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HomeMy WebLinkAboutAgenda Packets - 1988/11/21CITY OF MOUNDS VIEW CITY COUNCIL ACENDA SESSION NOVEMBER 21, 1988 7:00 P.M. 1. Discussion of Staff Report Regarding Library Site Selection (information to be hand delivered on Friday) • 2. Discussion of Proposed ReviEions to Purchasing Policy 3. Consideration of Staff Memorandum Regard+.ny Release of Landscape Bond for Landmark. Estates 4. Consideration of Staff Memorandum Regarding Partial Occupancy.Permit for Trans health 5. Discussion of Administrative Approval for McDonalds Addition 6. Consideration of Staff Memorandum Regarding Steve's Appliance Conditional Use Permit y 7. Consideration of Staff Memorandum Regarding Personal Computer for Park and Recreation Department - B. Consideration of Staff Memorandum Regarding Stanley Fisher Addition Assessments 9. Third Quarter 1988 Department Report, Finance Director Don Prager •10. Discussion of Snow Removal Policy 11. Cons idertion of Staff Memorandum Regarding Water Treatment Plant Study 12. Consideration of Edgewood Avenue Drainage Plan, Ardan Avenue Drainage Plan and "509" City Wide Drainage Plan 13. Consideration of Staff Memorandum Regarding League of Min.eS,te Citiee rp ai nahinn rrimmittee Property Tax Computer Analysis 14. Consideration of Staff Memorandum Regarding Fire Inspection Budget 15. Consideration of Staff Memorandum and Resolution No. 2386 Regarding Establishing Various Fees and Charges t� 'T PROCEESFMTHE CITY COD CITY OFNCIL RAMSEY COUNTY, MINNESOTA Regular Meeting November 14, 1988 Mounds View City Hall Mounds View_ MN 55112 2401 HWy- 101 The Mounds View City Council was called to order by Mayor Linke at 7:00 pM on Monday, November 14, 1988. The Pledge of Allegiance was said. MEMBERS PRESENT: Councilmembers Quick, Blanchard, Hank Wuorl-and Mayor Linke. ALSO PRESENT: City Attorney Karney, Clerk/Admini- atrat-ey and City Planner Herman. Motion/Second: Wuori/Hankner to approve the October 24�ig8g minutes as corrected. 5 ayes 0 nays There were no residents requests or comments from the floor- Cler!:/Administratorey read the items on the proposed consent a9enda, pprove the Motion/Second: Quick/Blanchard to a conse a as presented and waive the reading of the resolutions. 5 ayes 0 nays Mayor Linke closed the regular meeting and opened the first public hearing at 7:06 PM - City Planner Herman reported the written report from stated Sd Barr had benbasedeon theirvvecbaiearlper resentthe dyati nathe Planning thar. 1, Call to Order 2, pledge of Allegiance 3. Roll Call 4, Approval of Minutes: October 24, 1988 Motion Carried 5, Residents Re- quests and Comments from the Floor 6, Approval os Consent Agenoa Mction Carried 7, Public Hearing_ Wetiaou A+t-=- tion Permit, Wetland I-24 INMounds YiAw City Council / �9 b A D - Regular Meeting -- -----------VVV {�,� Commission wo,ild recommend issuance of the wesseddfor alteration permit. The two issues they variances were the 100' setback for e0roadting witch they felt was justified for safety in c County Road J, and the variance for being within the 100' buffer zone, due to thehlocation of the rilliams no pipeline on the property. oper is osing to move longer exists, as the dthelpipeline, which will take the building closer to the 'p them completely out of the buffer. Peter Seipp, president of SYSCo/Minnesota, briefly he reviewed their intei,ded use of the building�entdteam introduced the other members of the develop that were present with him. , ► . November 14, 1988 Page Two ---- Scott Kshowin theiran cationuinitoe city, access toreviewed the o posal, showing the property, parking, the location of the F:uildrng on the lot, and the planned construction materials. He explained a number of revisions have been made to the site plans due to wetland cone=rns, aahave d he beenewed the changes made. He also explained the buffer zone. able to move the building out of the Peter Sabee, o£ 8os2dFdevelopment atexplained therequest od had reviewed 'ne proi? evaluation looked the City, and in the course of that at the development with respect to sPeCsfof Engineers as specified in the ordinance, the Cocp wetland delineation and Mounds View's wetland delinea- tion. Mr. Sabee reviewed the conditions sto ichbe gmustebed. met for e. wetlands alteration permit Sabee rpejdCanwritten report tefindings on the prmtgdardsin thewetlanuodinance specifically concerning fillin9unstraints and removal atorm water- run-off, building of vegetation. iia stated that in summary, all ltthe c the criteria listedlicationoandrCity Ordinance, and he development app recommended the Council consider having the work areas delineated so there ig an understanding of which be impacted, _.,,.iAined the proposed develoE:,ient does ---'- o not fall within the 1001year d he flood bo reviewedthe Chapter 49 does not app y, requirements of Chapter 49a. Mr. Sabee stated in summary that a review of the locu- development indicate ments submitted for the prop- compliancP with all requirements of Chapters 48, 49 unicipl Code, with one and 49A of the Mounds View Maccessato the development exception, that the roadway N � --c�-V-- --I------N-o-vember 14, 1988 Mounds Yiep City Council ' aPa a Three Regular Meeting yL9-------------- ------------------------- ®is located within the wetland buffer zone, which is a result of the health and safety consideratons and is located in a manner which has minimized its impact on the wetland buffer zone. Mr.Sabee stated a final issue which must be resolved by the Council when considering the wetland alteration permit application is whether the proposed alteration will have a significant or substantial adverse effect upon the ecological and hydrological characteristics of the wetland. He reviewed their findings and explained the net effect on the City zoned wetland with this proposal is an increased wetland size and diversity of habitat types. The net effect on the Corps of Engineers defined wetland is a slight decrease, approxL;ately 2 percent, in wetland size, with an increase in habitat diversity. Mayor Linke explained they are bound as a Council to look at the development in regard to Mounds view's delineated wetlands, and while the Corps of Engineers is slightly larger, they requested Barr to look at both delineations for comparison. Sabri Ayaz, 7751 Bona Road, stated he would like to thank City Staff, the City Council, Corps of Engineers and developer for their commitment to the preservation of the wetlands, and to the developer for his sensiti- vity and efforts to uphold the Ordinance and be a good neighbor, and he welcomed them as a new neighbor. Mayor Linke closed the public hearing and reopened the regular meeting at 7:50 PM. Mayor. Linke closed the regular meeting and opened 8. PublUD ic Hearing: pt tha sc:ond public heating at 7:50 PM. Plan, SYSCOJ City Planner Herman explained that first approval Minnesota is necessary to rezone ti.e property to a PUD a design review of the designation. project will She added foliow, and the Planning Commission has made a recommendation to approve the concept plan. Dick Koppie, of N,astwood Professional Services, reviewed the site plan, explaining the proposed building is now within 25' of illiamo Piaclin^: and they do not wish to move it any closer. Koppie reviewed the proposed layout, landscap- ®Mr. ing, access, lighting, parking, and sanitary sewer and water services to the property. Mayor Linke closed the public hearing and reopened the regular meeting at 7:58 PM. Mounds VieA City Council U � �°],�I-� 9 2� November 14, 1988 Regular Meeting �7�'',a' '': 1� 7;1 n Page Four --------------------- -------------=�--`_--- -.ti-------------------- City Planner Herman reviewed proposed Resolution 9, Consideration No. 2410. She went over the five conditions that of Resolution had been added to the end of the resolution and No. 2410, Wet - suggested the Council might want to add a sixth, land Alteration that information would have to be submitted and Permit, Wetland reevaluated when the northwest corner of the pro- I-24 perty is to be developed. She added the City Attorney has reviewed the resolution and has no problems with it. Councilmember Hankner asked if the residents feel they have had enough time and been given enough information concerning the development to answer their questions and concerns. Sandy Kroegh, 7827 Bona Road, asked the Council to look further at setting a policy concerning blatant violations of the wetland ordinance, something more than grass clippings. Motion/Second: Quick/Blanchard to approve Resolution No. 2410, approving a wetland alteration permit for SYSCO/Continental Minnesota, also known as the Miller property, with a further condition that at the time the northwest area is planned to be developed, it is submitted for reevaluation of the storm water L impact, and waive the reading. 5 ayes 0 naps Motion Carried City Planner Herman reviewed proposed Resolution 10. Consideration No. 2408. of Resolution No. 2408, PUD Ron Peterson, of Barton -Ashman, reported he has Concept Plan baen in contact with the Corps of Engineers and for SYSCO,' the Fish and Wildlife Service concerning the Minnesota northwest corner of the p,:op:-ty, and both have indicated their .approval. Councilmember Hankner suggested adding to the proposed resolution that approval would be contin- gent upon a positive review of the EAW prepared by the City. Motion/Second: Hankner/Wuori to approve Resolution No. 24 88, approving the concept plan for SYSCO/ Continental Minnesota, Planning Case No. 253-88, and waive the reading. 