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Agenda Packets - 1989/02/06
CITY OF MOUNDS VIEW CITY COUNCIL AGENDA SESSION FEBRUARY 6, 1989 7:00 P.M. 1. Consideration of Environmental Quality Taak Force Mission Statement and Coals 2. Discussion of Recognition of Police Officers with Police Chief Ramacher Staff Memorandum Regard y 3. Consideration 1) Lake Road (Final Payment ) to BanduDB Underground, Silver Sewer Repair - Pr0J ` 4. Consideration of Staff Memorandum Regarding No Parking Signs on Edgewood Drive (at Woodlawr. Drive) 5. Consideration of Staff Memorandum Regarding Ordinance No. 454 Amending the Conditional Uses In a B-2 Zone 6. Discussion of Ordinance No. 452 mending tLEntiticipal Code of Mounds View By AmendingChapter "Zoning" 7. Consideration of Staff Memorandum Regarding Amendment to Development District and Tail Incre3 ment District No. 8. Consideration of Staff Memorandum Regarding Release 7-Year Security Bond for Chemclean Truck Wash 9. Consideration of Resolution of Appreciation to Matthew Rowley for Service on the Park and Recreation Commission - 10. Consideration of Staff Memorandum Regarding the Athletic Apparel Bid Award 11. Consideration of Staff Memorandum Regarding P.rsenal Playfield Concept Plan 12. Consideration of Staff Memorandum Regarding 1990 Budget Calendar 13. Consideration of Staff Memorandum Regarding Reimburse- ment Rate for Employees' usiness of personal Vehicle During the Conduct of City 14. Consideration of Staff Memorandum Regarding Jim Tobias' Pera Contribution 15. Consideration of Staff Memorandum Regarding Internal Revenue Code Section 89' AGENDA PAGE TWO FEBRUARY 6, 1989 16. Consideration of Staff Memorandum Regarding Ordinances Amending Commission Appointment Timelines 17. Consideration of Staff Memorandum Regarding Mounds View Business Park - West 18. Discussion Regarding 1989 Appreciation Dinner 19. Consideration of Staff Memorandum Regarding Goal Setting Workshop 20. Consideration of Staff memorandum Regarding Metrop:litan Airports Commission 1989 Capital Improvement Projects and Capital Improvement Program 21. Consideration of Staff Memorandum Regarding Northwest Suburban Youth Services Personnel Committee 22. Consideration of Staff Memorandum Regarding 1989 Legislative Program 1 , � � PROC �0INGS OF THE CITY�g� k ` E A ' CITY OF MOUNDS VIEW Y Y 6 RAMSEY COUNTY, MINNESOTA Regular Meeting January 23, 1989 Mounds Yiew City Hall 24U1 Hay. 101, Mounds View. 11%,7 55112 The Mounds View City Council Was called to order by 1. Call to Mayor Hankner at 7:00 PM on Monday, January 23, 1989. Order The Pledge of Allegiance was said. 2. Pledge of Allegiance MEMBERS PRESENT: Councilmembers Quick. Blanchard, 3, Rc1l Call 'Wuori and Mayor Hankner. ALSO PRESENT: City Attorney Kerney, Clerk/Admini- strator Pauley and Public Works Director Miner. Motion/Second: Quick/Blanchard to approve the 4. Approval of January 9, 1989 minutes as presented. Minutes: January 9, 4 ayes 0 nays 1989 Motion Carried There were no residents requests or comments from 5' Residents Requests anLl the floor. Comments from the Floor Clerk/Administrator Pauley read the items on the 6. Approval of proposed consent agenda, and identified the the Consent ordinance changes that would be addressed in the Agenda public hearings being rescheduled for February 13. Motion!Second: Wuori/Quick to approve the consent agenda, as presented, and waive the reading of the resolutions. 4 ayes 0 nays Motion Carried Clerk/Administrator Pauley introduced Barb Portwood 7. Consideration of Holmes and Graven, and Ron Langness, of Springsted, of Contract for Inc. He briefly reviewed the contract for develop-- Private Redeve- ment and the tax increment project on the property lopment Betweer. known as the Miller property. City of Mounds View and SYSCO/ Continental Food Service^' f�"� j" �f �� Januay 23a Council U .., ; . r Two � g_______________ KI $� 9 Mounds View City ,�� F-' � � �. !, E--------- Regular Meeting ________________________ SYSCo/Continental stated (� v Mr. Phil Seipp, President of help of the City and Staff in he appreciated the this project moving along. He also thanked after getting the citizens who showed up at the meetings and their support behind it. researching the project, put Jim Kasterly, the attorney working with the developer, complicated project and ne explained this was a very the City had provided. He appreciated the help were two issues to be resolved yetf one stated there being the use of the dedicated property. He stated as specified in the he felt by specifying those uses and putting them provi.sions of the existing code, be sufficient. He stated would right in the deed#and item deals with the bond rsolely as the second but not a financial or legal impedimentear increment a 14 y language issue. He explained ce in the loff- end theearaof means a 1.5 year term, would cut on;yearo increment of .'the bond sale d l4 years He explained they had alway all their in doing increment would be available loss of ore year would calculations#andthe present a problem. Mayor Hankner asked if a 14 year increment had beginning of the project- been calculated from the been thatule. is how they Kasterlyreplied it originally Put the,scnd xp lained that to go Clerk/Administrator Pedecision that would p,lic beyond 15 years is a Y be made by the Council. He added the ears 15y have to Counc*1 has clearly indicated to -taffuthat he in the maximum they would 90 and Council meant 15 ye the term of whether the receipt of the bond the bond issue or 15 years cf 10 months to the add1 issue increments, which would add bond. Mayor Hankner stated it would still assume 14 years 16 bond. of increments with an almost year Mr. Kasterly stated that as the available bond keep have tried proceeds have come down, they $1.6 million. the total capital at Clerk/Administrator Pauley explained the 10 months the developer would ea•ial e504000 to $60,000, and uo the difference. is simply trying to make improve— Ms. PortwuO6 stated the cost of the public and the developer ments will not exceed $1.8 million, amount, as costs will be taken wi.11 not get the full first. She stated the sum of the revenue note not out and proceeds of bonds to the developer will exceed $1.8 million. Mdunds View City Council Regular Meeting UNAFeE r �January 23, 1989 EluflIPage Three ------ Mayor Hanker noted they have worked with the $1.8 million figure from the beginning. She questioned what would happen if the Legislature changes its direction on the tax capacity rate. Mr. Langness explained in going from an assessed value to tax capacity, a formula vas provided, and if it is changed again, he believes a formula would be p1.ov` Jed age-,*,-.. He a`-�^-ed the market valu•? would not change. He also reviewed the threw things which have occurred, with the market value being lowered, the tax capacity rate in Mounds View being composited at 90%, whereas it had been estimated at 95%, and the change in the increment. Mayor Hanker stated the issue to be resolved was the policy on the length of the bonds and years of increment, and what it could mean ii the Council did nut do it. Mr. Kasterly explained if that happened, they may want to go back and renegotiate, and could possibly ask for interest on the advance money they have given to the City. Clerk/Administrator Pauley explained this project is essentially proportionally smaller than the Everest project, and they need the additional increment to pay for all the project costs. Councilmember Quick stated his only concern was to stay within the realm of 15 years, and he was fairly comfortL.+le with extending this out an additional 10 months. Councilmember Blanchard stated she had no problem with the extra 10 months, under the circumstances. Councilmember Wuori noted the City and developer have worked hard on the project, with a lot of give and take in both directions, and she felt the extra 10 months would be a reasonable adjustment. Mayor Hankner stated she agreed with those comments. Motion/Second: Quick/Wuori to authorize the Mayor and Clerk Administra*.or to enter into a contract for p''i- vate redevelopment by and between the City of Mounds View and SYSCO/Continental Food Services of Minnesota. Inc., with the amendment for a lE year bond and increase the amount the City will reimburse the deve- loper from excess tax increments in an amount not to �., exceed $490,000. 4 ayes 0 nays Motion Carried Mounds view City CouncilU k�, %� f,�"^„!: v@ Regular Meeting �/^i C�f ELD --------------i �ilC E [ ( � t Janaary 2.3, 1989 Page Four Motion/Second ----- lotion N�44,8authorizinankner the to approve Reso- 8. Considers n the sale of tax increment financing bonds of include the amendments of the g bonds, to AdvertisEof previous motion. TIF Bonds 4 ayes 0 nays Motion Carried Clerk/Administrator Pauley noted bids would be receivee on the bond sale on February 27• Clerk/Administrator Pauley explained the Co,;ncil had 9. Authorization previously entered into an agreement with Ramsey County for recycling, and they must now authorize the contract with the provider of ''-o Enter Into service. the recycling Contract for Recycling City Planner Berman reviewed the contract with Super Services in 1989 Cycle, Inc. She explained they would begin Pickin up twice a month in April. She stated the changesg in the contract would be to go to twice a month, and to include multi family buildings, which will be brought aboard at the request of the City. She stated, also, that the prices would be going up. Mayor Bankner noted they will need to encourage the residents to utilize this service, and the to loot, at ca s t Y to increase the Y need participation rate. Motion/Second: Wuori/4luick to authorize the Mayor and with CSuperACcleSInc t�for rec renter into the contract 1989. Y recycling services in 4 ayes 0 nays Motion Carried Public Works Director Minetor presented an overhead map of the area, showing the existing MTC route and the change they are requesting.10 Consideration would require less turns to be made and new route of Request by vide better service to and would MTC for Route Avenue, If the requestis livin Arden Change on 9 north of A.rdan apprbe handing cut notices to1riders oondthe hbus, and 11 Route 25F it would be announced on cable tv. The effective date reo_uested is April 3. Public Works Director Minetor stated the condition Of the roadway is the same for the existing route and proposed new route. Councilmember Wuori noted that Ardan Avenue is a snow route, which gets plowed earlier, which would provide the buses with a better surfcce to travel on early in the day. Mounds View City Council Regn__ar-Meeting Councilmember Quick questioned whether any public notification had been done. the Works Director Minetor explained only what Y had re'"elYed fro... the MTC, and they would be publicizing it after the Council a request pproved the would Councilmember Quick noted quite a few home owners would be affected by this change, and some ocople not be very happy with it. had ofCcu;1cilmember Blanchard questioned whether the MTC bo,6 northeand tof cs route.southofArdaneAvenuerwho riderthar_ . Public Works Director Minetor replied they had not. Mayo- Hankner stated the logic seems to be there, and the only thing missing is the notification of the people who are living in the area. If the request was tabled for a few weeks, they could get Public input and still not hold up the MSC on the April 3 date. Clerk/Administrator Pauley stated if the Council tables the request, the or the MSC do something, could suchaso uttin an having Staff. mational press release in the newspaper, to let People the change is beinco;isidered, and will bepcon- sidered by the Council ag t thei- February 13 meeting. Motion/Second: the nex�larOCouncil ameetingnchardtontable FeSruarls13nti1 direct Staff to take the action necessary y and the residents. Y to notify 4 ayes 0 nays Park and Rec Director Saarion explained the Co had directed the Park and Rec Cuncil ommission last spring to discuss some type of plan fo r developing ha capped facilities in the parks, and the Park. and Rec make three parts, COmmisS?.on has proposed a plan t Greenfield Park, City Hall Park and Silver View Park, handicapped accessible. Park and Rec Director Saarion briefly reviewed the plan proposed by the Park and Rec Commission. Motion_-na: Wuori/Blanchard to approve No. 2405, establishing a plan for deelopi Resolution capped accessibility in the parks, han reading. and waive thed 4 ayes 0 nays January 23, 1gBg Page Five Motion Carried 11. Consideration of Resolution No. 2405, Establishing a Plan for Handi- capped Accessi- bility in the Parks Motion Carried Mounds View City Council _- ( rF ! �F r_ f'or}rJ { D Page 23t 1989 Regular Meeting 1 Pa a Six "--- ----'---------- ---- Clerk/Administrator Pauley explained in 2987 the Minnesota Legislature approved special legislation that allowed Ramsey County to create a Charter Commission to consider a charter for Ramsey County. The Council has reviewed and discussed the draft :.,ao+-ers at their agenda sessions. He explained he has drafted a letter to the Chairman of the Charter Commission, outlining the comments prepared. Mayor Hankner staled the capital planning and strategic planning for parks and health and human services planning seen. to be okay, but she feels that zoning decisions belong with the City, not with the County. As far as consolidation of services, she does not know that it is necessarily mores efficient for the County to prov'.de certain services, and cited ;now plowing as an erampl<, 'Moticn/Second: Hankner./Quick to approve the draft letter to be subrnitted to the Chairman of the Charter Commission, and to send it to the County. 4 ayes 0 nays 12. Discussion pJ Draft Ramsl County Charter and Proposed Comments Clerk/Administrator Pauley explained they had 13. difficultly in finding judges for the upcoming special election, both dice to the fact that it is a Saturday, and several were committed to the school district election and did not want to take another one on. Motion/Second: Blanchard/Wuori to approve Resolu- tion tio. 2440, ratifying the appointment of election judges for Legislative District 52A special general election, and waive the reading. 4 ayes 0 nays Clerk/Administrator Pauley reminded everyone that the special election would be Saturday, February 4, from 7 AM to 8 PM on the lower level of City Hall, for Precincts 1 and 2, and absentee ballots would be available at City Hall beginning tomorrow afternoon. Clerk/Administrator Paulay reported the Library 14, Board has requested the Ramsey County Board to delay the acquisition of land for a future library to allow time to reevaluate the program and proposals. upcoming meetings are scheduled for February 7 at 11 AM for the Ramsey County Policy and Planning Commission, and January 27 at 7 PM of the Ramsey County Library Board, for an informational meeting. Clerk/;.dministrator Pauley urged residents to address their concerns to the Ramsey County Library Board, Motion Carried Consideration of Rslt. y 2440 Ratif�-,g Election Judges for Legislative District 52A Special General Election Motion Carried Discussion of Proposal by Ramsey County Library Board to Reevaluate Facilities Siting Stu n �.�Fst ra mounds View City Council ' Regular Meeting ------------------------- AM the Ramsey County Commissioners or the Mounds View City Council. Clerk/Administrator Pauley read proposed Resolution No. 2443, encouraging the construction of a library 4n M,,,nds Vi P.V. Jerry Linke, 2319 Knoll Drive, stated the chief concern at this point seems to be the dollar value, and he has talked to both Commissioners Salverda and McCarty. He reviewed statistics available for the Anoka County Library on Highway 10 and the overcrowding of that facility, with over 20 percent of the users of that facility being from Ramsey County. He noted consideration was also being given to locating a library in a school facility and reviewed the disadvantages of such a plan. Mayor Hankner reported the County has set a level of expectation for the people of Mounds View for having a library, and an important issue to consider is the fact that the residents pay property taxes in this County for library use, with $120,000 being paid in 1988. If Mounds View residents are being urged or directed to use the Anoka County library, then their tax money should be going to Anoka County, or if they are urged to use Irondale, the iihrary tax money should go to Irondale. Mayor Hankner further suggested the possibility of approaching Shoreview and New Brighton about pooling resources. Councilmember Quick, noted that at least $8 per person per year is being paid by Mounds View residents for library use. Mayor Hankner stated the County is a bureaucracy out of control, citing their costs of snow plowing >c nne example, and the library issue as another. Councilmember Quick questioned how much 'coney had been wasted already with no results. Mr. Linke stat^d the price of the Mounds View land appears to be a good price, and it might be a Tcod idea to put money down on it before the owner, receives a better offer. Mayor Hankner stated the Library Board has not seriously negotiated with anyone concerning the purchase of property for a future library. Notion/Second: Hankner/Nuori to approve Resolution No. 2443, encouragirg the construction of a library in Mounds View, and waive the reading. 4 ayes 0 nays January 23, 1989 Page Seven Motion Carried Mounds View City Council r v� �.�:- January 23, 1989 Regular Meeting Ir'•. __ is --------------------------�- -------------_--�-m - -Page-Eight ------------- k \a 1` Attorney Karney had no report. 15. Report of Attorney Park and Rec Director Saari -on reported the City of 26, Report of Mounds View is hosting the second annual Snow Steff Spectacular February 11 and 12, and she reviewed Members the various activities that would be going on, and she urged everyone to come out and have fun. Councilmember Quick had no report. 17. Reports of Councilmembers: Councilmember Quick Councilmember Blanchard reported she would be Councilmember attending tha Fire Depa_tment benefits meeting Blanchard the evening of January 25. Councilmember Wuuri urged the citizens to write Councilmember letters to the County Board and Library Board Wuori members to encourage them to move on purchasing property in Mounds View. Mayor Hankner noted the number of illiterate Mayor Hank -r people in the state is Nigh, an6 people need access_.' to a library to help themselves. Clerk/Ad:,inistrator Fauley suggested Councilmember Wuori could convey the Council's concern to the Pinewood PTA. Mayor Eankner reported she had received a notice on a public forum for light rail transit in Ramsey County, and asked that the dates be listed on the cable channel. Mayor Hankner reported there are vacancies on the Park and Rec Commission and Environmental Quality Task Force, and they need to find people who are willing to serve. Mayor Hankner reported she was recently told by an applicant for the Charter Commission that they had heard back from the Judge who advised that a resume was needed, and she expressed concern that the Judge is looking for specific experience and qualifications without even having a talk with the Council. Mayor Hankner questioned the statu- tory provisions on the Charter Commission and appointments to it. Mounds view City Council U ' Regular Meeting 'V`� ^i ------------------------------ `------- Attorney Kerney advised that after checking Minnesota Statutes, Sec. 05, that after 30 days the Judge would be required to write a letter to the Council for a time extension to go beyond the 30 days. Ha added he could see no other requirements, other than being a resident. He stated the time for making appoint— ments had passed, and the Council could make a decision on their own, and he offered to convey that in writing to the Judge. Clerk/Administrator Pauley suggeste• the Council con— vey their concerns to the Judge and ask for his response. Motion/Second: Hankner/Quick to direct Attorney Kerney to communicate with Judge Plunkett about the Council's concern and intention to take action on the appointments and further would like him to forward the applications received to the Council. 4 ayes 0 nays Clerk/Administrator Pauley reported the special election to fill the vacant Council seat will be April 11, with filings of affidavit of candidacy to open on January 31 and close on February 14. He added that the filings require an individual to come in and pay the $5 filing fee. Clerk/Administrator Pauley reported he had received a late notice from the League of Women Voters in Blaine, who will be presenting a symposium on January 25 at 7 PM at Blaine City Hal.! concerning wetland issues. Mr.Linke reported on recent actions taken at the Ramsey County League meeting, asking for support of a speed skating rink in Roseville. Mayor Hankner replied the Council had recently given their support for the speed skating rink. Mayor Hankner adjourned the meeting at 6:52 PM. Respectfully submitted, ` Donald F. Pauley kk"! Clerk/Administrator ,January 23, 1989 iPage Nine ---------------- Motion Carried 18. Report of Clerk/ Administrator 19. Adjournment To Mayor Hankner and City Council Members Blanchard, Quick., and ® wuori: e present at the Here is the Mission Statement and Goals of the Emir n ¢ *" rA 6 Agenda session to answer any questions you may Quali% Task Force. we will all attezp to Goals- con- ei er the Mission Statement or the Goals. Sincerely, fap�4Pi Paul Mielke EQTF Secretary 1� Steve Lauterbach EQTF Chairperson F�OTF hiss+on Statement and Goals STATEMENT OF MISSION: The Environmental Quality Task Force will investigate, analyze, report, and make recommendations on issues directed to it by the city Council in order to: 1) Advise the council, other commissions and committeez, and the City staff on environmental matters 2) promote pollution control 3) protect the environment The issues to be studied will include: the overall environmental management situation as rand the to storm to swoter, flood plain, and wetland management; proposed plans and actions that would either cause or resolve identifiable environmental problems. I. WATER a) IdFntifY potential sources of groundwater pollution (suck and residences) in and arcund as gas stations, businesses, Mounds View. b) Study Mounds View's wetland inventory and learn about the practices of wetland management, flood plain management, and stormwater management. c) Study the relation between precipitation and city water use. II. LAND a) Investigate and report on the extent of dumping on "open spaces" and learn how to improve, preserve, protect, and make more of these "spaces". b) Investigate and report on the effectf r the land in industrial, and other uses on the quality Mounds View and its bordering cities. c) Learn about the potential hazards of underground titan soand construct a :.is* of the types, q Y underground tanks in Mounds_ View. d) Learn the differing defintions of hazardous waste materials and then investigate the extent of the use and transport of these materials in and through Mounds View. III. AIR a) Study the Metropolitan Airport Commission's reports on Blaine Airport noise and MN Department of Transportation's reports on Highway SO noise to learn about Mounds View's two major noise pollution problems. b) Gather any information on Mounds view's air quality from the MPCA, the Metropolitan Council, and other sources. IV. EDUCATION a) Survey Mounds View residents and businesses on their understandinq of local environmental problems and then '.nform them about local environmental issues. b) Work with the Planning Commission, businesses, volunteer civic groups, and others to promote waste source reduction, recycling, and city-wide "clean-up" days. c) Use the Community Access Cablf, TV channel to inform Mounds View residents of the activities of the EQTF and as a means to educate residents about pollution control, environmental protection, and Nays to improve environmental quality. d) Invent a database or start a library to keep the information that the Task Force obtains on the state of Mounds View's environment. V. INTERGOVERNMENTAL REI.ATlONS a) Have at leas one task force member present at each^. regular City Council meeting in order to answer questions about the Task Force's activities or to advise on or "advocate" a position on a local environmental issuue that the task force has studied or is studying. b) Provide input regarding land -use decisions made by the Planning Commission and/or. the City Ccuncil. Ohl M4 Memo To :Mayor Anu Council Members From :R. A. Minetor, Director of Public Works Date :January 31, 1989 Subject :Payment 13 (Final Payment) to B & D Underground Silver Lake Road Sewer Repair - Project #88-1 Attached is a copy of the final payment request from B & D Underground in the amount of S6,301.66. Also attached is a recommendation from Barry Peters (of Shortt-Elliott-Hendrickson) for payment of this request and acceptance of the project. Shortt-Elliott-Hendrickson inspected this project and administered the contract. I concur with Mr. Peters' recommendation. iClF . r t ®E MINI I1IJQMCM&PUNNERS 222 EASrUME CANADA ROAD, Sr. PAUI• U.NNESOM 55117 612484-0272 January 25, 1969 RE: MOUNDS VIEW, MINNESOTA. SILVER. LAKE ROAD CITY PROJECT NO. 88-1 SE3 FILE. NO: 88224 n,J A ♦!� Mr. Rick Minetor City of Mounds View N.Lzf ' 2401 Highway 10 Mounds View, MN 55112 r �:• Dear Rick: Enclosed are two copies of the 3rd and final payment app7 cation ,.., from B & D Underground in the amount of $6,301.66. We have reviewed the application and determined it to be correct. We have reviewed the project and to the best of our knowledge, find the project was constructed in accordance with the intent of the plans and specifications. We recommend that the project be accepted by the Council for maintenance and recommend payment of the application. Sincerely, ` 'c- 1pk Barry C. Peters BCP/cih Enclosure Sr Cpr,d!W- Sr :A�i�. C,,FP9.%A PALLS eEb'DmQ5O': "+C r.,rt:hESCLU :n_CONSN -� APPLICATION FOR PAYMENT 'T:li77 --' ---- (UNIT PRICE CONTRACT)-- "'�'�• ti: , AN17;:1 No. � _ Si. PAUL OWNER: CITY OF MOUNDS VIER - ------------------- OWNER'S PROJECT NO. ------------------- LOCATION: MOUNDS VIEW, t4INNESOTA ENGINEER'S PROJECT N0. 88224 CONTRACTOR B&D UNDERGROUND --------------- CONTRACT DATE 6130 SUNSET DRIVE CONTRACT AMOUNT i% 1 _`------ MOUND, MN 55364 699.19 ____ _ CONTR. FOR SILVER LAKE ROAD SEWER REPAIRS APPLIC.DATE -------------------------- ----� g-- ----- PERIOD END. ------ -'---` (� ------------------------- APPLICATION FOR PAYMENT ----------------------- DESCRIPTION CONTRACT QUANTITY UNIT ----------------- UNIT QUANTITY TO DATE ---- UNIT PRICE 1 REMOVE PIPE SEWERS TOTAL L.F. --------------•----- 1540 l.y� 3.20 $---��,JO 2 REMOVE BIT PAVEMENT S.Y. 6200 '. ?•3U 3 REMOVE I -WHOLES 1.20 EA. L� ABANDON COPPER SE 4 —•`-, 485.00 $19yO.oC SERVICE EA. 5 "LEAR AND GRIF8 6 6 240.00 $ y40.p6 ACRE 0.3 6, 000. QO $ 3.000. 00 6 TRAFFIC CONTROL L.S. 1 _�_ 2,060:00 S J 066.ao 7 CUT INTO EX. MANHOLE EA. 8 2 _ ? 865.00 S /, 7.30. vb CONNECT TO EXISTING SWR EA. 9 ® STANDARD 3 530.00 S S9o.00 �I MANHOLE EA. 3 (> 1, 370.00 S Q ,10,00 PAGE 1 OF 4 SHORT-ELLIOTT-HENDRICKSON, INC. 10 OUTSIDE DROP L.F. 11 EXCESS DEPTH MANHOLE L.F. 12 GEOTEXTILE FILTER FABRIC S.Y. 13 AGG PIPE SUBGRD BACKFILL TON 14 RECONDITION EX. MANHOLES EA. 15 36" RCP CULVERT CL. III L.F. 16 36" RCP APRONS FA. 17 RANDOM RIPRAP W/FILT FAB C.Y. 18 AGGREGATE BASE, CLASS 5 TON 19 BASE COURSE MIXTUP.E TON 20 BINDER COURSE MIXTURE TON 21 WEARING COURSE TON 22 BITUMINOUS MAT FOR MIX TON 2�i BITUMINOUS CURB L.F. 24 BITUMINOUS MAT FOR TACK GAL. 25 ADJUST VALVE BOY_ EA. 26 ROADSIDE SEEDING ACRE 27 SODDING S.Y. ALTERNATE 2 PVC PIPE 23A 8" SDR-26 8-12' DEEP L.F. 29A 10" SDR-26 0- 8' DEEP L.F. IOA 10" SDR-26 8-10' DEEP L.F. 31A 10" SDR-26 10-12' DEEP L.F. 32A 10" SDR-26 12-14' D'LEP L.F. 33A 10" SDR-26 14-16' DEEF L.F. 34A 10" SDR-26 16-18' DEEP L.F. 35A 10"x6" PVC WYE EA. 10.2 (?. ;- 185.00 S ,sb 32.4 3?.L 110.00 $3 HaG 71'-) 1/40 1/q- - 3.00 $/ ,�16.00 500 88 12.50 $(o,100.o0 4 - LI 726.00 $ljo-j.W 80 1(2 46.00 SZ'/y .p6 2 6 960.00 S3"&*rt�pp -tea y 26.4 3� 60.00 S /.9ao uo =3 2100 7y3. so 6.12 $10, 67042 835 /•75' 12,40 $ 94 •�0 520 5-3S:63 12.40 $ 64/.ir/ 520 L6/, (,G 13.25 S Y4?.00 108 9Fr.ii 158.00 So,7s� 2400 2,177 2.35 550 y7s 1.60 s 71,o.00 4 �_ 100.00 S too 1 1,000.00 S1,1S0•ao 500 G 75- 2.75 125 q`/ 37.00 S3117,j-.od 176 M, 39.00 $ 6,816y.00 130 j3o_ 39.00 S 070•ro 46 46 39.50 3 Yj 7.06 532 S3A 40.00 Sa/,'d -a0 390 390 40.50 $-79S•00 145 /yS _ 41.00 $S,945.w 1 �_ 80.00 $ 8O.00 ?AGE 2 OF 4 SHORT- ELLIOTT- HFNDRICKSON, INC. 36A 10"x4" PVC WYE EA. 3 _3 75.00 S ?.