HomeMy WebLinkAboutAgenda Packets - 1986/12/15CITY OF MOUNDS VIEW
' CITY COUNCIL
AGENDA SESSION
DECEMBER 15, 1986
7:00 P.M.
1. Consideration of Application of Leonard B. Burgers,
8470 Knollwood Drive, for Appointment to the Planning
Commission
2. Consideration of Letter of Resignation from Diane Wuori
and Resolution Commending Diane Wuori for Dedicated
Service to the Mounds View Parke and Recreation
Commission
3. Consideration of Staff Memorandum Regarding Park and
Recreation Commission Appointment Action
4. Consideration of Staff Memorandum Regarding Request
to Remove Parking Signs
5. Consideration of Staff Memorandum Regarding Soil
Corrections Payment Approval
6. Consideration of Staff Memorandum Regarding Goal
Setting
7. Consideration of Staff Memorandum Regarding 1987
Annual Meeting
8. Consideration of Staff Memorandum Regarding Red Oak
Park Subdivision
9. Consideration of Ordinance No. 415 An Ordinance Amending
the Municipal Code of Mounds View By Amending Chapter 40
Entitled, "Zoning"
1
10. Consideration of Staff Memorandum Regarding
Recommendation of Purchase of Hydrant Part for City
f' Parka Per Low Price Quote
11. Consideration of Staff Memorandum Regarding Purchase
of Portable Compactor Per Capital Improvement Budget
12. Consideration of Resignation of Tim Smith and
Authorization of Police Civil Service Commission to
Begin the Hiring Process
13. Consideration of Staff Memorandum Requesting Appointment
of Shamim Sabur as a Full Time City Employee and
and Recommendation for Salary Consideration
01
AGENDA
PAGE TWO
DECEHBER 15, 1986
14. Consideration of Staff Hemorandum Requesting Purchase of
Two Personal Computers
15. 1986 Performance Review of Clerk -Administrator
8:30 P.H. - EXECUTIVE SESSION
1. Discussion of Issues Relating to Labor Contract Negotia-
tions
i
PROCEEDINGS OF THE CITY COUNCIL
CITY OF MOUNDS VIEW
UNTY, MINNESOTA
�r
Ap f i U� Regular Meeting
B PPP��� November 24, 1986
2401 Hwy. 10,
The Mounds View City Council was called to order by
Mayor Linke at 7:02 PM on Monday, November 24, 1986.
The Pledge of. Allegiance was said.
MEMBERS PRESENT: Councilmembers Quick, Hankner,
Haake, Blanchard and Mayor Linke.
ALSO PRESENT: City Attorney Meyers, Clerk/Admini-
strator Pauley and Public'Works/Community
Development Director Thatcher.
Motion/Second: Hankner/Haake to approve the November
® 5, 1986 minutes as presented.
4 ayes 0 nays 1 abstention
Mayor Linke abstained from the vote as he had not
been present at that meeting.
Motion/Second: Hankner/Blanchard to approve the
November 10, 1986 minutes as corrected.
5 ayes 0 nays
Chuck Cook, of Continental Development, stated he
is preparing the final plat for the Red Oak develop-
ment, and he would like to get the Council's
decision on whether he should plan a walkway for
that area, as had been discussed previously.
Mayan' Linke asked that the item be discussed under
Director Thatcher's report.,
Motion/Second: Hankner/Quick to approve the consent
agenda, as presented, and waive the reading of the
resolutions.
5 ayes 0 nays
Mounds View City Hall
Mounds View, MN 55112
1. Call to
Order
2. Pledge of
Allegiance
3. Roll Call
4. Approval of
Minutes:
11/5/86 and
11/10/86
Motion Carried
Motion Carried
5. Residents
Requests and
Comments from
the Floor
6. Approval of
Consent Agenda
Motion Carried
Mounds View City Council November 24, 1986
Regular Meeting Page Two
Clerk/Administrator Pauley read proposed Resolution No. 7. Approval of
®2127, commending Jack Chambers for the work he did in Rslt. No.
the Shappel murder case. 2127
Motion/Second: Blanchard/Hankner to approve Resolution
No. 2127, a resolution of commendation and appreciation
to Jack Chambers.
5 ayes 0 nays Motion Carried
Mayor Links presented the resolution to Mr. Chambers,
with the Council's thanks.
Director Thatcher reported the Planning Commission
8. Consideration
Rslt. No.
has recommended approval of the revised plan from
of
2125, Super
Super America.
America
Roman Mueller, representing Super America, presented
the revised site plan, noting they had made the
changes requested by the Council and Planning
Commission. He showed the site lines and stated
there would be no view of the store from the residen-
tial area. He also showed the planned signage, which
been changed over the original plan, and he
has not
reported the berming has been changed back to the
original plan. He also indicated that with the
loading dock, they do not
® change in location of the
anticipate any problems at all with truck traffic
or headlights shining out onto Mounds View Drive.
Motion/Second: Quick/Blanchard to approve Resolution
No. 2125, regarding the Super America Gas Station, and
waive the reading.
Motion Carried
5 ayes 0 nays
Motion/Second: Hankner/Haake to approve the hiring 9. Conof siderataff tion
emo
of three cable tv production employees, per Staff's
Regarding
memo dated November 20, 1986. Hiring of
Cable TV
5 ayes 0 nays Employees
Motion Carried
Director Thatcher reported the City's loan applica- 10. Report of
tion has been approved by the Met Council, and he Public works/
asked the Council to retain Gunner Isberg's services Community
per his proposal of September 22, 1986, to assist Development
the City in updating the plans.
Director
Mounds View City Council November 2.4, 1986
Regular Meeting Page Three
Motion/Second: Blanchard/Haake to approve the
contract with Gunner Isberg, per his proposal dated
September 22, 1986, at a cost not to exceed
$14,825.
5 ayes 0 nays
Motion Carried
Mr. Cook explained the proposed walkway for the Red
Oak subdivision would provide an outlet to the
adjacent property, but he noted it is private
property in back with no easement to provide for
an outlet. He added the church has indicated
they are not in favor of having a walkway easement
in that area.
Director Thatcher explained that when the project was
first proposed, Bruce Anderson had advised they
analyze the issue of putting a walkway in. lie added
the Park Board had reviewed the proposal and he had
received a memo from Mary Saarion, dated November 24,
stating that the Park and Rec Commission feels the
walkway does not meet the objectives of the Park
and Rec Deoartment,'but did note there is an opening
in the fence that people do walk through. There is
also a storm sewer easement, but it is not mentioned
as a bike path or walkway. He also noted if the
pathway was put in, it would have to go across the
church parking lot, which'would cause problems. He
added the Planning Commission had discussed it
briefly but not reached a decision.
Councilmember Quick noted that at one time there was
an area there that the Park and Rec Department used
as a baseball field and playground, and it waF also
used by the school and had a great deal of traffic
going through the opening in the fence.
Councilmember Haake stated she does not see a need for
the pathway, and she could forsee problems happening
with it as the City encountered with the Gale/Yost
addition. She added she does not feel this would be
a good expenditure of money for the City now.
Councilmember Blanchard stated this is private property,
bordering on private property, and she does not see the
need to put a walkway through.
Motion/Second: Haake/Blanchard that the Council does
not feel there is a need for a bike path or pedestrial
walkway on the northerly portion of the Red Oak
Subdivision, between lots 8 and 9.
Motion Carried
�. 5 ayes 0 nays
Councilmember Haake asked for a clarification of the
Ramsey County plan for the capital improvement program,
Mounds View City Council
Regular Meeting
as far as the resurfacing of County Road I is
concerned.
Director Thatcher reported they have indicated they
will be resurfacing the existing surface to the
existing width only.
Motion/Second: Haake/Hankner to direct Staff to
send a letter to Ramsey County, asking for a
reclarification in writing and for the County to
confirm the Council's understanding that County
Road I would be resurfaced from the west county
line to Silver Lake Road, on the existing roadway
only.
November 24, 1986
Page Four
-----------------
5 ayes 0 nays Motion Carried
Attorney Meyers reported the City had been heard 11. Report of
on November 13 in Federal court, before Judge Attornev
Diana Murphy, regarding the preliminary injunction
against Williams Pipeline Company, and he reviewed
the positions presented by the County, Williams
Pipeline Company, and the City. He added the
issue comes down to proper notice and whether
the Federal government is acting diligently, and
he hopes for a decision soon.
Attorney Meyers reported the Highway 10 Radiator
Repair Shop case will be heard soon, possibly
before the end of the year. He added the issue
gets down to the home occupation question.
Attorney Meyers advised Judge Connelly would like
to come before the Council, to meet them, and he
believes the Judge will be at the first regular
meeting in December.
Councilmember Quick reported the committee esta-
12. Reports of
blished to determine the direction of the Park and
Councilmember
Rec Department had met on November 21 and recommends
Councilmember
going with Mary Saarion as Park and Rec Director.
Quick
Clerk/Administrator Pauley reported he will be
giving a memo to the Council next week, proposing
that Mary Saarion become Park and Rec Director,
and Shari Linke become Administrative Assistant
of that department. He explained they would hire
an individual on a part-time basis for the senior
citizen program, and would save approximately
$20,000 per year with these changes in position.
Councilmember Hankner reported the Commission on
Councilmember
Pipeline Safety will be meeting November 25 to
Hankner
present their recommendations to the Governor,
Mounds View City Council November 24, 1986
Regular Meeting Page Five
4-1 Clerk/Administrator Pauley asked Councilmember Hankner
to write an article for the next newsletter. She
agreed, and added she would be providing information
to the Council as soon as it is available.
Councilmember Haake had no report. Councilmember
Haake
Councilmember Blanchard reported she had attended Councilmember
the flag dedication ceremony at Pinewood School on Blanchard
November 19, along with Councilmember-Elect Diane
Wuor.i and Clerk/Administrator Pauley, and enjoyed
it very much.
Mayor Linke explained the Mounds View Lions Club was
active in seeing that all the schools in the district
had flags for all the classrooms.