5 ayes 0 nays Motion Carri ' Mounds Viaw City Council �' Regular Meeting U {__] �'=.,.te1 V' ! November 14, 198b ff P :i J J a U, L Page Five ----- --------- 9 ------------------------- Clerk/Administrator Pauley updated the Council on the progress of the tax increment financing discussions. He reviewed the issues that have been agreed to in principle so far, as well as the two that have not been agreed to yet. He explained the developer has requested the tax increment bond issue pay for the water and sewer availability charges, and they have also proposed the City not issue the bonds immediately but rather just prior to Occupancy, which would be in October or November of 19891 with the developer proposing to front-end the costs of the public improvements, and then be reimbursed at a later date. Mr. Kinkaid stated that due to time constraints, they need to get going before the extremely cold weather, and it may be necessary to run the grading operation for extended hours, perhaps 24 hours a day, for up to a few weeks, and asked if special approval would be required. Clerk/Administrator Pau.ley explained normal hours of operation are 7 AM to 8 PM, but due to their loca- tion, Staff did not feel the noise would present a problem, and they would recommend the Council grant permission with the understanding that if complaints are received from property owners in the area, +_t would be reevaluated. Motion/Second: Harknec/Quick to grant temporary approval 0-fa waiver to the City's construction noise reSuirements, with a provision that should the City start receiving excessive complaints, the Council would have to reconsider at that time. 5 ayes 0 nays Jim Caserlee, the attorney for the development, ctated this is a very complex project and he felt Staff had been extremely well outstanding, and proceedings had gone addedHe still being worked on for thebonds, but items esfelte they would be resolved within the next few days. Councilmember Hankner stated it has been nice to have a developer come in who is willing to share the City's concern about the Public works Director Minetor joined the meeting at 8:20 PM. ® Public works Director Minetor reviewed the request for the placement of no parking signs on Hillview Road. He recommended approval be given, with the understanding that future conditions may require a review of the decision. Motion Carried 11. Consideration of Request for Designation of No Parking Zone on Hillview Road Mounds View City Council U� �q� �3 Regular Meeting ------------------------ i1�Y6y Motion/Second: Blanchard/HankneL to approve the no parking zone on the south side of Hillview Road between Greenwood Road and Long Lake Road, with the understanding that if there is a problem, it will be rescinded. 5 ayes 0 nays Park and Rec Director Saarion explained 101 letters were sent out, asking for input on this proposal, and four ohone calls were received back, with positive feedback. Motion/Second: Quick/Wuori to approve the contract by Environments! Specialists for provision of a proposal for the management of Silver View Park pond at a cost of $4,120, to be funded from the contingency fund. 5 ayes 0 nays Councilmember Hankner asked that this be forwarded to the Environmental Quality Task Force. Park Director Saarion explained a copy of the proposal had gone to them, and they were asked for their comments. She stated she would send it again. Clerk/Administrator Pauley stated Public Works Director Minetor could keep in touch with them and report back. Clerk/Administrator Pauley recommended this item be tabled to the November 21 agenda session, since Finance Director Bcager vas not present. It was agreed to discuss it on November. 21, and the Council requested copies cf the current policy also. November 14, 1988 Page Six ------------------ �1 Motion Carried 12. Consideration of Proposal to Develop Silver View Park Pond Management Plan Motion Carried J 13. Consideration of Proposed Changes to the City's Purchasing Policy Clerk/Administrator Pauley reported he would be 14 attending the League of Minnesota Cities conference this Wednesday and would like to take a position against exempting cities from the one -call system. It was the consensus of the Council that that waa alright. Consideration of Memo Regarding League of Minnesota Cities 1989 Proposed r.o„t vi �tivc Policies and Priorities Mounds View City Council7?�•�01VE0 November 14, 1988 Regular Meeting U ,Page Seven -------------------- ------------------------------- hPolice Chief Ramacher reviewed the crime statistics for the third quarter of 1988, reporting a 11 percent drop in major crimes year to date 1988 versus 1987, and a 9% decrease in less serious crimes. He also reviewed the tentative timetable of the Civil Service Commission for the hiring of a new police officer. March 1 is the proposed start date. Councilmember Hankner asked how monitoring was going of the corner of Groveland and Ardan Avenue. Police Chief Ramacher explained they have spent quite a bit of time there, and in monitoring over 500 cars, haveissued only one ticket. Park Director Saation reviewed the third quarter accivitias of the Park, Recreation and Forestry departments. Councilmember Hankner asked that the Forester check behind5601 and 5607 St. Michael, for oak wilt. Councilmember Blanchard asked if many trees were impacted from the drought this past summer. Park nirector Saarion explained it is too early to tell, and Rick would know more next year. Public Works Director Minetor reviewed activities of the Public Works and Building Inspections departments for the third quarter. He reviewed water consumption statistics and compared them to the past two years. While revenue was up considera- bly, tha costs also went up with the increased consumption. He also reviewed fourth quarter projects which are underway. Councilmember Wuori reported reaction has been good so far to the snow plcwing, but she noted a problem area in the sidewai'c on Quincy, where removal was spotty. Mayor Linke stated he would like to thank the Public Works department for the work they have done. Public Works Director Minetor handed out copies of the proposed snow plowing policy. Clerk/Administrator Pauley explained it was a Council decision to adopt the Dolicy by resolution at this lime, and by ordinance later. He explained ' the policy would not have the force of law until it is adopted by ordinance. 15. Third Quarter 1988 Department Head Reports f Nove 1988 Mounds View City Council-_-�j,l- rr) � U-page-Eight--------Regular Meeting ^OVE - Motion/Second: Hankner/Blanchard to adopt Resolution No. 24 , setting the snow plowing and ice control policy, and waive the reading. 5 ayes 0 nays Motion Carried Motion/Second: Blanchard/Hankner to set a public hear ng for 7:10 PM on November 28 on the snow plowing policy. 5 ayes 0 nays Motion Carried An article will be placed in the next newsletter concer:,ing the policy. Attorney Barney reported that while DWI arrests and 16. Report of convictions are down, there is a sizeable increase Attorney in domestic assaults, in which the Police are being called. A problem occurs, however, when the case gets to court and the victim decides not to press charges. He explained it is costly fnr the City, for the amount of time that is put into it in preparing the case, and the courts are getting frustrated also. He added the city is starting to subpoena the victims and is asking for court costs. The $150 to $200 cost does not q cover the city's expenses, but hopefully will make people realize this is a serious matter. Police Chief Ramacher explained that by law, the victims are provided with a card with phone numbers of services that are available to them. It was agreed to discuss this issue further at an agenda session. Councilmember Quick had no report. 17. Reports cf Councilmembers: Councilmember Quick Councilmember Blanchard had no report. Councilmember Blalnchard Councilmember Hankner read proposed Resolution No. councilemmber 2412, which had been discussed at the last agenda Hankner session. nick t0 a rove ----------- Motion%Second: Hankner/Q pp No. 2412, requesting MnDOT District 9 Feasibility Study of pedestrian crossing bridge over Trunk Highway 10 at Long Lake Road. 5 ayes 0 nays Motion Carried Mounds view City CouncilU N {� J 1d + y November 14, 1988 Regular Meeting ------------------------------------------------------------------------- 1 a� a 1 J page Nine Councilmember Wuori reminded everyone that tomorrow Councilmember is recycling day. Wuori Mayor Linke reported the Ramsey County League of Mayor Links Local Governments would be meeting at Mounds view City Hall on November 16. Clerk/Administrator Pauley reviewed the feedback 18. Report of from the library board regarding selection of a Clerk/ site. He stated the item would be on the November Administrator 21 agenda, and City Planner Herman will provide a report and evaluation of all available property on Highway 10 that meets the criteria of the Lirrary Board. Motion/Second: Linke/Blanchard to approve Resolu- tion No. 2413, approving the appointment of Ric Minetor as a permanent full-time employee, and waive the reading. 5 ayes 0 nays Motion Carried Clerk/Administrator Pauley reported he had researched the laws concerning the special election to fill the seat that will be vacated when Councilmember Hankner 1--i assumes the position of Mayor in January, and April 11 is the soonest the election can be held, with the person who is el^cted to assume that office on April 24. Clerk/Administrator Pauley reported that, assuming SYSCO/Minnesota is completed in i989, there would be over $40 mi.'.lion in commercial development between 1986 e.nd 1989 in the City, compared to less than $1 million for the four years prior to that. Mayor Links adjourned "he meeting at 9:23 PM. 19. Adjournment Respectfully submitted, Donald F. Pauley Clerk/Administrator k. .