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HomeMy WebLinkAboutAgenda Packets - 1990/03/05ril ,', n:T: CITY OF MOUNDS VIEW CITY COUNCIL MARCH 51 1990 AGENDA SESSION 7:00 P.M. 1. Consideration of Staff Memorandum Regarding Solid Waste Collection 2. Consideration of Staff Memorandum and Ordinance No. 484 Regarding Gordon Bayerkohler, 7801 Sunnyside 3. Consideration of Staff Memorandum Regarding Street Lights on Silver Lake Road at Park View Drive and Bronson Drive 4. Consideration of Staff Memorandum Regarding Pedestrian Pathway Along County Road I - Quincy to Eastern City Limits 5. Consideration of Staff Memorandum Regarding Proposed X-walk on Silver Lake Road at Woodcrest Park 6. Consideration of Staff Memorandum Regarding Stop Sign Request on Knollwood Drive at Woodcrest Drive 7. Consideration of Staff Memorandum Regarding Regional Mutual Aid Association B. Consideration of Staff Memorandum Regarding Approval to Hire Seasonal Parks Groundskeepers and Parks Groundskeeper Supervisor 9. Consideration of Staff Memorandum Regarding Festival Band and Fireworks 10. Consideration of Staff Memorandum Regarding Recommendation to Endorse the Ramsey County Plan for Parks, Trails and Open Space AGENDA PAGE TWO MARCH 5, 1990 11. Consideration of Staff Memorandum Regarding vehicle Transportation Grant 16(b)2 12. Consideration of Staff Memorandum Regarding Administrative Procedures 13. Consideration of Staff Memorandum Regarding Management Audit Follow -Up Proposal 14. Consideration of Staff Memorandum Regarding Linda Runbeck Letter 15. Consideration of Staff Memorandum Regarding Wetlands Ordinance Study Committee 16. Consideration of Staff Memorandum Regarding Illegal Waste Dumping 17. Consideration of Staff Memorandum Regarding Spring Clean -Up Day 18. Consideration of Staff Memorandum Regarding Triple Trailer Trucks 19. Consideration of Staff Memorandum Regarding City Signs 20. Consideration of Staff Memorandum Regarding Fire Department Capital Requests 21. Fourth Quarter 1989 Department Head Reports - Public Works Director/City Engineer - (to be provided Monday evening) - Finance Director Don Brager MEMO TO: MAYOR AND CITY COUNC FROM: CLERK-ADMINISTRAT DATE: MARCH 1, 1990 SUBJECT: SOLID WASTE COLLECTION Attached for your information is a summary of the results of the meeting you had with licensed residential refuse haulers on February 13, 1990. I feel that it can be safely said that the following conclusions can be reached after reviewing the notes from this meeting. They are, 1. It would be difficult, if not impossible for the City to mandate 100% participation in the solid waste disposal system if the individual property owners are allowed to select their own hauler. Some of the issues that make such a possibility difficult are: Who chooses the hauler when the resident refuses to contract for hauling? Who is going to collect the bills, particularly past due accounts? Who is going to track each individual property in the City to make sure that one of the haulers is picking up at that location? We recently learned on City staff that having a hauler submit reports to us indicating their customcrs and then placing that information on a map to make sure that each property is having collection is a difficult process. Each hauler has a different way of keeping their records and submitting their information to the City. We estimate an expenditure of at .least 8 hours in information tabulation. All haulers will agree to handle yard waste but not on the same day during heavy periods in the spring and fall. Not all haulers will agree to handle recycling nor will all of them agree to pick up recycleables on the same day as their solid waste collection. Larry's Sanitation indicated that they would not recycle and that they do not want to contract for recycleables to be picked up from their customers. Peterson Sanitation, MAYOR AND CITY COUNCIL PAGE TWO MARCH 1, 1990 which handles the mobile home parks, will accept responsibility for recycling but will not agree to do the pick up on the same day. Ace and BFI have indicated that they would agree to pick up recycleables on the same day. Waste Management made no comment at the meeting regarding their intentions either way. Both the City and haulers agreed that recycling containers are important to encourage greater participation but the haulers indicated an unwilling- ness to participate in the purchase of the containers. If the City wished to mandate the days of solid waste and recycleable pick up to coordinate hauling within the community, the haulers indicated a willingness to cooperate in that effort but indicated that great coordination was necessary due to their schedules in other communities. If the Council wishes to, as you have previously i:dicated, allow the freedom of choice by a resident, and at the same time require that haulers be responsible for recycleables, at least one of our currently licensed haulers would probably not renew their license. Also, if the Council desires to move forward in this manner we would most likely not be able to implement a system in advance of the April 1 license renewal date for our currently licenses haulers. It would be my suggestion that if the Council wishes to move forward in that vein that you adopt a resolution extending current licenses for a stated period of time to allow for the completion of negotiations with the haulers and dissemination of public information which would inform residcnts of changes in our system as well an allow those residents, whose contractors will no longer haul in the City, an opportunity to find new haulers. I*.. would seem realistic that all of this could be completed within a 90 day period. Your direction with respect to this matter and future actions would be appreciated. DFP/mjs Attachment: SOLID WASTE COLLECTION? ISSUES Resulting Meeting with Haulers February 13, 1990 1. Mandatory Participation - Very important Discussion Comments: Who chooses the hauler when the resident refuses? (asked by haulers) City could collect bills or levy delinquent bills. (suggested by haulers) City could subsidize rates to encourage participation with lower rates. Mandatory participation without subsidy or collection by City would require higher rates. How does City ensure 100% participation? - reports from haulers; need visible addresses - stickers on containers - pre -purchased bag system - City does billing Who's going to collect bills, particularly bad debts Volume Based Fees - haulers pay for tipping by weight; residents pay for disposal by the container; the two do not always equal out. - haulers in the City have fee structures for 1, 2, and 3+ container customers 2. Multiple pick-ups on same streets - Not important 3. Illegal Dumping - Very important Discontinue Clean Up Day - to be discussed further Post No Dumping Notices BFI and Larry's remove white goods for a charge, q. Yard Waste - Very Important County has secured site in Woodbury and is looking for others -z- Branches can be taken to Newport Haulers will handle yard wate, but during heavy periods not on same day. County will not designate location for yard waste. 5. Recycling - Very important Ace and BFI will recycle on same day. -i WIII racypl e. but not Peterson (mobile houia par.. .._ _..,___, on same day. Larry's will not recycle and does not want to contract for it. Containers are important, but haulers were unwilling to buy them or contribute toward the purchase of them. - seek funds from community groups Haulers wanted City to educate residents about materials preparation. If City mandated days of pick-up, it would need to be coordinated with haulers. 100% participation; require pick-up in mobile home parks and multi -family. 6. Composting Facilities - Very important Do not locate in City 7. Rates/Control Cost - Not important City should not set prices 8. Uncontrolled disposal locations - not important 9. City bills for hauling services - Not important City should not handle billing 10. Choice of Haulers - Very important MEMORANDUM ITEM: 2 TO: Mayor and City Council FROM: City Planner, Michelle Hren DATE: March 1, 1990 SUBJECT: 7801 Sunnyside - Bayerkohler Mr. Gordy Bayerkohler has requested an address change for the property he owns at 7801 Sunnys';ie in Mounds view. Mr. Bayerkohler has removed the old sign (pole) from his property. The electricity to the new sign to date has not been completed. This issue is handled by the State Electrical Inspector's Office. It would appear that Mr. Bayerkohler has completed the work that the City has asked him to do, therefore, staff recommends that the City Council hold the second reading and adopt the proposed Ordinance change. r• i' 'Th , City of Moundeview 24-1 Highway 10 Moundsview,Mn 55112 Michelle Hren(City Planner) RE; 7801 sunnyside road)Address Change) Dear Ms.Hren; II believe all terms and conditions have been completed with regard !to landscaping and sign changes. This should clear the way for `completing the ayreae change to a Highway 10 address for the ,businness in that office bldg. Please put this in the agenda for i the next council meeting. k Linnccerely, IGoraon c erkohler i i UIP.DINANCE H0. 480 CITY OF HOUNDS VIED COUNTY OF RAMSEY STATE. OF MINNESOTA AN ORDINANCE AMENDING THE 11UHICIPAL CODE OF HOUNDS VIEW BY ANCIIDING CHAPTER. 