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HomeMy WebLinkAboutAgenda Packets - 1986/01/06CITY OF MOUNDS VIEW CITY COUNCIL ANNUAL MEETING JANUARY 6, 1986 7:00 P.M. A G E N D A 1. Call to Order 2. Pledge of Ailegiance 3. Roll Call - Haake, Hankner, Blanchard, Quick, Linke 4. Approve Resolution No. 1965 Appointing Official Newspaper, Acting Mayor and official Depository for 1986 5. Approve Resolution No. 1966 Appointing City Council - members and Clerk -Administrator as Representatives for City Commissions and for Other Organizations 6. .Adjournment AG?NDA SESSIUN IMMEDIATELY FOLLOWING THE ABOVE MEETING I. Consideration of Staff Memorandum Ragarding CLaritaDle Gambling Appli.:ation 2. Consideration of Staff Memorandum Regardina Purchase 0: Computer System and Contract for System Implementation Assistance 3. Discussion of Risk Management Services with Brian f Colway, Corporate Risk Managers (No Information) 4. Consideration of Staff Memnrandun Regarding Request to Advertise for a Full Time Account'.ng Clerk 5. Consideration of Staf! Memorandum Regarding Charter Amendment 6. Consideration of Staff Memorandum Regarding Proposed Draft of Aviation Chapter 7. Consideration of Staff Memorandum Regarding League of Minnesota Cities Legislative Policies and Priorities and 1986 Legislative Action COafere--Ce PROCEEDINGS OF THE CITY CUUNCIL CITY OF MOUNDS VIEW F-WEY COUNTY, MINNESOTA itogular Meetinq December 23, 1985 Mounds View City Hail 2401 Hwy. 10, Mounds View, MN 55112 ------------------------------------------------------------------------- The Mounds View City Council was called to order by 1. Call to Order Mayor Linke at 7:0! PM on December 23, 1985. The Pledge of Allegiance was said. 2. Pledge of Allegiance MEMBERS PRESENT: Councilmentbers Hankner, Blanchard, 3. Roll Call Quick, Haake and Mayor Linke. ALSO PRESENT: City Attorney Meyers and Clerk/ Administrator Pauley. Motion/Second: Hankner/QuicK to approve the :• A�,Proaa. C. December 9, 1985 minutes as presented. Minutes: December 9, 19 5 ayes 0 nays Motion Carried Duane McCarty, 8060 Long Lake Road, stated he was Residents concerned with where Mounds View is going with its Requests and business development, and comments that have been Comments from made jy the present administration in reference to the Floor what occurred when he was mayor. He stated he feels the City was very successful with its business development while he was in office, and he was nr;'_ anti -business but rather smart business. He also stated he included input from the Planning Commission in makina decisions, and noted that the current administration is not following that policy. Clerk/Administrator Pauley asked that the license 6. Approval of approval for Zenith Roofing under Item K be removed, Consent Agenda due to non-payment of the license fee. Item F was changed to indicate a special county election, rather than special county primary election. r Mounds View City Council lluk:wnbcr 23, 1985 Regular Meeting �� ••• .. . , Page Two ------------------------------------------------" "" Motlon/Second: Hankner/Ilaake to approve the consent t agenda, as amended, and waive the reading of the resolutions. 5 ayes 0 nays Motion Carried It was noted Public Works/Community Development 7. Report of Director Thatcher was absent on vacation. Public works/ Community Dvlpt Attorney Meyers reported that Greg Johnson has filed 8. Report of a petition for discretionary review by the State Attorney Supreme Court in the Highway 10 radiator case, and they can expect a decision within 30 days on whether the Court will review it. Attorney Meyers noted that no answer had been r ceived yet on the MAC lawsuits, but they have until January 2, 1986 to respond. Councilmember Hankner had no report. 9. Reports of Councilmembers Councilmember Blanchard had no report. ' Councilmember Quick had no report. Councilmember Haake had no report. Mayor Linke had no report. C1erk,Administratur Pauley reminded everyone that 10. Report of City Hall offices will close at 12 noon un Clerk/t.dmini- Christmas Eve day. strator The Council took a 15 minute break and called back 11. Consideration to order at 7:25 PM. of Rslt. No. 1964 The Council reviewed a draft of the proposed newsletter to be mailed tc the citiaens, regarding the special election. Park Director Anderson reviewed why he feels a referendum is necessary, and he reviewed some of the information in the proposed newsletter. Councilmember Hankner asked if the Task Force had spoken to anyone in the Public Works department to ' find out how much time is currently being spent on park maintenance, and whether the overall management issue was discussed. Mcunc.s View city Council Uecembur 23, 1985 Regular Meeting Page Three --------------------------------------------------------------------------- Park Director Anderson replied that they had not addressed those two issues, but he stated that all members of the cask Force are very active in the park system, and they have Looked at the financial data provided by Staff. He added they did not addre.is whether the current park maintenance problems are with the budget or are management problems. CouncilmemDer Blanchard stated she felt the brochure is very good, but she feels the timing is very poor, with the January 21 special election coming du cl.,se aft-ur Christmas, and with the culd ... .., �..,. ... she does not feel there is adequate time to get the information to the voters and qet them out to knowledgeably vote on this issue. Park Director