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Agenda Packets - 1990/06/18
CITY OF MOUNDS VIEW CITY COUNCIL JUNE 18, 1990 AGENDA SESSION 7:00 P.M. 1. Presentation of 1989 Financial Report by Voto, Tautges and Redpath 2. Discussion with Bill Franke Regarding Tax Increment Assistance for Mound View Business Park Phase III 3. Discussion of Enforcement of Traffic Laws with Police Chief Famacher 4. Discussion of Starting Times for Agenda Sessions and Regular Council Meetings (Councilmember Quick) 5. Consideration of Staff Memorandum Regarding Wetland Alteration Permit Request By Dorothy Armstrong/Jim Eilers, 2296 Lois Drive 6. Consideration of Staff Memorandum Regarding Wetland Alteration Permit Request By Duane Betker, 2310 Sherwood Road 7. Consideration of Staff Memorandum Regarding Site Plan Revision Request By George Wagar, 7660 Woodlawn 8. Consideration of Staff Memorandum Regarding 1990 Public Works Labor Agreement 9. Consideration of Staff Memorandum Regarding County Road J Proposed Agreement 10. Consideration of Resolution Regarding County Road J Parking Restrictions 11. Consideration of Staff Memorandum Regarding Treatment Plant Rehabilitation Options AGENDA PAGE TWO JUNE 18, 1990 12. Consideration of Staff Memorandum Regarding Revised Purchasing Policy 13. Consideration of Staff Memorandum Regarding Staffing Analysis 14. Consideration of Staff Memorandum Regarding 1990 Truth In Taxation Timelines 15. Consideration of Staff Memorandum Regarding 1990 Legislative Summary 16. Consideration of Staff Memorandum Regarding Property Valuation Services 17. Consideration of Staff Memorandum Regarding 1990 Work Schedule 18. Consideration of Staff Memorandum Regarding City Entrance Sign Location 19. Consideration of Staff Memorandum Regarding AMM 1990 Mission and Membership Services Task Force Report 20. Consideration Staff Memorandum Code Review #35, 51 and 52 21. Consideration of Resolution No. 3045 Establishing A Policy or. the Recognition of Donations to the City 22. Consideration of Staff Memorandum Regarding 1991 Budget Calendar 23. Consideration of Staff Memorandum Regarding Chapter 31, Human Rights Commission, Code Review TO: Mayor & Council FROM: Don Brager, Finance Dirctor - Treasurer DATE: June 13, 1990 SUBJECT: Annual Financial Report Attached please find a copy of the City's audited financial report for the year ended December. 31, 1989, the auditor's Management Report and Recommendations, and a report on the Legal Compliance Audit. Representatives of our auditing firm, Voto,Tautges,Redpath & Co.,Ltd, will be present at the June is Agenda Session to review these reports with you as well as City Staff. MEMORANDUM ITEM: 5 TO: Mayor and City Council FROM: City Planner, Michelle Hren DATE: June 14, 1990 SUBJECT: Dorothy Armstong/Jim Filers - Wetlands Alteration Permit 2296 Lois Drive, Planning Case No. 300-90 Dorothy Armstong and Jim Eilers have applied for a Wetlands Alteration Permit to allow the construction of a shed in the buffer zone of a wetland. The property is located at 2296 Lois Drive. Please refer to the dimensions on the attached map which shows the location of the shed in relation to the wetland buffer zone. The requested shed would not impact tshed of thisland typeand is within the allowable square footage or a staff is requesting direction regarding the appropriate resolution to prepare for this request. 5 a 5 �.: _� .+�j, .;� c.ct.._tyr,•. IiSBcxcs.'. r ._ 'I (4)'14 ; csi �.• Q r eq M-V. PARK14 10 rr ti you M.V. 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PROPERTY: Address/General Location ;9aQLc I—n'.-s �r , Mou",\5 %J%ew, M47"Y SSllt Legal Owner: Name/Address p n rTk J A rw, c-f Present Use (Check Appropriate Blank): Undeveloped/Vacant Apartment Single Family Dwelling _ Business Esabl ishment _ Duplex Dwell my _ Industrial Establ ishment _ Multiple Dwell iny (3-6 units) Other (expl ain) Property Classification: Abstract Torrens REQUEST: (Expl a I hereby declare that the above statements are true. signature ---------------------------------------------- ---------------------------------------- FOR OFFICE USE ONLY: BASE *(Base Fees are Non -Refundable) FEES TOTAL DEPOSIT Subdivision, Major $250 ($150) Subdivision, Minor $IUO (S75) Rezoning $100 (S50) Conditional Use $100 (550) Variance $75 ($5U) Code Appeal $100 (550) Alteration Permit $150 ($50) Plan Review $100 ($50) Other (550) PLANNING SIGN $ 50 TOTAL FEES PAID IUD Date Paid ry 8 —9h Receipt Number 33/faQ Park Fund Dedication Date Paid Receipt Number Addt'l Fees Paid Date Paid Receipt Number MEMORANDUM ITEM: 6 TO: Mayor and City Council FROM: City Planner, Michelle Hren DATE: June 14, 1990 SUBJECT: Wetland Alteration Permit - Duane Betker, 2310 Sherwood Road, Planning Case No. 299-90 Mr. Duane Betker has requested a Wetland Alteration Permit to construct a 240 Square foot four season porch addition into the rear of the home. The property is located at 2310 Sherwood Road. As shown on the attached map the house is entirely within the wetland buffer zone. The map also shows the location of the house and deck in relation to the buffer zone. Staff feels that this addition will not significantly impact the wetland. Staff is requesting direction regarding the appropriate resolution to prepare for this request. CITY OF MOUNDS VIEW PLANNING APPLICATION APPLICANT: Name DUf}�t%F J l�FfkE2 Addrpss Interest in Property (Check Appropriate Blank): YOwner of Record _ Contractor for Deed Owner Other (Explain) Date S—o1 y-90 Phone Lessee, Operator, Manager _ Agreement to Purchase Documentary evidence of appl icant's interest in the property may be required before final City action on this request. rr !� I PROPERTY: Address/General Location ''3/0 `kkW0od KUcIQ Legal Owner: Name/Address A.>U/}'VE r � KA-4156W K, 8F7 Ep- Present Use (Check Appropriate Blank): Undeveloped/Vacant _ Apartment Single Family Dwelling _ Business Esablishment Duplex Dwell my _ Industrial Establishment _ Mul tipl a Dwell my (3-6 units) _ Other (explain) Property Classification: Abstract Torrens REQUEST: (Explain) 94A, d 0-1 Il ao � 4 sc-464V pw2 I hereby declare that the above statements are true. LY �Cf�t�y�ature ------------------------------------------------------------------------------------- FOR OFFICE USE ONLY: TOTAL BASE *(Base Fees are Non -Refundable) DEPOSIT FEES Subdivision, Major $250 ($150) TOTAL FEES PAID 1 62 03o Subdivision, Minor $IUO (S75) $100 (S50) Date Paid 'mr-a-9-Io Receipt Number 7i3 aS Rezoning Conditional Use $100 (S50) Variance $75 (S50) Code Appeal $100 (S50) park Fund Dedication Alteration Permit $150 (S50) i S n Date Paid n Review $100 ($50) Receipt Number Owner (S50) $ 50 Addt'1 Fees Paid PLMPJiNG SIGN Date Paid Receipt Number rfs� 20� 12 2310 SPERWOOD R4�D io z io' 12� DECK 20 rADDITnON a % % % T N 11 oil MEMORANDUM TO: Mayor and City Council FROM: City Planner, Michelle Hren DATE: June 13, 1990 SUBJECT: George Wagar, 7660 Woodlae-n Drive ITEM: 7 Please find enclosed a Planning Commission Resolution recommending to the City Council approval of the requested site plan revision from Mr. George Wagar. The request is to allow the concrete curb to be installed with out gutter. Additionally the revised plan requests the addition of concrete spillways to resolve the eroding problem. (Pictures will be available at your agenda session). Staff is requesting direction regarding the appropriate resolution to prepare for this request. f:76'-OWOOD MOUNDS VIEW PLANNING COMMISSION RESOLUTION NO. 291-90 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION RECOMMENDING APPROVAL OF THE REQUESTED SITE PLAN REVISION BY GEORGE WAGER, 7660 WOODLAWN DRIVE, PLANNING CASE NO. 138-83 WHEREAS, the Mounds View Planning Commission has reviewed the request by Mr. George Wager for a site plan revision to allow the concrete curb to be installed without the gutter as stated on the approved site plan; and WHEREAS, the applicant has submitted a plan of the new curb that has been reviewed by the City Engineer and found to be acceptable; and WHEREAS, the applicant has submitted a plan to allow a concrete spillway and catch basin into the wetland where currently the runoff spills across the grass; and WHEREAS, the spillway and catch basin has been reviewed by the City Engineer and found to be acceptable; and WHEREAS, the drainage plan has been approved with the original site plan. NOW, THEREFORE, BE IT RESOLVED that the Mounds View Planning Commission recommends to the City Council approval of the site plan revision request. BE IT FINALLY RESOLVED that the Planning Commission directs Staff to forward this resolution to the City Council prior to approval of the minuses. ATTEST: (SEAL) Adopted this 6th day of June, 1990. Chairman City Planner MEMORANDUM TO: Planning Commission FROM: City Planner, Michelle Hren DATE: May 15, 1990 SUBJECT: Site Plan Revision - 7660 Woodlawn Drive Please find enclosed two letters a revision to the site plan at former Dynamic Designers project. Wagar has requested what the Code requires for curbing tterhis e. The site plan specs call for lot. apb and plicant has tter. A requested required for this size parking not including t the City allow him to revise the siteplan has submitted including you gutter as part of this project. Mr. Wag reasons for not installing the gutter in this lot. Mr. site not tha the his He is aware that the asphalt etreviouse. The lanning owner to�allowo by the by thp from Mr. George Wagar requesting 7660 Woodlawn Dive. This is the curbing has to be replaced with n and City Council denied a request the asphalt to remain. City Engineer, Ric Minetor has made comments on basically has no problem with the requesCommission City the pLanning this request and Staff is looking regarding the for direction from are for this request. appropriate resolution to prep f:WAGAR 5/16/1990 To Moundsview planning Commission In reguards to curbing and gutter at 7660 Woodlawn Drive As the new owner of this property my main concern is not the cost;, of concrete curb and gutter as the builder responsible for this. ?y concern is if you rule that curb and gutter have to be installed that in a couple years the patching of the asphalt will start to break up and will be eye sore and a added expense to me. The contractors that Ihave talked to say that to install a B-6-12 curb and gutter the black topwould have to be cut back aprox. 4 to 6 inches more to allow for the fogms and bracing. That is the area that bothers me, it will be a patch job, and will always look like one until a part of it breaks out then it will be another patch. The contractor that I have been talking to says 1 option would be if the gutter could be left off he may be able to saw cut the asphalt at the base of the curb, and use it as the form edge, and 'nand build the concrete curb. At this point I would like to see the asphalt curb left as is and I would like to install spillways on the West and south side. On the West side I would install a 3' X 39' and on the south side a 3' % 23' concrete spillway. Both spillways would have a rock well at the base. 47-4- lz lT Thar} you eo: George Nagar �/� P� rc.% Memo To :Michelle Hren, City Planner From :Ric Minetor, Cit Enckinee /Director of Public Works Date :May 8, 1990 �� Subject :7660 Woodlawn Drive - 4-Plex (Formerly Dynamic Designers) The new owner of this property has discussed the issue of parking lot curbing with me. The municipal code calls for 116 inch by 18 inch straight curb". We discussed this issue with Mr. Cepress last fall when his contractor installed an asphalt berm rather than concrete curb and gutter as shown on the approved site plan. I would have no objection to the use of concrete curb meeting the requirements of Mn/DOT design B6 or V6 curb. This is what I interpret the code to require. The only issue of concern is that the site plan calls for B6-12 curb and gutter. The requested change is therefor a revision to the approved site plan, and needs the proper approval. jc-i" F MEMO TO: MAYOR AND CITY coUN L FROM: CLERK-ADMINISTRATO DATE: JUNE 7, 1990 SUBJECT: 1990 PUBLIC WORKS LABOR AGREEMENT As you know, over the past several weeks Ric Minetor, Mike Ulrich and I have been negotiating a labor agreement which will replace the agreement with Local 49 as a result of the recently approved decertification. Attached is a copy of the proposed agreement which received unanimous approval of all members and, although not entirely, is generally consistent with the negotiating guidelines you provided earlier this year. The significant changes in the agreement vs. the former agreement other than there no longer being a reference to a union are as follows: 1. The grievance procedure is that provided for in the City Personnel Code. Mediation and arbitration are no longer an option. 2. Standby duty benefits have been increased to provide an additional 2 hours of overtime when a holiday falls within the 7 day assignment period and the use of a City vehicle at the option of the employee. 3. Performance reviews will be conducted on an annual basis using a form designed with employee input. Performance reviews are appealable to the Public Works Director only. 4. The old job classification and wage structure of Maintenance Worker I, II and III with a bonus for Heavy Equipment has been eliminated. In its place is a job classification system described on pages 10 thru 15 of the Agreement. The proposed job classification system has 4 levels, Public Services Worker A, B, C, D with each level requiring greater experience, training and skills than the preceding level. Each employee's MAYOR AND CITY COUNCIL PAGE TWO JUNE 7, 1990 classification would be determined on an annual basis at the time the performance reviews are conducted and recommendation is made for salary adjustments. Every opportunity will be afforded the employees to reach the highest classification, Level D, and to help •.item retain that classification. The wage structure proposed is as follows, Level A $9.62/hour Level B $11.29/hour Level C $13.08/hour Level D $13.34/hour Because this is a total restructuring of the job classification and wage structure, no clear comparison can be made between the two. However, to clarify the proposed wages, an explanation of the approach we took is in order. Recognizing that there would no longer be a bonus for employees operating heavy equipment, we felt it necesS;ry to adjust wages from what the "average" combination of heavy and light equipment wages were in 1989. This resulted in a mean hourly wage of $12.51. We then took the position that the new Level C is comparable to the old Maintenance II and computed a wage adjustment off of the $12.51 mean. What is then proposed is a 4.55% increase of the mean wage for Level C. Level D is 36 greater than the proposed wage for Level C and Levels B and A are 13.6% and 14.8% lower, respectively, than the next higher Level wages. MAYOR AND CITY COUNCIL PAGE THREE JUNE 7, 1990 6. The Intermittent Lead Worker position is included at a $0.45 per hour differential for employees who have attained Level D and have indicated their interest in the position by "signing up". Should you find this proposed agreement acceptable, we would ask that it be approved on June 25th so that back, pay can be distributed as soon as possible. Also, we will be recommending at the time of approval that the current employees be assigned the following job classifications. Level D - Dick Schmidlin Level C - Steve Dazenski Larry Decheine Bill Hanggi Bill Hansen Gary Rardell Wally Mortenson Tim Pittman Jeff Wienke Should you have any questions, Ric, Mike or I would be happy to answer them and all three will be present at the June 18th Agenda Session. DFP/MJS LABOR AGREEMENT BETWEEN THE CITY OF MOUNDS VIEW AND STEVE D. DAZENSKI WALLACE R. MORTENSON LAWRENCE DECHEINE TIMOTHY PITTMAN WILLIAM G. HANGGI RICHARD A. SCHMIDLIN WILLIAM G. HANSON JEFFREY WIENKE GARY G.KARDELL JANUARY 1, 1990 - DECEMBER 31, 1990 TABLE OF CONTENTS ARTICLE PAGE I PURPOSE OF AGREEMENT 1 II CITY AUTHORITY 2 III APPLICABILITY OF CITY PERSONNEL CODE 2-3 IV GRIEVANCE PROCEDURE 3 V DEFINMON 3 VI SAVINGS CLAUSE 3-4 VII WORK SCHEDULES 4 VIII OVERTIME PAY 4-5 DC CALL BACK 5 X LEGAL DEFENSE 5 XI RIGHT OF SUBCONTRACT 6 XII DISCIPLINE 6 XIII SENIORITY 6 XIV PROBATIONARY EXPENSES 6-7 XV SAFETY 7 XVI JOB POSTING 7 XVII INSURANCE 8 XVIII INJURY ON DUTY 8 XIX CLOTHING 9 XX STANDBY DUTY 9 XX[ PERFORMANCE REVIEWS 10 MI JOB CLASSIFICATIONS 10-15 XXIII WAGES 15 XXIV INTERMITTENT LEAD WORKER 16 XXV DURATION 16 LABOR AGREEMENT BETWEEN THE CITY OF MOUNDS VIEW AND STEVEN D. DAZENSIC WILLIAM G. HANGGI GARY G. KARDELL TIMOTHY PITTMAN JEFFREY WIENIC; ARTICLE I. PURPOSE OF AGREEMENT. LAWRENCE DECHEINE WILLIAM G. HANSON WALLACE R. MORTENSON RICHARD A. SCHMIDLIN This AGREEMENT is entered into by and between the City of Mounds View, hereinafter called the CITY, and the named members of the City's Public Works Department, hereinafter called the EMPLOYEES. The intent and purpose of this AGREEMENT is to: 1.1 Establish the conditions which will govern the employment relationship between the CITY and the EMPLOYEES in the Public Works Department including Garage, Parks Maintenance, Street Maintenance, Sanitary Sewer Operations, Water Operations and other maintenance areas the CITY may add; 1.2 Establish hours, wages and other conditions of employment; 1.3 Establish procedures for the resolution of disputes concerning this AGREEMENT s interpretation and/or application; 1 1.4 Specify the full and complete understanding of the parties; and 1.5 Place in written form the parties' agreement upon terms and conditions of employment for the duration of this AGREEMENT. The CITY and the EMPLOYEES, through this AGREEMENT, continue their dedication to the highest quality of public service. Both parties recognize this AGREEMENT as a pledge of this dedication. ARTICLE [I. CITY AUTHORITY. 2.1 The CITY retains the full and unrestricted right to operate and manage all manpower, facilities, and equipment; to establish functions and programs; to set and amend budgets; to determine the utilization of technology; to establish and modify the organizational structure; to select, direct and determine the number of personnel; to establish work schedules; and to perform any inherent managerial function not specifically addressed or limited by the AGREEMENT. 2.2 Any term and condition of employment not specifically established or modified by this AGREEMENT shall be governed by Chapter 6 of the Municipal Code, entitled Personnel, and shall remain solely within the discretion of the CITY to modify, establish, or eliminate. ARTICLE III. APPLICABILITY OF CITY PERSONNEL CODE 3.1 Except where specifically superseded by this agreement, the Personnel Code, Chapter 6 of the Municipal Code, of the CITY shall regulate all conditions of employment. 