�2rcc) 37P--1 4" PVC SERVICE L.F. 135 7.60 8Lh/ LLo 38A 6" PVC SERVICE L.F. 45 m 8.00 9 — 0 — 448' 1GE 3 OF 4 SHORT-ELLIOTT-HENDRICKSON, INC. APP''CATION FOR PAYMENT - Continued 1r�o 71D 3 f o. 6?,P /� Total Amount Earned _a f Total Contract Amount S Site, Incoporated into Work f 9 Material Suitably Stored on ' Percent .COW Its DO /O _ No. Contract Change Order lete Percent Come Contract Change Order N°• — Complete Percent Come �— contract Change Order NO- — GROSS AMOUNT DUE........... _ LESS X RETAINAGE....... .. S n �— AMOUNT DUE TO DATE ............. $ r. LESS PREVIOUS APPLICATIONS .•••• f 33 6 6 AMOUNT DUE THIS APPLICATION.••• $G progress. malty of perjury that (11 all previous p CONTRACTOR'S AFFIDAVIT swears under penalty performed under the contract referred to he un^_ersigned Contracthe ownetor r account °fdischawork rge in full all obli9atiotundetner said payments received flied by the undersigned to prior Applications for Paymentand (2) all above nave been aPP this signed incurred in connection with work covered by P interests and contract, equipment incorporated in said Project en otherwise listed in interests covered by APp material and dfequipmentt are free and clear of all liens, claims, security encumbrances. Bit) Underground Tl—_, 19 KL• Contractor Dated _ ii/l Byj�,2 Npme.and Title, SS COUNTY OF t� "19 8' personally appeared STATE OF Of rv^',n: ;w:;,�:,: Z_y sworn, did depose sown to me, w o being—d 1 Before me on this l.1�h day of the Contractor above mentioned; a— - o and say that he is the D fits lets. lication for Payment andand of 00 behalf le of said Contractor; that he executed the above APp contained therein are true, c ect and camp ----- and that all. of the statements Notary Pu c vy Commission Expires: art of s-s•v? Application for Payment shown payaboments to him him to discharge in full all of his obligations in The undersigned has checked the Contractors Payment. this Application is the ContractoliedAbyivit sicationstfor lPaym ions ender this Contract have been aPP all prior APp of the rd approves payment to the Contractor :onnection with the work covered y In accordancr, with the Contract, the undersign pp SHORT ELLIOTT, INC. HENDRiCKSO Wount Due. �— By )ate age of _� sew, � oft MEMORANDUM Memo To :Mayor and r`ty Council Members From :Ric Minetor, Director of Public Works Date :January 27, 1989 Subject :No Parking Signs on Edgewood Drive ( at Woodlawn Drive ) At the request of a resident, I have reviewed this intersection regarding the parking patterns of the neighborhood. T*ere appears to be continual violation of the safety zone on Edgewood at this intersection., both north an(i south of Woodlawn. In discussing this incident with Chief Ramacher, I learned there was an accident at this location in the past year which was at least partially attributable to blocked sight distance from parked cars. Due to the extreme demand for parking in this neighborhood, it appears that there has been disregard for the safety zone designated under state statue. This disregard is most likely due to ignorance of the required distance of No Parking at an intersection. �. Installation of No Parking signs along Edgewood Drive on either side of the intersection with Woodlawn would be the best response to this problem. The No Parking zone would extend from 35 feet north of Woodlawn to 35 feet south of Woodlawn. Normally I would not recommeiI installation of signs for activities covered by atatute and 110 drivers manual. In this case the violations are so continual that I believe compliance can only be echieved with the placemer of signs. The signing will displace 3 to 4 vehicles which continually park in the safety zone. These vehicles may have difficulty finding other parking spaces and most likely will park along the east side of Edgewood. While this may not be the best situation, it is preferable to the current problems. My recommendation is to install No Parking signs on Edgewood Drive to establish a No Parking zone from 35 feet nor" h of the Woodlawn Drive intersection to 35 feet south of this intersection. 4' 0 MEMO T0: Mayor and City Council FROM: City Planner Herman DATE: January 30, 1989 SUBJECT: ORDINANCE NO. 454 AMENDING THE CONDITIONAL USES IN A B-2 ZONE The attached ordinance was drafted after much discussion with the Planning Commission and Kraus -Anderson. As you are aware, Kraus - Anderson has requested that a motorcycle accessory shop be allowed at Silver View Plaza. The Planning Commission discussed this issue at some length and many expressed concern over the display of motorcycles for sale on the premises. It was felt that persons would want to test drive the vehicles creating noise in the neighborhood and implying the storage of fuel on site. The question of storage for the cycles was also discussed. It was felt that it should be made clear that this was a retail outlet not a warehousing facility and that the primary focus was sale of accessory items. The conditions of the ordinance are designed to remedy these concerns. During the Planning Commission discussion of Ordinance No. 452 amending the B-2, B-3 and B-4 districts, it was decided to include dutomobile accessory stores in a B-2 zone. The question may :je asked if an auto accessory store is allowed in a B-2 Lone, shouldn't a rotorcycle accessory store? Depending upon the decision of the Council, any inconsistency may need to be adjusted. KJH/BAC ORDINANCE NO. 454 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA AN ORDINANCE AMENDING THE MUNICIPAL CODE OF MOUNDS VIEW BY AMENDING CHAPTER 40 ENTITLED, "ZONING" The City Council of the City of Mounds View does hereby ordain: SECTION I. 40.17, Subdivision L, shall be amended by adding the following: (4) Motorcycle sales and accessory stores provided that: a. b. C. d. SECTION II. This ordinance shall take effect thirty days after the date of its publication. Read by the Council of the City of Mounds View on this _ day of , 1989. Read and passed by the City Council of the City of Mounds View this day of , 1989. ATTEST: Mayor (SEAL) Clerk -Administrator APPROVED AS TO FORM: ICI City Attorney �-' MEMO TO: Mayor and City Council FROM: City Planner Herman DATE: January 24, 1989 SUBJECT: ORDINANCE N0. 452 Ar,E'3DIP:G rypPTER 40, MODIFYING n-2, B-3, AND B-4 ZONING DISTRICTS At the December 12 Council meeting, Kraus-Anderson/M & E Reality possibility of allowing a motorcycle made r that time, they Co. had discussed the p of the accessory store into Silver View Plaza. A - it knows, that they would be applying for a rezoning plaza. Their request was to rezone from B-2 to b-3. Commission it was decidedto In discussions with the Planning ro erty. ywas ast _3 revise the City Code rather tZazonezw2s aone hretai1 zone, a recog ermmost et the uses nized that although a B- It was determined thatneeds,rhours of amount of retail and services uses were only P or ',-4 zoning districts. Parking. acts in terms of p could be woul.a Ytave the same imp various operation, or number There customers and, therefore, grouped together. There was care tatableen owithuthe tlarger retail uses wr.ich might not be comp grouping were omitted. of all Commission recognizes that a list Thezone. The Planning not be the most effective soften used because potential uses may stem that is most Unfortunately, t:iis is the system eat is mos based zoning. It Of the difficulty in developing a p may be that these are i'.c omitted It Was felts these` issues will come up in future planning ,cussions• in the code appeal would be dealt with more appropriately process. m. on February The public hearing has been scheduled for 7:05 p• 13, 1989. KJH/BAC M ORDINANCE NO. 452 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA AMENDING THE MUNICIPAL CODE OF MOUNDS VIEW BY AN,?NDING CHAPTER 40 ENTITLED, "ZONING" The Council of the City of Mounds View does hereby ordain: SZCTION I. 40.17, Subdivision B, shall be amended as follows: The following are permitted uses in a 6-2 District: a) b) CT d) ej 7 h 7 7 7 R/T ted retail uses which have ae ri.a __ Vi. -- --- y to tnat use. f1l a) All permitted uses as allowed in the B-1 Neighborhood Business Districts. fjj b) Art and srhocl supplies. jai c% Bakery goods and baking of goods for retail sales on the premises. d$% d) Bicycle sales and repair. f0j 7 Candy, ice cream, popcorn., nuts, frozen desserts and soft drinks. f7l f) Camera and photographic supplies. i$Y Delicatessen. ORDINANCE NO. 452 PAGE TWO fzvl/11ANAW15f0KHOWX094-/// 800100X60 800X006W flll h) Drugstore. fzzl i) Florist shop. food store but not including a locker plant. ��Frozen kT Gift or novelty store. fzrl 1) Hardware store. fz8l 7 Hobby store, including handicraft classes but not to exceed fifteen (15) students. floe n) ice sales with storage not to exceed five (5) tons. fill o) Liquor, off -sale. flll p Meat market but not including processing for a locker plant. flsl q Plumbing, television, radio, eletrical sales and such repair as are an accessory use to the retail establishments permitted within this district. r) Fabric store. sj Small appliance sales and service. ET Sporting goods store. uP Auto accessory store without anv repair. fal wj Antique shop. MY 7T Books or stationary stores. 1��y} Coin and philatelic stores. z Office Supplies and Equipment. 101 asf Costume, clothes rental. 1171 bb7 Furriers when conducted only for retail trade on Premises. fill cc) Jewelery stores and watch repair. fill do) Leather nods and luggage stores. fl&1 ee Record music shops. flyl ff Shoe stores. reel Q� Tailor shops, f161 hh) Toy stores. �lll —117 Wearing apparel. kk7 Video rental, sales and service 1.1 ORDINANCE NO. 452 PAGE THREE SECTION II. Section 40.18, Subdivision B, shall be amended by deleting the following: Subd. H The following axe permitted uses in a ^n-3 District: (1) All permitted uses in a B-2 Limited Business District. (2) Amusement Centers. I41 (3) Commercial recreational uses. I%) 74-' Grocery stores, supermarkets. /,By 77 Motels, motor hotels and hotels provided that the lot area contains not less than five hundred (500) square feet of lot area per unit. I71 (6) Motor vehicle and recreation equipment sales and garages accessory thereto. I01 (7) Private clubs or lodges serving food and beverages ith use being restricted to members and their guests. Adequate dining room, kitchen and bar space must be provided according to standards imposed upon similar unrestricted customer operations. The serving of alcoholic beverages to members and their guests shall be allowed, provided that such service is in compliance with applicable federal, state, and municipal regulations. Offices of such use shall be limited to no more than twenty (2) percent of the gross floor area of the building. /$) (8) Rental stores. /XQJ T97 Restaurants, cafes, tea rooms, taverns, on- and off - sale liquor. My//404„!/¢�/l�ta�l'�/Z�//1��.'•��/is��/ss�1Xl����t/a;SX�>f/ Illy (10) Taxi terminals, stands and offices. SECTION III. Section 40.19, Subdivision B, shall be amended by deleting the following: Subd. B The following are permitted uses in a B-4 District: (1) All permitted uses as allowed in a B-3 Districts. Ily//41 ��400W/ I$) (2) Amusement, places (such as dance halls or roller rinks). /¢y (3) Enclosed boat and marine sales. I¢y (4) Bowling alleys. C ORDINANCE NO. 452 PAGE FOUR 1.1//¢m....../¢zotn� /z���sz/ .... (5) Department and discount stores. d111XX1 (e) Dry and including plant accessory heretofore, 1Xx1/T dX11 (7) EleeeY/t4roo a/b��`O"Ipressing and aizing. ctrical appliance stores including incidental repair and assembly but not fabricating or 11011(8) Furniture stores. 1�71//Y�zfir''�`�/r�Nfi►�/��r�dd����'/,�v�Xl�r'd�ilt�1�1X/��'�d �/�d//// 1101 (9) Garden i, W71,., supFly stores. fillrrrl•F (10) Public ,r•r vrYYF P/�F.S//��I������P//iPhFP//FP7F�lP//Y���!P�W///!/ 1191 (11) Theatres, not of the outdoor drive-in t YPe. dpxl (12) Variety stores, 5 and 10 rent stores, and stores of similmr nature SECTION IV. This ordinance shall take effect thirty (30) days after the date of its publication. Read by the Council of the City day of 1989. y of Mounds View on the Read and passed by the City Council of the City of Mounds View this day of —�, 1989. ATTEST: Mayor (SEAL) Clerk -Ad a,2nistrator APPROVED AS TO FORM: City Attorney 11 sla-Y,., ? MEMO TO: Mayor and City Council FROM: City Planner Herman DATE: February 1, 1989 SUBJECT: AMENDMENT TO DEVELOPMENT DISTRICT AND TAX INCREMENT DISTRICT NO. 3 Attached is a public hearing notice developed by our tax increment consultant, Walt Hartman. This will begin the process of modifying the plan to allow for the use of tax increment funds for public purposes in the District No. 3 area. The Council will set the date of the hearing at their February 13th meeting for March 13th allowing proper notice to the County and School District. I anticipate receiving the plan revisions shortly. KJH/BAC Attachment CC: Clerk -Administrator Pauley On NOTICE OF PUBLIC HEARING CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA NOTICE IS HEREBY GIVEN that the City Council (the "Council") of the City of Mounds View, County of Ramsey, State of Minnesota, will hold a public_ hearing on Monday, March 13, 1989, at approximately 7:10 p.m., at City Hall, 2401 Highway No. 10, Mounds View, Minnesota, relating to the proposed modification of the City's Municipal Development District No. 3 (the "Development District) and the proposed adoption of the modified Development Program relating thereto pursuant to Minnesota Statutes, Sections 469.124 to 469.134 inclusive, as amended, and the proposed modification of Tax Increment Financing District No. 3 withir. Development District No. 3 and the proposed adoption of a modified Tax Increment financing Plan relating thereto pursuant to Minnesota Statutes, Sections 469.174 to 469.179 inclusive, as amended. A copy of the Development Program and Tax Increment Financing Plan as proposed to be adopted will be on file and available for public inspection at the office of the Clerk- ' Administrator at city Hall prior to the public hearing. The property proposed to be acquired in Tax Increment District No. 3 is generally described as follows: PROPERTY IDENTIFICATION NO. 05-30-23-21-0001-5 05-30-23-22-9001-2 06-30-23-11-0027 All interested persons may appear at the hearing and present their views orally or in writing. Dated: '1989 BY ORDER OF THE CITY COUNCIL Clerk - Administrator (SEAL) • MEMO TO: Mayor and City Council FROM: City Planner Herman DATE: February 1, 1999 SUBJECT: RELEASE 7-YEAR SECURJTY BOND FOR CHEMCLEAN TRUCK WASH The City has received notification from First Bank that the renewal date for the Certificate of Deposit for the Chemclean Truck Wash is in February. Per Development Agreement No. 81-42 the developer was required to post a 7-year security for storm water issues. As the 7 years has expired, Staff recommends release of the bond. KJH/BAC cc: Clerk -Administrator Pauley RESOLUTION NO. 2442 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF HINiiESOTA RESOLUTION OF APPRECIATION TO MATTHEW ROWLEY WHEREAS, Matthew Rowley resigned his position on the Mounds View rarks and Recreation Commission after two years of service; and WHEREAS, Mr. Rowley has shown a sincere interest in parks improvement and recreational programming during his tenure on the Parks and Recreation Commiseion; and WHEREAS, Mr. Rowley has provided a youthful perspective to parks and recreation as a student representative; and WHEREAS, Mr. Rowley has gained the gratitude of those who have had the privilege of working with him or, the Parks and Recreation Commission. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Mounds View, on behalf of the residents of the City of Mounds View, expresses appreciation to Matthew "owley for dedicated and devoted service on the Mound View Parks and Recreation Commission. ATTEST: Adopted this 13th day of February, 1989. Mayor Sue Hankner Councilmember Phyllis Blanchard Councilmember Cary Quick. Councilmember Diane Wuor.! (SEAL) ME Clerk-Administ-ator Donald Pauley ',)-b MEMO TO: MAYOR AND COUNCILMEMBERS FROM: MARY SAARION, DIRECTOR PARKS, RECREATION AND FORESTRY DATE: JANUARY 25, 1989 SUBJECT: CONSIDERATION FOR AWAKUING THE ATHLETIC APPAREL BID Requests for bido for athletic apparel were sent to twelve companies. Six bids were returned. The price quotes are listed below: IPC................................. $ 3,009.75 Gopher Athletic .................... $ 3,184.83 Team Choice ........................ $ .1,275.25 Kol;esh ..................... ....... $ 3,560.51 Craft Shirts ....................... $ 3,727.65 Fitzharns .......................... $ 3,775.75 The low bidder is IPC. The City awarded IPC an apparel bid in 1986 and their serv::e and merchandise was remembered as good. RECOMMENDATION. To award the athletic apparel bid to IPC for the quoted amount of $3,009./5 to be paid through the Recreation Activity Fund. MS/^L 6 MEMO TO: MAYOR AND CITY COUNCIL FROM: PARKS, RECREATION & FORESTRY DIRECTOR DATE: JANUARY 31, 1969 SUBJECT: ARSENAL PLAYFIELD CONCEPT PLAN Enough thought and planning has been given by Parks and Recreation Director representing four neighboring cities to present each city's councils with a concept plan for Arsenal Playfield. At the February 6 Agenda Session I would like to provide you with an oral presentation on the idea and solicit the Council's opinion on whether or not we should continue to be a part of the joint Arsenal Playfield Conccpt Plan. NIS/MJS Q ,))C,- I ;� MEMO TO: Mayor 6 Council FROM: Finance Director -Treasurer Brager DATE: February 1, 1989 RE: 1989 LONG TERM FINANCIAL PLAN (LTFP) AND 1990 BUDGET CALENDARS Attached is a proposed resolution adopting the 1989 LTFP and 1990 Budget Calendars. Due to compliance with recently enacted Truth In Taxation legislation by the State of Minnesota the budget process will start much earlier this year. work or. the LTFP is proposed to begin March 10 and work on the Budget is proposed to begin April 24. Truth In Taxation legislation requires that the City certify its proposed property tax levy to the County Auditor by August 1. The County Auditor calculates our property tax levy and sends notice to all taxpayers of the proposed levy and the date of our public hearing on the Budget. In addition, the City is required to place an advertisement in either the Minneapolis or St. Paul papers. The notices to taxpayers and the notice in the newspaper are to disclose it taxes are proposed to increase. The method prescribed to calculate whether taxes are the same or have increased will, in most Cities, result in tax increases. If the total dollar amount levied City wide increases it is considered a tax increase. Increases in valuations due to new construction and revaluation of properties is not to be considered. In my opinion, that method is just plain stupid. Over the past ten years the dollar amount of our overall levy has increased but the mill rate has decreased each year (and consequently individual tax bills) because of increases in valuations from new construction and revaluations. The part that is stupid is to send a notice saying there is a tax increase and if the trend continues, send a tax bill that is lower than the previous year. Should you 1^ave any questions please de not hesitate to contact me. RECOMMENDATION: Consider adopting Resolution No. 2445, ADOPTING THE 1989 LONG TERM FINANCIAL PLAN AND 1990 BUDGET CALENDARS" DB/ds Attachment E n U 11 RESOLUTICN NO. 2445 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION ADOPTING THE 1989 LONG TERM FINANCIAL PLAN AND 1990 BUDGET CALENDARS WHEREAS, the City Charter prescribes the requirements for a Budget Calendar under 7.04; and WHEREAS, the City Staff has reviewed the requirements of that section - 7.04 and determined the following: 10 March 1989 - Department Heads submit Public Service Programs to Finance Department 20 March 1989 - Draft of Public Service Program submitted to Council 03 April 1989 - Department Heads submit Capital Improvements Program to Finance Director 17 April 1989 - Draft of Capital Improvements Program submitted to Council Week of, April 24, 1989 - Department Heads first round budget hearings with Finance Director 01 May 1989 - LTFP submitted to Council 15 May 1989 - Revenue Estimates submitted to Council 15 May 1989 - First draft of Budget submitted to Council 22 Mai 1989 - Public Hearing on LTFP Week of May 22, 1989 - Department Heads second round budget hearings with Finance Director 19 June 1989 - Second draft of Budget submitted to Council 17 July 1989 - Proposed Budget submitted to Council RESOLUTION NO. 2445 Page Two 24 July 1989 - Council adopts proposed Budget and proposed levy for certification to the County Auditor O1 August 1989 - City must certify proposed levy to County Auditor on or before this date. 08 August 1989 - County Auditor must notify City of no increase and proposed tax rates. 15 August 1989 - City may amend levy on or before this date. On or before 15 September 1989 - If there is a percent increase in local taxes the County Auditor is to mail a notice of this increase to each taxpayer. On or before 15 September 1989 - Advertise a "Notice of Tax Increase" in a local newspaper. The notice must include date and time of public hearing. 25 September 1989 - Public Hearing to adopt 1990 Budget. Budget may be amended, but final adopted levy may not exceed original proposed levy. 25 October 1989 - Last day to certify property tax levy to County Auditor. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Mounds View adopt; the above Calendar for the 1589 Budget process. Adopted this 13th day of February, 1989, ATTEST: (SEAL) N.ayor " Clerk -Administrator n MEMO TO: Mayor 6 Council FROM: Finance Director -Treasurer Brager DATE: January 31, 1989 RE: REIMBURSEMENT OF EMPLOYEE'S USE OF PERSONAL VEHICLES FOR THE CONDUCT OF CITY BUSINESS The reimbursement for employee's use of persona! vehicles for the conduct of City business is presently $0.19 per mile. That rate has been in effect since March 22, 1982. Subsequently the IRS issued requlations which stated that any reimbursement above $0.21 per mile must be reported ai income to the individual. Staff's positron had been that for the limited amount paid as reimbursement it wasn't worthwhile to request an additional $0.02. Mileage for 1989 is budgeted at $500 for employee's use of personal vehicles. The IRS now allows $0.24 per mile. Staff feels that the differential between our rate and that allowed by the IRS justifies a change. RECOMMENDATION: Staff recommends Council adopt Resolution NO. 2444 establishing a reimbursement rate of $0.24 per mile for employee's use of personal vehicles during the conduct of City business. DB/ds Attachment kwe RESOLUTION NO. 2444 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF Mll4NESOTA A RESOLUTION ESTABLISHING THE REIMBURSEMENT RATE FOR EMPLOYEE'S USE OF PERSONAL VEHICLES DURING THE CONDUCT OF CITY BUSINESS WHEREAS, at timee it may be necessary for employees of the City of Mounds View to use their personal vehicles in the conduct of City business, NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View that employees be reimbursed for use of their personal vehicles in the conduct of City business at the rate of $0.24 per mile effective January 1, 1989. Adopted this 13th day of February 1989. ATTEST: Mayor (SEAL) Clerk -Administrator I� ,1EMO TU: MAYOR AND CITY COUN' L FROM: CLERK-ADN,INISTRAT� DATE: JANUARY 20, 1989 �f SUBJECT: JIM TOBIAS PERA CONTRIBUTION Public Works Director/City Engineer Ric Minetor and I have recently been approached by Jim Tobias regarding the fact that the City does not pay a contribution to PERA for Jim's retirement program and requesting that the City take this money and give it to him as additional wage compensation. The reason the City is not making a PERA contribution for Jim is that he had previously retired from Public Service and commenced drawing his retirment. Upon returning to work with the City of Mounds View PERA advised the City that we would not be expected to make a contribution to his retire- ment program as he had already implemented that withdrawal. The savings to the City of Mounds View is 4% of Jim's gross wages. Upon receiving this request, I discussed the matter with the City's Management Team and tnere is a division as to the advisability of complying with Jim's request. In discussing the matter, we further identified that there are three options available to us. The first is to do nothing and advise Jim that we will not comply with his request. The second is to comply with his request and give him an additicnal 4% adjustment to his wages to reflect the fact that we are not contributing to PERK and the final option is to take the 4% contribution and place it in a deferred compensation program such as the ICMA Retirement Corporation account which the City is a member of which he may draw on upon his retirement from the City's employment. The Management Team was divided between complying with Jim's request either by giving him a wage adjustment or contributing it to a deferred compensation program and doing nothing. Those who suggested doing nothing felt that Jim was fully aware of the fact that we would not be making a PERA contribution at the time he was employed by the City and, therefore, it is inappropriate for him to be making this request at this time. The other position, to comply with Jim's request, is based on the fact that the City is providing a PERA contribution to all of our other employees and Jim should be able to expect equal treatment irrespective of what previous actions had occurred with respect to his PERA account. With that in mind, you are not receiving a recommendation from staff on this item but simply a request that you provide us with direction in order that we can respond to pr. Tobias' request. Should you require any additional information, please do not hesitate to let me know. DFP/MJS L . -1. MEMO TO: MAYOF AND CITY COUUNNCIL FROM: CLERK-ADMINISTRAT�`��� J DATE: JANUARY 13, 1989 SUBJECT: INTERNIL REEITNUE CODE SECTION 89 As I indicated to you in a recent Administrative Newsletter the Finance Director and I have been gathering information and discussing with consultants the requirements of Section 89 of the Internal Revenue Code created by the 1986 Tax Reform Act. Something that has become clear as a result of our reading and discussions with consultants is that, Until the IRS promulgates the rules regarding Section 39 there is a broad range of opinion as to the methods to be practicing in complying with its requirements, the Law is very complicated and confusing. In fact, the Tax Reform Act comprised over 400 pages at the time it was signed into Law by President Reagan, and the cost to the City's employees for our not complying with the require- ments of Section 89 are extremely onerous. Attached to this memorandum please find an alert from Arthur Young, a consulting firm specializing in personnel matters, outlining the basic requirements of Section 89. Rather than attempting to summarize the Law, I felt it was easier to provide you with this flyer which gives you a taste of the requirements of this legislation. Doi, 2rager and I are still reviewing the information we have received with respect to Section 89 and will be meeting shortly with our City auditors to gain a fuller understanding of what their advice is with regard to our complying with the Law. At that time, you will be receiving a report from us recommending specific actions and if d^termined appropriate, the hiring of a consulting firm to assist us in fulfilling the compliance test requirements. DFP/MJS Attachment: NO ICompensation & �eile�iS A�i.1r,iii' A special bulletia from the Arthur Young Compensation & Benefits Group J.4 1988 Gp*ahm © h Arth. lent Section 89 and Welfare Bersefit Plan Compliance 71e 1986 Tax Reform Act (TRA) created a new Info nil rsvenue Code Section 89 which esablishe: suict uniform, nondiscrimination rules for welfare benefit Plans. prior to Section 89, employee benefir plans were subject to separate nondiscrimination rules for each type of benefit and the specific Code section in. volved. Health insurance plans were nor subject to nondicrinintion tests Section 89 nondiscrimination rates apply to the following summry employee benefit plans: group term life insurance (Sec 79) and accident or healrh plans (Sec. 105 (e)). At the employer's election, Sec. 89 con Rio Apply to the following plans: dependent cars assistance programs (Sec. 129 (al), qualified group Ito service Pisa$ (mrw expired, Sec. 120 {b)1, and educational assistance plans (now expired, Sec.127 (b)). 