC PROFESSIONAL PROCESSING CTH'ER PRCFESSICNAL SERV • (A� ,015006 74,32 RADIO SHAC EOUTPMENT 77 yy ,, t • 015007 263.C4 RAMSFY CCUKTY TRFASURFR PRINTING 5015Coe 41.EC RCAC RUNNER PARCEL SER INSURANCE + BONDS AND -OTHER PROFESSIONAL SERV t� r1 5 >' 15009 126.00 PAMELA S RCSE SALARIESrTEMP+PART TIME - " - ?' 015010 182.50 CITY OF SHCREVIEW SUPPLIES,CFEP.ATING _ j 015011 33.4E SNYDERS DRUG STORES SUPPLTES)OPERATING 15012 esc94.5E SPRING LK PARK FIRE DEPT GRANTS + SUBSTOIES I �' 015013 1241CC STATr rr r!"NISCTA ErKS + PFR IODICALS .� iL7015014 1)1E5.6C TENGAS INVENTORY 15015 3C.6C H R TOLL CCKPANY SUPPLIES) EQUIPMENT 015016 i49.9C UNITCG RENTALS SYSTEM UNIFCRMS + CLOTHING ANC -CLEANING, -TOWELS + RAGS-- V 'U, CFECK Y l" - 015C27 1! 015cle "1 01502c e: 015021 7i 015022 ;i 015023 __.015024 •015025 �015026 'L015C27 L 015020 . 015029 • 0.15030 025031 ' 015032 025033 "1 ;,1 015035 " _ 015036 1 .015037 015036 015039 015040 015041 DS VIFw A C ( C L N T 5 P A Y A M l f 12-11—P4 PAC[ 4 A M V U N I C I , I M A M F L+ P I S[ E4.73 VINING CH[VRCLET SUPPLIES, VEHICLE AND —SUPPLIES) F.CUIPMFNT 61.GC W TF MGPT — PLAINF RFFUSF CELLFCTIGN 563.72 ZACKS INC SUPPLIESA FOUIPNENT AND—SUPPLIESPCPERATING AND-PITOP FUELS 4 LUBRICANTS 2P9.45 ZIP FANUFt.CTUPING CO SUPPLIES)CPERATINC 102.5C SANOPA BEARDSLEY PRCGP.AM INSTRUCTORS SC.cc SLSAN EERNFAGAN PRCGP.AF INSTRUCTORS 71.25 DCL'G 3LCCF PROSPAP INSTRUCTORS 12.OG KIKE EFERSCN FRCGRAM INSTRUCTORS 25.00 CARY A MANSERGF PRCGRAP INSTRUCTORS 12C.00 BRETT CHNSTAD PRCGRAP INSTRUCTORS 4C.00 CFEG PESALL FRCGRAM INSTRUCTORS 216.00 XICFARA UGARTE CTF'ER PROFFSSTCNAL SERV lee.36 KEN' LF.LP PRCGPAF INSTRUCTOPS E7.4C LASHINSKI SEPTIC SERVICE SATELLITES 57.65 CON STREICFER GUNS SUPPLIFSTOPFRATING AMn-CA I IT GY CUT 561.e5 5.00 E.7e 63.GC 30.00 3.25 E.50 35.QG 40.00 4C.DD THCMPSCN C KLAVERKAMP KELO HEATING PANN'O REPRCCRAPHICS INC PFYLLIS BLANCFARC FOSTER FASL'NRY JASON CROCKS PFTEF. SZUREK ARUM SFAH MESSIAH LUTFERAN CFURCH PFYLLIS LIJOIF OTHER PFCFESSICNAL SERV R E F U N D MISC OFFICE SUPPLIES P. E F U N C R E F U N D R E F U N D F E F L' N C DEFOSITS— BUILDING USA6F REFUNDS _ RFFIJNDS '2hfitu •r F V;IC.ITY OF MOMS VIE4 A C C C U i S P A Y 4 p I F I2-11—e4 PAGE ! '!I CHECK N A M C L N i C l e f 1 A N i P L R P F. S F 015042 21.00 LENCRE KINCERMAN R E F U N D 5043 21.CC EMILY MCCRF P E F U 1: C ' 015044 21.00 MNICE PARTi P E F L' N C Iki 015041 21,00 CINDY SABCY P F F U N C td— _ 015046 21.0C CHARLOTTE SAPBY R E F U N D I?' 015047 5: 21.CC JEAN STP.ADINCER R F F U N P '! C15041 12.5C JOAN PETTIJOHK R E F U N D 015049 21.0C CHAR FICLDS R F F U N 0 015050 L 21.CC RLTH VAN VEESF P E F U N D u 91 015C51 21.00 ALICb MOCPE R E F L N C jr_-015052 4C.00 ROBERT LUTHER REFUNDS 33 01505? 4C.00 PANJIT OF.SAI PFFUNCS 1 isf 015054 MOO DUANE HACEN RFFUNOS �015055 3C.00 D. R. SCHAFFHAUSEN REFUNDS 015056 6C.4e FORSTNEP. SUPPLIESYCPFRATING ?' 015057 10.16 JUDD SUPFLY SUPPLIESY UTILITIES ' 1505c 7I 247.C4 LAKELAND ENC• COMP SUPPLIESP UTILITIES '•'�015059 234.00 CATFRTNG KITCHEN FESTIVITIES COFMISSION N }' 92 32P933.77 CHECKS WRITTEN '. TOTAL OF 1C4 CHECKS TOTAL 73r43esel T0: Mayor & Council FROM: Finance Director \BATE: December 5, 1984 RE: Microfiche Readers The Ramsey County Consortium of Municipalities, (RCCM)1 which provides the City with data processing services, has the capability for computer output to microfiche (COM). This means that our utility billings and financial data can be transferred from the magnetic tape it is stored upon directly to microfiche at a very low cost. One fiche which holds 237 pages would cost $1.75. For approximately $75, three years accounting and utility records could be put on microfiche. Doing so would greatly alleviate our storage problems. Two six foot storage cabinets could be emptied. Presently the Cities of White Bear Lake and Chanhassen, who are RCCM members, have their reports put on microfiche. Finance Department staff in those cities are very satisfied with the arrangement. I propose that we do the same. Microfiche readers are relatively inexpensive. A Micron 780 reader, the model used by White Bear Lake and Chanhassen, may be purchased for $212. I recommend purchase of two: one for our Utility Accounting Clerk and the other for our Accountant. Total cost of microfiche and two readers is estimated to be $500. These items were not included in the 1984 Budget. Sufficient monies remain in the City Hall and Water Fund to purchase these items and still remain within budget. RECOMMENDATION: Council authorize the microfilming of Finance Department records and the purchase of two microfiche readers at a cost not to exceed $500 with monies from the 1984 City Hall and Water Fund Budgets. DB/ds ?A MEMO TO: Mounds View City Council FROM: Bruce K. Anderson, Director Parks, Recreation and Forestry Donald Brager, City Finance Director DATE: December 4, 1984 RE: Cash Register Purchase During the past three weeks, staff has been interviewing and accepting propos- als from a variety of firms regarding the purchase of a cash register for the Parks and Recreation Department. As you are aware, this item is a budgeted 1985 capital expenditure, and $700.00 has been allocated for the purchase of a machine for the Parks and Recreation Department. Staff narrowed the cash reg- ister down to two firms of which formal proposals were submitted; one being NCR and the second being Cash Register Sales, Inc. Both machines have the capabilities that staff was looking for including programmable features such as the listing of each Parks and Recreation Department program, as a sub - department, check endorsement, seven character alpha descriptors, ten button key pad, separate clerk keys with individual clerk reports, and compulsory validation for checks and cash, as well as sub -total reports available at any time. The major advantage of going with a programmable machine, is that we currently add up by hand, each day, a separate breakdown for each of our 200 recreation programs. With the addition of a programmable cash register, we would be able to have a better handle on our daily program registration fees, as well as year to date budget control. Staff would recommend, based on the low bid proposals received, that we pur- chase the Esper 7400 with additional memory in the amount of $996.60. The machine comes with a full six month warranty, as well as a future maintenance contract in the amount of $150.00 per year. This would compare with the NCR bid proposal of $1,737,50, for a comparable machine. The City's Finance Department has also been involved in this interview process as they have budgeted to purchase a cash register also. The piece of equip- ment that they are interested in is the Esper 7100 for a bid amount of $574.10. The City Finance Department is interested in basically validation of the receipt and the 7100 accomplishes the Finance Department's needs as out- lined. Based on the total budgeted amount of $1,400.00 for the two machines, we would be $170.70 over -budget and staff feels that we will be able to nego- tiate the reduction with the Cash Register Sales company to come within bud- get. RECOMMENDATION: Staff would recommend that the City Council direct staff to purchase an Esper 7100 for the Finance Department and an Esper 7400 for the Parks and Recreation Department for a total expense not to exceed $1,570.70. Delivery will be accepted in January of 1985 as this is a 1985 capital expend- iture. Staff will be on hand to respond to any questions or concerns the Council may have regarding this issue. BKA/slI . yN��iv�IIPIIIr/ /�l• p D Introducing the all new ESPER 7400 electronic cash register with the built in flexibility and control demanded by knowledgeable general retailers. The ESPER 7400 features a dot matrix receipt andjournal printer with clear legible print for case in reading customer receipts and management reports. Features Department Programmability • 5 Departments Expandable • to 10 • 7 Character Alpha Numeric Descriptors • Plus or Minus • Preset Price or Open Amount Price rr Programmable Override on Preset Departments Programmable HighAmount Lock Out on Open Departments • Tax I and/or Tax 2, or Nontaxable • Special Itemizer Tracking • Programmable Nun -Add • Programmable Compulsory Numeric Entry • Before Department Entry (SKU Number Entry) • Programmable Print Status on Receipt and Detail Printer PLU/Subdepanment Programmability (Optional( • Up to 1070 PLU/Subdepartments Without Descriptors or up to 700 PLU/Subdepartments With Descriptors • Preset Price or Open Amount Price (Subdepartments) • Programmable Start Number • Same Programmability as Departments 1epartm ent Linked for Subgroup Reporting arks • 4 Pushbutton Clerk Keys • Individual Clerk Reports Programmable Management Control Features • Compulsory Validation on Check, Cash, Charge. Received On Account, Paid Out, Void, Returns 7400 Electronic Cash Register Flexibility is the word when it comes to the ESPER 7400's keyboard featuring programmable function keys allowing the retailer to customize the keyboard to their particular control needs. The new ESPER 7400 is indeed a wise investment for the modern retailer. • CompulsoryAccount Number Entry on Check, Cash, Charge, Received On Account, Paid Out • Check Endorsement Through Logo Stamp and 1-Line Validation • Crmpulsory Amount Tender • Return and Void Operations Under Key Lock Control . Print the Grand Total on the Financial Report or Not • Manager Control on Received On Account (Loan) and Paid Out (Pick Up) Manager Control of Sales Ending in a Negative Condition • No Sales Allowed or Not • Compulsory Check Endorsement Additional Features • Decimal Multiplication • Split Pricing • Real Time Clock • 3-tine Programmable Preamble • Print Taxable Subtotal or Subtotal Without Tax • Buffered Receipt • Multiple Receipt Issue • Programmable Decimal • Vat (Value Added Tax) Reports • Financial Report • Clerk Repom s 24 Hour Period Report • Department and PLU Reports NUM- 740® The ESPER 7400 keyboard features function key placementand escriptor programmability. The keys marked byasterisks Wow rogrammable. They may be left as Is, moved to another key .,le receipt on/off key controls receipt issuing. Mtlrl NfIP YYe a w+ ¢UI ¢pl 0.Y. olb If set 'bR", the receipt „¢, m: n,r vu ,,,, , s , , will not print. If the customer requests a receipt, simply depress ' ¢;", va9 I the cash key after the ' ' ' ' ' sale is finalized to print , the receipt. , 7 8 6. 