HomeMy WebLinkAboutAgenda Packets - 1986/01/22CITY of MOUNDS VIEW
CITY COUNCIL
AGENDA
CANVASSING BOARD MEETING
JANUARY 22, 1986
7:00 P.M.
1. Call to Order
2 ConsideResults rOflthe on oJanuary 211 1986 Park ReforendQthe
m
Election.
3. Adjournment
AGENDA SESSION IMMEDIATELY FOLLOWING CANVASSING BOARD
MERTING.
AGENDA SESSION
JANUARY 22, 1986
7:00 P.M.
1. Discussion of Comprehensive Plan Reviev, of Planning
Districts 6 ai,d 12 with Planning Commission
2. Consideration of Staff Merorandum Regarding Purchase of
New Police vehicles
3. Consideration of Staff Memorandum Regarding Eugewood
Community Center
4. Discussion of Contract for Risk Management Services
5. Discussion of Request to Hire Full -Time Accounting Clerk
6. Consideration of Staff MemorandumRegardingMaintenance
Agreement Renewal, Office Typewriters
7. Consideration of Staff Memorandum Regarding Spring Lake
Park Knolls second Addition
8. Consideration of Staff Memorandum Regarding Hernst and
Sons Property
PROCEEDINGS OF THE CITY L'OUNC1:.
CITY OF MOUNDS VIEW
RAMSEY COUNTY, MINNESOTA
Regular Meetinq
January 13, 1986
Mounds View City Hall
2401 Hwy. 10, Mounds View, MN 55112
---------------------------------------------------------
Call
The Mounds View City Council was called to order 1. Order to
by Mayo: Linke at 7:02 PM on January 13, 1966.
The Pledge of Allegiance was said. 2. Pledge of
Allegiance
MEMBERS PRESENT: Councilmembers Blanchard, Quick,
z. Roll Call
Haake, liankner and Mayor Linke.
ALSO PRESENT: City Attorney Meyers, Clerk/
Administrator Pauley and Public Works/Community
Development Director Thatcher.
MOL10E Second: Nankner/Haake to approve the December 4. Approval of
Minutes:
23, 198`_ minutes as ore5ented. UCCCG ,Gar 23, '981
January 6, 1986
5 ayes 0 nays
Motion Carried
Motion/Second: Haake/Quick to approve the Janar.ry
6, 19db minutes as presented.
Motion Carried
5 ayes J nays
Detective Jack Chambers introduced the four new 5. Presentationolice of
police reservists, Dick Salen, Bill Nikituk, Dale ist
Oath of Office
DeNault and Kerry Fenner.
Clerk/Administrator Pauley administered the oath of
office to the four reservists
Police Chief Ramacher expressed his thanks for Mr.
Chambers foc his organization of the progrem.
There were no residents requests or comments from t. Residents Reques
and ts fro
the floor. the Floor
Clerk/Administrator Pauley handed out corrected 7. Approval of
copies of proposed Resolution No. . 971 . C. l xOiit Ayeuda
1 -
Mounds View City Council !t January 13, I'iF•
Regular Meeting Page Two
------------------------------------------------------------------------
Motion/Second: Hankner/Haake to approve the consent
agenda, as amended and waive the reading of the
resolutions.
5 ayes 0 nays Motion Carrieu
Clerk/Administrator Pauley explained the intent of 8. Consideration
the resolution is to supplement Chapter 400, not of Rslt. No.
redefine the oryaniiaLions that are alluwed to kavt 1461)
licenses.
Councilmember Blanchard stated she would like to see
some of the verbage taken out, as she feels it is
repetitive and confusing.
Councilmember Haake expressed concern that all areas
were covered in Chapter 400, and she did not want
to see anything left out.
Councilmember Hankner stated she would like to see
the resolution remain as is, to clarify the situation.
Motion/Second: Quick/Hankner to approve Resolution
No. 1969, Clarifying Policy on Organizations Autho-
rized to Conduct Charitable Gambling in Licensed '
Liquor Establishments in the City of Mounds View,
and waive the reading.
i ayes 0 nays Motion Carried
Clerk/Administrator Pauley reported they have 9. Consideration of
received a copy of the application filed by the Lake Region
Lake Region Hockey Association with the New Brighton Hockey Associati
Post Gffice to change their address to one in Application. for
Mounds View, as well as an application foe a Charitable ;ambl
gambling license tc ope.aze at Donatelle's. He License
added they have requested the State gambling board
amend their records to indicate they would operate
at Donatelle's rather than the Mermaid.
It was the concensus that all requirements were
met fir the group for a charitable gambling license.
Clerk/Administrator Pauley reviewed the changes 10. Consideration
proposed for the contract for I.U.O.E. Local 49. of Rslt. No
He stated Staff would recommend the Council 1970
accept the proposal.
Motion/8econd: Haake/Blanchard to approve Peso- '
lutio- on No. 1970, approving the memorandum of
understanding between the Metropolitan Area Manage-
ment Association and I.U.O.E. Local 49. AFL-CIO
for Calendar Year 1986, and waive the reading.
5 ayes 0 nays Motion Carried
Mounds View City Council January 13, lvh•.
Regular Meeting Page Three
-------------------------------------------------------------------------
iirector Thatcher reported Horse and Rider had just 11. Report of
paid their bill in full for the City repair of their Public Work:./
water main, which was done last year. Community Dv1Ht.
Director
Attorney Meyers had no report. 12. Report of
Attorney
Councilmember Blanchard had no report. 13. Rm epertsof rs
Councilmember Quick had no report.
Councilmember Haake reported she had riden with
the Police Department on January 11 and found it
very interesting.
Councilmember Hankner had no report.
Mayor Linke reported he had attended the appreciation
night or. January 8 at the Kraus/Harting VFW, where
he accepted a flag and plaque on behalf of the
Police Department.
Mayor Linke reported he had been contacted by
Jerry Skelly, who infcrmed him that Group W would
like to berv. broadcasting the Council meetings
live on February 17.
Clerk/Administrator Pauley reviewed information 14. Report
Adminrstr.
found in the Action Alert, regarding propose) Clerk/for
budge* _ cuts and their affect ca cities.
Clerk/Administrator Paaiey reported that the
Ramsey County League of Local Governments will
be meeting on January 15 at 7 PM at the Little
Canada City Hall, where they will have a forum
of three speakers, who will discurs the Ramsey
County Municipal Court consolidation.
ALtotney Meyers suggested that whoever attends
should recommend a provision be included that
each city could set up its own traffic violations
bureau, and that each city should be able to
keep the majority of the receipts.
Clerk/Administrator Pauley reported he had
received a call from Ed Sharkey, who had previously
been licensed by the City to conduct professional
wrestling matches at the Bel Rae. He stated
Mr. Sharkey would like to hold another one on
January 22 and has asked that the City reduce
the insurance requirement level and t.. ,,,1-=
.^)• ianuarl 13, 110
Mounds View CityV Council ` ,' YI „ page Four
Regular Meeting ---------
------
fee, due to their cost. Clerk/Administrator Pauley
explained that professional wrestling is not regulated
by the State, and he reviewed what the City has
required in the past.
Police Chief Ramacher stated he would like to have at
least two police officers on hand, due to potential
problems. He added he could work with the promoter
ur Bel Rao in makinq the arrangements.
It was the co -census of the Council to drop the City
requirements, as long as the State did not require
regulation on professional wrestling.
Motion/Second: Quick/Linke to adjourn the meeting
15. Adjournment
at 7:41 PM.
Motion Carved
5 ayes 0 nays
Respectfully submitted,
uonald F. Pauley
CferkiAdmilustratur
MEMD ID: Clerk -Administrator and City Camcil
1� FROM: Director of Public FDrks/Cnmxunity DevelcT wnt
DATE: January 8, 1986
SUBJECT: SPRING, LAKE PARK KW)US SECOND ADDITION
Attached please find the followinq:
1. Plann:rxr application datcri 6/14/84,
2. Stsff report dated 7/17/85.
3. Mounds View Planninq Commission Resolution No. 141-85
dated 8/7/85.
4. Preliminary plat dated 7/17/85.
5. Pre:iminary plat and gradirq/drainaqe plan dated 12/13/85.
6. Tbpngraphic drawinq with water and sewer.
fie Planning Commission recommends approval of the major subdivision (2 lots into 6
zero lot line lots) and recrmrends development approval of a duplex. fie developer
will be providing storm water detention pond calculations. I recommend that the inw
area (elevations below the 906 contour) he filled such that all the water drains to th
south side of lot 06. .At that point, a storm water retention basin will to
constructed. This will allow the elimination of the existing storm water detention
pond, wood fence and pump.
The developer will also slow tmnmshed contour lines on nrs contour map. The con tia
map will show a drainage swale on the west side of lot /1.
I recommenl the followinq:
1. A 10 foot drainage easement on the west side of lot #I.
2. A 30 foo_ ut:li'y easement on the west side of lots /5 and /6 arc( a 20 foot
utility easement on the south side of lot 41. Ail of these easamencs are for
sanitary sewer ser-ice.
1. The sewer aervice lire fret the manhole :n t'me southwest cirner of lot 16 be
extended for lot 11 and another sewer servire line be extended directly to lox 02
from said manhole. The responsibility for maintaining and cleaning tne above
mentioned sewer st�rvice line will be with the property ownErs of lots II anj 12.
The City will be responsible for cleaning and maintaining the sanitary sewer
from the manhole on the southwest corner of lot 16 to the west. The C4cy's jet
truck can clean the sewer service line from the street west of this development
to the said manhole.
4. An easement for the retention pond.
The development is not in a flrrryi hazard or wetland area.
The City Code requires that a hearinq be held for the major subdivision.
MCOMIE14(1ATION: I recommend publishinq a notice in the New Briqhtan Bulletin for this
proec� t)on February 5, 1986. Notices will be mailed to property owners within 350 fret
of this major subdivision. I recommend settinq the public hearinq for February 24,
1986.
SWT/bac
PLANNING APPLICATION Date
APPLIr0T: nano i[....i i<tnePr_OCr�ff phoneq�!
-T
address POSPA 3CV-1`3 NOLS Mnl aitl3i
Interest In property (check appropriate box): �^
'Wowner of record O lessee, operator, manager
17 contract for deed owner 17 agreement to purchase
Q'other (axplain) H.L,h:r y+,,ftr, - Neriaa-'�
Documentary evidence of applicant's interest in the property may be --
required before final city action on this request.
PROPERTY. address/general location r-Lj-A
//[td
al
legal owner: name/address
or
present use (check appropriate box):
❑ undeveloped ❑ business establishment
❑ single family dwellinn ❑ industrial establishment
* duplex dwelling ❑ apartments
❑ other (explain)
REQUEST: (explain)
iC
I hereby declare that the above statem.:its are :rue.
FOR OFFICE USE OILY:
BASE FEE"
subdivision, major ($150) rSD.a J
subdivision, minor ($79
rezoning ($50)
conditional use ($50)
variance ($50) �y -
"1 code appeal ($50) _
subtotal Is no
*Base fees In parenthesis are non-
refundable.
r
Park fund dedication
O date paid
receipt $ —_
ADDITIONAL FEES
reapportionnwnt —
pul-lic tearinu notires _
staff, consultant reviews
soi%ccIIanetw%
subtotal _
TOTAL FEES
date paid .1.
receipt / ,,jj
., VI no 1./i'/ :;
rr . /srr rp j ,IS
STAFF l,itu of �ounds�e�
REPORT
PLANNING "MISSION REVIEW DATE; 7/17/85 Work ;nuP Meeting
AGENDA ITEM YU: 6
CASE NU: 175-85
`V J APPLICANT: Leonard Kremer
PROPOSED RE?UEST: APPlicant requests major subdivision
`//-Jyy (2 lots into 6 zero lot line lots) and a variance
w [,OCATION OF REQUEST: �68U/82 Silver Lake MOa,3
640/92 Silver Lake Road
wo (Lots 1 and 2, Spring Lake Park
Knolls Addition)
SITE SIZE: 47,560 square feet - 1.09 acres
� LOT DEPTH AND WIDTH: 205.1 feet by 232. 18 feet
aEXISTING ZONING: R-2, Single and Two Family Residential
CONTIGUOUS LAND USE: R-1 to the worth south and east
Fa R-2 to the
Poo
CONPORNANCF. TJ C'-APLEHENSIVE LAND fTSE PLAN: Regiest
ZONING CONFORMANCE TO COMPREHENSIVE PLAN: Zoning
ccnrorms,
a
z
Q
PAGE TWO OF TWO
STAFF REPORT
CASE: 175-85
Staff Report ICont:nuedl
City Code, Chapter 40.11, Subd. C, permits subdivision of
s tAe-by-side two family dwellings (zero -lot line subdivisions)
provided the following conditions are met:
1. Such subdivision cannot create lots or structures which are :n
violation of this Code.
2. Each resulting dwelling unit shall have separate utility
services.
3. Each resulting dwelling unit shall meet existing building
rnAPR.
um of 6,250 square feet per lot.
4. The area shall be a minim
um of 50 feet per dwelling unit.
5. Lot width shall be a minim
6. Front yard setback of 30 feet.
7. Rear yard setback of 30 feet.
y, side yard setback where applicable:
a. 10 feet
b. 30 feet on street side of corner lot
ed with tproperLy to
9 Deed
restrictions
trementsaof ll btherCodedSec[ion 40 11, Subd. C141.
incl
if this suodi,j:z=^" is approved sundivider ern install separate
ana each dwelling unit does not hav--
a s- ar3te utility ser'ice, the
uti,;ty services.
he
ents
requiremen[lofoa 5anfootrlotlwidthaonvoneelot.emTherelcrev[thee
iaance. The proposed Lot 8 has a width
subdivider is requesting a varince of 4.82 feet would be needed.
of 45.18 fee[, therefore, a var
request,
I have
Mr. Kremer has indicated that he will be at the Wednesday night
meeting to discuss the subdivision and the variance q
me the justification for hardship for the
no other information on
variance.
F�,FL IM INS P= Pi -/a i
J,I L LOT F
COUNTY ROAD I
LOT F
,l1
LOT B
LOT A
1,e01 0°
LOT 0
iI .1 1 •-
EXISTING i
DOUBLE
BUNGALO
LOT C
EXISTING I
DOUBLE_}
BUNGALO
0 40 so
m
cv
m
(U
PRELIMINARY PLAT
Lots 1 6 2 Spring Lake Park Knolls Addition rf�
COUNTY ROAD I
50.00' 30-1f5 41-f11�i`— 83-114
LOT F
7194 f t
5EE N
�0 r
Il I c
EXISTING
I DOUBLE —
BUNCAI'l I
O
I
LOT E LOf D ►___. Lr;i i Ln
6559 ftz 6494 72U ft
i
COT B I o
10255 ft I ` —
FX;5TING I
I OOUCLE _
----- -- -- I BUNCALO
_ I O
LOT A I r O
10460 f t
205 10
0 40 BO
SCALE
., i .11 t
IJ
C
MOUNDS VIEW PLANNING COMMISSION
RESOLUTION NO. 141-85
CITY OF' MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESUt.J'1'1UN APPRUVING A VARIANCE, NECOMMENDING
APPROVAL OF A MAJOR SUBDIVISION (2 LOTS INTO 6 ZERO
LOT LINE LOTS) AND RECOMMENDING DEVELOPMENT APPROVAL
OF A DUPLEX, MOUNDS VIEW PLANNING CASE 175-85
WHEREAS, there exists on the southwest intersection of
County Road I and Silver Lake Road two duplexes zoned R-2; and
WHEREAS, Ramsey County took approximately 275 syuare ieeL
of land irom the property for road right-ot-way; and
WHEREAS, the )ustlttcation for the hardship for the
variance is the taking of the property for County Road 1 right-
ot
WHEREAS, the property needs a 530 square toot area
variance in order to have Lhis 5,;bd1vi01on; and
WHEREAS, Lhe sut:d.visio:; Meets a!1 nther requirements; and
WHEREAS, there is adequate setback from all roads and all
property lines; ant'
WHEREAS, the property owner has agreed to provide ease-
ments and construct a storm water retention fond according to
City requirements and remove the old detention pond; and
WHEREAS, Mr. Leonard Kremer has requested City approval to
construct a double bungelow in the City cf Mounds View; and
WHEREAS, construction of this builoiny, as requested,
requires approval of the Development; and
WHEREAS, the Planning Coimmission has reviewed the staff
report and reviewed information submitted by the applicant which
includes the following:
1. Development
2. Site survey
J. Evidence of
plan
site control; and
WHEREAS, the Planning Commission has reviewed this
proposal and it is in contormance with all Chapters of the
Municipal Code, specifically Chapters 4U, 41, 49 and 49A and
State Statutes; and
kusol�tion 4:. 141-85
Page Two of Two
WHEREAS, this development dues not need to be neviawed by
the Rice Creek Watershed District; and
WHEREAS, the storm water runtrol will he approved by the
city Engineer prior to city Council approval;
NOW, THEREFORE, HE IT RESOLVEU that the Mounds View Plan-
niny commission epprnvev the variance request by l.eonard Kremer;
BE IT FURTHER RESULVED that the Mounds View Planning
Commission recommends approval of the request by Leonard Kremer
for a mayor subdivision and construction of a double bunyelow;
BE IT FURTHER RESOLVED that a development agreement be
entered into between the City and the developer which includes
the following:
1. Exhibits:
a) Site, grading and utility plan
b) Development plan
rl Site survey
d) Legal description
e) Ordinance No. 49A 7-year performance bond
of $1,000.0U
f) Building plans and specifications
2. Security for the development in an amount to be.
determined.
3. Exhibit 2A to requi.e the following:
a) Secure approval from Ramsey County for curb
cuts.
b) Fayment of all City expenses above and beyond
amounts previously submitted.
cl other items as may be required b. the City
Council.
me IT FINALLY RESULVEU that the Moainds View Planning
commission direct staff to forward this resolut..:^ to the City
Council prior to approval of tha minutes.
Adopted this 7th day of August, 1985.
