The URL can be used to link to this page

Home My WebLink AboutAgenda Packets - 1985/05/281. CITY COUNCIL MEETING CITY OF MOUNDS VIEW MAY 28, 1985 7:30 P.M. A G E N D A 1. Call to Order 2. Pledge of Allegiance 0 3. Roll Call - Blanchard, Haake, Hankner, Quick, Linke 4. Approval of Minutes: May 13, 1985 Regular Meeting (Received in May 20, 1985 packet) 5. Residents Requests and Comments From The Floor -------------------------------------------------------- CITI'LENS: BEFORE SPEAKING PLEASE GIVE YOUR FULL NAME AND ADDRESS FOR THE MINUTES -------------------------------------------------------- ��"` 6. Approval of Consent Agenda ITEM A. Approve Resolution No. 1895 Authorizing Various Budcet Transfers ITEM B. Reject Proposals Received From Triagla Mainte- nance, Professional Window and Housecleaning, and Jim's Building Maintenance Per Staff Recommendation Dated May 16, 1985 ITEM C. Award Negotiated Janitorial Services Contract To Cleaning Specialists For. A Period Of One Year At A Cost Of S490 Per Month ITEM D. Approve Resolution No. 1892 Approving The Appointment Of Julie Glines As A Regular Part - Time Employee And Establishing 1985 Wage Rate ITEM E. Approve Contract With HBH Construction, Inc. For 1985 Repair Of Broken/Separated Sanitary Sewers At A Cost Not To Exceed $14,420.00 ITEM F. Set Public Hearing For 8.20 p.m. On June 10, 1985 For Consideration Of An Application For A Conditional Use Permit To Construct An Oversized Accessory Building From Theodore Jarvis, 2236 Hillview Road rn AGENDA MAY 28, 1985 PAGE TWO ITEM G. Approve Resolution No. 1896 Approving Just and Correct Claims Against City Funds ITEM H. License for Approval Restaurant - Expires 6/30/85 Perkins #1020 - Renewal Loose -Ends - Renewal Donatelle's Supper Club - Renewal Mermaid Supper Club - Renewal Muldcons, Inc. - Renewal McDonalds - Renewal Dance Halls - Expires 6/30/85 Bel -Rae Ballroom - Renewal General - Expires 6/3U/BS W.G.H., Inc. - New Patio Enclosures, Inc. - New Asphalt - Expires 6/30/85 Blacktop Driveway Company - Renewal Heatin1 and Air Conditioning - Expires 6/30/85 Commercial Air - New Care Air Conditioning & Heating Inc. - Renewal Cronstroms Heating & Air Conditioning - Renewal Masonry - Expires 6/30/85 L. T. Ernst, Inc. - New 7. Presentation of Request By Carol Siedencran2 for Approval of Applications for Juvenile Delinquency Prevention Grant 8. Consideration Of Staff Memorandum Regarding Employee After Hours Use Of City Garage 9. Consideration of Application By Mounds View Food Shop (Standard Station) For Non -Intoxicating Malt Liquor License 10. First Reading of Ordinance No. 389 Amending the Municipal Code of Mounds View By Amending Chapter 32 Entitled, "The Planning Commission" 11. Second Reading and Adoption of Ordinance No. 390 An Ordinance Prohibiting Development of Certain Properties On An Interim Basis 12. Second Reading and Adoption of ordinance No. 387 An ordinanche al Amending eChaptern25TEntitled, p"Storm eMounds of Water Management" /I J AGENDA n MAY 28, 1985 PAGE THREE 13. Second Reading and Adoption of Ordinance No. 392 An. Ordinance Amending Chapter 101 of the Municipal Code of Mounds View Entitled, "Non -Intoxicating Liquor" 14. Second Reading and Adoption of Ordinance No. 391 An Ordinance Amending Chapter 52 of the Mounds View Municipal Code Entitled, "Parks, Playgrounds, Open Space and Recreation Area Rules and Regulations", Subchapter 52.03 Intoxicating and Non -Intoxicating Liquor 15. Report of Public Works/Community Development Director 16. Report of Attorney 17. Report of Councilmembers: Blanchard, Haake, Hankner, Quick, Linke 18. Report of Administrator 19. Adjournment V,04 CONSENT AGENDA MAY 28, 1985 The Consent Agenda is a technique designed to expedite handling of routine and miscellaneous official business of the City Council. The entire agenda may be adopted by the Council in one motion. The motion for adoption is non - debatable and must receive unanimous approval. By request of any individual Councilmember, an item can be removed from the Consent Agenda and placed upon the Regular Agenda for debate. ITEM A. Approve Resolution No. 1895 Authorizing Various Budget Transfers ITEM B. Reject Proposals Received From Triagle Mainte- nance, Professional Window and Housecleaning, and Jim's Building Maintenance Per Staff Recommendation Dated May 16, 1985 ITEM C. Award Negotiated Janitorial Services Contract To Cleaning Specialists For A Period Of One tear At A Cost Of $490 Per Month ITEM D. Approve Resolution No. 1892 Approving The Appointment Of Julie Glines As A Regular Part - Time Employee And Establishing 1985 Wage Rate ITEM E. Approve Contract With HBH Construction, Inc. For 1985 Repair Of Broken/Separated Sanitary Sewers At A Cost Not To Exceed $14,420.00 ITEM F. Set Public Hearing For 8:20 p.m. On June 10, 1985 For Consideration Of An Application For A Conditional Use Permit To Construct An Oversized Accessory Building From Theodore Jarvis, 2236 Hillview Road ITEM G. Approve Resolution No. 1896 Approving Just and Correct Claims Against City Funds ['rBM H. License for Approval Restaurant - Expires 6/31111 Perkins Y1020 - Renewal Loose -ands - Renowal Donatelle's Supper Club - Renewal Mermaid Supper CU:h - Renewal Muldoons, Inc. - Renewal McDonalds - Renewal CONSENT AGENDA MAY 281 1985 PAGE TWO ITEM H. License for Approval Dance Halls - Expires 6/30/85 Bel -Rae Ballroom - Renewal General - Expires 6/30/H5 W.G.H., Inc. - New Patio Enclosures, Inc. - New Asphalt - Expires 6/30/85 Blacktop Driveway Company - Renewal Heating and Air Conditioning - Expires 6/30/85 Commercial Air - New Care Air Conditioning & Heating Inc. - Renewal Cronstroms Heating & Air Conditioning - Renewal Masonry - Expires 6/30/85 L. T. Ernst, Inc. - New I J RESOLUTION NO. 1895 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION AUTHORIZING VARIOUS BUDGET TRANSFERS WHEREAS, Resolution No. 1839 established 1985 salaries for non -union personnel; and WHEREAS, the 1985 general fund budget provided an amount in contingency for equity salary adjustments for non -union personnel; and WHEREAS, the 1985 salaries established for non -union personnel include equity salary adjustments; NOW, THEREFORE, BE IT RESOLVED by the City Council of the general Citof Mounds View that hthe ebfollowing budget transfers for the 1985 fund are GENERAL FUND FROM $21,758.00_ JOB- 120-4910 Contingency TO $ 2,546.00 100-120-4010 Administration, Salaries 287.00 100-120-4030 Administration, Pensions 1,500.00 100-150-4010 Finance, Salaries 169.00 100-150-4030 Finance, Pensions 4,743.00 1.00-200-4010 Police, Salaries 559.00 100-200-4030 Police., Pensions Civil Defense, Salaries 1,040.00 117.00 100-230-4010 100-230-4030 Civil Defense, Pensions Dev., Pensions 3,059.00 100-260-4010 100-260-4030 Pub. Works/Community Pub. Works/Community Dev., Salaries 345.00 6,645.00 100-350-4010 Recreation, Pensions 748.00 100-350-4030 Recreation, Salaries $21,798.00 ATTEST: Adopted this 28th day of May 1985. ayor (SEAL) Clerk -Administrator RESOLUTION NO. 1892 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPROVING THE APPOINTMENT OF JULIE GLINES AS A REGULAR PART-TIME CITY EMPLOYEE AND ESTABLISHING 1985 WAGE RATE WHEREAS, the Mounds View City Code, Chapter 6.04 defines a regular part-time employee as one who has sucessfully completed the required probationary period and who is employed on a schedule of more than 20 hours and less than 40 hours per week; and WHEREAS, Julie Glines has successfully completed six months probationary period; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View does hereby appoint Julie Glines as a regular part-time City employee holding the position of Accounting Clerk, and BE IT FURTHER RESOLVED that the hourly rate of pay for Julie Glines be increased to $6.00 retroactive to May 6, 1985. Adopted this 28th day of May, 1985 ATTEST: (SEAL) Mayor Clerk -Administrator mll r OI,UTION NO. 1896 CITY OF MOUNDS VIEW COUNTY OF ROSEY STATE OF MINNESOTA APP13OVING JUST AND CORIIECT CLAIMS AGAINST CITY FUNDS WHEREAS, the City Cuuie" of Mounds View, pursuant to Minnesota SLututes 1,,12.241, has full authority over the financial uffairs of the City and; WHEREAS, The City Cuimcil has reviewed the claims numbers: 016336 through 016647 in the amount of 015953 through 016015 in the lwwunt of $ 7Z4A5_/•7 through in the amount of $ through in the amount of $ TOTAL AMOUNT OF CLAIMS PRESENTED $ 011 9a and has found said claims to be just and correct; (list of any exception) NOW THEREFORE, be it resolved that the City Council of Mounds View b hereby approved the attached lists of claims dated Y the vote ayes nayes ATTEST: (SEAL) yor C erk-Admin Fstrator R;( CITY °•r PM.upS VTFW 'CPUA Mf.bf T :•l A F C C V I i S P A Y A P L F C5-20—PR PArf C I d I P A k T P U P P C S F 016EIC 76P.00 TFLETE.FMINALS PFPAIRS, ECUTPMF.t 616E37 15C.00 rrkALD PICLEY MTLFACF I' ° 01663e I;P 246°71 PIPST STATE. PINK OF SALAPIFSf PECULA' '- dNr-SALdP1FSrTEMP�PA'TTI"E ° AND—CVFPTIMFr PEGULV 016639 3,994.6` GPCUP tirAE.TN PLAN, INC COUP INS!IRAkCF a 01664C 7CC.DC U S POSTMAcTFP PG`TAGE • aF 016641 77.15 CPACUN'S CCNFERENCF CTP CONFERENCES ° iv 016642 MCC PCPEPT CASC14 GPANTS f SIIPSTDTrs ° 016643 27.3C ST_PAUI_.BOCK +57471ONF9Y 'IJPPLrr5vCPFPATIN,; i016644 1,552.55 STATE TRFASUP.EP " NSIONS U16E45 100.00 r,PVT TPATNINr. SERVICE TPAINTNr.. i° 016646 16f_..00_POBINSCM CCACN INC Prf-TALI Fr.'IP_ ENT. 016647 3C.08 NCPTMEPN STATES POWER CO ELECTRICITY Y` ,. b 12 46rP66.46 NECESSARY EIFENOTTURES SINCE LAST C^UNCIL MEETING °1 F °i ° ':I *I CITY CF FOUNDS V1FW E. C f C l �, T 5 Y^ l F Or.,-?c-P5 DECF ? �} 'CHECK A A M C U N T C. L A I P A N 1 r U P F C S F 015053 8.50 ATF,T rOPPUNICAIIPNS-TILrPPONE 015954 48.5C Art PADIATCo- PFPAIDS, FCUIPPFWT IF , 01595', 7.5C AMEL-ICAN Llt4FN' SUPPLY rf CLFANINO-TCWEV ± PACS r 015956 382,31 AMERICAN OFFICE PROD. PISC CFFTCF SUPPITFS 'l Akp-FCUIPPENT i' 015957 3,225.00 PACON FLFrTPTC rTPFP PR M SSrnl,A1 SFPV iv 015958 98.53 BPISSWENGER AFPITANCE SUPPLIES, BLOCS+GPNPS AVU-SUPPLIES, VFNTC( F. A"V-SUPPLIES, FQUTPKENT 7 01595; 251.'" PPTr•NTON VFTFFTNAP,Y HOSP CTFFP FDrFF$SIONAL SFPV 015960 87.55 CAPITAL EIECTPONICS PEPAIRS, FQUIPMENT !'� 0015961 269,76 CASF POWER + EOIIIPPFNT SUPPLIES, EQUIPMENT °j 015962 426.00 Cr-NSrLTPATEn FLECTFIC, SUPPLIES, UTILITIES "i .l 015963 300.97 CCNTFL CPEOTT CORP. COPHUNICATIONS-TELEPHONE 15964 546.12 COPY SALES PEFTAL, EOUIPMF.NT 015965 106.76 CVTTENS INC SUPPLTFS, VFHTCIF 228.55 CYS PENS VEAP UNIFORMS + CIrTHTNG 015967 5.70 DATA DISPATCH TNC OTHER PPCFESSTDNAt SFPV 64 - 015968 45.CC EYFCUTr.NF C.DYPUNIrAYTnNS-TFLFoNONE ;' 015969 301.95 CITY OF FRIDLEY COLLECTIONS -OTHER AGCYS r sl " 01597C 36,84 BRIAN HOFFKAH AND-CONPFRENC.FcEHIfLE AND -SUPPLIES, STREETS 7,_015971 156.12 J C AUTO SUPPLY SUPPLIES, VEHICLE. AND-SUPPLIES,OPERATTNO :4 015072 I5.0C JOHNIS AUTO PARTS SUPPLIFS, VEHTC,LF Q15973 a96.cp HPDA TRAINING_ ;,- ANC-Tif.KETS + REGISTRATIONS 015974 26,514.61 PETFO WASTE CONTROL CC" NFTRO WASTE CON1 COMN 015075 5,535.00 PTCHAPD PEYFPS GENERAL LFCAL SFPVICFS AND-PPDSFCUTINr ATTY SEPVICE :I A� : a C11Y OF KOUNCS VIFk r r r 1 T c n v L F 05-2945 PACE r •I:flfli CNF.CKA AKCUNT r L A TP et+' PL'PPCSF. _ ��• j; • 015976 IOt.hO KIDtANO PPODUCTS R E F U �._ 015Q77 135.67 MIDWFST ASPHALT MOP SUPPLIES, STFFFTS b 11 �4 • �� n15g78 47.0E w1Vt;FSCTA TCPCi INC Sl!FPUFS, F,CI!1PNENT 015979 224s6V N N BELL TELEPHONE CC COMNUNICATTONS-TELEPHONE i'• oil _ ---- ��I 015980 32.19 NEW FFIGHT0.' VDWE SI'PPITFS►OPF.PATTNG AND-SUPPLIFSP fOUTPMFNT !� 015981 14.00 RENT ALL KINNFS07A RENTAL, FOUIPNENT 015982 4?011.70 NGPTHFPN STATES POWFR CO ELECTRICITY ---- -----y - ANC-STFEFT LTCHTS S ri ANC -NATURAL r,AS � 015981 20075.32 NCPTHFRN STATF; POWER AND-MATUFALCITY GAS i'. AND -TRAFFIC SIGNALS -ELECT _----J C159E4 39467.25 NC°T!F;K STATES POWER FLFCTPICITY j :'. 01598', 4P.00 PP.OFESSICNAL PPOCFSSTNC OTHEP PROFESSIONAL SERV 01598t 1.32.93 P.A!'SFY COUNTY -TREASURER .-SUPPLIFS,.FQUTPMFNT ---- ' ANP-TRAFFIC STGNAtS - ELECT a N •� 54.75 ��Ar. RUNNER PRVFLISST.G'NAL..SRPY c _ 0159P,8 E7.00 PkMF,IA S ROSE SALAPIFS2TFMP4PART TIME C15QEc 26.19 SMITE ti!KaFR C11 SUPPITFSt AND-SUPPLIFS,nPERATINGNDS a j 015990 5.51 SNYOFRS DRUG STOPFS PROGRAM IMSTRUCYCR5 015991 8,58E.25 SPRING LK PARK FIVE DEPT GRANTS t SUBSIDIES r''3 "— I;I - �) 015992 115.1C 7Exr,AS SI!PPl.IES, VEHICLE. ANC -INVENTORY 0 I 015993 18g.00 THOMPSON C KLAVERKAMP PROSECUTING MY SERVICE 015Q04 65.14 UNITFO SUPPLY COPP SUPPLIES, VfHICLF ., r,159q107.CC WALL STREET JCUq!!AL NTSC OFFICE SUPPLIES --- — ,d 0159c6 1►0451CC K V UMPIRES ASSOCTATTnN PROGRAM INSTRUCTORS M J k` O15gg7 150,00 TIM NOLAN OTHER PROFESSIONAL SFRV I'T fC15S48 14.00 PAKSEY CTY CMFR. SFRV. SUPPLIFS,nPER ATTNO +;I CITY•t'F MPUI V?Fv �;� `CHErK M a �• r 1� � T 1 " 015999 016coc 016001 016002 016003 016004 016009 O1b006 016007 016008 —016 00 9 016010 016011 C16CI.2 016013 __ O1bOI4 016015 63 TOTAL OF A C C C 11 •. T S F h Y A P L F 05-29-P.', PeGF C I A I M A N T P U P P 0 5 F E 3P2.5C CF COFTNAPE OTHER PPOFF.SSTONIL SEPV S.CC CNAPLrTTE FIFLES P F F U N P i,:.rc ARMS FUIV'TDFP R E F V N P 4E.6E KARA SUPVFYINC- SUPPLIESP STPFFTI ]`..CO JCOIE M•FPDN P E G I! N D 1e.15 NATTCNAL RUS. SYSTFPS nJ14EP PRCFESSICNIL SEPV 50.00 P.AMSFY ACTION PROGPA?'S rTPEP PRCFF.SSIrNAL SERV A0.0 PAMSEY CTY PFC. EY0 . TPATNING 4.00 0OLOPF' SHIMANSKI R_E_F.U_N...O 2.00 NANCY STALL R F F U N P 9.00 RUTH VAN REESF R E F U N D 57.75 ST. PAgI-PEP CF.N,TEP OTflE.R_PPCFESSiG_RAL S.EPI' 185.00 SFRVICF MASTER JANITOR SERVICE ?0C.00 SPPING5TF.0 INC. OTHER PROFFSSIONAL SERV 1p245.00 CrOHFF STATF FFNCF Cro NDS. AND—SUPPLIES,OPERAS4CR 15.00__—O.ONNY FORD R. E F U N P 40 SOLIDIFICATION TNC PF.PAIRSr IITTLTTTFc Q�7C. 72LC45.47 CHECKS YRITTF.N 75 CHFrKs TOTAL. 11 W11.93_ i"l MEMO TO: MAYOR AND CITY COUNCI FROM: CLERK-ADMINISTRATO DATE: APRIL 16, 1985 SUBJECT: EMPLOYEE. AFTER HOURS USE OF CITY GARAGE Pursuant to direction at the April 1 Agenda Session, Staff has contacted our Risk Management Consultant, City Attorney, and Labor Relations Consultant to provide advice with respect to a request from the Public Works Department that employees be allowed to use the City Garage after hours for maintenance and repair of personal vehicles. City Attorney Meyers has advised that should the City Council decide to allow the use of the Public Works Garage by City employees a Waiver of Liability for those employees using the garage will not protect the City completely from liability should injuries result from the employees use of the facilities or equipment. He felt that should we allow the use of the facility we should minimize the City equip- ment that the employees are allowed to use in order to reduce our risks. Labor Relations consultant, Cy Smythe indicated that he has, in the past, recommended against such practices by other cities who have contacted him with respect to similar situations as it more than likely would De considered a past practice should the issue ever be brought to arbitration and if we attempt to enter into an agreement with the Union to make it a non -contract benefit we would simply provide more reason for an arbitrator to determine that it is indeed a benefit due to our efforts to give it non -benefit status. Finally, our Risk Management Consultant has indicated that there would be no appreciable impact on our insurance rates should w- allow employee use of the Public Works Garage, however, he recommended that should this practice be allowed, a policy statement be adopted by the City indicating that the use of the City Garage by employees after hours is not considered part of the employee's duties of employment and that employees using the garage after hours are not covered under the City's Workers Compensation coverages. Your direction in this matter would be appreciated. DFP/mjs /� TO: Clerk -Administrator, Pauley , V`�C`]FROM: Finance Director -Treasurer, Brager DATE: April 8, 1985 RE. INSURANCE COVERAGES A OF EMPLOYEES AFTER ERAHOURS USE OF CITY GARAGE ON TES At the April 2, 1985 staff meeting you requested that I obtain inform- ation as to whether or not employees using the City garage after hours y our present insurance policies and if so, whether would be covered b or not such use would have an impact on the insurance rates paid. I spoke with Brian Colway, Corporate Risk Managers, Inc., the Cng the City insurance advisors, and was advised that employees usiresent insurance garage after hours would be covered underthe City'ser hpresours would have policies. The use of the he in Yemployees presently aid policies. no appreciable impact on the insurance rates of p Y P Mr. Colway did advise, however, that if the Council should decide to allow the employees use of the garage after hours a policy statement e b employees after hours be adopted that the use of the City garage Y employment and that is not considered part arageaafterphours areduties notcovered under the City's employees using the worker's compensation coverages. y questions on this matter please do not hesitate to Should you have an contact me. DB/ds MEMO TO: MAYOR AND CITY COUNCIL FROM: CLERK-ADMINISTRAT ow DATE: MARCH 14, 1985 SUBJECT: USE OF CITY GARAGE BY CITY STAFF FOR MAINTENANCE AND REPAIR OF PERSONAL VEHICLES Prior to November of 1983 it had been the practice of City Staff, particularly members of the Public Works Department, to use the City's Public Works Garage facilities for maintenance of their personal vehicles. As a result of an investigation I conducted regarding charges filed by certain members of the Public Works Department against other members of that department, I learned that this privilege was being abused 'significantly by several members of that department. As a result of that investigation Council approved the establishment of ten operational rules and policies for the Public Works Department which included a prohibition on the use of City equipment and facilities for the repair or storage'of personal items. ' Public Works Foreman Steve Rose has submitted to me a memorandum dated February 13, 1985, copy attached,' requesting that Public Works employees be authorized to., again use the wash bay area of the maintenance garage for maintenance of their personal vehicles with certain ground - rules being established as listed in his memorandum. This item was discussed at the February 18, 1985 Agenda Session, however, no decision was made by the Council at that time as one member of the Council was absent and it was a stated desire of the three members present to have all Council members give input on this issue. I have placed it on the April 1st Agenda Session agenda for your consideration and have requested Public Works Foreman,:. Steve Rose's attendance at this meeting to review his , rationale for his recommendation. Staff would appreciate'.` Council•'direction on this matter. DFP/mjs` Attachment: ?: MEMO TO: Clerk -Administrator FROM: Public Works Foreman/Building Inspector DATE: February 13, 1985 SUBJECT: SHOP GARAGE USE Per our earlier discussions regarding the a:ove matter, I would like to receive authorization to allow City employee use of the wash bay area of the maintenance garage. I recommend the following ground rules he used in the use of the wash bay garage area: 1) Only vehicles registered by the City employee or his/her spouse are allowed on City property. 2) Repairs should be minor (i.e., change oil, wash car, minor muffler work and/or shocks, change tires, etc.). If there are any questions as to whether the repairs to be under- taken are major or minor, permission should be received from the Public Works Foreman. 3) Materials used shall be limited to water., air, soap and grease. 4) Use of City tools will be allowed only by request and they will be layed out during the time needed by the Mechanic or Public Works Foreman. 5) Use of the hoist will only be allowed if more than one person is in the wash bay area. Secondly, the person operating it must be qualified and knowledgable about the use of the hoist. 6) No use of wash bay during City working hours. 7) A calendar will be posted for sign up requests. 8) The tool room and supply room are off limits after working hours during private use of the garage. Secondly, the private use of City tools is not allowed. Anyone found in violation of either of these rules will be reprimanded accordingly. Should you have any questions or wish to discuss this matter, please let me know. Thank you. SAR/hr. A,o le ORDINANCE NO. 389 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA ORDINANCE AMENDING THE MUNICIPAL CODE OF MOUNDS VIEW BY AMENDING CHAPTER 32 ENTITLED, "THE. PLANNING COMMISSION" The Council of the City of Mounds View does hereby ordain: SECTION I. Chapter 32.05 is amended by adding the following and renumbering all other lines as necessary: b: Subdivision 3. SPECIAL MEETINGS Special MeeFinngD,may be or a written notice tiiea warn r„c mail a notice to all members of the t SECTION Ii. Chapter 32.09 is amended to read as follows: 32.09 Vacancies. Subdivision 1. Removal from Office. An appointed member of the Commission may be removed from office for just cause and on written charges by at least four/fifths vote of the entire City Council, but such member shall be entitled to a public hearing before such vote is taken. fin-add#t#enr-an-appointed-member-n+ep lie-removed-fer-nen-atitendanee-at-P�anntne3-Eemmissten-meee4ngs-as- prev3ded-fn-th-Bp�ews-adephed-bp-the-Planning-Eemm#ss4en: It shall be the duty of the Chairman of the Commission to notify the City Council promptly of any vacancies occurring in membership. The Mayor, with approval of the City Council, shall fill such vacancies, for the unexpired term of the original appointment. In addition, an appointed member may be removed by the City Council for nonattendance at Planning Commission Meetings as rovi.ded in the Bylaws adopted by Planni thereaularnmeetings sper year. f a SECTION III. This ordinance shall take effect thirty (30) days after the date of its publication. ORDINANCE No. 389 PAGE TWO OF TWO Read by the Council of the City of Mounds View on the _ day of _ 1985. Read and passed by the Council of the City of Mound View this day of , 1985. ATTEST: Mayor -------^- (SEAL) Clerk -Administrator APPROVED AS TO FORM: City Attorney I ORDINANCE NO. 390 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA AN ORDINANCE. PROHIBITING DEVELOPMENT OF CERTAIN PROPERTIES ON AN INTERIM BASIS The Council of the City of Mounds View does hereby ordain: 1.01 Purpose and Interpretation (1) The City of Mounds View is presently under- taking an update of portions of the City's Comprehensive Plan The City anticipated land use applications concerning land development which could have a significant impact on the City's Long Range Plan with regard to land use and zoning. The City Council has determined that a study of portions of the Comprehensive Plan is desireable in order to evaluate development proposals. (2) Development of certain portions of the City during the interim period could be detrimental and contrary to the study now being considered. 1.02 Restriction On Development Pursuant to M.S. 462.355, Subdivision 4, and to protect the planning process and the health, safety, and welfare of the citizens of the City no rezoning, conditional or special use permits, variances, plats, or subdivisions of private lands, or other authority for new or additional building development in the areas described in 2.01 shall be permitted during the interim period. 