4 5 8 1 2 3 raw rule tmu 0 � Keyboard location, assigned multiple key locations )with seperate totals on the financial report), or removed from the keyboard com- pletely. 10 Key pad with "00" and':" for decimal multiplication. ,Optional Features Departments • /00 PLU's with 7-Character Descriptors, 1070 PLU's without Descriptors • Period To Date Financial Report • Compulsory Drawer • Multiple Drawer a Turret Display • Inter -Register Communications )Maximum of 20 Units — Available Soon) • RS232 Interface Specifications Dlmenslons: ECR, i6-17/32"W )420mm) x 8-15/32"H )215mm) x 17-24/32"D )450mm) WEIGHT: ECR, 17 lbs. Power Requirements: 117V, 60 Hz Paper Size: )Receipt and Journal) 1-31/65" wide )38mm) 3-1/8" dia. )79mm) Power Consumption 60 Hz, 55 Watts Operation Temperature: 32 F -104 F 10 C - 40 Cl Consecutive Number All product features are subject to CKV19C WRIOul PfMf rlotKe. LJ%7�1(I . E -oer 1nry1rmt Ibnnnnll of CJ I1.!�t��ljlrcl1 2909 Anthony lane N E. Minneapolis, Minnesota 55418 612/781.3474 The 4 pushbutton clerk keys allow sales track- ng report by clerk. The optional multiple drawer capability pro - Odes secure cash control. Although standard with blank keyboard spacers, these 5 keys maybe programmed to be any of the pro- grammable function keys. Optional 10 department keyboard. Customer Receipt Programmable Multiple Receipt Issue) YOUR RECEIPT kE C 10 U AAW11Tel '8 OC84 00 CH MINT ET 1.69 1 3.8q 1 TX1 6,99 1 TOTL .62 13-14 C" 101.00 ft22 1.86 07zg2 i 1.86 Actual Size 3-line Programmable 'Message Date Change Computation Number t 1984 Cash Register Saks, Inc Pram n!USA CRS-0SB .Y11h f1e11w1q dt' IY90ul)lm Introducing the all new ESPER 7100 electronic cash register. Offering big system features and control vet a lower priced register that is ideally suited for both general retail and res- taurant cashier environments, The ESPER 7100 features a flat bed Features Department Programmability • 4 Departments Expandable to 8 • Plus or Minus • Preset price or Open Amount Price • Programmable Override on Preset Departments • Programmable High Amount Lock Out on Open Departments • Tax I and/or Tax 2, or Nontaxable o Non -Add Programmability, • Programmable Compulsory Numeric Entry Before Depart- ment Entry )SKU Number Entry) PLU (Product Look Up) Programmability • 50 PLU-s Standard, Expandable to 99 • Preset price or Open Amount Price )Subdepartment) it Same Programmability as Departments • Department Linked for Subgroup Reporting Programmable Management Control Features e Return and Void Operations Under Key Lock Control -)mpulsory Amount Tender anger Control on Received On Account )Loan) and Paid out )Pick Ups) • Saks Ending In a Negative Condition to be Allowed or Not • Print the Grand Total on the Financial Report or not rr No Sales Allowed or Not 9 compulsory Drawer )With Optional Drawer Modification) 7100 Electronic Cash Register printer that is especially designed for easy validation, and an "add -check" key that allows multiple guest checks to be easily subtotaled for single payment. In all, feature for feature the ESPER 7100 is a wise investment designed toprotectyourprofits. v Compulsory Account Number on Charge, Received On Account. and Paid Out 4 Programmable Digit Length Requirement for Account Numbers or SKU Entries Managers Keylock Control e Special Key Position for Entering Ovarrings (Voiding an Entire Sale) Hardware Selectable Options it Nonresettable or Resettable Grand Total a Nonresettable or Resettable Consecutive Number Reports • Financial Report a Clerk Reports • 24 Hour Period Report • Department and PLU Reports Optional Features a 8 Departments • 99 PLU's i Period To Date Financial Report • Compulsory Drawer • Multiple Drawers it Turret Display Inter -Register Communications IMMmum of 20 Units — Available Soon) e R5232Interface The receipt on/oft key controls receipt issuing. It set "off', the �-ceipt will not print. It the customer requests a receipt, simply Iress the cash keyafter the sale 1s hnall7ed to print the receipt. me 11II_VAI III i<v Validate keytV010 The % keys arepro•grammable as dis•counts, surcharges, or coupons.IOKrypadvvith"UO",and 712 '." for decimal multiplication. plat BedPrinter IMMIIIIMI Date 9 The flat-bed receipVcIetail printer is PLU Entry — especially useful for validating. Com- pulsory validation is programmable on charge, received on account, paid out, returns, voids. and addtheck. Consecutive Number product features are subject to (lurgr without prior mote. Dealer Imprint mmson of cRs. Inc I 2%9 Mthory Linn N E. MKlneapoln. Mines 55418 612 781.3474 1984 cash Register Sibs. IrK Keyboard The 4 pushbutton clerk keys allowsales tracking reports byclerk. The optional multiple drawer capability provides secure cash control. Is 010111' 1"11111 "r Charge or mist tender. The add check key al- lows Single paymenton multiple checks and multiple payments on a a. single check. UOptional 8 department keyboard. Customer Receipt Vile )Programmable Multiple Receipt Issue) B RECEIPT THANk Y0j/ I Actual Size PJY Entry Tender CRS-I 7 Cash Register Sales, Inc. Bruce Anderson Park and Recreation Department City of Mounds View Dear Bruce, Tnank-you for your interest in our products. The pricing on the Esper 7400 is as followss Esper 7400 899.00 Addition memory for 700 subdepartments with Alpha or 1070 subdepartments numeric 225.00 1124.00 Less 10% municipal discount 112.40 1011.60 'Programming, installation, and training 75.00 Total 1086.60 Esper 7400 899.00 Additional memory for 291 subdepartments with Alpha or 448 subdepartments numeric 125.00 1024.00 Lees 10% muncipal discount -102.40 921.60 *Programming, installation, and training 75.00 996.60 *The programming, installation, and training fee does not include setting up all the subdapartments. I will teach your personnel the procedures necessary for them to set up the subdepartments on their own. ■!O1111 Anthony Lana N.E. Minneapolis, Minnesota 05418 Y1S/ 71111•i474 TLX ■1111•0111104 The City of Mounds View will realize a special benefit from purchasing Esper registers. The Esper National Headquarters is located in Minneapolis. The National Service Department and Product Development Center resources are available to the local retail personal, allowing as to give a quality of service to the customs$ both before and after the sale, that would be unobtainable from any other local retail cash register dealer. Cash Register Sale has over 50 years experience in selling and servicing cash registers in the greater Minneapolis and St. Paul area. Thomas Pattock CASH REGISTERSSALES 2909 Anthony Lane,NE (612) 781-3474 ntvr�i N " Cash Register Bales, Inc. Donald Brager Pinance Director City of Mounds View 2401 Hwy #10 Mounds View,MN 55112 Dear Mr. Brager: Thank -you for your interest in our products. The pricing on the Esper 7100 is as follows: Esper 7100 599.00 Less 10% municipal discount -59.90 539.10 Programming, training, and installation 35.00 i Total 574.10 The City of Mounds View will realize a special benefit from purchasing Esper registers. The Esper National Headquarters is located in Minneapolis. The National service Department and Product Development Center resources are available to the local retail personal, allowing us to give a quality of service to the customer both before and after the sale, that would be unobtainable from any other local retail cash register dealer. Cash Rooister Sales has over 50 years experience in selling and servicir.g each registers in the greater Minneapolis and St. Paul area. Thomas Pattock CASH REGISTER SALES, INC 2909 Anthony Lane,NE (612) 781-3474 ■E00 Anthony Lana N.K. Minneapolis, Minnesota 50416 010/ 701-3474 TLX 00.0004 CITY Of MOUNDSVIEN 2118 CONTROL SYSTEM PRICING AND MAINTENANCE PROD. I.D. DESC. My BG 2118-GO02-0000 EU 2118-3114-7100 Preset ECR w/Validation 1 AK 2118-K130-0000 Basic NLU's (226) 1 AK 2118-K132-0000 Additional HLU'a 1 If Tax Exempt No Price Otherwise 6% Distribution TOTALS TOTALS ©®0 ANNUAL PRICE MAINT. $ 1,450.00 $ 150.00 115.00 12.60 60.00 9.00 $ 1,625.50 $ 171.00 97.50 N/A 15.00 N/A $ 1,737.50 $ 171.00 90 Day Warranty. Maintenance Coverage: 8 AM - 5 PM - Monday - Saturday Additional coverage can be purchased at a nominal fee. 4 NCR "Lilo FEATURES * Slip Validation * Time of Day Clock with Programmable Hourly Activity Reporting * Up to 39 Departments (open or preset) * Programmable Keyboard (FSC) * A 6 B Cashier Totals * Two (2) Tax Tables * Line Item and Regular Discount by Percentage * Store Credit, Refund, and Credit Totals * Split Package Pricing * Split Tendering of Cash, Charge, and Check * Seven-year Memory Protection of Totals and Program * Compulsory Drawer * Printer Door and Cash Drawer Locke * Removable Till Drawer * Non -add Number Key OPTIONAL FEATURES, * Side, Read, or swivel customer display * In-house register consolidation (up to 31 satellites) * Basic HID (226) * Additional NLU (227) * Second drawer (stackable or remote) * Battery Operation * Wetproof Keyboard Overlay * Coin Dispenser I/F, Second Drawer I/F ®812 n LL PROCEEDINGS OF THE CITY COUNCIL CITY OF MOUNDS VIEW RAMSEY COUNTY, MINNESOTA Regular Meeting November 13, 1984 Mounds View City Hall ----------------------------2401 Hwy, 10, Mounds View, MN 5.5112 The Mounds View Cityy Council was called to order by Mayor McCarty at 7 FM on November 13, 1984. The Pledge of Allegiance was said, MEMBERS PRESENT: Councilmembers Blanchard, Doty, n e, n ner and Mayor McCarty, ALSO PRESENT: City Attorney Meyers, Clerk/Admini- strator au ey and Public Works/Community Development Director Thatcher. .4otion/Second: 'Linke/Blanchard to approve the October 7 m mutes as corrected, 5 ayes 0 nays Motion/Second: Blanchard/Linke to approve the ovem er _984 ,;,i;�sL. as presented. 