Mayor Linke reported he had spoken to Commissioner Mayor Linke
McCarty regarding the County's plans to remove the
stoplights on County Road I by Pinewood School, and
was told the County is now considering keeping them.
He stated he spoke to school superintendent Burt
Nygren about the possibility of sharing the $16,000
cost, and he felt it was a good possibility.
Clerk/Administrator Pauley added the County had approved
the lights earlier in the day. He stated he would
contact Mr. Nygren and let him know.
Mayor Linke reported there is an opening on the
Planning Commission and will be at least four
openings on the Park and Rec Commission, and asked
that anyone interested contact a member of the
Council, or call City Nall, for information and
an application. He added they would like to be
able to fill the positions by the first of the year.
Clerk/Administrator Pauley requested the executive 13. Report of
sessions which are scheduled before each Council Clerk/
meeting be eliminated, and rather called as needed. Administrator
Mayor Linke replied he would rather leave them as
scheduled, and then cancel if one is not required,
which would eliminate having to post the information
each time.
Clerk/Administrator Pauley requested an executive
session be scheduled for 8:30 PM on December 15,
to discuss labor contract issues.
C
Mounds View City Council November 24, 1986
'Regular Meeting Page Six
--------------------------------------------------------------------------
Motion/Second: Quick/Hankner to schedule an executive
session at 8:30 PM on December 15, 1986.
5 ayes 0 nays Motion Carried
Clerk/Administrator Pauley reported he had received
a letter from Commission McCarty, informing him of a
meeting at the Arden Hills City Hall at 7:30 PM
on December 2, of District 1 municipalities, to
discuss the Ramsey County capital improvement program,
and they would like as many elected officials there
as possible.
Mayor Linke adjourned the meeting at 8:00 PM. 14. Adjournment
Respectfully submitted,
Donald F. Pauley
Clerk/Administrator
f
APPLICATION FOR ADVISORY GROUPS
Group Applied For: ��n ,W�
Second choice (if any):
Ful Namn (pr nt or type s� 9
40
Years At ThTs Address: 4 Years You Rave Lived In Mounds Vlew: t
refl lione: Ilomes� ®��y�, Work ur Uthers�t/ ®
QUALIFICATIONS YOU WANT TO HAVE TIM COUNCIL CONSIDER
Skiryand Interests:
-
EmPI�� cup ton o_ r QtliJIr lixpsrience:
Memberships, Accomp shments O her Qualifications:
&4
Please State Your Reasons For wanting5_ervn is
Please Committee:
edtviA�.�va�t�►:
�d on the back
Your response to any of the abo.n may bo contlonuswant the Council
and you may at�x►�+i�ott:or. matorials which
to consider,( ��_ )
� aww
"'1 Dateq 1VAT&
Signature
The City r° Mounds View s •ommiCtnd to tho Policy that all
persons shall have equal .ccess to Its programs, facilities, and
employment without regard to race, creed, color, sex, ago,
national origin, or handicap.
I
November 30, 1986
Wayne Burmeister, Q.al rman
Mounds View Parks and Recreation Commission
Dear Wayne,
Please accept this letter as formal notice of my resignation
from the Mounds View Parks and Recreation Commission, effective
January 5, 1987.
1 have enjoyed serving on the commission and subcommittees
during my appointment and hope to be of help to the commission,
whenever possible, from my new seat on the City Council. My thanks to
you and all the other commissioners.
Sincerely,
Diane M. Wuori
cc Mary Saarlon
c
RESOLUTION NO. 2139
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
a RESOLUTION COMMENDING DIANE WUORI FOR
DEDICATED SERVICE TO THE
MOUNDS VIEW PARKS AND RECREATION COMMISSION
WHEREAS, Diane Wuori has served as a dedicated member of the
Mounds View Recreation Commission; and
WHEREAS, she provided an active leadership role in directing
and shaping future Parks and Recreation movement within the City of
Mounds View; and
WHEREAS, Diane Wuori was directly involved in the develop-
ment of Greenfield Park, in the establishment of the five year
capital improvements plan, recreation programming initiatives and
neighborhood park improvements; and
WHEREAS, leisure recreation programs were expanded under her
guidance and direction; and
WHEREAS, Diane has been an active participant in the
Minnesota Recreation and Park Association Board and Commission
meetings and has attended the MRPA State Convention in an effort to
increase her knowledge in the area of Parks and Recreation; and
WHEREAS, Diane Wuori, through her involvement in the Mounds
View Women of Today has volunteered many hours of service in a variety
of recreation and leisure programs.
NOW, THEREFORE, BE IT RESOLVED that the Mounds View City
Council hereby publicly commends and thanks Ms. Diane Wuori for her
dedicated service to the City of Mounds View Parks and Recreation
movement.
Adopted this 22nd day of December, 1986.
ATTESTe
Mayor Linke
Councilmember Blanchard Councilmember Hankner
Councilmember Quick Councilmember Haake
Clerk-Administ_?tor Pauley
(SEAL)
MEMO TOt Mayor and City Council v
FROMt Mary Saarion. Director
Parks, Recreation and Forestry
DATEt December 10, 1986
RE: Park and Recreation Commission Appointment Action
It has been the request of the Parke and Recreation Commission that the Mayor
and City Cuu:,cil review the attached attendance sheet and act upon the
dismissal of delinquent members.
This actually Bounds harsh, but 'n reality, it is a chance for those who wish
to be relieved of the responsibilities of Commission requirements to do so
with some assistance.
At this time, two vacancies or resignations have been given? Diane Wuori and
Cindy Linnell. Ed Letendre has telephoned and verbally expressed his desire
to resign, although a written resignation has not been received. Ed
Letendre's tenure ends Der mbor, 1986.
Wayne Yeflen's intentions are not known, although it Booms that he has another
obligation at the same dates and times as the Parks and Recreation Commission
meetings. Wayne Yeflen's tenure also ends December, 1986.
The Park and Recreation Commission has a sincere interest in having a complete
Commission that can devote the time required to serve on such a Commission.
For this reason, the Park and Recreation Commission requests the necessary
action to encourage resignations of those who may be obligated in other
volunteer organizations and therefore, are not able to adequately meet the
needs of the Park and Recreation Commission.
RECOMMENDATION: To request the resignation of Wayne Weflen to enable other
appointments to the Park and Recreation Commission beginning in January, 1987.
Wei
MOUNDS VIEW, PARKS AND RECREATION
COMMiSSIOH
1986 ATTENDANCE RECORD
-
MONTH
WAYNE B.
NAYHE W. DAVE L. ED L.
FRANK S.
DIANE W.
C1;'� L.
JANUARY
x
x x
FEBRUARY
MARCH
APRIL
MAY
--
JUHE
------------------------NO MEETING----------- ------------------ -------------
DULY
x
-- -- x
AUGUST
Y.
SEPTEMBER
----------------
OCTOBER
NOVE11BER
DECEMBER
--------------
10 of 10
1 of 10 7 of 10 6 of 9
9 of 10
10 of 10
2 0 ,
4v''
MEMO TO: Mayor and city Council
FROM: Mary Saarion, Director
Parks, Recreation and Forestry
DATE: December 3, 1986
RE: Request to remove parking signs
I would like to request that the city Council approve the removal of
the "No Parking" signs on both sides of Hillview Road along the Hillview
Park block. The reason for this request is the lack of parking spaces
available to accommodate hockey game participants and
spectators.
In the past, a parking lot has been plowed over the softball
outfield area to accommodate approximately ten cars. This will again
be done. However, it really does havoc to the turf and I would
discourage any larger parking space on the park land. Long Lake
Road, being the other border street, is too busy and too narrow to
allow parking.
Police Chief Ramacher agrees that Hillview Road would be wide enough
to allow parking to accommodate the rink users.
RECOMMENDATION: To approve the removal of the "No Parking" signs
along Hillview Road on the block bordering Hillview Park to
accommodate for the parking needs of ice rink users.
MS/sl
MEMO TO: Mayor and Councilmembers
FROM: Mary Saarion, Director
Parks, Recreation and Forestry
DATE: December 8, 1986
RE: Soil Corrections Payment Approval
The bill from 11ary Anderson was received on December 9, 1986. This
bill is for the removal of poor soils and replacement with
compactible material at Groveland Park Tennis Court area. As noted
from the letter, one corner of the area required a six foot depth of
soil excavation and replacement as per the inspectors direction from
Soil Exploration Company. The presumed overall depth was about 3
feet, for this reason the bill comes to $9,199 rather than the
$7,000 originally stated.
It is my opinion that this additional soil corrections was a. necessary
expenditure and the additional cost is legitimate. However, I am
disappointed that my first notification of this change was in the
form of a letter (attached), rather than notification at the time of
the soil corrections.
The additional monies ($2,199) come out of the Park Dedication Fund.
RECOMMENDATION: To approve the additional legitimate cost of $2,199
for the soil corrections to Groveland Park Tennis Court area with the
monies coming from the Park Dedication Fund.
MS/sl
Attachment
TELEPHONE B81-8889
mary nderson
BETTER N(RAER 1 A BETTER TAIMO
YIIIYNN INO[RiJll C9MNIlCTp.l (:pPAM
Mt 1YM41 AMMR bVIX
MMAIUO.IOMb1A WIO
December 2, 1986
Ms. Mary Saarion
City of Mounds View
2401 Highway 10
Mounds View, MN 55112
rShN
An'zrp
'%A' 4
RE: Removal of poor soils and replacement with compactable material,
at Groveland Park Tennis Court.
Dear Mary:
We were provided soil borings which showed a depth of removal
of poor soils at three foot in depth. The total area of the job
was 1731 x 115 x 3 = 2210 cubic yards. The price for the job was
$7,000.00.
Poor soils on the east end of the job went down to six feet
in depth and had to be removed per Inspector from Soil Exploration
Company.
The additional yardage to this job is 550 cubic yards which
increases the cost of this job to a grand total of $9,199.00.
If you have any additional questions in regards to the added
charge, please feel free to contact me.