'These rules tie effective for pin ycers beginning tie, - the earlier of December 31, 1988 or three months following the issuance of Ttrasuzy regulations, Recent information indicates that de reguitiona rill not be released prior to the end of')86. in the case of coUec- tiv, bargaining agreements entered into prior to March 1, 1986. the eL4tth c data is the father of the end of the collective bargaining agreement or January 1, 1991. Section 89 subjects plans to both genert! requirements and specific tests. The following are the five general requirements that all the above welfare benefit pins must meet • The plan must be in writing, • The employee's rights are legally enfomesble, = Employees see provided remonabh notification of benefits snilsble under the plan, • The pin is maintained for the ezrlusive benefit of employee; and • The plan was established with the intent of being maintained for an indefaite period of time Warm to amply ssrth aff of r& abase w p mall in all tm?loyra Lsfixg their easployrr prosdded plea gensfrrt fvckaied is g.w taxab7r!amve. There see several noodiscimination Aso which accident, health and group tram Ufa insurance plans must pass. The ran in divided into ewo actions, eligibility and benefits, with an alternative special tere Each employe, mot ntisfy then era by ensuriaag tut the pin does not dixriminte in furor of bighly compensated employees. A pin must meet all of rs,e following eligibility ears- • 50% Test At Fut 50% of the cmpl:yees eligible to part• ipste are not highly compensated o4 aleH natively, the percentage of highly compensated eligible to ps.dcipate does note acted the percentage similarly determined for noahighly compensated. Qnp Arthur Young A MEMBER OF ARTHUR YOUNG INTERNATIONAL El 4) D. • 90%-50% Test At least 90% of All nonhighly compensated employees are eligible in participate in a plan whose benefits equal at least 50% of the largest benefit available in any highly compensated employee in any plan of the same type • Facts and Circumstances Test A plan may not contain any eligibility provision which discriminates in favor of the highly com• pensawd employee - in addition to the .ligibibri trsu, a plan must pass the foL'owing benefits test The average employer provided benerir received by nonhighly, compensated employees under all plans of the same type must equal at :ea:. 75 % of the avenge emp:oyer provided benefit received by highly compensated employees under all plans of the same type. As an alternative to the eligibliry and benefits ten the special 80% Coverage Test may be met. If it least 80 % of the nonhighly compensated employees are covered by a group health or group term life plan, that plan will be considered to have met the eligibility and benefits rears. An employer will be considered as having suer the Sec. 89 non• discrimination tests if the 8096 Coverage Test and die Faces and Circumstances Test are met. Failure to pan the nomffurimir ire test will result in the highly mrsspemated employees bating the 6criminarory exceu irulwded in grow fnmmt. In addition to the nondiscrimination provisions, Sec. con 89 sho provides defininons for several terms. Some of the :yrms which are of,ig:ificance o employees arc: • Highly Compensated Employees 5 % s.wncn • Comeensation over 175,000 • Compensation Duet 350,000 and in top paid 20% • Offices who received corn persatioo over 150% of defined contribution both under Sec. 415(c) • Excluded Employees • dmployed less thin 6 months for health plans • Employed less thin one year fnr other plans • Expected no work less than 6 months Work less than 17 �h hours per week Under age 21 Collectively bargained employees Nonresident aliens In general, nary plan offered by an employer that is either not of the same type or does no: ptov:de a[ least 959E of the employer provided benefit m all employees is considered a separate plan and must in. dividually meet the Section 89 requiremen¢ Er temples of pimp features which may caused the plan in be considered separate plans arc different levels of pmrnitrms, coimcanc-, deductibles, tmpbnee coverage (employee Lid sponge or family), and plans for former employees (retired) separate from current employees. �e the regulations have not yet been published, there are many open issues. For sample, lime guidance is given in valuing the employer provided benefi: for testing purposes a well as determining the amount of discriminatory excess. There arc, hoveeve5 sesetal a: con steps which employees can take to prepare for the January 1, 1989, or earlier effecrive date Employees should review their existing plans m analyze their compliance with Sec. 89 and make changes now, if appropriate. Second, employees should begin to gather the required dim no prepare for compliance with the Sec. g9 rules. Some of die steps which should be cur rendy mkcn arc: • Identify highly and nonhighly compensated emploees. • Define potential upstate lines of business. • Define and collect dam or. employees by categories such as eligible, excluded, Former, nary tire-, refired. • Determine employee and family participants by plan. • Identify each upmrare plan and begin to collect data on each plan. • Prepare models in rest for both the nondiscrimi- na..:_; rules and for the discriminatory excess. G,wenr;�tir6Mefm /liJ7Tu), aJsy is, G./,nueem L lbg6i Grr). Arbx Itu,ay 277 PA Arran. M.- W. NY. for,?. R,JB A. RP4 EAw 012) 407.2181 T6eaa t Tilghwe. E4w 012) 407.186) zin Arthur Young A MEMBER OF ARTHUR NOUNG INTERNATIONAL i lL'MU 1'0: MAYOR AND CITY COUNCIL I p _ (7� FROM: CLERK- ,1 ADMTNISTRAT06R S DATE: JANU' ` nkY T5, 1589 \�-- SUBJECT: ORDINANCES AME"INO COMMISSIONED APPOINTMENT TIMELINES Pursuant to your direction at the Janaury 17th A Session, I have prepared for your consideration Ordinance Nos. 454 and 455 Agenda Parks and Recreation chaptthe erssections of the Chaptar; of the Munici '" lanning Commission needing to be filled at Code relating Janaury, the first Council Meeting These are the Only chapters of Che Municimal that Code amendment to eliminate that section. Chapters and the resolution on the EnvAronmentalcolssiond Task Force make no reference to he Environmental during the first Quality regular meeting r 1ePlaceaents DFP 4 in January. /MJS L' ORDINANCE NO. 455 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA AN ORDINANCE AMENDING CHAPTER 32 OF THE MOUNDS VIEW MUNICIPAL CODE ENTITLED, "THE PLANNING COMMISSION" The City Council of the City of Mounds View does hereby ordain: SECTION I. Chapter 32.02, (1) is hereby amended as follow, Subdivision 1. Appointed Members, Terms of Office. The Planning and Zoning Commission shall consist of not less than seven nor more than nine members from the resident population of Mounds View, other than persons elected to a public body, to be appointed by the Mayor with approval of the City Council from applications submitted. The appointees shall have three-year staggered terms; at least two of these terms, but not more than three terms, shall expire each year on December 31. +•rrrr,•rr•r,•r P/ /-W/ Ff FF/ PFP)LFP41/isrm16/AXk/Xsb/��/i�filF/�i(¢�/I'Fi�F :$""i(of 1�11d RRJ(✓+f��/1�K�/r�:i/¢�i J(W X/�i(/�i�/�K����i The Mayor, with approval of the City Council, shall appoint a Chairperson. +ECTION II. This ordinance shall take effect thirty (30) days after the date of its publication. Read by the City Council of the City of Mounds View on this 13th day of February, 1989. Read and passed by the City Com:cil of the City of Mounds Vie-: this 27 day of February, 1989. ATTEST: Mayor (SEAL) Clerk -Administrator o APPROVED AS TO FORM: City Attorney r_1 IF - sta�. ORDINANCE NO. 454 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA AN ORDINANCE AMENDING CHAPTER 34 OF THE MOUNDS VIEW MUNICIPAL CODE ENTITLED, "PARTS AND RECREATION COMMISSION" The City Council of the City of Mounds View does hereby ordain: SECTION I. Chapter 34.03, follow, (1) is hereby amended as (1) Members of the Commission shall serve three-year staggered terms, with terms expiring December 31 of each year. AXX/ktsl�Xfkkk�sXfi/kfk/X6/kk/kkdk/kkk?t/�kk:`/kY/XYk/fllki;�`kkdXk�`/// a�kkkXk�/�X/kKk/�6dk¢XX/i►1/kdkk��! Both original and successive appointees shall hold their offices until their successors are appointed and qualified. SECTION II. This ordinance shall take effect thirty (30) days after the date of its publication. Read by the City Council of the City of Mounds View on this 13th day of Fe'ruary, 1989. Read and passed by the City Council of the City of Mounds View this 27 day of February, 1989. ATTEST: Mayor (SEAL) Clerk-Adminlstrator APPROVED AS TO FORM: ity Attorney 'U: MAYOR AND CITY COUNCIL ft'M: CLERK -ADMINISTRATOR PAULE'r DW DATE: JANUARY 25 , 1989 SUBJECT: MOUNDS VIEW BUSINESS PARK; - WESI As I have previously advised you, Everest Development has entered into a purchase agreement pn the Herbst property and discusseJ with staff a project they call Mounds View Business Park - West. A development proposal has not been submitted to the City as yet, but Everest has communicated some of the details of their proposal which you have received information on in the past. Attached please find a letter from the Vice -President of Finance for Everest outlining the details of their request for financial assistance using tax increment fin>,ncing. I have not discussed the contents of this letter with our consultants as Everest has not deposited escrow funds with -the City end I felt that the City Council needs io provide some policy direction first. This policy direction could then be used by staff during negotiations on the project. The following questions form the framework for the discussion of the s�Polllicy issues I am requesting direction on at this time. 1 Does the Council wish to provide any additional tax increment assistance to commercial/industrial developments? 2. If yes, do you wish of focus the assistance on specific projects or locations or simply review and fund the projects on a first crime - first served basis? If the latter, you mig:it wane to establish some limits ❑n the a;;tent of tar, increment assistance you wish to provide to encourage development. Then staff can tell developer what our limts are and give them a feel for whether or not aasis-fiance. trey will receive 3. If you wish to provide tax increment assistance to this proje..t, do , YOU wish to limit such assistance? Some areas where limitations could occur would be, Limit the term of the bonds. This then limits the amount of funds available. >K Prohibit the use of surplus increments to provide additional funding beyond that available from the initial bond issue. t Prohibit or limit the amount of land buy -down. Everest is requesting $1.73 million for the 17.2 acre site. Prohibit or limit the amount of improvement funding. Staff would suggest the use of tax increment funds for improvements that are clearly public in nature would he appropriate. Everest is estimating the cost of public improvements and wetland mitigation at $291,000. THE EVEREST GROUP LTD January 23, 1989 q me {'<t�1yyl•L:�/; �� - Donald F. Pauley Clerk/Administrator City of Mounds View- 2401 Highway 10 Mounds View, Mt; 55112 Re: Mounds View Business Park - West (Herbst) Tax Incr:ment Financing Dear Don: As discussed earlier in January, we have been workiifng the some projections for the tax increment financing Mounds View Business Park West p oj to you ill as asked m the -- forward the enclosed projections kicking off further discussions surrounding tax increment financing. Future discussions will yield better asslulptions in terms of sizing, reserve funds, interest rates, etc. As those asoum; tions become available we can fine tune this projection to accommodate betterhedata. assu As you ons are rather see in reviewing these projections, crude at present, but should give you an idea ao the level of tax increment revenue generated from the project. As you will see in the attached prujections, we and ci ethe bond issue of approximately $1,700,000 in support project as currently contemplated. Given the square footage build out of the project of approximately 270,000 square $7e200,�000Ye We expect this project will geabout mal:ket value at cc--letion of nerate taxes of approximately $1,25 per square foot on an average blended basis. I have outlined below some of the basic assumptions used in the attached projections: 1. Market value of buildings at completion $7,200,000 to be built over a three year period: Phase I - 40* of project completed by 1/ol/9o, Phase II - 30% of project completed by 1/01/91, Phase III - completion of remaining 30% of project on or before 1/ol/92. ka'4 ------------- 2665 Long Lake Road P.O. Bom 1329? • R.1"ille• MN 55113 16121636,5500 Donald F. Fauley January 23, 19ST Page Two The above market value increment revenue at th approximately $330,000 when OR e will generate a gross tax presented mill rates of fully completed. The bond would be sold on or about July 1, 1989 and bear an interest rate of 103. While the final bond wou'_d in all likelihood be serialized, the attached projection assumes interest paid only during the first two and a half years and the fill amount of the tax increment utilized during the remaininc7 life of the bond to be applied towdrd principal and interest. Only the shortfall in the difference between the tax increment and the debt service requirements in the initial months of the bond are illustrated as capitalized interest requirements. =n all likelihood a somewhat larger reserve would be established. 5. An 8% cost of issue has been utilized to be conserve•- tive. This may be excessive but assuming economies of scale are at play in the last issue, we were cautious in assuming the cost percentage would increase with the smaller issue. This format follows that used in the past. I would appreciate it if you could take a look at this Don, and feedback any comments you will have. I will rerun the projections so we all have a solid base from which we can move forward with overall discussions. Feel free to call me wi::h any changes you would 1iketo ope. Parl'_eet I look forward to hearing from y YO convenience. Sincerely, THE FVEREST GROUP, LTD. i4ejv-- Allan D. Anderson Vice -President of Finance M ADA/jk 19 0 0 MOMS Virg Its IVCt'.1E1t 111MCIW rlOrcnv7l IEMSI ram IELSLGMI CV.`OMAIIn ;Arm W,1n1 I Tam IImEST IAISS I I MIFIRM 053 Nl CUWTIN MAIL PICK rATMU rWirg PAN AJSWiI MSS IAt I r A 1 I WIrALIl11 IOtoDul Fit SWILM SURPLUS 11 IN a u M ISSNSti VALUE VALUE let ASSEW In? MILL INICEE ENT 1 LTrEM IVNNSr MIIGr I INIEAESf AEVFAE 710 rgt IIEi(Clfl IIfiIC311 ,E31 SJnO3 TLAE wmt YALSE 0:1) IPM)CCIEel VALUE PATE KT..11. IAICIIaI im 7M.101 - a,t31 lov 1 0.1100 ^`I I ASS�IE till SALE a jai Mm . IO.O1 N,NO I 11,100 T N.Yn e 1 also 1 11n in0 2,ISS,000 I,7N,IM fO,L1 I,III,II3 I.:IM O.Iw: 0 I 1I1,1n 1 1,1.0,M0 IdW,OM IO.ML 111.000 17),CM 1 IC,70t IIS 7It 11:.900 / / Inl SS.Cd lin 0 LIM InI S,OW,000 7aa,0M SdN,iM 3,MA,00 f0,31 n.is/ 7'071'141 I'MS 14S 0.11M 711d11 1 I,7W,OM IO.MI In,MO 17i.000 I3ya 0 0 371,If: 330,n7 173,0M N,111 0 Ill) 1n3 11ri 7a00,0 0 1,MI,OM 10,t31 3,M3,1tl 0.IIM );0,07 1 1.7301" N.M3 I11,07 131a37 1N,IN 1 no'bil 1 310,pt 331,611 13Od1e 0 33,111 111s WII 3y, n,ln Ifll 7,2a.0a 3,01i' m 1O,w 3,M3,113 0.1100 n/,1;2 1 3N,UT 1 I.M.Sim 1.111,111 IO.00t 10.001 n1,M1 3W,I1I I 3k.iR 31LIJ3 0 N,NI !/n IO,IC/ 11M 1,1M, OM ],MI,IXO 10,7J7 e 0I37 3,"1 its 7,0M, 711 0.1100 O.IIa 1I7,IlI I I,PA,7W IO.Mf IN,111 310,132 1 Iselin mm a 1 SI'm Im 33,111 lilt 71JU 30,134 IVIA n1t 7,7o0.00 1,7E1,ea ),U1A,0M ],M1,M0 , east 1,aSalS 0.II0 MASI 1 1n,n1 SI MI n,ln JW,W , 1 I 330,OS 330,117 330,112 7N,Ui 1 SS,IAI If" N,3N IP71 7,3a,UM 3,MS,CH f0.757 7,a1./13 0.IIM 111,I17 I 111411 10.03 IO.O01 7i'm 31,1n 3N,n7 1W,117 T JW,1T7 3N,iL` 1 S3,61 till 01,133 11" 1.700,I00 MA' .OM 10,757 I,tM,14S O.IIM 170,fR I 3:0,nI 1 711.1n :34,III IO.wl J1,III ]ti,17i I iN.U3 751113 /i,131 I21,ln WM u,I73 :W, ),IM,MO 3.9%m w,i3l 1,OM,713 0.1,00 IOAVE C 4. 1W,117 I 7W,AN IN,NI :MI 11.Y.0 7001 IaM,IM J1010.0N 10,M1 1.M:141 0.II0 330,631 I ._._..0 .-�. _.� ..v...m..,..n.+-,....._. ifs �N,nW .,a. 1•'0... ..u,3n m........,..Oo .......................15..,,3,001,115 M r10NUs IEI , COSTS IO LAND AMU PUBLIC IRSORIEYIS ISSUE in= 11,7;0.0M LAM MIN Im II,79:,10 All 1kRMT-111169 In,N3 RVCCOfAFIr [DS75 0 LESS ISSI.E III w I I M' '11I WIIILIIEI IOPENJT 1111.I001 1113,:00 (URIC IMPIOVFIEMIS MI IOM IIIISAIIOV 711,Ow 11 .i,..1..1. ..5j 0 r INTEAESI umpir.. O7EINE PONE, PAYOUT FT INVESTMENT pF61LAE:E iRTE6f.T E FETE OF ------------------ il'::D9 INCOME 7/1189 NET PROCEEDS 8/1/69 1.591,600 7.501 91946 S/I/Bi PUBLIC INF'RO9ENEN'TS 197,000) 1,514,557 1,427,023 10,016 I 9,466 10/I/89PUBLIC IMPROVEMENTS 12/1129PUBLIC IMFROVENENTS (97,0001 1,336,942 8,368 1/I/90 SEMI-ANNUAL INTEREST (86,500) (fi6,_OU) 1,336,942 1126016t6 6,36E 1!lI4U 7,B80 311/40 NRITE 00 NN 40.001 (517,0001 1,268,691 759,67C 7,7Y9 4,746 4/1/90 511/90 714,367 4,777 6/1/90 765,145 4.807 7/1/90 SEMI-ANNUAL INTEREST773,952 B/l/90 146,70{1 732,065 4,G31 4,576 9/1/90 736,660 4,604 10i1190 741,264 4,633 1111/90 745,897 . 4,642 12/ll99 NRITE [Ck'4 36.001 1/l/91 SEMI-ANNUAL INTEREST (387,7501 750,559 367,500 4.671 2,297 2/l/91 0 389,797 2,3:1 311/91 372,108 2,326 4/1/91 374,434 2,340 S/l/91 371,774 2,355 611/91 379,129 2,370 7/l/91 381,497 "364 B/1/91 3B3,883 2,399 911/91 386,282 2,414 10/1/91 YkiiE u06N 30.001 1387,750) 388,697 3,376 2,429 21 1111/41 12/l/91 3,397 21 3,41B 21 3,440 21 "OSTIFI f11B,565 0l 3 1985, APPRECIATION DINNER De: Saturday March 18, 1989 Location: Bel Rae Ballroom Time: Hors D'oeuvres 5:30PM Dinr=r 7:OOPM (Chicken Kiev) Things To Do: Who When Done 1. Confirm date and dinner with lony Don P. 1/26/89 _. 2. Vendor List Mary T. 3. Ticket sales Dorothy 1/26/D7 4. Mail letters to: Carol c vendors * local businesses * past Mayors and Councilmembers * Commission members x legislators * special guests - Gordon Voss, Dan Knuth, Mary Hauser, John _ Miller, C., Letters to employees receiving service awards Michelle 6. Employee Service Plaques & pins Michelle 7. Commissioner service plaques Michelle B. Plaques for: Jerry Linke Sharie Gordy Voss t-. Dan Knuth Outstanding Community Service Award 9. Send out employee invitations Michelle 10. Arrange for an M.C. Sue Hankner 11. Decide on pr.ipient of Outstanding Community City Council Service Award 12. Approve expenditure of $100 for hors d'ouevres City Council 13. Order hurs d'ouevres Sharie 14. Approve corsages, boutonnieres & placerards City Council 15. Order corsages & boutonnieres Sharie 4 ?: Make placecards Michelle 17. Order tickets Don P. 16. Purchase prizes Phyllis 19. Prepare program Sharie 20. Make poster for local businesses Don P. ^ f 21. Send out press releases Don P. 0 TO: MAYOR AND CITY COUNCIL AM: CLERK -ADMINISTRATOR PAULE DATE: JANUARY 31, 1989 SUBJECT: GOAL SETTING WORKSHOP Attached please find a copy of a letter from me to Sherry Schiller, the consultant who has been selected for the goal setting workshop. In my letter I lay out the following points. 1. The Goal Setting Workshop has been scheduled for the weekend of March 3, 4, and 5, 1989. 2. The cost for Dr. Schiller's services will be $6,500.00. 3. After the Council and Departm,cnt Hcads meet fcr all or part of the day on Friday, March 3rd, members of the City's Commissions and City Staff will be invited to meet with us and give inpt-t as to what issues they feel are important. This would be an informal session with refreshments and hors d'oeuvres. In order to finalize some of the crrangements for this workshop, Council will need to make decisions an the following items. C1. Approve the hiring of Dr. Schiller with the cost to be charged to the following accounts. 100-4100-363 . . . . . . . . $1,500 Transfer from Fund Balance . $1,500 Contingency . . . . . . . . $3,500 2. Schedule a public informational meeting in mid -February to receive public input on the issue of goals. This information would be summarized in written form for our use during the workshop and provided to the consultant in advance of the workshop. 3. Select a location for 'the workshop and authorize me to work out the details including room arrangement, mealn, and refreshments. I would appreciate any general or specific direction in these matters to assure that the arrangements are satisfactory. Should you wish to secure any other arrangements, your direction on those itmes would be appreciated. 0 GATEWAY January 31, 1989 Ms. Sherry L. Schiller, Ph.D. President Countdown 200i 5635 Utah Avenue Northwest Washington, DC 20015 Cif o� voundg View RAMSEY COUNTY. MINNESOTA 2AOI HIGHWAY 10 MOUNDS VIEW. MINN. 55112 7:WOSS Dear Dr. Schiller: I spoke with Mayor Sue Hankner on the morning of January 30, 1989 regarding her recent telephone conversation with you. Mayor Hanknei indicated that the date of the Goal Setting Session had been agreed upon as being the weekend of ou k March 3, 4$and 5,f1989 andose tbaty services= fee would be in the amoun or Mayor Hankner requested that I advise you that the City of Mounds View will provide all transportation and Mayor Hankner will make her home available to you, thus avoiding the need for any motel reservations. Mayor Hankner also requested that I let you know that it is her desire to invite commission members and staffto meet ing owith thethe Council and Department Heads on the Friday Setting Session in an informal discussion as part of the goal setting process. We thought this could occur very informally with beverages ::nd hors d'oeuvres being available as a way tc provide the opportunity for our commission members and staff members to participate in the process in a more intimate fashion. I am also enclosing, for your information and per your request, copies of documents relating to the 1987 Goal Setting Session that we had previously discussed. These documents include an Agenda and a Summa:v Report provided by the consultants. It would be appreciated if arrangou woulntssta!ed provide me with a letter confirming the above or a contractual agreement, whichever is your preference. I ou l be prior to Goalard Settingas ssionnregarding contact with you p MS. SHERRY L. SCHILLER, PH.D. PAGE TWO JANUARY 31, 1989 the specific logistics for the Session and information garnered from the public informational meeting process that has yet to be scheduled. Should you have any questions or comments, please feel free to contact me anytime. yours, OF MOUNDS VIEW Donal t• du+=r Clerk- inistrator DFP/MJS cc: Mayor and City Council Enclosure: Documents Relating to 1987 Goal 4gtting Session MEMO T0: MAYOR AND CITY COUN417 CIL FROM: CLERK-ADMINISTRATO DATE: JANUARY 13, 1989 SUBJECT: METROPOLITAN AIRPORTS COMMISSION 1989 CAPITAL IMPROVEMENT PROJECTS AND 1990 CAPITAL IMPROVEMENT PROGRAM Attached please find correspondence from the Metropolitan Council communicating to us a copy of the Metropolitan Airports Commission's 1989 Capital Improvement Projects and 1996 Capital Improvement Program. You will note on Page 7 of the document that the Anoka County - Blaine Airport is scheduled for pavement rehabilitation and security fencing in 1989 and the 1990 Capital Improvement Program lists a variety of activities which do not include the expansion of the airports facilities or operation. Should you wish to make specific comment to the Metropoli- tan Council regarding this document, please let me know. DFP/MJS Attachment: 13 A" METROPOLITAN COUNCIL AW, Pa,k Cen«e. 2301= F,,In Sine:, s. Pa. nmr. M101 612 291-059. January 3, 1989 To Whom It May Concern: RE: Metropolitan Airports Commission 1989 Capital Improvement Prejectq 1990 Capital Improvement Program Received 12/27/88 Mctropclitan Council ReferralFilr No. 1,,4726= JAN1989 REMVEQ IS MY � ti BOUNDS VIEW „�, The Metropolitan Couno!l has received the Metropolitan Airports Commission 1989 Capital Impro•ement Projects and 1990 Capital Improvement ProCram for raview and comment. The Council will be reviewing this in the next few weeks and would welcome any comments you may wish to make. Any comments should be sent within one week. Thank you. Sincerely, `METROPOLITAN COUNCIL ohn Rutford Referral Coordinator JR:ch 04 C t �{�,�,,��eaApoP,� • cautt Pain METROPOLITAN AIRPORTS CO 'I U ANCOUNCIL P. 0. BOX 11T0o TYAN CRY AIRPORT • MINNESOTAREPERRAL PHONE (612) 726•IE32 FILE NO. Z4 %7 December 21, 1988 Mr. Steve Keefe, Chair Metropolitan Council Hears Park Centre 230 East Filth Street St. Paul, MN 55101 Re: Metropolitan Airports Commission 1989 Capital Improvement Projects 1990 Capital Improvement Program Dear Mr. Keefe: METh.. w.1.AiI' LVuif611 G,9AIRM,ri''S OFFICE The Metropolitan Airports Com-issiot, as its meeting on December 19, 1986, approved the Capital Improvement Projects to be accomplished on its airport system in 1989, along with a 1990 Capital Improvement Program. The 1989 projects have been approved for implementation; the 1990 projects have been approved for preliminary planning and further evaluation such that they can be more accurately defined, both in scope and estimated cost, and submitted to the Commission in mid-1989 for approval for implementation in 1:90. The documentation necessary to encumber Federal funding for the eligible 1990 projects will be initiated in conjunction with the preliminary plans, are. The Metropolitan Council considered and took action or: the Commission's 1988- 89 Capital Improvement Projects and Program in February, 1988. Submitted herewith, for similar review, is our 1989 Capital Improvement Projects and 1990 Capital Improvement Program. A copy of each year's program, which Includes a short narrative of each project and sketches indicating the areas of tonstruction, are attached. The relationship of the 1989.90 projects to a five-year plan is indicated on our five-year Capital Improvement Plan (1991-1993) which is also ,attached for your information. We would appreciate a timely review of this material by the Metropolitan Council in order that your comments can be incorporated into our applications for Federal Aid. , OVFICE LOCATION-6040 261h AVE. SO. —WEST TERMINAL AREA—MINNEAPOLIS - SAINT PAUL INTERNATIONAL AIRPORT Mr. Steve Keefe Page 2 December 21, 1988 You will note chat the C.1.P. mcterials submitted here are vary similar to the projects included in the Commission's Assessments of Environmental Effects for proposed projects at each of its airports and certain specific EAW's which were reviewed by the Council at its meeting on November 17, 1988. The only modifications included in this submittal are outlined in a December 14, 1988 memo to the Commission's Planning and Physical Development Committee which is also enclosed for your ready reference. ,,Sincerely, I n Jeffrey W. Hamiel Executive Director JWH/111 SY./I.0 a 1990 CAPITAL IMPROVEMENT PROGRAM REI+iEVER AIRPORTS ST. PAUL DON NLAM ORT BUILDING AAFA E) eA'c� 10 • S3000000 vith he WzY The 25•aae elevated buildingarea ed to created in conjunction onj a tioned %zingt1989.wThis project devaloprnent project is exp Tarawa A•3 extend the building area another 1,100 feet to the southeast along Y (approximately 15 acres) and include all nccssary excavation, fill material, sewer, water, tru paring, etc. required to make this space available for hangar consction. previously approved by the Commission. CFR BUILD_ IN AND EOUIPME If • $500.000 y:'om over the past few Yeas's with the City of SL Paul There have been a series of regarding a joint use fire station at the airport that would provide additional services to the acility airport as well as the surrounding rorr.'nuniry. The Commission would Preciously approved by by tilt rommiss on. and the city would man and operate the station. Y,AC BUILDING MODMCAT101_S • 5600 000 This category will provide for facility modifications rehabilitation to ensure continued efficient operation of the buildings or modifications necessary to meet the requirement/ of ! the various tenants. Two major projects will be evalu.ted during1989. the the past st r tvon eats of the office annex on the WLIgs Hangar which has been uninhabitable due a swctctio inadequacies and poter,f �' of insulation h reccttsdwill be thoroughly analyzed the centre section of the Riverside Hangar tY• and recommendations will be available when the CIP is updated for the :990 construction season. ggR77Y�NO • $100.000 fencing pirport be te It i proposed the second phase uof a unauthorized, saccess to airpoograin for the rt perational areas to identify airport Property N CRYSTA?.ARPORT ELECTRIGSL MODIFICA-TIONS • 5750000 The runway edge lights and imderground ccuitry for P.unway 5/23 have dctcriorated to the extent that norrral maintenance camtot provide continued.s uninterrupted will dreplace the existing system u also � a constant Current,voltage system, lighting system. le ciurent L'ghting system QLiiohe=117 M51N;-N9VCF SUILDIN:• - 5250.000 C=er,Jy, the equipment maintenance function for the west side reliever airports (Flying Cloud, Crystal, and Anoka County -Blaine Airports) it conducted in a facility at Flying Cloud Airport it has been suggested that the maintenance functions be relocated to Crystal Airport and, therefore, be more centrally located to all airports. The facility at Flying Cloud could be convened to equipment storage space which is required to accommodate the eviihing equipment fleet. The potential benefits (reduced travel time, less equipment dowir- nine, additional storage space, etc.) will be analyzed and a recommendation.. prepared when the OP is updated for the 1990 construction season. ANDKA COUNTW-BLT E AMPORT PAVEMEN7 REHP.BILTTP.TION . a250.0D0 Periodically, it is necessrs), to rehabilitate aircraft o, eradonal areas (nvrways, taxiways, aprons) through bituminous overlays, sealcoats, or in some instances, reconstruction, to restore the surfar:s to a smooth, even condition and improve overdl operating conditions. A pavement condidon survey will be completed during 1989 to identify any rehabilitation required and a project will be more specifically defined when the CIP is updated for the 1990 construction season. SECURITY FENCING - S10D oon It is proposed to continue with the phased program to provide perimeter fencing for the airport to identify airport property and minimize unauthorized access to airport operational areas. This year's project will address the east and south airpm i boundaries. E� LAM ELMO AMPORT NORTH BUILDING AREA DEIrF.LOPMEN7 - 5250 000 The ersting hangar construction areas at the airport are reaching capacity. It is proposed an expznsion of the north building area b- etzluated. SECUUN FENCING - S1D0 DOD It is proposed a perimeter fencing prog atn be initiated for the airpor.' that will be implemented rhro:igh % phased program over two yea=. to identity z_Pon property and minimize unauthorized access to airport operational areas. The initial phase will concentrate on the west building area and the west and south perimeters of the airport 90CIPRe1LAO I C 1990 CAPITAL IMPROVEMENT " ROGRAM Reliever Airports ST PALn DOtTTOtR7 53,000,000 # Building Area Expansion 500,000 # CFR BuildinS and Equipment 600,000 MAC Building Modifications 100,000 # Security Fencing SUBTOTAL $4,200.000 fr WAL # Electrical Modifications #- Equipment Maintenance Building ANOKA coUN7Y-BLAIN% # Pavement Rehabilitation '# Security Fencing i LXE EVIO # North Building Area Development # Security Fencing # Eligible for Federal or State Aid. 90.RELTAE/AO G. 9 $150,000 15-QM SUBTOTAL $400,000 $250,000 100.000 SUBTOTAL $350,000 $250,000 100, Ogg SUBTOTAL $350,000 ANNUAL TOTAL $5,300,000 Il iaan rADITAi l&ADDnllFfhAr 1 COUNTY - BLAINE AMPORT JAAmenr 1185 1� ------------------------_---- i 1 1 PROJECTS ------------ 1 I 1 MINNEAPOLiS•Si. PAUL IMTERNAIJORAL.