4 ayes 0 nays 1 abstention Jean Miller, 2291 Hillview Road, presented copies of a letter the Concerned Citizens had received from the Governor, in response to a letter they had sent him on the airport issue. Robert Beutel, 2555 Ridge Lane, chairman of the Energy Commission, gave a brief summary of the newly workshopsed commission stated onNovember 27and Decewould b mberl,and oare npush- ing for complete participation. He also informed the Council of a condition of the State that the commission '.nclude a representative of the senior citizens and one from organized labor. He explained there is only one vacancy on the commission and requested the Council increase the membership by one. Call to Order Pledge of Allegiance Roll Call 4. Approval of Minutes: October 22, 1984 and November 7, 1984 Motion Carried Motion Carried Residents Re- quests and Comments from the Floor Mounds View City Council November 13, 1984 Regular Meeting Page Two The Council asked Staff to check into the State re- quirements for representation and make a recommenda- tion to them. Mayor McCarty advised an errors and ommissions claim had been received from the Werdien's. Motion/Second: McCarty/Doty to authorize Clerk/ A inistrator Pauley to take appropriate action on the errors and ommissions claim from the Werdien's regarding the building permit for 6940 Silver Lake Road. 5 ayes 0 nays Motion/Second: Doty/Hankner to approve the consent agenda, minus the Country Inn Restaurant on Item K, and waive the reading of the resolutions. 5 ayes 0 nays Councilmember Doty asked whether the outstanding water and sewer bill for the Country Inn had been resolved yet. Clerk/Administrator Pauley replied it had not, but the Inn is under new ownership, and they have been advised of the outstanding utility bill. Motion/Second: Doty/Hankner to approve the license or the Country Inn Restaurant, under Item K, and waive the reading. 5 ayes 0 nays Motion/Second: Doty/Linke to have the first reading ooTa�nce No. 382 adopting the 1984 Long Term Financial Plan, and waive the reading. 5 ayes 0 nays Attorney Meyers advised the Charter regulates the adjustment of rates, and a hearing would be required for any increase. Terry Shuster of Group W Cable, Inc., reviewed the amended agreement from Group W, which basically changes the number of channels being offered, with no change in price. He stated that because discussions on the pricing are still going on, they would like to get approval to begin marketing at this time and work out the arrangements on the amended agreement. Motion Carried 6. Approval of Consent Agenda Motion Carried 10 Motion Carried 7, let Reading and Adoption of Ordinance No.382 Motion Carried 8. Group W Cable Request to Market Service 0 Mounds View City Council November 13,1984 Regular Meeting Page Three ------------------------------------------------------------------------- ~ Attorney Meyers expressed concern with a request for a passive rate increase and stated again that a hearing would be required. Clerk/Administrator Pauley stated that a meeting is scheduled for November 16 to try and resolve some of the questions and problems. Mr. Shuster reviewed the services proposed to be offered, and the charges for them. Motion/Second: Lirke/Doty to approve the marketing request Group W Cable. 5 ayes 0 nays Mr. Shuster introduced Tom Sherard, the new district manager for Group W Cable. Richard Nordland, representing Kinder Care, reviewed their request for an industrial development revenue bond. Councilmember Hankner expressed concern about why the City was not notified of Kinder Care's intent to use an IRB. Mr. Nordland responded that two people were working on the project for Kinder Care, and their efforts i were not coordinated. fie also stated the federal t government did not make the tax law changes until just recently. There was discussion among the Council of how to proceed, and whether other development requests for an IRB had been turned down for not applying at the proper time, and whether this developer had been properly notified by Staff of the procedure to follow. Clerk/Administrator Pauley reviewed the process for applying for an IRB and reviewed Finance Director Brager's memo of September 19, outlining the guidelines for issuance of tax exempt industrial development bonds. Mayor McCarty asked whether the letter of September 10, 1984 from Mr. Nordlund, regarding costs that are mutually agreed upon in advance, could be used to the City's disadvantage. Motion Carried 9. Kinder Care Learning Center IRB Proposal Mounds View City Council November 13, 1984 Regular Meeting Page Four -------------------------------------------------------------------------- Attorney Meyers advised that the developer must come back for final approval, and if all costs are not paid, approval would not be granted. He also pointed out the development has been approved, and they must also decide if the City wants to aid the developer by issuing industrial revenue financing. He pointed out the applicant was put on notice by the resolution, and they must also consider whether this is an appropriate use for tax exempt financing. Motion/Second: McCarty/Doty to approve Resolution fso. ar. waive the reading. 3 ayes 2 nays Motion Carried Councilmember Hankner stated she voted against the motion as the request does not meet guidelines 8 and 9. Councilmember Blanchard stated she voted against the motion for the same reasons, as well as Resolution No. 1125. Director Thatcher advised that the Planning Commission 10 will be meeting for their agenda session on November 20, due to the Thanksgiving holiday. Director Thatcher reviewed the two proposals received for soil boring for the 1985 MSA project, and recommended the low bid of Braun Engineering. Motion/Second: Doty/Linke to approve the hiring of Braun Engineering for the 1985 MSA project, not to exceed $1.150. with the funds to come from MSA. 5 ayes 0 nays Report of 0 Director of Public Works/ Community Dvlpt. Motion Carried Attorney Moyers advised he had been preparing a number 11. Report of of affidavits to be signed by property owners, regarding Attorney the airport issue. Attorney Meyers advised the brief on the Highway 10 radiator repair shop is due next week, and he will be submitting it shortly. Councilmember Blanchard reported she had received a 12. Reports of notice that December 5 is Human Rights Day, and Councilmemb� requested the Council proclaim the day in Mounds View. Clerk/Administrator Pauley stated he would handle it. Mounds View City Council November 13, 1984 Regular Meeting Page Five ------- -------------- -------------- --------- ------------------- ----------- iuncilmember Blanchard reported the Planning ommission would like to know the status of their recommendation to the Council on off-street parking. Director Thatcher replied he would look into it. Councilmember Doty asked the status of the City ordinance regarding signage for elections, in particular the citations that had been issued. Attorney Meyers advised that three citations were issued, and he will report to the Council as soon as he hears anything from the Court. Councilmember Links reported the Ramsey County League of Governments will be meeting on November 21 at the Roseville City Hall. Councilmember Linke reported he had participated in the Cystic Fibrosis bowl-a-thon on November 11. He also reported he will be attending the grand reopening of Apache Plaza on November 15. Motion/Second: Hankner/Blanchard to appoint Me o y ar son to the Festivities Commission, to irve the remainder of the term of Craig McCluskey. 