47, ENTITLED, "HOUSE AND BUILDING NUMBERS" The Council of the City of hounds View does hereby ordain: SECTION I. Chapter 47.05, "Specific House and Building Nunber Changes" is hereby anended by adding the following: 6. Changes of March 12, 1990 The following : ia:.,,. ,.,,,.o« .,,,, hor nhanne shall be e PREVIOUS NUMBER NUMBER CHANGE TO 7801 Sunnyside Road 2677 Highway 10 (Legal: Spring Lake Park tlillview, subject to highway and except northeasterly 150 feet, Lot 84 PIN 06-30-23-43-0016) SECTION II. This ordinance shall take effect 30 days after the date of its publication. Read by the Council of the City of Hounds View on this 23rd day of October, 1989. Passed by the Council of the City of mounds View this day of 1989. ATTEST: mayor (SEAL) Clerk Administrator APPROVED AS TO FORM: City Attorney W.nRANDUM Memo To :Mayor and Council Members From :Ric Minetor, City Engineer/Director of Public Works Date :February 28, 1990 c Subject :Street Lights on Silver Lake Road at Park View Drive and Bronson Drive I have been reviewing the street lighting of this section of Silver Lake Road in response to discussion at an agenda session earlier this year. Currently there is a street light in front of the residence at 7390 Silver Lake Road. There are no street lights at the intersections of Silver Lake Road with Park View Drive or Bronson Drive. Both of these intersections are dark at night. The existing street light at 7390 Silver Lake Road is approximately 250 feet south of the Park View Drive intersection. This light was installed in June of 1988 in response to a neighborhood petition. We have received no petition for a street light at either of these intersections, but there was concern expressed by area residents at a previous agenda session. It is my recommendation that street lights be installed at both intersections. The best situation would be to have street lights at the north-west corner of Bronson Drive and Silver Lake Road, and at the South-east corner of Park View Drive and silver Lake Road. The current street light in front of 7390 Silver Lake Road could remain or be relocated further south to provide a more even distribution of light. I recommend that this possibility be reviewed with the residents and determined by their concerns. I further recommend that the Council order the installation of the street lights at the intersections of Silver Lake Road with Park Vier -rive and with Bronson Drive. 46,4w-/, Memo To :Mayor and Council Members From :Ric Minetor, City Engineeror of Public Works Date :February 28, 1990 Subject :Pedestrian Pathway along County Road I Quincy to Eastern City Limits In response to Council's request, I have discussed the possibilities of this trail with Shoreview's City Engineer. He indicated that they had not resolved the problem of crossing Rice Creek. This appears to be more costly than they are able to afford at this time. They are continuing to attempt to find options to reduce the cost. They also had not considered the problem with the I-35W bridge. I reviewed the area and found that the existing walk under the bridge is 3 feet in width from the back of the curb to the front of the guard rail. This area is often covered with snow in the winter and covered with sand or debris at other times of the year. It appears that modification of the slope paving would be necessary and a retaining wall placed behind the bridge piers. This would be significantly expensive. Mounds View would share half the cost with Shoreview. Shoreview indicated that they were considering a bituminous trail, we currently have a concrete walk west of Quincy along County Road I. At least a portion of this pathway would need to be concrete where it crosses the St. Paul Water Works conduits. The pathway would be approximately 1320 feet in length and at least 7 feet in width. If we use concrete only where necessary, and bituminous elsewhere, I estimate the pathway would cost $20,000. The previously mentioned work under the I-35W bridge would be in addition to this figure. I am asking for Council direction on further efforts on this proposal. V'. 5 MEMORANDUM Memo To :Mayor and Council Members From :Ric Minetor, City Engineer/Director of Public Works Date :February 28, 1990 Subject :Proposed X-Walk on Silver Lake Road at Woodcrest Park I have received a letter from Dan Solar of Ramsey County confirming their willingness to stripe a cross -walk on Silver Lake Road for Woodcrest Park. Mr. Solar indicated that they would paint the cross -walk during this summer. The slight skew necessary due to the culverts under Silver Lake Road is acceptable to the County. They are requesting plans for the pathway adjacent to Silver Lake Road for review prior to this work. Council -Member Quick requested information regarding the possibility of placing culverts in Spring Creek and providing the cross -walk at the west Woodcrest Drive intersection. This would require 2 - 36 inch diameter culverts. Plans would need to be prepared and submitted to Rice Creek Watershed District for approval. I have estimated the cost of this alternative to be $5,000 to $7,500. I believe the latter alternative is preferable to the mid -block crossing originally discussed, if funds are available. I have contacted Elaine Graham and she indicated she would attend the March 5th meeting. I am requesting Council direction on the alternate to pursue. UARO Memo To :Mayor and Council Members From :Ric Minetor, City Engineer/Director of Public Works Date :February 28, 1990 Subject :Proposed X-Walk on Silver Lake Road at Woodcrest Park I have received a letter from Dan Solar of Ramsey County confirming their willingness to stripe a cross -walk on Silver Lake Road for Woodcrest Park. Mr. Solar indicated that they would paint the cross -walk during this summer. The slight skew necessary due to the culverts under Silver Lake Road is acceptable to the County. They are requesting plans for the pathway adjacent to Silver Lake Road for review prior to this work. Council -Member Quick requested information regarding the Possibility of placing culverts in Spring Creek and providing the cross -walk at the west Woodcrest Drive intersection. This would require 2 - 36 inch diameter culverts. Plans would need to be prepared and submitted to Rice Creek Watershed District for approval. I have estimated the cost of this alternative to be $5,000 to $7,500. I believe the latter alternative is preferable to the mid -block crossing originally discussed, if funds are available. I have contacted Elaine Graham and she indicated she would attend the March 5th meeting. I am requesting Council direction on the alternate to pursue. MEMORANDUM Memo To :Mayor and Council Members From :Ric Minetor, City Engineer/Director of public Works Date :February 28, 1990 • tA} _ Subject :Stop Sign Request on Knollwood Drive at Woodcrest Drive We have received a request from residents in the area of Knollwood Drive between County Road H and Woodale Drive for STOP SIGNS on Knollwood Drive at Woodcrest Drive. This would be a multi -way STOP SIGN and is regulated by state statute. The requirements are that these installations meet the "warrants" listed in the Minnesota Manual of Uniform Traffic Control Devices. The manual lists the following conditions as justifying a multi -way STOP SIGN installation: Where traffic signals are warranted and urgently needed, multi -way STOP SIGNS may be used on an interim basis while arrangements are made for installing traffic signals. 2. An accident problem, as indicated by 5 or more accidents in a 12 month period, which are susceptible to correction by the installation. Minimum traffic volumes of: a) A total from all approaches of 500 vehicles per hour for any 8 hour period, and b) The combined vehicular and pedestrian volume from the minor street must average 200 units per hour for the same 8 hours, with an average delay to vehicles on the minor street of 30 seconds, but c) When the 85th percentile approach speed of the major street exceeds 40 miles per hour, the minimum vehicular volume is 70 percent of the above requirements. These warrants are not met at this location. Therefore, my recommendation is not to install any STOP SIGNS due to the liability of unwarranted Stop Signs. The request also mentioned speed limit signs or "watch for children" signs. Speed limit signs could be installed, l but here for s the over trade-off of posting 30 mile per hour speedthis t versus those drivers that currently drive less than lima 30 m.p.h. because they are unsure of the speed limit. "Watch for Children" signs are not an authorized sign under the MMUTCD. Playground signs, Children Playing signs, and other similar signs are reserved for City Park areas, designated playgrounds (such as at churches and day-care centers), or athletic fields. Some cities have begun using "Watch for Pedestrians" signs. These are usually reserved for streets with designated on street trails. I recommend referral of this situation to the Police Department to determine actual speed of cars in the area and to determine if additional enforcement is warrantcd- W 'TRAFFIC N FORI-tAT ION PROGRI?1 SERIES 0 1 �I,M WHY DON'T THEY PUT IN MORE STOP SIGNS? A stop sign is one of our most valuable and effective control devices when used at the right place and under the. right conditions. It is intended to help drivers and pedestrians at an intersection decide who has the right-of-way. One common misuse of stop signs is to arbitraiily interrupt through traffic, either by causing it to stop, or by causing such an inconvenience as to force the traffic to use other routes. Where stop signs are installed as "nuisances" or "speed breakers;' there is a high incidence of intentional violation. In those locations where velricfe; do stop, the speed reduction is effective only in the immediate vicinity of the stop sign, and frequently speeds are actually higher between intersections. For these reasons, it should not be used as a speed control device. A school crossing may look dangerous for children to use, causing parents to demand a stop sign to halt traffic. Now a vehicle which had been a problem for 3 seconds while approaching and passing ilia intersection hecomes a problem for a much longr:r period. A situation of indecision is created as to when to cross as a pedestrian or when to start as a motorist. Normal gaps in traffic through which crossings could be made safely no longer exist. An intersection which previously was not busy now looks like a major intersection. It really isn't — it just looks like it. It doesn't even look safer and it usually isn't. Most drivers are reasonable and prudent with no intention of maliciously violating traffic �+ regulations; however, when an unreasonable restriction is imposed, it may result in flagrant violations. In such cases, the stop sign can create a false sense of security in a pedestrian and an attitude of contempt in a motorist. These two attitudes can and often do conflict with tragic results. Well -developed, nationally recognized ,uidrlines hdp to indicate when such controls become necessary. These guulelines take into consifleralion, among other things, the probabilib; a.