Loading...
HomeMy WebLinkAboutAgenda Packets - 1986/10/06CITY OF MOUNDS VIEW CITY COUNCIL %r AGENDA SESSION 9 OCTOBER 6, 1986 7:00 P.M. a 1. Review Gunnar Isberg's September 22, 1986 Proposal r y E with Gunnar Isberg 2. Discussion with Park and Recreation Commission l? I� 3. Review JLN Development Proposal with JLN Development Y,I Staff (Mounds View Staff Report to be submitted Monday) y:; 1. 4. Discussion of Cable Casting Council Meetings'i 3 5. Discussion of Proposal to Require Affidavits from Election Judges Attesting to Their Political Party" Affiliation 6. Consideration of i986 Long Term Financial Plan (Information provided in 9/15/86 Agenda Session packet) 7. Consideration of Staff Memorandum Regarding Irrigation _y 1rw ti 8. Consideration of: Jerome Begin Contracting Company for Soil. Excavation and Compaction for Groveland Park { Tennis Courts � 9. Consideration of Computer Sys Lem Use Agreement 7C; 10. Consideration of Staff Memorandum and Resolution Regarding Amendment of the 1987 Budget Due to Recent Negotiation of the 1987 Fire Protection Service Contract 11. Consideration of Staff Memorandum Regarding Status Report on Computer System Installation and Implementa- !r tion 1• i 12. Consideration of Staff Memorandum Regarding Amendment of Item P, Declare 1969 International Truck (Puppet Wagon) As Surplus Property and Sell to John Buckley for $50.00, Consent Agenda Adopted September 22, 1986 13. Consideration of Staff Memorandum Regarding Installation of Fire Hydrants for Parks 'r i� ;i. I; i: PROCEEDINGS OF THE CITY WAPPROVED CITY OF MOUNDS VIEW RAMSEY COUNTY, MINNESOTA j Regular Meeting September 22, 1986 Mounds View City Hall 2401 Hwy. 10, Mounds View, MN 55112 ----------------------------------------------------------- The Mounds View City Council was called to order by 1. Call to Mayor Linke at 7:00 PM on Monday, September 22, 1986. Order The Pledge of Allegiance was said. 2. Pledge of Allegiance MEMBERS PRESENT: Councilmembers Haake, Blanchard, 3. Roll Call Quick, Hay and Mayor Linke. ALSO PRESENT: City Attorney Meyers, Clerk/Administrator Pauley and Public Works/Community Development Director Thatcher. Motion/Second: Quick/Hankner to approve the September 4. Minutest of 8, 1986 minutes as presented. September 8 an4 September 15,: 0' ayes 0 nays 1936 Motion Carried Motion/Second: Blanchard/Quick to approve the septe�5, 1986 minutes as presented. Motion Carried 5 ayes 0 nays There were no residents requests or comments from 5. Residents Requests and the floor. comments from the Floor Mayor Linke read Resolution No. 2072, a resolution 6. Approval of of commendation and appreciation to Bruce Anderson, Resolution and presented him with a brass plaque of the No. 2072 resolution, and a jacket with the Mounds View insignia. Mayor Linke and the Council thanked Mr. Anderson for the work he has done for the City. �J Mounds View City Council PPIROVED Se tember.22 1986 Regular Meeting ----Pape Two�---------------------------UNA Mayor Linke closed the regular meeting and opened the 7. Public Hearing: firs'C public hearing at 7:05 PM. Redeline of Wetla >. Director Thatcher presented an overhead projection; RI-23 showing a map of the area, indicating where the existing lines are and the proposed redelineati.on. He explained it was determined by Tom Peterson, of the Ramsey Soil and Water Conservation District, and himself, that this area of the City's wetland map was larger than the actual wetland area. Mr. Forsberg stated he is planning to develop the area in the future, which is why he has asked for the redelineation. Mayor Linke closed the public hearing and reopened the regular meeting at 7:10 PM. Mayor Links closed the regular meeting and opened the B. Public Hearing: next public hearing at 7:10 PM. Development District No. 2 Clerk/Administrator Pauley stated the Council had been Plan and Tax presented with the final draft of the Development Increment District E2 Plan and Tax Increment Financing Plan. Ile Financing Plan explained JLN Development plans on putting in commercial office and industrial warehouse development in that area. Mr. Hartman, of Holmes and Graven, the City's bonding anent, reviewed how tax increment financing would be used for the proposed JLN development in Mounds View. Councilmember Haake stated she understood the develop- ment district includes the Herbst property, and asked if the Herbst's have any objections to tax increment financing. Mr. Hartman reviewed the process that is followed, and what the developers options are under this plan. He stated the guidelines are quite stringent and he did not feel this would be detrimental to the Herbsts. Clerk/Administrator Pauley stated he can see no negative impact on the Herbst property, and that tax increment financing is positive for the Herbst property, and a definite benefit to them when they choose to proceed with development. Mayor Linke closed the public hearing and reopened the regular meeting at 7:20 PM. Mounds View City Council September 22, 1986 Rcgullr meeting f a� -Page Three ---------------------------------------------------------- -------------- Motion/Second: Blanchard/Hankner to approve the consent 9. Approval. of �" agenda, as presented, and waive the reading of the Consent Sgenda 'resolutions. 5 ayes 0 nays Motion Carried_ Director Thatcher reviewed the reasons the Planning 10. Consideration. Commission had denied zhe variance request fo of Rslt. No. Dynamic Designers. Fie stated Staff is in agreement 2:36 with the denial by the Planning Commission. Motion/Second: Haake/Quick to adopt Resolution No. 2066, denying the variances for Dynamic Designers proposal, Planning Case No. 138-83, and waive the reading. 5 ayes 0 nays Motion Carried Clerk/Administrator Pauley asked authorization to 1I. Aoi,rove Letter. send a letter to Mr. Boyles, stating the City's to James Boyle formal policy regarding his Code violation on his property. Motion/Second: Quick/Linke to approve sending the letter to Mr. Boyles, with a clarification in the �etter stating that as a result of the information ompiled by the survey, the City Council has I�determined there is no justification for modifying the current City Code. 0 Mction Carried 5 ayes nays Director Thatcher reviewed proposed Resolution No. 12. Consideration 2087, and the need for cleaning Judicial Ditch No. 1, of Resolution Branch No. 5, and he reviewed the process that would No. 2087 be followed in cleaning the ditch. There was discussion among the Council of the cost for this cleaning, and future cleaning and repair of the ditch. Motion/Second: Hankner/11aake to approve Resolution No. 2087, regarding City Project No. 86-6, repair of Judicial Ditch No. 1, Branch No. 5, and waive the reading. Motion Carried 5 ayes 0 nays �—/ 1986 Mounds View City Council UNAPPROVED Seotember,22, Regular Meeting '------------------------------------'------- -------------------------' Page Four Finance Director Breger reported this item was carried 13. Discussion of over from the September 8 meeting, and he was willing 1987 Gen to answer a.:y questions anyone might have. Forestry Utility Fun Clerk/Administrator Pauley stated he had met with Fire Budgets Chief Fagerstrom earlier in the day, along with Finance Director Brager and the Clerk/Administrator from Blaine. He stated it was their conclusion that the Fire Depart- ment budget was reasonable and justifiable, but with a 38 salary increase rather than the 48 that was asked for. He added it would involve a small transfer of funds, and he asked foi approval4kom the Council of the budget tonight, with an amendment to be made at the October 13 meeting, relative to the transfer for the Fire Department budget, which would involve $5,000 to $7,000. Councilmember Hankner stated she still would like to see trairirg moved to the administrative area, where she feels Staff and the Council would have a better handle on how the funds were being utilized. Motion/Second: Hankner/Quick to adopt the resolutions authorizing levies for the 1987 budget, and transfer the training money to the administrative section. Motion Carried 5 ayes 0 nays Councilmember Hankner stated she feels the City is weak in offering additional schooling and training to all eligible employees, and that by moving it to the administrative section, it would give the Clerk/ Administrator more leverage over who attends what. She added that she would like to see "Management by Objective" on a quarterly basis, to track how things are going. Councilmember Hankner added that she feels Staff has done a very good job of keeping the service levels gocd and the budget in line. Motion/Second: Hankner/Haake to adopt Resolution No. 2093, adopting the 1987 City operating budget, and waive the reading: Motion Carried 5 ayes 0 nays Motion/Second: Quick/Blanchard to adopt Resolution No. 20 44, certifying the 1987 bonds and interest tax level, and waive the reading. Motion Carried 5 ayes 0 nays Motion/Second: Hankner/Blanchard to adopt Resolution No. 2095, certifying the 1987 general fund and forestry fund property tax levy, and waive the reading. Motion Carried 5 ayes 0 nays l� September 22, 1986 Mounds View City Council k i ryIry 'tt Z3� d� gtl L' I Eny ", Page Five Regular Meeting ---------- Mayor Links advised the Council meetings will be ca..ti-..�- - 14. +. D;ar,,cai,pn on., Cable Casting ast live, beginning with the first meeting in November. of Council ! Clerk/Administrator Pauley reported some money has been Meetings received from franchise fees this year. There was discussion among the Council of who would it agreed to have Mr. Skelly operate the equipment and was in at the next agenda session to talk to the Council come and advise them of what is going to happen. Mayor Linke reported Mr. Skelly had told him he would be going to the technical schools to look for operators. Clerk/Administrator Pauley added that some Staff has but if City employees received training on the equipment, are used to operate the equipment during the evening, the City would be required unless they are administrative, to pay them overtime. Clerk/Administrator Pauley explained the intent of proposed 15. Consideration,. Resolution 2089 is to thank Jan Quick for the work she has of Resolution ' done in organizing the Spano/Balk benefit dance for No. 2089 September 24. Motion/Second: Blanchard/Haake to approve Resolution �.o. 2089, a resolution of commendation and appreciation I o Jan Quick, and waive the reading. Motion Carried 5 ayes 0 nays Clerk/Administrator Pauley advised that Advanced Printing 16. Consideration- had printed the tickets for the benefit dance at no of Resolution No. 2090 charge. Motion/Second: Quick/Haake to approve Resolution No. 2090, a resolution of commendation and appreciation a to Advanced Printing, and y sawc the reaAina. Mc,Liun Carried 5 ayes 0 nays Motion/Second: Haake/Quick to have the first reading 17. First Reading. of Ordinance No. 413, an ordinance amending Chapter of Ordinance 48 of the Mounds View Municipal Code, entitled "Wetland No. 413 Zoning Ordinance", and waive the reading. Motion Carried 5 ayes 0 nays Attorney Meyers advised it will take a 4/5 vote by the ouncil with the final reading, to pass this ordinance. Mounds view City Council � i� „ : p'II�' ''@ ,. p" September.221 1986 Regular Meeting ( g'�.0 R9 !� Page Six ----------------------------- ---�------------------- ---------------- Clerk/Administrator Pauley reviewed the purpose of the 18. Consideration proposed resolution, for JLN Development. He seated of Rea this would create the district, but the City is not No. 2091 obligated to JLN in any way. He stated he would like an indication from the Council if they plan on going ahead with the project, as considerable Staff time will be involved. Motion/Second: Quick/Hankner to approve Resolution No. 20 11, approving the establishment of Development Districts2 and the devel.opnert program relating thereto and establishing Tax Increment Financing District @1 and approving the tax increment financing plan relating thereto, and waive the reading. 5 ayes 0 nays Motion Carried Director Thatcher reported JLN is in the process of pre- paring an environmental assessment worksheet, which they w:l] have to the City on September 26. He asked ...at the Council authorize someone on Staff to sign the worksheet and certify the information provided is accurate, which is required in order for them to send the worksheet on to the State agencies. Ile added he has received a draft and they are coming along well on it. Motion/Second: Haake/Linke to authorize Steve Thatcher To sign all documents for JLN Development, should he determine they are true and accurate. 5 ayes 0 nays Motion Carried Director Thatcher reported the concept plan will be reviewed by the Planning Commission at their October 1 meeting, and should they approve it, which seems likely, the Council would need to set a public hearing on the development concept plan. He explained it would be the first public hearing that is required for this develop- ment under the PUD process. Motion/Second: Hankner/ilaake to set a public hearing for October 13, 1986 at 7:15 PM, for the concept plan of JLN Development, contingent upon approval of that plan by the Planning Commission. 5 ayes 0 nays Motion Carried Councilmember Ilankner stated a major concern expressed at the informational meeting the Planning Commission had held on September 17 was traffic, and she suggested considering placing more stop signs along Quincy, if it does become a problem. Clerk/Admini.strator Pauley left the meeting at 8:00 PM. Mounds View City Council ,..� September 22, 1986 Rogular Meeting Gjr i ___ Page Seven i��L�P Icy^^� ������� --------- i�:- wvl4 .Director Thatcher reviewed the purpose of proposed Ordn. 19. First Reading r 11o. 411 and 412, which would change the property owner's of ordinance ..-responsibility for water and sewer services from the property No. 411 line out to the street. Motion/Second: Haake/Quick to approve Ordinance No. 411, as corrected, an ordinance amending Chapter 70 of the Mounds View Municipal. Code entitled "Municipal Water System", and waive the reading. 5 ayes 0 nays Motion Carried Motion/Second: Haake/Quick to approve Ordinance No. 412, 20. First Reading_ an ordinance amending Chapter 71 of the Mounds View Munici- of Ordinance pal Code entitled Municipal Sanitary Serer System" and No. 412 waive the reading. 5 ayes 0 nays Motion Carried Director Thatcher presented an overhead of the arcs, and 23. Consideration reviewed the situation of the sanitary sewer eauemen`. C' L_dff Memo. under the homeowners home. He stated the easement is Regarding not needed and recommended it be vacated under the house, 8106 Groveland but kept on the north side of the house, as it may be Road needed in the future. here was discussion among the Council on whether to vacate all the easement or retain 9' on the north side. Councilmember Harkner asked what type of research Staff does when issuing building permits, to alleviate this type of problem. Director Thatcher replied they do check for easements, but that type of information is kept at the County. He added they will be kept on the City's computer in the future. Motion/Second: Blanchard/l,i.nke to adopt Resolution No. 2092, vacating part of the sewer easement at 8106 Groveland Road, and waive the reading. 5 ayes 0 nays M^limn rarri aril Park Director ,.,iderson reviewed the reasons for 22. Consideration' proposing a sprinkling system for the grounds at of Staff Memo City Hall, and he reviewed the three bids received. Regarding Irrigation Mounds View City Council �� UED September.22, 1486 Regular Meeting i �Page Eight -------------------------�6_l_rll��i__�i_------------------- - Councilmember Hankner asked how the lawn had been _ sprinkled in previous years. Park Director. Anderson explained they ran 300' of hose and moved it as necessary, with Otis Newton doing most of that. He added in the past two years they have made an agressive move to change the outside appearance of City Hall, anal sprinkling has been neglected in the past. Councilmember Hankner stated she would like more time to think about where this request sits in the order of priorities and how the City should be spending it's money. Councilmember Haake stated she agreed, that this might not be the best time to pursue this item. Motion/Second: Linke/Hankner to table further discussion on this request to the next agenda session. 5 ayes 0 nays Motion Carried_ Director Thatcher had no report. 23. Report of Director of Public Works/ CommunityAulpt Attorney Meyers had no report. 24. Report of Attorney Councilmember Haake had no'repert. 23. Reports of Councilmembers: Councilmember Haake Councilmember Blanchard had no report. Councilmember Blanchard Councilmember Quick reported he had attended the Councilmember Park and Rec Commission meeting last Thursday, at which Quick time they put the final touches on a five year capital improvement plan for the parks. He stated they would like to meet with the Council as soon as possible to discuss it. It was the concensus of the Council to direct Staff to have the Park and Rec Commission come to the October 6 agenda session. LqA Councilmember Hankner had no report. Councilm Hankner Mounds View cityCouncil �qN yj� September 22, 1986 Fes, �F`" L Page Nine • Refjular Meeting � %, r'� �_ I,- ' � b C- ---------------- � Jf , o attending a court Mayor Linke Mayor Linke reported he would be meeting on September 24. ,- . .The Council authorized Staff to send flot:ars, from the Council and Staff, for the funeral of Clerk/ Administrator Pauley's mother. Mayor Lin;ce adjo„rned the meeting at 8:33 PM. 26. Adjournment Respectfully submitted, Donald F. Pauley Clerk/Administrator 1`� MOUNDS VIEW PLANNING COMMISSION 3 RESOi.UTION NO. 173-86 CITY OF MOUNDS VIEW COUNTY OF N ST ` STATE OF MINNESOTA RESOLUTION RFGARDING JLN DEVELOPMENT, INC., MOUNDS VIEW PLANNING CASE NO. 86-199, WHEREAS, JLN Development, Inc. has requested general concept approval to construct the following: 1. 231,000 square feet of office/service, 2, 481,000 square feet of light industrial, 3, !,000 square feet of restaurant, at the site bounded by T.H. 10, I-35W and County Road H-2; and WHEREAS, the Developer has requested a planned unit development review process; and WHEREAS, construction of this development, as requested, requires the following approvals: 1. General concept plan 2. Development stage 3, Final plan; and WHEREAS, the Pl�nninq Commission �has reviewed theincludes � report and information submitted by applicant the following: I. Letter from JLN Development, Inc. dated July 91 1986 2. Letter from JLN Development, Inc, dated August 12, 1986 3. Memo to Mayor. and City Council from Clerk - Administrator dated August 12, 1986 9. Memo to Planning Commission from Public Works Foreman/ Building Inspector dated August 21, 1986 5. Letter from JLN Development, Inc. dated September 3, 1986 6. Letter from Dahlgr.en, Shard low, and Uban, In regarding parking standards for office and industrial uses dated September 8, 1986 7, Development Concept Plan received September 8, 1986 8. Letter from Benshoof & Associates, Inc. regarding traffic study for JLN Project dated September 15, 1986 9. Letter from BenshooF & Associates, Inc. regarding traffic study for J.na Project dated September 18, 1986 10. City of Mounds view Development District No. 2 Plan and Tax Increment Financing Plan for. the Industrial Redevelopment District Project received September 22, 1986 11. Mounds View City Council Resolution No. 2091 adopted on September 22, 1986; and RESOLUTION NO. 173-86 PAGE. TWO OF THREE WHEREAS, the applicant has submitted a project that meets the requirements of City Code Chapter 40.24, Subd. C(2), commercial or industrial planned unit development; and WHEREAS, the applicant has provided the information age; and required by Chapter 40.24, subd. E(1), gconcept WHEREAS; in order for the light industrial building in the northwest corner of the site to be constructed, the property m ust be rezoned from D-3 to I-1; and PIRREAS, the applicant has submitted some development stage information at this time and requests recommendations from the Planning Commission on parking requirements for this project; and WHEREAS, the letter from Dahigren, Shardlow, and Uben, Inc. dated Septembec 8, 1986, addresses parkingstandards for office and industrial uses and does not address the restaurant; and WHEREAS, the Planning Commission has reviewed the parking report prepared by Dahlgren, Shardlow, and Uben, Inc.; and WHEREAS, six cities have parking space requirements for office building4 that vary from 4 to 5 parking spaces per 1,000 AA square feet of uu.lding; and WHEREAS, the same cities have parking space requirements for warehouses that vary from 0.5 to 1 parking space per 1,000 feet of building; and WHEREAS, the same cities have parking requirements for buildings with 50 percent office space and 50 percent warehouse space varying from 2.25 to 3.0 parking spaces per 1,000 square feet of building; and WHEREAS, existing City Code requires 5.7 parking spaces per 1,000 square feet of building area plus 3 parking spdces for office buildings; and WHEREAS, existing City Code requires 2 parking spaces per 1,000 square feet of building plus 8 parking spaces for industrial buildings; and WHEREAS, existing City Cade requires 1 parking space per 100 square feet of public service area plus 2 parking spaces per 1,000 square feet of storage area for retail sales t_ildings with 50 percent of the space devoted to storage; and WHEREAS, existing City Code requires approximately 25 parking spaces per 1,000 square feet of building for restaurants or. 1 parking space per 3 seats; RESOLUTION NO. 173-86 PAGE THREE OF THREE NOW, THEREFORE, BE IT RESOLVED that the Mounds View Planning Commission recommmends approval of. the General Concept Plan dated October 1, 1986; BE IT FURTHER RESOLVED that the Mounds View Planning Commission recommends rezoning the property proposed for the . light industrial building in the northwest area of the site from B-3 to I-1; BE I: FURTHER RESOLVED that the Mounds View Planning Commission recommends that the City Council study alternatives for Quincy Street traffic; BE IT FURTHER RESOLVED that the Mounds View Planning Commission recommends traffic control at the intersections of Quincy Street and Bronson Drive, Quincy Street and County Road 11-2, County Road H-2 and Montclair Avenue (entrance to the Mounds View Manufactured Home Park) and at the center intersection, in the proposed development; BE IT FURTHER RESOLVED that the Planning Commission will continue to review the number of parking spaces that will be required in a P.U.D. context; BE IT FURTHER RESOLVED that the Mounds View Planning Commission will require that the restaurant meet City Code ' requirements for parking spaces; and BE IT FURTHER RESOLVED that a plan be submitted such that the truck loading area can be converted to automobile parking spaces when the building use changes; BE IT FURTHER RESOLVED that if the Developer acquires the single family house west of the McDonald's Restaurant, it shall be included in the P.U.D.; BE IT FINALLY RESOLVED that the Mounds View Planning Commission direct staff tc forward this resolution to the City Council prior to approval of the minutes. Adopted this 1st day nF Ortoher, 1986. ATTEST: Chairman (SEAL) Director of Public Works Community Development 11 MEMO TO: MAYOR AND CITY COUNCIL/PLANNING COMMISSION/ CLERK -ADMINISTRATOR f i FROM: PUBLIC WORKS/COMMUNITY DEVELOPMENT DIRECTOR/ �j:, THATCHER �°Jy DATE: OCTOBER 2, 1986 SUBJECT: PARKING REQUIREMENTS FOR JLN DEVELOPMENT PROPOSAL The following is a summary of the parking survey conducted by the City of Mounds View Staff. PARKING REQUIREMENTS* 50% Office/50% Office Per Warehouse Per Warehouse Per City 1,000 ** 1,000** 1,000 ** Mounds View 5.7 2.0 3.86 Edina 4 to 5 -- Min. of 2.5 Brooklyn Center 5.0 1.25 -- Plymouth 5.0 2.0 2.86 Golden Valley 4.0 2.0 W. St. Paul 5.0 0.5 -- City or Mounds View Staff Recommends 5.0 2.0 3.5 * Prepared by City of Mounds View ** All ratios are gross leasable area. Staff recommends the PUD portion of the City Code be amended to allow the iol.lowing parking requirements in a PUD which is larger than 60 acres. 1. Office - 5.0 Parking Spaces/1,000 2. Warehouse - 2.0 Parking Spaces/1,000 .� 3. 50% Office/50% Warehouse - 3.5 spaces/1,000 PAGE Two OCTOBER 2, 1986 Adequate parking for the JLN site is important because we do not want overflow parking on residential atre=ts. " also believe that it is alot easier to remove a parking .ea and install a building addition than it is to remove a building and install parking spaces. -- S`AT/mjs 71 UM JLN DEVELOPMENT, INC. 1045 Rirr Slrrrl RO. Rar 13292 Si. Paid, AN 55113 6121487-3619 Mr. Donald F. Pauley Clerk - Administrator City of Mounds View 2401 Highway 10 Mounds View, MN 55112 Re: Development proposal for located within the City by County Road II-2, U.S. 35W Dear Don: July 9, 1986 approximately 50 acres of property of Mounds View, bounded generally Highway 10, and Interstate highway Please accept my apology for the tardiness of my response to our meeting of June 9, 1986. The delay is attributable to a �^ variety of factors but should not be construed as a lack of /�- interest on our part. JLN Development remains very enthusiastic about the project, and we are now prepared to proceed as quickly as applicable procedures will permit. At our recent meeting we discussed two general areas related to the project. The matters discussed, anP our response, is summarized below. 1. Site Plan In connection with the preliminary site plan which we presented, you advised that the City was generally satisfied but would oppose any access to the site from County Road H-2. Since our meeting we have re- evaluated the site plan to determine project feasibility without -access to County Road H-2. While we understand the City's concern and while we are prepared to take every reasonable step to mitigate the impact of the development on the surrounding neighbors, we fee:. that effective development of the site can occur only with access to the project from County Road H-2. As you know, we are con- sidering a significant development which will involve over 600,000 square feet of improved space, and more than 50 acres of. land. The prohibition of access to County Road H-2 would, in our judgment, prevent effective development of J the site and cf,uld impair project feasibility. REA1 RSTATF DEVELOPAMN7' AN DEVELOPMENT, INC. ® 2045 Rirr Ntrrrt P.O. Rnx 13291 .71. Paid. AIN55113 Mr. Donald F. Pauley 6121487•3619 City,df Mounds View July 9, 1986 Page Two Obviously this is a matter which we must discuss, ano perhaps at this time, progress would be facilitated by sub- mitting a preliminary plan to the Planning Commission. 