Anderson replied he does not feel the issue of getting the word out to the community is a problem at all, and if it is approved by the Council tonight, he could guarantee the copies of the newsletter would be ready for distribution prior to December 30, which means they would be in the homes by January 2 or 3. He provided copies of the timeline they have pwpused, stating what would be done week to week, and they have 14 volunteers who are ready to get the information out to the residents. He explained their methods of communication would be with the newsletter, newspaper articles, a public meeting, and so forth. He also pointed out that by having this referendum on January 21, it would alleviate the cost of having a special election at a later time. Councilmember Blancnard expressed concern in how quickly the Task Force has been put together, and their lack of working with )ne another. Mr. McCarty asked if the requirements listed in the Charter would be followed. He pointed out that the Charter Commission had made the determination in the past' that elections in an off year were very bad for getting the voters out. Councilmember Hankner asked what the cost of the news- letter would be, including the printing and marling, and she reviewed portions of the proposed newsletter and Stated she felt they were biased in the question and answer section, and she would like to see it worded in an objective manner. ClerkiAdwinistratui Pauley reviewed the aax so-cnt question and stated that it was his feeling that the cost could rise for the homeowner, contrary to what was stated in the newsletter. Mounds view city Council i Regular Meetiuy -------------------------- -------------- Park Dircctor Anderson roplied that he would igrcc to some chanyes in terminology. He also stdteJ that they are meeting all the Charter requirements and he did not feel it was a concern in having an off vear election. He stated that he feels that ds long as the candidates for County Commissiun^r can get their literature out, the park department can also. Councilmember Hankner stated her major concern is in getting the information out to the residents. U'll Frits stated he felt the trmeframv wau very poor, and that for getting the information out, they do not have an organized political group to help them. He also questioned the thoroughness of the report, stating that there already is a drinking fountain at Hillview Park, yet the plan calls for the installation on one there. He also stated he feels the residents should be given complete information on what the money would be spent on, and where thinqs would be going, so they would know just what they are voting on. Mr. McCarty stated that off year elections have proven to be undesirable and he did not feel they could expect a good turnout. Mayor Linke stated he felt the newsletter should be cleaned up to make it more neutral, and that if the citizens are informed and choose not to vote, they hive no right to complain afterwards. Park Uircctor Anderson explaine,' that if the referenoum passes, they would do a direct rt.ailinq to tncse affected and conduct public hearings to tell them what is planned for their areas. Motion/Second: Quick/Hankner to approve Resolution No. 1964, calling for a special election on January 21, 1986 and waive the reading. 5 ayes 0 nays Mot-on/Second: Quick/Blanchard to adjourn the 12 meeting at 8:29 PH. 5 ayes 0 nays Respectfully submitted, Donald F. Pauley Clerk/Administrator Decomber 21, 198S Page Yuur --"'------------ Motion Carried Adjournment Motion Carried !: RESOLUTION NO. 1965 . CITY OF MOUNDS VIEW Z r[ COUNTY OF RAMSEY�- STATE OF MINNESOTA RESOLUTION APPOINTING OFFICIAL NEWSPAPER, ACTING MA'Y6R AND OFFICIAL DFPOSIT)RY FOR 1986 WHEREAS, it is the policy of the City of Mounds View to appoint the official newspaper, acting Mayor and official depository at its first annual meeting of •-ach year; and WHEREAS, it is the desire of the Mounds View City Council to confirm these appointments for 1986; NOW, THEREFORE, BE IT RESOLVED that the following appointments are made for the year 1986: ATTEST: Otficial Newspaper - New Brighton Bulletin Acting Mayor - Phyllis Blanchard Official Depositories: - Primary depository for checking accounts, savings accounts, and investments: First State Bank of New Brighton - secondary depositories for investments: First National Bank of Minneapolis First National Bank of St. Paul Northwestern National Bank of Minneapolis Northwestern National Bank of St. Paul American Natio-iai Bank Marquette Bank; Minneapolis Offerman and Company, Inc. Merrill. Lynch, Fenner anO Smith, Inc. Bank of America Dain, Botiworth, Inc. Citicorp/City Bank Dean Witter Reynolds, Inc. Minnesota Federal Savings and Loan Twin City Federal Savings and Loan Adopted this 6th day of January, 1986. or (SEAL) ____ Clerk-Admintstrator RESOLUTION NO. 1966 %j�` CITY OF MOUNDS VIEW COUNI'Y OF RAMSEY sTA"rE OF MINNE:SOTA RESOLUTION APPOINTING CITY COUNCILMEMBERS AND CLERK - ADMINISTRATOR AS REPRESENTATIVES FOR CITY COMMISSIONS AND FOR OTHER ORGANIZATIONS WHEREAS, members of the City Council act as repre- sontativu:: to City Commissions and t-, othor �>nlaniz.