` :elricic.::riving at an intersection at the same tirr:e, the length of time traffic roust wait to enter, and the availability of sale crossing oppartunilles. I1M/1-77 7075 Knoliwood Drive cc: S. Hankner Mcundsview, MN 55112 Eno. February 12, 1990 Rick Minetor, P.E. Director of Public Works/City Engineer 2':ol Highway 10 Moundsview, MN 55112 Dear Mr. Minetor: Have you ever wondered why there is more traffic on one side street compared to another? This is a question that our neigborhacd has been asking. We live on Knollwcod Drive, between County Road H and H2. (Please refer to the enclosed map.) over the last three years the volume OF traffic and the speed of the cars has increased. This causes great alarm among us with young children. There is a large number of children in this neighborhood. Presently there are over So children (nota: only `i are over the age of 12). Also Knollwood Drive has become Favored by walkers, Joggers and bikers. Due to the increase of traffic, cars have become a great danger to the children and to the pedestrians. The speed of the cars has definitely changed the atmosphere OF our neighborhood and the atmosphere is that of danger. Presently there is a stop sign on Knollwood Drive and Wcodale, that many driver drive right -on through, driving `±5 mph. There is no "speed limit" sign, nor "watch For children" sign on this part of the road. 1 purpose that tut inta st oy OF osignvonwKnoilwood Drive OF the people, p at Woodcrest. The stop sign would encourage sipwer driving and a saFer street For all pedestrians. Enclosed are signatures of the residents that live within the immediate area. All OF them were very eager to sign to show support For the purposed stop sign. wli'. be contacting you in two wee:•:s Fcr your Feel Free to contact me at 780 6315. Sincerely, A. Han (h5 Cate AA. Hanson 1�y Resident of the Cit cF Mc-nds:iew ✓). ;,r ��.r�d (nn�,, tict /[/CUoDof v✓, 70 9 Gh, a933 � ; yZs u•ac�AGGf �� , i J.-ti.w, .� r. // --A3,; P tie /,���` 7000 r1`L>66 cJ 1 3 y JAIn� �Id�ls 70�o KKuIlcvov� �rrve m h5 Acl 3 3 O Memo To :Mayor and Council Members From :Ric Minetor, City Engineer/Di_rector of Public Works Date :March 1, 1990 �f Subject :Regional Mutual Aid Association We have been contacted by the City of Fridley in regards to joining the 'Regional Mutual Aid Association'. The purpose of the Regional Mutual Aid Association (RMAA) is to have an agreement for the sharing of resources in responding to emergencies due to sudden and unforeseen conditions. The bylaws of RMAA require each member to supply a list of their equipment and to update this list annually. This equipment and manpower for operation is then available to other members in responding to emergencies. Each member agrees to provide insurance coverage of its personnel and equipment while it is operated in the other jurisdiction. There is to be no charge to the requesting member unless the incident becomes eligible for Federal or State disaster assistance. I believe the City of Mounds View would benefit from becoming a member of RMAA. We recently requested and received assistance from Fridley in opening the street and repairing a water main at Eastwood Drive and Ardan Avenue. They provided over 2 hours of assistance by the use of their backhoe with a frost breaker attachment. The delay and cost of renting equipment could have been a few hundred dollars or more. The City of Fridley did not request any reimbursement, but did request that we consider joining RMAA. They also indicated that they would seek reimbursement in the future if we choose not to join RMAA. This is just a minor example of the possible benefits of membership in RMAA. Attached is a proposed resolution authorizing membership. I recommend the Council approve the form of the resolution and schedule this resolution for future action. RESOLUTION NO. A RESOLUTION AUTHORIZING JOINT AND COOPERATIVE AGREEMENT FOR USE OF PERSONNEL AND EQUIPMENT - REGIONAL MUTUAL AID ASSOCIATION WHEREAS, The City of Mounds View desires to become A member of the Regional Mutual Aid Association and its City Engineer/Director of Public Works is its authorized representative, and its Public Works Foreman is its alternative representative, and; WHEREAS, a mutual need exists between members of the Regional Mutual Aid Association to share and assist one another in the areas of emergency, disaster control, and mitigation, and; WHEREAS, the City of Mounds View considers it to be in the best interests of the City to enter into a mutual agreement with the other members of the Regional Mutual Aid Association. NOW, THEREFOR, BE IT RESOLVED, that the City of Mounds View enter into agreement with the Regional Mutual Aid Association and hereby authorizes its City Engineer/Director of Public Works to represent the City of Mounds View in this association and the City Engineer/Director of Public Works is authorized to sign said agreement in behalf of said City of Mounds View. ►�1 MEMO TO: MAYOR AND COUNCIL D FROM: MARY SAARION, DIRECTOR PARKS, RECREATION AND FORESTRY DATE: FEBRUARY 27, 1990 SUBJECT: CONSIDERATION FOR APPROVAL TO HIRE SEASONAL PARKS GROUNDSKEEPERS AND PARKS GROUNDSKEEPER SUPERVISOR All four parks groundskeepers from last year have been asked to return for the 1990 season. One of last year's employees requested the Supervisor's position. Both Mike Ulrich and I agree that Al Miskowiec is an excellent employee. He has proved to be responsible and can easily take and give direction. As a college senior, he will be the oldest of the groundskeepers. Foreman Ulrich especially notes that Al's prior experience and knowledge of the duties and procedures at the Maintenance Garage provides a benefit because it alleviates the necessity to train in a supervisor. The other three returning from last year include Bill Sjulstad, Rick Ramacher and Tim Hetland. All three performed well last year and were encouraged to return in 1990. The fourth and new choice is David Mork, a college sophomore and Mounds View resident. David has previously worked as a seasonal employee for the City of Columbia Heights public works for the past two summers. His references are excellent and he has athletic field user experience so understands the needs of the players using park facilities. The job descriptions for both positions are attached. RECOMMENDATION: To consider approval for hiring Tim Hetland, Bill Sjulstad, Rick Ramacher, and David Mork as seasonal parks groundskeepers at a wage of S6.00/hour, each not to exceed 100 hours; and to consider approval for hiring Allen Miskowiec as seasonal parks groundskeeper supervisor at a wage of S6.50/hour not to exceed 100 hours. The funding as budgeted in Parks part-time employment 100-4360- 02.0.000. MS/SL POSITION TITLE: DEPARTMENT: ACCOUNTABLE TO: DA T n; NATURE OF WORK CITY OF MOUNDS VIEW 2401 HIGHWAY 10 MOUNDS VIEW, MN 55112 JOB DESCRIPTION Park Groundskeeper Parks, Recreation and Forestry Parks Groundskeeper Supervisor Marrhl loon To maintain the parks to ensure the safety and enjoyment of park users and prepare the athletic fields for competition. EXAMPLES OF WORK Mow and groom park grounds including weed trimming and litter pick up. Vacuum and clean park buildings twice per week. Empty park trash receptacles twice per week. Daily athletic field grooming, including dragging and chalking of fields and setting bases. - Spray for weeds. Maintain the condition of tennis nets, volleyball and basketball nets and court conditions. - Maintain the condition of park pathways. Perform a playground equipment check one per week and repair as conditions warrant. Perform other tasks as directed. MINIMUM REQUIREMENTS Must be at least 18 years of age and have a current drivers license. OTHER REQUIREMENTS Abide by the rules and regulations for use of park vehicles and equipment as directed by the Park Groundskeeper Supervisor. lJo CITY OF MOUNDS VIEW 2401 HIGHWAY 10 MOUNDS VIEW, MN 55112 JOB DESCRIPTION POSITION TITLE: Park Groundskeeper Supervisor DEPARTMENT: Parks, Recreation and Forestry ACCOUNTABLE TO: Director of Parks, Recreation and Forestry DATE: March, 1990 NA T U"E OF wnax Supervise the park maintenance work performed by the Park Groundskeepers as well as provide working assistant. EXAMPLES OF WORK Provide in-service training and instruction to the Park Groundskeepers regarding rules and regulations of using park vehicles and equipment. Explain work standards and means of measuring completion and quality of performance. Inspect work performed on a daily basis. Give work assignments. Meet with the Director of Parks, Recreation and Forestry every morning for communicating pare maintenance and preparation needs. Provide working assistance as needed to prepare for deadlines. MINIMUM REQUIREMENTS Must be at least 21 years of age and have prior experience as a park groundskeeper. OTHER REQUIREMENTS Abide by the rules and regulations for use of Public Works vehicles and equipment as directed by the Public Works Foreman. MEMO TO: MAYOR AND