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HomeMy WebLinkAboutAgenda Packets - 2025/07/02 CITY OF MOUNDS VIEW PLANNING COMMISSION AGENDA MOUNDS VIEW CITY HALL Wednesday, July 2, 2025 6:00 P.M. 1. CALL TO ORDER 2. ROLL CALL: Chair Farmer, Vice-Chair Munson, Urlacher, Nelson, Stevenson, Rundle, Larson 3. APPROVAL OF AGENDA 4. CONSENT AGENDA A. Approval of Minutes: May 21, 2025 B. Approval of Minutes: June 18, 2025 5. SPECIAL ORDER OF BUSINESS 6. PUBLIC COMMENT Citizens may speak to issues relating to Planning and Zoning not on the agenda. Before speaking, please give your full name and address for the minutes. Also, please limit your comments to three minutes. As a reminder, public comment is for addressing the Planning and Zoning Commission only. Comments or concerns regarding staff must be submitted in writing to the Mayor or City Administrator. Failure to respect these guidelines will result in the Chair asking you to cease commenting and asking you to return to your seat. That said, is there anyone here for public comment? 7. PLANNING BUSINESS A. Review and Recommend Approval of an Ordinance 1045 Amending Title XV, Chapter 160 of the Mounds View Municipal Code on Standards Relating to Detached Accessory Dwelling Units 8. REPORTS A. Reports of Staff- Planning & Zoning Commissioner Application Process C. Reports of Council D. Reports of Planning Commissioners 5. NEXT PLANNING COMMISSION MEETINGS: A. Wednesday, July 16, 2025 at 6:00 p.m. B. Wednesday, August 6, 2025 at 6:00 p.m. 6. ADJOURNMENT PROCEEDINGS OF THE MOUNDS VIEW PLANNING COMMISSION CITY OF MOUNDS VIEW RAMSEY COUNTY, MINNESOTA Regular Meeting May 21, 2025 Mounds View City Hall 2401 Mounds View Boulevard, Mounds View, MN 55112 ______________________________________________________________________________ 1. Call to Order The meeting was called to order by Chair Farmer at 6:00 p.m. for May 21, 2025. ______________________________________________________________________________ 2. Roll Call Members Present: Commissioners Farmer, Nelson, Rundle, Stevenson and Urlacher. Absent and Excused: Commissioners Larson and Munson. Also Present: Assistant City Administrator Brian Beeman and Council Member Sherry Gunn. ______________________________________________________________________________ 3. Approval of Agenda MOTION/SECOND: Commissioner Stevenson/Commissioner Nelson. To approve the agenda as presented. Ayes – 5 Nays – 0 Motion carried. 4. Consent Agenda A. Approval of Minutes: May 7, 2025 Chair Farmer explained the statement on Page 4 under Item C regarding the transportation conference was made by Commission Larson and not Commissioner Nelson. Commissioner Nelson requested a change to his comment under Item 7A, noting Abiding Savior Church should be changed to ___________ Church. MOTION/SECOND: Commissioner Nelson/Commissioner Rundle. To approve the Minutes of the May 7, 2025 regular Planning Commission meetings as amended. Mounds View Planning Commission May 21, 2025 Regular Meeting Page 2 ________________________________________________________________________ Ayes – 5 Nays – 0 Motion carried. 5. Special Order of Business None. 6. Public Comment None. ______________________________________________________________________________ 7. Planning Cases A. Resolution 1183-25 Recommending Approval of an Ordinance Amending the Zoning Code Relating to Public Hearing Process in Mounds View Code Phil Carlson, Stantec, stated the City Council has directed staff to prepare amendments to the City Code so that public hearings for zoning and subdivision requests are heard in front of the Planning Commission vs. the City Council. It was noted the City Attorney has prepared the proposed ordinance to accomplish this, amending several individual sections of the zoning code. He commented further on the proposed ordinance amendment and recommended the Planning Commission approve the Resolution as presented. Commissioner Stevenson stated he had a concern regarding Section 151. He did not believe the Planning Commission should hear the public hearing for displaced residents. He recommended the City Council should oversee this matter and hold the public hearing. Mr. Carlson indicated he could delete this section of the draft ordinance to allow this matter to be reviewed by the City Council. The Commission supported this recommendation. Council Member Gunn stated the City Council has yet to review this ordinance. Commissioner Stevenson supported action on this item being tabled in order to allow the City Council to review this ordinance. Mr. Carlson stated this would be an appropriate action. MOTION/SECOND: Commissioner Stevenson/Commissioner Nelson. To table action on Resolution 1183-25 to allow the City Council to review the ordinance amendments. Ayes – 5 Nays – 0 Motion carried. Mounds View Planning Commission May 21, 2025 Regular Meeting Page 3 ________________________________________________________________________ B. Resolution 1184-25 Recommending Approval of an Ordinance Amending the Zoning Code Relating to Off-Street Requirements Phil Carlson, Stantec, stated the City Council has asked that the Planning Commission review the parking regulations in the Zoning Code for commercial uses. These issues were reviewed at the May 7 Planning Commission meeting where the Commission directed staff to prepare Zoning Code amendments to accomplish the changes in various standards. The parking ratios are in a table in the Zoning Code in § 160.342 SCHEDULE OF OFF-STREET PARKING REQUIREMENTS. That table is recommended to be revised as in the proposed draft ordinance with strikeout and underlined text. Staff commented further on the request and recommended the Planning Commission approve the Resolution as presented. Chair Farmer appreciated how this ordinance amendment would bring the City in alignment with other communities when it comes to parking. Commissioner Stevenson stated he supported the proposed changes. MOTION/SECOND: Commissioner Stevenson/Commissioner Urlacher. To approve Resolution 1184-25, A Resolution Recommending Approval of an Ordinance Amending the Zoning Code Relating to Off-Street Requirements. Ayes – 5 Nays – 0 Motion carried. C. Land Use Table Discussion Phil Carlson, Stantec, stated one of the key features of the Zoning Code is the list of permitted, conditional and accessory uses in each zoning district. In the Mounds View code these are listed as text in the sections on each zoning district. For example, the lists of uses in the R-1 district are in Sections 160.086, 160.087, and 