2.01 Restricted Area of Interim Moratorium All property with frontage on T.H. 10 lying within Planning Districts 6 and 12 in the City of Mounds View as shown on Exhibit A attached hereto and incorporated by reference in this ordinance are hereby defined as the properties controlled herein. 2.02 Duration of Interim Ordinance This ordinance shall be in force for six (6) months from its effective date, unless renewed or repealed. ORDINANCE NO. 390 PAGE TN'O 2.03 Validity If any section, subsection, sentence, clause or phrase of the ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portions of this ordinance. 2.04 Effective Date This ordinance shall take effect 30 days after the date of its publication. Read by the City Council of the City of Mounds View this day of , 1985. Read and passed by the City Council of the City of Mounds view this day of , 1985. ATTEST: ----------------------- Mayor �' (SEAL) - --- —-------- Clerk -Administrator APPROVED AS TO FORM: City Attorney MEMO TO: Clerk -Administrator and City Council FROM: Director of Public Works/Community Development DATE: May 9, 1985 SUDJLICT; CODE R11,-V1SIONS - CIIAPTI'R 25 The attached revision to Chapter 25, Ordinance No. 387, has been reviewed and approved by Attorney Meyers. The only insertion was under Subdivision 1, Item (e). Twill be available at Monday night's meeting if you have any questions. SWT/bc ORDINANCE NO. 387 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA AN ORDINANCE AMENDING THE. MUNICIPAL CODE OF MOUNDS VIEW BY AMENDING CHAPTER 25 ENTITLED, "STORM WATER MANAGEMENT FUND" The Council of the City of Mounds View does hereby ordain: SECTION 1. Chapter 25.04 is amended to read as follows: 25.04 Applicability, Any owner or his agent, who applies for a building permit under Chapter 59 of the Municipal Code, shall pay a Storm Water Management Charge in an amount, as determined hereinafter, to the Fund. _ When the City Engineer determines that the applicant's la directly or indirectly contributes storm water to the existine storm sewer system the applicant shall pay the Storm Water Management (SWM) charge for directly or indirectly contributin water to the Clty'S storm sewer system, for utilizing the City existing storm sewer system and for maintenance of the City's sewer system, When the City Engineer determines that the applicant s land does not directly or indirectly contribute st water to the City's existino storm sewer system, the applicant shall pay 209 of the SWM char ain for benefits accruingto the applicant for the City's existstorm sewer system and the maintenance of the City's storm sewer system_ SECTION II. Chapter 25.05 is amended to read as follows: 25.05 Computation of Required SWM Charge. Subd}vis4en-};--Base-Rake,---The-}9}8-base-rake-fee------------ eempnkak}efl-of-tqe-SWM-Sgarge-spa}}-be-}5;3-eeflts--per-square------ feet:--�q}s-rake-spa}}_be-adjtlsted-aflfltla}}p-ea-3tl}y-}st-aeeerd#ng-- te-tqe-egenga-}n-kqe-Bug}near}fl -Haws-Reeerd-Eeflstrtlet#efl-Eest----- }fldex-far-the-M}nfleape}#s-St:-Pan}-areas Subdivision 1. New Developments. The SWM charge for any parcel of land upon which there is no existing principal building, as defined under Chapter 40 of the Municipal Code, shall be the---- pred uet-ef-the-base- rat e-estab}#sped-ifl-Stlbd}v#s#en-}-ebeve-afld-khe d4fferenee-between-the-teta}-runef€-equ4va}ent-ef-the-es}st}ng-and- prepsed-}and-usee-estab}fished-}n-Sebd#v4s}en-4-be}ew: as described below: — a;--3?ge-SWM-EgarQe-spa}}-be-sere-wgerever-kqe-d}ffereflee------ ---------between-kqe-keta}-rtlneff-egtl4va}eflts-of-tqe-exist#ng-and-- ---------prepesed-}and-uses-#s-}ass-kban-ken: , a) bi The minimum SWM charge, exeept-ae-prey}ded-4m-a+-abeveT shall be twenty-five dollars ($25.00). ORDINANCE. NO. 387 PAGE TWO OF THREE b) e} No provision herein shall be construed to prohibit the payment of more than one SWM charge for a specific parcel of land. c) d} The SWM charge shall he zero whenever a building permit is issued for the addition, alteration, or improvement to an existing single family residential structure or a lot which has an existing single family residential structure in an R-1 zoned district. d) The SWM charge shall be as follows: Property zoned SWM Charge R-1 $170 per lot R-2 $830 per acre R-3 $1,200 per acre _ R-4 ` $1 , 650 per acre _-_ R-5 $1,650 per acre acre The SWM charge shall be zero whenever a buidin' permit is issued for the addition, alteration, or improvement exist c ision 2. T B-3, B-4 ana i-1 1r rney November 24, 1981. 11 be adjusted annually on ngineeria, News Record is -St. Paul area. e�ene---the-G4tr-Bna4neer- snatf-@repare-ear.ex-rnnoxraga:oa:o�=�-=o=-a== r��-- -- --••- --- wh4eh-a-bu41d4ng-perm#t-4s-sought---eke-fellea4ng-eee£f4e4ents-ef-- runeff-shall-be-used-te-eem@ute-tke-taeal-runoff-egn4relents Type-ef-Bra4nage-Area Bare-se•ifT-ffat-R8-sfepe----------------------- :25 Bare-se•i3T-averager-B-4%-sfepe----------------- :39 Bare-se4lT-steepr-4%-sfepe--------------------- r35 lmperv4ees-area-4streetsT-dr4veaT Na4ksr-reafsT-ete-4------------------------- :95 Grassy-areas-and-natural-weeded-areas- Bandp-9eSlT-fletp-i�'9lepe------------------ -19 5andy-se4lT-averageT-2-4%-sfepe------------- 716 sandy-sellr-steeps-38-sfepe----------------- -BB ORDINANCE NO. 387 PAGE THREE OF THREE 1 Heave-se#fT-ffetT-e6-s�epe---------------- -fa Heavy-se#4T-averageT-2-49-sfepe----------- -11 Heave-set}T-steepr-4W-s4ape--------------- -36 �He-tetef-rnneff-egnfvafent-sheff-9e-the-snm-ef-the-prednets ef-the-apprepr#ate-eeeff#efants-ef-rnneff-end-the-sgnare-feet-ef--- area-ef-eaep-type-ef-ex#st#ng-ar-prepesed-fend-nse-en-tke-pareef-ef }and - SECTION III. This ordinance shall take effect thirty (30) days after the date of its publication. Read by the City Council of the City of Mounds View the day of , 1985. Read and passed by the City Council of the City of Mounds View this day of , 1985. ATTEST: (SEAL) Tierk-Administrator APPROVED AS TO FORM: City Attorney 11 000�1 " ORDINANCE NO. 392 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA AN ORDINANCE AMENDING THE MUNICIPAL CODE OF MOUNDS VIEW BY AMENDING CHAPTER 101 ENTITLED, "NON -INTOXICATING LIQUOR" The Council of the City of Mounds View does hereby ordain: SECTION I. Chapter 101.02, License Required, is amended by adding the following, SECTION II. This ordinance shall take effect 30 days after the date of its publication. Read by the Council of the City of Mounds View on this day of , 1985. Read and passed by the Council of the City of Mounds View this day of , 1985. ATTEST: _-- Mayor (SEAL) -- Clerk-Admin-is- trator APPROVED AS TO FORM: Gia ORDINANCE NO. 391 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA AN ORDINANCE AMENDING THE MUNICIPAL CODE OF MOUNDS VIEW BY AMENDING.CHAPTER 52 ENTITLED, "PARKS, PLAYGROUNDS, OPEN SPACE AND RECREATION RULES S SUBCHAPTER 52.03INTOXICATING ANDNON-IINTOXICATINGLIQUOR The Council of the City of Mounds View does hereby ordain: SECTION I. Chapter 52.03, INTOXICATING AND— wNON-INTOXI- CATING BEVERAGES is amended to read as fo110— s—; 8TINU AND NON -INTOXICATING BEVERAGES. No ating beverages except malt beverages ing in excess of z .,..-___ ^ Y111 „lali oe consumed, displayed, or possessed in any park, playground, open space or recreation area in the City. In no event shall any non -intoxicating liquors besold or bartered in any park, playground, open space or recreation area , except by a valid Permit issued Fin rtie ,._�_ .._ _ 1. Definitions. The (1) "Sale" means all means of furnishin and includes but is not limited to the furnishin for money or other c^nsideration. (2) (3) 2Lganization11 means any entity havina - .cLa11, caartCaole or activities as its nrinninnl - ---- u loauance o sell the t,1no ..a _- at the activity or eve— nt for Which ORDINANCE NO. 391 PAGE, TWO subdivision 3. Application The application shall contain the Eollowing information together with any additional information requested by the Citv: (1) Full name and address of the organization. (2) A brief statement of the or anization's purposes and activities. (3) The length of time the organization has been in existence. (4) The number of active members. (5) A brief description of the event or activity for which the permit is bein requested. (6) The park proposed to be used for the activity includin any facilities in the park which will be used. (7) The dates and times for which the permit is requested. (8) The anticipated number of participants (9) The person or persons from the organization who will be in responsible charge of the event or activity and if the sale of beer. application shall be made to the Citv Parks and s nt Subdivision 4. Permit Fee. The fee shall be $50.00 and shall be paid in full at the time of application. ORDINANCE NO. 391 PAGE THREE iew o� (1) Is located in the City of Mounds through an directly affiliated with the City athletic league. nuous existence fora ep riod (21 Has been in conti of at least one year. (3) Has at least 20 active members. (4) or satisfaction of the event or activity will e controlled in such a �.... ..A fin nr a , (5j Has designated persons in the organization resaonsible charge who are free to convictions for offenses relatin to the fitness o fsuch persons to perform their duties. (6) Has a currently valid license issuedby_ byyt�eer City authorizing the sale of the type to be SoLd dL the activitY or event fur which .. norm;r is being sought. ne,-it-fpd ActiVity. (2) The sale and consum tion2. of beer is not allowed in streets or arkin areas ad'acent to the ark. The Council ma further mlimit the areas within the park where beer sold or consumed. ORDINANCE NO. PAGE POUR (3) The sale cc beer to and consumption of beer by individuals who are torbidden by any statute or chapter of the Municipal Code from purchasing or consuming such beverage is not allowed under the permit. The Council may further limit the sale or consumption to be allowed under the permit. (4) Non -intoxicating liquor, other than the beer sold by the organization holding the permit, may not be consumed in the park except as authorized in Chapter 52.U3. (5) The event or activity must be conducted and controlled in such a manner so as not to constitute a hazard to or a source of nuisance or annoyance to other persons in the park or on adjacent property. (6) All rubbish, trash and debris shall be removed from the park and disposed of by the organization promptly at the conclusion of the event or activity. The organization shall be responsible for all clean-up expenses. I (7) Only non -glass containers will be permitted. Subdivision 8 Cancellation of Permit. If, at any time following the issuance of the permit, the City Parks and Recreation Director or the Chief of Police conclude that the sale of beer for which the permit was granted will likely be detrimental to the public health, safety or welfare, or will likely result in violation of statutes or ordinances relating to the sale of alcoholic beverages, or is likely not to be adequately controlled by the organization, then either may rarnmmPnd to the Council that the permit Fe cancelled. The Council shall consider the recommendation at its cancel the permit mit as it deems necessary. the event has already commenced, or if suff e does not exist to bring the matter before ncil, the city_ Parks and Recreation Dire -to vity is in ORDINANCE NU. PAGE FIVE Subdivision 8. Cancellation of Permit. (continued) department shall immediately notify the person in char a of the sale of beer of such revocation. The or anization shall immediatel cease the sale of eer an s a lmme late y remove all unso eer from the park At the request of the police deprtment the organization will assist in the restoration of order in the park and shall, if requested, cancel the event or activity. Subdivision ° Consumption and Possession After Cancellation Any person lawfully purchasing beer c--- &tie nrnani?Ae mn nrior to cancellation of the n the park for a period of 30 minutes tollow uch cancellation Thereafter, possession or onsumption of beer in the park is illegal. olice department take reasonable steps to no hose present in the park of such time limit ailure to give such notice to a particular ndividual shall not constitute a defense by ndividual to any charge arising o.lt of such ossession or consumption. Before any indivi be charged under this subdivision, he sha nformed that his possession or consumption i and hp given an opportunity to surren voluntarily surrenders Ills beer at rndr c-awa. SECTION II. This ordinance shall take effect 30 days after the date of its publication. Read by the Council of the City of Mounds View on this day of , 1985. Read and passed by the Council of the City of Mounds View this day of , 1985. ATTEST: Mayor (SEAL) - Clerk-Admi-n- istrator 1 i 0 DATE APPROVED: S/13/85 A hr11U, PROCEEDINGS OF THE CITY COUNCIL, CITY OF MOUNDS VIEW RAMSEY COUNTY, MINNESOTA Regular Meeting April 22, 1985 Mounds View City Hall 2401 Hwy. 10, Mounds View, MN 55112 ------------------------------------------------------------ The Mounds View City Council was called to order by 1. Call to Order Mayor Linke at 7:35 PM on April 22, 1985. The Pledge of Alle^,lance was said. 2. Pledge of Allegiance MEMBERS PRESENT: Councilmembers Quick, Blanchard, 3. Roll Call Haake, Hankner and Mayor Linke. ALSO PRESENT: City Attorney Meyers, Clerk/Administra- tor� emend Public Works/Community Development Director Thatcher. Motion/Second: Hankner/Haake to approve the April 4. Approval of minutes as presented. Minutes: April 8, 1985 5 svpS 0 nays Motion Carried Mayor Linke and the Council presented Pamela Rose, the recording secretary, with a plant and thanked her for her years of service to the Council. Jack Lasota, 5467 Quincy Street, asked the status of 5. Residents Re - the request made by his neighbor for a rear yard light quests and on the walkway behind their homes. He added that he Comments from personally would like to see it centered between the the Floor four lots in question. Director Thatcher replied that no decision has been made yet, and that he had gone to the area at night and found it to be very dark in the middle of the walkway. He added it will be on the Council's May 6 agenda for discussion. Mayor Linke closed the regular meeting and opened the 6, Public Hearing: public hearing for M. H, Anderson Construction at M, H. Anderson for nditional 7:40 PM. Use Permit Director Thatcher explained what the developer is requesting and gave a brief background of the project. Mounds View City Council April 22, 1985 Page Two Regular Meeting ----------------------------------------------------- -- --- There were no questions or comments from those present, so Mayor Linke closed the public hearing and reopened the regular meeting at 7:44 PM. Councilmember Hankner asked that Items A, B, C, D and 7. Approval of E be removed for discussion, as the Council had not Consent Agenda had an opportunity to go over them yet. Motion/Second: Blanchard/Quick to approve Items F and G of the consent agenda, and waive the reading of the resolutions. 5 ayes 0 nays Motion Carried Director Thatcher explained the request from the Mermaid Supper Club for a kitchen and storage addition. He stated the Planning Commission has reviewed it and recommends approval. He also noted there will still be ample parking spaces. Councilmember Hankner questioned why the request was reviewed informally by the Planning Commission at an agenda session, and stated she was concerned with having documentation from the Planning Commission. AIM toDirector Thatcher explained the Planning Commission had reviewed the request informally and they did not wish Staff to prepare a formal report, due to the smallness of the project. Councilmember Haake stated that from her experience on the Planning Commission, it is basically a courtesy to have them review something like this, as no variance is needed. Mayor Links questioned if Council approval was even necessary in a case like this. Clerk/Adsinistrator Paulev recommended the Council set parameters. Attorney Heyers clarified it has been the policy to have commercial developments reviewed by the Council, even though no variance is required. Motion/Second: Haake/Hankner to approve the kitchen and storage addition to the Mermaid Supper Club, contingent upon approval from the Rice Creek Watershed District. 5 ayes 0 nays Motion Carried Mayor Linke closed the regular meeting and opened the 6B. Public He Ordinance second public hearing at 7:55 PM. Mounds View City Council April 22, 1985 Regular Meeting Page Three ---------------------------------------------------- --------- Director Thtacher reivewed proposed Ordinance No. 388, amending Chapter 48 of the municipal code. There were no questions or comments from those present, so Mayor Linke closed the public hearing and reopened the regular meeting at 7:56 PM. Director Thatcher reviewed the proposed parking lot 7. Consent Agenda plan for the Pinewood School parking lot. He explained (Cont.) the Planning Commission had been concerned with saving the trees, and explained the costs associated with the project. Councilmember Hankner again asked for complete information from the Planning Commission, before having the Council take action. Motion/Second: Quick/Hankner to approve the plans for the Pinewood School parking lot as presented. 5 ayes 0 nays Motion Carried Clerk/Administrator Pauley reviewed the history of proposed Resolution No. 1881. Motion/Second: Hankner/Blanchard to approve Resolution o, , authorizing the reduction of the water fund reserve for future maintenance and capital improvements, and waive the reading. 5 ayes 0 nays Motion Carried Clerk/Administrator Pauley reviewed the history of proposed Resolution No. 1882. Motion/Second: Blanchard/Quick to approve Resolution No. , esignating retained earnings of the water and sewer funds as reserves for water and sewer main breaks, and waive the reading. 5 ayes 0 nays Motion Carried Clerk/Administrator Pauley reviewed the history of proposed Resolution No, 1883. Motion/Second: Haake/Hankner to approve Resolution No, esignating retained earnings of the sewer fund as a reserve for future maintenance and capital improve- ment projects, and waive the reading. 5 -;'es 0 nays Motion Carried Mounds View City Council April 22, 1985 Regular Meeting Page Four --------------------- -------------------------------- ;--------------- Motion/Second: Haake/Hankner to approve the con- 8. Approval o' Titional use permit for M. H. Anderson for flood M. H. Ande. plain excavation, a flood plain use permit and a Conditional se minor subdivision, contingent upon approval from Permit the Rice Creek Watershed District. 5 ayes 0 nays Motion Carried Motion/Second: Quick/Blanchard to have the first 9. 1st Reading of No. reading o. Ordinance No. 388, an ordinance amending Ordinance 388 Chapter 48 of the Mounds View Municipal Code entitled "Wetland Zoning Ordinance" and waive the reading. 0 Motion Carried 5 ayes nays Councilmember Quick explained his reason for the motion is the original designation of the area is in error. Motion/Second: Hankner/Quick to have the second 10. 2nd Reading and reading and adoption of Ordinance No. 385, an the Municipal Code of.Mounds Adoption of Ordinance No. ordinance amending View by amending Chapter 70 entitled "Municipal Water 385 r System" and waive the reading. Councilmember Quick - aye Councilmember Blanchard - aye Councilmember Haake - aye Councilmember Hankner - aye Motion Carried Mayor Linke - aye Dick Kraft, of Kunz Oil Company, explained the 11. Kunz Oil Planning Commission had approved their latest Development plan, and they have made the landscaping changes Review requested by the Planning Commission, and have done everything else they were asked to. He explained they would be removing the existing building and replace it with a modern facility. They will also be reducing their hours, from being open 24 hours a day, to being open from 6 AM to 10 PM. Attorney Meyers reminded the Council they presently have a case before the court involving the City of Mounds View and Greg Johnson, and the issue of the Comp Plan will be resolved by the trial court. He explained the City has argued the property abutts a busy highway and the property should ultimately be developed medium density residential. He added that inconsistency has been found to be an adequate reason for denial. Councilmember Hankner sgated they had earlier Mounds View City Council April 22, 1985 Regular Meeting Page Five ------------------------------------------------ ;---------- decided it was time to review this area and had discussed hiring an independent planning consultant and she would like to see the Planning Commission use a different planner, to get a new perspective of the issue. The Council discussed tabling the item until they have had further opportunity to review it. Mayor Linke asked if a three week delay, to the next agenda session, would hurt the developer. Mr. Kraft replied it would push construction back even later, and he has spent over $10,000 already on the site plans, and has met with the Planning Commission four times and revised the plans each time based on direction from the Planning Commission. Attorney Meyers pointed out the problem is the area is inconsistent with the Comp Plan, and if they deny this request, he feels it would end up in litigation, yet if they approve it, they will hear about it in court on the Johnson case. Councilmember Hankner stated she did not feel the City should tell a business what their hours of operation can be, as she didn't believe the City had done it before with any other business, and she recommended discussing the whole development further. Motion/Second: Hankner/Haake to table the Kunz Oi Company development reveiw and conditional use permit until the next agenda session on May 6, 1985. 5 ayes 0 nays Motion Carried Director Thatcher reviewed the applicants request 12, Appeal of to subdivide the R-2 property, consisting of 16 Planning Comm. dwelling units to R-1, with 14 single family dwell- Resolution ing units, which has been denied by the Planning Reearsong M H Commission. Fred Haas, of M. H. Anderson Construction, explained that in 1981 they went before the Planning Commission and City Council with a PUD, and they have not been able to find buyers for the double homes in the past two years, so would like to change and put in single family homes. He stated the vehicle to be used would be decreasing the density from 16 units down to 14. Arlan Grueling, representing M. H. Anderson Construc- tion, explained he had been with the City of Bloomington when 11. H. Anderson had gone before them for similar changes in their Bloomington project, and he explained Mounds View City Council April 22, 1985 Regular Meeting Page Six --------------------------------------------------------------------- the rational used by the City of Bloomington in granting the change and variance required for lot sizes. Mr. Haas presented sketches of the proposed lay- out of the homes, as. well as pictures of the homes they built in Bloomington and the layout of the Bloomington area. He explained that each lot would have 50' of frontage at the building line. He also added that the current residents of the Mounds View development have expressed concern in having double family homes built there, as they feel it would detract from their homes. He also stated they would be able to lower the cost of each home by approximately $5,000 if granted the smaller lot sizes. Director Thatcher stated the developer has not taken the density bonus on the lots in question. Attorney Meyers reviewed the list of reasons for granting variances and stated they could amend the PUD. Mr. Grueling explained that when Bloomington approved the plan, they averaged all the lots -, together, to come up with the sizes. Clerk/Administrator Pauley reviewed the options available to the Council and stated that Staff recommends they reject the appeal and send the developer back to the Planning Commission to amend the PUD. Motion/Second: Blanchard/Quick to deny the appe�esolution No. 129-85, regarding M. H. Anderson Construction. 