Sincerely,
M�AjRV�;,Dj If. ANDERSON CON'440L, �QS.TRU�CTION CO.
do rederic E. Naas
Vice President Land Development
FEH:jlz
MEMO TO: MAYOR AND CITY COUNCIL
FROM: CLERK-ADMINISTRATO v W
DATE: DECEMBER 9, 1986
SUBJECT: GOAL SETTING
I have discussed with some of you recently my desires with
respect to a goal setting session for the City Council in 1987.
obviously, the efforts we have undertaken in the past have fallen
far short of what our desires and hopes were. I feel this is
attributable to a great extent to the manner in which these
sessions have been conducted, i.e. in-house using myself as a
facilitator. I have received a proposal from the Government
Training Service indicating that they would conduct a one and
one-half day goal the attached documentation tthat eam bwould ninvo193amembers m as tofned in
the
City Council and the Department Head Team at a cost of $2,500
I' plus $4.00 per person for handout materials and instructor travel
expenses. The session will be conducted by Barbara Arney, who
has conducted the sessions for Shoreview and New Brighton and a
support member whom she would select should we contract with GTS
for this service.
Attached is a copy of documents I have obtained from the City of
New Brighton program. The rfirst isheet ng erelates toir team ithe nfirst lofethe nop
sessions
they onducted in 1984 and the second packet relates to the
session they conducted in 1985. These documents are being
provided to give you a feeling for how the one and one-half day
session would run with the kick-off being a team building session
for the City Council only.
The actual process would begin with one-half hour telephone
interviews of each member of the City Council and Department Head i.
Team prior to designing the sessions. Approximately six months
after the workshop has occurred Barb is recommending that a
one-half day follow-up session be conducted in order to keep all
parties on the path established by the initial workshop.
Discussions with Barb have indicated that her earliest available
Friday and Saturday for a session of this nature would be
February 1: and 14th, 1987. In hopeful anticipation of Council
approval of this program, I have requested that she keep that
weekend open until I have advised her of the decision of the City
Council with respect to this matter. I recognize that money is
not specifically budgeted in 1987 for this item, however, I would
strongly recommend that a session of this nature is both needed
by the City and would be greatly helpful in developing the team
work needed to get the City moving in the direction desired by
the City Council.
MAYOR AND CITY COUNCIL
PAGE TWO
DECEMBER 9, 1986
RECOMMENDATION: Staff would recommend Council authorize
for
contracting with the Government Training
Service
t
facilitation of a team building/goal9 workshop on the 13th
and 14th of February, 1987 at a cost of $2,500 plus $4.00 per
participant and travel expenses for the instructor(s) with funds
coming from the 1987 Contingency Account.
DFP/mjs
Attachments:
GOVERNMENT
THE NEED
TRAINING SERVICE
GOAL SETTING / TEAM BUILDING PROGMN
"Some people watch things happen
Some people make things happen
Some people wonder what happened."
More and more local governments are realizing the need to become more
PROACTIVE; to create a team of policymakers and staff who are all counitted
to the same goals for the organization. This does not easily happen with
the constraints of day-to-day activities and deadlines. It requires frank
discussion and a commitment to action.
A "retreat" workshop can provide the opportunity to step back and gain a
an
of adtrainedpfacilitator, hcouncil eand/or of estaffnhave ian opportunity9toddoce
the following:
1. To identify a clear set of goals for the city;
2. To prioritize the goals and establish direction for the city;
3. To develop support for these goals among staff and council;
4. To develop the communication and teamwork among staf. and council
required to achieve these goals.
THE PROCESS
Phase I Needs Assessment
The first step of goal setting involves gathering information about the
organization. Data that can be useful to the consultant is:
1. Background and historical information.
2. Current strengths and weaknesses of the organization.
3. Current opportunities and threats facing the organization.
4. Understanding of team functioning.
5. Desired hopes of individuals for the organization.
No matter what process is used to gather information, it remains anonymous
to assure confidentiality with participants.
Suite 202. Minnesota Building a 46 East Fourth Street a St. Paul, Minnesota 55101 06121222.7409
Phase lI Goal Setting / Team Building
The general results of the goal setting are anonymously shared to form a
common base of information and understanding. The specific agenda is
tailored to especially meet the identified needs and time frames specified,
but the general framework follows this format:
• Share and clarify data from interviews
a' Identify critical issues and concerns
0 List and clarify goals
• Prioritize goals '
• Develop Action/Implementation Plan
s Evaluation and Follow-up Strategies
Phase III Follow-up and Evaluation
Following the workshop, the client writes a written report of the workshop,
It is recommended to hold another sess;on within 3-E months of the event,
where progress on the goals is recognized and a reassessment can be made.
It is important to emphasize that planning is an on -going process. Although
this program should result in significant progress, it is just the beginning
of continuous planning process.
f
0
I
TEAM BUILDING/GOAL SETTING
O ortunt : Effective teams are more than a collection of individuals. To
be a team requires
nnto
ognces,
clear comcatton,adanunderstandingofteam functionin
As a result of the team building session, participants will be
able to:
• Understand differences in individual style
r Improve communication between staff and council
• Build team spirit by acknowledging strengths and weaknesses
of the team
i Identify issues which block effective communication and team-
work
o Develop an action plan to increase effective teamwork
' ew
M �
lighton
:. :
AGENDA
TEAM BUILDING/GOAL SETTING
Holiday Inn
1780 East County Road D
Maplewood, MN 55110
770-2811
FRIDAY, MARCH 23
12:00
- 1:00
p.m.
1:00
- 3:00
p.m.
3:00
- 3:15
p.m.
3:15 -
5:30
p.m.
5:30 - 7:30 p.m.
7:30 - 9:00 p.m.
9:00 p.m.
SATURDAY, MARCH 24
8:00 - 8:30 a.m.
8:30-10:00'a.m.
10:00 -10:15 a.m.
10:15 -12:00 Noon
12:00 - 1:00 p.m.
1:00 - 3:00 p.m.
3:00 - 3:15 p.m.
3:15 - 5:00 p.m.
5:00 p.m.
Lunch (Council and GTS)
Team Building with Council
Break
Team Building with Staff and
Council
Dinner
Issue Identification
Hospitality
Breakfast
Prioritize Issues
Identify Restraining Forces
Break
Problem Solving
Lunch
Establish Strategies for
Resolving Issues
Break
Action Steps Developed to
Follow Up
Dinner
n
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.u.JlfrbA�•.�Ltlh«'
"Strafegic Planning"
June 19 -- 10:45 a.m.
Paulucci 1 (Sinda)
® GOVERNMENT TRAINING SE-9VICE
n
SUMMARY REPORT
NEW BRIGHTON TEAM BUILDING/GOAL SETTING WORKSHOP
Minneapolis Hilton Inn
January 18-19, 1985
Submitted by:
Barbara Arney
John Vinton
February 4, 1985
Suite 202, Minnesota Building • 46 East Fourth Street • St. Paul, Minnesota 55101 • 612J222.7409
Introduction
The council and department heads of the City of New Brighton with the help of
the Government Training Service held its second annual Team Building and
Planning Program to address the on -going challenges facing the city. This year's..
program consisted of a day of interviews and data gathering by the consultants
and a 15 day workshop held at the Hilton Inn on January 18th and 19th. The: ,
objectives of this year's program were:
p3.. 1. To review and evaluate progress made by the city in 1984;
2. To refine and update priorities for the city;
3. To develop support for these priorities among the department
heads and council;
4. To further develop communication and teamwork among the
department heads and the council;
5. To provide department heads with feedback from the council on
their suggested 1985 goals and activities.
This report summarizes the results of the program including recommendations for
next steps to be taken by the city.
Interview Results
All department heads and council members were interviewed by the consultants.!,`
The interviews revealed that New Brighton had made significant progress in.
1984. The working atmosphere had improved significantly in City Hall, the
council was working together more effectively, and several serious problems :
which confronted the city during 1984 were managed well (e.g. tornado,oipeline,
liquor operation, etc.). In short, the process begun last year had born fruit
and had led to a nunber of important successes.
A number of significant issues remained, however; requiring action from the.
city. Many were concerned that the level of accomplishment needed to keep
pace with the enthusiasm and improved working relationships. How does the
city sustain its positive momentum? A second conern, expressed primarily by
the staff, was that success should not be defined solely in terms of special
project achievements but also in terms of quality day-to-day services.
Some felt that the mission statement and goals worked out last year needed to
be refined and put into a two to three year context of strategic issues and
priorities. The city needed to clarify its vision for the future. The .
planning process itself needed to be refined and needed to be integrated with
the budget process. Some felt that the follow-up on last year's goals was
incomplete. Many of the goals and objectives were lost or forgotten as the
press of routine budget and city issues took hold after the retreat. The mid-
year follow-up meeting helped sustain the process, but a more defined planning
and budget process was required.
Finally, the interviews revealed a number of specific issues facing the city.
They are:
- Downtown Redevelopment
- City Hall Project
- Star City
- Comr ' insive Plan
z
The city needs to continue to address these important issues.
i
in sumnar,
d a
ty
® improvingyits hteam twork eand ws rwhich ehad aineed which
t hrefine, consolidahad made reat rogress in
te, and
improve its planning process.
The consultants concluded from these interviews that the workshop agenda
(see attached) should include a review of last year emphasizing the successes
and the causes for those successes; a clarification by the council of the
city's psi^;':'yes for the next few years; a presentation by the staff of what they
need from council to•achieve their goals and objectives; and an agreement by
department heads and council members as to how the planning and budget process
will be scheduled for this coming year.
A Review of 1984; Reasons for Success
New Brighton enjoyed considerable success in 1984. The important question to
ask is what caused this success? Excellence in local government is not a
product but a process, a pursuit, which can be understood and thereby sustained.
In a handout provided workshop participants entitled "Excellence in Local
Government Management"*eight criteria are identified which distinguish successful
local governments from less successful ones. They include having an action
orientation, being oriented toward employees, staying close tcitizens,
i
explicitly stating values, mission, goals, and competence, mantaining an
efficient task -centered structure, and nurturing stable and yet creative
political relationships.