-. ____'.�+32!R-lAtlyYw•...ITClOf�'•T.T •-.�.. �.�.r . �.�. •�..�.^..�^-��.t-....... Tr.•: Si��� TO; Mayor and City Council FROM: Don Brager, Finance Director -Treasurer DATE: November 9, 1988 RE; REVISIONS TO CITY PURCHASING POLICY The City's present Purchasing Policy was adopted by Resolution 1674 on October 24, 1983. After reviewing the policy, staff believes that it is in need of revision in several areas. Staff proposes the following revisions: 1) A purchase of up to $1,000 may be authorized by a department hcad if the item is included in the current year's budget (2.01)(a). The previous amcunt was $500. The $500 limit has proved to be burdensome, particularly for the Public Works and Parks Departments. Many products frequently used can not be purchased for $500. These products include but are not limited to recreation rock, field liner, chlorite, motor oil. Increasing the purchasing authority of department heads would eliminate what has grown to be a burdensome requirement that would allow staff's time to be spent more productively. 2) Purchases between $1,000 and $2,500 may be authorized by the Clerk - Administrator and his/her designee if the item is included in the current year's budget. (2.01) Should the item not be in the current year's budget the purchase is to be awarded by the City Council. Formerly items over $1,000 would be awarded ;y the Council. Staff believes that it is not an efficient r ; of Council and staff's time to write memos, discuss and receive authorization for small items which were previously approved when t).: budget was adopted. 3) P. purchase order shall be issued by the department head for items over $500 (3.03). Formerly $100. Many small supplies purchased are made by telephone. In those instances & purchase order is unnecessary paper work. 4) A purchase order may be issued un a department head's signature for items up to $1,000. (Formerly $500.) This change follows since it is proposed that department heads have purchasing authority to $1,000. The revised purchasing policy is attached for your consideration and review. Should you have any questions do not hesitate tc contact me. DB/DS Attachment PURCHASING POLICY to 1.01 ESTABLISHING AUTHORITY The purchasing policies of the City of Mounds View are established by the City Charter, the City Code, and the City Council.. 1.02 POLICY a) Purchases to meet the requirements of all departments of the City are made by the appropriate department heads by purchase order pursuant to the policy set forth below. b) The City Council declares its intention to purchase competitively without prejudice aid to seek the makimum value for every dollar expended. 1.03 PURPOSE OF THIS POLICY This policy is designed to set forth, in detail, the poli•- ties and procedures necessary to facilitate the purchasing operation of the City. 1.04 RELATIONS WITH SUPPLIER'S REPRESENTATIVES 4 a) Departments should not be burdened with, nor encourage visits from supplier's representatives except where it is to obtain a quotation for goods or services. b) Every opportunity shall be made to encourage respon- sible suppliers to do business with the City. c) All employees of the City shall keep themselves free of obligation to any of the City's suppliers. BIDDING AND QUOTATIONS 2.01 Competitive bids ur quotations shall be solicited in con- nection with all purchases whenever possible. Purchases shall be made from the lowest responsible bidder complying with specifications and other stipulated bidding condi- tions. The following requirements small apply: a) P.rchases over $15,000. If the amount of the purchase is estimated to exceed $15,000, sealed bids small be solicited through advertisement in the manner and ei,h;orr to the requirements of law coverninq purchases by the municipality. All purchases under this section shall be awarded by the Council. Purchasing Policy Page Two b) PurchaseA from $l0,000 to $15,000. If the amount of the purchase is estimated to exceed $10,000, but not to exceed $15,000, the purchase may be made either by advertisement and the receipt of sealed bids, or by obtaining two or more written quotations from suppliers at the discretion of the City Council. The purchase shall be awarded by the City Council. c) Purchases from $2,500 to $10,000. If the amount of the purchase s est mated to exceed $2,500, but nut to exceed $10,000, the purchase may be made only after obtaining two or more written quotations from suppliers and the purchase shall be awarded by the City Council. d) Purchases from $1,000 to $2,500. If the amount of*the purchase is estimated to exceed $1,OCO, but not to exceed $2,30, the purchase may be made only after obtaining two or more written or verbal quotations (if verbal quotations are obtained they shall be recorded and attached to the purchase order issued) from suppliers and the purchase shall be authorized by the Clerk -Administrator if the item has been specifically identified in the current year's adopted budget or if not in the current year's budget the purchase shall be awarded by the City Council. e) Purchases under $1,000. If the amount of the purchase 3s estimated to be under $1,000, quotations are encouraged but not required. The purchase may be authorized by the head of the department for which the expenditure has been budgeted. 2.02 FORMAL BIDS All purchases which require advertisement and the receipt of sealed bid, shall be awarded by the City Council. 2.01 STATEMENT OF GENERAL CONDITIONS A statement of "General Conditions", as approved by the City Council, may be included with all specifications sub- mitted to suppliers for their bids. These general con- ditions ntay be incorporated in all contracts awarded for the purchase of supplies, equipment, nr services, 2.04 COMPLIANCE WITH LEGAL PROVISIONS The purchasing procedures emFloyed shall comply with all applicable laws and regulations of thi State and of the City of Mounds View. Purchasing Policy Page Three PURCHASE ORDERS 3.01 PURPOSE A purchase order authorizes the vendor to ship and bill for materials or services specified in the purchase order. 3.02 ISSUANCE OF PURCHASE ORDER FORMS TO DEPARTMENT HEADS It shall be the respc.isibility of the Finance Department to maintain an inventory of purchase order forms. The Finance to Department will issue purchas urchasinge order neededmgocdsdand services heads for departments. It shall be the responchasey Of the department heads to ma`..ntaln a record of pur orders issued by their departments. At a minimum this record shall include: purchased se rderanumbermount ofdthe order. name of supplier issued to, Department heads shall, upon request of the Clerk fc Administrator or Finance Director, make availa�lc inspection said record of purchase orders issued. 3.03 ISSUANCE - GENERAL Purchase orders must be issued and sent to suppliers prior to the order of goods and services which are estimated to exceed $500. or services which are estimate to a) For orders of goods order exceed $500 but not to exceed $1,000aadpurchase head. may be issued upon the signature to bl For orders of goods or services which are estimated ter exceed $1,000 a purchase order nly be issued to bidding and provisions of this policy p purchase order quotations has been complied with, the has been properly issued pursuant to provisions srof this policy, signed by a department head; and countesigned by the Clerk-Administratol or Finance Director. 3.04 PROCEDURES REGARDING THE ISSUANCE OF PURCHASE ORDERS Copies of the issued purchase order shall be distributed as follows: idence a) Original to supplier as should obethe order igoods instructedt or services. The supp include the purchase order number on theurchased. or invoice sent for the goods or services p b) First copy (yellow) to the Finance Department. kol-f Purchasing Policy Page Four c) Second copy (green) to be retained by the department originating the order. After the goods or services r` have been delivered and an invoice or statement received the department head shall submit a request for payment to the Finance Department. This request shall include the following: (1) Request for payment form signed by department head. (2) The second copy of the purchase order. (3) Invoice or statement for goods and services ordered. (4) Copies of bids or quotations required pursuant to City purchasing policy. EMERGENCY PURCHASES 4.01 DEFINITION Emergency purchases are those made.by departments only when normal operations of the department would be hampered by the delay resulting from purchasing in the normal manner, or where property, equipment or life are endangered through unexpected and unforeseen circumstances. 4.02 AUTHORITY In case of an emergency a ?epartloent head may, with the approval of the Clerk -Administrator, purchase directly any supplies, materials, or services necessary to alleviate the emergency. Upon the next working day such emergency shall be explained in writing and such explanation submitteci to the Clerk -Administrator. Every effort small be made to contact the Clerk -Administrator whether the emergency occurs during normal wcrking hours or after normal working houts. GENERAL PROVISIONS 5.01 Department heads :,re not to split orders to attempt to circumvent any provisions of the City tharter, State Law, or any policy establ?.shed by the City regarding purchasing. 5.02 Any willful violation of this policy will be reported promptly to the Clerk -Administrator and City Council. 