--------------- - I FIELD 6 RUNWAY& i Airside Bitualnous Construction I Approach Protection 1 Apron Paring - Soulhmst Rangar/Cargo Area ! Elactrlcal Moditlutions I MN River North Retention Basia leproveaents I eisselianfous Construction I Paurng Rehabilitation - Aprons, Taxiways, etc. 1 pavement Rehabilllalion - Runway IIL/29R 1 Pavement Rehabilitation - Runway II11/291 1 Paveaenl Rehawlitation - Runway 4/22 J Runway 22 Emergency Access Road 1 Runway 4/22 Extension I Runway Li9htia9 Monitoring System 1 Site Preparation I Storm Sewrr Rebab111iallon - 1 Supplemental Kind Cones 1 Taxiway B Construction t lulwxy i Construction 1 Taxiway Cf0 Complex 1 Taxiway E Oralignmeat 1 ------------- f FIELD 6 RUNYAY SUBTOTALS I- ---------- 1 ENVIAONMENTAIa I Land use Modifications t Noise Monitoring System I Make Suppres=or ------------------------------- ENVIRONMENTAL SJBIOrALS 1 1 ' 21DECOB � ................ I ............... 1 CAPITAL I CAPITAL I I IMPROVEMENT I IMPROVEMENT I CAPITAL IRPROVEMENT PLAN I PROJECTS I PROGRAM I I I--•------------ ............... I----• • ••----- i I9A9 I 1990 1 1991 l99Y 1993 1991 �............... I ------- - I -------------------------------------------- 1 I ' I t 600,000 1 500,00) 1 500,000 500,000 sn'. 5. 506,000 I 200,000 I I I i 5,000,000 1 150,000 1 150,000 1 150,000 150,000 1 300,000 1 1 J 250,000 1 250,000 1 250,000 250,000 350,t00 250,000 1 4,500,000 1 3,000,000 1 2,500,000 2,500,000 2,500,000 2,300,000 1 1 1 2,500,000 1 1 3,000,000 1 1 13,000,000 1 I 1 125,000 1 I 1 1 1 11.000,000 1 50,000 J I 1 100,000 1 100,000 1 100,000 100,000 1 250,000 1 250,6e0 1 250,00 1 15D,000 1 I I I I B,I00,000 1 2 3,A0D,000 1 1 I 9,000,000 I 1 ! 750,000 1 -• 19,675,000 1 20,000,000 1 111100,000 11,200,090 9,400,000 30350,000 .......... 1 1 1 I 1 3,630,000 1 1 3,000,000 3,800,000 3,000,000 3,000,000 1 1,200,000 1 I 1 6,000,000 I 1 ................ 1----- •--------� . - I 10,800,000 J 0 1 3,000,000 3,800,000 312001000 3,800,000 1............... I.... Page I I 1995 I .............. . 1 SOO,D00 I I I I50,000 I t 250,000 1 2,500,004 1 I 1 1 1 I I I 1 I 5,000,000 I 1 1 1 a B,A00,006 ; I 1 3,BOO,000 t 1 1 ............ 3,BOO,OOD t FROJECIS AiM1EAPOLIS•51. PAUL INTERNATIONAL Icontinuedlt SELF-LIOUIOATIMSt F. 1. S. Facility Green Concourse Moving Nilis OVA A320 Maintenance Facility "A Mile Base l.cd1ficatians SELF-LIOUIDAIIN6 SUBTOIALS LANDSIDEt 70t1 Street Rehabilitation Air Handling System Modifications Basement Concrete Restoration Blue Concourse Mechanical System Conversions loller Plant Modifications E Burner lmprovements CFR Training Facility Modifications Center Merl.- Adain. Modifications Chilled Rater 6 Nell System Modificationi Econolat Parking tot Modifications Elevaied Roadvay Rehabilitation Emergency Poeer System Improvements BTC - Bldg., Tunnel L 9kyvay Site 79 Vertical Circulation Breen Concourse Addition Green Concourse Inlcrksr Rehakllitation Braun$ Transportation Control System Ground Transportation Staging Area Healing System Diffuser Cover Modifications Infarmatlonal/DireclionAl Signage Adjustments lftgh lira. Fire/Security Alarm Improvements LI rgh Terminal Coaplet Landscaping ---------------- ---------------- ------------------------------------ Page 2 of 6 Pages --- ---------------- ----- ----- t I CAPITAL ! 1 CAPITAL I I � I IMPROVEMFRI I IMPROVEMENT I CAPITAL IMPROVEMENT PLAN I I PROJECTS ! I I PA06RAN I 1 I --------------- ! 1929 1 I---------- •---- t--------------I------------------- t I i t ---------------I 1990 -------------------------------------------•-- 1 1991 I I •---------------------- i I 1992 1993 1991 1995 1 g I I I I I I 12,000,000 I 1 1 I 1 1 1 I 1 I 4,000,000 1 ! 1 130,004,000 50,000,000 50,000,00C 1 I 12,000,000 1 --------------- 1--------------- 1 I ------- ------------------- j ----- ------ ! 1 I 12,000,000 1 I 12,000,000 t .34,000,000 ----------•--------------I I 50,000,000 50,000,000 0 0 1 600,000 I 1 100,000 1 t 300,000 1 2,230,000 800,000 1 1 150,000 1 300,000 1,250,000 1 700,000 1 100,000 1 12,000,000 650,000 1 13,OJ0,000 1 300,000 1 1 300,t00 1 1 300,000 1 130,000 1 50,000 I 100,^00 I 100,000 1 L J00 500,000 50,000 50,000 6,000,000 I 1 I 1 50,000 i I t 0 a � ------------------------------------------------- 1 1 I I PROJECTS I I I-------- ------------- - - I I HIRMEAP01.13•ST. I'M INTERNATIONAL Icontinuedit I I LANOSIDE ILonifnuedll i Lindbergh Terminal Electrical Modifications I Lindbergh Terminal Elevator RMAbilitdion I Lindberlh Terminal Entrance Door Replacement I Lindbergh Terminal Fundshings Replicement I Lindbergh Terminal Interior Rehabilitation I Lindbergh Terminal Riesks Update I Lindbergh 7frainal Niscellaaeaus MOdilicattons I lindbergh Terminal poolrooms Rehabilitation. I Llndbirlh Terminal Sidewalk Rehabilitation I . Lindbergh Termiaal Vertical Circulation I Northslle lindscapinq 1 Parking Structure Elevators ---------------- 1 { I CAPITAL { CAPITAL 1 I 1NCROVERENT I IMPROVEMENT I I PROJECTS I PROM 1 I 1--------------- 1 1 1---------------1 I 1 19A9 _ ... I I 1 1990 I I---------------{ I I 1 I i i 100,000 1 I 1 1 1 100,000 1 t 125,000 1 1 I 175,000 1 1 300,000 t 1 1 1,000,000 1 6%,000 { 200,000 1 I 250,000 1 250,000 ! I 250,000 1 1 I 100,000 1 1 1 6,100,000 I 1 I 150,000 I 1 I 275,000 1 1 Page 3 of 6 CAPITAL IMPRDVEMENT PLAN 1991 1992 1793 19il 100,000 Too,ceo 250,000 250,000 250,000 250,000 t I I I 1 I 1495 1 250,OOP 1 I Parking Structure Mechanical Ventilation System 1 1,500,000 1 1 11000,000 1 I Parking Structure Rehabilitation 1 1 4,000,000 1 1 1 Primary Distribution Syitem dpgrade I { 1,000,000 1 750,000 1 I Ramp Equipment Service Adildiaq { 75,000 1 1 1 1 Red Concourse Interior Rehabilitation 1 000,000 1 I I I Red Concourse Mechanical System Conversions 1 2,500,000 1 100,000 100,0001 1 Terminal Compile Sprinkler System Additions 1 100,000 1 I IOD,000 I most Telainal Arai Rehabilitation 1 100,000 1 1 100,000 100,000 1041000 1 i-----..-� I •-------------........... - _....._..-----•----•-•- -- LANOSIDE SUBTOTALS 1 32,530,000 1 21,390,000 1 1,750,000 350,000 500,040 611150,004 1,500,060 1---•-....................•-------............_.........._............I AIIRUAL TOTALS -- MINNEAPOLIS-51. PAUL INTERNATIOMI. I 75,005,000 i 53,390,000 I 73,950,000 68,350,000 62,700,000 13,500,000 13,700,000 1 -----••--------- -- 1 1909 - 1990 TOTALS - MSP 120,385,000 I 1991 - 1995 TOTALS - MSP 232,200,000 1929 - 1995 TOTALS - NSP 360,505,001 1 - C1 t i I I I I CAPITAL 1 CAPITAL I I I IMPROVEMENT I IMPROVEMENT I ! I PROJECTS I PROGRAM 1 PROJECTS 1 1 I L--------------I---------------I I I I i I I 1909 I I I I 1990 1 I .... ._.................................................. 1 --------------- --------------- I I I I RELIEVER AIRp0.g1S: I t I I ! I I 1 51. PAUL DOYNIOYNa I I I I I Airport lucmn Rehabllitation 1 50,000 1 1 1 Airport Service Aoade L Pig. lot Reconstruction I m,000 1 I ! lulldlag Area Expansion 1 I 3,0001000 I I ETA loliding and Equipment 1 500,000 1 1 MAC Naildinq Modifications I 130,000 1 600,000 1 I ►avuenl Rchahllltrllon 1 525,000 I 1 1 Pickerel We Welland Mlltgattom t 560,000 1 1 1 Security Fescing 1 100,000 1 100,000 1 I TAeleAy Signill ! 1 200,000 1 I I I t 1 SELF LIAUIDATIN6a I t I 1 1 t I Pavosent Nekakilitatlon - Aprdns .......................................... ............ 1 100,000 1 1--------------- I ----- 1 ------•-I L I 6T. PALO. DOWNTOWN SUSIOTALS I.............................................. ..........I___.___-___-___ I I I 1,050,000 1 I ............... i 4,700,000 1 1 _ I 1 FLYINS CLOUDa 1 I I t i I I I 1 1 I Pavesent Rehakilllition 1 250,000 1 1 I Security Fencing 1 I 110,000 1 1 .......... .....................•-•-•--•-----•--•-•-•-•..I---------------I--------•-----I- ! I TL9INS LOUD SUSIOIALS 1............................... ...................... -•I 1 I 1 360,000 1 ............... I ---------------I I 0 1 �y Page 1 of 6 Peges -------------------------------------------------------- 1 CAPITAL IMPROVEMENT PLAN i . i 1 --------------------------------------------------- 1 1991 1792 1993 1991 1995 I I . 1 I t . 1 i 1 i 100, 000 100,000 100, 000 I 200,000 20D,000 1 100,000 50,0L9 100,000 500,000 .__________________________________— 0 150,000 -------- 0 300,000 1 — --------- _------ _1: n,... r . = .. 250,000 250,000 I . 1 250,000 I I I 250,000 0 250,000 0 250,000 1 --------- --------------------------- I I 1 PROJECTS I I t I 1----• --------------------------------------- I ULIEVER AIRPORTS (continued): I i CRYSTAL: 1 I Electrical Nodilications I Equips At Nalmtenance Imilding I PlYfineat Rehabflitation I 1 CRYSTAL SUITOTALS ABOKA COUNII-BLAINEI Building Area OeYelapscnt Disposal Area Cleanup Oftch Cleaning Pavement RmhabilfUtlon Road Construction for 0126 Extension Runway 0126 Reconstruction i Edeasion Security Fencing CInJ Cane RepLcuent At10KA COLOIIY-BLAIME SUBTOTALS 1 LAKE ELLS: 1 I Nartll Building Area Development I Pavement Rehabilitation I Security Fencing I---- I TAKE ELKO SUBTOTALS I ---------- 1 CAPITAL 1 1 I CAPITAL I I IMPROVEMENT I INPROVERENT I I PROJECTS I PROGRAM I--------------- 1 1909 1------- I I ------------- -1............... I I 1 1990 I ------------ 1991 1 I I I .1 1 ; 1 200,000 150,000 1 1 750,000 1 I 175,000 1 1 I-- 150,000 I --•------1------- 1 3751000 1 --------------- 1 -' I I 1 100,000 1 I_. t ---------- 1 .... .._... 150,000 _........ 1 1 1 1 I I I 1 11300,000 1 75,000 1 1 1 1 1 50,000 1 1 250,"0 1 1 550,000 1 1 1 1,300,000 1 1 1 100,000 1 100,000 1 75,000 I 1--------------- I --- ----•----- I 2,0501000 -f t 1 350,000 1 1 ---------------------- 11350, 000 I 1 1 1 I I I 1 I I 1 250,000 1 I 7A0,060 I 1 100,000 1 1 100,000 1 I ------------ 100,000 ------------- I 1 200,000 Ii - --------- -- ---- I f 350,000 1 .... I .... 700,000 ....... 1992 Page 5 of 6 CAPITAL IMPROVEMENT KM 1 I I Ills 1991 1995 I ..- ............ ..••'-----.._...-..1 I 1 1 I I I 300,000 150,600 I _____------------- - 300,900 0 150,000 I 0 150,000 150,000 0 1 I I 200,000 1 1 1 1 I ..................................... 0 200,000 0 1 ........................................ I I 1 I 200,000 200,000 I ........................................ 200,000 0 700,000 .......... ...... Psge 6 of 6 Pagea I CAPITAL I CAPITAL I I IN.aROVERENT I ISPROVENEIT I CAPITAL 111oROVENENT PLAN I I I PROJECTS I FROM I I I PROJECTS i I............... I I I--- I--------------------------------------- I 1 -------------- ------------------------------------ t I 1589 ---I•--------------I---------- -------- t I I 1990 1 1991 I- 092 — ------- ---- 1993 1994 -----------••---------I --•---------•-I 1 1995 I I I RELIEVER AIRPORTS Iconlinuedls J I I I I I 1 I I 1 I I I I AIRLA7Es I I I I I I 1 1 ! I Land Acquisition 1 500,000 1 1 1 I Ralatenance EquipseAt Building Isproeeaents 1 50,000 1 1 1 Partial Parallel Tasiuys 1 660,000 1 1 200,000 150,000 1 I Present Reha011llation 1 75,000 J 1 1 I Security Fencing I I 1• 100,000 100,000 1 I South Building Area Oeeelopaeat 1 600,000 1 1 300,000 300,000 1 I I AIRLACE SUBTOTALS I I I,N25,000 I I i 0 1 0 I----.._.--r--1 600,000 100,000 0 ! 450,000 1 1 ......... — ..... —.... --------------------------------- 1 '--------------- I ------------------------------------- ! I ------ —------ —---- -------- I I ANNUAL TOTALS -- RELIEVER AIRPCRIS i......... —•--------------- —---------------------- 1 6,660,000 I--------------- 1 5,300,000 1 2,450,000 I --------------- I-------------------------------------------------------------- 7.0,000 1,000,000 200,000 11350,000 1 I t 1 1999 - 1990 RELIEVER TOTALS 11,760,000 I 1 1 1991 - 1995 AMEVER TOTALS 5,750,000 1 11989 - 1995 RELIEVER TOTALS 17,710,000 1---•----------------••--------•---•-•-------------------' 1 ---------.---------------- •------ ------------------ •------•---•I I I ANNUAL TOTALS -- ALL AIRPORTS 1------ ---------------------------------------------- ---------------- I 1 81,665,000 I--------------- ---•-----•------ 1 59,660,000 1 76,100,000 '--------------- I --------- --......................... 69,100,000 63,700,000 13,700,000 — — ----------------•---•--- 15,050,000 1 — I 1 1989 - 1970 GRAND TOTALS 110,345,000 I 1 1 1991 - 1975 ORA110 TOTALS. 237,150,000 1 ! 19119 - 1975 GRIND TOTALS 378,215,000 1 t I ,Rvnv raFNT PROJET 1989 CAPRE�OLIEE�'JTr' ST. PAUL DOWNTOWN AIRPORT AIRPORT BEACON REp1ABILiTATION 50 000 r tatL airport beacon and This project Provides for a thorou;h analysis of the eAsting tower and refurbishment or replacement to comply -.,id, went FAA erircria Previously approved by the commission. ..r"nft _ Sl At; 000 LMNORT Stnvi�c ��r••-- . _ - airport to comply with FAA In 1988, Bayfield Street was relocated at the entrance to the attP area was reconstructed ro osed a rehabffitution/reconstru do the criteria and the extension of o the Street It is proposed east side tration Building to provide improved access to thee taziacf Bayfield from t1le Add in lra access road to the accomplished on the remaining simar work be accomp administration North Riverside Hangar o rov-des for the rehabilitation. of the the end west hangar area- Thts item also P buildinr parking lot which was constructed a and The pavement is approaching of its d' i LFP and the surface is weathered and oxidised: normal maintenance activities are no longer a viable option. MAC BUILDING M Mlag 1gli 5150000 "� provide for facility Modifications/rehabilitaotio n tohe� quircementseod This category wr1 P cr modifications necessary year will involve the efficient operation of the buildings coot item contemplated this y the various tenants. The most signffi a administration building, and replacement of the vehicular ramp leading to he basement on the east end of e administration building, the removal of old scontrol tower replacement of the roofing °n the air traffic PAVEM� HABILtT:1TI0her- DO Periodically, it is necessary to ze. biLta-e aircraft operational areas (runways, tzuwa}s, ous overlays, sealcoats, or in some instants, reconstruction.tions. aprons) trrough bituminous even condition and improve overall operating restore the surfaces to a smooth, 6. This year's project will provide for the rehabilitation of Runwa}s 12/30 and 8/2 Previously approved by the Commission. PICKED *7 I&rETLAN D MITIGATION - 5560 000 The de•.elopment of Runway associated asdv°a7a and elevated building area at the 14/32, airport resulted in the loss of We1landsced be the creation oloss of the rlrelatn note of new ed7and wDare habitat +snits) was to be mitig Y 10 3�� areas, in coordination with the Minnesota Department of h,aaua! Deparment of Interior, Fish and Wildlife Service. Resources and the U.S, During 1984/85, a project was completed in the WilJde Regional Park which provided water level control swcntres on the outlets of hn "•'�� w river, to w usher Lake, adjacent to the cs allow water levels ro be conrrolted : n,..e courant tls morn waterfc:vl habitat' That project replacad 580 wilddfe habitat unitsev end provide Pickerel lake, receAdy purchased by the City of St. Paul for further development of the Harriet Island-Mydale Regional Park, has been chosen as the mitigation site to fffM the replacement of the remaining wildlife habitat units. The plans include construction of a dike to protect the lake from inflow of the Mississippi Raver up to a projected 15-year flood elevation and the construction of a control structure including water level control Cnd a fish screen barrier. Following completion of the control structure, the. DNR plans to kill the esdsting rough fish population and restock the lake With game fish. The lake level will be raised by approximately 1 foot, :which will create more shoreline. The St. Paul parks Department then plans to construct a Cke aro,mtl the north and west sides of the lake, which, to ensure compatibility and to meet the overall development intent entities, was designed in conjunction with the dilce to be built by the oC the various Communion. SECURITY FENCING - 5100 000 It u proposed a perimeter fencing program be initiated for cite airpwin implemented through a phased Program over two years to iden¢fy'airport thatpropand ort that be minimize unauthorized access to r appropriate fencing oirport operational areas. Tie first phase will consist of n the west and southwest sides of the airport to minimize incursions by the local deer herd. TA'N�NA— Y_ SIGNAGE • 520o 000 FAA Air Traffic Control Tower personnel have indicated that the installation of additional tardway signage at the airport "i" eliminate certain elements of confusion on cite part of transient pflots and improve operational safer), aspects of the airport' !t is oroposed this matter be reviewed n detail w th FAA pe"jOrWe1 and appropriate image instaled. SELF LIQIirDAnNG PAVEMENT REHABILIT.STiON �•—___ APRON_ g�000 , In 1968, three tenant aircaft apron areas were rehabililted under MAC construedon contacts. The costs associated with the work were recovered through agre.me.Itnegodated Milh, the tenants. This item is programme similar work. d in anticipation of addidoual tenants requesting ,1 31 FLYING CLOUD AIRPORT PAVEMENT REHAB!LRATTON - $250 000 Periodically, it is necessary to rehabilitate aircraft operational areas (=ways, taxiway% aprons) through bituminous overlays, sealeoao; er in _Am. restore the surfaces to a smooth, even condition and improve overall operating conditions. This year's prejert will consist of rernsu.ction and »idenilig of aueyways in the north and east building areas, crack sealing on various taxiways, rehabilitation of building area access roads, and miscellaneous drainage improvements. SECURITY FENCING - $110000 The north, east and a portion of the south boundaries of the airport were previously fenced to limit unauthorized access to the airport's operational areas. It is proposed the western boundary now be fenced to provide a total perimeter fence system. CRYSTAL AIRPORT ELECTRICAL MODIFICATIONS - $20_0,00,0 The runway edge lights and underground circuitry for Runway 13L/31P, have deteroratied to the extent that normal maintenanec cannot provide continued uninterrupted use. This deterioration is cased by such factors as age and rodent damage. This project will provide for the replacement of the lighting system. PAVEMENT REHA,9ILITATION - $175 000 Periodically, it is necessary to rehabilitate ai:craft operational areas (runway:, taxiways, aprons) through bituminous overlays, sealcoats, or in some instances, reconstruction, to restore the surfaces to a smooth, even condition and improve overall operating conditions. This year's project will include bituminous repairs to Runway 13R/31L, reconstruction and/or surface repair to alleyways in the building areas and construction of perimeter service roadways. ANOKA COUNTY-BLALJE , .iRPORT DISPOSAL AREA CLEAN-UP $75 000 Over the years, an accumuladon of debris and other materials has resulted in a landfill' at the tirport which could include potentially hazardous materials. Testing has shown no present environmental contamination, however, the potential does exist. This project will provide for additional testing, retrtoval and disposal of the materials. Fencing was installed in 1988 to restrict unauthorized dumping at the site. 12 38 R0AD CONSRUC7,0N FOR RU1.IVAY 8126 V=N'S10N - $550.000 The extension of Runway 8/26 to the east will require that Xylite Street be closed to traffic Discussions have been held with the appropriate municipal, county and state officials concerning alternate routes for existing Xylite traffic and is has been determined 101st Avenue South be updated to accommodate dosing Xylite. This project will provide for --h- reconstruction of 101st Avenue from its intersection with Xylite easterly to Naples Street Pre:iously approved by the Commission. RUNWAY 8/26 RECONSTRUC710IJ AND E,7ENSION - $1,300,000 Consistent with the Master Plan study and subsequent environmental documentation, this project will ezmnd the east/west runway (8/26) and parallel taxiway 800 feet east The existing runway pavement will be reconstructed to the same pavement section to provide a uniform pavement for the entire runway. Previously approved by the Commission. SECURITY FENCING - $100.000 It is proposed that the perimeter secunry fencing program initated in 1988, be continued. The north and westerly boundaries of the airport will be covered by Us project. WIND CONE REPLACEMENT - $25,000 It has been determined the existing wind cone should be relocated to provide better visibility and more accurate information for pilots utilizing the airport The relocation is required due to the movement of the north/south runway approximately one-half mile north. pp �.J USE ELMO AIRPORT PAVEMENT REHAR1LrrA1iON - 5200.000 Periodically, it is necessary to rdiabilitate airciaft operational areas (runways, taxiways, aprons) through bituminous overlays, sea:coats, or in :ome instances, reconstruction, to restore the surfaces to a smooth, even condition and improve overall operating conditions. T:'ris year's project will consist of reconstruction and widening or overlays on alleyways in the airport hangar areas, tract sealing on both runways, and the installation of a subdtain system on the north side taxiway to alleviate subsurface groundwater pro5lems in that area. LAND ACOUIS710V - 5500.000 The major portion of the land necessary for the operation of the airport has been acquired, however, negotiations/condemnation proceedings :re stiLl conrinuirg on c-rtain parcels, primiarily on the northwest side of the airport- Previously approved by the Commission. 13 3q 1 V.AJ% =KANCE POLIPME%7 BUILDING INTPROtEME'1TS - S5000_0 A hangar Hdth an attached office area that was acquired by the Commission during the initial Airlake acquisition process has been convened into the airport maintenance equipment storage building. This project will provide for the replacement of the eAsting overhead carave doors with more rm=s!v efficient units; the installation of a permanent, underground fuel system and other miscellaneous improvements. Previously approved by the Commission. PARTIAL PARALL°L TAYXAIAYS - S600 000 T:us item consists of two major elements; a project to connect two existing taxiway segments at the airport, resulting in a fulldength parallel taidway on the north ride of Runway 11/29 and the construction of a partial taxiway on the south side of the runway to serve a view hangar construction area. PAVEMEN,r R`HABILITATIOIc - 576.0^0 PeriodicaLy, it is necessary to rehabilitate aircraft operational areas (runways, tandways, aprons) through bituminous overla}ls, sealcoats, or in some instances, reconstruction, to restore the surfaces to a smooth, even condition and improve overall operating conditions. This year's proect Kall include crack sealing and surface repai- to the runway followed by a slurry sealcoat or thin biraminous overlay. SOUTH BUILDING AREA DMLOPMENT - S600,000 f..` The hangar corstniction area on the north side of the runway is full and a waiting list of potential tenants is currently being maintained. It is proposed a phased development of the hangar area south of the runway (recommended in the airport's long-term comprehensive plan) be initiated 89RELCIP/AO 14 i di 1989 CAPITAL M2ROVEMENT PROJECTS Mkmeapolis-St. Paul International Airport FIELD AND RUNWAYS * Airside Bituminous Construction # Approach Protection Electrical Modifications MN River 2lnrth Retention Basin Improvements Miscellaneous Cotutuuction # Paverer.t Rehabilitation - Aprons Taxiways, arc. # Pavement Rehabilitation - Runway 4/27 # Runway 22 Emergency Access Road Runway Lighting Monitoring System Sitc Preparation Storm Sever Rehabilitation # Supplemental Wind Cones ' Land Use Modificatiors # Noise Monitoring System Noise Suppressor ULF•LIOUID.4TINC NWA Main Base Modifications 15 -15 TIN M SUBTOTAL 'SUBTOTAL $600,000 200,000 150,000 300,000 250;000 4,500,000 13,000,000 125,000 50,000 100,000 250,000 150.OQO $19,675,000 $3,600.000 1,200,000 6,000,000 $10,60G,000 rVatillm"PIN 3 41 r�, $600,000 70th Street Rehabilitation Y.odifications 100,000 800,000 Air Handling System Plant Mo__._cations 6 Burner improvements +if 1,250,000 Boiler Chilled Water 6 Well System Modifications y00,000 Econolot Parking Lot Modifications 100,000 Elevated Roadway Rehabilitation 650,000 Emergency Power System Improvements Tunnel & Skway 13,000,000 300,000 z GIG . Building, 79 Vertical Circulation 300,000 Gate Ground Tram y,nrtation Control System 300,000 Ground Transportation Staging Area Cover Modifications 1l0,000 50,000 Heating System Diffuser Information/Directional Sign' Adjustments Alarm Improvements 100,000 Lindbergh Terminal Fire/Security Terminal Complex landscaping 100,000 100,000 Lindbergh Terminal Electrical Medi.fications 125,000 Lindbergh Lindbergh Terminal Elevator Rehabilitation Door Replacement 125,000 300,000 Lindbergh Terminal Entrance T.ermiael Furnishings Replacement 1�000,000 Lindhergh Terminal Interior Rehabilitation 250,000 Lindbergh Lindbergh Terminal Miscellaneous Modifications Rehabilitation 250,000 100,000 Lindbergh Terminal Restrooms Lindbergh Terminal Sidewalk Rehabilitation 6,100,000 Lindbergh Terminal Vertical Circulation 150,000 g Horthside landscaping 275,000 Parking Structure Elevators Mechanical Ventilation System 1,500,000 75,000 Parking Structure panp Equipment Service Building 600,000 Red Concourse Interior Rehabilitation Mechanical System Conversions 2,500,000 100,000 Red Concourse Complex Sprinkler System Additions }UO 000 Terminal West Terminal Area Rehabilitation SUBTOTAL $ 32,530,000 ANN IA TOTAL $75,005,000 # Eligible for Federal. or State Aid. 89msptab/ao 16 1989 CAPITAL IMPROVEMENT PROJECTS Reliever Airports e PAUL DOVIMUI $50,000 Airport Beacon Rehabilitation Service Roads 6 Parking Lot Reconstruction 165,000 150,000 # Airport MAC Building Modifications :. r0o # Pavement Rehabiliation Pickerel Lake Uetland Mitigation 560, --1 100,000 # # Security Fencing 200,000 x Taxiway Signage 9iv-LIQUIDA1ING Pavement Rehabilitation - Aprons rr• z CLOUD # pavement -Rehabilitation Security Fencing CFYSTAL Electrical Modifications pavement Rehabilitation ron cOLP.Tl-BLAINE Disposal Area Cleanup Road Construction for 8/26 Extension # Runway 6/26 Reconstruction 6 Extension Seruri:) Fencing Wind Cone Replacement 3.7 0 SUBTOTAL $1,850,000 $250,000 110.000 SUBTOTAL $360,000 $20C,000 175,0 SUBTOTAL $375,000 $75,000 550,000 1,J00,000 100.000 SUBTOTAL $2,050,000 04 4r' 0.