2 ARTICLE IV. GRIEVANCE PROCEDURE 4.1 The grievance procedure for the EMPLOYEES shall be as prescribed by Section 6.10 of the Personnel Code. 4.2 Grievances relating to performance reviews shall be limited to Steps 1 and 2 of the established procedures. ARTICLE V. DEFINITIONS 5.1 "EMPLOYEE" means an individual who has successfully completed the required probationary period and who is employed on a schedule of at least 40 hours per week and 80 hours per pay period and who is subject to the terms of this agreement. 5.2 "BASE PAY RATE" means an employee's hourly pay rate exclusive of any other special allowances. 5.3 "SENIORITY" means length of continuous service with the CITY for purposes of promotion, transfer, layoff and recall. 5.4 "CALL BACK' means return of an employee to a specified work site to perform assigned duties at the express authorization of the CITY at a time other than an assigned shift. An extension of or an early report to an assigned shift is not a call back. ARTICLE VI. SAVINGS CLAUSE This AGREEMENT is subject to the laws of the United States, the. State of Minnesota, and the CITY. In the event any provision of this AGREEMENT shall be held to be contrary to law by a court of competent jurisdiction from whose final judgement or decree no appeal has been taken within the time provided, such provision shall be voided. All other provisions of this AGREEMENT shall continue in full 3 force and effect. The voided provision may be renegotiated at the request of either party. ARTICLE VII. WORK SCHEDULE 7.1 The sole authority for work schedules is the CITY. The normal work day for an EMPLOYEE shall be eight (8) hours. The normal work week shall be forty (40) hours Monday through Friday. 7.2 Service to the public may require the establishment of regular shifts for some EMPLOYEES on a daily, weekly, seasonal or annual basis other than the normal 7:00 a.m. - 3:30 p.m. day. The CITY will give seven (7) days advance notice to the EMPLOYEES affected by the establishment of work days different from the EMPLOYEES normal eight hour work day. 7.3 In the event that work is required because of unusual circumstances such as (but not limited to) fire, flood, snow, sleet, or breakdown of municipal equipment or facilities, no advance notice need be given. It is not required that an EMPLOYEE working other than the normal work day be scheduled to work more than eight (8) hours, however, each EMPLOYEE has an obligation to work overtime or call backs if requested unless unusual circumstances prevent the EMPLOYEE from so working. 7.4 Service to the public may require the establishment of regular work weeks that schedule work on Saturdays and/or Sundays. ARTICLE VIII._ OVERTIME PAY 8.1 Hours worked in excess of either eight (8) hours within a twenty-four (24) hour period (except for shift changes) or more than eighty (80) hours within a fourteen (14) day pay m t period will be compensated for at one and one-half times the EMPLOYEES regular base pay. Overtime worked on a holiday will be compensated at the EMPLOYEE's holiday pay plus two (2) times the regular pay rate. 8.2 Overtime will be distributed as equally as practicable based upon a list maintained by the COPY and in consideration of any special skill requirements. 8.3 Overtime refused by EMPLOYEES will for record purposes under ARTICLE 8.2 be considered as unpaid overtime worked. 8.4 For the purpose of computing overtime compensation, overtime hours worked shall not be pyramided, compounded, or paid twice for the same hours worked. ARTICLE IX. CALL BACK An employee called in for work at a time other than the employee's normal scheduled shift will be compensated for a minimum of two (2) hour's pay at one and one-half (1 1/2) the employee's base pay rate. ARTICLE X LEGAL DEFENSE 10.1 EMPLOYEES involved in litigation because of negligence, ignorance of the laws, non -observance of laws, or as a result of EMPLOYEE judgmental decision may not receive legal defense by the City. 10.2 An EMPLOYEE who is charged with a traffic violation, ordinance violation or criminal offense arising from acts performed within the scope of the EMPLOYEE's employment, when such act is performed in good faith and under direct order of the CITY shall be reimbursed for reasonable attorney's 5 fees and court costs actually incurred by such EMPLOYEE in defending against such charge. 10.3 An EMPLOYEE classified as Level D in the Water area will be covered by the CITY's professional liability coverage and if, necessary, named separately in the policy. ARTICLE XI. RIGHT OF SUBCONTRACT Nothing in this AGREEMENT shall prohibit or restrict the right of the CITY from subcontracting work performed by EMPLOYEES covered by this AGREEMENT. ARTICLE XII. DISCIPLINE. The EMPLOYER will discipline employees only for just cause. Suspension, demotion and dismissal actions shall be regulated by the Personnel Code. ARTICLE XIII. SENIORITY. 13.1 Seniority will be the determining criterion for transfers, promotions and layoffs only when all job -relevant qualification factors are equal. 12.2 Seniority will be the determining criteria for recall when all job -relevant qualification factors are equal. Recall rights under this provision will coiidnue for twenty-four (24) months after lay off. Recalled employees shall have ten (10) working days after notification of recall by registered mail at the employee's last known address to report to work or forfeit all recall rights. ARTICLE XIV. PROBATIONARY PERIODS 14.1 All newly hired or rehired EMPLOYEES will service a six (6) month probationary period. 6 14.2 All EMPLOYEES will serve a six month (6) month probationary period in any job level in which the EMPLOYEE has not served a probationary period. 14.3 At any time during the probationary period a newly hired or rehired EMPLOYEE may be terminated at the sole discretion of the CITY. 14.4 At any time during the probationary period a promoted for reassigned EMPLOYEE may be demoted or reassigned to the EMPLOYEE's previous position at the sole discretion of the CITY. ARTICLE XV. SAFETY The CITY AND THE EMPLOYEES agree to jointly promote safe and healthful working conditions, to cooperate in safety manners and to work in a safe manner. ARTICLE XVI. JOB POSTING. 16.1 The CITY agrees that permanent job vacancies within the department shall be filled based on the concept of promotion from within provided that applicants: 16.11 have the necessary qualifications to meet the standards of the job vacancy; and 16.12 have the ability to perform the duties and responsibilities of the job vacancy. 16.2 Employees filling a higher job level based on the provisions of this ARTICLE shall be subject to the conditions of ARTICLE XIV (PROBATIONARY PERIOD). W 16.3 The EMPLOYER has the right of final decision in the selection of employees to fill posted jobs based on qualifications, abilities and experience. 16.4 Job vacancies within the designated bargaining unit will be posted for five (5) working days so that members of the bargaining unit can be considered for such vacancies. ARTICLE XVII. INSURANCE 17.1 The CITY will contribute up to a maximum of two hundred twenty-five dollars ($225.00) per month per employee for group health and life insurance including dependent coverage for calendar 1990. 17.2 By mutual agreement EMPLOYEES may use twenty-five dollars ($25.00) of the per month per employee of health insurance dollars for dental insurance. 17.3 EMPLOYEES not choosing dependent coverage cannot be covered at CITY expense for any additional insurance than the individual group health and group life insurance. Additional life insurance can be purchased by EMPLOYEES at the EMPLOYEE's expense to the extent allowed under the CITY's group policy. ARTICLE XVIII INJURY ON DUTY. The Injury on duty benefit will be sixty (60) days with the first three (3) days to come out of sick leave and then sixty (60) days injury on duty. Any days beyond the sixty (60) days will then be taken from the EMPLOYEE's banked sick leave. EMPLOYEES receiving benefits under this ARTICLE shall not receive payments from the CITY which causes the EMPLOYEE to earn more than the EMPLOYEE's after tax take home pay earned while working. n ARTICLE XIX. CLOTHING. The CITY will provide each EMPLOYEE with one (1) winter jacket every two (2) years. The winter jacket is to be cleaned and kept in repair by the employee. ARTICLE XX. STANDBY DUTY. 20.1 EMPLOYEES assigned standby duty for a seven (7) day period shall be compensated at the rate of 4 hours of overtime. When a holiday falls within the seven (7) day period, an additional two hours at overtime rate shall be paid. Such standby pay shall be in addition to other compensation the EMPLOYEE is entitled to under this AGREEMENT including call back pay should the EMPLOYEE be required to return to the City to perform emergency work. 20.2 Standby duty will be made available to employees on a voluntary basis. Employees wishing to be assigned standby duty shall indicate their interest on a list maintained by the CITY. 20.3 The EMPLOYEE on standby duty shall first be offered overtime for which he is qualified. If it is refused, it shall be offered to other employees in accordance with Article 8.2 of this AGREEMENT. 20.4 In further consideration of standby duty, the CITY shall provide each EMPLOYEE assigned standby duty with 1 floating holiday per year. The floating holiday may be taken at a time of the employee's choosing with the approval of the employee's supervisor. In addition, the CITY shall furnish a vehicle for the EMPLOYEE to take home at his choosing during the period of standby duty. 9 ARTICLE XXI. PERFORMANCE REVIEWS. 21.1 The CITY will design a performance review form with the input of the EMPLOYEES. 21.2 The CITY hU perform a performance review on an annual basis to help guide the employee in areas which need to be more fully developed and to determine the job level to which the employee will be assigned for the next fiscal year. 21.3 Performance reviews will be prepared by the Public Works Foreman and are appealable only to the Public Works Director. ARTICLE XXII. JOB CLASSIFICATION SYSTEM. 22.1 A 4 level job classification system designated as Levels A, B, C and D will be used to classify employees and establish wages. The requirements of the 4 Levels are as follows, 22.1.1 Public Services Worker - Level A Requirements High School Diploma GED, or equivalent. Valid Minnesota Class C Driver's License. Successful completion of City's physical examination. Ability to meet the physical demands of the job; including, but not limited to, lifting, bending, climbing, reaching overhead, pushing, and pulling with out restriction. Ability to read, understand, and follow written and oral instructions including safety rules. 10 Ability to perform job responsibilities in climatic extremes. Ability to perform routine repair and maintenance tasks in the following sections: Streets, Parks, Building Maintenance, Sewer, Water, & Vehicle Maintenance 22.1.2 Public Services Worker - Level B Requirements Meet or exceed all Level A requirements. Successful completion of one or more years of relevant experience. Possession of valid Minnesota Commercial Driver's license plus endorsements required by the CITY. For current Level A employees, the following areas must be satisfactory on the most recent performance review: (For new employees coming in at Level B these areas will be judged by their references in relevant work experiences) Safe work practices and safe driving record. Adherence to tardiness and sick leave policies. Ability to deal effectively and tactfully with the public. Ability to work with a minimum of on -site supervision. Working knowledge of job fundamentals. 11 Adherence to all City policies and procedures. 22.1.3 Public Service Worker - LEVEL C Requirements Meet or exceed all Level B requirements. Successful completion of 3 or more years of relevant experience. For employees with primary responsibility in the indicated area, the following license/certificate will be required. All areas - Successful completion of a certified heavy equipment training program or equivalent training and experience. Water - Class D Water Supply System Operator's Certificate Sewer - Class D Waste Water Operator's Certificate Mechanic - Certification of successful completion of training in brakes, alignments, transmissions and driveline components, and vehicle electrical systems; and demonstrated proficiency in welding. Streets - City certification in snow plowing, street patching, and demonstrated proficiency in both. Parks - Basic proficiency in carpentry and Plumbing demonstrated on the job to the satisfaction of the Public Works Foreman. 12 For current Level B employees, the following areas must be satisfactory on the most recent performance review: (For new employees coming in at Level C these areas will be judged by their references in relevant work experiences) Knowledge of all operations, preventive maintenance, and routine repairs of equipment operated or assigned to operate. Knowledge of methods and materials used in their areas of responsibility. Ability to work without direct on -site supervision and to make on -site decisions related to work assignments. 22.1.4 Public Service Worker - Level D Requirements Meet or exceed all requirements of Level C. Successful completion of 5 years of relevant work experience. For employees with primary responsibility in the indicated area, or temporarily assigned to an ea and in responsible charge, the following certificates will be required: Water - Class B Water Supply System Operator's Certificate Mechanic - Certification in computerized and electronic components, hydraulic systems, and completed training in propane fuel systems. 13 parks - Minnesota Non -Commercial Herbicide/Pesticide Applicator License/ Certificate and completion of liability training in parks operations (LMC Safety and Loss Control Workshop). Streets - Certification of completion of training in MMUPCD signing and striping practices, successful completion (passing grades) in Public Works classes (materials and engineering) at North Hennepin Community College or similar institution, and completion of liability training for public works operations (LMC Safety and Loss Control Workshop) Sewer - Certification of completion of training MMUTCD signing and striping practices, successful completion (passing grades) in Public Works classes (materials and engineering) at North Hennepin Community College or similar institution, and completion of liability training for public works operations (LMC Safety and Loss Control Workshop) Multiple Areas - Employees who meet the requirements for Level C classification in 3 or more areas. Employees achieving Level D Classification for skill in multiple areas must make substantial effort on an annual basis to receive the training and achieve required licensing for Level D in the area to which they are primarily assigned. 14 For Level C employees, the following areas must be satisfactory on the most recent performance review in order to be classified as Level D. Ability to lead a work crew. Ability to assist in scheduling other employees, materials, equipment and activities. Ability to assist in training of other employees. Knowledge of operations in all departments. Ability to assume supervisory dudes in the absence of the Public Works Foreman. Ability to respond to and resolve complaints effectively. ARTICLE =I. WAGES. 23.1 The following wage schedule will be in effect from the fast payroll period in 1990 through the last payroll period in 1990. LEVEL A $ 9.62 per hour LEVEL B $ 11.29 per hour LEVEL C $ 13.08 per hour LEVEL D $ 13.34 per hour 23.2 An EMPLOYEE classified in Levels B through D will receive wages listed for that level regardless of the area to which they 15 are assigned, but will receive no less than the level to which they are classified. ARTICLE XXIV. INTERMITTENT LEAD WORKER 24.1 Under certain circumstances, the Public Works Foreman may determine the need for a Lead Worker to be in charge of a work crew. This determination will be made at the discretion of the Public Works Foreman and may be based on the complexity of a task, the number of workers involved, the experience level of the workers assigned, or a combination of these factors. The determination of the Public Works Foreman is final and not grievable. 24.2 The CITY will maintain a sign-up list for those EMPLOYEES who is to be considered for Lead Worker assignments. Selections for Lead Workers will be made from this list in accordance with the Public Works Foreman's determinations of the best qualifications. There will be no attempt to equalize distribution of Lead Worker selections. 24.3 To be eligible on the sign-up list an employee must be classified as a Public Services Worker - Level D. Selections will be only for those areas in which the individual is classified. 23.4 The Lead Worker will receive a pay differential of $0.45 per hour while assigned as the Lead Worker. ARTICLE XXV. DURATION. This AGREEMENT shall be effective as of January 1, 1990 and shall remain in full force and effect until December 31, 1990. IN WITNESS WHEREOF, the parties hereto have executed this AGREEMENT on this day of 1990. 16 CITY OF MOUNDS VIEW: Mayor Clerk -Administrator EMPLOYEES: Steve D. Dazenski 91 Mao " M4-� /11'!Gary G. Kardell a R. Mortenson J. Pittman A. Schmidlin Jeffrey Wienke IM /X,,,L-9 MEMORANDUM Memo To: Mayor and Council Members From . Ric Minetor, City Engineer/Director of Public Works Date . June 14, 1990 Subject: Proposed Agreement for County Road J Reconstruction The attached proposed Cooperative Agreement # 90022 is for the reconstruction of County Road J (exclusive of the Knollwood to Xylite segment). This is the Ramsey County project previously discussed and approved by the Council. The agreement documents the basis for City participation, the estimated costs of the project, and the estimated City share of these costs. I have reviewed the draft agreement and recommend Council's approval. The final agreement may have minor changes in the cost estimates. 