44 MEMO TO: Clerk -Administrator and city Council FROM: City Planner Herman DATE: November 17, 1988 SUBJECT: LANDSCAPE BOND FOR LANDMARK ESTATES The company issuing the subject bond has reques'I thatpit be . released or that Landmark Estates continues paying After reviewing the files, Staff has recognized that this issue should have Leen addressed quite some time ago after he ` After site review of the plantings had been made on site. project, it was determined that there were a significant cumber of trees caretakertattL'ad andmarkher not Es:.ateabeen had agreeddtoYreplucenthe trees The that had been missing In °therCityconform Councilto The treeslandscape haveplan since that had been approved byboth by been planmyself and the City ed and have been reviewed ggested that we obtain a Forester, :tick. Wriskey. kick has suggested guaranty for one year of all the trees planted. I have notified the Caretaker of this matter and he is willing to sign an agreement to that effect. It is the intension of Staff that this type of an agreement will be made with every development that occurs in the future. und or Landmark Staff recommends provaleof willthe be contingentbuponfan agreement Estates. This mar sinned for Landmark Estates yuarantying the plantings of a ll tree:: f°r one year. KJFI/BAC �„a Memo To From Date Subject :Mayor and City Council Members •�%% :Ric Minetor, Director of Public Works n!�'��/[1t :November 17, 1988 :Temporary Certificate of Occupancy Building "G" - Mounds view Business Park co. requesting a occupancy for a portion of bui.ldin9 At is a letter from Everest Construction temporary certificate have reviewed protection and concerns were adequa�- fire p Jim Tobias and I have reviewed this request and recommend approval. our major the physical separation of the area to be occ Theec lmnentis the area that would contiinuecto be under ccnstructicn. letter satisfy os. rary certificate of occupancy ems I would recommend that this Tempo provided all required issued effective December 1, and/or outlined ary meet the approval of Jim Tobias as necessary the letter from Everest. eI further recommend t rp re on February 28 h 1989his Temp certificate of occupancy 0" 11 W EVEREST CONSTRUCTION CONIPAINY ME.AIM OF tl IE F\ rRFSFfR, v-I. rr) Hr- .er 4, 1988 City Of Mounds view Mr. Jim Tobias - Building Inspector 2401 Highway 10 Mounds View, Mn 55432 NOV 1289 PCC.CIVC() CITY OF !. OVDS Vlcl'✓ RE: Building "G" Mounds View Business Park Dear Jim; In follow-up to our conversation on ll/1/88 regarding Building "C", I want to address a couple issues; First, my appreciation for yc;.r assistange in coming UP with a workable solution for TransHealth/Owen .Minor's logistical problem. Attached is a copy of the Lease Termination for your files. secondly, le outline the steps we discussed and will be implementito ng es ready the building for a conditional occupancy on December 1, 1988. Following are the occupancy items we discussed: 1.) Fire Protection System It is understood that the fire sprinkler system Mall shabe complete 20' beyond the proposed storage area. The tenant will initially need 30,000 SF for operation, attached is a floor plan showing the proposed area. The system will also be monitored by ADT on December 1, 1988. 2.) Fire Watchman TransHealth will be employing a security service to monitor The building during off hours, thus having 24 hour coverege. 3.) Se_ potation Barrier Everett will be installing snow fence as outllned on the attached floor flan to separate the "operation areas" from the construction areas. It is my understanding that they wail have approximately eight people working during the day. We will provide satellite toilet facilities for their use. 21,31 Ion Lake Rua<1 I' U. Itnt 112.12 . P.;e"Ile. V,,% ;i 111 '6 12, 616.; ioll N November 4, 1988 Letter to: Mr. Jim Tobias From: R. J. Baker Re: Building "O" - Mounds View Business Park Page 2 If you have any questions or feel other requirements are necessary, please give me a call at 636-5500. As you indicated during our conversation this will be going to the Council for approval, if there is anything I need to do for this approval process, ple.:ze let me know. I am assuming the Council will be approving occupancy prior to Decew;er 1, 1988 at a scheduled meeting and that occupancy will be contingent upon your inspection and approval of the above items. This would be the same process we used on Building "A" with Clinch -On Products. It is anticipated that this conditional situation will continL, to approximately Febrtary 15, 1989 at which time we will be looking tr attain the final occupancy permit. Again, thank you for your assistance. Sincerely, EVEREST CONSTRUCTION COMPANY C W. J. Baker - :> n CC: Mr. Ted Ramlet - TransRealth - Mr. C. William Franke - Everest Mr. Timothy Nelson - Everest Mr. Bud Johnson - Everest RJB/pih MEMO TO: Clerk -Administrator and City Council • FROM: City Planner Herman DATE: November 16, 1988 SUBJECT: REVIEW OF MCDONALD'S ADDITION in the Planning Commission packets for the November 2 meeting, you received a site plan showing a proposed addition. The discussion by the Planning Commission centered on the concept of administrative review. The Staff memo regarding this issue brought u;• the problem that there are no provisions in the Code for administrative review. The current City polic- is that any addition or commercial property must go through a formal review process with both the Planning Commission and City Council. There is no distinction in the process between smaller and larger additions. City Staf4 would like to have authorization to approve smaller iter..s likv this one using Chapter 40 and the State Building Code as cu:Sceria for review•. The Planning Commission discussed this ma+:ier :. ' felt that issues of this size or impart could be administratively approved. The Planning Commission felt that they and the City Council should be notified of the administrative review before CID the approval so that i! may be requested by any party to have it formally reviewed by both groups. It has been suggested that this practice, if acceptable to the Council, be approved by resolution to provide for continuity in application of the policy. Staff would recommend that you allow approval of the McDonald's addition which does meet all building and Zoning Code requirements. Further, Staff would request direction as to the idea of administrative review and approval for smaller additions of this type. KJH/BAC W e ® MEMO TO: Clerk -Administrator and City Council FROM: City Planner Herman DATE: November 17, 1988 SUBJECT: STEVE'S APPLIANCE CONDITIONAL USE PERMIT As you may have noticed, Steve's Appliance had had items for display and sale out of doors this past summer. Staff brought to their attention that this required a conditional use permit which would need to be obtained before further display could occur. The applicant applizd in August for this permit. The Planning Commission in its review had quite langthly discussions about this issue. A concern was raised about the buried storage te.nks present on the property. Staff has been in co.itact with the Fire Department who is lookirg into this matter. From all appearances, it looks as though the tanks will be removed in the near future. The resolution reflects the additional concerns raised by the Planning Commission in the wav of proposed conditions placed upon the permit. The resolution has been discussed with the City !�e Attorney who feels comfortable with it. There is a public hearing scheduled for the 28th of November to obtain any residents concerns. A resolution is attached for your review. KJH/BAC (11 RESOLUTION NO. 2409 CITY OF MOUNDS VIEW 004 COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPROVING CONDITIONAL USE PERMIT TO ALLOW FOR OUTSIDE DISPLAY AND SALES FOR STEVE'S APPLIANCE, 2841 HIGHWAY 10, PLANNING CASE NO. 251-88 WHEREAS, Steve's Appliance, 2841 Highway 10, has requested a conditional use permit to allow for outside display and sales of items on his property; and WHEREAS, the Mounds View Municipal Code, Chapter 40.13, Subd. D(5), provides for open or outdoor sales as a principal or accessory use by conditional use permit; and WHEREAS, the Mounds View Planning Commission has reviewed the applicant's request for a conditional use permit and determines that it is in conformance with the Code. NOW, THEREFORE, BE IT RESOLVED that the City Council o4 the City of Mounds View approves a conditional use permit to allow for outdoor display and sales at Steve's Appliance, 2841 Highway 10, legally know as: t. ) Auditor's Subdivision No. 89 Subject to Road, Part Northeasterly of Highway of I.ot 62 contingent upon the following: 1. Outside services, sales and equipment rental connected with the principal use is limited to thirty (30) percent of the gross floor area of the principal use. 2. Outside sales areas are fenced or screened from view of neighboring residential uses or an abutting "R" district in compliance with Section 40.04, Subd. H of this Code. 3. All lighting shall be hooded and so directed that the light source shall not be visible from the public right- of-way or from neighboring residences and shall be in compliance with Section 40.04, Subd. I, of this Code. 4LleS area is -m-n.A pr e.,rfa_nA t� ��nhrnl ri,iaf. 5. The open or outdoor service, sale or rental use, does not take up parking space as required for conformity to this Code. RESOLUTION NO. 2409 PAGE TWO 6. The conditional use permit shall be filed with Ramsey County for recording on the title of the subject property. 7. The property displayed for sales purposes must be germaine to the sales of the principle use. 8. The fence must be repaired o- replaced and maintained to provide adequate screening from the adjacent residential properties. 