ATTEST:
Chairman
(SEAL) 4
Direrlur ut Publiv Murky%
Ci>•mun i ty Dev* 10plWnt
m
0
J
PRELIMINARY PLAT
Lots i & 2 Spring Lake Park Knolls Addition
GRADING & DRAINAGE PLAN
C"TY ROAD t
9 11.7 m
N
a Cr
L . o.
m
r
907.5 i
Q`
904
Exlsting Contour
Proposea Contour
—+ Direction of Flow
0 40 80
SCALE
c •
PRELIAf/NARY PLAT OF
SPRING LAKE PA RN KNOLLS 2ND ADDITION
+� 4 • w
J1 l off
...� u•wl r. r..M�.
OWNERS ANO DEWELOF£RS
LEONARD✓ AWACR,JR
B MOZAYENY AND Z A FARMERSHI°
S.wiiRAM kki ZArvvr, MARINER
Po BOX 35073
EOINA, MN 53435
94I - 34B4
.fir JLrI. «a•.•I,w M11. Yoe ... •... .....
.`i �Y w4.r Jry �lyl, I. Mh IY MYV. Y1114p.
r•hr .� y n 1=• pWu plyr
. _•,.q J+ice. •r+4 r .�,. �i q n-41en. rl
+.. . r•, I.r 1 .4.� �wl h�q / M nr�l •..ylr.
III
\� .rl, lrl• + n•�J O Y s ICI YJ+Iµ .M 11• V
wM ��,Ir• Y`' •FnH IIrY•�,
..Y• � ..r +.. +.. Ir 1,+ 4 ram. �• In.a J �4. ii1+
llrl iI11I,1Po. J4JOY.q ., �/M
IJWIJh rJ LyJy;r� . /{IIJD .M
N4+V0 .� .J If.4VO �TIIYp.IKtl.wl1
f=.
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Q
/'1 JI�rIr YYwq
MEMO ,,;: Clark-Administratnr and City Council
FROM: Director of Public Works/Community Development
DATE: January 13, 1986
SUBJECT: HERBST 6 SONS PROPERTY LOCATED AT 2299 COUNTY ROAD H
As you may recall, the City is neyo a at1nU [or11 osedrsubdivisrion.
Inc. for the park dedication fee on their p P
Herbs[ i Sons' appraiser indicated that their 22 acres was worth
5220,000. The City's appraiser deooamsoel conditthat honsaandtthatue
of the IanA is $590,000 assuming q
the land could be worth as little as 5310,Ouu.0u assumi y poor
soil conditions in the southwest quarter of the site.
Staff met with Herbst 6 Sons and their attorney on January 13,
1986. Herbst 6 Sons indicated that they would be willing to pay
a park dedication fee of ten percent of t$22G,000. Staff
he
countered by sayinq that we thought that the City would accept a
park dedication fee based on the appraised value of $450,000.
The $450,000 figure is haltway between the land values determine
by our appraisers. At that point, they indicated that they
would
have to discuss this with other family members and that they
would yet beck to us.
We also discussed another
option llingHsoiltborings to see otherhis
see it the
option was the possibility
soil was bai.
Action d_ e_ gyed: This memo is submiLted to Nolicityoir neces-
comments, if any, on the subject property•
ion
sary at the presenr time.
SWT/ba.
PROCEY.DINCS OF THY. t'I I COONCII.
CITY i)F MOUNDS VIEW
RAMSEY COUNTY, MINNESOTA
Annual Me"t t:,y
January 06, 1986
Mounjs View City Hall
• 24U1 Hwy. W , Mou:ijs View, MN 55112
---------
The Mounts View City Council was callej to 1. Call to Orier
by Mayor Linke at 7:02 P.M.
2. Pleige of
The PleJge of Allegiance was sal.i. Ali li
NBt;UCR.`. PPPSFNT: Councilmembers Hankner 3. Roll Call
Hlancharj, Qulek, Haake an.i Mayor lA nke.
ALSO PRESENT: Clerk-AJministrator Pauley,
Finance D1fPCtnC Brager anj Public Works/
Community Development Director 'that rher
Motion/SeconJ: Hankner/Haake to approve
Resolu 1965 Appointing Official
Newspaper, Acting Mayor anj Official
Depository for 1986.
5 ayes 0 Hayes
Motion Carrie]
Motion/SeconJ: Haake/BlancharJ to approve
Resolution No. 1966 Appointing City Council -
members ani Clerk-AJministrator as Repre-
sentatives for City Commissions anJ for
Other Organizations as amenjeJ.
5 Motion Carrie)
ayes 0 nayes
CounCilmember QLICc injicateJ that the
representative to the Parks anJ Recrea-
tion Commission was missing from Res,.iu-
tion No. 1966 anJ that he wou1J be serving
as tnat representative Juring 1986.
Clerk-AJministretor Pauley presenteJ the
1986 Jepartment liaison scheJule which was
acceptej by the Council by concensus.
Motion"SeconJ: Linke/Ou-ck to set an
Executive Sessinn with City Attorney
Meyers regarJing the lawsuit against the
Metropolitan All, ports Commission on the
Anoka County -Blaine Airport for 6:30 P.M.
on January 13, 1986.
5 ayes 0 nayes
MOti.)n Carrie]
ANNUAL MEETING
JANUARY 06, LVdb
PAGE TWO
Motion Secon]: Hankner/Oulck to a,ijourn Motion Carrie)
the meet nq at 7:07 P.M.
5 ayes 0 nayes 4. AJjournment
R s ctful,y Su tteJ,
Do. J F. Pa ey
Cler Aimini for
r
F
PROCEEDINGS OF THE CITY COUNCIL
CITY OF MOUNDS VIEW
RAMSEY COUNTY, MINNES(PTA
I Regular Meetlnl
` December 23, 1985
Mounds View City Hall
2401 Hwy. 10, Mounds View, MN 55112
-------------------------------------------------------------------------
The Mounds View City C(,nncil was called to order by 1. fall to -rl,�
Mayor Linke at 7:01 PM on December 21, 1985.
The Pledge of Allegiance was said. 2. Pledge .,I
Alleaianc
MEMBcRS PRESENT: Councrlmembers Ilankner, Blanchard, 3. Roll Call
Quick, Haake. and Mayor Linke.
ALSO PRESENT: City Attorney Meyers and Clerk/
Administrator Pauley.
Motion/Second: Hankner/Quick to approve the 4. Approval f
December 9, 1985 minutes as presented. Minutes:
December 9, i98
5 ayes 0 nays
Motion Carri-1
Dune McCarty, 8060 Long -ake Road, stated he was 5. Residents
concerned with where Mounds View is going with its Requests and
business development, and comments that have been Comments from
made by the present, administration in reference to the Floor
what occurred when he was mayor. He stated he feels
the City was very successful with its business
development while ae was in office, and he was not
anti -business but rather smert business. He also
stated he included input .from the Planning Commissicr
in making decisions, and noted that the current
administration is not following that policy.
Clerk/Administrator Pauley asked that the license 6. Approval of
a,)proval for Zenith Roofing under Item K be removed, Consent Agen.la
due to non-payment of the license fee.
Item F was changeu to indicate a special county
election, rather than special county primary election.
Mounds View City Council December 2;,
Regular Meeting PageTwo
---------------------------------------------------------- ----------
Motion/Second: Hankner/Haake to approve the consent .—
agenda, as amended, and waive the reading of the
resolutions.
5 ayes 0 nays Motion Carrie,J
It was noted Public works/Community Development 7. Report of
Director Thatcher was absent on vacation. Public Works/
Community Dvlf)t.
Attorney Meyers reported that Greg Johnson has filed 8. Report of
a petition for discretionary review by the State Attorney
Supreme Court in the Highway 10 radiaLoa case, dud
theycan expect a decision within 30 days on whether
the Court will review it.
Attorney Meyers noted that no answer had been received
yet on the MAC lawsuits, but they have until January
2, 1986 to respond.
Councilmember Hankner had no report. 9. Reports of
Councilmem!,ers
Councilmember Blanchard had no report.
c'ouncilmember Uui,:K had nn report.
Councilmember Haakr had no report.
Mayor Linke had no report.
Clerk/Administrator Pduley reminded everyone that 10. Report of
City Hall offices will close at 12 noon on Clerk/Admini-
Christmas Eve day. strator
The Council took a 15 minute break and called baCK 11. Consideration
to order at 7.25 PM. of Rslt. No.
1964
The Council reviewed a draft of the proposed newsletter
to be mailed to the c.tizens, regarding the special
election.
Park Director Anderson reviewed why he feels a
referendum is necessary, and he reviewed some of
the information in the proposed newsletter.
Councilmember Hankner asked if the Task Force had
spoken to anyone in the Public Works department to
find out how much time is currently being spent on
park maintenance, and whether the overall manaqement
issue was discussed.
Mounds View City Council
Regular Meeting
------------------------------
December 23, I ,h
Page Three
---------------------------
Park Director Anderson replied that they had not
addressed those two issues, but he stated that all
members of the Task Force are very active in the park
system, and they have Looked et the financial
data provided by Staff. He added they did not
address whether the current hark maaute u,u,cc
problems are with the budget or are management
problems.
Couueilnn:mber Hlanrharo st.,t,,I she I, -It Ihr I„rhn,
is very good, but she "eels the timing is very
poor, with the January 21 special election coming
so close after Christmas, and with the cold weather and
she does not feel there is adequate time to get the
luiuundtion to the .OtCr., an'! et them out to
knowledgeably vote on this issue.
Park Director Anderson replied he does net feel the
issue of getting the word out to the community is a
problem at all, and if it is approved by the Council
tonight, he cou'd guarantee the copies of the newsletter
would be ready for distribution prior to December 30,
which means they would be in the homes by January 2 or 3.
He provided copies of the timeline they have proposed,
stating what would be done week to week, and they have
14 volunteers who are ready to get the information
out to the residents. He explained their methods of
communication would be with the newsletter, newspaper
articles, a public meoting, and so forth. He also
pointed out that by having this referendum on January
21, it would alleviate the cost of having a speridl
election at a later time.
Councilmember Blanchard expressed concern it, how
quickly the Task Force has been put together, and their
lack of working with one another.
Mr. McCarty asked it the reauirements listed 'n the
Charter would be followed. He pointed ouc that the
Charter Commission had made the determination it the
past that elections in an off year were very bad for
getting the voters out.
Councilmember Pankner asked what the cost of the news-
letter would ne, including the printinq and mailing,
and she reviewed portions of the proposed newsletter
and stated she felt they were biased in the question
and answer section, and she would like to see it
worded in an objective manner.
Clerk/Administrator Pauley reviewed the asscssmert
question and stated that it was his feeling th_t
the cost could rise for the homeowner, contrar} to
what was stated in the newsletter.
Mounds View City Council December 21,
Regular Meeting _Page Four
--------------------------------------------------------- -------- --
Park Director Anderson replied that he would agree
to some changes in terminologv. He also stated
that they are meeting all the Charter requirements
and he did not feel it was a concern in having an
off year election. He stated that he feels that
as long as the candidates for County Commissioner
can get their literature out, the park department
can also.
Councilmember Hankner stated her major concern is
in getting the information out to the residents.
Bill Frits stated he felt the timeirame was very
poor, and that for getting the information out,
they do not have an organized political group to
help them. He also questioned the thoroughness
of the report, stating that there already is a
drinking fountain at Hillvie,+ Park, yet the plan
calls for the installation or, one there. He also
stated he feels the residents should be given
complete information on what the money would be
spent on, and where things would be going, so they
would know just what they are voting or..
Mr. McCarty stated that off year elections have
proven to be undesirable and he did not feel they '
could expect a yood turnout.
Mayor Linke stated he felt the newsletter should
be cleaned up to make it more neutral, and that
if the citizens are informed and choose not to
vote, they have no right to complain afterwards.
Park . 'ector Anderson explained that if the
referendum passes, they would do a direct mailing
to these affected and conduct public hearings to
tell then, what is planned f-.r their areis.
Motion/Second: Quick/i4r.kner to approve Resolution
No. T964, tailing tor a special election on
January 21, 1986 ane waive the reading.
5 ayes 0 nays Motion Carried
Motion/Second: Quick/Blanchard to adjourn the 12. Adjournment
meeting at 8.29 PM.
5 ayes 0 nays Motion Carried
R s tfully su tt d,
Don d F. Pau y
Clerk dministrator
�^ 7r:: Mayor and f'ounci 1 ,1y
FROM: Finance Di rector-Treasorer Hrager
DATE: January 16, 1986 \\
RF: CONSIDU RATION OF 'IHE HIRING OF A HILL -TIME: ACCOUNTING
CLERK
Consideration of the hiring of a full-time accounting clerk
was first discussed during the Council Goal Setting Session in
the Spring of 1985. At that time the hirirg of a full-time
accounting clerk was made Gcal No. 13 of 24 Council Goals.
Other finance oriented finals were established in reliance upon
the hirtnu of a full-time accnunl iinl ..leek. Thoio include
Goal No. 15 An Equipment Replacement Program and Goal No. 17 A
Fixed Asset Study leading to an inventory of the City's Fixed
Assets an,, an implementation of a fixed ascot accnuntinq
system. Another item which w.i:: dl'icus:i.•d w.n: th.• t'rty's
applying for a Certificate of Excellence in Financial
Reporting after the fixed asset accounting system was
implemented. This is an award (liven by the Government Finance
Officers Association of the United States and Cacada in
recognition of a City's conformance to generally accepted
accounting principles and standards as promulgated by the
Government Finance Officers Association and the American
Institute of Certified Public Accountants.
Subsequently the accountant's position was included in the
staffinq requests, which were included in the adopted 1985 Long
Term Financial Plan. 'The Accounting Clerk's position was
approved and is included in the City's 1986 Budget. For
budget purposes the Accounting Clerk's salary was estimated
not to exceed $15,600 on an annual nasis. This salary ('as
divided equally between the General Fund and the Iltility
Funds.
At the last Agenda Session Mayor linke requested a position
description. Our Finance Department staff has prepared a
position description and it is attached :o, your
consideration. Also attached !+lease find a copy of the
Staffinq Request v.hich was prepared for both the Long Term
Financial Plan and the 1986 Budget giving rationale for the
position. Also attached is a copy of the memorandum which
discussed the Accounting Clerk's position along with other
Finance Department goals which was submitted to you prior to
your Goal Setting Session in tho Spring of 1985.
you will note from a review of the position description that
the full-time accounting Clerk's duties include duties
presently being performed by the part-time accounting clerk as
well as additional duties which are not presently being
performed by the part-time accounting clerk. Many of these
duties are duties which are presently being performed by
January 16, 1986
Page 1
existing personnel. this follows the rationale )urlined in
the Staffing Request and the memorandum which was submitted
prior to the 1985 Goal Settinq Session, that is with the
dddir inn of • lull -time accountinq .,I-,rk ., •:hi I inq .I del J.•S
would occur from existing personnel to the tull-time
accountinq clerk in order to allow existinq personnel to begin
performing duties not presently being performed.
Duties not presently being perturmud but which would be
performed with the addition of a full. -time accountino clerk
are many and varied. I will attempt to briefly nutline those
duties. A Fixed Asset Study, which was Council Gnal No. 17,
would be undertaken. This would include an inventory of
existing vehicles, equipment and buildings which have not been
previously inventoried. After the inventory is completed
estimated historical values would he assigned to the items
inventoried. This may include diqginq in the archives to find
original invoices of estimation of the historical value by an
appraiser or thrcogh the use of valnAtinn guide honks. Once
the assets have been inventoried and valued it would be
entered into a fixed asset accountinq module which is proposed
to be pur.:hasod with the computer system presently being
proposed. After the irems are ent,-red inter the tired asset
accountinq system they would have to be maintained, that is,
additions and deletions would be recorded. In the case of the
assets which belong to the Water and Sewer Fund depreciation
schedules would be prepared which would be used :n preparation
of annual financial statements. The implementation of a fixed
asset accounting system has been a major stumbling block
towards the City's qualifying for a Certificate of Excellence
in Financial Reporting given by the Government Finance
Officers Association of the United States and Canada. As you
may recall, an article which I had previously submitted as
Informational Only item in the packet stared that rhis was a
major factor in maintaining and/ter iml-rovino a City's bond
rating. .4 good '�on.d rating as compared to an average one
would resi:lt in the savings of many thousands of dollars upon
the issuance of any type of. Improvement bo.ids.
In the area of financial planning an equipment replacement
schedule would be completed in cooperation with City
Department Heads and submi'_ted to Council. Tnis is Coal No.15
of the Coun-il's Goals. Such a schedule would enable the City
to have a lnnq range plan for replacement of needed equipment
and could contribute to maintaining a level property tax levy
rather than having the levy go up and down as major items of
equipment require replacement. We have also discussed the
preparation of a building maintenance schedule. As you may
recall the roof over the Police Department needed repairs at at
cost of apprnximately $10,000. ny preparing a building
maintenance schedule the City would he in a position to plan
and schedule maintenance rather than having to react to
"crisis" situations. With the- juirohago of the computer svatem
�.. TO:
Clerk -Administrator Paul,--
Mayor and City Council
FROM: Finance Uirector-Treasuici Brayer
DATE: April 25, 1985
RE: COUNCIL GOAL SETTING
tin April li, 196S I met with yuu ilia uutliucd :.U:IM' of the •]nalc: t"'
the Finance Department wishes to accomplish in the next twc years.
At your request I am briefly summarizing those yuals for your con-
o.uler.,tiun in City widr
1. The first and formost need is for a computer system which
the ri __,.ra.tment but other 0c r
would beneiic uui un.r ::an��
City departments as well. Presently M.indgcment Advisors, In.
is working with staff in developing system requirements. wh-n
the system requirements have been completed a report will be
prepared outlining the computer system which they feel will
best serve the City's needs. A report will be prepared and
submitted to you outlining the type of cumputer system that i•:
recommended for the City as well as some preliminary cost
estiu,atas of the ---stem. At the present time I recommend that
appreximnrely 5100,000 of the General Fund's fund balance be
designated for a computer system.