COUNCILMEMBERS �Z0111-A.:% 9 FROM: MARY SAARION, DIRECTOR PARKS, RECREATION AND FORESTRY DATE: FEBRUARY 27, 1990 SUBJECT: FESTNAL BAND AND FIREWORKS Ed Vanasek, President of Northern Lighters has sent the City a proposal and price for a fireworks display for the "Festival in the Park". Please review and consider the proposal. If acceptable, staff will make preparation for the contract and insurance coverage. Also, please look over the brochure of "Bob and the Beachcombers". Staff would like to suggest this group as one of the bands for the Festival. Staff would also suggest 'The Teddy Bear Band" a group which is popular with children. Their performance involves the children in songs and actions. Staff will provide a cost sheet on all these options at the agenda meeting. MS/SL Attachment MARY, TRYING TO PUT TOGETHER A FIREWORKS SHOW FOR YOUR "FESTIVAL IN THE YHRK' THAT WOULD BE EQUAL OR GREATER THAN THAT OF LAST YEAR'S I HAVE COME UP WITH THE FOLLOWING PROGRAM. FIRST OF ALL, I WILL ADMIT THAT I DO NOT KNOW HOW THE AUDIENCE WILL RESPOND TO THE DOWNSIZING OF THE SHELLS. WITH THAT IN MIND, AND KNOWING THAT THEY WILL STILL EXPECT TO SEE AERIAL EFFECTS, I FEEL THAT BY USING LARGER QUANTITIES OF SMALLER SIZED SHELLS THE EFFECT STILL WILL BE QUITE DRAMATIC. WHEN I SAY LARGER QUANTITIES I MEAN AT LEAST TRIPLE THE NUMBER OF AERIAL SHELLS WE SHOT LAST YEAR. AGAIN, BECAUSE OF THE SMALLER SIZES OF INDIVIDUAL SHELLS THE LARGER NUMBER IS REQUIRED. AS FAR AS THE GROUND EFFECTS ARE CONCERNED I FEEL THAT PART OF THE DISPLAY CAN REMAIN ABOUT THE SAME. I HAD LOOK ATGWHATLOURUREQUIREMENTSGGESTED A DGET 0gS00 TO U WILLBEITMIGHT BEA BIT MORE R AW IS REALISTIC TO LOOK AT A BUDGET OF $5,000. WE COULD CUT HERE AND THERE IN THE SHOW CHANGED FORMATTFULLTI FEEL THAT FUNDING SHOULDOBEySURE THE AVAILABLE. THE NUMBERSUCCESSONETH THE CONCERN IN MY MIND STILL HAS TO BE SAFETY, BUT CLOSE BEHIND IS AUDIENCE AND SPONSER SATISFACTION. THE NORTHERN LIGHTERS ARE READY TO DAZZLE, COME SATURDAY, SEPTEMBER 22ND, 1990. PYROTECHNIC LLY YOURS, ED VANASEK-PRES NORTHERN LIGHTERS il 0 Looking for special crowd -pleasing entertainment, dance music, an -a' show for an upcoming company event? Take a good look at- EVI - - W-697 I B P%`o "Bob & the Beachcombers" feature: 1. Three different theme party shows, each with special and unique costumes, staging, and props - "Beach Party Summer" - California -style music, fun, and sun! "Rock & Roll High School" - Sock hop fun at the high school gym! "Saturday Night Cruise" - Rock & roll Saturday night good times! 2. Each show is highlighted by different contests and prizes that will bring in a crowd, get them involved, and guarantee everyone a great time! 3. Complete professional sound and light systems for good looks and great sounds, for groups of 50 people to 5,0001 4. Full liability insurance with $1,000,000 coverage for all of our shows. 5. A professional 50's and 60's show that has entertained and won rave reviews from people of all ages at state and county fairs, shopping malls, park and recreation department shows, street dances and city celebrations, and corporate and public parties and events through- out the midwest! 6. A name and a reputation that is recognized and known around the Twin Cities and the midwest for quality entertainment and shows. 7. Special MERSC discounts and price guarantees, along with special considerations regarding cancellations, deposits, and refunds, not allowed the general public. For more information call 812-888-8785 Call us now for 1990 bookings — some of the most popular dates are already booked! MEMO TO: MAYOR AND COUNCIL FROM: PARKS AND RECREATION COMMISSION DATE: FEBRUARY 22, 1990 SUBJECT: RECOMMENDATION TO ENDORSE THE RAMSEY COUNTY PLAN FOR PARKS, TRAILS AND OPEN SPACE Mr. Bill Frank, member of the Task Force on the Ramsey County Plan for Parks, Trails and Open Space and also Parks and Recreation Commissioner from the City of Roseville, presented slides and information regarding the planning process and key points of the plan. He was available to answer questions regarding the Plan. Upon conclusion of the presentation, the Parks and Recreation Commission made a recommendation to the City Councilto endorse the Ramsey County Plan for Parks, Trails and Op pace. endorsement does not mean that all the over 100 recommendations of the plan are agreed upon but that the overall plan is acknowledged and endorsed for consideration to future implementation. Recommendation: Endorsement of the Ramsey County Plan for Parks, Trails and Open Space. RESOLUTION #3006 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION ENDORSING THE RAMSEY COUNTY PLAN FOR PARES, TRAILS AND OPEN SPACE WHEREAS, a plan for parks, trails and open space in the County of Ramsey has been developed by a task force; and WHEREAS, the plan was distributed to Councilmembers, Parks and Recreation Commissioners and staff for review; and WHEREAS, a representative from the task force presented information on the key points of the plan to the Mounds View Parks and Recreation Commission; and WHEREAS, the plan provides over 100 recommendations for the implementation of the plan. NOW, 'THEREFORE, BE IT RESOLVED, that the City of Mounds View may not necessarily agree upon every recommendation; however, BE IT FURTHER RESOLVED that the City of Mounds View acknowledges and endorses the Ramsey County Plan for Parks, Trails and Open Space for consideration of future implementation. (SEAL) Adopted this 12th day of March, 1990. MAYOR ATTEST: CLERK -ADMINISTRATOR MEMO TO: MAYOR AND COUNCILMEMBERS 6M% C-1// FROM: MARY SAARION, DIRECTOR PARKS, RECREATION AND FORESTRY DATE: FEBRUARY 27, 1990 SUBJECT: VEHICLE TRANSPORTATION GRANT 16(b)2 I would like to review Step III or Appendix 1 of the Vehicle Transportation Grant to be sure that all the Council is informed about the grant. This is the second portion which was due February 21. Please do not expire when you see the labor costs on page 4. The bulk of this test is for the driver at $22,024.60. This is written with the understanding that fees would cover the hourly cost of the bus driver similar to employee wages paid from fees received from recreation programs. The other maintenance cost would, however, be incurred by the City. Again, at any time the City can withdraw from tins grant program. I wish to page you through this portion of the grant at the agenda session. MS/SL Enclosure APPENDIX 1 0 PROPOSED TRANSPORi.AT10N SCHEDULE PROPOSED VEHICLE NOTE: Mn/DOT has established a policy to award only one vehicle to each approved applicant. Check the vehicle requested in application. Converted Passenger Car/Minivan 11-15 Passenger Small Bus 10-16 Passenger Small Bus 17-24 Passenger Small Bus x Up to 30 Passenger School Bus Over 30 Passenger School Bus Wheelchair Lift x wheelchair Ramp No. of Seated Passengers 17-24 No. of wheelchair Spaces 2 In the spaces below, check the item(s) which most closely describes the intended use of the above described vehicle: ►— This will be the first vehicle(s) obtained by this organization to provide E/H transportation service. This will replace an existing vehicle owned by this organization. This will replace transportation service x currently provided by another organization. This will allow our organization to offer x transportation to a greater number of clients. This will result in higher quality service to our clients (i.e., shorter riding time, better scheduling, etc.). This will enable our organization to offer transportation to E/H in our service area who are not our clients. Will this reolace a volunteer (or staff) i10 driver program currently operated by this agency? APP=:'Dj- 1 Cont. ('- of +) 11. PROPOSED SERVICE: (For clients and nunclients) A. Scheduled. (Where transportation demand is knnwn in advance such as service to nutrition sites and sheltered workshops or regular work trips.) 1. Enter appropriate data for each day that service is scheduled. 2 Enter "x" in appropriate vehicle use hours. S. Enter estimated number of passengers in each time period. J. Enter appropriate index letters for special conditions. S. Enter "f" (in Spec. Condit.) for each hour a lift is required. 6. Enter estimated total daily mileage. 7. Use additional sheets as necessary - include vehicle numbers Note: Applicant should noc automatically fill in the maximum number of passengers for the vehicle. Some trios may noc have a full load. °^ -oncav I Tuesda:I I'%ednes=,1 lhursdav ° •day ! Saturday i Surda: -Ni:EAGE 32 I I 40 1 37 1 37 I .30 I t t 7q S P E C 1 .4 L C 0 V D r T 1 0 S S (Use appropriate letters) a. Door to door service (as opposed to "curbside" loading). b. Specially trained drivers (identify repuireaents). c. Passenger attendant (provides physical assistance). d. Passenger escort (companion only;. e. Food trar.s.port (with or ::::hour passengers'. .. Lif: repaired. ;. Otner (ex.plain. c:^,urch use h. Other fexplainl -13- APPE: . 1 Cont. (3 of 4) B. Unscheduled. ('.There transportation is provided on a "demand respon— sive" basis such as medical, shopping and recreational.trips.) Show the time periods during a typical day that vehicles should be available for service. Check the appropriate block to indicate the necessl for a lift. This is important since you may plan to use a lift —equipped vehicle (simply because it may be the only available vehicle) during a time period when such equipment is not required. Use additional sheets as necessary. Vehicle From 6 am to 6 om " From 11 am to 1 —um From 8 am to 1 am From to Estimated Pass. mileage per trio 13 oass. 40 mi Lift Renuired Yee No x Special Conditions acdef Day of Week M-F 15 mass. 20 mi x acdf Sat, 5 oass. 15 mi x acdfa Sun. (See back) C. Weekend Service. If weekend service is unscheduled, i.e., occasional trips, etc., provide a brief narrative including: 1. Esti ated trip length in miles and hours. 