9. The portion of the lot not occupied by the building or outdoor sales area must be clear of appliances and other miscellaneous materials. 10. Any refrigerators or freezers displayed must be locked or the doors removed. 11. Violation of the listed conditions (1 through 10), or a change in ownership or use will invalidate this permit. Adopted this 14th day of November, 1988. ATTEST: (SEAL) Mayor Clerk -Administrator ju,� I MEMO TO: Mayor & Council FROM: Finance Director -Treasurer Brager DATE: November 18, 1988 RE: PURCHASE OF PERSONAL COMPUTER FOP. PT"KS AVr' RECREATION DEPARTMENT When the present computer system was purchased from computoservice, Inc. gistration6andthe schedulingzacted softwarefor for the Parks development of rag & Recreation Department. The software was delivered to the City in the Spring of 1987. Throughout 1987 and 1988 Parks & Recreation staff and I have dealt with Computoservice staff regarding problems with the software they developed for us. To enumerate all of the problems encountered is not possible in a short memo. The problems are such that registrations have been lost and class lists are inaccurate. Parks & Recreation staff began to manually keep track of registrations. In mid October 1988, Computoservice "threw in the towel" and —, offered a full refund on the amounts paid for the e softwareoffered sand uggested we find other software. Compry assistance in reviewing software and offered a personal computer at cost should the software chosen require personal computer different than the one presently used by the Parks ion Department. Parks & Recreation Department staff has conducted a search for registration. and scheduling software. This search involved looking at approximately a half -dozen software packages. After evaluating software packages they have chosen a package called "Student Manager" from Aceware System:. in Manhatten, Kansas. software Presently the City of Columbia r�icitis using r Pat:ts in their recreation successfully for registering p`' programs. Cost of this software package is $995. The requirements for a personal computer to rut. the "Student Manager" program are: 512 KB Ram memory, a 40 MB hard disk drive and an 80286 processor. The present Parks & Recreation personal computer does not meet these requirements: it does not have a B hard aa8286 0new Personal rcomputer must belpurchased tosrun rthe program fore, and has only a chosen. Computoservice has offered a AST Premium, Model 145 personal computer at their cost of $1,915 installed. It meets all the re_,uirement to run the software. Serveral area computer retailers sell the AST brand. The best price I could find on the same machine was $2,345 installed ifrom PC Solutions. It would appear that Computoservice's price competitive. Page 2 November 18, 1988 I also checked with Ameridata, the firm that has a contract with �- r the State of Minnesota to supply IBM personal computers and found f their prier to be considerably higher. An IBM PS/2 Model 50Z would be $3,436. Total cost of the proposed system for the Parks & Recreation Department is as follows: Software: Student Manager by Aceware Systems $ 995 Hardware: AST Premium Model 145 personal computer 1,915 TOTAL PRICE OF SOFTWARE & HARDWARE $2,910 Refund of amounts paid for Computoservice Software $1,200 NET PRICE FOR PARKS & RECREATION REGISTRP-TION SYSTEMS $1,710 At this time it is proposed that $1,710 be transferred from Contingency to Account 100-4350-703 Recreation Equipment to pay (F�, for this system. Should any balance be left in other budget a� accounts at year end, that would be used instead of Contingency. The present Parks & Recreation personal computer is planned to be used for word processing in the Department should the new system be purchased. RECOMMENDATION: Authorize the purchase o,: "Student Manager" software from Aceware Systems for $995; an AST Premium, Model 145 personal computer from Comput:;service for. $1,915; and the transfer of $1,710 trom General Fund Contingency to Account 100-4350-702 Recreation„ Equipment. DB/DS In MEMO T0: MAYOR AND CITY COUNC L FROM: CLERK -ADMINISTRATOR DATE: NOVEMBER 17, 1988 SUBJECT: STANLEY FISHER ADDITION ASSESSMENTS At the time the property known as Stanley Fisher ,Addition was subdivided a narrow strip fronting on Ardan Avenue between Groveland and Knollwood was included in the plat. In the past this had been a parcel of property under the control of NSP and asses.;ments on it for streets, water and sewer installed in 1973 had been deferred due to the fact_ that it was owned by c utility company. At the time that assessments were reapportioned on the land that was platted as Stanley Fisher Addition, the deferred assessments on this parcel were overlooked and not included in the reapportion- ment levied on each of the indi the plat. vidual parcels resulting from I recently received a call from Ramsey County Assessments Office requesting information as to the status of these assessments due to the fact that they had not been reapportioned and therefore, not collectible in view of the platting of the property. In discussing the matter with Finance Director Btager I have determined that the bond. the public improvements on this parcel were defeased and :or that adequate funds are available to retire those bonds on their due date pursuant to the requirements of our defeasance action. I also discussed ,-.e matter with City Attorney Karney and he agreed that should the Council determine that they wish to collect the assessments on this parcel, approximately $6,000, at this time, it would be necessary to reapportion those assessments on the individual parcels currently owned by individual property owners rather than the developer as was the case for the initial reapportionment. In view of the fact that the oversight is clearly the fault If the City, the land has been subdiviued and is currently owned by individual prope ty owners, and that the debt service for the bonds issued for the public improvements is being met by the funds set aside during defeasance, staff recommends that COuncil adopt a resolution repealing these assessments. Your direction in this matter would be appreciated. DFP/MJS 40 MEMORANDUM Memo To :Mayor and City Council Members From :Ric Minetor, Director of Public Works/City Engineer �� Date :November 2, 1988 Subject :Water Treatment Plant Study - Update During the last few months we have taken water samples and filter media samples in an attempt to determine the problems with the filter plant and an overall course of action for improving filter effectiveness. SEH is scheduled to present their r.rort at the November 21st agenda session. We have already made some charges to our operations and are rev(ewing other operations. We super -chlorinated the filters to clean the media. We have also adjusted the backwash operation to improve the removal of insoluble material filtered out of the water. We are also reviewing the permanganate equipment to insure proper dosage rates for this chemical. The filter beds now appear more uniform and the backwash water appears dirtier than previously ( this would mear. improvement in iron and manganese _ removal). Va will be sampling finished water again to confirm the effectiveness of the filters. The long term outlook for this plant must also address the capacity restriction of our filtering system. Although we rarely operate wells 1,2, and 3 together; when we do we have to bypass filtering of une of thet wells. The plant capacity is only 2000 gallons per minute: The wells each put out 1000 gallons per minute. Additionally, we will need to consider the operation of well 4. Currently we have no i.ron or manganese removal from water produced by well 4. I have aeked SEH to include information regarding this long term outlook in their report. 1� 0 MENoRANDUM Memo To :Mayor and city Council Members From :Ric Minetor, Director of Public Works Date :November 17, 1588 Subject :Edgewood Avenue Drainage Plan Ardan Avenue Drainage Plan "5og" city wide Drainage Plan Dan Eoxrud of Short -Elliott -Hendrickson will be at the November 21st agenda session to discuss the Edgewood District Drainage Plan that was previously distributed. Please bring your copies to .his meeting. We will also discuss the status of the Ardan District Drainage Plan and also the requirements of the mandated ,5og" plan. rig Memo To :Mayor and City Council Members From :Ric Hinetor, Director of Public Worki Date :November 7, 1988 Subject :Edgewood Drainage District Presentation Dan Eoxrud will present the final report on the Edgewood Drainage District. Please review the attached report, A number of the recommendations regard city wide policy as well as this particular draiPagP area. ouestions and qeneral discussion will follow the presentation. L1 MEMO TO: MAYOR AND CITY COUN fi !; FROM: CLERK-ADMINISTRATO DATE: OCTOBER 19, 1988 1H SUBJECT: LEAGUE OF MINNESOTA CITIES COORDINATING COMMITTEE PROPERTY TAX COMPUTER ANALYSIS On the afternoon of August 18 I spoke with Vern Peterson, Executive Director of the Ramsey County League cf Local Government, regarding the City's desire that we be allowed to participate in the Committee overseeing the development of the computer analysis. Mr. Peterson advised me that each of the three organizations, namely the League of Minnesota Cities, Municipal Legislative Commission and Association of Metropolitan Municipalities have three members on the coordinating committee. The'AMM membership on the committee is made up of the Vice President of the AMM., staff member Roger Peterson and Golden Vally Counciimember Larry Bakken who has been a leader in the development