5 ayes 0 nays Councilmember Hankner asked that an incorrect phone number on the board in City Hall be changed. Clerk/ Administrator Pauley replied he would pass the message on to the League of Women Voters, who has the board. Mayor McCarty asked that the newly elected member to the Council be supplied with Council packets and invited to attend the agenda sessions. Clerk/Administrator Pauley requested authorization to hire Julie Glines as a part-time accounting clerk. Motion/Second: Doty/Linke to hire Julie Clines as a part -fie accounting clerk, effective November 5, 1984 at $.5.50 per hour, not to exceed 20 hours per week. 5 ayes 0 nays ^•lerk/Administrator Pauley reviewed the phone systems aff had looked into, and recommended going with _pie Executone Phone System. Motion Second: Linke/Blanchard to approve the lease/ pure aee o the Executone Phone System, at a cost of $14,325, contingent upon approval of the City Motion Carried 13. Report of Administrator Motion Carried Mounds View City Council Regular Meeting ------------------------------------------ Attorney of the documents. 5 ayes 0 nays November 13, 1984 Page Six ------------------------- Clerk/Administrator Pauley reported the Legislative Commission on local government aid will be meeting at the New Brighton City Hall on November 19 at 7 PM and recommended the Council attend in lieu of their regular agenda session. Motion/Second: McCarty/Hankner that the Council cancel the agenda session for November 19 and attend the New Brighton meeting. 5 ayes 0 nays Motion/Second: Blanchard/Linke to adjourn the meeting a�35 PM. 5 ayes 0 nays Motion Carried Motion Carried 14. Adjournment 0 Motion Carried • 0 CITY OF MOUNDS VIEW CITY COUNCIL AGENDA SESSION December 17, 1984 7:00 P.M. 1. Call meeting to order. 2. Cancel December 26, 1984 Council Meeting 3. Consideration of Police Department Request to Purchase Radar Units 4. Consideration of Memorandum from Finance Director Regarding Insurance and Risk Management Consultant Contract 5. Consideration of Resolution No. 1847 Repealing i Resolution No. 1125 and Setting Guidelines for the Issuance of Tax Exempt Industrial Development Bonds or Loans By The City 6. Consideration of Resolution No. 1848 Repealing Resolution No. 1434 and Establishing Policy Guidelines for Tax Increment Financing 7. Licenses for. Approval Amusement Devices - 12/31/84 Hanson Distributing - Seven Eleven Store - Renewal D & G Amusement - Tom Thumb #110 - Renewal Gasoline Stations - 12/31/84 Clark 017 nd R—TinLng Renewal Non -Intoxicating Malt Liquor - Off Sale - 12/31/84 Tom Thumb Superette 0543 - Renewal 8. Consideration of. Resolution No. 1850 Approving Just and Correct Claims Against City Funds TO: Mayor, City Council and Clerk -Administrator FROM: Police Chief DATE: December 100 1984 RE: RADAR UNITS The Police Department has two radar units. These units were purchased in 1977. The radar units have improved our efficiency for monitoring traffic because they could be operated while the Police car was stationary or moving. In the past two years, there has been a significant increase in cost for maintaining these units. Also of concern, is the repair turn around time which is about six weeks. Obviously not having a radar unit in a squad car for that period of time has a significant impact in the apprehension of traffic offenders. I have talked to a representative of the manufacturerof the radar units (MPH INDUSTRIES). He stated that the life expectancy of the units we have, under normal conditions, is about five years. I received quotes from two manufacturers of radar devices(see enclosed). Kustom Quality Electronic quoted a KR-10 radar in the amount of $1,750.00. MPH Industries quoted a S-80MC radar in the amount of $1,585.00 or $2,700.00 for two units. The Police Officers of this Department are familiar with both types of radar units. They prefer the operational features of the S-80. The 1985 capitol budget provides for $1,750.00 for the purchase of one radar unit. I had planned on replacing one radar unit in 1985 and one in 1986. Considering the repair costs and the life expectancy of current units, I believe the replacement of the two units should be more immediate. RECOMMENDATION: City Council to authorize staff to purchase two radar units from MPH Industrir.•s in the amount of $2,700.00. One unit would be delivered in December 1984 and purchased with 1984 budget surpluses. One unit to be delivered in 1985 and purchased as per the 1985 capitol equipment program. QUOTATION mmV49.s111kW 1Ol14C ,;2110/ /1,4yul y /o L We an 06" to PAWL; fee your conrldentlon pricer d folloere: DATE-- hOLI PIKKI1[NCL FIRM /OR 90 DAYS QUANTITY DESCRIPTION UNIT TOTAL locao e Sy6� 10 B/Iccf/rr�� TOTAL /7Jv DELIVERY /J DAYS "RsaEr_1�f' 30 M tte ceAtlAGNIAI United SWm pekes Include delivery, of u/, field ullpnUee, trelAlAE and certification, i i d i 1 1 A. r. n. iJRRR7" NEJValAIta, W- A. 15SO.HIOHLAND a CHANUTE,KS.NTPO Ia1e1 431.2130 To: r&is-Jzjt e e—=-1 L Terms: lb - J QUOTATION ............... � 131DFORM ..................� Dale: Effective For: Delivery: C) 4w OUANTITY DESCRIPTION UNIT EX1E 0ON °o v� All Unite Come CompleN With: SUB TOTAL • Certified Serialized 50 mph Tuning Forks • Dash Mounting Bracket OTHER TOTAL JCSi� pd • Training and Certification 0 Lease-Purchaeo, Terms Am: NET CASH INTEREST TOTAL LEASE PRICE NO. OF PAYMENTS MONTHLY PAYMENT =0 ism Submitted by: M.P.H. IndwhNs, Irw:. TO- Mayor & City Council FROM: Finance Director DATE: December 71 1984 RE: INSURANCE & RISK MANAGEMENT CONSULTANT SERVICES CONTRACT The City contracted with Corporate Risk Managers, Inc. for provision of insurance and risk management services from November 1, 1983 until October 31, 1984. During that period Mr. Brian Colway of Corporate Risk Managers worked with me on the City's insurance program. With the assistance of personnel from Corporate Risk Managers, Inc. an inventory of City vehicles, equipment, and buildings and structures was undertaken. After the inventory was completed an evaluation was made of all items inventoried and new insurable values were assigned to them. A review of insurance contracts, then in existence, was made. Recommendations for broadened and new coverages were made by Mr. Colway. Those recommendations plus the insurable values obtained from the property inventory were encorporated into a new set of insurance specifications for the City. After Council approval of the new spec- ifications the City advertised and received bids on the 1984/85 contract. The contracts that were awarded gave the City increased coverages on higher insured values at approximately the same cost as the previous year's contact. Since the award of the 1984/85 contract, Mr. Colway has worked with me on the audit of the 1983/84 policies and several instrance claims. As a result of Mr. Colway's efforts I anticipate a small refund on the auto policy rather than an originally invoiced balance due. The work- man's compensation policy audit was found to be correct. Mr. Colway has not been able to determine the correctness of the liability policy audit as the Home Insurance Company has not furnished the audit work - papers requested. Mr. Colway has also reviewed for the City the insurance policies ob- tained for us by our agent, Transcontinental Brokers, and found that the coverages provided do not meet bid specifications in several areas. A copy of a memorandum to the Clerk -Administrator outlining this matter as well as a letter from Mr. Colway to our agent requesting those matters be taken care of is attached for your review. As previously mentioned in this memorandum our contract with Corporate Risk Managers, Inc.. expired on October 31, 1984. The attached mem- orandum from Corporate Risk Managers, Inc. requests renewal of their contract for one year at a cost of $3,325, the same cost as last year's contract. Mr. Colway will be present at the December 17, 1984 Agenda Session to discuss his proposed contract and to answer any questions you might have. I request Council renew the City's insurance and risk management consulting contract with Corporate Risk Managers, Inc. It is my opinion that the services provided by the firm were cost effective December 7, 1984 Page 2 and ware of a type that could not have been provided by City staff. Sufficient monies remain in the 1984 insurance budget to cover the costs of this contract renewal. RECOMMENDATION: Authorize renewal of the insurance and risk manage- ment consultant contract with Corporate Risk Managers for the period November 1, 1984 to October 31, 1985 at a cost not to exceed $3,325. DB/ds Attachment j Corporate Risk Managers, Inc. 109 eden west pfole9elonai building 7525 mlichell road • eden prairie, minnesola 55344 • (612) 937.8942 TO City of Mounds View City Council DATE: December 3, 1984 SUBJECT: Corporate Risk Managers, Inc. Contract For Services As you may be aware, our contract with the City of Mounds View came up for renewal on November 1, 1984. This year's contract is proposed and written for one year at the same annual cost as last year of $3,325. Additionally, the terms and conditions of this contract remain the same for this year as well. An overview of this past year's accomplishments show that the City has gained a more effective, comprehensive and safety -oriented insurance program. Some of the improvements are as follows: Our office has conducted an extensive property evaluation of City buildings and a safety inspection of all locations. This resulted in an increase in building values with coverages broadened to all risk, replacement cost and several safety recommendations which have been adopted by the City. The City has, through our essi.stance, been able to broaden its coverages in the areas of property, valuable papers and records, extra expense, contractor's and miscellaneous equipment, boiler and machinery, automobile