�tinoq; and WHEREAS, the following members of the City Council hava been named to act as representatives to the following City Commissions for the year 1986: Planning Commission - Phyllis Blanchard Festivities Commission - Barbara Haake WHEREAS, the fullowing member, of the City Council have been named to act as representatives to the following organizations for the year 1986: Northwest Suburban Youth Service Bureau - Donald Pauley Ramsey County Lcague of Local Governments - Gary Quick - Jerry Linke Association of Metroplitan Municipalities - Sue Hankner Spring Lake Park/Blaine/Mounds View Firemen's Relief Association - Phyllis Blanchard NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View that the aforementioned appointments are hereby approved. ATTEST : Adopted this 6th day of January, 1986. ayor (SEAL) Clerk -Administrator ��JOlC )L .s TO: Mayor 6 Council FROM: Finance Director -Treasurer Brager {1 DATE: December 31, 1985 RE: REQUEST TO ADVERTISE FOR A FULL-TIME ACCOUNTING CLERK The hirinq of a full-time accounting clerk was ranked 13th of 24 City goals established by the Council in the Spring of 1965. Subsequently the position was included in the adopted 19BG Budget. Staff requests authorization to advertise for the position. Should authorization be given it is anticipated that a recommend- ation for the hirinq of a specific individual would be matte in eariy to mid FrL.uary. RECOMMENDATION: Authorize staff to advertise for a full-time accounting clerk. DB/ds MEMO TO: MAYOR AND COUNCIL FROM: CLERK -ADM INISTRAT.)R DATE: DECEMBER 27, 1985 SUBJECT: CHAR'rFR AMENDMENT On May 21 of 1985 a letter was sent from this office G> Charter Commission Chairman Hill Doty, copy attached, which was copied to you requesting the consideration of the Charter Commisson for the amendment of the Charter to reflect revisions to the state btatute regarding the filing dates for local elective offices. on December 19, 1985 the Charter Commission met aid unanimously approved a motion recommending the amendment of the Charter t^ comply with these requirements. Attached is a copy of a letter from Charter Commission Chairman Doty to the Mayor and Council outlining the action taken by the Charter C,namission. Finally, attached is a copy of Minnesota Statute 410.121, Subdivision 7 outlining the requirements of state law with respect to the amendment of a Charter. Subdivision 7 provides that upon recommendation of the Charter commission the City Council may enact a ihaiie, A..e,.drast br if adopted by a unanimous vote and preceded by a puhlic hearing. Also, the charter amendment does not go into effect until 90 days after its passage and puhlication assuming a referendum petition is not received within 60 days after the passage and publication. Staff would request Council consideration of Ordinance No. 404 amending Chapter 4, Section 4.02, of the Home Rule Charter of the City of Mounds Viaw. RECOMhENDATION: staff would recommend that the Council schedule, by Consent Agenda, at your January 13, 1986 meeting a public hearing for the evening of Januery 27, 1986. Staff would als.- recommend the unanimous approval of this charter amendment by the City Council in order that our Home Rule Charter's election requireoents relating to the filing for local offices might comply with statutory requirements. DFP/mjs Attachments: A / 1 GATEWAY TO THE NOOTM May 21, 1985 Mr. Willard Doty, Chairman Mounds View Charter Commission 3049 bronson Drive N.E. Minneapolis, Minnesota 5S4 it Dear bill: d voVig Verb V MAMS/. rot,NTY MINNISOTA ,f01 n bNWAv 10 MUJNn•. V MN MiNN ,6112 10Y Nr'S Enclosed with this letlel tuul a dopy of House Pile No. 759 adopted by the 1985 Legislature and signed into Law by Governor Rudy Perpich as Chapter No. 72 of the 198S Laws of Minnesota relating to changes and procedures in deadlines for ab:entce ballots and cha•riginny the filing dates for municipal elections. Essentially, the intent of this Legis- lation is to alleviate the problem with absentee ballots experienced during the 1904 election where overseas ballots were mailed to voters at such a short period of time prior to the election that overseas absentee voters were unable to return their ballots prior to the election. In order to alleviate this situation the Legislaturc increased the time that absentee voter ballots are to be prepared and delivered for distribution from 20 to 30 days. In order to prepare the ballots in time for the 30 day deadline, the time fame for filing affidavits of candidacy for municipal elections was increased from no more than six nor less than four weeks to nor more .han eight nor less than six week3 before the Municipal Primary or Municipal General Election. The problem the City of Mounds View faces with respect to this new Law is that Section 4.02 of the City's Home Rule Charter provides that filings for municipal office shall occur no earlier than 42 days (six weeks) nor later than 28 days (four weeks) before any municipal election. As you can see the City would not be able to comply with the Statutory requirement that absentee ballots be available within 30 days prior to a municipal election due to the fact that fiiings close 28 days prior to the municipal election. I would respectfully request that the Mounds View Charter Commission consider the recommendation of an amendment to the Home Rule Charter to increase the filing dates in order that they might be in compliance with state Law as recently _�-nded. Should you have any queAtions regarding this Mr. wi hard Doty May 21, 085 Page Two matter or require any additional information, please do not hesitate to contact me. It would be appreciated it you would advise me of your next scheduled Charter Commission meeting in order that I might be able to appear and respond to any questions the Commission members might have regarding this item. Thank you fur your attention