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HomeMy WebLinkAbout2025 01-25 Approved MinutesMounds View Charter Commission Minutes — APPROVED Tuesday, January 21, 2025 1.Call to Order. Regular meeting came to order at 6:31 PM. 2.Roll Call. Present:B. Amundsen, K. Mills, J. Peterson, R. Scholl, A. Urlacher, R. Warren Excused:M. Meehan Absent:E. James, G. Quick Also present: Council Liaison Gary Meehlhause 3.Approval of Agenda and Minutes . A. Approve Agenda. Chair R. Warren introduced the Preliminary Agenda. Discussion was requested. R. Scholl asked to extend 7A to 30 minutes. Chair R. Warren asked for the agenda be adopted as amended. MOTION, by R. Scholl, and seconded, by K. Mills, to approve the agenda as amended. Motion Adopted 6-0 B. Approve Minutes. Chair R. Warren asked for review of the Secretary's November 19, 2024, Meeting Minutes. Discussion occurred for typo's. MOTION, by B. Amundsen, and seconded, by J. Peterson, to approve the Meeting Minutes as amended. Motion Adopted 6-0 4.Citizens Comment from the Floor. None presented. 5.Reports of Chair. Chair R. Warren announced that the commission annual report to the court was filed. 6.Reports of Members. Secretary B. Amundsen reported that American Legal update of the Charter is still pending for the website, and further, that each member received an attendance report of 2024/25 for their own tracking. Also, B. Amundsen sent the courts record of appointments to all members. Commissioner J. Peterson ask for the status of “How to change the charter” document for posting on the website. City attorney has reported that he was working on it, but it's not yet ready for the website. Commissioner R. Scholl reported that when searching the website, the commission court contacts aren't correct. She was asked to contact the city web master about a possible search function error. 7.Unfinished Business. A. Discussion of Chapter 4 Nominations and Elections – 4.05 Vacancy appointment allowance . Chair R. Warren requested the Secretary to provide status of this issue. B. Amundsen reported that the Commission tabled the issue in November 2024 for further discussion at this meeting. R. Scholl reported on research and provided some materials. Discussion occurred with council liaison Gary Meehlhause, who provided his thoughts of the Council's September 2024 discussion. The Council discussion was about four items: a) expanding the list of potential persons, b) who will contact the proposed replacement person and how much time is allowed for a response (reasonable amount of time not to exceed one week), c) can whoever accepted be an automatic appointment, and d) what is the total elapsed time of when the vacancy by appointment would occur. Chair R. Warren directed that the commissions original resolution, along with the city attorney's September 19, 2024, memorandum, be sent to all commissioners until this topic is settled. Chair R. Warren asked the Secretary to invite the city attorney to the next commission meeting to clarify the city attorney's memorandum issues. Additionally the Commission would like to ask if an election notice can be issued about an potential or expected vacancy if a council member was running for mayors office during the council members 2 year, and does the Council have to approve any vacancy appointment? Page 1 of 2 Mounds View Charter Commission Minutes — APPROVED Tuesday, January 21, 2025 8.New Business A. Bylaws Elections of Officers . Chair R. Warren opened the election discussion by asking the Secretary to read the Commission's Bylaws for electing officers. Chair R. Warren recommended that the Commission elect each office in the order of Chair, Vice Chair, 2nd Vice Chair, and Secretary. Chair R. Warren asked if each current officer was willing to serve again. B. Amundsen stated he was willing to serve, but the Commission would need to suspend the rules to allow for an extra term beyond the Bylaw allowance, which he has now fulfilled. MOTION, by R. Scholl, and seconded, by J. Peterson, to temporarily suspend the rules to allow a person interested in serving a seventh term in any position on this commission. Discussion occurred. Motion Adopted 6-0 Chair R. Warren opened the floor for nominations for Chair. R. Scholl nominated R. Warren as Chair. No other nominations being made after three requests, Chair R. Warren declared R. Warren duly elected Chair, per Robert's Rules of Order when no contest is presented the chair may declare the office filled. Chair R. Warren opened the floor for nominations for Vice Chair. R. Scholl nominated R. Scholl as Vice Chair. No other nominations being made after three requests, Chair R. Warren declared R. Scholl duly elected Vice Chair. Chair R. Warren opened the floor for nominations for 2nd Vice Chair. J. Peterson nominated J. Peterson as 2nd Vice Chair. No other nominations being made after three requests, Chair R. Warren declared J. Peterson duly elected 2nd Vice Chair Chair R. Warren opened the floor for nominations for Secretary. R. Scholl nominated B. Amundsen as Secretary. Discussion occurred. No other nominations being made after three requests, Chair R. Warren declared B. Amundsen duly elected Secretary. Secretary B. Amundsen read the Bylaws' allowance for and duties of an Assistant Secretary. Then asked if either of the other commissioners present were willing to be elected. Karen Mills said she was willing to serve in that position. MOTION, by B. Amundsen, and seconded, by R. Scholl, that Karen Mills be designated Assistant Secretary of the commission. Motion Adopted 6-0 B. Joint Meeting with Council members. Chair R. Warren introduced a joint meeting invitation. MOTION, by B. Amundsen, seconded, by R. Scholl, that the commission send a memo of understand that we have a joint commission and council meeting on March 18, 2025, at 6:30 PM. Discussion occurred. Chair R. Warren asked that the council put in writing their concerns. Motion Adopted 6-0 9.Next Regular Meeting. The next regular meeting of the Commission is March 18, at 6:30 PM, following the joint meeting. 10.Adjournment: With no other items for the Commission to consider, Chair R. Warren adjourned at 7:48 PM Respectfully submitted, Brian Amundsen, Secretary, Charter Commission of Mounds View MN Approved by Charter Commission, on March 18, 2025. Attesting, Brian Amundsen, Secretary, Charter Commission of Mounds View, MN Page 2 of 2