2. Estimated vehicle capacity required. 3. Special equipment or conditions. 4. Estimated number of trips per year. (See back) D. Operational Reduiremenrs. Describe any other special requirements your agency feels are essential in providing transportation — such as, a maximum length of time a passenger is to remain on a vehicle. M. PROJECTED OPERATING COSTS This section should consist of the applicant's estimates of costs, in, current dollars and projected casts for the first year of actual service it will incur in the operation of the vehicle to be acquired under the grant. 'PIS SECTION WILL SERVE AS A BASIS FOR M—PARING COSTS YOU HAVE ?ROJEC:ED AHD idOSE COSTS CONTAINED IR PROPOSALS YOU MAY RECEIVE FROM OT::ER ?ROVIDERS. These costs should present a consolidated budget for for the vehicle reauested. Worksheet 2 does not have to be sent out with Appendix 1. It is included to assist you in determining realistic cost estimates. ?Lease include the worksheets in your final aonlicatlon. 0e _fir._ 12 Mc. Costs 12 Mo. Costs From L Cont. (� of 4) Today's Prices Estimated Start _ 1990 0'rP of A. LABOR 1. Drivers. Includes wages and fringe benefits for such employees as necessary to operate the vehicles requested in your application. Shaw only those costs which are totally absorbed by your agency. do include For example, if you utilize a CETA—funded driver, not such costs. If you have doubts about such costs, include the appropriate amount and note the source. $ 22,02 DRIVER COSTS PER YEAR 4.60 $ / 2. Maintenance. Include wages and fringe benefits for mechanics (and occupations) rshian are provided by your normal staff. related Include only the percentage of such costs that relate to the equip- went being requested. For example, you are requesting One (1) vehicle which will increase your vehicle fleet to five (5), you should show only 1/5 of such maintenance labor costs. MAIl1TEN4.`!CE LABOR COSTS PER YEAR $ 1,670.24 $ 3. Supervisory/Dispatcher. Include wages and fringes for employees who exercise supervision of your transportation service. If such functions are assigned to employees in addition to other duties, include the pro -rated costs only if the percentage of time is greater than 5Z of the employees normal work time. SU?L_gViSOnYi'DiSPATCA COSTS PER YEAR S less 5 4. Additional Labor Costs. Include any additional labor costs that assign relate directly to your transportation service. You should of the employee's any such costs on a pro -rated basis, both in terms being Identify all such time as well as the vehicles requested. additional costs by listing appropriate job titles. _ $ -- S 5. TOTAL LABOR COSTS PER YEAR $23,694.84 $_ B.io\-LABOR COSTS Include all transportatior costs for which you do not supply labor. Be certain to prorate costs based only or. the equipment requested jr, your application. Maintenance d Repairs, Per Year Insurance, Per Year Fuel 6 Oil, Per Yea: Vehicle De?reciarion, Per Year (Use a 5-year lire, lOZ salvage value) TOTAL NON -LABOR COSTS, PER '!E,%: C. n` %L 3PERA7:)1C COSTS S 800.00 S S 2,631.00 S S 1'150.00 $ S 5,Q34.60 $ $ -- 5�--- $10,515.60 S 534,210.4.1 S APPENDIX 1 - WORKSHEET 1 SERVICE SUMMARY SCHEDULED HOURS/WEEK (IIA) 43 SCHEDULED HOURS/YEAR @ 52 WKS./YR. 2.236 UNSCHEDULED HOURS/ week (IIB) 125 UNSCHEDULED HOURS/YEAR @ 52 wks /YR. 6,500 hrs./year X. TOTAL SERVICE HOURS PER YEAR 2,236 SCHEDULED MILES/WEEK (IIA) 220 SCHEDULED MILES/YEAR @ 52 WKS./YR. 11,440 UNSCHEDULED MILES/YEAR @ 20 12 /YR. 240 ESTIMATED NON -SERVICE MILES/YR. Y. TOTAL MILES PER YEAR 11,630.00 SCHEDULED PASS./'WEEK (IIA) 332 I1-way trios) SCHEDULED PASS./YEAR @ 52 WKS./YR. 19,364 UNSCHEDULED PASS./WEEK @ -- (II3) '- UNSCHEDULED PASS./YEAR @ 20 12 /YR. 430 (!-way) Z. TOTAL PASSENGERS PER YEAR 20,104 (1-way trios) r APPENDIX 1 - WORKSHEET 2 SERVICE SUMMARY PROJECTED OPERATING COSTS A. LABOR COSTS 1. DRIVER SERVICE HOURS/YEAR USE CURRENT DOLLARS SOURCE (Pd. Staff, Vol., Other) Paid staff SALARY COST/YEAR @ S 7.00 /HR. �— FICA ;rl,54 7.64% (including S 9.85 OTHER BENEFITS FICA) S COST/YEAR $22,024.60 2. MAINTENANCE (AGENCY STAFF) HOURS/WEEK (Dvr. and/or Mech.) HOURS/YEAR (Dvr, and/or Mech.) SOURCE (Pd. Staff, Vol., Other) SALARY COST/YEAR @ S 16.06 /HR. FICA 'rr],R 7.64% (including OTHER BENEFITS FICA) COST/YEAR 3. SUPERVISORY/DISPATCH 2 hrs/week 104 Pd. staf' 1,670.24 S -- S -- 51,670.24 HOURS/WEEK 2 HOURS/YEAR 104 SOURCE (Pd. Staff, Vol., Other) SALARY COST/YEAR @ $ 12.04 /HR. $1,252.16 FICA Fii': 7.64% including S -- OTHER BENEFITS benefits $ -- COST/YEAR (less than 5%) 4. ADDITIONAL LABOR WORK TYPE TOTAL HOURS/'WEEK TOTAL HOURS/YEAR SOURCE (Pd. Staff, vol., Other) SALARY COST/YEAR @ S /HR. FICA 7.15; OTHER BENEFITS COS'/YEAR TOTAL LABOR COSTS/YEAR S -- S -- S -- S1,252.16 524,947.00 APPENDIX 1 - NORKSHEET 3 SERVICE SUMMARY B. NON -LABOR COSTS ( vi 44o MILES/YR.) 1. MAINTENANCE & REPAIRS REPAIR PARTS COST/YEAR NON -AGENCY LABOR COST/YEAR SETS TIRES @ 20,gQO MILES/SET TIRES COST/YEAR @ 5 750 Co/SET TOTAL MAINT. R REPAT�S_ USE CURRENT DOLLARS S 800.00 S - S - S 750.00 51,550.00 2. INSURANCE AND LICENSE INSURANCE COST/YEAR S2,631.00 VEHICLE FEE & LICENSE/YEAR bus platesS�� TOTAL INSURANCE & FEE COST (13,000 lbs, gross rate 52,634.00 3. FUEL & OIL FUEL GALS. FUEL @ 6 MILES/GAL. S FUEL COST/YEAR @ S .57 /GAL. S OIL & LUBE @ MILES/0 & L S OIL & LUBE CO=/YR. @ 5 /0 & L S TOTAL FUEL & OIL COSTS/Y( 4(o'_1, fuel & Lube S 1,883.00 included) 4. DEPRECIATION/YEAR ESTIMATED COST OF VEHICLE $32,970.00 90% ORIGINAL COST S 29,673.00 1/5 of 90a VEH. COST CEP./YR. S 5,934.60 ESTIMATED COST OF RADIOS S 1.000.00 1/10 OF RADIO COST DEP./YR. S 100.00 TOTAL ANNUAL DEPRECIATION S 6,934.60 TOTAL NON -LABOR COSTS/YEAR S 13,051.60 C. 1. TOTAL OPERATING COSTS/YR. (A+B) S 37,998.60 2. NON -AGENCY COSTS CETA LABOR S B0, of DEPRECIATION S 4,747.68 3. TOTAL AGENCY OPERATING COSTS (1-2) S 33,250.92 TOTAL COST/PASSENGER (Cl/Z) S 1.89 TOTAL AGENCY CC57/PASSENGER (C3/Z) S 1.6: PROPOSED SCHEDULE A4D ROUTES Maydays 8:00 9:00 a.m, senior swine pickups ,42 - 9:30 x.m. Senfor exercise pickups 10:00 11:00 a.m. Senior swims return/senier cxtrcf.e returns 11:00 - 12:00 noon Dining pickup 1:00 2:00 P.M. Dining return 2:00 4:30 p.m. Senior shopping (to Malls) Tuesdays 8:00 . 9:00 a.m. Senior swims pickups Club (2nd d 4th Tuesdays/month) 9:00 - 10:00 a.m. Sunrise Seniors pickup 10:30 . 11:00 a.m. Senior swine 11:00 • 12:00 noon Dining pickup 1:00 - 2:00 . 2:00 p.m. 3:00 P.M. Dining return Sunrise Senfor Club return (2nd 6 4th Tuesdays/month) 2:00 . 5:00 p.m. walking Club excursion (1st S 3rd Tuesdays/month) Wednesdays 8:00 . 9:00 a.m. 10:00 senior swim pickup Messiah Sr. Club pickup (1st Wednesday of each month) 9:00 . 10:00 . a.m. 11:00 a.m. Senfor swim return 11:00 • 12:00 noon Senfor dining pickup 1:00 . 2:00 . 2:CO p.m. 3:00 P.M. Senior dining return Messiah Senior Club return (1st Wednesday of each month) Thursdays 8:00 • 9:00 a.m. senior swims pickups 9:00 . 9:30 a.m. Senior exercise pickups 10:30 - 11:00 a.m. Senior swim return/senior exercise returns 11:00 • 12:00 noon Dining pickup 1:00 - 2:00 P.M. Dining return Fridays 8:00 - 9:00 a.m. Senior swims pickups 10:30 11:00 a.m. Senior swims return 11:00 12:00 noon Dining pickup ioo 2:00 p.m. Dining return 2:00 4:00 p.m. Senfor shopping (groceries) Sundays 8:o0 a.m.. 12:00 noon Church activity pickups and return Other special activities using transportation: Early Bird Breakfast Club (Wednesdays once/month) Lunch/Brunch/Munch Club (Saturdays once/month) Evening Diner's Club (Thursdays once/month) Transportation for other activities in the evenings and weekends for trips and special events will be added athletic as determined, i.e. school plays, Bel Rae dances/dieters, Kraus 4artfg Senior Dinners, high school games/concerts. MEMO TO: MAYOR AND CITY COU*R' FROM: CLERK-ADMINISTRAT DATE: FEBRUARY 28, 1990 SUBJECT: ADMINISTRATIVE PROCEDURES As you may have noticed on the Department Head Meeting agendas, the Department Head Team has been discussing for the last few months the issue of administrative constraints and recommendations to the City Council to relieve some of those to allow for more expeditious handling of certain City business. Two of those items were the issuance of Certificates of Occupancy and Contract Change Orders and Partial Payments. Attached for your information are copies of memorandums from City Engineer Ric Minetor with respect to these two items which have been reviewed and endorsed by the Department Head Team. With respect to the issuance of Certificates of Occupancy, Ric indicates that the Municipal Code does not require that Certificates of Occupancy be approved by the Mounds View City Council. My review of the Code agrees with Ric's conclusion and in discussing it with past employees of the City I have learned that this practice has been conducted only because it has been the desire of past City Councils to approve such Certificates of Occupancy. At no time has an effort been made to amend the Codes to require that Certificates of Occupancy be approved by the City Council. Ric recommends that the City follow the procedures outlined in the Municipal Code, thus providing for the issuance of Certificates cf Occupancy by staff. If the Council desires, an informational item can be placed in the packet along with the normal monthly Building Monthly Report indicating when major buildings, buildings other than single-family homes or duplexes, have been issued Certificates of Occupancy. In the area of Contract Change Orders and Partial Payments, Ric has recommended that staff be authorized to approve Change Orders as necessary on a project and suggests that formalizing the procedure might be appropriate. I woul,i concur with that recommendation. Ric further recommends that staff be authorized to approve Partial Payments in