2. More long range planning should be done fcr the replacement
of existing City facilities. This would include the following:
t, their
e) expectcdlist fuscfu�lslCives,vundcticirnach9lulednreplacement
b) a schedule of planned maintenance for City Ouildings
and other equipment which is not covered under the water
and Sewer Systems Maintenance and Capital Ir4rovements
P lap
Planning for these items woald be of assistance ii developin
the Long Term Financial rlan as well as being a grest assist-
ance in developing annual budgets. If planning is done the
City would have the ability to plan for the financing of these
items over a long period of time. This would enable the City
to maintain reiatively stable property tax rates rather than
having a larne increase one year when a facility
tbe
replaced and then the next year haviny the property tax rate
drop back down.
ry
1. Ihxediassetsty uandld uimplementaa fitxedtlssetn
accounting osystem.
This would enable the City to have the qualified opinion re-
garding fixed assets removed from its annual audited financial
statements and enable the City to have greater control over
its fixed assets which would include vehicles, equipment as
April 25, 1985
Page 2 10
well as buildings, have better record:, ir, the event of a
loss which would be covered by insurance, and would be of
assistance in planning for replacement of vehicles and equie,-
ment which was previou:cly commented upon.
4. Once the City has a fixed asset evaluation and a fixed abbot
accounting system Finance Department staff should begin
preparing for submittal of its annual financial statement: to
the Government Finance Officers Association's Certiricate of
Conformance for Financial Reporting Program. Such a Certit,c,r1
would state that the City's financial statements are prepared
in accordance with generally accepted accounting principles
as promulgated by the Government Finance Officers Associdtran
and is considered an honor for Cities our size. Very few
Cities in the metropolitan area have received a Certificate.
S. if the City shuuld desire to impleaw nt these recommendation;
regarding planning, fixed assets, and the computer system
installation it is my belief that the present part time
accountant's position should become a full time position.
Thib would enable cinanre Department staff to devote a grcate,
time to planninq and implementation and use of the cor,,putc
system.
Should you have any questions on this pipase do not hesitate to
contact me.
DB/ds
•
LA
FIND�aDEPT.i-�J•J.v,�t
REQUEST FOR ADDITIONAL PERSONNEL _
position Title Number Salary Benefits Other
Required Cost Cost Costs
7.1,111
RccwY.t:ln C.Ier K I l,0 0
—T CIS Lo0'yr• +9 w.rkv
U^P
List the dut).es :o be .erfformtd by new Position or increased h4urf of existing j.osi'ion
rew•4:na dv}:ts QrT )cMy to, +yy�-��t_Y\or..tld
cY A by 1�.rS o..n �I }e ollew 4r `a Jn S;e-x. 4tn-�—
�lr 6a'r. r•LI. Eer..,�t� gw��iS er pPM}rr�aY�l Wow �t 1+••i.r L
via" uQ,si
ler ry i e 1vr, r. aid hY.lvei+ eh+ r nG4all•}•ovi t vt•e 0� o,
rt weeny 5�s1a. ---
$alCifY how 13 Position's duties are currently being eerformede 1
E.YtS}';rig '7r.. Yci.. r. e.l qra Qzr tOirs.•y.4 C�u }:aS b� �0�• 7sOt
Cx; 11h, �`r]Ow.��-: 4+tove t,o� �..ah ►.61<. VuisV-W
w4. e�. v,td be of bar.e�+� -6 A vas
ar.d w �i}cd assa_t l .,vtN �o r• MccO Nr�l-; pC ;, .. �.t1n H..
�oal wl.;gl, as net I,acyi acww.0 •s4�c o uc
Av-
,1yd L."'A r►M94, p1ah..i Juet Tr Ih4p, S}r v.0 JrC -S txn0
SC
Justify the need for this POS010111
}I•Y.y.� 1.� p0i:i1loy� v..II f I. a iraYs�ir o� du�;ts Corr.. 1c�ow
._ 'rr—c f.l-oY c hu.o 1. h};Jig C1.a�Y V }rG�ngtt�r Wail
'� in Pv,d,•} rs_ A a to GMI� rep•.l� :v._lwe.r A
hY olVtrv�f.N1�r ; L
P St OW•h vTr o tr,CYt 1W C O ♦ JC.e
W•II rllo u.l 4hr.ad Ye.*�ihLi.l o; titt� assa�
—"dit4rass" ftre.`.e•SL.% Qr. vaa.L �ot•�toh_evwda
(rgJ�ro l VUvid So'�.,1 W♦ e,Y FJ...d as °/e
Admini•.trators use Onlyt TOTAL
COST
JOB DESCRIPTION January 19.ib
Accounting Clerk
CITY OF MOUNDS VIEW
Maintains outstanding purchase order file and encumbrance
system
Prepares regular payroll and corresponding reports consistent
with established procedures to ensure employees are paid in
correct amounts dud reviews completed work to be sure all
deductions and other withholdings are properly accounted for
Makes bank deposits
Processes insurance =laims, workmens compensation
Assists Accountant in preparation of accounts payable according
to establ,shed procedure-- to ensure timely and accurate payment
for all services provided to the City
Enters accounts payable data into computer system
Protects processed checks and prepares for mailing
Assists Utility Accounting Clerk in posting of payments to
utility accounts
Enters payments into computer system
Reconciles payments received to edit of payments on
computer system
Assists Utility Acccunting Clerk in recording customer water
meter readings
Assists Utility Accounting Clerk in water met.�r rear° cards and
utility bills for mailing
Assists in preparatio!. of the annual budget
Verifies arithmetical accuracy of departmental budget
requests
Prepares worksheets and schedules to assist in developme!.L
of budget cstimates
Assists in preparing workpapers and other schedules necessar}
to preparation of monthly and annual financial reports
Assists in establishing and maintaining records of City vehicles
and equipment for City's Fixed Asset accounting system
Assumes other duties as apparent or delegated
QUALIFICATIONS i EXPERIENCE:
Vocational school or junior college, college graduate with
emphasis on accounting
Minimum of two years experience in accounting environment
Knowledge of and/or experience with a computerized accounting
system
Demonstrated proficiency in the operation of an adding machine
or calculator
Good figure aptituae ,
January 16, 19n6
Page i
Finance staff has proposed implementation of an encumbrance
accounting system. Encumbrance accounting system would record
outstanding purchase orders for goods and services in the
financial statements and indicate that amounts encumbered are
commitments against budgeted funds. .At the present time our
accounting system does not allow for encumbrance dveountinq.
Encumbrance accounting would enable the City to have greater
budgetary control over expenditures.
Finance Department staff also proposes to become mu nr
involved in cash forcasting. This would involve scheduling
major purchases, such as Capital Improvements, to coincide
with time during the year in which the City's revenues are
received. Doino so would enable the City to earn a groan!
return on its temporarily idle cash and would result in
greater amounts of interest income.
The purchase of d Computer system will he a drain upon
available Finance Department staff time. Initially I will be
involved in contract negotiations. Later I will be involved
in the conversion and implementation of rxistinq systems to
the computer on a City wide basis. 1 have been appointed the
City's coordinator and it will be my duty to work with the
vendors, the consultant, and the department heads in
implemrntinq the conversion to Uu• computer sysh•m on a tim.•ly
basis. Finance Department staff will be involved in the
conversion of existing computer systems, namely, payroll,
utility billing and financial reportinq on the new system.
Initially this will involve a great deal of time as we have
been informed by both the consultant and the vendor that most
likely conversion of existing data into the new s,,•stem will be
performed manually. That is, someore will have to keyboard
the information into the computer system. After present data
has been entered into ''he system testing of all systems to
ensure that they perform according to bid specifications will
be conducted. After all systems a m in place and running in
the marner in which they a:e supposed to it w'il he the duty
of the Finance Department to maintain the computer system and
order needed supplies. Additional Finance Department staff
time will be needed to operate the various systems after
successful conversion. This is because the system proposed is
a more powerful system than our present system. As such more
information will be available to City staff. 9ecause of this
more time will be spent in data retry, processing, and
check.rq that the information has been processed correctly.
Additional Finance Department staff time will he spent in
budget preparation. With an additional staff person I
anticipate that we would Se able to spend murn time in
developing and maintaining work sheets which would track
historical costs and in developing work sheets to more
accurately forcast future costs. By so doing we feel that we
would he able to make more arcurate hudget estimates of future
expenditures.
Janu.iry 16, 190b
Page 1
Each year since I benan my employm,•nt with the City in 1478
Finance Department staff has had to assume additional auties
as mandated by various Federal and State regulations. These
are very apparent at audit time. Staff has had to prepare an,i
maintain during the year more work papers and schedules for
the Auditors so that they may check the City's legal
compliance with these various rules and regulations. Some of
the iltl)le IY.eut .oitulatlurlti that w.- lt.r/e had to Ooal with
involved the handicapped requirements under Federal Revenue
Sharing, Davis -Raton Nrge requirements under Revenue Sharing
and State and Federal Grants that we have received, State
Auditor's Finanrial Reporting Requirements and State Anditor's
Requirements for publication rA ad,pt,d budgets. I.E. have
found that the tasks of preparing the annual financial
statements as well as preparations for the annual audit have
become a year round task. If we were not performing these
tasks on a year round basis the preparation of The annual
financial statements and preparatrnn of various audit work
papers and schedules would have to be contracted tc our
auditing firm in the form of accounting services. I feet that
the addition of a full-time accounting clerk will enable the
City to continue to perform these duties in house rather than
contracting for them. This will enable the City to either
reduce or slow the increase in audit costs over a number of
years. And the new regulations keep coming in. ! vas
recently informed by our Auditors that the Minnesota State
Auditor has issued an audit guide which is 150 pages in length
prescribing additional audit tasks fcr our Auditors to perform
during the conduct of our annual audit. This will result in
Finance Department staff maintaining records or preparing
additional schedules for the Auditors.
It is for the above reasons that I believe that a fu:l-time
accourting clerk is needed.
DB/ds
I
11 •c/a it - � we
TO: Mayor and Council
�()�
FROM: Finance Director -Treasurer Brager
DATE: January 10, 1986
RE: MAINTENANCE AGREEMENT RENEWAL, OFFICE TYPEWRITFPS
I have received renewal notice for the maintenance agreement
on the office typewriters from SOS Office Equipment, Inc. This
agreement would be for a period of one year effective January 12,
1986 through January 12, 1987. The price is $33.00 per unit for
a total of $264.00. This is the same price that we have had for
the past two years. T have informally surveyed the clerical
btal l and thoy arc sali l wd will' "" 1.01 yr` l hit :;u:l n11 ,....
Equipment has rendered in the past in maintaining their type-
writers.
RECOMMENDATION: Contract with SOS Office Equipment for maint-
enance of eight City typewriters.
DB/ds
d
TO: Mayor, Lity C l and Clerk -Administrator
FROM: Police
OATL: January 15, 986
RE: PURCHASE OF NLW POLICE VEHICLES
Attached is a copy of bids received oy Ramsey County Sheriff/St.
Paul Police Department for the purchase of new police vehicles.
The bids were opened on DeLONIJEi i1. i985 a^d the prices quoted
are available to other political entities.
it is the noinion of other Police Administrators and car dealers
that 1 contacted, that the prices quoted could not be improved
on by Mounds View conducting our own bid process.
Listed below are the lowest :heyrolet, Ford and Chrysler Lorporation
bids. Included in the bids are selected options.
Coon Rapids Chrysler - 110,778.00
Polar Chevrolet - SIJ,988.UO
Tonka Ford - $11,401.UU
Althnuah Chrysler Corporation(Plymouth Fury) is the lowest bid,
I believe the following considerations should be mane:
1) Chevrolet has a full frame construction versus
unibody construction on the Plymouth
2) Conversion to L.P. gas would cost $100.00 pore
per vehicle ,n the Plymouth compared to the
Chevrolet
3) the fuel econrmy data supplied by the E.F.A. has
the comhined mileage rating of the Chevrolet at
16 MPG versus Plymouth at 13 MPG
It is my opinion and the opinion of the City mechanic that the Cnevrolet
would he safer for the Officers and cheaper to maintain and operate
than the Plymouth.
Unless there is an objection from the Council. I plan on changing colors
on the Police vehicles from blue to white. It is becomirg more difficult
to match the blue from year to year and impossinle to match when we chdnge
makes of vehicles White is a standard color and over the years we will
maintain unifon,ity and undoubtedly it will be less expensive.
RECOMMENDATION:
Request City Council to authorize the purchase of two 1986 Chevrolet
from Thane Hawkins Polar Chevrolet for the amount of $21,976.00.
The 1986 budneted amount for the purchase of new Police vehicles is
524, 00o.00.
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CITY COUNCIL MEETING
CITY OF M011NDR VIEW
JANUARY 27, 1986
7:00 P.M.
A G F N D A
I. Call to order
2. Pledge of Allegiance
3. Roll Call - Ulanchard, Quick, Hdake, Hankner, Link'
4. Approval of Minutes: January 13, 1986
Received in 1-22 Packet
S. Public Hearing: 7:05 p.m. - Consideration of
Ordinance No. 404
Amending Chapter 4,
Section 4.02 of the
Home Rule Charter
6. Informational Meeting: 7:10 p.m. - 1986 MSA Street
Proqram
7. Residents Requests and Comments From The Floor
-----------
CITIZENS: BEFORE SPEAKING PLEASE GIVE YOUR FULL NAME
AND ADDRESS FOR THL MINUTES
- ______-___.--------------
R. Approval of Consent. Agenda
ITEM A. Authorize Purchase of Two 1986 Chevrolet: Police
Vehicles from Thane Hawkins Polar Chevrolet in
the Amount of $21,976.00 per Staff Memorandum
Dated January 15, 1986.
ITEM B. Authorize Staff to Advertise and Interview
Applicants for Full -Time Accounting Clerk
Position
ITEM C. Approve Contract with SOS Office Equipment for
Maintenance of Eight City Typewriters in the
Amount of $200.00
ITEM D. Approve Resolution No. 1975 Approvino Just and
Correct Claims Against City Funds
ITEM F. Licenses for Appr>val
General - Expires 6/30/86
B. B. Cus[am Remo a nq - New
Palmer West Construction Company, Inc. - New
Ted Murr, Inc. - New
AGENDA
JANUARY 27, 1986
PAGE TWO
9. 4th Quarter 1986 Department Head Reports
- Parks, Recreation and Foretitry Director Anderson
- Finance Director Brager
- Police Chief Ramacher
- Public W,,rks'Community Dev,•Iopmrnt Director Thitoher
10. Consideration of Staff Memorandum and Resolution
Regarding 1986 Wage Rate for Police Department Part -
Time Clerk-Typi,t
11. Consideration of Staff Memorandum Regarding Fire
Department Contingency Fund
12. Consideration of Resolution No. 1973 Ratttying the
Appointment of Precinct and Counting Center Election
Judges for the. Special County Election and City Park
Referendum By Clerk -Administrator and Setting Wage Rates
13. Report of Publi, Works/Community Development Director
Thatcher
14. Report of Attorney
15. Report of Councilmembers: Blanchard, Quick, Haake,
Hankner, linke
16. Report of Administrator
17. Adiournmert
�.J
CITY OF MOUNDS VIEW
1'111INTY OF RAMSF.Y
STATE. OF MINNESOTA
NI 1'1'11'I- IIF 1-111,1 II' IIFARIN.:
NUTICE IS HEREBY GIVEN that the Mounds View City Council
wiii meei. un Monday, January 27, 1981i at 1:05 p.m. at Mounds
View City Hall, 2401 highway 10, Mounds View, MN 55112 for
the purpose of conducting a public hearing on the proposal
to ammend Chapter 4, Section 4.02 of the Home Rule Charter
for the City of Mounds View. The proposed amendment is as
tollnws:
"Section 4.02 Filing for Office. No earlier than
feeey-ere fifty-six days nor later than tweeey-
etght torty-two days betore any muniripal election,
any resident of the Lity qualified under state law
for elective office may by filing an affidavit and
by paying a filing fee to the Clerk -Administrator in
at amount .as set by ordinaice have his/her, name placed
on the municipal election ballot."
' Anyone desiring to be heard with reference to this matter
may be heard at this meeting.
Oonaid F. Pauley
Clerk -Administrator
(Bulletin: January 8, 198f)
ORDINANCE: NO. 404
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
5'rA'I'F. OF MINNESOTA
AN ORDINANCE AMENDING CHAPTER 4, SECTION 4.02 or 'rHF: HOME
RULE. CHARTER OF THE CITY OF MOUNDS VIEW
The Council of the City of Mounds View does hereby ordain:
SECTION 1. The Mounds View Charter Commission met on
December 19, 1985 and unanimously approved an
amendment to the Home Rule Charter to comply with
the provisions of Minnesota Law relating to the
timelines for filing for candidacy for local office.
SECTION II. Chapter 4, Section 4.02 is amended to read
as follows:
Section 4.02 Filing for Office. Nu earlier than
#arty -ere fifty-six days nor later than twenty-
etght forty-two days before any municipal election,
any resident of the city qualified under state law
for elective office may by filing an affidavit and
by paying a filing fee to the .'ierK-Administrator in '
an amount as set by ordinance have his/her name
placed on the municipal election ballot.
SECTION III. This ordinance shall take effect 90 days
after the (late of its publication.
Read by the City Council of the City of Mounds View this
27th day of January, 1986.
Read and passed by the City Cuuncil of the City of Mounds
View this day of , 1986.
ATTEST: __
Mayor
(SEAL) _mi__.
Clerk-Adnistrator
APPROVED AS TO FORM:
j
City Attorney
Jt-, 9
CITY OF MOUNDS VIEW
COUNTY of RAMSEY
' STATE OF MINNESOTA
M.S.A. STREET PROJECT 1986
INFORMATIONAL MPETING
JANUARY 97, 1986
'flits project involves reconstruction of County Road H-2 from
Highway 10 to Mounds View Mobile Home Court. The existing strel
width is 22 feet and the proposed width is 36 feet with parking
prohibited on the south side of the street.