t., thiq matter. Very truly yours, CI'ryloF_J jND5 VIEW Donal F. Pa 1�� Clerk- dmint.trator Ds FP/mj Attachment: cc: Charter Commission Members Mayor and City Council City Attorney Richard Mey"', ORDNANCE NO. 404 � CITY OF MOUNDS VIEW COnNTY OF RAMSEY STATE OF MINNESOTA AN ORDINANCE AMENDING CHAPTER 4, SECTION 4.UZ OF rHn HOME RULE CHARTER OF THE CITY OF MOUNDS VIEW The Council of the City of Mounds View does hereby ordain: SECTION I. The Mounds View Charter Commission met on December 19, 1985 and unanimously approved an amendment to the Home Rule Charter to comply with the provisions of Minnesota Law relating to the timelines for filing for candidacy for local office. sh,(­r1ON II. Chapter 4, Section 4.02 is ame.ided to read as follows: Section 4.02 Filing for Office. No earlier than forty-twe fifty-six days nor later than twenty- etgi.e iuit .-lays before a.ny miunirinal election, any rest ent o the city qualified under state law ' for elective office may by finny an affidavit and by paying a filing fee to the Clerk -Administrator in an amount as set by ordinance have his/her name placed on the municipal election ballot. SECT:ON II1. This ordinance shall take effect 90 days after the date of its publication. Read by the City Council of the City of Mcunus View this day of , 1986. Read and passed by the City Council of the City of Mounds View this day of , 1986. A'rTFST: ----- — -------------- Mayor (SEAL) ---- -- — Clerk -Administrator APPROVED AS TO FORM: 110 City Attorney rDrced,I r ?3, 1 P. dlayor Llnke/City CoWlClhnM)ers City of Mounds View 2401 Hitjay No. 10 Mounds View, Minnesota 55112 A motion was passed by the Mounds View Charter Carmisslon on Dectw&r 19, 1985, which allows the City Council of Mrxud:' View to umrr,J the City Cturter by Ordlnarwe with a uran[r„"r.; vote -If the council, amendlry, Chapter 4, Section 4.02, to read as follows: "a-,c, 4.02. Filing for office. No earlier ttan fifty-six days ,,or later triad forLY-Lwu days kf`u` rry .^.1=1ro1 elpnt lrr7, any resident of the city qualifled under state law f,,releiling feeve office may, by filing an affidavit and by payir4, to the clerk -administrator in an amount as set by ordinance, have his/her rurne placed on the miniclpal election b:,llut." 'Ity- purpose of thi..:mr::.Lnnt is to brLp; the Clara-r Into ,',n,formence with state law (Fllmesota Statute 1984, ;,ect'on 201).13, Sub 1) which ch&rW<s the nmbi' of days L') wnich a candidate ray file frr a =nlcipal office. MU)NDS VIEW LAWali COMMISSION WI11 tY (� Chu I rvun WI:D: rw ow !l`} is 'cif t I•j ply CI.AMIeNAtION: CHAATCAS 410.121 provided in subdivision 4, the amendment originally proposed by it or the substitute amendment proposed by the charier commission 111e amendment shall become effecuvr mdy when approved by tlrc omen as provided in subdivision a If so approved it shell be riled in the same, manner as other amendments Nothing in this subdivision precludes the charier commtsssor from proposing charier amendments in the manner provided by subdivision I Subd 6 AnteMaaeata, eltlea of the foarth Haas. The council of a city of the fourth clan having a home rule charter may propose charter amendments by ordinance without submission to the charier :ommisspn Such ordnance, if enacted. shall be adopted by at last a four fiRhs vote of all its members after a public having upor two weeks puntisbed notice containing the text of the propo% t- amendment and shall be approved by the mayor and published u in the case nl other ordinances The council shall submit the proposed emendment to the people in the manner provided in subdivision 1. but not sooner than three months after the pay.asc a ois ordm.ncc The amend.^cm bsmcmcs cffmttst only when approved ty the voters as provided in subdivision J If so approved, it shall be filed in the same manner as other amendments Subd. 7 Aaea6atel by ordinance. Upon recommendation of the charter tnmmtsaon the cur council mar enact a charter amendment by ordinance Such an ordinance. ifenacted, shall be adopted by the council by an affirmative vote of all its members after a public heaving upon two weeks' published notice containing the text of the propaed amendment and shall be approved by the mayor and published as in the case of other ordinances. An ordinance amending a city charier shall not become effectr.e until 90 days of er passage anti publtu'ton or aI such later date as is fzed in the ordinance Within 60 days after passage and publication of such an ordinance, a petition requesting a referendum on the ordinance may be riled with the r ty clerk. Such petmon shall be, signed by qualified voters equal to number to two percent of the total number of votn cast in the city aI the last stale general election or 2,000. whichever s less If the cov has a system of permanent reestruton of smers mly registered v.Iterr, at eligible to sign the pennon If 'he reginvse petirnot It filed within lilt prescribed period, the irdinance sha'I not braorsr effective until it is appro'.ed by the +mete as in the case of charier amendmeots submitted ty the charier commtsstmt, the council, or by petition of the voten, except that the cuurHl may submit the ordinance at any general or special electron held at "st 611 days after submission of the petition, of it may reconsider Its action in adopting the ordinance As far in practicable the requsreirri of subdivisions I to l app'y to petitions submitted under this section, to an ordinance amending a charier, and to the riling of such orifinance when approved by the voters History: RL s 736, 1907 c 1991 1. 