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HomeMy WebLinkAboutAgenda Packets - 1988/08/01"ITY COUNCIL MEETING CITY OF MOUNDS VIEW IIhF� AUGUST 1, 1988 J 6 m' A G E N D A 7:00 P.M. - SPECIAL MEETING 1. Call to Order 2. Roll Call - Blanchard, Hankner, Wuori, Quick, Linke 3. Consideration of Resolution No. 2363 Denying the Variance Request for Hardstad Developm.ent Propocal Known As Greenfield Estates AGENDA SESSION 1. Consideration of Staff Memorandum Regarding 8100 Grovel.and Road Appraisal 2. Presentation by Janet McCune, DC -A. Inc.. and Employee Relations Committee Regarding Flexible Benefit Program S. Second Quarter 1988 Department Head Reports 9r - Police Chief Ramacher - Director of Public Works/City Engineer Ric Minster - Director of Parks, Recreation and Forestry Mary Saarion i►r i►r - Finance Director/•treasurer Don Brager 4. Consideration of Staff Memorandum Regarding Annual Patching and Overlay Contract 5. Consideration of Staff Memorandum Regarding Purchase of � Tripod and Retrival Winch k 6. Consideration of Staff Memorandum Regarding Purchase of New Snowplow for 4 x 4 Pickup 7. Consideration of Staff Memorandum Regarding Change in Festival In The Park Dates S. Consideration of. taff. Memorandum Regarding Changes in City Newslet.er Specifications 9. Consideration of Staff Memorandum Regarding Odas Newton Memorial 10. Continued Discussion and Review of 1988 Long Term Financial Plan and First Draft of 1989 Budget 11. Consideration of Staff Memorandum Regarding Payment for Acccunting Services Provided by Voto, Tautges, Redpat% and Company, Ltd. 12. Consideration of Staff Memorandum Regarding Various Cable TV Issues PROCEEDINGS OF THE CITY COUN O,:n `` V p � CITY OF MOUNDS VIEW i I L L✓ RAMSEY COUNTY, MINNESOTA Special Meeting July Is, 1988 Mounds View City Hall 2401 Hwy. 10, Hounds View, MN 55112 ----------------------------------------------------------------------- The Mounds View City Council was called to 1. Call to Order order by Mayor Linke at 7:22 p.m. on Monday, July 18, 1988. MEMBERS PRESENT: Councilmembers Hankner, Wuori, 2. Roll Call OuickT Blanchard and Mayor Links. ALSO PRESENT: clerk -Administrator Pauley, Finance Director Brager. and Public Works Director/Engineer W netor Motion/Second: Blanchard/puick to approve 3. Agreement Becween agreement between the City of Mounds View Mounds View and and Ramsey County fir the sharing of road Ramsey County For repair costs related to the Silver Lake Road Road Repair sanitary sewer repair. 5 ayes 0 nays Motion Carried Motion Second: Linke/Hanker to set an executive 4. Set Executive session with City Attorney Meyers regarding Session Williams Pipeline litigation for 6:00 P.M., July 25, 1988. 5 ayes 0 nays The Council requested that special note be made of Clerk -Administrator Pauley's 40th birthday and the fact that they are noting the passing of his youth. Mayor L'•.nke adjourned the meeting at 7:25 F.M. Motion Cnrricd 4. Adjournment Date Approved: July 25,19' r lI PROCEEDINGS li O NOSFMOUNDS VIE FTHE IW UNCILAPPROVED RAMSEY COUNTY, MINNESOTA Regular Meeting July 11, 1988 Mounds View City Hall 2401 Hwy. 10, Mounds View, MN 55112 ------------------------------ l.. Call to order order The mounds View City Council was °Julydll� 1988. by Mayor Linke at 7:01 PM on Monday, 2. Pledge of The Pledga of Allegiance was said. Allegiance MEMBERS REn— err, Wuori andMayorLinkers Quick, Blanchard, 3. Roll Call ALSO PRESENT: City Attorney Meyers, Clerk/Admi:ii- strator Pauley and City Planner Herman. rove the June 27, 4. Approval of Motion/Second: Wuori/Hankner to app Minutes: �1938 minutes as presented. June 27, 1988 "4 ayes 0 nays 1 abstention Motion Carried hadnnotmbeenrpBesnntaat the June 27rom themeetinvote as she Road, questioned why Merila 6 5. Residents Savri Ayaz, 7751 Bona infur the eqand Associates was in charge of the bid openg Comments afrom nd Mounds View Business Pa-k site lighting. the Floor Clerk/Administrator Pauley explained they are the harge enginerir b11, were hiredEverest,onoththe vCityt protect, and they Clerk/Administrator Pauley read the items on the prc?osed consent agenda. Motion/Second: Quick/Blanchard to approve the consent agenda as presented and waive the reading of the resolutions. 5 ayes 0 nays 6. Approval of Consent Agenda Motion Carried r . July 11, 1988 Mounds View City Council page Two Regular Meeting ----------------- ----------------------------------------- Public Mayor Links closed the regular meeting and opened the 7. Ordinance L". public hearing at 7:06 PM. 445 City Planner Herman explained the proposed ordinance would amend Chapter 40 for joint use of parking facilities, and she reviewed the ordinance. There were no questions from anyone present, so Mayor Linke closed the public hearing and reopened the regular meeting at 7:07 PM. Motion/Second: Quick/Wuori to approve tha first Municipal First Reading 8. ordinance of Ordirdi reading of ordinance No. 445, amending the Chapter 40 entitled No. 445 Code of Mounds View by amending "Zoning", and waive the reading. motion Carried 5 ayes 0 nays City Planner Herman explained the public hearing for 27 9. of Firstxeanceg this proposed ordinance had been held at the June had not been No, 444 Council meeting, but the first. reading agenda at that time. She further placed on the explained the purpose of the proposed ordinance. r. Motion/Second: Wuori/Blanchard to have the first the Municipal reading g of Ordinance No. 444, amending View by amending Chapter 48 entitled Code of Mounds "Wetland Zoning Ordinance", and waive the reading. Motion Carried 5 ayes 0 nays City Planner Herman reviewed the purpose of both Second Reading 10. and Adoption Ordinance No. 442 and 443, concerning garages anu of Ordinance accessory buildings. No. 442 Motion/Second: Quick/Wuori. to approve the second 442, amending readinc, and adoption of Ordinance no. Municipal Code of Mounds View by amending Chapter the. 40 entitled "Zoning", and waive the •reading. Councilmember Quick - aye Councilmember Blanchard - aye Councilmember Hankner - aye Councilmember Wuori - aye Motion Carried Mayor Linke - aye MMounds Viaw City Council Reqular. Meeting -------------- / July 11, 198E ----------------- Page Three Motion/Second• Q � k--""'-------- �rea inq and adoptiln ofankner to approve the second the Municipal Code of Mo�ndsnView bo- 443, amending 11 40 entitled "zoning", and waive theyreading. Chapter Cluncilmember Quick - aye Councilmember Blanchard - Councilmember Hankner aye - a Councilmember ttuori - aye aye Mayor Linke - ale City Planner Herman presented an cverh=ad p_o�aciiun Of the lot in questioft, and reviewed t:;e request of the applicant, W F,. Rosenquist, for a minor snb- divis?.on of his property at 8380' Spring Lake Road, dividing the northeast portion of hi•s lot from the existing lot. She explained the Planning Commission has reviewed the req,lest and found it to be in con- formance with the Code, and they would recommend approval, contingent tpor, the Obtaining utility applicant drafting and seasements and verification of lot izes, as well as providing the City with appropriate title abstracts and recording of those abstracts With Ramsey County. — City Planner Herman stated the City will be seeing more Of these unique "quests for old shaped lots. Motion/Second; Hankner/Blanchard to approve Resolution o. 2 353, approving the minor orsubdivisiuu for W, S osenquist, at 8380 Spring Lake Road, and waive the reading. 5 aye-t 0 nays City planner Herman explained a conditional use Permit had been approved a few months ago for Otis w ar,d he Would ofhi, like to rerrange his home and have it face Fairchild the Placement necessitates an address change. which Motion/Second• readl�o�' Quick o.446, m approve the first Code of Mounds1V•nce No, 496, amending the Municipal Numbers, ew by " a Chapter 47 entitled "House and Building and waive the readin ayes 0 nays Second Readi and Adootion Of Ordinance No. 443 Motion Carried 12• Consideration Of Resolution No. 2353 Motion Carried 13. F'-rst Reading Of Ordinance No. 446 Motion Carr.'. d Mounds View City Council Regular Meeting ------- July 11, 1968 ' ---------------- page Four _ or ey Director Minetorts lof memo Jul1•elldtouthecCitykCouncil regarding the bid award for the 14. Ccnaiderat'-� sanitary sewer repair on Silver Lake Road between Woodcrest Drive dale Drive. Re Staff MB . Regarding Bid and Wood- He stated that after conferring with SEH, Staff would recommend Award for accepting the low bid with the PVC alternate. He also Sanitary Sewer pointed out the agreement calls for the County to reimburse the City for surfacing costs Repair, Silver Lake Road in a t represents 50 total amount of $32,966, which Percent of the bid price for road work. Motio "Second. Quick/Ha,ckner to award the contract or sa�ry sewer replacement cn Silver Lake Road (City project #88-1) to B&D Underground, amount Inc., in the of $176,137, and establish a construction tingency of 10 con- percent, for a total project cost of $193,750.70. 5 ayes 0 nays Clerk/Administrator Motion Carried Pauley stated the entire strip Of Silver Lake Roe3 between Woodcrest and Coutcty Road 112 would have to be shut down during this work, and notices would be sent out and signs posted in advance. Attorney Meyers had no report. 15. Report of r Attorney Councilmember Quick had no report. 16. Reports of Councilmembers. Councilmember Courcilmember Blanchard asked for Quick an recycling program, update on the Coanciimember CityPlanner i Herman reviewed the statistics from the first Pict Blanchard up, with 11.4 tons being picked up from 322 households, Which represents 7 percent of the City. She stated the majority of what was picked tionanextwwee)pcers, and they hope for better participa- COnnci.lmember Hankner asked if there was another way, other than a brochure, to remind people how to sort, and she suggested an insert in the water billing, which people could post on their refrigerator door. City Planner Herman stated they hope to send out a flyer within the next few months, perhaps using the Boy Scouts to deliver it. She added it would not be Possible to send it with the water billings, as those are postcards, v and the they changed Postage cost would increase if 4 the format. Mounds View City Council Regular Meeting Councilmember Blanchard reminded everyone of the 30th iAnniversary kick-off, with the free dance at the Bel Rae Ballroom, with the purchase of a button, where Staff and the Council will be the waiters and waitresses. Councilmember Hankner asked if dates of the next School Board meetings were available. Clerk/Administrator Pauley replied the dates of July 26, 27 and 28, and August 2, 3 and 4 have been pro- posed by the School Board, and the Council is to choose two or three, then the Board will select the final date. The Council agreed on July 28 or August 2 Clerk/Administrator Pauley wil.'•. get back to them with those dates. Councilmember Hankner asked for a clarification of the resolution the Council had passed on June 27 regarding the County Road J access. Clerk/Admini- strator Pauley explained the resoiution gives recommendations but leaves the final decision up to XnDOT. Councilmember Hankner reported five of the nine positions oa the Environmental Quality Task Force have been filled, and she would like Public Works Director Minetor to set up the first meeting and get them started, and have them get their organizational details established. She added she has received one further application, which she has with her tonight, and has two others that are not with. her. It was the Council's determination to wait and look at all the applications at the next meeting. Councilmember Wuori apologized on behalf of the Mounds View Community Theater Board for the misprint in the City newsletter regarding ticket prices. The correct prices are $5 for students and senior citizens, and $f for adults. Councilmember Wuori stated she feels it would be appropriate to have the Environmental Quality Task Force begin work on the drought situation, by investi- gating its impact or viater usage in 11ounds 4i w and its aquifers and looking into conservation me4oiis and :;hat other cities are doing. She stated this information needs to get back to the citizens so everyone can work towards improving the situation. it was the recommendation of the Council that the Environmental Quality Task Force look into the drought situation and come up with recommendations on what the citizens of Mounds View can dc. July 11, 1988 Page Five ------------- Councilmember Hankner Councilmember Wuori ',t Mounds View City Council July 11, 1988 Regular Meeting Page Six ---------------------------------------------------- ---------- ---- ----- Mayor Links reminded everyone of the Mayors reception on July 16 at City uall, from 6:30 to 8:00 PM. They have in:•ited retired City Staff, and past Councilmembers and Mayors, and the community is invited to stop in to visit with them. He also reminded everyone of the Festival in the Park, on July 17. Clerk/Administrator Pauley reviewed the bid opening 17. Report of for the Mounds View Business Park street lighting. He Clerk/ added this has been reviewed by the City Engineer, who Administrator concurs with Merila & Associates recommendation in the bid award. Motion/Second: Quick/Hankner to award the contract for the Mounds View Bustness Park street lighting to the low bidder, Gephart Electri: Company, Inc., in the amount of $58,705. Motion Carried 5 ayes 0 nays Clerk/Administrator Pauley reported the City has been negotiating with MnDOT to get the final details settled in allowing the City to have a signalized intersection at Highway 10 and Woodale Drive, and after the agreement is signed by the City and State, they will be able to proceed. They hope to have the work completed by November, 1988. Mot iO,1/Second : Blanchard/Hankner to adopt RE..Jlution No. 23 6, regarding Highway 10/Woodale Drive signa- lized intersection agreement with MnDOT, and waive the reading. Motion Carried 5 ayes 0 nays Clerk/Administrator Pauley reported Staff is looking forward to the dance on July 13 and the Festival in the Park on July 17. City Planner Hermaa advised the Planning Commission has two vacancies which need to be filled, and on behalf of the Planning Commission, she requested that those vacancies be posted and applications solicited to fill the spots. It was noted that the video tape, "Celebrate 1990" would be televised immediately following the Council meeting, as well as at later dates. Mounds View City Council Aegunar Meeting ------------------------------------- Wayor Linke adjourned the July 11, 1988 Page Seven ------------- 18. Adjournment PROCEEDINGS OF THE CIT��APPROD F CITY OF MOUNDS VIEW VE RA.MSEY COUNTY, MINNESOTA - Regular Meeting July 25, 1988 Mounds View City Hall 2401 Hwy. 10, Mound.: View, MN 55112 -------------••--------------------------------------------------•--------- The Mounds View City Council was called to order by 1. Call to Mayor Linke at 7:00 PM on Monday, July 25, 1988. Order The Pledge of Allegiance was said. 2. Pledge of Allegiance MEMBERS PRESENT: Courcilmembors Quick, Blanchard, 3. Roll Cal.'.. Hankner, Wuori and Mayor Linke. ALSO PRESENT: City Attorney Meyers, Clerk/Admini- strator Pauley and City Planner Herman. Motion/Second: Hankner/Blanchard to approve the July 4. Approval of 1, 1988 minutes as amended. Minutes: July 11, 1989 " 5 ayes 0 nays and Juiy 18, 1988 Motion Carried ' Motion/Second: Hankner/Qui.ck to approve the July 18, 1988 minutes as presented. 5 ayes 0 nays Motion Carried;. Clerk/Administrator Pauley explained the purpose of the special meeting of July 18 had been to approve the agreement between the City of Mounds View and Ramsey County concerning the sharing of road repair costs related to the Silver Lake Road sanitary sewer repair, and to set an executive session with the City Attorney relative to the Williams Pipeline case. There were no residents requests or comments from the S. Residents floor. Requests and Comments from the Floor Clerk/Administrator Pauley read the items on the pro- 6. Approval of posed consent agenda. Consent Agenda Mounds View City Council pq 3 c V r my 25, 1488 Regular Meeting � �� �'� � , ------------------------------ y g1 -t-i--�-� _ age Two Se Motion/cond: Quick/Wuori to approve the consent age�a, as presented, and waive the reading of the resolutions. 5 ayes 0 nays Motion Carried Mayor Linke closed the regular meeting and opened the 7. Public Hearing: first public hearing at 7:05 PM. Major Subdi- Attorney Meyers advised that legal counsel for Mr. vision for Greenfield Harstad had asked to have the proceedings of thepub- lic hearing taken down by a court reporter, who was Estates, Plannin present. Case No. ..13-87 Mayo: Links explained they had not allowed that in the past, and the minutes provided by the City's recording secretary, which are approved by the Council, are the official. minutes of the meeting. Motion/Second: Hankner/Quick to maintain the City Council meeting minutes as the official record of the City, and ask the court reporter to cease. 5 ayes 0 nays Motion Carried Tim Thorton, e_ Briggs and Morgan, identified himself as legal counsel representing Mr. Harstad, and stated he agrees the City's minutes would be the official minutes, but he is concerned with why an accurate trans- cript would t.ot be allowed. Mayor Links responded it is objectionable personally, and the meetings are broadcast by cable, and since these are official records, there is no need to go any further. Mr. Thorton warned that if the Council denies this request, the case colil.d end up in court, and the court would not be able to watch what was taken down on tape. Ccuncilmember Harkner stated the issue seems to be what would be accepted in court, and she maintained the City Council. minutes are official City records, anal the cable - cast is supporting documentation. She added she does not see the need for a court reporter to take minutes, and if tliis goes to court, that would be the appropriate time and place for the use of a court reporter. Mayor Links added the use of the court reporter would be disruptive to the proceedings, and he again asked the court reporter to cease, and stated the public hearing would proceed. 