The estimated total cost of the project is $290,000 and will not
be assesses. Project funding is from Municipal State AiT—
(M.S.A.) funds, a state program which returns a portion of gas
tax revenues to N.S.A. eligible cities for eligible projects.
The project includes installing non -surmountable concrete curb
and gutter with one driveway curb cut per lot and bituminous
roadway. A sidewalk is not proposed to he installed.
Yard frontage and driveways dfsturbeJ during construction will be
restored to their oriyinal condition avid grade.
' County Road H-2 will be open to local traffic only. The
contractor will provide access to driveways and garages by
automobile frun, 6:00 p.m. to 7:00 a.m. each night. He will also
notify residents in writing of his intention to close driveway
access the day prior to such closing.
The Mounds View Mobile Home Court emergency exit will be opened
when construction starts and rlosed when this road project is
completed.
We hate to say it, but there will be times Juring some lays when
Vol nil not be aole to drive to your house. We will nowever,
make every effort to accommodate your neeJs and kee,, the
inconvenience to a minimum
The contractors will start work no earlier than 7:00 a.m. to
reduce noise problems. He will also undertake Just control
measures as directed by the City Engineer.
Driveway entrances will be installed to match existing Jriveway
widths unless we are notified otherwise in writln The maximum
a ocab a riveway w t ,per City Ca e,wr 1 be 22 feet.
If you have any questions or problems, please feel free to call
Steven Thatcher, Director of Public works at 78/-3055.
CITY of MOUNDS VIKw
COUNTY Ot' HAMSFY
STATE Ot' MINNEson
NOTICE Ot' INFORMATIONAL MEETING
M.S.A. STREET PHOJECT 1986
CITY PROJECT 86-2
NOTICE IS HEREBY GIVEN that the City Council of the City
of Mounds View, Minnesota, will meet at the City Hall, 2401
Highway 10, Mounds View, Mtnnes,AA, 55112, at 7:10 p.m, on
Monday, January 27, 1986, to review the proposed reconstruction
of County Road H-2 from Highway 10 to Mounds View Mobile Home
Court. No assessment is proposed for such improvement. Tne
estimated total rnnt of such improvement is $240,000.
Anyone desiring to be heard with reference to this matter
may he heard at this meeting.
Donald F. Pauley
clerk-Admt isstrather
(Bulletin: January 15, 1986)
I
CITY OF MOUNDS VIEW
INFORMATIONAL MEETING LIST
M.S.A. STREET PROJECT 1986
JANUARY 27, 1986
Cornwall Properties, Inc.
1330 W. Larpenteur Avenue
St. Paul, MN 55113
Clark Oil 6 Refining
7930 Clayton Road
St. Louis, MO 63117
B. J. Developers, Inc.
Highway 10 6 County Road 11--2
St. Paul, MN 55112
Loose Ends on 10
2375 Highway 10
St. Paul, MN 55112
Richard E. Hanson
2375 Highway 10
Loosco, Inc.
2375 Highway 10
Robert H. 6 Rita M. Waste
2345 County Road H-2 w.
St. Paul, MN 55112
Pinacrest Properties
6750 Prance Avenue So.
t12'
Edina, MN 55435
Bruce M. i Linda McD,jna1C
5287 Jackson Drive
St. Pall, MN 55112
Robert Waste, Jr.
5290 Pinewood Court
St. Paul, MN 55112
Raymr,nd E. O'Brien
5298 Pinewood Curt
St. Paul, MN 55112
Dan J. a Helga R. Schraufoagel
5299 Pinewood Court
St. Paul, MN 55112
Mary E. Newmann
5295 Pinewood Court
St. Paul, MN 55112
Gary A. Gustafson
5302 Jackson Drive
St. Paul, MN 55112
James B. Lyons
2279 County Road H-2
New Brighton, MN 5S112
Bruce M. 6 Donna L. Myking
2271 County Road H-2 W.
New Brighton, MN S5112
Clarence E. Pinske
2263 County Road H-2 W.
New Brignton, MN 55112
Dale D. Kreidler
2255 County Road 11-2 W.
St. Paul, MN 55112
Joseph S. Lehman
2243 County Road li-2 W.
St. Paul, MN 55112
Madelyn V. Kelly
Robert D. Bixler
2235 County Road H-2
St. Paul, MN 55112
Madelyn V. Kelly
Route 1 - Box 109
Lindstrom, MN 55045
William J. Grassinger
2229 County Road H-2 W.
St. Paul, MN 55112
Dale L. Silbernagel
2221 County Road H-2
St. Paul, MN S5112
Jeanette E. Kilduff
2213 County Road H-2 W.
St. Paul, MN 55112
Charles D. L Marilyn A.
Lightfoot
2205 County Road H-2
St. Paul, MN 55112
M.S.A. Street Project 1986
PuDiic Hearing List
Page Two
James a Lanei Engelman
4724 Kent Street
St. Paul, MN 55112
Carry F. Meyer
2185 County Road H-2 E.
St. Paul, MN 55112
Patricia othoddt
Remer, MN 56672
Kenneth A. Losee
2191 County Road H-2
New Brighton, MN 55112
Joseph D. Radlinoer, Jr.
2199 County Road H-2 E.
St. Paul, MN 55112
Herman L. 6 Linda L. Tatley
115 Horizon Cirole N.E.
Minneapolis, MN 55421
Dwight M. Denyes a Prosery
300 Main Street F.
Anoka, MN 55303
Charles E. Miller
5287 Raymond Avenue
St. Paul, MN 55112
Dolores J. Doerr
5288 Clifton Drive
St. Paul, MN 55112
Thomas F. 9rautinein
Mararec M. Onen
5287 Clifton Drive
St. Paul, MN 55112
Lyle D. i Carol — Heil
5288 Quincy Street
St. Paul, MN 55112
Marl6in A. Bouley
2240 County Roar' H-)
St. Paul, MN 55112
bt. Paul, MN 55112
1055 Montclair
1053
1051
1049
1047
1045
1043
1041
1039
1037
1035
1033
1031
1029
IU27
1025
I023
1021
1019
IU17
1015
013
1011
1009
1007
1005
I003
I001
1020
1018
l016
1014
1012
1010
1008
1006
1004
1038
1036
1034
1032
1030
M.S.A. Street Project 1986
Public Hearing List
Page Three
2002
2UU4
2006
2008
2010
2012
2014
2016
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2032
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3042 Ardmore Avenue
304
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C
CONSENT AGENDA
JANUARY 27, 1986
The Consent Agenda is a technique designed to expedite
handling of routine and miscellaneous official business of
the City Council. The entire agenda may be adopted by the
Council in one motion. The motion for adoption is non -
debatable and must receive unanimous approval. By request
of any individual Councilmember, an item ran he removed from
the Consent Agenda and placed upon the Regular Agenda for
debate.
ITKM A. Aurlr,rirP Purchase of Two 1986 Chevrolet Police
Veht, lots tn)m Than,- llaokins PoL+r Chevr,)Iot in
the Amount of $21,976.00 per Staff
MemorandumDated January 15, 1986.
ITEM B. Authorize Staff to Advertise and Intoi view
Applicants for Full -Time Accounting Clerk
Position
ITEM C. Approve Contract with SOS Office Equipment tot
Maintenance of Eight City Typewriters in the
Amount of 5200.J0
ITEM D. Approve Resolution No. 1975 Approving Just and
Correct Claims Against City Funds
ITEM E. Licenses for Approval
General - Expires 6/30/8F.
B. B. Custom Remodeling - New
Palraer West Construction Companv, Inc. - New
Ted Mu.r, Inc. - New
f1h;iOl.U1'10N K. 1975
Lt
F
C11'y OF MDUNLLS VIEW
000NTY OF NA16F.y
STATE ut MINNFJOiA
APPROVING JUST AND CONRECT
CIAIlb ALA116T CITY }UNltti
mimAs, the City C.Iwwil of MD,ur+s View, lur3uant to
Minnerota Strtutas 41=.:41, Iw_+ fu+l uuttor+ty over tRe f1Mu�clul affair
of tl:e City and;
y�N}i1S, 1'I,e City Council tins reviewed Of: clam:+ numbers:
r6922 through b92 If' Ow anKlwlt of i 42 Olr 65
�—
10y1� thr"eh IWI I', illIIH. unMlWlt of =_
through e967 in the aaount of : 4B 071 24
��_ thr'ough LYUUtl 1u ttw: anluunt of i -
TOTAL AMDUNT OF CIAIMS PRESENTED i ro no 68
and has found said claims to be Just and correct;
(list of any esceytion)
NOW 111}�iEEONE, be St resolved thr,t the City Council of lbunds Vial
toreby aPPtOved the attaeims da•ed I-2d-B�
ched lists of r:by the
sya naves
vote ---
ATTLST:
( SEAL)
I
------------
Mayor
ark-A11nIlr. strr Wr
CHECK
AMOUNT
CLAIMANT
PURPUSk
16934
$35,000.00
First Staty bank
salaries
16935
7.551.84
First State bank
Salarieb
16976
1.515.55
Dept of Employee Relations
pensions
16937
192.00
U. S. Gymnastics Federation
insurance
16938
2,595.23
State Treasurer - PERA
penb Guns
16939
_ 54.00
University of Minnesota
conference
$42,900.62
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P F c to N r
MEMO TO: MAYOR AND CITY COUNC
FROM: CLERK-ADMINisrRATOjt�
DATE: JANUARY 23, 1986 (�/
SUBJECT: POLICE DEPARTMENT PART TIME, CLERK-PYPIs'
WAGES
I was recently reminded by Police Chief Ramacher that the
wages of the Police Department's Part -Time Clerk -Typist had
not officially been adjuted by the City Council to reflect
the increase from $5.09 to $6.00 per hour provided for in
the 1986 budget. As this position is not part of the
Comparable Worth Study and will not be regulated under that
program, it would be appropriate for the Council to approve
a wage adjustment At this time. Therefore, Staff would
request Council considerAtion of the attached Resolution
No. 1976 setting the 1986 hourly rates for the Police
Department's part-time Clerk -Typist.
OFP/m 1s
RESOLUTION NO. 1976 1
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE: OF MINNEsoTA
RESOLUTION SETTING 1986 WAGE. FOR POLICE DEPARTMENT PART-TIME
CLERK -TYPIST
WHEREAS. the I ty ", uneiI of the ('(1y :Ii M..111"U:: V"-w
desires to establish a salary for the Police Department
Clerk -Typist for calendar year 1986; and
WHEREAS, said wage adjustUnrnt is .'�,m l,a t.ihlu w111) 111e
current policies of the City in that this position is nor
part of the Comparahle Worth Study being performed on all of
the City's full-time positions.
NOW, THEREFORE, 8E IT RESOLVED by the City Council
of the City of Mounds View that the salary for the Police
Department Part -Time C12rk-Typist effective January I, 1986
will be $6.00 per hour.
Adopted this 27th day of January, 1986.
ATTEST: -------------
!layer
(SEALi
C3eck -Ad Tnistrator
MEMO TOt MAYOR AND CITY COIINC
FROM: CLERK-ADMINISTRATO
DATEI JANUARY 23, 1986
Slid II'r 1'11 FI Ilt: III PAR I'M KN I' CON I NCI WY I -I IN I)
On .January 2, 1986 the Cities of Blaine, Mounds View and
SPriny I.dkc 1,.,k w,•re .i,lv ivied I.y Fur 1'l,l.l R..o F.nP I'Il,un
that the Fire Depa:tment had depleted the $20,000
Contingency Fund developed by the three cities as part of
our 1982 contract for fire protection services to meet the
Department's :985 .operating expenses. Chief Faq.•rstrnm
further requested that the Cities replenish the Contingency
Fund in the amount of $10,000 in order to provide adequate
funds for cash fl.,w in that, until such time as these menips
were received the IAtpartment would be taking out u shor#.
term loan in the amount of $10,000 in order to provide
adequate operatinn funds.
On Friday, .January 17 the three City Managers/Administrators
met with Chief Fageratrom regarding his request and obtained
additional information from him showing unaudited year-end
account balances. Even though we were not pleased with
being presented statements from the Fire Department that
will be charged against our 1985 expenses, if approved by
the Cities to replenish the Contingency Account, we are
forced to confirm the fact that the Department has spent
more than its 1985 budget and Contingency Account combined,
thua running a deficit in the amount of $3,702.66 at the end
of 1985. Based on that information we agreed to request our
City Councils to approve payment of funds based on "_he 1985
formula to replenish the Fire Department Contingency Fund .n
the amount of $10,000.
RECOMMENDATIGN: staff would reconmend Council approval of
an expe ndiitcre agairst 1985 funds in the amount of i2,440 to
replenish 0e Fire Department's Contingency Fund per t'he
Fire Chief'e memo:andum and billing statement date('
Decem.)er 11, 1985.
DFP/mjs
RESOLUTION NO. 1973
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION RATIFYING THE APPOINTMENT OF PRECINCT ANU
COUNTING CENTER ELECTION JUDGES FOR THE SPECIAL COUNTY
ELECTION AND CITY PARK REFERENDUM BY CLERK -ADMINISTRATOR
AND ;h r'r[N G WAGF RATTS
WHEREAS, the City of Mounds View held a Special
County General Election and City Park Referendum
on January 21, 1986 for the purpose of fining a vacancy for
County Commissioner, District One and for a City Park
Referendum; and
WHEREAS, election laws require the appointment of
judges for conducting the election at the precinct level and
at the counting center; and
WHEREAS, it is the desire of the City Council of the
City of Mounds View to ratify the appointment of election
judges and countiny center judges by the Clerk -Administrator
for the January 21, 1986 Special General Election and City
Park Referendum as listed on the attached document.
BE IT F'IRT111:R RESOLVED, that the waqe rates for
election judges during the anuary 21, 1986 Special County
General Electicn and City Park Referendum shall be $4.25 per
hour for precinct judges and $5.OG per hour for precinct
chairpersons and counting center judges.
Adopted this 27 day of January, 1986.
ATTEST:
---- --- --- - ------- ------
Mayor
(SEAL)
Clerk -Administrator
('I ry OF IDS VIEW •
A.MFNDr O
PRECINCT 1
Chairperson:
Janet Strauss
IR
Primary
6
General
786-2583 or
296-384S
Judges:
Marilyn Brick
IR
Primary
6
General
784-4794
Pat Coffey
DFL
Primary
6
General
796-4490
Alice Frits
DFL
Primary
4
General
784-2808
PRECINCT 2
Chairperson:
Victoria Crowe
IR
Primary
6
General
/54-9237
Judges:
Judy Petersen
IR
Primary
6
General
786-2194
June Schleiss
IR
Primary
6
General
784-0269
Bev Balcom
DFL
Primary
i
General
784-7255
PRECINCT 3
Chairperson:
Kathy MacRunnels
IR
Primary
4
General
186-6091
Judges:
Lea Burggraff
IR
Primary
6
General
784-4946
Amy Hodyes
DFL
Primary
a
General
784-6284
Mary Bixler
DFL
Primary
4
General
784-8250
PRECINCT 4
Chairperson:
Dorothy wilhaus
DFL
Primary
4
General
786-3052
Juuges:
Betty Skelly
DFL
Primary
&
General
784-3635
Shirley Sinderson
IR
Prinary
L
c.eneral
;86-5755
Jonathan TLomas
IR
Primary
4
General
784-5205
COUNTING CENTER
Marvalynn Koenker
Virginia Pogainls
r!, of moi p4ng v,•w
CITY COUNCIL.
AGENDA SF.SSIUN
F'FDRIIARY 3, 1986
7:00 P.M.
1. Discussion of Individual Vs. Corporate Licensiny
Regulations with On -Sale Liquor Operators
2. Discussion of Park Dedication Fee with Representatives
of 8,�rbst and Sons
3. Discussion wish Peg Mountin, Planning �'�rmrn:ssi„n
Chairman
1. Discussion Concerninq Date for Annual Appreciation
Dinner
S. Consideration of Staff Memorandum Regardinq Solid waste
Abatement
6. Consideration of Staff Memorandum Regarding Ramsey
County Municipal Court Consolidation
7. Cunsideration of Stclf Mem0[dndum Rega:,41rq PuhI
Officers, Interest In Contracts
r
n
UNAPPROVe0
PRu.'vEDINGS OF ria., CJrY CooNt'II,
Clry OF MOUNUS VIEW
RAMSEY COUNTY, MINNESo'rA
canvasaino B•..0 •! Mew t'.rol
January 22, 1986
Mounds view City Hall
2401 Highway 10, Mounds View, MN 55112
The Mounds View Cary Council was called I. Call t•, of der
to order by Mayor I.inke .it 7:03 P.M.
The Pledge of Al lr•.lianc.• was satJ. 2. Ploihle of
AI 1•••I i."Ire
MEMBERS PRESENT: Counc I I members J:laneharl, 1. Roll tall
Quick, Haako, Hanknor an,t Mayor Llnko.
ALSO PRESENT: Clerk -Administrator Pauley.
Motion/Second: moved to adopt
Reaolutton No. 19 Canv astnq the
Results of the January 21, 1966 City Park
Reforendem
5 ayes 0 n..yes
Motion/Second: Hanrcner/Blanchard
to adjourn at 7:C4 P.M.
5 ayes 0 r.,yes
DFP/mja
1. Adopt R.•�nlu-
t r.n, M.-. 1972
Canvassinq
th.• Results
nl 1 by
.January 21,
1986 City
Park
Ret,, rendum
110 t ion
Carried
4. Adiorrnment
Motion
Carried
Respectfully submitted,
Donald Y. Pauley
Clerk-Administrat,,r
UNAPPROVED
I•ttOCEEDINGS OY Cllli CITECUUNCiI.
CITY OF A)UNDS VIEW
ItAM::EY COUNTY, MINN"',TA
keguldr Muetii
.Ianuary e7, I9r-
Ill Vv2w City Ha'
2401 Hwy. 10, Mounds V u•w, MN 5511.
-------------------- -------------------------------
the Mounds View City Council was called to order
by Mayor Linke at 7:02 PM.