of this computer analysis. Mr. Peterson advised me that it would be impossible for the City of Mounds View to have a representative on the oversight committee. Now that we have determined on the oversight committee, direction as to the amount provide for the development LFP/MJS that we canriot have membership staff would request Council of contribution you wish to of this comptuer analysis. LAIC League of Minnesota Cita 183 University Ave. East T1IN55101.2526 tt�12 (FAX:221.0986) ;F CnY de a `1,f 1f35 Y*F,$ October 31, 1988 MEMORANDUM T0: Mayas, .Manager, Clerks i FROM: James Scheibel, LMC Preside Steve Cramer, Chair, LMC Coor tee RE: Joint Property Tax Project After two months of intense discussion and negotiation, a broad partnership of Minnesota cities has decided to undertake an important joint property tax research project. A 20-member Property Tax Coordinating Committee has been organized by the (r, the for League u g purposes of researching property tax issues and developing a joint, unified property tax proposal to be recommended to the Legislature during the 1999 legislative session. I hope we can count on all cities to support this policy development process. Groups representing cities are undertaking this joint project in an attempt to overcome past policy differences and therebl make a unified contribution to next year's property tax debate. Although major changes in the state's property tax laws were enacted earlier this year, we anticipate that further significant changes will be needed next year. it is extremely impertant that cities work together to shape those changes and insure that they are in the best interests of all cities and property taxpayers. The League Coordinating CommitLae is composed of representatives of city ccnsti.tuency groups from both the metropolitan and Greater Minnesota areas. Represented on the Property Tax Coordinating Committee are: the City of Minneapolis, the City of Saint Paul, the Minnesota Association of Small Cities (representing over 300 small cities), the Coalition of Greater Minnesota Cities (representing 46 cities outside the metro area), the Association of Metropolitan Municipalities (representing 66 metro cities), and the Municipal Legislative Commissio;, (representing 15 suburban metro citfts). The Leagu. and each city constituency group will be making a significant financial contribution to this project. The law firm of Briggs and Morgan has been retained try provide the Coordinating Committee with research and computer services. Additional research r c1:d administrative support will be provided by League stare. The Coordinating Committee will meet regularly on this project during the next three months and expects to complete work on its proposals by early •Tanuarv. We will be providing you with periodic updates on the progress of our deliberations and will provide individual cities information about details of any proposals we develop. If you would like further information about the project or have recommendations about policy changes, please contact any member of the Coordinating Committee (list attached) or Laurie Hacking at the League. The organizations and their representatives serving on the League Property Tax Coordinating Committee include: City of Minneapolis: Mayor Donald Fraser Councilmember Steve Cramer, Chair Duke Addicks, State Legislative Liaison Citv�int Paul.: Mayor George Latimer Councilmember Bob Long Diane I.yn-,h, Manager of intergovernmental Relations Coalition of Greater Minnesota Cities: Councilmember Pete Solinger, Rochester William Bassett, City Manager, Mankato Eric Sorenson, City Manager, Winona Association of Metropolitan Municipalities Councilmember Larry Bakken, Golden Valley ;Talt Fehst, Manager, Robbinsdale Roger Peterson, Legislative Representative Municipal Legislative Commission: Mayor :Ri:hard Wedell, Shoreview James Miller, City Manager, Minnetonka Robert Renner, Attorney . Minnesota Association L. Small Cities: Mayor Duane Knutson, Fertile Pat Bonniwell ^_lcrk Nancy Larson, ExecutiveLlDirectoror, Dassel Leagu_`Member Councilmember James Scheibel, Saint Paul & League President Councilmember Liz Witt, Mendota Heights & League Revenue Sources Committee Chair f a V MEMO TO: MAYOR AND CITY COUN FROM: CLERK-ADMINISTRATO DATE: OCTOBER 28, 1988 SUBJECT: 1989 SUPPLEMENTAL FIRE INSPECTION BUDGET Attached please find the proposed 1989 Supplemental Fire Inspection Budget from Firc Chief Ron Fagerstrom. The Purpose of this budget is to fund the Fire Department's costs for providing fire inspection service to the City of Mounds View pursuant to the fire inspection protocol approved by the City in 1987. In discussing the proposed budget with Fire Chief Fager- strom and Blaine City Manager Don Poss, Blaine also contracts for fire inspection services, it was agreed that supplemental space would be needed for fire inspection services due to the current crowded conditions in Fire Station #1 and the workloTkds being experienced by these inspectors in providing services to both cities. For that reason: included in the fire inspectic a budget costs For remodeling existing space into an office area fo- the inspectors, the addition of computer and telephone equipment, and purchase of office furniture. These expenses have beer proportioned between the two cities based upon the projected need for fire inspection service in 1989 and will be billed at a flat amount to each of the two cities upon the Fire Department incurring those expenses. The hourly wages for the based upon hours rof1service rprovidedetoatheaCitylof Moundsd View. This proposed supplemental budget for fire inspection services in combination with the budget adopted for the general provision of fire protection by the Department, is in compliance with the adooted 1989 City budget and, therefore, staff recommends approval of said budget at this time.— RECC.MIENDATION Staff recommends approval of the 1989 Supplemental Fire Inspectio- Budget in the amount of $5,091.00. DFP/MJS M r77 HEADQUARTERS 1810 Highway 10 Spring Lake Park, Minnesota 55432 ..city of Hounds view Attention: Donald F. Pauley 2401 Highway 10 St. Paul, Minnesota 55112 RE: 1989 Supplemental Fire Inspection Budget Dear Dow o • ! 0p r • C:TY r�:1 October 3 ..9�95ti£2� Sorry for the delay. I have included six hours per week inspection time. Because of our liniteu office space_, we have to remodel our storage room for the inspectors so we will be able to accommcdate our part-time clerical help in the office. After reviewing the supplemental budget, please call. I will be out of the office attending the State Fire Chiefs Conference this Thursday and Friday. RF/js Attacament 1 YougRon s r�of;repar't:mee�-t very truly, m Chief October 18, 1988 CITY OF MOUNDS VIEW 1989 SUPPLEMENTAL FIRS INSPECTION BUDGET A. FIRE INSPECTION 1. Remodel Station 1 to accommodate Fire Inspectors $ 420 2. Computer update to accommodate increased usage, two additional terminals/keyboards, and yearly maintenance agreement: Update 405 Two terminals/keyboards/installation 316 Yearly maintenance 104 3. Telephone Upgrading: 133 4. Office Furniture 180 5. Fire Inspector, 4 hrs./week @ $9.60/hr. 2,147 6. Fire Marshal, 2 hrs./week @ $9.82/hr. 1,098 07. Miscellaneous: Code Books 48 Seminars/Classes/Dues 144 Forms/Postage 96 GRAND TOTAL $5,091. MEMO TO: MAYOR AND CITY COUN FROM: CLERK-ADMINISTRA 0 DATE: SEPTEMBER 20, 148 SUBJECT: RESOLUTION NO. 238E ESTABLISHING VARIOUS FEES CHARGES In the past the Mounds View City Council adopted resolutions including Nos. 1462 and 1633 establishing fees and charges for the provision of Agenda Session Packets and Agendas to interested parties excluding members of the news media and other governmental agencies. The clerical staff of the City recently noted that previous resolutions provided for the provision of Agenda Session and Council Meeting packets and minutes but did not provide a fee for the provision of Agendas only. Therefore, Staff is proposing an addition to previous resolutions that would allow for the provision of Agendas to interested parties at a charge of $15.00 per year. We feel this charge will be a wash with the actual costs experienced by the City for mailing out agendas. RECOMMENDATION: Staff recommends Council adopt Resolution No. 2386 amending Resolution No. 1633 Establishing Various Fees and Charges. DFP/MJS RESOLUTION NO, 2386 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION AMENDING RESOLUTION NO. 1633 ESTABLISHING VARIOUS FEES AND CHARGES WHEREAS, Resolution No. 1633 adopted on July 25, 1988 amended Resolution 00. 1462 which established various fees d and charges as providefor in the Municipal Code; and View WHEREAS, it is the desire of the City of Mounto ds to charge for the provision of agendas and minutes ations other than individuals and Organizthose listeedd below: City Council and Committees City 'ommission City Staff :Jews Media Agencies Other Governmental Ag Of NOW, THEREFORE, BE IT RESOLVED by the City council charge be annual roviding copies of City Council the City of Mounds View that the following amended for the expense of p agendas and/or minutes: and Agenda $ 40.00/Year Regular Meeting $ 25.00/year Sessions Packets $ 15,00/Year Minutes Agendas Only es will 90 BE IT FURTHER RESOLVED That these charges into effect and be levied effective November 28, 1988, 1988' Adopted this 28th day of November, ATTEST: Mayor strator (SEAL) Clerk-Admini DATE APPROVED: 11/14/88 Ej 1 m) too PROCEEDINGS OF THE CITY COUNCIA -*. — rl,, V ' `^ r��'' ME CITY OF MOUNDS VIEW i y� .1 L RAMSEY COUNTY, MINNESOTA 2401 Hwy. 10, The Mounds View City Council was called to order by Mayor Linke at 7:00 PM on Monday, October 24, 1988. The Pledge of Allegiance was said. MEMBERS PRESENT: Councilmembers Wuori, Quick, Blanchard, Hankner and Mayor Linke. Regular Meeting I October 24, 1988 Mounds View City Hall Mounds View, MN 55112 ALSO PRESENT: City Attorney Karney, Clerk/Administra- tor Pauley. Motion/Second: Hankner/Wuori to approve the October 10, 1988 minutes as corrected. 