In reviewing 1984, the department heads and council identified the following'
® successes and their causes. The similarity between the causes that were
identified and the criteria mentioned above is striking.
Successes Causes for Success
Liquor Store operation was turned around *'New Management
and is showingprofit * Employee Attitude
a * Direct Mail Marketing
* Economy
The April Tornado was handled well *Attitude to pitch in and help
by city staff, residents,
employees
*Management response, planning
and organization
Pipeline problem was Handled well *Professional and dedicated staff*Personnel
Computer Selection made *Council stayed out of details
*Patience and hard work by staff
*Use of consultants
*Material developed by the Center for Excellence in Local Government,
Palo Alto, California.
�
3
Successes
Causes for Success
Better relations with press and public
left foot)
* Experience
* Goal -setting Session last year
(no shots in the
* Intelligence
Better relations with business commuuity
* Meeting with business community
* Star City Program
Industrial/Commercial Development
* Reputation has improved
* Professional.staff
• , alirc with Soard Council
* Commissions
* Willingness to help
* Crime watch techniques
Crime Rate
* Patrol doing investigative work
Long Lake Park under development
* Endurance, Longevity
Plans for City Hall
* Endurance, Patience
Fire Hall
* Endurance, Patience
Budget was handled well
* Good management
4
Better more relaxed working atmosphere
* People more open, honest* Council has a manager they are
comfortable with
* 18 months without changes
in department heads/manager
Strategic Planning Process
* Agreed to make process on -going
New Brighton taking leadership with
* Council and staff professionally
active outside city
other agencies
* Joined National League of Cities
New wells accomplished, street improvement
* Professional staff
with minimal opposition
Fewer Personnel complaints
* Centralization
* Everybody is trying
Less crisis orientation and more future
* Council has had more time to
think about the future
orientation
Adoption of Storm Water Management Plan
4
Although this is an extensive list of success it does not include everything
® that has been accomplished. Indeed, it was noted that the quality of services.
provided on a daily basis may be New Brighton's greatest accomplishment.
Nevertheless, the analysis of these successes reveals that New Brighton meets
many of the standards of an excellent local government.
,
Mission: Council Clarification of Priorities and Strategic Issues
The City Council met in a three hour session to generate strategic issues and
priorities for the next 3-5 years. The task was to identify issues which,
if not dealt with, would have significant negative consequences on the city
in the future, In addition to haming the issues, the council also identified
strategies and action steps which need to be taken.
Economic Development
The council wants to continue its proactive approach in attracting clean,
high technology businesses to the area. Action Plans include:
1. Develop a comprehensive plan which specifically addresses Highway 8
Corridor, Downtown and pole yard. The council can then set policy
on redevelopment. It was felt that a color coded concept map
would be useful,
2. Partnership with multi -municipalities to create a "port authority"
' type of arrangement, to establish a financial pool and marketing
tools.
3. Community support needs to be activated by educating the public
about long range thinking following ground -breaking on the next
project.
4. The council encouraged the use of 'ng consultants for well defined,
focused projects, and, utilizing to orce with Planning Commission
and Star Cities.
5. Regarding housing, the staff needs •emographic information to show
increased need for low income housing. Council needs to communicate
with school district and determine approach such as being more proactive
in encouraging a younger population (Richfield) and encouraging
apartment to condominium changeover.
Finance
1. Develop a long range financial/capital plan.
2. Study the financial impact of comparable worth.
3. Council needs to develop financial policy for long-term investments.
1 4. Develop monthly budget with computer.
Personnel
® 1. Study for comparable worth.
2. Encourage innovation and "entrepreneurship" of employees in cost -savings
programs. Consider time and/or financial pay-off.
Fire Department
1. Seek cooperation with businesses to establish flexible schedules.
2. Determine new equipment needs.
Public Works
1. Completion of water supply concerns.
2. Completion of law suits.
City Ball - The council is strongly committed to educating the public to the
need for City Hall; "do nothing is not acceptable".
Alternatives for public relations effort for bond issue includes:
®. 1. Lease additional space.
2. Hire an architect to develop a remodeling plan for existing space.
3. Redefine court space.
4. Council could meet elsewhere.
Parks
1. Developing policy of surface use of Long Lake.
2. Continue programs for elderly.
3. Explore hockey cost/usage:
4. Neighborhood meetings with Park Board regarding trends, programs, hours,
usage; feedback from neighborhood.
Police
1. Encourage police professionalism through training, schools but
maintain a lean staff.
2. Study demographics and longterm trends.
rp 1��
/ Hama emenl - Council supports an integrated budget/planning cycle
• 1, Utilize Performance Management System
Z, Institutionalize the process - minimize the process and maximize the
product.
Department Heads: Workplans and Needs
The department heads met to discuss their work plans and departmental
goals for 1985, interdepartmental goals and issues, and their needs
for
workeduoutlin detail andfpresented tonthzdcuunciI,tit waslfeltvet
heeen
time would be best spentdiscussing interdepartmental goals and the
need for council support and feedback.
The department heads primary interdepartmental objective was to
encourage more training and development for city employees. They
felt it was very important the training go beyond technical training
and include elements of team building, public relations and inter-
personal skills. The positive direction the city is heading needs to
be communicated to staff. Employee recognition needs to be improved,
particularly for long-term high quality service delivery. Finally,
employees need to be involved in the planning process so that they
can take ownership for the programs and services the city undertakes.
The department heads need to have the council reaffirm its commitment to high
quality services. Although the project oriented approach is beneficial, the
day-to-day services the city provides must not be overlooked. To express this
support concretely the council needs to continue its proactive support for
the City Hall project. It also must find and support personnel training
throughout the organization particularly in the a'eas of public relations, team
building and interpersonal'skills. The council, where possible, needs to
recognize employee achievements and be sensitive to employee needs and concerns.
The department heads need consistent and on going support for their work plans
once they have been agreed to. The council needs tomake budget decisions which
are consistent with their commitment to departmental work plans. Long term
equipment replacement and capital improvement plans need to be defined and
then adhered to.
In summary, the staff greatly appreciates the improved working relationship
among the council and the support the council has provided. They are con-
cerned that the emphasis on project management might overshadow the importance
of providing high quality service. 'They are also concerned that the development
of city employees be included in the priorities of the council so that the
team work and cooperation which has developed among the council and department
heads can be extended to employees.
L
, .% 7
Council and Department Heads:
ct on an
As the department heads presented their concerns to the council, discussion
was generated and several action steps were generally agreed ugon:
1. Involve staff, department heads and council in a 11 day Saturday
morning goal setting session.
2. Employees need to be involved in the concerns about City Hall and
need a process of "buy in".
3. The newsletter can be utilized to put forth in a positive way the
strategic issues of the city. Also included could he the letter
from the mayor on the "State of the City", "tidbits" water issues,
and needs for City Hall.
4. An integrated Planning and Budget process.
An Integrated Planning and Budget Process
Although progress has been made since last year's retreat in the quality of
planning the city is doing, there remains the need to fine tune this process
and to integrate it with the budget process. The department heads and council
agreed to a process similar to that used by Berkely, Calfironla (see attachment)
and which builds off the efforts of the last year.
The process is as follows:
0
A
November: Budget
8 a`.
December: Review Process for year
/ in preparation for retreat "
ted January: Planning Retreat,
General directions set
by Council and Ft,:ff. .
October: Budget Adopted Febniary: Employees
involved in plans set by Council and Staff
-ptember: Budget ANNUAL PLANNING March: Town Nall Meetin
]gust:
July:
U
.viewed AND BUDGET PROCESS Share plan with citizen;
Invite supervisors
and staff.
Council receives April: Staff prepares
budget \ work plan with employee._
\ input
Staff prepares ,budget /
to fit work plans
\ flay: Same as April
�.lu e: Consultants -in for 41 day
o review work pans with
Council and Staff
1 9
Since this process requires planning at least 18 months to two years ahead
it will take a cycle or two to catch up with the process. Thus in 1985
work plans for '85 and '86 will be worked on simultaneously. Nevertheless,
this process when fully implemented will greatly improve the ctiy's
planning.
Lim
GOVERNMENT TRAINING SERVICE
AGENDA FOR NEW BR1GIfTON
January 18-19, 1985
Friday, January 18th
12 - 1 p.m. Lunch
1 - 2:15 Overview
Review of 1984 summer
Analyzing factors of success
2:15 - 2:30 Assigning work groups
2:30 - 2:45 Break
2:45 - 5:00 Council - develops strategic issues for the next 3-5 years.
Staff - reviews 1985 objectives and develops presentations
for Council
5:00 - 6:00 Dinner
6:nn - 8:00 Council shares priorities with staff and staff provides feedback.
eaturda� January 19th
7:30 - 8:15 Breakfast
a.m.
8:15 - 10:15 Staff presentation to Council.
Council provides feedback.
10:15 - 10:30 Break
10:30 - noon Developing integrated planning and budget process.
Sulto 202. Minnesotr Building 0 4 "ast Fourth Street 0 St. Paul, Minnesota 65101 • 6121222.74D9
4l33ion/Vulti-Year Goals
I
8. Program
Evaluation
7. Objective
Tracking
Reports
6. Inplementatiot
of Program
2. 'Program Issue
Statement
3• Work Program:
Annual Objectives
and Action Plans
�. Traditional
line -Item Budget
1. PERFORMANCE COASTER - Based on current conditions and an evaluation of the
previous year's program performance, the mission and goals of the department
are reviewed and modified by department and division managers.
2. PROCRAH ISSUES STATEKENi - From the vantage point of the department and
Cdivision level, the priority issues or problem areas which prevent the goals
from being achieved are outlined; measures to address these problems are
recommended as key objectives in the work program.
3. WORK PROCRAH — Based on established goals and projected fiscal constraints, -
annual objectives, target dates and/or performance measures are set by
activity, dlvisinn and department heads. Action plans are developed for
the complex objectives 'which list steps, responsible parties and completion
dates.
b. AMMAL BUDGET - Costs of sp�;:lfic components of program are delineated.
S. COUNCIL APPROVAL - Following discussion, review and modification, complete
City budget is approved by City Council.