The Pledge of Allegiance was said.
MEMBERS PRESENT: Councilmembers Blanchard, Quick
Haake, Hankner and Mayor Linke.
ALSO PRESENT: City Attorney Meyers, Clerk/
Administrator Pauley and Public Works/Community
Development Director Thatcher.
State Senator, Steve Novak, stated he was
!siting the Councils in his district before the start
of the legislative session on February 3, and he
explained the session will be dominated by the budge;:
and proposed cuts, and the impact those cuts will have
on various programs. He reviewed soma of the areas
he fait might face some changes, and asked the Council
to 'ce^-p him iaformed cn what they would like done.
Motion/Second: Haake/o,;nkner to approve the January
13, 19d6 r.inutes as prevented.
5 ayes 0 nays
Mayor Linke closed the regular meeting and opened
the public hearing on Ordinance No. 404 at 7:30 PM.
Clerk/Administrator Pa,,lev reviewed the intent of
the crdi.n.an.ce, explaining it could bring the City
into compliance with the 1985 Minnesota legislative
act.
Mayor Linke closed the public hearing and reopened
he regular meeting at 7:32 PM.
Call to
Order
2. Pledge of
Allegiance
3. Roll Call
4. Approval of
Minutes:
January 13, 19k6
Motion Carl i, d
5. Public Hear it a:
Consideration tf
Ordn. No. 40,
Mounds View City Council UNAPPROITPae Tw 17,Regular Meeting Page Two
Motion/Second: Quick/Blanchard to have the first
rea ing of Ordinance No. 404, an ordinance amending
Chapter 4, Section 4.02 of th. Home Rule Charter
of the City of Mounds View, and waive the reading.
5 ayes 0 nays Motion Ca?
Mayor Linke closed the regular meeting and opened b. Informati-..
the informational meeting on the 1986 14SA street Meeting:
program. 198E MSA
Program
Director Thatcher reviewed what is Flanned to be
done with the 1986 MSA street program, and presented
an overhead, showing the areas of the work. He also
introduced Brian Hoffman, U.r duginecrino
Technician who has been working on the organization
of the project.
Mrs. Bailey, 2249 County Road H2, asked how much
land ;thin
d be taken from her.
DirerThatcher explained that all %•-)rk would be
done the existing right-of-ways, and they
will not be taking any private property. He added
that construction is planned for this summer but a '
definite starting date has not been determined yet.
Chuck Miler, 5287 Raymond, expressed concern with
where the water from the ditch in front of his
property would go.
Director Thatcher explained they will be sub -cutting,
and the road will be low enough for the water to flow
into the street, and the curb and gutter vill act as
a channel for the run-off.
Mr. Miller asked if County Road H2 is being upgraded
for tie industrial park.
Mayor Linke replied that it is not, and that the only
exit the industrial park will have onto County Road
H2 will be an emergency one.
Mayor Linke closed the informational meeting and
reopened the regular meeting at 7:45 PM.
The Council recognized Duane McCarty, the newly 7. Resident
elected Ramsey County Commissioner. Requests
Comments :
the Floor '
Mounds View City Council I �', 1 Pon no,, ~ January 27, 1
Regular Meeting ---Page Three
--------------------------------- =-----3--_s__._rr ------------
'ummissioner McCarty slated h, wanted to reaffirm
a13 commitment to open communication lines with the
Council, and he hopes to get more dialogue between
the City and the County Board. He added he will be
sitting down with the Mayor and Clerk/Administrator
within the next few days.
Clerk/Administrator Par,lcy asked that Becker's
Sanitation be added to Item E, for a new license
for garbage hauling, to expire on March 30, 1986.
Mution/Secund: 4aake/I+lanchard to approve the
consent agenda, as amended, and waive the reading
of the resolutions,
j ayes u uayb
Park Director Anderson presented the Council with
a summary of the park and rec program, as reyuestuo
by the Council earlier, to be submitted to the
school district.
Park Director Anderson reviewed the aquatics program,
stating that 323 people are presently enrolled, with
,4 different lessons boinq offered.
The recreation departm_nt had a cross country ski
by candlelight outing, which was successful. They
are trying to stay on top of the Edgewood Community
Cunter situation, .r:, th--y utilize th. facility ,i
good deal right now and would like to continue tlydt
use.
ParK Director Anderson stated that in tht parks
department, he had spent a great deal of time with
the Task Force working on the referendum, which
did not pass. The Park and Rec Commission will be
meeting on January 30, at which time they will
review what has happened and where to go now.
The forestry program is going very well, and it has
been very successful having a shared position with
New Brighter for the forester. Park Director
Anderson reviewed the plantings and disease that
was experiencjd. He also announced the City had
been awarded the Tree city award once again.
Finance Director Brager explained they had adopted
the budget in late Septvmber, with the milt rate
of increasing. They arc beginning work on the
annual report and financial statements at this time.
S. Approval
Cunscnt Xi ,.
Plot i,-n C."
9. 4th Quart, r 1 ,F
Dcpar tmcnr ..
Reports
Mounds view City Council U-NAPPBOVE-D
anuary 27, 1
Regular Meeting -age-Four--- -'--------
Finance Director Brager reported he had assisted
in counting ballots during the special election.
one machiiie will be sent in for repair, as they
had trouble with it during the election.
Finance Director Brager reviewed investments
that had been made with the City's money, which
resulted in $400,589 in intcn•st earned during
1985, with a return of 6.8e.
Finance Director Brager reported he has been
appointed to the Board -,f D_i'ctors of the
Minnesota Governor's Finance organization for
1986.
Police Chief Ramacher reviewed the crime statis-
tics for 1985 versus lya9, There was
about a one percant increase in total crime. He
presented overheads showing the breakdowns in
the various categories and how they compared
between the two years.
Chief Hamacher reviewed the personnel changes for
the past year. lie added they are looking forward
to having the new computer in City Hall, and in
getting the reserve officers in place. ,
Director Thatcher reviewed the 12 full-time
positions in the Public Works/Community Development
department and what they do. He updated the Counzil
on the ongoing activities of each area.
Director Thatcher presented an overhead, comparing
1985 and 1986 statistics on applications and
permits and revenues. Ile added he will be presenting
the Council with a menu, at their next agenda session
regarding the proposed addition to the public works
garage, and projected costs.
Motion/Second: Blanchard/Quick to approve Resolu- 10. Considerati,r
tion No. 1976, setting the 1986 wage for the police Staff Memo Ri W l-
department Dart -time clerk -typist, and waive the ing 19d6 Wag(
reading. Rate for Police
Dept. Clerk/l yl.. st
5 ayes 0 nays
Motion Carru {
Clerk/Administrator Pauley reviewed the reasons 11. Considerat:ur o'
for the budget overrun in the fire department. Staff Memo Regard-
ing Fire D.:p�
Councilmember Blanchard reported she will be attend- Contingency
ing the Fire Board meeting next week, and will
report back to the Council.
Mounds View City CouncilUNARM Januac 27, 1
Regular Meeting OYED_-_Page Five
---"'-__ --- ---'
motion/second: Manknei/bianchard to approve an
expenditure of $1,440 against 1985 funds, to replenish
the fire department's contingency fund per the Fire
Chief's memorandum and billing statement dated
December 31, 1985, with the .funds to come from the
general fund fire department account.
5 ayes 0 nays Motion Cat
Clerk/Administrator Pauley asked the Council to
ratify the appointment of the precinct and counting
center election judges for the special election, and
explained why they were being ratified after the
election, due to orobl,•ms in lining everyone up
hPfnrPhAnd
Motion/Second: Nankner/Quick to approve Resolution 12. Consider,;t„,
No. 1 773, ratifying thu appointment of precinct and Resolutio„
counting center election judges for the special county No. 1973
election and city park referendum by Clerk/Adr.-ir,istratcr
and setting wage rates, and waive the reading.
5 ayes 0 nays
Director Thatcher had no further report.
Attorney Meyers reported he had been forwarded a
lettar rece�_ved by the City from the owners of
the Bel Rae Ballroom, Mermaid, Donacelle's and
Loose Ends, asking the City to amend the liquor
ordinance regarlinq individual licenses versus
corporate licenses. He explained the owners ace
asking fur corporate licenses due to insurance
rates, but he would recommend leaving them as
inaividual licenses, making ene individual the
responsible party. e. reviewed problems that have
been experienced in the past with corporate
licenses.
It was the consensus of the Council to remair, with
the individual liquor licenses.
Clerk/Administrator Pauley stated he would invite
the parties to the rext agenda session so they could
discuss the issue with the Council.
Motion Carri• c:
13. Report of Ilu �1,
Works /Cosw.vn,t}
Dvlpt. Director
14. Report of
Attorney
Mounds View City Council UNAPPBOVIED...
anuary 27, l
Regular Meeting Six
--- ------------------------------------------------------------------
Attorney Meyers_ reported an order had come down
from the Minnesota Suprume Court, denying a discre-
tionary review of the Gregory Johnson case. He added
that it is anticipated that many cities will cite the
Mounds View case in the future in their proceedings.
Attorney Meyers reported he would be absent from the
next Council meeting, and Mark Karney will be attending
in his place.
Councilmember Blanchard had no report. 1 Reports or
Councilmemt
Councilmember Quick had no report.
Councilmember Haake reported she had attended part
of the Festivities Commission meeting earlier in the
evening, aea they o,s ,...a.-c=_a9 in mnuino the date
of the annual appreciation dinner to the Saturday
night of the Festival in the park, which will be
July 19 and 20 this year.
Alice Frits stated the Festivities Commission feels
it would be a better way to tie the two day festival
together.
it was agreed that the Council would discuss the
issue further at the next Council agenda session, I
and Councilmember Haake would get back to the
Festivities Commission after that.
Councilmember Hankner had no report.
Mayor Linke dad no report.
Clerk/Administrator Parley passed out information 16. Rep)rt of
regarding the Anoka Chamter of Commerce treakfast Clerk/Admini:tr,t
on January 29, at which Governor Perpich will be
the guest speaker. He added he would make reser-
vations for those Councilmembers planning on
attending.
Clerk/Administrator Pauley reviewed an Action
Alert he had just received regarding the Governor's
proposed budget cuts, and the impact they could
have on Mounds View. Ile added Staff will be watching
things closely.
Motion/Second: Haake/Blanchard to adjourn the 17. Adjournrr�,t
meeting at 9:09 PM.
5 ayes 0 nays Motion Cary
Respectfully submitted,
Donald F. Pauley
Clerk/Administrator
FW;P"
BALLROOM
�r
a»IT �•,,
�N17,e5
•!SINESS 612 7" bIu
�USIN!{S MlI I iNbS 19., .y��wm Ib r.� H.� M'I/'I•✓' '•'"
January 6, 1986
Gear Mayor ienke and Moundsview City Council,
I am writing to ask your consideration in changing
your ordinance governing corporate licensing.
With the insurance business the way it is today)
with rates skyrocketing, controlled amount of
insurance that is available, numerous amounts of
lawsuits being filed, the amount of money that
lawsuits are being filed for, and in some cases,
diff'.culty in getting an insurance company to
write the insurance.
For these reasons, I do not believe that the present
ordinance is in the best interest of the business
community.
I believe that what you are iLccomplishing with the
present ordinance could be accomplished by asking
each establishment to assign a corporate armbnr or
a desi�7nated person To whom you could direct
attention to should the city have any crmplair,ts.
I hope we can get a favorable response soon as many
of us in this community are in a very risky
position at the present time.
I
MEMO TO: Clerk-Adrlinistrator and City r'ounril
FROM: Director :f Public !I-v--1 I,. ,I
DATE: January 28, 198I1
SUBJECT: HCRBS'r 6 >;ONS
Herbst 6 Sons roquented a meeting with the Pity council to
discuss the park dedication fee for their maj,lr suAlivi^ion.
Attached please find my in—mo dated November 7, 198',. Iflo
November 7, IW, •.immariar•s the appraisal pIII,-`.s flit Ihls
Subd l V is loll.
Herbst a Sons will present the following issucq at FU.nday'v
meet inq:
ISSUE it - Herbtir 6 Sons will say that the City "wrs them
ann�nrlmarely $7,000 hecause, they Instil lod the srwor line,
which runs from County Road H-2 to the Perkins Restaurant,
deeper that ner-sary so that .a lift station can he bypassed
dt bume time in iIte ful.ute.
Rebuttal - The c':ty's position is that just romp--n-ation was
q n to Herbst I. Sons for installing the suwel d.,elw•r than
necessary and that compensation was given to Herbst i Sons at
that time. The city cities not owo Herbst i Sons any type of
compensation at the present time.
ISSUE t2 - H.Irbsr 6 Sons will say that our apprnatser inrreaserf
their land vale.- hecauae of the proposed or potential land
sale across Highway IU. They will be referring to the
potential purchase of the Pinur.rest property by N c.R.
Comten.
Rebuttal - Tae CIty's Ippraist•r indiratod t, me that the
po_ential sale .t any !and near this site did riot inf!uence
his appraised v.tlue nt the Herbst a Sr•ns property. The
potential sale I4 the Pinecrent Property to N.C.R. Comten is
not reflected in his v,•lue of Herbst' land.
ISSUE 13 - Herb':t L Sono wtil say that the City is not taking
into account their appraisal.
Rebuttal - Theo, appra sal In not as detailed „r is ercurate
as our appraisal. A possible solution is to hIr a third
appraiser to review bl.th reports and deride which appraise: t�
more accurate. Our .appraiser is .•onfillent that his value will
stand up in court.
Again, I state that if Herbst i Sons, Inc. heleiv-r that the Boil
in the solithwust q.Iartar of their property Is poor and if they
want to prove to u-' that the soil is poor, they should feposit
money with the City and allnw u4 to hire a soil tusring firm to
conduct soil horror*: on their peopurty. The soil hnrings would
determine whether .t not huildings rnul.t he hnllt in the
southwest e. • ,I i ..pert e,
SWT/hac
Mt.M0 to: Clerk-A.Imioi!:I rator and (,try CounCI I / ,l
I.RIIN: Dirovt- -I o1 Punlic Works/Community IA:� •Inplsenyl'i
UArE: Nuvomb. 1 7, 1` US
SUBJECT: APPRAISAL OF III:RNST 1'R11PE.RTY IA)•ATI.0 Al 1299 CO. R0. n
Attached please I Ind Ill., cover letter dat.•d OrC.ill•I I5, IYtl':
(city received it on November 4. 19dS) and Page 1 of the 101i"►t
wlllrh is .I summ.oy ..I 1..-,tinenl d.1l n. 1 •11.1 11.0 Inr ludo a .".P1'
the entire report becau.•ie it i:: dpproxtmdtely l inch thick.
As you may retail, ltotl.•.l • Snnn pt.ry idol .m ,.ppt .•• •••I ..1 (6.•II
property which s.ild Ih.11 their 61 does w.,:i w':rtl. )L1u,uuu.
The appraisal was prepared so that the Park Dedication Pee tur
Herbst prulurty c••ul.l I,. determined. When the Herbst appraisal
was suhmitlod, tln• t'ily •;aid that we w.Illt.•.l ICI h..v" .Iur tiwll
appraiser aetermine Ihi value aI the land.
our appraiser, Sh.•ncbon-Goodlunti-Taylgr, Inc. (S.(;.T), determiner
that the in..rket valu.• ..I the I.uIJ is "i9U.UU0'3sti•.n l nq good s..i I
conditions throughout jbe�e. S.G.T.aetermined that the
value of the lamp Is ..,auminq pour soil in the soothe•-.•
quarter ut the site.
Mr. 1nbs Taylut, appraiser, indicated that he t,,ok this 2
><ro
borings toindic t
value position
the
u�quality ofsoil r4tll thersouthwestdquartor
of the property.
RECOMMENUA•1•ION: Lase) ..n this It -port, I rucualmerd that the Pali.
De teat or Fee to. the Iterbst property be $59,000 (IOY x
$590,000). If 11.•Abst and Sons, Inc. tx•lh•ve that the soil in tt,.
southwest quartet tit th.•br property is pxor and it they ran: to
prove to us that the. still is poor, they should deposit approxi-
mately $2,000 with the City and allow u9 to hire a soil tasting
firm to conduct soil borings on the southwest quarter of their
property. The 8%-�l Wrings
in will
l determine whether or not
buildil.y-.
SWT/bac
Shenehon- Good lund-Taylor, Inc.
612/b44 98W • : Sib NEVAUA AVk N SUIlt 103 MINNI AVULIS MN bt,421
October 15, lwms
Mr. Steve V. natcher P.C.
-r o,.hlic Yorke/Community Development
City of Mounds View
MOunde View, MN 55412
RE: MARKET VALUE APPRAISAL OF NERDST LAND AS LEGALLY DESCR15ED
gfJtLU AJ iiii 1^01�
7 tn.n P. e01nin5 VIEW. MINNESOTA
{N Dear Mr. Thatcher:
Ili V_ A.rr rnmelered Be aooralmal of the above captioned property asYou
oe
requested. The attached report presents the tinotoga, elr:zi rz
nf this aooraissl and fully ideatifies the property.
i The purpose of this appraisal is to eatisate the most probable earket
value of the fee simple interest in this property. The appraisal is made
subject to Wtsit aeaumptionA and limiting conditions which are listed
iin this report.
In our opigioo, the subject property had ■ most Probable earket value on
i Septsmbs: 10. 1985 t.f:--_---- ------
"iOIII HUNDRED TZN TMOJSAND DOLLARS — - i310,00ra
iVIVI HUMDg:D N.AETY THGUSAND J01.Ia1RS - — 1590,000n The value tooclusfoa of this report is our estimate based on accepted
real estate appraisal practice. If you have any questions or comments
Iafter reading tee Appralsa' report, please contact our firm.