order that expeditious payments can be made to contractors but that the final payment and project acceptance be approved by formal Council action. If you agree with this request, I would also recommend that this procedure be formalized as well by means of stating that in the City's purchasing policy. Your direction on these items would be appreciated. DFP/mjs Memo To :Mayor and City Council Members From :Ric Minetor, City Engineer/Director f Public Works Date :January 9, 1990 Subject :Certificates of Occupancy - Issuance Authority Recently a number of Certificates of Occupancy have been presented to Council for approval as an item under staff reports or Clerk -Administrator reports. This has been due to time constraints between final inspections and requests for occupancy from building owners. I have been concerned that the process is time consuming and staff appears to be disorganized in presenting this information. I therefore have researched the municipal code to determine the exact procedure and requirements for issuing Certificates of Occupancy and also Temporary Certificates of Occupancy. The municipal code does not require Certificates of occupancy to be approved by City Council. According to the code, the building inspector must complete a final inspection and if all building code requirements are met, he can issue a Certificate of Occupancy. A temporary certificate of Occupancy can be issued at any time the building inspector determines the remaining work is "minor" and can be completed within a set time frame. The temporary Certificate is restricted to a 6 month time frame and any conditions of the building inspector must met. I recommend that the City follow the procedure outlined in the municipal code and that Certificates of occupancy no longer be submitted to Council for approval. If the Council desires, an informational item can be placed in the packet when major buildings have been issued certificates of Occupancy. h—EYJRANDQH Memo To :Mayor and Council Members From :Ric Minetor, City Engineer/Director of Public Works Date :January 26, 1990 �• ! Subject :Contract Change Orders and Partial Payments When the City contracts for work which will take place over an extended time period (more than a month), our contracts require partial payments for work completed during the period covered by the payment request. Since the contract for this work includes the provision for the partial payments, I feel it is not necessary for these payments to be submitted to Council for approval. By allowing the staff to authorize partial payments, the City can be more expeditious in payment to the contractors, this may have the advantage of allowing contractors to reduce their overhead costs which ultimately are included in the amounts charged the City for the contracted work. Final payment and project acceptance would still be through formal council action. I also recommend the authorization of staff to approve change orders as necessary on the project. This is the procedure we have followed on recent projects; however, formalizing this procedure may be appropriate. MEMO TO: MAYOR AND CITY COUNCIL FROM: CLERK-ADMINISTRATO DATE: FEBRUARY 28, 1990 SUBJECT: MANAGEMENT AUDIT FOLLOW-UP PROPOSAL Attached please find a proposal from the Government Training Service for follow-up by Barb Arney and John Vinton to the City's Management Audit. The proposal includes the following items: ment 1. Team plus building travel expenses and $50 00 forr Meyers -Briggs Briggs typed instrument and video rental. 2. Follow-up sessions with Parks and Recreation and Public Works Departments $625.00 plus travel expenses. 3. Follow-up sessions with the City Council to review team building program and conduct City Administrator evaluations $625.00 plus travel expenses. The total cost for all items proposed is $4,100.00 plus travel expenses. The City of Mounds View will also bo responsible for any facility, refreshment and audio visual rentals necessary. Since the team building for the Finance Department is proposed to occur off -site some rental expenses will be necessary to obtain appropriate facilities for conducting these sessions as well as refreshments and audio visual rental. Your direction in this matter will be appeciated. DFP/MJS i Government Training Services_ Suite 401 480 Cedar Street Saint Paul, Minnesota 55101 �y --- — 6121222-7469 11: ;=3'•S'..q +� fU UCL."<JS February 22, 1990 Mr. Don Pauley City Administrator 2401 Highway 10 Mounds View, MN 55112 Subject: Proposal to Provide Consulting Services Dear Don: Government Training Service (GTS) is pleased to present a proposal to provide follow-up consultingservices tothe City of Mounds View. The consultants for this on -going process continue to be Barbara Arney and John Vinton, consultants under contract to GTS. This proposal will address follow-up work to be completed with three separate groups: o The Department of Finance o The Department of Park and Recreation together with the Department of Public Works o The City Council Team Building with the Department of Finance One, full -day team building session One, half -day follow-up session Three, two hour sessions to help reinforce principles and practices COSTS: $2800 plus consultants, travel expenses (mileage ,$.21/mile) and $50 to cover the costs associated with the Myers Briggs Type Instrunent and video rental Two, two hour sessions to address: -Roles and responsibilities -Problem solving -Team building COSTS: $625 plus consultants travel expenses (mileage at $.21/mile) Member organizations ------- -- 9 rrncG.t a:a;,, .55::d",r .. 1d pl ?e�pcnai J;infnst On; $!die ^.I .'.'rr•'soM Lqa �: �'"'r"npla �,Le.• ;IinnCsnfl ROC dLOn Universdy 0t vmresam al :nwnsn'os — Page 2 Proposal Follow-uo Sessions with Council one, two hour sc-oc.on to review team building p' y�o-ram One, two hour evaluation of City Administrator COSTS: $625 plus consultants travel expenses (mileage at $.21/mile) Total Costs for time and materials 4100 In addition to the costs listed above, the City will be responsible for any facility. refreshment and audio visual rentals. Barbara and John would be ready to begin working with the Finance Department as soon as a decision is made by the Council. Once again, GTS is pleased to have the opportunity to work together in partnership with the City of Mounds View. We look forward to talking with you about this proposal in the near future. Sincerely, jI Mary Sab,tke Program Planner organizational Services MS/at Prop 6:10 CC:B. Arney J. Vinton MEMO TO: MAYOR AND CITY CO'Jt'CI FROM: CLERK-ADMINIST A' t DATE: FEBRUARY 28, 1990 SUBJECT: REPRESENTATIVE LINDA RUNBECK LETTER Mayor Hankner and I received identical copies of a letter from State Representative Linda Runbeck on Monday, February 26, 1990. Mayor Hankner has requested that this letter be placed on the Cityy Council's Agenda for consideration and direction prior preparation of a response. Your direction would be appreciated. DFP\mjs Rep. Linda Runbeck District 52A Anoka, Ramsey Counties M�♦innesota a vYJV o Representatives COMMIrrEES: Governmental Operations: Health and Human Services: Insurance: ..-...� Local Government and Metropolitan Affairs 5Z627� February 22, 1990 r; ;,• ,� Mr. Don Pauley- Cicy Manager City of Mounds View 2401 Highway 10 Mounds View, 14N 55112 Dear Don: I just received something I thought might be interesting to you in light of your concerns about tax increment financing. It is a policy statement adopted by the members of the North Metro Mayors Association regarding the responsible use of tax increment financing. I would be interested in knowing if you would be in agreement with their policy statement as it is written. As you know, there seems to be continuing pressure at the Legislature to put some further restraints on the use of tax increment financing. If there was enough of a movement to self -police, as this policy statement purports to do, there may not be a need for further laws limiting TIF. I would be interested in getting your comments on this. Sincerely, linda Runbeck State Representative /bk Enc. 46 E Golden Law" Road. Circle Pines. Mmnesola 55014 Stale OII¢e 0uAd1nq. Si Paul. Minnesota.5155 House Fax i6121296.1563 �P+ -.612I 784.6622 --- - _ 1612)296.4226 December 1989 TAX INCREMENT POLICY STATEMENT The North Metro Mayors Association believes that tax increment financing is the only effective existing tool by which local government can preserve- and protect its -physical and economic development environment•it habeen the redevelopment carrying ingredient in providing housing, Y 9 out encouraging economic development that would not have otherwise occurred. The Association understands that tax increment financing must be used efficiently and with appropriate restraint. In this regard, the Association adopts the following policy statement: Policy Member cities of the North Metro Mayors Association intend to use tax increment financing for: o Creation of jobs, o Demonstrate public purpose, o Housing to benefit targeted groups, o Correction of significant soil or land problems, o Significant increase in tax base, and o Redevelopment of existing blighted or substandard properties. Policy No. 2: The Legislature has exhibited continuing concern that cities are utilizing tax increment financing to compete with each other for development. cities o in "bidding wars Mawith Bother Assocmember iation will not knowingly cities by deviating from existing policy on projects which are to be funded with tax increment. Member cities are committed to a pro -active attempt to avoid "bidding wars." 0- The North Metro Mayors Association is comprised of the following communities: Anoka Blaine Columbia Heights Champlin Spring Lake Park Coon Rapids Fridley New Hope Crystal Robbinsdale Brooklyn Park Brooklyn Center Dayton