1 recommend that Council approve the draft agreement. RAMSEY COUNTY COOPERATIVE AGREEMENT WITH MOUNDS VIEW Agreement between the County of Ramsey and the City of Mounds View Re: County Road J (CSAH 1) T.H. 65 TO I-35W Reconstruction From a point approximately 1500 feet west of the N.W. corner of Section 6, T 30 N, R 23 W to a point approximately 53.5 feet east of the N.E. corner of Section 4, T 30 N, R 23 W. Agreement 90022 47429 S.A.P. 62-601-04 S.A.P. 02-632-06 S.A.P. 146-020-04 Estimated Amount Receivable: MSA Funds Roadway Storm Sewer Total THIS AGREEMENT, by and between City of Mounds View, Minnesota, a municipal corporation, hereinafter referred to as the "City," and Ramsey County, a political subdivision of the State of Minnesota, hereinafter referred to as the "County"; WITNESSETH: WHEREAS, the County and the City desire to construct and rebuild County Road J (County State Aid Highway 1) from a point approximately 1500 feet west of the Northwest Corner of Section 6, T 30 N, R 23 W to a point approximately 53.5 feet east to the Northeast Corner of Section 4, T 30 N, R 23 W; and WHEREAS, that portion of County Road J lying north of the section lines is in Anoka County; and WHEREAS, that portion of County Road J lying south of the section line from the West County Line to Coral Sea Street Northwest is in the City and the County; and WHEREAS, the County has a separate agreement with Anoka County for that portion of the work in Anoka County; and WHEREAS, the County has a separate agreement with the City of Blaine for that portion of the work in Blaine; and WHEREAS, this road project has been designated by the Minnesota Department of Transportation as eligible for certain construction costs reimbursement from the County State Aid Highway funds for work in the County and identified as S.A.P. 62-601-04; and 90022-1 WHEREAS, this road project had been designated by the Minnesota Department of Transportation as eligible for certain construction costs reimbursement from the Municipal State Aid Highway funds and identified as S.A.P. 146-020-04; and WHEREAS, plans for this project S.A.P. 62-601-04, S.A.P. 146-020-04 showing proposed alignment, profiles, grades and cross sections for the improvement of County State Aid Highway 1 with the limits of the City as a County State Aid Highway have been presented to the City; and WHEREAS, the project includes, in addition to other things, grading, concrete curb and gutters, storm sewer, and City utility adjustments, and/or improvements; and WHEREAS, the grading provisions require acquisition of certain right of way and temporary construction and slope easements prior to construction; and WHEREAS, the Minnesota Department of Transportation has determined allowable credit for storm sewer outfall lines previously constructed prior to the project, and that 78.99% of this storm sewer system is eligible for a combination of State Aid Highway funds as present in D.V. Halvorson, Mn/DOT Hydraulics Engineer, office memorandum dated February 16, 1990; and WHEREAS, said hydraulics memorandum identifies 7.86% as the City share of the storm sewer cost; and WHEREAS, the design and plan preparation by the consulting firm BRw, Inc. was performed under a separate agreement with the County; and WHEREAS, the City and County will participate in the cost, maintenance and operation of this segment of County Road J as hereinafter set forth. NOW, THEREFORE, IT IS HEREBY MUTUALLY AGREED AS FOLLOWS: 1. The County shall prepare, or cause to be prepared, the necessary plans, specifications and proposals, take bids, and with concurrence of the City, award a contract for the construction of this project, S.A.P. 62-601-04, the County shall perform the construction inspection. The County shall maintain adequate records and assist the City in obtaining cost reimbursement of its cost items identified under project S.A.P. 146-020-04. 2. The City shall acquire and pay for all rights of way and easements required for the construction of the project in the County within the City. 90022-2 3. All County Road J rights of way and temporary easements acquired by the City in the County will be in the name of the County, and parking and other regulations will be controlled by the County. Any rights of way which cannot be negotiated will be acquired through eminent domain proceedings and thereafter assigned by the City to the County. 4. The storm sewer system in the County as shown in the plans and specifications is eligible for 39.28% reimbursement by the County State Aid Highway funds based on the Minnesota Department of Transportation Hydraulics Memorandum and this portion shall be paid by the County. 5. The storm sewer system as shown in the plans and specifications is eligible for 7.861 reimbursement by Municipal State Highway funds based on the Minnesota Department of Transportation Hydraulics Memorandum and this portion shall be paid to the County by the City. 6. Upon completion of the project the County shall own and maintain the storm sewer catch basins and leads and the City shall own and maintain the storm sewer trunk lines, ponds, ditches and laterals within the City servicing property outside the road right of way. 7. Any existing City utility modifications and or adjustments which are necessitated by the roadway construction, as shown in the plans and specifications, shall be paid for by the County if eligible for reimbursement through its County State Aid Highway funds. 8. The City shall pay to the County 100% of the cost of City utility extensions or improvements. 9. The City shall pay 75% of the cost of concrete curb and gutters constructed in the County within the City except for medians or replacement of existing concrete curb and gutters. 10. Any City improvements to those provisions presently made in the plans and specifications may be incorporated in the construction contract by supplemental agreement approved by the City and shall be paid for as specified in the supplemental agreement. 11. The City shall pay 10% of its share of the construction cost as determined by the contract as awarded, to the County as a preliminary engineering fee. This fee shall be due upon award of the construction contract. This fee is in addition to and not in lieu of the 88 fee identified in paragraph 12 of this agreement. 12. The City shall pay 88 of its share of the construction cost, as determined by the final contract amounts, to the County as a construction engineering fee. This fee shall be due upon notification to the City of the final amounts of the contract. 90022-3 13. The City shall not assess or otherwise recover any portion of its cost for this project through levy on County -owned property. 14. Attached is a preliminary construction cost estimate form which lists all of the anticipated cost items and their estimated quantities and costs. For convenience, grouped totals and subtotals of the construction costs of the various aspects of the project have been shown. 15. Attached is a preliminary cost participation breakdown demonstrating the method of calculation and identifying the City estimated costs for the project. 16. It is estimated, for accounting purposes, that the City share of the costs of the construction plus en ineering cost payment to the County is the total sum of A 4 / , • The County shall, when a construction contract is proposed to a awarded, prepared a revised cost participation breakdown based on construction contract unit prices and submit a copy to the City. The City agrees to advance to the County an amount equal to 100% of its share of the total construction cost share plus preliminary engineers q costs as set forth be it more or less than the estimated sum o { r� C r' The County may then authorize the contractor to commence he work. 17. Upon substantial completion of the work, the County shall prepare a revised cost participation breakdown based upon the contract unit prices and the actual units of work estimated to have been performed and submit a copy to the City. The construction engineering costs to be oaid the County by the City shall be based on this revised final construction costs. The County shall add to the City's estimated final construction costs the preliminary engineering and construction engineering costs due from the City, make necessary adjustments for liquidated damages, if any, and deduct City funds previously advanced for the project by the City. The City agrees to pay to the County any amounts due. in the event the calculations show that the City has advanced funds in greater amount than is due the County, the County shall refund the amount to the City without interest. All monies paid by the City and not expended on the project will be returned within a reasonable time not to exceed two (2) years from deposit. 18. Preliminary plans reviewed at the public hearing and final plans and specifications are hereby in all things approved. 90022-4 n IN WITNESS WHEREOF, the parties have caused this Agreement to be executed. In presence of CITY OF MOUNDS VIEW, MINNESOTA By: Its: By: Its: Date: THE COUNTY OF RAMSEY Recommended for approval: Kenneth E. We tzin, P.E. Director, Ramsey County Public Works Department By: Hal Norgard, Chairperson Board of County Commissioners Approved as to Form: Attest: By: By: Assistant County Attorney Chief Clerk -County Board Date: Date: 90022-5 COST PARTICIPATION SUMMARY County Road J - T.R. 65 to I-35w based on Engineers Estimate dated 3/21/90 Constr. Engineering Total Ena. Est. @_ l81 ANOKA COUNTY Blaine $ 27744 356 $ 30,100 $ 5,418 $ 35,518 106-020-03 , Spring Lake Park 7,744 1,394 9,138 183-020-02 Road 02-632-05 235,054 426,703 661,757 119,116 780,873 02-632-06 Storm Sewer $151,921 Anoka 39.71% 13.15% 60,328 19,978 80, 006 14,455 94,761 Blaine $779,907 $920,290 RAMSEY COUNTY Blaine 106-020-03 $ 14,096 Storm Sewer _0_ $ 14,096 $ 2,537 $ 16,633 151,921 (0) Mounds View 146-020-04 23,600 Storm Sewer $151,921 (7.86%) 11,541 35,541 6,397 41,938 Road 408,107 73,459 481,566 62-601-04 Storm Sewer $151,921 (39.281) 59,675 10,742 701417 517 .4L4 .mil-4�..i�` 4 $1,297,326 $1,530,844 11•sir10 aS1im's 13711111 MOTT DOES ': u0u am T111 III IIU116L-Lit.05 uou tWm $.Lf. OI•s1b0f LLSSIT LBIm S11T III 11011L7 41•601.04 Mill in uou COIfi115 101•010-03 163-OZMZ 02•I32-05 IORII.03 01-632•06 los•020-03 116-020.01 62-101-01 SIM!Slal SWII Sorts Ua till uou COURT tuut uou 0= Lum I1m5 fill Simi mm LLL )im Dill MIL Wmlllts Slit TOT W. TITLE IST. piViL W. TITLE Lit. mlL m. 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HILL COS[ 1T,114 11.111 1215,054 121.316 1111.103 114.056 111,110 _1112.111'0 1156,611 11d11.321 CITE of Will 113011 You Comm in I= COMUS= u1.u6 L� 0 t MEMORANDUM JA-4 /D Memo To: Mayor and Council Members From . Ric Minetor, City Engineer/Director of Public Works Date June 14, 1990 4:a4 ' Subject: Resolution for No Parking on Reconstructed County Road J The approved plans for County Road J reconstruction make no provision for parking on the road. Ramsey County has requested that the City Council adopt a resolution requesting the County to restrict parking along the south side of County Road J. I recommend Council adopt the attached resolution. RESOLUTION NO, 3046 A Resolution Requesting Ramsey County to Restrict Parking Along a Portion of County Road J WHEREAS, J Ramsey Co) my has T. H 1 panned to the mend ement of County Road A id Highway WHEREAS, Ramsey (S.A.P. 62-601-04)e nxthe improvement of pending County esaid street; funds and WHEREAS, said improvement does not conform to the approved minimum standards as previously adopted for such County State Aid streets and that approval of the proposed construction as a County State Aid street project must, therefore, be conditioned upon certain parking restrictions; and WHEREAS, the extent of these restrictions, that would be a necessary prerequisite to the approval of this construction as a County State Aid project in the City, has been determined. y of View NOW, reques Os ERam Ramsey County RESOLVED, restrict hethe tMounds parking of motor 1 on the south side of County Road J from the west vehic es County Line to Coral Sea Street. Memo To From Date Subject O'Iryt" // MEMORANDUM :Mayor and Council Members :Ric Minetor, City Engineer/Director of Public Works :June 14, 1990 :Treatment Plant Building options We have been reviewing the layout of the proposed new treatment equipment in treatment plant #1. We have found that a new State Fire Marshal regulation regulation makes lyscrubbers on the it to arrange the cal rooms. This the equipment within the existing building. The suggestion was made to consider the possibility of constructing a new building adjacent to well 3 (on the corner of Bronson and Edgewood) and abandon the existing building upon completion of the new treatment plant. This would then allow the existing building to be utilized for expansion of City Hall. The existing building would need remodeling, but approximately 2500 square feet of space would be available for City Hall expansion. This space could be utilized in many ways, but probably would not preclude an addition for the police department. The estimated cost of a new building for treatment plant #1 is $350,000. This is a very rough estimate and is based only on doubling the current square footage and utilizing construction (brick and masonry construction). The scrubber much as $100,000 to the original cost requirement may add as estimate for remodeling the existing building. Staff is requesting council direction ontr ether to furthetreatment plant #1 r if uwe the possibility of a new building floor plan and cost continue with this option, a preliminary estimate could be developed by Short -Elliott -Hendrickson and the space needs consultant could review probable uses for this area. TO: Mayor & Council s L %�1 /�11 FROM: Don Brager, Finance Director - Treasurer DATE: June 13, 1990 SUBJECT: Revised Purchasing Policy One of the ideas that originated with the Council - Staff team building sessions was that Council would entertain ideas from Staff to ease administrative constraints. An area that would make staff's job a little easier to perform is purchasing policy. It seems redundant for Staff to request approval for purchases of items which Council has already approved by adopting the annual budget. It is Staff's feeling that if an item has been included in the budget and the cost of that item is under $15,000.00 (if an item is over $15,000.00 State laws require advertising for bids and award of the purchase by Council) an approvalfrom Council len the bis unnecessary set was adopteince the item was previously approved Attached is a draft of a proposed revision to the city's purchasing policy. The policy proposes the following: 1) Purchases under $1,000.00 may be authorized by the head of the department for whichh the expenditure has been budgeted. Quotations are encouraged but not required. 2) Purchases from $1 000.00 t0 $5,0o0.00 may be authorized by the department head after obtaining two or more written or verbal quotations for items that have been specifically included in the budget. 3) Purchases from $5 000.00 to $15 oo0.00 may be authorized by the Clerk - Adminstrator or the Finance Director after the department head has obtained two or more written or verbal quotations for items which have been specifically included in the budget. Items which were not specifically included in the budget would be approved or disapproved by Council as has been past practice. Present policy requires Council approval for purchases exceed $2,500.00 whether they have been included in the budget or not. Attached is a memo from Ric Minetor, Director of Public Works, which requests a modification to the purchasing policy regarding change orders. Ric proposes that the department head in charge of the project be given authorization to sign change orders up to the amount of contingency that has been approved in the contract which would have been rpeviously approved by Council. Staff seeks Council's direction on these matters. MEMORANDUM Memo To :Mayor and Council Members From :Ric Minetor, City Engineer/Director of Public Works Date :June 13, 1990 le subject :Purchasing Policy - Change Orders The Council has been approving contracts with a contingency amount for unforeseen problems, contract item overruns, and other items that are not apparent at the time of the bid. In reviewing the purchasing policy of the City, we have noticed that there is no reference to this practice. Therefore I am recommending adding the following section to the purchasing policy. Add the following to section 2.02: When bids are awarded with a contingency reserve, the Department Head in charge of the project, or the Clerk Administrator, shall have the authority to sign change orders for the City up to the value authorized in the motion awarding the bid. PURCHASING POLICY 1.01 ESTABLISHING AUTHORITY The purchasing policies of the City of Mounds View are established by the City Charter, the City Code, and the City Council. 1.02 POLICY a) Purchases to meet the requirements of all departments of the City are made by the appropriate department heads by purchase order pursuant to the policy set forth below. b) The City Council declares its intention to purchase competitively without prejudice and to seek the maximum value for every dollar expended. 1.03 PURPOSE OF THIS POLICY This policy is designed to set forth, in detail, the poli- cies and procedures necessary to facilitate the purchasing operation of the City. 1.04 RELATIONS WITH SUPPLIER'S REPRESENTATIVES a) Departments should not be burdened with, nor encourage visits from supplier's representatives except where it is to obtain a quotation for goods or services. b) Every opportunity shall be made to encourage respon- sible suppliers to do business with the City. c) All employees of the City shall keep themselves free of obligation to any of the City's suppliers. BIDDING AND QUOTATIONS 2.01 Competitive bids or quotations shall be solicited in con- nection with ull purchases whenever possible. Purchases shall be made from the lowest responsible bidder complying with specifications and other stipulated bidding condi- tions. The following requirements shall apply: a) Purchases over $15,000. If the amount of the purchase is estimated to exceed 515,000, sealed bids shall be solicited through advertisement in the manner and subject to the requirements of law governing purchases by the municipality. All purchases under this section shall be awarded by the Council. Purchasing Policy Page Two b) Pnreheaes-from-6ie;BBB-te-6i5sBB9:--�f-the-amoan-Met--- _____-----the-pareheae-is-estinated-te-exceed-6i6;BBB;-bat-not--- ________--te-exceed-6}5;BBB;-the-purchase-map-be-made-either-bp-- __-______-ndvertiaement-and-the-receipt-af-sealed-bids;-or-by---- ______----obtaining two-or-mare-Written-gnotet}ons-fron-anppiiers ___-------at-the-diseretien-ef-the-Ety-eednnei}---the-pareheae--- ___---ahai}-be-awarded-bp-the-E}tp-Eennei}- b) Purchase from $5,000 to $15,000. If the amount of the purchase is estimated to exceed $5,000, but not to exceed $15,000, the purchase may be made only after obtaining two or more written or verbal quotations (if verbal quotations are obtained they shall be recorded) from suppliers and the purchase shall be authorized by the Clerk -Administrator if the item has been specific- ally identified in the current year's adopted budget. If not in the current year's budget the purchase shall be awarded by the City Council. c) Pnreheaes-from-6�;5BB-to-6i0_BBB��_ ppthhntnnettof-the ---------- ______----exceed-6}9;866;-the-Pnrehnse-nnq-be-made-enip-after---- -obtn}Win two-or-more-written-gnototiens-free-anppiiera ---------- c) Purchase from $1 000 to $5,000• If the amount of the $1,000, but notto pu a is estimated to exceed e exceed , the purchase may be made only after er obtaining two or more written or verbal quotations (if verbal quotations are obtained they shall be recorded) from suppliers. The purchase may be authorized by the head of the department for which the expenditure has been specifically identified in the current year's budget. If the item to be purchased is not specific- ally identified in the current year's budget the purchase shall be awarded by the Council. d) Pareheses-frem-6i;B90-to-6':;59B--lf-the-emeant-of-the-- ______----pareheae-i�-eatimated-te-exceed-6};898;-but-net-to----- -____-----exceed-$2 5eB;-the-pareheae-map-be-node-en}p-niter----- _____-----obt,i,ing-two-or-more-written-or-verbai-gnbe-recorded f- __________verbs}-gnotetiena-ere-obtained-thep-ahn}i-be-recorded-- -_______-_nnd-ntteehed-te-the-pnrehase-order-iasnedi-from-------- ---------- snpp}}era-end-the-pareheae-she}}-be-enthorixed-bp-the-- __---___--E}ark-F.dmin}atretor-if-the-}tam-hea-been-apeeifioa}}p-- ---_______-denti`ied-in-the-enrrent-pearls-odepted-budget-or-}f-- ---------- not-in-the-enrrent-pearls-budget-the-purchase-aha}}-be- ______---- awe rded-bp-t!ie-E}tp-Eoane}}c d) Purchase under $1,000. If the amounat of the purchase is estimated to be under $1,000, quotations are encouraged but not required. The purchase shall be authorized by the head of the department for which the expenditure has been budgeted. e}--Pureheses-ender-6i;BBB--�f-the-amennt-of-the-pnreheae-- ---------- is-estimeted-ta-be-under-$i;B88;-quotations-ere-------- ---------- eneouraged-but-not-required.