� * e}•E rL'i0 a Pavemenr Rehabilitation A?RLky e ;and Acquisition Maintenance Equipment Building Improvements Partial Parallel Taxivays u Pavement Rehabilitation a South Building AreE Development a Eligible for Federal or State Aid. 89RELTP.B/AO 16 S20U.000 SUBTOTET $200,000 $500,000 50,000 600,000 75,000 600.000 SUBTOTAL $1,825,000 LWUAL TOTAL $6,660,000 ad 1989 CAPITAL IM7ROVEMENT .IL .... �„ n�MJr W ION FOR 8/26 EXTENSION & EXTENSION ANOKA COUNTY - BLAINE AIRPORT JANUARY 1495 MEMO TO: MAYOR AND CITY COUNCIL\ FROM: CLERK-ADMINISTRATO DATE: JANuARY 13, loco SUBJECT: NORTHWEST SUBURBAN YOUT12 SERVICES PERSONNEL COMMITTEE As you may recall, while on the Board of Directors for the Northwest Suburban Youth Services as a representative of the City of Mounds View I was appointed to the Board's Personnel Committee. I have been asked by the Chairman of the Board, Mr. George Marks, and Kay Andrews, Executive Director of the Bureau to serve as a citizen representative on the Personnel Committee to continue to assist them in their efforts. Attached is a copy of the January ath letter from these two individuals making this request. Since my service on the Personnel Committee of the Bureau would involve my bei.ig way from ti,e office approximately two hours each month, I feel obliged to ask the Council to authorize my participation in this activity. As y ou know, I have enjoyed participating in the activit'_es of the Northwest Suburban Youth Services Bureau and the opportunity to serve ae a citizen representative on one of their committees interests me grearly. Your authorization for me to participate in this activity during business hours would be greatly appreciated. DFP/MJS Attachment: N 1910 West County Road B • Roseville, MN 55113 • General January 9, 1989 Mr. Don Pauley City of Mounds View 2401 Highway 10 Mounds View, MN. 55112 Dear Don: 636.544&" zz Q�0,1k YL On behalf of the Board of Directors, I wish to express our appreciation for your dedication and commitment to this agency on the time that you have served cn the Board. You have been extremely helpful and willing to give your valuable assistance in a number of areas which have beer, useful in the past. We are looking forward to having your replacement, Diane Wuori, on our Board, but will miss your presence at the same time. As you know, the work of the Personnel Committee is in process at this time. i'his committee is a very technical committee, charged with many specific responsibilities, which your particular experience and expertise has benefited in the past. On behalf of the P=rsonnel Committee and the Board, I wish to extend to you an invitation and request that you continue t- serve on that committee as a citizen representative. This is totally within the guidelines of our By -Laws and would ba of valuable assistance to this agency. I have spoken with Diane Wuori about her involvement with our Board, and have specifically clarified with her if she would see any conflict in your serving on this committee. She stated that she could certainly understand that you would have expertise in that area, and she would support your serving in that capacity as a citizen. I look forward to hearing your decision and hope, sincerely, that it will be very positive. Thanks again for all your time and effort in the past on behalf of this agency. D'4 G lti, L2� t Ulf KAY ANDREWS, M.DIV. EXECUTIVE DIRECTOR KA/GM:je Sinc Try" %�� �MARK(S BOARD CHAIR C I. Arden Hills • Falcon Heiphta • Lauderdale • Little Canada • Mounds View • New Brighton • North 0," • Raaeville • SL Anthony • Shomlew 10: ` AYOR AND CITY COUNCIL L aa- i r ROM: CLERK -ADMINISTRATOR PAUL- JANUARY 25, 1989 SUBJECT: LEGISLATIVE ISSUES Two legislative proposals have recently come to the attention of City -toff �.hich :+^ `•eel should be brn,ight to vour attention prior to your discussion of�a legislative program at the February 6th Agenda Session. These issues and an analvsis of them is provided below for your consideration. I. Code of Ethics Senator Mart•: from Roseville has introduced a bill, S.F. 5, which is intended to establish a Code of Ethics for state and local government officials. Attached please fund a copy of the - legislation and a bulletin frorm the League of Minnesota Cities regarding the financial disclosure provision of the bill. Tne idea of a cede of ethics for government is not a new issue. Many levels of government throughout the U.S. and professional organizations have codes of ethics. The plan for the State to establish a code applicalbe to all uits of government smacks of big brother particularly when the code requires detailed personal - financial disclosure which is classified as public information. _ Senator Marty's bill has many good paints, but staff must take ii objection to the proposed financial reporting requirements. The contents of the LMC Bulletin has been reviewed with the City's Department Heads and the City Attorney. It was a unanimous feeling among these individuals, who may be individually impacted by this legislation, that these financial reporting requirements are an imposition of unnecessary requirements on local officials. At the present time, the State has in place certain laws, rules and regulations that require the performance of certain tests by our auditors during the annual audit to confirm that no conflicts Exist and the filing of statements from local officials regarding interests in contracts. Attached please find correspondence from the City's auditors outlining the current requirements and audit tests used to determine if any conflicts have occured. It was also felt by the staff members I discussed this with that the issue of a code of ethics and financial disclosures for local units of government should be the business of local government and not imposed on us by the State. Finally, the information that must be provided was felt to be overly broad, an invasion of the privacy of the officials personal lives, and could be used, if the information became public, by individuals to place pressure on officials whose personal finances might be stretched and are susceptible to being pressured. Also attached is an excellent letter from Rob Tautges of the City Auditor's office regarding current legal requirements and audit practices related to conflicts of interest. In the end, Mr. Tautges' statement that the desire to keep their personal finances private might discourage qualified individuals from seeking elective or appointed public office is well taken. Staff would recommend that the Lity support the concept of a code of ethics for government, but Oppose the financial disclosure section as being overly broad, an invasion of privacy, and an issue that should be addressed at each level of government rather than mandating a state-wide code. 2. Water Supply Monitoring and Surveillance The Minnesota Department of Health will be proposilg to the Legislature to shift the source of funding the agency's monitoring of drinking water supplies from the State's General Fund to an alternative method where each water servica connection is charged $3.20 per year. I have requested City Engineer Minetor and Finance Director Hrager review the information contained in the attached letter from the D^partment of Health and provide their comments for attachment to this memo. I hope that we will be able to discuss these two matters along with other legislative issues on the 6th in order that we may communicate our positions and concerns, to our legislative representatives during the early part of this session. 149 Code of ethics bill contains financial disclosure requirements f.egislatlon to establish a statewide code of ethics contains provisioos requiring city officials and other state and local elected and appointed officials to file annual financial disclosure statements and to submit written statements on potential Conflicts Ofinlelest. Below is an outline of the financial disclosare requirements. Senator John Marty has asked city off. cials to examine and offer specific sug- gea:Oos or mudifications of the fmrtan- cial disclosure requirements contaioed in S. F.S, which he has authored. Those comments and reactions will provide important information in upcoming leg- islative deliberations on mhesc financial disclos,ae reruinerzrits. Pl- r•nd your comments to 9n !,.AC office to the attention of Ann Higgins. Statements of financial interest must be filed with the State Ethics Board by 4_- April 30 of each year in which public (both elected and appointed) officials hold office as of the first Monday in January. Officials who take office after that date must comply within 30 days of the date on which they take office or by April 30. whicheveris later. All officials who areelected, appointed, oremoloyed by a the city are covered by these re- quirements. This includes pastime appointments, employrnem, or those tired under contract. k,_. Officials must disclose their own finan- cial interests as well as those of mem- bers of heir immediate family, namely spouse, minor chBd (rr stepchild) of the official or official's spouse. Officials must report either the exact amount of the financial interest or an approximate amount asdefined in one of six financial categories, ranging from'he minimum category, amounts less tbao S5,000 to a final category ofamosnts ofS120,000or more. The following information must be in- I debts exceeding $5,000 (except a eluded in statements of financial interest Mortgage on homeste?d pmpeny) as well for public officials: as names and addresses of creditors, terms of repayment and nature of Cal iat- • the source, nature, and amount of eral pledged except debts owned to compeosadoa received from the city (andt members of be immediate family; or other governmental unit); I the scurce, nature and, for the official reporting only, the amount of compensa- tion orothermoothiy income of substan. tial value received from an association; Association means a burinesr, !abor organization, club or anywher group of two or more persons (other than mem- bets of the immedime family) acting in concert. • the source, nature, and, for the official reporting only. the amount of income from securities that exceeds SI,000 ur from invesuneuts in a single entity or from any other single source; I the sou(cc, and, for the official report- ing only, the amount of any honorarium of substantial value fa any form) for a speech, appearance, article orother pub- lication or writing; I the identity of all securities from a single source or investments in a sole entity with a fair market value of more Man S 1,000 owned and of benefit to the Official required to file the report; I the name and address of donors of a gift or gifts in total whict have substan. dal value, including gifts of lodging, food, and entertainment (except gifts from the recipient's extended famify); I the amount of consultant or profes- sional fees received from a unit of gov- emment or association; I the amount and nature of real estate interests within the state, except home- steaded property or property owned in partnership, as well as the location and nature of the property: I the name and address of one creditor who has forgiven a debt of more than S5,000; I the Dame and address of any business from which the official :s taking a leave ofabsence; I the identify of any ownership value in a business with which an official is, or, within the period covered by the report, has been associated (which has then been transferred to another); I any business relationship with a lob. byist. Please consider these financial interest statement requirements in the legisla- •ioo and indicate to what extent yourcity oow requires such finencial interest reporting. Please let Ann Higgins know how these requirements would affect the level of financial disclosure currently required by city ordinance car code of ethics in your city. If your city has financial disclosure re- quirements that apply to local elected andtor appointed officials, please send a copy to the LMC Office to the attention of Ann Higgins. If your city does not require financial disclosure statements, how would city officials view these requirements as the standards for disclosure at the local level? What changes would you suggest? Next week the conflict of interest prov` - sious of S.F. 5, ethics in govcrrunent legislation will be outlined. AH January 20, 1989 page 13 JAN'SI-99 TUE 15:27 VTR VOTO, TAUTGES, REDPATH & CO., LTD. CERTIFIED PUBLIC ACCOUNTANTS P . 01 vt1C164w Birch Lake Professional Building • 1310 E. Hwy, 96 a White Bear lake, MN 55110 a Phone 426.3263 VOTO, TAUTGES, REDPATH B CO-r LTD- ' 1OP2.tT E VOTO. PA rAX Y (612) 426-5004 10011T C, TAUTOD, PA WALL L AIDPATK CPA TRANSMITTAL LETTER Deter Times \3' Attention: &„2/'iCi/G u FAX Number: 7ky- 3y n d- - • a a a a • • a a a a • a • • • • • • • • • • SFECIFIC CLIENT AUTHORIZATION TO TWSHIT THIS cohr NTIAL DATA TO THEIR FAX W-CHINEa E E Sending a total of pages, including this cover page. If YOU do not receive all pager, or are experiencing other problems in transmissions, please call (612) 426-3263 and ask for Sally or t2se undersigned. Tha^*x You. Froms- HSMO+ MD.16VU Of AMERICAN INSTITVTEtOf CERTIFIED ne rr ACCOUNTANTS i �n a/J�T' Arrn� COMPANIES PANIES PRACi�C[ SECTION P.02 JAN—ES-99 TUE 1e5:27 VTR VOTO, TAUTGES, REDPATH & CO., LTD. 4 CERTIIIED PUBLIC ACCOUNIANTS Birch Lake Professional Building a 1310 E. Hwy. % e White Bear Lake, MN 55110 a Phone 426.3263 January 31, 1999 R(W(RiI HIRLII'n ROaIRi c 1AW IJ IA PA NMN AIWAII IA IA .-�. II lINMI 1NllIRU.(IN Donald Paulcy, Clerk Administrator City of Mounda Yiehwlva 10 2401 Northeast Highway Mounds View, MN 55112 Dear Mr. Paulcy: You have in7icated that there is pending legislation to establish a statewide ou laws"codecof urrentlysxinor Citeffect andeials'currant auditvproceduresdrelatedrtotpublic laced officials' conflict of interest. The following statutes address the prohibitions in public officials having a personal financial Interest in a sate, lease or transaction (or personal benefit from such transactions); 471.87 Public Officers, Interest in Contract; Penally 471.88 Exceptions Applications 471.881 Exceptions; 471.89 Contract, When Void 412.311 Contracts The 1983 procedures' orlBtun Auditorss,, tPrescribedamendment which expanded tithe annualMinimum audit requirement to inclu:e bgal compliance areas. The legislation further The Auditor to lgate an udit guide includedfive areas toincludeforceish & ask clude it, annualauditsrofu'I CRY AsdfollO`S: inv .4tla - Approval Of official depositories Of the city and the providing of security of all deposits which arc not insured by the Federal government. t'enMU and bivalz - Bid and quote procedures performed by the City to Rssure that all contractual purchases arc in compliarce with existing state statute, &hR; I4debtednesa - various statutory restrict?ons on types of deb;. --.A--1 1111reAMrn1R . purchasing and disbursing procedures Of the City. • C f U of interest - Evidential matter regarding the financial inte:csl of pastille officials in any cale. lease or contract of the City. M5y MEMBERS OF IJd'ERICAN rrLi E OF CERTIFIED PUBIC ACCOUNTANTS a PRIVATE COMrnnloa rnn...'�• -•_.. _. A1.NNESOTA SOCIETY OF CERTIFIED PUBLIC ACCOUNTANTS CoVERNMENT FINANCE OFt.CERS ASSOCIATION 6 MINNESOTA ASSOCIATION OF SCHOOL BUSINESS OFFICIALS .TAN-31-89 TUE 15:28 VTR P.O3 Donald Paulcy 401 January 31, 1989 Page 2 The first four areas listed above were already routinely audited during the course of the City's audit. The conflicts of interest area is more difficult to address from an auditor's perspective. We recognized this limitation and rccommendcd that the City take action to establish irtemal compliance procedures. The City of Mounds View took prompt action to rotsiu evidence of compliance on file at the City. The City now requires each public official to annually sign a letter of representation which: 1) documents each public official's awareness of it; applicable statutes; and, 2) allows the officer to certify that he/she is in compliance with various applicable statutes, We have aot read the proposed legislation (Senate File 0S). We have, however, read the League of bifaulesota Cities summary dated :aauary 20, 1989, The amount of time and effort both by the individual public officcr: And by the designated control agency will be considerable, The potontial for lack of confidentiality of data will cause apprehension among those filling. This crca:cs a situation whereby good and honest citizens who value the confidentiality of their p,:fsonai finances may not sock public office. Under this circumstance, we would all lose. 1f the purpose is to prohibit conflicts, in our opinion, statute, already exist to render such acts illegal, If the purpose of the legislation Is to monitor compliar,:o or detect illegal acts, we believe the statute will be ineffective. If An official has au illegal conflict, it is doubtful that this procedure will uncover such improprieties: A relational data base to match financial interests with City transactions to detect such conflicts would be, in our opinion, unworkable. Enclosed please find: 1. Excerpts of the 1984 Management Report and Recommendations relative to this topic, 2. Legal compliance audit program excerpts. 3. Sample representation letter form. if you have any quostions or mnnire ±dditinrol irf0rrnwiun, plw--. .a.-:.. Sinccroly, VOTO, TAU IDES, REDPATA & CO., LTD, Robert G, T�CPA , LEGAL Cohm,lANCE MANUAL CONFLICTS OF INTEREST Introduction Minnesota statutes forbid any public officer authorized to take part in the making of a melt, lease or contract, to voluntarily have a persenai financial interest in the transaction or personally benefit financlaily from it. The following persons are apeciileally forbidden from having any interest in any contract made by their respective governing bodies: 1) Elected officers 2) Town supervisors and town board members I) County Off iciala, e(lunty deputies, county clerks and I employees of such officials 4) School Board members. For practical reason' the legislature has created certain limited exceptions to the general prohibition. This questionnaire will assist you in a Gete:minetfon gig to whether a forbidden transaction fits within an,Y of the statutory exceptions,' For the purpose# of this checklist "interested officer" shell mean say public officer or employee, as listed above, who diractly or through his or her apouse (see "Discussion" below) bes one of the following interests in either the entity imaking or the ;object matter of the sale, lease or contract with the governing body; i. a. officer; yy b. director; !K% C. employee (tee "Discussion" below); d, partner; e. owner (complete or partial); f, shareholder{ or g. prior Fong-te:m contractual relationship. Discussion The determination as to r.'htther a particular transaction involves an "interested officer" often calls for a judgment on the part of the auditor, A helpful concept to remember for analysis, is that it is a conflict of interest to be on both sides of a contract or transaction. Most problems in this regard, arise in the examination of the "interest" the public officer has in the person or entity making the contract with the governing body. Two frequent problem areoi Bret Ccntrecte with officer's or employee°a spouse. It is not a conflict of interest . rcr a governing body to contract or otherwise economically transact with b- e:- a member effiear'e spouat. However, if the facts fnaicece an eeonvmia <na..- to the member officer as a result of the contract or transaction, a conflict of interest exists. If a husband and wife, one of whom is a public officer, share s common pool of fund, and likewise share debts, conflicts may exist because there is benefit to t`e public officer or employee flowing from the economic benefit to hia spouse, Likewise, if a governmental officer or employee and his or her spouse, in fact, do not economically benefit from each other, no conflict may exist. 11-87 uj�, 3 Discussion (Continued) Contracts with coo soles in which the officer ie en em to ee. If the involved goveramenta o i:ar or employee s s mp q an ;mp ogee w s out managerial powers and receives the some salary or raise regarditas of the contract with the "ver.mt"" bole theme prohbl• Ie no eonfHO 4 inOrest. However; If said officer receives a bonus or commieston, ate. as a result of the contractual transaction between his employer and the municipality, there is definitely a conflict of interest. It can be seen there are oucerous aspects to be examined by the auditor in order to understand the totality of interests Involved in a given contract or transac- tion, between the governing body and an entity or person with a relationship to ■ member officer. If after revlew of the facts and applicable statutes you ate still unsure no to whether a particular set of circumstances constitutes a conflict of interest, you should contact an attornay for advice prior to preparing the "Audit Conclusion" at the end of this menus], ^action. 2-2 JqN-31-B9 TUE 15:36 VTR NINN. STAT. v' SECTION YES NO EBER Part I, vuoufWVn■ Approval ' 471.86 A. if there ware any transactione between aubd. 1 the 90Varaicg body and an interested o:"Icar, did the governing body approve of the transaction by unanimous vote? NOTE: all numbers present, exeapt the !aterested officer, must vote in order to produce a unanimous vote. Part li. Deal nation of Hank or Savings Associatiou 471.88 A, If the transaction involved the designation of aubd. 2 a bank or aavi¢ga association as as authorized depository for public funds and as a source of borrowing: 1. Did the interested officer disclose to the governing body that he was a director or employee of the bank or savings association? 2. Vss Duch disclosure entered into the minutes of the governing body's mooting prior to the first designation of the bank or savings association ag a depository? Part III. Designation of Official Newspaper 471.86 A. If the transaction involve the designation aubd. 3 of at. official newspaper or publication of Official mottera therein: 1. Has the neuepaper, in which tho officer had an Interest, thn only uawapaper complying with statutory or charter requirements relating to deaignatica or publication? 2-3 0 6 MINN. STAT. SECTION Part IV. Contract for Less than 15t000 471.88 A. If an interested officer entered into a subd, 5 contract with Oio governing body was the amount involved not in excess of $5,0002 I. Row much in monies or other consider- ation did the interested officer receive from the governing body, during the course of the fiscal year? Name Amount 2. If there wan s aeries of contraco between the governing body and the interested officer with a total, amount exceeding $5,000.00, was each contract clearly a separate transaction and no: part of one overall transaction? 3. Did the governing body, prior to performance of the contract or contracts, adopt a resolution setting forth the facts and determining that the contract price was as low as or lower than the price that the comodity or service could be obtained elsewhere? 4. If the contract vas entered into under emergency conditions, did the governing body adopt such a resolution after or during performance of the came? 5. Prior to payment of the contract, did the involved officer Me vith the Clerk of the governing body to affidavit atatiug: A. the name of the officer, and office held; b, an itemisation 0. commodity or aerviees furnished; c. the contract price; d, the reesoneble value; e, the interact of the officer in the contract; and 2-4 L'ORRPAPER YES NO REFERENCE JAN-31-99 TUE 13:31 VTR MINN. STAT. SECTION f. That to the beet of big knowledge and belief_ the wOntr-- pt!c..-. e low am or lover then, the price at which the eommodotiee or services could be obtained from other sources? Part V. Contract with Pi:e_Departmeat A. If the governing body entered into a contract with a f1re department in which as iuterenCtld oiticer was a member: I. Was Via fire department R volunteer Urn department? 2. Vail the contract for payment of compan- nation or payment of retirement benefits. 3. Did the interacted officer bold a nansupereoty position with the fire dviepartment? i- Pert VI. Yearly Contract Leee rhea ES 000 E� 471.88 A. If ea interested officer contracted with the subd. 8 governing bod; for goods or services, when the total consideration wag lane than $5,000 for the year, did the contracting goverumental unit havo a population of lees than 5,000 persons? 2 Rote: If you arm, auditing a Port Authority crTublic Housing Authority, consult subdivisions 9, 10 and 11 of Nit.,. Stat. d 471.80 for additional excsptione. 5412.311, Part VII. Conflict of Interest: All other 365.37, , onto racts or rancor one 3SY.i8 6 123.37 U Ll:e:3 wer6 any contracts or trameactions subd. 2 between an interested officer and a governing body; were the contracts or transectioae included in t.,e excepelona above (Parts I1 through Part VI)? 2-5 P.09 WORRPAPER YES NO REFERENCE MINN. BORRPAPER STAT. YES NO REFERENCE SECTION 15,054 Part VIII. Purcbsse of-Herchandiee from overoaeata_ _ gem A. Officers end employees of state political snbdivitliOng are prohibited from selling or buying property or materials owned by the political subdivisions. Eop1�0 !ass may make purcha6es frotl Political subdivisions if the folloviag criteria are met. Foy all purchases: 1. Use the property purchatled by the public employee not real property? 2. Ban rho property or materials purchased by the public employee not needed for public purpossst---- 3. was the purchase made through sealed bids or public auction? 4. vas the employee not directly lavolved with the sealed bid or auction process? S. van the applicable "notice" lav fulloved, and did the same raquiro at least one week of published or posted notice?This sectionsection does not apply to property or materials acquired or produced by political subdivisions for sale to the general public in the ordinary course of business. L� 2-6 Audit conclusion The auditor must state a conclusion-beeed on this questionnaire and any other i audit procedurea performed -whether the client has complied with the legal pro- vision$ reviewed relating to tonflicta of interest and whether anything hae come to his attontioa W iudlatc t.'s t the client h+o rot complied with provisions not reviewed. cot;CLUSION: 2-1 city of Mounds view, Minnesota Management Report, page 26 Legal Compliance IVY li16t*r 46-ftnT Minnesota Statutes 6.65 has increased the scope of audit procedures which will be required to complete the audit of the annual financial report of the City of Mounds View `-- --�-- t;ith the 1985 1j,3it. ".ha Statute reads as follows: 6.65 MINIMUM PROCZDCnS rOR AUDITOp_, PRESCRIBED, The state auditor shall prescribe minimum procedures and the audit scope for auditing the books, records, accounts, and affairs of local governments in Minnesota. The minimum scope for audits of all local governments shall include financial and legal compliance audits for fiscal years ending after January 15, 1784, The state auditor shall establish a task force to promulgate an audit guide for legal compliance audits. The ta^k force shall include representatives of the state auditor, the attorney general, towns, cities, counties, school districts and private sector public accountants. The formal guidelines have not yet been issued'by the office of the State Auditor as directed by the Statutes. The primary reason for the delay is the fact that the ilegislature passer the law and did not provide eny funds for the otate Auditor to research and establish procedures and guidelines. The State Auditor anticipates establishing formal procedures in the following areas: • Deposits and investments. Approval of official depositories of the city Edths providing of security of all deposits which are not insured by the Federal oovurnment. • Contracts and bidding. aid and quote procedures performed by the City to assure that all contractual purchases are in compliance with existing State Statute. • Public indebtedness. various stututory restrictions on types of debt. • Claims and disbursements. Purchasing and disbursing procedures of the C4 ty. ' Conflicts of interest. Evidential matter regarding the financial interest of public officials in any sale, lease or contract of the City. e our current audit procedures address most of the above areas. Increased procedures �% mandated by the State may incrrase the scope of procedures required. 