1988 Mounds V_ew City Council UNIP-11UP"I'MU, July--- -----r �' Regular Meeting Page Three --------------------------------------- -- �Mr. Thorton stated he feels the Council is attempting ON'to surpress an accurate record of the hearing, and the Council had just surpressed an opportunity for the court to have at. accurate record. Mr. Thorton stated there are seven requests before the Council, for a major subdivision, a wetland zoning district plan amendment, a wetland alteration permit, variances to the wetland ordinance.vacation of the right of way, parkland dedication requirement, and conditional use permit for working in a flood plain. Attorney Meyers questioned whether Mr. Kirby, who does work for the City, is employed by Briggs and Morgan, which would present a conflict of. interest. Mr. Thorton replied he was not, that he had checked with his office for any conflict, and he believed Mr. Kirby was associated witn Lefevre, Leffler. Jim Merila, of Merila and Associates, reviewed the request to subdivide 12.2 acres into 17 lots, and he presented sketches showing the proposal, and what modifications have been made since the original pro- posal was pr.. anted, and the modification of the ruadways. Mr. Merila stated a main part of the application is a wetland modification of 7.2 acres. He also presented a map of the existing wetland boundary, as defined by the Army Corps of Engineers, and where the City Is map shows those boundaries to be. He explained this would be a two stage process, with a modification of the exiting City -.wetland zoning map to reflect the correct location, along with a conditional use permit to fill the wetland and work within the wetland area, eihich would involve a shifting of the wetland. Mr. Merila stated that in accordance with the existing wetland, there are no buildable lots, since there is a 100' buffer zone requirement, but in looking at where the actual wetland is, and taking into consideration the 100' buffer, there, then is one lot developable. Hu added they are looking at it as a hardship. He also indicated on the map how they would move the wetland area, with excavation and replacing it with a new wet- land, of an equal 1.6 acres in size. Mr. Merila stated they have received a permit from the Army Corps of Engineers for the work to be done within the wetland, with the condition of the creation of an open water area, which they are willing to comply with, and he indicated on the sketch where this would be `placed. He added, however, that that is contrary to the phosphorus stripping regulation in Mounds View. Mounds View City Council pg �A ! FU VE July 25, 1988� Regular Meeting 1 II_�-Page--- Four -----------------------------!llaaaEEE ------ Mr. Merila presented Exhibit Cl, showing that if the City grants a wetland alteration permit, and with the new boundary line for the 100' buffer strip, appro- ximately four lots would then be buildable outside the 100' buffer strip. He added they are requesting variances with this application to build within the 100' buffer. Mr. Merila stated they have a direct conflict with the phosphorus stripping content within the ordinance, and they meet all standards of the ordinance except for that. He then handed out a seven page narrative state- ment regarding phosphorus stripping, and he briefly reviewed the information contained in the narrative, explaining the procedure used and their method of calculations. Mr. Merila stated there is a unique situation here whereby the downstream end of the wetland is consi- derably lower than the upstream end, so consequently 95% of tyre water that comes into the wetland stays in the channel, and thus is only treated within the wet- land area. Mr. Merila reviewed Exhibit C3, showing how the water would flow through the area and their proposed concept of utilization of the wetland detention ponds which have the capability of stripping out the phosphorus in the water. He stated they estimate the existing con- ditions handle only 10.5% of the phosphorus, and their proposal would provide for treatment of over 60%, and thus, they would be adding and improving on the detention ponds and phosphorus removal by over 50%. Mr. Merila stated that it is their contention that while they do not meet the ietcer of the ordinance, their pro- posal is superior to what curiantly Exists. He also feels the wording of the ordinance makes it impossible to meet to the letter of the law. Plr. Merila stated they are requesting smaller lots and variances for the creation of lots less than 125' wide within the 100' buffer strip, and less than 20,000 square feet, and to build within the 100' buffer strip, and their reasons for requesting the variances are based on the hardship conveyed to Mr. Harstad a number if years ago when the property to the southeast was developed. Mr. Merila presented Exhibit E, showing the plan submitted to the City in the spring of 1981, at which time the City created a moritorium for the creation of the wetland ordi- nance. He stated Mr. Harstad's proposal was submitted three days before the ordinance went into effect, and that .16 prior to that, application for development to the so;:th was being proposed. Mr. Harstad requested access be provided to him to the southeast corner, which would have allowed four July 25, 1988 Mounds View City Counci.'_ �_ pa a Five Regular Meeting _ y ________ g____------ ---------------------- U I Vl I,-F -I-0 �I_ - - buildable lots. He stated Mr. Harstad was given the opportunity to purchase the land he needed, but it was his position that it was the responsibility of the City to provide access, and he felt that was common with other cities in which he did business, and he chose not to purchase the land as he felt it would be setting a precedent against him. Mr. Merila stated they had conducted a survey of other municipalities in the metro area, for their requirements of lot size, width and building setback in wetland areas, and while the survey had been presented to the City earlier, be reviewed the findings of their contact with the 41 municipalities, stating that only four, including Mounds View, did have requirements and Mounds View's were the most restrictive. Mr. Merila reviewed what the other municipalities required, stating he felt they were more than adequate. He added he feels they have au�quat;e area here to develop the lots and still provide protection of the wetland area. Councilmember Hankner asked if Mr. Merila was suggesting those other cities set their own standards for develop- ment in a wetland. Mr. Merila replied. he was not sure of what their proce- dure was, as their discovery had been done via ordinance. Councilmember Hankner inquired how they arrived at setting standards. Mr. Merila replied cities usually do some :1.vestigation and then use sound reasoning for setting their standards. He added Mounds View's 125' minimum width requirement is by far the most restrictive, as well as the setback requirement of 180' from the wetland. He stated most of the wetland in the metro area is similar in nature. Upon further questioning by Councilmember Hankner, Mr. Merila admitted wetlands are very unique and not sirailar. 11r. Merila stated the Army Corps of Engineers has taken control of the majority of wetlands, and they have a permitting process which is required, and they have taken a much stronger role in this than they had in past years. tie added ne feels the hardship was created with the original plat in 1981, and that Mounds View is overly restrictive in its requirements. CounciLnember Hankner pointed out the opportunity was given to Mr. Harstad in 1981 to purchase the land he needed to have access to his lots, but he felt it was the City's responsibility to provide access, so even after he knew the City was not going to provide it; he st.'ll chcs,� not to do it himself. Mounds View City Council UNAPPROVED SiJuly 1988 Regular Meeting Page Six -------------------------------------------------------------�--------- Mr. Merila stated Mr. Harstad did not what to set a precedent of purchasing property when he felt it was the City's responsibility, so he declined the oppor- tunity to purchase it himself. Mayor Linke asked if Mr. Harstad had pursued it any further after the City informed trim they would not provide the property to him. Mr. Merila responded he was not sure. Mr. Thorton stated the focus of the hardship is on the City's current wetland requirements, which would essentially preclude development of all but one of the lots. He added a taking has occurred with the refusal to allow building within the 100' buffer, and thus, a variance must be granted. Ile stated that Barr Engineering concedes their proposal would enhance the phosphorus stripping capacity. He added it was also a hardship in requiring 100% stripping, as it is impossible, and more is known now than in 1982 when the ordinance was written, and if private property is to be used for public purposes, the owner must be compen- sated. Mr. Thorton also ex1pressed displeasure with the City's recording secretary, as it was his opinion she was not including all the pertinent information he wanted in the minutes, or the essential points made by Mr. Merila. City Planner Herman reviewed her memo to the Council of July 20, summarizing the various issues to be addressed. She axplained it was the Planning Commissions opinion that, taking into consideration Chapters 48, 49 and 49A, with the illustrations presented by the developer, that the requirements could not be met without variances being granted. She added that due to time constraints in which the Council must take action, they have not had enough time to rasearcn all the methodology possible for the phosphorus stripping, and the Planning Commission had felt there was incomplete information given to them at the time of dpplication concerning Chapter 40.06 and how the developer would address that. I* was noted the representatives from Barr Engineering were present, and they had no comment to make. Ken Briggs, of Harstad Comnanl, introduced himself. Mr. Merila explained that it was his understanding at the time of submittal that the information being provided to the Planning Commission was adequate, and when he became aware that additional was necessary, it was submitted to the City, and since Staff was not available at that time, due to being on vacation, it was not given to the Planning Commission until their meeting. He added that he had a copy of the ordinance and had felt the information he originally submitted was adequate. Mounds View City Council Regular Meeting ------------------------ U i APPRO ED-Page Seven988 Mr. Thornton stated the additional information was submitted over a month ago and he does not know why it has not been reviewed yet. There being no additional comments from anyone present, Mayor Linke closed the public hearing and reopened the regular meeting at 7:58 PM. Mayor Linke closed the regular meeting and opened 8. the second public hearing at 7:58 PM. City Planner Herman explained the proposed ordinance is redesignating the Greenfield wetland 1-21 area to show the boundaries that have been determined by Merila and Associates, the A. -my Corps of Engineers, Barr Engineering and the Ramsey Soil and Water Conser- vation District. The ordinance would amend the map and have the new boundaries placed on the official City map. Councilmemher Haikner read a written statement submitted by Kay Weseman, 7807 Bona Road, who was not able to be in attendance, stating she was against the Council adopt ing new boundaries for the Greenfield Estates wetland because the Environmental Tusk Force has not had an opportunity to rev'ew and make recommendations on it, that no one agency's authority to confirm boundaries should be accepted, that the boundary change is only necessary to accomodate the current Harstad proposal, and the boundaries could change again, that a more in-depth study should be done regarding the wetland's natural configuration versus a mar. -altered one, and an inventory and priority list of Mounds View's current wetlands has not been done and should be. She also noted that a recent petition of 200 signatures was presented to the Planning Commission, stating they were against approving the Harstad proposal, as toc many variances are being requested and it would have a major impact on the wet- land's natural state. There being no further comment from anyone present, Mayor Linke closed the public hearing and reopeued the regular meeting at 8:01 PM. Public Heari:;: ordinance No. 447 Amending the Mounds View Municipal Code City Planner Herman explained this ordinance would rede-• 9• Second Reading andinanced Adoption of lineate the portion of the wetland that Greenfield Conservation Park Dis- is located in. Ramsey and Soil and Water approved it- The ordinance would 444 trict has reviewed also change the City's �:__ , . map according. July 25, 1988 Mounds View City Council APPROVED page Eight Regular Meeting -1 �------------- uwre the second Motions o=d° Okoflordinance anchard oNo. 444 entitled An reading and adoptionthe Municipal Code of Mounds View Ordinance Amending by Amending Chapter 48 Entitled Wetland Zoning ordi- nance", and waiva the reading. Councilmember Councilmember Councilmember Councilmember Mayor Linke - Qui,.k - aye Blanchard - aye Hankner - aye Wuori - aye aye ance City Planner Herman arkirladthis sectionrirnChapteru40, ld change the joint parking use and would allow the disce on of the tCou-,ncil to e. allow for joint use of parking il Motion/Second: Blanchard/Wuori to have the second reading and adoption of 0-d:.nance No. 445 entitled. Viw "Amending the Municipal Code of Moundsande:raive the Amending Chapter 40 entitled Zoning", reading. Councilmember Councilmember Councilmember Conncilmember Mayor Linke - Quick - aye Blanchard - aye Hankner - aye Wuori - aye aye Motion Carried 10, Second Reading of and Adoption Ordinance No. 445 City Planner Herman explained this ordinance would 11 Otis Newton, which is necessitated change the address of by the placement of the new garage on the property, d the orientation of the home which has thus changetc ew address oeing 8300 Fairchild Ave. Fairchild, with the n avthe readin dopttionknkner ofaordinance Noe 446 en i led "An e Municipal Code of Mou,.ds view Ordinance Amending tit by Mending Chapter 471 entitled house and Building Numbars and waive the reading. Coucnilmember Councilmember Councilmember Councilmember Mayor Linke - Quick - aye Blanchard - aye Hankner - aye Wuori - aye aye public Works Director Miretor joined the meeting at 12. 8:05 PM. Motion Carried second Reading and Adoption of ordinance No. 446 Motion Carried Consideration of Resolutir No. 2360 Ap�lji ing Agreement with MnDOT for Traffic Signal Revisions on T.H. 10 Mounds View City Council P Z July 25, 1988 Regular MeetingU N A Ov ----Page Nine --------------------------------- Public Works Director Minetor reviewed the changes in nsignalization to be done to improve the traffic control - signals along T.H. 10 within the City. He explained three would require participation of the City in the amount of $33,75U, which would be eligible for MSA funding. Mayor Linke asked Public Works Director to discuss with MnDOT having a right turn lane placed along east -bound County Road 1, to south -bound T.H. 10, as there is already an easement from Super America for that turn lane, and it would be very beneficial to have. Mr. Minetor replied he would discuss it with them, and the bid date has been extended back to November. Motion/Second: Hankner/Blanchard to approve Resolution No. 2360, authorizing the Mayor and Clerk/Administrator to execute agreements with the Minnesota Department of Transportation for traffic signal revicions on T.H. 10, and waive the reading. 5 ayes 0 nays Clerk/Administrator Pauley reviewed his memo of July 13 14 regarding the no parking request for Fairchild Avenue. He explained it was prompted by the letter of request from three property owners, residing at 2765 Ardan Avenue, 8255 and 8265 Fairchild Avenue, requesting placement of "no parking" signs on the east side of Fair- child Avenue from its intersection with Ardan Avenue north, to the north end of Groveland Park, dire Lo children rm,ring between parked cars, visitors to Grovelani Park parking on lat•ms, parking on both sides of Fairchild Avenue, making it difficult to get into driveways, parking on both sides or the street, resulting in single lane traffic, anr, visitors to Groveland Park walking across newly planted grass. Notion/Second: Quick/Hankner to authorize the placement of our °No Parking" signs between the intersection of Fairchild Avenue and Ardan Avenue north to the north end of Groveland Park on the east side of Fairchild Avenue, with the locations of the signs to be determined by the City Engin?er. 5 ayes 0 nays Councilmember Wuori asked if this would affect any other homeowners, as they also would not be able to park in front of their cwn homes. . Clerk/Administrator Pauley replied it would not. Motion Carried Consideration of Request for "No Parking" Signs on Fair- child Avenue ti Motion Carried ■ Mounds View City Council--- Meeting '- 11 P 9--A9 R V E D Page 25,_1988 Regular !j 1f - - - -- -- -Ten - Clerk/Administrator Pauley reviewed the request for an occupancy permit for Building A in the Mounds View Business Park, and the two conditions Staff would recommend, that the sodding of the banks of the storm water retention pond on the east side of the building tie completed by October 1, 1988, and any difference in the number of trees proposed in the original plan for the project and those actually planted once the entire project has been completed be made up for through supplementary plantings on the site, as agreed to between the developer and the City of Mounds View through a supplementary landscaping plan. Clerk/Administrator Pauley also asked for approval of the certificate of completion and release of forfeiture. Motion/Second: Quick/Hankner to approve Resolution No. 2361, approving the occupancy permit for Building A. Mounds View Business Park, and waive the reading. 5 aves 0 nays Mayor Linke explained why the number of trees is down fron the original plan, due to the reccmmended best placement heing further apart than was originally planned. He added the numbers will be made up later in the development. Motion/Second: Hankner/Quick to authorize the Mayor an�Cerk/Aclminist..rator to enter into an agreement for Certificate of Completion and Release of Forfeiture, for Deef' Document Number 867973. 