Very truly yours,
N�000LLItD-T
s ylor, MA1, 7grA
I 1)Am
aAmsueing poor soil in southwest quarter
IaAye,Ling good soil throughout site
1 , .. I A'
SUMWY UP PWINENT DATA
. Type of Property and Description:
Audreaa:
'
Owner/Client:
Valuation Gate:
Site Site:
1
1
7natuA:
building Site:
building Age:
Value Estimated By:
Cost Approach:
Income Approach:
Market Approach:
Reconciled Value Estimate,.
Lod Value:
Building Value*
Total Value:
Total Value:
22" County Road H, Mounds View,
Minnesota (Herbst brothers, Inc.)
2214 State Highway 10 l'rerkias
Restaurant)
MT. Russell Herbst/City of Mounds
View
September 10, '985
22 acres, given by the city and
owners; 22.95 acres (plat map)'
Highway Business (B-3)
2 buildings not considered"
buildings not conside.ed
$310,D00
Not considered
5310,D00
$310,000
Not considered
1310,000404
S590,000140'
a Assumed 22 acres of usable land and .95 acres in eaistiag public
roadways.
'• Note there are two improvements located on this site (Herbst
Brothers and Perkins Restaurant). These improvement$ have not been
considered in this appraisal. The lend under then however, has
been.
•" Assusing poor soil in the southwest Quarter
"'• Assuming good soil throughout and area in wetlands is
usable/buildable
11
E
Page 1
Stlrn,�r„nr(iOndlun�l Llybr inc
F�
NEW TOs CLERK-AlININIFrRATOR/MAYOM AND C4)(7NC1L
/ PROM: SOLID u%STt. :'UORDINA'roR RITA IxM'xKN fj1
DATE: •IANUARt 10, 1986
SUB.IFCT: SOLID uASTF ANATEMENT
RECYCLING HIS'rokY %4D LEGISLATION
Pederal History
Responding to the m•vd ii,r managins ,.,lid and ha-'. i•ug
waste, the Resourc.• Conservation and Recovery Act wJ% passed
in 1976. This law narallIled the Metropolitan Cnuncil's
broad policies for ..,00rdinating regional development
7
YAt�hliehe•i iw GLn ivmuu, iu i)•,our. :uuncli
was designated as the Agency responsible for solid waste
management planniml.
State Authority
The 1980 waste Man•lement Act further defined the r.lc of
the Metropolitan Council. It required preparation ,f a long
range plan for solid waste management focusing on r.•duction
of waste, recovery of energy and materials and minimizing
landfill use. The Plan also required setting regional waste
management policy and preparing schedules for development of
waste facilitiog arnt activities through the year 2000.
In 1984, the Metropolitan Landfill Abatement Act imposed a
landfill disposai �urcharge. A portion of this sur.rharge
funds proierts to reduce, recover or process waste% that
would otherwise be landfiiled.
Metr.Llit,,n C-111'il_Diruetives public
The Council as�nmer risj5&4 biTity for escablishin•;
education, participation and market development programs.
The Council is als, mandated to ,kwolop and implenwat •+
tonnage payment pr,wlram for municipalities, with S4/ton paid
to cities for collected and subsequently recycled
residential materials.
The Minnesota Legislature also requires the Metropolitan
Council to provide raimhursement to municinalitios for
landfill abatement and ro%•,urce recovery expenses fr,xn the
Landfill Abatement Fund. This fund exists through revenues
received from a 254/cubic yard landfill fee, with each City
receiving 5o4/household.
Pour basic Metropolitan Council policies directly attoct
Nounds View.
1. only processed wastes can he landfiiled aftr.r 1990.
2. 19% of all solid waste muit he recycled (im'luding
compost).
3. Counties ar rosponsible for goal attainment.
4, organised rurbsid•� refuse and recycling cullvction
is strnrgl rennin i,nded.
CLERK-ADMINISTRATnic'lIAYOR AND COUNCIL
JANUARY 30, 1986 OON
PACE: TNO
uid, I ines
Ramsey County G
Counties in the metropolitan region bear the primary respon-
sihility of implem, itinq a regional system of coordinated
processing and recv,•linq services. This system is ,wtlined
in each County's ;-lid Waste Master Plan.
Ramsey County's Plan includes three basic component-;--
waste-to-enurgy plant, recycling, and composting.
waste—Tn—Enerov - A waste -to -energy plant is planned
jointly y betw,!on Rams.•V and ljashingt.)n counties, and
Northern State, Power Company. This plant .00v--tts
oarbage into refuse dorived fuel (RDF), which will be
transported to NSP plants and burned to generat.-
electricity. `.It of the wastes '"ollected fr.en th,• two
counties will ,to to the RDF plant for shroddtn(j and air
classifying to separate combustibles from non-cumhusti-
bles. Iron an.1 aluminum will he separated and
recycled. it is estimated that 20-308 of this total
volume will be landfilled.
R_erycIiny - F.a.h municipality is encouraged to develop a
drop-off cente,. Tho County plans to start a rnrbsiile
service in St. Paul and gradually expand to include the
outermost suburbs.
Ramsey Counry ;)urcha.ed the recv-linq facility at 775
Rice Street and will vncouraye r,.sidents and munici-
palities to bring materials to this site. Haulers will
roc to paid for any recyclabies dropped at this site,
but neither wilt they have to pay t( deposit materials,
which i> tho current landfill situation.
it is doubtful that the Council's goals can be attained
without curbside collection of recyclables, but it is
anticipated that the transition to franchised garbage
hauling can easily include a curbside recycling program.
Com stingy - The County predicts that rontinued
promotion and public education should double the 1984
level of leaves and grass clippings composted in Ramsey
County in 1986.
Mounds view's Re_!k)nsibilities
As part of Ramsay rnunty's Solid Waste Master Plan, eioh
City must attain certain targets for recycling and
composting. Waste reduction can he attained through
curbside, drop off, yard waste, and municipal in-house
recycling programs. The followinq tonnages must he achi?ved
through these aven,i,�s.
CLERK -ADM I N I91'k AP. u- 'MAYok ANO CUIINC I i.
JANIIARY 30, 1986
rnGE idRCC
1986 391 1 ons/year
19R7 562 Inns!year
IYtIII I III i.au:,•y, u
1989 1,O12 I.,ns/year
1990 1,293 Ions/year
The City is responsible for keeping accurate recur-!, ut
recyclables generated within the city. These numhers are
not only necessary for verifyino lire tartlet t•onnarn'• thrive,
but will be needed to collect the $4/ton currently ',ing
O rterm.i. 7iris re.-.„u kevpi.iy vl" elan aid in develnninn
and/or modifying .•er recycling programs.
Recommendations
Estahlish ., drop ntf center.
Establishm.•nt of a drop off center should be. under-
taken as soon as possible. Residents are aware of
the need I., recy, le and would we icnme a l.0 i I i I y t..
dispose of recyclable items.
.A drnp oft rent.•r would also contribute to the
City's abatement target of 393 tons f-)r 1986. To be
eligible for the tonnage grant payments. recyclab)es
,.lust be mcasdred and recorded.
Residents ;cave expressed a stronc intere.,t in the
developmenl of a recyclinq program --curbside and/or
drop oft c,•oter. A drop off center is al ez7el,ent
method of getting people into the recy--linq habit
and subsequont curbside service is a very simple
transition.
operation of a dr)p off center can provide voltnteer
organizati,,ns with a source A revenue while
providinq the City with a clear„ safe, convenient
operation.
2. Promote and support the development of composting
sites in surrounding municipalities, while promoting
our cnmpits, site.
Yard waste7, comprise approximately ;79 of the
current residential waste stream, or approximareiy
43,000 ton-: annually. it is difficult to vitimate
how many h,ntsoholds in Mounds View actually use our
site becau•:e of the nei,hhorinq cities bringing
leaves to Mounds View.
r LFRK-ADMINItirRATilR/MAY,rR AND ('(11INC11
JANUARY 3J, 1986
PAGE FOUR
It
Recommendations (,-,ntinu,.•d)
Some
residents hove been
frustrated by th-• I)nq
lines
onto❑ntered at tho
compost site. Th- frustra-
tion
has r,suitod in dis.•ouraginq
future participa-
tion
in this pn,yram.
Although nt,st of the compost produced in Ramsey
County is l oo nitrogen poor to ho used .r•: u, i l ,
adding lawn clippings (which is high in nirrogan)
could encnuragn the use of this compost in
situations previously demanAin.. t%r,..,.;,
sprcifiraily City use .,I purchased top s„rl.
3. Eliminate our current "open" system of garbage
haulinq by organizing our collection servi,•e.
Studies inlicate that organized retuse od lection
costs I/4 to 1/3 less than systems relying on
individual household arrangements with various
haulers. [his savings is attributed to economics of
scale and economics of adjacency or contiguity.
The resido:its of Mounds View deserve the most
efficient system thrr provides the best service for
dollar expanded. By adopting an organized
collection System, Mounds View could off^r
pr3fess,on3l, dependable garbage collection PLUS
a m.,nthly-urbside collection of recyclable-! PLUS a
specialized collection of yard waste, h.:zar%lous
waste, or spacialized waste such as tires, batteries
or oil.
The Metropolitan Council estimat,�q that reducing
Mounds View's avorage monthly fee for garbaga
collection and hauling from $8.21 to $6.03 could
save the City's residents $119,028 annually. The
only way these savings can he realized is in
organized, city -franchised collection system.
Havirq the City collect S8.00/month/househo:d would
reduce the current collection fee for every residen-
of Mounds View. It woul' also ensure that ill
households pay L,r garbage collection. Pi ally, the
additional dollars would allow the City to offer a
curbside r.-cyclinq program and a drop off canter.
Currently, the rate for :urhside pick up of
recyclables is $30/ton. Based on Ramsey County',;
estimate of potential residential recyclinq r1,293
tons in 1990), a curbside recycling program would
cost the r'ity of Mounds View approximately $38,790.
In addition, the Metropolitan Council will pay
$1/ton Fut ach 1.,n of m. t..a t al rorYrlud , r .,I
Mounds Via,.
CI. FRX-ADM IN ISI'HA -I"H MAYOIH AND ('UtINC I I
JANUARY 30, 1966
PAGE FIVE
l realizr there .,re a number of variables 'hAt
could impa.•t the actual dollar amount di4`An:neo
between our curre t system and the proposed
franchise collection, but it is obvious that
significant savincls could be used to upgrade and
maintain the drop off center, improve our nark -
system, purr-hago a shreds— '.r ::sipper to expand our
�um,�•.:� ;„� proyr.nv, increase staff, or upgt ,a.•
axistinq equipment such as nomputer, beilot
counters, etc.
staff requests city CounoiI direction with
reeoalreot as'wtline4
development plans in any or all
in this memo.
RDjmIs
n
MEMO Tilt MAYuR al C11't COUNCIL. 1710 ATFORNCY
FR(Mlt I'1.1'RK-% 1N1N15'RATO
DATF't JANUARt 16, 1486
SUBJECT: RAMSEY - itUNrY MUNICiPAI, cIR1RT comsouim,
As you may rcoall, I-trlwl ...y Adminintrative Roporl it Ill -
January 13, 1486 Cimticil neetinq I indicated that w,• hod
become aware througl, the ramsey County League of Loral
Governments of Rams-•y County's intention to ptopos•-
leglnlatlnn during the 14H1, session ealling tier tlu-
consolidation of th• Muni- ipal Court Ryslem It•wt if.- •dt,enl
six court arrangement to a two court arrangement with one
being outside the City of Saint Paul. On January I/ Mayor
Linke and I receivvd corr,•spondence from Monty Conuainsioner
Ruby Hunt who chair; the county Board's Leginlativ„
Committee confirmiml this information and providing is with
background information on the subject.
For your background, the issue of Municipal Court
consolidation goes hack tit 1975 when the old Justice of the
Peace System wan ah„liahed and the Municipal court �yatem
was t:re.,t wl. Minn,^ota SI.itutun /RBA. IS, !;ululivi�.i o III,
copy attached, outlines tie statutory requirements for where
municipal court sessions will be conducted and further
Frovides that functions sorved by these six ]orations shall
not tit discontinued without the consent of the governing
body of the city in which the court is located and upon the
affirmative vote of the Judges of the Court. It is .tbvious
that the CauntY relowinizrs that it will never obtain the
approval of some or all of the suburbs in which courts are
currently located and rat.'ler thrn fight the hattle at that
level it is their intention to propose lentsletion amending
Subdivision 10. The specific language that they are
proposing is outlined in commissioner Hunt's letter but
essentially provides that court sessions will be conducted
in Saint Paul and one other location in the County to be
designated by a majority of the County Board Commissioners.
All control over the Municipal Court System As provided in
current statutes would be eliminated and the cities would
again become subject to the whims of the County Board.
Ater 1975 numerous studies were perf,,rmed by Ramsey County
Court staff regarding the consolidation of the system
arguing those issues outlined in Judge Fleming's letter to
Commissioner Hunt which i.a included in this packet of
material. obviously, every effort on the part of the county
was strongly opposed by the suburbs In the County but the
issue has never completely died and we are now seeing its
resurrection. Also included with the packet of materials
received from Commi.sioner Hunt is a copy of a report from
the Ramsey County loaque of Local Gnvernmenr. Ramsey county
Court's Study Committee of which I wa a membor. I will
MAY, I AN ll CITY ('ollh,'I I./C I'i f ArroRN I:Y
JANOARY 16, 1986
PAGF. TWO
acknowIedge that tlr recommendat i-,ns of this roiilitiI t 1'"' w.ls
essentially that which is now being proposed by the CountV,
however, I feet that the county has missed several loliottnnt
points contained in this ,.port. Nam,•ly, thr romm',,..,.
urged the County to enter into diseus4ions with dad ;t-ok
input from the suburbs on this matter and it was Ih,
unwritten intent th,t input he in the context of a
non -adversarial irc,•I ing. Also, the committ,v' on It""' tiix
addressed unresolved concerns which we felt needed to n„
discussed and resolved prior to any final decision being
made regardinq the •onsolidation of the Municipal rt+il't
System. Obviously, the C.,unty Board has chosen to ignur„
the. unresolved concerns and to place themselves in an
adversarial relationship with respect to the consolidation
question rather than attempting to determine if a mutually
agreeable conclusion could he reached. In respons,• to that
study and various orher pressures the County Board directed
their staff to undertake studies to determine the Court
System's base needs as a part of a suburnan multi service
center. You will n-te th.,t Commissioner Hunt make•: no
reference to this study nor does she indicate what it), -
intent of the County Board is with respect to placing a
consolidated Municipal Court System within a suburhan
service center.
It would be my recommendation that the city Council take the
position of opposini the submission of any legislation
addressing the issue of court consolidation now or in the
future until such time as conclusions are reached r••solvinq
the following issue,;:
1. The location of violation bureaus within the
offices of the individual suburban municipalities
and the distribution formula used for dispersinq
revenues fr,,m traffic violations.
2. The impacts that a consolidation of the Munw ipal
Court. System would have on operating costs of the
County and municipal governments such as personnel,
facility rental and police and prosecution sts.
1. Consideratiin for the investment by the
municipalities in the facilities used by th,-
existing sy•item.
4. Consideration for a suburban service center
providing a variety of County services cutrently
available to suburban residents through the
Municipal Court system and unava.lahte to suburban
residents due to tt.eir location in downtown gaint
Paul.
MAYOR AND CITY C040A'IL/CITY ATTORNEY
JANIIARY 16, 1986
PAGE THREE
Stall M,.111.1 I..r.nnul.. 1 Crnu,ri1 4`11r1•I i d,• r.,t it'll nl III, ,I I., IWII
Resolution Nu. 1474 ,)pp,t:rny the r„nsulidatl,m „t r'" 1411,1:ov
County Municipal Cumrt System without Further studv .old
Analysis.
DFP/05
RESOI.uTION Nu. 1974
CITY OF MOUNDS VIEW
C(RINTY OF RAMSF:Y
STATI OV MINNCSOI'A
RESOLUTION UPhISING THL CONSOLIUATIuN tit' I'Ht: HAMSt:Y
COIIN1'Y MIINII'IPAI COORT NYSTEM 14Ir11011T FLlkl'llt'R 1:'I'IrIY AND
ANALYSIS
WHEREAS, the Legislative c. immitbm of the Ram;.y
County Board of Commissioners has recommended that Ihu
County Board seek 1,.gislarion amending Minnesota Statutes
Section 08A.18, Subdivision 10 in a manner which would
allow for the consolidation of the existing five suburban
Municlpal Courts ir,ro a single 1ncAtion outside of r1w Pity
of Saint Paul; and
WHEREAS, the Legislative Committee offered n.•
recommendations with rasp.it to the location .11 J Mnoirlp.,l
Court in the Ramsey County suburbs which would be m-,7esslble
to all residents nor did they suggest an analysis of this
issue h,- made prior to the introduction of the prop.�,•d
legislation; and
WHEREAS, the County Board on several nccassi,,ns since '
the establishment of the Ramsey County Municipal C.,urt
System in 1975 has suggested the need for the consolidation
of the Municipal Court System; and
WHEREAS, strong opposition has been voiced by the
f suburban municipalities ,or a variety of reasons eAch time
this proposal is di�;cusaed; and
WHEREAS, many of the concerns voiced by the suhurbar
munioipAlities hay.• yet to he addressed by Ram-ey r',unty in
their evaluations of the feas.bility of the consolidation of
a Municipal Court SvAtem; and
WHEREAS, the Moun& View City Council feels that
these issues muss h.• addressed before any meaningful
discussions can orvur between the suburban municipalities
and Ru,3ey County c-necrning this issue.
NOW, THFREFORF, Fie I'r RESOLVED that the City ('nunril
of the Pity of Mounds View opposes any proposals on the part
of the Ramsey County Board of Commissioners to consolidate
the Ramsey County M.Inicip+l Court Syrtem until such time As
the following issu.•+ are addressed, meaningful discussions
have occurred and mituAl -onclusu)n reached.
RESUUi1'IUN 1974
PACE 'I'WO
1. The locmi ion or traffic violation hureauK rn
the Muni rpal .4fices --f suhurhan municipali-
ties and the current tormula tor th.• di;rrr-
hutton of traffic viol:+tion receipts betwe-11 the
County and the municipalities.