1911 c 343 s 1, 1939 c X2 s 1. 1913 c 221 s 1, 1949 c 122 s 1, 1919 : 303 s Ain, 1961 c 608 s 3, 6, 1969 c 10, 7 s 1. 1913 c 30J s II (1186) 410.121 SALE OF INTOXICATING LIQUOR OR WINE; FAVORwRLE VOTE. If the charter which is to be amended or replaced conutm provrtonv which prohibit the sale of intoxtaating liquor or wine in certain ass, such provisions shall rid be amended or removed unleas SS percent of the votes cut on the proixsttitm shall be in favor thereof Haroey: i 969 r 1027 a 1 410.12 (Repealed, 1959 c A25 s 61 n MEMO TO: MAYOR AND COUNCIL FROM: CLERK-ADMINISTRAT DATE: DECEMBER 27, 1985 (!# SUBJECT: PROPOSED DRAFT OF AVIATION CHAPTER Attachad to this memorandum you will find a copy of the proposed draft of the Aviation Chapter of the Me troy Develo ment Guile which the Metropolitan Council has a^cepted for purposes of a public hearing. As you know, Representative Voss and Bob Beutel were members of the Aviation Policy Plan Task Force which developed the document. Since its completion bi that body the Sy stems Committee has made minor and essentially meaningless cha.iges to the document. I have attempted to enntact R"prP¢P�tativP Vncs to v111uss our future strategies and been unable to do so. I attempt to have him and Bob Beutel at an agenda session nr, if g to icus our priorctosand/or at the 1public nhearingsonsJanuary estepsxt 21,19B6. shuuiu I" have any nueRtions or comments about this document prior to meeting with Representative Voss anu AL- Beutel, please do not hesitate to contact me. I should be able to answer most or all of your questions as I attended every one of the task force's meetings. DFP/mis Attachment: MEMO 'rV: MAYOR AND CITY COUNCIL 0011�. FRO im: CI.FRK-ADM IN I STRAT11R DA'rE; DECEMHER 20, 1985 SIIH.)E("f: Ctkl?UTER SYSTEM SELECTIUN A., you hay.• been pre.vlously adv)sec1, the I>,•p.u-1 nu n) II•ead Team mat on Friday, D•cember 20th with Jim Stern of Management Advisors, Inc. to select a computer system for your consideration. Attached is a document prepared by Mr, stern for that mertrny ouUininy prule.•1 hrabrty, proposals received, selection and profile of finalists and his recommendation. As indicated in that report, after review of thc• proposals the Department Head Team selected three (NCR, Computoservice and Dat,, Management Design) for further consideration. During the week nt Deceember 2nd the team and Mr, stern witnessed demonstrations of each of the systems. After these demonstrations it was concluded that only the Computo- service and Data Management Design proposals warranted further investigation and consideration. During the discussion on December 20th it was agreed that we had "underestimated" our initial system needs and that the addition of 3 Lermina:s and 2 printers was necessary in order to ensure peak efficiency and Automation of our operations at the level we discussed. Also, it was determiged that some of the financial applications initially programmed for the second year would best be implemented in the first year. Finally, we looked at the rity's need in 4-5 years and project-d what additional equipment and system upgrades would be needed. We were able to happily conclude that even nth these modi- fications to our initial plans the 5 year cost for both systems would be less than what was budgeted. As a final step to reaching a conclusion the software and maintenance capabilities of each system was reviewed. At the end of this lengthy discussion it was the unanimous conclusion of the Department Heao Team to agree with the consultart's recommendation that the City pur.:hasre the system proposed by Computoservice of Mankato using Texas instruments hardware. Althnuyh we are recommendcny the Computoservice system, we are not recommendiny your immediate approval of a purchase. Rather, we are reyuPsting authorization to negotiate a contract with Computoservice in order to fine-tune the costs As we foel we ran negotiate a better price, and estanlish a schedule for inst.cllA-tion. MAYuR AND COUNCIL DE:I'E:MHE:R 20, 1985 PAGE: TWO The final action of the team was to seject ton Hray.-r j, Coordinator of System Implementation. He will be responsible for coordinating system implementation on a city-wide basis and overseeing the activities of the consultant. RECOMMENDATION: Staff requests Council authorization to negotiate a contract with Computoservice of Mankato tr, purchase a computer system per their proposal and the City's Request for Proposals as revised. DE :'/m j s 11 i MANAGEMENT ADVISORS, INC. DecrlL�er 3i. 1�8" Mr, Donald F. Paulev Clefk-Administrator City of Mounds View 2401 Highway 10 Mounds View, MN 55It2 Dear Don: ir_ ♦ 1< JAN116 UMVEO My OF ft" y" James F Snydar CMC Slepnan J yanov.sk CMC We have nearly completed the computer selection project that you authorized on January 30, 1985. This letter outlines our proposed assistance to you in implementing your new computer system. We believe that our continued involvement will help ensure that the transaction to your new automated system is a sm--th one. APPROACH AND SCOPE The successful implementation of your new computer system will require the completion of several activities. Some of the activities are the responsibility of the hardware/software vendor you have selected. Others can only he accomplished by City personnel. There are, however, several activities related to the preparation, coordination and control of the implementation process where we can be of assistance to you. These inclu:le: r Contract negotiation - he will work with you and the vendor to finalize a suitable contract and to enforce it, if necessary, during the implementation. o Implementation plan - lie will prepare an implementation plan. This plan will identify and schedule the resources needed to test and implement the new system. We will identify key milestones in the plan to measure project status. u Training schedule . We will work with you to develop a training schedule. Our role in this activity will be to ensure that the training activity corresponds to other installation activities. 