HomeMy WebLinkAboutAgenda Packets - 1986/10/27CITY COUNCIL MEi:TING
CITY OF MOUNDS VIEW
OCTOBER 27, 1986
7:00 P.M.
A G E N D A
1. 6:00 p.m. - Executive Session - Discussion with City
Attorneys Regarding Pipeline Lawsuit
2. 7:00 p.m. - Regular City Council Meeting
3. Call to Order
4. Pledge of Allegiance
5. Roll Call - Dlanchard, Quick, Hankner, Haake, Linke
6. Approval of Minutes: October 13, 1986
Regular Meeting
(Received in 10-20-86 Packet)
October 20, 1986
Special Meeting
7. Public Hearings: 7:05 p.m. - JLN Development
Scoping Document
Env. Assess. Worksheet
7:05 p.m. - 1986 Long Term
Financial Plan
7:10 p.m. - Red Oak School Site
Major Subdivision
S. Residents Requests and Comments From The Floor
--------------------------------------------------------
CITIZENS: BEFORE SPEAKING PLEASE GIVE YOUR FULL NAME
AND ADDRESS FOR THk MINUTES
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9. Approval of Consent Agenda
ITEM A. Adopt Resolution No. 2116 A Resolution
Authorizing the Use of Funds from the General
Fund Designated for Contingency and Amendment
of the 1986 Expenditures Budget for Expenses
Incurred as a Result of thef 7-8-86 Pipeline
Explosion G
AGENDA
OCTOBER 27, 1986
PAGE TWO
ITEM B.
Authorize Clerk -Administrator to Enter into
1,
the First Amendment of Contract Number 7639,
Between the City of Mounds View and the
Metropolitan Council for Performance of H.R.A.
Inspections
ITEM C.
Adopt Resolution No. 2114 Approving the
Transfer. of Ownership of Group W Cable of the
North Suburbs, Inc.
ITEM D.
Accept 1985 Federal Revenue Sharing Audit
Report from Vote, Tautges, Redpath and
Company, Ltd.
ITEM E.
Adopt Resolution No. 21.17 Ratifying the
Appointment of Election Judges for the Genera:
and City Municipal Elections and Setting Wage
Rates
ITEM F.
Set Public Hearing Regarding Conditional Use
Permit for Super America for 7:05 p.m. on
November 10, 1986
ITEM G.
Approve Extension of Contract with Solidifica-
tion, Inc. Dated September 23, 1986 for Root
Control Treatment of Sanitary Sewer Mains in
the Amount of $15,4221 Work to be Completed
I\
No Later than July 1, 1987
J)
ITEM li. Authorize Mayor to Siqn the Notice Enclosed in
the September 10, 1986 Letter from Frank
Murray, Attorney for Rice Creek Watershed
District and Retain Consultant per Staff
Reports Dated August 4, 1986 and October 10,
1986
ITEM I. Adopt Resolution No. 2118 Approving Just and
Correct Claims Against City Funds
ITEM J. Licenses for Approval
General - Expires June 30, 1987
Campion Remodeling Company - New
Gilbertson Construction - New
Johnco Builders, Inc. - New
Markgraf Builders - New
Modern Insulation, Inc. - New
Panelcraft, Inc. - Renewal
R. B. Construction, Inc. - New
AGENDA
OCTOBER 27, 1986
i
PAGE, THREE
f
ITEM J. Licenses for Approval (continued)
Heating and Air Conditioning - Expires 6/30/87
Bill's Sheet Metal - Renewal
Marsh Heating and Air Conditioning - New
Superior Heating and Air Conditioning, Inc. -
Renewal
Roof in - Expires 6/30;87
Dodge Roofing Company - New
Masonry - Expires 6/30/87
Bernie Zebro Cement Co. - New
Fence - Expires 6/30/87
Countryside Fence - New
Sion and Billboard - Expires 6/30/87
Universal Sign Co. - Renewal
Sewer and Water - Expires 6/30/87
Groth Sewer 6 Water - New
10. Consideration of Resolution No. 2120 Regarding Red Oak
School Site
11. First Reading of Ordinance No. 414 An Ordinance Adopting
the 1986 Long -Term Financial Plan
12. Consideration of Staff Memorandum Regarding City Project
86-7 Construction of Potassium Permanganate Feed
Equipment for Well $3 at Water Treatment Plant $1
13. Consideration of Staff Memorandum Regarding Gale/Yost
Bake Path
14. Consideration and Approval of Resolution No. 2119
Approving the Appointment of Thomas Kinney as a Full
Time City Employee
15. Department [lead Quarterly Reports
- Police Chief Timothy Ramacher
- Finance Director Don Brager
- Parks, Recreation and Forestry Director Mary Saarion
- Public W,,rks/Community Development Director Steve
Thatcher
16. Report of Public Works/Community Development Director
17. Report of Attornev
AGENDA
OCTOBER 27, 1986
PAGE FOUR
18. Report of Councilmembers: Blanchard, Quick, Hankner,
Haake, Linke
19. Report of Administrator
20, Adjournment
PROCEEDINGS OF THE CITY COUNCIL
CITY OF MOUNDS VIEW F y 6.N {�
RAMSEY COUNTY MINNESOTA ttig,a�"'y I iamIj
Special Council MeeLlug
October 20, 1986
Mounds View City Hall
2401 Highway 10, Mounds View, MN 55112
--------------------------- --------
call
ALSO PRESENT: Director of
Clerk -Administrator Pauley,
Public Works/Community Development Thatcher.
Tile first item on the agenda
was temporary 3. Temporarmit
fill permit request- The applicant,
Mr. Paul Videen was not present for this
item. Director of Public Works/Community
Development Director Thatcher reviewed the
matter with the Council including outlining
his discussions with Mr. Videen and indicated
that a solution could be reached, but that it
would take greater time than the one week since
this item first appeared before the Council.
Councilmember Haake arrived at 7:07 p.m.
Council concluded that no action would be taken
and that Director of Public Works/Community
Development Thatcher was directed to bring the
issue back to the Celiac,! when progress was made
requiring Council action sit with respect
to amendment of the wetland designation or the
issuance of a fill permit-
Director
JLN
Director of Public Works/Community a pevelo meat
Development Thatcher pr`sentedta modified
P
Resolution No. 2109 approving
lopment based on modifi
plan For JLN Ueve
-
cations requested by the developer and agreed
to by Staff.
Tim Nelson representing JLN discussed the parking
situation and the changes requested by JLN to
Resolution No. 2109.
Counctimember Haake reviewed areas of the Compre-
hensive Plan regarding ring roads and non-
residential traffic on residential streets.
SPECIAL COUNCIL MEETING
OCTOBER 20, 1986 ----------�-g
PAGE —TWO
--------- 7a_��_
Councllmember Hankner asked if the
Planning Commission reviewed the Compre-
hensive Plan as part of their site review
and requested chronological information from
the Staff on the review process.
She further indicated that she and Council -
member Quick had "doorknocked" the aren and
discussed with residents their concerns
regarding the development proposal. She then
listed the advantages and disadvantages she
has identified for the project.
Mike Johnson, 2165 Belle Lane indicated to the
Council that lie was concerned about traffic
speed and noise on Quincy Street and agreed
that the placement of a stop sign at Bronson
and Quincy would he acceptable to himself.
Russ Pahl, 7940 Greenfield requested that
Council consider the intent of the City's
Comprehensive Plan rather than the actual
words as he felt it was the intent of the
Council adopting the Comprehensive Plan to
protect residential areas from non-residential
traffic.
Dave Mitchell, 5493 Quincy Indicated that the
street improvements on Quincy and H-2 had
created problems by allowing parking on both
sides and indicated that he felt the crosswalk
on Quincy should have a traffic control located at
It.
Doris Lelm, 2139 Belle Lane addressed the issue
of speeding traffic and hazardous traffic conJi-
tions.
Keith Peacock, 5453 Quincy wanted to know how
many businesses would be developed and why the
developer needed access onto County Road 11-2.
He also voiced concern that residential properties
in the area are being sold to young families which
will mean more children and therefore greater
Lraffic hazards.
Glenn Dawson, 220L Lambert indicated that his
observation showed that most developments of a
similar nature have roads providing no direct
access through the entire site and that the road
pattern for this development should be modified.
SPECIAL COUNCIL MEETING ' - r�
OCTOBER 20, 1986 �i I'
PACE THREE. 6..�'Vd
--------------------------------------------------------w-w
Dave Kraft, 5300 Quincy indicated he felt
there should be more accesses to 35W and
Trunk Highway 10.
Wally Johnson, representing his mother who
resides at 2287 County Road H-2 indicated that
the developer should make greater use of road
designs to direct traffic_ from H-2 or discourage
it completely.
Laurie Shoop, 2186 Lambert indicated that she
felt traffic problems had just begun along
Quincy Street.
Kay Radlinger, 2199 H-2 voiced opposition to
access from the development to Quincy and H-2.
Leroy Cherin, 5483 Quincy voiced concerns
regarding possible truck traffic along
Quincy Street.
Councilmember Haake offered a compromise for
consideration by the City Council redesigning the
site and prohibiting access onto Quincy and County
Road H-2.
Susan Mitchell, 5493 Quincy voiced concerns regarding
truck traffic and numbers of vehicle trips.
Tim Nelson responded to concerns of residents and
Indicated that the developer is not interested in
a development with ring roads and would withdraw their
proposal should no access be allowed onto H-2.
Councilmember Haake pointed out that the developer
has *also requested tax increment financing. The
lack of a ring road allows maximum use of the site
and wants the developer to consider some of alter-
natives proposed in discussions during the evening.
Clerk -Administrator Pauley explained the theory of
tax increment financing. Councilmember Haake
indicated that if this developer didn't develop then
another would. Councilmember Quick and Councilmember
Blanchard to approve Resolution No. 2109. Council -
member Haake to amend motion to call for one access
on Program and one on Jackson with fire barriers at
the locations. Motion failed for lack of a second.
The vote was 3 to 2 with Councilmembers Quick, Blanchard
and Linke voting "aye". Councilmembers Haake an.', Hankner
!voting "nay". Councilmember Blanchard emphasized this
SPECIAL COUNCIL MEETING p
OCTOBER 20, 1986 _ �� �• f� ��
PAGE FOUR
------------------------------Fj--+r -=*1 - ------
approval was of a concept plan of verbal (^1
approval. Approvals will be needed before
the final plane are approved. She felt
these problems could L.e resolved during
those discussions.
Special Council Meeting recessed at 9:10 p.m.
Council meeting reopened at 10:03 p.m. for
consideration of Resolution No. 2115 regarding
reinstallation of signalized intersection at
County Road I and Quincy Street.
Motion/Second: Linke/Blanchard to adopt as 5. Motion
amended. Carried
5 ayes 0 nays
Keith Peacock, 5453 Quincy Street requested
time while the Council was still in Spenfal
Session to discuss with the Council additional
information regarding the JLN Development Proposal.
He felt that the residents were not heard end
that they feel they were denied their rights. The
residents are willing to compromise and can't under-
stand why the developer isn't willing to compromise
as well until the need for additional accesses onto
County Road H-2 can be proven.
Mayor Linke stated he feels the residents weren't
willing to compromise because they wanted no accesses
onto County Road H-2.
Meeting adjourned by Mayor Links at 10:27 p.m. 6. Adjourn-
ment
Respectfully submitted,
Donald F. Pauley
Clerk -Administrator
i
AS
CITY OF MOUNDS VIEW / - 05
COUNTY OF RAMSEY
STATE. OF MINNESOTA
r
NOTICE OF PUBLIC HEARING
NOTICE IS HEREBY GIVEN that the Mounds View City Council
will meet on Monday, October 27, 1986, at 7:05 p.m. at Mounds
View City Hall, 2401 Highway 10, Mounds View, Minnesota, 55112 to
consider comments on the scoping document of the Environmental
Assessment Worksheet for the JLN Development, Inc. proposal to
develop the 60 acres of vacant land located south of County Road
H-2, west of Interstate 35W and north and east of State Highway
10, legally known as:
LOTS 1, 2, 3, BLOCK 1; LOTS 1 AND 3, BLOCK 2;
AND LOT 2, BLOCK 2, EXCEPT THE SOUTHERLY 5 ACRES
THEREOF; PINECREST ADDITION, INCLUDING RAYMOND
AVENUE, RAMSEY COUNTY, MINNESOTA
SECTION 8 TOWN 30 RANGE 23 EX SWLY 150 FT PT OF
SW 1/4 OF NW 1/4 OF SE 1/4 NELY OF STH 10/62 IN
SEC 8 'rN 30 RN 23
SECTION S TOP" 00 RANGE 23 EX N 33 FT FOR CO RD
H2 PART OF NW 1/4 OF NW 1/4 OF SE 1/4 NELY OF L
PAR WITH AND 150 FT NELY FROM CL OF STH 10/62 IN
SEC 8 TN 30 RN 23
The proposed general concept piaL includes a Planned Unit
Development with a mix of commercial (office/service/showroom),
light industrial and restaurant uses.
Anyone desiring to be heard with reference to this matter,
may be heard at this meeting.
Donald F. Pauley
Clerk -Administrator
(NEW BRIGHTON BULLETIN: OCTOBER 8, 1986)
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
NOTICE OF PUBLIC HEARING
NOTICE IS HEREBY GIVEN that the Mounds View
City Council will meet on Monday, October 20, 1986
at 7.05 p.m. at Mounds View City Hall, 2401 Highway
10, Mounds View, Minnesota 55112 to consider the
1986 Long Term Financial Plan prepared in accordance
with Section 7.05 of the Mounds View City Charter.
Anyone desiring to be heard with reference to this
matter may make oral or written presentation at this
meeting.
Donald F. Pauley
Clerk -Administrator
Ste, 7
7: to 'Pry)
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MT14NESOTA
NOTICE OF PUBLIC HEARING
NOTICE IS HEREBY GIVEN that the Mounds View City Council
will meet on Monday, October 27 1986, at 7:10 p.m. at Mounds View
City Hall, 2401 Highway 10, Mounds View, Minnesota, 55112 to
consider the request. of Charles Cook for a majnr subdivision (1
lot into 16) for the property located at approximately 8145 Red_
Oak Drive (oid Red Oak School site), legally know as
SECTION 6, TOWNSHIP 30, RANGE 23
SUBJ TO SHERWOOD RD AND RED OAR DR
THE S 247 5/10 FT OF E 528 FT OF W
1056 FT OF NE 1/4 ALSO THE N 157
5/10 FT OF S 405 FT OF E 250 FT OF
W 1056 FT OF SD 1/4 IN SECTION 6,
TOWNSHIP 30, RANGE 23
Anyone desiring to be heard with reference to this matter,
may be heard at this informational meeting.
Donald F. Pauley
Clerk -Administrator
(New Brighton Bulletin: October 15, 1986)
Abiding Savior Luthern Church Richard A. Vogt: Gerald G. Maylan ' '
8211 Red Oak Drive 8135 Red Oak Drive 2708 Sherwood Road
Mounds View, MN 55432 Mounds View, FIN 55432 Mounds View, MN 55432
Gary P. & Mary B. Engen
8184 Eastwood Road
Mounds View, MN 55432
David W. & JoAnne Clark
8180 Eastwood Road
Mounds View, MN 55432
Mathias E. & Karen K. Hansen
8150 Eastwood Road
Mounds View, PN 55432
Robert A. Young
Julia Ann Nordgrenn
8160 Eastwood Road
Mounds View, MN 55432
Layne S. & Marilyn Norling
2665 Sherwood Road
Mounds View, MN 55432
Gilman E. Groberg
2657 Sherwood Road
Pounds View, MN 55432
Jerry D. Wheeler
2649 Sherwood Road
Mounds View, MN 55432
Roger D. Olson
2641 Sherwood Road
Mounds View, MN 55432
Arnold A. & Fsther M. Knapp
8140 Eastwood Road
Mounds View, MN 55432
John & Kathleen Lewandowski
0175 Red Oak Drive
Founds View, MN 55432
Ethel M. Rumble
8165 Red Oak Drive
Mounds View, MN 55432
Edwin J. Baker
8155 Red Oak Drive
Pounds View, MN 55432
Spring lake Park Luthern Church
8211 Red Oak Drive
Mounds View, MN 55432
Philip & Mary Jane Carlson
8148 Red Oa; Drive
Mounds View, MI4 55432
Mr. & Mrs. Eric A. Johnson
8142 Red Oak Drive
Mounds View, RN 55432
Lois M. F,ickstadt
2741 Sherwood Road
Mounds View, MN 55432
William P. & Kaylee Mori
2735 Sherwood Road
Pounds View, MN 55432
Andrew P. Kociscak
1419 W. Danube Road NL•'
Fridley, MN 55432
Michael W. & Patricia
8088 Sunnyside Road
Mounds View, MN 55432
C. F. Weatherly
2716 Sherwood Road
Mounds View, MN 55432
Ralph C. Forsberg
8081 Red Oak Drive
Pounds View, MN 55432
Robert G. Stafford
Caren E. Engelsrock
8080 Red Oak Drive
Mounds View, MN 55432.