6. IMPUDUMATION - Adopted work programs --objectives, target dates and/or
performance measures --are put into effect by respective governmental units.
7. OBJECTIVE TRACKING REPORT - Quarterly management review, on each organiza-
tional level, evaluates program and budget performance.
8. PROGRAM EVALUATION - Past program performance is evaluated based upon
ability to meet previously established goals, objectives and action plans.
3.
MEMO TO: MAYOR AND CITY COUNCIL`
FROM: CLERK-ADMINISTRAT
DATE: DECEMBER 5, 1986
SUBJECT: 1987 ANNUAL MEETING
The Annual Meeting of the Mounds View City Council has been
scheduled for 7:00 n.m. on January 5, 1987 includes the
issuance of Oaths of Office to the Mayor and Councilmembers-
Elect as well as adoption of various resolutions regarding
the City's Official Newspaper, Acting Mayor, Official
Depository, and appointment of Council.members to various
City Commissions and outside organizations. Normally, at
this meeting the Council agrees to assignments for liaison
to City Departments and the Mayor makes appointments to fill
vacancies on Commissionc or reappoints Commission members
whose terms have expired.
Attached are copies of information which I would like to
review in the order in which they are attached and request
your direction.
1. Appointment of Official Newspaper, Acting Mayor,
and Official Depository. Attached is a copy of
Resolution No. 1965 accomplishing these items.
The only area in which the Council has normally
taken action is with respect to the appointment
of an Acting Mayor, however, the City Council
has the authority to change the City's Official
Newspaper and Depositories as they see fit. Staff
would recommend that the newspaper and depositories
remain as has been the past practice of the City
and would request direction regarding the appoint-
ment of an Acting Mayor.
2. Appointment of Councilmembers as representatives
to City Commissions and outside organizations.
Attached is Resolution No. 1966 which accomplished
this purpose for 1986. Staff would request City
Council direction with respect to this item. I
would further personally request that my appointment
to the Northwest Suburban Youth Service Bureau .
remain should no Councilmember have any strong
desire to serve as the City's representative to
this organization. I have taken a great interest
in the activities of this organization and enjoyed
my service on their Board of Directors and would
hope that I could continue to do so.
3. City Council liaison to City Departments. Attached
is the 1986 Department Liaison list. Staff would
request Council direction with respect to this
matter for 1987.
10
MAYOR AND CITY COUNCIL
PAGE TWO
DECEMBER 5, 1986
4. Appointment to vacancies or reappointment of
Commission members. Attached is a list of the
City Commissions and individuals holding positions
with those Commissions. The list also indicates
those individuals who have resigned and the terms
of office of the standing Commission members. You
will note that in the case of the Festivities
Commission all members would need to be reappointed
should the Council wish to continue the activities
of the Commission.
Staff would request Council direction with respect to each
of these items in order that the documents necessary for
your consideration at the January 5th Annual Meeting might
be prepared in advance of that meeting and submitted to you
as part of the packet.
DFP/mjs
Attachments:
Y
CITY CoUtICIL (meets
2nd'6 4th Mondays)
1986
Jerry Linke hu,.vNc
Mayor
2319 Knoll Drive 55112
786-4696
tiara
Barb Ilanke [��3.95i1�
Councllmember
BD46 Woodlaom Drive 55432
780-2635
thru
1986
/ Sue Ilankner(ai►-e,Ys)5543
Gary l rl
Roade554322
784-2206
th u
1988
Phyllis Lnn hard
Councllmember
8005 Groveland
PLANNING COMMISSION
(meets let Wednesday)
1987
8287 Red Oak Drive 55432
784-2112
thru
Peg Mountin
Chairperson
786-3959
thru
1987
(Vacancy)
2291 Dillview, Road 55112
Jean Miller
(Vacancy)
7886 Sunnyside Road 55432
784-5771
thru
Charlotte Forslund
(Vacancy)
(Vacancy)
8290 Red Oak Drive 55432
784-5297
thru
Robyn Zollner��
Phyllis Blanchard
Council Rep
PARKS AND RECREATION COMMISSION (meets 4th Thursday)
Burmeister
Chairperson
7565 Knollwood Drive 55432
St. 55112
786-1939
78
thru
thru
198
198 6
Wayne
-Diane Wnori5613
�
St. Stephens
2107 Cornell Drive 55112
4-0369
78-6226
thru
1987
;.Cindy Linnel
2088 Ruatad Lane 55312
786 6430
..Ed Letendre
5372 Clifton Drive 55112
784-4587 .,
,thru.1986,
thru
1986"
Wayne Weflen
2237 Oakwood Drive 55112
55432
784-1349
thru
1985
Frank Silvis
7749 Knollwood Drive
�. y Dave Lung
Gary Quick
Council Rep
POLICE CIVIL SERVICE COMMISSION
4-2206
784-6583
thru
1987
Jerry Blanchard
Chairperson
5 Groveland Road 55432
Ridge Lane 55
thru
1987
Lowell Ober
2625
5432
265 Fairchild 5554
826
784-4645
thru
1986
Charlene Blackstone
FESTIVITIES COMMISSION (meets let
Tuesday)
1986.
5236 Red Oak Drive 55112
784-5244
thru
Jan Lindberg
(Vacancy)
Chairperson
Long Lake Road 55432
784-2808
thru
1985
Alice Frits
8072
5086 Eastwood Road 55112
784-6284
784-2206
thru
thru
1985 .
1985.t
Don (lodges
8005 Groveland Road 55432
Jerry alaachard
(Vnrnncy)
(Vacancy)
2023 Stratford Avenue 55112
786-6755
thru
1906
T
Kathy Pomerleau
(Vacancy)
(Vacancy)
\ Barbara Ilanke Council. Rep
s
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION APPOINTING OFFICIAL NEWSPAPER, ACTING MAYOR
AND OFFICIAL DEPOSITORY FOR 1986
WHEREAS, it is the policy of the City of Mounds View
to appoint the official newspaper., acting Mayor and official
depository at its first annual meeting of each year; and
WHEREAS, it is the desire of the Mounds View City
Council to confirm these appointments for 1986;
NOW, THEREFORE„ BE IT RESOLVED that the following
appointments are made for the year 1986:
Official Newspaper - New Brighton Bulletin
Acting Mayor - Phyllis Blanchard
Official Depositories:
- Primary depository for checking accounts, savings
accounts, and investments:
First State Bank of New Brighton
Secondary depositories for investments:
1 First National Bank of Minneapolis
First National Bank of St. Paul
Northwestern National Bank of Minneapolis
Northwestern National Bank of St. Paul
American National Bank
Marquette Bank; Minneapolis
offerman and Company, Inc.
Merrill, Lynch, Fenner and Smith, Inc.
Bank of America
Dain, Bosworth, Inc.
Citicorp/City Bank
Dean Witter Reynolds, Inc.
Minnesota Federal Savings and Loan
Twin City Federal Savings and Loan
Adopted this 6th day of January, 1986.
ATTEST:
(SEAL)
RESOLUTION NO. 1966
CITY OF MOUNDS VIEW
COUNTY OF RAMSFY
STATE OF MINNESOTA
RESOLUTION APPOINTING CITY COUNCILMF.MBERS AND CLF,RK-
ADMINISTRATOR AS REPRESENTATIVES FOR CITY COMMISSIONS AND
FOR OTHER ORGANIZATIONS
WHEREAS, members of the City Council act as repre-
sentatives to City Commissions and to other organizations;
and
WHEREAS, the following members of the City Council
have been named to act as representatives to -the following
City Commissions for the year 1986:
Planning Commission - Phyllis Blanchard
Festivities Commission - Barbara Haake
Park and Recreation Commission - Gary Quick
WHEREAS, the following members of the City Council
have been named to act as representatives to the following
organizations for the year 1986:
Northwest Suburban Youth Service Bureau
- Donald Pauley
Ramsey County League of Local Governments
- Gary Quick
- Jerry Links
Association of Metroplitan Municipalities
- Sue Iiankner
Spring Lake Park/Blaine/Mounds View Firemen's Relief
Association
- Phyllis Blanchard
NOW, THEREFORE, BF, IT RESOLVED by the City Council of
the City of Mounds View that the aforementioned appointments
are hereby approved.
Adopted this 6th day of January, 1986.
ATTEST:
(SEAL)
L
1986 DEPARTMENT LIAISON
J
1st Quarter
Administration Phyllis Blanchard
Finance Barb Haake
Parks, Recreation and Forestry Jerry Hankner
Police
ks
Public Works/Community Development Gary Quick
2nd Quarter
Administration Barb iiaake
Finance Sue Hankner
Parks, Recreation and Forestry Jerry
OLinks
Police
Public Works/Community Development Phyllis Blanchard
3rd Quarter
Administration Sue Hankner
Finance Jerry Links
Parks, Recreation and Forestry Gary Quick
Police Phyllis Blanchard
Public Work s/Commmunity Development Barb Haake
4th Quarter
Administration Jerry Linke
Finance Gary Quick
Parks, Recreation and Forestry Phyllis Blanchard
Police Barb Haake
Public Works/Community Development Sue.Hankner
MEMO TO: Clerk -Administrator and City Council
FROM: Director of Public Works/Community Development/��
DATE: December 10, 1986 �/
SUBJECT: RED OAK PARK SUBDIVISION
Attached please find the following:
1) Proposed final plat of Red oak Park Subdivision
2) Development plan for Red Oak Park Subdivision
3) Grading and drainage plan for Red Oak Park Subdivision
4) Proposed Development Agreement No. 86-78 for the Red Oak
Park Subdivision
The Developer is requesting final plat approval. Prior to final
plat approval, I would like to discuss with you the grading and
drainage plan and development plan. The Development plan
indicates that the sanitary sewer inverts for the houses on lots
8 through 12 cannot be any lo:.er than the approximate 909 eleva-
tion. The development plan also indicates that the developer is
proposing to construct a temporary retention pond in the area of
lot 2. The developer is proposing this temporary retention pond
in order to secure approval to construct houses on lots 1, 2, 3,
4, 15 and 16. The temporary retention pond is not addressed in
the City's Surface Water Drainage Ordinance, Chapter 49A. Since
temporary retention ponds are not addressed, I have indicated to
the developer that I cannot approve it. However, if he wants to
come to the City Council and request a code appeal, he can do
that. He has indicated to me that he will be coming to the City
Council meeting on Monday, December 15, 1986, to discuss this
issue.