Minneapolis• Ramsey -- New Brighton If there are questions concerning this "policy Statement" please call the North Metro Mayors Asscciation office 493-5115. MEMO TO: MAYOR AND CITY CO L FROM: CLERK-ADMINISTRATO DATE: FEBRUARY 28, 1990 SUBJECT: WETLANDS ORDINANCE STUDY COMMITTEE Attached is a copy of sign-up sheet from the February 26th public hearing on the Proposed Wetlandsedrdinancethat acamendment. At the February 26th hearing y be developed to review the proposed amendments to the wetlands Ordinance and had residents present t.atYthe ou a meeting so directdicate their interest on the sign-up that members of the City staff also serve on the committee. In discussions after the meeting, it was felt by some present that at least one member of the Environmental Quality Task Force should serve on the committee as well. Prior to beginning any efforts to organize a meeting of this committee, staff would request your direction on the specific membership of the committee which is to include some or all of the individuals who indicated they would volunteer, members of the City Council, City staff, and Environmental Quality Task Force. Once you have provided staff with the names of the individuals to serve on the committee, we will schedule he first meeting of the committee and request that a Chairperson be designated at that time as well as a work plan to ensure that they committee does ultimately reach some conclusion with respect to this subject matter. DFP\MJS �%/ n �a Coinini �BP AU,Oe- �2YP �w-_._�$ �aaS-zi716 r �J' "� ----------- -- .- �.. 533-0333 J /� MEMO TO: MAYOR AND CITY COUNCIL FROH: CLERK-ADMINISTRAT tv DATE: FEBRUARY 28, 1990 SUBJECT: ILLEGAL YARD WASTE DUMPING Staff has undertaken recent discussions at the Department Head level regarding methods of preventing it -legal yard waste dumping and enforcing violations of City Code. After researching City Codes thoroughly we were surprised to learn that it is currently not a violation of any City Code to dispose of yard waste on public lands or private property not owned by the individual. It is a violation. of State Law, however, the State Law is very nebulous in nature and according to Attorney Karney would be difficult to prosecute. Attached for your consideration is Ordinance No. 485 Amending Chapter 104 of the Municipal Code by adding a new Section 104.10 Entitled, "Yard Waste" which makes it unlawful for a person, firm or corporation to dispose of yard waste on private or public lands located in the City of Mounds View. The ordinance further renumbers the old Section 104.10 entitled, "Penalty" to 104.11. If Council agrees with this proposed ordinance, staff will further recommend that the illegal disposal of yard waste be made an Administrative Offense with a significantly large penalty to be used as a way to discourage illegal dumping in the City. Your consideration would be greatly appreciated. DFP\MJS ORDINANCE NO. 405 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA AN ORDINANCE AMENDING CHAPTER H 1M ENTITLED, D CODE OFF YO�SLG DS VIEW BY AMENDING The City of Council of the City of Mounds View hereby ordains: SECTION I. Chapter 104 is amended to read as follows by adding: 104.101 Penalty. Any person, firm or corporation violating any of the provisions of this chapter shall be guilty of a misdemeanor. (2, 37, 70) SECTION II. This ordinance shall take effect thirty days after the date of its publication. Read by the City Council of the City of Mounds View on this day of March, 1990. Read and passed by the City Council of the City of Mounds View on this _ day of March, 1990. ATTEST: (SEAL) APPROVED AS TO FORM: ty Attorney Mayor Clerk -Administrator 104.10 jAg jU= . .t shall be unlawful for any person, firm or corporation to dispose of yard waste on private or public lands located in the City cf Mounds View. All yard waste must be disposed of in the manner prescribed by law. Yard waste for purposes of this adetiun consists of #ail grAns cliooines, leaves, twigs, and tree branches. 104.11 Pengle„v. Any person, firm or corporation violating any of the provisions of this chapter shall be guilty of a misdemeanor (21 37, 70). \vp7a\raunoevsav\wi�:�.ora MEMO TO: MAYOR AND CITY COUNCIL FROM: CLERK-ADMINISTRAT DATE: FEBRUARY 26, 1990 SUBJECT: SPRING CLEAN UP DAY The time is upon us to begin scheduling the 1990 Spring Clean Up Day. Dates available are either Saturday, May 5th, the weekend before fishing opener and Mother's Day or Saturday, May 19th, the weekend after. Your direction would be appreciated. DFP/mjs INFORMATIONAL MEMORANDUM Memo To :Mayor and Council Members From :Ric Minetor, City Engineer/Director f Public Works Date :February 21, 1990 Subject :Triple Trailer Trucks Don Pauley and I recently met with representatives of the Minnesota Trucking Association. They discussed with us their desire to have the legislature allow triple trailer trucks on the Interstate System in Minnesota. The proposed legislation is an experimental program to allow demonstration of benefits to the trucking industry by the use of triple trailers. Triple trailer combinations in length. There would be size. Triples would only b operation in the Metro are between 10:0o p.m. and 5:30 be designated would be I-35W Drive and Mustang Court. Th County) would have to e e would be allowed to be up to 110 feet numerous restrictions due to their allowed on designated routes and a would be restricted to the hours a.m. In our case, the only roads to Highway 96, Old Highway 8, Mustang local road authority (the City or approve any designation of local roads. I have reviewed the proposed legislation and believe the restrictions are adequate to safeguard our interests. I believe it is appropriate for our City to take a neutral position on this proposed legislation. MEMO TO: MAYOR AND CITY COUNCIL FROM: CLERK-ADMINISTRATO DATE: FEBRUARY 26, 1990 SUBJECT: CITY SIGN Attached please find a response the City has received from the Knollwood Green Owner's Association indicating that they are in support of the City placing an entrance sign on their property directly west of their Knollwood Green sign along Highway 10 frontage. In order for the City to begin the process of placing the sign there, the Council would need to agree upon one of the two designs previously proposed by Taco Bell or request other designs, have staff confirm with Taco Bell that they are still willing to make the donation of a sign, conduct a survey on the Knollwood Green property after a design is determined to establish a legal description for an easement to be entered into by the Owner's Association, and obtain bids for construction of a sign. Your direction with respect to the acceptability of one of the two signs or a request for other designs would be appreciated. I will have the two designs previously submitted by Taco Bell available for your review at the March 5 meeting. DFP/MJS C►r of voAg �VW 5 HAMSEY COUNTY. MINNESOTA I401 HIGHWAY 10 MOUNDS view. M'NN. SSI Ii 78a.0005 January 11, 1990 Mr. Paul Evenson 2902 Highway 10 Mounds View, PIN 55112 Mr. Michael Vega 2924 Highway 10 Mounds View, M4V 55112 Mr. Walter Ashauer 2914 Highway 10�� U Mounds View, MN 55112 � N STALL t4 Gentlemen: 51LN This letter is being forwarded to you as the registered members of the Board of Directors of the Knollwood Green 11 Homeowners Association.. l• � ti 'Ev The City of Mounds View would like to discuss with the Y Knollwood Green Homeowners Association the feasibility of obtaining an easement along a portion of Highway 10 frontage directly west of your Knollwood Green sign for t`e purpose of constructing an entrance sign to the City of Mounds View. As you may know, KnoLiw000 Green is the first piece of property in the City of Mounds View on the eastbound lane of Highway 10. Therefore, placement of the sign at the closest possible point to your west property Line would be the preferred Location. It would be appreciated if you would advise me of the nam., address and teLephone number I should be contacting regarding this matter to determine the willingness of the Homeowners Association to provide -:he City with the requested easement and the preparation of appropriate docu- men-s for reglsira`:'_n of the easement. you may contact me at the Mounds View city Halt during normal 'business hours or at my home during evenings and weekends at 784-0440. Thank you for your attention to this matter. Very truly yours, Donald Pau Cler, -l' minis'.r S MEMO TO: MAYOR AND CITY COUN L FROM: CLERK-ADMINISTRAT DATE: MARCH 1, 1990 SUBJECT: FIRE DEPARTMENT CAPITAL REQUESTS Attached is a memorandum I received from Fire Chief Fagerstrom on Tuesday, February 27th indicating that the capital needs for the Fire Department between now and 1999 will increase astronomically and requesting that the three cities consider a bond referendum in the total amount of $2.7 million for the November General Election ballot. I would like to emphasize that the three City Administrators/ City Manager have not met with Chief Fagerstrom or the capital budget committee of the Fire Department to discuss their request. Therefore, I am bringing this issue to you only as a piece of information at this time in light of the fact that we have in the past discussed the possibility of having a local referendum question for an addition to City Hall for a Police Station as well as remodeling of the existing structure. Also, the results of the City Survey you received this past Monday reflect the fact that the residents are interested in the construction of a Community Center and would support a referendum to construct such a facility as well as additional monies to complete improvements to our city parks. The difficult issue that will come before you is which, if any of these issues, do you wish to place on the ballot this November as a referendum question. if