51 ayc:; 0 nIys Attorney Meyers advised the pre, iminary.plat presented by Harstad Company must be acted on by the City within a definite time period, and action tonight would be within the prescribed time. He advised the Council to consider the requirements of. Chapter 48, with three specific issues to be addressed, the minimum lot size requirement of 20,000 square feet, the minimum lot width of 125 feet, and the 100 foot setback require- ment from the wetland. He explained that in order fur this development tc get off the ground, the developer is requesting variances to those three requirements, stating a hardship due to the platting to the south of theirs which impaired their ability to develop, and that Mounds View's ordinance is overly restrictive. Attorney Meyers advised that in a court order from November 16, 1981, in Harstad versus Mounds View, where Mr. Harstad had moved for a temporary injuiction against the City on the plat to the south, that the 14. Considerat' of Resolute.: Number 2361 Motion Carried Motion Carried 15. Consideration of Request for, Major Subdi- vision, Green- field Estates, Planning Case No. 213-87 LE July 25, 1988 Mounds View City Council �J Page Eleven Regular Meeting G=_ 0 � cD ------------------ biw motion was denied, and there was an adequate means for ®Mr. Harstad to develop his land. Thus, that hardship was addressed in 1)81 and determined to not be a hard- ship. Attorney Meyers explained that for Harstad Company's claim of over -restrictiveness of Mounds View's ordinance, they are requestin7 either an amendment to the ordinance or a granting of variances. He advised the variances must meet the requirements of Chapter 40, and he re- viewed specifically the criteria of Chapter 40.26 Sub. D, and the circumstances and conditions which must be met. He advised the City Council would have to make those findings in order to grant the variances requested. Attorney Meyers stated that while Mr. Harstad is de- claring he cannot use his land, economics cannot be considered i11t anyvariances. ons, and is possible to developone lotwithou Attorney Meyers reviewed Chapter 48.01, Sub. 2A, regard - reviewed phosphorus stripping, stating there are many issues to be discussed, and phosphorus stripping is not the sole criteria involved. He added the Council m;.st first decide if they will grant the variances. Councilmember Hankner stated she appreciated having the court reporter removed, as she personally finds it very distracting. Motion/Second: Hankner/Wucri to deny the preliminary p at for Greenfield Estates as proposed, and direct Staff to prepare a resolution of to be acted c e1988 upon at a special meeting, schedued for at 7 PM, with the resolution to include the reasons for denial of not meeting the 100' buffer, 20,000 square foot lot size, or minim un 125' lot width requirements; as well s of the Code, spe- as for not meeting the requirement cifical'_y Chapter 40.26 Sub. D, and the Council. of the wetland o-dinance. not the integrity compromise Motion Carried 5 ayes 0 nays Mayor Linke explained he has�a very hard time with the developer saying Mounds View's Code is too restr:.ctive, as the City has a great regard for wetlands and their use, and they will not compromise that because other City's do not feel the same way. He added Mounds View was one of the _first cities to write such an ordinance, and citiesilitlisdoes whatnot wasmatch wantedhforrmoundses of other View, :W Mounds View City Council July 25, 1988 Regular Meeting $tig �, i"I ge Twelve ------------------------------- o ��; 11 _—----------- Councilmember Hankner added the City takes the wetland 1 1 ordinance very seriously, and the ordinances are always being looked at for updating. She added that when the wetland ordinance was written, they sought bath exper- tise and community input. City Planner He: -man explained this ordinance would 16. Consideration amend the wetland boundaries as discussed in the public of Ordinance hearing earlier tonight, and would redeliniate the lines No. 447 on the official map of the City. Mr. Thorton expressed confusion, feeling this ordinance had already been discussed and passed. City Planner Herman explained they are two separate and very different ordinances, No. 444 and 447, concerning separate areas. Councilmember Hai,kner stated she would like to table action on this, as she was not aware of Kay Weseman's statement until just before the meeting, and she feels it would be important to have the Environmental Task. Force consider the issue. Motion/Second: Hankner/Blanchard to table this item. 5 ayes 0 nays Clerk/Administrator Pauley stated that, W'.th Council direction, he will have Barr Engineering review the documaut submitted by Merila dfld Assou'Lates and report back. Attorney Meyers clarified a denial was made of the pra- liminary plat as it stands today, and since thin ordinance would significantly change the wetland boun- daries, they should look at it very carefully. Clerk/Administrator Pauley advised the Ervironmertal Task Force will have their first meeting on August 9, which will be an organizational meeting. Motion/Second: Quick/Hankner to direct Barr Engineering to sttuCy the d. cumcnt submitted. i:y Y;erila and Assor-, ata-i and report bank to the Council. 5 ayes 0 nays Clerk/Administrator Paulay read proposed Resolution No. 2362. Motion Carried. Motion Carried 17. Consideratio- of Resolutii. No. 2362 Mounds View City Council July 25, I988 Regular Meeting Page Thirteen ------------------ Motion/Second: Linke Blan AO PPprove Resolution o. 2, Commending Tony Jambor for community service. 5 ayes 0 Nays Attorney Meyers reported many of the issues relative to the Williams Pipeline case have been resolved, with the families involved, and the County has recovered certain amounts for damage done to property, with further items still pending. He added the case of the City of Mounds View versus Williams Pipeline has not been resolved, with the main issue in that case being the safety of the pipeline. He added he will be bringing on additional staff to assist in the case, and he will be spending a substantial amount of his time working on this until it is resolved. Councilmember Quick had no report. Councilmember Blanchard reported on the success of the 30th anniversary celebration and she extended thanks to all the people who had worked so hard in so many areas, to Pon and A..1 H^3rA , L11 and Alice Frits, Jerry Blanchard, the New Brighton Bulletin, Sh�.ri Linke, Mary Saarior., and Staff as a whole. Councilmember Hankner asked that a notici be posted on the sign board in front of City Hall, announcing the joint meeting of the City Council and School Board on July 28. Clerk/Administrator. Pauley advised he would check to see what commitments had been made. The notice will also be placed on the tv monitor once the Council takes action tonight to call a special meeting. Councilmembe:• Wuori reminded everyone that performances of West Side Story will begin this Friday, July 29, and there will he a special reception following the opening peLform.ance, a* Robert Lee's in New Brighton. Mayo_ Linke reported the preliminary figures on the Festival in the Park show about $1.50 in profit. Motion Carried 18. Report of Attorney 19. Reports of Councilmembers: Councilmember Quick Councilmember Blanchard Councilmember Harkner Councilmeis,ber Wuori Mayor Linke Mounds View City Council --- �• i • . .'J' )al� / July 25, 1988 Regular Meeting VE Page Fourteen i ---X--�¢¢----------- Public Works Director Mi.netor reviewed his memo of 20. Report ^f July 25 to the City Council regarding the Silver Lake Clerk/Admini _ra- Road sanitary sewer repair construction engineering and for inspection services, and requested Council authorization of the services of Short -Elliott -Hendrickson. Motion/Second: Hankner/Quick to authorize Short, E1110tt-Hendrickson, Inc. to provide construction services, as outlined in their proposal of July 25, 1988 for. the Silver Lake Road sanitary sewer repair, for a maximum fee of $13,000, unless otherwise autho- rized. 5 ayes 0 nays Clerk/Administrator Pauley requested help in getting election judges for both the primary and general elections this fall, and he reviewed the openings for each district in the City. fie stating they are trying through various sources to solicit people. The time commitment would be for a 3-9 hour training session prior to the primary, then approximatell 5 AM to 9 or 10 PM on primary day, then a 1-2 hour refresher course prior to the general election, and approximately 6 AM to 11 or midnight on election day. He explained state law does not allow for split shifts, or relatives of elected officials. The appointments must be made by August 8. Motion/Second: Linke/Hankner to set a special meeting for 7:30 PM on Thursday, July 28, in the City Hall Council chambers, for the joint City Council/School Board meeting. 5 ayes 0 nays Clerk/Administrator Pauley reported he.would not be able to attend that meeting and he would like the Council to bring up to the School Hoard the feasibility of the School District using some of the new library for community programs. Motion Carried Motion Carried Mayor Linke adjourned the meeting at 8:57 PM. 21. Adjournnent Respectfully submitted, Donald F. Pauley Clerk/Administrator • � - +_ s �/.,.2 �,-rigs !r./,c.o ��-Ot _ leoeo aid lfZu rtna� M - `%:uv .`-7'14a0,/7O' c — Gt. �-O.s4�dGitc,/ �iz/rctC i� /�Y.�c�°G 1fl /,laic! Gvtm,701 �nd�iLeed .� � 0 `%l rrr a. mow CV/& G na (/ #le 200 �i�r►c,,f �uo �n �e�/2e.�i�1�n � � . p/�� r, 0 - - 0 5Q�' oa M tT. MEMO TO: Cleric -Administrator and City Council FROM: City Planner Herman DATE: July 28, 1988 SUBJECT: HARSTAD DEVELOPMENT PROPOSAL RESOLUTION No. 2363 Attached is a draft resolution of denial for the Haratad preliminary plat. This has been developed with the assistance of the City Attorne;' and the Counci.l's direction. from Monday's Council meeting. This is a draft until the City Attorney has a final cpportuniLy to review the document. KH/BAC Attachment DRAFT RESOLUTION NO. 2363 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION DENYING THE VARIANCE REQUEST FOR THE HARSTAD DEVELOPMENT PROPOSAL KNOWN AS GREENFIELD ESTATES WHEREAS, Harstad Companies has requested approval of a single family development prone=al known as Greenfield Estates; and WHEREAS, Harstad Companies has requested the following in order to construct their proposed development: 1. Major subdivision (17 single family homes) 2. 'Wetland zoning district map amendment 3. Wetland alteration permit 4. Variance from a) 100 foot wetland setback requirement, b) 125 foot minimum lot width as measured at the building setback line, and c) 20,000 square foot minimum lot size 5. Vacation of right-uf-way (ROW) 6. Park land dedication credit r 7. Conditional use permit for working in the flood plain; and WHEREAS, the City Council, Planning Commission, City Staff and the City's Engineering Consultant have reviewed this development request; and WHEREAS, this development * ;t conform to the requirements of Chapters 4U and 42 of the Municipal Code and Chapters 48, 49 and 49A because this development is in a wetland zoning district and a flood plain; and WHEREAS, Chapter 48.05, Subd. 5 A, B and C requires all land proposed to be subdivided and lying within a wetland zoning district to have the following: A. Minimum lot size - 20,000 square feet B. Minimum lot width - 125 feet as measured at the building setback line C. All structures shall be setback at least 1GO feet from the wetland; and WHEREAS, the City Council has seen fit to develop these re4ui-ements to regulate the wetland because the Council has founa the following: DRAFT RESOLUTION NO. 2363 PAGE TWO Chapter 48.01, Subd. 2 The Council finds that wetlands within the City, as part of the ecosystem, are critical to the present and future health, safety and general welfare of the land, animals, and people within the City, as well as within the Rice Creek Watershed District; that existing and potential development within the City and Rice Creek Watershed District poses increasing ecological and economic problems and demands, having the effect of potentially despoiling, polluting, accelerating the aging, eliminating or negatively and irretrievably altering both the wetlands ani their functions (and the processes associated therewith) which, if conserved and maintained, constitute important: physical, educational, ecological, aesthetic, recreational, and economic assets for existing aad future residents of the community and the Rice Creek Watershed District; and WHEREAS, the developer has requested variances from the minimum lot size, minimum lot width, and 100 foot setback requirements because he claims an alleged hardship due to City approval of the Edgewood Square plat; and WHEREAS, the developer also claims that the requirements of Chapter 48.05, Subd. 5 A, B and C are overly restrictive; and WHEREAS, ti:e granting of a variance, the City Council must find the followingg, 40,26, Subd. f7: (1) Exceptional or extraordinary circumstances apply to the properties which do not apply generally to other properties in the same zone or vicinity and result from lot size or shape, topography or other circumstances over which the owners of the property, since enactment of this Code, have no control. (2) The literal interpretation of the provisions of this Code would deprive the applicant of rights commonly enjoyed by other properties in the same district under the terms of this Code. (3) That the special conditions or circumstances do not result from the actions of the applicant. (4) That granting the variance requested will not confer on the applicant any special privilege that is denied by this Code to owners of other lands, structures or buildings in the same district. (5) That the variance requested is the minimum variance which would alleviate the hardship. Economic conditions alone shall not be considered a hardship. �J co DRAFT RESCLJTION NO. 2363 PAGE THREE M (6) The variance would not be materially detrimental to the purpose of this Code, or to other property in the same zone. (7) The proposed variance will not impair an adequate supply of light and air to adjacent property, or substantially increase the congestion of the public streets, or increase the danger of fire or endanger the public safety, or substantially diminish or impair property values within the neighborhood. The Hoard of Adjustment and Appeals may impose such restrictions and conditions upon the promises benefitted by a variance as may be necessary to comply with the standards established by this Code, or to reduce or minimize the effect of such variance upon other properties it the neighborhood, and to better carry out the intent of the variance. WHEREAS, the City Council makes the following findings: Findings (1) The City Council finds that the 20,000 square foot lot size, the 125 foot lot width, and t1ae 100 foot setback r accomplishes the goals of Chapter 48. (2) The City Council finds that the granting of a variance for the lot uize, lot width, or 100 foot setbck would be against the intent of GT<apter 48 of the Municipal Code. (3) The City Council finds that this property does not have any exceptional or extraordinary circumstances that apply to the properties which do not apply generally to other properties in the same zone or vicinity and result from lot size or shape, topography or other circumstances over which the owners of the property since enactment of this Code have no control. (4) The City Council finds the literal interpretation of the provisions of Chapter 46 would not deprive the applicant of rights commonly enjoyed by other properties in the same district under the terms of this Code. (5) The City Council finds that the special conditions or circumstances result from the actions of the applicant. (6) The City Council finds that granting the variance requested will confer on the applicant a special privilege that is denied by this Code to owners of other lands, structures or buildings in the same district. DRAFT RESOLUTION NO. 2363 PAGE FOUR (7) The City Council finds that the variances requested I are not the minimum variances which would alleviate the hardship. Economic conditions alone shall not be considered a hardship. (8) The City Council finds that the variance would be materially detrimental to the purpose of this Code, and to other property in the same zone. NOW, ',dEREFORE, BE IT RESOLVED that the City Council of the City of Mounds View denies the variances requested for this Alevelopment and therefore denies the preliminary plat known as Greenfield Estates. BE IT FURTHER RESOLVED that the City Council denies the wetland alteration permit, vacation of right-of-way, the park !and dedication credit and the conditional use permit for working in the flood plain because the preliminary plat has beer, denied. BE IT FINALLY RESOLVED that the City Council tables action on the requested wetland zoning district map amendment pending further study and review. AT"'EST: (SEAL) Adopted this Sth day of Auuust, 1988. MayOT Clerk -Administrator C TOt MAYOR AND CITY COUNCIL FRjf CI ERK-ADMINISTRATOR PAULE CW DATE: JULY 27, 1968 SUBJECT: 8100 GROVELAND ROAD APPRAISAL Pursuant to the direction of the City Council at the July 5, 1988 agenda session, Staff requested that the City's appraiser provide an explanation of the methodology used to select compararables used in the original appraisal of 8100 Groveland Road and review a list of other properties supplied by the City to determine if the original appraised value should be changed. Attached pleased find a letter from John Steensland explaining the process- used in selecting comparables and listing other properties provided by the City. In some cases, the properties provided by the City had not sold cr were sold so recently that the information was• not available. :n discussing the matter with Mr. Steensland after receiving his letter, I advised him that we had learned that Mr. Johnson had bought the property at 8100 Groveland Road in May of 1986 for $35,000. Mr. Steensland indicated that neither this information nor the new comparables would change his original appraisal. As ycu may recall, Mr. Steensland gave the City 3 alternative values for portions of or the entire 1.7 acre site. The 3 alternatives were allows, 1. The entire 1.7 acre site - $55,000 2. A 77.5 foot strip for a depth of 190 feet - $27,000 3. A 77.5 root strip for the entire length of the property - $38,000. Staff would request Council direction au to your desire to acquire the property, which alternative you wish us to negotiate and the maximum purchase price you are willing to pay. SUITE 408 " MIDWEST FEDERAL BOLDING " ST. PAUL, MINNESOTA 55101 " (612) 227-8238 APPRAISALS: RESIDENTIAL " COMMERCIAL July 22, 1988 Mr. Don Pauley c/o CITY OF MOUNDS VIEW 2401 Highway 10 Mounds View, Minnesota 55112 Dear Mr. Pauley: JAOOCC k1 TFS (-*L " AGRICULTURAL 9� AL F At your request we are furnishing to you information relating to the process followed in obtaining the comparables sales used in our valuation of the property on Groveland Road for the City. Normally accepted appraisal practice, for the valuation of vacant land, is to research Courthouse records in the County Assessors Department where the Certificates of Real Estate Value are filed. when a piece of eal estate changes hands. This document lists such imformation as the buyer, seller, legal description, sales price, financing imformation, sales date and other data. From this information and a plat map the appraiser is able to determine a value per square foot, which is the usual method of valuation for land while keeping in mind the "site value". with valuea per square foot in mind, adjustments are made to the comparable to make them equal the subject and these adjustments in collars or cents, lidivaLe 'values for the subject property. The basic premis is if two lots are exactly the same and one sells for $25,000.00 that would be a fair measure of the value of the other site. Because no two lots are exactly the same and the size alone may not be the only factor affecting value, the process is very objective. In addition to this imformation we were asked to determine, ifpL)ssible, values for other properties supplied to us by you. This imformation is as follows: 2185 Lambert Avenue- is an existing home several years old so would not be relevant. (Continued) NATIONAL ASSOCIATION (��''�'�� SENIOR MEMBER OF AMERICAN SOCIETY REAL ESTATE APPRAISERS �� OF APPRAISERS A SENIOR CERTIFIED VALUER II TUNAL INSTITUTE TE OF OF VALUEAS 7770 Greenwood Drive is also an existing property and not relevant. 