and general liability, public officials' liability, umbrella liability, and bond coverages. In conjunction with our office and City staff, the City now maintains accurrte records and files on all City owned properties and equipment. These schedules are continually updated by both offices in the event of any loss. Our office continues to assist the City and its insurance company in the handling of insurance claims. As for this upcoming year, I anticipate my efforts and that of the City staff will be directed towards stabilizing the City's insurance costs as the insurance market has become very unstable, working with the City on upgrading its property and safety programs through on -site evaluations and preparing for the City's upcoming insurance renewal on May 1, 1985. t - 2 - I hope this new contract meets with your approval and that I can continue to be of service to the City throughout the coming year, If you have any questions, please let me know. Sincerely, CORPORATE RISK MANAGERS, INC, Brian G. Colwey Risk Manager BGC/jb 14 I m Corporate Risk Managers, Inc. l 109 eden weal professional building 7525 mllchell road a eden prairie, minnesole 553" , (814937.8942 October, 1984 City of Mounds View Mounds View, Minnesota 55112 Contract: CTYMV-2-1183 It is hereby agreed that Corporate Risk Managers, Inc. will perform the Property, Casualty and Group insurance functions for the City of Mounds View and subsidiaries for one (1) year effective November 1, 1984. Outline of Functions: 1. Continuous review of exposures to loss including leases and contractual agreements. 2. Write insurance specifications, negotiate placement and renewal of coverages. Approval of the City of Hounds View would be obtained prior to coverage placement. 3. Review programs to reduce costs --improve cash flow to include: (a) Analysis of Workers' Compensation program, losses and premiums. (b) Consolidation of coverages, reduction in number of policies. (c) Recnmmend deductibles, self insurance or transfer of risks. (d) Work with safety personnel to reduce losses. 4. Assist in claims handling to include: (a) Filing claims under deductibles. (b) Establish and file property claims and handle settlements. (c) Review claims, obtain status reports, and check company reserves. 5. Reporting and Recordkeeping: (a) Prepare reports. (b) Review audits. (c) Review all premium invoices and approve for payment. (d) Allocate premium costs to departments and locations. (e) Retain statistical records on premiums, insured and uninsured losses, building and equipment values. Y , .1 City of Mounds View Ortober. 1984 Page 2 The agreed fee for one (1) year is $3,325 plus travel and board expenses to any location outside of Minnesota. This would be payable at a rate $685 the first month and the balance in eleven (11) monthly payments of $240 over the remaining months of the contract period. This contract is based on an estimated seven (7) days at our daily rete of $475. Any days over the estimated seven (7) days will be additional at the daily rate of $475. Any days under the estimated seven (7) days will be adjusted by Corporate Risk Managers, Inc, at the same rate. CORPORATE RISK MANAGERS, INC. c Witnes _ \)i,ultk Title )G,,,C✓ Date — Witness: I CITY OF MOUNDS VIEW, MINNESOTA Tit Date i Corporate disk Managers, Inc. iog edun west ploicssional building � 7525 mitchell road • @den prairie, minnesota 55344 • (612(977.8942 j October, 1984 City of Mounds View Mounds View, Minnesota 55112 Contract: CTYMV-2-1183 It is hereby agreed that Corporate Risk Managers, Inc. will perform the Property, Casualty and Group insurance functions for the City of Mounds View and subsidiaries for one (1) year effective November 1, 1984. Outline of Functions: 1. Continuo -is review of exposures to loss including leases and contractual agreements. 2. Write insurance specifications, negotiate placement and renewal of coverages. Approval of the City of Mounds View would be obtained 1.; prior to coverage placement. r 3. Review programs to reduce coats --improve cash flow to ~ . include: (a) Analysis of Workers' Compensation program, losses and premiums, (b) Consolidation of coverages, reduction in number of policies. (c) Recommend deductibles, self insurance or transfer of risks. (d) Work with safety personnel to reduce losses. 4. Assist in claims handling to include: (a) Filing claims under deductibles. (b) Establish and file property claims and handle settlements. (c) Review claims, obtain status reports, and check company reserves. 5. Reporting and Recordkeeping: (a) Prepare reports, (b) Review audits. (c) Review all premium invoices and approve for payment. (d) Allocate premium cost@ to departments and locations. (a) Retain statistical records on premiums, insured and uninsured losses, building and equipment values. r. City of Mounds View October. 1984 Page 2 The agreed fee for one (1) year is $3,325 plus travel and _5 board expenses to env location outside of Minnesota. This would be payable at a rate $665 the first month and the balance in eleven (I1) monthly payments of $240 over the remaining r months of the contract period. ' This contract is based on an estimated seven (7) days at our daily rate of $475. Any days over the estimated seven (7) days will be additional at the daily rate of $475. Any days under the estimated seven (7) days will be adjusted by Corporate Risk Managers, Inc. at the same rate. Witne Witnesst CORPORATE RISK MANAGERS, INC. Title Date CITY OF MOTJNDS VIEW, MINNFSOTA Title Date__ - T0: Clerk -Administrator FROM: Finance Director DATE: December 7, 1984 RE: 1984/1985 INSURANCE CONTRACTS Upon receipt of the City's 1984/1985 insurance policies, which were issued on October 11, 1984, 1 sent them to our insurance and risk management consultant, Brian Colway, Corporate Risk Managers, Inc., for review. I have recently received a copy of a letter sent to our insurance agent, Mike Hadrath, Transcontinental Brokers, Inc., from Mr. Colway (copy attached). The letter indicates that the policies which were issued, in numerous instances, do not conform to the bid specifications, that invoices issued by Transcontinental Brokers, Inc. deviate from their original quotation, and that worksheets re- quested from the Home Insurance Company to verify that premiums were correctly calculated and that invoices for additional charges billed as a requit of audits are correct have not been received. 1 will work with our insurance consultant and insurance agent to resolve these items. DB/ds Attachment r Corporate Risk Managers, Inc. 109 Won weil prolmlonal building 75251nlicr4ll rota • otn onlrla, miNyanra Mud • (6g277•aW2 November 30, 1984 Mr. Michael Hadtrath Assistant Vice President Transcontinental Brokers, Inc. Plymouth Building Minneapolis, MN 55402 RE: City of Hounds View Dear Mike: I have reviewed the City's renewal policies as issued to them on October 11, 1984; and 5/l/83-84 workers' compensation, general liability, and automobile audits, and find that further information is required, and that the following corrections are necessary: Property 1. Per specifications, the City of Spring Lake Park is to be named as an additional insured as respects to property at Lakeside Park. This endorsement was not issued with this renewal; have this corrected. Miscellaneous Property Floater 1. Per specifications, automatic coverage - annual reporting ass called for. There is no extension of coverage endorsement providing this coverage with this renewal. Have this corrected. General Lisbil+ty 1. Additional Insured endorsement does not include: a) employees, o) City of Spring Leke Park as respects to co -ownership of Lakeside Perk, c) Hounds View School District No. 621 as respects to Mounds View Recreational Pro- graming at Edgewood Junior High School, Have these corrected. 2. Governmental Function endorsement does not include personal injury as requested. Have this corrected. -2- Automobile Coverages 1. On May 1, 1984 the City had requested the anniversary date of this policy to be changed from May 12, 1984-85 to May 1, 1984-85, in order to make all policies concurrent with each other. This change has not been made. Have this corrected. 2. Per specifications, a waiver of immunity endorsement was requested, none was issued. Have this corrected. 3. Per specifications, non -owned snowmobile coverage was requested, none was issued. Have this corrected. 4. Per specifications, coverage for two-way radios was requested for "ell other vehicles." Only fire and police are currently covered. Have this corrected. Umbrella Liability 1. Per specifications, a following form endorsement for public officials' liability was requested. None was issued. Have this corrected. Public Officials' liability 1. Per your quotation, this policy was to be issued with Western World Insurance Company; however, the policy as issued is with Tudor Insurance Company. Advise on the reason for this change. invoices To date, the City has paid the following invoices per ,your quotation: Invoice Date 5 03 84 Date Asproved 5/18/84 5/03/64 5/18/84 5/03/84 5/18/84 5/03/84 5/18/84 5/24/84 5/29/84 Policy Package Automobile Workers' Compensation Umbrella Public Officials' Liab. TOTAL The City has since received the following invoices: 6/14/64 None Package Charge $ 7,909 5,411 14,572 650 1,251 $29,793 $7,649 This invoice represents a decrease of $260 from your original quotation; however, it also appears to represent a request for an additional payment. Advise as to Why this invoice was issued. It is my opinion it should be voided per previous payments made, Invoice Date Date Approved 7 02/84 None - 3- policy Cher e Automobile $ 6,147 This invoice represents an increase of $736 from your original quotation; however, it would appear that the additional charges may have been due to the addition of two Ford Crown Victoria police vehicles on April 10, 1984, after your original ithis iiseparate ifor these charges is correct.made n the amount of$736, wth this invoice voided. Advise ifth 10/10/84 None Boiler 6 Machinery $ 226 The above invoice should be voided as this charge was previously made in the package invoice of $7,909 and approved for payment on 5/18/84. 