---The-purchase-map-be------ ----------authorized-by-the-heed-ef-the-department-for-whieh----- ----------the-expenditure-hes-been-budgeted.-- 2.02 FORMAL BIDS All Durchases which require advertisement and the receipt of sealed bids shall be awarded by the City Council. 2.03 STATEMENT OF GENERAL CONDITIONS A statement of "General Conditions", as approved by the City Council, may be included with all specifications sub- mitted to suppliers for their bids. These general con- ditions may be incorporated in all contracts awarded for the purchase of supplies, equipment, or services. 2.04 COMPLIANCE PATH LEGAL PROVISIONS The purchasing procedures employed shall comply with all applicable laws and regulations of the State and of the City of hounds View. Purchasing Policy Page Three PURCHASE ORDERS 3.01 PURPOSE A purchase order authorizes the vendor to ship and bill for materials or services specified in the purchase order. 3.02 ISSUANCE OF PURCHASE ORDER FORMS TO DEPARTMENT HEADS It shall be the responsibility of the Finance Department to maintain an inventory of purchase order forms. The Finance Department will issue purchase order forms to department heads for their use in purchasing needed goods and services for their departments. It shall be the responsibility of the department heads to maintain a record of purchase orders issued by their departments. At a minimum this record shall include: purchase order number, date issued, name of supplier issued to, and the amount of the order. Department heads shall, upon request of the Clerk Administrator or Finance Director, make available for inspection said record of purchase orders issued. 3.03 ISSUANCE - GENERAL Purchase orders must be issued and sent to suppliers prior to the order of goods and services which are estimated to exceed S50O. a) For orders of goods or services which are estimated to exceed $5OO but not to exceed $1,OOO a purchase order may be issued upon the signature of a department head. b) For orders of goods or services which are estimated to exceed $1,OOO a purchase order may only be issued after provisions of this policy pertaining to bidding and quotations has been complied with, the purchase order Has been properly issued pursuant to provisions of this policy, signed by a department head, and counter signed by the Clerk -Administrator or Finance Director. 3.04 PROCEDURES REGARDING THE ISSUANCE OF PURCHASE ORDERS Copies of the issued purchase order shall be distributed as follows: a) Original to supplier as evidence of the order of goods or services. The supplier should be instructed to include the purchase order number on the statement or invoice sent for the goods or services purchased. b) First copy (yellow) to the Finance Department. Purchasing Policy Page Four c) Second copy (green) to be retained by the department originating the order. After the goods or services have been delivered and an invoice or statement received the department head shall submit a request for payment to the Finance Department. This request shall include the following: (1) Request for payment form signed by department head. (2) The second copy of the purchase order. (3) Invoice or statement for goods and services ordered. (4) Copies of bids or quotations required pursuant to City purchasing policy. EMERGENCY PURCHASES 4.01 DEFINITION Emergency purchases are those made by departments only when normal operations of the department would be hampered by the delay resulting from purchasing in the normal manner, or where property, equipment or life are endangered through unexpected and unforeseen circumstances. 4.02 AUTHORITY In case of an emergency a department head may, with the approval of the Clerk -Administrator, purchase directly any supplies, materials, or services necessary to alleviate the emergency. Upon the next working day such emergency shall be explained in writing and such explanation submitted to the Clerk -Administrator. Every effort shall be made to contact the Clerk -Administrator whether the emergency occurs during normal working hours or after normal working hours. GENERAL PROVISIONS 5.01 Department heads are not to split orders to attempt to circumvent any provisions of the City Charter, State Law, or any policy established by the City regarding purchasing. 5.02 Any willful violation of this policy will be reported promptly to the Clerk -Administrator and City Council. �Pk /3 TO: Mayor & Council FROM: Don Brager, Finance Director Ik DATE: June 13, 1990 SUBJECT: Staffing Analysis Clerk - Administrator Pauley has informed me that it is the desire of the Council that a staffing analysis be conducted as Evart of this year's Long Term Financial Plan. Prior to undertaking this analysis staff requests clarification of the type of analysis that Council wants. Should this analysis include all employees or employees of certain departments only? Should the analysis seek to determine whether present employees are sufficicent to perform present workloads? Or should the analysis seek to determine whether present employees are sufficient to perform workloads that are desired but not presently performed? If so what is the desired work that staff should be performing? What comes to mind for the Public Works Department is the work standards that were adopted. Does Council wish an analysis of the staffing level that would be required to perform these work standards? Are there expectations of work that other departments should be performing but are not presently performing? Should those issues be addressed in the staffing analysis? Staff seeks Council direction on these matters. VQ-elvz" /�� TO: Mayor & Council FROM: Don Brager, Finance Director 1k DATE: June 13, 1990 SUBJECT: 1990 Truth In Taxation Timelines I recently attended a Legislative Update session sponsored by the League of Minnesota Cities. The 1990 Truth In Taxation timelines and requirements are the same as were approved by the Legislature in Special Session in 1989. They are: No later than: September 1 Cities certify proposed levy and budget to the County Auditor Cities select initial and continuation hearing dates November 10 Counties mail parcel specific notices of proposed property taxes to all property owners November - Cities publish newspaper ads of their December proposed levy and date of budget hearing November 15 - Cities hold public hearing(s) on their December 20 budgets and proposed levy. The budget and levy must be adopted at one of the public hearings. December 28 Cities certify final levies to the County Auditor A City may not increase it's proposed levy after certification to the County Auditor on or before September 1 but may reduce it at the public hearing on the budget. The levy certifed is, in effect, a maximum amount that may be levied. Proposed budgets are not restricted in this way. The final budget adopted at the public hearing may be increased or decreased from the amount certified in September. Public hearings of the various taxing jurisdictions may not be held on the same day. Since the City is the last to choose it's hearing date we may, as we did last year, have to hold the budget hearing(s) on a day other than Monday as the school board meets on the same Mondays each m.inth that we do and they choose first. The County Auditor is to notify us by August 20 of the dates that the County and Schocl District have chosen for their hearings. Last year we certified a maximum levy by September 1 and per Truth In Taxation Legislation could not adopt our budgetlevy until d the public hearing in December. In past years, to be certifieddnno laterabout h an Oc Departments grpreparingrbudgetsrks Publicaad during thetimeoofs year that was the busiest for them but had no choice due to the deadline for certification of the levy. This year we have a choice. If Council would approve the maximum levy could certified by September l(as was done last year) and a preliminary budget could be certified on that date also. This preliminary budget could be the amount of estimated revenue the City will receive from all sources. since the City's policy has been to have a balanced budget that number would be fairly close to the budget that would ultimately be adopted. The budget preparation process would take place after September 1 and would be completed no later than the date of the City's public hearing on the budget. This would enable Public Works and the Parks departments more time to concentrate on departmental workloads during their busiest times. If Council wouldhoserothis for Staff will prepare a budget calendar using parameters your consideration 4_6147fL /5 MEMO TO: MAYOR AND CITY COUNCIL FROM: CLERK -ADMINISTRATOR DATE: MAY 31, 1990 SUBJECT: 1990 LEGISLATIVE SUMMARY The 1990 Session of the Minnesota Legislature was clearly a significant one in that the Legislature adopted several pieces of legislation having major impact on cities. These pieces of legislation included amendments to the Pay Equity and Truth In Taxation Laws as well as a tax bill which again modifies Local Government Aids, levy limits and the property taxation structure in the State. Before getting into exactly what happened during the last legislative session, I would like to review for you two bills that were not adopted in this Session but are likely to be reintroduced in 1991. The first is the Land Use Planning bill which has been around the Legislature for at least the last two sessions. An interim study committee will again be evaluating the need for modification to the current statues regulating land use planning in the State of Minnesota. The Association of Metropolitan Municipalities has been very active in this alga and will continue to oversee this legislation on behalf of its member cities. The second piece of legislation that was not acted upon in 1990 but likely to be reintroduced in 1991 is contractor licensing. This bill has also been around for at least two years and proposes that the state assume authority for licensing contractors on a State-wide basis, thus prohibiting individual cities from licensing contractors. The difficulty as I see it with this legislation is not the loss of revenues which we definitely would see should the State take over contractor licensing, but the fact that it would be more of an enforcement problem to make sure that all contractors working in the City are licensed than we currently experience under our local licensing ordinances. Although the State would be licensing these contractors and determining whether or not they meet their standards, any resident in Mounds View who has a problem with the contractor would still be expecting the City to assist them in mediating that situation. Our difficulty in those types of cases would be that we would no longer have the "hammer" of a license to hang over the contractor when the work that is being performed is clearly inadequate. MAYOR AND CITY COUNCIL PAGE TWO MAY 31, 1990 I would like to summarize those bills adopted by the Legislature in 1990 that are of interest to the City of Mounds View under twoe general headings. The first is general legislation which is all legislation other than Truth In Taxation, Tax Increment Financing and the LGA/levy limits. Those two I would like to summarize in a seperate section of this memorandum identified as a "Tax Bill". A. GENERAL LEGISLATION 1. 4881 - The pay equity legislation auuy�=" .u��••y 1990 clarifies the previous pay equity law put into place in 1984 and amended in 1986 and 1988. The legislation stated that pay equity is applicable to females only and that no governmental jurisdiction bound to the provisions of this law is required to adjust male wages, even if the results of a pay equity study or an adopted pay schedule indicate that wage increases for male employees or male dominated groups are appropriate. The definition for equitable compensation was revised to read, ...the compensation for female dominated classes is not consistently below the compenstation of male dominated classes of comparable work value." The Department of Employee Relations (DOER) has been given the authority to review reports submitted by local governmental units by December 31, 1991 to determine whether or not the wage schedules in those units are consistent with the intent of the law and has enforcement authority, including a $100 per day penalty clause which would be deducted from the jurisdiction's Local Government Aid if the Department of Employee Relations determines that the pay schedule is in violation. The law does not provide specific direction as to how compliance is determined and at this time the Department of Employee Relations has not handed down any guidelines that we may use to evaluate our pay structure in light of their standards. It is my hope that we will be receiving some information from them in the very near future so that any wage adjustments that might be necessary to bring them within their standards can be accomplished before the December 31, 1991 reporting deadline. MAYOR AND CITY COUNCIL PAGE THREE MAY 31, 1990 I will be submitting a separate report to you on this subject after I have attended additional workshops and review DOER'S policies. 2. Ethics Reform HF 2666 - After great debate the Legislature adopted Ethics Reform legislation which applies to elected and appointed officials of cities with a population of more than 50,000. The Ethics Reform legislation requires that these officials file economic interest and conflict of interest statements as well as register as lobbyists should they meet certain criteria. Since the City of Mounds View does not have more than 50,000 in population we will not be bound to the provisions of this legislation. 3. Omnibus Election Act, Chapter 585 - The Omnibus Election Act which started out as a housecleaning bill from the Secretary of State's Office ended up having two surprises for cities which were not originally proposed by the Secretary of State's Office. The first of these surprises is a statutory prohibition on cities which attempt to regulate the size of campaign lawn signs. Cities are not permitted to regulate the size of campaign lawn signs from August 1 to 10 days after a general election. Since the City of Mounds View currently has provisions within its Sign Code which regulate campaign lawn signs, I will be requesting an opinion from City Attorney Barney regarding the impact of this legislation on our code in order that appropriate amendments may be made before August 1 of this year. The second surprise relates to the cost of conducting the Presidential Primaries which begin in 1992. The Legislature clarified the Presidential Primary Law calling for the first primary on the first Tuesday in April in 1992 but included no provision for the reimbursement of county and municipal expenses related to conducting this presidential primary. The final item within the Omnibus Election Act of interest to the City of Mounds View is a provision that will require cities to maintain a register of permanently disabled voters that would result in these voters automatipally receiving MAYOR AND CITY COUNCIL PAGE FOUR MAY 31, 1990 absentee ballot applications for each election. Rules have yet to be developed by the Secretary of state Ia Office with respect to this requirement. As a result, I am unsure as to the exact manner in which this requirement will be implemented and its effects upon us. 4. Water Processing Fees Chapter 594 H.F. 2419 The permit fees currently charged by the DNR for water use processing operations which includes City wells were significantly increased by this legislation. At the present time the City pays a permit fee of $515 per year for our wells. Under the new legislation we could expect that this fee will increase by 100% or greater. 5. Prosecutor Training Chanter 419 (H.F. 13651 This new law requires that the Attorney General develop a six hour course on the prosecution of bias related crimes and requires that City Attornies maintain a record of attendance atthese courses by prosecutors under their jurisdiction including themselves. 6. Tort Reform Chapter 555 (S.F. 1827) The Legislature has, over the years, considered several bills relating to Tort Reform that would increase the liability of cities. Luckily, the legislation adopted during this last session did not include any modifications to the current limits on our financial responsibility. The only provision that could potentially have impact upon the City in an indirect fashion is a repeal of the social host immunity law which previously had protected adults who knowingly provided alcohol to minors from liability. Now, if an adult knowingly serves a minor alcohol, even in a social setting, they are liable in the same manner as would be a bar under similar circumstances. 