2. Tax Increment Financing in connection with tax increment financing, you indicated that a tax increment district could be created, that the Council was in favor of looking at tax increment financing on the project, and that based upon your present assump- tions approximately $4,000,000 could be made available to the developer on a buy/down basis. You also expressed con- cerns over matters which would be embodied in the Development Agreement, including some provisions to asvure performance by the Developer and protection of the City's interest. The general parameters of the proposal which we discussed are acceptable to the Developer, provided that some form of assistance or additional tax increment proceeds are available to help defray the costs associated with construction and installation of the rather extensive road- way and utility systems throughout the site. Note: It is our understanding that certain State funds may be available for this purpose.) Additionally, I believe your concerns regarding the other elements of the Development Agreement can be satisfied in a manner which will be mutually accep- table to the City and the Developer. After you have had an opportunity to review and consider the foregoing, please call me at your earliest convenience to discuss our npxt step. As indicated previously, we are now pre- pared to proceed post haste with the negotiations and submissions necessary to permit the project to proceed. I shall look forward to hearing from you. Bej garrds, /I CWF/jk C. William Franke President RIiAh IiS7ATF, DIiVEI.OPMF.NT AND uLOPMENT, INC. 4 2045 Riee Sireel R0. Jinx 13292 St. Paid, AhV 551Li 6121487-3619 August 12, 1986 Mr. Donald F. Pauley Clerk - Administrator City of Mounds View 2401 Highway 10 Mounds View, HH 55112 RE: Development proposal fer approximately 60 acres of property located within the City of Hounds View, !' bounded generally by County Road H-2, U.S. Highway 10 and Interstate Highway 35W Dear Don: This letter follows our conversation of Friday, August 8, 1986, concerning the above -referenced project. We at JLN Development, Inc. are prepared to proceed quickly to negotiate and finalize an appropriate Development Agreement with the City of Mounds View. ka understand that the next step is to place the matter on the City Council agenda schedule of August 18, 1986, for the purpose of authorizing the implementation of a Tax Increment Financing plan. This letter will serve to outline the scope and nature of the development we propose to undertake, and the extent of tax increment financing assistance we propose that the city of Mounds View provide. In general terms, we propose to develop a project consisting of the following: 1. Four (4) office/Service Buildings with a total floor area of approximately 257,000 square feet. 2. Six (6) Light Industrial Buildings with a total floor area of approximately 514,000 square feet. 3. one (1) Restaurant with a total floor area of approximately 4,000 square feet. Total building area: 775,000 square feet. Total site area: 60 acres ± We believe that the City of Mounds View will benefit by the project we are considering in a number of ways. The substantial size of the project will provide a dramatic increase in the city's real estate tax J Mr. Donald F. Pauley August 12, 198E Page 2 base and employment opportunities. The comprehensive development of a large project by a single developer will result in better coordinated design, improved planning, and greater efficiencies in site utilization, provision of public utilities, and traffic control. The proposed office/service, light industrial and restaurant uses are consistent with tfie city's comprehensive Plan and actually will result in a favorable "down -zoning" of a portion of the property now designated "Highway Commercial". The quality of construction, landscaping and amenities we are planning will encourage the location of desireable business and industry in the City of Mounds View. We believe the completed project will convey a very desireable image for the City at an important and long under -developed location. To be economically feasible, the project w411 rsquira Tax Tncrnmeni- Financing assistance from the City in the approximate amount of $5.5 million dollars. In consideration for providing this assistance, the Developer will agree, as we have previously discussed, to construct the project and will guarantee a market value increase of $25.5 million dollars. JLN Development, Inc. will enter a Development Agreement with the City of Mounds View embodying the foregoing terms as well as reasonable provisions to assure performance by the developer to protect the city's interests. We are enclosing our check in the sum of $5,000.00 to defray City expenses associated with the implementation of a Tax Increment Financing plan. At the City Council agenda meeting on August 18, we request that Staff ask for Council authorization to proceed with preparation and negotiation of a tax increment plan. In the event that authorization is not given, we request that our check be returned. I believe we all recognize that we Pre in the preliminary stages of discussion and planning of the foregoing, with many particulars yet to resolve. Based on our meetings with City staff to date, however, we believe that we can come to agreement on the material matters, enabling thg City of Mounds View and JLN Development, Inc. to proceed with a major development project to our mutual benefit. We look forward to the Council agenda meeting of the 18th. Best regards, JLN DEVELLDPPHEE+N-T,, C. -mv C. William Franke, President MEW TO.- MAYOR AND CITY COUNCl/L� FROM: CLERK-ADMTMTCTRnno 4 1 DATE: AIIC,UST 13, 1986 � SUBJECT: JLN "EVELOPMENT TAX INCREMENT PROPOSAL As has been previously reported to the City Council, staff has been meeting with representatives of JLN Development, Inc. regarding their proposal for the development of the Waste and Beim properties. As you may recall, the original proposal called for thr. development of office/warehouse buildings, restaurants, and a large shopping complex. This proposal has been revised to provide for a restaurantioffice/service buildings, and office/ _. warehouse buildings as outlined in the attached letter from JLN dated August 12, 1986. After three separate negotiation/discussion sessions between JLN representatives and City staff (Don Pauley, Steve Thatcher, and Walt Hartman, the Cil:y's tax increment consultant) a basic proposal for a tax increment agreement, coPV attached, was suhmitted by staff to JLN. From the written comments of JLN, it would appear they wish to negotiate this proposal further, however, staff feels that little is left for negotiation in order tc Secure the interest of the City adequately. Should the » Council dn.termine that they wish to pursue this proposal further, / a Tax Increment Plan will need to be prepared by our consultant. Jr..,N has submitted $5,000 in escrow funds to secure the City's costs for this Plan and any other necessary expenses. y At the same time the City Council is considering the tax increment portion of the proposal and preparing a Plan, the Planning Commission will be reviewing the development proposal and request for rezoning from B-3 to B-2 for the office/service and restaurant portions of the project. in order to meet the 4 September 30th deadline JLN has for fulfilling their purchase options, assuming extensions cannot be negotiated or grapted, the i following schedule has been prepared. 'X 8/18 Tax Increment proposal presented to Council at agenda session 8/20 Planning Commission reviews site plan and development proposal 0/25 Council authorizes preparation of plan and sets public hearing 9/03 Tax Increment Plan presented to Planning Commission 9/08 Council reviews Planning Commission development review recommendations and set public hearing MAYOR AND CITY COUNCIL PAGE TWO AUGNST 13, 1906 9/15 Council review Tax Increment Plan and site plan 9/22 Public hearings on Tax Increment Plan and site plan RECOMMENDATION: Staff feels based upon the good faith escrow deposit of $5,00 and the basic concepts of. the proposal which are consistent with the City's Economic Development Plan that the City should pursue the propoal frthr by ng the Increments Planuandereviewingothe ldevelopment aProposal ration f x (site plan). DCp/mjs ALtachmPnt: A 9 MEMO TO: Planning Commission FROM: Public Works Foreman/Building Inspector Rose DATE: August 21, 1906 //,/,/J 111� _ SUBJECT: NIELSON REALTY - CONCEPTUAL SITE, PLAN RFCFIVED 8/20/86 Land Use and Zonis Comprehensive Plan denotes area to be a mixed PUD, iiighwa., Commercial/lndustrial. The proposed conceptual site plan follows that direction. No amendment to the Comprehensive Plan would be • necessary. Existing zoning of the land involved is Righway Busi" qs and Light Industrial. The line separation may not be exact and might amountThe of wou notubeesub. tiar an still fallsunderrezoning rzonin thedirectionaof the 12 Comprehpnsive Plan. The property proposed does not fall within any wetland or flood plain protected areas. Lastly, the Developer is undetermined as to whether the project would be PUB or a conventional subdivision of the parcels for building purposes. The method could be a condomintmized commer- cial type development of lease or sell. Building Setbacks Builering and Parking Building setbacks and parking areas shown on the site plan appear to meet minimum setback requirements. Setback requirements to residential property are exceeded and planting schedule for must screening is indicated. Further. detail of the screening meet requirements of Mounds View Municipal Code Chapter 40.04, Subd. 1., and must be submitted with finalized site plans. p n s[�aces allocated for. each use of office/service, light {nc{�uyi�w the anl restaurant appear to be substaathatbwe�research Ci.ty's present requirement.—S1-aff would suggest other. City's requirements as well as request Nielson Realty to provide standards that they have used in similar uses which have a functional track record. - Environmental Assessment Worksheet (EM /Environmental Impact Statement (EIS) The proposed project is covered under the Environmental Protec- tion Law in a number of. areas. They potentially include building square footage, parking spaces and sewage. Threshold require- ments for building square footage along for a 3rd class City are 200,000 square fool for an RAW and 500,000 for FIS. Therefore, under the proposed site plan an EIS would be required. inDraftinorder Lo and Liming of. this consideration should be a priority provide proper coordination with final approvals. PLANNING COMMISSION AUGUST 21, 1986 PAGE. 2 Street Layout, Easements and Traffic The 1,onceptual site plan proposes three additional street segments. Program Avenue to the east, serving as a frontage road, connecting to County Road I1-2; Quincy Street in the center of the property travels south connecting with Highway 10 with "right only" turns; and the extension of Woodale Drive off of new Quincy Street southwest to Highway 10, where a complete signali- zation is planned. All other paved area would be private and used for access to the buildings and for parking. Street, drainage and utility easements will be finalized in later preliminary site plans. The c:,ricepuual site plan for 4 new access points on County Road H will alter existing traffic. Two of the connections are public streets as mentioned above. The other two are planned as private curb cuts for employee use. Doth curb cuts are deemed necessary by the Fire Chief as access points for emergency sit�aons as they would improve emergency response time. Decause the traffic changes may be dimly looked at by the public, I would suggest that the developer, with City staff direction, have a traffic analysis of the development changes. Please remember that the J addition of Quincy Street and Program Avenue would also substan- tially reduce County Road 11-2 traffic fog south bound users. Improvements The project at this time is also undetermined as to whether the improvement will be installed by the City under peta76n or whether it will be privately done and then dedicated to the City. The improvements should include: street paving curb and gutter sidewalk street lights water main sewer main storm sewer and ponding There exists a 21"sanitary sewer interceptor and 12 inch water main which travels through the property. They both are adequate for the proposed relocations. There is no existing storm sewer system that drains the property. The only drainage that occurs would be ditches to isolated parts of the property. An outlet pipe size should be determined as soon as possible and given to the Developer in order that he can develop his ponding needs per City ordinance. PLANNING COMMiSS10N AUGUST 21, 1986 Pncr•. 3 Summary I would recommend that the following items be considered for recommendation to the City Council and Developer for direction used in developing a working preliminary site plan: • 1. Direct Staff to start the F.IS process with the assistance of the Developer. r'r.°[-•%^<�rRrrt[� r �•. „c vn- T 2. Direct Staff to determine zoning ordinance changes, if any. f. ptNr[+0f/- 3. Direct the Developer to prepare a traffic study under the direction of City Staff for submission and review by the city. 4. Direct Staff to determine the allowable outfall size for storm sewer per ordinance requirements and Rice Creek Watershed District approval. nKr, w�eh1^/ V t[w h 5. Direct Staff to survey and review parking space Jt�,nGAF"�, [ requirements of: other municipalities for possible r 0''O`') ordinance reduction. Request Developer to supply parking data from other projects in existence. 6. Direct Staff to prepare a timetable of. the F,IS, zoning and development requirements of this project. 7. Direct staff and/or Developer to apply and obtain necessary approvals or recommendations from other public agencies including, but not limited to, police, Eire, Rice Creek Watershed District, and the Minnesota Department of Transpor. tation.[� tr01 y Of -A< ^ t u. ru• r700 rA"'1oi If you have any questions, please contact me. SAR/bac W [LI C, 17 / If J;i li l S—frI C,, AN DEVELOPMENT, INC. 2045 Rice Street P.O. Bar 13292 St. Paul, AIN 55113 6121487-3619 September 3, 1986 Mr. Donald F. Pauley Clerk - Administrator Mr. Steven W. Thatcher Director of Public Works/Community Development Planning Commission Members City of Mounds View 2401 Highway 10 Mounds View, MN 55112 RE: Proposed Planned Unit Development For Approximately 60 Acres Of Property Hounded Generally by County Road H2, U.S. Highway 10, and Interstate Highway 35W, Mounds View Dear Mr. Pauley, Mr. Thatcher, and Planning Commission Members: Confirming our discussions at the August 21 Planning Commission meeting and August 25 City Council meeting, it is our intention to request Planned Unit Development (P.U.D.) classification and approval of our new development project at the above location. We have reviewed the Mounds View P.U.D. Ordinance and submit this letter along with the enclosed exhibits and attachments to meet the P.U.D. submission requirements. Our proposed P.U.D. includes a mix of commercial (office/service/showroom), light industrial, and restaurant uses within an integrated, coordinated 60-acre development site. Four (4) office/service buildings totalling 231,000 square feet will be situated generally along the Highway 10 frontage, taking advantage of the highway visibility and exposure. These buildings will serve the market of office, office/service, office/showroom, and high technology/ research and development facilities. The office/service buildings are designed to accommodate up to 75% office finish and 25% service, storage, or other lesser finished area. REAL ESTATE DEVELOPMENT City of Mounds View Page 2 The light industrial portion of the P.U.D. includes 6 buildings totalling 481,000 square feet of space, situated generally on the interior of the site and along the County Road H2 and Interstate 35W frontage. We anticipate the users of these buildings will requiro a 10 to 20% office finish, with the remainder manufacturing,00rthe otherilightedevoted o warehousing, industrial uses. The buildings and parking areas, however, are designed to accommodata up to a 40% office finish within the light industrial buildings. A single free-standing restaurant site is situated along Highway 10 near the Quincy Street entrance to the Bite to serve the businesses locating within the project, as well as the surrounding neighborhood. The interior road system, including public roads, private drives and truck service areas have been planned and designed to focus ingress and egress along the Highway l0 corridor and to maximize the screening of truck service areas from public view. The ronosed stent both existing zoning eandithenCity's comprehensive plan, with plan, which calls for a commercial/light industrial Planned Unit Development. With anticipatethe followinu g scheduleoficonstructioon of the ject, n° 1. 25% of the project completed on or about January 1, 1988. 2. 25% of the project completed on or about January 1, 1989. 3. 25% of the project completed on or about January 1, 1990. 4. 25% of the project completed on or about January 1, 1�d91. We are not prasently in a position to list the phasing of specific buildirgs within the P.U.D., because the timing of specific buildings will be dictated by market demand. We can commit, however, to keeping the City informed of our marketing progress in general as it relates to the construction timetable for specific buildings. q City of hounds View 1( `� Page 3 We direct your attention to the enclosed attachments concerning additional submittal data and information. We believe that all the submission requirements for the General Concept Stage of the P.U.D. have been fulfilled, with the exception of the Grading/Drainage/Utility Plan, which is currently being prepared by our engineers and will be completed by September 15, 1086. Thank you for your time and consideration concerning our. proposed Planned Unit Development. We are very excited about this project and the opportunity to do business in the City of Mounds View. Sincerely, J DEVE ME1 r, INC- EVE V C. Wil am Franke, President i� yTT.N nu�rnlnmm�nF Tn� Mounds View Project September 3, 1986 SUBMITTAL DATA FOR THE PROPOSED PLANNED UNIT DEVELOPMENT LANDOWNERS Pinecrest Properties, Fee owner 2118 Blaisdell Avenue Minneapolis, MN 55404 P.I.N. 08 30 23 41 0001 4 Robert H. and Rita M. Waste, Fee Owners (2 parcels) 2345 County Road H2 West Mounds View, MN 55112 P.I.N. 08 30 23 42 0002 4 08 30 23 42 0001 1 APPLICANT JIM Development, Inc. 2055 Rice Street St. Paul, HN 55113 489-8857 Contact Person: C. William Franke, President Thomas A. Snouffer, Controller Timothy 3'. Nelson, Marketing and Development JUI Development, 1-c. Mounds View Project September 3, 1986 Page 2 CONSULTANTS Land Planner: John Shardlow, Phil Carlson Dahlgren, Shardlow and Uban 320 First Avenue North Suite 210 Minneapolis, HN 55401 339-3300 Civil Engineer: Dave Putnam Merila & Associates, inc. 721L Boone Avenue North Brooklyn Park, Minnesota 55428 Traffic Engineer: Jim ?onohoof, Mitch Wonson Senshoot & Associates, Inc. ;YOi Flying Claud Drive Eden Prairie, Minnesota 55344 944-7590 Attorney: Peterson, Franke, Gray and Riach 200 Rosedale Towers 1700 West Highway 36 St. Paul, MN 55113-5078 JLN Development, Inc Mounds View Project September 3, 1986 Page 3 Control Over Property The applicant controls the subject property via Purchase Agreements executed with fee owners Pinecrest Properties (February 1, 1986) and Robert H. and Rita M. Waste (April 22, 1986). The Abstracts of Title are now being updated and will be made available to the City Attorney upon request. address and Legal Descriatien Pinecrest Properties Parcel Address: There is no current address. This parcel consists of approximately 48 acres with frontage on Highway 10, County Road H2 and 3514. Legal Descripticn: Lots 1, 2, 3, Block 1; Lots 1 and 3, Block 2; and Lot 2, Block 2, except the Southerly 5 acres thereof; Pinecrest Addition, including Raymond Avenue, Ramsey County, Minnesota. Robert H. and Rita M. Waste Parcels Address: There is no current address. These two parcels consist of approximately 11-1/2 acres with frontage on Highway 10 and County Road H2 contiguous with the Pinecrest Properties Parcel to the East. Legal Descriptions: Section 8 Town 30 Range 23 Ex Swly 150 Ft Pt of SW 1/4 of NW 1/4 of SE 1/4 Nely of Sth 10/62 in Sec 8 Tn 30 Rn 23 Section 8 Town 30 Range 23 EX N 33 Ft For Cc Rd H2 Part of NW 1/4 of NW 1/4 of SE 1/4 Nely of L Par with and 150 Ft Nely From CL of Sth 10/62 in Sec 8 Tn 30 Rn 23 J JLN Development, Inc. Mounds View Project September 3, 1986 Page 4 SITE DATii Acres Percentage Total Land Area 59.64 100% Common Open Spaces: 40.52 67.9% Streets: 2.69 4.6% Office Service Buildings: 5.30 8.8% Light Industrial Buildings: 11.04 18.6% Restaurant Building: .09 it NOTE: Common open space includes parking, trucking areas, ponding and required yard areas. M1f M + Qr �. ,. • C4j� .yi I � r I> a •1'p� i n !12r r.l V bJ �' \ ,: :�L. � i .'� Z �1�.-•— ,+ w. '�. 1 ,.nn a.ei II � 7 11F .o'�W r IJ i •. \ .,r yr � om I I I � � i i . .. r i� f ..4/ � re 1� ;S �J �..�Q' i� 1 ., re r 1 •a �I re'• Ira V• S . •...0� .,T�` �!'- ..^., _^,.mim..� •7a 1.,�; � .._ L—J-�AL �....—..�--j —..--RggD__.—�.. �.. fit-aaL,..—.:. ._1."� BAB ra . � •9enacn " W d f C Id \ 7 P \ :' •', 30'LO((NN � '� gg CGS; \ i m I ,^ P•, � le ,`� •--:I '' J 'I. ~ �' `1. `\\ J.GYa.neu �' CJ Yv. :• W rr \ =a 4 r.� E -- -r— rs�i e 9 P > r_ ' r 'ui�:r= �`,`••'a.: \` �p 5 PRL3ENT LAND USE ...••. '" \?�:•`C' ` f,p PROGR MATED 3 �P Z.Iz Land use is shown for property within a �{ ` \ 3 eI.CCN OM P[0 > :r.^ 500 foot radius of the proposed PUD. L)Aii� ��`\ LAND ECON V p�• 1 / �(-'�� 10 \`.'tip `.y�ya ADD. J� 1 _ ) SF — Single Family .lesidence \UNr-k 1�., Poi MH — Mobile Home Park % CO'M a G • P��, • 1 I ; COM — Commercial Business L'ND - Undeveloped Land �,c, '•' ` ae0 ,.r..n. \. OI'' as atP w rrr •6``; ' a SAS ' *�i K ' Us F— JLN DEVELOPMENT, INC. - cooNr v - • y = •— ` ` /-- i i September 1, 1986 ••"•r• •�' i—I... -\• ,. ^ (. }w fI INSUL IItIC PI.ANN FRS LANDSCAPE ARCInTrf rs !1,11 FIRS"1" AVENUE NORM SUM 21e MINNFAPO1.15, AIN :GIUI 6I+l s.,l}Ixl MEMORANDUM GATE: 0 September 1906 TO: Steve Thatcher, City of Mounds View FROM: Philip Carlson, DAHLGREN, SHARDLOW, & UGAN, Inl,_,, RE: Parking Standards for Office and Industrial Uses INTRODUCTION/SUMMARY At the recent Planning Commission meetings we have promised to share with you the research we have an perking standards for office and industrial user. This memorandum will summarize our findings and the recommendations we have made to JLN Developn"•int, based on thin information, for their project » j in Mounds View. The sources of our information include not only Twin Cities Metropolitan Area zoning ordinances, but studies done by and for private developers, and Independent national research publications. As might be expected, the standards vary somewhat, but we feel confident In proposing a parking :atlo which Is consistent with the pattern we see emerging from all these sources. Based an the research we have done we recommend the following standards: Office: 3.5 spaces per 1,000 sq ft GLA (gross leasable area) Warehouse: 1.0 space per 1,000 sq ft GLA The application of these standards to a specific building will depend on the mix of office and warehouse space within that building. Obviously this mix can chance en tenants change. We are degigning the development bRApd on an absolute worst -case scenario of 100% office for the Office/Service buildings and a 50/50 mix of office and warehouse for the Light Industrial buildings. Translating this to :he specific buildings proposed in the JLN development we arrive at the following ratios for ultimate development: Office/Service Buildings: 3.50 spaces per 1,000 sq ft GLA / Light industrial Buildings: 2.25 spaces per 1,000 sq ft GLA Steve Thatcher Parking Standards Memorandum 9/8/86 Page 2 10 RESEARCH DATA For specific perking standards we researched the zoning codes of three neighboring cities to Mounds View: Fridley, Spring Lake Park, and Blaine. We also Included three cities in which we have considerable experience as planning consultants: Roseville, Burnsville, and Mendota Heights. We also Included standards from three prominent developers, either from specific projects (the Ryan and MEPC date) or from several projects in aggregate (the Marfleld study). Finally we consulted five national research publications done independently from 1971 to 1986. From these various sources we feel confident In concluding that a standard of 3.2/1000 for office use Is entirely adequate. Since this is the more Intense use it will have more of an Impact than the warehouse figure. In order to be on the conservative side, however, we have added a 10% safaty factor to this for our final recommended parking figure. This yields a ratio of 3.5/1000 for office use. For warehouse use we feel 1.0/1000 is adequate, and in ;act many cities require only half this figure. The table on the following page summarizes our findings. Steve Thatcher Parking Standards Memorandum 9/0/86 Page 3 PARKING REQUIREMENTS Office Whoa 50/50 Off/Whse Source per 1000* per 1000* per 1000■ Mounds Viewl 5.71 2.00 3.86 Fridleyl 4.00 0.50 2.25 Spring Lake Park' 4.00 1.00 2.50 Blalnal 5.00 0.50 2.75 Roseville' 5.00 1.00 3.00 Burnsville' 5.00 0.50 2.75 Mendota Heightsl 5.00 0.50 2.74 Barton-Aschme:VMEPC2 3.10 - - Ryan/Burnsvi:le' - - 3..16 Marfield Study4 4.00 0.50 2.21; NAIOP Study, Median 4.00 1.00 2.50 ULI Study6 3.00 - - ITE Study7 2.84 - - Eno Foundation8 3.J4 - - Hwy Research Board 3.14 - - All ratios are per 1,000 square feet GLA (gross leasable area), with the exception of the Mounds View number which Is calculated as gross building area (outside to outside) less 10%. This approximates the GLA number presumed for other standards. ' City numbers are from their adopted zoning ordinances 2 Memorandum: Parking Occupancy, for MEPC American Properties (Parkdale-Gamble Center), Barton-Aschman Associates, Inc., May, 1985 3 Ryan Construction Co. project, Burnsville, source: Burnsville City Staff 4 Private study by Marfield, Belgarde, and Yaffe, developers, of their office and warehouse projects, 1985 5 Parking for Industrial and Office Parks, 1906, NAIOP 6 Shared Parking, Urban Land Institute, 1983 7 Parking Generation, Institute of Traffic Engineers, 1985 8 Zoning, Parking, and Traffic, Eno Foundation, 1972 9 Parking Principles: Special Report 125, Higbway Research Board, 1971 fi} Steve Thatcher Parking Standards Memorandum 9/8/86 Page 4 ASSUMPTIONS Several assumptions have influenced our decisions and conclusions regarding the parking standards. We review them here: 1) From the market research done by JLN Development for this project we are anticipating an initial mix in potential tenants as fo►lows! Office/Service: 25% Office, 75% Warehouse Light Industrial: 10% Office, 90% Warehouse 2) Based on our experience and theirs in these kinds of developments, we would anticipate that the maximum mix in tenant use at some future date would be: Office/Service: 75% Office, 25% Warehouse Light Industrial: 40% Office, 60% Warehouse 3) In order to allow for an even more conservative approach to the project, we have designed the parking to allow for the lower figure at first, but an overlay design has been prepared which can be implemented to convert the back truck loading areas to parking as Ak needed for changes in building use. This ultimate design assumes the wr following: Of 100% Office, NO Warehouse Light Industrial: 50% Office, 50% Warehouse 4) In addition to the conservative assumptions above we have added a 10% margin of safety to the office figure, bringing the 3.211000 noted above to 3.5/1000, which Is our recommendation. This margin will allow for parking inefficiencies, snow storage, and other contingencie9. 