2731 County Road H-2 was a lot sold by Mary Anderson Construction to Preferred 9uildors for $25,900.00. This was one of the last lots in the development and Mary Anderson. Construction hadn't been able to sell that lot. Mr. John Lundquist of Mary Anderson indicated they valued interior lots not on county Road H-2, at $29,900.00 in there home sale package. 5091 Bdgewood Drive sold for 020,300.00 in October 1987. This lot sale was $1.75/square foot even though it is a smaller lot. The lot is 87' x 1341. 8125 Red Oak Court is a vacant site sold to Preferred Builders for $29,900.00 in March 1988. 8403 Spring Lake Road was not in the courthouse records. It could appear from driving by that this was possibly a lot split and now a new hone on it. The transaction may not have closed or may not have reached the Assessors office. it could also have been sold as a package with a home and then may not appear as a lot sale. Respectfully submitted, � _1A a MEMO TO: MAYOR AND CITY COUNCIL FROM: ML%RY SAARION, DIRECTOR PARKS, RECREATION AND FORESTRY DATE: JULY 7, 1988 SUBJECT: FLEXIBLE BENEFITS PLAN At the March Employee Relations Committee meeting, employees expressed an interest in pursuing a Flexible Benefits Plan. Staff approached council on this request at the April 18 agenda session. Council was receptive to consideration of a proposal and directed the Employee Relations Committee to look into programs and come to the council with a proposal. The committee requested Dols Brager and myself to interview zompanies and report back with a recommendation. Two companies were interviewed: Bill Oches from the _ Minnesota State Deferred Compensation Plan and Janet McCune from DCA, Inc. DCA, Inc. was chosen because they provide an excellent educational/informational program for the employees and the fees are less costly for administration and set-up costs. Ms. Janet McCune met with the Employee Relations Committee on July 7, 1988 to review the program. Thosc present were: Kim Herman, Mary Tatarek, Kitty Hickok, Tim Pittman, Mike Ulrich, Tim Ramacher, Don Brager and myself. It was the unanimous opinion of this group that the program would be a beneficial opportunity for most employees. The committee agreed to have a representative from each department to meet with the council along with Ms. Janet McCune of DCA Inc. to recommend the program to the council at the August 1 agenda session. The plan offered through DCA, Inc. will be explained by Ms. Janet McCune at the meeting. A slide tape presentation will be used as an information tool. The Employee Relations Committee will be present to participate in discussion of this program. MS/SL The DCA Fiebble Spending Account Plan :(educed For every pre-tax dollar of compensation Payroll below the Social Security wage base your employees earmark for use in their Flexible t'ASts Spending Ateounts, your company can save over seven teats in payroll taxes. For example, if IM employees each contribute UN.00 per month to the Plan, your company could save over $700.00 in Social Security and other payro;l taxes every month: .0'I x E10,000 = $700 n Increased For each pre-tax Flexibe Spending Account lekehcme (FSA) plan dollar your employees spend on uninsured health care expenses and Pay dt; endeat day care expenses, lake -home pay can be increased by forty to fifty cents, and even more in some cases. For example, an tmployce who pays:N in federal income l,x, 10% in stale income tax and 71 in FICA tax: Earnings keruirrd Ta Pro ;1,000In Health Care and Day Care Expenses IFith the Plan N'it ouf the Plan i11000 t1,000 Advantages Foremployers... for The DCA Flexible Spending Account (FSA) i6 p ye[S plan caables employees to prcvi,ie a valuable new benefit while, at the some time, reducing will for overall payroll tax expenditures. It creates a Employees competitive edge in attracting and retairing employees. Employee premiums, deductibles and co-insurance paid with pre-tax FSA dollar; pave the way for increased employee benefit cost sharing and additional, oisl- efficient flexible benefit programs. Overall benefit costs can be reduced considerably. How It Forks You could think cf the FSA plan as an easy and extremely attractive addition to your existing employee benefit package. The DCA FSA plan may provide all t +flexibility art benefit enhancement you want or need at this time. Or... In a more broadly-based flexible compensation htrtegy, the WA FSA plan can provide a dramatic beginning and an extremely cost- efficient cornerstone in building toward your more comprehensive program. Foremployees... The DCa Flexible Spending Account IFSA) plan gives employees the means to convert otherwise taxable compensation into tax-free health care and dependent day care benefits. The plan is voluntary. Employees may contribute from zero up to a substantial maximum dollar amouul... depending on their individ_al life cycle needs. All contributions are made to the plan through convenient payroll deductions. rartiupal. obtain a material reduction in overall federal income taxes, FICA taxes and state income taxes. and. a considerable increase in take-home pay. Even if an employee joins an RMO or elects oGnerfirst-dollar health care coverV, he or she undoubtedly will incur additional health rare or day care expenses that will not be paid by any of the companys other empbyce benefit programs. FSA's allow each employee to set aside pre-tax dollars from every paycheck to pay for a variety of otherwise after -lax expanses, some of which are: • Premiums -All employee -paid premiums for company -sponsored health care plans and for certain disability incomear rife insurance plans. lealth Care -All medical and dental plan i-" deductible amounts and ca-payments; eyeglasses, or other expense insurance pla • Dependent Do incurred by a xpousea are al maximum am year, mit6 a li Employee premi insurance plans pre-tax basis th system. For other eligib' pay the bills as submit records r adjudication am pre-tax FSA acc A Sound Ida:... Flexible Spen?h around in one fa seventl' .11sn k plans, expense r, teria plans, thoy implemented by throughout the ...Ouked with th Expertise of Kt DCA has design leled low-cost, install Flexible exclusive use by The Full_ The DOA FSA s SerY1GeM simple ... becau ments are the t flexible and participant Spending month and the System as neyepartici pro he co reco ping ding Account Plan You could think of the FSA plan as an easy and extremely attractive addition to your existing employee benefit package. The DCA dollar of compensation FSA plan may provide all the ;lexibility and Security wage base ysar benefit enhancement you want or need at this irk fer use In their Flexible time. Or... nts, your company can save In a more bnadiy-based fiexibie cumprnsation in payroll taxes. For example, strategy. the DCA FSA plan can provide a each ronlriu:.e $100.00 per dramatic beginning and an extremely cost- lan, your company could save efficient cornerstone in building toward your (Social Security and other more comprehensive program. ery month: Foremployees... $700 The DCA Flexible Spending Account (FSA) plan gives employees the :means to ccnvert x Flexible Spending Account otherwise taxable compensation into lax -free ar your employees spend on health ^are and dependent day care benefits. Ih care expenses and The plan is voluntary. Employees may care expenses, take-home pay contribute from zero up to a substantial d by forty to pay cents, and maximum dollar amount... depending oa their ,me cascc. For example, ao indiv.;L31 life cycle needs. All contributions )ays 33% in federal income tax, are made to the plan through convenient ome tax and 711 in FICA tax: payroll deductions. oirticipants obtain a arninya Required material reduction in overall federal income 11,00 /n Health Care razes, FICA taxes and state income taxes, and, Day CareExperses a considerable increase in take-home pay. in Wil"I the Plan Row Even if an employee joins an Hh1O or elects f070 it Works other first -dollar health care coverage, he or she undoubtedly will incur additional health care or day care expenses that will not be paid ble Sp_nding Account (FSA) by any of the company's other employee nployers to provide a valuable benefit programs. FSA's allow each emrloyee ile, a. the same time, reducing to set aside pre-tax dollars from every tax expenditeres. It creates a paycheck to pay for a variety of otherwise ;e in attracting and retaining after-tax expenses, some of which are: ployae premiums, deductibles • Premiums —All employee -paid premiums for ce paid with pre-tax FSA company -sponsored health care plans and e way for increased employee fnr certain disability income and life icing and additional, cost- insurance plans. e benefit programs. Overall 7ealth Care —All medical and dental plan m be reduced considerably. I deductible amounts and co -payments; As eyeglasses, orthodontia, hearing aids and other expenses that are not paid for by insuraor plans. • Dependent Day Care —All day care expenses incurred by a single parent or while both spouses are at work ... up to a specified maximum amount (for example. 54,800 per yeas, with a limit of $2,00 per:hild). Employee premiums for company -sponsored insurance plans automatically am paid on a pre-tax basis through the company's payroll system. For other eligible expenses, employees simply pay the bills as they normally would. and then submit records of those expenses to DCF for adjudication and reimbursement from their pre -lax FSA accounts. A Sound Idea... Flexible Spending Accounts (FSA's) have been around in one form nr aaotSer since the late seventies. Also known as salary conversion plans, expense reimbursement plans, or cafe- teria plans, thousands of FSAa Fare been Implemented by large and small companies throughout the country. ...Backed xith the Experience and Expertise of W. DCA has designed and perfected an unfaral- leled low-cost, streamlined, and easy-lo- instill Flexible Spending Account system fur exclusive use by DCA client:. The Full. The DCA FSA system is surprisingly $(rv7fkil� simple ... because your anlyongoing involve- ments are the t ansmittal of a single check F9edle and participant contribution data once each Spenfiing month and the processing of enrollment forms System as new participants become eligible. DCA pro: the complete package of necessary recoriaeceping and communicalitn services. l� ILH We maintain all of the appropriate in-house software to track individual account activity for each of your employees. And, we handle all of the plan x lranractions, Low processing u claims lu ieSuiiig IrmiviiuGbl ielni diiRilienl cheeks. DCA services include: • hsplementaffon-Assistance with plan design, ,-reparation of the formal plan docu- ments for review by your legal counsel, and guidance with payroll and data transfer procedures. • Communication -Preparation of employee meeting materials, summary plan descrip- (ions, brochures, audio -visuals, and other communications media to explain plan advantages and administrative procedures in detail to eligible employees. • EnrollmeN-Assist.•na with enrollments and vests data verification. • Administrufion-Production of claim fcrms and employee/employer transaction reports, and prenaraCon of government reporting forms. • Processing anlPaywitt-Adindiratior of claims, explanations of henefits and partici- pant reimbursements. • Confidentiality -Employee claim irdorma- lion is held in strict confident- by profes- sional DCA claims examiners. • Compliance-AssiF'ance in keepinf the plan current with changing government ruleF and regulations. Ws Time � Present law clearly permits Flexible Spending to }eke Accounts. FSA installation and administrative costs normally can be recovered through a Serious payroll tax savings in a veil short time for Look most employers. if you've considered an FSA a; FSA's in the post but have held off en starting one, it's probably time to take a serious second look. I VIA n8 ,n Ed.gyitagra The DCA FSA plan. A winning opportunity for your company and for your employees that should not be missed. vin evoi itants, actuaries and a1iu%&tlutive pe:sonnei are experts it.. health rare and workers' compensation pleas; defined a:iti- b%tion plans inc!uding 101(k) incentive/ savings programs; defined benefit retirement plans; the ecmplete range of flexible employee benefit programs, as r.ell as direct compensa- tion management systems based on the most extensive in-house Inventory of salary admin- istration surveys in the Upper Midwest. Put Ile 150-plus DCA professionals on your human resource management team today. We would appreciate the opportunity W be of service. For more information, call your DCA Account Executive or write: MI, Uneapous 400 NA Center 13100 Wa)7%o Bouleverd Minnetonka, MN 55313 (612) 541.7500 Madison Six Odana Court P.O. Box 53N Madison, WI 53705 (P,08) 271.OW ad aintain all of the appropriate in-house The DCA FSA plan. A winning opportunity for � s +1 ` are to track Individual account activity your company and for your employees that ch of your employees. And, we handle all Ishould not hpmi?xal.� #�{ e plan's tre¢sactrons, from processing is to lashing individual reimbursement ne DU DCA consultants, actuaries and administrative J� � ^r �I alld '" services inelude: personae! are experts fn health care and ,� �il Pad° 6d17 Advantage , plementalfon-Assislancewithplsn workrr%compensationpans;dcfinedcoAd- Benefit.CAS ,� ign. preparalion of the formal plan docu- bulion plans including 401.x) incentive/ iFA nts for review by your legal counsel, and savings programs; defined benefit retirement _ dance with payroll and data trarsfer plans; the :omplete range of flexible employee edurea. benefit programs, as weli as direct compensa- munica!k-Preparation of employee tion management systems bated on the most pgjgp� and Benefit Costs ting materials, summary plan descrip- extensive in-house inventory of salary admin- Ins, brochures, audio -visuals, and other istration surveys in the Qrper Midwest. nmonications media to explain plan Put the 150-plus DCA professiusals on your vantages and administrative procedures human resource management team belay. We detail to eligible employees. would appreciate the opportunity to be of ofInvent-Assistance with enrollments service. I census data verification. n/vialr alfon-Production of claim forms p` / •' ., emoloyee/employer transaction reports, j Preparation of government reporting I - - ns. ressinp a V Peyment-Adjudication of ins, explanations of benefits and partici- t reimbursements. 6dentialily-Employee claim informs- I For more information, call your DCA Account is held in strict confidence iy profes- I Executive or write: al DCA claims examiners. pliant -Assistance in keeping the plan rc ent with changing government rales I Sinneapolo • regulations. I c • •y in 400 DCA C.nter w Spendit,g 13100 Minnetonka, MN yatlll•E% Employees is. FSA installation and administrative Minnetonka, MR 55343 Your illjJ ormally can be recovered through (612) 541-7500 tax yer ngs in ' e o• short d an for Sadiron 1� m� P� V nployera.lfyrouleconsideredanFSA Six Odana Court 1 Ai1AVi�Jipi a w� .ast but have held off on starting one, I P.Q. Box 5304 )ably time to take a serious second Madison. WI 53705 1608) 271.6003 s Section 2 ADVANTAGES AND DISADVAN:"AGES OF FSAS ADVANTAGES Employee Employer 1) expenses paid with pre-tax dollars --taxes reduced - federal - state, if any (except New Jersey, Pennsylvania, Arkansas, and Alabama) - FICA 2) completely voluntary pro- gram; provides oenefit/ tax flsr,ibility to employees 1) payroll taxes - FICA - FUTA - not workers, reduced compensation 2) employer gets float on salary reduction deposits until claims are reimbursed 3) helps attract and retain employees 4) if desired, the employer may keep any forfeitures arising from left over account balances DISADVANTAGES U to a Employer 1) "use it or lose it" --for- 1) modifications to payroll feiture of unused rmounts system required (carcful r,lanning and goad ccmmt:nication required) 2) extreme limitations on 2) plan documents and admini- ability to change after stratien required start of plan year 3) could potentially reduce 3) other pay based plans (e.g., social security (and perhaps retirement plan, disability) unemployment compensation would have to be amended to benefits) --typically base benefits on pay before negligible impact salary reduction 3 FLEX PAYCHECK COMPARISON ANALYSIS Exemptions: 4 334-46-5182 NAME: John E. Doe SSN: Illustration C." n�k Annual SemiMonttjY $1,479 17 $35,500.00 GROSS TAXABLE COMPENSATION 111.86 2684.64 1, FICA 153.00 3:672.00 2,304.00 2. Federal Withholding Tax g6,00 0.00 3, State withholding Tax 00 0.00 Q 0.00 q, County Withholding Tax 0.00 5. City Withholding Tax deduction (11 0.00 0.00 0.00 6. Other 7. Other deduction l21 $ 8,560.64 $ 3 TOTAL WITHHOLDING TAXES $1,118.31 $Y6,639.36 ADJUSTED NET FAY AFTER TAX EXPENSES c•* •** ADDTTIGNAL 1,800.00 75.00 31000.00 g Medical Raimburoement 125.00 �- 9, Dependent Care $ 200.00 $ " "0'00 TOTAL PERSONAL PAYMENTS $11p29•69 $24,717.28 NET DISPOSABLE INCOME pa. check Com aricon I Semi Monthly W/F1ex w_/o Flex $1,479.17 $ 1,479.17 GROSS COMPENSATION Q 00 75,00 0.00 125.00 1. Medical 2. DePendent Care 7.00 $_- 200 ? i T COMPENSATION PRE -TAR REDGC.ION TN S - -- 51:479.17 $ 1,279.17 NEW TAXABLE COMPENSATION 111,09 96.06 Social Security 249.00 201.00 !I FICA Withholding (Approx.) $ 297.06 $ 360.vy ■ TOTAL TAXES WITHHELD 200,00 0.00 u After Tax Expenses $ 919.08 $ 992.11 {,,, TAKE HOME PAY $63.03 SAVINGS FROM EACH PAYCHECK MEMO T0: MAYOR AND COUNCILMEMBERS FROM: MARY SAARION, DIRECTOR N�5 PARKS, RECREATION AND FORESTRY DATE: JULY 28, 1969 SU°JECT: ()UARTERLY DEPARTMENT REPORT (APRIL-JULY) The quarterly report concerning activities performed by the Packs, Recreation and Forestry Department will include: - Sundner activity statistics - Summer/Spring program review park projects: Silver view Park parking 1o1, Greenfield Park Administrative projects: $LOchuresaett rkiandood Recreation Conwissioc: nomination, LAWCON grant, budg "Festival in the Park" August 8; Fall projections for Fall programs: Newsletter deadline, programs begin September; registrations vandalism: Greenfield bridge Forestry Senior Citizens Activities Aquatics program Ms/SL ® MEMORANDUM Memo To :Mayer and Council Members From :R. A. Minetor, City Enginee Date :July 28, 1988 Subject :Annual Patching and Overlay Contract The patching and overlay contract for this year is proposed to include