John & Barbara Seidlecki
2749 Sherwood Road
Mounds View, MN 55432f
James E. & Nancy J Brener
2748 Laport Drive
Mounds View, MN 55432
Thomas & Estelle Winiecki
2748 Sherwood Road
Mounds View, MN 55432
Arvid 0. & Dolores A. Fevig
8070 Red Oak Drive
Mounds View, MN 55432
David M. Callahan
8070 Red Oak Drive
Mounds View, MN 55432
Frank A. & Martha A. Vogt Richard E. Hansen bean C. Krogh et al
8145 Red Oak Drive 8075 Sunnyside Road 8060 Red Oak Drive
Mounds View, PIN 55432 Mounds View, MN 55432 Pounds View, MN 55432
Donald- L. Swanson et al
8039 Red Oak Drive
Mounds View, MN 55432
/c old & Carol Vierkant
1 Red Oak Drive
Mounds View, MN 55432
Gerald C. & Louise Gerwing
8059 Red Oak Drive
Mounds View, FIN 55432
Ralph D. Judd
8059 Red Oak Drive
Mounds View, MN 55432
Kevin & Diane Pollard
8C66 Sunnyside Road
Mounds View, MN 55432
George & Catherine Kehm
nn50 Sunnyside Road
Inds View, MN 55432
Robert J. & Lorne E. Dahl
5130 Larch Lane
Plymouth, MN 55442
Michael R. & Dawn Bromander
8032 Sunnyside Road
Hounds View, FIN 55432
Arthur H. Olmstead et al
8042 Sunnyside Road
Mounds View, MN 55432
Secretary of Housing &
Urban Development
' -I - 7th Street S.W.
hington, DC 20410
Department of Housing &
Urban Development
220 - 2nd Street South
W nn-nr,lls, MN 55401
Peter M. & Jan Thurgood
8071 Sunnyside Road
Mounds View, MN 55432
Donald A. & Mildred Matuska
2648 Sherwood Road
Mounds View, MN 55432
Henry munneke et al
2640 Sherwood Road
Mounds View, MN 55432
Hugh A. Dickinson et al
8068 Eastwood Road
;sounds View, MN 55432
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MKMO 'ro: Clerk-Adminint.r.alo:- and City Council
FROM: uirecLor. or. Public Works/CommuniLy Development �L•
DA'1•I.1: October 1), 1906
SU!IJECT: pRELIMINARY PLAT OF RED OAK PARK (Rii) OAK SCHOOL SITE)
Attached Please find Lho following:
1. Mounds View Planning Commission Resolution No. 174-86
2. Preliminary pint of Red Oak Park
3. Staff Report dated Septembor.l7, 1906
4. Memo to Planning Commission from staff dated January 29,
1906
5. Notice of. Informational. Meeting held on February 5, 1986
6. Lot sizes of the 16 lots proposed for Lho Red Oak School
site
The siLe- is not in a wetland zone or flood plain. The development
Will be reviewed and approved by the lticc Crock Watershed
District. The development meets CiLy Code requirements.
The Developer would like to construct houses on Lots 1, 2, 3, 4,
15, and 16 Lhis fall.
RECOMMENDATION: 1 recommend scheduling a public hearing for this
major. subdivision. The earliest the public hearing could be
scheduled is 7:10 p.m. on October 27, 1986. A notice will be
published in the New Brighton Bulletin on October 15, i986 and
mailed notices will be sent to property owners within 350 feet of
the subdivision by October 15, 1906.
SWT/bac
Mol]NDS V11i1 PI,ANNINC COMMISSION
RESOLUTION NO. 174-86
CITY or MOIINDS VIEW
COUNTY OF RAMSI•;Y
S'rATE OP MINNrso-rA
CASE
NO. RECOMMENDATION
OAK]DRIVERPLANNING
AND SHERWOODROAD)
WUEREAS, Mr. Chuck Cook has requesLed City approval of a
major subdivision; and
SJIIhItEAR, I:he request is Lo subdivide Lhe property into 16
loLs Ind to grant. a drainage easement for.a detention pond over a
a
portion of lots 8, 9 and 10; and
WIIIiREAS, Life preliminary plat raLisfies all City Code
r�quirrments inclurli.ng Chapters 40, 42, 48, 49, 49A and State
sl.nUiLes; and
tYIIIiREAS, I:he dr.velopment will be reviewed and approved by
the Rice Creek Watershed District (RCWD) prior to construction;
and
WHE..RN,AS, there is no wetland or f..l.eod plain located on the
ruhdivisiosn; Ind
WHEREAS, an informational meeting was held on January 29,
1906; and
11111iREAS, the minimum setback on Life cart side of lied Oak
Drive between Sherwood Road and Ardan Avenue is 54 feet; and
WHEREAS, the existing house on the southeast corner. of
Sherwood Road Inc] Red Oak Drive has a setback of. 44 feet from the
Red Oak Drive lot line; and
WHEREAS, t.lre Developer requests a 10 foot variance from
Lhe Red oak Drive side yard seLhack requirements for Lot No. 2;
and
WIIIiRE.AS, Lhe hardship is LhaL Life lot will not be
builriable, withoul: Life variance; and
WHEREAS, there are unique circumstances which apply to
I.his property; and
WIIIiREAS, the special circumstances (lo not result f.rom the
actions of Life applicant.; and
WIIERRAS, granLinq a variance request will not confer on
Life applicant any special priviledges; and
RhSOUITION NO. 174-06
PAGE, TWO 01' TWO
Will-'IRRAS, the variance request is the minimum variance r
which would alleviate the hardship; and
WIIIiRRAS, the variance is not materially detrimental to the
CiLy Code; and
WilliRRAS, 1,01; Nos. 1, 15 and 16 shall have front yard
sel:back of 44 neat, 50 feet and 50 f:eet, respectively;
NOW, -mrii FORT, DG t'P RFSOLVFD that the Mounds View
Plm,ning Commissinn recommends approval of the request by Chuck
rock Ln subdivide the land as presented in the drawings received
by Lhe Clty on SepLember 25, 1906, contingent upon approval from
Rice Creek Watershed District;
nF rr FORTIIRR r%ESOLVFD that the )Mounds View Planning
Commission grants a 10 foot side yard setback variance for. Lot
No. 2;
n14 IT FINALLY RRSOLVFD that the Mounds, View Planning
Commission dirpcl:s sLarr: Lo forward this resolution to the City
Council prior Lo approval of the minutes.
ATTEST:
(SRAW
Adopted this 1st day of October, 1906.
Cha Y rmai)
Director of Public Works)
Community Development
STAFF
REPORT
PLANNING COMMISSION REVIEW DATE: September. 17, 1986
AGENDA ITEM NUMBER: 7
jn CASIi NUMBER: 184-96
APPLICANT: Charles Cook (Red oak Park)
PROPOSED REQUEST: Applicant requests a major
subdivision on the land north of Sherwood Road,
DTI east cf Red Oak Drive (onr lot into 16 lots).
W LOCATION OF REQUEST: 0101 Red Oak Drive
SITE SIZE: 5.69 Acres
L0'r DEPTII AND WIDTH: Each lot varies in size, but
Aeach lot meets Code requirements.
rrrr,, EXISTING ZONING: R-1, Single Family Residential Dist. _
F� CONTIGUOUS LAND USE: R-1
y/
CONFORMANCE TO COMPREHENSIVE I.AND USE PLAN: Request
conforms.
W ZONING CONFORMANCE TO Cott PREHE'NSIVP PLAN: Zoning
(� ronf.orms.
z
1�
STAFF REPORT PACE TWO OF TWO
CASE NO.
LOT SIZE
The proposed lots satisfy the Citv's Code requirements.
SETBACKS
SeLbacks nE the existing houses on the north side of Sherwood
l\/ Road between Red Oak Drive and Eastwood Road need to be
/ determined. d f ;s, ;1<lC cS
DRAINAGE
�> The site needs to be reviewed and approved by the Rice Creek
Watershed District because it is larger than 5 acres.
PUOLIC HEARINGS
City Code requires that the City Council hold a public hearing or.
major sulxlivisions and mail notices to property owners living
within 350 feet of the property.
WATER AND SEWER ACCESS
City water and sewer lines need to be installed to service the
lots on the cul-de-sac.
WETLAND AND FLO9D PLAIN
The site is not in a flood plain or a wetland.
ATTACHMENTS
1. Preliminary Plat Received September 10, 1906
��) 1'O1i,vi.�y ir'n %7r�Jn, s.•n �i.f�%f0'ip... n�. La'% 13
M[1MO TO: Planning Commission
FROM: Director of Public Works/Community Development
DATE: January 29, 1906
SNILIFCr: RFD OAK SCHOOL s[TE SIIIIDIVISION
Attached please iiud a copy of Lire informational meeting notice
for t1,e subject matter.
Staff contacted thr,. following people and talker] to them abnut the
possibility of subdividing the back portion of their lots:
1. Karen Hanson - 815o Eastwood Road
7.. Arnie Knapp - 0140 Eastwood Road
3. Robert Ynunq - 8160 Eastwood Road
4. John Lindnwaki - 9175 Red Oak Drive
5. Mark Ahmann - U156 Red Oak Drive.
Each of. tie shove residents also race a copy of the informa-
tional meeting notice. Dnr.ing preliminary discussions with the
above property owners, everyone except John Lindowski said t rat
they probably would not subdivide their property. y
want to keep their large lots. The property owners on Eastwood
also had large garages or accessory buildings in the back portion
of their property. They did not really want to move those
buildings.
Mr. Mark Ahmann, 8156 Red Oak Drive, indicated to Chuck Cook, the
developer, that he did not want to subdivide his deep lot. in
order to utilize Mr. Lindowski's land, 9175 Red Oak Drive, in
this subdivision, Mr. Ahmann would have to change his preliminary
decision. In other words, in order to develop one extra lot In
the Red Oak School site subdivision, both lots, 8156 and 8175 Red
Oak Drive, must be subdivided. if one property owner does not
want to subdivide, the extra lot in the Red Oak School site
I subdivision cannot be added.
iI ememLha.^,izeftrat if the subdivision is approved and the ahoy
property own I s do not subdivide their lots, Lite hack portion of
their lots will ire, landlocked and they will not be ahlo to
subdividetheir. property in the future. i also indirated th,rl'It
was their decision and the City was certainly not forcing them to
do either., but was rather making nurri that everyone understood
that. nnw is the time to dp.cide whether or not they over want
(.heir property subdivided.
If you have any questions, please feel free to call.
SwT/bac
CITY -OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA•.
INFORMATIONA4.MEETINQ
NOTICE IS HEREBY GWEN Out tho Moundt Vbw PWming
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COUTIHENTAL iHI COMPAHlY
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COON RAI, �PIDS, MN 65433
LEGAL DESCRIPTION
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LEGEND
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CONSENT AGENDA
OCTOBEER 27, 1986
The Consent Agenda is a technique designed to expedite
handling of routine and miscellaneous official business of
the City Council. The entire agenda may be adopted by the
Council in one motion. The motion for adoption is non -
debatable and must receive unanimous approval. By request
of any Individual Courcilmember, an iten can be removed from
the Consent Agenda and Dlaced upon the Regular Agenda for
debate.
ITEM A. Adopk Resolution No. 2116 A Resolution
Authorizing the Use of. Funds from the General
Fund Dasignated for Contingency and Amendment
of the 1986 Expenditures Budget for Expenses
Incurred as a Result of the 7-8-86 Pipeline
Explosion
ITEM B. Anthor.ize Clerk-Admi.nistrator to Enter. Into
the First Amendment of Contract Number 7639,
Between the City of Mounds View and the
Metropolitan Council for Performance of H.R.A.
Inspections
ITEM C. Adopt Resolution No. 2114 Approving the
Transfer. of Ownership of Group W Cable of the
North Suburbs, Inc.
ITEM D. Accept 1985 Federal Revenue Sharing Audit
Report from Voto, Tautges, Redpath and
Company, Ltd.
ITEM B. Adopt Resolution No. 2117 Ratifying the
Appointment of Election Judges for. the General
and City Municipal Elections and Setting Wage
Rates
ITEM F. Set Public Hearing Regarding Conditional Use
Permit for Super America for 7:05 p.m. on
November 10, 1906
ITEM G. Approve Extension of Contract with Solidifica-
tion, Inc. Dated September. 23, 1906 for Root
Control Treatment of Sanitary Sewer Mains in
the Amount of $15,422; Work to be Completed
No Later than July 1, 1907
ITEM if. Authorize Mayor to Siqn the Notice Enclosed in
ti,e September 10, 1986 Letter from Frank
Murray, Attorney for Rice Creek Watershed
Disi.rict and Retain Consultant per Staff
Repnr.ts Dated Auqust 4, 1986 and October 10,
1986
CONSENT AGENDA
OCTOBER 27, 1986
PAGE TWO
ITEM I. Adol,t Resolution No. 21.18 Approving Just and
Correct Claims Against City Funds
ITEM J. Licenses for Approval
General - Expires June 30, 1987
Campion Remodeling Company - New
Gilbertson Construction - New
Jolu,co Builders, Inc. - New
Mar;graf Builders - New
Modern Insulation, Inc. - New
Panplcraf.t, Inc. - Renewal
R. V. Consl.raction, Inc. - New
Heatina and Air Conditioning - Expires 6/30/87
Hill's Sheet Metal - Renewal
Marsh Heating and Air Conditioning - New
Superior. Heating and Air Conditioning, Inc. -
Renewal
Roofiin - Expires 6/30/87
Codge Roofing Company - New
Masorr - Expires 6/30/87
Bernie Zebro Cement Co. - New
Fence - Expires 6/30187
Countryside Fence - New
Sign and Billboard - Expires 6/30/87
Universal Sign Co. - Renewal
Sewer and Water - Expires 6/30/87
Grotli Sewer S Water - New
RESOLUTION NO. 2116
CITY OF HOUNDS VIEW
COUNTY OF RAMSEY
STATE. OF MINNESOTA
A RESOLUTION AUTHORIZING THE USE OF FUNDS FROM THE GENERAL
FUND DESIGNATION FOR CONTINGENCY AND AMENDMENT OF THE 1986
EXPENDITURE BUDGET FOR EXPENSES INCURRED AS A RESULT OF THE
7-8-86 PIPELINE EXPLOSION
WHEREAS, on the morning of July 8, 1986 the City of
Mounds View experienced a catastrophe caused by the rupture
of an 8 inch hazardous liquid pipeline running through the _
City and subsequent explosion and fires resulting in the
deaths of two Mounds View residents and severe injuries to a
third; and
WHEREAS, as a consequence of this incident the City
has incurred expenses; and
WHEREAS, the appropriation for Contingency in the
City's current operating budget is not sufficient to absorb
the expenses incurred as a consequence of the incident; and
WHEREAS, pursuant to Chapter 28 of the Municipal Code
$211,119 of the Fund Balance of the General Fund has been
designated for Contingencies;
NOW, THEREFORE, BE IT RESOLVED that the City Council
hereby authorizes the use of $85,050 the amount designated
for Contingency and amends the 1986 General Fund Expenditure
Budget per Attachment A.
ATTEST:
Adopted this 27th day of October, 1986.
ayor
(SEAL)
Clerk -Administrator
A
. c
RESOLUTION NO. 2114
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION APPROVING THE. TRANSFER OF OWNERSHIP
OF GROUP W CABLE OF THE NORTH SUBURBS, INC.
WHEREAS, Group W Cable, Inc., a New York Corporation
(hereinafter "Group W Cable"), by and through Croup W Cable
of the North Suburbs, Inc., a wholly -owned subsidiary, owns,
operates and maintains a cable television system In the City
pursuant to the terms and conditions of City Ordinance No.
319 (hereinafter "Cable Communications Franchise
Ordinance"); and
WHEREAS, Group W Cable desires to sell and otherwise
transfer nil of the issued and outstanding shares of the
capital stock of Group W Cable of the North Suburbs, Inc.,
to North Central Cable Communications Corporation
(hereinafter "North Central") and thereby transfer control
of Group W Cable of the North Suburbs, Inc., to North
Central; and
WHEREAS, Group W Cable has requested the consent from
the City to a change in ownership and control of Gr,)up W
Cable of the North Suburbs, Inc. to North Central; and
WHEREAS, the North Suburbs Cable Commission
(hereinafter "Commission") has been delegated the authority
and responsibility to coordinate, administer and enforce the
Cable Communications Franchise Ordinance on behalf of City
pursuant to the terms of a Joint and Cooperative Agreement
for th.:: Administration of a Cable Television Franchise; and
WHEREAS, the Commission has held a public hearing on
`ehalf of City and has reviewed the legal, technical, and
financial qualifications of North Central and finds no rea-
sonable basis to deny the request for transfer as a result
of said review; and
WHEREAS, the Commission has, recommended to City
approval of the transfer of control of Group W Cable of the
North Suburbs, Inc. to North Central subject to the actual
.losing of the stock sale; and
RESOLUTION No. 2114
PAGE TWO
r
WHEREAS, the Commission has also recommended approval of a
request by North Central to permit the pledge as security to its
lenders the stock and assets of North Central and its
subsidiaries, which would include Group W Cable of the North
Suburbs, Inc.:
WHEREAS, the City does not object to such security
Interest in the stock and assets.
NOW THEREFORE, BE IT RESOLVED by the City Council of the
City of Mounds View:
ATTEST:
I. That the City hereby approves the sale by
Croup W Cable, Inc. of all of the issued and
outstanding shares of the capital stock of
Group W Cable of the North Suburbs, Inc. and
the transfer of control of Group W Cable of r
the North Suburbs, Inc. to North Central sub-
ject to an actual closing of the stuck sale
transaction on or before December 31, 1986
pursuant to the terms and conditions as
evidenced by the Notice of Transfer to said
Commission and City and all written repre-
sentations from North Central associated it
therewith.