2 TUE 2' .33 VTR ' city of MOund3 view, Kinne3Ota Management Report, page 27 statutes do not prohibit official's having an interest in busineasee which the City re that such relationships *contracts with, however, it does requioLEdisclosed ntialvendore d �St no bias is exercised in the contractual arrangement over other p Excerpts from applicable et a., es ere as follayso 471.87 P=1C OPPICEri , � T � �l Officar who is manner in making public sale, lease, or Except as authorized in any tion manner 14 In 'a, t p Per - authorized to take part in paY contract in his official capacity shall not voluntarily have ape sonal f!nan"-iai interest in that sale' least, or contract er who' sonally benefit interest'' therefrom. Every Public officer who ross isdemeanor. violates this provision is guilty of a gm 471.88 UCEP'rloxs, Subd. 1, Tna governing body of any port suthcrity, county, ty,O Port authority, town, sehoni district, hospior goers tal Qistrorservices with an city, by unanimous vote, may contract f governmental interested officer of the unit in any of the following cases• or cavin7s association Ste. 2, in the designation of t bankauthorized depository for in which the officer is interested is ah ion nation public funds and a; a source of borrowiof ng, nosrcrtthe !es shall apply to the deposit or borrowicg or-ternmental unit in any 1:s�lc of a depository by Ouch authority co or eevinae association in which a member of the authority such d#ed, officer of a governmental unit shall in aecordancevWith ch ptyre an t118�sgch depo- sited funds are prot :ted or savings however, shall that any member or officer having ouch an intezaat savings or C*40iea of the disclose that vhhiehadisclosurershall be entered upon the (aibemaniftes of association, auob disclosure shall be mods the authority or. governmental unit, designated as a when such bank or savings association is riwhen emember o= depository or as a source of borrowiag, eerie aeinotleetod o°°. euchhever is intereatlandrneed , indnot be madesuch witheaChl succ:3aive transactions ublica- Suyd, 3. The designation of tin°vhichathaQofEle^r ier ? tio,l of official matters therein, er complying with statutory only newspaa ,,blieatioa; interested whenIt is thements e designation to the designation or P or charter requi Subd. 4. A contract with a cooperative association of which the officer is a shareholder or atoc�hclder but not an officer or manager; Eubd• 5. 4 contract :oz which competitive bids are not required by law and where the amouht does not exceed ;5,000. — B 9 TUE 1'S:34 VTR Mlnnlsota city of Mounds view, Management Report, Page 28 er fire department for the Subd, S, A contract with a volunte f". payment of compensation to its members or for the payment of C retirement benefits to these members) o£ Subd, 7. A contracts -I-- a c'!eicimal bond for the payment compensation to its membars7 e�j. 8. Contracts for goods oreservic the coatractinges iderA- 9overn- tiondoes not exceed Slatiar and onof iany less than 5,000; mental unit has a POPu SVbd. 9. when a port authority in is in or employed by a firm sngaged in the bueinesa of importing exporting pr general trade, it shell be lawful for provided thatyino do business with the commissioner or his r9A=ouBeY� of the terminal the fixing Of any rates affeotin9 eht vote lacility, said commissioner shall not voto •1•ereon. Subd. 10. When a seaway Port authority commissioner is engaged in or employed by a firm engagod in the business of ieportiag or exporting or general wade, it shell be lawful for rovided thatYin do business with the commissionez or shippers orhis usersof the termir+el the fixing of any rates afSectiny take art in the deter - hall facility, said commissioner , nornot vote thereon, cination of except to testify, ors Subd. 11+ when a commissions' of any Public dousing or p authority is employed by a bank engaged in making loans or per - ices involving real or personal property affected forming trust sery by any plan or such housing or Port authority, aerforeodcbyosaidall afp1Y to any such loans made or oust services P which disclosure bank if thr,an esuch sonar shall disclose. the nature of such loans o trust services of which he has personal knowledge, shall be entered upon the minutes of such authority` 471.881 E C 0NS1 A""ICATlos The exceptions provided in section 471.88 shall apply not- withstanding the Provisions of any other statute or city charter. 471.89 CON RACTr wrEM VOID Subd 1, pr�azduze folli;evoidAurle eathempzoeedurepursuant pzsscribed tion 471:6,6, subdivision 5, by subdivision 2 and 3 is followed' Subd. 2. Resolution by governing body•ceptbody oin an P thegeney making such procedure impraeticsbl", the governing governmental unit shall authoriz the contractt " .0vessentlAlu Performance by adopting a resoluL on setting cutLacs+ end determining that the contract price is as law as or lower than the price at which the comroditMbea the contractCos lcaMotbbeined elsewhere. In case or an emergency authorized in advance, paYment.of the claims shallcy au are also d by in which the facts of the eme a like resolutionrg stated. JqN-31— 9 TUE 15:35 VTR City of Mounds View, Minnesota Management Report, Page 29 Subd. 3. Claims, affidavits filed. Before such a Claim is Paid, the interested officer $hall file with the clerk of the governing body an affidavit atatines (a) The name of the Officer and The nffiea hPIA l.w M., (b) An itemization of the commodity or services furnished; (c) The contract price; (d) The reasonable value, (e) The interest of the officer in the contract; and (f) That to the best of his knowledge and belief the contzcct Price is as low as, or lower ^:han, the price at which the commodity or services could be obtained from other sources. P . 14 Official guidelines are not yet published. We recommend, however, that the City take steps to provide evidence of compliance in the public officials conflict of interest area. To provide evidence, we recommend that a letter of representation be received from all public officials stating that he/she has read the applicable statutes and that ro such conflicts a'xist (or that such conflicts be disclosed). We are available :o assist the City in this procedure. Financial Management Requirements ;luring 1983 and 1984, the City upgraded its internal office automation abilities. The primary areas of improvement are as follows: • Remote data entry of the prime financial data including general ledrer, utility transactions, and payroll. • Addition of anrd processing capabilities. • Automatio;+ of budget process. • Remote access to Pamsep County property and voter ve7istration records. Financial znal;:sis through the use of computerized worksheets. • Uee of electronic cash registers. Use of microfiche. In 1985, the City approved a computer study to determine the current and projected 0 computer automation needs of the City. A change in systems would require a review of internal controls of the City. I 1 1 I 1— 8 9 T U E S 5: 3 e: V T R I I P. 13 . 1 l LETTER OF REPRESENTATION I I The City has adopted an administrative procedure to document awareness of (and conpliance with) Minnesota Statutes, Section 471.87 (Public Officers, Interest in Contract; Penalty) and related legislation. .J The procedure requires all elected officials, coanmisslon members,.department`(�lU heads and employees who may influence transactions of the City to sign tills „ letter. We will retain this letter on file to document City Awareness of (and compliance with) Minnesota Statutes, Section 471.87 and related legislation. 1 We have attached excerpts of Minnesota Statutes for your reference.. * t t* t* t t R 4 R R 4#****}***** t R k e R *,* t* >f I have read tha attdchod Minnesota Statutes: Section 471.87, 471.0,"471.881, 471.89 and 412.311. i understand that •the,term ."contract"•includes•,the.' purchase of goods and services. 1 I hereby certify that daring the preceding calendar year I have'not voluntarily had a personal financial interest in the sale, lease or contract of the City nor have I personzlly' en fated form tr{y'such I transaction. I , By: �•�, 7ltlei ��f.,e,,,; , 1 Date: 1 hereby certify that during the preceding ealetsdar year I have (had) a personal financial interest in a sale, lease and/or contract of the City and/or have personally benefited financially fromsuch a transaction. The circumstances and statutory exception (authority) for all such financial interest are described as follows: , . 8y. . Ti tl e: Date: a LCMF 4 : 12/29/88 C� J (REVISOR ) XX/MC 89-0652 c., ntor *tarty introduced-- S. F. No. 5 Referred to the Committee on Elections and Fthics 1 A bill .for an act 2 relating to state and local government; ethics; 3 establishing an ethics code for public officials and 4 employees; providing for its enforcement; establishing 5 a board of ethics; renaming the ethical practices 6 board and transferring certain of its duties; imposing 7 penalties; amending Minnesota Statutes 1988, sections 8 10A.01, subdivision 6; and 10A.02, subdivision 1; 9 proposing coding for new law as Minnesota Statutes, 10 chapter 10B; repealing Minnesota Statutes 1988, 11 sections 10A.01, subdivisions 11 and 18; 10A.03 to 12 10A.10; and 43A.38. 13 BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF MINNESOTA: 14 ARTICLE 1 15 BOARD OF ETHICS 16 Section 1. (JOB.01) (DEFINITIONS.) 17 Subdivision 1. (SCOPE.) For purposes of this chapter, the 18 terms defined in this section have the meanings given them 19 unless the context clearly indicates otherwise. 20 Subd. 2. (ANYTHING OF VALUE.) `Anything of value" means 21 money, real and 1ersonal property a favor, a service, a 22 forbearance or forgiveness of indebtedness, a loan, or a promis, 23 of future employment but does not mean compensation_ and 24 expenses paid to a public official or employee for performance 25 of the official's or employee's public duties by the 26 governmental unit to which the official is elected or appointed 27 or by which the official or mnI,g� is emN:dyed'. 28 Subd. 3. f/+- csocrr.TiOF.) "Association" mears a business - :9 entity of any kind,_a.labor organization, a club, or another 1 12/29/88 (REVISOR ] XX/MC 89-0652 1 group of two or more persons, other'than two or more members of 2 an immediate family, acting in concert. 3 Subd. 4. (BOARD.] "Board" means the board of ethics 4 established by section 2. 5 Subd. S. [COMPENSATION.] "Compensation" means the payment 6 of anything of value to an individual in return for that 7 individual's services of any kind. P Subd. 6. (EXTENDED FAMILY.] "Extended family" means a 9 reporting individual's spouse and a child, stepchild, parent, 10 steooarent, grandparent, brother, sister, half-brother, or 11 half-sister of the individual or the individual's spouse. 12 Subd. 7. [GIFT.] "Gift" means the payment or receipt of ' 13 anythinn of value unless consideration of greater or equal value 14 is provided in return, but does not mean a contribution defined 15 in section 10A.01, subdivision 7. 16 Subd. 8. [GOVERNMENTAL UNYT.] "Governmental unit" means 17 the legislature, a state ronstitutionsl office, a state 18 executive department or,agency of any kind except an advisory 19 task fcrce the state univers°'^ system, the community college 20 system, the metropolitan council, a metropolitan agency defined 21 in section 473.121, subdivision 5a a municipality as defined in 22 section 471.345, subdivision 1, and a public corporation 23 established by law. 24 Subd. 9. (IMMEDIATE FAMILY.) "Immediate family„ means a 25 reporting,individual's spouse and a minor child or stepchild of 26 the individual or the individual'n spouse. 27 Subd. 10. [LOBBYIST.] "Lobbyist" means an individual who 28 spends more than $250 in a year, excluding the individual's own 29 travel expenses and membership.dues. for the purpose of QjW--N,`.;enpting to influence legislative or administrative action by 31 communicating or urging others to communicate with public 32 officials, an individual engaged Eor compensation to 33 do so or authorized by - rher individual or association, to 34 s end money for that purpose."Lobbyia,•• awes not include: 35 1 an elected public official, or a nonelected public 36 official or a public employee acting in an official capacity, 2 12/29/88 (REVISOR ) XX/MC 89-0652 1 unless the nonelected official or employee spends more than 50 2 hours in any month attempting to influence legislative or 3 administrative action by communicating or urging others to 4 communicate with public officials; 5 (2) a party, or representative of a party, appearing in a 6 proceeding before a state executive agency unless the agency is 7 taking administrative action; 8 (3) an individual while engaged in selling goods or 4 CPT iceg to be paid for by public money; 10 (4) a news medium or its employees or agents while engaged 11 in the publishing; broadcasting, or other dissemination of news 12 items, editorial comments, or paid advertisements that directly t, 13 or indirectly urge official action; 14 (5) a paid expert witness whose testimony is requested by 15 the body before which the witness is appearing, but only while 16 the witness is preparing or delivering testimony; 17 (6) a stockholder of a family farm corporation as defint:d 18 in section 500.24, subdivision 2, who does not spend more than 19 $250 in a year, excluding the stockholder's own travel expenses, 20 in communicating with public officials; or 21 (7) a party, or the representative of a party, appearing to 22 present a claim to the legislature and communicating with 23 legislators only by filing a claim form and supporting documents 24 and by appearing at public hearings on the clam. 25 Subd. 11. (PUBLIC EMPLOYEE.) "Public employee" means a 144 26 person uther than a public official who is employed in a public 27 position.. 28 Subd. 12. (PUBLIC OFFICIAL.) "Public official" means a 29 person holdil ng an elective office in a governmental unit or 30 appointed to or em-ploynd in a public position in which the 31 individual exercises, or has the ability to exercise, 32 intermediate or final authority to approve, disapprove, or 33 other•iise direct or influence the action of a governmental unit. 34 Subd. 13. (PUBLIC POSITION.) "Public position" means 35 appointment or employment by a governmental unit to perform 36 services for or on behalf of the unit for compensation by it, 12/29/88 [REVISOR ) XX/MC 89-0652 1 including part-time appointment or employment and appointment or 2 employment under a contract, whatever its term. 3 Subd. 14. (REPORTING INDIVIDUAL.) "Reporting individual" 4 means a person required under this chapter to file a report or 5 statement with the board. 6 Subd. 15. (SUBSTANTIAL VALUE.) "Substantial value" means a 7 fair market value of $50 or more. 8 Sec. 2. (10B.02) (ETHICS BOARD.) 9 Subdivision 1. ICOMPOSITION.] The ethics board consists of 10 seven members appointed by the governor with the advice and 11 consent of the senate. Terms, compensation, and removal of 12 members and the filling of member vacancies are governed by 13 section 15.0575. No member may hold any other public office or 14 employment. No more than four members of the board may be 15 supporters of the same political party. 16 Subd. 2. (ORGANIZATION; EMPLOYEES.) The board shall 17 annually elect a chair from among ita members and shall appoint 18 an executive director to serve at its pleasure in the 19 unclassified serv'_ce. The board may appoint other employees to 20 serve in the unclassified service. A member and the executive 21 director of the board may not hold or be a candidate for any 22 other public office while a member or employee of she board or 23 for one year after the termination of membership or employment. 24 No other employee of the board may hold or be a candidate for 25 public office while employed by the board_ 26 Subd. 3. (RULES.) The board shall adopt rules to implement 27 this chapter, including rules prescribing the methods of 28 accounting and reporting and the forms to be used by persons 29 required by this chapter to file statements and reports with the 30 board. 31 Subd. 4. (PUBLICATIONS.] The board shall publish and 32 distribute to public officials and employees free of charge: 33 (1) a copy of this chapter; and 34 (2) summaries in easily understandable language and 35 designed for the use of specific categories of officials and 36 employees, of the portions of this chapter that govern those 4 (REVISOR 1 XX/MC 89-0652 12/29/88 ® 1 categy g 2 Subd. 5. (RECORDS.] Records of the board are governed b 3 cha ter 13 and are ublic data exce t as rovided in sections 4 and 4. 5 Subs [AVAILABILITY OF REPORTS.] The board, by rule, 6 shall provide for public access, at laces in additicn to the 7 board's office, to statements of financial interest filed b a ointed to or employed b ovcrnmental gersons elected or u e state and registrations and ren, o_ rt� led 9 its other than th 10 b lobb ioverunits other than the state. sts lobo in 11 The rules must establish a means to make co ies of the I s=5tr ,,, a_nd _re_Zo�ts relating —to— - ecific 12 statements, 4__hest available tothe aublic 13 governmental units t 14 in t� bounties in which those overnmental units are situated. 15 other gy al units shall cooperate�lth the he-board in 16 carryi I out thi�lsion• The board shall resort on it3 17 Subs_ [BIENNIAL REPORT.] �— 1B activities to the legislature any governor by January 15 of odd-numbere.i ear. The re ort must cover, for prev10us 19 bath 20 calends ber of actions initiated b the board, the 21 1 the num ry in uir , and 22 number dismissed upon co�tlor of a p relimina_ or rin 23 the number referred to an ad'udiof violations upon completion of 24 (2) the number o— f Eindi.n s of s isaued._o 25 an adjudicator), hearing and a summaryof order 26 vi 0.1aati9.K 27 � th= r of board orders reviewed b the court o aopea� lg aid a rummy 2g he court's actions; b the board to the 29 (q a summer, of matters referred 30 a ro riate authorit for criminal coserution and the 31 dispos_ i of those matters; ar.d 32 f5' an recommendations the board might have for changes in 33 this c_ h_ gofer' Sec. 3. (108.031 (ADVISORY OPINIONS.] 3 (a Upon re nest from aPerson who is or ma be sub'ect 35 o 36 this chapter, or upon re uest from a overnmental unit 5 12/29/88 (REVISOR I XX/MC 89-0652 • 1 appointing or employing such a person or considering doing so, 2 the board within 30 days shall issue an advisory opinion on the 3 requirements and applications of this chapter. If a request is 4 in writing, the board shall issue a written advisory opinion. A 5 written advisory opinion issued by the board is a defense in a 6 criminal action involving the subject matter of the opinion 7 brought against the person making or covered by the request and 8 is binding on the board in any subsequent proceeding concerning 9 the person unless: 10 (1) the board has amended or revoked the opinion before the 11 initiation of the criminal action or board proceeding, has 12 notified the person making or covered by the request of its 13 action, and has allowed at least 30 days for the person to do 14 anything that might be necessary to comply with the amended or 15 revoked opinion; 16 /2 the request has omitted or misstated material facts; or i7 (3) the person making or covered by the -eguest has not 18 acted in goou faith in reliance on the opinion. . 19 rb) A request for an opinion and the opinion itself are 20 nonpublic data The board, however, may publish an opinion or a 21 summary of an opinion, but may noL include in the publication 22 the name of the requester, the name of a person covered by a 23 request from a governmental unit or any other information that 24 might id?ntify the perscn or unit unless the person consents to 25 the inclusion. 26 Sec. 4. (108.041 [ENFORCEMENT.1 Y7 Subdivision I. (INITIATION OF ACTION.] The board shall 28 initiate ar action to enforce this chLpter upon complaint of an 29 alleged violatlon from an individual organization, or 30 governmental unit or upon becoming aware, on its own, 31 apparent or potential violation. For urposes of this 32 subdivision, the board is assumed to be aware of an apparent or 33 potential violation if the circumstances of the violation have 34 been reported by a news medium or have been widely enough 35 discussed by the public throughout the state to be considered 36 generally known to a reasonably well-informed citizen. 12/29/88 [REVISOR ] XX/MC 89-0652 0 1 Subd. 2. [PRELIMINARY INQUIRY:] Upon receiving a complaint 2 or becoming aware of an apparent or potential violation, the 3 board shall direct the executive director to make a preliminary 4 inquiry to determine whether sufficient facts have been alleged 5 in the complaint or have otherwise become known to the board to 6 indicate a reasonable cause for belief that a violation of this 7 chapter has occurred. The executive director shall notify the 8 subject of the inquiry and the attorney general of the alleged 9 or potential violation and of the sta:t of the preliminary 10 inquiry, but may not reveal to either the identity of the 11 complainant, if any. If the executive director finds no 12 reasonable cause for belief that a violation has occurred, the 13 executive director shall notify the board, the subject of the 14 inquiry, the attorney general, and the complainant, if an ` of 15 that finding. Any action taken or evidence received by the 16 board cp to this point in a t)rcceedigg is nonpublic data, excerpt. 17 that the executive director may issue the notifications required 18 by this subdivision and: 19 (1) the board shall make the result of a preliminary 20 inquiry puhlic at the request of the subject of the inquiry; 21 (2) the board may report the information required by 22 section 2, subdivision 7 so long as the report does not contain 23 the name of the subject of a preliminary inquiry or an other ther 24 information that might identify the subject; 25 13) the board may turn information received through a 26 preliminary inquiry over to the attorney general, the United 27 States attorney, or a county attorney, who may use it in a 28 zriminal proceeding; and 29 �4) the attorney general nay initiate a criminal proceeding 30 on the basis of the notification of a preliminary inquiry 31 received from the execw-ive director under this subdivision. 32 Subd. 3. [FINDING OF REASONABLE CAUSE.) If at the 33 conclusion of a preliminary inquiry the executive director finds 34 reasonable cause for belief that a violation of this chapter has 35 occurred the executive director may negotiate a settlement of 36 the violation in accordance with subdivision 4. If the director 12/29/88 [REVISOR J XX/MC 89-0652 1 chooses not to negotiate a settleme,:t or is unable to do so, the 2 director shall notify the board, the subject of the inquiry, the 3 attorney general, and the complainant, if any, of the finding of 4 reasonable cause. 5 Subd. 4. [SETTLEMENT.) (a) A settlement of a violation of 6 this chapter must include the violator's acknowledgment of the 7 violation and agreement not to repeat the violation. A 8 settlement must be approved by a majority vote of the board 9 before it takes effect. If the boarc. fails to approve a 10 settlement reported by the director, the board may instruct the 11 director to attempt to negotiate a different settlement and to 12 report any new settlement at a subsequent board meeting, or it 13 may proceed to an adjudicatory hearing under subdivision 5. A M i 14 settlement and its terms are nonpublic data, except that: 15 (1) the board shall notify the attorney general of the 16 settlement and its terms; 17 21 the hoard shall make the settlement public at the 18 request of the violator, and 19 (3) if it determines that the public interest would be 20 served by doing so, the board may publish a settlement or a 21 summary of a settlement. 22 (b) When a matter is settled under this subdivision, the 23 board shall notify the complainant, if any, that it has decided 24 not to investigate the matter further or to impose formal 25 sanctions. The notification may describe, in general terms, 26 other ways in which a preliminary investigation might be 27 concluded, but may not disclose the fact o; terms of the 28 settlement. 29 Subd. 5. (ADJUDICATORY HEARINGS.) Upon receiving the 30 executive director's finding of reasonable cause to believe that 31 a violation of this chapter has occurred or upon receiving the 32 director's report of a settlement under subdivision 4 and 33 failing to approve it, the board, by majority vote, may refer 34 the matter to an administrative law iudge for an adjudicatory 35 hearinq. An adjudicatory hearing is a contested case governed 36 by chapter 14. 8 12/29/A8 [REVISOR J XX/MC 89-0652 1 Subd. 6. [DECISIONS AND ORDERS.) The board's decision and 2 order at the conclusion of an adjudicatory hearing may include: 3 (1) a requirement that the violator conform the violator's 4 conduct to this chapter; 5 (2) a requirement that the violator forfeit a civil penalty 6 of no more than $10,P00 for each violation of this chapter; 7 [3) in the case of a violator who is a public official or 8 public employee in the classified or unclassified service, a 9 recommendatlon to the violator'3 appointing authority that the 10 violator be disciplined or discharged in accordance with any 11 applicable law, collective bargaining jq_reement, or policy; 12 (4) in the case of a violator who is a public official 13 subject to impeachment or removal from office, a recommendation 14 to the appropriate body that it initiate proceedings to remove 15 the violator; 16 (5) in the case of a violator who is a 1^,3islato:, a 1; recommendation to the appropriate house of the legislature that 18 the violator be ce::sured, suspended, or :emoved from office; 19 (6) a requirement that the violator file a report, 20 statement, or other information with the board; or 21 (7) any other necessary or appropriate recommendation or 22 reguiremant consistent with this chapter. 23 Subd. 7. [REPRISALS PROHIBITED.) A public official or 24 employee may not be subjected to discipline or reprisal by 25 another public official or employee for reporting, to the board �26 or to another governmental unit, i.nformaLion the public official f 27 or employee reasonably believes to be related to a violation of 28 this chapter or to waste, inefficiency, or neglect of duty on 29 the part of a public official or employee. For purposes of this 30 subdivision, a person has been subjected to discipline or 31 reprisal for reporting violation^ or other matters if the report 32 was a factor in the discipline or reprisal. A public official 33 or employee who subjects a person to reprisal or discipline for 34 reporting, or attempting to report, an alleged violation of this 35 chapter or alleged waste, inefficiency, or neglect of duty is 36 guilty of a misdemeanor. Upon receiving a report of a N 12/29/88 (REVISOR ) XX/MC 89-0652 1 disciplinary action or reprisal prohibited by this subdivision, 10 2 the board shall report the matter to the attorney general or the 3 appropriate county attorney Eor the initiation of a criminal 4 proceeding. 5 Subd. 8. (FALSE COMPLAINTS PROHIBITED.) A person who 6 knowingly makes.a false or bad -faith complaint or report of an 7 alleged violation of this chapter is Guilty of a misdemeanor. 8 Subd. 9. [LATE FILINGS; FAILURE TO FILE.) The board, by 9 certified mail or personal service, shah notify a person who 10 has not yet filed a statement or report required by section 5 or 11 6 seven days ar'ter the filing date imposed by section 5 or 6. 12 If the person fails to file the statement or report within sever, 13 days after receipt of the notice, the board may impose a late 14 filing fee of $50 a day, not to exceed $1,000 in total, 15 commencing on the eighth day after receipt of the notice. The 16 board, by certified mail or personal service, shall further 17 notify a person who has not filed a statement or report required 18 by section 5 or 6 within 21 days after receipt of the first .19 notice under this subdivision- that the person may be subject to 20 a criminal penalty for fait >o file the statr..ant og report. 