5) In addition to this, we have been operating thus far on our development plans using gross building area (GBA) as the basis for our parking calculations, since this is the number JLN uses in its tenant leases. Since Mounds View calculates parking on a GLA which is 10% less than GBH, the parking ratios we have shown will increase by more than 10% when converted to GLA. Our final development plan and parking overlay will be refined to take this into account. The table on the following page compares the figures arrived at for Office/Service and Light Industrial buildings under the various assumptions. Steve Thatcher Parking Standards Memorandum 9/8/86 TENANT MIX/PARKING ASSUMPTIONS Office/Service Assumption Parking Ratio 25% Office 75% Warehouse 1.55/1030 75% Office 25% Warehouse 2.65/lOh0 100% Office 3.20/1000 +10% Safety Margin 3.50/1000 Convert GBA to GLA 3.8911000 Light Industrial Assumption Parking Ratio 10% Office 90% Warehouse 1.22/1000 40% Office 60% Warehouse 1.88/1000 50% Office 50% Warehouse 2.10/1000 +10% Safety Margin 2.25/1000 Convert GBA to GLA 2.50/1000 Page 5 Steve Thatcher Parking Standards Memorandum 9/8/86 Page 6 CONCLUSION 40 Based on the for;ning research from several sources, we conclude that a ratio of 3.2 spaces per 1,000 square feet for office and 1.0 spaces per 1,000 square feet for warehouse is reasonable, supportable, and adequate. Adding a safety margin of 10% for the office space, we arrive at our recommended standard of 3.50 spaces per 1,000 square feet CLA. The warehouse figure being much lower and not as sensitive to these fluctuations, it can remain at 1.0 spaces per 1,000 square feet GL.A. Our initial development proposal assumes a 25/75 office/warehouse mix for the Office/Service buildings and a 10/90 mix for the Light Industrial buildings s. The parking to be provided initially will more than meet this mix. A parking overlay. plan will be prepared to illustrate the future construction of parking spaces adequate to serve a tenant mix of 100% office for the Office/Service buildings and a 50/50 office/warchwse mix for the Light Industrial buildings. This mix yields a parking ratio, based • on or recommendation standards, of 3.50/1000 for Office/Service buildings and 2.25/1000 for Light Industrial buildings. We believe the sources we have researched are reliable and the assumptions we have h to rking needs of this project. Wd he e urge your careful consideration a very conservative oftre commendations. c memendations. 14 A "' 2w WRm RT1 DEVELOPMENT CONCEPT ANDEVELOPWENT, INC. R ZOW T Nouadevim 81nne.0t• n BENSI-IOOF & ASSOCIATES, INC. TRANSPORTATION AND LAND USE CONSULTANTS 7901 FLYING CLOUD DINVE, SUII E 1191 EDEN PFIAMIE, MINNESOTA 553441(612) 944.7590 September 15, 1906 o Ff�h188PoFr RECEIVED MEMORANDUM CRY OF j� MOUNDS VIEW TO: Tim Nelson, JLN Development, Inc. FROM: James A. Benshoof and Michael L. Wonson RE: Traffic Study for Proposed Mounds View Development PURPOSE AND BACKGROUND 86-34-40 The purpose Of this memorandum Is to document our analysis and findings concern!nq the proposed development located in the City of Mounds View north of T.H. 10 and west of Interstate 35W. Principal Issues which we have addressed Include: • The general ability of the public roadway system to accommodate development traffic • Tile necessity for slgnallzatlon of the proposed main site access to T.H. 10 • Traffic impacts, Including truck traffic, on Quincy St. north Of the site • Traffic Impacts, Including truck traffic, on County Road H-2 east of T.H. 10 Figure I presents the proposed development concept plan which we understand lies been slightly modified. As we understand It, the proposal consists of 231,000 sq. ft. of offlce/service development, 481,000 sq. ft. of light Industrial space, and a 4,000 sq. ft. quick service restaur- ant. Fwi1 development of the proposal Is expected to occur by 1991. Principal access to the development occurs from T.H. 10 In two locations: a full movement access approxl- mately half way between County Road 11 and County Road H-2 and a right In/out only between County FI and the full movement access. Tl,e public roadway at the full movement access will extend northward to an Intersection with County Road 11-2, allgned directly across from Quincy St., and east- ward to Program Ave. Two additional access points to Individual bulldings from County Road 11-2 are proposed west of Quincy St. Program Ave. Is proposed to be extended along the eastern portion of the property connecting County Road 11-2 with Clifton St. Just north of County Road H. Individual accesses are proposed to Program Ave. &Z MI � ¢¢ rll"l T DEVELOPMENT CONCEPT JWDEVELOPMENT. INC. NOTE: Internal layout of Site Plan has been modlEledi however, development statistics remain identical. Site Plan prepared by Deli Igren,Shard IOw.and Uban Inc. JLN DEVELOPMENT, INC OENSIIOOF R ASSOCIATES, INC. I r1AusmnlA11011 nun I nun use C01419 IAms TRAFFIC STUDY FIGURE I FOR MOUNDS VIEW DEVELOPMENT SITE PLAN S^. Mr. Tim Nelson -3- September 15, 1986 TM` Principal roadways providing access to the site and their general characteristics Includet T.H. 10 - a designated principal arterial carrying approximately 36,000 vehicles dally In the vicinity of the site. The current Intersections of T.H. 10 with County Road H and County Rc3d H-2 are operating at or near capacity during the PM Peak [lour. The Minnesota State Dept. of Transportation (MnDOT) plans to construct a realigned T.H. 10 north of Its existing alignment. One section Is currently In place from 1-35W to County Road J. The connection from County Road J to T.H. 65 Is proposed for construction during 1987-88. the extension westward from T.H. 65 Is not yet Proarammed. Based upon traffic projections prepared for the Environments? Impact Statement For T.H. 10, the new alignment Is expected to reduce volumes on existing T.11. 10 approximately 67%. Interstate 35W - a principal arterial carrying approxl- Imately 45,000 vehicles In the vicinity of the site. Access to the site from 1-35W Is provided as follows: to/from the south at T.H. 10, to/from the north and to the south at County Road H, and all movements at County' Road 1. County Road 11, a collector roadway, south of the site which Intersects with T.H. 10, Clifton St./Program Ave., and 1-3514. County Road H-2, a designated collector roadway, which Is actually a City street and a designated Minnesota State Aid (MSA) roadway. County Road H-2 Is 44 feet wide and Is proposed to provide access to the site at two Individual driveways on the western portion of the property and at a full movement intersection at Quinsy Street. Quincy Street Is a local MSA roadway, 44 Feet In width, connecting County Road H-2 with County Road I north of the property. County Road I Is a designated minor arterial programmed to be upgraded from 2 to 4 lanes between T.H. 10 and 1-35W In 1987. County Road I Intersects Quincy St. at a signalized Intersection and provides full movement access to 1-35W. G Mr. Tim Nelson -4- September 15, 1986 TRAFFIC FORECASTING Trip Generation The first step In the traffic forecasting process Is to determine the daily and PM Peak Hour weekday t-lp generation of the proposed development. Analysis of daily traffic volumes can be used to assess general traffic Impacts of the development, while the PM Peak Hour Is the time during which both traffic on adjacent roadways Is busiest and traffic generation by the proposed development Is largest and thus the time during which traffic Impacts of the development would be the greatest. It should be noted that the type of development proposed (essentially office/warehouse) generates traffic mainly during the weekdays, with little nighttime or weekend traffic. As we understand It, approxi- mately one third of the site could develop as commercial retail space which would generate greater nighttime and weekend traffic than this proposal. For the purposes of determining the trips generated by the proposal, it was assumed that the office/service buildings would consist of 75% office/25% warehouse, while the light Industrlai components would consist of 50% office/50% ware- house. It Is expected that the development will actually consist of 50% office/50% warehouse and 20% office/80% ware- house for the office/service and light Industrial components respectively. However, a higher office percentage (which generates more trips) was used for this analysis to analyze the "worst case" scenario which could occur with the proposal. Based upon trip generation rates published by the Inet ltute of Transportation Engineers and Information from previous SenshooF 8 Associates, Inc. studies, expected trip generation (both cars and trucks) of the proposal upon full occupancy was determined. The following table presents the expected trip generation. FULL DEVELOPMENT TRIP GENERATION Daily PM Peak Hour Vehicle Tyke (Two Way) lit Out Total Cars 7084 327 1016 1343 Light Trucks 530 21 91 112 Combination Trucks 50 3 9 12 Total 7664 351 1116 1467 Mr. Tim Nelson -5- September 15, 1986 f Trip Distribution The next step In the traffic forecasting process Is to determine the general distribution of trips to/from the development. Considerable analysis was performed to accurately estimate trip distribution and Includeds • Review of previous studies by Benshoof S Assoclates, Inc. In the general area. • Review of a traffic study performed by Short-Elllot- Hendrlckson In 1984 concerning the need for additional access on T.H. 10 between County Roads H and H-2. • Analysis of the Metropolitan Council regional traffic model of the origin and destination of trips to/from this general area. • Analysis of projected population distribution wlthln 10 miles of the development. Review of existing turn movements at key area Intersec- tions. Discussions with JLN Development, ►nc. concerning the expected market for the proposal. Figure 2 presents the expected trip distribution developed on the basis of these analyses. Traffic Assignment Based upon the expected trip generation and distribution, daily and PM Peak Hour development traffic was assigned to the roadway system via the most convenient direct route to/from Its destination. Careful attention was paid to the routings of trips to/from specific buildings In the devel- opment based upon the location of each building, Its assocl- ated parking layout, and the attractiveness of specific routes. The following are examples of selected routings utlilzed+ For the most northwesterly office/service bullding: all trips to/from T.H. 10 north and County Road H-2 west were assigned via H-2, all trips to/from County Road I east were assigned via Quincy Street, 70% of trips to/From 1-35W north were assigned via Quincy St. with the remainder assigned via T.H. 10/County Road H given the projectes principal Identity from T.H. 10, all trips to/from the south/southwest were assigned via the new access to T.N. 10. AN DEVELOPMENT, INC. 1RAFFIC STUDY FIGURE 2 FOR TIIOU14DS VIEW DEVELOPIIFNI 1RIP DISTRIBUTION DENSI IOOF R ASSOCIATES, INC. ❑,ANSPnIllANn„ ANT) I AND IISF C.CVI501 urn F Mr. Tlm Nelson -7- September 15, 1036 For the southwesterly office/service structure, the routings are Identical to the northwesterly building with the exception that Sol. of the trips to/from T.H. 10 north and County Road H-2 west were assigned via County Road 11-2, while the remaining 507. were assigned via the main access to T.H. 10. For the southeasterly light Industrial building all trips to/from T.H. 10/County Road H-2 were assigned via the new access to T.H. 10, trips to/from County Road 1 east were assigned via Quincy St., 30% of the trips to/from 35W north were assigned via Quincy St. with the remainder assigned via Program Ave./Clifton St./County tripsRoad 11, the both CliftonSto South lassigneda 35W were via /CountyRoadH and T.H. 10, the remaining trips to/From the south/southwest were assigned via both Program Ave. and the new T.H. 10 sucess. Figure 3 presents the resultant estimated weekday daily development traffic forecasts. Traffic Diversion The roadway system proposed by the development will result In changing certain existing travel patterns. The extension of Program Ave. from County Road H-2 to Clifton St. will create another means of access to the regional roadway system for properties on County Road 11-2 east of Quincy St. (Including the mobile home park). The "extension" of Quincy St. southward will provide connecting saccessite a an alternative for tripsto/fromthesouth for persons living along County Road H-2 and Quincy St. It is expected that the rerouting or diversion of existing trips will affect County Road 11-2, but will not measurably.lmpact existing volumes on Q'Jlncy St. The current average daily traffic volume on County Road H-2 east of Quincy St. Is Ig00 trips, of which approximately 1100 are estimated to be oriented to/from the south/south-• west. It Is estimated that approximately 600 of these trips will utilize Program Ave. to/From the south, while the remaining Soo would torn at the Quincy St. Intersectlon to cproced south auseeexisting tvolumes tlon County pRoad H-2lieast is diversion OF Quincy St. to drop to 1300 daily trips. -8- AN DEVELOPMENT, INC UNSI 1001' R ASSOCIAI F.S, INC. I IIAIISMInAl Intl AIII I I Alin ❑Sr r: mm pl IAII I" IRAFFIC STUDY FIGURE 3 FO17 AVERAGE WEEKDAY MOUNDS VIEW DEVELOPMENI DEVELOPMENT TRAFFIC Mr. Tim Nelson -9- September 15, 1986 West of Quincy St., Just east of Jackson St., the existing daily traffic on County Road H-2 Is 3500 vehicles. In addition to the traffic ecst of Quincy St. which would be diverted (1100 daily trips), It Is estimated that approxl- mately 500 trips oriented to/from the south from Quincy St. currently use County Road H-2 In the vicinity of Jackson St. These trips In addition to trips from locations Just west of Quincy St. on 14-2 are also expected to divert through the development to T.11. 10. Thus, of the ey.lsting 3500 vehicles per day using County Road H-2 east of Jackson St., 1900 trips would remain. As noted, the ultimate realignment of T. H. 10 to the north Is expected to reduce volumes on existing T.H. 10 approxi- mately 67%. The E.I.S. for T.H. 10 did not estimate a reduction based upon the existing programmed connection to T.H. 65. As such, no specific analysis of the diverson of trips from existing T.H. 10 to new T.H. 10 by 1991 (full development of this proposal) has been taken Into account in this report. Based upon the estimates of the diversion of existing traffic volumes, daily development trips can be added to the roadway system to determine projected daily volumes on the public roadway system upon full development of the proposal. Figure d presents the existing average daily traffic and _. projected dally traffic volumes. Analysis of the Impacts of the daily development traffic and PM Peak Hour traFFIc Is discussed In the following section. TRAFFIC ANALYSIS In reviewing the projected daily traffic on the roadway system upon full development of the proposal. traffic volumes on the major roadways, with the exception of Quincy St., are consistent with the function which these roadways are expected to perform based on existing functlonaf class- Iflcatlon (collector, minor arterial, principal arterial). Impacts on specific roadways and/or locations are discussed below. 7.11. 10 T.H. 10 Is the principal access to this development with approximately 70% of ail development traffic expected to utilize T.H. 10 In the Immediate vicinity of the property. As we understand It, discussions with MnDOT In 1984 resulted In concurrence with the addition of a full movement Intersection between County Road H and County Road H-2, as Is proposed with this development. Analysis of PM Peak Hour projections at this new Intersection clearly Indicate that _,n_ JLN DEVELOPMENT, INC. TRAFFIC STUDY FIGURE 4 FOR EXISTING AND PROJECTED MOUNDS VIEW DEVELOPMENT I AVERAGE DAILY TRAFFIC` BENSIIOOF & ASSOCIATES, INC. mAunponTA110u Auu I ABn USE Ctl11S111 IAOm Mr. Tlm Nelson -II- September 15, 1986 �1 traffic slgnallzatlon will be warranted. The design of this Intersection should Include a double left turn lane on the north approach to accommodate the traffic volumes leaving the proposed development. As noted, tf•e Intersections of T.H. 10 with County Road H and County Road FI-2 are currently operating at or near capacity during the PH Peak Hour. The principal reason for this current operation Is the significant northbound through volume on T.H. 10. The majority of development traffic on T.H. 10 during the PH Peak Hour will be south - bound, opposite the prevailing traffic volumes. As such, development traffic Is not significantly Increasing the most critical movement on the roadway. Upon full development of the proposal, through volumes on T.H. 10 will be reduced as a result of the const:•uctlon of realigned T.H. 10 to T.H. 65. As fu-ther construction of realigned T.H. 10 westward occurs, through volumes will continue to be reduced, such that upon completion of the regional roadway system, T.H. 10 Is expected to effectively accommodate development traffic and operate at Improved levels of servlco than currently exist. Program Avenue Program Avenue Is proposed to be extended from County Road H-2 to Clifton St. This connection Is Important In providing access to the development, providing an :^ddltlonal connection to T.H. 10 and 1-35W for a portion of the property, and diverting existing traffic from County RoaJ H-2 In the vicinity of Quincy and Jackson Streets. Based upon PH Peak Hour projections, the Intersection of County Road it and CIIftori St. Is expected to effectively accommo- date traffic. PH Peak Flour signal warrants would not be met upon full development of the proposal based on current projections. S Cotjn>y Road 14-2 As noted, County Road H-2 Is actually a City street which Is both a designated collector roadway and an MSA roadway, 44 Feet In width. Just east of Jackson St., the development Is expected to add approximately 845 daily trips (two way), while east of Quincy St. 270 daily development trips are expected. As noted, the roadway system proposed for the development will result In diversion of existing trips from County Road H-2, effectively reducing existing traffic volumes on this roadway. As can be noted from Figure 4, daily volumes on County Road H-2 are expected to be less than current volumes despite the addition of development traffic. As such, It could be concluded that the devel- opment actually provides benefits to County Road H-2 by reducing overall traffic. Mr. Tim Nelson -12- September 15, 1986 Alm The projected daily volumes, 2750 east of Jackson St., and within Metropolitan _. 1570 east of Quincy St., are well Council guidelines for daily volumes on doll--ctor roadways (1,000 to 15,000 daily trips). Given this fact and the is that the roadway design of County Road H-2, It concluded accommodate development traffic. can effectively Concections In/36dout)eanda8 72 dailyrning lighttandkmediumlco trucketripse(36 or semi-trallei• truck trips would use daily combination County Road H-2 just east of Jackson St. East of Quincy 3 trips St., 28 dally light/medium trips and semi-traller While these truck volumes are consistent with are expected. the design and function of County Road 14-2, the JLN Develop- to reduce the usage ment Company has expressed willingness trucks associated with the development. of this roadway by While slgnage restrictions on State Aid roadways are by undesirable and probably somewhat Ineffective, actions truck usage. These the owners of the development can reduce Include discussions with building tenants actions positive to orient all truck traffic to T.H. 10 and the erectlon of to guide signs directing truck traffic and other vehicles Internal roadways. It Is expected that T.H. 10/1-35W by the these actions would significantly reduce usage of County h could t us RoadaH-2muptn to50%of those ck tripsonCountyhe dallytruckleaving projected without these actions. Quincy Street Quincy St. Is a designated local roadwayi however, it 1s currently an MSA street and designed to MSA stendards, 44 feet In width. The Intersection wlth County 1, a minor arterial, Is signalized. Plnewood Elementary School Is located at the southeast corner of the Intersection. Just north of County.Road I1-2, Quincy St. currently carries 1150 daily trips. This volume exceeds Metropolitan Councll standards for dally volumes on local streets (1000 daily trips). eased upon counts taken by eenshoof d Associates, Inc., this section of Quincy St. has a PM Peak Hour volume of 74 vehicles. The elementary school hours are currently 8r40 a.m. to 3r00 p.m. The peak.periods of traffic associated with the type of dvelopent rrushehourrsm(generally ebetween d occur 7r00na.ml.eto 8r30 morniand evening a.m. and cho he periods of er trafficmusage 6ofOQuincy St. byuthis tQl development will not occur during school hours. M Mr. Tim Nelson -13- September 15, 1986 - Upon full development of the proposal, an additional 690 daily trips (two way) are expected to utlllze Quincy St. (an Increase of 607.), with 125 trips In the PH Peak Hour (an Increase of 169%). Of the daily trips, approximately 50 are expected to be light/medium trucks and 6 to be combination trucks If no effort Is made by the developers to restrict truck usage. With the actions to reduce outgoing truck usage discussed above, It Is expected that the estimated dally truck trips could be effectively reduced by approximately 50%. Based upon the projected traffic, the current design of Quincy St., and the slgnollzatlon at the Intersection with County Road I. It Is expected that Quincy St. can safely and effectively acnommodate development traffic. However, with the Increased traffic volumes that would occur, the function of the street would change from local to collector status. CONCLUSIONS Based upon the analysis of the traffic impacts of the proposed development In Mounds Views the following conclu- slons are mades • The development is expected to generate approximately ( 7660 dally trips (In and out) Including 530 light/med- lum truck trips and 50 combination truck trips. • Upon full development of the proposal, traffic volumes on area roadways, with the exception of Quincy St., are consistent with the functional classification of the roads Indicating that development traffic can be effec- tively accommodated. T.H. 10 Is the principal access to the property with approximately 70% of all development trips expected to utilize this roadway In the vicinity of the site. The proposed full movement Intersection on T.H. 10 providing the main access to the site will require s!gnalizatlon. The Intersections of T.H. 10 with County Road H and County Road 11-2 currently operate at or near capacity during the PH Peak Hour. The planned realignment of T.H. 10 north of Its current alignment will slgnlfl- rnntly reduce through volumes on existing T.H. 10, such that It Is expected that development traFflc can be effectively accommodated on T.H. 10. Mr. Tim Nelson -IA- September 15, 1986 The extension of Program Ave. from County Road H-2 to Clifton St. Is important, not only In providing access to the development, but also In providing alternative routings for existing traffic on County Road H-2 thereby reducing traffic volumes on that roadway. The extension of Program Ave. and provision of new access to T.H. 10 will sufficiently reduce existing traffic volumes on County Road H-2 that, upon full development of this proposal, projected traffic volumes on County Road II-2 will be lower then currently exist. Given the design and functional classification of County Road H-2, the roadway can effectively accommo- date both development traffic and other area traffic. Daily volumes on Quincy St. north of County Road H-2 (1150 vehicles) currently exceed Metropolitan guide- lines for traffic on local roadways. Upon full development of the proposal, approximately 700 addl- t(onal daily trips are expected. Given the current design of Quincy St., the signallzatlon at Its inter- section with County Road 1, and the Fact toot l:I Pinewood School hours do not conflict with ree:< devzl- opment traffic periods, It Is concluded that Quincy St. can safely and effectively accommodate development traffic. However, the Increased traffic volumes will have the effect of changing the function of the roadway from lccal to collector status. Actions by the owners of the development, such as positive and continued dialogue with tenants regarding truck routes, and the erection of guide signs directing traffic to T.H. 10/1-35W through Internal development roadways, can effectively reduce Impacts of truck traffic on County Road H-2 and Quincy St. W BENSHOOF & ASSOCIATES, INC. TRANSPORTATION AND LAND USE CONSULTANTS 701 FLYING CLOUD DnivE, SUITE 1191 EDEN PTIAMIE, MINNESOTA 550441(612)944.7590 September 18, 1986 Mr. Steve Thatcher city of Mounds View 2401 Highway 10 Mounds View, MN 59112 RE: Proposed Development by JLN Development, Inc. Dear Mr. Thatcher: 86-34-40 The purpose of this letter Is to respond to your request concerning the trip generation characteristics of the proposed JLN development If the ratio between office and warehouse space crcurred as "expected" by the developers. On page 4 of our memorandum of Sept. 15, 1985 concerning the traffic analysis for this proposal, we Indicated that, for purposes of a office/service "worst