it is the addition to City Hall the space needs study and design work must be completed prior to the November election, if the Community Center, the same questions as well as site selection and other factors must be decided before the November election and a park referendum obviously would require a complete reanalysis of our community parks to determine what types of improvements are needed and/or desired in the parks and at what cost would those improvements occur. I am not expecting or requesting any direction from you regarding this matter at this time but simply making you aware of the fact that the Department has made this request. After the three City Administrators/Manager have met with Chief Fagerstrom and representatives of the Department, I will be providing you with a more detailed report including my recommendations with respect to the Department's capital requests and requests for a bond referendum this fall. DFP/MJS DATE: February 26, 1990 SUBJECT: Capital Budget TO: Donald C. Poss Blaine City Manager Donald F. Pauley Mounds View Clerk-Admini tratar Donald B. Busch Spring Lake Park Clerk -Treasurer FROM: Fire Chief jL4•-- 14L& ., pia fES 0 Our Capital Budget Committee met to review and update the current document in the light of our projected needs. Attached hereto is a copy of our latest projections which contains three additional items; justification for these items will be discussed further on in this memo. The eye-catcher in this projection is the humongous increase for the year 1993 and beyond. By the time 1997 rolls around, the projected cost will be over $500,000 annually as opposed to $103,000 for 1990. The largest PP~ percentage increase occurs in 1992. All of this indicates to us that another funding method must be used outside the tax levy limitations. Mot knowing all the options available to cities for 20 year purchases, we opted for going for a bond issue in the amount of 2.75 million dollars, the details of which are outlined on page 2 of the projected Capital Budget. This amount will take care of the apparatus and buildings as listed as well as ancillary equipment. By going the route of a bond issue, our current yearly Capital Budget would allow us to build up a reserve to replace/purchase smaller items such as chief's cars, pickup truck, jeeps, etc. In our example, we also show the difference In yearly cost by going for a bond issue to replace Ladder 9 and Engine 6, since at that point in the future, the combined cost will be approximately $1,000,000. We are firmly convinced that the present method of financing capital expenditures, having the amount necessary included in the yearly tax levy, will not be a viable option down the road unless the State Legislature makes drastic changes in the tax laws/levies more favorable to the cities. I discussed going for a bond issue with our firefighters, and they were very enthusiastic in their agreement to help push this through with neighborhood meetings, handouts, Cable TV announcements, etc. Donald G. Poss, Blaine City Manager February 26, 1990 Donald F. Pauley, Mounds View Clerk -Administrator Page 2 Donald B. Busch, Spring Lake Park Clerk -Treasurer Using the same cost distribution percentages aE contained in our 1990 budget, the amount of the bond issue for each city would be as follows: CITY PERCENT AMOUNT BLAINE 67.60 $1,859,000 MOUNDS VIEW 20.85 573,375 SPRING LAKE PARK _11.55 317,625 TOTAL 100.00 $2,750,000 If you people agree, we would like to have this issue included in the General Election this Fall. We would also appreciate speedy action by the respective councils to allow us ample time to organize and deliver our promotional campaign. Now to the additional items In the Capital Budget. Station l/Administrative Offices Station I originates back to 1944 with subsequent additions and repairs. The initial apparatus bay was constructed by the firefighters. At the present time, the ceiling height will not accommodate the newer apparatus and given the condition of the exterior walls in the original section, I would not recommend trying to increase the station height for doors. As all of you know, our administrative offices are presently located in Station 1. We had included a new administrative office building in our budget, but because of constant recurring problems related co maintaining our current station which has no crew quarters, inadequate floor drainage system, inadequate ventilation system, inadequate electrical delivery system, and walls/footings not designed for adding a second floor, we feel the present station should be razed and a new station built which would include administrative offices. This might entail acquiring adjacent property and would require setback variances from Spring Lake Park. Given the location of our volunteers assigned to Statton I and travel distance to the three cities, the present location is [he best. The present building has seen its best day - all of us have certainly gotten our "money's -worth" out of it, Now it is time to rebuild to include all the necessary items we need as well as amenities for the volunteers. Donald G. Pass, Blaine City Manager February 26, 1990 Donald F. Pauley, Mounds View Clerk -Administrator Page 3 Donald B. Busch, Spring Lake Park Clerk -Treasurer Ladder 12 At the present time, Ladder 12 at Station 3 is approaching obsolescence. In the early 70's we converted a 1953 GMC tanker to this ladder truck, and in the late 70's a new chassis was installed. Now the crew cab, which we built, and the original body are rusting away. I thought we could refurbish this unit; however, the people at General Safety, a fire truck manufacturer at North Branch, said otherwise. One of the items I planned to address under the refurbishing was the alteration of the ladder rack for longer ladders. The ladders we presently carry will not reach the highest buildings in District 2, the first response area of this unit. Further, because of the design of many of the homes in North Oaks West, conventional ground ladders would not work. Hence we have included an aerial device as a replacement, probably some type of platform rig. With a hydraulic ladder we do not need the same amount of manpower to operate it as we do to raise a 35 or 40 foot ground ladder. In most cases one person is all that is needed. Van At the present time we do not have any type of command/communication vehicle that we could u:.e at large or complicated incidents such as a HazMat call, large grass/woods fires, multiple alarm calls, etc. We need someplace to store all of our reference material, have a place for the Incident Commander to confer with his staff and outside agencies, and have the communication capabilities to coordinate all the needed activity. This has sorely been lacking and given the current method of funding the Capital Budget, we have never included it because all the funds were going to main line fire apparatus. I will be contacting each of you in the very near future to set up a date when we can meet to discuss our proposal. 1 Run Fagersirom RF/js Attachment SPRING LANE PARK FIRE DEPT., INC. pROPOSEO CAPITAL BUDGET - FEBRUARY 26, 1990 'ATIOK/APPARATUS NO. 1990 1991 1992 1993 1994 1995 1996 1997 19% 1999 ................................................ Stations 2/3 Revodeling 24,n 24,000 24.000 24,088 17,000 17,000 17,DOD 17,000 17,000 17,000 Station 4 1,529 Station 5 24,540 24,540 24,540 24,540 24,540 24,540 4,100 Station 2 Rent 3,600 2,400 2 (650,000) (5 Ks' 1 27,202 65,286 65,286 65,2B6 65,286 65,286 65,286 65,286 65,286 Rev Station Station I/Ads,Office 11,C00,000) 100,440 100,440 100,440 100,440 100,440 100,440 100,440 100,440 30,593 30,593 30,593 30,593 30,593 30,593 30,593 30,593 5701 (210,000) (7 mos.) 11,870 20,348 20,348 20,348 20,348 20,348 20,348 20,348 20,348 20,348 5702 (145, 799) 23,379 25,.04 25,504 25,%4 25,504 25,504 25,504 25, 04 25,504 5703 (182,745) 34, %3 34, 963 34, %3 34. %3 34,963 34,963 341963 5704 (240, 000) 7D5 (nev 1987) 42,247 42,247 42,247 5706 1290,000) 2,622 2,622 2,622 2,622 2,622 2,622 2,622 5707 (18,000) 5708 (To be replaced by large tank on 57041 72,840 72,840 72,840 72,840 72,840 5709 (500, 000) 5711 (nev 1980) 72,840 72,840 72,840 72,840 72,840 72,840 72,840 72,840 5712 (500,000) 2,622 2,622 2,622 2,622 2,622 2,622 2.622 5713 (18,000) 3,642 3,642 3,642 3,642 5714 (25,DOW 5715 Ivill not replace) 17,111 13,11: 13,111 13,111 13,111 13,111 57:5 (90, 000) :0,'u6 10,926 10,926 10,926 10,926 10,926 l0,926 0,926 ...... 5717 tT5,C00 Covand 7an� ............... ............................. 121,369 374,477 414,684 420, 755 493,035 476, d37 514,984 514,?84 514,984 65.159 Sta.1:13 10 prs. ? 7. Other +ehules/burld,.ngs ? 31 120 pears an buildings) PAGE 2 SPRING LANE PARX FIRE DEPT., INC. f.. PROPOSED CAPITAL BUDGET - FEBRUARY 26, 1990 STATION/APPARATUS NO. 1990 1991 1992 1993 1994 1995 ....19% 1997 19% 1999.. .... .... ...... .. ........ Totals frog Page 1 65,539 121,869 374,477 414,:81 420,79S 493,635 476,837 514,984 514,984 514,984 IF BOND ISSUE IN 1991 FOR THE FOLLOYING: Station A/Adunistrative Offices -100,440 -100,440 -100,440 -100,440 -100,440 -100,440 -100,440 .100,440 Station 2 -27,202 -65,286 -65,286 -65,286 -65,286 -65,286 -65,286 -65,286 .65,286 30,593 -30,593 -30,593 -30,593 -30,593 -30,593-30,593 -30,593 Engine 1 34,963 -34,%3 -34,963 -34,963 -34,963 -34,963 -34,963 Engine 4 Ladder 12 -72,840 -72,840 -72,840 .72,840-72,640 -72,840-72,840 -72,840 -10,926 .10,926 -10,926 -10,Ffi-10,926 -10,926-10,926 -10,926 Van t REQUIRED MOUNT 65,539 94,667 94,392 99,636 105,747 178,587 1E1.789 199,936 199,936 199,936 .o IF BOND ISSUE IN 1995 FOR THE FOLLOXING: Ladder 9 -72,840 -72,840 -72,840-72,840 -72,840 -42,247-42,247-42,247 Engine 6 to REQUIRED ANBUXT 65,539 94,667 94,392 99,636 105,747 105,747 88,549 84,849 84,849 84,849 aj: lcapbgt2.901