9/21/84 None Umbrella Liability $ 650 The above invoice should be voided as this charge was previously made on 5/3/84 and approved for payment on 5/18/84. 7/10/84 None Workers' Compensation 14,572 The above invoice should be voided as this charge was previously made on 5/3/84 and approved for payment on 5/18/84. 9/21/84 None Public Officials' Liab. 1,251 The above invoice should be voided as this charge was previously made on 5/24/84 and approved for payment on 5/29/84. Audits - 5/1/83-84 General Liability - To date I have not received Llie auditor's worksheets on this audit requested on September 17, 1984. I am, therefore, unable to approve your invoice in the amount of $732. Advise when we may receive these worksheets so that we raay review this audit. Automobile - After reviewing this audit with the additional premium due of $245 I find it is incorrect. It is my opinion that there should be a credit due the City in the amount of $319. This results from the following; as it appears on the premium audit statement there is no charge for the deletion of vehicles 15 g 8 at inception, however, there was a premium charge of $564 for these vehicles over the year. Therefore, this should have resulted in a credit. The return premium should be calculated as follows; $ 6,040 Total Earned Premium 564 Credit 5,476 Revised Total Earned 5.795 Less previous charges made per policy invoice ($ 319) Return Premium Due I -4- Audits - Cont. Workers' Compensation - I have reviewed this audit and find it is correct. I have, therefore, approved and forwarded your invoice for the additional amount due of $840. As a final note, I am not in receipt of the renewal worksheets from the Home Insurance Company for this policy year, which both myself and the City have requested. As you are aware, we are requesting theme in order that we my prepere a premium fund allocation for the City. As you also may be aware, these worksheets have been released in the past for other cities we work for in order to do this same allocation. I am, therefore, wondering why this cannot be done for the City of Mounds View. Please advise when we will receive these worksheets as requested. If you have questions on any of this, please let me know. Sincerely, CORPORATE RISP MAN GERS, INC. Brien G. Colway Risk Manager BGC/jb 4c3; Donald Biaggr, Finance Director I' -- MEMO TO: MAYOR AND CITY COUNCIL FROM: CLERK -ADMINISTRATOR DATE DECEMBER 12t 1984 SUBJECT: RESOLUTIONS ON INDUSTRIAL DEVELOPMENT REVENUE BONDS AND TAX INCREMENT FINANCING Attached please find revised copies of Resolution Nos. 1847 and 1848 setting guidelines for Industrial Development Revenue Bonds and Tax Increment Financing. These revised copies reflect those changes requested by you at the December 3rd Agenda Session. DFP/m j s RESOLUTION NO. 1847 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION REPEALING RESOLUTION NO, 1125 AND SETTING GUIDE- LINES FOR THE ISSUANCE OF TAX EXEMPT INDUSTRIAL DEVELOPMENT BONDS OR LOANS BY THE CITY WHEREAS, Minnesota Statutes permit the issuance of tax exempt industrial development loans and bonds (IDB's) in cases where construction of new facilities will increase a community's tax base, relieve unemployment, eliminate blight or threat of blight and provide a needed product or service, and WHEREAS, in some cases the City might not be able to attract or retain a desireable business or industry unless the City makes tax free financing available, and WHEREAS, other states and other communities have made and are making use of tax exempt financing to attract industrial development, and WHEREAS, the City welcomes industrial and commercial development, and WHEREAS, persons and firms seek a general framework within which they may be guided in requesting tax free financing; and WHEREAS, Resolution No. 1125 adopted on July 14, 1980 set guidelines for the issuance of tax exempt industrial bonds or loans by the City; and WHEREAS, it is the desire of the City Council to revise the guidelines established by Resolution No. 1125. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View that Resolution No. 1125 is hereby repealed. BE IT FURTHER RESOLVED: The following guidelines are established relating to the acceptance, consideration, and approval of applications for tax exempt industrial development loans. However, applicants understand that, notwithstanding observance of these guidelines, the City Council may in its sole judgement reject an application or that the City Council may in its sole judgement approve an application notwithstanding that one or more guidelines have not been complied with: 1. Applicants will submit information concerning the proposed financing on a form provided by or satisfactory to the City at least ten (10) working days prior to the Council meeting at which the applicant will seek Council approval. 'RESOLUTION NO. 1847 PACE TWO 2, The facility must be one which might not otherwise locate, remain or expand in the City in the absence of IDB financing. Desireability shall be measured in terms of: a. A significant number of new jobs for the City or retention of employment which might otherwise leave the community, b. Elimination or prevention of blight. c. Development of marginal lands, d. Increased tax base. e., The provision of a needed product or service not available to the City's inhabitants. f. Special construction and built-ins which preclude alternate uses will not be included in the financing a_. Generation of limited amounts of traffic, both in relation to type of vehicle and number of trips. h. Competition with existing retail establishments will be discouraged, i. No tax exempt enterprise shall be considered for Industrial Development Bond Financing. j. The City will not favor tax exempt financing for residential housing and hotels and motels k. Impact on City Services. 1. Consistency with the City Comprehensive Plan or Zoning Code and other existing codes. 3. The City will not issue tax exempt financing for any business which requires rezoning or conditional use permits unless an intention to request such financing is communicated to the City prior to applying for such permits. 4. The project must not require significant City expenditures for sewer, water, streets, storm sewer, etc. to serve such industry, except when the cost of such improvement will be specifically assessable against benefitted properties. RESOLUTION NO. 1847 PAGE THREE 5. The City will favor mortgage revenue, note or bond, tax exempt financing to be assumed by a sophisticated investor or investors without recourse to the City and which imposes no collection or enforcement obligations on the City and which eliminates any possibility of the City or its officers being named as a party in any litigation in the event of default by the primary borrower or tenant of the premises. The City will not be obligated to find another tenant or buyer of the financed premises in the event of default. 6. If, other than sophisticated buyer, non -recourse mortgage revenue note or bond financing is to be used, the City will not consider favorably, projects the financing for which will be less than $750,000. 7. The applicant shall deposit not less than $500 with the application to cover City adinistrative expenses which deposit is non-refundable. 8. The City reserves the right to employ legal, accounting, appraisal, financial, engineering, architectural, and other consultants to review the proposed project and its financing, and the cost, together with administrative expense, shall be paid by the applicant, whether or not the City agrees to finance the project or whether or not it is built. The City reserves the right to require a cash deposit sufficient to cover such consulting costs. Any unexpended balance of such deposit shall be returned to the applicant if the project is approved, the City will allow said expenses to become part of the project cost financed. *4. Depending on the facts, the City may require the applicant to establish and maintain a significant equity in the structure and to maintain a reserve balance or deposit• of securities with or for the benefit of the City, or lease insurance to protect against a lease payment default, or satisfactory evidence of mortgage insurance, or a written conformance by a nationally known credit rating service that the bonds or other investment instruments carry at least an average investment grade rating. *10. The company will guarantee payment of lease installments for the life of the lease and maturity of the loan or of the bonds issued. 