5 ayes 0 nays Bill Frit3, 8072 Long Lake Road, questioned why three different water districts were listed for voting on the absentee ballot, and whether it was valid. Clerk/Administrator Pauley explained they had -just been race:.ved earlier in the day and he had not had an cpportur.ity to look at thee. He explained they w-re printed in Chicago, by Ramsey County. Later in the meeting, after briefly reviewing the ballot, Clerk/ Administrator Pauley stated the question would have to be referred to Ramsey County. He stated he would get an answer from them and call Mr. Frits. Carolyn Baster'ash, Health and Safety Chairman of the Pinewood PTA, explained the McGruff Safe House Program they are looking at for this area. She explained it involves coordination with the Police Department and she has been working with Lt. Brick on getting a pro- gram set up. The initial cost of signs to go in windows is $1 per sign, and they would like to start with 100, and she asked the Council to consider funding this cost. It was .the concensus of the Council to discuss it at 1. Call to order 2. Pledge of Allegiance 3. Roll Call 4. Approval of Minutes: October 10, 1988 Motion Carr 5. Residents Requests and Comments from the Floor Mounds View City Council Regular Meeting the next agenda session, and have Lt. Brick there to make a Staff report and answer questions. Mayor Linke advised the public hearing scheduled for 7:05 PM had been cancelled due to improper notice. October 24, 1988 Page Two ------------------ C7 Clerk/Administrator Pauley stated Staff would recommend an informational hearing be held at this time, and the public hearing rescheduled to 7:05 PM on November 14, as well as a public hearing for 7:10 PM on November 14, to consider the PUD Concept.Plan. Motion/Second: Hankner/Rianchard to reschedule the WeAlteration Permit, Wetland I-24 public hearing to November 14 at 7:05 PM, and schedule a public hearing for the PUD Concept Plan at 7:10 PM on November 14. 5 ayes 0 nays Phillip Seipp, president of SYSCO/Continental, explained they have over 220 employees in their company, and they are very proud of their low turn- over rate, and they also attribute the success cf their company to their employees. Mr. Seipp explained the site plan has evolved through many discussions with City Staff and input from the residents and the planning Commission. He added they are willing to address all the issues presented. Informational Hearing: Wetland Alter- ation Permit, Wetland I-24 Motion Carried Scott Kinkaid, of Ryan Construction, reviewed the site plan and the changes made since the last presen- tation. Dick Koppie, of Westwood..Professonal drainaildilandscap- viewed the site plan for grading, inn and' traffic flaw. He explained they have been requested to align their roadway with existing Xylite Street, due to anticipated traffic flow, and that, coupled with the location of the Williams Pipeline on the property and constraints in building near that, results in the encroachment on the wetland. He added they are working with the Rice Creek Watershed District, Department of Natural Resources, Army Corps of Engineers, and City of Mounds View, In meeting the Of all �h. nnvornino bodies. Ron Peterson, a wildlife biologist, reviewed the wetland mitigation package that has been developed, and he reviewed the wetland boundaries dand howrawing othey were arrived at. He also presented f how the wetlands would be after development. Mr. Peterson reviewed the issues the orinance requires to be addressed and how they had approached ra, 4 v Mounds View City Council Regular Meeting Kathy Ayaz, 7751 Bona Road, asked if the 100' buffer zone indicated by the Mounds View Code was included in the Corps of Engineering mitigation. Mr. Peterson replied the boundary is actually beyond, and the mitigation plan has been developed to offset the encroachment within the buffer area also. Sabri Ayaz, 7751 Bona Road, stated he felt the develop- er was doing a commendable job and was not ignoring both boundaries. He added, however, he feels it has only one boundary, and the Army Corps of Engineers is more knowledgeable than the City, and they should only discuss the Corps boundary. He added they should deal with the 100' setback, which is not honored in this proposal. Mr. Peterson stated they did not assume the 100' buffer zone beyond the Corps boundary. Councilmember Hankner explained for the City to accept the Corps boundary line would require an ordi- nance change, which would be time consuming, and there is not enough time with this project. Mr. Avaz asked why they don't use the City's boundaries rather than the Corps. Mr. Peterson explained the only encroachment would be the roadway. City Planner Herman stated Staff hr ' asked the City's consultant to compare the City's requirements with the Corps of Engineers. Attorney Karney advised the Army Corps of Engineers far exceeds the City's 100' buffer with the exception of a small area, and they are responsible to the Code, which would have to be changed if the boundaries were moved to that of the Corps. Mayor Linke noted the current Code war changed in 1983. Councilmember Hankner reviewed how the City boundary was established in 1983 or 1984. Mr. Ayaz stated he would like a copy of all wetlands in the rile, as he still feels this would be encroach- ing. He was presented with a map of the Citv's wetlands. Mr. Kinkaid explained the encroachment is necessary F. due to lining up the road and the placement of Williams �+ Pipeline, and those two issues are what is driving that portion into the wetland. He added if they were relieved of those two constraints, they could stay entirely out of the buffer. October 24, 1988 Page Three Mounds View City Council Regular Meeting Mr. Peterson explained if the 100' buffer was added to the Army Corps of Engineers, it would not be any greater than the impact from the mitigation. He pointed out there is also the opportunity to add additional mitigation in the future. Mr. Ayaz stated he did not want the City to set a precedent for other wetlands. He added an excellent job has been done here, with the proposed wetland beinq much better than what is there now, but he is afraid the building encroachment woulb set a precedent. Clerk/Administrator Pauley replied the City has dis- cussed this in depth with the City Attorney, and they feel there are enough extenuating circumstances in this case, that they could continue to enforce the ordinance. Mr. Ayaz replied he was satisfied. to October 241 1988 Page Four Attorney Karney added the circumstances in this develop- ment are unique and he feels they can remain consistent in applying the Code on a case by case basis. Mr. Koppie reviewed the traffic projections, clarifying that they are for truck traffic, not cars. Ms. Ayaz noted it had been brought up at the joint Planning Commission/City Council meeting last week that a good portion of the site had already been cleaned, and in looking at the wetland ordinance, that is a misdemenor to clear any vegetation before the City has issued a permit. She stated she under- stood the owner of the property had done the clearing and asked what action the City would be taking against him. Clerk/Administrator Paulev replied that after consult- ing lath the City Attorney, a letter of warning was sent to Mr. Miller. Attorney Karney explained .that if legal action more than a warning letter was taken against this property owner, t.iey:would have to do the same to all the other property owners in the City, including residential, who may have mowed the�i�rFlawn fno5750sort90adayslindjail, He added the fine cuu_.. << or both. Councilr„ember Hankner noted in a previous case a warning letter had been sent and thus a precedence was set to send ❑ warning. She added it is a problem throughout the City with garbage and grass clippings being dumped in the wetlands, and they must educate the public. r i 0 Mounds View City Council Regular Meeting ------------------------ Dave Jankee, of Eastwood Road, asked why the public hearing had been cancelled. Mayor Linke explained Staff did not get notice to the paper in time for their cut-off, so the public hearing had to be rescheduled to November 14 to allow for proper notice. Mr. Jankee asked how long it would be before action would be taken. Mayor Linke replied they are working as fast as they can. Councilmember Hankner explained the procedure that is followed,and what happens once a proposal is haa received by the City. She stated they Y y not take action on November 14, depending on the issues that are resolved or unresolved at the ed they conclusion of the public hearing. She could keep the hearing open for a time or could close it and wait for further Council discussion, or close it and take action that night. Mr. Ayaz asked what advantages were offered the developer as a tax increment district. _•' Clerk/Administrator Pauley they have only had one negotiation meeting so far and nothing has been formulated at this point. Mayor Linke closed the regular meeting and opened the public hearing at 8:14 PM. Finance Dire=tor Brager presented overhead graphs showing F,ater fund expenses comparing 1988 to 1989, project income and loss for 1989, and water rates for 1983-1999, and sewer fund expenses comparing 1988 to 1989, project income and loss for 1989 and sewer rates for 1983-1989. He noted there will be sizeablease in the ofe$8rperdwater billing quarter. Mr. Ayaz noted the -ewer increase is approximately 20% and questioned why it was so high. Finance Director Brager explained it is connected ti:ii; for sewer treatment from the Metro GQwe ...