case" ce/servicebuildingswould ndevelop aataa ratioeofthat the 75% office/257, warehouse while the IIght,Industrial space would develop at at ratio of 50% office/50S warehouse. This latter ratio Is a typographical error in the report and should lead 40% office/60% warehouse for the light indus- trial space, which is the ratio we utilized for the trip generation/traffic assignment. developersThe actuaIIydeveIopxatca ratio of 50% off Ice/50R warehouse andl the light Industrial space at a ratio of 20% office/80% warehouse. In comparing the trip generation characteristics of the development as assumed for the purposes of our report versus that actually expected, It Is Important to note that while a greater proportion of the total traffic generated by warehouse space is truck trF:ffic, warehouse space generates substantially less traffic on a daily basis and slightly less traffic during the PM Peak Hour than office space. Tile following table preser`:j the :omparlson of trip generation characteristics of the development with the 'alternative`• ratios for office/warehouse space. Steve Thatcher -2- September 18, 1986 FULL DEVELOPMENT TRiP GENERATION COMPARISON Daily (Two Way) PM Peak Hour (Two Wayi Vehicle Type Assumed) Expected2 Assumedl Effected_ Cars 7084 5974 1343 17.48 Light Trucks 530 512 112 125 Combination Trucks 50 66 12 17 Totai 7664 6552 1467 1390 Ratio s assumed In report of Sept. 15, 19861 office/service space at 75% office/25% werehousel light industrial space at 40% officr/60% warehouse 2 Ratios actually expected by developerst office/service space at 50% office/50% warehouses light Industrial space at 20% offlce/80% warehouse A3 can be noted from the table, total development traffic based on the expected office/warehouse ratios is less than that assumed for the analysis (approximately 1100 fewergFiP EA daily trips), while total truck traffic for the two alter - VW natives Is comparable. Concerning development traffic effects on Quincy St., total traffic would decrease (from approximately 700 daily trips to 600 daily trips) using the expected ratios of office and warehouse space. Concerning effects on County Road H-2, the changes in devel- opment traffic characteristics would be similar to these on Quincy St., reducing the total traffic volume on County Road H-2 from the forecast presented In our report of Sept. 15, 1986. If you have further questions, please call. Sincerely, BENSHOOF 9 ASSOCIATES, INC. Mitch Wonson, Associate JAB/dl/004/cor2 cc. Mr. Tim Nelson, JLN Development THE CITY OF MOUNDS VIEW DEVP.r,OPMFNT DISTRICT No, 2 PLAN (Minnesota Statutes, Chapter 472A.Ot et seq.) and 'PAR INCREMENT FINANCING PLAN (� (Minnesota Statutes, Section 273.71 to 273.78) i for THE INDUSTRIAL REDEVELOPMENT DISTRICT PROJECT As Adrnted 4v City Council on 1986 TABLE OF CONTENTS PART 1 DEVELOPMENT DISTRICT NO. 2 PLAN Pam_ Section A. Statement of Public Purpose I Section B. Statutory Authority I I Section C. Property Description I Section D. Rehabilitation 2 Section E. Relocation 2 Section F. Development Program Section G. Administration and Maintenance of District 4 PART II TAX INCREMENT REDEVELOPMENT DISTRICT FINANCE PLAN Section A. Statutory Authority o Section B. Statement of Objectives 5 Section C. Development Program 5 Section D. Description of Property In Tax Increment Financing District 5 section E. Classification of the Tax Increment Financing District 5 5 Section F. Parcels in Acquisition Section G. Estimate of Costs 0 Section H. Estimated Amount of Loan/Bonded Indebtedness 7 Section I. 4 Sources of Revenue 7 Section J. Original Assessed Value 7 Section K. Estimated Captured Assessed Value Section L. Duration of the District B Section M. Estimated impact on Other Taxing Jurisdictions E Section N. Modifications of the Tex increment Financing District 10 Section O. Limitation on Administrative Expenses t0 Section F. Limitation on Duration of Tax increment Financing Districts 11 ' Section Q. Limitation on Quallf[cation of Property in Tax increment District Not Subject to Improvement it Section R. Limitation on the Use of Tax increment 11 Section S. Notificitlon of Prior Planned improvements 11 Section T. Excess Tax Increments 12 Section U. Requirement for Agreements with the Developer 12 Section V. Assessment Agreements 12 Section W. Administration of the Tax Increment Financing Redevelopment District and Maintenance of the Tex Increment Account 13 Section X. Annual Disclosure Requirements 13 Section Y. Assumptions 14 Section Z. Municipal Findings 14 Appendix A Map 1r Municipal Development District No. 2 and Tax Increment Financing District No. 2 Appendix B Mep 2: Existing Land Use Appendix C Munlclpel Development District and Tax Increment District Parcels Appendix D Estimate of Tax Increment and Bonding Appendix E Estimated Budget Appendix F Administrative Guide for Development District No. 2 Development Program Appendix G Annual Disclosure Reporting Format and Instructions X PART 1. Development District No. 2 Plan A. Statement of Public Purpose It Is found that there is a need for new development In the City of Mounds View, Minnesotn, to encourage development within areas which are already built up to provide employment opportunities to improve the local tax base and to Improve the general tax base of the State. B. Statutory Authority The City of Mounds View proposes to designate a portion of the city as Municipal Development District No. 2 as authorized by Minnesota Statutes, Chapter 472A. (See Appendix A, Map 1). According to Minnesota Stctutes, Section 472A.02, Subdivision 3, a development district is a specific area within the corporate limits of a municipality which has been so designated and separately numbered by the governing body. The City of Mounds View also pinns to utilize the development finance provisions encompassed In Minnesota Statutes, Section 273.71-78, the Minnesota Tax increment Financing Act, in conjunction with the designation of the municipal development district. C. Property Description The area to be encompassed by the proposed Municipal Development District No. 2 and Tax Increment Financing District No. I Is it nerally described as follows: NORTHBOUNDARY County Road 112 from T.H. N 10 to interstate 35W SOUTH BOUNDARY T.H. N10 from County Road ill to Jackson (as extended); and County Road it from Jackson (as extended) to Intestate 35W BAST BOUNDARY Interstate 35W from County Rona 112 to County Road 11 (as extended) WEST BOUNDARY Jacksod Drive, as extended South, from T.11. N 10 to County Road H D. Rehabilitation There are no existing structures In the municipal development district to be rehnbilitnted, therefore no rehabilitation program Is required. R. Relocation No persons are anticipated to bo displaced as a result of the development. However, In the event of any relocation of Individuals or businesses, the FIN City accepts Its binding obligations under provisions of federal and state law, Minnesota Statutes, Section 117.50 through 117.56 for relocation and will administer payment benefits to individuals and businesses to be displaced by public action. Development Program Municipal Development District No. 2 is being created for the purpose of assisting present and futur± developers with the public improvements associated with commercial/industrial development in the district. The City of Mounds View is authorized to use eminent domain, Issue bonds and to acquire, construct, reconstruct, improve, alter, extend, operate, maintain and promote development programs In each municipal development district created. Tex Increments will be utilized to assist in the financing of street upgrcding, water, sewer and other public Improvement costs associated with providing a suitable site for current new construction of commercial/Industrial buildings and other future development. Statement of Objectives The City Council of the City of Mounds View, Minnesota, determines that it is necessary, desirable and in the public interest to establish, designate, develop, and administer Development District No. 2 In the City of Mounds View pursuant to the provisions of Minnesota Statutes, Chapter 472A. The City of Mounds View determines that the funding of the necessary activities and Improvements in Development District No. 2 shall be accomplished through tax Increment financing In accordance with Minnesota Statutes, Seetions 270.71-79. The City cf Mounds View and the Mounds View City Council seek to achieve the following objectives through this development plan: a. Acquire land or spree which is vacant, unused; underused, or lnapproprintely used. b. Eliminate or correct physical deterrents to the development of land. c. Acquire property containing structurally substandard buildings and remove structurally substandard buildings for which rehabilitation is not feasible. d. Eliminate blighting Influences which impede potential development. e. Provide adequate streets, sidewalks, and other public Improvements to enhance the area for new development. f. Achieve a high level of design and landscaping quality to enhance the physical environment. g. Provide employment opportunities through the creation of new jobs. h. improve the financial base of the City and State. i. Coordinate elements of the City�s Comprehensive Plan with these project objectives. J. Provide maximum opportunity, consistent with the needs of the City, for development by private enterprise. 2. Redevelopment Project Proposals and Public Facilities Redevelopment within Development District No. 2 must be financially feasible, marketable and compatible with longer range City development plans. The following recommendations represent the options that satisfy the development for the Project area in the initial state while tak;ug advantage of opportunities which are currently available. a. Assistance with the public improvements associated with the commercial/Industrial development in the development district area; ' b. Removal or rehabilitation of blighted buildings which are obsolete, substandard, or not in the City's zoning or land use requirements; C. Clearance and redevelopment; d. Land acquisition; e. New construction and potential future expansion of Industrial buildings; f. Relocation of buildings and the inhabitants of buildings; g. Vacation of rights -of -way; h. Dedicntion or new rights -of -way; and I. Insurance of maximum opportunity for future development by prnviding desirable and developable sites in the area. 3. Open Space to be Created In addition to the provisions of Chapter 472A.02, Subdivision 5, some open spare may be created for the purpose of enhancing commercial development and providing circulation of pedestrian traffic, special landscaping of commercial and public property. The open space will 3 be aimed at the improvement of the quality of life, quality of transportation and the physical facilities. 4. Environmental Controls The proposed redevelopment In Development District No. 2 do qot present any permanent environmental problems. All municipal actions, public improvements, and private development shall be carried out In a manner that will enhance, rather than detract from the natural environment. All necessary environmental permits and clearances will be obtained. 5. Proposed Reuse of Property a. Current Land Use The current lend uses In the development district which the comprehensive plan identifies Include light industrial, commercial Find undeveloped open space. (See Appendix 0, Map 2, Existing Land Use Map). b. Proposed Reuse of Land is is proposed that the parcels identified as the redevelopment project site be serviced with public Improvements in order to make the sites suitable for new development as an office/service center, warehouse, and restaurant. in addition, the redevelopment project site will include on -site parking Aft facilities. The sites Fire IdParcel entified on fication Ub." numbers listed in Appendix C,Municipal DevelopmentDistrict AW and Tax increment District Parcels. G. Administration and Maintenance of District Maintenance and on of c Improvements Development District eNo.i e 2 will be the responsibility esponsibility of iMunicipal the development rator the mstrict administration unicipal development odistrict f the itwill y. Esubmit ach ato hthe dCity sif Councilthe maintenance and operation budget for the following year to be charted to the property In the district. The City Council will certify the assessments to the County Auditor for collection. The City Council will levy these assessments, if any, in accordance with the procedures established in Minnesota Statutes, Section 429.061. The municipal development district tdadministrator rto the prwill admns inister the municipal development district pursuant ion 472A.10 of the Minnesota Statutes provided, however, that such powers may only be exercised at the direction of the City Council. No action taken by t ursuant te aove- mentio edlpowers shall strator of hbedeffective ntwitthouauthorization byhthebCity Council. PART D Tax Increment Redevel mart Distr[ct No. 1 Finance Plan A. Statutory Authority The City of Mounds View is authorized to establish a tax increment district pursuant to Minnesota Statutes, Section 273.71-78. B. Statement of Objectives See Part 1, Section F, Subsection 1 of this report. C. Development Program 1. Description of Development Activities The development program will consist of a 231,000 square foot office/service center, 481,000 square foot warehouse and 4,000 square foot restaurant. As such, a four -phased ccnstruction buiidout of new commercial/industrial development approximating 716,000 squawith ra portion of he public improvementl commence 197. The dcosts passisteder will be in addition to land acquisition costs through tax Increments generated aj a result of these developments. 2. Development Activities Covered by Contracts There are no development activities under contract at the present time. 3. Other Development Not Under Contract Reasonably Expected to occur in the Project As a part of the City's overall revitalization program within the redevelopment district, the development program provides for future new construction of other commercial/industrial projects witDir•. the development district area. The future development would be dependent upon the Availability of public funds. 4. Also, see Part 1, Section F of this report. D. Descrlption of Property in the Tax increment Financing District The tax increment financing district encompasses the parcels in the redevelopment district identified In Appendix C. E. Classification of the Tax Increment Financing District The City Council of the City of Mounds View, Minnesota, in determining the need for a tax increment financing district in Accordance with Minnesota Statutes, Sections 273.71-273.78 F. G. inclusive, finds that the district to be established Is a redevelopment district pursuant to Minnesota Statutes Section 273.73, Subdivision (71 10. It has been determined that 15 of the parcels in the district percent) are occupied by buildings, streets, utilities or other Improvements And 27 percent of the buildings are structurally substnndnrd and an ndditionai 40 percent of the buildings are found to reauire substnntial renovation or clearance In order to remove such existing conditions as: inadequate street layout, incompatlbie uses or land use relationships, overcrowding of buildings on the land, excessive dwelling unit density, obsolete buildings not suitable for Improvement or conversion, or other Identified hazards to health, safety and general well-being of the community. The 15 structures on the 21 parcels of land constituting the redevelopment district have been investigated by consultants. Four of the 15 buildings are deteriorated and structurally substandard to a degree requiring clearance and 0 other structures are found to require substantial renovation in order to remove such existing conditions as: inadequate street layout, incompatible uses or land use relationships, overcrowding of buildings on the land, excessive dwelling unit density. obsolete buildings not suitable for improvement or conversion, or other Identified hazards to the health, safety and general well-being of the community. Thus, the tax Increment financing district appears to meet the statutory requirements of A redevelopment district and will henceforth be referred to as a tax increment financing district. The parcels that redevelopment have been used to establish eligibility as a redevelopment tax increment financing district are listed in Appendix C. Parcels in Acquisition 1. Properties identified for acquisition will be acquired by the City In order to accomplist one or more of the following: remove, prevent, of blight, or the spread of or reduce blight, blighting factors, causes blight and deterioration; to eliminate unhealthful, unsafe, and unsanitary structures and conditions; reduce traffic hazards; provide land for needed public streets, utilities, And facilities; remove Incompatible land use, eliminate obsolete or detrimental uses; assemble land for redevelopment; carry out clearance lmd/or the uses and objectives set forth -in this redevelopment to accomplish Plan. 2. There Are three properties identified for acquisition by the City at the present time. (Refer to Appendix C). Estimate of Costs The estimate of public costs associated with the tnx Increment financing in line item budget in Appendix E. redevelopment district are outlined the The amount of capitalized interest identified In the budget will be equal to from the date of Issue an amount sufficient to PAY Interest on the bonds the data of collection of sufficient tnx Increment revenue to meet until scheduled interest payments when due, but not exceeding 3 years As required I by Minnesota Statutes, Chapter VS. Predicting capitalized Interest prior to Issuance Is extremely difficult as It is a function of interest rates, construction schedules and tax timing; therefore, the given figure Is only an estimate of capitalized interest and Is subject to change. It. Estimated Amount of Loan/Bonded indebtedness An estimate of the amount of bonded indebtedness is expected to be $6,650,000. The term of the issue Is 15 years including 3 years of capitalized Interest and the interest rate is expected to be 10.5 percent. The amount of capitalized interest is estimated to be In a range of $2,100,000 to $2,300,000. L Sources of Revenue Seveao finance ublic costs ociated withrtihesource of developmentnue may projectsbInrfsed thet municipalpdevelopmentssdistrict Including tax Increment finan^_Ing, special assessments, small cities development and federal grant funds. Tax increment financing refers to a funding technique that utilizes Increases In assessed valuation end the property taxes attributed To new development to finance, oe assist In the financing of public development costs. The office/service center, warehouse, and restaurant project Is expected to be fully assessed beginning In 1988 for Stage 1, 1989 for Stage 11, 1990 for Stage III, and 1991 for Stage IV. The development will generste an annual tax Increment of ,'1,052,520 at falof all s of partialtaxessment upon tax Increment m vlebenreceivedf four 1989e based euponp ae partial assessment of the developments should the projects be less th,: i- 100% completed on January 2. 1988. J. Original Assessed Value Pursuant to Minnesota Statutes, Section 273.74, subdivision I and Section 273.76, Subdivision 1, the Original Assessed Value (OAV) for the City of Mounds view tax Increment based on the value placed on the propertybythenredevelopment district County As es orin19851s 'This assessed value Is $2,416,08S. Each year the Office of the County Auditor will measure the amount of increase or decrease in the total assessed value of the tax Increment redevelopment district to calculate the tax Increment payable to the Mounds View redevelopment district fund. in any -year In which there is an Increase in total assessed valuation in the tax ;ncrement redevelopdistrict R60ve the aijusted assessed value, a ts- mIncrementwilt be i payable. In any year in which the total assessed valuation in the -tax Increment financing redevelopment district declines below the original assessed valuation, no assessed valuation will be captured and no tax Increment will be payable. The In er the al AssessedntValue IwasscertifiedFhall certifythe eachyear rthet OAVe has Increased in Increa edor decreased as a result of: 1, change In tax exempt status of property; C. K. L. U 2. reduction or enlargement of the geographic boundaries of the district; 3. change due to stipulations, adjustments, negotiated or court -ordered abatements. '(The figures contained herein are based upon 1985 payable 1986 original assessed values). Estimated Captured Assessed Value Pursuant to Minnesota Statutes, Section 273.74, Subdivision 1 and Minnesota Statutes, Section 273.76, Subdivision 2, the estimated Captured Assessed Value (CAV) of +he tax increment financing redevelopment district will annually approximate 310,516,892 as a result of the project. This amount will be captured for up to twenty-five years or until the project debt is retired. The City requests 100 percent of the available Increase In assessed value for repayment of debt and current expenditures. Duration of the District Pursuant to Minnesota Statutes, Section 273.75, Subdivision 1, the duration of the tax Increment district within the Development District must be indicated within the finance plan. The duration of the tax Increment district will be 25 years from the date of receipt of the first tax increment. Thus, it is estimated that the tax Increment district, including any modifications to the finance plan for subsequent ohaads or other changes, would terminate in year 2014. Estimates impact on Other Taxing Jurisdictions The impact of the loss of tax dollars represented as tax increments Is estimated below for each taxing jursidiction. This estimate is based on the existing redevelopment proposals and does not Include the possible tax Increments derived from eny other future development, mill charges, or Inflation factors. Total Assessed Value Tax increment Finance District 1/2/85 Total $2,416,086 Latest Assessed Value of Each Government Body: City of Mounds View County of Ramsey School District #621 Spec. ind. School Dist. 1916 Other: Metro Transit Met Council Rice Creek Watershed Mosquito Control County Library % of District to Total $ G8,429,189 3.531 t 3,292;017,989 0.073 $ 557,331,065 0.434 $ 1,509,476,825 0.160 $ 3,292,017,989 0.073 $ 3,292,017,989 0.073 $ 712,270,757 0.339 $ 3,292,017,989 0.073 $ 1,543.703,251 0.157 8 A Considering all the districts, It can be seen from the above that the city will have over 96% and the school And county districts will have over 99% of each respective district available for normal growth of tax base or valuation. Applying the percentage of the total mill rate In 1986 levied by each taxing jurisdiction to the projected mill rate and the estimated tax Increment received reveals the annual loss of tax dollars by each taxing jurisdiction as listed in the table below assuming development would occur without public Assistance. The finance plan Indicates we anticipate a tax increment at build out as follows: Captured Tax Assessed Increment Valuation Received Tax increment Finance District $10,516,892 $1,052,520 Based on the Curren' mill rate, the estimnted taxes received would be as follows for the taxing bodies: Mitts Percent Tax increment City of Mounds View 13.876 13.9% S 145,932 County of Ramsey 31.867 31.8% 335,142 School District #621 47.069 47.0% 495,019 Spec. ind. School Dist. #916 1.160 1.2% 12,200 Other 6.107 6.1% 64,227 Total 100.79 100.0% $1,052,520 The following table represents the additional mills that would have to be levied to compensate for the loss of tax dollars in estimated tax increments for each taxing jurisdiction. The tax Increments derived from the redevelopment project alluded to In the tax increment district would not be available to any of the taxing jurisdictions were It not for public intervention by the City. Although the Increases in assessed value due to development will not be available for the application of the mill levy for the durnVon of the tax Increment financing district, this new assessed value could eventually permit a mill levy decrease. if it could be assumed that the captured assessed value was available for each taxing jurisdiction, the non -receipt of tax dollars represented as tax increments may be determined. This deteembintion is facilitated by estimallnP hot much the mill levy for property outside of the tax Increment financing district would have to be Increased to raise the same amount of tax dollars in each taxing jurisdiction thnt would be available if the projects occurred without the assistance of the City. lap O. Adjusted" Required Tax Assessed__ Value Mllis increment Agh City of Mounds View f 86,013,103 2.211 145,932 County of Ramsey 3,289,601,903 0.102 335,142 School District #621 554,914,979 0.892 495,019 Spec. Ind. School Dist. #916 1,507,060,739 0.008 12,200 Other 3,289,601,903 0.020 64,227 °Tax increment District assessed valuation subtracted. Modifications of the Tax Increment Financing District In accordance with Minnesota Statutes, Section 273.74, Subdivision 4, any reduction or enlargement of the geographic area of the project or tax Increment financing district, Increase in amount of bonded Indebtedness to be Incurred, including a determination or capitalized interest on debt If that determination was not a part of the originai plen., or to increase or decrease the amount of Interest on the debt to be capitalized, Increase In the portion of th? enotured assessed value to be retained by the City, Increase In total estimated tax in expenditures or designation of additional property ce ad ater to be acquired by the authority shall be epproved upon the not 'ov In of f the the discussion, public hearing and findings required for app original plan. The geographic area of a tax increment financing district may be reducedt but shall not be enlarged after five years following the date of certification of the original assessed value by the county auditor. The tax „ increment financing redevelopment district may therefore be expanded until 1991. Limitation on Administrative Expenses in accordance with Minnesota Statutes, Section 273,73, Subdivision 13 and Minnesota Statutes, Section 273.75, Subdivision 3, administrative expenses ty other than purchasellofx Inndltores of an amountsapaidrito contractors mounts or i d (or the or others providing materials and services, including architectural and engineering services, directly connected with the physical development of the real property In