0 RESOLUTION NO. 1847 PAGE FOUR *11. The fair market rental value for ueneral purposes (not solely for the applicant's purpose) must at least equal the annual principal and interest as they will become due during the life of the issue and the appraised value shall at least equal the principal amount of the loan or bonds to be issued. *1.2. The applicant shall be required to complete the project as described from its own funds should the proceeds prove to be inadequate for the purpose. The applicant shall require a 100% performance bond of the building, electrical, mechanical and other contractors guaranteeing completion of the building according to ,specifications and within agreed contract prices. *13. The applicant and its bond underwriters shall hold harmless the City, its officers, consultants and agents for any alleged or actual violation of any securities laws, state or federal, in connection with the issuance of bonds or loans for the project. The City may require a surety bond to assure this "hold harmless" provision. *14. Rent for the project shall be paid not less than monthly into a special City account with the trustee and the trustee shall be required to invest cumulated rent until needed to pay principal and interest on the bonds or loan. In addition, the bond proceeds including any reserves or capitalized interest for the project shall be invested. Investment earnings shall accrue to the benefit of the City and any excess not needed for debt service shall be paid over to the City not less than annually, and such amounts may be used for any lawful City purpose. *15. In consideration of the City's acting as a financing conduit, lending its tax exempt status to the project, the applicant shall pay to the City from the loan proceeds the sum of 1% of the first $1 million principal amount of the loan and 1/2 of 18 of any principal in excess of $1 million, which shall be used by the City for general commercial and industrial development purposes or for any other legitimate City purpose. The City will allow the applicant to enter this cost into the project cost for financing purposes. eterlske tems apply par�i1cularly if other than sophisticated buyer, non -recourse mortgage revenue note or bond financing is to be used. RESOLUTION NO. 1847 PAGE FIVE 15. The City reserves the right to deny any application for any reason and to revoke approval of an application at any time before actual issuance of bonds or a loan without liability of the City, its councilmembers, officers, or agents to the applicant, the underwriter, attorneys, or other counsel associated with the project. The City's posiion is that no applicant has a right to have the City finance any such project and in submitting such an application, the applicant recognizes and accepts that policy decision whether or not these guidelines are followed in other respects. 16. The City reserves the right to discontinue the financing at any time prior to actual issuance of the bonds or note(s) without any stated reason or justification to the applicant, in which event the applicant shall have no right to recover any alleged or actual damages from the City and no right to require the City to complete the financing. 17. The applicant shall have no right to assign any asserted "right or privilege" under any preliminary action by the City, its council or administrative staff to any other person or firm. All applications will name the real parties in interest in the project including the principal stockholders, if a corporation. Adopted this day of ATTEST: Mayor (SEAL) Clerk -Administrator u CITY OF MOUNDS VIEW INDUSTRIAL REVENUE BOND REQUEST FORM 1. Company Name Address State of Incorporat Contact Person 2, Type of Busi Products or Services 3. Site Loca 4. Nature of Projec Tel. No. 5. Current and Projected (5 years) Employment Current Projected Amount of Anticipated Payroll Increase 6. Present Gross Earning or Sales of Company. 7. Projected Gross Earning or Sales of within: Two Years Within 5 Years 8. Size of Proposed Structure or Expansion Sq. Ft. 9. Estimated Project Cost: Land Buildings Equipment Other Special Utility Needs (water volume, waste treatment, etc.) TOTAL Estimated Size of the issue. If the issue is less than estimated project cost, indicate balance of anticipated projuct funding: 10. Estimated additional tax revenue from project 11. Fiscal Consultant/Underwriter./Purchaser Address Contact Person Tel. No. 12. Legal Counse Address Contact Person Tel. No. The following information is requested for internal review purposes only. 13. Anticipated Type of Offering (check) Public Private Placement 1) Institutional Investors 2) Individuals_ 14. Nature of Bond Security and Revenue Agreement (check) 1) Lease and Mortgage with Guaranteee_ 2) Loan Agreement with Mortgage_ 3) Mortgage_ 4) Other" (specify) *Please note any unique financing arrangements, e.g., letter of credit, lease arrangement, unsecured loan, etc. 15. Bond Rating Contemplated (if appropriate 16. Proposed Term of Issue 17. Bonds Tax Exempt Mortgage 18. Anticipated Interest Rates (based upon current market conditions): 19. Has the company utilized tax-exempt financing elsewhere in Minnesota or in other states? NO YES (specify when -and where) 20. Financial References a. b. C. nc O TO: nnivn AND CITY COUNCIL FROM: CLERK -ADMINISTRATOR DATE: DECEMBER 12, 1984 SUBJECT: RESOLUTIONS ON INDUSTRIAL DEVELOPMENT REVENUE BONDS AND TAX INCREMENT FINANCING Attached please find revised copies of Resolution Nos. 1847 and 1848 setting guidelines for Industrial Development Revenue Bonds and Tax Increment Financing. These revised copies reflect those changes requested by you at the December 3rd Agenda Session. DFP/mjs RESOLUTION NO. 1348 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF 11IN-NESOTA RESOLUTION REPEALING RESOLUTION NO. 1434 AND ESTABLISHING POLICY GUIDELINES FOR TAX INCREMENT FINANCING WHEREAS, Minnesota Statutes 273.71 to 273.78 permit the establishment of a Tax Increment Financing District for the purpose of financing redevelopment, housing, or economic development in municipalities through the use of tax increment generated from the captured assessed value in the tax increment financing district, and WHEREAS, in some cases the City may want to encourage certain projects by means of tax increment financing, and WHEREAS, it is the desire of the City to adopt policy guidelines relative to tax increment financing; and WHEREAS, Resolution No. 1434 adopted on May 10, 1982 set policy guidelines for Tax Increment Financing; and WHEREAS, it is the desire of the City Council to revise the guidelines established by Resolution No. 1434. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View that Resolution No. 1434 is hereby repealed. BE IT FURTHER RESOLVED: The following guidelines are established relating to the acceptance, consideration, and approval of applications for Tax Increment Financing assistance. However, applicants should understand that, notwithstanding observance of these guidelines, the City Council may in its sole judgement reject an application or that the City Council may in its sole judgement approve an application notwithstanding that one or more guidelines have not been complied with: 1. Applicants will submit an economic feasibility report concerning the proposed Tax Increment Financing project to the City at least ten (10) working days prior to the Council meeting at which the applicant will seek preliminary Council approval. Said report shall contain the following information: a. A narrative description of the proposal including a map showing the area to be involved in the Tax Increment Financing District. b. An analysis and description of the costs to be , funded with Tax Increment Financing and presented in budget form including the proposed amounts of indebtedness. c. The sources of income used to retire to the indebtedness. RESOLUTION NO. 1848 Page Two d. Assumptions made in the preparation of the feasibility report. e. An annual cash flow analysis showing total income, expenditures, and reserves over the life of the proposed indebtedness. 2. The project must be one which might not otherwise be developed in the City in the absence of Tan Increment Financing funding. Desireability shall be measured in terms of a. Increased tax base. b. Elimination or prevention of blight. c. Development of marginal land. d. Provide for the fulfillment of a perceived need of the City's inhabitants. e. Competition with existing retail establishments will be discouraged. f. Consistency with the City Comprehensive Plan or Zoning Code and other existing codes. 3. The applicant shall deposit not less than $500 with the application to cover City administrative expenses which deposit is non-refundable. 4. The City will not sponsor Tax Increment Financing for any proposal which requires rezoning or conditional use permits unless an intention to request such financing is communicated to the City prior to applying for such permits. 5. The City reserves the right to employ legal, accounting, appraisal, financial, and other consultants to review the proposed project and its financing which shall be paid by the applicant, whether or not the City agrees to finance the project or whether or not it is built. The City reserves the right to require cash deposit sufficient to rnvPr such costs. Any unexpended balance of such deposit shall be returned to the applicant if the project is aborted for any reason. If the project is approved, the City will allow said expenses to become part of the indebtedness costs, if financially feasible. RESOLUTION NO, 1848 Page Three 6. The City will require that the applicant provide acceptable security to guarantee principal and interest payme:its of any tax increment obligation and which may be drawn upon by the City when revenues are not sufficient to meet debt service requirements. 