5300 OTC Partway. Suna 230 0 En0tawood. Cowrado 60111 0 t303; 796-8040 Mr. Donald F. Pauley Pape 1 o System documentation - We will review hardware and software documentat,on to ensure that it is complete and acceptahle. o Operations procedures - With the introduction of the automated system, manual procedures must be changed to ensure a smooth and efficient workflow. We will work with you to identify the areas impacted by the computer and to design the prncedures needed to rnnirnl the information going in and out of the computer. o Supplies - New forms and supplies will he required for the cnmpnter generated m,tput. UP will assist you in designing the forms and locating the supplies. o Acceptance testing - We will assist You in preparing acceptance tests by recommending the types of data to he tested and the extent of the testing required. We will monitor the testing process to help ensure the test data. is correctly processed by the computer. o Operations schedule . We will assist vnu it developing operations schedules for daily, m,,nthly, i.nd year-end processi top. o Backup computer - We will help you locate, a range for end test a cnnputer which can he used as an emergency backup computrr. o Offsite storage - We will assist you in locating an offsite storagr facility which can he used to store backup files, documentation and forms. u Audit controls - We will work with ynur aodit.,rs tc design and implement the controls and checkpoints needed to ensure the efficiency of the audit. o Status meetings - We will conduct regularly scheduled status review meetings to help ensure that the implementation propresses smoothly. illiinsol Mr.DonalI F. ['at try Page our approach will he to cork thrnueh vnur nersonnel and the vendor's Personnel wherever possible to aecnmplich these imnor. tact tasks. The benefits obtained from this approach inclo 4 educating your personnel, making them fart of and cnmmirred to the resulting system, reducing the number of errors at conversion time and reducing Your coot for outside assisrnnre. PROJECT STAFFING Jim Stern will continue as prinrinal consultant. Jim is familiar with your operation through his recent partieination in the computer feasibility study. I will continue in a review capacity. The involvement ul City personnel is very important during this project. Your people will he running the computer once it is installed; they will he better prepared to nnerate the computer if they are actively rnvnlved in the implementation activities. This level of invnivemrut will help ensure the success of the installation. SCHEDULE AND FEES We are prepared to continue the protect immediately upon receiving your apprnval to proceed. Our first step will he to complete negotiation of a suitable contract with the vendor selected. We estimate the engagement will continue over a six to tan month period. We will he available to you fnr the snecjfic tasks identilied in this In ter and on an as needed basis for project monitoring and problem resnlntlnn. Our fr.•s for this engagement will he based on actual hours worked plus out-of-pocket expenses. Recause of the nature of the work to be done, it is difficult to estimate the extent of our involvement. The hours worked will depend on the involvement of your staff and the problems which arise durinr the implementa- tion, lie will hill you monthly for actual time and expenses iaeurred so that you will he able to control the expenditure. In any event, we h,.vv estimated that nor fees and rxnen.es will not exceed $11,000 for this work. We will not exceed this amount without your approval. 'Ir. Donald I. Paulev Page 4 As you requested, we have estimated our fees by task and computer application area. This fee and expense 4istrihution is our best Ruess as to how volt will choose to use nnr services on tilts phase of the prniect. It shnul.4 he use,l as a In,deet an,ainst which our actual htlline,s to you can he comp,arrrl. It is Itkely that our killings will differ from this distritx,tion as we spend time working on specific problems which occur while the computer is being implemented. FF:FS AND TASK/CnMPIITFR APPLICATION FXPFNSF.S Contract Negntiatinr,s j 2,Owl General Implementation Planning 1,000 Site Preparation Planning 200 utility Ili Hint, l,nDO Pnlice Records 'lanagement 1,000 Park and Recreation 2,000 Fund Accounting 1,000 Pi shnrsements Accnuni tn+ Sot) Revenue Acroiintinq I,nno Payrall sno Asset Inventory son Fquipment 'lanagenent Soo Budgeting 100 .lob Cost Soo Hord Processing 'On Data Base unknown I I Z . Ufi If this letter properly summarizes the tef.,is of our engage- ment, please sign a copy anr, return it as our aothorizatioh to proceed. Very truly yours, i James F Snyder, C.MC MANAGEMENT ADVISORS, INC. Accepted: Ct h' of Monnds View Bv: Donald Pauley Clerk -Administrator Jerome IJ. Linke Ilavor ate ,t MEMO TO: MAYOR AND CITY COUN L FROM: CLERIC -ADMINISTRATOR DATE: DECEMDER 30, 1985 