an extension of the police parking area and additional parking areas at the shop and well )2, as well as the normal patching and suifz.;ing work. The extension to the police parking area is being proposed for improved turning radius into the police garage and to impfove maneuverability in general. The parking area additions at the shop and well 12 are to complete the work proposed with the remodeling of the shops. The patching and surfacing will emphasize patching with surfacing only for the worst areas. The basis for this strategy on patching and surfacing is to allow time to develop the pavement management program. we have completed the visual inventory, but it will take some time to complete the alternative treatments and develop a comprehensive long term program. The patching rust be completed regardless of the surfacing treatment to lie used. There are some areas obviously in need of an overlay, but the majority of the streets may be candidates for other treatments. Chip seals, slurry seals, milling, heater/scari£ving, crack sealing, and thin overlays are some of the alternatives we will be considering in the long term program. The alternative strategies and recommendations will be implemented beginning with the 1989 program. I am requestirg the council approve the following schedule for this project: Advertisement for Bids August 4, 1988 Opening of Bids August 18, 1988 Award of Did August 22, 1988 This schedule should allow for all work to be completed by the end of September or earlier. ,bra,..., 5 MEMO TO: DIRECTOR OF PUBLIC WORKS/CITY ENGINEER, MAYOR AND CITY COUNCIL itFROM: PUBLIC WORKS FOREMAN DATE: JULY 8, 1988 SUBJECT: PURCHASE OF TRIPOD AND RETREIVAL WINCH As you may or may not know, OSHA has recently adopted strict regulations concerning confined space entry. OSHA is now requiring the use of a man --rated tripod and safety retreival winch for all entry into these spaces. Earlier this spring, we received three demonstrations fror, different vendors on their retreival equipment. Only two out of the three have safety winches that are recommended to use by Underwriter's Laboratories or Federal Insurance Board. U.L. is strongiy recommending the use of a safety retreivai winch with one primary break and at least one secondary emergency back-up break. By purchasing one of these two units, we would be in compliance with their regulations. During these equipment demonstrations my crew and I noticed some Aistinct advantages aril disadvantages regarding these two tripods. The tripod offered by DBI/SALA did feature a triple breaking system but no material winch used to lower pails, equipment, drills and hammers down into a manhole to perform work in that given area. This winch also required the manual lowering and raising of cable which is dirently hooked to the person entering the confined space. Due to possible communication problems and freedom of movement we foresee possibilities of confusion ir: using this particular equipment. The other proposed equipment is offered through Carlson Equipment Company which offers the standard tripod plus a retractable lifeline which is controlled through the movement of the person actually entering the confin-:d space. He does not have to rely on the man topside to control his entry and exit. This particular winch will automatically let line out for the person entering the confined space and also take it up automatically when the person is exiting. This system also offered a material winch for lowering equipment, eta. down into the manhole. Both of these systems, the DBI/SALA and Carlson Equipment System, do offer fall protection incorporated into their winch system. Though these two tripods are competitively priced, I am strongly recommending the purchase of the Miller Retractable Lifeline and Recovery system offered by Carlson Equipment rather than the DBI/SALA Tripod. The reason being is if we have a man in a manhole performing maintenance and we need to lower him a pail of concrete or any tools needed for the job, we would then under the DBI/SALA System have to unhook him, raise the cable and then lower the material. This is defeating the purpose of having PAGE TWO JULY 8, 1988 an emergency retreival winch permanently hooked to the man performing duties in the manhole, whereas the Miller Retractable Lifeline offered by C'arlscn is available with a material winch especially designed to lower equipment into a confined space. I also have the full recommendation of our Public Works Crew to purchase the equipment offered by Carlson Equipment Company. The above is a comparison of only twu of t1,e vendors offering this tripod. In the 1988 capital improvement budget for Sewer there is money set aside for the purchase of this tripod. The amount budgeted ($800.00) fo: a tripod is for a system not approved by Underwriter's Laboratory, therefore, the approved tripod and safety winch in compliance with this regulation i.c consi9nrably higher and therefore I am requesting your approval for this approved confined space equipment at a price of $2161.70. If you have any quetions concerning this purchase, please feel tree to talk to me about it. DFP/M,IS MEMO TO: Mayor and City Council S Director of Public Works/City EEnyyiinneer Minster �1 FROM: Public Works Foreman Ulrich DATE: July 28, 1988 SUBJECT: PURCHASE OF NEW SNOWPLOW FOR 4X4 PICKUP As you may know, we have purchased a new four-wheel drive pickup which is to be equipped with a new plow for plowing our parking lots, walkways, pathways and ice rinks. The rc::son for this memo is to explain the need of approximately $450.00 in addition to the $14,000 already budgeted for a new style snowplow that would enable our crews to more efficiently clean the areas. This particular snowplow is called the "Boss". It is a multi -purpose plow that works as a conventional straight mowboard plow moving to the right, to the left or for straight dozing action. It also has the features of a V-plow for plowing our sidewalks and pathways which is needed as part of our winter maintenance program. Throughout the winter, especially late into the season, our sidewalks and pathways have a tendancy to drift full. By attempting to plow these pathways with a conventional one-way plow, many times the drifted areas or compacted snow will pull the truck into a possible obstruction along the pathway, 41such as a resident's fence or possibly tearing up shrubbery or sodding from the surrounding lawns. By using a V-plow from the beginning of the season, we can wing snow back in both directions enabling the truck to proceed more controllably through hazardous areas. Another feature of this plow is the ability for its blade to be positioned in an inverted "V". This feature enables us to gather snow in front of the plow and actually carry it through parking lots. There is not the tendancy to continually lose snow out Doth edges of the plow. This would also work extremely well in our hockey rinks where we have to actually move snow the entire length of the hockey rink and carry it through a very small access point. i have made reference checks with the City of Brooklyn Center, City of Woodbury, ani Delano Dodge on the co -it of operation, the down time Lhey have experienced through breakdowns with this plow, and also the time saved by using its three different plowing aoil.ities. Both ci"_iep and Delano Dcd3e recowmended it very highly and indicated that it has cut their plowing !.ime anywhere from one-third to one-half. The City of Brooklyn Center has especially appreciated its inverted "V" position for cleaning their ice rinks and hockey arenas. i Page Two June 27, 1986 Through last year's budget, we have appropriated $14,000 for the new four-wheel driveway pickup plus plow. Though this would have been enough money for a conventional plow, it is not enough for the "Bose" plow with its uany different features. Therefore, I am requesting your authorization for the purchase of this plow plus another $450.00 from the capital fund to compliment the already budgeted $14,000. Three of my Public works employees, Steve, Dick and Tim, have personally viewed this plow and also recommend its purchase. I have received an au,!ic visual presentaticn from the dealer which we will view at the Age,.da Session at which time you will see exactly what tie plow is capable of doing. 1 hope to be able to answer answer quesLions you may have at that ti.me. MU/BAC C ❑ QU O TA T I pN ❑ p RDE R CRYYSZEEL DATE: July 25th 1988 TRUCK EQUIP. NAME: City of Moundviewc 2131 - 72ND AVENUE N.E, ADDRESS: 2401 Highway 10 Norch FRIDI.EY, MN 55432 PHONE: 612-571-1902 CITY: St Paul, I'W. 55112 P.yONE: 784-3055 SALES REP: Jeff ATTENTION: Mike Ulrick MAKE OF VEHICLE: 88 Chev 3/4 ton 4Xq ENGINE: SERIES: WY.EEL BASE: TRANSMISSION: YEAR: C.A./C.T.: QUANTITY me -ESCRIr T1Up UNIT FRICE 1 I 8'2" Boss Snowplow complete with Rapid-Tach - hook-up Cow-prcfile lights Center ohoe Electric hydraulic pump 2 Year warranty This ,,low installed complete will cost: ..................... 1 ost:.....................1 $2550.00 JIJL 1988 RECEIVED IY BP Mow% vCV, WILES REP SIGNATURE: CUSTOMER SIGNATURE: QUOTATIONS GOOD FOR THIRTY DAYS UNLESS NOTED OTHERWISE El .ME.40 TO: MAYOR AND CITY COUNCIL �f MARY SAARION, DIRECTOR �11 PARKS, RECREATION AND FORESTRY FROM: DATE: JULY 26, 1988 SUBJECT: 1988 "FESTIVAL IN THE PARK" REPORT Results of a short survey are still being collected and therefore, the tabulation is not available for this packet. However. the results will be given at the agenda session on Monday, August 1. A blank copy of the informal survey is attached. ich in the Also, enclosed are lactsthe and possiblerdate chargeyofVthetFestival discussion regarding celebration. MS/SL Attachment CITY 01- MOUNDS VIEW 2401 HIGHWAY 10 MOUNDS VIEW, MN 55112 "FF,STIVAL IN THE PARK" CELEBRATION S U R V E Y The "Festival in the Park" was tirst celebrated as a bi-centennial celebration in 1976. Since that year, the celebration has become an annual event held either the tirst or second weekend of July. This is a community celebration. The City Staff wants yourainput regarding the "Festival" to insure community p P enjoyment. Please complete the following questionnaire: " celebrations have you attended? How many "Festival in the Park 2, Did you attend this year's "Festival in the Park" celebration hold Sunday, July 17? 1 i YES l 1 NO 3, is the third Sunday of Jury a good time for you to attend? j YES l 1 NO If not, why? 4. What is the best time of year for a celebration, in your opinion? -1 S. What do you Cri;oy most at the Festival celebration? 6. What do you like least at the Festival celebration? 7. Is City Hall Park a convenient location tor the Festival celebration? [ ) YES l 1 NO 8. If not, where would you suggest as another location? _ 7. Please check the activities which you like to see at the festival? [ j Musical Entertainment [ 1 Children's Games l 1 Athletic Competitions (such as volleyball 6 softball tourneys) l I Carnival Rides (such as tilt -a -whirl, etc.) J Beer Garden [ l Dance ( 1 Fireworks ( 1 Parade [ ) Food Concessions [ 1 Bingo/Cribbage/Chess [ 1 Pageantry (queens, commadors, etc.) ( 1 Exhibits (such as square dancing, gymnastics, model cars) [ 1 Dunk Tank [ j other _ 10. Uow do you hear about the annual "Festival in the Park"? [ ) New Brighton Bulletin l ] City Newsletter [ ] Flyers ( ) Cable TV l l Radio• Announcement l 1 MN Bulletin on City I i other _ 11. 'Would you like'to see the "Festival in the Park" celebration continue? 12. Are you a Mounds View resident? ( 1 YES l 1 NO If'not; in what city do you live? Thank you for taking the tir.,e to express your thoughts on the annual "Festival in the Park" celebration. 19E8 "FESTIVAL IN THo PARR" UNOFFICIAL ESTIMATED REVENUES AND EXPENDITURES REVENUE Donations: fjon's Club $2,000-00 0.00 Tom Thumb 00.00 John Miller 10.00 Tvscn Trucking Electric Machinery 100.O0 Lindy's Gym. Club 62.00 00 Jaycees Midwest Surveyors 50.00 T.ot•]1 donations .................. •• $ 2,474.00 Concessions: 7 concassionaires @ $50.00 each ...... 350.00 Arts and Craft Booths 15 @ $10.00 each .........••• 150.00 Children's games receipts ............. 1,035.00 UNOFFICIAL REVENUES $ 4,009.00 EXPEL TARES Fireworks ......................... Table rental 10 tables @ $8.00 ......:::::' :; 2 bands @ $5U0.00 ................. .................. Microphone .......... ..... ... ,. Showmobile ....... ................... $ 2,000.00 8U.00 1,000.00 20.00 145.00 350.00 Insuranre ...................... .................. , Prizes ......................... Supplies (Maintenance) ......... :............... .. PLinting (Posters) ............• UNOFFICAL EXPENDITURES 351,45 50.00 11.00 $ 4,007.45 "FESTIVAL IN THE PARK" REPORT CITY STAFF HOURS Listed below are approximate figures showing the City's contribution to staff time regarding "Festival in the Park". These figures have not been included in any of the 11 years of Festival figures. Public Works Preparation- 3 days x 8 hours x 4 staffinembers = 96 hours ($1,161.60) Parks and Recreation Dept. Preparation: 30 houts x 2 staffinembers = 60 hours ($ 948.90) Public Works Festival Day: 15 hours x 2 staffinembers = 30 hours ($ 544.50) Parks and Recreation Festival Day: 15 hours x 2 staffinembers (fulltime) = 30 hours ($ 474.35)* *salaried staff Playground Leaders/Puppeteers: 15 staff x 6 hours = 90 hours '$ 450,00) TOTAL STAFF HOURS = 306 ($3,579.35) SHOWMOBILE AVAILABILITY Staff contacted three agencies known to rant a showmobil?. The agencies. rates and availability is listed below: Ramsey County Showmobile - Past experience shows that dates are open in May, August and last weekends of September. The busiest time is June and July. Cost is $145.00 for the weekend. St. Paul Showmobile - The availability for next September is uncertain, but it is not available in September of thin year. The cost is $280.00 fur the first four hours and $70.00 for each additional hour. Edina Showmbile - The City of Edina does rent the showmobile to other agencies but but '..t is not ....'.'d --.ften, ci th.-- high cost - $550.00 per day. COMMUNITY SERVICE GROUPS Currently the summer playground staff and puppeteers work a full six hour day during "Festival in the Park". This cost comes from the respective playground and puppet wagon fund. Other sources for a workforce in the event that the Festival date would be changed is listed below: Irondale High School groups - Gymnastics Volleyball Team Cheerleading Squad Dance Line Band Choir Local Athletic Clubs - Mounds View Swim Club Lindy's Gymnastic Club Lake Region Hockey Mounds View Athletic Assoc. Irondale Basketball Assoc. Wrestling Association A Community Service Organizations - Lion's Club Chamber of Commerce Girl Scouts City Staff: Jaycees Boy Scouts Police Reserves Parks and Recreation Department Public works Department Police Department Fire Department POSSIBLE CLUB FUND RAISERS An idea of fund raisers that might attract groups wishing to raise monies is listed below. These are only a few ideas. Children's Rides Raffles Button Sales Balloons Food Concessions Children's Games Bingo T-shirt -es Artu end Crafts Fair Tournaments OPPCRTUNITIES FOR COMMUNITY GROUPS TO DONATE OR PERFORM SERVICES Crowd control implementation Publicity costs and implementation Entertainment costs Fireworks costs 1978-1987 "FESTIVAL IN THE PARK" REVENGES/EXPENDITURES Below is a report on revonues and expenditures of the "Festival in the Park" celebration from 1978 to 1997. The total difference is $10,643.56. when this difference is divided over the 11 yemr timespan, the result is $967.60/year which the City has contributed for the celebration. This, however, does not indicate staff costs. YEAR REVENUE EXPEDITURE 1978 $2,213.49 1979 3,484.96 $2,528.50 193,00"4.dv 4,671%1.23 8C ,. 1981 4,957.C3 5,575.91 1982 5,737.18 6,891.3„ 1983 5,143.00 6,890.00 1984* 5,749.00 6,53?.00 1985 4,038.00 7,522.00 1986 4,219.00 5,485.00 1987 3,971.00 4,260.00 TOTALS $43,397.12 $54,000.68 *2 day event OTHER COMMUNITY'S CELEBRATIONS A short telephone survey was conducted which gives an idea of how other neighboring cities operate their city celebrations. SPRING LAKE PARK - "Tower Days". Held the second week of June and is one week long. It is coordinated by a citizen's committee. The par!. and recreation department provides equipment and schedules park use but is not involved in the organization of any activities. The committee implements the activities. BLAINE - "Blazing 4th". Held July 4, it is coordinated by a committee consisting of community organizations. The community services dept. acts as a liaison to the City Council. The event is self-supporting with all activities being contracted out and a percentage paid to the "Blaine's Blazing 4th" Committee. The Blains City Council pays for the fireworks. FRIDLEY - "49er Days". Held the second orthird andrec.department week lhis event is coordinated by a committee; the park part of the committee and is responsible for a portion of the e-tints. ARDEN HILLS - "Fall Festival". .field September 10. This event is sponsored and coordinated by the Chamber of Commerce. fun?edThe throughand rec. department participates in activities. It donations by businesses, end raffles. NEW BRIGHTON - "Stockyard Days". Held the third week in June. The event is coordinated by a committee made up of local business persons, residents, and community groups and is self-supporting. nts. The park and rec. department participates by sponsoring SHOREVIEW - "Aquafest" and "Turtle -Man Triathilon". Held August 20 - 21 (1988). The park and recreation department sponsors tournaments and the public works department assists witn manpower. COLUMBIA HEIGHTS - The Lion's Club, Boosters, and park and rec, dept. cart-irinat_e. It is partially funded through donations. r---- ". ANOKA - "Halloween Parade". Held on the Saturday nearest to October 31. This event is sponsored and coordinated by the Chamber of Commerce. on uly tOtaallyPly sponsoredrandncoordinated"o CON by theCoonJRapidshis event is Fire Department. ROSEVILLE - "Rosefest". Held the last week in June and July 4. This celebration is cocrdin•sted by the Roseville Park and art - Recreation Department using four full-time staffinembers and part- time summer recreation staff. INEMO TO. MOUNDS VIEW CITY COUNCIL DS FROM: MARY SAARION, DIRECTOR PARKS, RECREATION AND FORESTRY DATE: JULY 26, 1988 SUBJECT: Cljy NEWSLETTER BID rioting of specifications for the p copy °t the 1ifi specifications is enclosed. Soon staff will begin drawing up he ecifications, now is Lhe City Newsletter. A the sE survey indicated that residents read If the council is interested in changing the time to do so. The City it for reference. the City Newsletter and keep a city newsletter is to be deliveredevery to the Charter, staff prepares According per year. To save money, The cost is for printing and assembly. two months or six times p Y Five copy "camera ready". repared for each mailing.Five Currently, 5,241 newsletters are P ewsletters are ordered, thousand four hundred (5, are 24 approximately 150 newsletters for over-the-counter newsietterstare in lengthfour. Four newsletters are 36 Pages must be divisabl.e by Pam, in length. The number of pages a as. Other uailty p2,per, better quality "rerhaps the council wishes to beeteceq additional p etc, options would be typesetting, print and screening of pictures, more than one color in ded the bid in previous years to Advanced Printing. The City has awar critiqued as poor by other printers, The quality of print has been but tha orice is inexpensive and staff has not received negative comments by residents. otember. your changes. suggestions or continents are requested byu-P 12, 1988. 