7. The applicant shall be required to complete the project as presented and approved from its own funds should the proceeds prove to be inadequate for the purpose. The applicant shall require a 100% performance bond of the building, electrical, mechanical, and other contractors guaranteeing completion of the building according to specifications and w thin agreed contract prices. 8. The applicant, its gents, or underwriters shall hold harmless the City, its officers, consultants, and agents for any alleged or actual violation of any securities laws, state or federal, in connection with any indebtedness for the project. The City may require a surety bond to assure this "hold harmless" provision. 9. The City reserves the right to deny any application for any reason and to revoke approval of an application at any tine without liability to the City, its Councilmembers, officers, or agents, to the applicant, the underwriter, attorneys, or other counsel associated with the project. The City's position is that no applicant has a right to have the City approve or finance any such project and in submitting such an application, the applicant recognizes and accepts that policy decision whether or not these guidelines are followed in other respects. 10. The applicant shall have no right to assign any asserted "right or privilege" under any preliminary action by the City, its Council or adminitrative staff to any other person or firm. All applications will name the real parties in interest in the project. Adopted this day of , 19 ATTEST: (SEAL) Mavor Clerk -Administrator I is RESOLUTION N0. 1850 Alc""p CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA APPROVING JUST AND CORRECT CLAIMS AGAINST CITY FUNDS WHEREAS, the City Council of Mounds View, pursuant to Minnesota Statutes 412.241, has full authority over the financial affairs of the City and; WHEREAS, The City Council has reviewed the claims numbers: 16973 through 16995 in the amount of $ 320090.69 through in the amount of $ through in the amount of $ through _ in the amount of $ TOTAL AMOUNT OF CLAIMS PRESENTED $ 32,090.69 and has found said claims to be just and correct; (list of any exception) NOW THEREFORE, be it resolved that the City Council of Mourds View hereby approved the attached lists of claims dated by the vote ayes nayes ATTEST: (SEAL) Mayor C erk-Adm n strator .e 1 CHECK I 16973 ` 16974 16975 I 16976 i 16977 16978 16979 16980 16981 16982 6983 1�� J 84 16985 16986 16987 16988 16989 16990 16991 16992 16993 16994 io»> ADDITIONAL DIRECT EXPENDITURES AMOUNT CLAIMANT PURPOSE $ 127.50 Sandra Beardsley program instructor 55.00 Sue Bernhagen program instructor 264.00 Body Evolution, Inc program instructor 111.25 Doug Bloom program instructor 30.00 Kathy Brager program instructor 147.75 Judy Denham program instructor 40.00 Joseph Gibson Refund 683.41 Dee Hagedorn program instructor 152.50 Jeanne Lanz program instructor 721.92 Ken Lelm program instructor 25.00 Gary Mansergh program instructor 51469:75 Metro Waste Control Sewer Fees 228.00 Deanna Mortenson program instructor 8,756.28 Northern States Power elec/nat gas 4,399.10 Northern States Power elec/nat gas 4,253.66 Northern States Power elec/nat gas 60.00 Brett Ohnstad program instructor 56.00 Sandra Palmer program instructor 285.25 Maureen Reilly program instructor 11.50 Maureen Thielen operating supplies 49.32 Veteran's Administration Refund 5,553.50 Al Whiteford Painting & Dec/ Building repair i lU.UU b6Yi:iiiiilciiL ililuiiUU ViiiC:ci Sj I.UIl1clCll l:C: $32,090.69 uxi1t nYYnuvEut December 10, 1� � PROCEEDINGS OF THE CITY COUNCIL CITY OF MOUNDS VIEW RAMSEY COUNTY, MINNESOTA Regular Meeting November 26, 1984 Mounds View City Hall 2401 Hwy. 10, Mounds View, MN 55112 The Mounds View City Council was called to order 1. Call to Order by Mayor McCarty at 7:32 PM. The Pledge of Allegiance wad said. 2. Pledge of Allegiance MEMBERS PRESENT: Councilmembers Blanchard, Doty, 3, Roll Call n e, Hankner and Mayor McCarty. ALSO PRESENT: City Attorney Meyers, Clerk/Admini- strator Fau%y and Public Works/Community Development Director Thatcher. Motion/Second: Doty/Linke to approve the Novem- 4. Approval of 5er 13, 19b4 minutes as corrected. Minutes: November 13, 5 ayes 0 nays Motion Carried There were no residents requests or comments from 5. Residents the floor. Requests and Comments from the Floor Motion/Second: Doty/Linke to approve the consent 6. Approval of agenda, as presented, and waive the reading of Consent Agenda the resolutions. 5 ayes 0 nays Motion Carried Motion/Second: Hankner/Blanchard to approve the 7. Approval of second reading and adoption of Ordinance No. 382, Ordinance No. d� �Annt-ina rho 1984 lnno-tarm financial 382 plan, and waive the reading. Councilmember Blanchard - aye Councilmember Doty - aye Councilmember Links - aye Councilmember Hankner - aye Motion Carried Mayor McCarty - aye 2;ounds View City Council November 26, 1984 Regular Meeting Page Two Motion/Second: Doty/Linke to approve the adoption 8. Approval o o_ Res�ition No. 1835, approving the 1985 capital Resolution budget, and waive the reading. 1c35 5 ayes 0 nays Motion Carried Motion/Second: Linke/Blanchard to approve the 9. Approval of a option o Resolution No. 1836, authorizing an Resolution No. expenditure of funds of the special projects fund, 1836 and waive the reading. 5 ayes 0 nays Motion Carried Motion/Second: Doty/Hankner to approve the adop- 10. Approval of�r_ t On 0 es0 ution No. 1837, authorizing the nesOlU61 uv. transfer of proceeds from the Silver Lake Woods 1837 Construction Fund to the general fund for 1985 street maintenance projects, and waive the reading. 5 ayes 0 nays It was agreed to move this item to the next agenda session for discussion. Motion/Second: McCarty/Linke to authorize Staff to enter into a formal contract agreement with Advanced Printing at the rate of $45.00 per page, or total printing costs of $6,840.00 for the Printing of the 1985 City Newsletter, with the funds to come from the Ci.ty's General Fund. 5 ayes 0 nays Motion Carried 11. Considerati of Clerk/Adorn Performanc Review 12, Consideration of Staff Memo for the Award- ing for the 1985 City Newsletter Bid Motion/Second: Doty/Linke to accept City 13 Pro j ect8 +---and authorize the final payment and release of the retainage in the amount of $3,447.11. 5 ayes 0 nays Clerk/Administrator Pauley clarified that the remaining $30,000 from the project will go back into the general fund, and he will check on it further for the Council. Motion Carried Consideration of Street Maintenance Prj. 84-4 and Approval of Final Payment Motion Carried 0 Mounds View City Council November 26 1984 Regular Meeting Page Three ----------------------------------------------------------------------- Attorney Meyers requested the Council to table 14. Consideration action on this item to allow him time to of Forfeited research the history, as there were some areas Lands due to he was questioning. Non -Payment of Real Estate S Motion Second: Doty/Hankner to take this item Taxes offf7the agencia for further action. 5 ayes 0 nays Motion Carried Motion/Second: McCarty/Linke to authorize Staff 15. Consideration to purc�Tia- se76 water meters from Water Products of Water Meter Company for a total cost of $1,634.40. Purchase 5 ayes 0 nays Motion Carried Motion/Second: Doty/Blanchard to authorize the 16. Consideration purc ase oI a metal detector., designated for Metal Locator the water department, for $575.00, with the funds to come from account 700-121-4703. 5 ayes 0 nays Motion Carried Director Thatcher had no report. 17. Report of ' Public Works/ Community Dvlp Director Attorney Meyers advised no decision had been 18. Report of reached yet on the Greg Johnson case. Attorney Attorney Meyers advised he had met with Mr, Perez and they had worked on the strategy for the placement of the sound meters. He also reported a four eigine jet star had been flying over the City last week, and after contacting MAC, they acknowledged the plane was there. Attorney Meyers advised the sign ordinance is still intact, and the parties involved had paid their $300 fine. Councilmember Blanchard had no report. 19. Reports of rminnilmemhere Councilmember Doty had no report. Councilmember Links reported he had attended the Ramsey County League Meeting. Councilmember Hankner had no report. Mounds View City Council Regular Meeting ................... ------ Mayor McCarty had no report. November 26, 1984 Page Four ------------------- ---------------- Clerk/Administrator Pauley reported complaints had been received that several street lights were out in the Silver Lake Woods area, and they have been fixed. Clerk/Administrator Pauley advised the Council of the information he received from the FAA on the recent plane crash at the Anoka County Airport. Motion/Second: Linke/Blanchard to adjourn the meeting at :50 PM. 5 ayes 0 nays 20. Report of Clerk/Admini- strator 21. Adjournment Motion Carried' Respe,o,tfully submit , Do ald . Pau C1e Adminis rat J