5 ayes 0 nays Motion Carried Councilmember Blanchard stated her reason for the denial was the same as the Planning Commissions, to uphold the zoning code. The Council reviewed the requirements that would have to be met by the developer, of 3 acres, 200' frontage and a ten percent density bonus. Motion/Second: Quick/Haake to refer back to the Planning Commission Case 165-85 for M. H. Anderson Construction, with the recommendation that they amend the PUD with the ten percent density bonus, to be considered at the next Planning Commission meeting. 5 ayes 0 nays I Motion Carried Mounds View City Council April 22, 1985 Regular Meeting Pace Seven --------------------------------------------------------------------- The Council stated that based on their calculations, the developer could possibly get 12 if not 13 lots with the density bonus. Director Thatcher reviewed the Planning Cl:rmissions 13 Resolution No. 128-85. Park Director Anderson explained the project is planned for 1990. Councilmember Hankner expressed concern about approving the project now and locking a future Council into it. She also recommended adding the approval of the Ramsey County Highway Department to the resolution. Motion/Second: Haake/Blanchard to approve the pro- posa or t e Ramsey County Park and Recreation Department dated March 6, 1985 to construct a trail along the south side of Rice Creek, with the addition of #6, that it be contingent upon approval of the Ramsey County Public Works Department. 5 ayes 0 nays Ramsey County Park and Rec Departments Request Regar Rice Creek Motion Carried Director Thatcher reviewed the plans for the propos- 14. Consideration of ed project. He explained a walkway is not planned Gale -Yost Addn. at this time but could be added, and would cost the on Laport Drive City approximately $1,500. Clerk/Administrator Pauley stated the funds would have to come from the contingency fund. He suggested making an amendment to the proposed resolution and having Staff report back on the source of the funds. He pointed out also that there could likely be a request for a fence on both sides of the walkway, and lighting, which would increase the cost. Councilmember Hankner suggested that rather than including it as part of the development now, it might be better to wait until the budget process for the next year. Mayor Linke replied it would be more expensive to come back later to do the work. Motion/Second: Quick/Haake to approve the plans and spec cat ona for the Gale -Yost addition as presented, with the addition of a paved walkway from the north end of the cul-de-sac to Ardan Avenue, and placement of a light at the pole located half way between Ardan and Laport, dependent upon approval of the residents, and direct Staff to schedule a bid opening date, identify the source of funds and secure approvals from the Minnesota Pollution Control Agency, Metropolitan Waste Control Commission and the Minnesota Department of Health. 5 ayes 0 nays Motion Carried April 12, 1985 Mounds View City Council Page Eight Regular Meeting ------I--------------- -------------- ConsiderW of Staff Mt Reggarding MSe 1985 Street Project Director reported thetlowrbidderwed the bids received, and is responsible. Motion_ /SHankner/Haake to award the contract to H Sc S Asphalt Company for the MSA project 1985, in an amount not to exceed $362,232.00. 5 ayes 0 nays bids Park Director I of GreenfieldvParkdandereportedcthatd forPhase Midwest Asphalt Company is the low responsible ir bidder. approximatelyained $40,000ebelow dthe ltotal ngs hprojecte project ed cost. Motion/Second: GeeldPtaward the w 6i orwor onrnf eark,notoexceed Midwest development ofGreenfield aPark. mpany for Phase I 5 ayes 0 nays 15. Motion Carried 36. Awarding of Phase I Green- field Park Contract Motion Carried 17. Hiring of Clerk/Administrator Pauley reported the Civil Additional Service Commission has recommended three names to police Offii s the Council for their consideration in hiring two police officers. Mayor Linke stated he has a difficult time hiring police officers without having any background information about them, and the Police Civil Service Commission has decided they do not feel it is necessary for the Council to have any information on the candidates. He pointed out the Council has much that itrdoesfon hiring a police personnel officer. Clerk/Administrator Pauley pointed out the urgency in making a decision as quickly as possible as Duane Hagen will be retiring the end of the month and they would like his replacement to start on May 1st, and the second to start shortly afterwards. He added that the second officer has been authorized budgetedand is for. He also pointed out the Department wouldbe severely understaffed withoutice these two new officers. Mayor Linke stated he would vote hiring it thefficers only because of the shortage problems butavingstoohirent to be put someone wothe same situation he ithoutknowing anything habout them. He added he had sent a letter to the Civil Service Commission asking them to explain the situation to the Council, but he has not heard back from them. 11 Mounds View City Council Regular Meeting April 22, 1985 Page Nine ----------------------------------------------------- ---------------- Motion/Second: Linke/Blanchard to hire Robert Nelson and Margaret Wolverton, with Mr. Nelson to start on or about May 1st and Ms. Wolverton to start on or about May 3rd, with a probationary period of one year, and the starting salary and benefits per the local union agreement. 4 ayes 1 nay Councilmember Hankner voted against the motion, explaining that there is a certain responsibility by the commission members to report their findings to the Council, and the Council is ultimately responsible to the citizens, and due to lack of information, she was not able to vote in favor of the hirings, Councilmember Quick expressed displeasure at the time element involved and the urgency needed in the hirings and stated he voted at this time only because of the health, welfare and safety of the community. He stated he also feels there is a serious lack of information provided to the Council by the Police Civil Service Commission. Councilmember Blanchard recommended the Council and Civil Service Commission get together at an agenda session and go over the problems. Clerk/Administra- tor Pauley stated he would make the arrangements. Clerk/Administrator Pauley reviewed the MAC's response to comments on the scoping document. He recommended they monitor the EIS process and wait to see what MAC does. Clerk/Administrator Pauley reviewed his memo of April 10, 1985 to the Council regarding the Public Works/Park Maintenance reorganization. Motion/Second: Hankner/Haake to approve the gu is Woi s Park Maintenance reorganization as per the April 10, 1985 memo. 5 ayes 0 nays Motion Carried 18. Staff Memo Regarding MAC Response to Comments on Scoping Document 19. Staff Memo Regarding Public Works/Parks Maintenance Reorganization Motion Carried Director Thatcher had no report. 20. Report of Public Works/Community Development Director Mounds View City Council Regular Meeting ----------------------------- April 22, 145 Page Ten ------------------------- Attorney Meyers reported he had received data from 21. Reptof oise at therex airport. Mr. the Pereznwill bentrol commencing1ons his Attorney monitoring program soon. Councilmember Quick had no report. Councilmember Blanchard had no report. Councilmember Haake had no report. Councilmember Hankner had no report. Mayor Linke reviewed meetings he had attended recently. He also reported on the winners at the Future Problem Solving Minnesota State Bowl, which included many local students. Motion/Second: Linke/Hankner to adopt Resolution No. 85, congratulating the three local winning teams and directing Staff to prepare the resolution for signature. 5 ayes 0 nays 22. Reports of Councilmembers Clerk/Administrator Pauley reported he had received 23 a call from the Association of Metropolitan Municipalities and they have agreed in concept on the position the City has taken regarding the Highway 10 Radiator Shop. Due to financial constraints, the League of Cities will be filing an amecus brief. Clerk/Administrator Pauley reported the State legislature is considering legislation prohibiting non-profit organizations from selling gambling items in conjunction with liquor, and Attorney Meyers is recommending holding off on this until the Legislature takes action. ley reminded the cil Clerk/Administrator 4 goalrsettingusession, and the May n11 of the Clean-Up Day. *lotion Carried Report of Clerk/Admini- strator Motion/Second: Blanchard/Hankner to adjourn the 24. Adjournment meeting PM- Motion Carried 5 ayes 0 nays ^RgsRetful/ulY /m 4 F. Pauley CITY OF MOUNDS VIEW CITY COUNCIL AGENDA SESSION JUNE 3, 1985 7:00 A.M. 1. Consideration of proposed Municipal Code Chapter 400, Administrative Offenses and staff memorandum. 2. Review of supplementary information to billing statement from Northern Sound. 3. Consideration of proposed City brochure and staff memorandum. 4. Consideration of staff memorandum regarding Fair Labor Standards Act. 5. Consideration of staff memorandum regarding Dispatch of City Equipment and Personnel in Emergency Situations. 6. Consideration of staff memorandum regarding MTC proposal for use of City's character generator. 7. Consideration of staff memorandum regarding Cat Control. 8. Consideration of staff memorandum regarding Fire Inspection. 9. Consideration of staff memorandum regarding Contract for Fire Protection Services. 10. Consideration of staff memorandum regarding League of Minnesota Cities' Constitution Amendments. 11. Consideration of staff memorandum regarding Municipal Code Chapters 104, 106, 107, 108 and 109 review. 12. Consideration of staff memorandum and proposed resolutions regarding Auditor's Management Report and Recommendations. 13. Consideration of staff memorandum regarding 1986 Budget - Policy Guidelines and proposed Resolution No. 1897 a Resolution Adopting the 1986 Budget Calendar. 14. Consideration of staff memorandum regarding Simon's Sport Shop, Minor Subdivision (1 lot into 2) 2840 Highway 10. jtlltiL� MEMO TO: MAYOR AND CITY COUNCIL FROM: CLERK-ADMINISTRATO r/W DATE: MAY 29, 1985 SUBJECT: MUNICIPAL CODE CHAPTER 400 ADMINISTRATIVE OFFENSES During the past few months City Attorney Richard Meyers, Police Chief Ramacher and I have been reviewing an idea originally proposed by Attorney Meyers that would remove all non-moving traffic violations and the majority of Municipal Code violations from the jurisdiction of the Ramsey County Municipal Court and place them under the jurisdiction of the City of Mounds View by establishing an Administrative Offense Code making these offenses and Administrative Offense with fees being collected by the City of Mounds View and establishing a Hearing Officer for purposes of hearing appeals to the charges. Currently these fees are collected by the County with a 50-50 split of revenue. The City should experience a minimum increase of $20,000 if this change was approved. Essentially, the Code would provide that the City's various departments would be able to issue complaints for those offenses regulated by the Code, allow the violator the opportunity to pay the fee established by resolution should the Code be adopted or be heard by an administrative official who would then make a determination as to whether or not the penalty would be waived or amended based on the facts in the individual situations. In order to implement this Code, the following actions would be necessary by the City: 1. Printing of the Administrative Offense Complaints using a format similar to that used by the City of St. Paul where the violator is given a hard copy of the complaint with a penalty schedule on the back side and a self-addressed mailer envelope. This could easily be done by one of the local printing firms in the Twin City Area. A copy of the general format of the proposed complaint form is attached for your information. 2. Establishment of procedures for the collection of these fees and maintenance of records. I have been advised by Finance Director Brager that the City's cash register could be programmed to allow for easy collection of these fees and in view of our current micrographic program adequate filing cabinet space should be available for the purpose of filing these complaints. v MAYOR AND CITY COUNCIL MAY 29, 1985 PAGE. TWO 3. Appointment of hearing officers by the Clerk - Administrator who would be appointed the hearing officer by the Code. It would bemy recommenda- tion that hearing officers be appointed rom the various City departments in order that knowledgeable individuals be able to hear appeals the specific code sections they are responsible for enforcing. This would include appointment of two to three hearing officers from the Police Department, one hearing officer from the Department of Public Works/ Community Development and two from the front office clerical staff In a preliminary discussion on this item concern was raised regarding the amount of time involved in can be readily substantiated hearing comlaints. It by members of the City Staff who are often having contact with the general public, that we currently handle many complaints on citations that are issued by the Police Department even though we have no jurisdiction over them once the citation is issued. We must take the time to hear out the individual's complaint and then attempt to advise them that the issue is no longer within our jurisdiction and that they must appeal it through the Clerk of Court or the judge handling their case. Also, Staff is strongly in favor of this tool as it would allow us the ability to encourage compliance with Municipal Code without having to incur legal expenses and time involved in presenting a case before the Municipal Court. The best example that can be provided would be an individual who is violating a section of the Code not related to a traffic issue, sulathe violation of the sign code. Should the individual appeal Administrative off oense tiate apsettlement laint the hofrthe issuein reducingthe ability to negotiate on their violator by reducing the penalty conditioned up compliance with Municipal Codes. Such is not the case in the Municipal Court and often times we find that settlement of the issue is a lengthy process which is culminated in the involved. not meeting the satisfaction of either of the parties to you City Attorney Meyers will be present at your June ymeeting discuss this proposed Municipal Code Chapter with you, however,, at this time Staff would strongly recommend adoption of this Code and its immediate implementation. ' DFP/mjs ADMINIS'PRA'CIVE OFFENSES lation Of 400.01 Definition. An administrativerovision of thisoffense is a ocode when a section, subdivision, paragraph or p one performs an act prohibited, or fails to act cenaltn sethforthuin is thereby prohibited, and is subject to the penalty 01 of this code, and the schedule set forth Chapter 1.11, Subd. 2. hereafter. 400.02 Notice and Payment. Subd. 1, Notice. Any member of the other person employed by the City Police Departent, and or any on determining city with authorityto enforce this cYde shall up person that there has been a violation or in thehcaseooftarvehic- responsible for the violation, lar violation by attaching to said vehicle noticeof the of violation, said notice setting forth the nature,the notice, and the violation, the name of the official issuingd where applicable the amount of the scheduled initial penalty, any changes relating thereto. Subd. 2, Pame�t y• once such notice given the person responsible for the violation shall witseven full satisfaction ooftthe time of issuance of the notice shall pay id in person or by mail and chedule to the Clerk -Administrator, or his stated violation s designee. The penalty may be pa payment shall be admission of the violation. A late charge shall be imposed after 7 days. trator 400.03 Hearino oandche orThishe Cdesigneelissauthorizedlto hearl be or hearing officer, public officer determine a cause or contrUdicialrOfficer andtissacpublic The hearing officer is not a judicial and subject to Minnesota as defined by Minnesota te 6 Statutes relating to public 400.04 Hearin Any person aggrieved by this chapter may reyuest within seven (7) days of the time of issuance of the notice to be heard by the hearing officer who shall hear and officer shall have the determine the grievance. The hearing violation for cause, reduce or waive the onditions as on such terms and ccan be agreed upon by authority to dismiss the penalty up the parties, however, reasons for such dispositions shall e stated fficer. If the violation in writing by said hearing ois enalt the sign an agreement to pay the violator shal Pay sustained by the hearing officer satisfaction of the p Y or sathe hearing upon such terms and conditions as set forth by officer. enalt 400.U5 Failure to Pa If a violator fails to pay the f Y ssuance -Administrator may order and imposed the Clerkthe.violationashall ordinance complaint as authorized by lawMuni be processed inMI crimeinnesotayStatutesS488A.18iySubd.c7(2),COurt as 4U0.06 Disposition of Penalties. All penalties collected shall be paid over to the City Treasurer.. The Clerk -Administrator may receive negotiable instruments in payment of penalties as condi- tional payment and shall not be held accountable therefore. Receipt shall be issued for cash payments. 400.07 Powers and Duties of Clerk -Administrator. In addition to all other duties set forth in the code and the Home Rule Charter, the Clerk -Administrator may delegate and supervise the work of any city employees implementing and administering this chapter. The Clerk -Administrator shall make and have custody of all records necessary and shall keep proper accounts of the proceeds received. 400.08 Misdemeanors and Administrative offenses. Offenses that are declared misdemeanors by this code may be charged as administrative offenses, at the election of the city, when a notice of violation is issued pursuant to 400.02 and there is a scheduled penalty established herein. 400.09 Scheduled Penalties. Penalties shall be imposed for a violation of the scheduled administrative offenses according to a schedule established by resolution of the City Council. Offense Initial Penalty. Late Charge 1. Junk Vehicle (80) $ 25.00 $ $ 5.00 5.00 2. Blocking Fire Hydrant $ $ 25.00 25.00 $ 5.00 3. 4. Fire Lane Handicap Parking $ 10.00 $ 5.00 5. Keys in Vehicle (unattended) $ 10.00 $ 5.00 6. Occupied Vehicle (pets or $ 5.00 children) $ 10.00 7. Within Twenty (20) Feet of $ 10.00 $ 5.00 8. a Stop Sign Blocking Mailbox $ 10.00 $ 5.00 9. Other (Specify) (Expired tabs, etc.) $ 10.00 $ 5.00 license, wrong $ 100.00 $ 5.00 10. Signs (39) $ 100,00 $ 5.00 11. 12. Zoning (40) Subdivision Regulations (41) $ 100.00 $ 00 55..00 13. Municipal Water (70) $ $ 100.00 100.00 $ $ 5.00 14. Municipal Sewer (71) $ 10U.00 $ 5.00 15. Load Limits (80.03) $ 100.00 $ 5.00 16. Public Nuisance (90) $ 25.00 $ 5.00 17. 18. Animals (91) Housing Code (93) $ 100.00 $ 5.00 5.00 19. Garbage, Rubbish (104) $ 25.00 $ 20. Regulated Business Activities $ 5.00 (105-116) $ $ 100.00 25.00 S 5.00 21. Snowmobiles (202) $ 25.00 $ 5.00 1 22. Trespass fOffense Initial Penalty Late Charge 23. Building 6 Fire Codes (58-63) $ 100.00 $ 5.00 24. Loitering $ 25.00 $ 5.00 25. Loud Parties $ 25.00 $ 5.00 26. Streets 6 Driveways (44) $ 100.00 $ 5.00 27. wetlands (48) $ 100.00 $ 5.00 28. Fireworks $ 100.00 $ 5.00 AMEND 1.11 1.11 Subd. 2.01, Administrative Offenses. Any person violating an administrative rule shall be subject to the scheduled penalty not to exceed $100.00 for each offense. U STATE OF N11u,aSOTA - CITY OF MMS VIEW ACMINioTRATIVE OFFENSE The undersigned being duly sworn upon his oath deposes and says On the day of 19 at o'clock ❑ AM [!PM Name Home: Birth Date D.L. Lie. ❑ VIOLATE PARKING REGULATIONS License Upon a public highway to wit ❑SNOWBIRDS (]FIRE HYDRANT [IKEYS IN IGNITION N WITHIN 20 FT. OF STOP SIGN O OCCUPIED VEHICLE n LOAD LIMITS []Other Vlolatlons(s) (Locat Address: Business: City Ht. Wt Sax Race DID IN THE CITY OF MOUNDS VIEW _ _ 19 State _ Make _ Model Color • A-00001 located In the City and State aforesaid and did then and there commit the following administrative offense: OHANDICAPPED ZONE ❑FIRE LANE ❑BLOCKING MAILBOX ❑ EXPIRED PLATES ❑PLATE/TABS MISSING ONO PLATES ON VEHICLE []SIGNS [DANINALS ❑ZONING !]HOUSING CODE []SUBDIVISION REGULATIONS ]GARBAGE, RUBBISH []MUNICIPAL WATER )REGULATED BUSINESS ACTIVITY ❑MUNICIPAL SEWER ]SNOWMOBILES ,]PUBLIC NUISANCE ❑TRESPASS In violation of Chapter 400 of the Founds View Municipal Code - For Penalty Amount See Back DEPARTMENT ❑ Building ❑ Fire ❑ Police []Pub I I c Works Citing Officer Officer No. OFFICER'S NOTES Citing ❑ OTHER ILLEGAL PARKING []BUILDING AND FIRE CODES ]LOITERING ❑LOUD PARTIES ❑STREETS AND DRIVEWAYS ❑WETLANDS O FIREWORKS n ADMINISTRATIVE OFFENSE HEARING OFFICER'S Signature Date E STATE OF MINNESOTA - CITY OF MOUNDS VIEW The undersigned being duly sworn upon his oath deposes and says On the day of 19 at Name Birth Date D.L. AD4INISTRATIVE OFFENSE o'clock :]AM []PH Address: Home: City Business: Ht. _ Wf Sex _ Race DID IN THE CITY OF MOUNDS VIEW 0 A-00001 VIOLATE PARKING REGULATIONS License No 19 State _ Make _ Model Color Upon a public highway to wit located in The City and State aforesaid and Old then and there commit the following administrative offense: ❑SNOWBIRDS ❑FIRE HYDRANT ❑KEYS IN IGNITION ❑WITHIN 20 FT. OF STOP SIGN []OCCUPIED VEHICLE ❑LOAD LIMITS FOR FINE AMOUNT, SEE BACK Other Violation(s) (Location) ❑SIGNS ❑ZONING ❑SUBDIVISION REGULATIONS ❑MUNICIPAL WATER ❑MUNICIPAL SEWER ❑PUBLIC NUISANCE FOR FINE AMOUNT, SEE BACK ❑ HANDICAPPED ZONE ❑ FIRE LANE ❑BLOCKING MAILBOX [)EXPIRED PLATES ❑PLATE/TABS MISSING []NO PLATES ON VEHICLE FOR FINE AMOUNT, SEE BACK ❑ ANIMALS ❑ HOUS1NG CODE ❑ GARBAGE, RUBBISH ❑ REGULATED BUSINESS ACTIVITY ❑ SNOWHOB I LES ❑TRESPASS FOR FINE AMOUNT, SEE BACK ❑ OTHER ILLEGAL PARKING FOR FINE AMOUNT, SEE BACK ❑ BUILDING AND FIRE CODES ❑ LOITERING ❑LOUD PARTIES ❑STREETS AND DRIVEWAYS ❑WETLANDS ❑ FIREWORKS FOR FINE AMOUNT, SEE BACK Citing Officer Officer's No. Citing Dept You are notified that the officer whose signature appears above will flis a complaint with the City of Mounds View charging you with the administrative offense set forth above. NOTICE: READ BACI( OF THIS ADMINISTRATIVE OFFENSE CAREFULLY, RETURN THIS COPY WITH PAYMENT. To avoid additional penalty, contact the City of Mounds View within 7 days for Instructions, Mail (or bring) only to: Mounds View City Hall, 2401 Highway 10, Mounds View, MN 55112 c READ CAREFULLY • IF YOU WISH TO ADMIT TO THE ADMINISTRATIVE OFFENSE ON THE REVERSE SIDE OF THIS NOTICE, YOU MUST WITHIN 7 DAYS OF THE DATE OF THE VIOLATION, MAIL (OR BRING) THE PENALTY SET FORTH BELOW, TOGETHER WITH THIS NOTICE TO THE MOUNDS VIEW CITY HALL. IF PAYMENT IS NOT RECEIVED OR POST MARK[0 WITHIN 7 DAYS OF THE DATE OF OFFENSE: YOUR PENALTY WILL INCREASE BY $S.00 AS SHOWN BELOW AFTER SNOWBIRD FIRE HYDRANT KEYS IN IGNITION WITHIN 20 FT. OF STOP SIGN OCCUPIED VEHICLE LOAD LIMITS SIGNS ZONING SUBDIVISION REGULATIONS MUNICIPAL WATER MUNICIPAL SEWER PUBLIC NUISANCE FAILURE TO PAY: WITHIN AFTER WITHIN AFTER ONE WEEK OFFENSE ONE WEEK ONE WEE! ONE WEEK ONE WEEK OFFENSE ONE WEEK 15.00 OTHER ILLEGAL PARKING 10.00 15.00 10.00 I5.00 HANDICAPPED 25.00 30.00 FIRE LANE 25.00 30.00 10.00 15.00 BLOCKING MAILBOX 10.D0 15.00 10.00 15.00 EXPIRED PLATES 10.00 15.00 10.00 15.00 PLATE/TABS M 10.00 15.D0ISSING 100.00 105.00 NO PLATES ON VEHICLE 10.00 15.00 25.00 30.00 BLDG. A FIRE CODES 100.00 105.00 100.00 105.00 ANIMALS 105.00 LOITERING 25.00 30.00 100.00 105.00 HOUSING CODE 100.00 30.00 LOUD PARTIE 25 00 30.00 100.00 105.O0 GARBAGE, RUBBISH 25.00 105.00 STREETS d DRIVEWAYS 100.00 105.00 Ip0.00 105.00 REGULATED BUS. ACT. 100.00 WETLANDS 100.00 105.00 100.00 105.00 SNOWMOBILES .00 25. 