2. The City approves the pledge by North Central
as security to its lenders the stock and )
assets of North Central and Group W of the
North Suburbs, Inc.
'Y
Adopted this 27th day of November, 1986.
Mayor
(SEAL)
Clerk -Administrator - -
,\ J
RESOLUTION NO. 2117
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION RATIFYING THE APPOINTMENT OF ELECTION JUDGES
FOR THE GENERAL AND CITY ELECTIONS
WHEREAS, the City Council of Mounds View is required
by State Law to hold a General and City Election;
WHEREAS, election laws require the appointment of
judges for conducting the election at the precinct level
and at the counting center.; and
WHEREAS, it is the desire of the City Council of the
City of Mounds View to ratify the appointment of election
judges and counting center judges as listed on the attached
document.
NOW, THEREFORE, BE IT RESOLVED that the City Council
of the City of Mounds View does hereby appoint precinct and
election judges for the November 4, 1986 General and City
Election as listed on the attached document.
BE IT FURTHER RESOLVED, that the wage rates for
election judges during the November 4, 1986 General Election
and City Election shall be $4.25 per hour for precinct
judges and $5.00 per hour for precinct chairpersons and
counting center judges.
Adopted this 27th day of October, 1986.
ATTEST:
Mayor
SEAL)
lerk-Administrator
c
CITY OF MOUNDS VIEW
1986 ELECTION JUDGES
GENERAL AND CIT:' ELECTION
PRECINCT 1
Chairperson:
Janet Strauss
IR
Primary
& General
786-2583 or
296-8845
Judges:
Marilyn Brick
IR
Primary
& General
784-4794
Nadine Standfield
DFL
General
784-0351
Alice Frits
DFL
Primary
& General
784-2808
Jonathan Thomas
IR
Primary
& General
784-5205
PRECINCT 2
Chairperson:
Victoria Crowe
IR
Primary
& General
784-9237
Judges:
Judy Petersen
IR
Primary
& General
786-2194
Irene St. Louis
IR
Primary
& General
784-2973
Margaret Rothgeber
DFL
General
784-5624
Marian Jackson
DFL
Primary
& General
784-5003
PRECINCT 3
Chairperson:
Kathy MacRunnels
IR
Primary
& General
786-6091
Judges:
Lea Burggraff
IR
Primary
& General
784-4946
Amy Hodges
DFL
Primary
& General
784-6284
Marian Winther
DFL
Primary
& General
784-3196
Betty Skelly
DFL
Primary
& General
784-3635
PRECINCT 4
Chairperson:
Dorothy Wilhaus
DFL
Primary
& General
786-3052
Judges:
Bev Balcom
DFL
Primary
& General
784-7255
Mary Bixler
DFL
Primary
& General
784-8250
June Schleiss
IR
Primary
& General
784-0269
Cherie Bjur
IR
Primary
& General
780-1196
/
CITY OF t-.-,)NDS VIEW
1986 ELECTION JUDGES
COUNTING CENTER JUDGES
Ginger Pogainis
IR 786-7228
Marvalyn Koenker
DFL 784-7104
Jean Miller
IR 786-3959
Susan Thymian
DFL 786-3837
-
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_.-_.-.._...___... .... ..... . .. _.___._•.........mmaa.�i.'»mom^.:
MEMO TO: Clerk -Administrator and City Council
FROM: Director of Public Works/Community Development
DATE: OCtOtar 2?, 1986
SUBJECT: 1986 SANITARY SEWER MAIN-ENANCE
On September 22, 1986, the Mounds View City Council awarded the
subject project to Solidification, Inc. for a not to exceed price
of $15,422.00. Part of this project involves spraying roots in
the sanitary sewer with chemicals so that the roots will shrivel
and die up to 5 or 6 feet away from the pipe. The chemicals are
most effective when the roots are drawing in nutrients which
occur when leaves are on the trees. The unseasonably cold
weather we have received have caused the leaves to fall off of
the trees earlier than normal.
I recommend that the City postpone the root treatment portion of
the project until 1987. Attached please find a letter from
Solidification, Inc. indicating that they will conduct the root
treatment program in the Spring of 1987 at the same prices.
RECOMMENDATION: I recommend approval of this item so that the
auditor ntinue to be satisfied.
SWT/bac
t
SOLIDIFICATION, INC.
7233 Winnetka Avenue North / Minneapolis, Minnesota 55428 / (612) 535.106
October 6, 1986 1\'j ';;
0 19�6 fl
r\r
city of Mounds View •F1' ,�.
2401 Highway10
Mounds View, MN 55112
Attn: Steve Thatcher
Subject: Root Sanitation
lie thank you for your letter of September 23rd regarding
the manhole sealing, joint sealing, and Root treatment
(sanitation).
The fall weather cam upon us with a "bang" and consequently
it is not advisable to schedule the root treatment at this
time.
We will do the root treatment in the early spring of 1987
at the prices quoted.
very truly yours,
� r
Ttobert P. Schafer
Sales Manager
RPS/amk
Specialists In Underpinning and Ground Water Control
Ate. -�k
MEMO TO: Clerk -Administrator and City Council
FROM: Director of Public Works/Community Development
DATE: October. 14, 1966
SUBJECT: REPAIR OF BRANCH NO. 5, JUDICIAL DITCH NO. 1
CITY PROJECT NO. 86-6
The Mounds View City Council approved Resolution No. 208-
(attached) on September 22, 1986.
Rice Creek Watershed District's Attorney, Frank J. Murray, states
th:.t the Mayor must sign the attached notice prior to receiving
Rice Creek Watershed District funds fcr the repair of this
ditch. The total estimated cost of the repair project is
estimated at 60,000. The notice states that the cost of said
repair is estimated to be in the sum of $40,000. This figure
must be Rice Creek Watershed District's estimate of the portion
of the project that is Branch No. 5 of Judicial Ditch No. 1.
Rice Creek Watershed District's (RCWD) definition of Branch No.
5, Judicial Ditch No. 1, is the ditch that flows from Hillview
Road through Greenfield Park to Judicial No. 1 near the
interEection of. Sherwood Road and Jackson Drive. City Project
No. 86-6 will repair the ditches south of Hillview Road.
Therefore, the estimated cost of City Project No. B6-6 is
$60,000.
In order to complete the surveying work, prepare plans ar.d
specifications, secure approval from RCWD and bid the project so
that construction can occur this fall, staff will need to retain
an outside consulting firm per the report prepared by the City of
Mounds View dated August 4, 1986. Attached please find proposals
from two consulting firms (Donohue & Associates and
Short-El.loitt-Hendrickson, Inc.).
RECOMMENDATION: I recommend authorizing the Mayor to sign the
enc used notice from Frank Murray, Attorney for Rice Creek
Watershed District, and direct staff to proceed with the project
per report dated August 4, 1986, including retaining Donohue &
Associates for a not to exceed price of $11,000. Funding shall
come from the Storm Water Management account per your previous
resolution.
SWF/bac
Attachments
RESOLUTION NO. 2087
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY �?
STATE OF MINNESOTA
RESOLUTION REGARDING CITY PROJECT NO. 86-6, REPAIR. OF
JUDICIAL DITCH NO. 1, BRANCH NO. 5
WIIIiREAS, a letter dated September 2, 1986, from Rice Creek
Watershed District Indicated that they will contribute up to
$15,000 for the repair or: Branch No. 5, Judicial Ditch No. I
provided that certain conditions are met; and
WIIEREAS, this ditch needs to be repaired to Its original
cross-section and grade; and
WIIEREAS, other funding sources are not available for this
repair; and
WHEREAS, the estimated cost of repairing this ditch is
$60,000.
Now, TIIIiREPORE, DE IT RESOLVED that the Mounds View City
Council authorize expenditure of up to $45,000 from the Storm
Water management Fund for the repair of this ditch.
DE IT FURTHER RESOLVED that the Mounds View City Council /
directs staff to prepare a funding program for storm sewer
maintenance and replacement which includes a cash flow providing �.
for a consistant annual special levy and establishment of an
infra-sLrucLure reserve fund.
Adopted this 22nd day of September, 1986.
ATTEST:
(Sr•.AL)
W
GORDON C. MOOSRRUGGER
1612, 22a.3879
FRANK J. MURRAY
18121222-5549
PHILIP 0. MO05OR000ER
1812122AJ579
Don Pauley
Clerk -Administrator
and
City Council
City of Moundsview,
MI Highway 10
Monndsview, Mn.
55112
Dear Sire:
MOOSSRUGGER & MURRAY
ATTORNEYS AT LAW
73e MINNESOTA BUILDING
FOURTH AT CEDAR
St. PAUL. MINNESOTA 55101
September 10, 1986
SEP1986
RECEIVED
arY Oar.
unttNDS VIEW
Re: Repair Ramsey Cc Ditch
N5.
Minn. Laws 1975, Chap.75
In response to your request for a contribution to the repair
of the above referenced ditch, you are informed that the district
will contribute to the City the sum mentioned in the enclosed
Notice.
The district m»st proceed in this manner before it can spend
any money from the fund. If this meets with your approval please
sign the Notice and return it to me.
FJM:hc
Very truly yours,
/ Frank J, Murray
L Atty. for District
C.
TO THE CITY COUNCIL, OF THE CITY OF FLCUNDSVIEWI,RAMSEY CO.
Pursuant to statute, the Rice Creek Watershed District established a
limited water mainr.ainence and repair fund for the purpose of re-
pairinv, public drainapo systems and such othermatters relative to
water as are referred to in said statute.
Refnre such fund can he used to wake a ditch repair, an affected
runicipalitY shall be notified in wri.tine about. the proposed work and
the estimated cost thereof. The menicioality may thereafter notify the
district in writinr that it will perform the work so ordered and be
paid the cost thereof by tha- district. If the municipnlity fails or
refuses to do the vork the district may proceed to do it.
In conformity with the fnreening .
TOIJ ARE HFRFRT NOTTFIF.D that Ramsey County Ditch N5 in the City of
Mnunsview is in need or repair,
YOU ARE FURTHER NOTIFIED that the cost of said repair is estimated to
be in the sum of $ h0,00O.00 , of which amount the
Rice Creek Watershc istrir, w . pay t e sum of S 15"000.00
as a contribution to said work to the City of Moundaview as the
work progresses all in accordance with the plans and specifications y
for the said repair, said work to be performed by the City of
Moundsview.
Ton may within 90 days notify the district that you will perform the
work in accordance herewith.
TO THE RICE CREEK 1•1ATFRSHED DISTRICT:
You are hereby notified that the forepoinir. is acceptable to the City
of MMundsview.
(CTTf OF MOINDSVIEW
Dated hflb.
Donohue
October 21, 1986
City of Moundsview
City Hall
2401 Highway No. 10
St. Paul, Minnesota 55112
Attention: Mr. Steve Thatcher
Public Works Director
Re: Proposal
Ditch Clean -out Project
Greenfield Park Area
Dear Mr. Thatcher:
We appreciate the opportunity to submit our proposal for
providing engineering services for your proposed ditch clean -out
project in the Greenfield Park area. We have prepared an outline
of scope and an estimated engineering cost for the project based
on hours per task and on our average hourly costs. We propose to
provide the services as outlined in the Scope of Services.
PROJECT DESCRIPTION
- This project includes the cleaning out and reshaping of the
existing storm water drainage ditch from Bona Road, through the
Greenfield Park area, to the Judicial Ditch at Sherwood Road.
The project will require clearing and the disposal of the
excavated material.
SCOPE OF SERVICES
The following is an outline of our understanding of the scope of
services for the project:
Preliminary Field Work - provide field alignment control, cross-
section existing ditch at approximately 100 foot intervals and
100 feet in width, obtain topographic data to defina clearing,
restoration, and other construction requirements.
Design, Preparation of Construction Plans - design project based
on original construction plans with 2:1 slopes (as presently
approved by the Rice Creek Watershed), evaluate alternate 4:1 or
5:1 side slopes, prepare plans for bidding and construction
purposes.
Donohue & Associates, Inc.
7200 Hemlock Lane North, Suite 200
Maple Grove, Minnesota 55369
Engineers & Architects
612.425-2181
Donohue
City of Moundsview
October 21, 1986
Page 2
Specifications - prepare specifications for bidding and
construction purposes.
Administration - prepare necessary documents for submittal to
Rice Creek Watershed, DNR, and Corps of Engineers, for approval.
Provide bidding documents and administration of bidding
procedures.
Construction staking - provide one set of construction cut stakes
at 50 foot intervals.
It is our understanding that the City will provide previous
construction plans, easement descriptions, and other available
data concerning the project area. We understand that the City
will provide the required construction inspection and contract
administration.
ESTIMATED ENGINEERING COSTS
The following is our estimate of the engineer costs for this
proposal:
Preliminary Field Work:
4 Member Survey Crew
Survey Research
and Office Work
28 hrs @ $120 = 3360
6 hrs @ 45 = 270
Design/Prepare Construction Plans:
P.E., Design
Draftsman
Specifications:
P.E., Specs
Clerical
8 hre @ $ 50 = 400
60 hrs @ 25 = 1_,500
24 hre @ $ 50 = 1,200
4 hrs @ 20 = 80
$3,630
$1,900
$1,280
C
Donohue
City of Moundsview
October 21, 1986
Page 3
Administration:
P.E., Adm.
Clerical
Construction Staking:
16 hrs @ $ 50 - 800
4 hrs @ 20 = 80
$ Sao
3 Member Survey Crew 24 h_s @ $ 90 = 2,160
Survey Research
and Office Work 10 hrs @ 45 = 450
$ 2,610
Total Estimated Engineering Cost $10,060
"Not to Exceed" Engineering Costs
As per your request, we are submitting the following "not to
exceed" engineering costs, based on the preceding scope
definition:
Preliminary Field Work $ 3,800
Design/Preparation of Const. Plans 2,000
Specifications 1,400
Administration 1,000
Construction Staking 2,800
$1.1,000
CONDENSATION
Compensation for these services will be on a per diem basis in
accordance with the Engineer's hourly fees in effect at the time
the services are performed, The Engineer will bill the City
monthly for the actual services provided for the project by the
staff members involved plus other expenses incidental to the
project, such as printing, mileage, or other direct expenses.
The bill will provide a breakdown of services rendered according
to the Engineer's standard job classifications and payment is due
30 days after the billing date. A copy of the current fee
schedule is enclosed, as requested.
The Engineer's services will be provided in accordance with the
attached General Terms and Conditions dated November 1, 1985,
which are incorporated herein by reference.
Donohue
City of Moundsview
October 21, 1986
Page 4
The Engineer is prepared to begin work on this project
immediately upon receipt of written notice to proceed.
The compensation and time stated in this agreement are valid
until November 28, 1986. If authorization is not received prior
to this time, the agreement and cost estimates will be subject to
review.
The receipt of a signed copy{ of this proposal or a Purchase Order
shall be considered as authorization to proceed with these
services as described. We very much appreciate the opportunity
to submit this proposal and look forward to working with you.
ACCEPTED BY:
DONOHUE & ASSOCIATES, INC.
Don Grover
Date p Z.I
ACCEPTED BY:
CITY OF MOUNDSVIEW
Date
Attachment: Fee Schedule
General Terms and Conditions
trans.letters
Donohue
GENERAL TERMS AND CONDITIONS Effective November 1, 1905
1. Donohue will bill the Owner monthly with net payment due In thirty 1301 days. Past due balances shall be subject to
e eervlce charge at a rate of 1.0% per month. In addl Lion. Donohue may, after giving seven (7) days written notice,
suspend service under any agreement until the Owner has paid In full all amounts due for services rendered and
expense, Incurred, including a service charge ore Past due invoices.
f. The stated fees And scope of services constitute our best estimate of the fees and tasks required to perform the
services as defined. This agwement, upon execution by both parties hereto, can be amended only by written
Instrument stynud by both parties. For those projects Involving conceptual or process development services,
activities often cannot be fully defined during Initial planning. As the project progresses, facts uncovered may
reveal a change In direction which may altee the scope. Donohue will promptly Infers Lho Owner In writing of such
situations so that changes in This agreement can be renegotiated as required.
7. Costs and schedule conmltrents shall be subject to renegotiation for delays caused by the Owner's failure to provide
specified facilities or Information or for delays caused by unpredictable occurrence, Including, without limitation.
fires, floods, riot,, strikes. unavailability of labor or materials, delays or default, by suppliers of materials or
services, process shutdowns, sets of God or the public enemy, or nets or regulations of any governmental agency.
Temporary delays of services cause4 by any of the above winch results In additional costs beyond those outlined may
require renegotiation of this agreement.
e. Donohue will maintain Insurance coverage fees Worker's Compensation, General Llabilitl, Automobile Liability,
Aviation. and Profe,etonml Ll ability. Donohue will provide specific limits upon request. If the Owner requires
coveraees or limits in addle or to those In effect as of the date of the agreement, premiums for additional
Imurence shall be paid by the Owner.