2. The imPa--ts th.rt a consolidation „t the Ruoieipal
Court System wenrld have on operating costs of the
County ,rod the municipal governments such
persunnol, facility r.•ntal, and police ui.l
1. ronsider,tion for the investment by the -
municipalities in the facilities used by the
current system.
4. Consider.tion for the c)nstruction of a suhurhan
multi -service center containing municipal caort
facility-s, other services currently available
to suburr,an residents, ant those County services
now currently ,r availahr- to suburban residents
due to rhetr loction in saint Paul.
A.iopted this 27th day of January, 1986.
ATTEST: .___.
--- -------------'------
Mayor
(S-7AL) — — --- — ----------
t'I1:rk-Administrator
MCMit 'Cltt MAYOR ANO I'114 COU ,.
/r FROM: CLERK—AINIINISTRA
UAI'Ct JANUARY '9, 198b
SUB.IEC'r: PUBLIC Ol'*ICFRS, INTEREST 1N coN'rRAVrs
As you may recall, during the 1984 audit report till- City was
advised that the St Ito Auditors Office would be prnnulgatinq
quidelines tutl..•.,I jov.•rnment vidit-irs un.- in f. ;I nnl
various aspects of legal compliance by local governmontal
units with Minnesota Statute 471.87 reaulatinq fill- interest
of puhiic of f item: in puhlic cunt rar't A.
Attached please find a letter with attachmur;ty r:c.•rv..A by
this office from Rob Tautges of Voto, Reardon, Taolooa end
O,mpanv, the city' ; a1011 t�-, fi:-:,, • ,, i inimt ttio q.,id•-1 inon
entaDtished by he<tate Auditors .tit ice will, t•, toll
matter. In a recent meeting attended by Mr. Tautges, rity
Attorney Richard M.-yers, Finance Director Brager, and myself
a detailed discus!, i,,n of these quide.l ines wa•: un-lotI ik.•n to
determine the exact requirements of the guidelines as they
relate to the Cite of Mounds View.
Upon completion of that meeting, I requested that t'rty
Attorney Meyers pr:,vide his legal opinion on this matter to
the City's auditor and the City Staff and rouncilm.Imbers by
means of a letter to the auditor. Attached is a copy of
City Attorney MoVefs' letter providing his legal opinion
with respect to this matter. Upon review of City Attorney
Meyers' opirion it would appear that in order to avoid any
possible qualifications being placed on the City's audit,
the City Council, rlerk-Admintetrator, Treasurer and
Departnent Meads Ix: requ-ited to complot•� a letter of
representation as suggested by the City's auditor with
revisions to reflect the City's charter r quirements
regarding Interest in Contracts and any ordinance provisions
also addressing this issue.
Staff is presenting this matter to you as information to
ensure that you are fully aware of these quidelines and the
intent of the letter of representation prior to its
implementation by the City's Finance Director. Should
you have any questions with respect to this matter, I wnuld
be more than happy to re>pond to them if I am able to do so
otherwise, additi-111 information will be obtained.
DFP/m)S
Attachments:
ETTER of RF.PRf'SENTATfON
The City has edupl—f an ,nlministrative procedure to dncum,•nt
�"- awarenes8 of (and •nmpli.olce with) Minnesota
Section 471.87 IC tillicers, Inlorest in t'ontI t,
Penalty) and relat.-d legislation, Section 12.03 of the
Mounds View Home Rule Charter, and Chapter 6.37, Subdivi-
sion 7 of the MnUnIs View Municipal Code.
The procedure ,cquiros all elected officials, commi,slon
memtz,s, department heads and employees who may influenc,
financial transactions of the City to sign this letter, We
will retain this letter nn file to document City awar-+noss
of land cnmplianco with) Minnesota Statutes, Section 471.87
and related legislrtion, Section 12.03 of the Mounds View
Home Rule Charter, and Chapter 6.37, Suhidivision 7 of the
Mounds Vi"w Municipal Code. We have attached exo,.rpts of
Minnesota Statutes for your reference.
" " " , " . . " . . • " . . it " . " . " " . . . . . . , . .
i have read the attached Minnesota :,tatutes, Section 471,87,
471.88, 471.881, 411.89, and 412.311, Section 12.03 of the
Mounds View Home R-ile Ch-„ter, and Chapt,.r 6. 17, 9ul,division
7 of the Mounds View Municipal Code. I understand thet the
term "cuntract" im•ludes the purchase of goods and services.
❑ I herehy certity that durinu the precedinq oah-o,tar-
year I have not voluntarily had a personal financial
interest in the sal,-, lease or contract of the City
nor have I personally benefited from any such trans-
action.
By:
'I,itlro
Date:
Uf hereby certi%y that durinq the preceding calondar
year 1 have (lead) a petsonal financial interest in
a sale, lease and/or contract of the (ity and;.)r
have personally benefited financially from such a
transaction. The circumstances and statutory exception
(authority) for all such financial interest are
descrihed as fullnwe:
d,:
ItI,•:
V010, KLAKUON.
lull ,l s & CO3j iu.
�Il
Uul h l d.. Ihota wwul UwUUuL e l
1 Ifw e WAnr & .I 1.a. Atn 1 .1 I.l e n
Jamaary e, 198A
� i��
Dan Pauley
�r�
Clerk AdmLnistr4Lx
`r
City of Mounds Vier
24t11 Nurthsast Mtghway
I-)
Mounds Vtew, Nld SSI17
Dear Don:
The 1)94 Management Re,,,rt end Recommenda Clans Ln.luded 4 sea.,on redarivaq
Minnesota Statutes, Sertion 471.87 (Public nfficers, Interest; in >antr4ct7
Penal ty). This statute- is not a new statute. The 1dglAlAt,A.- however, has
directed the State Audi,ar to .ssue juLdplira., for auditary of locAI 13ve nnae r
to test various aspect, of leg -'Is+
cOMP1LAnce- Thls leglino" w pf fer:t, ve f.11
1985 and future years, Our .:o'npany has rcurLnely te4tAd many -'spelt' Of legal
compliance in our atanl-ird Approach to Audit engagements.
Testing for compliance nth Se,%tion 471.87 Wall no more effil-Lent if the ,'sty
Maintains a system of 1.cumentinq compliAnce with the statute. we recommend
that the City maintain a file of 'Letters of Representation' aldne.d by all
publir officers statin.l that the officer is aware of the stat Ito Ie ILLOIJ And 11� i
no coofl act or Iwtenti II confl arts with the vtatnte. 1%is lerrrr 4hou1d ba /
signed by all elected W flci4l,, appointed uffic L4ls, crnwaAsi In members And
employees who may influence 'any sale, lease or contract' o' tow City. 111e ter
.public officer" may be interpreted to enc La'ie r.erta.n gr,.upi lilted Ah.-ive,
Reeuiranq all such positions t, sign Off on A letter of repre-,.mtitL>n h,,wpver,
provides the City with A greater degree of Assurance.
Attached please fLnd A i.isple :ecteL of repr4seltition which may be Ilsel by yoal
City. You say cish to expand the sample letter for any spaoi'i'. Charter iecti-+.
related to this area. W recolamend :hat the form be signed annually.
If you nave juegtions , need rdditional inf+i.nation, please it -lie.
Sincerely,
VrM, REARDON, TAUP;K', '�I•, ru.
Rf�
Robert G. Tautges, CPA
RCT/111
Enclosure
cc: Correspondence F11'
\Y'.Yul � d .. • I'I
,AILIe♦YAt1Y111hAMlanl •nf. .L,�m V...,MI. Airn 1411.1 .I..
111 I 'YII �%II
SAMELE LETTER OF REPRESENTATION
The City has adopted an administrative procedure to doeuwent awareness of (and
compliance with) Minnesota Statutes, Section 411.87 (public Officers, Interest
In Contracti penalty) and related legislation.
The procedure requires all elected official$, commission members, department
heads and employees who may influence financial transactions of the City to 0191,
this letter. we will retain this letter on file to document city awarenasu o.
(and coapllance with) Minnesota Statutes, Section 471.87 aril related legisla-
tion. we have attached excerpts of Minnesota Statutes for your reference.
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
I have read the attachel Minnesota Statutes, Section e71.87, 471.88, 471.861,
471. ,.rd dfretAnd that rh. ion 'contract' includes the purchasr
of goods and services.
I hereby certify that during the preceding calendar year I have not volun-
tarily had a personal financial interest in the sale, lease or contract of
the city nor have I personally benefited from any such transaction.
by:
Title:
Da te:
qI hereby certify that during the precediny calendar year 1 ^.awe Ihmdl a per-
sonal 'financial intoremt in a sale, lease and/or contract of the city and/or
have personally benefited financially from such a transaction. The cir-
cumstances and statutory exception (authority) for all such financial
interest are described as tollows:
By:
Ti tie:
Ds ts:
471.87 PUBLIC OFFICERS, INTEREST IN CONTRACT; PENALTY.
Except as authorized in section 471.88, a public officer who is
authorized to take part in any manner in making any sale, lease, or
enntract in his official capacity shall not voluntarlly have a Per-
sonal financial interest 1n that sale, lease, or contract or per- r
sonally benefit financially therefrom. Every public officer who
violates this provision is guilty of a gfoee misdemeanor.
471.88 EXCEPTIONS.
Subd. 1. The governing body of any port authority, seaway port
authority, town, school district, hospital district, county, or
city, by unanimous vote, may contract for goods or services with an
Interested officer of the governmental unit in any of the
toliowinq cases.
Subd. 2. in the designation of a beak ur savings asaxiation
..,. c. th, o. .... is Interested as in authorized Depository for
public funds and a • a source of borrowing, no restriction shall
apply to the deposit or borrowing of any funds or the designation
of a depository by such authority or governmental unit ir. any bank
or savings association in which a member of the authority or
officer of a governmental unit shall have an interest Li suuh depo-
sited funds are protected in accordance with chapter 118; provided,
however, that any member or officer having such an interest shall
disclose that he is a directcr or employee of the bank or savings
association, which disclosure shall be entered upon the minutes of
the authority or governmental unit, such disclosure shall he made
when such bank or savings association is first designated as a
depository or as a source of borrowing, or when such member or
otticer is elected whichever is later, and s.:ch disc'loeure shall
serve as notice of such interest and need not he mode with each
successive transaction,
Subd. 3. The designation of an official newspaper, or publica-
tion of official matters therein, in which the officer is
!nterceted when it is the orly newspaper complying with statutory
cr charter requirements relating to the designation or publication;
Subd, A. A contract with a cooperative association of which
the officer is a sha:ahoMer or stockholder bit not an officer or
"nager;
Subd. 5. A contract for which competitive bids are not
required by law and where the amount does not exceed $5,00n.
Subd. 6. A contract with a volunteer fire department for the
payment of compensation to its members or for the payment of
retirement benefits to these members;
Subd. 7. A contract w,th a municipal bond fat the payment of
compensation to its srambers,
Subd. 8. Contracts for goods or services when the considera-
tion does not exceed $5,000 in any year and the contractinq govern-
mental unit has a populotiun of less tha,9 S,OCO; `
Subd. 9. When a port authority commissioner is engaged in or
employed by a firm engage-1 in the business of importing or
exporting or qe ne i.+l trade, .t Shall be lawful for the Authority
do business with the commissioner or hisempployerrsrovided that in
f the terminal
the fixing of any rates affecting shipper,
facility, said commissioner shall not vote thereon.
Subd. 10. When a seaway port authority commissioner is engaged
in or employed by a firm rngagod in the business of importing or
exporting or general trade, it shall be lawful for the authority to
do business with the commissioner or his emplover providri that in
the fixing of any rates affecting shippers or users of the terminal
facility, said commissioner shall not take part in the deter-
mination of except to testify, nor vote thereon.
Subd. i1. When a commissioner of any public housing or port
authority is employed by a bank engaged in mekinq loans ror ty affected
Per-
forming trust services involving real r personal restriction. shall
by any plan or such housing or port
apply to any much loans made or trust services performed by said
bank if the commissioner shall disclose the nature of such
dlloans+ires or
trust services of which he has personal knowledge,
which shall be entered upon the minutes of such authority.
471,881 EXCEPTIONS; APPLICATION
Ths exceptions provided in section 471.88 shall apply not-
withstanding the provisions of Any other statute or city charter.
471,Rq COIITRACf, wHf?1 Vol"
Subd. ,. Paoiedurc f:rJIC*MA. A contract made pursuant to sec-
tion 471.AA, subdivision 5, is void unless the procedure prescribed
by suhdivision 2 and 1 is folluted.
Subd. 2. Resolution by governing body. Except- in an emergency
making such procedure impracticable, the governing body of the
goverrmental unit shall authorise the rontract :n advance of its
performance by adopting a resolution "ctinq out the essentfil
facts and deterr'.ninq that the contract price is as low is or lower
than the price at whict. the cosmod,.ty or services route be obtained
elsewhere. In case of an eeerren�y when the tor. -tact _annot he
authorized in advance, payment Of the claims shall be authorized by
a like resolution in which the facts of the emergency are also
stated.
Subd. 1. claims, atfldavits filed. Before such 4 r1+1m is
paid, the interested officer shall file with the clerk of the
governi.iq body an affidavit stating:
(a) The name of the officer and the offi_r held by him;
(b) An itemization of the commodity or services furnished;
(c) The contract pricei
(d) The reasonable valuer
(a) The interest of the officer in the contiirti sni
(f) That to the best of his knwleige and relllOf
price atewhiehr act the
price is As low an, or lower than,
commodity or services could be obtained from other
sources.
412.311 CONTRACTS
Except as provided in sections 471.87 to 471.89, no member of
a council shall he directly or indirectly interested in any
contract made by the council. Whenever the amount of a contract
for the purchase of merchandise, materials or equipment or for any
kind of construction work undertaken by the city is estimated to r
exceed $5,000, the contract shall be let to the lowest responsible
bidder, after notice has Men published once in the official
newspaper at lust ten days in advance of the last day for the sub-
mission of bids. If the amount of the contract exceeds 51,000, it
shall be entered into only after compliance with section 471.34S.
LE.:AL WMPLLANCE MANUAL
CJNy1.IM OF 1NTE1tfST
Introduction
Minnesota ■Latutu forLla any p�bllc officer authorised to take pert In Ole
missing vi a tail, ieese vi i.vuti&c:, ....ntsr/ly hart a perpity 1 t panels.
interest in the transaction or personally benefit financially from it. The
following persons are specifically forbidden from having soy Interest In any
contract made by their iespective governing bodies
1) Elected off Icara
2) Town supervisors and town Clarks
1) county afflcials, county depu Lies, cuaoty clerks and
employees of such officials
A ) school bard members.
For practiai rewauua L:,e legislature ban created certain 1lalted exception& t.,
the general prohibition. This questionnaire will easist you in a datereinstlon
as to whether a forbidden transaction fits within say of the statutory "Cap -
clone.
for the purposes of this checklist "Interested officer" #lull near. any public
officer or upluytt, as listed above, who directly or through cis er her spouse
(sae -Discussion" below) has one of the following Interests in either the entity
sukiog or the subject matcer of the sale, lease or cootrecr wi LI the governing
body;
a. officer;
b. director;
C. employee (see "Dlaussloa' below);
d. partner,
¢. .,-aer {anAplr r.. or nwrtlal);
t. shareholder; or
S. prior luug-tecm ejotracvIal relatloricGip
Discussion
The deterninacion as to w'iather a particular transaetioi involves an-incerestei
office.' often calls for a JOdgeent on the Dart of trie auditor. A helpful
concept tO number for analysis, is tut It is 1 conflict of interest to be or.
both +ides of a cor.cract or .raasacrLro.
Moot problems in this regard, arise io the exsm.riatlon of the "Interest- the
fubllc officer has in the persun or entity eaklag the coatrart with Use
governing body. Two frequent proolaa areas are.
Contracts with officer's or employee's spouse. It Is not a conflict of interest
per so for a governing body to contract or otharvi.se scoDneically transact witb
a member officer's spouse. However, if the facts indicate an economic benefit
to the member officer as a result of 0.e contract or traasactioc, a caaf:ict of
interest exists. If a husband and wife. Oat of w.iom is a public officer, share
a common pool of funds sad likewise share debts, conflicts say exist because
there is benefit to the public officer or amployae flowing from the economic
bemaf.t to his spouse. Likewise, if a goverominul officer or employee and his
or bar spouse, in fact, do Dot economically benefit from each other, On conflict
may asist.
2-I
Dt oc_ u� (Continued)
involved
Contract_ s with co+pente+ in which the or ilcer ib en ra V, of er it Nr
governrn ul -filter or uployee la apply an eaployee rithtra rwitpurer•
and receives the Met salaryloriraise00 raflictaof lnc 01 a coo Powever`h tal if amid
t.
governljg body, Were p
robaofficer receives a boors or curlaaloon.remnicipslityulthere�is definitely
traouctlon between his enployer and
conflict of interest.
It Can be seen there are nuaerous aspects W be waived by con auditor to -rde:
to understand the totality ova°taaQa�n entity' or i persongiven
with et relationship ract Or ap
t(oa, between Ne g d
• amber officer.
e statutes
are
ter review
the
Secactof a circuaatancesand MPPlicsl coostituteeyauc
whether aparticular onllictlol sure
terast,�
you should contact r attorney for advice prior to preparing the "Audit
Conclusion' at the and of this annual, aectluo.
2-2
MINN.
STAT.
S4CTI04
YOPAPAPt
YE_ m, AEPE&ts..
Part I. Unanimous Approval
411.88 A. If there were any transactions between
subd. 1 ...c g. •:ern log body and so Interested
officer, did the governing body approve
of the transaction by uaanlmous vote'
NOTE: all numbers present, "COPE the
interested officer, must vote In order
to produce a unnolsous vote.