7. DU Cell Battery Regulation Chapter 409. H.F.f 1921) - This legislation prohibits governmental agencies, including cities, from disposing of certain dry cell batteries and mixed municipal waste. The regulations do not apply to most commercial businesses nor to homeowners. MAYOR. AND CITY COUNCIL PAGE FIVE MAY 31, 1990 Lawful Gambling Reform Chaoter 590 (S.F. 2018) The legislative reform of charitable gambling in the State of Minnesota resulted in three provisions which apply to cities. The first of these continues to allow organizations to make contributions of their charitable gambling profits to local governments but prohibits direct contribution to law enforcement or prosecutorial agencies. The second provision prohibits the Charitable Gambling Board from issuing licenses unless the city in which the licensee intends to operate adopts and submits a resolution approving the license within 60 days of the date of application. Finally, video games of chance are further restricted and are made illegal after January 1 of 1992. Cities may be more restrictive on these games, including their outright prohibition, prior to the State's prohibition on January 1, 1992. Street Vacation Proceedings Chanter 433 fS.F. 19801 - This legislation requires that cities give written notice of street vacations to each affected property owner at least 10 days before the hearing. The notice must include a copy of the petition. I will be referring this item to City Attorney Barney for his recommendation on appropriate amendments to the City Code relating to street vacations in order to come into compliance with this statute. 10. Open Meetings/Data Practices Chapter 550 fS.F. 1874) - This legislation significantly alters the rules for handling employee disciplinary actions as were setforth by the Minnesota Supreme Court's Annandale Advocate Decision in January of 1989. Some of the more significant portions of the legislation are, Data developed as part of a disciplinary action which is classified public must be released when a final decision has been rendered. A public body must close a meeting for preliminary consideration of allegations or charges against an individual subject to its MAYOR AND CITY COUNCIL PAGE SIX MAY 31, 1990 authority. If the members conclude that disciipline of any nature may be warranted, further meetings or hearings must be open. Cities cannot close a meeting to discuss date which is not public. Government officials may discuss not public data at a meeting without liability if the disclosure relates to a matter within the scope of the public body's authority, is reasonably necessary to conduct the business, and is without malice. During an open meeting, the public body must make reasonable efforts to protect the data from disclosure. A public body may close a meeting to evaluate the performance of an individual subject to its authority. The governmental unit must, however, identify the individual to be evaluated prior to closing a meeting. At its next open meeting, the body must summarize its conclusions regarding the evaluation. Finally, the law provides that before closing a meeting a public body must state on the record the specific grounds that allowed the meeting to be closed and describe the subject officials will discuss. The legislation minimally applies the Open Meeting Law to the Legislature. Meetings of the Legislature but not caucuses or regional delegations, are open to the public. The law specifies that a meeting occurs when a quorum is present and action is taken regarding a matter within the jurisdiction of the body. This differs from requirements for cities in that all meetings are open to the public whether or not action is taken. Finally, no court or administrative body has jurisdiction to enforce, invalidate any provision, or otherwise interpret this law as it applies to the Legislature. 11. Minimum Wage, Chapter 41 (H.F. 1391 - This statute increases the minimum wage to $4.25 per hour effective January 1, 1991. MAYOR AND CITY COUNCIL PAGE SEVEN MAY 31, 1990 12. School ana b1cx Alp L - This legislation creates two new employee bene it programs. The first provides that full time employees may take unpaid leave of up to 16 hours per year to attend school conferences or classroom activities related to the employee's child. The second benefit provides that full time employees may take sick leave for absence due to illness of the employee's child. The City'e personnel code currently provides that employees may use sick leave for purposes of attending to the needs of an ill child. A section will need to be added to the personnel c attendance at unpaid school conferencesorclassroomfor activities. 13. Cigarette Vending Machines Chapter 421 (H.F, of 20421 - This legislation limits the location vendg lring thatlthemmachinesachines abe operated nd their eeither bration y token or controlled by an employee. The law expressly allows more restrictive local regulations. Since the Council has previously taken a position on this matter ttogtakesee thiswhat matter up again. Legislature does, you mayy want TAX BILL 1, Truth In Taxation - The Truth In Taxation portion of the Tax Bill made several changes to the original legislation adopted in 1988 and amended in 1989. These changes are as follows, All cities will be required to comply with the requirements beginning with the 1991 budget. A new timeline has been established, see Attachment No. 1, which results in the final adoption of budgets and certification of levies between November 15 and December 20, 1990. County auditors have been given the hearings responsibility for scheduling public on the budgets of the county, cities and MAYOR AND CITY COUNCIL PAGE EIGHT MAY 31, 1990 school districts to avoid conflicts. Cities WiF] be the last of the three groups to schedule hearings and are required to do so between August 20 and September 1 on dates that are not in conflict with the county or school district's hearing dates. The requirement for newspaper advertisements has been eased somewhat in that the ads must appear in "...an official newspaper of general circulation in the taxing authority... of general interest and readership... published at least once per week... (and) must not be placed in the part of the newspaper where legal notices and classified ads appear." This will allow the City to publish an ad in the New Brighton Bulletin rather than the Minneapolis Star. The County will be required to mail generic property tax notices, see Attachment No. 2 to each property owner registered in the County. Beginning in 1991 for budget year 1992, Ramsey County will be required to send out specific notices. The Legislature had previously appropriated $1.4 million to reimburse counties for the notices sent out in 1990 for budget year 1991. If the County costs for the preparation and mailing of the notices exceeds the state funding distribution, the excess costs will be shared among all of the participating local governments. 2. Tax Increment Financing - Although many signficant changes were made to the Tax Increment Financing Law, most of them will not affect our current districts. As it relates to new districts, however, the Law is so prohibitive that it would be unlikely for the City to be able to create new districts or make any additional boundary changes to existing districts. Those changes which will affect the City's districts are as follows, County administrative and road costs - Counties are to be reimbursed for administrative costs and improvements to MAYOR AND CITY COUNCIL PAGE NINE MAY 31, 1990 County roads which are necessary because of a TIF project. Districts that were created prior to this Law and have a tight revenue stream, having to pay these costs, which were likely not budgeted for, could jeopardize the ability to pay debt service costs. The Law does not address this possibility. As a result, a city affected by this requirement would either have to levy for the revenue shortfall or seek resolution through the courts or legislature. Excess Increments - Excess funds in the debt service account at the time bonds are retired and which are distributed to the city, county and school district would result in penalties. Each jurisdiction would have their levies reduced by the amount they receive. This requirement will force cities to retire bonds early, as soon as adequate funds are available or use the increments for other eligible activities in the district rather than redistributing excess increments back to the taxing jurisdictions. LGA Cuts/Levy Limits - As you know, local government aids were cut by 1.53% of 1990 LGA plus total levies. For Mounds View it is expected that this will result in an LGA cut of $31,159. The same amount of LGA is cut in 1991 after the levy limit base calculation has been made. For Mounds View this calculation is as follows. 1990 Levy $1,391,306 1990 LGA (before cut) $ 645,260 $2,036,566 x 1.03 (3% Inc.) $2,096,663 31,159 LGA Cut $2,066,504 1991 Levy ($29,938 or 1.5% Increase over 1990) MAYOR AND CITY COUNCIL PAGE TEN MAY 31, 1990 Note: No allowance made of household or population growth. (.05% of the greater of the two.) Repeal of levy limits which was to have gone into effect in 1992 has been rolled back by the Legislature to 1993. If the LGA cuts that were made in 1990 and 1991 do not result in the total saving goal established by the Legislature, further cuts in LGA are to be expected. Changes to property tax rates were also implemented in the 1990 Tax Bill and are as shown below. Homestead: PAY 90 First $68,000 1% $68-$100,000 20. Over $100,000 3% Commercial/Industrial: Pay 90 First $100,000 3.3% Over $100,000 5.06% $68-$110,000 Over $110,000 Pav 91 3.2% 4.95% Should you have any questions regarding the above information I will be happy to respond to them to the best of my ability or obtain additional information for you. cc: Department Heads City Attornies Meyers and Barney City Planner Hren PAY 91 1% 2% N 3% A//.,/',W� 1 1990 Truth in Taxation Timeline Requirements for ALL Cities By: August 1 Department of Revenue notifie notifies cities of LGA amounts and allowable levy for cities under levy limits September 1 Cities certify proposed levy and budget to county auditor Cities select initial and continuation hearing dates November 10 Counties mail generic notices of proposed property taxes to all property owners, parcel - specific notices sent in Hennepin, Ramsey, and St. Louis Counties November - December November 15 - December 20 December 28 Cities publish newspaper ads of their proposed levy All taxing jurisdictions hold public hearings Cities certify final levies Cities certify compliance with truth in taxation requirements to Department of Revenue League of Minnesota Cities 5/90 1W 4� w Notice to property oners of Spruce County Proposed property tax to be collected from property owners for 1991... Meetings you can attend to express your opinions on the proposed tax... Property owner(s) John J. and Mary A. Johnson 123 Spruce Street Spruceville, Minnesota 55555 Your city council (if you live in a city), your county commissioners and your school board will hold hearings soon to decide on the amount of property taxes to collect in 1991 to pay for services they will provide in the upcoming budget year. The amounts shown on line 1 below are the total amounts of property tax which will be collected in 1991 if the budgets now being considered by your city, county, and school district are approved. Property Description Lot 1, Block 1 Spruce Acres Subdivision Spruceville, Minnesota Referendums, special assessments, legal judg- ments, natural disasters and revised population figures could result in an increase in the pro- posed amounts shown on line 1. Your city council, county commissioners and school board members invite you to attend the hearings at the times and places shown be- low to express your opinions on the proposed amounts before they are voted on. City of Spruceville 1 Total tax proposed for 1991 S 239,000 2 Tota! tax for 1990 S 220,000 3 Change from 1990 to 1991 + 8.6 % 4 One-year population change + 2 % 5 Times and places of meetings 8 pm Nov 19 on proposed taxes Room 456 City Hall 6 Times and places of additional 8 pm Nov 20 meetings if necessary same place 7 Where to send comments Mayor's Office and/or get a copy of the pro- 321 Spruce Street posed budget Spruceville, MN 55555 County School District 99 of Spruce Spruceville/Oakville S 464,000 S 320,000 S 450,000 S 290,000 + 3.1 % + 10.39 + 2 % + 1.5 % pupil units 7:30 pm Nov 26 7 pm Dec 3 Room 123 Cafeteria County Courthouse High School 7.30 pm Nov 27 7 pm Dec 4 same place same place Spruce County Board School Superintendent 123 Spruce Street 456 Spruce Street Spruceville, MN 55555 Spruceville, MN 55555 To: Mayor & Council FROM: Don Brager, Finance D.rector - treasurer DATE: May 21, 1990 SUBJECT: Property Valuation Service The League of Minnesota Cities has established a low cost property valuation program with the assistance of American Appraisal Associates. For a fee of $125 per building American Appraisal Associates will determine the replacement cost of large buildings. An accurate replacement cost will assure the City that buildings are not overinsured or underinsured. If overinsured the City is paying unnecessary insurance premiums on the amount that the building is overisured. If underinsured the City would not realizee the full relacement value in the event of a total loss on the building. I have discussed this service with our insurance agent, Charles Clysdale, and it is his recommendation that the City have the City Hall and the maintenance garage valued by American Appraisal Associates. I concur with our agent's recommendation. Total cost of this service would be $250. Since the insurance account is under budget I recommend that the cost of this service be charged to the insurance account 100-4190-480. Other City buildings and structures may be valued using a computerized program owned by our insurance agency, the Maguire Agency. The program will calculate current replacement values per type and size of building using values supplied by the Association of Independent Contractors. This is a free service that is provided to the City by our insurance agency. RECOMMENDATION: Council authorize the appraisal of the City Hall and the maintenance garage by American Appraisal Associates at a cost of $250. to be charged to the City Hall insurance account: 100-4190-480. MEMO TO: MAYOR AND CITY COUNRIL FROM: CLERK-ADMINISTRAT DATE: June 5, 1990 SUBJECT: 1990 WORK SCHEDULE Attached for your information is an updated work schedule for 1990 dated June 1, 1990. You will not¢that some changes have been made to the scheduling of certain activities at the request of the appropriate Department Head and some activities including Festival In The Park, transportation vehicle grant, new Highway 10 traffic study, etc. have been included as these additional work activities were either left out of the original work schedule or were added to our list of activities since the last update. Should you have any questions regarding this work schedule, please let me know. DFP\MJS n 4Q' aJ T —J- I W T 1T� : 0 o a a µ. a u ] 7 1- i� rn W S r F. .l a - u W C W �J LL E l£ G 0 rt 3 W I 1 rt ra r. •I E W W --L-._...___ L.___._. Ill F e A it J J U y i C i _- - --I _— 1 J iC to J 4r s " ] O R Q E L'I Z _ n •. fi 3 Q R u a �� J •I i•i W W C `l R W S IJ W S IJ W J r7 ri 10 ,I u: J IT J •ir d F C aw S J C, •ir Li u} 4i ' It y>> W K W W d it }} Ill O W O 0:F J 41 J i� ,i W r ui Coe.�. r' C _ J - ^. rOi Q W 2 2 11 1;: O U W 0: S^' Z C E r E [i L U W W W ¢ W - L. 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T G: 4. j I ou 1 m 1) ,h 7 w W E O IJ •: 1 •- r 1 � a I ,I T 4eej-'' /9 MEMO TO: MAYOR AND CITY CO C FROM: C_LERR-ADMINISTRATOR DATE: JUNE 12, 1990 SUBJECT: CITY ENTRANCE SIGN LOCATION Attached please find correspondence I received from Mr. R. J. Dineen of the Minnesota Department of Transportation, Office of Right -Of -Way and Surveys advising that the parcel of property on the northwest corner of County Road H and Highway 10 is now available for purchase by the City in the amount of $1,495.05. As you will recall, we have had previously requested authorization to acquire this property from MnDOT in order to place a city entrance sign at this site. I received an opinion from our consultants on tax increment financing that the purchase of this land and the construction of an entrance sign is an eligible activity for the Mounds View Business Park Tax Increment District and, therefore, all expenses related to the purchase of the land and construction of the sign could be charged to the Mounds View Business Park Project. Should you find the proposal from MnDOT acceptable, I would ask that you approve it at your next regular meeting authorizing payment from the Tax Increment Fund in order that acquisition can be made. At the same time I will be finalizing drawings and a design for this site with the company we have been working with for the entrance sign on the west side of the City and will be bringing the final drawings and landscaping plan to you for your approval. It is my hope that both of these signs can be completed before the end of this construction and planting season. DFP/MJS *\NNESOT9 a� Za 9 Q D¢ OF TRP�y¢ June 4, 1990 Donald F. Pauley Clerk Administrator City of Moundsview 2401 Highway 10 Moundsview, MN 55112 Minnesota Department of Transportation Transportation Building, St. Paul, MN 55155 In reply refer to: 7300 S.P. 6284 (35W=394) 901 Ramsey County Parcel 86 - R. Skiba Reconveyance At Co. Rd. H in Moundsview Dear Mr. Pauley: to 296-8649 I am pleased to inform you that we now have all the necessary approvals and appraisals for the reconveyance of that portion of the above referenced parcel as shown in red on the enclosed map and as described in the enclosed legal description. The subject property is now available for its appraised value of $1,500.00, to the City of Moundsview for public purposes. Since the grantor (State of Minnesota) is responsible to Day a deed tax of $4.95, the State will accept payment in the amount of $1,495.05 ($1,500.00 minus $4.95) and have the City pay the deed tax when they record the quit claim deed from the State. If this is acceptable please submit payment in the amount of $1,495.05 in the form of a certified check, cashier's check or money order made payable to "Commissioner of Transportation - Trunk Highway Fund". I have enclosed a self-addressed stamped envelope for the C1[y's reply. Upon receipt of the above payment, a quit claim deed for public purposes will be issued to the City of Moundsview using the enclosed legal description. If this is not correct please advise. 