S. Donnhue and the Owner agree that the overall liability for the actual, alleged, or threatened discharge, dispersal,
release, or escapement of pollutants. and the responsibility for the ownership and maintenance of any toxic,
hazardous, or asbestos materials relating to the project, remain with the Owner. Donohue and the Owner acknowledge
that Donohue's professional liability policy does not apply to claims arfainq out of the actual, alleged, or
threatened discharge, dispersal, release, or escapement of pollutants. Therefore, -he Owner agrees not to bring a
Dale eqa lost Donohue relating to the uninsured liability referenced above. Furthermore, the Owner agrees to
indemnify and hold harmless Donohue for claims against Donchue by a third pirty for the uninsured liability
referenced above. Donohue agrees to perform the services to the normal accepted standaro of care, and to assume the
liability resulting from a finding of gross negligence.
6. When Donohue, subsequent to execution of an agreement, finds that specialized equipment must be purahasei to provide
special services outside the scope of services. the cost of such equipment and/or special services will not be added
to the agreed fees until the Owner has been notified and agrees.
.. The Owner agrees to provide such least, accounting, and Insurance counseling services as may be required for the
project.
S. Termination of this agreement by the Own.er or Donohue shall be effective uron seven f71 days' tvitten notice to the
other party. The written notice shall Include the reasons and details for teralnatlon. Donohue u111 prepare a
final Invoice sharing all charges Incurred through the date of terminations payment is due as stated in paragraph 1.
If the Ourc: vlolatea any of the agreements entered Into between Donohue and the Owner or If the Omer fails to
carer out any of the duties contained In the terms and conditions, Donohue may, upon seven (7) days' written
notice, suspend services without further obligation or liability to the Owner unless, within much seven (7) day
period, the Owner remedies such violation to the reasonable satisfaction of Donohue.
9. Reuse of any documents pertaining to this project by the Owner on extenslons of this project or on any other project
shall be at the Owner's risk. The Owner agrees to defend, indemnify, and hold harmless Donohue from all claims,
damages, and expenses including attorney's fees arising out of such reuse of the documents by the Owner or by others
acting through the Owner.
10. Donohue will provide all services In accordance with generally accepted professional practices. Donohue vi:l not
pre,ide or offer to provide services Inconsistent with or contrary to such practices nor make any warranty or
guarantee, expressed or Implied. nor to have any agreement or contract for services nobject to the provisions of any
uniform coxserclal code. Siallarly. Donohue will not accept tnise terms and conditions offered by the Owner in its
purchase order, requisition, or notice of eutharlratlon to proceed, except As set forth herein or expresely accepted
In writing. Written acknowledgement of receipt, or the actual performance of services subsequent to receipt of Such
purchase order, requisition, or notice of authorization to proceed is specifically deemed not to constitute
acceptance of any terms or conditions contrary to those set forth herein.
11. Donehu• Intends to serve as the Owner's professional representative for those services as defined In this agreement
and to provide advice and consultation to the Owner as a professional. Any opinions of probable project costs,
approvals. and other decisions made by Donohue for the Owner are rendered on the basis of experience and
qualifications and represent our professional judgment.
IT. This agreement shall not be construed as giving Donohue the responsibility or authority to direct or supervise
construction means. methods. techniques, sequence, or procedures of construction selected by contractors or
subcontractors or the safety precautions and programs Incident to the work of the contractors or subcontractors.
13. Donohue Is an affirmative action employer And operates under Executive Order 11246.
Donohue
LABOR
CLASSIFICATION
Professional Engineers and
Senior Personnel
Graduate Engineers and
1986 FEE SCHEDULE
HOURLY
RATE RANGE.
$25.00 - $68.00
ESTIMATED HOURLY
AVERAGE RATE
$54.00
Support Disciplines $24.00 - $52.00 $38.00
Construction Inspectors $19.00 - $42.00 $35.00
Field Technicians & Aides $16.00 - $45.00 $29.00
Surveyors & Aides $17.00 - $40.00 $28.00
Draftspersrns $15.00 - $38.00 $25.00
Clerical $15.00 - $26.00 $21.00
Associates with engineering project responsibilities will be billed at a rate
of $85.00.
Otf+-r expenses such as travel, materials, supplies, etc., will be billed at
cost.
Services subccntracted will be billed to the Owner at invoice cost plus 10%.
Use of special equipment such as CADD computers, television and sewer cleaning
devices, nuclear soil density testers, flowmeters, samplers and dippers, etc.,
will be charged to the project per the standard equipment rate schedule, which
is available upon request.
Donohue
CCINDRAL TERMS AND CONDITIONS Effective N.eemher 1, 1985
i. nowill
lhuetOmer
l�'th net
payment
1301
days. due balances
shall subject
after givingset7)days written notice,
servicechargeets realOtPrr+onth. In addition. Donohue Pay,
suspend service under any agreement until the Owner has paid In full all "ovate due for services rendered and
expenses Incurred. including a service charge on Mat due Invoices.
s
? Thm stated fees and store of services constitute our beet estimate of the fees and teaks required to perform the
services as defined. Tbls agreement, upon execution by both parties hereto, can be "ended only by Witten
ptual or process
alostrurent ctivities often dby cannotboth
be fully defineds. oduring those
initialproject
planning. Asptheevroject progresses, efact$auncavrredent taa)�
reveal onChange in direction which my
agreement the can scope. 0H enat ewill
ted as uprom promptly inform
:he Umer In v[fling of surd
,flos
so
chan
es
J. Costa and schedule coamitaents shall be subject to renegotiation for delays caused by the Owner', failure to provide
specified facilities or lufonation or for delays caused by unpredictable occurrences Including, without limitation,
services, praceaariots.
ahutdanaeaAct, of !God ortythe labor
publicr Ematerials,or actsdelays
or regulatiis ons of anyliers of governmentalrials agency.
Temporary delays of serous.. <a "d by any Of the above which reaulta In ad.11tional costs beyond those outlined may
require reaegotlatfan of this agreenen[.
e. Donohue will maintain insurance coverage for, Worker's Compensation, General Liability. 11 the Ownile r refute,
coverage. andor ! Professional
Liabadditionto[none hue will
lfec[rovideas ul specs id etlimits [hupogreeient, premiums fo eadditioonal
Insurance shall be paid by the Omer-
S. Donahue and the Owner agree that the overall liability for the actual, alleged, or threatened discharge, dispersal,
release. or escapement Of pollutants. and the responsibility for the owners and "Intesunre of any toxic,
hazardous, or asbestos satirists relating to the project, remain with the Owner. Donohue and the Owner acknoviedga
that Donohue's professional liability policy does nct apply to claims arising out of the actual, alleged, or
threatened discharge, dispersal, release, or escapement of pollutants. Therefore, the Owner agrees not to bring a
claim against Donohu! relating to the unlnaured liability aLreferenced above. Furthermore, the Owner agreee to
indemnify and hold harmless Donohue for claims against Oanuhue by a third arty for the uninsured 1Llllty
referenced above. Donohue agrees to rerform the services to the normal accepted standard of care, and to assume the
liability resulting from a finding e[ gross negligence.
6. When Donohue, subsequent to execution of an agreement, finds that specialized equipment must be purchased to provide
pecl I service?
outside the slope of Omer has Services, the
fled cost of su
agreee equipment and/or apecfal ear vises will not be added
to the
1. The Owner agrees to provide such legal, accounting, and Insurance coups+ Jng services as may be required for the
1 project.
d. Termination of this agreement bwn
y the Omer or Donohue shall De effective upon seven 171 days' written notice to the -
re A
other party. The written notice shall Include the reasons and details for le dues" e0otatedelnill paragrapreph 1.
final Invoice showing all charges Incurred through the date of teral"tionr payment
If the Owner violates any of the agreements entered into between Donohue and the Owner or If the Owner falls to
these tens and conditions. Donohue say, upon seven (7) days' written
carry out any of the dudes contained In
noticesuspend services wltbout further obligation or ll.ilitfty to the Owner "nine, within such seven 171 day
period., the Owner renedfes such violation to the reasonable satisfaction of Donohue.
or
g. Reuse of shall be at thecOOmer', risk. ThetoOmer project
agrees Dtothe
defendd. indemnify, and holdthis
harmless! Donohue from all other
claims,
damages, and expenses Including attorney'/ fee, arising out of such reuse of the documents by the Owner or by others
acting through the Owner.
10. Donohue will provide all service, In accordance vlch generally steepled psuch Practices
cespranocea. Donohue wall not
provide or offer to provide services Inconsistent with or contrary to such p subject nor melee any warranty or
r in Its
guarantee. expressed or Implied, nor to have any agreepent or contract for services subject to the provisions o! any
nn/forw crnerelel code. S:m lo'anooticeoOf hue -111 not accept authoritst.jos to p,ceeed, except terms me set forthcond ehereineorbexpresy the Own
raccepted
purchase order, requisition, _
in urltinq. Written acknouledvenent of receipt, or the actual perforeance of services out wquent to «ed pt of cur
purchase order, requisition, sconditions no Icontrary tohthoee set forth IOn to pturtle.
raceed !s specifically deemed not to constitute
acceptan
e Of
ter
s or
rvices as
fined in this
It. D�no`neprov ldeintends
edvlceserve
and consult CfonstoroCh:efo of rn;rem<nprofessional. Antive for those yeopinions
of
eprobable project costs,
approvals, and other decisions maddDon DoJudnohue
the Omer are rendered on the Daala o! experience end
qualifications and represent our professional
12. This se
agreement shall not be construed a giving Donahue racedureeonof ieanetructieor e reelected to direct
contractorsior
construction means, me' 'aa, teclolquea, sequence, ar p
subcontractors or the Salt .y precautions and programs Incident to the work of the contractors or subcontractors.
13. Donohue Is an Affirmative action employer And operates under Executive Order 11246.
SHORT-ELLIOTT-HENDRICKSON, INC.
MEN= CONSULTING ENGINEERS
® ® Sr. PAUL, MINNESOTA • CHIPPEWA FALLS, WISCONSIN
October 21, 1986 RE: JUDICIAL DITCH NO. 1, BRANCH
NO. 5, CITY PROJECT NO. 86-6
City of Mounds View
2401 Highway 10
Mounds View, MN 55112
ATTN: Mr. Steven W. Thatcher, Director of Public Works/Community
Development
We are pleased to submit this letter proposal for surveying and
engineering services on this project. This proposal has been
prepared based c- our meeting of October 16th and our subsequent
conversations.
i GENERAL SCOPE OF WORK
Our understanding is that the work encompasses surveying and
engineering services necessary to bid a grading contract. The
contract would include cleaning and restoring Judicial Ditch
Number 1, Branch Number 5 from the junction east of Sherwood Road
southwesterly across Lois Drive to the existing storm sewer
outlet west of the Edgewood Drive right of way. The work would
also include a short extension to the southeast to the storm
water holding pond constructed north of County Road I and east of
Edgewood Drive.
We ul,derstand that the intent is to have the ditch restored to
its original profile and cross section. No design computations
would be made relative to necessary storm water capacity or
impact on downstream properties.
The alignment of the ditch is presumed to be contained in
easement documents or court orders. Our estimated fee includes
the time necessary to obtain and research any recorded easement
documents. Ile have not included time necessary to locate and
research court orders establishing alignment of the judicial
ditch, as those orders may not be available. Substa:)tial funds
could be expended searching for a document which doea not exist.
I Where documents are not available, we will field establish the
alignment to best fit the existing ditch location. We have
- presumed no need for additional easements.
200 GOPHER BUILDING•222 EAST LITTLE CANADA ROAD•ST. PAUL, MINNESOTA 55117•PHONE (612) 48"272
City of Mounds View
October 21, 1986
Page 2
Based on copies of correspondence you have provided, it appears
that the Rice Creek Watershed District permit will be issued upon
completion of these plans. We have not, therefore, included any
time to pursue watershed district or other permits.
DETAILED SCOPE OF WORK
We propose the following detailed scope of work:
1. Research easement description south of Lois Drive.
2. Review court order establishing judicial ditch north of
Lois Drive as supplied by City, or field locate
existing ditch.
3. Establish base line parallel to ditch.
4. Cross section the ditch every 100 feet and at angle
points, cross sections to be 50 fast wide centered on
the ditch description.
5. Use PACSOFT computer program to generate cross sections
of existing and proposed ditch.
6. Use PACSOFT program to compute the earthwork necessary
to restore the ditch to the original grade and cross
section.
7. Draw the plan and profile showing existing conditions
and proposed construction.
8. Review the preliminary plans with Steve Thatcher and
the Watershed District Engineer.
9. Prepare the final construction plans including the
specifications, sediment and erosion control plan,
disposal plan for surplus material, specifications and
bidding documents.
10. Assist with bidding and award process.
We have proposed to use computer aided design. This will allow
you to consider additional design options, if you so choose, at
little additional cost.
City of Mounds View
October 21, 1986
Page 3
PROJECT SCHEDULE
A tentative schedule for the project has been arrived at as
follows:
City Council authorizes contract with consulting engineer -
October 27.
Plans and specifications complete and approved by City
Council - November 24th.
Bid Date - December 18th.
Awa:d by City Council - December 22nd.
Construction Period - mid January to mid February.
Final Restoration - spring of 1987.
ESTIMATED FEE
We understand your desire is to have this work performed on an
hourly basis. Attached is a listing of the hourly rats range of
the personnel and equipment we anticipate using on the project.
The exact rate will depend on the exact personnel used on the
project.
Also attached are resumes of the key persornel SEH will provide
on the project and copies of our brochure.
Based on the detailed scope of work and the hourly rates of the
employees anticipated to be used, we estimate that the total cost
of the surveys, design and bidding services will be $10,000 and
will not exceed $12,500.
If there are any questions you may have on this proposal, we will
be happy to answer them either by phone or in person. We trust
that this proposal and enclosed brochures indicate our ability
and desire to serve you.
Again, we are pleased to submit this proposal and look forward to
future similar contacts with you.
DRB/kmt
SCHEDULE
HOURLY BILLABLE RATE RANGE
BY CLASSIFICATI0N1
CLASSIFICATION
BILLABLE RATE
OFFICE STAFF
Principal Engineer
$72.00 - $90.00
Project Manager
$53.20 - $72.80
Engineering Technician - III
$37.85 - $39.15
Engineering Technician - II
$29.10 - $34.80
Engineering Technician - I
$29.70 - $29.80
Draftsman
$17.20 - $28.20
Clerical
$15.65 - $34.45
FIELD STAFF
Field Survey Crew (2 person)
$65.00
Registered Land Surveyor
$53.00
EQUIPMENT
Electronic Measuring Equipment $18.40
IBM-PC Computer $10.00
HP-9816 Computer $18.00
HP Plotter $20.00
1 The actual rate charge is dependent upon the hourly rate of the
employee assigned to the project. The rates shown are subject to
change.
DANIEL R. BOXRUD, P.E.
Project Manager
Education:
BCE - University of Minnesota (1972)
Professional k:jgistration:
Registered Professional Engineer in Minnesota and Wisconsin
Professional Associations:
Minnesota Society of Professional Engineers
National Society of Professional Engineers
City Engineers Association of Minnesota
General Background:
Career has been almost exclusively devoted to civil projects
serving public clients and clients needing public entity
approval. Projects have ranged in size from several thousand to
multi -million dollar programs. Responsibilities have included
client and public contacts, capital improvement programming,
project planning, report preparation, preliminary and final
design, specifications, cost estimating, operations and
construction observation. General project types include new and
_ rehabilitation of streets, drainage systems, utilities,
residential and commercial site development, facilities
management and city engineering.
PProiect Manaqer for Public Works Garaqe - Oakdale, Minnesota
Design of new 15,000 squar3 foot public works garage. As project
manager, coordinated design of mechanical, electrical, structural
and architectural design staff, performed civil design, and wrote
specifications.
Proiect Manaqer for Rosedale Phase III Expansion Sitework
Worked with owner and owner's architect to develop utility and
parking lot expansion and modification to be compatible with
existing facilities. The project included complete design and
construction services.
Protect Manaqer for Main Street Improveme_nts_- Anoka, Minnesota
Reconstruction of downtown utilities and streets. The project
involved intensive public contact and coordination to maintain
service and access to existing businesses. The project included
extensive landscaping and other beautification items.
LARRY D. HOIUM
Surveying Technician
Education:
Two years Anoka Ramsey Community College
Minnesota Boundary Law Seminar-1985
Section Remonumentation Seminar-1979
Profenaionei Registration:
Land Surveyor in Training
General Background:
Experience includes preliminary surveys for plans, final
construction staking, land surveying and easement description
writing. Computer experience includes using Geodimeter total
station for surveying and HP Computer for survey data collection
and plotting, alignment, cross sections and earthwork.
Experience:_
Hadley Avenue - Oakdale, Minnesota
�. Set grades, calculated alignment, survey data plotting, cross
sections and earthwork on HP 9816 and plotted on HP 7585, and
design layout.
Fairview and Highway 36 Frontage Road - Roseville, Minnesota
Survey data plotting, geometric layout and final layout drawing
on computer.
85th Avenue - Brooklyn Park Minnesota
Survey data plotting, cross sections, earthwork and alignment.