___ - Waste Control Commission and increases to the cicy. He explained 60% of the cost of the sewer budget is for treatment of sewage. Mayor Linke closed the public hearing and reopened the regular meeting at 8:30 PM. October 24, 1988 Page Five ------------------ 7. Public Hearing: Proposed 1989 Water and Sewer Utility Budgets and Rates Mounds View City Council Regular Meeting .I ------ _ _ October 24, 1988 Motion Page Six sent —a the es ckQuick/Blanchard dwto approve the con - presented, 8 -_ the resolution. the reading of Approval of 5 ayes 0 nays ® - Consent Agen Park Director $adriOn re Motion Carried ceived for the printing ported four bids _ and she recommended the of the 1989 Cit were re - and Award Bid for in the amount of 8 for bid of Advancedwsletter printing funds $ ,800 for six issues 1989 City to come from the Administrative with the Newsletter Recreation fund jointly, fund and Nuori� /_ H�-er.re1Wuori/ newsletter to award the bid for the 1989 C1t the amount of $8,880. the Printing in 5 ayes 0 nays Park D' Motion Carried Director Saarion ex submitted to the Park andlained the proposal was ago, and the plan would Rec Commission some time 10- Consideration of . Of setting a polic give the City a viable way View Park pond. y fO` the maintenance viable Approval of Con - of the grou She explained it was Silver tract from omit two p Present the a concensus Environmental items, numbers night of the meeting to Specialists for into=est, and it was rs 4 and 5, due to little Mana I i and Rec Commission r discussed by Silvermp;ew ATM' f was made t and City Staff, the Park drk two items.hrOugh those discussions todeliminatesthoSe Councilmember hankner stated she would 1 omitted option.to look at the Procosai and perhaps ad3backm��ethe e Park and itec Director Saarion explained the omitted options were go or a along witty, and dredging which is required to at this time, but g with it, and no one it could be added later. interested Councilmember Hankner stated those people at the time the Council would be and she recommended p did not know notifying asking supporting the plan, ying people by ]attcg for additional ;,,..,.� and It was a ar'u through the newspaper. the Nov greed the item would be discussed ember 14 Council meeting, further at Not1oSea °�d' Quick/wuori to a opting the 1989 water Prove Resolution budgets, and waive the reading, and sewer utility 11, Consideratio; -)f Resolution Nam, 5 ayes 0 nays 2400 Motion Carried f Cctober 241 1988 Mounds View City Council Page Seven Regular Meeting _ ------- Hankner/Blanchard to approve Reso- 12. Consideration of Resolution Motion/Second: ution No. 02, setting water rates effective No. 2402 January 1, 1989, and waive the reading. Motion Carried 5 ayes 0 nays Resolution 13. Consideration Motion/Second: wuori/Quick to approve January 1. of Resolution No. , setting sewer rates effective No. 2403 1989 and waive the reading. Motion Carried 5 ayes 0 nays Clerk/Administrator Paulo} explained that after the n of 14. optionaloLibrary special meeting with the Library Board, thay were meeting Location on City notified the Board will be having a special the issuance o£ bonds, Hall Property on November 1 to authorize like some idea of the preference and they would of the Council for the location of the library by cted Public Wns orks City Hall. He stated heviaw the ble to p supervisor Minetor the feasibility study the Library Board using developed and review them with the Co'ancil. Mayor Linke stated there had beenas discussionn, lastweekwith Cl?r. DeGross, owner of the g had negotiations with the County. and he has not the contamination on the site has been lie stated determined to be from 1963. Public works Director Minetor presented overhead he maps of tionsrpossiblehe poperty nforethe locationstion and vofNtheed t three op library and its future expansion. Clerk/Administrator Pauley explained the Library Board will make the final decision on the options presented by the City, so the ril Heould a.lsobadviseu theye clear in tstate if they have a peference that if the lard used is donated by�chaseCity itsothee County doesn't have to go: out and p funds saved shoald be reinvested in the Library, in meeting rooms or some other r:.anner. He added the Council will have development and site review on the plan. Councilmember Hankner stated she was not happy with taking commercial property off the tax rolls, es- pecially when it could require a good deal of clean-up. C: t•, has administrative costs She also pointed uut t„= et it cleaned up. on that site for trying to g !w+ Mounds View City Council Regular Meeting October 24, 1988 Page Eight Park Director Saarion stated that as an advocate of City Hall park, she would like to see the without land being as activity oriented as possible,ark is used extensively taker. She pointed out the p for picnics as wellas other resentedtwouldeaddato thnd e felt the first two options P activity potential, whereas the third option would remove it, along with the soccer field. She also questioned how much impact there would be on the trees on the designation ofa and pointed communityout park.City could lose the Mr. A,yaz stated he agreed, that option three would be a noisier location and would take away the soccer field. Public Works Director Minator stated the gas station site would be favored over other utwo, se specificallythatty because of the loss of property with the other two options, and the noise involved. Councilmember Blanchard stated she had received adcal l. last week from someone on the Library not feel the Council has to make a definite recommenda— tion or decision. Councilmember Quick stated they could possible place the building to the center, and dld ait istu mostto the Council to decide the impact Y Councilmember Wuori stated that the original site offer did not include the gasoline station but was requested ty the Library Board and they are aware of the tax loss to themselves as well as the City. The soccerfield is a poor site due to parking conflicts with City Hall and the Bel -Rae Ballroom. The picric and volleyball area would result in the loss of two heavily used recreation areas and the only mature trees at City Hal' Park. The ballfield site would provide adequate room, put the Library closer to picnic and play facili- ties without damaging any mature trees. The draw- back would be the loss of an adult baseball field that adds revenue to programming. Park Director Saarion pointed out if a softball field is taken out, it would eliminate 16 teams of up to 20 players each, and considerable revenue from their fees. She added It would not help much to add lights other fields, as there is a to PM curfew anyway. 0 Mounds View City Council Regular -Meeting October .24, 1988 --- Page Nine Clerk/Administrator the Council'Paulev suggested having Staff indicate a desire for the Library Board to negotiations on the gas station site, and if successful pursue could , the Council would then have options athey is not to take pp that time. It was agreed by the Council that approach. Attorney Karney had no report. 15. Report of Attorney Councilmember Wuori had no report. 16. Reports of Councilmembers. Councilmember Councilmember Quick had no report. , . Wuori Councilmember Quick Councilmember Blanchard had no report. Councilm-mber Councilmember Hankner asked how man Blanchard been stopped going through the stopy people had Councilmember rove and Arden Avenue.t Clerk/Administraorgpauleylied statistics. lard Hankner he did not know and would ask the Police Chief for Councilmember Hankner asked the status of the light on Wcw)dlawn Drive. Clerk/Administrator Pauley replied it had been ordered and confirmed. Public Works Director Minrtor added he had checked on it about a. month ago and it was on the list to be installed. Councilmember Hankner inqu?.red on the policy of sidewalk clearing for snow. Public Works Director Minetor replied he is working on a complete snow policy, and sidewalks will be a part of it. He added ho would try to get the sidewalk portion to the Council as quickly as possible. Councilmember Hankner risked for an update of the speed limit by Pinewood School. Public Works Director Minetor replied he had received information from the State and would be presenting it to the Council at a future agenda session. Mayor Linke had no report. Mayor Linke Mounds View City Council Regular Meeting ------------------------ Clerk/Administrator Pauley asked the Council to set a meeting of the canvassing board for November 9. Motion Second: Linke/Blanchard to set a meeting of t e canvassing board for 6 PM on November 9. 5 ayes 0 nays Clerk/Administrator Pauley requested Council approval of pay request 11 for Project 88-8. Mayor Linke pointed out the overlay was not matched well at the shoulders in some spots and could cause problems in the future. Public works Director Minetor asked for a list of specific locations, which he would check into. Mayor Linke replied one location was Jackson and Terrace, and he would have to check on other locations. Motion/Second: Hankner/Quick to approve Pay Request #1 for City Project 88•-8, to Alexander Construction in the amount of $166,081.57, to come from the general fund. 5 ayes 0 nays Mayor Linke adjourned the i October 24, 1988 Page Ten 17. Report of Clerk/Administra- tor Motion Carried Motion Carried 18. Adjournment