21 A person who fails to file a statement or report with the board 22 within seven days_after receipt of the second notice is guilty 23 of a misdemeanor. 24 Subd. 10. [PENALTY FOR FALSE. STATEMENTS.) A statement or 25 report required by section 5 or 6 must be signed and certified 25 as true by the Person required to file the report. A_person who 27 signs a statement or report and certifies it to be true knowing 28 tnat it contains false information or woo knowingly omits 29 required information, is guilty of a gross misdemeanor. 30 Subd. 11. [OTHER REMEDIES.] (a) In addition to the other, 31 procedures and remedie• authorized by this section, the board 32 may; 33 (1) bring civil action against a person who has gained 34 economic advantage through a violation of this chapter and m�y 35 recover, on behalf of the governmental unit or units affected 36 the violation triple the amount of the economic advantage or 10 12/29/88 [REVISOR ] XX/MC 89-0652 1 $1000, whichever is greater; or 1 2 (2) cancel or rescind a transaction that the board finds 3 was substantially influenced by a violation of this chapter if 4 the cancellation or recision is in the interest of the public 5 and the public's interest outweighs any adverse affect the 6 cancellation or recision might have on the interests of an 7 innocent third party. 8 (b) Damages recovered by the board in a civil action under 9 this subdivision must be used as follows: 10 (1) the governmental unit or units affected by the 11 violation must, to the extent. possible, be reimbursed for any 12 losses; and 13 (2) any additional damages must be deposited in the general 14 fund. 15 Sec. 5. [10B.05) [FINANCIAL DISCLOSURE.) 16 Subdivision 1. (APPLICATION.] A public official shall file 17 a statement of financial interest In accordance with subdivision 18 2 with respect to all the cats cries of information regu.ired by 19 subdivision 3. A person employed by the state university syetem 20 or the community college system in a position included in the 21 definition of "teacher" under section 354.03. subdivision 2, 22 shall file a statement of financial disclosure with respect to 23 the categories of information in subdivision 3 expressly 24 covering such a person. 25 Subd. 2. [STATEMENTS OF FINANCIAL INTEREST.] A persor who 26 on the first Monday in January of a year is covered by 27 subdivision 1 shall. file a statement of financial interest with 28 the board by April 30 of that year. A person who becomes 29 covered by subdivision 1 after the first Monday in January of a 30 year shall file a statement with the board within 30 days of the 31 date on which the person became covered or by April 3_:, 32 whichever is later. The statement must be on a form prescribed 33 by the board and signed by the official or other person. It 34 must contain the information required by subdivision 3 for the 35 preceding calendar year, as of December 31 of that year. 36 Subd. 3. (CONTENTS.) Jt) The statement required by 11 12/29/88 (REVISOR ; XX/MC 89-0652 0 1 subdivision 1 must disclose each interest listed in paragraph 2 (b) that is attributable to the reporting individual or, except 3 as otherwise provided to a member of the immediate family of 4 the reporting individual Where an amount is required, the 5 statement may disclose either the exact amount or the 6 approximate amount according to the following categories: 7 (1) category 1 less than $5,000; 8 (2) category 2, $5 000, but less than $15,000; 9 (3) category 3, $15,000, but less than $30,000; 10 (41 category 4, 530,0004but less than $60,000, 11 (5) category 5, $60,000, bum less than $120,000; and 12 (6) category 6, $120,000 or more. 13 (b) The statement must contain full and complete 14 information with respect to the followinq Einancial_ar.' econoa' 15 interests: 16 1 fora public official, the source, nature, and amount 17 of compensation received from a covernmental unit; 18 J2) for a public official, the source, nature, and, with 19 respect to the reporting person only, amount of compensation or 20 other income of substantial value received from an association 21 in any month; 22 Y (3) for a public official, the source, nature, and, with 23 respect to the reoortinq_person only, amount of other income in 24 excess of $1,000 from securities issued by a sin le entity and 25 other investments in a single entity or from any other single 26 source; 27 (4) foe a public official or a person emplo ed by the state 28 university system or the community college system in a position 29 included in the definition of "teachor" under section 354.0c, 30 subdivision 2, the source and, with respect to the reporting 31 person onl.Y amount of an honorarium of substantial value, in 32 any form, for a speech a ea�,_article, or other 33 publication or writing; 34 (5) for a public official the identity of all securities 35 issued by a single entity and other investments in a single 36 entity with a fair market value in excess of $1 000 beneficially 12 12/29/88 (REVISOR ) XX/MC 89-0652 1 owned by a covered individual; 2 (6) for a public official or a person employed by the state 3 university system or the community college system in a position 4 included in the definition of "teacher" under section 354.05, 5 subdivision 2, the name and address of the donor of a gift or, 6 in the aggregate gifts of substantial value, including gifts of 7 food, lodging, and entertainment, but excluding gifts from a 8 member of the recipient's extended family; 9 (7) for a public official or_a person employed by the stare 10 universi.ty system er the community c-11-ae systern in a position 1.1 included in the definition of "teacher" under section 354.05, 12 subdivision 2, the source, nature, and, with respect to the 13 reporting person only, amount of consultant or professional fees 14 received from a governmental unit or an association; 15 (8) for a public official, the amount and nature of an 16 interest in real estate within Minnesota, excluding homestead 17 property, held by a covered individual or by a partnership of 18 which a covered individual is a member, and the location and 19 nature of the real property 20 (9) for a public official, a debt in excess of $5 000, Zi except a mortgage on homestead property, the name and address of 22 the creditor, the terms of repayment, and the general nature of 23 security pledged for the obligation, excluding debts owed tc a 24 member of the debtor's immediate family 25 (10) for a public official, the name and address of a 26 creditor, other than a member of thn. debtor's extended family, 27 who has forgiven a debt in excess of 85,000; 28 (11) for a public official, the name and address of any 29 business from which the official is taking a leave of absence; 3C (12) for a public official, the identity of any equity in a 31 business with which the official is or, within the period 32 covered by the report, has been associated that has been 33 transferred to another person; and 34 1( 3) for a public official, any business relationship, 35 including that of client, provider of professional services 36 customer, vendor, tenant, o landlord, with a _person required to 13 12/29/88 (REVISOR ] XX/MC 09-0652 is 1 register as a lobbyist under section 6. 2 Subd. 4. (UNIVERSITY OF MINNESOTA.) The board of rcgcr,ts 3 of the University of Minnesota is urged to adopt financial 4 disclosure requirements for university faculty members 5 comparable to those in subdivision 3 that cover persons employed 6 by the state university system and the community college system 7 in positions covered by the definition of "_eacher" in section 8 354.05, subdivision 2, and to furnish the board with a copy of 9 the requirements. 10 Sec. 6. (10B.06] (LOBBYISTS.) 11 Subdivision 1. [LOBBYIST REGISTRATION.] A lobbyist shall 12 file a registration form with the board within five days of 13 becoming a lobbyist. The form must be prescribed by the board 14 and must include: 15 (1) the name and address of the lobbyist_ 16 (2) the principal piac: of business of the lobbyist; 17 (3) the name and address of each person, if any, by whom 18 the lobbyist is retained or employed or on whose behalf the 19 lobbyist appears; and 20 (4) a general description of the subject or subjects on 21 which the lobbyist expects to lobby. 22 If the lobbyist lobbies on behalf of an association, the 23 reoistration form must also include the names and addresses of 24 the offices and directors of the association, if any. 25 Subd. 2. (LOBBYIST REPORTS.) (a) while engaged in 26 lobbying. _a lobbyist shall file reports of the lobbyist's 27 activities with the board by January 15, April 15, July 15, and 28 October 15 of each year. Each f-port must cover the lobbyist's 29 activities from the last day of the period covered by the last 30 report to the date 15 days before the filing date for the 31 current report. A lobbyist who has ceased to lobby may file a 32 termination of lobbyin,, statement on a form prescribed by the 33 board any time after the cessation of lobbying. After filing a 34 termination statement with the board a lobbyist need no longer 35 file the reports or statements required by this subdivision. 36 Until a lobbyist has filed a termination statement with the 14 12/29/88 (REVISOR ) XX/MC 89-0652 O1 board, however, the lobbyist shall continue to file the reports 2 or statements required by this subdivision even though the 3 lobbyist has ceased to lobby. 4 (b) The report must include the information required on the 5 lobbyist registration form by subdivision 1 and the following 6 information for the reporting period: 7 11) the lobbyist's total disbu:sements on lobbying and a 8 breakdown of those disbursements into categories specified by 9 the board, which must at least include disbursements for ;0 publications used in lobbying and their distribution; other 11 printing; media, including production costs; poste.gr- travel; 12 fees, including allowances; entertainment; telephone and 13 telegraph; and other expenses; It 14 (2) the amount and nature of each honorarium, loan, item, 15 or benefit of substantial value, including a contribution as 16 defined by section 10A.01, subdivision 7, given or paid to a 17 public official or a candidate as defined by section 10A.01, 18 subdivision 5, by the lobbyist or an employer cr emplovee of the 19 lobbyist; the name and address o: the public official to which 20 it was paid or giver.; and the date on which it was paid or 21 given; and 22 (3) the original source and the amount of money in excess 23 of $300 in a year used for the purpose of lobbying, including 24 the name, address, and employer or, if self-employed, the 25 occupation and principal place of business, of each source. 26 If a lobbyist is an employee of the individual or 27 association fc: which the lobbyist lobbies, the lobbvist shall 28 _report, under clause (3), the compensation paid by the 29 individual or association. An employee of an individual or 30 association who devotes only part of the employae's time on the 31 job to lobbying for the individual or association need report 32 only the portion of compensation corresponding to the portion of 33 time spent in lobbying. 34 (c) If in a reporting period a lobbyist's reportable 35 disbursements total no more than $100 and no honorarium, gift, 36 loan, item, or benefit of substantial value was paid or_Civen to 15 12/29/88 (REVISOR ] XX/MC 89-0652 1 aapublic official or candidate the,jobbyist may file a 2 statement to that effect with the board in place of the report 3 required by this subdivision The unreported disbursements for 4 the period covered by the statement must be included in the 5 report for the following period unless the total for that 6 period including the amount carried over from the preceding 7 period is not more than $100 The October 15 report, however, 8 must include all previously unreported disbursements from the 9 last day of the period covered by the last report filed by the lu iobbyist, even if they total 5100 or less. 1.1 Subd. 3. [REPORT BY THE BOARD.] Within 30 days of each 12 lobbyist reporting dat specified in subdivision 2,_the 13 executive director of the board shall report to the governor and 14 the presiding officer of each house of the legislature the names 15 of lobbyists registered during the period covered by the 16 lobbyist reports who were not previously reported, the names of 17 the p^rsons or associations whom the newly registered lobbyists 18 represent as lobbyists and the subject or subjects on which .19 they are lobbying. 20 Subd. 4. (CONTINGENT FEES PROHIBITED.] No person may act 21 as or employ a lobbyist for compensation that is dependent upon 22 the result or outcome of le islat,ve or administrative action. 23 A person who violates this subdivision is guilty of a gross 24 misdemeanor. 25 Sec. 7. (106.07] (CONFLICTS OF INTEREST.) 26 Subdivision I. [ASSOCIATED BUSINESS.] For purposes of this 27 section, "associated business" means an association: 28 from which a public cfficiai or employee receives a 29 substantial amount of compensation, other _than re'_mbursement for 30 actual and reasonable expenses in any month as director, 31 officer, owner, membar, partner, employer, Or employee; or 32 ;2) in which the official or _mnloyee holds securities or 33 other investments worth $2,500 or more at fair market value. 34 Subd. 2. (DISCLOSURE.) A public official or emplovee who 35 in the discharge of official duties would be required to take an 36 action or make a decision that would substantially affect the 16 12/29/88 [REVISOR ) XX/MC 89-0652 is 1 official's or employee's financial interests or those of an 2 associated business, unless the effect on the official, 3 employee or association is no greater than on other members of 4 the official's, employee's, or association's business, 5 profession, or occupation, shall do the following: 6 (1) prepare a written statement describing the matter 7 requiring action or decision and the nature of the potential 8 conflict of interest; 9 LL deliver copies of the statement to the board and to the 10 official's or employee's immediate superior, if any; and 11 (3) if the official is a member of the legislature, deliver 12 a copy of the statement to the presiding officer of the house in 13 which the official serves and at the first opportunity, orally. 14 report the essential contents of the statement on the floor of 15 the appropriate chamber when the house is in session. 16 If a potential conflict of interest arises and there is 17 insufficient time to comply with clauses (1) to (3), the public 18 official or employee shall orally inform the superior, or the 19 house of the legislature or legislative committee in which the 20 official is required to take an action or make a decision, of 21 the potential conflict The official or employee shall file a 22 written statement with the board within one week after the 23 potential cortf,'ict has arisen. 24 Subd. 3. [AVOIDANCE OF CONFLICTS.] If the public official 25 or employee is not a member of the legislature and has an 26 immediate superior, the superior shall if possible, assign the 27 matter involving a potential conflict of interest to another 28 official or employee who does not have a potential conflict of 29 interest. If the pubic official or employee has no immediate 30 superior, the official or employee shall if possible, abstain, 31 in a manner prescribed by the board, from influence over the 32 action or decision in question If the public official is a 33 member of the legislature the house of which the official is a 34 member may, at the member's request, excuse the member from 35 taking part in the action or decision in question. 36 Sec. B. (10B.08) [REPRESENTATION DISCLOSURE.) 17 12/29/88 (REVISOR ] XX/MC 89-0652 1 No public official or employee may 'epresent a client for 2 compensation in a proceeding conducted by the governmental unit 3 to which the official is elected or appointed or by which the 4 employee is employed. A public official or employee who 5 represents a client for compensation before an individual or 6 agency with rulemaking authority, in a hearing conducted under 7 chapter 14 or, with respect to a governmental unit other than 8 the state in a comparable proceeding, shall disclose that 9 participation in the action to the board within 14 days after 10 the appearance, The board by certified mail or personal 11 service, shall notify a public official who fails to disclose a 12 participation within 14 days. If the cfficial fails to disclose 13 the participation within seven days of the receipt of the 14 board's notice, the board may impose a late filing fee of $50 a 15 day, not to exceed $1,000 in total, commencinnon the eighth day 16 after the receipt of notice.. 17 Sec. 9. (109.09) (STANDARDS OF CONDUCT.] 18 Subdivision 1. [USE OF PUBLIC POSITION FOR PRIVATE 19 ADVANTAGE.] (a) No public official or employee may use the 20 official's or emplo••acs pposition; title or prestige of u..--blic - 21 office or employment to obtain a preferential advantage, 22 benefit, or rivilege not available to others on an equal basis, 23 eithar for the official or employee or any other person or. 24 association. A public official or employee shall avoid actions 25 that result in an appearance.of the use of public position for 26 private gain or advantage. 27 L) Nj public official or employee may use public money, 28 time, personnel facilities, or equipment for private gain or 29 political campaign activities unless the,use .is authorized by 30 law or incidW 31 to another activitY authorized or required by 31 law. 32 Subd. 2. (GIFTS TO INFLUENCE PUBLIC ACTIONS.) No public 33 official or employee may solicit or accept, and no person may 34 offer or give to a public official or employee, anything of 35 value, whether for the official's or employee's own use or for 36 any other person, if receipt of the thing of value could 18 i 12/29/88 (REVISOR ] XX/MC 89-0652 ® 1 reasonably be expected to influence.the performance of the 2 official's or employee's public duties. 3 Subd. 3. (PRIVATE COMPENSATION FOR PUBLIC DUTIES.) No 4 public official or employee may solicit or accept, and no person 5 may offer or pay to a public official or employee, compensation 6 for the performance of the official's or employee's public 7 duties other than the compensation paid to the official or 8 employee by the governmental unit to which the official is 9 elected or appointed or by which the official or employee is 10 employed. This subdivision does not prohibit a public official 11 or employee from receiving compensation For outside employment, 12 provided that the outside employment does not interfere with, 13 influence, or compromise the official's or employee's public ^ 14 position. 15 Subd. 4. [USE OF INFORMATION.] No public official or 16 empj2Lee may intentionally use or disclose information gained by 17 reason of the official's or employee's public nosition in a way 18 that could result in the receipt of anything of valui by the 19 official or employee or any other person known to the official 20 or employee if the information is not public data or has not 21 otherwise been communicated to the public. 22 Subd. 5. [CONTRACTS.] (a) No public official or employee, 23 member of an official's or employee's immediate family, or 24 association in which the official or employee or immediate 25 family member owns or controls at least ten percent of the 26 outstanding equity, voting rijnts, or outstanding indebtedness 27 mEa enter a contract or lease with the governmental unit to 28 which the otficial is elected or appointed or by which the 29 official or employee is employed except as provided in this 30 subdivision. The prohibiti,n in thle subdivision does not apply 31 if: 32 (1) the value of the contract, plus the value of other 33 contracts awarded to the same contractor by the governmental 34 unit during the preceding 12 months, does not exceed $1,000_ 35 (2) the contract is available on the.same terms to the 36 general public or to a broad class of potential contractors; or 19 12/29/88 [REVISOR ) XX/MC 89-0652 1 (3) the contractor is the sole supplier, within a 2 reasonable geographic region, of the goods or services to be 3 provided and the details of the contract are publicly disclosed. 4 (b) No public official or employee covered by paragraph (Al 5 may take part in a decision to award to the official or employee 6 a contract covered by paragraph (a), clauses (1) to (3). 7 Subd. 6. [REPRESENTATION BEFORE GOVERNMENTAL UNITS.) (aa)_ 8 Except• when acting in an official capacity, no public official 9 or employee may represent a person or association before a 10 governmental unit, or an official or employee of a governmental 11 unit•, except: 12 (1) in a conte9ted case or trial In which ty with 13 interests adverse to those of the person represented by the �N 14 official or employee is not the governmental unit to which the 15 official is elected or appointed or by which the employee is 16 employed; 17 i2L at an open meeting of which a record is maintained, 18 conducted by a governmental unit other than the unit to which 119 the official is elected or appointed, or by which the employee 20 is employed; or 21 13) with respect to a matter that requires only ministerial 22 action by the governmental unit. 23 b This subdivision does not prohibit an elected official, 24 or the anent of an elected official., from making inquiries of 25 and urging action by a goverrmental unit in response to a 26 request from the official's constituent. 27 Subd. 7. (SOLICITATION OF EMPLOYMENT.) A public official 28 who solicits or is offered employment by a person or association 19 with whom or which the official personally and substantially 30 deals in the course of the official's duties as regulator, 31 negotiator, or purchasing agent, or in any other capacity in 32 which the official may affect the person's or association's 33 interests, shall abstain from any further dealings in an 34 official capacity with the person or association. The official 35 shall within one week disclose the solicitation or offer to the 36 board and to the official's immediate superior or, in the case 20 12/29/88 (REVISOR J XX/MC 89-0652 1 of an elected official, to the presiding officer of the body to 2 which the official is elected. 3 Subd. 6. (RESTRICTIONS ON REPRESENTATION.) (a) No former 4 public official may, on behalf of an association or another 5 person, appear before or negotiate with a governmental unit to 6 which the offiria'_ had been elected or appointed or by which the 7 official had been employed, or an official or employee of the 8 unit, with respect to a matter in which the official personally 9 and substantially participated while a public official. 10 (b) No public official, for 12 months after the date on 11 which the official ceased to be a public official, may, on 12 behalf of an association or another person, appear before or 13 negotiate with the governmental unit to which the official had 14 been elected or appointed or by which the official had been 15 employed, or an official or employee of the unit, with respect 16 to any matter pending before the unit. 17 (c) Paragraphs (a) and (b) do not prohibit a former public 18 official from: 19 11) appearing or negotiating before the official's former 20 governmental unit in an official capacity as an official or 21 employee of another governmental unit, including the federal 22 government; 23 (2) testifying under oath with respect to facts within the 24 fo:mer official's 'knowledge, or as an expert witness who does 25 not accept compensation other than compensation regularly 26 provided for by law or rule for subpoenaed witnesses; or 27 3 furnishing scientific, technical, or other specialized 28 irformation to a governmental unit under procedures established 29 by the unit. 30 Sec. 10. (INITIAL APPOINTMENTS.) 31 Notwithstanding the provisions governing terms in section ''2 2, subdivision 2, the governor, within 60 days after the 33 effective date of sections 1 to 9, shall make the initial 34 appointments to the board of ethics as follows_ 35 (1) one member to a term ending the first Monday in January 36 1990; 21 12/29/88 (REVISOR ] XX/MC 89-0652 1 (2) two members to terms endinq the first Monday in January 2 1991; 3 (3) two members to terms ending the first Monday in January 4 1992; and 5 (4) two members to terms ending the first Monday in January 6 1993. 7 Sec• 11. (APPROPRIATION.] 8 g is appropriated from the general fund to the 9 board of ethics, efieeLive upGn the appoint..crt ^f 10 to administer sections 1 to 9 to be available until June 30, 11 1991. 12 ARTICLE 2 13 CONFORMING AMENDMENTS 14 Section 1. Minnesota Statutes 1988, section 10A.01, 15 subdivision 6, is amended to read: 16 Subd. 6. "Board" means the state ethical -practices board 17 of campaign finance. 18 Sec. 2. Minnesota Statutes 1988, section 10A.02, 19 subdivision 1, is amended to read: 20 Subdivision I. There -is -hereby -created -a The state ethical 21 practices board of campaign finance is composed of six membersT 22 The -members -shall -be appointed by the governor with the advice 23 and consent of three -fifths of both the senate and the house of 24 representatives acting separately, if either house falls to 25 confirm the appointment of a bcard member within 45 legislative 26 days after appointment, or by adjournment sine die, whichever 27 occurs first, the appointment shah --terminate terminates on the 28 day following the 45th legislative day or on adjournment sine 29 die, whichever occurs first. If either house votes not to 30 confirm an appointment, the appointment terminates on the day 31 following tha vote not to confirm. One member shall must be a 32 former member of the legislature from a major political party 33 different from that of the governor; one member shall must be a 34 former member of the legislature from the same political party 35 as the governor; two members shad must be persons who have not 36 been public officials, held any political party office other 22 12/29/88 [REVISOR ] XX/MC 89-0652 ® 1 than precinct delegate, or been elected to public office for 2 which party designation is required by statute in the three 3 years preceding the date of their appointment; and the other two 4 members shall may not support the same political party. 'No more 5 than three of the members of the board shall may support the 6 same political party. 7 Sec. 3. [REPEALER.] 8 Minnesota Statutes 1988, sections 10A.01, subdivisions 11 9 and 18; 10A.03; 10A.04; 10A.05; 10A.06;_ 10A.07; 10A.08; 10A.09; In 10 10A.10; and 43A.38 are repealed. I 23 minnesota department of health 717 i.e. deiaware at. P.O. box 9"11 minneapolls 554A0 16121623 WW MEMORANDUM DATE : January 20, 1989 TO : City CounciliTovm Board/Rural Water Supply/System Operator FROM : Gary L. Englund, P.E., Chief Section of Water Supply and Engineering SUBJECT: Report to the 1989 Legislature, Proposals for Alternative Funding for Water Supply Monitoring and Surveillance in Minnesota By way of this notice, the Minnesota Department of Health (MDH) wants to alert you to proposals that will be considered by the 1989 Legislature on funding for public water supply monitoring. As the owner and/or operator of a oub- Lcvislature's deliberations in this matter. The following is a brief sum- mary of the report including the costs that will be incurred by public water supplies as a result of the 1986 Safe Drinking Water Act (SOWA) amendments and the funding alternatives submitted to the Legislature by MDH to cover these costs. As the state agency responsible for protecting and monitoring public drinking water supplies in Minnesota, the MDR submitted a request to the 1988 Legisla- ture fnr support of a s;gnificantly expanded program, which included funding for 15 new positions and support for laboratory services. The funding request was based on 1) the need to provide greatly expanded monitoring of public water supplies due to the concern for the occurrence of many man-made chemi- cals in drinking water and 2) the federal 1986 SDWA amendments that require public water supplies to greatly expand the monitoring performed on their drinking water. The 1968 Legislature directed the MOH to report back to it prior to the 1989 session with proposals for funding the drinking water pro- gram in the future. Background There are 12,000 public water supply systems in Minnesota divided into three categories: community (1.000), nontransient noncommunity (1,665), and noncom- munity (9,305) systems. the noncomnunity systems require minimal testirg. However, conmunity (such as yours) and nontransient noncomilunity systems will be required to test for 83 contaminants compared to the 22 presently monitored. MDH has estimated that the annual average cost to each community and nontransient nonconmunity water system will be $830, with some systems incurring annual costs of up to $3,500 because of the highly variable monitor- ing frequencies. To fully fund the MDH drinking water program, including the an equal opportunity employer City Council/Town Board/ .2- January 20, 1989 Rural Water Supply/System Operatnr cost of all required water analyses, require, annroximately $3 million per year. The funding options for the drinking water program contained in the report are as follows: 1. General Fund. Every taxpayer contributes to this fund and most state programs use this as their source of funding, therefore there is consider- able competition for these funds. The Commissioner's Drinking Water Task Force recommended that the program be supported by general fund appropriation. 