IN
\, 1
W.,WpTION NO. 2118
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATF OF WNNES0TA
APPROVING JUST AND CORRECT
CLAIMS AGAINST CITY FUNDS
WHEREAS, the City Council of Mounds View, pursuant to
Minnesota Statutes 412.241, has full authority over the financial affairs
of the City and;
Wi03REA.S, The City Council has reviewed the claims numbers:
011166 through 0177_ 91 _ in the amount of $ 64,618.08
' 017192 _through
017802 in the ,ueount or $ 61,875.58 -__-
020_ 6_ 6through azaw� in
0 the amount of $124,310,48
_ through _ _ __ in the amount of $
TOTAL AMOUNT OF CLAIMS PRESENTED $_ 250,804.15
and has found said claims to be Just and correct;
(list of any exception)
NOW THEREFORE, be it resolved that the City Council or Mounds View
hereby approved the attacheddylists of claims dated io/28/86 Y
the
vote eyes
ATTEST:
(SEAL)
Mayor
Clerk-Admin straLor
I
CHECK
AMOUNT
CLAIMANT
PURPOSE
017792
$ 110.00
Ed Ondak
Legal Expenses
017793
110.00
Evan Hunto o
Legal Expenses
017794
110.00
Robert Paullin
Legal Expenses
017795
814.00
Brighton Travel
Legal Expenses
017795
8,949.00
Johnco
Capital Outlay
017797
387.07
Postmaster
Postage
017798
8,160.00
All Seasons Roofing Co. Inc.
Equipment Supplies
017799
23.79
Dept. of Employee Relations
Pensions
017800
1,459.71
Dept. of Employee Relations
Pensions
017801
38,957.95
First State Bank of N. Brighton
Salaries
017802
2,794.07
P.E.R.A
Pensions
$61,875.59
�,: CITY OF N08NDSVIEN ACCOUNTS P AYA B L E 10/2E/86 PAGE
- y
CHECK! A M,DUNT CA I M A N T P U R p 0 S E
017766 567.12 FIRST STATE BANK OF SALARIESPTEMP+PARt TYME
a 017767 00,00 PLYWOOD CINNESOTA SUPPLIESip 8LDGS+GAkO3
017766 369.00 BRIF:HTON TRAVEL INC OTHER PROFESSIONAL SEP.V "'.
a '017769 22P.07 DEPT. OF RFVENUE-SALES ^OTHER PRDFESSIGNkI i�Gy "
L J:>01777C 50.G0 DONALD PRAGER TRAINING
017771 13,00 PAT SATEPSeX R f F U N G
- - ---- - - -- --- -ems
pf� Hr 017772 300900 LOdFII INN TICKETS + REGISTRATS
1,_ _ D17773. 4*363900 GROUP HEALTH PLANP INC GPOUF.INSURANCE
®;�' 017774 $9.9C FIDELITY + GUARANTY LIFE ;RCUP INSURANCE
- -- --
A17775 10.20 ',AINNESOTA MUTUAL LIFE GROUP INSURANCE
417776 ... _ 103.39 _LMCIT HEALTH PROT rLAN... - GROUP_ INSURANCE
,; .R 017777 lIP300000 FIRST INS TVIR CITIES INSURANCE + BONDS
lc 017778 30+902,97 FIRST STATE, BANK OF SALARIESP REGULAR
efAND-OYERTIMEi REGULAP 1�
- AND-SALARIES+-TEMP+PART TIME
017779 1i,84 DEPT, OF FPPLOYFF RFL, PENSIONS
" 4' 017780 2#754,42 PUP. FMPLYR RETRNNT ASSOC PENSIONS
:=
�� `017761 Lr466, 09 DEPT. OF EMPLOYEE REL._ - PENSIONS_._—_.-
®j 017784 3R9.00 BRIENT7N TRAVEL INC CONFERENCES
017785 246.13 GRUCE ANDERSON TRAINING
'�.-_-_917706 500.08 U S POSTP.AST'EF POSTAGE
0.
®?� 017787 19.99 CAPTAIN VIDEO OTIIF:R PROFESSIONAL SPIpY
�', 017T86 77.07 CITY OF MOUNDS VIEV SUPPIIESPOPERATING ?'
AND-MISC OFFICE SUPPLIFs'' }r
AND -POSTAGE
AND-SUPPLIESP BLCGS+C-PN05
—017709 2.#3EE.51 STATE TREASURER R E F U N 9
017790 14P.50 ICMA PENSIONS
— 017701 159.80 WEST PA&INF FRGDLCTS SUPPLIES+OFERATTNG
24 64rf10,C8 NECESSI.RY EYPENDITUPES SINCE LAST COUNCIL MEETING
- --,
®!u n
mv7 CITY -OF, MOUNDSVIEW A C C 0 U N T S P A,Y;A B L E 10/20M PAGE -2
jet CHECK 0. A M D U N T C L A' I M A H 7 P U R P O S E
Al
420b60 `3.96 , , ^ATBT'iNFfl SYST'6R$UP CtlMUNICA IOkS TEf FP�iO4E
s!. fl20661_-----_10.00 -AMERICAN LINEN SUPPLY. CO CLEANING -TOWELS *-RAGS -
iRES 2-0663 44.25 AMERICAN PAGINGOF# MINNES SUPPLIESOPERATINGT
1 E } 151
0669_._ 227.26 DONALD BRACER CONFERENCES --- - -. -}
_� 020665 76.55 CAPITAL ELSCTFONICS REPAIRS# EQUIPMENT `
H a'2C666 50.00 COPP OF TRANSPOPTATION SUPPLIES# STREETS
Rio
ppri'020667__._. .. 1#323.QC-___-COMPUTOSEP.VICE -EQUIPMENT_--__
R AND -REPAIRS# EQUIPMENT
®�I
20668-___ _ _ _ __3C0.9.7------ CONTEt- CREDIT CORP.. --_-- COHY.UNIC.AT.It1HS_T£LEP-HOdc-
,I� p206F'- 567.00 CONTFACT CLEANING SUPPLIES. BLDGS+GRNDE
�L ►NO -JANITOR SERVICE---- _ _ _
' 02067C 1#261.99 COPY SALES COPY SUPPLIES
_AND-REMTAL#---EQUIPM.EHI .,.___
(i '�{ 502G671 11.15 COUNTRY CLUB MARkET SUPPLIES#OP5RATING
-020672 25.CO ECONOMY TRCPHY SUPPLIES# OPERATING
i--°2
Rr
120673.____ _2997.9.98 EL MARkETING __ ECULP.MENT__—_-_`--
�' F s AND -OTHER PROFESSIONAL SERV
`" • 0674. __- _ - 212.35-----EXECUTONE __- _COMMUNI[ATIONS-TELkpHONF .�
� �F
C20675 7#634.54 FLUOR ENGINEERS INC. OTHER PROFESSIONAL SFRV
02067E 52.50 JFRRYIS FLOOR STORE SUPPLIE:S#OPERATING
-'020677- -- 18.00_ .. MF.PA _ ___ .CONFERENCES ----..-
® 1 '02C678 2#821.50 METRO WASTE CONTROL CONK R E F U N D �Y
0,20679 59#491.76 MIDWEST ASPHALT CORP SUPPLIES# STREETS
Lt20680 -.-. 150.00 MN DEPT OF PUBLIC SAFETY COMMUNICATIONS -.TELEPHONE -
19 020681 835.58 MINNF:SOTA UC FUNC UNEMPLOYMENT COMP 1
�f 020682 111.47 CITY OF MOUNDS VIEW REFUNDS r
" 020683 451487 N k BELL TELEPHONE CO CCMt.UNICA',TON33-7ELEPH^NE y
020684 23.2C N W SELL TELFPHGNF CO COMMUNICATIONS-TELEPHONE
,le
4F
{ CITY OF MOUNDSVIEW ACC 0 U N T S PAYABLE 10/28196. :PAGE 3 %t
�i CHECK A MOUNT CL A I M ANT P U R P05E
"020685 40.00 NATIL BUSINESS SYSTEMS OTHER PROFESSIONAL SERV 5
30277.30 CITY OF NEW BRIGHTON SALARIESP REGULAR
®1 020687 10.60 RENT ALL MVO:4FSOTA SUPPLIESi BLDGS+GRNDS
(4,
�r 020688 1#385.81 NORTHERN STATES POWER CO ELftTn"ICITY m
k AND TRAFFIC SIGNALS - ELECT
AND -NATURAL GAS
e
020669 3@.25 POWER PHOTG 1STFM SUPPLIESPOPERATING � }4�
--
p!. JM 02069C 8G.00 RAMSEY COUNTY P1AC TRAININE
�� _.020641 Z6.50 EDWARD RECHTZIGEI LIT PR&GRAP, INSTRUCTORS - -
' p20692 ly4.G0 40AC RUNNER TRANSP OTHER PROFFSSIONAL SERV
b� U0693 140*00 POBINSON CDACHI INC. TICKETS + REGISTRATIONS s
!. -
p 4c0694 BC.CO PAR ROSE SALAP.IESATEMP+PARZSIME -;
ll�t r
® 02C695 40.49 DOPOTHY SANOGPEN TRAINING -
— - - - - AND -MILEAGE --
--
®: 02C696 28.96 SITYDERS CRUD STORES 3UPPLSES+OPERATING Auw
--
.
02C697 8#686.50 SPRING, LK PARK FIRE DEPT GRANTS + SUBSIDIES
20696 .. - 24C.20- S;AR SFOR.TS_INC. SUP PLIESsOPERATING
®.E 020699 270.00 STATE OF MINNEStlTA BOOKS + PERIODICALS
02070C 1as845.0C TWIN CITY TESTING REPAIRS+ EQUIPMENT
NI r 02 _701_ __...._1�85Z.°0--- VOTOs TAUTGES♦ REQPATY._ __-D7HfR..PROFES5I0HAL.SERY
�020702 191.00 WASTE MGMT - BLAINE REFUSE COLLECTION
020703 252.00 1(IOMAP.A UGAPTE PFQGRAM INSTRUCTORS
0704 .91.56._ HOLMSTEN ICE PINK SUPPLIESiDPERATING___...
020705 36062 MINNESOTA BLUEPRINT SUPPLIESs STREETS
�yl -
020706 4C.00 WILLIAP 4005 REFUNDS .
� r�._D.20707 1Z7.80 DOUG BEUTHER. SQ PROGRAM INSTRUCTORS
C20700 4040 PAUL BICHSEL REFUND$
�---- . r :4Ni
020709 214.80 JANE DAHLIk PROGRAM INSTRUCTOR. -
4
CIiY.Of MOGNDSYIEW A C C 0 U N T S P A Y A B L E '16/20186 PAGE '.v 4'
j CHECK A M.0 U N T. C L A I M A N T, P U R P O S E
020710 8.53 STEVEN 6 LISA DUNHAM REFUNDS
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Sht. .10
RESOLUTION NO. 2120
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION REGARDING, PLANNING CASE NO. 184-86, RED OAK PARK
MAJOR SUBDIVISION (RED OAK DRIVE AND SHERWOOD ROAD!
WHEREAS, Mr. Chuck Cook has requested City approval of a
major subdivision; and
WHEREAS, the request is to subdivide the property into 16
lots and to grant a drainage easement for a detention pond over a
portion of lots 6, 9 and 16; and
WHEREAS, the preliminary plat satisfies all City Code
requirements including Chapters 40, 42, 48, 49, 49A and State
statutes; and
WHEREAS, the development will be reviewed and approved by
the Rice Creek Watershed District (RC•rJD) prior to construction;
and
WHEREAS, there is no wetland or flood plain located on the
subdivisiosn; and
WHEREAS, an informational meeting was held on January 29,
1986; and
WHEREAS, Lot 2 shall have a sideyard setback of 44 feet;
and
WHEREAS, Lot Nos. 1, 15 and 16 shall have front yard
setback of 44 feet, 58 feet and 58 feet, respectively;
NOW, THEREFORE, BE IT RESOLVED that the !founds View City
Council approves the request by Chuck Cook to subdivide the land
as presented in the drawings received by the City on September
25, 1986, contingent upon approval from Rice Creek Watershed
District and entering into a development agreement.
Adopted this 27st day of October, 1986.
ATTEST:
(SEAL)
Mayor
Clerk -Administrator
ORDINANCE NO. 414 d ��
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
AN ORDINANCE ADOPTING THE 1986
LONG-TERM FINANCIAL PLAN
The Counci'. of tha City of Mounds View does hereby ordain:
SECTION I. The 1986 Long -Term Financial Plan as
presented on October 13, 1986 and on
file in the Clerk -Administrator's Office for
public review is hereby adopted.
SECTION II. This ordinance shall take effect thirty (30)
days from and after the date of its
publication.
Read by the City Council of the City of Mounds View
this 27th day of October, 1986.
Read and passed by the City Council of the City of
Mounds View this day of , 1986.
iATTEST:
(SEAL)
APPROVED AS TO FORM:
City Attorney
11
Mayor
Clerk -Administrator
1986 LONG TERN FINANCIAL PLAN
The 1986 Long Term Financial Plan prepared in compliance with
Section 7.05 of the Rome Rule Charter for the City of Mounds View
is designed to provide a 5 year plan to meet the service level
and capital improvement needs of the City.
The plan is comprised of four elements evaluating the public
service, capital improvement and long term revenue needs of
the community and a capital improvement budget summarizing the
capital improvement revenue requirements for the City over the 5
year period.
PUBLIC SERVICE PROGRAM
The Public Service Program, as outlined by Section 7.05,
Subdivision 2 of. the Rome Charter, is to be:
"...a continuing five-year plan for all public services
estimating future needs for the public health, safety, and
welfare of. the City. It shall measure the needs and
objectives for each City Department, the standard of
services described, and the impact of such service on the
annual operating budget."
Included in the 1986 Public Service Program are
organizational charts showing the present and proposed
organization and staffing of each of the City's departments.
Also attached is Appendix A showing the present organization
of the City down to the deL,artmental levels.
The following is a review of each individual department, an
outline of its basic objectives and a determination of what
affect the needs of each individual department will have on
the City's annual budget.
Administration - The administration portion of the Public
Service Program encompasses a wide variety of .activities
which will be addressed individually. These individual
areas of activity are City Council, Advisory Commissions,
Elections, City Hall, Legal and Fire, and
Clerk -Administrator's Office.
1) City Council - The City Council is comprised of five
elected officials; Mayor and four Councilnembers,
serving non-consecutive terms who, as a body, are
responsible for the administration of the City.
Basically, the objectives of the City Council are
identical to those of the City's Departments, as the
Council sets the policies which determine each
department's objectives. It is anticipated that the
level of service provided by the City Council, as it
relates to being a division of the Administration
(� section of this report, will not be changed and any
increase:d impact on the City's budget will only result
Cram inflationary factors, compensation increases, or
increases in fees, dues, or other expenses contained
within the City Council budget.
1986 LONG TERM FINANCIAL PLAN
Page Two
r .
2) Advisory Commissions - The City has a variety of active
advisory commissions including Planning, Charter,
Festivities, Civil Service, Parks and Recreation, Energy,
Lakeside Park, and Cable T.V. which serve as advisory
bodies to the City Council and, when functioning jointly
with other political subdivisions, operate as an
administrative body reponsible to the City Council. An
example of the latter is the North Suburban Cable
Communications Commission, a consortium of 10 north
suburban Ramsey County municipalities established to
coordinate the franchising and oversee the operation of
Cable TV service in the 10 municipalities of which the
City is a member.
It is not anticipated that the activities of the City's
Commissions will significantly impact upon the annual
budget. Any budgetary increases are expected to result
from increases in general operating expenses such as the
continuing update of the City's Comprehensive Land Use
Plan which began in 1985.
3) Elections - The election activities of the City include
tTie maintenance of Voter Registration records, provision
and maintenance of voting and ballot counting equipment,
supplies and administrative services, including election
judges, necessary for the legal and efficient conduct of
elections.
It is not anticipated that basic election services will
change over the next five years except when special
elections are held, which cannot be anticipated, or the
State or Federal Governments modify the rules and
regulations for the conduct of elections in such a way
that increased expenditures are required.
4) CitY Rall - The City Mall Division of the Administra-
tion Department provides for the maintenance and
operation of the City Hall building and office equipment,
personnel services, costs of the receptionist, office
supplies, postage and liability and automobile insurance
premiums.
Major capital expenditures are proposed in 1988 and 1989
to insulate and reroof the Council Chambers and
Administrative Offices portion of City Hall and replace
the building's heating system and controls,
respectively. As the building continues to age other
expenditures will be necessary to repaint, replace
carpet, etc. Other major expense increases have been
attributable to substantial increases in insurance
premiums experienced nationally during 1985 and 1986.
Whether this trend will continue is uncertain, however, �-
consideraLion needs to be given to the volatile insurance
market during the budget process.
1986 LONG TERM FINANCIAL PLAN
Page Three
` 5) Legal and Fire - Legal and Eire protection services are
provided by contracting individuals or agencies, with the
level of service and the expense for such service to the
City beinq determined by them. As a result of a number
of recent chances in state law as it relates to DWI
arrests and who, the City or County, is responsible for
prosecuting non -criminal cases, the City's legal service
costs will be increasing and will be an unpredictable
factor in the budgeting process.