1" j,11•01 Op,unrmurt lug /.r,. Donald F. Pauley June 4, 1990 Page 2 If you have any questions on this matter, please feel free to call Mr. John G. Schmitz of this office at 612-296-8648. S'n rely, R. J. Dinneen, Director Office of Right of Way and Surveys Enclosures: Map (1) Legal Description (1) Return Envelope (1) December 14, 1989 RW7550AG.pp DESCRIPTION FOR RECONVEYANCE Parcel 86 S.P. 6284 (35W=394) 901 All of Tract A described below; Tract A. That part of the Southeast Quarter of the Southeast Quarter of Section 8, Township 30 North, Range 23 Nest, Ramsey County, Minnesota, which lies northwesterly of a line run parallel with and distant 50 feet northwesterly of Line 1 described below, southeasterly of a line run parallel with and distant 75 feet southeasterly of Line 2 described below and between two lines run parallel with and distant 175 feet and 275 feet northeasterly of Line 3 described below: Line 1. Beginning at a point on Line 3 described below, distant 169.29 feet northwesterly of its point of beginning, thence run northeasterly at right angles to said Line 3 for 126.73 feet; thence deflect to the right on a 10 degree 00 minute 00 second curve (delta angle 35 degrees 10 minutes 52 seconds) for 351.81 feet and there terminating; Line 2. From a point on the south line of Section 9, Township 30 North, Range 23 West, distant 80.31 feet east of the southwest corner thereof, run northerly at right angles to said south section line for 667.67 feet to the point of beginning of Line 2 to be described; thence deflect to the left at an angle of 90 degrees 00 minutes 00 seconds for 404.39 feet; thence deflect to the left on a 06 degree 00 minute 00 second curve (delta angle 34 degrees 28 minutes 52 seconds) for 574.69 feet; thence on tangent to said curve for 200 feet and there terminating; Line 3. Beginning at a point on the south line of said Section 8, distant 897.5 feet west of the southeast corner thereof; thence run northwesterly at an angle of 54 degrees 53 minutes 00 seconds from said south section line (measured from west to north) for 400 feet and there terminating; containing 0.23 acre, more or less; Subject to the following restriction: No access shall be permitted to Trunk Highway No. 62 renumbered 10, to Trunk Highway No. 394 renumbered 35W, to County Road H or to Highway Avenue from the lands herein conveyed; except that access shall be permitted along the northeasterly line of Tract A hereinbefore described by way of the existing Park and Ride Site, for the purpose of constructing and maintaining a City owned sign only. v�S•'/'d � 111 '� /� nL'aa'r: _• �I o � � 'NOW'JN00 'Oy ._.�•'�ILt'_� __"•�.e`.'-:;�1;�S_QRFy'vY ., ,.ryw.. n. d. a... .TC-+.r... 98 - � m• li) W °I I { „ 99 n ).1» 3 81l oil I IJ y Z'�tf�bY1 Ni rtt. CL 111 to zo 98 h h +t h Y �. �. V9a M jezv_'. / 9 MEMO TO: MAYOR AND CITY COUNCIL FROM: CLERK -ADMINISTRATOR / DATE: JUNE 12, 1990 SUBJECT: �CgREPORT 990MISSION AND MEMBERSHIP SERVICES TASK Attached please find a letter from Mr. Larry Bakken, President of the AMM and Golden Valley City Councilmember transmitting to the City a copy of the report of the 1990 Mission and Membership Services Task Force. Mr. Bakken requests that the City Councils of the member cities of the AMM review the report and indicate their membersandort or opposition of the proposal for addingstaff increasing dues to member organizations. I was a member of the original Mission and Membership Services Task Force that made a report in 1984 which also recommended the addition of a staff member to the Association's staff. The reasons given by the 1984 Task Force are similar rtheir rto those provided by the 1990 Task Force on pagel As the Legislature increases their level of involvement in property tax aids and general legislative issues effecting cities in Minnesota and, particularly the Metropolitan Area, it is important that organizations such as the AMM and League of Minnesota Cities have adequate staff to lobby on our behalf before the Legislature and the Metropolitan Council. This increased lobbying activity draws the current staff away from their other duties including staffing, standing and adhoc committees of members as well as their g day-to-day relations with member cities. The Task Force recommends that the additional staff member be assigned those duties that suffer when increased lobbying activities occur. In order to add a staff member to the AMM, the Task Force is recommending an increase in dues in a range of 20-25%. Currently, the City of Mounds View pays dues in the amount of $2,789ifor 1990. A 25% increase would result in dues being approx ly At the request of Mr. Bakken I am placing this item on your June 18th Agenda for your consideration. Should you wish to have a representative of the AMM attend this meeting or future work session to discuss the proposal with you, please let me know. DFP/MJS to as odd on of me ropolitan muniapalI leg June 4, 1990 Dear Chief Administrative Official: I NEED YOUR HELP NOW! 'The AMM must become more proactive, more collaborative, more focused and more assertive. The AMM provides the only meaningful vehicle for the cities of the metropolitan area to express in a united voice this important perspective of local government.' The above quote, perhaps more than any other statement, capsulizes the major conclusion of the 12 member AMM Mission and Membership Services Task Force which just completed a year long evaluation and assesment of the AMM's mission, focus and general operations. The Task Force, in its final report, concluded that the AMM has been a very effective 'voice' and provides many benefits for the cities in the 7- county metropolitan area. However, the Task Force feels that we (The AMM) are at a crossroads and must not rest on our laurels as the problems and challenges facing us in the 90's are likely to be even more complex and difficult than the problems of the last decade. The enclosed Task Force report contains a 'blueprint for action' which if implemented should enable the AMM to remain a reliable and relevant tool for member cities as we enter the 901s. The bottom line, however, is that to follow this 'blueprint' we must hire an additional staff member which could result in a dues increase of 20 to 25%. The current three member staff does an outstanding job but the work load has increased so dramatically in recent years that to maintain current programs and increase our effectiveness at the Legislature and to become more proactive at the metropolitan level as recommended in the report, an additional staff member is mandatory. The Board would like to implement the Task Force recommendations and have the additional person on board by early 1991 but will not do so unless there is strong membership support for such action. Here is how your help is needed as asked for in the opening sentence of this letter: Please provide copies of this letter and report to your Mayors and Councilmembers. -1- 183 university avenue east, st. paul. minnesola 55101 (612) 2274008 2. Please place the report on your Council's Agenda for discussion and action prior to August 1, 1990. (If you would like an AMM board member to attend your council meeting when this item is discussed, please contact an AMM staff member to make the arrangements.) 3. Please inform the AMM Office by no later than August 15th. as to whether your city supports or opposes adding a staff member and the resultant dues increase. (You will be notified as to the exact amount of such increase by no later than July 6th.) 4. Please have a representative from your city attend the special AMM Membership Meeting pre -scheduled for Thursday evening, September 20th. to consider and vote on this matter. I thank you in advance for your help and thoughtful consideration of this proposal. Sincerely, LarryGBakken, President Golden Valley Councilmember -2- 40 a9 odation of metropolitan municipalities ASSOCIATION OF METROPOLITAN MUNICIPALITIES REPORT OF THE 1990 MISSION AND MEMBERSHIP SERVICES TASK FORCE TASK FORCE MEMBERS Kevin Frazell, City Administrator, Cottage Grove, Task Force Chair Mentor "Duke" Addicks, Legislative Liaison, Minneapolis Bob Benke, Mayor, New Brighton Gary Jackson, City Manager, Coon Rapids James D. Prosser, City Manager, Richfield Marilyn Corcoran, Mayor, Dayton Nancy Jorgenson, Councilmember, Fridley Tom Spies, Councilmember, Bloomington Katherine Trunmer, Mayor, South St. Paul Larry Bakken, Councilmember, Golden Valley Bob Long, Councilmember, St. Paul Lu Stoffel, Mayor, Hastings 183 university avenue east, St. paul. minnesota 55101 (612) 227AO08 INTRODUCTION The League of Metropolitan Municipalities (LMM) was originally created in 1967, as a subsection and affiliate organization of the League of Minnesota Cities (LMC). The impetus for forming the LMM was the creation of the Metropolitan Council, and the growth in importance and power of the regional operating agen- cies. It was felt that the cities of the seven -county metropolitan area needed an organization, separate from but complementary to the LMC, to interact with those agencies. In 1974, the LMM merged with the Suburban League of Municipali- ties to become the Association of Metropolitan Municipalities (AMM). As the needs of AMM member cities have changed over the years, the Board of Directors has strived to keep the organization relevant. During the late 1970's and throughout the 1980's, the Association's focus has broadened from strictly "metropolitan" affairs, to protecting the interests of member cities in state- wide issues with unique impacts for the metropolitan area. The most prominent recent example is the distribution of state aids to local governments. In 1984, the Association convened its first Mission and Membership Services Task Force to do an in depth study of the AMM and recommend needed changes. The major concern of that Task Force was the proliferation of splinter municipal lobbying groups within the metropolitan area. The 1984 Task Force was concerned iat the AMM could lose its viability as an umbrella organization for all metro- _31itan cities in the face of a growing number of smaller groups with differ- ences of opinion on the allocation of state aid resources. The group made 13 recorrnendations, all of which have since been implemented, with the exception of expanding the staff. The final recommendation of the 1984 report was that the Mission and Membership Services review process should be revisited every five years. Fortunately, predictions of any demise of the Association were ill-founded. Since the 1984 report was issued, five additional communities (West St. Paul, South St, Paul, Arden Hills, Blaine and Shoreview) have joined AMM. The Member- ship now includes 68 metropolitan cities, covering over 90 percent of the popu- lation in the seven -county area. This is an all-time high for the Association. Ironically, one of the splinter groups which existed in 1984, the Municipal Caucus, has since gone out of existence after concluding that its aims and purposes were not that different from those of AMM. The meetings of this year's Mission and Membership Services Task Force, however, have taken place within the context of an increasing split between the metropo- litan area and Greater Minnesota over taxation, local government aid, and other state fiscal policies. The Task Force has studied carefully how the AMM might be a more effective and united voice at the legislature on behalf of all cities in the seven -county metropolitan area. The Task Force has also considered the Association's relationship to the League of Minnesota Cities, and how it might help strengthen that organization in serving the interests of all cities throughout Minnesota. At the same time, the Task Force has not neglected the original focus of AM14, which was to monitor and work with the metropolitan agencies. Of particular -1- hat as has become involvein more concern is the observtion theastaffthas hadAaMvery noticeable decrmore d statewide issuess,, easeintheamount of time available to be spent in the area of metropolitan affairs. The Task Force feels strongly that the AMM should not only correct its decreased activity in metropolitan oversight, but should actually become proactive in helping set the regional agenda. Richfield City Manager Jim Prosser and Golden Valley Councilmember Larry Bakken have drafted a revised "PURPOSES" Statement for incorporation in the Association bylaws. This document, attached as Appendix A, has been adopted by the Task Force as a recommended mission statement for the Association. In a nutshell, the recommended mission is well -summarized in the first item of that Purposes Statement: To serve as the exclusive and primarZ representative of the collec- tive interests o a metropolitan cities on metropolitan -wild statewide issues with unique metropolitan significance. To further that goal, the Task Force has made several observations and numerous recommendations for specific actions to enhance the success and performance of the Association. Those are set forth by topical area as follows, and prefaced by brief background material. During its deliberations the Task Force received input and advice from a number of resource persons. They are listed in Appendix B. The Task Force wishes to express its gratitude for their time and counsel. - 2 - RELATIONSHIP TO THE LEAGUE OF MINNESOTA CITIES As indicated in the introduction, the Association of Metropolitan Municipalities was originally created as a subsection of the League of Minnesota Cities and remains in that status today. As such, we are the only organization entitled to an ex officio (with voting privileges) seat on the League Board of Directors. We are considered an "affiliate organization" of the League for the purposes of adopting legislative policy. The Association off:,es are located on the first floor of the LMC building. Cities in the seven -county metropolitan area comprise approximately 15 percent of the LMC membership, but because of their size pay about one-half of the LMC dues. The Task Force met with LMC President Millie McCloud, as well as Executive Director Don Slater. A member of the Task Force, New Brighton Mayor Bob Benke, currently serves as vice president of the League. The Task Force observations are that the League of Minnesota Cities and the Association of Metropolitan Municipalities have maintained a very positive working relationship. Despite the split in the LMC membership over local government aid policies, the AMM has never taken a legislative position in direct opposition to any adopted policy of the League. In fact, LMC and AMM lobbying staffs work cooperatively in many areas of policy agreement (such as pay equity, labor relations law and tax increment financing). Officials from Greater Minnesota have raised concerns about the relationship between the League and AMM. Specifically, it has been questioned whether the AMM should have the ex officio seat on the Board, and whether the relationship oetween the staffs of the two organizations has been compromisingly close. Due these concerns, as well as our own concerns about the effectiveness of AMM as subsection of the League, the Task Force considered carefully whether the AMM should be incorporated as a separate entity. RECOMMENDATIONS 1. Because of division in its membership, the LMC has been neutralized from effective lobbying on some critical issues like local government aid. This means that the AMM must become more vocal and assertive on behalf of its member cities in these policy areas. At the same time, we wish to support the efforts of LMC to bring together its membership on divisive issues, and recommend that the LMC develop effective consensus building and dispute resolution procedures that enable it to adopt policy positions that have credibility with the legislature. We encourage AMM member city officials to become more actively involved in the LMC, creating a metropolitan constituency group and perspective within the LMC. 2. We recommend that the Association not be incorporated as a.legal entity separate from the League of Minnesota Cities. We wish to be supportive of the LMC, and to encourage AMM member city officials to become more active in the League. We feel that this goal can be best accomplished in our current status as subsection of the League. 3. We recommend that the AMM reject any requests that it give up the ex officio seat on the LMC Board. The Task Force feels strongly that we have lived up to the guidelines and spirit under which we are an affiliate organization (i.e. not taking contrary lobbying positions). 4. We recommend that, as long as possible, the AMM offices remain in the LMC building. We feel that to move from the building would undermine much of the cooperative working relat' nship that exists between the staffs of the two organizations. It would also be expensive forteAMM ftomacquire the overhead and support services that it currently purchases However, expansion of the AMM staff may make a move from the existing LMC building unavoidable. 5. We recommend that the AMM Board and Membership focus its agenda by refer- ring more of the non -divisive statewide issues to the LMC for lobbying on behalf of all member cities, both metropolitan and Greater Minnesota. - 4 - LOBBYING Legislative policy adoption and lobbying have become the major focus for the Association, growing steadily over the years. When the Association was formed in 1974, it had two standing policy committees and 35 legislative policies. Today the Association has five standing committees, and the membership has adopted over 100 legislative policies for the current biennium. In addition, several ad hoc study committees for specialized topics (i.e. land use legisla- tion, metropolitan significance rules, group homes) have been formed in the past few years. Intrusion by the legislature into local affairs has increased dramatically in recent years. At the same time, other municipal lobbying groups, most notably the Coalition of Greater Minnesota Cities, have aggressively promoted tax poli- cies that are detrimental to the collective interests of the metropolitan area. Consequently, the AMM lobbyists have been challenged to accomplish more and more at the legislature, without any significant increase in resources. Legislators with whom the Task Force met described our lobbying staff as com- petent and well respected. At the same time, the legislators admitted that the aggressive, and sometimes even abrasive tactics used by other municipal lobbying groups have probably led to more success in accomplishing their agendas. In response to these concerns, the AMM for the first time hired contract lobbyists during the 1990 session. Legislators expressed their frustration with the increasing regionalism of city lobbying groups, and urged us to show a concern for the entire State at the same time we more actively pursue the interests of the metropolitan cities. It was also suggested that having a better data base for lobbying would be helpful in pressing the AMM position. RECOMMENDATIONS 1. The AMM should seek to be seen as the organization with the authority and credibility to speak• on behalf of a 1 cities in the seven -county metropoli- tan area. 2. The AMM has become "spread too thin" in the number of policy issues it is lobbying, and needs to limit active involvement to three types of issues: a) Issues of concern only to metropolitan cities - i.e. interaction with Metropolitan Council and operating agencies, Chapter 509 Watershed Management Organizations, etc. b) Statewide legislation with unique impacts in the metropolitan area - i.e. land use, solid waste, tax increment financing, etc. c) Statewide issues where the interests of the metropolitan area may be different than, and at times even contrary to, those in the remainder of the State - i.e. local government aid formulas Specific suggestions for limiting our most active legislative agenda items to these topics are included in the section on committees and the policy adoption process. 