00 30 FIREWORKS 100.00 105.00 100 00 105.00 TRESPASS 25.00 30.00 THE OF INT AS IZED FAILURE To PAY Ac� PENALTYIIMPOSED KAY RESULT IN THE )COUNTY MINICIIIP LECOUtTNAS PRI ONV C COMPLAN MINNESOOTACSTATUTES 4888. 18 SUED. AS A ADDRESS MAIL TO: CITY OF MOUNDS VIEW MAKE CHECKS PAYABLE TO: CITY OF MOUNDS VIEW 2401 HIGHWAY 10 (A CHARGE OF UP TO $15.00 WILL BE MOUNDS VIEW, MN 55112 ASSESSED FOR ALL RETURNED CHECKS) SEND CHECK OR MONEY ORDER TELEPHONE: (612) 784-3055 DO NOTCASH OFFICE HOURS: 8:00 AM - 4:30 PM MONDAY THRU FRIDAY or 24 HOUR DROP BOX ADMISSION OF VIOLATION: SIGWATURE 1 understand that by paying this Penal r I M admI)tlna to an administrative offense. 1 also understand that I have ADDRESS DATE MEMO TO: MAYOR AND CITY COON C FROM: CLERK -ADMINISTRATOR DATE: MAY 28, 1985 SUBJECT: NORTHERN SOUND ACCOUNTING OF TIME AND EXPENSES Attached please find a copy of a letter from Mr. Al Perez of Northern Sound and supplementary information responding to the City's request for an accounting of his time and expenses. City Attorney Meyers and I will be present at the June 3rd agenda session to discuss these documents with you and provide any comments or recommendtions we might have at that time. DFP/mjs Attachment: W northern sound St. Anthony National Bank Building Suite 201 DN 2401 Lowry Ave. N.E. Minneapolis, MN 55418 612-788-9296 May 17, 1985 Mr, Donald P. Pauley City Admistrator City of Mounds View 2401 Highway 10 Mounds View, MN 55112 Dear Don: Enclosed is a detailed accounting of our time and expenses as requested on your May 13 letter. Concerning the monitoring, as I promised the Council verbally at the September 24, 1984 meeting, and emphasized in my letter of April 18, 1985, Northern Sound will initiate the program, lend the City monitoring equipment to finish the program and review the data obtained by City staff. As you will understand, due to the expenses incurred so -far in this project, we expect to be paid $7,000.00 in full at your earliest convenience. Si rely, N RTI ERN S UND Alf o E Perez, P Enclosure di cc: Richard Meyers products for the control and measurement of noise 5r4FF. A. Pwz— YA6E I of 3 CAM ExPuaNA-nOA3 QF ACTI✓1M TWSE )c Fx�iJSe 9�1%dq 9/9/84 D• lC�o M VCA � V• Ka.4o 13 M �a•00 Q� (�n i^ o.y. 6�� Ike. 101,3/84 1 Q L444� sxZ� 6 M 0,;Lr." 101ir/g4 It /I o,;.rJAY; Ie1I8/0 „ ,t a C. ir4w io/;IA4 Ida IU64, 9.4v 9 00 ).o lo�u/84 Qaviau7 °� /� off.. � A•So � I n��B4 J . y►u :.� w �c M 6, Mom` � .�t,,�,- 2r sm $7. tz.ud �7•00 lorLo/e# o..2r< w 11/8/84 �"`1"°„'"u ,� c�, ,Q u 0.fol" Iflip/g} Mau4i Vuz w&4� 0.sa I�bq/e� att V IIp/s II�w�89 Pam- w,z�- � M`�I.`'', ➢ow Pit •- �� Mrd"J as0-� TOO n M MfeI'0 M� ►�- `�. 164 1 A lk 'PA6� 2 OF 3 SrhFF:�Pf-rr,�� TIME r VAT>: EXRAMAMOA3 OF A T)ION EX16)S►- V a doz.r Lrd n 4. To4--a I �/io184 n to.uu-� I 14)4164 1 V17/0 n q. oo -Qwr I3/i8�84 if 13/�1�e4 INK ram, ,T,� M. aJ 4IA iUuF- TO VAQW0nJ B.( a 6rhFF: A. Po"t '?A68 3 of 3 PAM a)(P AtJAlloA3 OF ACT)LI)'4 TIME./ 3%41' 11316f 1/9/er a.00.P,,,, j 'le Qleatu , �usi� -- �buu.u� /N 3 •oo-Qvn N M Tor�a s : I- tj i r 0 ILF,*G-E E _ ?A68 I of J- 6rAFF% 6• fDWE1 -PATE. exv4ANA-noA3 OF AcTI✓ITH TIME FXTWu 9hr/89 MULL, u^Z-y 6, M nca. 1.7-r4o to /f/89 �ulR M A G mac. M u -u� as4Q 0.74-44 010,9 0 lots/84 �i �t,.�- - n� jam , , 5.7s 1818 n ID/y/84 l 1, ,it0 Io/1a�84it lo% /84 � ssy f ,Q, � w• Viu. S¢�.w�- a,u.dZ ao c •iw., IoliL�89 �� M.;t , FAA .. Iol� i1rS/g4 1.00 .1 w Ill d/e4 1l19/e4 1. oo 1'118�8 9 /� 5 � a ' � �:,,. �. cu.a.G:s�• j' S.7S.�' -n I. U 11 11 1.00 I414Ilus ToF- TO ^D aill y6iZ$ V 4641-1onJ 6rAFF:0, LDU)Fq D,46F of 2. r Srw: �Q csL DATE j!xpLAtjA-noA3 OF Acre✓irq A w" �- �I It It ., fc. M FxeeNSE ?A6L t OF � TIME, FxTf�.)S 9�t.2u� g /j.00�a !I Al S.00� 5. ro -evv 10 14 S.00.2�m Ii 4,74-411 a�1 5.S 4 3� MILEs I r� , MEMO TO: MAYOR AND CITY COUNCI FROM: CLERK-ADMINISTRAT DATE: MAY 29, 1985 SUBJECT: CITY BROCHURE. Attached please find a draft of a City brochure that has been prepared by Staff over the past few weeks. The intention of this brochure is to replace the booklet prepared by the League of Women voters several years ago which is no longer in stock and which is mailed to all new residents of the City along with other information regarding the City, Ramsey County and State of Minnesota. Also, this brochure could be used as part of any economic development program to give individuals or companies who are interested in the City more detail about our community. Staff would propose that should this brochure or any amended form of it be approved by the City that it be printed professionally in order to provide a "professional" appearance. Also, as this ^ is not a budgeted item and funds are not readily available for its printing, Staff would suggest that the Council consider the possibility of selling ads to local businesses with the revenues being used to cover the cost of printing. Staff would request Council direction on this matter. DFP/mjs Attachment: I 4kVy_1-_ � MEMO TO: MAYOR AND CITY COUNC-L- FROM: CLERK -ADMINISTRATOR DATE: MAY 20, 1985 SUBJECT: FAIR LABOR STANDARDS ACT ps you may know, this past February the United States Supreme Court, ruling on the case of Garcia vs iousntonio Metropolitan Transit Authority, overturned a p Supreme Court decwhich made htheaFaiorfLabors nStandagrdsal Act Cities vs. Usery (FLSA) applicable to virtually all state and local government employees. I have reviewed all available information on this matter prior to a June seminar which will be held at thision subject by the Metropolitan Area Management to wait for organizations. Unfortunately, in apolicre ieseand procedures he June seminar prior to implementing P rovisions of which will bring us to compliance with the p this Act which Staff previously understood were not applicable. The following is an analysis of the impacts that this Court Ruling will have on the City of Mounds View. 1. When is it effective? Now! Retroactivity has yet to be determined and the Department of Labor (Labor) has not determined whether existing or new regulations will be used to implement FLSA. 2, Which city employees are FLSA applies to all full or part-time employees except for employees not subject to a state or city's Civil Service Law and who are an elected official, a member of �inteecofdanfelectedsofficial personal staff, an apP level" or an "immediate serving on a policy -making advisor' to an elected official powers"regarding official's "constitutional or legal p lies to Office. For Mounds View, this exclusion app our elected officials onl . "Bona fide" executive, administrative, and professional employees are exempted from the minimum wage and overtime provisions of the law, in the case of hyof Mounds t he positions wouldfallunder these categories. affected? MAYOR AND CITY COUNCIL 19 MAY 20, 1985 PAGE TWO Executive - Clerk Administrator and Dept. Heads. Adm strative - Recreation Supervisor, Department Secretaries, and Utility Billing Clerk. Additional information will be necessary in order to deter- mine whether the Sergeant/Investigator and Investigator in the Police Department also come under the Administrative exemption. Professional - Accountant, Public Works Foreman/ Building Inspector, Engineering Technician/ Assistant Building Inspector, and Electrical Inspector. Also, recreation employees are exempted from minimum wage and overtime requirements when the facility or program they work in operates for no more than seven months per year. 3. What provisions of FLSA apply to local governments? a. Minimum wage - the City is currently in compliance with the minimum wage requirements. b. Overtime - In those cases where overtime is required, it must be paid overtime not compensatory time. For non -police employees not exempted from FLSA, overtime must be paid for overtime for any hours worked in excess of 40 during any one week period. Averaging of hours over multiple week periods is not allowed. In the case of non-exempt police personnel, overtime must be paid when an individual works more than 171 hours during a 28 day work period. For police, work includes training and on -call time when the personal freedom of the employee is restricted. 4. Conclusions Obviously, the application of FLSA to local govern- ment places a burden on the City which must be dealt with. Pending any modified or new rulings from Labor or additional information which might modify my original conclusions, I propose that the following action be taken. a. Modify the City's Personnel Code, Municipal Code Chapter 6, to reflect the changes brought about by FLSA for adoption with the other code changes being made during our code review process. MAYOR AND CITY COUNCIL MAY 20, 1985 PAGE THREE b. Instruct the Clerk -Administrator to issue an Administrative Policy immediately implementing the provisions of FLSA as I have interpreted they apply to the City of Mounds View. RECOMMENDATION: Staff would recommend Council authorize the actions recommended in 4a. and 4b. DFP/mjs cc: Department Heads May 27,1985 ■ EURNEWRETTER From the Professional Association of Appointed Administrators Serving Cities, Counties, Regional Councils, and Other Local Governments Board Nominations The Nominating Committee met earlier this month to propose a slate of candidates for the ICKA Executive Board. Members of the committee are past presidents Sylvester Murray, CM, Cincinnati, Ohio, chairman; Stan Kennedy, VM, Wilmette, III.; and Walter Scheiber, exec. dir., Metro Washington COG. In addition to nine nominees selected by the Nominating Committee, three Individuals will appear on the ballot as petition candidates. The nominations made by the Nominating Committee are indicated below by an asterisk President[ John Dever* (nominated by Nominating Committee and by petition), CM, Long Beach, Calif., and frank Koehler, CM, Scottsbluff, Neb. Vice President, West Coast: Revan Tranter* (nominated by Nominating Committee and by petition), exec. dir., .Assn. of Bey Area Govts., Oakland, Calif., and William Woollett, CM, Irvine, Calif. Vice President, Midwest: William Saldridge,* CM, Royal Oak, Mich. Vice President, Mountain Plains: Leland Nelson,* CM, University Park, Texas. Vice President, Northeast: Robert McEvoy,* CnM, Schenectady Cn., N.Y., and Thomas Kurtz, CM, State College, Pa. Vice President, Southeast: Gary Nensley,* CM, meryvllle, Tenn. Vice President, other Counerlest William Mann,* CM, Regina, Saskatchewan, Canada. Vice President, At -Large, Two -Year Termt Alexander Briseno, (nominated by Nominating Committee and by petition), ACM, San Antonio, Texas. Vice President, At -Large, One -Year Term: M. Cecilia Johnson,* sr. adm. asst. to CM, Des Moines, Iowa. The ballots for the election of the 1985-86 ICKA Executive Board will be mailed to all Corporate Members on July 5. Completed bal- lots must be returned to ICKA by August B. The ballots will be canvassed at ICKA on August 9. Election results will be published n the ICKA Newsletter, and the new officers ill be formally Installed at the 1985 Annual Conference In Philadelphia. F L SSA DOL b Prlablllh F.aiorc MIAIaslt Department of Labor (000 officials are ur- ging state and local governments to move quickly to come into compliance with the Fair Labor Standards Act (FLSA). Speaking to ICMA and other state and local organizations, DOL officials reminded them that regardless of the department's enforce- ment policy, employees have private rights and may sue their employers. In fact, fire- fighters in Hayward, Calif., have already sued the city government, and at least three other suits are In court now. DOL officials were sympathetic to the dlffl- culties local governments face In renegoti- ating contracts, changing payroll systems, and meeting financial obligations. They are considering an enforcement policy that will allow state and local governments six months to come Inrn remnliance. For Jurisdictions that have a legal impedi- ment to compliance, enforcement may be de- ferred further --to as late as April 1986. BOIL officials cited, as an example of such Impediment, a state law making compliance difficult and a state legislature not sched- uled to convene until after the Initial six- month grace period. Again, while DOL does not plan to enforce FLSA Immediately, they are Informing employees of their private right to sue. FLSA May Cost $1.5 Billion, ICHA has calculated that it may cost local governments between $320 million and $1,5 billion to bring three classes of employees Into compliance with FLSA: firefighters, police officers, and low-level professionals. The calculation is based on such data as work schedules for firefighters and salary studies of police, fire, and other local government personnel. The range Is large because sever- al Issues affecting costs remain to be decided by the courts, and because the manner In which local Jurisdictions respond to the law will affect their costs. .sec Supplement el ...:-awnAnaasartarx;w.+ Meet the ICMA Executive Board Vice President, Midwest Region i LLOYD V. HARRELL, JR., i CA of Liberty, Mo., since 1979, assumed his current position after serving as CM of Nevada, Mo. (1972 19)i ACH, Stillwater, Okla. 0970-72); and admin. asst. in Boulder. Colo. (1967-70). He was president of the Missouri State Association (1982-83), having served as first vice president (1981-82), second vice president (1980-81), and treasurer (1979• 80). Mr. Harrell was a member of ICHA's Young Professionals Task Force, the Committee on Growth and the Environment, and the Committee on Small Communities. He received his BA In 1966 from William Jewell College and his MGA from the Fels Institute of the University of Pennsylvania in 1968. "The past two years of service on the ICHA Executive Board have been extremely eventful and exciting. The association's first stra- tegic plan was adopted which reaffirmed the twin missions that have been the hallmarks of our association --enhancing the quality of local government and nurturing and assisting the local government administrator. In addi- tion, the ICHA Code of Ethics has been dis- cussed In many forums, Including being a major part of many state and provincial association programs. This increased dia- logue should ensure that high personal and professional standards will continue to be the norm of our profession. "As a representative to the board from a smaller community, I have strived to ensure that ICMA remains relevant and helpful to ad- ministrators serving such communities. ICHA is a service organization and must continue to be responsive to the needs of Individual members. "The vast changes occurring on the federal levetialluarantee cht allenges forlCMAri and local goverll be n ments In the years ahead. My service on the board has given me renewed optlmisim that our organization can successfully confront these new opportunities because of the high quality of our dedicated staff and the wealth of talented ICMA members who are being constant- ly rejuvenated by young professionals. Finally, I thank all ICMA members for provid- ing me with this opportunity to serve on the board. The honor has been one of the high- lights of my professional career." Japanese Documentary Will Highlight C-M Plan The c-M form of government is being consi- dered as a viable alternative for some Inter- national communities --notably In Japan. A Japanese delegation, complete with camera crew, recently visited the United States to document local government management prac- tices on film. Segments of the film will be aired nationwide in Japan later this year. The delegation visited ICMA while on a tour that included meetings with administrators of Staunton, Va., and Schaumburg, III., and fa- culty members from Northern Illinois Univer- sity. Director Hansel[ described ICNA's ser- vices to members and major issues facing administrators today. Members of the group were particularly interested in special fea- tures of the C-M Plan and reasons for Its phenomenal growth in the U.S. and other countries. New in Print The report, Salaries $35 000 and Over, Is now available. It 11sts salaries of local gov- ernment managers -- Including county managers/ chief administrative officers and regional council/COG directors... -by jurisdiction from the highest paid salary down to $35,000. The report is available free to ICMA members. To Obtain a copy, send your request with a ore- �wwressed mallina Label to Jacquiba Scotland, Data and Information Services, ICMA, 1120 G Street, N.W., Washington, D.C. 20005. ICMA Newsletler (ISSN: 0047.0651) Vol.68, No.10 Published biweekly by the Inlewauanal Cny Management AssocsalIon. 1120GSneet N.W. Washinglon, U.C. 20D05.20262646W. Second Class postage paid at Washington, D.C.. and at additional mad;eg ollaes. Copy cannot bed uphealed at lepnnted without pe,munon oI ICMA. U.S. and Immgn sub¢"pt,,n Cates: $6O a Yeat. ()ICMA Pnnledlnthe U.S.A. P C IICHA NEMLIM FrR May 27,1985 Placement and Support Services Applications (Applicants will be declared members if no written objections are filed within 60 days NEW FULL MEMBER: Gary Bales, Pacific Grove, CA; Ronald Wicker, Pearland, TX. TRANSFER TO FULL MEMBER FROM ASSOCIATE (Manager): David Anderson, Sussex, WI; Robert Bourgeois, Lachine, Quebec, Canada; James Cain, Mt. Lebanon, PA; Kent Cooper, Gilbert, AZ; Bruce Dorbian, Marcus Hook, PA; Gary Elander, Franklin, OH; Susan Fleming, Little Rock, AR; Randy Green, McAlester, OK; David Krings, Peoria Cn., IL; Douglas Larson, Algonac, MI; Larry Morley, New Brighton, PA; John Perry, Park Forest, IL; Terry Proctor, Seekonk, MA; Ron Ragland, Coppell, TX; Linda ,tory, Granite Falls, NC; Phillip Vawter, te. Genevieve, MO. NEW ASSOCIATE (Manager): Kenneth Bonder, Arlington Heights, IL; James Briggs, Washington, MO; George W. Brown, Martins- ville, VA; Danny Taylor, Forest Acres, SC, TRANSFER TO ASSOCIATE (Manager) FROM AFFILIATE: Bill Smith, Sonora, CA. TRANSFER TO ASSOCIATE (Manager) FROM COOPERATING: Gary Lukowskl, Dakota City, NE. NEW ASSOCIATE (Assistant): Rickey Childers, Abilene, TX; Russell A. Jones, Jr., Livingston, NJ; Mary Tod, Dallas, TX. TRANSFER TO ASSOCIATE (Assistant) FROM COOPERATING: Christopher Russo, Scarsdale, NY. Appointments Mark Arbuthnot (FM), City Mgr., Cornelius, OR, since 1983, has been appointed City Mgr. of Wame o KS. oil I Barlow III AF), Asst. VII. Mgr., Downers Grove, IL, since 1981, has been ap- pointed City Mgr. of Brighton, MI. Clarification from 5/13 Issue: inn Behrns (FM) was City Adm. of La Vista, NE, 5%82-1;/82. John Bernardi (AM), Asst. City Mgr., South Pasadena, CA, since 1980, has been jointed City Mgr. there. Karen Birkholz (AA), Asst. City Mgr., ,iuntington Woods, MI, since 1980, has been appointed Asst. to the City Mgr. of Farm- ington Hills, MI. James Briggs (AM), City Engr., Wash- ington, MO, since 1980, has been appointed City Adm, there. David Campbell (CO), Adm. Analyst, Springfield, OR, since 1981, has been ap- pointed Asst. City Mgr. there. Reid Charles (AM), City Mgr., Ankeny, IA, 19 3—been appointed Town Mgr. of Agawam, MA. Jack Dorman (FM), Town Mgr., Culpeper, VA, since190, has been appointed City Mgr. of Destin, FL. GregoryFehre�nbach (FM), Tp. Mgr., Ocean Tp., NJ, since 1978, has been appointed Tp. Adm. of East Brunswick T . NJ. R. G. Ferguson FM , Shire Secy., Dimboola, Australia, since 1978, has been ap- pointed Shire Secy. of Waranga Shire, Rush - worth Victoria Australia. Candice Gale (AM), Asst. Town Mgr„ Hartford, VT, since 19BO, has been appointed Town Mgr. of Long Beach, NC. Kerry Harms (AF), Dep. Adm., San Luis Obispo Cn., CA, has been appointed Asst. Cn. Adm./Fin. of Contra Costa Cn. (Martinez), CA. Kenneth Landau (AM), Asst. City Mgr., Gardena, CA, since 1983, has been appointed City Mgr. there. Gary Lukowski (AM), Adm. Aide, Papil lion, NE, since 1984, has been appointed City Adm. of Dakota City, NE. Donald Mason FM), Flsc. Servs. Dir., Southfield, MI, since 1983, has been ap- pointed Asst. City Adm. of Ann Arbor, MI. Douglas Matthews (NM) has been appointed City Mgr. of Galveston TX. James Minard AM , Asst. Adm., Hamilton, MT, since�1T,—has been appointed City Adm. of Depoe Bay, OR. John Moosey (STU), Asst. to City Mgr., Louisville, ON, since 1984, has been ap- pointed Bor. Mgr. of Clarion Bor., PA. William Mulford NM has been appointed City Mgr. of Worcester I^.A. D. Wayne O'Neal (FM), City Mgr., Keego Harbor, MI, since 1983, has been appointed City Mgr. of Clawson MI. David Spinney CO , Ping. Supv., Hagerstown, MD, since 1979, has been ap- pointed Town Mgr. of Indian Head, MO. Alan Tandy (FM), City Adm., Gillette, WY, since 1981, has been appointed City Adm. of Billings, MT. Danny Taylor (AM), Urban Plnr., Central Midlands Regl. Ping. Cncl., SC, since 1983, has been appointed City Adm. of Forest Acres, SC. Richard Underkofler (FM), City Mgr., Petersburg, AK, since 1961, has been ap- pointed City Mgr. of Soldotna, AK. New Vacancies Recognized Local Governments Albany, GA (85,000) - City Mgr. Sal. open, dep. on qualif., pres. $58,000. 7 persons holding pos. since ICMA recog. in 1924, Appt. by mayor b 6-mbr. commis. for 2- yr. staggered terms. $40 mil. budg.; 90U employ.; full-serv. Incl. water, gas 6 elec. utils. Pref. deg.; mgr. or full asst. exp. des.; land use Issues, growth mgt. 6 cap. prog. exp. des. Resume to Norman Roberts, Managing Vice President, Korn/Ferry Interna- tional, 1800 Century Park East, Suite 900, Los Angeles, CA, 90067, by 6/14/85. Allegan. MI (5,000) - City Mgr. Sal. 6 ben. nego., dep. on qualif. 6 exp., pres. $31,250.