the district, relocation benefits paid to or services provided for persons ratiding or businesses located In the district or amounts used to pay interest on, fund a reserve for, or sell at a discount bonds issued pursuant to Section 273.77. Administrative expenses Includes amounts paid for services provided by bond counsel, fiscal consultants, and planning or economic development consultants. No tax increment shall be use( to pay any administrative expenses for a project which exceed ten percent of the total tax Increment expenditures authorized by the tax Increment financing plan or the total tax Increment expenditures for the project, whichever Is less. Llmilnlion on Duration of Tnx Increment Financing Districts Pursuant to Minnesota Statutes, Section 273.75, Subdivision 1, "no tax Increment shill be paid to an authority three years from the date of certification by the County Auditor unless within the three-year period (1) 10 bonds have been issued pursuant to Section 273.77 or in aid of a project pursuant to any other law, except revenue bonds issued pursuant to Chapter 474, prior to the effective date of the Act; or (2) the authority has acquired _ property within the district; or (3) the authority has constructed or caused to be constructed public improvements within the district ... " The City must therefore issue bonds, or acquire property, or construct or cause public Improvements to be constructed by 1999 or the office of the County Auditor may dissolve the tax Increment financing district. Q. Limitation on Qualification of Property in Tax Increment District Not Subject to Improvement Pursuant to Minnesota Statutes Section 273.75, Subdivision 69 Wf, after four years from the date of certifieatlon of the original assessed value of the tax Increment financing district ..., no demolition, rehabilitation or renovation of parcel or other site preparation Including improvement of a street adjacent to a property but not installation of utility service Including sewer or water systems, has been commenced on a parcel located within a tax Increment financing district by the authority or by the owner of the parcel In accordance with the tax increment financing plan, no additional tax increment may be taken from that parcel and the original assessed value of that parcel shall be excluded from the original assessed value of the tax Increment financing district. If the authority or the owner of the parcel subsequently commences demolition, rehabilitation or renovation or other site preparation on that parcel including improvement of a street adjacent to that parcel, in accordance with the tax increment financing plan, the authority shall certify to the county auditor In the annual disclosure report that the activity has commenced. The county auditor shall certify the assessed value thereof as most recently certified by tilt commissioner of revenue and add it to the original assessed value of the tax Increment financing district. R. Limitation on the Use of Tnx increment All revenues derived from tax increment shall be used In accordance with the tax Increment financing plan. The revenues shall be used to finance or otherwise pay public redevelopment costs pursuant to Minnesota Statutes, Chnpler 472A. These revenues shall not be used to circumvent existing levy limit law. No revenues derived from tax increment shall be used,fbr the construction or renovation of a municipally owned building used primarily and regularly for conducting the business of the municipality; this provision shall not prohibit the use of revenues derived from tax increments for the construction or renovation of a parking structure, a commons area used ns a public park or it facility used for social, recreational or conference purposes and not primarily for conducting the business of the municipality. S. Notification of Prior Planned Improvements Pursuant to Minnesota Statutes Section 273.76, Subdivision 4, the City has r,viewed and searched the propertles to be included in the tax increment financing redevelopment district and found no properties for which building permits have been issued during the 13 months immediately preceding approval of the tax increment financing pion by the city. If the building J permit had been Issued within the 18 month period preceding approval of the tax increment financing plan by the city, the county auditor shall Increase the original assessed value of the district by the assessed valuation of the improvements for which the building permit was Issued, excluding the e assessed valuation of Improvements for which a building permit was Issued during the three month period immediately preceding said approval of the tax increment financing plan, as certified by the assessor. Excess Tax increments Pursuant to Minnesota Statutes, Section 273.75, Subdivision 2, in any year In whie the tax Increment exceeds the amount necessary to pay the costs authorized by the tax increment plan, Including the amount necessary to enneel any tax levy as provided in Minnesota Statutes, Section 475.61, Subdivision 3, the City shall use the excess amount to: 1. prepay the outstanding bonds; 2. discharge the pledge of tax increment therefore; 3. pay into an eserow account dedicated to the payment of such bond; 4. repay any loans Including interest on these loans; or 5. return the excess to the County Auditor for redistribution to the respective taxing jurisdictions in prorortfon to their mill rate. U. Requirement for Agreements with the Developer i Pursuant to Minnesota Statutes Section 273.75, Subdivision 5, no more that 25 percent by screage of the property to be acquired by the City in the redevelopment district shall be owned by the City as a result of acquisition with the proceeds of bonds Issued pursuant to Section 273.77 without the City having prior to acquisition in excess of 25 percent of the acreage, concluded an agreement for the development of the property acquired and which provides recourse for the City should the development not be completed. V. Assessment Agreements Pursuant to Minnesota Statutes Section 273.75, Subdivision 8, the City may, upon entering into -it development agreement pursuant to Minnesota Statutes Section 213.75, Subdivision 5, enter into an agreement in recordable form with the developer of property within the tax increment financing district which estabiishc- a minimum market value of the land and completed Improvements for the duration of the tax Increment redevelopment district. The assessment agreement shall be presented to the county assessor who shall review the plans and specifications for the Improvements to he constructed, review the market value previously assigned to the land upon which the Improvements are to be constructed and so long as the minimum market value contained in the assessment agreement appears in the judgment or the assessor, to be a reasonable estimate, the assessor may certify the minimum market value agreement. 12 W. X. Administration of the Tax Increment Financing Redevelopment District and Maintenance of the Tax Increment Account Administration of the tax increment financing redevelopment dist-iet will be handled by the Office of the City Clerk -Administrator. The tax Increment received as a result of increases In the assessed value of the tax Increment financing redevelopment district will be maintained in a special account sepa:-ile from all other municipal accounts and expended only upon sanctioned municipal activities identified in the finance plan. Annual Disclosure Requirements Pursuant to Minnesota Statutes, Section 273.74, Subdivision 6, an authority must file an annual dlsplosure report for nil tax increment financing districts. The report shall be flied with the school board, county board, and governing body of the municipality, If the authority Is not the municipality, and the State Auditor. The report shall include the following information: 1. The original assessed value of the district; 2. The captured assessed value of the district,' including the amount of any captured assessed value shared with other taxing districts; 3. The outstanding principal amount of bonds Issued or other loans Incurred to finance project costs in the district; 4. Far the reporting period and for the '-,ration of the district, the amount budgeted under the tax increment financing plan, and the actual amount expended for, at least, the following categories: (A) Acquisition of land and buildings through condemnation or purchase; (it) Site Improvements or preparation costs; (C) Installation of public utilities or other public improvements; (D) Administrative costs, including the allocated cost of the authority; 5. For properties sold to developers, the total cost of the property to the authority and the price paid by the developer; 6. The amount of tax exempt obligations, other than those reported under clause (3), that were issued on behalf or private entities for facilities located in the district. The annual disclosure report is designed to be a two-way medium of information dissemination for both the Office of the County Auditor and the City. Should the auditor want add;:lonal information from the City regnrding its tax increment financing activities, such Information should be requested prior to submission of the annual disclosure report by the City. 13 Similarly, the city council may utilize the annual disclosure report as a means for requesting Information from the Office of the County Auditor. AML Additionally, the city must annually publish a statement In a newspaper of general circulation In the municipality showing the tax incremet.. received and expended In that year, the original assessed value, the captured assessed value, amount of outstanding bonded Indebtedness and any additional information the city deems necessary. Assumptions it was necessary to make certain assumptions regarding income, costs and timing of the tax increment redevelopment district. These assumption are based on discussions with city and county staff and city planning consultants. Z. Municipal Findings Pursuant to Minnesota Statutes, Section 273.74, Subdivision 3, before or at the time of approval of the tax Increment financing plan, the municipality shall make the following findings and shall set forth in writing the reasons end supporting facts for each determination: 1. The proposed development or redevelopment, in the opinion of the city, would lot reasonably be expected to occur solely through private Investment within the reasonably foreseeable future and, therefore, the use of tax increment financing is deemed necessary since the developers could not construct and operate the redevelopment project without the necessary public Improvements to service the sites and without the use of tax Increments to assist with the financing of the public Improvements, the developers would not have constructed these developments in the City; and 2. The tax Increment financing plan will afford maximum opportunity, consistent with the sound needs of the City as a whole, for the development by private enterprise as it will enable the City to provide the necessary public improvements to service the Redevelopment sites; thereby encouraging redevelopment in the .aren. 3. The tax Increment financing plan conforms to the general plan for the development of the city as a whole as it will result IP the construction of a commercial/industrial development Including an office/service facility, warehouse and restaurant, thereby encouraging other new commerclal facilities and retention of business in the city. 4. The tax increment district to be established is a redevelopment district pursuant to Minnesota Statutes, Section 273.73, Subdivision 10 In which the conditions describPart 11, Section 6, of this plan exist. N 14 �::.:; T, r ' :� :: 5v p .J': 1' .V :.{.: •.� 1 rl r'.1 _A Ilor�_ .. tN.ln II n_�.i._�� Utlll rl N'PENOI% n I rµw-r.ww MN. . I I Y re .IN e.wy I � rr..e.eu.e Y ne6.l F.AP 2 i d I Oq I I _ r 44. W+ Lot rM. DO� If/ Existing Land Use I--_) L"veloped Open Space Fublic 6 semi-public u;' pkarI �f� single Family Aelldenllal � I Indmlrlolbt g Two Family Residential LI g � Multiple Family Aerldenlial Commercial ` Mobile time APPENDIX C MUNICIPAL DEVELOPMENT DISTRICT and TAX INCREMENT DISTRICT PARCELS S 1/2, Sect. 8, Twn. 30, Rn. 23 Lot, Blight P.I.N. A.V. Bldk. 20/30 -cq. Owner 31-0003-1 $ 19,608 Bldg. No No — 31-0002-8 159,315 Bldg. No No — 31-0001-5 28,552 Lot No No — 42-0001-1 68,440 Lot No Yes Waste 42-0002-4 17,600 Lot No Yes Waste 41-0001-4 283,920 Lot No Yes Pinecrest 42-0004-0 13,637 Bldg. 30 No — 42-0005-3 14,884 Bldg. 30 No — 42-0006-6 12,013 Bldg. 30 No — 43-0001-8 13,463 Bldg. 30 No — 44-0006-0 11,376 Bldg, 20 No — 44-0011-2 512,130 Bldg. No No — 44-0009-9 7,224 Lot No No — 44-0008-6 69,045 Bldg. 20 No — 44-0007-3 46,814 Bldg. No No — 43-0009-2 44,075 Bldg. 20 No — 43-0007-6 533,660 Bldg. No No — 43-0006-3 25,866 Lot No No — 43-0003-4 346,610 Bldg. 30 No — 43-0005-0 83,592 Bldg. 20 No — 43-0004.7 104,202 Bldg. 30 No — statistics 1985 Origlnnl Asrussed Value = $2,416,086 Total Parcels = 21 Total occupied parcels = 15 (71%); 70% required Blighted parcels= 4 (27%); 20% required Blighted parcels = 6 (40%); 30% required Parcels to Be Acquired = 3 M qF APPENDIX D 9 ESTIMATE OF TAX INCREMENT AND BONDING TAX INCREMENT ESTIMATE ASSUMPTIONS - Pour year buildout of a $24 million dollar development consisting of: 231,000 S.F. of Offlee/Service 481,0V S.F. of "arehouse 4,000 S.F.:f R:.taurant - Approximately $6,000000 of copstructmn per year starting in: 1997 for Stage I, taxes payable 1989 1988 for Stage 11, taxes payable 1990 1989 for Stage III, taxes payable 1991 1990 for Stage IY, taxes payable 1992 - Average tax per square foot on 716,000 S.F. estimated by Developer at $1.47 per square foot. - Average tax per square foot estimated by County Assessor at $1.44. - Mill Rate (1985/1986) at 100.079 - Assessment Ratio at 43% - Average Construction cost after sales ratio equals $33.40 per square foot (assessed market value). H. BOND ESTIMATE - Approximate annual payment at full buildout = $1,000,000 - Interest rate on tarnble general cbligation bond estimated at 10.5% - Term limited to 15 yenrs, 12 year amortization and 3 years of capitalized Interest - Gross Bond of $6,650,000 - Net Bond, niter cepitalized Interestdeduction, of $4,350,000° This mny incrense to as much as $5,000,000 depending on terms of takedown to be negotiated as part of Development Agreement and reinvestment rates of bond proceeds prior to disbursements. APPENDIX E Estimated Budget• RANGE Land Acquisition $4,000,000 $4,000,000 Public Improvements $ 260,000 $ 690,000 Legal/Bonding $ 50,000 $ 60,U00 Discounts $ 140,000 $ 150,000 Administration $ 50,000 $ 50,000 Contingencies $ 50,000 $ 50,000 Capitalized Interest $2,100,000 $2,300,000 TOTAL $ 6,650,000 $ 7,300,000 Budget to be refined as part of Development Agreement and recelpt of all estimates for each line item. u AA APPENDIX F CITY OF MOUNDS VIEW ADMINISTRATIVE GUIDE FOR THE ADMINISTRATION OF THE DEVELOPMENT PROGRAM FOR DEVELOPMENT DISTRICT NO. 2 The Council has, pursuant to Part 1, Section G, of the Development Program, designated the Clerk -Administrator of the City to serve as Administrator of the Development Program for Development District No. 2 and to supervise the maintenance and operation of public improvements and activities financed by the Tax increment Financing District No. 1 within Development District No. 2 Minnesota Statutes 5472A.09 and 5472A.10. ADMINISTRATIVE POWERS The Administrator will administer the Development Program pursuant to the provisions of Section 472A.10 of the Development District Act. As Administrator, he/she may, "...subject to such rules and limitations as may be adopted by the governing body, be granted the following powers: (a) to acquire property or easements through negotiation; (L•) to enter into operating contracts on behalf of the municipality for operation of any of the facilities authorized to be constructed under the terms of sections 472A.01 to 472A.13; i— (c) to tense space to private )ndividunls or corporations within the buildings constructed under the terms of sections 472A.01 to 472A.13; (d) to tense or sell land and to lease or sell air rights over structures constructed under the authority of sections 472A.01 to 472A.13; (e) to enter into contracts for construction of the several facilities or portion thereof auihorized under sections 472A.al to 472A.15; (f) certify to the governing body of the municipality for acquisition through eminent domain property that cannot be acquired by negotiation, but is required for Implementation or the Development Program; (g) certify to the governing body of the municipality the amount of funds, if any, which must be raised through sale of bonds to finance the Program for Development District No. 21 (h) apply for grnnls from the United States of America; (i) apply for grants from other sources." F-1 PROCEDURAL REQUIREMENTS 1. All actions taken by the Administrator pursuant to the above - mentioned powers shall be carried out within the statutory requirements as given in Chapter 412 of Minnesota Statutes relating to statutory cities. 2. An amount not exceeding ten percent (10%) of the total tax Increment expenditures authorized by the Tax increment Financing Plan or the total tax increment expenditures for the Project, whichever is less, can be used to pay any administrative expenses for a protect. Minnesota Statutes 5273.75, subd. 3. 3. Administrative expenses Include amounts paid for services provided by bond counsel, fiscal consultants, and plariing or economic development consultants. Administrative expenses do not Include amounts paid for the purchase of land or amounts paid to contractors or others providing materials and services, including architectural and engineering services, directly connected with the physical development of the real property in the project, relocation benefits paid to or services provided for persons residing or businesses located In the, project, or amounts used to pay Interest on, fund a reserve for, or sell at a discount bonds Issued pursuant to section 273,77, Minnesota Statutes 5273.73, subd. 13. 4. Following Council approval of a Tax Increment Financing Plan for a Tax Increment Financing District, the Administrator shall request the County Auditor to certify the original assessed value of the Tax increment Financing District. Minnesota Statutes 5273.74, subd. 3. 5. Upon adoption by the Council of the Tax Increment Financing Plan „ for a Tax Increment Financing District, the Administrator shall file a copy of th_ Tax increment Financing Plan with the commissioner of enr-gy and economic development. Minnesota Statutes, 5273.74, subd. 2. The plans should be addressed as follows: Minnesota Department of Energy and Economic Development Division of Community Development 9th Floor, American Center Building 150 Fast Kellogg Blvd. St. Paul, Minnesota 55101 ATTN: Michael Auger 6. The Administrator shall seek modification of a Tax increment Financing Plan for a Tax Increment Financing District by the process required for npproval of the original Tax increment Financing Plan if the Clty seeks to do any of the following: (a) reduce or enlarge the geographic area of the Tax Increment Financing District (the geographic area can be reduced but not enlarged after five (5) years following certification of the original assessed value or the Tax Increment Financing District); (b) incrense the amount of bonded Indebtedness to be Incurred; F-2 1� (c) Increase the portion of cartured assessed value to be retained by the City; (d) Increase the total estimated tax Increment expenditures; or (e) designate additional property to be acquired by the City. Minnesota Statutes 5273.74,subd. 4. 7. On or before July 1 of each year, the Administrator shall submit to the Ramsey County Board, all affected school boards, and to the Office of the Minnesota State Auditor a report of the status of each Tax increment Financing District No. 1 in Development District No. 2. The Information to be Included in the report is given in the model form attached hereto as Appendix C. S. An annual statement showing the tax Increment received and expended In that year, the original assessed value, the captured assessed value, the, amount of outstanding bonded Indebtedness and any additional Information the City deems necessary shnll be publishcd ,,: the official newspapers or the City. Minnesota Statutes, 5273.74, suhd. 5 and other information pursuant to Minnesota Statutes, 273.74, Subd. 6. 9. All revenues derived from each Tax increment Financing District shall be used in accordance with the Tax Increment Financing Plan. The revenues shall be used for the following purposes: 1. to pay the principal of and interest on bonds issued to finance a project; 2. to finance or otherwise pay the capital and administration costs of Development District No. 2 pursuant to the Development District Act; 3. to accumulate and maintain a reserve in a special development account for the payment of the principal of and Interest on bonds Issued to finance a project; 4. to pay for project costs as identified; a-;,d 5. to finance or otherwise pay for other purposes as provided in Section 273.75, Subd. 4: of the Tax Increment Financing Act. These revenues shall not be used to circumvent any levy limits. Minnesota Statutes, 327375, Subd. 4. 16. in the year in which the tax Increments exceed the amount necessary to pay the costs authorized by the Tax Increment Financing Plan, including the amount necessary to cancel any tax levy as provided in Minnesota Statutes, Section 475.61, Su'ud.3, the City shall use the excess amount to: 1. prepay any outstanding bonds; 2. discharge the pledge of tax Increment therefor; F-3 3. pay into an escrow account dedicated to the payment of such bonds; or 4. videdturainexcess Sectionamount to 273 75, Subdth2, ofotheyTaxu increment Financingdistribution ass pro Financing Act. Minnesota Statutes, 5273.75, Subd. 2. 11. Pursuant to Section 273.751 subd 1, of the Tax Increment Financing Act: 1. No tax increments shall be paid to the City for the Tax Increment Financing District after three (3) years from the date of certification of the original assessed value of the taxable property In the Tax the County three (3)eyear tFinancing yAuditor period: bonds have been issued pursuant to Section 273.77 or in aid of a project pursuant to Any other law, except revenue bonds Issued pursuant to Chapter 474 prior to August 1, 1979, or (b) the City has acquired property within the Tax Increment Financing District or (c) the City has constructed or caused to be constructed public improvements with the Tax Increment Financing District. 2. The tax Increments pledged to the payment of bonds and interest thereon may be discharged and the Tax increment Financing District may be terminated if sufficient funds have been Irrevocably deposited in the debt service fund or other escrow account held In trust for all outstanding bonds to provide for the payment df the bonds at maturity or redemption date. 3. No tax Increments shall in any event be paid to the City from the Tex Increment Financing District after twenty-five (25) years from the date of the receipt by the City of the first tax Increment or twenty-five (25) years from approval of each Tax Increment Financing Plan, whichever Is less. Modification of each Tax Increment Financing Plan pursuant to Section 273.74, Subd.'4, of the Tax increment Financing Act shall not extend the du:ationnl limits of that provision. 4. if, after five (5) year from the date of certification of the original 273.75d of lathe f the Tax Tax I Increment IncrementFinancing FI ancingAct, no demolitioict pursuant n, sitpre rehabilitation or renovation of property or nreelr but not Instaillationetng of Ian Improvement of a street adjacent to a p been commen the Taxoincrement Financingocated within aD strict by the ecity or by the ed on a parcel towner of the parcel In accordance with the Tax Increment Financing Plan, no additional tax Increments may be taken from that parcel, and the original assessed from the original assessed value of the value of that parcel shall be excluded Tax Increment Financing District. If the City or the owner of the parcel subsequently commences demolition, rehabilitation or renovation or other site prepnrntion on that parcel, Including Improvement of a street adjeeent to that parcel, in accordance with the Tax Increment Financing Plan, the authority shall certify to the County Auditor that the activity has 4, F-4 commenced, and the County Auditor shall certify the assessed value thereof as most recently certified by the Commissioner of Revenue and add It to the original assessed value of the Tax Increment Financing District. For purposes of this subdivision, "parcel' means a tract or plat• of land established as a single unit for purposes of assessment. A list will be maintained by the Building Inspector of the City to document all build;ng permits Issued within the district for private redevelopment, Including alterations, additions, near construction and demolition. 12. The tax increments received with respect to the Tex increment Financing district shall be segregated by the City in a special account or accounts on its official books and records or as otherwise established by resolution of the City to be held by a trustee or trustees for the benefit of holders of the bonds. hlinnesola statutes, 5273.76, Subd. 5. F-5 ' �bTy i t .er.�ii.l ... +f �s� Aawt H. CAR10N StAte AU01104 STATE OF MINNESOTA OFFICE OF THE STATE AUDITOR SUITE 400 SSS PARK STREET SAINT PAUL 53103 December 11, 1985 nce officers T0: AdminLocal iGovernments dvithaTax IncrementDistricts Enclosed are the new tax increment dietrir.t reporting forest and ineiruetione for completing it. pursuant to Htnnecots Statutes Station 273.74, Subd. 6, all administering r authorities of tax increment dlstrleto (including cities, counties, rural deeal- opment financing eutheritiet, Port Aannuallieto thahatatcgauditordaonlormbefore Autheritiei) Gri ro9-i.�d 7 July 1, a financial report in compliance with this format. This he "annual lyuiralcnt rat effective August 1, 1985. 