6) C1erk-Administrator's Office - The position of
Clerk -Administrator is esLablished by Section 6.01 of the
Home Rule Charter with Section 6.03 cutlir:ing the duties
of the Clerk -Administrator.. Basically, the duties of the
Clerk -Administrator and, as a result, the
Clerk -Administrator's Office can be summarized as
follows:
a. All of the duties and responsibilities of a City
Clerk in a statutory city including the conduct of
elections, maintenance of all municipal records and
accounts, and isE--uance of all licenses and permits,
except for building permits and contractor's licenses
b. AssisL the City Council in the administration of City
affairs incluuing the supervision of its employees,
programs and activities, and labor contracts.
c. Prepare and submit to the City Council reports
relating to municipal projects and/or improvements,
periodic financial reports, annual operating budget,
long-term financial plan, capital improvement plan,
and annual financial statements.
d. Develop and maintain good public relations with the
general public through the preparation and
dissemination of news releases and other information,
an annual report on the financial condition of the
City and other efforts.
e. Coordination of: the City's activities with outside
agencies and consultants.
The .level of service provided by the Clerk -Administrator's
Office, staffed by the Clerk -Administrator and Administrative
Secretary, are dictated by the Rome Rule Charter, statutory
or local policy requirements, and the activities of. the City
Council, City Commissions and Committees, and other City
Departments and consultants and the general citizenry.
1986 LONG TERM FINANCIAL PLAN
Page Four
t
In 1985 the Mounds View City Council authorized the hiring of
Management Advisors, Inc. to perform a study of the City's data
processing system requirements. As a result of: this study the
City Council authorized the purchase of an in-house computer
system to meet the great majority of the City's data processing
needs. The purchase of the hardware and software for the
computer system will occur over a five year period commencing
with the purchase of the initial hardware and software in 1986
and additional software in 1987.
During 1987 the Clerk -Administrator's Office will be
significantly involved in the implementation of the Economic
Development Plan/Program adopted by the City Council in 1986 and
in overseeing the coordinated implementation of the various long
range plans approved by the City Council over the last four
years.
B. Finance - The Finance Department, headed by the Finance
Director, who also serves as Treasurer, coordinates the
financial activities of the City. Currently departmental
activities include the following:
1. Oversee the financial planning activities of the City.
a. Coordinate the preparation of the Long -Term
r Financial Plan
b. Direct and coordinate preparation of the annual
budget with close involvement and input from
department heads
2. Perform all City accounting and financial reporting
activities
a) Prepare and control accounts payable
b) Receive and manage all municipal revenues
c) Prepare and control payroll
d) Utility billing preparation and collection
3. Prepare monthly financial reports, the annual
financial statement, and assist auditors in the
conduct of their annual audit of City financial
records
4. Invest temporarily idle City funds to maximize return
on available resources
5. Manage the City's insurance programs and evaluate and
recommend modifications to ensure maximum protection
at minimum cost
6. Oversee debt management program of the City
1986 LONG TERN FINANCIAL PLAN
Page Five
�- 7. Oversee the City's general purchasing program
In recent years external factors have caused a repriorization of
the duties and responsibilities of the Finance Department.
Economic considerations, i.e., the economy and the State's
"fiscal crisis", have brought about ar. increasing emphasis upon
financial reporting. New generally acceptsd accounting standards
and reporting requirements mandated by the State of Minnesota
have and will continue to promote greater disclosure and
understanding of City finances by bond rating services, State and
Federal agencies, the general public, and other readers of City
financial statements. Economic conditions have Drecipitated re-
ductions in the amounts of Federal and State Aids to cities.
Those reductions have challenged ^ ties to maintain levels of
services to their citizens with reduced revenues. The City has
met this challenge through improved financial planning. The
annual budget has been substantially improved in recent years as
a result of greater involvement and participation by Staff and
Council. As a consequence the City has been able to continue to
provide needed public services to its residents with only modest
increases in property tax rates and develop cash flow and
contingency reserves needed to maintain its financial integrity.
In order to maintain its ability to provide needed public
services to its residents the City needs to maintain the present
level of financial planning and to expand long range planning
efforts begun with the Water and Sewer System Maintenance and
Capital Improvement Program. That type of planning should be
undertaken for acquisition/replacement and maintenance of all
land, buildings and equipment.
In January of 1986, the Council approved the purchase of an
in-house computer system. Anticipated installation and
implementation of the system wil! be the summer of 1986. This
new system, when fully implemented, will enhance the financial
reporting capabilities of the department.
One of the goals of. the Department is to maintain and/or improve
the City's bond rating. To achieve this, several objectives have
been established that were approved during a 1985 Council Goal
Setting Session. These objectives are outlined in the following
paragraphs.
The first objective is the implementation of a fixed asset
accounting system. Such a system will enable the City to
properly inventory and account for its investment in equipment,
vehicles, and buildings and structures. Staff will be working to
inventory existing items. After the inventory is completed it
will be entered onto the new fixed asset accounting system which
will he part of the new computer system.
A second objective is to obtain a Certificate of Achievement for
Excellence in Financial Reporting for the City from the
Government Finance Officers Association of the United States and
1986 LONG TERM FTNANCIAL PLAN
Page Six
r1
Canada. This Certificate is given to those governmental units
whose financial reports are prepared in accordance with generally
accepted accounting principals as promulgated by the Governmental
Account.ng Standards Board. In 1984 only 703 Certificates were
awarded to governmental units in the United States and Canada.
Of these approximately 38 were awarded to governmental units in
Minnesota. In order to receive this Certificate the fixed asset
accounting system described in the proceeding paragraph must be
implemented and various statistical tables, listing ten years of
data, have to be prepared. staff is presently working on these
items.
FINANCE, DEPARTMENT
ORGANIZATIONAL CHART
FINANCE DIRECTOR
UTILITY ACCTG. I ACCOUNTANT
CLERK
ACCOUNTING
CLERK
LONG-TERM FINANCIAL PLAN
Page Seven
D. Public Works/Community Development - The major goals of the
Public Works Department are Elie maintenance and/or
replacement of an aging infrastructure, the preservation of
wetlands, and implementation of the Comprehensive Storm Water
Management- Plan. The major goals of the Community
Development division are to insure orderly growth and proper
building construction for the safety of our residents. A
more comprehensive listing of services provided by the
Department are, contained in a memorandum dated June 5, 1985
attached as Exhibit A.
At the present time the following position is proposed to be
added to the department.
A. Apartment inspections are taking longer to complete
than originally anticipated. Some code violations
are not enforced as rigorously as they could be due
to staffing limitations. In order to do a better
job in these areas, a temporary full-time inspector
is proposed to be hired.
Should the City's infrastructure expand with the addition of
wells, storage tanks and/or lift stations, additional
Der.sonnel will be needed to maintain and service such
additions to the City's public facilities. Any additional
workloads could be initially managed using temporary
full-time or seasonal personnel until such time that a
permanent full-time position can be justified. The
accompanying organizational chart illustrates the addition of
temporary full-time positions. These positions would help
t•,ith the summer season work peaks and would be hired only if
workloads justify. (See Exhibit B)
The City's 1984 Street Maintenance Plan provides for an
initial five year program requiring an annual investment of
$131,500. The two ma;or sources of funding for this program
are the City's annual allocation of monies from the Silver
Lake Woods Improvement Fund and the State of Minnesota's
Municipal State Aid (MSA) Program. Any shortfall in funding
would need to be made up by using other City fund sources or
assessing a portion of the program's cast to benefitting
properties.
At the request of the Clerk -Administrator a review of the
City's 1984 Street Maintenance Plan has been conducted. It
has been concluded that the funding for this program can be
reduced to $120,000 per year without reducing the quality of
the City's streets.
1986 LONG TERM FINANCIAL PLAN
Page Eight
ram'
The City's 1983 Water and Sewer System Maintenance and
Capital Improvement Program provides for a 20 year program of
maintenance and improvement to the City's water and sanitary
sewer systems. Funding for this program was provided when
the City Council set aside a portion of the City's water and
sewer charges for this purpose.
The Community Development Director has assumed additional
responsibilities for the enforcement of the City's housing,
building, zoning and subdivision code as a result of the
implementation of. Chapter 400 of: the City Code• The City's
Building Inspectors are empowered to issue Offense Notices
for violations and the Director of Public Works/Community
Development will act as an Administrative Bearing Officer.
1986 LONG TERM FINANCIAL PLAN
Page Nine
�1 EXHIBIT A
MEMO TO: CLERK -ADMINISTRATOR
FROM: DIRECTOR OF PUBLIC WORKS/COMMUNITY DEVELOPMENT
DATE: JUNE 5,1985
SUBJECT: DEPARTMENT SERVICES
The following is a list of current services provided in outline
form for the Public Works/Community Development Department.
I. Public Works Maintenance
A. Streets
1. Street Patching and Repair
2. Street Sign Repair and/or Replacement
3. Snow Plowing and Sanding
4. Street Sweeping
5. Roadside/Boulevard Mowing
6. Street Inspection
7. Traffic Counts (MSA Program)
8. Pavement Marking (Crosswalks, etc.)
B. Storm Sewer
1. Clean and Repair Catch Basins and Manholes
2. Storm Sewer Cleaning and Maintenance
C. Sanitary Sewer
1. Lift Station Maintenance and Monitoring
2. Sewer Cleaning, Flushing and Inspection
D. Water
1. Maintenance on Filters and Chemical Feed
Equipment
2. Maintenance on Wells
3. Hydrant Repair and Flushing
4. Water Samples and Testing
5. Record Keeping (Health Department, DNR, PCA)
6. Watermain Repair and Testing
7. Meter Maintenance and Reading
B. Water Shut-Offs/Turn-ons/Main Tapping
9. Tower Maintenance
10. Control Repair and Maintenance
11. Grounds and Building Maintenance
d
1986 LONG TERM FINANCIAL PLAN
Page Ten
!fig
E.
Maintenance Garage
1. Building Maintenance
2. Snow Removal
3. Tool Maintenance and Repair
4. Record Keeping
5. Equipment and Vehicle Maintenance
F.
City Hall
II. Planning
A.
Staff Planning Commission
1. Prepare Reports On Planning Application
2. Attend Planning Commission Meetings
3. Draft Code Revisions
4. Prepare Special Studies As Necessary
B.
Provide Assessment Searches and Reapportionments
C.
Respond to Citizen Inquiry
1. Developers
D.
2. Residents
Provide Graphics and Technical Drafting Services to All
Departments
E.
Update City Maps
1. Sewer (storm and sanitary)
2. Water
3. Address
4. Zoning
5. Plat
6. As-Builts
F.
Provide Construction Inspection and Surveying
G.
Other Duties
1. Telephone Surveys
2. Streetlight Installation Coordination
3. Assist Housing and Building Inspectors
1111 LONG-TERM FINANCIAL PLAN
Page Eleven
III. Building Inspections
A. Building Permits
1. Assist Permit Applicants
2. Plan Review
3. Inspections
4. Calculate Fees
B. Code Enforcement
1. Building Permits
2. Housing
3. Zoning
4. Nuisance Abatement
C. Coordinate Inspections for Governmental Agency
Programs
D. Sewer and Water Service Locations
E. Administer Contractor License Program
F. Other Duties
1. Assist in Review of Planning Applications
2. Provide Expert Testimony on Code Violations
3. Assist all City Departments with Building Projects
IV. Engineering
A. General Administrative
1. Prepare Draft Ordinances
2. Prepare Special Reports
3. Coordinate Consultant Studies
4. Provide Liaison Between Departments, Citizens
B. Prepare Project Reports and Desigus
1. Feasibility Studies
2. Design
3. Construction Observation
C. Review Planning Applications
1. SWM Review
2. Review Adequacy of System Extensions
`J D. Direct and Coordinate Department Activities
1986 LONG TERM FINANCIAL PLAN
Page Twelve
EXHIBIT B
PUBLIC WORKS PARKS
DIRECTOR DIRECTOR
I
I
I I
DEPARTMENT CIVIL PUBLIC WORKS
SECRETARY ENGINEERING FOREMhY/SLOG.
TECN/ASISTANT INSPECTOR
BU 11-01NO INSP,
—y
LE PROPOSED
TEM', FULL-TIME
INSPECTOR
Garage UtIllties Parks
Streets I I I Porson I I (Water d Sewer)I 2 Persons
I Person 4 Persons
I LZPersons
orary Temporary
1988 Proposed) Time Full Time
Temporary Norkors
Full Timn -
I Person
7 full Time
I Person
C
1986 LONG-TERM FINANCIAL PLAN
%! Page Thirteen
E. Police/Civil Defense - The objective of the Police Department
is to provide basic Police Service, preserve the peace, and
protect the public by enforcing State and Local laws.
In doing so, the Department's role is to enforce the law in a
fair and impartial manner, recognizing both the statutory and
judicial limitations of Police authority and the
eonstitutionaL rights of all persons.
Basic services provided by the Police Department include:
a. Prevention of Crime
Involving the community
Identification and Block
community a sense of con
enforcement needs to hel
in programs such as, Operation
Watch. Instilling in the
cern for crime problems and law
p combat the problems.
Deterrence of Crime
Routine pntr_o ling of the City streets, parks, and
business areas reduces crime because criminals feel
immediate apprehension would be imminent. In the course
of routine, patrol, officers investigate behavior which
reasonably appears to be criminally directed.
c. Apprehension of Offenders
Once a crime has been committed, it is the duty of the
Department to initiate the Criminal Justice process by
identifying and arresting the perpetrator, to obtain the
necessary evidence, and to cooperate with other .law
enforcement agencies and the courts in the prosecution of
the case.
1. Recovery and Return of Property
The Department makes every reasonable effort to recover
lost or stolen property, to identify the owner(s),
and to ensure its prompt return.
e. Traffic Control
To facililaLe the safe and expeditious movement of
vehicular and pedestrian traffic, the Department enforces
traffic laws, investigates traffic accidents, and directs
traffic.
f. Public Service
The public relies on the Police Department for assistance
and advice in many routine and emergency situations which
occur in Lhe community. Although many of these calls are
not police related, we respond to these requests and
render such aid and/or advice as indicated by the
situation.
1986 LONG-TERM FINANCIAL PLAN
Page Fourteen /^
.M1
Animal Control/Nuisance Abatement
The Community Service officer and Officers of the
Department'. enforce the animal control and nuisance
ordinances. The Department impounds dogs and other
animals and interacts with residents to maintain the
health and safety of the community.
h. School Liason/Youth Counseling
The Department's Investigators and other Officers of Lhe
Department work Aosely with school officials, Probation
Officers, Human Services, and other agencies to aid in
the health, safety, and welfare of the community's youth.
i. Civil Defense
The Department coordinates and plans with other agencies
procedures used in the event of a major disaster or
hazardous materials incident. Rendering aid to the
injured, providing security, and coordinating support
groups is a responsibility and a duty that the Department
is prepared for.
The Police Department provides police services to the community
year around, twenty-Eour hours per day. At the present time, the
Department employs a Chief, Lieutenant, two Sergeants, two
Investigators and seven Patrolmen. The Department also employs a
Community Service Officer, one full-time Secretary and one
part-time Secretary. Support sevices are provided by the Ramsey
County Sheriff's Department, he Bureau of Criminal Apprehension
and other agencies.
Increases in total Department vacation days accrued and officers
having to testify in court more frequently has strained manpower
availability in recent years. Total vacation time has increased
because many officers have more than ten years with the City and
most have been employed with the City for more than five years.
City Code and Union contracts increase vacation time at the five
and ten year mark. Recent legislation has increased penalties on
some misdemeanor crimes, hence more people have requested court'
hearings and jury trials. Officers have to testify at these
trials and they receive compensation in the form of overtime pay
or compensatory time off.
To help supplement manpower shortages the Department is proposing
the hiring of licensed police officers on a part-time basis
beginning in 1987. These officers are licensed by the State of
Minnesota and are fully qualified to perform the duties of a
police officer. The Department anticipates that these officers
will work approximately 400 hours during 1987.
1986 LONG TERN FINANCIAL PLAN
Page Fifteen
To further help supplement officer shortages and to have more
manpower available during special events or disasters, the
Department has created a Police Reserve Unit. In January of 1986
four reservists were sworn in and beCan the training process.
The cost of supplying a reservist with uniforms and equipment is
approximately $400.00. All work performed by a Reserve Officer
is strictly volunteer. The majority of our Reserve Officers will
work in excess of 100 hours this year. It is anticipated that
the Department will add one or two reservists per year to reach a
maximum strengLh of ten.
A reorganization of. the Police Department occurred in 1986. A
Lieutenant and two Sergeants were promoted to newly created
positions. The Sergeant/Investigator and the Corporal positions
were eliminated. Specific tasks and responsibilities were
assigned to the newly created positions. The reorganization will
provide for better efficiency and accountability of the members
of the Police Department.
Due to recent adopti.on of the Administrative Offense Chapter of
the Municipal Code, the Police Department's activities as it
relates to citing non-moving traffic violations and Code
violations will change. With the implementation of Chapter 400,
the Police Chief and next senior ranking officer will serve as
Administrative bearing Officers. Also, the fact that the type of
offenses regulated by Chapter 400 will, in most cases, not
involve court proceedings, the issuing officers will no longer
need to appear when a hearing is conducted. This change should
have a significant impact upon court time/overtime paid to
officers. In the short time that this program has been in
existence, additional revenues have been realized.
LONG TERN FINANCIAL PLAN
Page Sixteen
POLICE DEPARTMENT
ORGANIZATIONAL CHART
POLICE
CHIEF
LIEUTENANT
DEPARTMENT
SECRETARY
PART TIME SEC.