*** 3 persons holding pos. since ICMA recog. in 1947, Appt. by 5-mbr. anal. elected at large on a nonpartisan basis. Req. deg. in pub. adm. or rel. fld. w/exp.; strg. Idrshp., interpers. b fin. skills req.; fed. grants procurmnt, knowl. req.; PR, econ. dev. 6 cap. imprvmnts. abil, req. Resume to Mayor William Rupp, City Hall, 112 Locust Street, 49010, by 7/15/85, Mark env. confidential. College Station TX (50,000) - City Mgr. Sal. pres. $5,000. 5 persons holding pos. since ICMA recog. In 1944. Appt. by 7- mbr. Incl. elected at large For overlapping terms. $52 mil. total budg.; city -owned elec. distrib. Sys. Home of TX A&M Univ. w/37,000 enroll. Pref. MPA/MBA; 5 yrs. admin. exp. req.; elec. Sys, mgt. exp. des. Pres. city mgr. retiring w/12 yrs. tenure. Resume to Mayor Gary Halter, P.O. Drawer 9960, 77840-2499. Edmond. OK (44,000) - City Mgr. Sal. $40,000+ nego., dep. on exp. + ben. 13 per- sons holding pos. since ICMA recog. in 1925. Appt. by mayor 6 anal. Req. deg. in pub. adm., bus. mgt. or ref. fid.; 5+ yrs, top-level mun. mgt, s pub. wrks, mgt. exp. in city w/min. 30,000 pop. req.; mun. eiec. power distrib. mgt. exp. pref. Resume, sal. hist. b refs. to Mayor, City of Edmond, P.O. Box 2970, 73083, by 6/15/85• Helena MT (28,000) - City Mgr. Sal. nego., $,500 + ben. 6 persons holding pos. since ICMA recog. In 1953. Appt. by mayor 6 4-mbr. commis. elected at large on a nonpartisan basis. $10 mil. budg.; 200 employ. Pref. deg. In pub./bus. adm.; 5-7 yrs. chf, exec. or asst. chf. exec. exp. In full serv. city w/min. 20,000 pop. Resume to Gary Oavis, Chairman, Search Committee, City Manager's Office, City -County Building, 316 N. Park, 59601, by 6/27/85. RC Keego Harbor, MI (3,083) - City Mgr. Sal. Ares. $29,000. Appt. by 5-mbr. anal. $850,000 budg.; 14 employ. Des. 5 yrs, pub. 4 adm. exp. Resume to City Clerk, City of Keego Harbor, 2025 Beechmont, 48033, by 1/15/ Mai RC Maiden NC (2,161) - Town Mgr. Sal. persons holding pos. since ICMA recog. in 1974. Appt. by mayor 6 5-mbr. anal. elected on a nonpartisan basis. $5.6 mil. budg.; elec./water/sewer servs. Req. approp. educ. 6 exp. Resume to Mayor 6 Councilmembers, Town of Maiden, P.O. Box 125, 28650, by 1/IS/85. RC Marceline, MO (3,000) - City Mgr. Sal. low $205 + ben., nego., dep. on educ. 6 exp. 13 persons holding pos. since ICMA recog. in 1953. Appt. by 5-mbr. anal. $2.7 mil. budg.; 30 employ.; full -sere. Incl. elec., water 6 sewer utils. Pref. MPA 6 exp. w/budg., fin., pers., grants 6 cap. projs. Resume w/refs. to Mayor Joe Fotenos, City Hall, 116 North Kansas Avenue, 64658, by 6/28/85. RC Monona WI (8,809) - City Adm. Sal. $32-$3 ,000 + ben. 2 persons holding pos. since ICMA recog. in 1979. Appt. by mayor subj. to confirm. by 6-mbr. anal. elected at large on a nonpartisan basis. $6.5 mil. annual budg.; 54 employ. Pref. mgt. exp. 6 strg. finl. bkgrd. Resume to City Administrator Search Committee, 5211 Schluter Road, 53716-2598, by 7/l/85. RC North Branford, CT (11,600) - Town Mgr, Sal. nego., dep. on qualif., Ares. $40,000. 3 persons holding pos. since ICMA recog. in 1971. Appt. by 9-mbr. enel. elected on a partisan basis for 2-yr. Pref. MPA terms. $12 mil. budg.; 60 employ. or NBA; 3+ yrs. prog. resp. mun. mgt. exp. req.; labor refs. exp. des. Resume to Town Manager Search Committee, P.O. Box 287, 1599 Faxon Road, 06471, by 6/28/85. RC Oroville, CA (8,683) - City Adm./Clk. Sal. coamens. w/exp., $34,320-$41,704 + ben. 6 persons holding pos. since ICMA recog. in 1956. Appt. by 7-mbr. Incl. $7 mil. budg.; 90 employ. Req. deg. In pub. adm. or rel. fld.; 5 yrs. prog. resp. loc. govt. exp. Resume b city applic. to City of Oroville, Personnel Office, 1735 Montgomery Street, 95965, g16/533-2577, by 6/21/85. Petersbur AK (3,200) - City Mgr. Sal. $50-$ 0,000, dep. on qualif. b exp. 10 per- sons holding pos. since ICMA recog. in 1960. Appt. by 7-mbr. anal. $22.7 mil. budg. Incl. $10.4 mil. cap. Imprvmnts.; full- serv. Incl. schools, elec., water, waste- water, hosp., elderly hsng. b port/harbor facils. Req. MPA/MBA w/5 yrs. CM exp.; eiec, utils. exp. des. Resume w/sal. hist b employ, refs. to Patricia Curtiss, City Clark, P.O. Box 329, 99833, by 6/21/85. Post Falls, ID (6,000) - City Adm. Sal nego., upper $205. 2 persons holding pos. since ICMA recog. in 1980. $6 mil. budg.; 40 employ. Req, deg. 6 2 yrs. mun. Mgt. exp.; MPA des.; PR 6 human resource nigb'growlls th req. Profs. Incl• sewer exp Mgt, Resume, transcripts, refs.ox writ wk 7139, samples to Clty of Post falls, 83854, by 6/14/85• Town Adm. Sal. Sanford. ME (18,020) - open, pres. S31,500. I Person holding mb since ILMA recog. In 1985• Appt' artby 5san bd, of selectmen telec1edSontamllnpbudg.; 150 basis for 3-Yr• r• strat./cap• plan. employ$12.4 mil. or Req. deg. . + 5 Yrs• puub.b. aniz., mgt. exp.; 9 Idrshp. 6 fin. skills reqResume to Town Administrator Search Committee, 267 Main Street, 04073, by 6/28/85• RC Tazewell, VA (5,100) - Town Mgr. Sal, commons. w/exp., + bens, preIs. $23,000. 7 persons holding Pos. since ICMA recog. in 1958, c-M form of govt. Pref. deg. in engr.; mun. exp. req. Resume to Mayor Dan Surface, P.O- Box 608, 24651, by 7/31/85• West Milford T . NJ (23,000) - Tp. Mgr. Sal. S 0-550,000, poop' sincealCMA 6 exp. 2 persons holding P mbr encl recog. in 1968. Appt. by S mil. elected on a nonpartisan basis. Sit budg.; 165 employ. Req. MPA or equiv. deg.; 5 yrs. mun. Mgt. exp. w/strg. Idrshp. 6 exec. Mgtskills req. Resume to Office oRoad, Township Manager, 1460 Union Valley 07480, by 7/1/85. Nonrecognized Loccli Govemments **Archdale. NC_ (6,000) - City mayor 6g6-mbr 1 commens. w/qualif. ApP t. Incl. $1.75 mil. budg. Req. deg. in pub. adm. or rel• fid orequiv. trto Cltyxp.; mun. gout. e%P• ;ref.0 Balfour Drive, 27263, City of Archdale, 3 % by 7/15/85. City **8ellev_ 1(3,500) - r.e Mgr. Sal. $25-530,000. Appt. by 5 mbr. Incl. S700,000 budg.; 14 employ. Req. exec. 6 admin. exp. w/mun. admin. trng. Resume to Mayor's Office, 6 Main Street, 48111, by 7/31/8*Budd Lake, NJ (22,000) - Bus. Adm. Sal. open. R . In pub./bus. 5 yrs. mun, admin. exp. req. Rapid growth mun. Resume 6 sal. reqs. to Office of Mayor, P.O. Box A, 07828. **B ray m, NJ (7,500) - Ap•Mgr.; new pos. Sal. $30,0001 negoPPt Incl. elected on nonpartisan basis for 4-yr. overlapping terms. MPA, mun. Mgt. ordaIst50exp. employ. Resume to Mayor -Elect Richard Bowe, 6811 trgenline Avenue, Guttenberg, NJ, 07093, by ., +/25/85. **Eldora, IA (3,200) - City Adm. Sal. $22-$29,500, dep. on qualif. 6 exp. Roq• deg.; MA in loc. govt. adm. o$,budg. r equiv. loc. govt. exp. pref.; prep., fed, grnt. applies. 6 econ. dev. skills req. Resume to Selection Committee, Attn.: Robert Baker, City Hall, 50627, by 6/21/85. RC 000 summer) **Nantucket, MA (8,000 35, Exec. Secy. to Bd. of Selectmen. $23,500-- $29,458 + ben. Pref. deg. in pub. adm. or rel. fid. 6 mun. govt- eXP• Rearm of Select- esume & refs. to Chairman Charles Gardner, men, Town 6 Country Bldg., Broad Street, 02554, by 6/14/85. Adm.;*nlewrth posTa� ben. cormens. w/bkgrd. 6 exp. $4.4 mil. budg.; 100 employ. Req. deg. in pub./bus. adm. or rel. fid. or mun./chfadmin. exp•6bcomputrep t er purch., investmnts, payroll applies. Duties Incl. st./fed. agcy. liaison, grnt. applic, prep. 6 employ. refs. incl. negos, 6 griev. Resume w/3 refs. to Frank Mangieri, Jr., Trustee, Government Relations Committee, Village of North Tarrytown, 28 Beekman Avenue, 10591, by 6/30/85. H r.; **Richland ?p•• nl (C.402)by 5-nTp. bd. 48 new Pos. Sal. nego. App employ.; Inc]. nonincorp. vii. of Hemlock.; volunteer deResume Gladys CampbellRichland Townshipofficeo Manager, 1140 N. Hemlock Road, Hemlock, M1, 48626. - City Adm. Sal. **Thorn AK (401 mayor 6 6-mbr. nego., dep. on exp. APP Incl. 2nd class city; city-oper. pub. utils. Duties Incl. city admin., pub. util. Mgt. 6 grnt. Clerk, construe. Boxmgt- Resume & refs. 110, 99950, 907/828- to City Clerk, 3380, by 6/17/85. 5 previously Listed V=ancies Colorado: Colorado (240,000) 4/29/85• Florldat Bat Harbour (3,000)5/13/85; Brevard Cn. (350,/85{ n ,500 /15/85; NorthBa 5/13/85- Geeor**Austell (4,312) 5/13/85; ggia: Marietta (37,000)-ZF/ I5/ 5, Illinois: Winnebago Cn. (250,884) 4/15/85. Kansas: Coffe viile (15,000) 4/29/85; **To eka 0 20,000 /29/ 5• MMassachusetts: **Hanson (9,000) 5/13/85; **Hatfield 6 Deerfield (combined 7,562) 4/15/ 5{ Northam 12,000) 4/29/85. Michigan: Muskegon Cn. 157,000) 4 /29/85• Missouri; **Mar land Hei his (27,000) 5/13/85; North Kansas City 5,800 5/13/85. New Jersey: Pemberton T . (32,000) 5/13/85; Wall TQ. 20,000 /29/85. North Carolina: Jacksonville (25,000) 5/13/85. Ohio: Canfield (6,000) 4/29/85i ** are (3,700) 5/13//5. Oregon: Cornelius (5000) 5/13/85• Pennsylvania: **Findla T . (4,629) 4/15/85- Texas: **Sugar Land (18,000) 5/13/85. Texas: Wisconsin: Lake Geneva (5,600) 4/15/85. •• No action taken on position recognition. • • • Lalest salary reported to ICMA as of January I. 1904. RC participants in the ICMA Retirement corpora. lion. For more information on this deferred com- pensation plan. contact lCMA-RC.IM424-9249. Assistants Citrus Cn., FL (70400) - Asst. Cn. Adm. $25-$32,000. Req. HPA & 5 yrs. pub. mgt. exp. Resume to Personnel Director, 110 North Apopka Avenue, Inverness, FL, 32650, by 6/17/d5. Grand Junction, CO (28,000) - Asst. to the City Mgr. $24-$2?1,000, dep. on qualif. Req. deg. In rel. fld.; MPA/MBA pref.; 2 yrs. aide to sr. mgt, exp.& supv. exp. pref.; comnunic. & prob. solving. skills req. Resume, press sal, & refs. to Personnel Dept., 250 North 5th Street, 81501, by 6/14/85. Grand Prairie, Tx (71,000) - Asst. City Mgr. Req. deg. In pub./bus. adm. or rel. fld.; MA des.; 5 yrs. mun. govt. admin. exp. req. Resume w/refs. & sal. Kist. to Personnel Director, P.O. Box 530011, 75053- 0011, Tecumseh, MI (7,320) - Adm. Asst. $18,500-$21,000 + ben. Pref. MPA w/mun. govt. exp. Resp. Incl. mun. opers. Resume to Jerome Klsscorni, City Manager, 309 East Chicago Blvd., P.O. Box 396, 49286, Upper Moreland Tit- PA (25,874) - Adm. Asst. to the Tp. Mgr. $16-$18,000. Req. deg. in pub. adm. or ref. fld. + 2 yrs. loc, govt. exp.; MPA may sub. for exp. Resp. Incl. fin. admin., budg., EDP, spec. repts., PR & rel. admin. duties. Resume to Brian Hook, Township Manager, 117 Park Avenue, Willow Grove, PA, 19090, by 6/15/85. Finance Aiken. SC (16,500) - Fin. Oir. Sal. nego., dep. on exp. Pref. deg. In acctg. w/4 yrs. acctg. exp. or MPA w/2 yrs. fin. & data proc, exit, or CPA ; acctg. & pers. supv. exp. req, Resp. Incl. acctg., tax & lie., purch., gen. fund & util, fin., cash mgt. & data proc. funcs. Resume to Roland Wlndham, City Manager, City of Aiken, P.O. Box 1177, 29802, by 6/15/85. Montgomery Cn., VA (63,516) - Dlr. of Fisc. Mgt. Sal. comnens. w/exp. Req. deg. in acctg. or bus./pub. adm. w/acctg. or pub. fin. admin. exp. or equiv. exp. & trng.; cn. or loc. govt. exps des.; data proc. opers. knowl, req. Resume b sal. regs. to County Administrator, P.O. Box 806, Christlansburg, VA, 24073, by 6/4/85. L'niv. of Tennessee Hun. Tech. Advis. Se_rv, - U[il. Fin. Mgt. Consultant. Req. deg. in pub./bus. adm., ping., acctg. or rel. fld.; MA pref.; water, wastewater, pub. wks. or gen. loc. govt. mgt. exp. req. Resume 6 Itr. w/sal. req. to Executive Director, Univ. of Tennessee Municipal Technical Advisory Service, 891 20th Street, Knoxville, TN, 37996-4400, by 6/14/85. Vienna, VA (15,000)- Dep. flnFin. Dir. or $28,500 + ben. Req. deg. in pub. adm.; 5 yrs. prog. resp. exp. + data proc. admin, exps req.1 mun. acctg. & GFOA standards knowl. req. Supv. data proc. & asst. dir. w/opers. Resume to Management Services Office, 127 Center Street, South, 22180, by 6/14/85. Other 1, ICMA - 2 pass 1) Editor/Proofreader for ` books and mktg, materials. $16,275-$19,530 + ben. Req. deg. (pub. adm., English or comb. pref,); excel. edit. skills & min. 2 yrs. publish. exp. req. Resp. Incl. copy edit., proof. & writing promo. copy for univ. texts in loc. govt. mgt. subjs.; wk. may Incl. copy marking, layout, permissions & photo/illus. res. 2) Editor, univ. textbooks. $30,000 + ben. Req. deg.; Yrs. book publish. exp., edit. skills & soc. scl. knowl.--pref. pub. adm. req. Resp. rocl mkt. exploration, book content ping., 9 n. editors/authors & coord. textbook prod. wk. Resumes to Barbara Moore, ICMA, 1120 G Street, N.W., Washington, DC, 20005. Richmond. VA (219,214) - Dudg. b Mgt. Analy., 3 pos. $19,448-$27,482. Req. deg. in pub./bus. adm. or rel. fld. & 1 yr. buss equv- mgt., pub. adm., mgt. analy., budg. or conmunic., prob. exp.; MA pref.; oral/writ. soly, & analy. skills req. Resp. Incl. 0rganiz. studies, budg. analy., policy, spec. projs. & res. Applic, to Department of Personnel, City Hall, 900 East Broad Street, Room 112, 804/780-4176, by 6/7/85. Deadline for June 10 issue: May 30 advertisements In writing. Please submit t V In Transition --George R. Catalano, former CA, West Chicago, III.: 520 Highland Avenue, West Chicago, III, 60185, 312/231-8258. - RicharddN. Gray, former CM, Columbia, Mo.: 2906 Clover Way, Columbia, Mo. 65201, 314/443-4941. --James A. McFeliin, former CM, Canfield, Ohio: Maple Street, Canfield, Ohio 44406, 216/533-2047. Information for the In Transition column, in- cluding name, former position, current mail- ing address, and telephone number, should be mailed to Beth Payne at ICMA. Association President --Craig M. Hunter, CnA, Citrus Cn., Florida City 6 County Management Association. Boom, Boom, Boom Towne Do you manage a local government that is cur- rently experiencing or has experienced rapid growth? Briefly describe some of the concerns this growth has caused and how you have dealt with them. Send your comments (350-400 words) to Beth Payne at ICMA by June 7 for inclusion 1 Public Management magazine. Member Memos n While ICMA Range Rider Charlie Henry was visiting Bob Gray, mgr. of Drain, Ore., at city hall, he became a "medical volunteer." Bob serves as an emergency medical technician and Charlie accompanied him on a call and found himself administering anti -shock fluids to a patientl t A magazine distributed ex- clusively in Russia by the U.S. Information Service contained an.artirle on C-M govern__.__ ment and featured the Village of Oak Park, III. (Ralph DeSantis, VM). The eight -page article covered the manager and village em- ployees In daily work situations. n Lake Havasu City, Ariz. (John Devner, CM), was among 13 communities in the state presented with a Governor's Award of Merit for parti- cipating in an energy savings and conserva- tion program. a Commenting about the future of the state of Florida, Megatrends author John Nalsbitt says it will be a lot like Pinellas Cn. (Fred Marquis. CnA). Studying the county at the request of Eckerd College, he has found that with its large elderly population, Its rapid growth and Its fragile vironment, It Is dealing with problems that 1 confront the rest of the state in the `►dture. Deceased --GeorgeWTorbert, CM, Doraville, Ga., 1966- 19 CM/r68 ecorder, Sylvania, Ga.; and CM/ engr., Lafayette, Ga., 1962-63. Upcoming Events... The Winning Connection: Communications In the Electronic Age is the theme of Public Technology, Inc.'s 1985 conference, June 5-7, in San Diego, Calif. To register or for more information, contact PTI Vice President John Pannullo, PTI, 1301 Pennsylvania Avenue, N.W., Washington, D.C. 20004, 202/626-2400. Capital budgeting, privatization, goal set- ting and prioritization, and team building will be among the topics discussed at the Public Management Leadership Symposium on the Integrated Management of Public Works, June 26-28, University of Chicago Law School Campus. This symposium is sponsored by ICMA in cooperation with the American Public Works Association, the American Planning Associa- tion, the Government Finance Officers Assoc- iation, and the National Association of Housing and Redevelopment Officials. Speakers will Include Robert Wagner, Jr., former deputy mayor of New York City; George Peterson, director, public finance, The Urban Institute; and Donald Nygaard, director of public works, St. Paul, Minn. For further program and registration Information, contact Ralph Borras at ICMA, 202/626-4600, ext. 345. A Conference on Small Business Incubators will be held June 26-28 in Spokane, Wash., cosponsored by the U.S. Small Business Admin- istration (SBA) and ICHA, along with a number of national, state, and local organiz- ations. Program participants will explore the Incubator concept and provide Information on how incubators work, how to finance them, and how to develop a successful facility. For registration Information or to request a conference brochure, contact Kay Simmons, SBA, Spokane District Office, 509/456-5348. The Society of Local Authority Chief Executives (SOLACE) will hold Its 1985 con- ference July 9-12, in Canterbury (Kent County), England. The program will include sessions on "Publicity Campaigns by Public Author- ities," "Business Investment in the Community," and "Communication Within Organizations." Complete Information is available from Jeffrey Greenwell, Honorary Secretary, SOLACE, Chief Executive, County Hall, Northampton, NNI ION, telephone: Northampton (0604) 34833. Trc ning Track �� 1 rEw5�t May 27,1985 0 Kettering This summer, Kettering, Ohio (Robert Walker, CM), will begin the sixth year of a Cuts Costs volunteer personnel program that city otflcIaIs credit wlth saving thousands of withdollars and providing resources for activities and services that would not have been completed without volunteers. This year more than 25,000 volunteer hours Volunteer were contributed to the Area Citizens Together in Volunteer Endeavors (ACTIVE) Personnel program. The program coordinator used ICNA's training package on managing volunteer personnel to develop ACTIVE. Nearly 250 Kettering area residents are Involved In the program, completing assignments that can last an hour or on -going assignments that are completed on a regular basis. Kettering used volunteer personnel to assemble service directories and prepare special writing projects In the city manager's offlcel to research insurance specifications and complete a physical property Inventory In the finance offlcel to clean and repair weapons and deliver neighborhood water newsletters In the police department; and for other activities In nearly all operating departments. City staff estimate that the program has saved more than $500,000 since It began In 1979. The program Is organized through a coordinator --a paid city employee who works with department heads and supervisors to Identify activities where volunteer personnel can be used and prepares written job descriptions. Local media and city publications are used to recruit new volunteers. Working through the coor- dinator, each department provides training and supervision and conducts periodic and annual performance evaluations. A description of the ACTIVE program, along with two handbooks that describe Kettering's approach to starting a volunteer program and guidelines for developing volunteer assignments and supervising volunteers, are available through Joyce Conner, Volunteer Coordinator, City of Kettering, 3600 Shroyer Road, Kettering, Ohio 45429, 513/296-2433, Scottsbluff Councllmembers joined the city manager and department heads from Scottsbluff, Holds Neb. (Frank Koehler, CM), in a full -day training program that helped the group III-HouseIdentify basic organizational values and a mission statement for the city. City staff designed and conducted the training program, using materials and group Excellence exercises from ICHA's Excellence In Local Government Management training pack- Progratn age. The program began with counclimembers and management staff assessing Scottsbluff Is current services and programs In light of eight excellence criteria. This exercise also helped to bring to the surface areas where siected officials and management staff differed regarding service levels and the practices used to provide programs. From here, they worked together to identify values both used In setting policy and taking action, and to develop the city's first overall mission statement, They also Identified areas and activities that needed Improvement, such as transmitting organizational values and the mission statement to new employees, notifying citizens of upcoming council agenda Items, and encouraging innovation and creativity within the organization. Staff said the program also gave the city's top elected and appointed officials an oppor- tunity to point out the many programs and services where "we are doing great." More than 800 local governments have purchased ICMA's excellence training pack- age In the past year. The package was developed in conjunction with the Center for Excellence In Local Government, In Palo Alto, Calif. For more Information about Scottsbluff's In-house excellence training program, contact Linda Witko, executive assistant, City Hail, Scottsbluff, Neb. 69361, 308/632-4136. For Information about the ICMA excellence training package, contact Charles Schwabe, ICMA's director of training at 202/626-4627. 