1iS/SL of Mow& VW Cf GATEWAY TO THE NORTH 34 DEPARTMENT OF PARKS, RECREATICN A14D FORESTRY September 10, 1987 Dear Propective Bidder: Enclosed are bid specifications for the printing or six (6) City newsletters for the City of Mounds View. The City of Mounds View currently publishes six City Newsletters per year on a bi-monthly basis. Mamds View will provide camera-ready copy according to tho following timeline: BRXHURE MWTHS January/February March/April May/June July/August September/(Ktoberu� Nwenber/Decer M4TERIAL TO PRINIER t�agbar 19, 1987 February 5, 1988 April 8, 1988 June 3, 1988 Au�lust 12, 1988 October 7, 1988 gAMSEV COUNTY, MIN NESOTA 01 HIGHWAY 10 MOUNDSVIEW, MINN. 55113 ]?67055 PRINIEPS FINAL CDPY TO THE CITY December 1., 1987 February 12, 1988 April 15, 1988 June 10, 1988 August 19, 1988 0-toter 14, 1988 Any questions regarding the attached specifications should be directed to: Mary Saarion, Director Parks, Recreation and Forestry Dept. 201 Highway 10 Mounds View, MN 55112 (612) 784-3055 nd Thanking you in advance for your time aconsideration in reviewing and submitting a bid proposal to the City of Mounds View. Please note that the deadline for submitting 1-cur bid proposal to the City of Mounds View is Thursday, CcWber 8, 1987 3t 10:30 a.m. Since_ely, Mary Saarion, Director Parks, Recreation and Forestry Department MS/sl Enclosure FOR PUBLISHING SIX CITY NMLMERS to FOR THE CITY OF MOUNDS VIEW, MINNESOTA 1. GENERAL These spmcifications contemplate the printing and publishing for the City of Mounds View six (6) newsletters on a bi-nanthly basis for the year 1987. The bid will be awarded on a thirty-two (32) page format, with the exceptions of the July/August and November/December issues which will consist of twenty-four (24) pages, and should be bid per page. The bidder shall furnish only the highest quality materials and worWanship. Failure to do this will bs cause for rejection. The bidder shall show ability to supply artwork, graphics, photo reproduction, layout.. proof reading, pickup and delivery and storage. The bidder shall be required to show proof of past performance of publishing comparable to that. requested by the Pity. Bids not complying with these specifications will be rejected. If additional features are incor:rrated at no cost to the City, they may be noted on the proposal form, but they will not be treated as substitutions for required features. The first issue will be delivered to the City of `- Mounds View in early December, 1987. 2. PAPER STOCK The Newsletter shall be 8-1/2 x 11 inches. The paper shall be off-white in color, 60# basis weight capable of reproducing well via offset process for both solids and half -tones (see enclosed newsletter). 3. INK. The ink used to print will be different color for each Newsletter. The colors of ink to be used are ncrmal PMS nimbers. 4. STAPLING AND FOLDING Each Newsletter will be folded to the 8-1/2 x 11 inch size as previously described and saddle -stitched. (See naclased newsletter). 5. TIME OF DELIVERY The bidder will supply a five (5) work day delivery to the City of Mounds View upon receipt of the camera-ready copy . 6. LATE CHARGE The bidder shall be assessed a penalty of $100.00/day for each day after the newsletter is not canpleted and delivered to the City Hall after the five (5) work day period. 7. OOPY VARIANCE The City of Mounds View will provide camera-ready copy with sane exceptions such as half -tones, photographs, graphs, etc. Each bidder should bid his costs for these additional services beyond the price/page on the form provided. 8. COPY CHANGES The City of Mounds View will assume financial responsibility for any copy changes or corrections that are requested by the City. 9. PROJECTED TIME SCHEDULE Brochure Mcnths January/February March/P.pril May/June July, August September/october November/December City Material to Printer Ncverrrzr 19, 1987 February 5, 1988 April 8, 1988 June 3, 1988 August 12, 1988 October 7, 1988 Printers Final Copy to City December 1, 1937 February 12, 1988 April 15, 1988 June 10, 1988 August 19, 1986 October 14, 1988 0 Lj I INSTRUCTION TO BIDDERS Bidders are required to submit their bids in accordance with the following conditions: PROPOSAL The bidder shall submit his proposal on forms as furnish d in these specifications. only proposals which are autnitted on the original form attached hereto will be considered. The City reserves the right to reject any or all proposals and to waive irregularities and informaliti=s therein and further reserves the right to award the contract in ?.ts best interests. The bidder may view past copies of the newsletter upon request. BID SECURITY No proposals shall be considered unless aceonpanied by a cash deposit and/or certified check in the amount of five percent ( 5%) of the tendered bid. All forms of bid guarantee shall be made payable to the City of Mounds View. The bid guarantees of unsuccessful bidders will be returned following action by the City on the award of the contract, and to the successful bidder upon execution of the contract. In case the successful bidder fails to execute such contract within ten (10) days after the date of the award, the amount of his bid guarantee shall be forfeited to the City of Mounds View as liquidated damages. NET BID Net bid shall be for furnishing the units as specified. DELIVERY The number of days necessary to complete publication will be a determining factor it making the award. PAYMFNr Payment In full, for the publication received, shall be made by the City within thirty (3C) days of completion of each of the six publications, acceptance by the City and receipt of itemized billing from the vender. Billing shall be made on a per pace cost. PROPOSAL FORM FOR PUBLISHING OF SIX CITY NEWSLETTERS FOR THE CITY OF MOUNDS VIEW, MINNESOTA CITY COUNCIL CITY OF MOUNDS VIEW MOUNDS VIEW, MINNESOTA 55112 To jb= It May Concern: In accordance with the advertisement of the City, we propose to furnish and delivery six (6) City Newsletters on a bi-monthly basis, in accordance with the specifications on file in the Mounds View Parks aiid Recreation Department at the price snown: NOTE: BID PRICE MUST BE GIVEN IN bM WORDS AND NUMBERS UNIT #1 - COST PER PAGE FOR PRINTING OF SIX CITY NEWSLETTERS 6,000 COPIES EACH PRIYrING. UNIT 02 - COSTS FOR ADDITIONAL SERVICES. HALF 'LANES PHOTOGRAPHS ARf REDUCTIONS ADDITIONAL ART WORK/HOER /100 DOLLARS $ /100 DOLLARS $ DOLLARS $ DOLLAR' $ DOLLARS $ Enclosed herewith find (cash deposit) (certified ( ieck) in the amount of $ being at least f 'e percent (5%) of the amount of the proposal, made payable to the City (T Mounds View as a proposal guarantee which it is agreed by the undersigned v..11 be forfeited in the event that the contract is not executed if awarded to the undersigned. REWI;XS: ADDRESS DATE bL,%ME OF FIRM TITLE MEMO TO: MAYOR AND CC:NCILMEMBERS FROM: MARY SAARION, DIRECTOR PARKS, RECREATION AND FORESTRY DATE: JULY 27, 1988 SUBJECT: ODAS NEWTON MEMORIAL Was Newton died on Friday, July 22, 1988. Mr. Newton and his family donated land at Groveland Park. During his retirement Mr. Newton worked with Forester Rick Wriskey. His expertise with plants and trees and his interest in the parks provided "tender loving care to new trees, ilowers, shrubs and animal control. Although Mr. Newton was employed by the City, his volunteee hours %ere numerous. His weekend and early morning (4100 a.m.) watering services were greatly appreciated and helpful to the City's greenery. Mr. Newton had a "knack" for catching the pesky gophers and moles which often destroyed the young trees. M;:. Newton was truly a volunteer who enjoyed performing his services wtihout desire for compensation. City Forester Rick Wriskey remained in contact with Mr. Newton until his death. Rick has suggested this idea for a remembrance to the Newton Family frijin the City: Buy a large rock of good quality and place an engraved plate indicaLing the grove of black locust trees at Groveland Park, donated to the City by the Newton family. This stand of trees is unusual and is on the park that Mr. Newton helped establish and care for. The grove of trees are undesignated and should be marked. Many county and regional parks mark such groves or tree species. Rick knows that Ddas would approve of such a species marker because they discussed it before Odas died. He was never one for fanfare or memorials but concentrated on keeping trees alive to be enjoyed by all. RECOMMENDATION: To consider the approval of a species marker indicating that the Newton Family donated the land on which the grove is located. The marker would he purchased and installed by the city, using monies from the Forestry fund. MS/SL MEMO TO: Mayor & City Council FROM: Don Brager, Finance Director DATE: July 20, 1988 SUBJECT: Payment for Accounting Services provided by VotO, Tautges, Redpath a Company, Ltd. ng Council had previously authorized �cntract Company,of the rLtd. duel to service- with Voto, Tautges, RedpahS lengthy medical leaves of absence by two members Finance provided weretnottto exceednarcost sOf $2,000. Attthe ses audit or wexit on ere informedcby Rob uTautges, Partnerne 15 ,tlthat tthe pfirmyhadd I provided additional services andond howthat shouldwhich theywas handleanticipated this. from their origicial prop anI advised Mr. Tautgesprovid ed edIlls additiona� seavices. �ta areas in which they had On June 23 I received a billing for accounting services in the amount of $3,841.00. An explanation of additional services provided was not received at this tim1988I requested an explanation and received one dated July 81 firm reviewing the letter I can`recall y weresatftheeCity. working in those areas during the time hey prior FQ i am disappointed that the firm did not notify the City to undertaking additional work, however, I bethat the work was performed and ^nanoavwtlte amount requested. 1C the pay I recommend dii `u`wr -"'"" - ' e:..A _rjor communicate the City's displeasure at not beitig uuti +� r-- to their starting to do this additional work. DB/cr w VOTO, TAUTGES, REDPATH & CO., ITD. CERTIFIED PUBLIC ACCOUNTANTS •••• �•.aRe rroressional Building • 1310 E. Hwy. % •While Bear Lake, MN 55110 •Phone 426.3263 July 8, 1988 Don Brager, Fineace Director City of Hounds View 2401 Northeast Highway 10 Hounds View, MN 55112 Dear Don: vllC ROBERTI. VOTO. CPA ROBERT G. TAUTCES, CPI. LAMES S. REDPATH, CPA Pursuant to your request, this letter will serve as a dlscriptlon to our billing related to accounting services. As we discussed, the original quote was $2,000. We did exceed that hecauFe of additional area:. that you requested that we spend time to complete. The areas which we devoted this additional time are as follows: Conversion aspects to PELT computer system. Accou�,!, payable reversals and recording of expenses required adjustments to coE•rect accounts. Beginning account balances required reconciliation to ending December 31, 1986 balances. Listing of capital outlay for 1987. Reconcit.teracn of davalOper deposits to accounting records. Schedule and record intF:rfund transfers according to resolutions. If you have qu3stions on the above matters, please advise. Sincerely, VOTO, TAUTGES, RaDPATH 6 CO., LTD. 194 Robert G. Tautges, CPA RGTIsmp cc: Correspondence File CERTIFIED PUBLIC ACCOUNTANTS mLrUV OF AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS • PRIVATE COMPANIES s PRACTICE GOVERNMENT FINANCE OFFIC RSOASSOCCIN IATIOFMINNESOTA ASSOCIATION OF SCHOOL BUSINESS OFFICIALS VOTO, TAUTGES, REUPAI H & CO., LTD. CERTIFIED PUBLIC ACCOUNTANTS /+ Birch Lake Professional Building • 1310 E. Hwy. 96 • white Bear Lake, MN SS110 s Phone 426-3263 f RORERT I. VOTO, CPA R08E2TG.TAUTCE5.CPA DAMES S. REDPATH. CPA June 23, 1988 City of! Mounds View 2401 Northeast Highway 10 Mounds View, FIN 55112 For protessionaa nea..��� •-••------ Accounting service,, per engagement letter dated January 8, 1988 and extended accounting services as discussed with City Administration and City Finance Director. SEMI-SIIJ�TAFF' Jeff Wilson 65 Hours @ $35.00 $ 2,275,00 JUNIOR STAFF: 54 Hours @ $29.00 1,566.00 pat Daul $ 3,841__00 TOTAL BILLING I hereby certify that the above claim is just and correct and that no part of it has been orWober;t—G.Tutgest tid. _ •ViceP ,•n• MEMBERS OF AMERIUN IN �TTIItiNE OTA SOCIETY Of CERTIFIED PUBLIC LIC ACCOUNTANTS PANIq ranui�c GOVERNMENT FINANCE OFFICERS ASSOCIATION • MINNESOTA ASSOCIATION OF SCHOOL BUSINESS OFFICIALS • la MEMO TO: MAYOR AND CITY COUNCIL FROM: CLERK -ADMINISTRATOR �J DATE: JULY 25, 1988 /\/�GJ7Q� SUBJECT: VARIOUS CABLE TV ISSUES The City has recently received a variety of documents related to some ongoing cable TV issues. These issues, the documents, and staff concerns on each are listed below: 1) Copies of the Cable Commission's and Access Corporation's Annual Audits are attached. You might wish to note that the Commission operated in a deficit in 1987 of $3,468, thus reducing their fund balance by that amount. AlFo, the Cable 4cr.ess System has a fund balance of $366,346. 2) The Cable Commission during their May 5, 1988 meeting undertook further discussion with respect to the televising of adult-themed movies. At that time the Commissicn had not received a response from the cable company to the Commission's earlier request that such movies be removed from the Cable System. At this time the Staff is not aware that the Commission has received a response to that earlier communication, although the City of Mounds View has received a response which you were recently provided where the Cable Company has indicated that they did not feel they are in violation of the contract and that appropriate securities are available to guarantee that such movies are not accessed by minors. 3) The larger issue in the eyes of some individuals currently before the Cable Commission is the future of the Cable System's local accefi programming. Cable TV North CeRi;ral in a .Letter dated May 4, 1988, copy attached, has proposed that the Cable Commission and/or Access Corporation assume all responsibility for local access programming with the Commission receiving contributions in the form of all equipment currently used by the Cable Company for local access programming and $.45 per subscriber per month equaling approximately $100,000. You might find it interesting to note that in the same letter, the author states that should the Cable Commission or Access Corporation not assume responsibility for local access programming, the operator will need to increase subscriber fees by $3.55 per month. Such information makes one wonder how the Cable Company feels the Commission can operate local access programming any cheaper. MAYOR AND CITY COUNCIL JULY 2. 19E9 PAGE TWO Also attached are letters dated June 10, July 19 and July 20, 1�68 from the Cable Commission Administrator and Chair outlining the Commission's current position. It would appear from reading these documents that the Commission has approached this matter in a vary cautious and purposeful manner in order to protect the interests of the ten (10) franchising cities and their residents. The Commission has taken the position that this is an issue solely between the Commission and the cable operator and has urged the member cities not to fall prey to any individualized lobbying from the cable company that might allow them to divide and concur. It is the opinion of this staft member that local access programming could not be effectively accomplished in the City of. Mounds View on a stand-alone basis due to our size, number of subscribers, and revenue potential. I feel that local access programming can only be accomplished successfully should it include a large number of cities in our area, particularly when those cities share a common school district and/or county boundEries. In that way, we would be able to avail ourselves of the various opportunities presented to school district audio visual programs as well as the larger revenue capability of the county. rw Should you wish to discuss any of the information obtained in this memorandum and packet of information with either myself or Cable Commissioner Jerry Skelly, I would bd happy to arrange for these items to be placed on your agenda and have Mr. Skelly present at a date you feel appropriate. DFP/MJS Attachments: 04 pj l_, GMHCo i +t 3 (f 1 The Board of Directors North Suburban Cable Commission GEORGE M. HANSEN COMPANY F'•A. A h-leU-wl Cu parorron o/4nifirE p/AAr Ar..r�nran AUDITORS, OpINIO,J He hate :examined the combined balance shezt of North Suburban Cable C Of December 31, 1987, and the related statement of revenue balance for the ea remission as generallye Year'then ended, Cur examinationexpenditures and fund accepted auditing standards and was made in accordance ei.th accounting records and such other auditing aceordia 1•• 8 „ included ccOs such tests of the the circumstances. 8 procedures as we ceasidered necessary in In our opinion, the financial stTtements referred Co above financial position of North Suburban Cable Geared e resytts of it:, operations for the year [hen ended sivn as ofpDaeembera310 irly the .ccepted Accounting, in conformity withl9ne and preceding principles applied on a basis consistent vide that of [hee ally year, April 71 1988 1433 UTICA AVENUE SaeTN. SMITE ITS MINNCAPCLIS. MINNrSa TA 3f'?' 6I3/SA 6.236fi u NORTH SUBURBAN CABLE COMISSION COMBINED BALANCE SHEET - ALL FUNne AND CCOUNT GROUPS PFCE1mER 31. 1987 (with comparative totals for December 31, 1986) ASSETS Cash and money mark:t accounts Investments Accounts receivable North Suburbs Access Corporation Accrued interest receivable Furniture and equipment Total assets LIABILITY AND FUND EOUITY Liability Accounts payable Fund equity Invested in general fired assets Fund balance Unreserved - Undesignarad Total fund equity Total liability and fund equity General Total Operating Fixed (men randum only) Fund Assets 1987 1986 $53,811 $ 53,813 $ 47,740 25,000 25,000 25,000 734 734 2,296 122 122 112 $12,922 _12.922 _11.995. S79.A6$ 9 o S 92.591 LA", $ it am L--J 9M $12,922 $ 12,922 $ 11,995 .67, ^T 67.881 _7.L351 S67.883 $12,9.22 S SO.SOc S 91.,346 S79.669 �u Lagu L.&LW See accompanying notes to financial statements. 