5- 3. The AMM's lobbying efforts in the property tax area have been hindered by lack of immediate access to a computerized property tax model. The Task Force recommends that the AMM Board of Directors closely monitor the progress of the League of Minnesota Cities in developing a property tax model that is useable and immediately accessible to all cities. If this proves inadequate to meet our needs, the AMM membership should be prepared to bear the expense of developing its own property tax modeling system. q. The AMM should be proactive, and not just reactive in its legislative posi- tions. For example, the AMM has never produced its own recommended formula for distribution of local government aids, and should consider doing so. 5. At the same time we become more proactive, we should also stay on the high road, adopting positions that reflect responsible public policy for the entire State of Minnesota. 6. AMM member city officials should become more active and involved in the League of Minnesota Cities and its policy study committees. In some cases, we may find ourselves lobbying the LMC, rather than the State legislature, to pursue particular policy positions that are of common interest to all cities in the metroplitan area. 7. The AMM should increase the amount of time it spends one-on-one with legislators explaining AMM positions. We should also hold metropolitan legislators more accountable to the AMM agenda by developing and publish- ing a "scorecard" following each legislative session. 8. In pursuing our legislative agenda, we should "pace ourselves", realizing that lobbying is an ongoing process. policy positions should be pursued not only for immediate gains, but for maintaining a long-term positive relationship with the State government and with the League of Minnesota Cities. COMMITTEE STRUCTURE AND POLICY ADOPTION PROCESS The Association currently follows a procedure whereby potential legislative policies are brought forth and considered for adoption in the five standing policy committees (revenues, metropolitan agencies, transportation, housing and economic development, general legislation). As indicated earlier, the Associ- ation currently has over 100 adopted legislative policies. The policies have been divided into categories as to level of effort in lobbying. The AMM now finds itself actively involved in issues that are not limited in interest to the metropolitan area, even where our positions are similar to those of cities in Greater Minnesota. The best recent example is pay equity, where the AMM position is almost identical to that of the League of Minnesota Cities. Yet because of the high visibility and strong feelings surrounding this issue, many member cities expected the AMM staff to be active in lobbying on this issue. There is also the dilemma of issues that are of interest to a single city, or a limited number of cities. The AMM Board and staff have attempted to be respon- sive to the needs of each member city, but a question is raised as to whether it is fair to take time and resources away from issues that are of more importance to the broader membership. The Task Force discussed at length what to do about issues that are divisive among our own members, forexample fiscal disparities or funding for combined sewer overflow abatement. A majority of the committee concluded that the AMM should not avoid taking definitive positions on these issues, as it would be left neutralized on issues of high importance to a large number of city offi- cials and thereby foster the growth of still more splinter groups. Finally, the Task Force examined the five standing policy committees, concluding that they are working well and that none should be eliminated. In fact, it was speculated that as new social and legislative problems appear (i.e. the drug crisis) there will likely be a need for additional standing or ad hoc committees. The Task Force further suggests that there may be utility in having a broad - based "futures" committee to simply help the organization anticipate and be prepared for pending issues. RECOMMENDATIONS 1. The Association needs to focus most of its resources and effort on the few issues of very highest priority to the entire membership. At the same time, the AMM should not narrow its agenda to the point that it loses the interest and support of its broad base of cities. 2. In order to accommodate the legitimate interests of all member cities, we recommend that AMM create an "endorsed" category of policies. These would be policies of interest to a limited number of cities, or those where the League of Minnesota Cities or some other group might reasonably be expected to adequately represent the interests of metropolitan cities. With the AMM "endorsement", the AMM would be officially on record as supporting these policies, but not actively involved in lobbying or initiating legislation. - 7 - The existing Legislative Coordinating Committee (LCC) should be the "screening and dividing" group for determining lobbying priorities and deciding which policies will be "endorsed" and referred to other groups (i.e. LMC) for lobbying. 4. We recommend that the Association strive to achieve real consensus on divisive issues, and not merely concurrence through a majority vote. Committee chairs as well as Board members might benefit from professional training in dispute resolution. The AMM should not avoid taking definitive positions on issues that are controversial among its own membership. While such avoidance may "buy peace" in the short term, in the long term it neutralizes the effec- tiveness of the organization, undermining its credibility with legislators and causing the proliferation of splinter groups surrounding special issues. The AMM should make use of dispute resolution services, such as the Office of Dispute Resolution in the State Planning Agency and the Mediation Center, a private non-profit community mediation service based in St. Paul. 5. The two-thirds majority vote requirement for adoption of legislative policies should be retained. OTHER METROPOLITAN LOBBYING GROUPS The Task Force met with Minnetonka City Manager Jim Miller, regarding the Muni- cipal Legislative Commission, and Brooklyn Park Mayor Jim Krautkramer repre- senting the Northern Mayors' Association. The Task Force observation is that the AMM has been able to form effective and cooperative relationships with these specialized groups, and that they should not be seen as a threat to the AMM. As indicated in the introduction, an additional splinter group which existed in 1984, the Municipal Caucus, has since gone out of existence. RECOMMENDATIONS We recommend that the AMM strive to be the organization seen as the legiti- mate voice to speak on behalf of all cities in the seven -county metropoli- tan area, while recognizing the legitimate need of some breakoff groups for special purposes. The AMM should not perceive existing specialized groups as a threat, but attempt to maintain a cooperative and mutually supportive relationship. We recommend that the AMM maintain its openness to all cities in the seven - county metropolitan area, resisting any impetus to limit membership to a more limited group (i.e. suburban caucus). - 9 - RELATIONSHIP TO THE METROPOLITAN COUNCIL AND OPERATING AGENCIES As indicated in the Introduction, monitoring and oversight of the Metropolitan Council and regional operating agencies was the original focus of the Association of Metropolitan Municipalities. Yet in recent years, involvement with the Council and agencies has suffered appreciably as the AMM staff has had to spend more and more time supporting the work of its own committees and lobbying on statewide issues. In fact, the staff indicated that it now has almost no time for any involvement with the Metropolitan Council during the legislative session. The AMM currently nominates to the Metropolitan Council eight names for appoint- ment to the Transportation Advisory Board. The Association actually appoints ten to the Transportation Advisory Committee. That system seems to be working well. In contrast, the AMM, along with several other metropolitan area asso- ciations, was recently given legislative responsibility for suggesting appoin- tees to the Regional Transit Board. That process did not go well. The Board of Directors did not limit the number of people recommended for appointment to the vacant seats, and the Metropolitan Council heeded very few of its recommen- dations in making their selections. During its background work, the Task Force discussed the Metropolitan Council at some length with several legislators, as well as the current Chair of the Metropolitan Council and a former executive director of the Citizens League. There was a general feeling among the legislators that the Council has not been effective in performing its functions well. At the same time, it was suggested that the. Councilmembers are frustrated due to their lack of a "real clout" and constant legislative undercutting of their authority to accomplish the work for .hich they are responsible. .•th no consensus in the legislature or in the metropolitan area as to the appropriate amount of authority that should be vested in the Council, many metropolitan regional issues get resolved vis-a-vis the political process of the legislature. The shortcoming of this approach is that the metropolitan area is giving up some of the authority to set its own agenda. There is also some con- fusion and ambiguity over the relationship of the Council to the Governor, who is responsible by law for appointing its members. It was suggested that the AMM could very definitely be of help in defining the proper role for the Council and the operating agencies, and in mustering legislative support to enact needed changes. RECOMMENDATIONS The AMM should become more proactive in helping set the metropolitan agenda. Historically we have placed ourselves in somewhat of a watchdog or adver- sarial role with the Council and operating agencies, merely reacting to the proposals put forward. We should become more positive in identifying areas of legitimate regional involvement, and help to set the goals and objec- tives to be pursued by regional government, as well as the parameters within which that work will be carried out. We need to "be there". It is estimated that an AMM staff member should be at the Metropolitan Council and agencies from eight to sixteen hours per - 10 - week, interacting With the Councilmembers and the staff, and keeping affected cities informed and up-to-date as to what is happening in regional government. Other responsibilities have kept the staff from a full commitment to this vital role, and this shortcoming should be corrected expeditiously. 3. The appointment of members to the Transportation Advisory Board and Technical Advisory Committee seems to be functioning well, and should continue as present. 4. The AMM should continue to support its legislative responsibility to nomi- nate persons for appointment to the Regional Transit Boarapplications d. TheAMM whicharde Of Directors should do a better job of screening the received, so as to indicate to the Metropolitan Council those people that it truly wants appointed to the RTB. 5. The Task Force recommends that the AMM pursue the possibility of the creation of a metropolitan appointments review committee for the merit review of persons being considered for appointment to the Metropolitan Council and other regional agencies. The selection board would include representatives appointed by the Association of Metropolitan Municipalities, the Metropolitan Intercounty Association, the Citizens League, the League of Women Voters, etc. Finally, the Task Force recommends that the AMM be the impetus for creation of a blue ribbon committee to study and better define the mission, role and purposes of the Council and regional agencies. While AMM would be the host, it would be important to involve other government associations and "good government" groups. Also, the the task should be approached in a spirit of cooperation with the Metropolitan Council members. The study of the blue ribbon committee should include alternatives for the selection and appointment of Metropolitan Council members. PUBLIC RELATIONS If, as suggested in the revised Purposes statement, the AMM is to be the exclusive representative of the collective interests of the metropolitan cities, then it is important that the Association increase its visibility in the eyes of the legislature and the general public. The Task Force reviewed and endorsed the work of the AMM's Legislative Coordinating Committee Public Relations Subcommittee to establish a public relations system to inform the public, including media, legislators, and AMM legislative contacts about metropolitan city issues. RECOMMENDATIONS 1. Media contacts should be identified in each AMM-member city vis-a-vis a legislative contact response form, Legislative contacts in each city should be responsible for interaction with local newspapers, radio, city newsletters, cable television, etc. 2. The AMM staff should identify and establish relationships with contacts within the major metropolitan area media, both print and electronic. A delegation of the AMM staff and Legislative Coordinating Committee should meet with major newspaper staffs early in legislative sessions to discuss AMM priorities and positions. Media contacts, both local and metropolitan wide, should be invited and encouraged to attend our legislative breakfasts. 4. During legislative sessions, we should issue specific press releases on AMM priorities, and response to important issues (i.e. tax policy) as changes are proposed. 5. At the conclusion of each legislative session, we should issue press releases on the AMM's legislative agenda, and how well we believe the legislature met the needs of metropolitan area municipalities. We recommend that AMM develop a "report card" of priority issues with ratings for each legislator. These should be distributed to member cities with suggestions for potential local use. 7. We need to identify potential allies on important issues, i.e. Chambers of Commerce, League of Women Voters, etc. - 12 - COMMUNICATIONS WITH MEMBER CITY OFFICIALS The Task Force feels that the AMM needs to develop a metropolitan "conscious- ness" among member city officials, so that they will buy into and promote the AMM's agenda. Unfortunately, Councilmember time is scarce, making it difficult to insure that each and every member city official is well-informed and aware of AMM activities, policies and priorities. The first recommendation of the 1984 Task Force report was that the AMM should expand its effort to communicate directly with all elected officials in member cities, as opposed to only mayors and city managers. Since that time, the AMM has had differing distribution lists for different types of communications. Apparently, this is causing a great deal of confusion, and may actually be causing a decrease in consistent communications. RECOMMENDATIONS 1. The AMM should strive to publish a short executive summary of legislative positions that could be quickly read by member city officials who don't want the "full shot". p, An AMM contact person, preferably the City Manager/Administrator, should be developed in each city. All communications should be sent to that one con- tact person, plus the Mayor, with the contact person taking responsibility for seeing that the material is duplicated and sent to all members of the governing body. The AMM contact person will also be responsible for reporting on AMM activities at the Council meeting. AMM should work with the Metropolitan Area Managers Association (MAMA) to enlist the support of Managers/Administrators for reproduction and distribution of these,communications. 3. Member cities should be encouraged to place discussion of AMM policies and issues on regular City Council agendas to ensure that all elected officials are kept aware of AMM activities, as well as to increase the Association's visibility with local media. 4. Each member of the AMM Board of Directors should commit to make a brief presentation at four or five surrounding City Council meetings once each year on AMM policies and activities. - 13 - WORKLOAD AND STAFFING then originally formed, the AMM had four full-time staff members. Shortly thereafter, in response to a financial shortfall, the staff was cut to three and has remained at that number since. During that time, the number of legislative policies has increased from 35 to over 100, and the number of legislative study committees from two to five. The Association has taken on other responsibilities including the license and permit survey, and coordination and administration of the Metropolitan Salary Survey. With more time being spent on lobbying of statewide issues and support for committees, there has been a decided time shift away from interaction with the Metropolitan Council and operating agencies. Yet the AMM is the only organiza- tion providing any real oversight of these agencies. For example, we are usually the only commentor on the Metropolitan Council's annual work program and budget. The AMM Membership has come to expect more involvement by the Association, not only in metropolitan issues, but in tax policy, pay equity, tax increment financing, and other areas of statewide concern and involvement. The 1984 Mission and Membership Services Task Force report recommended very strongly that the Board of Directors seek ways to add a staff member. Yet this is the only one of the 1984 recommendations that has yet to be implemented. To quote that report, "the present staff simply cannot adequately cover all the critical issues, agencies, committees and the legislature." The present Task Force report, if ultimately adopted and implemented by the Board and membership, will only serve to increase the workload significantly. RECOMMENDATfONS 1. The Task Force strongly recommends that the Board of Directors add a staff person. We further recommend that this person have responsibilities in: a. communicating with member cities and maintaining the legislative contact system b. public relations, including media contacts c. staffing some of the standing and ad hoc legislative committees d, some monitoring of Metropolitan Council and agency activities, particularly during the legislative session. Z. With regard to lobbying at the Capitol, the Task Force observes that this effort will fluctuate from time to time. Therefore, it is recommended that increased efforts in this area be handled through use of contract lobbyists. 