'he enclosed Fermat repleeandtEcanorieaDevelopment aOr report formerly filed with the Department of Eneagy the State Planning Agency. - The format vat prepared by this office and reviewed extensively by administering authorities, CPAs and other interested parties. I!e strongly recommend that you review the format with tht CPA firs which pre- pares your annual financial report, since the forms will be included in that document. If yuu have any questions, please contact Connie Iiaterout At 612/297-3681. Sincerely, ARNE H. CARLSON State Auditor Enclosures J AN EOUAL flrpOnTUNITY EMPLOYER OFFICE OF THE STATE AUDITOR INSTP.uCTIONS FOR TAX INCREMENT FINANCING REPORTING Pursuant to Minnesota Statutes Section 273.74, Subd. 6 NOTE TO THE FINANCIAL STATEMENTS Example �X. Lons-Term Debt - Other The (name of local {or:rneent) is the administering authority for the following tax increment finance districts: (REPEAT THE FOLLOUING NOTE FOR EACH DISTRICT) Name of district including any identifying number Type of district - redevelopment, housing, or economic development - the suthoriting law, name and year established and duration of the district. Original Assessed Value: $XXXXXEXXEE Current Assessed Value: XRXXXXXXXX Captured Assessed Value: $XXXXXXXXXX Retained by Authority Shared vith other taxing districts XXXXXXXXXX $XXXXX-WX Total bonds issued and type XXXXXX= Total loans incurred Amounts redacted (include (XXXXXFXXXX) principal payments only) Outstanding bonds and loans at $ XXXXXXXX 12/31/XX ^" "— AU - 2 - (Pursuant to Minnesota Statutes Section 273.74, Subd. 6, this schedule should be in the Supplemental Information aection of the audited annual financial report.) MINNESOTA LOCAL GOVERNMENT SCHEDULE OF SOURCES AND USES OF PUBLIC FUNDS FOR (NAME AND NUMBER), A TAR INCREMENT FINANCING DISTRICT DECEMBER 31, 19RR Accounted Original Amended for in Current Budget —Budget Prior Years Year Sources of Funds: $ S Bond proceeds S S S Tax increments received Interest on invested funds Real estate talaa (Note 1) Other (Deocribe) Other (Describe) _ -- Total Sources of Funds S $ S S S Uses of Funds: S Land sequiaitioo S S S S Building acquisition Site improvements or preparation costa Installation of public - utilities and improvements Other public improvements Bond payments principal Interest Loan payments Principal Interest Administrative costs Other (Describe) Total Uses of Funds S S S . S _ $ District Belence (or Deficiency) $ $ S $ S Transfers to other districts Transfers frod other districts Transfers to/from other funds Funds Remaining (or Deficient) $ $ i� $ S *See instructions page S NOIES Note (1) (List district properties sold to developers, the total cost to the Authority fair market value, if contributed, and the price paid by the developer.) Note (2) (List tax exempt obligations, other than tas increment bonds, issued on behalf private entities for facilities located in the district.) -3- OFFICE OF THE STATE AUDITOR INSTRUCTIONS FOR TAX INCREMENT FINANCING REPORTING pursuant to Minnesota Statutes Section 273.74. Subd. 6 (D..te) Under Minn. Stet. 1 273.74. Subd. 6 (sop; enclosed), the following reporting increment districts is required and takes the place of the annual former fnr tax in d.selosure report formerly filed with the Department of Energy and Ecnncmie Development or the State Planning Agency. TheSchreportdule has tweswo eandtUees oflPublicon te to Funds`hebmthasectionsaofmtheareport(2) a should be included in the administering authority's annual financial report and sent to the Office of the State Auditor, SSS Pack Street, St. Paul, MN 55103. Copies of both sections of the report should also be provided to the county and school district boards and to the governing body of the municipality, if the authority is not the municipality. The reports are due annually to the State Auditor on or before July I. Inclusion in the administering authority's annual financial report filed with the State Auditor sstisfies this requirement. The reporting is to be on the same basis of accounting as the annual financial report. Instructions :or Note to the Financial Statements General Instructions A note to the financial statements should be included for each tax increment district for each city, county or other local government with outstanding tax increment debt. If financial data on the administer?.ng authority are included in the financial statement of another entity (for example, an ERA included in e city financial statement), the note should appear in both statements. If the district has no long-tery debt, all information in the note (except the bonded debt data) is required to be reported in the Schedule of Sources and Uses of Public Funds. The Note uses the following terms: Administe-i�a Authority - she local government or agency responsible for admin- istering the district; the authority which adopted thly belthe ax ladministering ncrement neing Plan (Minn. Scat. i 273.74, subd. 1) w�lwill dbeaaicity , county, rural develop - authority. The administering s utho port ment financing authority, p authority, or housing and redeveldpment authority. plitnto Tvoe o� f Duct - by law, each district must qualify as a definitredevelions spa housing, or aeon development distrieThta:oNinninStatti1i273.173P,asubd, statutory language; for exact legal language, 10-12. -4- Redevelopment District# are areas of extensively deteriorated or under- utilized property. utilize Districts Include properties intended for low- or moderate- iotame� is defined by federal, State, or municipal legislation. Economic Develo went Distrieais��ietaeabut owhich, if includedt netting the iinma tax of redevelopment or housing increment district, will discourage lose of eeonouie activity, increase employment, or enhance the local tax bass. Year Eatcblished - the year the tax increment plan is approved by the local governing authority. Authorizing Law - one of the following will be cited: Minnesota Rural Development Finance Authority (Minn. Stott. Ch. 362A) Port Authority (Minn. State. 1 458.192) Municipal Development District (Minn. State. Ch. 472A) Housing and Redevelopment Authority (Minn. State. 1 462.545 and Ninn. State. 1 462.581 Metropolitan Housing and Redevelopment .authority (Hfnn•• State. S 473.193, 473.201) 474) Municipal Induatrisl Development (Minn.. State. Ch. Special Laws: St. Paul Urban Reneva1 - 1963 Lsve, Chapt-r•ter S48 Hopkins Development Districts - 1971 Laws, Chap Minneapolis and Robbinodele Development Districts - 1971 Laws, Chapter 671 Guluth Development Districts - 1973 Love, Chapter 761 St. Paul Development Districts - 1973 Laws, Chapter 764 Duration of District - the duration as contained in the original tax increment financing plan (Minn State. i 271.74, rubd. 1(6)) or say modified plan. Original Assessed Value - the assessed valuation of the district when the district was crested, as certified by the county auditor. If the original ssseeed value is modified by the auditor pursuant to Minn. Stott.,$ 273.76, aubd. 1, use that figure. Current Assessed Value - 1984 assessed value of the district for taxes payable in 1985, as certified by the county auditor. Captured Asgessad value - the difference between current aasesaed value and ori- ginal assessed value; captured assessed value is certified each year by the county auditor. Retained by the Authority the portion of captured Assessed valuE debt designated by the authority to generate tax revenue for payment service and other eligible expenditures. Shared with other Iaxing Districts - the portion of captured assasaad value not retained by the authority, but shared with other taxing jurisdiction$. An example of the note is attached. -S— INSTRUCTIONS FOR SCHEDULE OF SOURCES AND USES OF PUBLIC FUNDS 04 Ceperal Instruction' The Schedule of Sources and Uses of Public Funds for tax increment financing districts should be prepared for each tax increment district in the city, county or other local government in Ninnesots. The schedule is to be included in the Supplemental Information of the audited annual financial report of the sdainis— tering authority effective for calendar ycsr I965. If the tax increment district hts no long —ten bonded debt and therefore will not be covered in the Note, all the information from the Note except that on bonded debt must be disclooed in the Schedule. The schedule is designed to show the original tax increment district budget in the first column. If there is on amended budget, it is show in the second cotu. (if there ;s no amended budget, delete this column.) The other columns show funds accounted for in prior years; the current year funds, and ti,i :mcuct remaining. (The amount remaining is the difference between the most current budget, and the sum of funds accounted for in prior years mad in the current year.) 1, Sources of Funds Bond proceeds. Net proceeds of tax increment bonds sold or issu.d in the accounting period. Tax increments received. Include all tax increments received on this line. Separate amounts accounted for in prior years from those received in the current year. Interest on invested funds• Include interest income received from C.D.'I, Treasury bill' and other investments. If investments are pooled, chow the amou:at credited to the district - Re . &I estate isles. Report district properties told to de+elupere fur each pr�plrty sold. ist t-es sold to developers and,' for eeach tfootnote ldistrict propertysold, thetotalcosttoptheeauthoriq and the price paid by the developer. Other. Enter all other sources of loads together with a description of each source. These will include any other sources allocated or pledged to the district (e.g., CDBG funds, UDAG funds, etc.) M -6- II. Uua of funds Land acgui@ftio^• Enter uses of funds for land purchases, but not site improvement, preparation or relocation colts. Buildine acquisition. Enter use$ of funds for the construction or purchase of buildings, but not relocation coats. Site im rovements or reoaraticn costs. Include costs of removing seruoturee, eleinuor grading gad all other site preparation costs. Installation of ublic utilities and im rovementsiarer�lstteatsude taetocell public utilities and improvements ouch nc Dever, gevero, and sidewalks. Ocher public improvements. Include any other public improvements. Bond povments Principal Interest Loan Pgvmento Principal Interest Administrative costs. Include all administrative colt@ Such ■a accounting, auditing and legal expenditures. Also include expense of mans{ement, supsrvioi0n and proteetior., es well a allocated east@. Other. include and describe all other expenditures not shown elsewhere. Shaw relocation costa separately under this category. Transfers to other districts. Show transfers to other tax increment districts within the governaentgl unit. Identify the receiving district. Transfers from other districts. Show transfers from other tax increment districts within the {overnasntal unit. Identify the contributing district. Transfsrg to/from other funds. Show transfers from and to other city funds. Identify the funds. II1. Funds Remaining or Deficient efiein the tax increment district, at the Show the funds remaining or d end of the pertinent accounting Period' prop resit of suDds I and J. set M.1198s] Subd. 6. Financial reporting. (a) The state Auditor shall develop a uniform system of accounting and financial reporting for tax increment financing districts. The system of Accounting and financial repotting shall, as pearly as possible: (1) provide for full disclosure of the sources and uses of public funds in the district; (2) permit comparison and reconciliation with the affected local lovemment's accounts and financial reports; (3) permit auditing of the funds expended on behalf of a district, including a single district that is part of a multidistrict project or that is funded in part or whole through the use of a development account funded with tax increments from other districts or with other public money; (4) be consistent with generally Accepted accounting principles. (b) The authority must annually submit to the state auditor, on or before July 1, a financial report in compliance with paragraph (a). Copies of the report must also be provided to the county And school district boards sand to the governing body of the municipality, if the authority is not the municipality. To the extent necessary to permit compliance with the requiremen! of financial reporting, the county and any other appropriate local lovemment unit or private entity must provide the necessary records or information to the authority or the sate auditor as provided by the system or accounting and financial reporting developed pursuant to paragraph (a). (c) The annual financial report must also include the following items: (1) the original assessed value of the district; (2) the captured assessed value of the disirict, including the amount of any , captured assessed value shared with other taxing districts; (3) the outstanding principal amount of bands issued or other loans incurred to finance project costs in the district; (4) for the reporting period and for the duration of the district, the amount budgeted under the tax increment financing plan, and the actual amount expended for, At least, the following categories: (A) acquisition of land and buildings through condemnation or purchase; (B) site improvements or preparation costs; (C) installation of public utiluies or other public improvements, (D) administrative costs, inclu'li.1 the allocated cost of the authority; (3) for properties sold to developers, the total cost of the property to the authgrity and the price paid by the developer; (6) the amount of tax exempt obligations, other than those reported under clause (3), that were issued on behalf of private entities for facilities located in the district. (d) The reporting requirements imposed by this subdivision Are in lieu of the annual disclosure required by subdivision 3. History: 1985 c 194 s 12, 1Sp198J c 14 art 8 s 14,15 M RESOLUTION NO. 2091 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE, OF MINNESOTA RESOLUTION APPROVING THE ESTABC•ISHMENT OF DEVELOPMENT DISTRICT NO. 2 AND THE DEVELOPMENT PROGRAM RELATING THERETO AND ESTABLISHING TAX INCREMENT FINANCING DISTRICT NO. 1 AND APPROVING THE TAX INCREMENT FINANCING PLAN RELATING THERETO WHEREAS, The City of Mounds View has been requested by JLN Development, Inc. to provide tax increment assistance to a commercial/industrial development proposed on a 60 acre site in the City; and WHEREAS, the City has reviewed the development proposal and determined it to be in the best interest of the City. BE IT RESOLVED, by the City Council of the City of Mounds View, Minnesota as follows: Section 1. Recitals. 1.01 It has been proposed that the City establish Development District No. 2 and establish Tax Increment Financing District No. 1 therein and approve and adopt the prop5ed Development, Program and proposed Tax Increment Financing Plan with respect thereto, all. pursuant to and in accordance with Minnesota Statutes, Chapter 972A, as amended, and Minnesota Statutes, Sections 273.71 to 273.78, 1 inclusive, as amended. 1.02 The Council has investigated the farts and caused to be prepared a Proposed Development Program for Development District No. 2, defining more precrse y the property ;:o be included in Development District No. 2 and describing the ac•:ion to be undertaken by the City to aid the development of Development District No. 2, and has caused to be prep: -red a proposed Tax Increment Financing Plan defining more precisely the property to be included in Tax Increment Financing District No. 1 and other matters relating thereto. 1.03 The city has performed all actions required by law to be performed prior to the establishment of Development District No. 2, the establishment of Tax Increment Financing District No. 2 and the adoption of the proposed Development Program and proposed Tax Increment Financing Plan relating thereto, including, but not limited Lo, notitication of Ramsey County, School District No. 621, and Special Independent School District No. 96 having taxing jurisdiction over the property to be included in Tax Increment Financing District No. I, a review by the City Planning Commission of the Rroposed Land Use Plan, and the hol rng o a pu 1 c earing upon pu6ris ed and mailed notice .as required by law. RESOLUTION 140. 2091 PAGE TWO Section 2. Findin s for the Establishment of r Deve opment D sir ct No.__ 2.01 The Council hereby finds that the establishment of ded mentDeoflthisnt District Council, itsoeffect willnbe, todprovideeanudge- impetus for commercial and industrial development in the City, to increase employment, and otherwise promote certain public purposes and accomplish certain objectives as specified in the Development Program. Section 3. Findin s for nathe Establishment of Tax Increment F nc nq UI8LL ct No. 1 3.01 The Council hereby finds that in certain portions of Tax Increment Financing District No. 1, at least 70 Dercent of the parcels in the district are occupied by buildings, streets, utilities or other improvements and 20 percent of the buildings are structurally substandard and an additional 30 percent of the buildings are found to require substantial renovation or clearance in order to remove such existing conditions as: inadequate street layout, imcompatible uses or land use relationships, overcrowding of buildings on the land, excessive dwelling unit density, obsolete buildings not suitable for improvement or conversion, or other identified hazards to the health, safety and general well being of the community. 3.02 The Council further finds that the proposed development, in the opinion of the Council, would not occur solely through private investment within the reasonably forseeable future and, therefore, the use of tax increment financing is deemed necessary; that the Tax Increment Financing Plan conforms to the general plan for the development or redevelopment of the City as a whole; and that the Tax Increment Financing Plan will afford maximudl opportunity consistent ttith the sound needs of the City as a whole, for the development of Tax Increment Financing District No. 1 by private enterprise. 3.01 The Council further finds that the establish- ment of: Tax increment Financing District No. 1 and the approval and adoption of the Tax Increment Financing Plan relating thereto is intended and, in the judgement of this Council, its effect will be, to promote the public purposes and accomplish the objectives specified in the Tax Increment Financing Plan. 3.04 The Council determines and declares that Development District No. 2 is hereby established an" that Tax Increment Financing District No. 1 located therein is hereby established. I r . I RESOLUTION NO. 2091 PAGE, THREE Section 4. Approval of the Proposed Development Pro ram and Pco osed Tax Increment Financing Plan 4.01 The Proposed Development Program for Development District No. 2 and the Tax Increment Financing Plan for Tax Increment Financing District Mo. 1 are hereby approved and adopted and shall be placed on file in the office of the Clerk -Administrator. Adopted this 1I day of ' rat , 1986. ATTEST: Mayor (SEAL) Clerk -Administrator C 0 11 MEMO TO: MAYOR AND CITY COUNC FROM: CLERK -ADMINISTRATOR J} DATE: SEPTEMBER 17, 1986 SUBJECT: ELECTION JUDGE ELIGIBILITY REQUIREMENTS As a result of the discussions at the September 8 Agenda Session regarding the aforementioned subject matter, Staff wishes to submit the following information regarding Minnesota Election Law requirements relating to the qualifications and eligibility of individuals to serve as election judges. Attached for your information please find Section 204B.19, Subdivisions 1 -5 outlining the qualification requirements in the Minnesota Election Laws of 1983, updated 1986. Essentially, the Law allows that any individual who is eligible to vote in an election precinct is qualified to be appointed as an election judge assuming the individual is able to read, speak and write the English language, is not a spouse, parent, child, or sibling of any election judge serving in the same precinct or any candidate at that election, or is sot a candidate themselves at that election. The Law further provides that the appointing authority, the Mounds View City Council, may establish additional requiremant qualifications which are not inconsistent with the Law and which relate to the ability of an individual to perform the duties of an election judge. As it relates to requiring election judges to sign statements attesting to their political party affiliation, the Law defines in Section 200.02, Subdivision 17 that a member of a major political party shall be one who: _ a. Supports the general principles of that party's constitution; b. Voted for a majority of that party's candi- dates in the last General Election; or c. Intends to vote for a majority of that ^a party's candidates in the next General Election. Should the Council wish to require election judges sign a statement indicating that they are a member of one of the major political parties, the definition stated above must be .. included in that form. Although some discussions have occurred between myself and members of the Council regarding the specific eligibility Of certain election judges and the distribution of election judges among the two political parties, I am not aware of any specific violations or other events that have occurred U MAYOR AND COUNCIL PAGE TWO SEPTEMBER 17, 1986 a that would place the integrity of our elections in jeopardy. I feel that the appointment of election judges has beer. both rair and in strict conformance with State Law and that the conduct of our judges at the polling places has been above reproach. Rather than taking the risk that election judge, might take umbrage with the requ!rement that they sign a public document of the type proposed, I would suggest that the City place the burden on the political parties within the City to provide its with lists of qualified electors to serve as election judges as provided for by Section 204B.21, Subdivisions 1 and 2, copy attached. In the past the City has been unsuccessful in receiving lists containing more t'nan one or two names, even after making numerous telephone - contacts. Also, more often than net the individuals named on the lists provided by the parties nave indicated that they would be unavailable to serve as election judges for personal or employment reasons. Therefore, Staff has been forced to resort to lists of individuals used as election judges in previous elections and we have been successful in maintaining a balance of judges between the two political parties on a City-wide basis or precinct basis depending upon whether or not we are using an odd number of election judges in each of the precincts. Should the Council have any specific questions with respect to this matter, I would be more than happy to answer them, however, as I have stated previously I would recommend that the City Council not.requfre judges sign statements but request the parties to fulfill the obligations placed upon them by State Law. DFP/mjs Attachments: 2048.19 F.I,F.CfIUN •IUDGIRS; QUAUFICATIUNS, Subdivision I. Indlrlduah qualGred to he eleclinn Judges. Any individual who is eligible to vole in an election precinct is qualified to be appointed as as election judge for that precinct subject to this section. If the files of the appointing authority do not contain sufficient voters within a precinct who are qualified and willing to serve as clec(ionjudges, eleciionjudges may be appointed who reside in another nrecinct in the same municipality. If thhere are not sufficient voters Ailhin file rnli icipalily who are qualified and williog to serve as election judge%, election judges may be appointed who reside in the county where the precinct is located. Subd. 2. Indirldoah not qualified to he eleclinn Judges. No individual shall be appointed as an eleclinn judge for any precinct if thnt individual: (a) Is unable to read, write orspeak the English language; (b) Is the spouse, parent, child or sibling of any election judge serving in the snme precinct nr of nny candidate at that election; or (c) Is a candidate III that clectinn. Solid. 3. [Repealed, 1985 a 248 s 37] Subd. 4. Addillonaf gnsliffcatoos permitted; exsminsllnn. The appointing Aulhorily may establish additional qualifications which are not inconsistent with The provisions of Ibis section and which relate to the ability of an individual to perform the duties or an election judge. The appointing authority may examine any individual who seeks appointment as an election jjudge to determine whether the individual meets any qualification established under this section. Subd. S. Party balance requirement. No more than half of the election judges in it precinct may be members or the same major political parry unless The election board consists of an odd number or election judges, in which case the number or electionjjudges who are members of The same major political party may be one more than half the number of election judges in That precinct. I►lstory: 19R1 c 19 nrl 4 s 19: l9Aj c l2t$ 3 1: I9r4.r c 3oj .s 7.19R3 c 39.s I Nf11rs Arm nrrnnsn Rblr it tkol X Inrn all, l Mbnr uooMfl ,Ally, }MdrJt .srk.hk m M IVA, MWcn. inkCM r^r Hnkrrl wnkiryrnM de,r,A.rA k lump •elkn 1NA.111!1. fly'. Mil. Mn. IdIN, 9rHrrMvr n, IaA. Joan rkrfbn nhkh 1. M f Frnrti r4rlln, uhklhwl lad", In ennl 6", ve nrr rrFMnl, Nn Mal, he Hnhkd by:k 'Clare "it rn r.dl.liM— III Puler lknnf, fit,. Ally. Mil. I141. xeelrnl'fr 19. Pat. VrT11r am m.n nKh nr "'all INti n Hrrinrl, May wM art May ill rr,wi;ta}Mh . M ruin •rI MrkHhn f¢Ckk, In ear loon Op. Ally. no. II1A.I. Aura A. 1W, rol "Ilhn INA. ilk"JiCoNr In•Reid'MMr rinllnn on gvahn M leu'a k Al lie Aar urn 19,11. NnrnM, 6 17.1941. Vil•n Cranial hat" fwMily In mnhfy, than or 'Art Ike HnrFinet MNv npunM fMrnown, Mhbel M rkNkar n kill laa lYlirelint Mil Ind.le 0t4nhn. fly Mir. flan. 411x. lair 11. lal. N'Mrt Mrt nurrnr4fr lalnrr In rrmpr nirh aurae MlM lfyarnllrxM Mtlnf build rk(Iinrr rn MnlN In rr fnnlnl M rlrn4n M YMrrh rM Mim. in. fI N W tAAq I19p1, vklnim Mafknn nniq rknM FMlr 9ntliknhn,nM ernhwrd. Ile%" ,nnlumnl NW MIMPIinn nnI MINNESOTA ELE(,-I'ION LAWS — 1983 • - who voted in the preceding stale general election in the county where the application is submitted. Solid. R. City. "City" means a home rule charter or statutory city. Subd. 9. [Repealed, 1973 c 123 art 3 s 71 Suhd. 9. Municipality. "Municipality" means any city or town. Suhd. 10. Governing body. "Governing body" means the board of commis- sioners of a county, the elected council of a city, or the board of supervisors of a town. Subd. 11. Precinct. "Precinct" means a geographical area the boundaries of which are established for election purposes in accordance with section 20411.14. Subd. 12. Polling place. "Polling place' means the place of voting. Subd. 13. Convention. "Convention" means an organized body of delegates assembled for the purpose of transacting the business of a major pulaa:al party. Suhd. 14. Election board. "Election board" means the election judges serv- ing in a precinct. Solid. 