The grading and drainage plan indicates the size and shape of the
proposed detension pond in the rear of lots 9 and 10. The deten-
sion pond meets City Code requirements and has an emergency over-
flow elevation of 910.8. The minimum building opening elevation
for this development is 911.8 or one foot above the, pond emer-
gency overflow elevation. When the pond is full, water
depth will be 4.5 feet at its deepest area.
The slope from the houses on lots 9 and 10 down to the pond is 5
feet horizontal to one foot verticle or approximately 20 per-
cent. This slope is not as steep as the slope on the back of the
house at 2375 Pinewood Circle. Is this slope acceptable to you?
I recommend that we study the possibility of requiring all future
ponds to be placed on a separate lot so that these ponds will not
be in someone's back yard. At the present time, the City Code
does not address where these ponds shall be located.
The development includes a small ditch on the east side of lots
10 and 11.
I look forward to meeting with you on Monday night and discussing
this project.
SWT/bac
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
MOUNDS VIEW DEVELOPMENT AGREEMENT NO. 86-78
RED OAK PARK
THIS AGREEMENT made and entered into this day of _
19_, by and between the CITY OF MOUNDS VIEW, County of
Ramsey, State of Minnesota, party of the first part, hereinafter
called the "City", and Continental Development Corporation___
party of the second part, hereinafter called the "Developer",
WITNESSETH:
WHEREAS, the Developer, in consideration of final Dlat
approval of Red Oak Park
4 and the issuance of permits thereof, hereby agrees with the City
4,
to perform all of the acts required herein and to conform to all
of the conditions set forth as follows:
1. Wherever the word "City" appears herein, it shall mean
and include the City of Mounds View and also said City's agents
and employees; and wherever the word "Developer" appears herein,
it shall mean the developer, and any of its agents and
employees. Wherever the words "development site" appear herein,
it shall mean the premises described in the following exhibits:
Exhibit 1. (Grading and Drainage Plan)
Exhibit 2. (Development Plan)
Exhibit 3. (Site Survey and Final Plat)
Exhibit 4. (Legal Description)
Rev. 4/13/81
the City in the processing, review and evaluation of the proposed
' development and in the inspection of all work performed pursuant
to said contract. Such costs shall include but not be limited to
the administrative, legal, and engineering expenses incurred herein,
and such other expenses as authorized by said Chapter.
13, Developer agrees that the City can terminate development
of the development site or the construction of any building struc-
tures thereon if in the City Council's opinion the terms of this
Development Contract have i,ot been conformed to by the developer
and the said Developer herein agrees to cease construction and
waives its right of recourse, claim, suit or action against the
City. in addition, in the event the Developer fails to conform to
the conditions of this Agreement, the City shall be entitled to
enforce it pursuant to the terms of this contract and/or the provi-
sions of the Mounds View Home Rule Charter, Chapter 26 of the
/, Municipal Code, or applicable Minnesota Statutes. The Developer
herein agrees that in the event the City is compelled to enforce
any of the provisions of this contract by court action and judgment
is rendered in favor of the City, that all costs, disbursements
and reasonable attorney's fees will be paid by said Developer, its
heirs, successors and assigns.
14. The Developer shall furnish to the City at the time of
the execution of this Contract a cash bond, a corporate surety bond,
an irrevocable letter of credit or any other negotiable instrument
approved by the City Attorney, which the Developer agrees to keep in
full force and effect during the term of the obligation created
herein in the amount of 8,000 (eight thousand)
Dollars, wherein the
-4-
RED OAK PARK
DEVELOPMENT AGREEMENT NO. 86-78
EXHIBIT 2A
In addition to the foregoing conditions, the developer agrees to
the following:
City:
1. Payment of all City administrative expenses above and
beyond amounts previously submitted.
2. Temporary occupancy permits shall be issued with the
condition that all special assessments be paid within 60
days and paid prior to the City issuing the final
occupancy permit.
3, Pay a park dedication fee of $840.00 prior to the City's
approval of the subdivision.
4. Obtain City approval of the final plat and provide
evidence of recording of said plat at Ramsey County prior
to submitting building applications.
5. Prior to preparing plans and specifications, sign a
petition stating that the developer is the 100 percent
owner of the benefitted property and that he petitions
the City for the public improvements and that he will pay
for the cost of preparing the feasibility study, plans,
specifications, and other construction work. Tnis item
shall be accomplished by January 1, 1,987 (Attachment W .
6. Prior to the City awarding the construction contract, the
Developer shall do the following:
a) Sign an agreement which allows the City to specially
assess his property without public hearing and the
owner hereby waives all of the Charter, Municipal and
Statutorial requirements to enable the City to
certify an assessment to the Ramsey County Auditor's
office and the owner hereby agrees to allow the City,
by its own action, to assess the above described
property (Attachment 92).
b) Furnish a security to secure assessment payments for
three years (assessment will be approximately 8
percent interest for 10 years).
7. The Developer shall remove any accessory buildings,
existing playground equipment, existing sidewalk,
existing bituminous, and other miscellanous equipment
from the site by July 1, 1987.
Developer:
Development Agreement No. 86-78
Exhibit 2A
Page 2 of 3
8. The City Council may approve the final plat contingent
upon approval from Rice Creek Watershed District.
9. The Developer shall secure approval for a grading plan
from the City Engineer for the entire site. The grading
shall be completed by July 1, 1987.
10. The Developer shall install temporary pond (as per plan
submitted) or install permanent pond prior to issuing a
second building permit.
11. on each lot a single family house shall be constructed.
12. The Developer shall furnish a $1,000 security for 7 years
to guarantee the ponding area and control structure.
13. The Developer shall pay assessments for existing
utilities on lots that have not previously been assessed
for said utilities in the amount of $9,951.89 prior to
final plat approval. ✓r
14. The Developer shall install all lot cornersQprior to
issuinggbuilding permit#) r0a raa. Lvr,
15. The Developer shall install metal fence posts at lot
corners prior to utility construction.
16. The Developer shall have recorded at Ramsey County on
the deeds of Lots 9 and 10 a restrictive covenant stating
that no structure or fill shall be installed on the
drainage easement on said lots. Evidence of recording
shall be submitted to the City.
17. The Developer shall pay for the installation of street
lights.
18. The Developer shall indicate location of existing
overhead utilities and easements on the preliminary plat.
19. The Developer shall select street names and addresses for
the lots in this subdivision and secure approval from the
City and the U.S. Post office prior to approval of the
final plat.
City: Developer:
t
Development Agreement No. 86-78
Exhibit 2A
® Page 3 of 3
20. The Developer shall submit a deposit for basic
engineering services (plans and specifications for water,
sewer, and storm sewer utilities) in the amount of 9
percent of the estimate improvement costs. If additional
funds are required by the City to complete the plans and
specifications, the Developer shall make said additional
deposit when required by the City. Initial deposit shall
be made by February 1, 1987.
21. When the final plat is recorded by Ramsey County, the
Developer shall be permitted to construct on one of the
following lots (Lots 1, 20 3, 4, 15, and 16) provided the
lot corners are installed for said lot•. upon complying
with requirement 410 above and installing lot corners,
the developer shall be permitted to construct on lots It
2, 3, 4, 15, and 16.
22. The City shall not receive building applications for
Lots 5, 6, 7, 8, 9, 10, 11, 12, 13, and 14 until water,
sanitary sewer, storm sewer, concrete curb and gutter and
bituminous base have been installed or until May 30,
1987, which ever occurs first
C23. Furnish development agreement security in the amount of
$8,000.00 (16 lots X $500 per lot).
24. The Developer shall furnish and install a stop sign and
street name sign that meets City approval.
25. The Developer shall F. and I. underground electricity,
telephone lines, and cable television.
26. The Developer shall retain one contractor to furnish and
install water and sewer service lines from water and
sewer mains to the property lines of Lots 1, 2, 3, 4, 15
and 16. T=he Deve-leper-sha-H h4-re one- contracts€ss this
-wer k .
FOR THE CITY:
Date:
FOR THE DEVELOPER:
Date:
ATTACHMENT 91
® RED OAK PARK
PETITION FOR PUBLIC IMPROVEMENTS
DECEMBER 10, 1986
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
To the City Council of Mounds View, Minneostap
Ile, the undersigned owner(s) of 100 percent of the benefitted
property described below, hereby petition that said real
property be improved by street, curb and gutter, storm sewer,
street light(s), water and sanitary seVr and other public
utilities pursuant to Mounds View Municipal Code, Chapter 26,
and approved plans.
We, the undersigned owner(s), also agree that should we deem
it inappropriate to proceed with the public improvements once
the feasibility study or the plans and specifications have
started, that financial responsibility for funds expended will
be accepted and paid by us.
Description of property: Red Oak Park
Lot 5 through Lot 14 inclusive
Signature of Owner:
Charles Cook, President
Continental Development Co.
It is understood by the above signed owner(s) of 100 percent
of the benefitted property being petitioned for improvements
that said improvements will be assessed by a special assess-
ment to the above benefitting property owner(s).
Examined, checked, and found to be in proper form and to be
signed by the owner(s) of the property affected by making of
the improvement.