INVESTIGATOR2ICERS 2SERGEANTOFFICERSF REERVE OFICERS
COMMUNITY SERV.I (PATROL OFFICER I I PAPART-TIMF,`ER(S)
1986 LONG TERM FINANCIAL PLAN
Page Seventeen
F. PARKS, RECREATION AND FORESTRY
1` The major goal of the Parks, Recreation and Forestry
Department is to develop a comprehensive and balanced system
of parks, open space, trails, and leisure oriented programs
for all residents of Mounds View in as economic a manner as
possible. The four elenent- —cessary to accomplish this goal
and the objectives of each s -t are as follows:
1. Recreation Proqrams
The overriding recreation objective is continuing
enrichment and growth through leisure education and
recreational opportunities for all City residents.
2. Forestry Program
The primary objective of the Forestry Program is to
preserve and supplement the existing floral canopy in
Mounds View and provide additional support services
relative to plants, shrubbery, and shade trees for the
enjoyment and education of all City residents.
3. Parks and Recreation Facilities
Develop and implement a Comprehensive Parks and Recreation
Area and Facilities Plan for the City in accordance with
accepted standards and keeping in mind the needs and best
interests of the City.
A. Park Maintenance
Provide a continuous and systematic program of repair,
replacement and maintenance of all park and recreation
facilities and equipment.
The overriding concept the department proposes for the next
five years is a steady, regulated and controlled growth. The
rationale for such a position is based on four premises:
1. The City Council will reinstitute a Long Range Capital
Improvement Program which outlines a minimum expendi-
ture of $50,000 for parks and recreation facilities on an
annual basis with the monies to be earmarked from the
City's Special Projects Fund.
2. The City will continue to receive park development grants
from either State, Federal or metropolitan dollars to
develop the City's park system and supplement from the
City's special projects or general fund dollars.
1986 LONG TERN FINANCIAL PLAN
Page Eighteen
3. The recreation activity account will continue to grow in a
controlled and regulated manner with annual payments being
made to the fund to offset the existing $24,000 debt. v
The demand for recreation programs will continue to grow as
the City parks and recreation facilities develop and improve
over the next five years. With the development of Greenfield
Park, phase II development of Silver View Park and expansion
of the Edoewood Community Center, we feel that the park sys-
tem will stabilize and be able to improve and grow with these
new and/or improved facilities.
5. The City will begin to explore a variety uf park funding
alternatives including establishing a capital improvement
fund, general fund balance and possibly a designated mill
levy.
The accompanying organizaticnal charts identified as Exhibits C
and D outline the existing structure of the department and the
proposed staffing for the five year period covered by the plan
respectively. As can be noted in Exhibit D, the addition of one
half-time forestry assistant in 1987 is proposed to be paid from
the City's general forestry fund, and the half-time athletic
coordinator to be added in 1988 through the recreation activity
account. Staff is proposing that the summer clerical assistant
be funded from the General Fund rather than relying upon the
funding from the summer jobs program. The City Aquatics
Supervisor's position has been restructured to a full-time
position in conjunction with the City of New Brighton. I
Staff also proposes that in 1988, a park foreman's position will
be established and the two existing park maintenance personnel
will report directly to that position with park maintenance
reverting under the supervision of the Parks, ,Recreation and
Forestry Director. The park maintenance foreman position has been
a long range goal of the department for the past five years, and
the position will be a working foreman, adding to the existing
two man staff.
In the area of park development, it is proposed that a minimum of
$50,000 continue to be allocated for park development in the next
five years. It is envisioned that the monies be allocated from'
the interest that is earned on the Special Projects Fund or from
the General Fund itself. Please note that the proposed Capital
Improvement Program does not include funding for Silver View Park
phase II development in 1987 as it is hoped that the Silver Lake
Floods improvement fund or other means will be used to snatch the
Silver. View Park grant should it become available.
1986 LONG TERN FINANCIAL PLAN
Page Nineteen
The two major priorities for funding in 1987-1992 will be
creative play environments and overall park renovation. The
majority of the creative play environments were constructed
approximately 10-1.4 years ago and are currently in need of
replacement and/or major rep:°r. The City's neighborhood park
system in general is going ti,.7ough a "rehab" stage as many of the
park sites were developed at a minimal level 15 years ago and
only minor improvements have been made to date with the exception
of Silver View Park, Greenfield Park, Groveland Park and Random
Park.
1986 LONG TERM FINANCIAL PLAN
Page Twenty
DEPARTMENT
SECRETARY
1/2 TIME
CLERICAL ASST.
1987(GEN.FUND)
40% I (PUBIC WORKS
FORESTER FOREMAN
1/4 TI14E I IPARK MAINT
ASSISTANT WORKERS
EXHIBIT C
MOUNDS VIEW CITY COUNCIL
CLERK -ADMINISTRATOR
DIRECTOR
PARKS, RECREATION AND
FORESTRY
PROGRAM
SUPERVISOR
PART-TIMU
STAFF
FULL-TIME AQUATICS
DIRECTOR
LIFEGUARDS/
W.S.I.S
1986 LONG TERN FINANCIAL PLAN
Page Twenty-one
fEXHIBIT D
MOUNDS VIEW CITY COUNCIL
CLERK -ADMINISTRATOR
DEPARTMENT DIRECTOR
SECRETARY PARKS, RECREATION AND
P
FORESTRY
1/2 TIME
CLERICAL ASST.
1987(GEN.FUND)
PARKS CITY FORESTER PROGRAM
FOREMAN 40% TIME SUPERVISOR
1988 ----r-
GEN. FUND _ !
1/2 TIME SUMMER 1 1/2 TIME
FAIN
ASST. 1987 ATHLETIC COORD.
PARK FORESTRY LEVY 1988 REC. ACTIV.
iNANCE
MEN
FULL-TIME AQUATIC
SUPERVISOR
REC. ACTIVITY
ACCOUNT
SUARED WITH N.D.
1906 LONG TERM FINANCIAL PLAN
Page Twenty-two
f
II. CAPITAL IMPROVEMENT PLAN
Section 7.05, Subdivision 3, of the Charter calls for the
preparation of a Capital Improvement Plan as part of the
Long -Term Financial Plan :which "...shall consist of projects
and facilities that are or will be needed by the City in
carrying out the anticipated program of public services."
The development of a Capital Improvement Plan requires
the identification of needed capital improvements to
existing facilities and equipment, establishment of
policies setting forth the City's position regarding
capital expenditures and revenues to fund such expendi-
tures, and an evaluation of the long-term needs of the
community.
r
r,_
I= TERM FINANCIAL PLAN
Page Twenty-three
Estimated
Source
Annual
Project
Description
Supporting Documentation
1987
1988
1989
1990
1.991
Of Funds
Oper. Cost
city Hall
City Hall Roof Repair and
Roof and heating plant old
20,000
25,000
General Fund
f -0-
Insulate and Heating
and insulation for energy
System Replacement
efficiency
Two terminals and two
7,000
7,000
General Fund
1,500
printers
Portable personal
6,000
General Fund
1,000
computer with modem
Police
Radar Units
Replace outmoded equipment
2,000
General Fund
-0-
Police dog
Crime Detection
2,000
General Fund
Mobile Radios
Replace outmoded equipment
1,800
1,800
2,000
2,000
2,000
General Fund
-0-
Transcribers/Dictaphone
Improve Office Efficiency
2,500
General Fund
-0-
Two Shotguns
Replace outmoded equipment
600
General Fund
Squad Car
Replace squad cars on a
19,000
19,000
20,000
20,000
22,000
General Find
7,000
regular basis
Unmarked Car
Replace outmoded vehicle
12,000
General Fund
7,000
P.D.T. (Portable Incoxi-
Replace Outmoded equipment
I 950
General Fund
-0-
lizer)
LONG TERM FINANCIAL KAN
Page 'twenty-four
1986 CAPITAL IMPROVE•fENT PLAN
Project
Descriotior
SuDpprting Docutentation
1987
1988
1989
1990
4991
Source
Of Funds
Estimated
Annual
r. Cost
Finance
`
Financial Reporting Soft-
2,000
General Fund
wara
Financial Analysis Soft-
1,500
Ger:eral Furl
ware
Street Deot.
—
Reconstruct Co. Rd. I
1985-91 Ramsey Co. 5 Year
200,000
MWImprove-
500
fran I-35W to TH 10
Capital Improve. Program
Funds
Construct Edgewood Drive
MA Program
200,000
MSA
Reconstruct Co. M. J from
1985-91 Ramsey Co. 5 yr.
180,000
MSA
-0-
,9est County Line to 35W
Capital Improve. Program
5ealcoating & overlay
Street Ma".ntenance Study
120,000
120,000
120,000
120,000
100,000
MSA Maint.
-0-
of Streets
Improv. Finds
and/or Spec.
Assessments.
-
itorm Sewer Imorovemsnts
Storm Water and Wetlar9
50,000
S I
-C-
Agewood Drainage Basin
Management Plan
labile Radios
Replace outmoded equirnent
1,200
I
General Furl
-0-
)unp Truck
Replace outmoded equipment
60,000
General Water.
1,500
I
& Sewer Furc1s
I.CNG TERM FINANCIAL PLAN
Page Twenty-five
1986 CAPITAL IFIPLDVVEMr PLAN
Project
Description
S=ortinq Documentation
1987
1988
1989
1990
1991
Source
of Funds
Estimated
lumual
Oper. Cost
Water Utility
50 water meters, new or
Provide for new & replace-
2,500
2,500
2,500
2,500
2,500
Watt: Fund
-0-
rebuilt
Tent parts
12" x 18" Compactor
Furnish Higher Quality
1,500
Water Furl
-0-
for Watetmain Breaks
Repairs
Service line cleaning
1383 water & sewer systems
300
300
300
300
300
Water Fled
-0-
rraintenance and Capital
Improvement Program
Annual System maint.
1983 water & sewer systems
maitenance and Capital
30,500
38,800
26,600
40,000
40,000
Water Fund
-0-
Improvement Program
System Improvements
Capital Improvement
43,000
12,000
12,000
12,000
12,000
Water Fund
-0-
Program
?ire Hydrants for Hill-
Replace Inadequate Water
25,000
Water Fund
-0-
view, Rbodcrest and
Service to Parks
Lambert Parks
4obile Radios (2)
Replace outmoded equipment I
1,200
I
Water Fund
L0N0 TERM FINANCIAL PLud
Page Twenty-six
1986 CAPITAL IMPROVEMENT PLAN
Project
Description
Supporting,Documentation
11987
1988
1989
1990
1991
Source
1 Of Funds
EStIrrated
Annual
Oper. Cost `=
Sewer Utility
Sewer inspection &
1983 water & sewer systems
22,900
22,900
29,000
22,900
22,900
Sewer Fund
-0--
maintenance
maintenance and Capital
Smpruvement Program
Lift station pump
1983 water & sewer systems
7,000
7,000
7,000
7,000
7,000
Sewer Fund
rotor repair
maintenance and Capital
}�
Improvement Program
Control panel repair
1983 water & sewer systems
3,200
3,200
3,200
3,200
3,200
Sewer Fund
-0-
maintenance and Capital
Improvenwnt Program
3arricades
Marking sewer main breaks
300
300
300
300
300
Sewer Fund
kbandon Lift Station No. 3
Save Money By Reducing
60,000
- 0 -
I
- 0 -
- 0 -
Sewer Fund
-0-
Electricity Cost for
Pumping & Eliminate
I
Maintenance
LONG �•NANCIAL PLAN
Page -seven
1986 CAPITAL IMPROVEMENT PLAN
. Y.
_
I Estimated
Source
Annual
Project
Su rain Doawrentation
1987
1988
1989
1990
1991
Cf Funds
r. Cosh'_
Description
Pack3 and Recreation
Tennis Courts
Park Haste: Plan
30,000
Special
Projects Fund/
300
(Groveland Park)
(
Grant
?'
City Hall Tot Lot
Park Plaster Plan
7,500
100 ...;:
(swings, whirl and
replace two slide
;
sections)
Silver View Park Parking
Park Master Plan
95,000
5=i
Lot
General Skating (Green-
Park Master Plan
8,000
field)
Oakwood Multi -purpose
Park Master Plan
18,400
Court
.r
Woodcrest Regrading
Park Master Plan
18,700
"
Ardan Park Play Structure
Park Master Plan
8,000
"
Building Improvements @
Park Master Plan
20,000
"
4 Sites
Silver View Bridge
P�rk Master Plan
u
16,000
"
Silver View Tot Lot
Park Plaster Plan
20,000
"
Randan Multi -Purpose
Park Master Plan
13,000
"
Court
Woodcrest Multi -Purpose
Park Master Plan
13,000
Court
Plan
10,000I
72" Rotary [awn Mower
Park Master
EM TEMP FINANCLAL PLAN
Page Twenty-eight
1986 CAPITAL LNPMI0WIT PLAN
Project
Description
Supporting Docmentation
1987
1988
1989
1990
1991
Source
Of Funds
Estimated';
Annual
Oper. CosEZI1.
Greenfield Archer.1 Range
Park Master Plan
6,000
Special
Projects Furl
/Grant .
Lights at Sil•,mr View Park
Park Master Plan
53,000
"
Oakwood Picnic Shelter
Park Master Plan
8,000
City Hall Multi -Purpose
Park Master Plan
13,000
j
Court
s
1986 LONG TERM FINANCIAL PLAN
Page Twenty-nine
III. LONG TERM REVENUE PROGRAM
A. PUBLIC SERVICES
1. Basic Government Services
The City Charter specifies that the Long Term
Revenue Program shall be a tentative policy for
the long term financing of public services and
capital improvements. The program is thus a
general policy statement outlining the methods
by which City services and capital improvements
are to be financed.
The goal of the City is to finance governmental
services provided to the residents entirely from
current recurring revenues in order to achieve a
balanced budget. Additionally, the City strives
to maintain property tax levies at moderate
levels.
Most governmental services provided by the City
are accounted for in the General Fund. Services
provided are those which are traditionally
associated with municipal government. They
include General Government: City, Council,
Commissions, Administration, Elections, City
Attorney, Finance and Public Works; Public
Safety: Police, Fire, Civil Defense and Nuisance
' Abatement; Streets; and Parks and Recreation.
In 1985 those services were financed from the
following revenue sources:
Revenue Source Amount Percent
Property Taxes 644,118 35.
Licenses and Permits 92,802 5.11%
1$
Intergovernmental 819,201 45.07%
Revenue 10@ .
Charges for Services 92,639 510%
Fines & Forfeitures 73,706
Interest Income 67.,174 3.70%
Other Revenues 27,355 1.51%
1,817,075 -TOO .00%
Property taxes and intergovernmental revenues
combined account for 80.52% of the City's
General Fund revenues. The level of those two
revenue .sources are controlled by the State of
Minnesota through property tax levy limitation
laws and the levels of local
funding for
government aids and homestead credits; which
are the two largest sources of intergovernmental
revenues the City receives. In recent years the
State Legislature, in an effort to solve the
State 's fiscal problems, han limited the amount
1986 LONG TERM FINANCIAL PLAN
Page Thirty
of homestead credits and reduced the amount of
local government aids given to the City. Such
actions by the State Legislature dramatically affect r.
the City's ability to provide governmental services
to residents, while keeping property tax levies to a
minimum since property taxes and intergovernmental
revenues account for 80.52% of the General Fund's
revenue sources. As a consequence of the City's
reliance on these two revenue sources to finance the
majority of governmental services the City is very
much affected by actions of the Legislature
regarding property tax levy limitations and levels
of intergovernmental aids.
Other revenue sources used to finance governmental
services are licenses and permits and charges for
services. An annual review of tha adequacy of
licenses, permits and other fees is conducted. As
result of such reviews fees have been increased.
Such actions have lessened the City's reliance on
property taxes and intergovernmental revenues. The
City will continue to review fees and to seek other
revenue sources.
One area in which the City has worked to lessen
reliance on the property taxes is Parks and
Recreation. Recreation programming is accounted for
in the Recreation Activity Fund. Over the past three
years many costs which had formerly been supported i^ .
by property taxes and paid from the General Fund
have been shifted to the Recreation Activity Fund.
Such costs include personnel and materials and
supplies expenses. In addition fees charged for
various recreation programs have been increased. In
doing so the City has sought to maintain a balance
between the necessity to reduce reliance on property
taxes and the affordability of recreation programs.
Before further shifts of costs and/or increases of
recreation fees are undertaken consideration should
be given to maintaining this balance.
A promising idea for development of City parks with
non —tax revenues is the neighborhood park concept.
The City has encouraged and supported establishment
of private foundations which work toward improvement
of their neighborhood parks through a matching funds
program. The City matches funds raised by
foundations for park improvements. The first
project under this program was undertaken in 1985 at
Groveland Park. The City provided 50% of costs of
installation of playground equipment and the
Groveland Park Foundation provided the other 50%.
1986 LONG TERM FINANCIAL PLAN
Page Thirty-one
The City has been active and will continue to be so
in searching for and utilitizing various Federal and
State Grant programs to lessen reliance on the
property tax levy. one area in which the City has
been active is in obtaining manpower through the
Minnesota Emergency Employment Development Program
(NEED) and the Jobs Partnership Training Act (JPTA)
and their predecessors. These programs have
provided the City with additional manpower in the
following areas: Public Works Maintenance, Parks
Maintenance, Parks and Recreation Administration,
and General Administration.