14 - DUES The membership dues for the Association are currently set at 46 percent of a member's dues for the League of Minnesota Cities. Since the League dues are set in part on a per capita basis, this works out to AMM dues ranging from a high of 30 cents per capita for Woodland to a low of 4 cents for Minneapolis. The dues for an average sized city of 30,000 population are $5,100, or about 17 cents per capita. Compared to other city lobbying organizations, the AMM is a bargain! For example, the Coalition of Greater Minnesota Cities charges its members 40 cents per capita, plus from time to time, an additional 20 cents per capita for "special projects". Dues for the Municipal Legislative Commission are approxi- mately 35 cents per capita, to a maximum of S12,500. If the AMM Board of Directors and membership are to implement our recommendation to add a staff person, a dues increase beyond the rate of inflation is inevi- table. In addition, the cost of developing the computerized property tax model, if determined necessary, will be a considerable initial expense, and require ongoing personnel and data gathering costs. RECOMMENDATION 1. In order to implement the other recommendations in this report, the AMM Board of Directors and membership should be prepared to adopt a dues increase in the range of 20 to 25 percent above the rate of inflation. The Board may wish to look at ways of phasing the dues increase over a two to three year period. 2. The Board and membership should also be prepared to provide financial sup- port for development and maintenance of a property tax modeling system, if the LMC system fails to materialize or is determined inadequate to meet the lobbying needs of the AMM. - 15 - SUMMARY AND CONCLUSIONS The Association of Metropolitan Municipalities is now in its 16th year. During its relatively short existence, the Association has experienced many diffi- culties and challenges. Examples include the 1976 Metropolitan Land Planning Act and the more recent debates over local government aid. Despite predictions for the demise for general purpose organizations like the Association, the AMM is now at an all-time high of 68 member cities, repre- senting over 90 percent of the population in the seven -county metropolitan area. The cities of the region apparently believe that they are getting a good value for their membership dollars. However, despite the successes of the past, the twelve members of this years Mission and Membership Services Task Force have concluded that this is no time to rest on our laurels. We face challenges from other city lobbying groups whose interests are contrary to those of the metropolitan area, as well as a generally hostile attitude by the State legislature toward cities. At the same time, the complexity of governing the metropolitan area is increasing geometri- cally, meaning that it is more important than ever to work together if we are to effectively serve the citizens of our respective communities. The Task Force concludes that in order to remain viable and relevant, the AMM must become more proactive, more collaborative, more focused and more assertive. The AMM provides the only meaningful vehicle for the cities of the metropoli- tan area to express in a united voice the important perspective of local govern- ment. The issues at stake are simply too important to abandon the playing field and leave all the important decisions to others. ve Association was originally formed out of several metropolitan area splinter :roups who had originally felt that they had little in common, but came to realize that the things they did have in common were far more than those that divided them. The challenges of today are certainly no less than those that faced our cities in the past. Our test will be whether we can continue to be an effective voice for the collective interests of the cities in this metropolitan area, and to pass that test will require two things: 1. A renewed ability and commitment to come together through our com- mittees and 19-member Board of Directors to reach a consensus on the critical issues that face us. 2. The ability to effectively, and with a united front, promote the policies we do adopt to the Governor, the legislature, the Metropolitan Council and the regional operating agencies. The Mission and Membership Services Committee feels that the recommendations set forth in this report will set us well on a course to accomplishing just that. We commend it for your consideration and thoughtful action. - 16 - APPENDIX A PURPOSES The purpose of the Association of Metropolitan Municipalities shall be to: 1. Serve as the exclusive and primary representative of the collective interests of all metropolitan cities on metropolitan wide issues and state wide issues with unique metropolitan significance. 2. Promote collaborative problem solving efforts between and among cities, the State, the Legislature, private interests and other public interests. 3. Effectively express in a unified voice, policies concerning the structure, powers and other matters relating to municipal government for the municipalities in the metropolitan area to the Legislature, Metropolitan Council and agencies, LMC, media and cities. 4. Serve as a forum through which all municipalities or groups of municipalities may develop and propose policies and positions on matters on concern to the metropolitan municipalities and develop strategies for advocating those policies and positions. 5. Serve as a forum for the interchange of ideas and information among municipalities in the metropolitan area and to foster intermunicipal cooperation. 6. Assist member cities resolve disputes with other cities and agencies. 7. Develop and provide, either alone or in concert with League of Minnesota Cities or other organizations or agencies, programs of technical assistance to member municipalities. B. Establish specific prioritized agenda, including Legislative proposals to address member community needs. 9. Foster, generate and promote information and data concerning the problems and issues and proposed solutions affecting municipal government in the metropolitan area to the State Legislature, in particular, and to the public at large. 10. Enhance the effectiveness of municipal government in the metropolitan area by holding conferences and by fostering pertinent research projects. 11. Coordinate the efforts of AMM members to promote their interests within the League of Minnesota Cities. 12. Enhance the quality of life in the metropolitan area and its cities by promoting efficient and progressive service delivery systems for our residents. APPENDIX B List of resource persons who consulted with the Task Force: Vern Peterson, Executive Director, Association of Metropolitan Municipalities Roger Peterson, Director of Legislative Affairs, Association of Metropolitan Municipalities Donald Slater, Executive Director, League of Minnesota Cities Jim Miller, Minnetonka City Manager and Representative of Municipal Legislative Commission Jim Krautkramer, Brooklyn Park Mayor, President of Northern Mayors' Association Millie McCloud, President, League of Minnesota Cities State Representative Phil Carruthers (DFL-41B), Chair of Metro Affairs Subcommittee of House Local Government and Metropolitan Affairs Committee State Representative Alice Johnson (OFL-51A), Vice Chair of House Local Government and Metropolitan Affairs Committee Al Loehr, Legislative Administrative Assistant to Senator Bob Schmitz (DFL-36), Chair of Senate Local and Urban Affairs Committee Steve Keefe, Chair, Metropolitan Council of the Twin Cities Ted Kolderie, Former Executive Director, Citizens League of the Twin Cities ,J6 ,1z d o MEMO TO: DONALD PAULEY, CLERK -ADMINISTRATOR FROM: MARY SAARION, DIRECTOR PARKS, RECREATION AND FORESTRY DATE: JUNE 12, 1990 SUBJECT: CODE REVIEW #35, 51 AND 52 CODE REVIEW #35 - FESTIVITIES COMMISSION My recommendation is to delete this code since the Festivities Commission has dissolved due to lack of interest. The task of organizing the "Festival in the Park" has been undertaken by the Parks, Recreation and Forestry Department for the past four years. CODE REVIEW #51 - DIRECTOR OF PARKS RECREATION & FORESTRY My recommendation is to delete this code since it is the only staff position in the code. This document is the actual job description and seems to be misplaced as a part of the code book. CODE REVIEW #52 - PARKS PLAYGROUNDS AND OPEN SPACE Prohibition of glass beverage containers is missing and has been inserted as 52.04. With this addition, the code is complete. MS/SL CHAPTER 52 PARKS, PLAYGROUNDS, OPEN SPACE AND RECREATION AREA RULES AND REGULATIONS 52.01. PURPOSE. The following rules and regulations are hereby adopted for all parks, playgrounds, open space and recreation area designated by the City of Mounds View. 52.02. DEFINITIONS. (1) Parks, playgrounds, open space, and recreation area. Any area, designed by the City of Mounds View, wherever located within the City which is reserved, designated or used for active or passive recreation and which is owned, operated or controlled by the City or controlled by another government unit. (2) Motor vehicle. "Motor vehicle" means every vehicle which is self-propelled and does not derive it's power from over -head wires. Motor vehicles include, but shall not be limited to, automobiles, trucks, motor bikes, mini -bikes, snowmobiles and battery -powered carts. 52.03. INTOXICATING AND NON -INTOXICATING BEVERAGES. No intoxicating beverages shall be consumed, displayed or possessed in any park, playground, open space, or recreation area in the City. In no event shall anynon-intoxicating liquors be sold or bartered in any park, playground, or recreation area. 52.04 52.05. MOTOR VEHICLES PROHIBITED. No person, unless engaged in official City business, or otherwise specifically authorized by the Clerk -Administrator, shall operate a motor vehicle in any park, playground, open space, or recreation area within the City of Mounds View except upon these areas that area designated for use by certain vehicles. 52.05 52.06. CURFEW AUTHORIZED. No person unless engaged in official City business shall enter upon or use any park, playground, open space, or recreation area of the City, including all park property, improved or not, and all equipment and facilities located thereon, between the hours of i+ 10 o'clock p.m. and 6 o'clock a.m. when such facilities are posted by signs noting the curfew hours; provided, however, that such posting shall be by order of the City Council. The fact that any person not engaged in official City business as authorized or delegated by the Clerk -Administrator may be present in a close park during said curfew hours shall be prima facie evidence that said person is there unlawfully. 52.07 52.96 52.07 SNOWMOBILES. See Chapter 202 as it relates to parks. 52.07 52.08 SWIMMING. No person shall swim, bathe in, or enter any park waters or unauthorized swimming areas except where indicated by City authorized sign placed by the Parks and Recreation Department. 52.08 52.09 DAMAGING OR REMOVING PROPERTY PROHIBITED. No person shall destroy, damage, mar, deface or otherwise injure any property or facility in City parks, playgrounds, open space or recreation area. No person shall break, cut, mutilate, injure, remove, or carry away any tree, plant, flower, shrub, rock, soil, sand, fence, benches, tables, or any property or facilities located in City parks, playgrounds, open space or recreation areas. 52r09 52.10 TRAPPING BY PERMIT ONLY. No person shall place or set any trap or device designed to kill or capture wild animals upon privately owned or public lands within the City in violation of any law, ordinance or rule pertaining to trespassing. No person shall engage in trapping on publicly owned lands within the City without possessing a valid permit. A permit may be issued by the City Council to any applicant who can satisfactorily demonstrate the following: (1) They possess a valid state trappers license; or (2) They are under the age of 16 years and have completed a course in trapper education offered by or under the sponsorship of the Dept. of Natural Resources; or (3) They have at least three years of previous trapping experience and have not, within the preceding three years, been convicted of a violation of any trapping law, ordinance or rule. No person shall place or set any trap with a jaw spread greater than six inches upon privately or publicly owned lands within the City. 52.10 52.11 SELLING PROHIBITED. No person shall sell any article whatsoever in any City park, playground, open space or recreation area unless specifically authorized by the Director of Parks and Recreation, in conformity with all statutes and ordinances relating thereto. 52.1-1 52.12 POSTING OF SIGNS AND HANDBILLS PROHIBITED. No person shall paste nor affix nor inscribe any handbill or poster or sign on any structure or property in any City park, playground, open space or recreation area unless specifically authorized by the Director of Parks and Recreation. 52.13 52.12 52.13 FIREWORKS PROHIBITED. No person shall discharge any fireworks within the City parks, playground, open space or recreation area without the written permission of the Director of Parks and Recreation and the approval of the Fire Chief. 52.13 52.14 CAMPING PROHIBITED. No person shall camp nor set up tents, shacks, trailers, or any other temporary shelter for the purpose of camping in any City park, playground, open space or recreation area without the written approval of the City Council. Any dumping of human or other waste upon park, playground, open space or recreation areas shall be a public nuisance. 52.14 52.15 UNAUTHORIZED GOLF PROHIBITED. No person shall play or practice golf nor use golf equipment of any kind in a City park, playground, open space or recreation area except under the direct supervision of an employee of the Department of Parks and Recreation or as a scheduled part of the City's park and recreation program. 52.15 52.16 ANIMALS TO BE LEASHED. No person shall allow his dog or other domestic animal in a public park or open space without being effectively restrained by chain or leash or contrary to any other provisions of the municipal code. No person shall allow defecation from his dog or domestic animal to remain deposited upon City parks, playgrounds, open space or recreation areas. 52.16 52.17 FIRES TO BE CONTROLLED. No person shall ignite a fire in any parks, playground, open space or recreation area except in places provided for such purposes. Persons igniting a fire in a provided place shall completely extinguish such fire prior to departing. No fires shall be permitted contrary to the municipal code. 52.17. 52.18 PENALTIES. Any person, firm, corporation, or association violating the provisions of this ordinance shall be guilty of a misdemeanor. 52.18 52.19 ENFORCEMENT. This code shall be enforced by the Mounds View Police Department which shall have the responsibility to patrol City parks and enforce the applicable ordinances and regulations. � Al RESOLUTION NO. 3045 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION ESTABLISHING A POLICY ON THE RECOGNITION OF DONATIONS TO THE CITY WHEREAS, during the development of Mounds View many individuals and organizations contributed time and funds to the development of parks and other municipal facilities; and WHEREAS, it is expected that the City will continue to receive such contributions in the future; and WHEREAS, the City wishes to establish a policy allowing for the recognition of contributions from individuals or organizations without minimizing the past, present or future contributions of others; and WHEREAS, said policy must also allow the City the opportunity to recognize all who have made or will make contributions in an equally appropriate fashion. NOW, THEREFORE, BE IT RESOLVED that the recognition of contributions to City parks and facilities shall be limited to the placement plaques or signs of a design and in a location approved by the City. At no time shall a park or municipal facility be named or renamed in recognition of an individual or organization. ATTEST: Adopted this 25th day of June, 1990. Mayor (SEAL) Clerk -Administrator MEMO TO: MAYOR AND CITY COUNCIL FROM: CLERK-ADMINISTRATO DATE: JUNE 7, 1990 SUBJECT: CHAPTER 31 HUMAN RIGHTS COMMISSION, CODE REVIEW I have reviewed Chapter 31 of the Municipal Code entitled, "Human Rights Commission" and would recommend that no changes be made to this chapter. DFP/MJS 31.01 CHAPTER 31 HUMAN RIGHTS COMMISSION 31.01. Subdivision 1. Public Policy. It is hereby declared that it is the public policy of Mounds View to fulfill its responsi- bility in securing for all citizens equal opportunity in housing, employment, public accommodations, public services and education, and to work consistently to improve the human relations climate in Mounds View. Subdivision 2. Establishment. There is hereby esta- blished a human rights commission. The purpose of the commission is to secure for all citizens equal opportunity in employment, housing, public accommodations, public services, and education. Subdivision 3. Composition. The commission shall consist of the members of the City Council. Subdivision 4. Meetings. Such commission shall meet at least once a year in the month of January, and may meet there- after upon call by the Mayor. Subdivision 5. Duties. In fulfillment of its purpose the commission's duties and responsibilities shall be to: (1) Adopt by-laws and rules for the conduct of its affairs including the election, assumption of duties and definition of responsibilities of officers and com- mittees. (2) Enlist the cooperation of agencies, organizations, and individuals in the community in an active program directed to create equal opportunity and eliminate discrimination and inequalities. (3) Investigate human relations and civil rights problems brought to the attention of the City. (155, 166A, 201)