Donald F. Pauley
Clerk -Administrator
ATTACHMENT #2
A G R E E M E N T
is THIS AGREEMENT, made this day of ,
19 , by and between the City of Mounds View, a municipal corpora—
tion, in the County of Ramsey and State of Minnesota, hereinafter
called the City and Continental Development Company
the fee owner and/or contract purchaser who owns the following
described property:
Red Oak Park (Former Red Oak School Site)
Lots 1 through 16
WHEREAS, the said property is a (are) newly created lot(s)
from an approved subdivision and it is necessary that special assess—
ments be apportioned against the newly created lot(s); and
WHEREAS, the owner hereby agrees to a reapportionment of said
assessments;
NOW, THEREFORE, IT IS HEREBY AGREED that this document shall
be considered a petition as provided for in Chapter 8 of the Home
Rule Charter and Chapter 26 of the Municipal Code which the owner
understands allows the City to specially assess his property without
public hearings and the rwner hereby waives all of the Charter, muni—
cipal and statutory requirements to enable the City to certify an
assessment to the Ramsey County Auditor's office and the owner hereby
agrees to allow the City, by its own action to assess the above
described property in the amount set out in the Exhibit hereto
attached, for a _ year period at interest, commending the
first day of January following the date of this Agreement, and owner
further agrees that all assessments and interest thereon shall be
collected in the same manner as other municipal taxes. The owner
further understands that he may at any time pay to the County Treas�,'.',_..
urer the entire amount of the assessments remaining unpaid, with the
interest accrued to December 31st of the year in which such payment
is made.
IT IS FURTHER AGREED that in lieu of certification of the
assessment to the Ramsey County Auditor's office, the owner may pay
L to the City of Mounds View this assessment amount in full and without
Page 2
AGREEMENT
® interest within thirty days of the date of this Agreement. Failure
to make such payment will result in certification of the assess-
ment as outlined in the above paragraph.
IN WITNESS WHER.AF the parties have hereunto affixed their
common and corporate.seal and/or signature to duplicate copies
hereof the day and yea- first above -written.
In Presence of:
Fee Owner Contr"C Purchaser
FOR THE CITY OF MOUNDS VIEW:
Mayor
Clerk -A ministrator
MEMO TO:
FROM:
® DATE:
Clerk -Administrator and City Council
Engineering Technician/Ass't Bldg
December 10, 1986
Inspector Hoffman �4) p
SUBJECT: AMENDMENT OF CHAPTER 40 ENTITLED, "ZONING"
During this past summer, the Building Department has received
numerous requests as well asqueland otherons daccessorythe ubuildings
room additions, entryways, garages ests have come from individual
on mobile home lots. These req
mobile home residents as well as from the managers and owners o
some tf Mounds View's mobile home parks.
Presently, Chapter 40 does not directly address the issue as to
cry uses on individual mobile home
allowed construction and access
lots.
e No. 415 was written in an attempt to satisfy
Proposed Ordinanc
within t the needs of mobile home owners uirementstof Citygers and
owners of the mobile home parks, tothe
egState Building Code. The
Ordinances as well as conforming
following excerpts need to be considered when examining proposed
' p
Ordinance No. 415.
Mounds View Municipal Code Chapter 4canlbe)moved defines
a mobile
or
manufacture home as being
one power, towed, trailered or transported. Chapter 43.01(5) states
that the individual lot in a mobile home park is for mobile home
and other allowed uses accessory oftl4oundslview mobie mhas eadopted the
Within Chapter 60.02, the City
isions. Chapter 1360 of
State Building Code and all of its rev
the State Building Code is entitled, "Pre -fabricated Structures"
and addresses mobile y manufacturedebuildings ord homes. ebuilding
State uilding
Code requires that any
components sold, offered for the , eor 1Building Inspector'ssta e
shall bear a seal evidencing
certification of code compliance. The State Building Code also
prohibits any modifications of a manufactured building or component without State or Municipal Building Official approval.
allow people, if they choose, and
Proposed Ordinance No. 415 will
the mobile home park managers, if they approve, to receive a
permit for items A through E if all requirements are met.
Pre -manufactured entryways as Well astates roomseal additionsof are
theavailable locally that do carry
compliance, available in sizes 48 square feet and up for an
room additions. These
entryway and 100 square feet and up for
pre -manufactured entryways snasadietdownsions meet the and properattachment
requirements for such thingto want to construct a
to the mobile home. If a person were home, they would
addition themselves to be attached to the mobile ode
iliancelfromdthe�statevBuilding Inspector. seal
coBuilding
compliance
Clerk -Administrator and City Council
Page Two
December 10, 1986
is
Inspector reserves to himself the responsibility for approving
manufactured building systems and components for compliance with
the Code.
Staff feels that proposed Ordinance No. 415 will help clarify
allowable accessory uses within mobile home parks for Mounds View
reisdents as well as helping to properly enforce the Code. Staff
recommends approval of Ordinance No. 415.
Bli/bac
A
ORDINANCE No. 415
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
ANVIEWIBYNAMENDING ICHAPTER NG THE M40ICIPAL CODE OF MOUNDS
ENTITLED, "ZONING"
The Council of the City of Mounds View does hereby ordain:
SECTION I. Chapter 40.14, Subd. Cr is amended by deleting
the following:
(1) All permitted accessory uses in an R-4 District.
SECTION II. Chapter 40.14, Subd. C, is amended by adding
the following:
mobile
(1) manufactured chome rparks sare rme and
Permitted limited to
a. Entryway airlock up to 50 square feet.
Entryway airlock exceeding 25 square feet
must bear the StatL auilding Inspector's
seal of code compliance. 216 square foot
b. Detached accessory building ( 9
maximum)
C. Deck
d. P..Lio
e. Room addition up to 200 square feet bearing
the State Building Inspector's seal of code
compliance. sea for R-5
(2) Permittedthan d
accessoanumanufactured Ohome ict ea other
parks:
a. All permitted accessory uses in an R-4 Ditrict.
SECTION
III. date ipublication.
Thisrdinanceshall take effect thirty (30)
days E
Read by the Council of the City of Mounds View on this 3rd
day of November, 1986.
Read and passed by the City Council of the City of Mounds
View this day of
1986.
ATTEST:
(SEAL)
Mayor
Clerk-Admin strator
APPROVED AS TO FORM:
City Attorney
a
MEMO To: Clerk —Administrator and City Council
FROM: Public Works Foreman/Building Inspector
DATE: December 11, 1986
SUBJECT: PURCHASE OF FIRE HYDRANT PART FOR CITY PARKS
A memo regarding this item will be distributed Menday evening.
This item has already been discussed at a previous Council
meeting. However, if you do have any questions prior to the
meeting, please let me know.
/bc
MEMO T0: Clerk -Administrator and City Council
FROM: Public works Foreman/Building Inspector
DATE: December 11, 1986
SUBJECT: PURCHASE OF PORTABLE COMPACTOR PER CAPITAL
IMPROVEMENT BUDGET
A memo regarding this item will be distributed Monday evening.
This item has already been discussed at a previous Council
meeting. However, if you do have any questions prior to the
meeting, please let me know.
/bc
L
TO: Mayor & Council
FROM: Finance Director -Treasurer Brager
DATE: December 11, 1986 null
RE: RECOMMENDATION FOR APPOINTMENT OF SMAMIM SABUR AS
FULL TIME CITY EMPLOYEE AND A RECOMMENDATION FOR
SALARY INCREASE
Shamim Sabur began employment with the City as an Accounting
Clerk on March 10, 1986. In September her probationary period
with the C°.t} nas extended to December 10, 1986 as her
performance was rated as progressing. At that time Finance
Department staff concluded that additional training was
necessary due to her absence from the work force for a period
of four years. Since that time her performance has improved
substantially and was rated as fully satisfactory in a
performance review conducted December 2, 1986. Staff
recommends that Shamim Sabur be appointed a full time employee
of the City of Mounds View.
Shamim began her employment at a rate of $7.00 with the
understanding that salary consideration would be given at the
end of six months. Staff recommends that Shamim be given an
increase of $0.25 per hour effective September 10, 1986 and an
additional $0.25 per hour effective December 10, 1986. The
position was budgeted at $7.50 per hour, therefore there are
sufficient budgeted funds for her proposed salary. At the
present time full time secretarial rates paid by the City
range from $7.86 to $8.80 per hour. Under the circumstances
this proposed increase seems reasonable.
RECOMMENDATION: Approve the attached
appointment of Shamim Sabur as a full
authorize a salary increase of $0.25
September 10, 1986 and an additional
10, 1986.
DB/ds
resolution approving the
time City employee and
per hour effective
$0.25 effective December
RESOLUTION NO.
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION APPROVING THE APPOINTMENT OF SHAMIM SABUR
AS A FULL TIME CITY EMPLOYEE
WHEREAS, the City Code, defines a full time employee as
one who has sucessfully completed the required probationary
period of six months► and
WHEREAS, Shamim Sabur has successfully completed her
probationary period; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of
the City of Mounds View does hereby appoint Shamim Sabur as a
permanent full time City employee.
BE IT FURTHER RESOLVED that the hourly rate of pay for
Shamim Sabur be increased to $7.25 retroactive to September
10, 1986 and $7.50 effective December 10, 1986.
Adopted this 22nd day of December, 1986.
ti..
ATTEST:
(SEAL)
Mayor
Clerk -Administrator
B;y
r C
_
S
�jm�
I A�
p=q
I
N I
.i
1
¢
1
e
J�0
I
oroa aoismins
TO: Mayor & Council
FROM: Finance Director -Treasurer Brager
DATE: December 11, 1986
RE: PURCHASE OF PERSONAL COMPUTERS
Purchase of two rersonal computers is included in the 1987
General Fund Budget in Administration, Capital Outlay, Account
100-120-4703. These personal computers would be used
primarily in the Finance Department and would serve a dual
purpose. They would be used as stand alone units for several
applications which are not efficient to perform or can not be
performed on our large computer. These applications include
electronic spreadsheets, graphics and telecommunications. The
second use for these personal computers is to serve as a
workstation for our large computer system. The following
paragraphs will outline these uses in more detail.
The Finance Department presently has a number of applications
on Lotus 1,2,3, an electronic spreadsheet. They include:
calculation of unionized police salaries and fringe benefits,
calculation of Local 49 (Public Works) salaries and fringe
benefits, calculation of non -union salaries and fringe
benefits, tracking of energy costs (electricity & natural gas)
in dollars and units consumed and budget worksheets for all
departments. The Department plans to put many audit
worksheets on Lotus 1,2,3 as well. Use of electronic
spreadsheets is very efficient in that one can perform a
spreadsheet analysis in one-half the time required using a
pencil, paper and a calculator. Once the spreadsheet is set
up it may be used over and over again by inserting new numbers
into the spreadsheet.