0 4.. MEMO TO: MAYOR AND CITY COUNC FROM: CLERK -ADMINISTRATOR DATE: MAY 20, 1985 SUBJECT: DISPATCH OF CITY EQUIPMENT AND PERSONNEL IN EMERGENCY SITUATIONS Attached please find a letter and sample resolution from the City of St. Louis Park regarding the dispatching of municipal equipment and personnel to requesting cities during emergency situations. Although the City of Mounds View does have a mutual aid agreement with many cities in Ramsey County for dispatch of equipment during emergency situations by the City's Civil Defense Director, the City has no policy regarding the dispatch of equipment and personnel to other cities when similar circumstances exist. Such a policy statement in the form of a resolution such as that provided by the City of St. Louis Park would seem to be both reasonable and appropriate in order that we might be able to respond to other cities' requests for emergency assistance in a timely fashion when Council Meetings cannot be called in a manner that would allow our prompt response to the request. RECOMMENDATION: Staff recommends Council authorize preparation of a resolution for adoption by consent agenda at your next regular meeting authorizing the dispatch and use of city equipment and personnel by the Clerk -Administra- tor or his designee in emergency situations. DFP/mjs Attachment: I Pol April 19, 1985 Government Administrator Dear Sir: CliY OF, The City of St. Louis Park, through its Emergency Preparedness Director/ Fire Chief, is a member of the Metropolitan Emergency Managers Association (MEMA). A standing committee of that organization was charged with the responsibility of determining the most efficient way of providing assistance to each other in the event of a disaster. After about six months of investigating the many different Mutual Aid Pacts (Police, Fire, and Public Works), they determined that the most efficient way to handle most requests for aid would be to leave the present Mutual Aid Pacts as they are. In the event of a request for assistance which would involve several different departments, that request should be directed to the administrative branch of the Government. The Committee developed a resolution prototype, to be adopted by each municipality, that would authorize a City Administrator or his designee to send equipment and personnel to assist a stricken area, at their request, in the event of a disaster, with or without a formal Mutual Aid Pact. The City of St. Louis Park adopted this resolution on April 16, 1985, I am recommending it to you for your consideration for your community. If you should have any questions, please feel free to contact Chief John Kersey at 920-3000, ext. 56. Sincerely, 1 ames Brimeyer, City Manager City of St. Louis Park boos minnaonre bou1ffW 9 et. buffo peck, mbnnou ea4te • vnon. (eta) iaPM (date) RESOLUTION NO. RESOLUTION AUTHORIZING DISPATCH AND USE OF CITY EQUIPMENT AND SERVICES BY CITY MANAGER IN EMERGENCY SITUATIONS WHEREAS, the City Council finds that instances have occurred in the past and can be anticipated in the future wherein there is a danger by fire, hazard, casualty or other similar occurrences taking place or occurring out- side the territorial limits of the City of ; and by the suddenness thereof it would be impossible or impractical for the City Council to meet and authorize the dispatch and use of City equipment and personnel to combat such fire, hazard, casualty or other similar occurrence; therefore, BE IT RESOLVED by the City Council as follows: The Council finds it desirable and necessary j authorize the City Manager or his designee to exercise discretion, considering at all times and in each case the internal needs of the City of and its in- habitants, to dispatch City equipment and personnel as deemed necessary to combat such occurrence whether it takes place within or without the City limits. BE IT FURTHER RESOLVED that such dispatch and use as directed by the City Manager or his designee shall be fully authorized as an act of the City of and all provisions for compensation of personnel, rental of equipment, liability insurance coverage, workman's compensation insurance and all other safeguards and matters pertaining to the City, its equipment and personnel, shall apply in each case as if specifically authorized and directed by this City Council at such time, whether or not the governing body or authority of the place in which the fire, hazard, casualty or other similar occurrence exists, has previously requested and provided for assistance and the use of the equipment and personnel under a mutual protection agreement or other type protection agreement with the City of FURTHER, the City Manager or his designee shall recall, order and terminate the use of such equipment and personnel when the need for their use no longer exists, or earlier, when at his discretion it appears in the best interest of the City of Adopted by the City Council Attest: Mayor City Clerk Reviewed for administration: Approved as to form and legality: City Manager City Attorney i MEMO TO: MAYOR AND CITY COO FROM: CLERK-ADMINIST'RAT DATE: MAY 21, 1985 SUBJECT: MTC PROPOSAL FOR USE OF CITY'S CHARACTER GENERATOR Attached please find a letter from Mr. Aaron Isaacs, Manager of Research for the Metropolitan Transit Commission and MTC Contract No. 85-00-17F outlining the MTC'S proposal to use the City of Mounds View's character generator to televise their bus schedules for our area over the City's cable TV system. In conversations with Mr. Isaacs he has indicated that it is the desire of the MTC to program approximately six to seven pages of information into our character generator. In consideration for the City's agreement to allow the use of our character generator for this purpose the Commission has agreed to provide $250.00 for the installation of a chip into our character generator to expand its capacity from 12 to 20 pages, provide the labor necessary for the installation of this chip, and format any information that would be entered into the character generator reyarding their bus schedules. The City would simply agree to enter the information into the machine and keep the machine operational in order that it might be televised over the government public access channel. I have discussed this matter in further detail with Mr. Isaacs after receipt of the contract and he has indicated that the MTC will accept a supplement to their contract from this office providing that they will provide the labor for the installation of the chip which is to cost $250.00 and format all information to enter into the character generator. In view of the fact that the purpose for public access channels is to provide the public with information of interest to them, it would appear that the MTC proposal is in agreement with this intent and Staff would recommend Council approval. RECOMMENDATION: Staff recommends Council authorization for Clerk -Administrator to enter into the MTC Contract No. 85-00-17F with a supplementary agreement stipulating that Metropolitan Transit Commission will pay the labor costs for installation of the chip to expand the character generator memory from 12 to 20 pages and format any information the City is to enter into the character generator's memory regarding their bus schedules. DFP/mjs 0 METROPOLITAN TRANSIT COMMISSION�y 560.61h Avenue Nonh, Minneapollb Minnesota S54114396 617/349.7400 1d' rc--° 1;11°55�, 1''` �V May 6, 1985 of, Mr. Don Pauley City of Mounds view 2401 Highway 10 Mounds View, MN 55112 Dear Mr. Pauley: In order to deliver bus route and schedule informationito the public at the lowest possible cost, the MTC is getting volved with Cable T-V. I'm currently contacting the communities in the North Suburban area. it 15 pages of character gene - We would like to display aborated information on Moulds View's government channel. Because your generator only has 2pags of capacity, 20epage expansion.ihA contractwould toike to reimburse the Cityy for a accomplish this is attached. Please retain one original and return the other. ules o the fter Iwill send you pre -formatted dchanges t to type in. ourAsche- dr sche- dules I'lls change infrequently, and you'll find that the amount of Jule updating will be minimal. Please feel free to call if you need further information. Sincerely, Aaron Isaacs Manager of Research AI:vjs Enc. MEMO TO: MAYOR AND CITY COUN FROM: CLERK -ADMINISTRATOR DATE: MAY 20, 1985 SUBJECT: CAT CONTROL Pursuant to earlier Council direction, Staff has surveyed ten Metroplitan Area cities to determine what regulations they have in place regarding the control of cats. Attached is a copy of a summary of the results of the survey which shows that there are as many different ways for regulating cats as there are cities in the Metropolitan Area. One general conclusion can be made and that is that the most prominent method for controlling cats, although done slightly differently in each city, is to declare cats a nuisance when they are at large or creating a public disturbance. Based on the various methods exemplified by the different cities in regulating cats, Staff would suggest that if it is the City Council's desire to regulate cats in the City of Mounds View that it be done so by prohibiting cats from running at large, and declaring certain acts such as noises, disturbing the peace or defecating on property other than that of the owner as being a public nuisance and allowing police to impound such animals when complaints are filed. Staff would request Council direction in this matter. DFP/mjs Attachment: CAT CONTROL Arden Hills - None New Brighton - prohibits cats at -large and declares them a nuisance. Blaine - requires a cat to wear a vaccination tag when out-of-doors. Columbia Heights - requires licensing of cats the same as dogs and applies all provisions of animal code equally to dogs and cats. St. Anthony - prohibits running at -large and declares certain cats nuisances. Roseville - declares certain cats nuisances. Brooklyn Park - Licenses cats and enforces animal code uniformly. Anoka - declares 3 or more cats a nuisance. Coon Rapids - separate cat ordinance requiring licensing. St. Louis Park - declares certain cats a public nuisance. • ,L r MEMO TO: MAYOR AND CITY COUNCIL FROM: CLERK-ADMINISTRATO DATE: MAY 281 1985 SUBJECT: FIRE INSPECTIONS As previously mentioned at prior discussions of the City's Fire Inspection Program, the City of Spring Lake Park has avoided the difficulties we are currently experiencing with our fire depart- ment regarding fire inspectons by amending their fire code to provide that the City will appoint a fire inspector responsible for routine inspections therefore removing this responsibility from the fire department. Currently, the City's code provides that such responsibilities are still those of the Fire Chief and that the Chief appoints a Eire inspector from among the City's employees to accomplish the work. As you can gather, the problem we have been experiencing is a direct result of the fact that the Fire Chief is still responsible for fire inspections and, therefore, maintains a vigilant status over these items. Also, as you know the fire department was not pleased with the actions of the cities in 1984 to remove fire inspections from their responsibility and deny their request for a full time fire inspector. This rejection has, in my opinion, increased the vigilance of the Fire Chief with respect to our inspection program. To alleviate this problem Staff would recommend an amendment to Chapter 63.06 of the Municipal Code by adding subdivision 4 which would read as follows. The City shall appoint a fire inspector to handle routine inspections and fire prevention code viola- tions, including, but not limited to routine safety inspections of the schools, commercial buildings, industrial buildings, and multiple dwelling occupan- cies. The appointed fire inspector shall be responsi- ble for the enforcement of these routine inspection matters. All other manners currently handled by the fire department come under the direction of Fire Chief, shall remain the function of the fire department. RECOMMENDATION: Staff would recommend Council authorization of the preparation of an ordinance amending Chapter 63.06 of the Municipal Code to remove fire inspection responsibilities from the fire department. DFP/mjs MEMO TO: MAYOR AND CITY COUNCI FROM: CLERK-ADMINISTRATO DATE: MAY 29, 1985 SUBJECT: FIRE PROTECTION SERVICE CONTRACT As you know the Chief Adminitrative officers from the three cities contracting with the Spring Lake Park Fire Department have been meeting over the past few months to develop changes to the Fire Protection Service Contract we have with the Fire Department for consideration by the respective City Councils in June and submission to the Fire Department for their consideration in July. Attached please find a copy of the proposed contract developed as a result of these meetings. The changes proposed in these contracts in the order listed in the contract are as follows: 1. Article 2 Department Organization - This change would provide that the Fire Department would remain a non- union corporation at all times. 2. Article 3 Training - would require that the Fire Department maintain equipment, personnel and training standards in compliance with State Law. 3. Article 4 Payment - a new formula for distribution of the costs of the operation of the department is proposed. This formula would provide that the costs of the operation of the department be distributed between the three cities based on their assessed valuations and the average number of fire calls over the previous three years. It is felt this formula would provide for a more equitable distri- bution of costs in that it would be based both on the development of the community and the demand the community places on fire protection services. Also, this section contains a caveat which provides that the formula will be reviewed in 1987 for possible modification using additional statistical data maintained by the department on their data processing system. 4. Article 5 Determination cf Fire Department_Budaet Section 5.2 would provide that the cities review the Fire Department's proposed capital expenditure needs to determine what items would be included in their annual budget. 5. Article 5, Section 5.4 proposes that both portions of the Fire Department's budget subject to the Cities' MAYOR AND CITY COUNCIL MAY 29, 1985 PAGE TWO 5. public hearing process include the hiring of additional part time employees and providing tighter control over the expenditures authorized under the contingency fund established by the three cities for the department in 1984. 6. Article 7 Payment of Salaries and Insurance - Section 7.2 would provide the department provide the City with certificates of insurance showing that the City is an additional insured on their policies and that there is a 30 day cancellation clause in those policies. 7. Article 10 Indemnification - provides the department indeminify and hold harmless the cities from any law suits resulting from acts, ommissions, or negligence on the part of the department. It RECOMMENDATION: Staff would recommend Council approval of the Fire Protection Services Contract as presented and authorize Staff pending approval by Spring Lake Park and Blaine to enter into contract negotiations with the Fire Department using this contract as our initial position statement. DFP/mjs Attachement: I* CONTRACT TO FURNISH FIRE PROTECTION SERVICE THIS AGREEMENT, made and entered into this ___ day of - -�, 1985, by and between the City of Mounds View (hereinafter) referred to as the "City"), and the Spring Lake Park Fire Department, Inc., a Minnesota non- profit corporation (hereinafter referred to as "Fire Depart- ment"). W I T N E S S E T H : WHEREAS, the Fire Department is located in the Cities of Spring Lake Park and Blaine, Minnesota, and maintains a fully equipped volunteer fire department which includes necessary personnel, trucks, and fire fighting equipment; and WHEREAS, said fire protection is believed to be in the best interests of the people residing in the City of Mounds View; and WHEREAS, the Fire Department needs and requires payment to cover its estimated cost of operation, depreciation, and damages to its equipment resulting from fire fighting and fire protection in said City of Mounds View. NOW, THEREFORE, in consideration of the representations, warranties and agreements herein contained, and the consi- derations hereinafter set forth, the parties hereto agree as follows: ARTICLE 1 SERVICES PROVIDED 1.1) Fire Department agrees to answer all calls for fire protection by sending out fire fighting equipment and personnel as soon as practical to such areas designated and requested by the residents of the City. 1.2) All portions of the City of Mounds View shall be designated on a map and attached or on file at the city office. A copy shall be supplied to Fire Department. 1.3) Fire Department agrees to furnish the fire service protection, equipment, and personnel and such other services as requested by the residents of the City to the said designated areas in the City, for the consideration set forth below, and agrees that its firemen will make every reasonable effort to attend all fires in said designated areas when notified of such fires, provided, however, in the event the Eire fighting equipment or some part thereof with attending personnel is engaged in fighting fires or in response to emergency calls within the cities of Spring Lake Park, Blaine and Mounds View or pursuant to mutual aid agreements with other communities, said fire department will respond to the call as soon as practical and the judgement of the Fire Chief, Officer -In -Charge of the Fire Department shall be final; provided, further that road and weather conditions are such that the fire run can be made with reasonable safety to the men and equipment of said Eire department. - 2 - a 1.4) The Fire Department further agrees that it will cooperate with any other fire department that the City contracts with for mutual fire protection. ARTICLE 2 DEPARTMENT ORGANIZATION The Fire Department agrees to remain at all times a non- profit corporation under Minnesota Statutes Chapter 317. It shall be operated exclusively to combat fires, prevent fires and perform related rescue work, and will provide relief and retirement benefits to its members, either through the by-laws of its corporation or through the by-laws of a separate corporation organized for such purpose under Minnesota Law. ARTICLE 3 TRAINING The Fire Department shall at all times be in compliance with such equipment, personnel and training standards as may be required by the laws of the State of Minnesota. ARTICLE 4 PAYMENT 4.1) Payment for the services provided by Fire Depart- ment shall be as follows: (a) The annual cost for fire protection to the City shall be determined using the following formula. A.C. = (F.C. + A.V.) x (O.C. - O.R.) (2) A.C. - Annual Cost -3- F.C. - The Call bear fire Park A.V. - The City fire rcentage that the total number of Fire to the City for the previous three year to the total number of Fire Calls to th rotection district comprising Spring La Blaine and Mounds View for the same per rcentage that the Assessed Valuation of ears to the total Assessed Valuation of - Total Budgeted ODeratino Cost as O.R. - Budgeted Non -City Revenues This formula shall be reviewed by the Cities of Spring Lake Park, Blaine and Mounds View in 1987 for possible modification using additional statistical data maintained by the Fire Department on their data processing system. Any changes agreed to by the Cities shall be implemented when computing the 1988, 1989 and 1990 annual cost for each City. (b) The total annual amount determined in (a) shall be divided into twelve equal installments with payment to be made by the 15th of each month commencing on January 15, 1981. To facilitate payment, the Fire Department shall bill the City during the first week of each month. ARTICLE 5 DETERMINATION OF FIRE DEPARTMENT BUDGET 5.1) The annual Fire Department budget shall consist of the entire cost of operation of the Fire Department including salaries, compensation, repairs and upkeep. The budget shall also include the costs incurred by the Fire Department in financing the special fund of the Spring Lake Park Firemen's Relief Association, such costs to be determined under the provisions of Minnesota Statute 69.774. r. I' - 4 - 5.2) Each year prior to June 30, the administrative representatives of each City shall meet with the Fire Department to review capital expenditure needs and to develop a recommendation to be included within the Fire Department's annual budget. These needs would be defined to include any expenditures of $5,000.00 or greater_ 5.3) The Clerk -Administrator of the City, or his repre- sentative, shall serve on a budget advisory committee consisting of like representatives from Blaine and Spring Lake Park. The budget advisory committee shall assist the Fire Department during the month of July of each year in the preparation of the annual budget for the succeeding year. on or before August 15 of each year the Fire Department shall submit to the City a copy of the annual budget for the succeeding year. 5.4) The following items of the Fire Department's budget shall be subject to the annual budget hearing process conducted by the Cities of Blaine, Mounds View and Spring Lake Park. al construct (a) capital station orttoypurchase rnew sfire oa new apparatus. (b) operating expenses will be subject to an annual review to determine the justification for increases and their adequacy for meeting the objectives of fire service within the contracting City. (c) any proposal to hire additional part-time or full-time employees. (d) annual costs (estimated revenues and expenditures) of the special fund of the Spring Lake Park Firemen's Relief Association. 5.5) 5.4 (continued) I (e) Contingency Fund - a fund not to exceed $20,000, to be established in Fiscal Year 1982 through propor- tionate contributions frm the contracting cities as provided in Article 4.1(a) of this contract. The purpose of this fund shall be to provide monies for use by the Fire Department in meeting unexpected expenses resulting from emergencies and other unforeseen circumstances causing expenditures in excess of $1,000 and which are not included in the annual operating or capital budgets as provided for in Articles 5.4(b) and (a), respectively. Said fund shall be maintained through budget, surpluses, miscellaneous income or, if necessary, additional levies to the contracting cities. The need for additional levies shall be substantiated by providing documentation detailing the expenditures from this Fund and reasons thereof during the past Fiscal Year. The City may if it so chooses withhold its share of the contribution to the Contingency Fund until the need for the additional monies arises. Upon written notice by the Fire Department of such need the Clerk -Administrator shall disburse to the Fire Department the City's pro rasa share of -� the funds necessary to meet the unexpected expense. If a joint meeting should be necessary between the City Councils of Blaine, Mounds View and Spring Lake Park and the Fire Department to negotiate one of the items in Article 5.4, a meeting shall be called at a time and place convenient to all parties. The issue shall be decided by a simple majority of votes and the outcome shall be submitted to the individual City Councils for confirmation. The number of votes each party shall cast shall be as follows: Blaine - 1 Mounds View - 1 Spring Lake Park - 1 J - 6 - 5_6) The City agrees that sufficient funds shall be made available to ensure payment of all commitments agreed to at past budget hearings. In the event it is determined at any time during a Fiscal Year by the Fire Department and confirmed by the Clerk -Administrator of the City that budgetary appropriations are not sufficient to meet annual expenses, the Fire Department may submit a request for additional funding to the City according to the procedures outlined in Articles 5.3, 5.4, and 5.5. 5.7) The Fire Department agrees to submit to the City a copy of the Fire Department's annual financial report as prepared by its certified public accountant no later than ' June 30 of each year. - ARTICLE 6 TERM AND RENEWABILITY 6.1) The duration of this contract shall be from January 1, 1986 through December 31, 1990. The contract shall be automatically renewed on the same terms and condi- tions contained herein unless either party gives a 6 month notice to terminate this contract or renegotiate any portion thereof 6 months prior to December 31, 1990. In the event the term of this contract expires prior to the execution of a subsequent contract and during the time in which negotia- tions betwen the parties are proceeding there shall be a 90 day grace period commencing on the date of such expiration fduring which this contract shall continue in full force and effect. - 7 - ARTICLE 7 PAYMENT OF SALARIES AND INSURANCE 7.1) The entire cost of operation to thy Fire Department of salaries, compensation, repairs and upkeep shall be borne by said Fire Department and payment shall be made from the consideration herein stated and the City shall be in no way liable for any amount other than the payment of the amounts herein set forth or any amounts negotiated under Article 5.6. 