SUBJECT: LEAGUE OF MINNESOTA CITIES LEGISLATIVE POLICIES AND PRIORITIES AND 1986 LEGISLATIVE ACTION CONFERENCE LV 011b finu a COPY Of Lim 1986 Proposed City Policies and Priorities outlining the League of Minnesota Cities proposed legislative policies for the 1986 Legislative Session. Also, attached is a registration form for the League of Minnesota Cities 1986 Legislative Action Conference at which delegates will take action on the adoption of the proposed Policies and Priorities. Staff has reviewed these proposed Policies and Priorities and finds none of them to be objectionable and would recommend that the City Council endorse them ,or adoption at the Legislative Action Conference which I plan to attend. Also, Staff would request an indication from the individual Councilmembers as to whether or not it is their desire to attend the Legislative Action Conference scheduled for Wednesday, February 5, 1986 at the St. Paul Radisson. RECOMMENDATION: Staff would recommend Council endorse the i9 6 Pry :posed Ci'.y Policies and Priorities of the Minnesota League of Minnesota Cities and direct the City's delegates to the 1986 Legislative Action Corference to vote in the affirmative on each of the proposed policies. DFP/mjs Attachments: APpa i' kJ U WALL AI'YNUVLU: PROCEEDINGS OF THE CITY COUNCII. CITY OF MOUNDS VIEW RAMSEY COUNTY, MINNESOTA Regular Meetinc, December 9, 1985 Mounds View City Hall 2401 Hwy. 10, Mounds View, MN 55112 ----------------------------------------------------------------------- The Mounds View City Council was called to order by 1. Call to Orc:cr Mayor Linke at 7:02 PM. The Pledge of Allegiance was said. 2. Pledge of Allegiance MEMBERS PRESENT: Councilmembers Hankner, Blanchard, 3. Roll Call Quick, Haake and Mayor Linke. ALSO PRESENT: City Attorney Meyers, Clerk/Admini- strator Pauley and P•iblic Works/Community Development Director Thatcher. Motion/Second: Hankner/riaake to approve the 4. Approval of November 25, 1985 minutes as presented. Minutes: November 25, 191 5 ayes 0 nays Motion Can ied There were no .esiuents requerts or comments from 5. ResidcentsnReques and Cs fro the floor. the Flocr Mayor linke asked that Item C be rec,cved from the 6. ApprovConsenalol Age.ida consent agenda. Motion/Second: Blanchard/Quick to approve the consent agenda, minus Item C, are waive the reading of the resolutions. 5 ayes 0 nays Motion Carried Clerk/Administrator Pauley explained the intent of 7. 2nd Readinq and the ordinance is to reduce the current level of Adoption of insurance requirements the City has set for the Ord. No. 401 liquor establishments within the City, to equal those set by the State. Mounds View City Council December 9, 19r', - Regular Meeting Page Two ----------------------------------------------------------------------- Motion/Second: Quick/Blanchard to have the sccun.l reading and adoption of Ordinance No. 401, an ordi- nance amending the Municipal Code of Mounds View by amending Chapter 100 entitled, "Intoxicating Liquors" and Chapter 101 entitled, "Null-1 ntuxl r.,r &fill Liquor", and waive the reading. Councilmember Hankner - aye Councilmember Blanchard - aye Councilmember Quick - aye Councilmember Haake - aye Mayor l,inke - aye Motion Carried Clerk/Administrator Pauley reviewed the intent of 8. 2nd Reading and propcncd Or.livanCG Nu. 392. A.-!-,,p,,_^ - Ord. Ne. 3`.,2 Motion/Second: Haake/Hankner to have the second reading and adoption of Ordinance No. 392, an ordinance establishing Chapter 28 of the Municipal Code entitled, "Designation of Fund Balance of the General Fund", and waive the reading. Councilmember Hankner - aye Councilmember Blanchard - aye Councilmember Quick - aye Councilmember Haake - aye I Mayor Linke - aye Motion Car Clerk/Administrator Pauley reviewed the intent of 9. 2nd Reading and proposed Ordinance No. 400. Adoption of Ord. No. 400 Motion/Secc.jd: Hankner/Blanchard to have the second reading and adoption, of Ordinance No. 400, an ordinance amending the Municipal Code of Mounds View by amendi.g Chapter 100 entitled, "Intoxicating Liquors" and Chapter 101 entitles., "Nor. -Intoxicating Liquor" and waive the reading. Councilmember Hankner - aye Counc.lmember Blanchard - aye Councilmember Quick - aye Councilmember Haake - aye Mayor Linke - aye Motion Carried Mayor Linke closed the regular meeting and opened 10. Public Hearing: the public hearing at 7:10 PM. Development District tl Clerk/Administrator Pauley made a presentation, showing the area of the proposed development and explaining that the City will request tax increment financing. There were no questions from thobc present. Mounds View City Cuuncil Ur.!umbcr 9, lvi5 Regular Meeting Page Three ------------------------------------------------------------------------ Mayor Linke closed the public hearing and reopent-d the regular meeting at 7.15 FM. Councilmember Hankner questioned the advantage of designating tax increment districts prior to any specific proposals being made to the City. She asked why they don't designate all open parcels as tax increment districts. Clerk/Administrator Pauley replied they wuuid like to designate this particuldr diva at this time to make the people aware of what is planned. He added they could designate all the areas now. Councilmember Hankner stated she was not in favor of designatinli thin area as tax increment financing tonight, as the City Council has a goal or naviay a„ economic development plan drawn up for the City, which they have directed Staff to work on. She stated she felt this would