15. Eligible voter. "Eligible voter' means an individual who is eligible to vote under section 201.014. Subd. 16. County auditor. "County auditor" means the county auditor or, in counties where that office does not exist. the principal county officer charged with duties relating to elections. Subd. 17. Member or a major political prey. "Member of a major political party" means an individual who: (a) Supports the general principles of that party's constitution; (b) Voted for a majority of that party's candidates in the last general election; or (c) Intends to vote for a majority of that party's candidates in the next general election. Subd. 18. Oath, swear, swum. "Oath" means an oath or affirmation, as the conscience or the individual dictates. If an affirmalion is given instead of an o ,*N, "swear" means to affirm and "sworn" means affirmed. l� j History: 1959 c 675 art I s 2: Ex1961 c 10 s 1; 1973 c 123 art S a I; 1973 c 123 art 5 s 7. 1973 c 576 s 1; 1973 c 676 a 1,2; 1973 c 723 s 37; 1978 a 725 s 2, 1981 c 29 art I s 3 Nnffs i1NU nrelAlllNt A ttina•IpnW na W,inr 4pdbnaln Aem"wr m•Y •Mu mrnrnl Anliab+M my Af n•ni"Iiry MiIM. OF. Ally. 41rn. AM 7. bay T. Ice IA Anrmrf lv I'arly m"ttranl"rnnlidav A. xmryaiun b•I[uI M r In,uaaeM to p Wy me) Is m. a Nay dn0aawn, n" 41014al Ianhd bya lip T. nnnr, III N.W. ]d 491 IAllnn. PM 200.031 DUERMINATION OF RE°iIDENCE, Residence shall be determined in accordance with the following principles, so: far as (hey may he applicable to the facts of the case: (a) The residence of an individuai is in the prccinct where (he individual's home is located, from which the individual has no present intention of moving, and to which, whenever the individual is absent, he intends to return; (h) An individual (Ines not lose residrnce if he leaves his home to live temporarily in another state or precinct; (c) An individual does not acquire a residence in any precinct of [hit slate if he is living there only temporarily, without the intention of making that precinct his home; (d) If an individual goes into another slate or precinct with the intention or 20 �/ 20411.21 APPOINTMENT Or EIrF.CfION JIIOCES. Subdivision I. Appointment lists; duties of political parties and county andltor. On July I in a year in which there is an election fnr a partisan political office, the county or legislative district chairmen of each major political party. whichever is designated by the state party, shall prepare a list of eligible voters to Ad As clectinn judges in each election precinct in the cnunly or legislative district. The chairmen shall furnish the lists to the county auditor of the county in which the precinct is located. By July 15, the county auditor sha!l furnish In the Appointing authorities a list of the Appropriate names for each election precinct its the jurisdiction of the appointing authority. Separate lists shall he suhnliucd by the county auditor for each major political party. Solid. 2. Appotntine anihnrtty; powers and duties. Medina judges for precincts in a municipality shall be npjulimed by the governing body of the municipality. Election judges for precincts in unorganized territory shall be appointed by the county hoard, Appoinlmenl.c shall be made from lists furnished pursuant in subdivision I subject to the eligibilily requircmcats and other qualifi- ca;iorls established or Authorized under section 20411.19. If no lists have been furnished or if Additional clectinn judges are required After all listed names have been exhausted, the Appointing authority may nppoinl any other individual to serve as an election judge subject to the same requirements and qualifications. The appointments shall he made at least 25 days before life election Al which the election judges will serve. Illsflry; 1981c19fir, 4s21: 198.1c303.s8 Nlnrx ANn I rl'1SIIINA In A. 16l0.00 k W. a KKuI hrlim, WilMal p,IKI In rmM I'll,-, ne RPAKd. hx.1 Fr Krr&d Fr IAr rillryr.OF mlimdniw K, IM nm111 lAmd lM Allrr lkn IINi. AtKrMu p, 111. Y91w aM I. n.hkh n•rvr^ar rkn6wKrrlal•m3t.rxM •Wvl drknlwjM,m KP WI Nfktlln, fa[Mwr it M rInw Or Ali, VIA Y, AuK•1 A. INA xrt14w 1uRIx aW p •Kdd uwnO rinkn m Pmlkxl M hnllq 6wk IA• Aln Ikn IIP., Nnnwkr 71, Iwl, 1'i111K,Tull Aar.ir In nxr:1, rAayrn.rl•f IM Kmh4m•i1a.IrGm'mF rRxiMmrM IJfMKrIJIkrILw11 kan brMl RK Am KFx In A111nr N r6 dw I} Ann IMA. II:x. )dl II. Inq. NtnrIFrn.n•uwPlrn LAnPmbxnl4,.i1A anMr MIM IrKAMPrM 411"t""M II,, lwlL nr hnAd. In rI 1'nnn•I ,J I kniw IJ YMx R lAl FLnn 1". 11 N w to A1) I Inn, C Nalrlrl I MEMO TO: Mounds View City Council FROM: Mary Saarion, Acting Director Parks, Recreation and Forestry DATE: October 2, 1986 RE: Irrigation Staff would like to propose that the City consider installing an. underground irrigation system for the front of City Hall. Three quotes have been received from various firms. The irrigation system can be funded out of the City Forestry uccount, as we did not employ a forestry assistant this summer due to the fact that we were able to utilize summer J.P.T.A. staff to work in replacement of Odas Newton who underwent knee surgery. Staff feels that the irrigation system would be a welcome addi- tion to the front of City Hall, as it is the showcase for our City residents who do business at the City and would greatly improve the quality of the turf as well as the trees, and flowers and City sign area. The three quotes are attached. The low bid of Aqua Engineering, Inc. has agreed to hold fast the price even after the 20 days deadline. Due to the chance of an early winter, staff would like to bring the project as soon as possible if the Council believes this project to be an improvement to the front of City Hall. DKA/sll aye Proposal 1.. ,ar. Rral el • � // AQUA CITY IRRIGATION 51I8 Nicollel Avenue a MinnelpDlll, Minnaola i 5$119 Phone 817.2871 PROPOSAL SUBMITTED TOr dllow1,78/1-3055 wm 9-18-86 MAwh JOB RAW, City or 1;ound3VieW Same nLLn, (III[fl 21#01 Iligllway 10 CITY, Cln, STATI, !fountlsviewl llATI, Minnosota WeherabyrubmlllpeclAcagoneand 016diaM/1a,,.- underground lawn sprinkler system. — b: Ne propose to tie into 1}" copper ne left by others outbide of building and insta ..l,he_system.as. per nin, lari 11R6141-- The controller shall be as Rain -Birds RC-12601 capable of automatic, Semi _ automatic and/or manual operation._ The valves shall be as Rain -Birds l' and 1}" 24 volt solenoidvalve, The rotor heads shall be as Hunters gear drive rotor. head. _ The spray heads shall be as Rain -Birds 100A 4" poi up spray head. _ _ T17g-sygtem steal] be guaranteed for a fu�7 one veer period avainst any 4e1ects _ labor and/or material. This shall include winterizing the first fall And _ tore the out the first a ring_--_ —• - - 1 We lw.ey P.Iw b Mdle labor Md welal.L — 0.'" 1. wlwd.i,e .116 Ya slag rpwll -lweh b N. we of, Four Thousand Nine Hundred Thirty Five and 10" 4935.00 j n Ida PygaN M M wad, w (.Mwl On completion All ..N'41 11 I.n.road w be .I rew111.1 AN M,I IN IN ae.el.lal M . "A.M.la .M.a araa4:a0 At rla.dwd rwMwA A.1 Ia. hwMar aa"e MN, -IN be 0w11N Mir .'" w1iMa wde t. Ma war eeetew +a .."e hare. ae.nli.a w 0.44" ela. IA.I1lk.I6aN a,a .nd .M.1 Pa a11M1.. Ad .a/Nw1.h rM1IalM1 YAM IhII.I. wtllaal w /al./l MrMd eIM..d.lda Ma .1Mr aanlla'/ bla.wa. aM wwlra w. Aaay IFw.d III wwl..a r C1we.arNloe IA N �"' • _ -t_4 _C d A.Nward llla.hn —' Nall, TIN elaew.l a+l Ira .Mdr... Ay we M wl wr.yl.i wMle 30 der, 1�rreplrrle oL jirnparal III, obora prior, IpeelIkolionl and tondaia"I ore ralidaclory and are hereby aceapled. You Ora OVlhOriled to do the wort or rperiled, ►oymonl win br wade ay outlined abeye. CAccrplea: Signature Dole _ _ Slpnawro 210 Inatsllatlan rm ofLaSprinklea s ResldenNel&Comnem,isl nAT I DON 5933 Pennsylvania Avenue North s Minneapolit.Minnesom65429 s Phone6368027 C\ Ree. 537 N92 PROPOSAL SUBMITTED TO: Name City of fdoundsview Address 21101 Higrb;ray i/10 rlty Moundsviety, Phone 784-3055 Date 9/ly/8b` Job Name Sarre — Address State Minnesota Zip 55112 State We propose to furnish and install in the sod and shrub areas I Zip We agree to furnish and install the above material for the sum of: tour Tltouuand iline llundred Ten DolLars and no cents $ li,yLu.0 Subject to credit approval Payment,.; follows: ttpc;n completion of installation This constiwtes the entire agreement. If extra work or material is ordered, it is hereby understood that an extra charge will be made. Acceptance by you shall constirute a Contract. It is expressly stipulated and agreed that :he undersigned shall not be liable for any contingencies occasioned by strikes, fire, weather, the acts of other contractors or any other cause beyond his control. The foregoing is satisfactory and is hereby accepted. Dated: -- Respectfully submitted, AAA IRRIGATION COMPANY 0 Sept. 10, 1986 City of Moundsview 2401 Highway 10 Moundsv,_.v, MN Y.J.. M 11GATION CONSULTANTS AND DESIGNERS 6575 CITY WEST PARKWAY EVEN PRAIRIE, MN s5 14 941.1138 This is our proposed automatic lawn sprinkle.system for your grounds. Aqua Engineering, Inc. will provide all labor and materials necessary for the installation of the irrigation system. We will warrant all of its installation labor and sprinkler system against defective workmanship for a period of one year. Material List: Quantity Type 6 1112" Gate valves 14 Toro Spray sprinkler heads 49 Ifunter gear driven sprinkler heads 500' 1112" Class 160 PVC pipe 1000, 100 p.s.i. poly pipe 1 60' Sleeve material 40' Slieving costs 3 irrigation valve boxes 1 I]&" Vacuum breaker Various additional items, clamps, -urnseal fittings, saddles, etc. Owner to supply all underground utility locations. COMPLETE $3,272.70 from a 2" out- side stub. Accepted 1906 By This contract must be signed within 20 days or the above prices may be subject to change. Sincerely, Mark Fnudray MEMO TO: MAYOR AND CITY COUNCIL FROM: CLERK—ADMINISTRATO / 6 r DATE: SEPTEMBER 15, 1986 SUBJECT: COMPUTER SYSTEM USE AGREEMENT Police Chief Ramacher has recently been advised by the Director of the Criminal Justice Information Section of the Bureau of Criminal Apprehension that a requirement of this Agency for authorization to interconnect the rity's Computer System with the State's Criminal Justice Information Computer System is for the Police Department And City to enter into an agreement ensuring the safety of equipment, access and data portions of the City's Computer System relating to Criminal Justice Records. Attached is an agreement prepared by Staff and reviewed and approved by City Attorney Meyers designed to accomplish such a purpose. Staff would request Council authorize the Clerk — Administrator and Police Chief to enter into said agreement in order that th1.s requirement might be complied with and the interconnection accomplished as quickly as possible. RECOMMENDATION: Staff would recommend Council authorization for the Clerk —Administrator and Police Chief to enter in:.o an agreement for computer system use between the City of Mounds View and the Hounds View Police Department. DFP/mjs Attachment: AGREEMENT FOR COMPUTER SYSTEM USE BETWEEN THE CITY OF MOUNDS VIEW (City) AND THE MOUNDS VIEW POLICE DEPARTMENT Whereas, the State of Minnesota, Bureau of Criminal Apprehension requires as a condition for the connection of a municipally owned and operated computer system to the State(s) NCIC System; and WHEREAS, the City of Hounds View wishes to allow the Mounds View Police Department to be interconnected to that system through the City's computer system; And WHEREAS, this agreement shall regulate that portion o: the City's computer system using the ENFORS System. NOW, THEREFORE, BE IT RESOLVED that the City of Mounds View represented by the Clerk -Administrator and the. Mounds View Police Department represented by the Police Chief (Chief) herotiy agree to the following provisions for the use of the City's computer system when law enforcement or criminal justice matters are involved. I. PRIORITIES The Chief will have authority to set and erforce computer use priorities when law enforcement or criminal justice matters are involved. II. EMPLOYMENT ACCOUNTABILITY ACCESS F.ESTRAINT TRA NING 1. The City agrees that the Chief will screen and have the right to reject for employment, based on good cause, all personnel authorized to have direct access to Criminal History Record 1-1/ Information (CHRI). 2. The City agrees that the Chief may screen and reject for access, based on good cause, the employees of other agencies and organizations permitted by the City to access those portions of the computer system related to CHRI. 3. The City agrees that the Chief may establish an access clearance for all personnel and employees eligible for screening under Sections (1) and (2) regarding direct access to CHRI and access to CHRI System facilities, systems operating environments, data file contents while in use or once stored in a media library, and systems documentation. The City agrees that the Chief may adopt selective or partial access clearances and clearances stall be revocable and reduceable. The failure of the Chief to grant a clearance will prohibit that employee from having access to CHRI nr areas where it is maintained. Further, the Chief may take any addditional steps reasonably necessary to limit access to indl- viduais u0ier than. City personnel assigned to the maintenance and,operation of the computer system. 4. The City agrees that with regard to personnel and employees eligible for screening under Sections (1) and (2), the Chief may promulgate policies and procedures to ensure that these -2- Individuals are responsible for the physical security of CHRI under their control or in their custody and the protection of such information from unauthorized access, dis- closure, or dissemination. 5. The Cityagreesto initiate, or permit the Chief to initiate, administrative action leading to the transfer or removal of City personnel eligible for screening under Section (1) where such personnel violates provisions of these regulations or other security requirements established for the collection, storage, or dissemination of CHRI. 6. The Chief agrees that the day-to-day supervi- sion of the personnel and employeee eligible for screening under Sections (1) and (21 shall be undertaken by the supervisorf ataff of the City. I 7. The City agrees that personnel employees eligi- ble for screening under Sections (1) and (2) will be made available to the Chief for training to ensur3 that they are familiar with the substance and intent of Title 28, Code of Federal Regulations (CFR), Pert 20 including the NCIC Computerized Ctimtnal. History Program Background, Concept and Policy approved by the NCIC Advisory Policy Board on 10/20/76. III. POLICE DEPARTMENT MANAGEMENT CONTROL 1. The City agrees that the destruction of automated records is limited to terminals and terminal users specifically designated by the Chief. It is understood that designated termi- nals will be under the direct control of the Chief. 2. The City agrees to undertake, subject to approval of the Chief, procedures to ensure that CHRI is stored by the computer in such a manner that it cannot be modified, destroyed, accessed, changed, purged, or overlayed in any fashion by non -criminal justice terminals. 3. The City agrees that the Cbief may develop or that the Cicy will develop, subject to approval by the Chief, programs that: a. Prohibit inquiry, record updates, or destruction of records from any terminal other than criminal justice terminals which are so designated. b. Detect and store records of all unauthorized attempts to penetrate any CHRI System, program, or file. 4. The City agrees that although various programmers may contribute to the programs described in Section 3, only employees approved by the Chief and those City personnel approved by the Chief shall know the programs In their entirety. .-4- All City programmers who contribute to the programn shall be approved by the Chief according to the personnel procedure set - forth in II. above. 5. The City agrees to keep programs described in Section 3 under maximum security conditions. IV. RICRT ON INSPECTION 1. The City agrees that the Chief shall have the aujhority to audit, monitor, and inspect, all procedures established pursuant to Sections II (4) and III. Clerk -Administrator Chief of Pulice to Date dfl C !" !I T0: Mayor 6 Council FROM: Finance Director -Treasurer Brager { DATE: October 1, 1986 RE: AMENDMENT OF THE 1987 BUDGET DUE, TO RECENT NEGOTIATION OF THE 1987 FIRE PROTECTION SERVICE CONTRACT Costs of fire protection services included in t•he 1987 Budget of $115,000 were based upon an estimated increase in costs of 8.4% over revised 1986 costs of $106,117. The addition of a new position, an administrative assistant, increased the City's 1987 costs an additional $7,701 over the amount budgeted bringing our total costs to $122,701. Staff proposes appropriating $7,701 of the Fund Balance of the City's General Fund to finance additional. costs of fire protection services. The 1986 Administration Budget contained $5,000 in Account 100-120-4990 Transfers, which was intended to be used as a local match for an energy conservation grant. The grant was not obtainea. Those monies could be carried into 1987 and used to offset increased costs of fire protection services. Ramsey County Court Fines as of August 1986 were at 95.7% of budget. It is estimated that this account will be approximately $23,602 over budget at year end. The additional $2,701 needed for 1987 fire protection services could come from this account and be carried into 1987. RECOMMENDATION: Council appropriate $7,701 of the Fund Balance of the General Fund to the 1987 General Fund Budget to be used for additional costs of 1987 fire protection services. DB/ds RESOLUTION NO. CITY OF MOUNDS VIEN Ank COUNTY OF RAMSEY STATE OF MINNESOTA 'h" RESOLUTION AMENDING THE 1987 BUDGET TO REFLECT INCkEASED 1987 FIRE PROTECTION SERVICES COSTS NEGOTIATED SUBSEQUENT TO ADOPTION OF THE 1987 BUDGET WHEREAS, the 1987 Operating Budget contained an estimate of $115,000 for fire protection services provided by the Spring Lake Fire Department, Inc.; and WHEREAS, The City's 1967 contract with the Spring Luke Park Fire Department, Inc. provides for payment of.$122,701 _ for fire protection services during calendar year 1987; and WHEREAS, the City's 1987 contract with the Spring Lake Park Fire Department, Inc. was executed after adoption of the 1997 Operating Budget; NOW, THEREFORE, BE IT RESOLVED that the City Council hereby amends the 1987 Operating Budget as follows: Account 100-3850, Appropriation of Fund Balance $ 7,701 Revised General Fund Revenues $2,113,818 Account 100-200-4390, Fire Department, Subsidies $ 122,701 Revised General Fund Expenditures $2,113,818 Attest: (SEAL) Mayor Clerk -Administrator TO: Mayor 6 Council FROM: Finance Director -Treasurer 8rager DATE: October 1, 1986 RE: STATUS REPORT ON COMPUTER SYSTEM INSTALLATION AND IMPLEMENTATION This memorandum is intended to provide you with a report on the progress that has been made thus far on the computer system installation and implementation. It also outlines scheduled future implementation dates for software systems which have been ordered but not yet installed. HARDWARE During late May and early June bits and pieces of the computer system began to arrive at City Hall. On June 10, Technical Service Representatives from Texas Instruments, Inc. began to put the pieces together and found that the cabinet of the central processing unit (CPU), disk drives, and magnetic tape unit was damaged in shipment as well as a read/write head on the magnetic tape unit. Texas Instruments assumed responsibility for the damaged items and subsequently replaced them on June 19. Computoservice Inc. (CSI) installed the operating system and communications software on June 24. City staff received training on general systems operation from CSI staff here on July 2. CSI "delivers" software purchased via telecommunicar•ions. Initially we experienced data transmission problems when attempting to receive the Word Processing Software. The problem was attributable to some switch settings in the modem. The settings were changed by CSI and the modem now functions properly. SOFTWARE Word Processina After several attempts to install the Word Processing Software, which were frustrated by the modem not working properly (see above), the software was installed on July 14. Recommended training on Word Processing is to spend 4-6 weeks going through a self study guide, receive approximately 8 hours tra)aing at CSI's Education Center, use the system for 4-6 weeks, and receive additional training of approximately 8 hours at CSI's Education Center. Sharie Linke, Pat Michna and Dorothy Sandgren received training at CSI the week of September 15. Linda Meyers and Michelle Severson will be scheduled for training this fall. Page 2 October 1, 1906 Fixed Assets Shamim Sabur and I attended a one day training session on this Software July 9. The Software was installed on our system July 14. Initially we encountered some software problems with this system. CSI programmers corrected these problems and Finance Department staff was able to begin entering data into the system in mid August. Presently we are entering what data we presently have on file regarding the City's fixed assets and should complete that on October 1. After, staff will begin to inventory those items that we do not have records for and enter those into the system. Enfors Practice files for the Police Records Management System were installed on July 25. Department personnel received training on July 30 at MaSys Corporation offices in Minneapolis. At the time the practice files were installed we were advised that a revised version of Enfors had been written and was under;oing final testing before release. MaSys recommended waiting to install the software until the new version was released. After discussions with MaSys Corporation and Jim Stern. of Management Advisors, our computer consultant, it was determined that waiting for the new release was the best course of action to take. The new version has substantial changes and would require substantial retraining of someone who had learned the previous version. Staff felt that had we taken the old version, staff would just be beginning to learn that version and then would require training on the new version. Since the Enfors Software is complex, staff felt that it would be better to wait until the new version is released and to begin training on ic. Scheduled installation is September 26. Training will be conducted the week of September 29. The modem and telephone line to connect our system to the State Bureau of Criminal Apprehension System has been ordered. The State put us on their list and gave no indication when installation would take place. Fund & Bud et Accountinq This so.tware will produce financial statements and reports similar Co those that are presently produced by the Consortium. Mary Tatarek and I received initial trainirg on August 5. The software was installed on August 12. Finance Department Staff has been building the chart of accounts and designing'the systems reports. On October 1 we will receive additional training on the System. We will begin using the system on January 1, 1987. Utility Billing Finance Department staff has been working on this system since mid May. With the help of Consortium, Rarsey County Data Processing and CSI staff we conducted a number of tests and determined that it was feasible and practical to do a system Page 3 October 1, 1986 to system conversion of utility customer. files. The usual procedure is to manually enter this data into a new system. Since there are approximately 2,900 utility accounts Finance Department staff are quite thrilled that this method of conversion is possible as it is a tremendous time saver. Dorothy Sandgren and I received initial training on the system on July 30, 31. At that time we learned that we would have to provide CSI with a list of which accounts are in various postal carrier routes in order that we might continue to take advantage of lower postal rates by mailing carrier route presort. Additionally we learned that the system would print meter route sheets, which we do not presently receive, which would prove to be a great time saver when conducting the annual meter reading and inspection program each fall. Naturally, a route number had to be assigned to each account. The system to system conversion of customer files should be completed during the first week of October. Dorothy and I are scheduled to receive additional system training on October 9, 10. After that a parallel run, doing the third quarter billing on both the old and the new system, will be performed to test the accuracy of the new system. If that test is successful fourth quarter bills should be produced on the new system. Accounts Payable ' On September 17 Mary Tatarek, Shamim Sabur and I received training on the Accounts Payable system. Installation was completed September 26. Finance Department Staff is in the process of building -dor files on the system. Ile hope to have the system operz gal by December 1. Parks & Recreation Registration & Scheduling Parks & Recreation staff, Jim Stern, Management Advisors, Inc. and I have had several meetings during July and August with CSI programmers to develop specifications for a registration system. After the specifications were completed CSI presented file layouts which were reviewed and modified. At the present time CSI programmers are writing and testing the program. Delivery of the program is expected in early November. After training it is anticipated that the program will be operational December 1. A facilities scheduling system is also being purchased. This system will basically schedule games for team sports at various fields and facilities. Scheduled implenentaion of this system is January 1. Cash Receipting The cash receipting system will be used to record both over the counter and mail receipts received by the City. The system will generate a printed cash receipt which may be given a customer. That feature will be a time saver as presently receipts are issued manually. In addition the system will Page 4 October 1, 1986 interface with other systems and will post receipts to the Utility Billing Fund and perationalMarch ciig systems. This system isscheduled tobe Payroll The payroll system is scheduled to be implemented April I. This date was chosen because it is the beginning of a new calendar quarter and we are required to submit quarterly reports of tax withholdings. No additional expense will be incurred running payroll after December 31 because payroll is run on our IBM PC, the program was purchased two years ago, and the software maintenance on the system is prepaid until July 1987. GENERAL COMMENTS