2 ST=Mmw��N= DI PJRvc eND FNxnMAF�(with combir year ended December 31, 1986) 1987 1986 Revenue Gable operating company Reimbursements Grant City contributions $ 6,250 $ 46,860 6,250 Interest 66,832 Total revenue 578.499 4.591 5w Expenditures 7.67a Perconal services Administrator Clerical $22.389 $30,245 $ 27,70E Legal 8 2 C00 2,475 Conferences and Gravel 15030 , 7,43 17,64 41,034 Consultant fees 5,000 3.349 5,504 Administrator's expenses 3,000 2,595 5,085 Auro expenses 1,000 456 426 Copy charges 1,250 M 680 Rental 3,000 2,318 2,139 I[_ € Capital outlay 1,250 1,050 l.ncn I Reimbursement to Cable Operating Company 600 927 1,320 Grants and scholarships 3,027 Insurance 6,250 6,250 Other services and charges 5,250 2,947 3,304 Publications. 3 '0 2,891 2,776 Acco,•r,t:,,g fees 1,600 134 128 Memberships and dues 1,000 600 3,617 Mouitorinq costs 2,500 600 2,015 Contingency 3,000 7.= 2,312 2,07.9 Total. expenditures S78.479. S81 .t4�. 610�.574 Excess (deiicieacy) of revenue E over expenditures Fund balan:e Beginning of year End of year Cie accompanying notes to financial statements. 3 UM TO FTE&KWJJA=M DECE jBBR al. = bla—Li.OP�—Wtll.flrsnt Accoy ntiri Po licit, The North Suburban Cable Commission was established by a joint powers agreement between the Cities of Arden Hills, Falcon Heights, Lauderdale, Little Canada, Hounds View, New Brighton, North Oaks, St. Anthony, Shoreview and Roseville. The general purpose of the commission is Lo administer and enforce a cable communications franchise in member municipalities. The Commission, being established by the joint powers agreement, is considered a gevernrental entity and as such is exempt from State and Federal income taxes. The accounting policies of the Commission conform to generally accepted accounting principles applicable to governmental units. The following is a summary of the more significant policies: A. Fund Accounting The accounts of tl;e Commission are organized on the basis of funds and account groups, each of which is considered a separate accounting entity. The operations of each fund at- accounted for with a separate set of self — balancing accounts that comprise its assets, liabilities, fund equity, revenues, and eXpenditures, an appropriate. Resources are allocated to and accounted for in ;ndividual funds based upTn the purposes for which V they are to be spent and the means by which spending activities are controlled. T_hc Commisil a iun has one fund, the Operating Fund, used to account for revenues and expenditures in connection with general operations. B. Measurement Focus The accounting and reporting trearment applied to the fixed assets associated with a fund are determined by the fund's measurement foes. The operating fund is accounted for or. a spending or "financial flow" measurement focus. T::is means that only current assets and current liabilities are generally included. in the balacce sheet. The reported fund balance is considered a measure of "available snendable resources." Operating statements present increases and decreases in net current assets. Accordingly, they are said to present a summary of sources and uses of "available spendable resources" during a period. Fixed assets used in operations (general fixed assets) are accounted for in the general fixed assets account group, rather than in the fund. No depreciation has been provided on general fixed assets. The account group is not a "fund". It is concerned only with the measurement of financial position. It is not involved with measurement of results of operations. J m WAMM-9WIM TO FINANCIAL-gaMENTS (C taINUED). R DECEMBE,R 11, 1987 l ' Note 1 _2ummary of_Sigal ..p Accounting FoliciP,ljCan inUal C. Basis of Accountir3 Basis of accounting refers to when revenues and expenditures or expenses are recognized in the accounts and reported in the financial statements. Basis of accounting relates to the timing of the measurements made regardless of the measurement focus applied. The operating fund is accounted for using the modified accrual basis of accounting. Reven"-s are recognized when they become measurahle and available. Substantially all sources of revenue are accrued. Expenditures are generally recognized under the modified accrual basis of accounting when the related fund liability is incurred. D. Assets, Liabilities and Fund Equity Investments - Investments are stated at cos_, which approximates market. Interest on investments is recorded whan it is earned and available. Fired Assets/Furniture and Equipment - Fixed assets are valued at historical cost. E. Revenue and Expenditures Prior to the complete installation of the cable system in the individual cities, the cable operator reimbursed the cities for their contributions through the Commission by advance payments of franchise fees. Now that the system is installed, the Commission's revenue is essentially made up • of member cities' contributions. F. Total Colurns on Combined Statements Total columns oa the combined statements are captioned memorandum anly to indicate that they are presented only to facilitate financial analysis. Data in these columns do no: present financial position, results of operations, or cha-lgas in financial position in conformity with generally accepted accounting principles. 5 I • LY I 1 I � I \.11 1 • �Y �\ II\ I 1: Mnte 7 - t'h n¢ r --s--�-.z.�.�anet3LFised_AsPsSs A summary of changes in general fixed assets during the year ended December 31, 1987 as follows: Furniture and Automnl�ilr eaui .meet _TQUL Balance January 1 AJd.itiors $8,030 $3,965 $11,995 _92Z _ M2 Balance December 31 A. Plan Description The full-time employee of the Commission is covered by a defined benefit pension plan administered by the Public F.nployees Retirement Association of Minnesota (PERA). PERA administers the Public Employees Retirement Fund which is a cost -sharing multiple -employer public employee retirement svgtem: The tovNort by th charges to Norte PERA plan for the year ended December 31, 1987, before h Suburbs Access Corporation, was $33,000. All full-time employees and certain part-time employees are eligible to participate in the PERA plan. Public Employees Retirement Fund members h.,....,. co either the CoordinAr,A r••cd cr the Basic Fund. Coordinated members are covered by Social Security and Basic• members are not. The PERA plan provides pension benefit-, deferred annuity, and death and disability benefits. Benefits are estrbiished by State statute. Petizement benefits for members of the Basic and Coordinated Funds are as follows: (a) when age plus years of service equal 90, the full unreduced normal annuity is payable. (b) As early ns age 55 with at least 5 years of paid service credit; annuity reduced 1/4 percent fO" each mouth under aEe 65. (c) Any age with at least 30 years, reduced by 1/4 percent for each month under age 62. (d) Age 65 or older with at least one but less than 5 years of paid service credit (proportionate annuity). Must terminate service at age 65 or older. (e) :ib. 55 with at least 5 years of paid service credit or any age with at least 30 years representing PERA service combined with other fund coverage. 6 h cllAlloAep CAALE CON4IS SION DIErer sTATENENTc (GONT INUEDI pF�tA ER 'l 1. 1987 1�ore a — Def iced Beraf�E6.Sion P1 n St^r °-de — (Contiu ed ni A. Plan Description (Continued) A member who terminates public service with five or more years of credited allowable service may leave his or her amount in the fund to qualify for an annuity at retirement age. The annuity as determined under the formula will be increased from the first of the month following date of termination at prescribed interest rates. 'he former member may accept a refund at any time prior to the date retirement annuity begins. The funds also provide various death and disability benefits, whereby the disabled employee or surviving spouse is entitled to receive amounts determined as defined by the funds. B. Contributions Required and Made Covered employees are required by State statute to contribute fixed percentages of their gross earrings tc tha pension ulan. The Commission makes annual contributions to the pension .)]an equal to the amount required by state statutes. Current contribution rates for the plar is as follows: Additional . nlovee Emnlever _M 1� Public Employees Retirement Fund B% 8% 2-1/2% Basic Fund 41 4% 1/4S Coordinated Fund Total contributions made during fiscal year 1967 amounted to $2023, of which $1,403 was made by the Commission and $1,320 was made by the employee. Thee con,;ributions represented 4.25 percenL (Commission) and 4 percent (employees) of the covered payroll. C. Funding Status aad Progress The "Pension benefit obligation" is a standardized discicaurz messure of the present value of pension benefits, adjusted for the effects of projected salary increases and step —rate benefits, estimated to be payable, in the future as a result of employee service to date. The measure, which is the actuarial present value of credited projected benefits, is intended to help user:. assess the PERA's funding status on a going -concern basis, assess progress made in accumulating sufficient assets to pay benefits when due, and make comparisons among Public Employees Retirement Systems and emplcyers. The PERA does not make separate measurements of assets and pension benefit obligation for individual employers. 7 1 vl C. Funding Status and Progress (Continued) The pension benefit obligations of the PERA as of June 30, 1987, were as follows: Public Employees R"imm n ° `nd— (in millions) Total pension benefit obligations ° 2,839 Net assets available for benefits, 2,609 at market Unfunded pension benefit obligation-230 The actuarisl calculations of annual contributions include amounts that would be required to achieve full (100 percent) funding by the year 2009. The measurement of the pension benefit obligation is based on an actuarial. valuation as of June 30, 1987. Net asse;.s available to pay pension benefits +� were valued an of June 30, 1987. The Commission's contribution for the year ended December 31, 1987 to PERA plans represented .002 percent of total contributions required of all participating entities. Ten-year historical trend information is presented in PERA's Comprehensive Annual Financial Repurt for the year ended June 30, 1987. This information is useful in assessing the pension plan's accumulation of sufficient assets to pay pension benefits as they become due. 8 I �® GMHCo I GEORGE M. HANSEN COMPANY, P.A. .1 Pin/mmnal fu.numlron ur Cau�iJ PuAli, Arm�nmm, AUDITORS' KPO T ON LEGAL COMPt NCT The Board of Directors North Suburban Cable Commission We have examined the combined financial statements of the North Suburban Cable Commission, as of and for the year ended December 31, 1987, and have issued our report thereon dated April 7, 1988. Our examination via made in accordance with generally accepted auditing arandarde; tha provisions of clip. LzZal Comn!iancA Audi_, Quidl promulSated by the Legtl Compliance Task Force pursuant to Minnesota Statutes Sec. 6.65. Accordingly, the excmination included such rests of the accounting records and such other auditing procedures as we considered necessary. T1.:e LPzA! nlian A•.;r ..td- covers five mein categories of compliance to be tesccd, contracting rod bidding, deposits and invesc:enti, conflicts of interest, public indebtedness, and claims and disbursements. Our study included all of the listed categories. ;he results of our tests indicate that for :he items tested, f the Commisai.on complied with the material terms and eonditiori of applicable legal proviaions, Further, for the Items not tested, based on our examination and the procedures referred to above, nothing Came to our attention to indicate that the f Commission had not complied with such lcgal provisions. Tbis report is intended aAely for the use of the North Suburban Cable Commission and should not be used for any other purpose.. This restriction is not intended to limit the distribution of this report, which is a matter of public record. ! o G 1� Apri: 7, 19E8 I i 1 1433 UTICA AVENUE SOUTN. SUITE 175 MINNEAPOLIS. MINNESOTA 5541 A 6121S46.2566 L. GMHCO The Board of Directors north Suburbs Access Corporation GEORGE M. HANSEN COMPANY, P.A. A Aoln,luna/ ('uy+urabpn o/C,rv/l d hm, Anawryln AUDITORS- OPINION We havt examined the balance Lecemvt, x o sheets of North S, ,_.b 1.87 and i98d, z'... '- p of and cash floes for the and the related statements�ofvineomeoandlfundou sbalanca periods then ended. Our examinaticns were accordamce with generally accepted made in auditing standards and such tests of the accounting records and s and,n considered such other necessaryaccordingly, anal::ded in the circumstances, 8 Procedures as we In our Opinion, P the financial statements referred to financiai position � - abovefairly of Nerth Suburbs Acress Corperation i^�=, and the results as of Leterreer of its operations and cash floes for Che3peziods i in conformity with generally accepted 3th 1987 ee. basis. accounca ttlerh^.reed d principles applied } on a consistent ' �'✓ prii 7 1983 1433 UTICA AVCNUC SOUTM, SUIT[ 1T3 MINNCAPOLIs. "I'IESOTA 33616 C'Z:346•2166 W. 121]VI: ]• •\I Current assets $ 89,040 $ 76,195 Cash and money market accounts 277,306 288,961 Investments 734 .-1.b14 Accrued interest receivable Total assets Ij E.yJIyD r"W, ROTANCE i"- LTl Current liabilities Acccunts payable $ 734 $ 2,296 North Suburban Cable Commission LUL Other $ 734 S 3,327 Total liabilities 166.a46 U6'1 ,4g'T Fund balance Total liabilities and fund balance U"jnm . a6,.920 See accompanying notes to financial statements. 2 0 _ r I Ir .11 11 i11:1 Ii14 n4C 4 :11• Inco= Cable operating company Grant Expenses Personal Perlices Legal conferences Administrator's expenses Auto Crants C1?rical Postage and telephone Officc expense Rent Insurance Advertising Publications Accounting fee3 Memberships Other Operating income (loss) Interest income Net income (loss) Fund balance 8egiaring of year End of year See accompanying notes to financial statements. 3 1987 _1986— S IL&M LZi,IIQII $ 9,977 $ 14,399 5,997 2,244 3,092 62 214 947 680 58,586 95,300 2,888 2,475 1,543 1,749 1,245 2,560 1,050 1,010 248 173 4,503 341 600 306 263 227 $(15,863) $(50,441) $ 2,D3 $(28,378) -i1;,49i UL 71 9 3*s1. NORTH SOBURBS ACCEeS .n�RPORA:ION qIA'lE,yEU 9E .Af�R ELM YEARS ENDED DECEHAR31, 1987 AND 1986 Cash flows from operating activities Cash receivr' from cable operating company $ 73,000 $ 75,000 Cash paid to duppliers and grantees (93,456) (125,787) Interest received 19.646 -ii`92A Net cash provided by (used in) operating activities $ 1,190 $(24,859) Cash and cash equivalents Beginnin; of year '1.S M 39D= End of year U U " Reconciliation of net income (loss) to net cash provided by (used in) operatin! activities Net income (loan) $ 2,853 $(18,378) Cbanges l.n assets and liabilities Decrease in accrued interest receivable 930 3,865 Decrease in liabilities—(2+$=3) --(146 ,act cash provided by (used in) operating activities "99 LM) :.ee accompanying notes to financial statements. 4 O FINANCIAL TTEd=NOT DECENB F�.R U�� Note 1 - F ^^a tion an[ p oogg The general purpose of the Corporation is to perform the cable television access functions of the North Suburban Cable Commission (Commission). Note p�liy A summary of th,: Corporation's significant accounting policies follows. 19 Investments - Investments, ccnsisting of certificates of deposit are stated at cost plus accumulated interest where sucb interest has been credited. Interest earned as of the balance sheet date, but not yet paid or credited has been a:crued. Grants - Grant income is recorded as received from the cable operating company. Funds are granted to applicants in accordance with Board of Directors' approvals and are recorded as paid. Operating expenses - Expenses are incurred as follows: Direct - charges made directly to the Corporation Allocated - charges from the Commission one time or se r.ices rendered basis. L� Note ; - 9jan ol As of December 31, 1987 total grants approved and paid totaled: outstanding - Janua.y 1 Approved $ 4,611 Pa?d 55,917 Outstanding - December 31� S 2�1�Q H41.�f. - Tax St-t the Corporation has been granted exempt status under Section 501(c) 3 of the Internal Revenue Code from Federal and State income taxes. N4to 5 - Statement of h low In accordance with Statement of Accounting Standards No. 95 issued by the Financial Accounting Standards Board, the Corporation replaced the Statement of Changes in Financial Position with the Statement of Cash Flows for the year ended December 31, 1987. The 1986 statement was also replaced for purposes of comparability. 5 NSCC 5.5(_ Approved MINUTES ARNO NORTH SUBURBAN CABLE COMMISSION REGULAR MEETING MAY 5, 1988 I. CALL TO ORDER Chairman Eggert called the meeting to order at 7:50 p.m. (Executive Session held at 7:00 p.m.) II. ROLL CALL William Bauer/Arden Hills Ron Eggert/Falcon Heights Bill Blesener/Little Canada Jerry Skelly/Mounds View Dana Brandt/New Brighton Ray Foley/North Oaks Robert Matson/Roseville Dennis Murphy/St. Anthony Bob Weyardt/Shoreview Tom Creighton, Legal Counsel Bootsie Andereon, Administrator Jane Bremer, Cable TV North Central Kathi Donnelly -Cohen, Cable TV North Central III. CONSENT AGENDA Eggert moved, seconded by Skelly, approval of the Consent Agenda as presented. Motion carried unanimously. IV. MAYOR OFLITTLE CANADA - MICHAEL FAHEY Mr. Fahey representing the City of Little Canada requested the Cable Commission review the position it took at the April 7, 1988 meeting regarding the adult them(. movies on the Cable System. It was Mr. Fahey's opinion that a stronger positfca should be taken by the Co•.maissicn to insist that all adult theme movies of unrated, x-rated or other questi.)nable nctu•:e be banned from carriage on this Cable system to preserve decency and community standards. After further discussion Attorney Creighton r(:viewed his pornography opinion. Mr. Creighton clarified ch--t hfu opinion dig not necessarily advise the Commission not to pursue heavier consequences for.the showing of adult theme movies, but rather questions the ability to win such cases considering the fact that they would be lengthy, eery expensive and the odds of losing very high. VSCC After further discussion Blesener moved, seconded by Skelly, that North 5.5-2 Suburban Cable Commission request a response from the Cable Company to Appprovei NSCC motion / 4.7-4 regarding pornography on cable channel 34 and that the City Councils be copied with the understanding that it is our attorneys opinion that they are in violation of the original contract. Upon a vote being taken, the following voted in favor thereof: Bauer, Eggert, Blesener, Brandt, Foley, Matson, Murphy and Weyandt and the following MINUTES NORTH SUBURBAN CABLE COMMISSION MAY 5, 1.988 PAGE 2 abstained: Skelly. Notion carried. V. INTERACTIVE NETWORK UPDATE Chairman Eggert presented a review of the I -Net completion issue as it remains today. A meeting was held April 26, 1988 with technical consultant Pocky Schlicter, Wayne Powers, Administrator Anderson, Commissioner Matson and Chairman Eggert to discuss Rocky Schlicter's report dated April 11. 