Another area in which the City has been successful
in obtaining grants -in -aids have been street
maintenance. Increased revenues for maintenance of
Minnesota State Aid (MSA) Streets have been obtained
in 1984, 1985, and 1986. It is anticipated that the
City will continue to receive increased maintenance
funds in the future.
other grants -in -aids received by the City include:
Civil Defense, Police Training and Police and Fire
State Aids to offset police and fire department
pension costs.
Through these revenue sources the City seeks to
reduce reliance on property tax levies.
Additionally, property taxes and all other revenue
sources are used to meet the City's goals of
achieving balanced budgets by financing current
services with current revenues.
2. Utility Services
Current operations of the Water and Sewer utilities
should be financed entirely from the fees charged
the users of the utilities. User fees should be
established at a level sufficient to provide for
annual recurring operating expenses, depreciation
expenses, retirement of bonded debt, and an
allowance for emergency repairs. This will ensure
that users of the utilities will pay their fair
share for services received and will also maintain
the financial integrity of: the Water and Sewer Fund.
1986 LONG TERM FINANCIAL PLAN
Page Thirty-two
B. CAPITAL IMPROVEMENTS
Methods for financing capital improvements will vary
with the types of improvements and conditions which
exist at the time the project is undertaken.
Traditional public improvement projects include but are
not limited to water mains, sewer mains, storm sewers,
paving of streets, curbs and gutters. These
improvements should be financed entirely from special
assessments which are assesssd against benefitted
properties.
Capital improvements of the Water and Sewer Utilities
should oe financed from fees of the users of the
utilities. These improvements could include, but
should not be limited to, water towers, wells,
filtration and treatment plants. Construction costs
could be paid for by the issuance of revenue bonds with
the bonds being retired through the revenues of the
utilities. As far as practicable capital improvements
of these utilities should be financed by current
revenues or by funds which have been set aside for
future capital projects. The City has established the
Water Systems Contributions Fund to finance maintenance
and/or construction of the City's water system. Water
availability charges collected from individual's
connecting to the City's water system are the fund's
source of revenue. As of December 31, 1985 the fund
had a balance of $200,056.
Otl•�r capital improvements or capital facilities could
be considered a separate category. These include, but
are not limited to, park, acquisition and development,
municipal buildings, storm drainage improvements,
street reconstruction and maintenance, equipment,
vehicles and office machines and equipment. These may
be financed by several methods and these methods are
listed in order of preference.
1. Grants -In• -Aid - These include categorical grants '
from County, State and Federal Agencies.
Federal Revenue Sharing monies have been used to
finance capital items in past years. The City's
annual allotment has been approximately $50,000 -
$60,000 for the past several years. The Revenue
Sharing Program is scheduled to terminate as of
December 31, 1986. The loss of these other
revenues will place a greater burden on other
revenue sources, most notably the property tax
levy, to finance capital improvements.
Municipal State Aid (MSA) Road Funds have been and
will continue to be a source of financing
construction and reconstruction of the City's
1986 LONG TER14 FINANCIAL PLAN
Page Thirty-three
MSA Street System.
Park acquisition and development funds have in the pest
been received from the State of Minnesota, Department of
Energy and Economic Development, Staff continues to
submit grant applications to this agency for funding of
park development projects.
2. Pay As You Go - This method uses current year's revenue
to finance recurring capital items. It is used to
finance small tools, office equipment and some vehicles,
notably police squad cars.
3. Reserve Funds - Funds are set aside for a specific
project over a period of years and are subsequently used
to finance several types of capital. projects•
The Park Improvement Fund was established to account for
cash dedications received when land is subdivided. Such
monies are to be used for park acquisition and develop-
ment. As of December 31, 1985 the Fund had a balance of
$5,595.
The Storm Water Management Fund was established to
account for storm drainage management charges paid when
land is developed within the City. Monies obtained are
designated for the development of storm drainage
facilities. The balance available as of December 31,
1985 was $277,582.
After construction of public improvements in the Silver
Lake Woods project a balance of $602,283 remained as of
December 31, 1984. An opinion received from the City
Attorney states that these monies may be used for any
public improvement project authorized by Chapter 26 of
the City Code. Pursuant to Resolution No. 1760, $176,000
was designated as a reserve for debt service of the
project's outstanding bonded indebtedness. As of.
December 31, 1985 a balance of $467,398 remains available
for public improvement projects. While monies of the
fund may be used for any project authorized pursuant to
Chkapter 26 of the City Code it is recommended that the
f.und's monies be designated for street maintenance and
construction. Such a designation would ensure a partial
source of funding for the City's street maintenance
program, as outlined in a recent street• maintenance
study, for a number of years.
Pursuant to Council direction the 1987 budget will
contain monies to be placed in a reserve for equipment
purchases for the purchase of squad cars. Staff
�= recommends that, as far as practicable, this practice be
expanded in future years to other vehicles and equipment
1986 LONG TERM FINANCIAL PLAN
Page Thirty-four
when future purchases can be projected with accuracy.
In the Spring of 1984 a Special Projects Fund was
established by ordinance. Proceeds of the cash
defeasance of several bond issues were placed in the
fund. The ordinance provides that the monies of the
fund be used for the purchase of capital items for all
City funds but the utility Funds. As of December 31,
1985 the balance in the fund was $1,491,142.
Staff recommends that, as far r-a practicable, only the
interest earnings of the fund be used to finance capital
items. It is estimated that interest earnings of the
fund will be approximately $64,000 in 1987 and subsequent
years if the interest rates remain constant and the fund
balance remains at the current level.
4. Dorrowin - General obligation bonds may be issued to
nance various capital items subject to State laws and
City Charter provisions. Tax levies
would be pledged to repay the bonds.
The City has the ability to acquire equipment under
lease -purchase agreements. A lease is a form of
borrowing as an interest rate is inputted when the lease
payments are calculated. Advantages of leasing are two
fold: First, it allows expenditures for capital outlays
to be smoothed out over a number of years versus large
expenditures in yeA-rs when major items ar'i purchased;
and, second leasing allows needed equipment to be
purchased now rather than waiting. The major
disadvantages of leasing is that it is a form of
indebtedness and interest is paid.
5. Special Tax Levies - Minnesota Statutes allow cities to
issue Capital Notes for the purchase of Public Safety and
Street Equipment. A special tax levy, which is not
subject to the property tax levy limitation laws, may be
levied to repay Capital Notes issued.
Minnesota Statutes also allow cities to establish an
Infrastructure Replacement Fund to finance replacement of
streets, roads, curbs, gutters, and storm sewers. The
city is allowed to levy outside of the levy limit to
finance replacement of infrastructure mentioned above.
A special levy outside of the levy limit is also allowed
for construction and maintenance of storm drainage
facilities. Projects financed by this levy must be
within a storm drainage district designated by the
Council and approved by the local watershed district.
Ya
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!� MEMO TO: Clerk -Administrator and City Council
FROM: Director. of Public Works/Community Development
DATE: October 14, 1986
SUBJECT: BITUMINOUS PATH FOR THE GALE/YOST WALKWAY
On July 14, 1986, the City Council directed staff to install the
subject walkway for a not to exceed price of $10,300.00.
A copy of the staff report dated June 11, 1986 and City Council
minutes dated July 14, 1986 are attached for your perusal. Staff
received two quotes for the subject project. The lowest
responsive bidder was Johnco in the amount of $8,949.00.
Please note that the minutes of July 14, 1986 do not indicate who
the project should be awarded to or an amount not to exceed. In
order to keep the auditors happy, I recommend awarding the
subject project to Johnco in an amount not to exceed $8,949.00
with the money coming from the contigency account.
SWT/bac
I
Mounds View City Council
Regular Meeting
-1irector Thatcher reviewed his memo of June 11 to
ie Council regarding the costs and options available
in the Gale/Yost property.
Motion/Second: Quick/Ilankner to approve construction
of a bitu nimous pathway in the area of the Gale/Yost
property, a chain link fence, concrete weed barrier
and night activity light.
3 ayes 2 nays
Councilmembers Raake and Blanchard voted against the
motion. Councilmember Blanchard stated she was
against these improvements as the money was not in
the budget and she did not feel it should be taken
from the contingency fund, especially .in light of the
problems that occurred in the City last week. She
added she would like to give the property back to the
owners.
July 14, 1986
Page Pour
------------------
Council.member Ilaake statel she agreed with Councilmember
Blanchard's statements.
Councilmember Quick stated he had been contacted by the
residents of the area, who have had numerous problems
with youths in the area and dirt bikes and motorized
ehicles. lie stated the residents are afraid they will
e retaliat<_ against if they call the Police. lie added
he feels it is time for the City to do what they ::aid
they were going to do, and take care of the problem.
Councilmember Ilankner stated that if the City provides
an asphalt walkway with a fence and light, it will
help tj protect the residents. She: added that••
presently there is no way of patroling the area.
Councilmember Blanchard stated her main concern was
where the funds would cone from.
Clerk/Administrator Pauley explained that last year,
as a result of the budget crunch, the Council put a
freeze on many items, of which this was one. At
that time, $15,000 was placed into the contingency
account that had been budgeted for this work.
Mayor Linke stated lie is a firm believer in the Mounds
View park trail system.
Councilmember. Ilaake skated she feels the kids will
continue to do what they have always done, and this is
of going to solve the problem. She added there are
any areas in which the money could be better spent.
Gary Bngen, 2764 LaPort Drive, stated he feels the
walkway will solve the problems, and lie explained some
of the problems he has encountered to the Council.
9. Discussion^
Walkway and
Fencing on `L ,e/
Yost Property
Motion Carried
MEMO TO: Clerk -Administrator and City Council
FRCI.- Director of Public Works/Community Development
DATE: June 1.1, 1906
SUBJECT: COS'r ESTIMATES FOR COUNCILMEIM QUICK
.15T
Per Councilmember Quick's request, I am providing a cost estimate
for the following items:
1. Bituminous path for the Gale/Yost walkway.
2. Chain link fence for the Gale/Yost walkway.
3. Fire hydrants and panel truck for flooding ire rinks.
1. Bituminous Path for the Gale/Yost W9 R way - The cost of an 8'
wide b tum anus walkway is ,000 4U0 1 neal ft. x $10/lineal +'T- COW
ft.). The cost could be lower if the work is done by the
contractor on the City street project.
2. Chain Link Fence for the Gale/Yost Walkway - The cost of a H"t
chain link fence on this walkway is $4,800 (800 lineal ft. x V t
$6/lineal ft.). This cost estimate does not include installing a n,r�1,;SAP
concrete weed control strip under the fence. o /P 11 l
3. Hydrants and Panel Truck f
reduce tun cost of. maintaining
be installed at Woodcrest Park
Greenfield Park. The cost of
6' diameter ductile iron pipe,
is $25,000. 'file cost estimate
and labor costs.
or Floodino Ice Rinks - In order to
ice rinl,s, a fire hydrant needs to
Lambert Park, llillview Park and
installing hydrants, gate valves,
and appurtenances for. the 4 parks
includes materials, installation
A heatnd panel truck to haul hoses for spraying water on the ice
rinks from Federal Surplus is estimated to cost $2,000 to
$6,000. The city's green van which is used only in the summer is
to old to repair for this use. __----
Possible Funding Sources
The estimated total cost for .ill of the items is $39,800.
The original 198fi Budget include $3,O0r the Gale/Yost
walkway. The money was removed Err Lbe 1936 Budget and not
replaced, tlowever, the money could be returned to the 1986
Budget. \
Developp.r deposits in the amount o. Z"'
000 ggbuld be utilized for
these projects. Thr. 1906 contingentecoGnt could also be
utilized.
11 you have any questions, please feel free to call.
:iWl'/bar.
At
mammon
ASPHALT MAINTENANCE/SEALCOATINO
October 1. 1986
City of Hounds View
ATTN: 4rian 11offman
2401 Highway 10
hounds View, IIN 55112
11�,
647 West County Road E • Shoreview, MN 6512c..:.•
(612) 483.5777
JOB COPE: HDVN86
INVOICE : 1274
---------------------------------------
INVUICF.
Billing for Project No. 86-8 $ 8,949.00
IL CAL DOE $ 8,949.00
TOTAL AMOUNT DUF. UPON RECEIPT OF INVOICE.
A,rnud: Ale dun v'KII,I]n pa•; .
DCR Aord�, dnlGn nllr.• Inr IP^"nl
MEMO TO: Clerk -Administrator and City Council
FROM: Director of Public Workc/Community Development
DATE: October 23, 1986
SUBJECT: CITY'PROJECT 66-7, CONSTRUCTION OF POTASSIUM
PEPMANGANATE FEED EQUIPMENT FOR WELL NO. 3
AT WATER TREATMENT PLANT NO. 1
Attached please find two quotes for the subject project.
The first quote is from R. L. Anderson-Beckstrom. Inc. (A.B.,
Inc.). A.B., Inc. indicated they will sign the contract which
includes liquidated damaged and provide a performance bond if the
price of the project is increase to $14,947.00.
The second quote is from A & K Construction, Inc. The
compariable quote from A & K Construction is the Komax 316
S.S. mixer in the amount of $16,240.00. This is the same mixer
in the proposal by A.B., Inc. and is the same mixer that we have
at Water Treatment Plant Nos. 2 and 3. The Kenics is less
expensive because it does not do as good a job at mixing. A & K
Construction's quote is $16,240.00.
Both companies have good references.
Funding for this project is in the 1986 Budget under Water System
Long Term Maintenance and Repair line item 4700-122-4123.
RECOMMENDATION: I recommend awarding this project to R. L.
Anderson-Beckstrom, Inc. in the amount of $14,947.00. The money
shall come from the 1986 Budget, line item 9700-122-4123.
SWT/bac
C
W
L R. ANDERSON
rAd....
A. R. BECKSTROM
Pmil..t
W. M. BP.ADIE
S. 7
R. L ANDERSON
Ve rmw...
W. M. MILLER
T ... '
R. L. ANDERSON-BECKSTROMt INC.
NIECIIANICAL CONTRACTORS
GENERAL OFFICE
M ROSE PLACE . ST. PAM MINNESOTA 65113
r;
(614)638.4320
September 25, 1986
City of Mounds View
Director of Public Works and
Community Development
24U1 Hwy lU
Mounds View, MN 55112
Attention: Mr. Steven Thacher
Re: Construction of Potassium
Permanganete Feed Equipment
for Well No. 3 at
Water Treatment Plant No. 1
Dear Sir:
sFP,886
city or
OUNDS VtEw
I have reviewed the specifications for the above project prepared by
Public Works Department, Mounds View, Minnesota dated July 1, 1986.
We hereby propose to provide all material, tools, skill, labor, insurance
necessary for the complete installation of this system as specified for _
the sum of . . . . . . . . . . . . . . . . . . . . . . . . . $14,827.00. �—
it is our understanding that the in -line static mixer must be installed
during the hours noted in the specifications.
Exce tior.s to this Proposal:
—1. We have not included any extra costs for liquidated damages and we
would exclude any notations to liquidated damages in the contract.
2.) We have not included any electrical power wiring to interlock the
mixer pump with the well system. It is our understanding that an
electrical receptacle interlocked with the well pump is already
provided by the owner.
3.) We have not included any painting of piping or hangers.
�= — 4.) We have not included a performance bond. fil S ILA
■
City of Mounds View
September 25, 1986
Page 2
If you have any questions regarding this proposal, please contact me.
Sincerely,
R.LANDERSON-BECKSTRDM
/ \ �y
Ke tth Beckstrom
Project Engineer
KB/mel
o� & �' �dndtzrsction, 9nc.
GENERAL & MECHANICAL CONTRACTORS
9038. 110TII ST. N0, STILLWATER, MN 55082 (612) 426.1613
October 20, 1986
1-IF. STEVE 111ATCHER
City of Moundsview
2401 Mlghway 10
Moundsview, MN 55112
Dear Mr. Thatcher:
We propose to furnish and install your choice of the follo:ring 12"
mixer, complete with Feed -Rite Chemical Feed System as specified:
1 - Komax 316 S.S. Mixer 16,240.00
1 - Komax 304 S.S. Mixer 15,740.00
�^ 1 - Konica 316 S.S. Mixer 14,440.00
1 - Kenics )04 S.S. Mixer 13,440.00
Enclosed is a Spec. Sheet and Catalog on Konica mixer.
If we ca. be for further help, please advise.
Very #uly yours
John I(. Aderman, President
A & K CONSTRUCTION, INC.
JA/ca
Encl.
RESOLUTION NO. 2119
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION APPROVING THE APPOINTMENT OF THOMAS KINNEY AS A
FULL TIME CITY EMPLOYEE
WHEREAS, the Police Civil. Service Commission defines
a full time (employee) police officer as one who has
successfully completed the required probationary period of
twelve months; and
WHEREAS, Thomas Kinney has met all qualifications
setforth by the Police Officer Standards and Training Board;
and
WHEREAS, Thomas Kinney has Satisfactorily performed
the duties of police officer during his one year probation-
ary period in the City of Mounds View.
NOW, THEREFORE•', BE IT RESOL!'ED that the City
Council of the City of Mounds View does hereby appoint
Thomas Kinney as a permanent full timz city (employee)
police officer.
Adopted this 27th day of October, 1986.
ATTEST:
Mayor
Clerk -Administrator
n
14- -