Another application that would be beneficial to the City is
graphics software. Graphics software would allow the printing
of graphs & charts for inclusion in the budget book, annual
financial statnents and other financial reports. Charts and
graphs could be produced for use in presentations by the
Finance as well as other departments. Use of graphs and
charts would improve the quality of printed and oral
presentations.
These personal computers would also be used as workstations
for our large computer. purchase of terminal emulation
software and a cable are required for hook up to the large
computer. We have extra cables that were received when our
system was purchased. The terminal emulation software is
available at a cost of $125.00.
Present plans are to put one computer at the Accountant's desk
and the other at the Finance Director's desk. That
arrangement solves some problems that had been encountered
with our computer system. Our original plan was to have the
Accountant and Accounting Clerk use the computer terminal
December 11, 1986
Page 2
located in the computer room for data entry and processing for
Accounts Payable, Fixed Assets, Financial Statements and
Payroll. After the system was installed we found that the
equipment produces a noise level that is quite annoying and is
not a good work environment. Staff had an individual from the
Minnesota Pollution Control Agency measure the noise level
with a decibel meter. We were advised that although the noise
in the computer room was not harmful to the health of anyone
working there it was at a level that would be annoying to most
people. Placing a personal computer at the Accountant's desk
which could be used as a terminal would remove staff from the
computer room and it's noise and allow them to work in a
quieter area.
The present personal computer in the Finance Department
originally was to be placed in the Finance Director's office
after all present Finance Department computer applications
were converted to the new computer system. Staff proposes
that that personal computer be placed on a mobile workstation
and be made available to other departments. At the present
time Public Works staff has found it difficult to schedule
time on it to do storm drainage calculations. In addition
Public Works and other departments could use this personal
computer for budget preparation, graphics and other
applications. The second nqw personal computer would be
assiened to the Finance Director in lieu of using the older r
one. The newer units have an enhanced keyboard that has a �•
numeric keypad similar to a calculator's keypad which is more
efficient for "number crunching". In addition a better
quality printer which produces high quality graphics is
proposed for the new personal computer.
Staff has obtained several written proposals on personal
computers. These proposals are summarized on the attached
worksheet. Two of the vendors, Unisys 5 Ameridata, have
contracts with the State of Minnesota that the City is
eligible to participate in; Unisys has a contract with the
State College System and Ameridata has a contract with all
State agencies for IBM products. A proposal was obtained from
the vendor we purchased our large system from, Computoservics,
on Texas Instruments products. Entre Computer does a lot of
business with Ramsey County and I checked with them on IBM and
Compaq products. I did not include Compaq on the spreadsheet
as their price, approximately $6,000 for one system, was too
high priced, on advice of our computer consultant I did not
look at IBM co;apatibles or "clones". The reasoning was that
under our budget constraints whatever system is purchased we
will have to live with for a long time. If we went to a
lesser known compatible or clone we run the risk of parts
and/or service not being available in several years due to the
highly competitive nature of the personal computer market.
Therefore, my proposals were for well know name brand
products.
December 11, 1986
Page 3
Our experience with maintenance contracts has been such that
their worth has been proven. Therefore, I asked for
quotations on maintenance contracts along with initial
purchase prices.
In evaluating the proposals I found that each vendor was
proposing basically the same basic computer unit but they
priced the prices differently. On the spreadsheet I
developed, a subtotal computer is listed. For all vendors
this includes the system unit at 640 KB of memory, one floppy
diskette drive and one 20 MB hard disk drive, a monochrome
monitor and a keyboard. Ameridata is the low bidder at'
$2,673.
Two vendors had seperate charges for installation and shipping
and two included installation and shipping in the price of the
product. Shipping and installation is listed separately on
the worksheet.
The largest variance in pricing was printers. These varied
from $580 to $1,050. The printers proposed were:
Unisys Model 115 $ 580
Ameridata:
Okidaf-a Model 293 $ 780
Toshiba Model 34'i $1,050
Computoservice:
Texas Instruments Model 855 $ 773
Entre Computer:
Okidata Model 293 $ 841
In order to evaluate these printers staff learned quite a bit
about printers. All printers quoted are dot matrix printers.
The printed image is formed by a series of pins on the print
head striking an inked ribbon. The number of pins it the
print head has a direct relationship on the quality of the
printed characters. The more pins the better the quality of
the print. This was very evident when we received print
samples for each printer. Another marked difference was the
quality of graphics each printer could produce. This is
important in that our coal is to be able to send the budget
book to the printer and to make graphics that pan be used in
oral and written presentations. The higher the print quality
the higher the price of the printers. Staff recommends
purchase of the Toshiba 341 and the Okidata 293 at $1,050 and
$780 respectively. These printers are comparable in quality
to the better quality printer we purchased from Computoservice
at a cost of $1,150 each for our large computer system.
December 11, 1986
Page 4
A Modem and communicatons software is listed under
communications. Some vendors had bid an external modem and
others one that fits inside the computer or an internal
modem. A Modem would be used to obtain data from the Ramsey
County Computer on taxes, assessments and elections. Prices
range from $416 to $585.
The 931 Emulation is a software package that allows the
personal computer to communicate with our large Texas
Instruments computer. It is called a 931 Emulator because our
terminals are Model 931 terminals. Cost of this software is
$125.
Staff proposes purchase of two personal computers from
Ameridata. They would be configured as follows:
#1 - System Unit $2,673
Toshiba Printer 1,050
Communications 761
931 Emulation 125
Total Unit #1 $4,609
#2 - System Unit $2,673
Okidata Printer 780
931 Emulation 125 C'
Total Unit #2 $3,578
TOTAL 8,187
Staff further propses that maintenance agreements be purchased
from Ameridata at $648 per unit per year. Ameridata's
maintenance is the least costly. Staff has had a good
experience with Ameridata's maintenance service in the past on
our present IBM personal computer.
After it appeared Ameridata was the apparent low bidder on the
computers, staff checked prices of printers and modems with
other area computer dealers.
Staff found that the Toshiba printer could be purchased
elsewhere for a savings of $60, the Okidata printer for a
savings of $51, and a Modem for a savings of $61. After
discussing these matters with the sales representative from
Ameridata it was agreed that they would meet those prices.
Ameridata further proposed that if maintenance agreements were
purchased at the time thet the hardware was ordered
installation charges of $130 on the first unit and $75 on the
second unit would be waived. The above result in a discount
of $377 off the bid price of $8,187 or a net price of $7,810. �-�
December 11, 1986
Page 5
The 1987 Budget provides $6,000 for the purchase of two
personal computers. Staff proposes that that appropriation be
used as well as unused funds from the 1986 Budget. Computer
supplies and maintenance were budgeted for a full year,
however, our Texas Instrument system was not delivered until
late June. Unused appropriations of approximately $7,500
exist in the General, Water and Sewer Funds for those items.
Staff proposes these unused appropriations be used to finance
part of this purchase. The following items could be charged
to the 1986 Budget:
931 Emulation Packages $ 250
Toshiba Printer $ 990
Modem and Communications
Software $ 700
TOTAL Tl, 440
and the balance to the 1987 Budget.
RECOMMENDATION: Authorize the purchase of two IBM personal
computers from Ameridata at a cost of $7,810 with $1,940 being
charged to the 1986 Budget and $5,870 being charged to the
1987 Budget. Additionally authorize the purchase of a
maintenance contract on each personal computer at a cost of
$648 per year.
DB/ds
0
0 Ilya
�iwj+ �
— M
.
PERSONAL COMPUTER FWP SALS
4 ;5
Printer Optian�:,.
Vendor/Type Unisys/Unisys Ameridata/IBM Caiputoservice/TI Entre Carouter/IPM Ameridata° �
Purchase Maint. Purchase Maint. Purchase Maint. Purchase Maint. Purchase.
System Unit $1,796 $673 $1,911 $396 $2,471 $384 $2,493 y
Monitor - 44 170 36 446 36 191:
Memory Expansion 140 37 176 - - �rJ
Rcyboard ISO 30 - - - - Z�
Co -processor 207 - 161 - 177 - 196
Graphics card 367 - 285 124 285 124 254
Serial Port 5 Cable 100 - 100
81
Dos 3.1 - - 46 - - - r Subtotal -Computer $2 760 $2 673 $3 379 S3 215
, r , a7�� qk t ate+
Shipping $ - $ 26 incl. incl.�+
Installation 152 130 incl. incl. y.y�
IF
Subtotal-
Shipping 6 install $2,912 $2,839
Printer $ 487 $ 99 $1,020 $ 92 $ 773 $204 $ 841
Printer Type 9 pin 24 pin 9 pin 18 pin 28 pin "u
Printer Interface 72 12��p
x.
Cable 21 30 incl. Incl. 30
Subtotal Printer $ 880 $1,050 $ 773 $ 841 780
�- .vr-un^n.sr .L�.- .. '.,f+y._.,cit .._..--::;.;aLcYw.�.+w "«.:;:..:::tai�,Euti.;.;,: •_ :......:.....a.:...... _._.. ..
r' r.
PERSONAL COMRJTER PROPOSALS
Vendor/Type
Unisys/Unisys
Ameridata
Ccrgwtoservice
Entre CaTouter
_Y
''ot
Purchase Maint.
Purchase Maint.
Purchase Maint.
Rurchase Maint.
`
Comunications:
1200 Sand Modem
$ 460 Ext.
$ 460 Ext.
$ 585 Int.
$ 416 Int.
(external or internal)
- X—Talk Communications
105.
105
176
166
Software
Subtotal—
$ 565
$ 565
$$ j—6F82
':rV
Communications
931 Emulation
125
125
incl.
125
r14
�'
GRAND TOTAL
$4,182 $ 895
04,579 $ 648
$4,913 $ 748
S4,763 S 915
tln
i