1983 (a copy is on fil in the Administrator's office). Mr. Schlicter explained that th(., question of the I••Net completion depended largely on interpretation of the resolution written on March 3, 1988 at the North Suburban Cable Commission meeting. Chairman Eggert went on to explain as a result of this meeting with the above mentioned people, a resolution is being developed to avoid any further misunderstanding as well as to ovtline steps necessary for completion of the I -Net system as per Exhibit A. VI. CABLE TV NORTH CENTRAL REPORT Kathi Donnell) Cohen referenced her monthly pack:ts calling attention to a market increase in the number of basic subscribers and a pickup on pay units that had beer, topped previously. A new marketing piece about dinosaurs was developed and mailed to all homes in the franchise area who had children 12 years of aE< and under that do not currently subscribe to Cable. Th^_ Company is very proud of this totally inhoust 71*ketieg piece. VII. SCHOLARSHIP COhMITTEE REPCRT Weyandt presented the reco=endationfrom the Schclarship Committee (Skelly, Bauer and ,ieydndt) regarding the scholarship recipients. It was decided theL this year, reco?slti.on of cable involvement would be a requirement for scholarship guidelines. The Scholarship recipients are as follows: 1) Karen Blomberg, Arden Hills, St. Cloud State University, $1,084.5° 2) Christine Ries, Shoreview, Marquette University, $1,084.59 3) Juliana Thi.11, Mounds View, University of Minnesota, $1,626.38 4) Christopher Glenn, Roseville, University of 31nnesota, $2,169.16 5) Join Enger, Shoreview, Bemidji State University, $2,169.16 NSCC 5.5-3 Weyandt moved, seconded by Foley t.) award the scholarships in the am3unts Approved to the individuals listed. Motion passed unanimously. VIII. COMMENDATION OF APPRECIATION NSCC Foley moved, seconded by Brandt that the Commission issue a certificate or 5.5-4 letter of commendation to Don Tarnowskl of Little Canada for appreciation Approved 3b MINUTES NORTH SUBURBAN CABLE COMMISSION MAY 5, 1988 PAGE 3 Commission. Motion carried unanimously. of long service on the Eggert moved, seconded by Foley, adjournment at 8:52 p.m. .:otion carried unanimously. Suumitted by a, ,t�ie'�'= Carol(%. Pakoy A22`ROY°D: June 2, 1988 William D. Bauer, Secretary 31 MINUTES ` NORTH SUBURBAN ACCESS CORPORATION REGULAR MEETING MAY 5, 1988 I. CALL TO ORDER Chairman Eggert called the meeting to order at 8:53 p.m. II. ROLL CALL William Bauer/Arden Hills Ron Eggert/Falcon Heights Bill Belesener/Little Canada Jerry Skelly/Hounds View Dana Brandt/New Brighton Ray Foley/North Oaks Robert Matson/Roseville Dennis Murphy/St. Anthony Bob Weyandt/Shoreview Rathf Donnelly-Cohen/Cable TV Nort: Central Tom Creighton, Legal Counsel Bootsie Anderson, Admnistrator Jane Bremer, Cable TV North Central III. CONSENT AGENDA AFFINS G/A; g8 NSAu Eggert moved, seconded by Bauer approval of Consent Agenda as presented. 5.5-1 Motion carrl^d unanimously. Approved IV. CABLE TV NORTH CENTRAL REPORT Jeanne McNeill, Access Coordinator for Cable TV North Central presented April report as mailed to the Commissioners. Volunteer Recognition Night was April 23, 1985. Volunteer reclpfeut Mark Eggert was recognised for 150 hours of volunteer work since January cf 1988. Tim Turba was also honored as an outstanding volunteer. Administrator Anderson presented Jeanne McNeill with a plaque that Administrator Anderson had accepted on behalf of Cable TV North Central. This plaque was presented at the Annual North Suburban Chamber of Commerce meetin3 ou April 27, 1988 in appreciation for continnous publicity support. V. ACCESS-A-THON Bill. Bruce announced the '!nd Annual Access-A-Thon starting Friday. May 20th and ending Sunday, May 22nd. Programming will go late into the night on Friday and Saturday and into Sunday. An open house will be held on Sunday to include a tour of the facilities. The program will consist of a MINUTES NORTH SUBURBAN ACCESS, CORPORATION MAY 5, 1988 PAGE 2 live call in asking for pledges of one of the following: 1) make a program on the channel, 2) take a class, or 3) volunteer on a production shoot. Cable TV North Central donated about $500.0u worth of prizes including tee shirts, free cable TV and also free pay for view movies. Other businesses in the community have donated prizes also. Bill Bruce requested a donation from the Cable Commission to purchase supplies and prizes for the Access-A- Thon. NSAr Skelly moved, seconded by Matson approval of $500.00 donation to support 5.5-2 this years Access -A -Thou from the Access Corporation funds. Motion carried Approved unanimously. Eggert moved, seconded by Foley adjournment at 9:05 p.m. Submitted by: L G. Carol .i akoy APPROVED: June 2, 1988 William U. Bau%r, Secretary 19,1- U To: North Suburbe Cable Commission and Elected Officials From: Cable TV North Control Date: May b, 14SR Since 1956, Cable TV North Centrsl has adAsed the Commission that the mandated sxpsnditures being n,:.as for public access and w-al oigfnation programming wars substantially In excess of what 1+ actuel!y required to prnv!ds u qualify Srniss and product to subscribers. Cable TV North Con:ral (CTNC), Ito predecessor, and its subscribers, have borne this excessive cost since the Inception of the system. In an effort to remedy this situatior., over two years ago I.TNC proposed thud the Commission, or its Access Corporation, lake over respons1b!4ty for sit access and local origination (LO) programming. We further proposed to donate equipment costing over $1,000,000 and a fixed level of future support ►1 the rate of y.45 per subscriber, per month. In rho months since, many presentations, msetings and discussions hers been hold with &I six of the Crtle TV North Control Commissions XWOr Access corporations CENC and their &Offs and counsel. Unfortunately, no progress _ arty we ctx t!nuse to expend tfrw+sands l iwtHorhtll�gwueimpoptlons tlntf!>at�)iJIA3 be must take this opportunity 4o again addressed wWrcwt further May. The Commlralon members and elected officials of the North Suburbs was have three optihns: 1. The Commisefon, or its Access Corporation, canaccept responsibility for access and local orlq}natlon prod (:TNion- C will &nets the currant access and LIDequipment and ill guararrtos to contribute S,45 per subscriber per wonth. CTNC is currently Incurring costs of $4W per sulil"111 r par month to provide the mandated, but unnecessary one inatfioient, current level of seeess and LO staff and f 6111s. We firmly believe that with the equipment donation and proposed oporstional funding, the Comm!wion)Corporation Carl Oft ctivety deliver seeeu and IA programming. The Northwest (Nannapin County) Community Television Corporation, the moat productive end successful In the 'NMI, was WW,"d on that basis. Ur./North Sub. Cable Commission Yea. 1BVb1 papa Two This Option would p;ovrde approximately $100,0r0 for scesae and LO programming in 1989. Although we believe that Amount, along with the donated equipment Is more than adequate, the Commission could choose to supplement this amount by allocating funds from the approxsmafety $W,000 franchise fee projected next year, iha total smourq of funds will be "Went to maintain I%e euresnt twat of staffing and facilIU&s V yes Chips and Commission choom 2, The 'I;ommlatan eoM Maw wem and LO r*qxwaUft NM 111" 8 e5 �'but reduce su the mend"d dm%V and ftcWtMa to the US W lu and L ParMonthldevel. CTNC would produce affMveL G o9 ng a4thbt that �enditure 3. If the Commission does not promptly move forward to Implrnsnt Option 1 or 2 above, h will have Chosen Option 3. In this option, Cable TV Borth Centrai will recover the excessive costs of access and LO by adding a yppcfal, do:ignated '"ass and LO surchargv to aach subscribers monthly bill. Since the total axpenrihure la cerrantby $4.o0 per subscriber per ionth, the access and LO surcharge to sa-h y subscriber eacl month w1li be $3.55, after deducting the company's 3,r5 r atributiun. We Ask again that the Ca.rolsslor me+e promply to safe t Option 1 e 2 .love try dirscHng stuff to prepare the necessary franchise amendments for your consideration. Thank you for your Irrmndisis dfsnHon to this krgoorbut matter. Sincerely, 4wohn R. Ed i Chief Operating Officer K W 10RTH SUBURBAN CABLE COMMISSION 77WEST AAF,PENTEURAVENUE FALC0NJMGM.HINNES0'rA35113 • (612)64&8172 June 10, 1988 Mr. Gus Hauser Z John Eddy Chief Operating Officer Cable n North Central Roseville, ninnesota 55113 Dear Mr. Hauser: At the June 2, 1988 meeting of the North Suburban Cable Commission, a motion was passed to respectfully reject, the proposals numbered 1, 2 and 3 as submitted to your letter dated Hey 4, 1988. The Cable Commission is interested in working with Cable TV North Central regarding Community Telzvision in the north suburbs and would be willing to enter into discussions and or negotiations in the near future. provided Cable TV North Central offers a sincere proposal including but not limited to current and future funding of local programming. Further, the Commission bat authorized the Commission Attorney, Tom Creighton, to seek a temporary restraining order if the company unilaterally takes steps to breach the franchiue contract with regard to local programming. I look forward to your response and the chance to work togetbar in the development of succeosful Community Ttlevia;.on in the North Suburban area. Sincerely, Bootsie Anderson Administrator BA/cjp Aida FF& • Floe He0b • lludau, . Little C,,& • MounbView . N w&*kn , North 0&k, . Rouvmt . SLAaL%my . SMwlew INORTH SUBURBAN CABLE COMMISSION Jerry Linke .` Mavor 2319 Knoll Drive 7zMoprds View, MN 55432 �GyY y MNNESCTA5511: • l512)000.8172 July 19,198a On inly , 19 Mr. John Eddy of the North Central Cable Corp. sent elected officials in the north suburbs two letters that contained many inaccuracies and distortions, eg, that the cost of providing public access is $873,000 per year. North Central has given the Cable Commission its proposed 1988 acre&s budget ($550,000.) but has not responded to our requests for actual access expenses (for 1987 or 1988 to dite). Our estimate is that the 1987 actual vas $250-300,000. The Commission will deal wit1: the Ccmpany's failure to provide accurate financial data by authorizing a complete independent audit of its finances and I will recommend we fine the company for failure to provide required financial data. Two years ago North Central proposed that the Commission take on Public Access. The Commission began to study this proposal in April 1987. In 5eveubar 196? we `fired a consultant (Anita Stech) who has met with us twice monthly. We have develope, a statement of goals / objectives and are developing a .aaster plan and budfet to use as a basis for negotiations with :forth Central. We have moved in a cautious, prudent way and are almost ready to sit down with the Company. My suggestion to you is to fully support your CO®issioner and his/ber views.. Your Cocmissioner has expended much tim, and energy responding to North Central's requzst. Please also keep in mind that Forth Central, like its predecessors, obtained our franchises because it guaranteed a 5% franchise fee and the provision of a superb Public Access which, in my opinion, it has never provided. Sincerely, Ronald C. Eggert, M.D. Chairman Arden Falls. Falmn Mdghts. Uudadale • Bide Canada Mound. View . New Brighmn . Norlh Oaks • RoaevNe . StMthony . shaeNew IORTH SUBURBN CABLE COMI55IONfALC NEIGiTS.MINNESOW5It3 . lniz)M°aln 177 WEST TARP*: DATE: July 20, 1983 iSCC CommLssi3n2rs d *ianagers T0: ua,or, City Ccunclis, anCity GRom: Bootsie P.nderson kon Recent cable TV North Central communication. h Central North �: allege3 received a letter frcm Cable TV Company �LeL e attemPt Corporation) peg the cities. You have recen,,=Lnicatioms ablic access to Ctntral Cable to transfer p' ective. numerous attempts,n a more factual parse to have adjusted to put the matter - is attempting Well as -,,s that the Company relieve themselves of contract°° as 1) the obligation to There are two order to { edutatlonal, governmental, or changed ino {bilities to the Crauc}'{ycrsubl_c. ons_ , television (P for operation and financial rose teas comma mpac fulfi11 ants provide public ae s ace and staff necessary etc...) and all equipment, P p) the reduction c. a $500,000 bond to insure contract SG,000.00. completed a e1x month stud; etc., reduced to 3 just comp i value, o• Cable Cc®fission has j and governments- City The North Sub Tie[°peso: as well as co�vililbe presented to the of the approP Its concbasloms community te'.evlsioa• soon., . Councils in writcea form the Commission'' activities aud, in the proceedir.�s• The results of the Ncrth Central was advised °f lit r^laeve the Company Cable !v was included in many cases, otlations chat m1g study Fill be the basis far ne6 television is a vital and You ehoulJ know that the results c t onsibilitir:s• unity tfie C. :Sssion from access rasp have proven that comities purthermore, to study for our ten roviding ap° Cable 1V North Contra'- has done a poor job informational necessity finds tF.°t Community T lavision in these suburbs. {acilirating Ros^.hIle . y. ArphOY • sbora-Aew Ardw IbUS taudadale • • Falcon Hdgbu' LitdeCmoda • Moondsvlew • Newgdghlon' -2- The original franchise agreement provided that the cable company for the full fifteen years of the contract, is responsible for providing commur.__y television and all necessary financial support, building, equipment, rtaff, and publicity. The MCC has not asked the Company to increase its commitment. Further, the NSCC has not interfered with the Company's management of this entity. On December 18, 1987, and three times since thar date, I requested certain pieces of information from Cable TV North Central. The various pieces of information were also requested by the other Cable TV North Central franchise administrators. To date, the following pieces of information have not been supplied and s-e vital to the overall information the cities and commissions must have in order to consider the Company's request: 1) 1987 actual access line item expendi:u;es (system specific) and 2) clarification of ownership for access and L.O. vane (oyster specific). I am sure you will have additional questions. please feel free to contact the commission office if you care to discuss these matters with me. LOBBYIST RESOLUTION WHEREAS, various individuals representing Cable TV North Central have approached and will in the future approach members, of the North Suburban Cable Commission and repressntatives of its Member Cities to communicate with them regarding various aspects of the Company's request to transfer the local programming, function from the Company; WHEREAS, the Commission's and its Member Cities' decision on the transfer of the community programming function will be enhanced by its receipt of information from all coerces interested in community local programming; WHEREAS, the Commission believes it important that its members are fully aware of tte source of information received so that they may evaluate the expertise and motives of the individuals ►tith whom they are communicating; WHEREAS, the Commission believes that aside from discussions initiated by individual members and staff for the purpose of answering individual questions, all communication worthy of consideration by one individual Commission mamber is worthy of communication to all members at a regularly scheduled meeting of the Commission; WHEREAS, in tits democratic free exchange of ideas, a repre- sentativc of Cable TV North Central beat serves the perspective he or she represents by the open expression of that perspective before the Gntire Coi-inieeiOn so that all members have the opportunity to subject that represented perspective to public scrutiny and questions; NOW, THEREFORE, BE IT RESOLVED by the North Suburban Cable Commission thatt 1. rAhe Cotrmission hereby re-establishes the Permanent Lobbyist Registration List compiled by the SscL•etary of the Commission, and made a parmanent addendum to the minutes of the Commission. The Commission requires that any individual, association, cable company or the like who supplies or intends to supply information to the Commission or its Member City Co•tncils, any part thereof, or any City or Cmmtssion staff r..mmemberthega.:ding the transfer of the community programming from Cable Company shall be registered on the Permanent Lobbyist Registration List. y, To !acilitate compliance with this resolution, it is the intention of the Commissior. to presume that an individual communicating information to individual Commission or City Council members or City tha transfer ir. function from the Company is attempting or COO staff members regarding of the community programing roceee of this Commission to influence the open decision -making phich is inconsistent end or it° Member City Councils in a way wCommission. A violation in violation of the policies of this the of this policy or procedure,�&a detimeteaand valid luetificetion of the Commissions shall be ut of the individual anihsr, for refusal to consider the �nthe Commissions be a legitimate may in the cola discretion °` . Commiate further regarding the its and valid justification for ego Commission to regarrecomding he is Member Cities a refusal to function from the Cable Company• of the community programming L -2- iORTH SUBURBAN CABLE COI`'MSSION )77WEST LIRPENTEURAVENUE FALCON HEIGM. MINNESOTA 55113 • (614646d172 DATE: June 10, 1988 TO: City Managers. Admintstiatora ' FROM: Bootsie Andcrson, Administra:orol RE: Jun- 2, 1988 NSCC-NSAC Meeting s ubual, euclesed please find the approved minutes of the May 5 NSCC/NSAC meeting along with the Library Channel information, and the Cable Company Sub,criber Staciscics. Ca:r June agenda was very long. We had lots of loose ends to wrap up and :e aiuo htd some new business to lock into place. T:» ,nnual audit of the NSCC/NSAC Financial Record has be.n ecapleLed and :.a enclosed for your review. Mr. Cps Hauser• owner of Cable TV Perth Central has officially proposed that the varous cable commissions and cities assure responsibility for all local prog-amming resources, is. access, L.G., stutio's, muble vans, portable equipment etc. (see letter dateJ May 4, 1988.) lit response co this proposal, the commission has notified Mr. Hauser and Mr. Eddy that it respectfully rejects the offers. (see cozisricn response dated June 10, 1988.) Because of the nature of the impending discussiots and ne9vt1ations the commission has also affirmed the attached ,aN.-iobbyirtg policy and requests that each member City Councii review and adopt the same potion. (attached) I will keep each city informed as to any developments in the matter and encourage each city to contact me if you wish to discuss these matters further. BA/cjp Enclosures Arden HiiO • FalmnHdghta• Lauderdale • Lide Canada • Mowd, View -New Brighton • North Oak. • Rowille • St.Anthony a ShOrrAiw