be jumping the gun and it did not make sense, as it would be inconsistent with the City's goal. Councilmember Haake stated she could understand how Councilmember Hankner felt, and she agrees the goal was to have an economic development plan, however, this is a very viaable parcel and rather than develop it piecemeal, she would like to see it developed nicely. Mayor Linke stated there is a developer who is working on the site, attempting to come up with a eevelopmert prcpocal. He added that he feels each separate area should be done individually, so they can stand on their own. Councilmenber Hankner stated she feels each piece or property should be looked at closely, and determine its eligibility for any type of financing. She added she sees no urgency as there has been no proposal made for the property yet. Councilmember Haake pointed out tnere are four major pieces of land in the City that are open for development. Councilmembers Ouick ana Blanchard stated they agreed with Mayor t.inke on designating the property at this time. Motion/Second: Haake/Blanchard to approve Resolution No. 19�3rsignating and establishing Development District Il pursuant to the provision of Section 472A.13 inclusive of the Minnesota Statutes and adopt a Develop- ment District Plan and Development Program for said Development District, and waive the reading. 4 ayes i nay Motion Carried Mounds View City Council Regular heetrng Councilmember Hankner voted against the motion, for the reasons she had stated earlier. Director Thatcher asked the council's consideration of Resolution No. 1961, granting final approval fur Silver Lake Woods 2nd Addition. He explained the preliminary plat had been approved by the City Council on July 8, 1985 and Mary Anderson then sent it down to the County, and had 3nct now received it back and was requesting final approval. Notion/Second: Quick/Hankner to approve Resolution. No. 19 11, approving the subdivision of lands to be known as Silver Lake Woods 2nd Addition, and waive the reading. 5 ayes 0 nays Director Thatcher asked the Council's consideration of Resolution No. 1960, for the same reasons as given on the previous resolution. fie noted the Council had approved the preliminary plat Dn April 22, 1985, but that Rice Creek Watershed District had not yet approved it, and recommended that approval be a condition of the resolution. Motion/Second: Haake/Hankner to approve Resolutiun Ho. 1960, approving the minor subdivision of lands to be known 3s Linda Grant Addition, and direct Staff to advise Mary Anderson Homes that no further approvals, inrludi.ig the issuance o° developrient agreements, w.11 be authorized by the Council without approval from Rice Creek Watershed District in advance, and waive the reading. 5 ayes 0 nays Attorney Meyers reported that on March 25, 1985 December 9, 1985 Page Four 11. Report of Public Works/ Community Cvlpt. Director 12 the Council passed a motion, that subject to the City's rights of appeal, to comply with the order for judgement of the Ramsey County District Court relative to Court Fi.e No. 484143, granting Gregory A. Johnson's applicaticn for a rezoning of his property at 2865 Highway 10 from R-1 single family to B-3 commercial highway use with conditional use permit for highway auto repair and which conditional use permit for highway auto repair shall contain the following restric- tions: the erection and maintenance of a privacy fence as required by the Municipal Ordinance, the maintenace of the property in a reasonable clean condition, the maintenance of reasonable business hours for conducting his business, and the restricted use of lighting so as not to disturb the enjoyment of property by residential property owners. He explained that the Court of Appeals Motion Carried Motion Carried Report of Attorney Mounds View City Council Cecemoer 9, 1985 Regular Meeting Page Five ------------------------------- ------------ -- has reversed the District Court's opinion, and the Council must new rescind that earlier motion. Motion/Second: Blanchard/Haake to rescind the motion regar3ing rezoning of Gregory A. Johnson's property at 2865 Highway 10, Court File No. 484143, restoring the original zoning of said property to R-1 single family and rescinding issuance of the conditional use permit and all conditions set forth therein as ordered by the F.zmsey County District Court. 5 ayes 0 nays Motion carried Attorney Meyers reported the Met Council has agreed to an amended complaint in the airport lawsuit, and he is in the process of serving MAC with the complaint. Councilmember Hankner stated that in reference to 13. Reports of earlier discussions that evening, she feels the Council Councilmembers needs to be proactive rather than reactive with development in the City, and they need to look at z,11 types of financing available and be preparad when potential developers come to the City. She added the Council has given Staff direction to move on the economic development study, and they should move as quickly as possible. Councilmember Blanchard had no report. Councilmember Quick had no report. Councilmember Haake had no report. Mayor Linke stated he would like to extend his appreciation to the crew that worked so well to koep the roads open during the recent snow storm. Clerk/administrator Pauley had no report. 14. Report of Clerk/ Administrator Motion/Second; Hankner/Quick to adjourn the meeting 15 Adjournment a! 7:40 PM. 5 ayes 0 nays Motion Carried Respectfully submitted, Donald F. Pauley Clerk/Administrator