A summary of scheduled implementation dates of the various is a software packages is listed in Appendix A. This schedule original schedule. The implementation Oates revision of our are, on the average, four weeks later than those of the schedule original schedule. When developing the original into accounat the time demands of the staff did not fully take budget preparation process and the effect that staff vacations would have on implementation. One problem that has been encountered is the level of noise This is a generated by the computer in the computer room. the Accountant and Accounting Clerk use the problem because terminal in that room. A staff member of the Minnesota Pollution Control Agency (MPCA) brought a sound monitoring levels in the computer room. We device and measured sound were advised that the level of sound in he r om was final a level that would cause hearing impairment who workAd in the at a level that would be annoying to persons that the ideal solution would be to room. We were advised either enclose the computer by construction of a sound proof case wall or to not have people work in the room. In either terminal would be required. A the purchase of an additional terminal must be located in the same room as the computer to is allow daily back-ups of data and is used when service work and a small work station to performed. The cost of a terminal it is approximately $1,500. The next best solution is set on to take measures to reduce the level of sound in the room. the walls of the room "his could be accomplished by covering absorbing material and placing a floor to ceiling with sound partition next the the computer. These measures would reduce reduced the of for leveleoflsoundocouldubecomedthetnewlleveleoftannoyance persons working in that room. Staff is continuing to explore options and associated costs this and will submit a recommendation for resolution on problem. Another problem is the quality of print produced by the Recreation Department. Park printer assigned to the Parks & Page 5 October 1, 1986 and Recreation staff is concerned that the print quality is ^, not satisfactory for correspondence and for use in submitting copy of the newsletter to our printer. The printers purchased for use in word p-ocessing are dot matrix printers that have a correspondence quality mode as distinguished from letter quality printers that produce their print from a daisy wheel that has typewriter style elements on it. Staff has contacted CSI regarding this problem and requested that they inspect the printer to determine that they are properly adjusted and producing the best quality print they are capable of producing. On the positive side staff has been pleased with the quality of service that has been received from CSI thus far. While they have assisted many clients in training and conversion before us their staff has displayed a positive attitude and been courteous in answering our questions and providing i assistance to us in learning how to operate the equipment and use the software. Should you have any questions or comments please do not hesitate to contact me. DB/d s APPENDIX A REVISED SCHEDULED IMPLEMENTATION DATES OF VARIOUS SOFTWARE PACKAGES Fixed Assets October 01, 1966 Word Processing October 15, 1986 Utility Billing November 01, 1986 Accounts Payable December 01, 1986 Enfors December 01, 1986 Park & Recreation Registration System December 01, 1986 Park & Recreation. Scheduling System January 01, 1987 Fund & Budget Accounting January 01, 1987 Cash Receipts March 01, 1987 Payroll April 01, 1987 �i 4` C TO: Mayor 6 Council I FROM: Finance Director -Treasurer Brager DATE: October 1, 1986 RE: AMENDMENT OF ITEM P, DECLARE 1969 INTERNATIONAL TRUCK (PUPPET WAGON) AS SURPLUS PROPERTY AND SELL TO JOHN BUCKLEY FOR $50.00, CONSENT AGENDA ADOPTED SEPTEMBER 22, 1986. Park & Recreation DlteuLor Anderson renegotiated the sate of the Puppet Wagon for $25.00 after learning that the windshield was broken by vandals the evening of September 22, 1986. Our automobile insurance policy has a $250.00 deductiole making it impractical for us to have had the windshield repaired for Mr. Buckles. As a consequence of the damage Mr. Anderson accepted $25.00 rather than the $50.00 authorized by you on September 22, 1986. A legal compliance audit is now a required part of the City's annual audit. It is, therefore, important that the actual purchase price agree with the amount authorized by you in the Minutes. In addition the vehicle was a 1966 model not a 1969 n.odel as originally indicated. RECOMMENDATION: Council authorize the following item for the Consent Agenda of October 13: Item - Amend Item P of the September 22, 1986 Consent Agenda to read "Declare 1966 International Truck (Puppet Wagon) as surplus property and sell to John Buckley for $25.00 DB/ds C, 3 4i MEMO TO: Clerk -Administrator and City Council FROM: Public Works Foreman/Building Inspector DATE: October 2, 1986 SUrJECT: FIRE HYDRANTS FOR CITY PARKS (HILLVIEW, LAMBERT AND WOODCREST) M Staff requests authorization to spend approximately $4,500 to install 3 hydrants at Hillview, Lambert and Woodcrest Parks. These Hydrants would be used to flc^-N the r ^ks fcr the winter ice skating programs. In years past, the jet rodder was used to flood the rinks. I have determined that not only was this method expensive, but the quality of the ice was less than desirable. The installation of these hydrants alone would save $550 in gas for one year and actually make our flooding program more efficient. As I have state above, the cost would be approximately $4,500, but would not exceed this amount, and the installation would be made by the City crew. This item was not in the 1986 Budget due to the fact that the necessity of the new hydrants was not determined until after completion of the 1986 Budget. ACTION REQUIRED: Authorize the expenditure of $4,500 from the Water Department, Account Nos. 700-121-4020 and 700-121-4125 which have the money available. SAR/bac Fr PROCEEDINGS OF THE CITY COUNCIF j VEO CITY OF MOUNDS VIEW0 RAMSEY COUNTY, MINNESOTA Regular Meeting September 8, 1986 Mounds View City Hall 2401 Hwy. 10, Mounds View, MN 55112 -----••--------------------------------------------------------------------- The Mounds View City Council was called to order by 1. Call to Order Mayor Links at 7:01 PM on Monday, September 8, 1986. The Pledge of Allegiance was said. 2. Pledge of Allegiance MEMBERS PRESENT: Councilmembers Haake, Blanchard, 3. Roll Call Quick, Hankner and Mayor Linke. ALSO PRESENT: City Attorney Meyers, Clerk/ Administrator Pauley and Public Works/Community Development Director Thatcher. Motion/Second: Haake/Blanchard to approve the September 4. Approval of 2, 1986 minutes as presented. Minutes: September 2 an 5 ayes 0 nays August 25, 198 Motion Carried Motion/Second: Quick/Haake to approve the August 25, 1986 minutes as presented. 5 ayes 0 nays Motion Carried Tom Snoffer, of JLN Development, updated the Council on 5. Residents the status of their proposed development in Mounds View. Requests and He reviewed the three major concerns the Planning Comments from Commission had expressed, access onto County Road H2, the Floor parking and water retention, and how they are addressing them. lie stated they hope to meet with the Council at the September 15 agenda session to reviev the traffic report, engineering report and get an update on the tax increment financing. He added they will also be meeting with the Planning Commission on September 17, when the Planning Commission is holding an informational hearing on the development. Clerk/Administrator Pauley requested the revenue sharing 6. Public Hearing ---,budget public hearing be cancelled as the program has Revenue Sharin not been renewed by Congress. Budget Mounds View City Council September 8, 1986 Regular Meeting Page Two . ----------------------------------------------------------------------------- Motion/Second: Linke/Quick to cancel the revenue sharing budget hearing. 5 ayes 0 nays Motion Carved Councilmember Hankner asked that Item H be removed for 7. Approval of discussion. Consent Agenda Motion/Second: Quick/Blanchard to approve the consent agenda, minus Item H, and waive the reading of the resolutions. 5 ayes 0 nays Motion Carried Councilmember Hankner clarified that the judges being appointed in Item H were for the primary election only, and judges will be appointed again for the general election. Alice Frits, 8072 Long Lake Road, stated she would like to see each election judge sign an affidavit stating which political party they belong to. Councilmember Hankner stated she had checked into State statutes and determined that the Council can establish additional qualifications for election judges, and suqgested they take it under consideration for the general election. Motion/Second: Hankner/Quick to put the discussion of additional qualifications for election judges on the next agenda. 5 ayes 0 nays Motion Carried - Motion/Second: Hankner/Blanchard to approve Resolution No. 2071, ratifying the appointment of election judges for the State primary election, and waive the reading. 5 ayes 0 nays Motion Carried` Mayor Linke closed the regular meeting at 7:12 PM and S. Public Hearing: opened the public hearing for the 1987 genera]. fund, .1987 General forestry fund, water and sewer fund budgets. Fund, Ferestry Fund, Water and Clerk/Administrator Pauley reviewed the budget process Sewer Funds to date. He explained the budget before the Council Budget is the third draft, and it is balanced. Finance Director Brager reviewed the proposed 1987 budget for the general fund, forestry fund, and sewer and water fund. tie explained that the City's portion w of the overall property taxes is 14%. Mounds View City Council September 8, 1986 Regular Meeting Page Three ----------------------------------------------------------------------------- Councilmember Hankner stated she had not had much time to review the Council copy of the budget but she did have several questions, and she asked for additional information on estimates for the contingency fund, the expenses associated with the Festival in the Park and the•Staff/ Council picnic, Clean -Up Day, grants and subsidies, with the North Suburban Youth Service Bureau in particular, funding for the Comp Plan, what salary proposals might be, legal fees, moving training, conferences and publica- tions over to the administrative section, and use of vehicles by which departments. Clerk/Administrator Pauley reviewed the areas of concern briefly, and stated he wc,ld put these items on the agenda for next week, for a budget discussion. He clarified that the comparable worth study has not been finalized, which is what will dictate what the salaries will be. edyur Linke asked wiry cite nidikvL analysis for Lhe compara- ble worth study was not done while the study was being worked on. Clerk/Administrator Pauley replied it is being worked on presently, and the information is very difficult to obtain from the private sector. Bill Frits, 8072 Long Lake Road, stated they could get statistics fro-. the Bureau of Labor Statistics. Mayor Linke closed the public hearing and reopened the regular meeting at 7:59 PM. Finance Director Brager reported they had had a difficult time recruiting water meter readers, and have just finalized the list and asked for Council approval, so they could get started next week. Motion/Second: Hankner/Hawke to approve Resolution No. 2073, appointing 1986 water meter readers, and waive the reading. 5 ayes 0 nays Motion Carried Motion/Second: Linke/Hankner to appoint a committee. of 9. Appointment of Councilmember Quick, Parks Commission Member Wuori, and Committee to Clerk/Administrator Pauley to evaluate future options Evaluate Park, for the Parks, Recreation and Forestry Director's Rec and Forest position and submit recommendations to the Parks and Director Posi- Recreation Commission and City Council. tion 5 ayes 0 nays Motion Carried Mounds View City Council September.8, 1.986 Regular Meeting Page Four ----------------------------------------------------------------------------- Mr. Frits asked when the oak trees that have been marked for removal will be cut. Mayor Linke replied hi ;,ad spoken with the Forester, and the best time to take care of oak wilt is in the fall, and they will be done soon. Motion/Second: Haake/Quick to appoint Mary Saarion as 10. Appoint Mary Acting Director of Parks, Recreation and Forestry Saarion as effective September 27, 1986 at an additional stipend of Acting Direct $200 per month, of Parks, Rec and Forestry 5 ayes 0 rays Motion Carried Motion/Second: Quick/Hankner to accept the resignation 11. Accept Resign of Bruce Anderson with regrets and adopt Resolution tion of Bruce No. 2072, commending him for outstanding service as Anderson and Director of Parks, Recreation and Forestry, and Adopt Rslt. approve having the signed iesolution on a brass No. 2072 plaque. 5 ayes 0 nays 5 ayes Councilmember Quick stated that he would bear the cost AWQL of the brass plaque himself. Clerk/Administrator Pauley read Resolution No. 2072. Director Thatcher explained there is a house on the site, 12. Consideration and asked if the Council would want to put a condition of Dvlpt. in Exhibit 2A, stating that it must be removed. Ile Agreement stated the developer is planning on removing it, but 86-77 the Council might want to set a date by which it must be done. , Councilmember Quick stated he had put earnest money down on one of the lots and was told then that the building and the power lines on Ardan Avenue would be removed during development. Clerk/Administrator Pauley stated the Council could approve the development agreement and instruct Staff to negotiate with the developer whether they would agree to remove the house, and by what specific date. There was discussion as to whether the Council could actually require the developer to remove the house, as it meets all code requirements. Mounds view City Council Regular Meeting Motion/Second: Hankner/Ha-,ke to approve Development Agreement 86-77 and waive the reading, and direct Staff to negotiate for the removal and a specific time, for the Rybak house, with the Rybak's. The agreement is to be inserted into the development agreement upon comple- tion of the discussion. September 8, 1986 Page Five -------------- 5 ayes 0 nays Motion. Carried Planning Commission Chairman Mountin asked whether the site plan had the 5' easements shown on all side. Mayor Links replied that it did. Mayor Linke opened the discussion with the Planning 13. Discussion of Commission on the Wuornos report by explaining to the Wuornos Report audience that the report was a Planning study dealing Planning Comm,., - mainly with the highway frontage along Highway 10, and Review and he briefly reviewed the findings of the report and Staff Report the recommendations given-. Chairman Mountin stated the Planning Commission felt B3 might be too intense a use for that area, anil they would have to downzone to B2, which is not workable. She stated they would like to discuss with the Council just how much commercial area the City is going to live with, and discuss the criteria for it. ( Councilmember Hankner stated it was her understanding 4 thatothe Council was going to be getting a presentation from the Planning Commission on their findings and their reactions to it. Chairman Mountin stated the Wuornos study was prepared at the request of the Council. The Planning Commission received it, studied it, wrote their findings and forwarded it to the Council in June, and Staff has critiqued the Planning Commission's recommendations. She stated they discussed the goals and plans for the City, and the philosophy of planning for the City, and the Council must now make a determi;iation of what they want done. She added it would require a 4/5 vote on the Council's Part to make any changes, and the Planning Commissior. would then act, based on direction from the Council. She added the Planning Commission does not feel they have the background and expertise to go after large development. Councilmember Hankner stated the residents of the City need to know how the Planning Commission feels, and how they addressed the study, and she asked if they had informed the public as they were working on the +tudy. CA Mounds view City Council September:8, 1986 Regular Meeting Page Six ----------------------------------------------------------------------------- Chairman Mountin explained the public was invited to meetings during the Wuornos process. She added they have nothing to present to the public, and that what they are presenting to the Council is their findings of their review of the Wuornos study. She added the residents were not in favor of intensified development. Councilmember Hinkner stated she was concerned with the Planning Commission's findings and whether they represented the thoughts of the rest of the community. Chairman Mountin stated the Planning Commission is not happy with having a strip, but they are stuck with it and must find a workable solution for the area. She stated she feels the best way is to educate the community through the newsletter and perhaps fliers, and proposing a planning referendum. Mayor Linke stated they must look at zedev3lopment and planning for the future, and that is what the Comp Plan is all about. Chairman Mountin stated they need to establish criteria, and a new set of goals and policies for Highway 10. Commission Member rorslund stated they would like input from the Council, and some direction. Mayor Linke stated he would like the Council to make a decision. Councilmember Haake suggested they start out with goals and policies first, and work from there. She stated she would like a hearing set, and notify the residents through the newsletter and so forth, and invite them to come in and voice their opinions. She stated she would like to get their input before making any changes. Mayor Linke stated they need to have more definite plans to present to the residents, not generalities. The Council and Planning Commission reviewed the history of the area and why the study was done. It was acknowledged there is a problem in the craa and the Wuornos study has not made anything easier. Chairman Mountin suggested the Planning Commission and Council get together in a workshop setting and discuss where the City is going five, ten and fifteen years from now. ON Mounds View City Council September 8, 1986. Regular Meeting Page Seven ---------- Clerk/Administrator Pauley advised they need to focus on the fact that the problem with Chapters 6 and 12 is a problem across the board, and the City is in the process of ^hange. He stated Staff has had a good deal of discussion, and they would recommend the City Council and Planning Commission program the Comp Plan review and update, establish deadlines, budget funds, and hire a consultant, who would be needed to do strategic planning for the City. He added they must remember the moritorium ends in January, and Staff anticipates many requests for many developments at that time, and they need to get the stragetic planning process going and establish goals that can be agreed on. Chairman Mountin stated she agrees with Clerk/Administra- tor Pauley, and she would like to see a joint meeting with the Council and Planning Commission, and have a facilitator determine the goals of the City. She added they can begin the Chapter 40 review on specific areas and do housekeeping matters. Councilmember Haake pointed out Mounds View has a majority of R-1 development, and they are only dealing with a small aercentage of land in the City for commercial consideration. Clerk/Administrator Pauley recommended recruiting a graduate student to work for the City on this. He stated they generally do very good work and are not that expensive to hire. There was a general discussion about tha moritorium and what could happen once it is lifted and whether anything could be built beforehand. John Bannigan, an attorney representing Kunz Oil, stated they hope to get their project started soon, as winter is coming. He stated they feel their development would . improve the area, and they would like permission to start.. He added that ttlay first came before the Council in December of 1984. There was discussion among the Council of what was required for Kunz Oil to proceed. Attorney Meyers advised they must keep implementation ir. rgind, and many different uses could create problems in implementation. tie also advised they keep the overall area in mind. Mayor Linke suggested discussion the resolution for Kunz Oil at the next agenda session, and place on the agenda for the September 22 meeting. Mounds View City Council Regular Meeting ----------------------- Clerk/Administrator Pauley advised he will be filing an application with the Met Council for a $15,000 three year interest -free loan, which could be a source of funding for hiring a consultant. He added they do not have to go to bids to secure a consultant for something of this nature. He stated they would need a formal proposal, and suggested having the Planning Commission and Council meet and indicate what they would like to do, and have the anticipated consultant present, so that a proposai could be submitted, and he emphasized that the City would need something in writing. Mayor Linke asked Clerk/Administrator Pauley to submit the application to the Met Council and contact Gunner lsberg, since he is the consultant they would like to work with, and see if he could meet with the Council and Planning Commission for a preliminary meeting. An unidentified individual asked where the Northeast Marine site sits presently. Mayor Linke replied it iR still in the fringes. September.8, 1986 Page Eight Director Thatcher asked the Council. to grant an 14. occupancy permit for the Metro Car Wash, contingent upon approval from the building inspector, so they could start operating September 9. Bruce Holton, of the Metro Car Wash, stated he had not realized they needed approval from the Council for an occupancy permit, and they are ready to open. He also invited the Council and Planning Commission to a ribbon cutting ceremony at the car wash on September 15, at 6 PM. Motion/Second: Blanchard/Hankner to grant an occupancy permit for Metro Car Wash, contingent upon approval from the building inspector. 5 ayes 0 nays Director Thatcher reported American Sweepers had just signed the release this Council had requested a few months earlier, and asked authorization for the extra payment of $500 to them. Motion/Second: Hankner/Blanchard to authorize payment of $500 to American Sweepers. 5 ayes 0 nays K Report of Public Works/ Community Dvlp1 Director Motion Carried Motion Carried Attorney Meyers had no report. 15. Report of Attorney Mounds View City Council Regular Meeting Councilmember Haake had no report. Councilmember Blanchard reported she had attended the waste energy proposal meeting at Ramsey County on September 2, and the Planning Commission meeting oil September 3. Councilmember Quick had no report. Councilmember Hankner had no report. Mayor Linke reported he had been contacted by the Commission on the Bi-Centennial of the U.S. Consti- tution, asking the City to set up a Commission to help in this observation and celebration. He stated he would give the letter to Clerk/Administrator Pauley to copy for the Council. Mayor Linke asked how far the branch #5 cleaning is going with the Rice Creek Watershed District, and whether $15,000 would be enough. Director Thatcher replied they started from Hillview Road and have gone north to judicial ditch #1, and he is in the process of writing a memo to the Council, for discussion at the agenda sjg^�. Mayor Linke asked for further details on the outside storage Blaine is looking for. Clerk/Administrator Pauley indicated on the City map the areas they are considering, and he stated it appears to be a truck storage firm. Mayor Linke asked if anyone had any information from Spring Lake Park relative to the property next tc Pleasantview. Director Thatcher replied he is trying to get some information from them. Mayor Linke noted the Ramsey County League meeting will be held at Mounds View City Hall on September 17, and thev will discuss the Mounds View pipeline disaster. lie also advised the JLN Development informational hearing will take place at the same time, at Edgewood Community Center. Mayor Linke reported he will be attending a Court Consolidation Committee meeting on September 10. September 8, 1986 Page Nine 16. Reports of Councilmember Councilmember Haake Councilmember Blanchard Councilmember Quick Councilmember Hankner Mayor Linke Mounds View City Council Regular Meeting ---------------------------------------- Mayor Linke advised that John Miller is trying to get NCR Comten to look at their property again, in light of the holdup in Blaine. Clerk/Administrator Pauley reported he had received phone calls regarding the earth moving at the Anoka Airport. }le stated that work has begun, and he will be getting a construction schedule. He added that work will go on for two construction seasons. Clerk/Administrator Pauley reminded the Council of the Balk/Spann benefit dance to be held September 24 at the Bel Rae Ballroom. Clerk/Administrator Pauley asked Council authorization to continue Deanna Mortenson for another 80 hours, to provide clerical assistance. Motion/Second: Quick/Blanchard to authorize the hiring of Deanna Mortenson for a period of 80 hours at a rate of $5.00 per hour, commencing September 3, 1986. 5''iyes 0 nays Motion/Second: Haake/Hankner to adjourn the meeting at 9:56 PM. 5 ayes 0 nays September 0, 1986 Page Ten ----------------- [, . 17. Report of Clerk/ Administrator Motion Carried.' 18. Adjournment Motion Car ed PROCEEDINGS OF THE CITY COUNCIL CITY OF HOUNDS VIEW ^ pppwwwPP��� RAMSEY COUNTY, MINNESOTA il"-15 Mcn Sperctal Mtetrid'g� w d—L -- September 15, 1986 Pounds View City Hall 2401 Highway 10, Hounds View, MN 55112 ------------------------------------------------------------ The Mounds View City Council was called to order by Mayor Links at 7:48 p.m. MEMBERS PRESENT: Mayor Linke, Quick, Hankner, liaake, Blanchard. ALSO PRESENT: Clerk -Administrator Pauley, Finance Director Don Brager, Public Works/ Community Development Director Steve Thatcher Clerk -Administrator Pauley introduced Resolution No. 2083 Resolution Authorizing Submission of Appliction for Metropolitan Council Local Planning Assistance Loan. NOTION/SECOND: Hankner/Quick to se,pt Reso- luton No. 2083 and waive the reading. 5 ayes 0 nays Meeting was adjourned at 7:49 p.m. 1. Call to order 2. Roll Call 3. Motion Carried 4. Adjournment Re ec fuily euh t , Don 'd Pauley Clerk dmintstra or A