7.2) It is further agreed that the Fire Department shall carry Public Liability Insurance and Workers Compensation on its equipment and the operators of such equipment. All insurance policies purchased by the Fire Department shall include the City as an additional insured and shall contain a_cancellation clause requiring thirty (30) days written notice to be mailed to the City prior to such date of cancellation. A certificate of insurance shall be provided to the City indicating the types and amounts of insurance in force. ARTICLE 8 DUTY OF CARE 8.1) The Fire Department shall not be liable in any way to the City or any inhabitant or property owner thereof, or to ARTICLE 9 ENFORCEMENT 9.1) If any claim, proceeding or action is brought by the City of the Fire Department to enforce the provisions of /�• 9.1 (continued) this Agreement, the prevailing party shall be entitled, in addition to costs of suit, to reasonable attorney's fees incurred in connection with any such claim, proceeding or action and the same may be awarded by the court having jurisdiction of such claim, proceeding or action. ARTICLE 10 INDEMNIFICATION The Fire Department shall indemnify and hold harmless the City from any claim, suit, demands or causes of action arising out of loss or damage caused to a person or property by reason of any acts, omissions or negligence on the part of the Department or its members in the performance of the contract. ARTICLE 11 BENEFIT 11.1) This Agreement shall be binding upon and insure to the benefit of the successors of the City and the Fire Department. ARTICLE 12 NOTICES 12.1) Any notice required or permitted to be given under this Agreement shall be given in writing, and shall be sent by mail to the registered address of the Fire Department or the Administrative Office of the City. - 9 - ARTICLE 13 CHOICE OF LAW 13.1) The provisions of this Agreement shall be construed in accordance with the laws of the State of Minnesota. ARTICLE 14 HEADINGS AND CAPTIONS 14.1) The headings and captions of the paragraphs and articles of this Agreement are inserted for convenience of references only and shall not constitute a part hereof. ARTICLE 15 ENTIRE AGREEMENT 15.1 This Agreement contains the entire understanding 14 between the City and the Fire Department concerning the subject matter hereof; and the provisions applicable there- to cannot be amended, altered, enlarged, supplemented, abridged, modified, extended, or waived except in writing duly signed by all the parties hereto. u - 10 - ARTICLE 16 COUNTERPARTS 16.1 This Agreement may be executed in several counter- parts, each of which shall be deemed an original, but all of which shall constitute one and the same instrument. IN WITNESS WHEREOF, the parties hereto have executed this Agreement effective the day and year first above written. in the presence of: CITY OF MOUNDS VIEW By By SPRING LAKE PART FIRE DEPARTMENT, INC. By By u MEMO TO: MAYOR AND CITY COUNCIL FROM: CLERK -ADMINISTRATOR DATE: MAY 28, 1985 SUBJECT: PROPOSED AMENDMENTS TO LEAGUE OF MINNESOTA CITIES' CONSTITUTION Attached please find a memorandum from League of Minnesota Cities' Executive Director Don Slater regarding proposed amendments to the League's constitution. As you may recall, I was a member of the constitution committee which promulgated these amendments and would recommend that the Council take a position in support of these amendments. However, should Mayor Linke not be present at the League's Annual Business Meeting I will be voting on the City's behalf and would request your direction as to the position of the City with respect to these proposed constitutional amendments. DFP/mjs Attachment: 0 league of minnesota cities May 24, 1985 T0: Mayors, Manager, and Clerks �� FROM: Donald A. Slater, Executive Director �/ /u/•'/�/Y�I\�/ RE: Proposed Amendments to the League of Minnesota Cities Constitution Enclosed is the package of proposed constitutional amendments endorsed by the League of Minnesota Cities Board of Directors for your review. On May 16, the LMC Board of Directors unanimously approved a package of proposed constitutional amendments for consideration at the annual meeting on June 13, during the LMC 1985 Annual Conference. In keeping with the practice of prior years, I am happy to transmit these amendments to you so that city officials may be aware of amendments well before the annual meeting. The most important of the amendments involves the dues structure, establishing a rt of the wnew three-yer ho attendedaLMC''ssannual meetingain Duluth in 1984uwill recall ethatytheofficials schedule as 1984 s be with ServicesDues and proposed Committee th setting theduess,beginning in1985. that the LMC Board f The membershiprejectedrthis charged proposal. As a result, the Dues and Services Committee was called back into session to develop a recommendation concerning the dues schedule. That committee recommended a three-year schedule involving a 7.5 percent increase for 1986 and a six percent increase for 1987 and 1988. The Dues and Services Committee concluded, and the Board of Directors agreed, that these increases would be the Ofnservicesum essary which theding for membershipedesires and League to maintain the quality and quantity expects. The Committee understood that the proposed increase exceeds the current rate of inflation, but reviewed the fact that tha League's budget is not 100 percent financed by dues income; and that a 7.5 percent dues increase is necessary to produce a five percent overall funding addition. rvices nd goods for postageyandhprinting supplies)1,awhichnexceed umber othe ecurrent ainflation ( example rate. Finally, the Board has devoted additional resourcestcertain activities in response to member service demand, particularly,regional ngs and computerization. -over- !,r, 1 rj I (C, 121 r27-5OOO Mayors, Managers, and Clerks Page 2 May 24, 1985 In the course of the 1984 debate on the dues proposal, some other issues were identified. These included the fact that, should the membership reject a future proposal dues adjustment, the LMC would have no applicable dues schedule. Other concerns emerged concerning the lack of a more complete ability to offer alternatives and amendments to constitutional amendments under consideration at the annual meeting. LMC convened a Constitutional Committee to consider these problems. The committee recommended amendments which would 1) leave the last adopted dues schedule in effect should the members reject the proposed adjustment; 2) provide for a limited process to amend proposed constitutional amendment during the annual meeting; 3) clarified that the annual meeting could adopt special rules; and 4) produced a comprehensive technical amendment which would make the constitutional gender neutral. If you have questions or concerns regarding these amendments, please feel free to contact Stan Peakar or me at the League office. DAS:lw J Ilil �u� IIII IIlh''II U league of rninnesota cities May 21, 1985 TO: 1985 LMC Annual Conference Delegates FROM: Stan Peskar, General Counsel RE; Proposed Constitutional Amendments Following are several proposals for amending the League Constitution at the Annual Conference. When any change to a section is proposed, the entire section is set out with deletions indicated with strike outs and additions shown by underlining. 1. Gender neutral language ARTICLE IV OFFICERS AND COMMITTEES Section 2. The president and vice president shall each be elected annually for one-year terms. Twelve directors shall be elected for three-year overlapping terms. In 1974 four of these shall be elected for three-year terms, four for two-year terms and four for one-year terms; thereafter four annuallyshall be elected r official business meeting attherannualrconveshalls. Elections convention. officers shall hold office for their designated terms, and until their elected or appointed successors have signified their acceptance. The newly elected officers shall take office immediately after the close of the annual convention. The immediate past president shall serve as a member of the board of directors ex officio for one year, so long as he or she holds municipal office, and the president of the Association of Metropolitan Municipalities shall serve ex off icio. Section 5. The president shall be chairman of the board of directors. He Th_epresident shall reside President at the annual business meeting and all other meetings of the League, but he may designate others to preside instead jar -him. He The oresident shall appoint all committees established by the board of directors or by the constitution and shall appoint representatives of the League to such non -League bodies as may be appropriate. Section 7. The executive director shall be the chief administrative officer of the League, subject to the general supervision of the board of directors. He The executive director shall be appointed by the board of directors for an indefinite period and may be removed by the board of directors. He The executive director shall appoint the League employees and shall administer the League office and the League services. He The executive director shall prepare an annual budget of revenues and expenditures for the ", -.,d , ,,I .:,� . . 1. 11111 inu9bLu:i;. ll l'I 1iiI}?)2P/-b1;[)0 May 21, ] Proposed Constitutional Amendments Page2 -0 consideration of the board of directors and shall limit expenditures to the total budget approved by the board of directors. He The executive director shall submit to the board of directors and to the membership an annual report of League affairs, services and finances which shall be published in the Leagues official publication. He The executive director shall have charge of the League records, accounts and propertyT, He shall cause an official record of all meetings of the League to be madeT He and shall act as treasurer and handle all League funds. The executive director and employees designated by hie the executive director shall post a corporate surety bond at League expense. The accounts and finances of the League shall be post -audited each year by a public accountant selected by the board of directors. Section 9. A special committee shall be appointed by the president every three years to study League dues and League services, commencing with the appointment of such a committee in the fall of 1983. Additionally, special committees may be authorized by the board of directors for the purpose of studying municipal problems, conducting schools, making legislative recommendations or other appropriate League service. The chairmen of each such committee appointed by the president shall, on the completion of his the committee's work, make a report to the board of directors, convention or legislative conference in such form as the executive director may request. ARTICLE VI LEGISLATIVE PROCEDURE I Section 1. Except as otherwise provided in this article, no official commitment shall be made by the League on any proposed state or federal legislative matter unless it is approved by the legislative committee and is further approved by a two-thirds favorable vote of the delegates present and voting at the annual business meeting or at the regular or a special legislative conference to which all the member municipalities are invited; but no proposal shall be made part of the League legislative program under this section or section 2 if the municipalities voting against it include all the cities of any one class and if such proposal is by its terms applicable to such class of municipalities. The vote on any legislative matter shall be by acclamation; but at any time before the result of the vote is announced, the presider eheirmen may, and shall, if requested to do so by ten or more delegates present, submit the question under consideration to a vote by municipality, in which case each member municipality represented shall have one vote. Section 4. A legislative committee shall be created prior to each session of the legislature to consist of the chairmens of any special committees studying legislative matters and the members of the board of directors. 2. New members to pay (building) assessments as well as dues (conforming the constitution to current practice.) ARTICLE III FEES AND DUES Section 1. Any municipality in Minnesota desiring to become a member of this League may do so upon signifying a desire to do so and paying of the annual duesT and any outstanding assessment. DUES SCHEDULES UNDER 7.52, 6% 6 6% INCREASES FOR FISCAL YEARS 85/86, 86/87 6 87/88 RESPECTIVELY 1984/85 DUES SCHEDULE POPULATION BASE 249 OR LESS...............................153 250-4,999..................................52 PLUS 40.40 CENTS PER CAPITA 5,000-9,999...... •... .... ........... .•....422 PLUS 33.00 CENTS PER CAPITA 10,000-19,999.............................912 PLUS 28.20 CENTS PER CAPITA 20,000-49,999....•.......................3119 PLUS 17.07 CENTS PER CAPITA 509000-299,999 ...........................9234 PLUS 4.84 CENTS PER CAPITA 300,000 AND OVER ........................15565 PLUS 2.73 CENTS PER CAPITA APPENDIX A 1985/86 DUES SCHEDULE 7.5% DUES INCREASE POPULATION BASE 249 OR LESS...............................164 250-4,999................................. 56 PLUS 43.43 CENTS PER CAPITA 5,000-9,999........................... •... 454 PLUS 35.48 CENTS PER CAPITA 10,000-19,999.............................980 PLUS 30.32 CENTS PER CAPITA 20,000-49,999.........................•..3353 PLUS 18.35 CENTS PER CAPITA 50,000-299,999 ...........................9927 PLUS 5.20 CENTS PER CAPITA 300,000 AND OVER ........................16732 PLUS 2.93 CENTS PER CAPITA APPENDIX B 1986/87 DUES SCHEDULE 6% DUES INCREASE POPULATION BASE 249 OR LESS...............................174 250-4,999................................. 59 PLUS 46.04 CENTS PER CAPITA 5,000-9,999...............................481 PLUS 37.60 CENTS PER CAPITA 10,000-19,999............................1039 PLUS 32.13 CENTS PER CAPITA 20,000-49,999............................3554 PLUS 19.45 CENTS PER CAPITA 50,000-299,999 ..........................10522 PLUS 5.52 CENTS PER CAPITA 300,000 AND OVER ........................17736 PLUS 3.11 CENTS PER CAPITA APPENDIX C 1987/88 DUES SCHEDULE i DUES INCREASE POPULATION BASE 249 OR LESS...............................185 250-4,999................................. 5,000-9,999.................... I ...... ...•510 10,000-19,999............ •...............1102 20,000-49,999............................3767 50,000-299,999 ..........................11153 300,000 AND OVER ........................18800 PLUS 48.80 CENTS PER CAPITA PLUS 39.86 CENTS PER CAPITA PLUS 34.06 CENTS PER CAPITA PLUS 20.62 CENTS PER CAPITA PLUS 5.85 CENTS PER CAPITA PLUS 3.30 CENTS PER CAPITA May 21, 1985 Proposed Constitutional Amendments Page 3 3. Dues schedule ARTICLE III FEES AND DUES Section 3. The annual dues for each member municipality shall be based on the schedule or schedules set out as appendices to this constitution, which shall be adopted or amended in the same manner as c-Ner parts of this constitution. If no new dues schedule is adopted for a given year, the dues The total dues for each member as thus calculated shall be rounded to the nearest dollar. (See attached proposed new dues schedule.) 4. Rules of procedure at meeting (Conforming the Constitution to current practice.) ARTICLE V MEETINGS Section 2. ...........Action on legislative matters and on amending the constitution shall conform to the voting requirements set forth in Articles VI and VII respectively; The conference may adopt further rules governing its proceedings. Otherwise parliamentary procedure shall be according to Roberts Rules of Order. 5. Amendments to proposed Constitutional amendments ARTICLE VII AMENDMENTS Section 1. This constitution may be amended after the first day of the annual meeting by a two-thirds vote of all municipalities voting, provided that the proposed amendments shall have been prepared in writing on or before the first day of the meeting and distributed to the delegates. An amendment in uritinc. offared from the floor without prior notice to the delegates shall be to a proposed amendment, is on nosed to amend, is germane to F*� TO: Mayor 5 Council FROM: Finance Director -Treasurer Brager GATE: May 24, 1985 RE: AUDITUR'S MANAGEMENT REPORT AND RELX MENDATIUNS The Auoitor's Management Report and Recommendations, dated December 31, 1984, contains several actions which the City should undertake during 1985. This memo shall list the recammended actions and the staff's response to them. Continue to monitor legislative actions wnicn can aaecr Lne undllrIIM UL 6.Lr government. Staff continually monitors actions of the State Legislature. This is done primarily through subscription to the Legislative Bulletin published by the League of Minnesota Cities and by virtue of membership in the League of Minnesota Cities the City receives Action Alerts fran the League advising of legislation which would affect the financing of City government. Also, staff receives weekly copies of newsletters printed by the Minnesota House and Senate while in session. Continue to monitor the collection rates of property taxes and special assessments. The City Finance Department monitors collection rates for both taxes and special assessments. This is done primarily through the recording of collections on various work sheets during the course of the year. the timeliness and data speFE assessment data provided by Ramsey County. Staff is aware of the County s recent purchase and installation of micro computers in the Department of Property Taxation. Staff is hopeful that this will result in a better quality of data about City special assessment collections. fied utility accounts receivable is levied by the County. Staff was surprised to learn that the County had not Deen aaoing uce 81 interest required pursuant to resolutions certifying delinquent utility accounts receiveable to Ramsey County for collection with property taxes. Finance Department staff will verify with Ramsey County Department of Property Taxation personnel that the interest, has in fact, been calculated and certified for collection. Continue efforts to Phase in a fixed asset system. City Finance Department staff have undertaken various efforts over the past few years to phase in a fixed asset system. These efforts include the recording of current purchases of fixed assets, the updating of insurance records so as to obtain an updated list of City buildings and properties and recently an inventory of tools and equipment of the Public Works Department was undertaken. During a recent goal setting session the Council established the installation of a fixed asset system as a City wide priority. A fixed asset accounting system is being considered for purchase during the computer feasibility study. Further information will be provided to the Council on this topic when the computer study is presented to the Council in July 1985. __-ec__......Aria 'Zara reserve balances in the City's General Fund and �.�. �. .� - -- maintaining adequate reserve balances in the General Fund and concurs withe Auditor's recommendations and rational for doing so. Attached for your consideration is a rough draft of an ordinance which would establish formulas for future desianations of fund balance of the General Fund. A copy of this proposed ordinance May 24, 1985 Page 2 has been forwarded to both the City Attorney and the city's auditing firm for their review and camnent. As their comments are received staff will amend the proposed ordinance and further report to Council on this topic. Continue to review Revenue Shari r uirements and internal rocedures to c 1 . City staff is well aware of the burdensome Federal procedures regarding Revenue Sharing and has subscribed torteRevenueyS l9e'�S°HadlcappedcRequi�rvenue ementsSHanldbook Handbook and the are Federal current in order to be aware of current procedures and to ensure an awareness of any future changes in said procedures. hich ll havelbr clolsil"11,11 the Debt e� de• The Audidto sice haveunds of the recommendedCthatfthewState Aid Bond Fundandthets Equipment Debt Certificates Fund be closed. In the case of both funds bond payments been indrpay payments onem.e certiTherefore,esthavaff croncursade withnttx the Auditor ssno further recamiendationsobligation has prepared resolutions for Council consideration which would close these funds and transfer the remaining balances in them to the General Fund. Those resolutions are attached for your consideration. Continue to nitloerminterctiim ed financinglas maylbe orequiredy81During 1983taBspec alc assessment debt service study was prepared to evaluate the financial position and projected cash flows of Lhis Fund. Atthattime it was pleasedutotthat reportthe that,duewtold incure cash overdrafts beginning in May 1985. I am p collections of prepayments of assessments this overdraft did not occur. Staff will make new projections of the financial position of the Fund and report on the results of the new projections as soon as passible. At the present time it appears that the Fund will not incur cash overdraft during 1985. n -� consistent with the Munici 1 State Aid rinion stating that the anqunts in the resolution. Toe City Attorney has issued an op' Silver Lake Mloods Pr°jest B1-1 Fund may be expended for projects which are authorized in Chapter 26 of the City Code• Further remnmsndation Eor expenditure of funds will be consistant with the City Attorneys opinion. sition of the City ucy's water Continue to monitor the user rates for the City's water and sewer operations. Finance Department staff annually evaluatersoce sfadequacy of rates are considered and and sewer operations. During the budget p ator if, in the opinion of the City Finance Department staff and/or the Clerk-tlining the pro P° oseddrrate rate adjustment is necessary a recommendation will be made ou and rational for said rate. Continue efforts to mont nitor internal accountingcontrolthennecessity of maintaining ning capabilities of the City. The Auditors commented upon adequate internal accounting controls. I am well aware of the need for such internal controls and am continually reviSewws g suc nxdnby individualaware that t employees.However,substantialhe due portion of the accounting processes to the size of our department I do not believe that it is feasible to further tinlegal ncea t the eidi•The Auditors su Statutes.ldo not segbeen pursuant Minnesota scope of their May 24, 1985 Page 3 foresee any problems in these areas. However, the section on conflicts of interest is presently being reviewed by both the Clerk -Administrator and the City Attorney to insure that the City will be in compliance with those procedures. These steps are being taken to fully understand the law in regard to conflicts of interest and subsequently to enable us to review City operations in light of these new regulations. We will be reporting further to Council on this matter. The Auditors also commented upon the fact that the City is taking steps to automate many City operations through possible installation of in house computer system. They recommended several areas for review. I believe that prior to the purchase of any type of computer system the Auditors should be consulted and requested to review any systems for purposes of internal control and other financial management considerations. Should you have any questions on these matters please do not hesitate to contact core. Ili/ds Enclosure 11 j r-� ORDINANCE NO. (Rough Draft) CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA AN ORDINANCE PROVIDING FOR DESIGNATIONS OF FUND BALANCE OF THE GENERAL FUND The Council of the City of Mounds View does hereby ordain: 00.01 Definitions Committed Contracts. Cominittments for contracts which have been executed but which at present are unperformed, i.e. goods and services have been ordered but not yet delivered or performed. Fund Balance. The excess of the assets of a fund over its liabilities. 