Part 11. a:;na t:o r. of ban& oc Savlags Assvcfa Elul,
471.88 A. If the transaction involved the designation of
sand. 2 a bank or awvings asaocfation as so authorizeo
depository for public funds and as a source or
borrowing:
1. DiA the Interested o:ftcer disclose to
the governing body that be was a director
or employee of the bmmt or savings
asocI&tior?
2. Was such disclosdre entered Into the
minutes of the governing body's meeting
prior to the first designation of the
bank or savings association as a
depository?
Part II1. Designation of Official News;.aper
a11.88 A. If the transaction involve the deei;natloa
subd. 3 of an official newspaper or puhllca,lon of
official matters U erefo:
1. Was tht oerapeper, .a w9ich the officer
ham an icrerest. the only rawsosoer
complying with statutory or charter
requirements relatlnft w designation
or publicstlon?
2-3
M1NM.
STAT.
SLcrION
Part IY. Contract for Lose than 15,010
WDLKPAPt
YES NO LE/LLLNC:. r
471.SS A. If w interested effleer eaarad lets a
sued. 5 contract with the governing body was the
swunt involved net is excess Of S5,000'
1. Now MCh in Weiss or other consider-
ation did the interested officer
receive frog the governing body during
the course of the fiscal tear'
Name Amount
2. If there was a series of contracts
be.ween the governing body and the
interested officer with a total,
amount exceeding $5,000.00. was
each contract clesrly a separate
transaction and not part of we
overall transaction?
3. Did the governing body, prior to
periurmsnce of the contract or contracts,
a Jopt a resolution setting forth the facts
:as
dateraining that the contract price
was as low as or lower than the price that
the comodity or service cocld be obtAloed
elsewhere? — —
1. If Cws contract was entered into under
emergency conditions, did the governing
boJy adopt much a resolution wfter or
during performaoca of the same? _ — —__--
5. Prior to payment of the contract, did the
Involved nfftcer file with the Clark of
the governing body an affidavit
stating:
s. the name of the Officer, and office
bald;
b. an lteslratlon of cosaodlty or
services firofshed;
C. the contract price;
d. the reasonable value;
e. the interest of the officer to
the contract; sad
2-1
MINN. YDAAPAr1
STAT. Y1,
SECTION — — —
f. That to the best of his knmledge
and belief the contract price to as
low as or lover than, the price At
which the commodoties or services
could be obtained from other
sourc.s? — — -
Part V. Contract with Fire Department
A, Tf the governing body antore I Into e
contract with A fire depsr tmeot in wnich
an interested ofticer was a aewber:
1. yen the fire department a volunteer
fire departmentT -- —
2. Was the contract for payment of coApeo-
setton or payment of re tlrement be lief its
3, Did the interested officer hold a
nonsupervisory position with the fire
department? — —
Part VI. Yearly Contract Less Nan S5,000
471.88 A. If an interestea officer wit" c^•
auDd. d governing body for goods or services, when
the total consideration was less than
$5,000 for tht year, did the contracting
governmental unit have a p�pu:ation of
1m.s tltau 5,JUJ persona' — --
Note: It you are auditing a Port Authority
or Publir Housing Authority, COnault
subdivislono 9. 10 ao''. 11 of Klan' Star•
g 471,88 for additional eitcspttous.
1412.311. Part VII. Conflict of _Icte_resa All Other
305.37 Cdatracts or Trana_ ctions
362.111
123.37 It there were any contracts x trausa
r and a
aubd. 2 poE •an An vere theergsced contractsforetransactions governing
included in the exception+ Above (Pacts II
through Par,, VI)? -- -- _--
2-5
NINN.
STET.
59CTION
15.054
w JiUAFF
YES No IIE LEA Eve.
part Vill. Purchase of Nerchandiss fave
Covaroae
A. Officers and amployaas of $Late political
subdivisions are prohibited from selling
or buying property or materials owned b:
the political subdivisions. jaig aa3
"I make purchsses from political
subdly Sslout if U, follovirg crf terra
are wt.
for all purchaser.
1. was the property purchased by the public
employee not real property? — —
ls
2. Was by tteepublicrty or employutnotaneededpurchased
for
public purposes?
1 yes the purchase made through sealed bids or public auction':
y, Was the employer not directly involved with
the sealed bid or auction. process'. -- - -
5. yes the appllcaole "notice" law foiiowei.
and did the same require at Last one weak
of oub_ishad or posted nonce' - - —
T11s section does not app.y to property or
matertals acquired or produced by political
subdivisions for sale to the general public
in the ordinary count of business.
2-6
Audit Conclusion
The auditor wet state s conclusion-Ceeed on Llis Questionnaire and any other
audit procedures performed --whether the client has coaplied With the lye: pro-
visions reviewed relating to conflicts of loteres: and whether anythity has coot
to his attention to indicate Nat the client has not complied with provisions
not reviewed.
CONCLC:ION:--
1-7
Legal Compliance
12/li/
This Legal Compliance audit guide was adapted from the quide prepared by the uff1 '
of the State Auditor for use with Cltles. Most notable changes are the addition o• �•.—
Items relating to the special assessment process and property axes, ano the delaz.
Of items which relate exclusively to Counties, Townships, and Cities.
This guide is divided into specific sections and presented in checklist fore to
aemimt the auditor in verification of statutory compliance.
Under each section, except for the initial question establishing the transaction
covered by the topics heading and emspt wnere the asp ianation of a green question
Indicates otherwise, all questions should be answered to the affireative. A nags u .
answer iedtcatev compliance problems, and the user of the checklist 1a alrected to
the statutory section indicated on the left-hand side of the page. if of tar sxamin+
nation of the appropriate statute, the auditor using this sanual is still unsure an
to whether there has been legal compliance, he or she should check with legal couns,.
before rendering the opinion on compliance rintalned at the and ut each section.
AUDITOR'S COMMENTS ON COMPLIANCE
Following the last compliance checklist, there are two fore letters, one of which :
to be completed by the auditor following his or het completion of the flea complia,•-
sections.
These form or the lanquaqe from These forma must be part of the report issuing from
the audit of a goverment„'. subdivision.
PRLPARATION Of MINUTES
Auditing for legal compliance will of necessity require a review of the minutes of
the governing body. In many instances the minutes will be inadequare histories of
the eaa tiny. lr,—..,ITew-
w hove therefore deemed it appropriate to Srclude in this
menual n discussion of Minutes, sc tnat in those instances where the mlr,utes are
substandard, audlturs can provide a stwndard to assist clients In the future
recording of meeting minutes.
Itlnutes may be defined as a recora of the proceedings or a deliberative body. tlh i.r
they must specifically Identify the actions tak+n by the body they AosJ not ru-ord
the disc'usslons of the members and others preliminary thereto. At the barest
Animus, the minutes mist '.nclude the lnforsation required by Minn. Scat. { e71.70:
(Open Meeting Law), unless such informetion it recorded elsewhere. Subdivision I o-
the etatute provides, In pert:
-I-
i-. R:CHARD MEYERS. P. A.
ATTOANCT AT "W
I lM r„wr w. M.
ST. MY�. NIN[NOOTA 96113
tell, 0".86" I.
January 24, 196,
dU:U, heuraVi., ,its a Co., :VD.
Birch Lase Prof,asiora: Builairg
:310 E. Xwy. 95
An: -.a bear L:.kc. A.in:a.:uta 3511J
Re: City of you:.os View
Attentions Robert G. Yautges, CPA
Dear Booi
-'nclosed please find a copy of my 1953 opinion relative to a
council member voting on the salary of a spouse employee of tta
city.
city of ..-ontiti ','iew the memberi of the co, ncil, clerk-
aa,ministrator, treas,.rer and department heads are r-ublie office:.:
:hat shall not voluntarily have a personal interest in a contract
or personally benefit financially therefrom.
No public officar sh>11 retain their position with the city if
such a contract is to ie entered into, unless exempted by stat�.v.
Hnwever, if such contract existed prior to becoming a public o_fi;ar
it is my opinion that the contract is not voided and can be acte._
upon by unanimc:a vote of the council, unless the council finds
that the public office: volur.tari_, had a personal interest in
contract and per -orally benefitted financially therefrom.
The proposed sa.,:e :eater �f representation as " aid to auditir4,
presents no problem to me, but would have to be -presented as a
purely voluntary act.
Since Minn. Stat. 471.87, exposes a public officer to possible
criminal action. I would suggest, that in spite o-' ti:is opinic..,
any public officer the. questions his or her liability would be
advised to seek legal advice from a ;ersonal attorney.
Yours truly,
' Richard Meyers
rounds View City Attorney
cc. :.on ::..ley
RIC.IARD V..EYFRS. P. A.
wrr".%tV AT LAW
in....... ...
'T. IAUL W Is
(Ul) *-'.
March 21, 1963
?i:. Donald Pau.ey
clerk-„c:»i.nis ;Xa for
Cizy of y,ounds View
2301 Highway 10
Mounds View, Minnesota 55112
Dear Mr. Paulay.
You have received an inquiry from a council m0nbar relative t-
the question of the legality of a council member vo "..5 on a sa.ari
of an aw.ployae who is the wife of the council member.
Saction 12.03 of the :founds View Home Rule Charter provides a -
follows:
C:.aptar
follows:
•Relation to other municipal personnel and res'-dents.
whenever possible, and with due regard for norit and
fitness, the appointing authority shall avoid the
appointment of any ?arson when such person is related
to any alerted or a. Dil,ted officer or employee of the
municipality. Appoi.Itment or assinnnents of empl
employs*
related to any ele.:tA or appointed officer orr empl
i, the same dtpar a cnt is prohibited."
"City officer's act to be interested in contracts.
Except as otherwise permitted by state law,
officer of the City, who is authorized to take alrt
in any manner in any contract WithraIc the City,
voluntarily have a pr:rsonal financial interest in
euch contract or personally benefit finbnc:ally
r.hererrom. "
607 0_ the &:aicipal Coda, Sibdivisio:. 5, stateF as
Minnesota Statutes 471.87 provides that any pudic officer s...:l.
financial i
act voluntarily have a p:basically
:rsonal interest in a aontr the bi...
personally benefit financially therefrom. This is
language that is in the Home Rule Charter.
Page 2
'here appear to ja no canes relative to interp_e_ation o` t::s
provision, however, t.iare are several Attorney General's o?irions
that discuss the relationship of menders of hospital boards, schoo:
boar", wclfara board. and volunteer fire doparLments and thecr
spoasas w:io had some _ype o. contractual relationsh-:l vith thr
ro_evant public body. Whet:,ar or not the public official volurtari_v
had a oorsonal financial interost or personally bene:ited finaneia:..
from the contract or relationship was a question of f:,ct to be
resolved by the public body.
Another factor to be considered is whether or not the contract....
spouse had already bean appointed or had the contract in question
before the public official ::as appointed or elr:ctod to his or hor
office. It appears in that case teat as long as theru was no ?erao.—
financial interest or a personal benefit to the public official, tien
t:lere is no prohibition, however, t:lat during the time the public
official serves on t'ne purl-c body any renewal, oxtt•nsion or aodifir.-
tion of tine contractual relationship between the public body and flue
contracting spouse nest be approved by unanimous vote of the governing
body. Therefore, in the case of a city, that public official cou16
ct TT. -,It
extensionof modification ofythe �contract.
'lours truly,
Richard Meyers
Mounds View City Attorney
RM/ew
UAit. IU't•HUVCI,I
APPROY, Q1 THE CITY ttitUHCI I
Cl l'Y OF IMtUNDS VILW
RAMSEY COUNTY, MINNESO TA
kcqular Meetj.
.I•rnuary 13, 1"
Moumlx View City IL-
1601 Hwy. 10, Mnumis View, MN 55H
-------------------------------------
^:e Mcunuhi ytcr ,; ity �, • Inc, 1 was called t„ order 1. �'.r! 1 to
by Mayor Linke at 7:02 PM nn January 13, 1986. or'jet
The Pledge of Allegianro was said. 2. Pledge n
Alleaiano
MEMBERS PRESENT: Counrtimemburs Blanchard, •fuick, J. Hull Cal.
Haake, Hankner and Mayor Linke.
A I.SO PRESENT: City Atl,,rney Meyers, Clerk/
Administrator Pauley and PUDllc Works /'-ommunity
DevElopment Director Thatcher.
Motion/Second: Hankner/Haake Lu approve the December 9. Approval
Yi, 198S minutes as presented. Minutes:
December
5 ayes 0 nays January
Motion C., t
Motion/S cond: ll.t.tku/, uick l,r approve the .1anuur/
6, 1386 minutes as presented.
5 ayes 0 n..ys Motion Corr.
Detective Jack Chembcrs introduced the four new 5. Presentatru.: pl
police reservists, Dick Salen, Bill Ni!'.ituk, Dale Police ftv.01 ficeyts
DeNault and Kerry Fenner. Oath of
Clerk/Adl.Llnistrator Pauley administered the oath n
office to the four reservists.
Police Chief Rama.ner .xpresscd his thanks for Mr.
Chambers for his organization of the program.
There were no resident:: requests or :ommunts from 6, Residents t, juS
and Co=nL,ftfl
the floor. the Flool
Clerk/Administrator Pn,,ley handod out corrected Approval
ri., .. ❑t
copies of { " I• t' "' I
Mounds View City Council January Ir,
Regular Meeting Page Two
----------------------------------------------------------------------
Motion/Second: llanknrr/Haakc to approve the consent
agenda, as amended and waive the reidinq of the r
resolutions.
5 ayes 0 nays Motion c..i
Clerk/Administratur Pauley explained the intent ul b. Cunsides'
the resolution is to supplement Chapter 400, not of Rslt. '.
reaerine the ui9a1,aaaL..•n6 th-AL are allowed i— ha.•n /ivy
licenses.
Councilmember Blanchard stated she would like to see
some of the verbage taKen out, as she feels it is
repetitive and confusing.
Councilmember Haake expressed concern that all areas
were covered in Chapter 400, and she did not want
to see anything left nr.
Councilmember Hankner stated she would like to see
the resolution remain as is, to clarify the situation.
Motion/Second: Quick/ilankner to approve Resolution
1469, Clarifying Policy on Organizations Autho-
rized to Conduct Charitable Gambling in Licensed 1
Liquor EstabllSiunei,LS in the Cit, of Mounds view, I
and waive the reading.
5 ayes 0 nays Motion Carr
Clerk/Administrator Pauley reported they have 4. Consideratj
received a copy of the application filed by the Lake Region
Lake Region Hockey Association with the New Brightun Hockey Assoti,•.
post Office to change their address to one in Applicati•,n fr
Mounds View, as well as an application ft.r a Charitable (.an
gambling license to operate at Donatelle's. He License
adde6 they have requested the State gambling board
amend their records co indicate they would operate
at Uonatel'e's rather than the Mermaid.
It was the consensus that all requirements were
met for the g.oup for a charitable qambling license.
Clerk/Administrator Pauley reviewed the changes 10. Consider,o i n
ho
proposed for the contract fur I. U.O.E. Local 49. of Rslt.
1970
He stated Staff would recommend the Council
accept the proposal.
Motion/Second: Haake/Blanchard to approve Peso-
lutro� n No. 1970, approving thi2 memorandum of
understanding between the Metropolitan Area Manage-
ment Association and I.U.O.F.. Local 49, AFL-CIO
for Calendar Year 1986, and w.rive the reading.
5 ayes 0 nays Motion Carrierl
Mounds View City Council January 13,
Regular Mectinq Page. Three
----------------------------------------------------------------------
Jirector Thatcher reported Horse and Rider had just II. Report .:
paid their bill in lull for thr City iep.,ir of tilt -is Ptd)I lc W
water win, which was dome laut year. couuuuurtl
Uirector
Attorney Meyers had no report.
Cuunt:il^ter.t_r Dlanrhanl had n report
-
Councilmember Quick had no report.
Councilmember Haake reported she had risen with
the Police Department on January it and found it
very interesting.
Councilmember Hankner had no report.
Mayor Linke reported h. had attended the appreciation
night on January 8 at the Kraus/Harting VFW, where
he accepted a flag and plaque on behalf of the
Police Department.
tavo!! Linke reported hr had been contacted by
Jerry Skelly, who informed him that Gluup w wo
like to begin broadcasting thr Council meetings
live on February 17.
Clerk/Administrator Pauley reviewed information
found in the Action Plurt, regarding proposed
budget cuts and their arfe.:t on cities.
Clerk/Administrator Pauley reported that the
Ramsey County League Of Local Governments will
be meeting on January 15 at 7 PM at the little
Ca:.ada City Hall, w`,ere they will have a forum
of threw speakers, who will discuss the Ramsey
County Municipal Court consolidation.
Attorney Meyers suggest •1 that. whoever attends
should recommend a provision be included that
each city could set up its own traffic violations
bureau, and that each city should be able to
keep the majority of the receipts.
Clerk/Administrator Pauley reported he had
received a call from Ed Sharkey, who had previously
een licensed by the City to conduct professional
irestling matches at the Bel Rae. He stated
Mr. Sharkey would like to hold another one on
January 22 and has askod that the City reduce
the insurance requiromont lewd and the license
t:. H�puit •.
Attorney
1s. Reports
Cauncilna,
14. Report c)I
Clerk/Adr.
tor
Mounds View City Council January 13,
Regular Mucting Paqu Fuur
-------------------------------------- --------- -----
tee, due to their cuss. Cluik/Administratur Puulcy
explained that profeasiunal wrestling is not regulated
by the State, and he r,viewed what the City has
required in the Past.
Police Chief Rmacher stated he would like to have at
least two police officers on hand, due to potential
problems. ne added ho could wurk with the promoter
or Gel Rae in m.ikiny tl�v dreOngemenls.
It was the concensus of the Council to drop the City
requirements, as long .-s the state did not require
regulation on professi�,nal wrestling.
Motion/Second: Quick/i.inke tLu adjuuin tiie meeting 15. Ad)ourruo-ii
at 7:41 PM.
S ayes 0 nays Motion C..ir
ResP7,lly suboitted,
Donald Fr Paulev
Clerk/Administrator
•