2. Revenue -Generating Options. a. Cost -of -Service Fee for Water Testing and inspection for Each Public Water Supply. Cost per person per year ranges from $33.20 (small systems) to $.002 (very large systems). b. Service Connection Fee for Each Customer Connected to a Community Water Supply. Annual fee of $3.20 per water service connection would generate sufficient revenue to support the program. C. Fee Based on the Quantity of Water Used by Each Customer of a Commu- nity Water Supply. A fee of $.021 per 1,000 gallons of water used would generate sufficient revenue. d. Operating Fee. Annual fee based on a sliding scale: noncommunity systems $100 or $200 and community systems $1,300 (less than 100 persons served) to $4,200 (grEater than 100,000 persons served). e. Combination of One or Mo,e of the Above. MDW, in its report, is recommending the annual service connection fee as the preferred funding alternative, because it is reasonably equitabie, easy to administer and assures a stable funding source. A bill imposing this fee will be submitted as part of the Governor's legislative package. It is important to note that both federal and state rules place the responsi- bility of water quality monitoring on the Individual water systems. Thus, if+hn Ie...�Ls....., •.L_- _. __.1 __ __ - .. .. _ _ The Legislature will be discussing water supply funding during the current session. Since every public water supply system in the state is affected, we would encourage you to contact vour state legislators and let your feelings be known on the funding alternatives being considered. If you would like to receive a copy of the complete report, please contact me at 612/623-5330 or Dick Clark at 6121623-5227. GLE:RDC:ter MEMORANDUM 0 Memo To :Don Pauley, Clerk -Administrator Public Work o :Ric Minetor, Director f From nnn Braqer, Finance Director :January 25, 1989 Date osed Subject :Minnesota Department of Health Prop Water Testing Surcharges Water Act ) ( For Compliance with 1986 Safe Drinking Water Act and the implementation federal regulations will require testing of 83 The 1966 Sofa Drinking ossible contaminants determined by opposed to the 22 P the possible ccnt�m'nThe Minnesota Department of Health lsaatl, eigi for this testing and will now monitored. have requested responsible- state agency ositions and also impacted by these additional requirements• T ey to be facilities. The cost appears the legislature to authorize 15 additional P additional laboratory 3 million P y • per ear approximately $state's general Traditionally these costs hive come from the legislature asked for possible alternathas fund. Hoajever, the leg Department of Health (MDH) funding sources. The Minnesota proposed 4 alternative schemes: a. Cost of Service for Testingircha_ a per Customer b. A Service Connection Quantity�of ater Used c. A Fee Based on operations and Population Served d. An Annual Fee Based on OP of combining 2 or more he ossibility utilize They have also suggested"heir tcurrent recommendation is to genera Of these schemes. =h scheme b. tS:e legislat��re appears to have ':yore The Commissioner's Task Force recommended rudest to ro r. tion. As it is p to be funrl t1PP P general fund the funds available, demands on the g the alternative schemes is most likely believe one of adopted. would View vary ender each scheme. Sc. Theaannual The .posts to Mounds � OOL and $1,500 annually• would be appear to cost between +1 379• Costs underbe between°$3,oi3O and cost under scheme b is $9, due to the testing being $9,720. The a:inual cost under scheme d r31' instances• periods rather than quantity in many of scale, $a,000. Ti is Tremendous variation nificant economy based on time P tems achieve a si9 Therefore, larger sY' number of the systems in Minnesota are Unfortunately, a largelarge rate increases for this will result in very roach is adopted. This may trios small; cost of servmce other schemes all have one those systems if a j be politically unacceptable. he Sim they inties is at the expense effect subsidize small sy:_e of large systsms. since most clto be utilities self supporting fund, this idea appearsstem is impact on Mounds View varies with each scheme. our system as impacted intermediate in size and therefore does not benefit from the subsidizing of small systems, bu'wouldsrecommend thealso not rCity declare a as the very large sy mloao fit closely cla a cost of service scheme or a combination of the costOf s to be cost of service and the operating fee e�„r,��..�• with our ph-loscpLy of user fees for utilities and. seem most fair to our situation. be shown on the water bill as a surcharge for water quality when the testing costs become effective a recommend the charge testing" regCired by the State Department of Health. The reason is two -fold. First, we feel the customers should realize there is additional testing being done to insure safe drinking mandatednby second, we *ant them to also realize this t�eS�lege charges will therefo=e, we can address this issue state and federal legislation. It app become effective in 1990; canaprocess. again during the btdget and rate setting '` h1ArUR AWD COUWLiL F1,;M: CLERK -ADMINISTRATOR PAULE* DATE: JANVARY 6. 1989 SUBJECT: LEG1SLATI,,E pRUGkAM Pursuant to earlier discussions, staff has prepared your cosideration as the 1_9islative program for the Cit o Staff did a lest of issues for legislativeoaction that there were any local issues requiring Therefore, Y in 198,. state-wide nature, our recommendations are for issues of a Many of our recommendaLions are based upon the legislative the LPaque of linn:.sota Cities or the Association Municipalities which have programs of vou. The al _ad, been reviews of Metropolitan proposals of staff for the City's legi lati�eR'ented follows. T upon by Program aro as 1• Subject: Comparable Worth Recommendation: Make no further changes current implementation deadline of December b in the law until the expired. Any legislation on Comparable Worthladopte has should be limited to directing the appropriate collect data on the implemertation of the law adopted in 198t foundation state agency to for future refinements. the la (Consistent with use eLMC and AMM Policies. _ 2• St�L+ject: Land Use FIanninq kecgmmendation. Oopose amendments obi i=tin g statutes that restrict cities' situations, g land use Planning The proposed legislation y to address unique Governor's Advisory Council on State -Local pared t v the some significant changes to local le -Local Relations that will result in inflexibilit proposes a. Prohibits the y• Some Planning authority Practice of condi.tionalthese are, b• Requires zoning controls be rigidly zoning. Plan. 9idly consistent with the c. Proposes byrm changes togt{heConditions for granting a variance by removin minimum needed and althe requirement that it is cannot be use for the g s variance when the the controls. Such langua Purposes intended', b property intended g would require thaty the official d. Provides thatose=_ be listed, all possible a division of land intc industrial/ commercial lots of subdivision. five acres or Such language larger oulis not a ® uncontrolled division of industrial ng dcommercial land result and in our havi (Consistent evepwithnLMCs from and AMM collecting ndustrpark dedication fces. a Policies.) � 3. Subject: Levy Limits k-eorm&rivateart: he=_tare tree Inip Iit3t Price Deflator. a reuerei inaex the increasaa cost oT doing DUFIrIE•E S, 3s the :r,oe:: used to de*ermine annual levy linat incrFases rather" chain the current practice of a flat percentage not tiro to any objective measurement. Reenact the reverse referendum provision in order to n31ow iocel vaLers Lice upportunity to determine IT Fne one time only 10% increase in Vie levy base is appropriate. Restore all special levy autharity eliminated in the 1988 tax bil)(including Infrastructure Replacement, i.nareasea insurance costs, lawful orders and forestry) and provide new temporary or permanent special levies for federal and state mandated activities such as comparable worth, Internal Revenue Code section 89, and the change in election laws resulting in the need to purchase new equipment. (Consistent with LMC and AMM policies.) 4. Subject: Truth In Ta::ation Recommendation: a. Revise the August 15 deadline Tor budget adoption and _ levy---tification or allow modifications to the budget and 1^ , after August 15 ei,d before October 25. b. Allow the hearing notice to be published in the official newspaper rather than one printed daily and reduce the notice size to something less than the required one -quarter pane. c. Allow for an upward modification in the proposed levy _ (curently prohibited) after the public hearing in order to allow for meaningful public input. d. Allow for the recess or continuation of the public heariny without additional notification. (Consistent with LMC and AMM policies.) 5. Subject: Motor vehicle E::cise Tax Recommendation: a. Allow for the transfer of the Motor Vehicle Excise Tax without the diversion of funds to non -highway and transit programs. b. Eliminate the requirement that local governmental units pay Motor Vehicle E,:cise and sales tares on vehicle purchases. (Consistent with LMC and AMM policie<..) 6. Subject: Property Taxes Recommendation: Due to the comple::ities of the new property tax law and the fact that we have not seen the results of its full implementation, staff doer- not propose the City take a position on this issue. 7. Subject: 1a:: Increment Financing RecOmniendation: Althouch the actions of the 1986 Legislature may have effected the ability of some cities to use Tax Increment Financing, it did not hinder Mounds View. The City should, however, oppose any future substantive modifications to the law. 8. Subject: Labor Relations Recommendation: a. Veterans working under a collective bargaining agreement or civil service should not be allowed to have two hearings on discharge actions as long as due process rights are guaranteed. b. Temporary and seasonal employees should be allowed to work 100 days rather than the current 67 days before being required to join the local bargaining unit and being paid uniun wages. 9. Subject: :;nemployment Compensation Recommendation: Every year the City has severs: unemploy- ment compensation claims filed against it by part-time employees especially rink attendants, Mounds View Coamwiity Theater employees_ and summer maintenance personnel. Even though these employees know the job is temporary when they are hired, the law allows them to file for unemployment compennsation. Staff has no specific recommendation for eliminating this apparent abuse, but would Sug gest that if the opportunity presents itself. we attempt to communicate our concerns in this area. 10. Subject: Data Privacy and Open Meetings Recommendation. A conflict between the Data Privacy Act and Open. Meeting law currently exists when it comes to discussing personnel matters. The majority of the City'=_ Personnel data is classified as private by law, but when the Council discusses such data at an open meeting, it must be made available to the public. The two laws should be consistent so that a city does not vio_'ate one in order to comply with the other. (Consistent with LMC and AMM policies.) 11. Subject: Bike Trails Recommendation: Provide funding for 1•inDDT'5 State Bikeway Grant Program. 12. Subject: Municipal Service Districts Recommendation: Allow cities to create Municipal Service Districts to finance the construction, maintenance and a replacement of the City's infrastructure. ® (Consistent with LMC and AMM policies.) 1 . ",bject: Elections Recommendation: Liit the penalty provision on election filing officers for tie failure of a candidate to comply i with financial reporting requirements or require all candidates to file a statement of compliance. (Consistent with L11C and Mnll policies.) Staff will be present at the January 17th Agneda Session to discuss ..-Idr recommendations with you anu any othr✓r iiems you feel should be added to the City's 1989 Legislative Program. Date Approved: January 23, 1985 PROCEEDINGS OF THE CITY COUNCIL C CITYTY OF MOUNDS VIEW r, RAMSEY COUNTY, MINNESOTA \ C Regular Meeting January 9, 1989 Mounds View City Hall 2401 Hwy. 10, Mounds View, MN 55112 ----------------------- by 1. Call to order The Mounds View City Council was called to order Mayor Hankner at 7:00 PM on Monday, January 9, 1989. The Pledge of Allegiance was said. MEMBERS P'.E'SENT: Coencilmembers Quick, Blanchard, Wuori and Mayor Hankner. ALSO PRESENT: City Attorney Meyers, City Attorney Barney, C1e=k/Administrator Pauley and Public Works Director Minetor. Mayor Hankner noted the Council would be operating with four members until a special election is held in April. CAttorney Meyers updated the Council on recent rulings in the Williams Pipeline case. In her order of January 6, Judge Murphy did dismiss certain aspects of hoth the City and County claims, based on a motion made by Williams. The City will now proceed in court on two issues before the same judge, one being the legal expenses related to the lawsuit, which should be heard within 60 days. The balance of the case will be the issue of negligence, with the City alleging Williams was negligent before and on July 8, 1986. As a re- sult, the City is pleading it has been damaged to the extent of property damage sustained, and punitive damages. Judge Murphy has determined the City is authorized to proceed, and the case the City will be presenting will be proving negligence and specifically willful negligence. 2. Pledge of Allegiance 3. Roll Cell Mayor Hankner explained it is required for the mayor to 4. State of the give an annual message to the City. She explained the City Message form of government Mounds View has, a City Council and Clerk/Administrator form, and explained how this form works. Mayor Hankner reviewed several topics and future plans in those areas. She stated the financial picture has been fairly stable over the last six years, and economic Mounds view City Council Regular Meeting January 9, 1989 ----------------- Page Two ------------------------------- development has increased the tax base by over $40 mil- lion in the past few years, with the potential for other development still there. She stated the Council and Planning Commission are working together on an up- date to the Comprehensive Plan; and the Council is also working on the rehabilitation of abandoned property in the City. M3yor Hankner stated further maintenance was bring done on the parks, with a cost/benefit analysis needing to be done on the recreation programs. The police are in the process of adding a new officer, hopefully within the new month. Public Works has been provided with proper equipment and they are expected in return to do a better job. They have assumed snow plowing responsi- bilities from the County. The Environmental Quality Task Force is coming up with a preservation and utilization plan, and they hope to get something going in 1989. A better job needs to be done on educating people on the recycling program. Mayor Hankner stated she plans on having early discussions on proposals before the C .y, to allow the resi,denis an opportunity to come in and state their feelings and feel like they have input on the process of development. She added it seems to have worked well so far on recent developments. Mayor Hankner outlined plans for a community involve- ment program, with one possibility working with area students on the recycling program. Another considera- tion will be work on the triangular piece of property by Pinewood School. If funding for this is not provided in conjunction with Celebrate 199o, Mayor Hankner would like the City to provide the funding. Another plan is for an association of business people, who would Put together a pool of funds for distribution to the various fund-raising projects that come up from groups throughout the year. Mayor Hankner stated she would be talking to the Council about an update to the management audit that was done two years ago. This update would look for weaknesses and build on strengths of Staff. Mayor Hankner stated she would like to see more Council involvement with the various commissions in the City, along with more recognition for those people. She would also like to have some goal setting sessions in the near future, to start with one between the Council and department heads, then for long term goal setting, January 9, 1989 Page Three Council ----------- Mounds View City ------------------ Regular Meeting_________________ the - for the residentsen have , then a public hearingStaff' with City and then finally �!1 commissions come in, in this country Mayor Hankner stated the government :hose who show up, and thoseactively is run by greater ortunity for participate have the opportunity influence. 22 ply+• loft the meeting at 7' Attorney r^Yr 5• Approval of uick to approve the Dec em- Minutes: Mction/Second: Blanchard�4sented. December 271 bar 27, minutes as p 1988 4 ayes 0 nays Motion Carried January 3, motion/Second: rOck to approve the January 3 1989 Presented- � qas - Motion Carried 4 ayes 0 nays _ 6, Residente Requests and Director Saarion introduced Norm Wslnsn Comments from park and Rec ring Lake Park Lions Club, and y the Floor berg, of the Sp and Rec Commission, Burmeister, Chairman oftheof Lakeside who have been working Park. on the progress the updated the council.ey st proposed last July Mr. KeClub has P of a new beach house, Lions Club has codstructionhof b the spring Lake to sponsor the roved y made by their liminary plans have berintSPare being will be the Park Council and .face Spring Lake par': lans City Engineer's Office•anr, they expect to have Pthen of records, bids after March 21, contractrr and hope to have the ready to advertis21days"later, beach opens this 1et the contract the time the lane to the Council facility in place by spring• Mr her els was- opposition. bera showed and asked if there reported the plans would beP ing Park Director. Saarion P or. a going to the Park and Rec Com¢,.sslarefaotkhhgr me - later this month• She added they tight timeframe. Council to the Plans There was no OPPpS1tthankedon mtheeLiohs Club for their presented, and they contribution. 7. Approval of Consent reviewed the items on the Agenda enda, and he explained the topics Clerk/Administrator Pauley the public hearings to proposed consent a9, of the proposed ordinances for be scheduled. Moun6s View City Council Regular Meeting Motion/Second: Quick/Blanchard to approve the consent agenda, as presented, and waive the reading of the resolutions. 4 ayes 0 nays Mayor Hankner stated she had talked to various commis- sion members the past few weeks concerning their desire to be reappointed, and she proposed the follow- ing appointments: Eric Saunders and Judith Dian to the Planning Commission, with both terms to expire in 1991; Pamela Star to the Park and Rec Commission, with her term to expire in 1991, and Jerry Blanchard to the Police Civil Service Commission, with his term to expire in 1991; Wayne Burmeister to be reappointed Chair of the Park and Rec Commission, and Peg Mountin to be reappointed Chair of the Planning Commission. January 9, 1989 Page Four Motion/Second: Hankner/Quick to reappoint Eric Saunders and Judith Dian to the Planning Commission, Pamela Star to the Park and Rec Commission, and Jerry Blanchard to the Police Civil Service Commission, with all terms to expire in 1991, and reappoint Wayne Burmeister Cnair of the Park and Rec Commission and Peg Mountin Chair of the Planning Commission. Motion Carried Discussion of Appointments to City Commissions and Committees 4 ayes 0 nays Motion Carried Mayor Hankner explained the Ramsey County Regional 9. Discussion of Rail Authority is an intergovernmental committee with- Appointment of in Ramsey County to look at regional railroad authority Rep to Ramsey issues. Since the meetings are at 4 PM in St. Paul, County Regional Mayor Hankner agreed to be the rep, with Councilmember Rail Authority Blanchard expressing willingness to serve as a back-up. Clerk/Administrator Paul-., explained the City has a 10. Approval of contract with Ramsey County for recycling, and this Recycling Con - renewal. will go through 1989. Pick-up will go to twice tract with a month, beginning in April, and will be publicized as Ramsey County much as possible. for 1989 Motion/Second: Quick/Blanchard to authorize the Mayor To enter into a contract with the County of Ramsey, for recycling, in the amount of $57;196. 4 ayes 0 nays Motion Carried Clerk/Administrator Pauley explained the proposed reso- 11. Considerat i lution gives an increase in salary and benefits for of Resolut�r-jn non -union employees only. The City is currently in No. 2435 Mounds View City Council January 9, 1989 Regular Meeting Page Five negotiations with the police union, and the public works contract was approved last year, for a two year period. The majority of increases are 49, with an increase in insurance benefits of $15 per month. Motion/Second: Wuori/Hankner to approve Resolution No. 2435, establishing salaries and benefits effective January 1, 1929, and waive the reading. 4 ayes 0 nays Motion carried Public Works Foreman Ulrich requested Council author-.- 12. Consideration o5 zation for the purchase of a budgeted brake lathe, and Staff Memo Ro- he reviewed the anticipated savings in having this garding Purchase piece of equipment. Due to an upgrade in the model, of Budgeted the cost is $377 over the budgeted amount, but adequate Brake Lathe funds are available for that amount in account f730- 4121-703. Motion./Second: Hankner/Wucri to authorice the purchax of a brake lathe in the amount of $3,377 from Rel's Manufacturing, Inc., with funding of $3,000 to come from account 1100-4260-703, and $377 to come from account f730-4121-703. 4 ayes 0 nave Motion Carried Public Works Director Minetor requested Council approve 13. Con.ideration the hiring of an engineering intern, as budgeted, of 'taff Memo and recommended Troy Gamble, who was the Engineering Req.:rding Aide lastsummer, to fill the position. He stated Mr. Hiring of An Gamble is interested in the position and would be Engineering available to work part time through the school year Intern and full time during the summer. $12,000 is available in thp, tudget, which is more than sufficient to cover this cost. Motion/Second: Quick/Blanchard to aut::orize the hiring of Troy Gamble for the position of engineering intern at the wage rate of $7.50 per hour, not to exceed the budgeted amount for 1989. 4 ayes 0 nays Motion Carried Councilmember Quick stated there is tax forfeited land 14. Discuesion on within the City and recommended the Council look at the Uses for Tax properties to see if they have any value or use for Forfeited Land the City, and if so, the City should pick them up now. Clerk/Administrator Pauley recommended the Council direct Staff to undertake an analysis and determine what feasible, reasonable uses could be made by the Mounds view City Council Regular Meeting City of this land, and report back to the Council. He recommended that City Planner Herman, Public Works Director Minetor and Park and Rec Director Saarion do the actual analysie, Councilmember Quick suggested that three lots which are land locked cou:d be used as a tree farm for the City. Attorney Karney explained the value listed is usually the amount of expenses owned on that piece of property including taxes and interest. He stated he did not know how willing the County would be to negotiate on price. Motion /Second: Quick/Wuori o direct Staff to study Fe issue and report back to the Council on their findings at the earliest possible date. 4 ayes 0 nays Attorney Karney asked the Council to set an executive session to discuss pending litigation matters. Motion/Second: Blanchard/Quick to set an executive session for 7 PM on Tuesday, January 17, 1989, to proceed the agenda session. 4 ayes 0 neys Attorney Karney had no report. January 9, 19s9 Page Six I Motion Carried 15. Consideration of Scheduling Executive Session Motion Carried 16. Report of Attorney Mayor Hankner explained she had added an item to the 17. Report of agenda, for the report of Staff members, to open up Staff Members discussion in a round -table format. Park Director Saarion reported the Park and Rec Commission would be meeting on January 26 in the Council chambers and everyone was invited. Public Works Director Minetor reported the Environ- mental Quality Task Force would be meeting on January 10 at 7 PM at City Hall. He also reported the Minnesota version of underground storage tank guidelines is pro- ceeding through the PCA, and he would be attending a meeting on it this week. Public Works Foreman Ulrich reported Staff had done a good job with the snow plowing. Dawn Schnickles, a candidate for the House of Represen- tatives seat recently vacated, stated she had attended a fund raiser earlier in the evening and she would appreciate any support. She added they need a good voter turnout. Mounds view City Council Regular Meeting Councilmember Quick had no report. Councilmember Blanchard had no report. January 9, 1969 Page Seven 18. Reports of Councilmembers: Councilmember Quick Councilmember Blanchard Councilmember Wuori thanked the Public Works depart- ment for the good job they did with the snow plowing. Mayor Hankner announced the City dinner would be held March 18, with further details to be forthcoming. Mayor Hankner reported she had talked with Peg Mountin, Chair of the Planning Commission, and would like to have some joint Planning Commission/City Council meetings on Saturdays, to work on the Comprehensive Plan update. Meeting dates will be set later. Mayor Hankner asked the status of the tax increment financing for SYSCO. Clerk/Administrator Pauley explained they are working on a final draft of the agreement and they hope to have something ready in early February. The bond sale will take place in March and he will keep the Council apprised of events. Clerk/Administrator Pauley reported the special elec- 19 tion for legislative district 52A will consist of a primary, if necessary, on Saturday, January 21 at City Hall from 7 AM to 8 PM, and then a general election on Saturday, February 4, again at City Hall from 7 AM to 8 PM. He added the City will be handling absentee ballots, and he will ask the Council to call to order at their next agenda session to appoint election judges. He also stated they will be publicizing the election as much as possible. Clerk/Administrator Pauley reminded everyone of the special City election, to fill the vacant Council seat, which will be Tuesday, April 11 at the Bel Rae Ballroom The term is for 1989 and 1990, and a write-up will be in the next City newsletter. Clerk/Administrator Pauley reported only four Public. Works employees had been available for plowing on Saturday but they did a good job and were actually ahead of what the County did. Mayor Hankner reminded everyone that City Hall would be closed on Monday, January 16 in observance of Martin Luther King day. The Council agenda session will be held the evening of January 17, following the executive session. Councilmember Wuori Mayor Hankner Report of Clerk/ Administrator Mounds View City Council January 9, 1989 Regular Meeting Page Eight Mayor 8ankner adjourned the meeting at 8:31 PM. 20. Adjournment^ 40&pectfully subAitted, kom F. is