00.02 Designations of the Fund Balance of the General Fund Subdivision 1. There is hereby designated $ of the Fund Balance of the General Fund for a Reserve For Cash Flow. The Clerk -Administrator and the Finance Director shall annually adjust this Reserve so that it equals one-half of the sum of the ensuing years' budgeted General Fund property tax levy and anticipated local government aids. Subdivision 2. There is hereby designated $ of the Fund Balance of the General Fund for a Reserve for Contingencies. The Clerk -Administrator and Finance director shall annually adjust this Reserve so that it equals 10% of the sum of the ensuing years' General Fund Expenditure Budget. subdivision 3. There is hereby designated $ of the Fund Balance of the General Fund for a Reserve for Compensated Absences. The Clerk -Administrator and Finance Director shall annually adjust this Reserve so that it equals the sum of the accumulated vacation leave of all employees each December 31 and the sum of the accumulated sick leave of employees entitled to such as severance pay, pursuant to Chapter 6, upon termination calculated each December 31. subdivision 4. There is hereby designated $ of the Fund Balance of the General Fund for a Reserve for Committed Contracts. The Clerk -Administrator and Finance Director shall annually adjust this reserve so that it equals the sum of the General Fund's Committed Contracts as of December 31. 00.03 Order of Designations nated Subdivision 1. In the event that sufficeS designations per Fund Balance does not exist to permit the desig Section 00.02 above, designations nsall be made in the following order to the extent possible. Reserve for Committed Contracts Reserve for Compensated Absences Reserve for Cash Flow Reserve for Contingencies Read by the Council of the City of Mounds View on the day of 1985. uncil of the City of Mounds Read and passed by the Co View this day of 1985. ATTEST: Mayor (SEAL) Clerk- istrator u RESOLUTION NO. (draft) ( CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION AUTHORIZING THE CLOSING OF THE MUNICIPAL STATE AID BOND FUND AND THE TRANSFER OF ITS ASSETS TO THE GENERAL FUND WHEREAS, by Resolution dated December 11, 1967 the City of Mounds View authorized the issuance and sale of $140,000 Municipal State Aid Street Bonds to finance State Aid street improvements, pursuant to Minnesota Statutes, Chapters 162.18 and 475, and that the proceeds of said sale were applied to the total costs and expenses of said improvements; and NOW, THEREFORE BE IT RESOLVED by the Council that it is hereby found and declared that all principal and interest payments on said Bonds have been made from the MSA Bond Fund and a balance of remains in the Fund. BE IT FURTHER RESOLVED that the Council authorizes the transfer of to the General Fund and authorizes the closing of the MSA Bond Fund. Adopted this day of 1985. ATTEST: (SEAL) Clerk -Administrator RESOLUTION NO. (draft) CITY OF MOUNDS VIEW , COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION AUTHORIZING THE CLOSING OF THE EQUIPMENT DEBT CERTIFICATE FUND AND THE TRANSFER OF ITS ASSETS TO THE GENERAL FUND WHEREAS, by Resolution dated October 5, 1981 the City of Mounds View authorized the issuance and sale of $19,000 of Equipment Debt Certificates to finance the purchase of public safety equipment, pursuant to Minnesota Statutes, Chapters 412.301, and that the proceeds were applied to the total costs of said equipment. NOW, THEREFORE BE IT RESOLVED by the Council that it is hereby found and declared that all principal and interest payments on said Certificates have been made from the Equipment Debt Certificate Fund and a balance of remains in the Fund. BE IT FURTHER RESOLVED that the Council authorizes the transfer of to the General Fund and further authorizes , the closing of the Equipment Debt Certificate Fund. Adopted this day of 1985. ATTEST: (SEAL) -------------- Mayor---------- C1Ter k-Administrator r /3 TO: Mayor b City Council FROM: Finance Director -Treasurer Brager DATE: May 24, 1985 RE: 1986 BUDGETS - POLICY GUIDELINES To assist staff in preparing the 1986 Budget your consideration and direction on several policy issues would be appreciated. This approach has been followed the past several years and has been a great aid in preparing the annual budgets. As in past years these guidelines are subject to modification at any time during the budget process. The implicit price deflator is an index of the costs of goods and services that governments actually purchase. It is used by the Minnesota Department of Revenue in the calculation of the levy limits of Minnesota cities. At the present time the Department estimates that the implicit price deflator will be 5.5% as of June 30, 1985. That figure will then be used in the levy limit calculation. In addition the levy limit for the City may be increased by any increase in the number of households and/or population. Data as to the number of households and the population of the City is provided by the Metropolitan Council and will not be available until the end of July. Staff feels that the percent increase of the implicit price deflator and any population increase should be a goal as far as an increase in the general property tax levy is concerned. Therefore, staff suggests a goal of limiting the overall 1986 property tax levy to no more than 5.5% increase overall. Due to the fact that the comparable worth study has not yet been completed staff is unable to make a recommendation as to the amount that 1986 salaries should be budgeted at. The comparable worth study is not scheduled to be completed until after October 1, 1985. Receipt of the study by that date would allow sufficient time to make salary recommendations for City employees which could be put into effect on January 1, 1986. However, that date does not allow sufficient time to include recommended salaries in the 1986 Budget. Therefore, staff recommends that 1986 salaries be budgeted at 1985 levels and a lump sum for salary increases be budgeted and placed in a contingency account. Energy costs are a major item in our budget. Staff has talked with our suppliers about future energy costs and also has reviewed estimates of future energy prices developed by the Minnesota State Energy Agency. Based upon information from those sources staff feels that an increase of 58 be budgeted for electricity and an increase of 78 be budgeted for natural gas. 1986 BUDGETS - POLICY GUIDELINES r Page 2 I Present prices paid for various motor fuels are: regular gasoline $1.02, unleaded gasoline $1.05, LP $O.77. Staff recommends these motor fuels he budgeted at the following rates for 1985: regular gasoline $1.10, unleaded gasoline $1.15, LP $0.85. Increases in the cost of health insurance premiums have averaged between six and ten percent over the last few years. Staff feels that an increase of 6% for 1986 would maintain the present ratio of employer/employee contributions for health insurance. Therefore, staff recommends that health insurance he budgeted at $167.50 per month. This is an increase of $10 over last years rate of $157.50. A contingency is necessary for unforeseen circumstances and emergencies. Unforeseen circumstances might include: energy price increases greater than anticipated, costs associated with employee turnover, implementation at comparable worth legislation, increase in insurance costs, to name a few. Emergencies could possible include: failure and subsequent repair of heating and air conditioning systems, breakdown of vehicles and/or other items of equipment, record snowfall, or many other items. For these reasons staff recommends an operating contingency of approximately $50,000 be budgeted for 1986. Attached is a proposed budget calendar for your consideration. This calendar satisfies the Charter requirement that a budget be submitted to Council no later than the first Council meeting in September. Our recommendation for purposes of preparation of the 1986 Budget Council by motion should adopt budget guidelines and by resolution adopt a 1986 budget calendar. DH/ds Enclosure RESOLUTION NO. 1897 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION ADOPTING THE 1986 BUDGET CALENDAR WHEREAS, the City Charter prescribes the requirements for a Budget Calendar under 7.04; and WHEREAS, the City Staff has reviewed the requirements of that section - 7.04 and determined the following: 18 June 1985 - Staffing Recommendations to Clerk - Administrator Week of June 24, 1985 - Department Heads first round departmental budget meetings with Administrator and Finance Director 1 July 1985 - Staff submit recommendations for staffing for 1985 to Council 15 July 1985 - Staff submit review of adequacy of license and permit fees and recommendations to Council for review 15 July 1985 - Revenue Estimates submitted to Council 8 July 1985 - Staff submits first draft of departmental budgets to Council Week of July 22, 1985 - Department Heads second round departmental budget meetings with Administrator and Finance Director 5 August 1985 - Staff submit revenue sharing recommendations to Council 5 August 1985 - Staff submits and reviews with Council second draft of departmental budgets 19 August 1985 - Staff submit utility budget and rate recommendations to Council RESOLUTION NO. 1897 Page Two 27 August 1985 - Proposed Budget submitted to Council 3 September 1985 - Council Agenda Session 9 September 1985 - Revenue Sharing Budget Hearing, 7:40 p.m. 23 September 1985 - Hearing on Budget No later than - Council finalize budget and adopt 7 October 1985 resolutions authorizing budget and tax levy NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Mounds View adopts the above calendar for the 1985 Budget process. Adopted this loth day of June, 1985. ATTEST: (SEAL) Mayor Clerk -Administrator 0 i MEMO TO: Clerk -Administrator and City Council FROM: Director of Public Works/Community Development DATE: May 29, 1985 SUBJECT: SIMON'S SPORT SHOP, MINOR SUBDIVISION (I LOT INTO 2) 2840 HIGHWAY 10 Attached please the following: 1. Special meeting minutes of the Planning Commission dated May 15, 1985. 2. Map of the proposed minor subdivision. 3. Planning Commission Resolution No. 133-85. On May 15, 1985, the Planning Commission approved Resolution No. 133-85 which recommends approval of the minor subdivision. City Code requires a public hearing on minor subdivisions. The hearing must be published in the legal newspaper. Staff recommends scheduling the hearing for June 24, 1985, with publication in the New Brighton Bulletin on June 12, 1985. SWT:bac Attachments PROCEEDINGS OF THE PLANNING COMMISSION CITY OF MOUNDS VIEW RAMSEY COUNTY, MINNESOTA Special Me- q May 15, ..a5 Mounds View City hall 2401 Hwy. 10, Mounds View, MN 55112 ------------------------------------------------------------------------- The Mounds View Planning Commission was called 1. Call to Order to order by Chairman Mountin at 7:40 p.m. on May 15, 1985. MEMBERS PRESENT: Commissioners Anderson, 2. Roll Call Miller, Rowley, Zollner and Chairman Mountin. It was noted that Commissioner Forslund had an excused absence. Commissioner Warren was also absent. ALSO PRESENT: Public Works/Community Development Director Thatcher. No citizens requests or comments from the floor. 3. Citizens Requests and Comments from the Floor Motion/Second: Rowley/Miller to table the 4. Herbst & Son t) approval of Iierbst and Sons to due non-payment 2299 Co. Rd. H of fees and failure to submit a preliminary Case 168-85 plat for the major subdivision. 5 ayes 0 nays Motion Carried Motion/Second: Rowley/Miller to approve 5. Noel S. Lanes Resolution No. 132-85. 2675 Hillview Rd. Case 167-85 5 ayes 0 nays Motion/Second: Anderson/Zollner to approve 6. Simon's Sport Shop Resolution No. 113-85. 2840 Highway 10 Case 166-85 5 ayes 0 nays Motion/Second: Anderson/Zollner to adjourn the 7. Adjournment meeting at 7:53 p.m. Respectfully submitted, Steven W. Thatcher Director of Public. Works/Community Development. C� I � �G N IO -0 1 1 f / Q " EXISTING BUILDING \ ro PARCEL I I Q15270 IEXIST . N CHOUSE °o s PARCEL 2 I E'%6i f A; ._; 152.70 Ilf i 1 1�1'r. MOUNDS VIEW PLANNING COMMISSION RESOLUTION NO. 133-85 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RECOMMENDATION TO THE CITY COUNCIL REGARDING MOUNDS VIEW PLANNING CASE NO. 166-85, SIMONS SPORT SHOP MINOR SUBDIVISION WHEREAS, Simons Sport Shop has requested City approval for a minor subdivision for their property located 2840 Highway 10; and WHEREAS, this minor subdivision, as requested, requires approval of the Planning Commission and City Council; and WHEREAS, the Planning Commission has reviewed the minor subdivision request prepared by Sunde Land Surveying, Inc. dated April 30, 1985; and WHEREAS, the Planning Commission has reviewed this proposed minor subdivision and it is in conformance with all Chapters of the Municipal Code, specifically Chapters 40, 42, 49 and 49A and State Statutes; ' NOW, THEREFORE, BE IT RESOLVED that the Mounds View - Planning Commission recommends approval of the request by Simons Sport Shop for a minor subdivision; BE IT FINALLY RESOLVED that the Mounds View Planning Commission direct staff to forward this resolution to the City Council prior to approval of the minutes. ATTEST: (SEAL) Adopted this 15th day of May, 1985. Chairman Director of Public Works/ Community Development J PROCEEDINGS OF THE CITY COUNCIL CITY OF MOUNDS VIEW 1 RAMSEY COUNTY, MINNESOTA Regular Meeting May 13, 1985 Mounds View City Hall 2401 Hwy, 10, Mounds View, MN 55112 ------------------------------------------------------- The Mounds View City Council was called to order by 1. Call to Order Mayor Linke at 7:30 PM on May 13, 1985. The Pledge of Allegiance was said. 2. Pledge of Allegiance MEMBERS PRESENT: Councilmembers Blanchard, Haake, 3, Roll Call u c an ayor Linke. It was noted that Councilmember Hankner was absent. ALSO PRESENT: City Attorney Meyers, Clerk/Admini- strat�uley and Public Works/Community Development Director Thatcher. Motion/Second: Haake/Quick to approve the April 22, 4. Approval of Minutes: 5 minutes as presented. April 22, 1985 4 ayes 0 nays Motion Carried Alice Fritz, 8072 Long Lake Road, brought to the Coun- Road, 5' Residents Re- quests and cil's attention a resident at 8046 Long Lake his lot, Comments from Maynard Bowman, who has two driveways on a with sand washing from the the Floor and presents problem driveways into the street. Mayor Linke requested Staff to check into it and have back to the Council at the next Director Thatcher get agenda session. Motion/Second: Quick/Blanchard to approve the consent of 6' ConsenalA ends g agen a as presented, and waive the reading of the resolutions. Motion Carried 4 ayes 0 nays Clerk/Administrator Pauley reviewed proposed Ordinance 7. lst Reading of Ord. No. 390 No, 390. Mounds View City Council May 13, 1985 Regular Meeting Page Two ---------------------------------------------------------------------- Motion/Second: Haake/Quick to have the first reading of Ordinance No. 390, an ordinance prohibiting development of certain properties on an interim basis and waive the reading. 4 ayes 0 nays Clerk/Administrator Pauley reviewed proposed Resolution No. 1893. City Attorney Meyers advised some changes in terminology in the resolution. Motion/Second: Blanchard/Quick to approve Resolution o1 TOTTas amended, and waive the reading. 4 ayes 0 nays Motion Carried Consideration of Resolution No. 1893 Motion Carried Finance Director Brager reviewed the insurance proposals 9. Consideration of received. He explained the quotes are $32,090 greater Insurance than the 1984-85 rates, which is a 108% increase. He Renewals explained also that many other municipalities have experienced the same increase. Councilmember Haake expressed concern over receiving the quotations so late, as the City's insurance expired on May 1, and she also questioned the need to the City to have an insurance consultant. She stated she would like to do some checking herself in the next few months, to see if she could locate some better rates. Clerk/Administrator Pauley stated Staff would be setting up a meeting with the insurance consultant and the agents as soon as the binders are received, and Staff will make recommendations to the Council. Motion/Second: Quick/Blanchard to renew the City's various insurance policies through Transcontinental Brokers, Inc. in the amount of $61,883.00, and authorize a budget transfer of $25,724 from the 1985 general fund contingency account to the various insurance accounts to cover the unanticipated increase in insurance premiums. 4 ayes 0 nays Clerk/Administrator Pauely reviewed the memo of May 8, 1985 from the Police Civil Service Commission. Motion/Second: Linke/Quick to approve the hiring of 6av�erson as Police Officer, effective May 15, 1985, with a probationary period of one year with salary and benefits to be paid per Local Union Agreement. Motion Carried 10. Approval of Police J 4 ayes 0 nays Motion Carried May 13, 1985 Mounds View City Council Page Three-- Regular Meeting ------------------ ' �"Councilmember Quick requested approval of the Council 11.ofStop nration signs to request Ramsey County to place stop signs at Red at Red Oak Oak Drive and Ardan Avenue, due to the high number of Drive and Ardan speed violations that have occured. He reviewed the Avenue report provided by the Police Chief, and noted that only one driver who had been ticketed was a Mounds View resident. on Motion/Second: p signsconHRedeto Oak Drivel at theintersection of Ardan Avenue to make it a four-way stop. Motion Carried 4 ayes 0 nays rdinance No, 387. 12' Director Thatcher reviewed proposed OOrReading Ist dinanceNo f 381 Motion/Second: Linke/Blanchard to have tthe he mfirst cipal reading o Ordinance No. 387, amending "StormfWaterMounds Managementamending Fund", andawaive2thenreading. Motion Carried 4 ayes 0 nays Ordinance No. roposed Ordinance 13. 392 Reading o Clerk/Administrator Pauley reviewed p No. 392. oftOrd No.Q392k/annordinancehave amending sthereading municipal code of Mounds View by amending Chapter 101 entitled "Non -Intoxicating Liquor", and waive the reading. Motion Carried 4 ayes 0 nays Clerk/Administrator Pauley reviewed proposed Ordinance 14.OrdinancenNf o No. 391. 391 Motion/SecondNo.Q391k/amending theLinke to emunicipalthe tcode dofg Mounds View by amending Chapter 52 entitled Parke, Playgrounds, Open Space and Recreation Area Rulesoand Regulations", subchaptand5waivelthexreading. Intoxicating Liquor Motion Carried 4 ayes 0 nays Mrs, Fritz stated she was against the proposed change in oarkse ordinance Fritzistatednheiwasegal to againstditnk in the also. Mounds View City Council Regular Meeting ---------------------------------------------- Clerk/Administrator Pauley reviewed proposed Ordinance No. 388. Motion/Second: Haake/Blanchard to have the second reading adoption of Ordinance No. 388, an ordinance amending Chapter 48 of the Mounds View municipal code entitled, "Wetland Zoning Ordinance", and waive the reading. Councilmember Blanchard - aye Councilmember Haake - aye Councilmember Quick - aye Mayor Linke - aye Director Thatcher had no report. May 13, 1985 Page Four ---------------- 15. Second Rea' q and Adopti 1 of Ordinance No. 388 Motion Carried 16. Report of Public Works/ Community Development Director City Attorney Meyers updated the Council on the status 17. Report of of support from the League of Municipalities regarding Attorney District 6 and 12 review, and their amecus brief. Councilmember Blanchard had no report. 18. Reports of Councilmembers Councilmember Haake requested that staff contact St. Paul Water Works regarding maintenance of the south shore of Spring Lake where car parking has become a problem. Also, Councilmember Haake asked staff to determine if something would be done to reduce the amount of truck traffic on County Road I west of Silver Like Road. Councilmember Haake asked the status of an accessory building going in by Silver Lake Road and County Road H, since the other accessory buildings have not yet been removed. Director Thatcher replied it was the Wardin home, at 6940 Silver Lake Road that Councilmember Haake had mentioned. He stated that they will be removing the other accessory buildings as soon as the new one is ready. Mr. Wardin was present and updated the Council on the progress of their project. He stated he would be removing the other buildings once he was able to move his belongings into the new building and have it weather tight. Councilmember Quick stated he had worked at the annual Clean -Up Day and found it very interesting. Mayor Linke reported he also had worked at Clean -Up Day. Mounds View City Council May 13, 1985 Regular Meeting Page Five ---------------------------------------------------------------------- !`1 Clerk/Administrator Pauley requested the May 27, 1985 19. Report of Council meeting be changed to May 28, due to the Administrator Memorial Day holiday. Motion/Second: Haake/Quick to move the May 27, 1985 City Counci meeting to May 28, 1985. 4 ayes 0 nays Motion Carried Clerk/Administrator Pauley reported all necessary paperwork had been received from Don's Amusement Enterprises, for their permit to hold their carnival at the Mounds View Square Shopping Center from May 14 to May 19. Motion/Second: Linke/Quick to approve a license for Don -s Amusement Enterprises for a carnival to be held at the Mounds View Square Shopping Center from May 14 to May 19, 1985. 4 ayes 0 nays Motion Carried Clerk/Administrator Pauley reported the Ramsey County League of Local Governments would be making a presentation at the New Brighton City Hall on May 15, at 7:30 PM and recommended Councilmembers attend, if possible. Clerk/Administrator Pauley reported the City has received an application from the Mounds View Quick Six for a 3.2 malt liquor sale license. Motion/Second: Quick/Linke to table this item to the May 20, 1985 agenda session. 4 ayes 0 nays Motion Carried Clerk/Administrator Pauley reported that as part of the Greenfield Park grant, Rice Creek Watershed District has required the City to sign a "Hold Harmless" agreement with them, and he reviewed the background. Motion/Second: Linke/Blanchard to authorize the approval o t e o Iarmless" agreement with the Rice Creek Watershed District. 4 ayes 0 nays Motion Carried Clerk/Administrator Pauley reported he would be attending the Minnesota City Managers Association conference on May 15 to 17, and Director Thatcher would be in charge in his absence. Mounds View City Council May 13, 1985 ?egular Meeting Page Six ---------------------------------------------------------------------- Motion0/Seco PM.nd: Haake/Quick to adjourn the meeting 20. Adjournme•1h at 4 ayes 0 nays Motion Carried tfully su49tted, Adminis