160.088; for the R-2 district they are in Sections 160.102, 160.103, and 160.104. Many cities summarize the uses in a table, either instead of the text or in addition to the text – it is a much easier and more convenient way to find the various uses. There has been discussion in Mounds View about including such a table in the Zoning Code. This memo introduces that idea for the Planning Commission. Mr. Carlson explained transferring the various uses in the Mounds View Zoning Code text to a table may seem like a simple exercise, but it quickly became complicated. The reason is that many of the uses have descriptions or standards listed under them. Including all this extra information in the table would be cumbersome. For example, the list of permitted uses in the R-1 district is included on the next page – most of the uses have some kind of explanation or standard associated with the use. The same is true for many of the other districts. If the standards are listed within each cell of the table, the table would be very long, perhaps 20 pages. If the standards are referenced in footnotes at the bottom of the table, that list too would be very long. Mounds View Planning Commission May 21, 2025 Regular Meeting Page 4 ________________________________________________________________________ Mr. Carlson suggested therefore that the table not try to include all this information in the table itself, but rather list the basic uses in the cells of the table and have a column on the right side of the table that indicates there are standards in the Zoning Code text that should be consulted. The table would be a convenient tool, but not a substitute for the full text of the ordinance. We have also grouped the uses by general category, such as Residential, Loding, Commercial and Retail, etc. There are two places, highlighted in yellow in the table, where there is more to do to clearly understand and convey the information – this is a work in progress. This is a discussion item only, and we welcome the Commission’s comments and suggestions. If there is consensus on how to handle such a table we will come back with an ordinance amending the Zoning Code to include the table for the Commission’s consideration and ultimate adoption by the City Council. Staff commented further on the Land Use Table and requested feedback from the Planning Commission. Commissioner Nelson stated his only concern with the table was the last column on the right because the answer for every line was yes. Mr. Carlson explained this column was not in final form just yet. Commissioner Nelson thanked staff for all of their efforts on this table. He encouraged staff to double and triple check the information on this table before coming to the Commission and City Council for approval. Mr. Carlson indicated he would review the information, along with staff and the City Attorney. Further discussion ensued regarding what would happen if the table had a misrepresentation of City Code. Chair Farmer stated he supported the City having a table of convenience rather than an adopted table. Mr. Carlson indicated this would mean an ordinance would not be required and staff could create the table as a tool for staff. The Commission supported moving in this direction having the Land Use Table serve as a tool. 8. Reports A. Reports of Staff Assistant City Administrator Beeman reported the City Council would be discussing detached ADU’s at their Monday, June 2 worksession meeting and the Planning Commission was invited to attend this meeting. B. Reports of Council Council Member Gunn provided the Planning Commission with an update from the City Council. She explained the Council approved three new chicken-keeping licenses. She reported the Council received an update from the Police Chief on Quarter 1 and noted the Flock cameras Mounds View Planning Commission May 21, 2025 Regular Meeting Page 5 ________________________________________________________________________ were doing great things in the community. She was pleased to report the police department was back on Facebook. She indicated the splash pad should be opening on Friday, May 23. She explained a Juneteenth community picnic and celebration would be held at Silver View Park on Friday, June 20 from 5:00 p.m. to 8:00 p.m. She reported the city-wide garage sales would be held June 5 through June 8. She noted Movies in the Park at City Hall Park would be held in August and an ice cream social would be held in July. C. Reports of Planning Commissioners None. 9. Next Planning Commission Meeting: A. Wednesday, June 4, 2025 at 6:00 p.m. B. Wednesday, June 18, 2025 at 6:00 p.m. ______________________________________________________________________________ 10. Adjournment There being no further business before the Planning Commission, Chair Farmer adjourned the meeting at 6:36 p.m. ______________________________________________________________________________ Respectfully submitted, Brian Beeman Assistant City Administrator Transcribed by: Heidi Guenther Minute Maker Secretarial PROCEEDINGS OF THE MOUNDS VIEW PLANNING COMMISSION CITY OF MOUNDS VIEW RAMSEY COUNTY, MINNESOTA Regular Meeting June 18, 2025 Mounds View City Hall 2401 Mounds View Boulevard, Mounds View, MN 55112 ______________________________________________________________________________ 1. Call to Order The meeting was called to order by Chair Farmer at 6:00 p.m. for June 18, 2025. ______________________________________________________________________________ 2. Roll Call Members Present: Commissioners Farmer, Munson, Nelson and Stevenson. Absent and Excused: Larson and Urlacher. Also Present: Assistant City Administrator Brian Beeman and Council Member Sherry Gunn. ______________________________________________________________________________ 3. Approval of Agenda MOTION/SECOND: Commissioner Munson/Commissioner Stevenson. To approve the agenda as amended tabling action on the Approval of Minutes to the next Planning Commission meeting. Ayes – 4 Nays – 0 Motion carried. 4. Consent Agenda A. Approval of Minutes: May 21, 2025 Action on this item was tabled to the next Planning Commission meeting. 5. Special Order of Business A. Resignation of Gary Rundle Mounds View Planning Commission June 18, 2025 Regular Meeting Page 2 ________________________________________________________________________ Assistant City Administrator Beeman reported Commissioner Gary Rundle was no longer able to attend Planning Commission meetings due to his health and has resigned his position. Chair Farmer accepted with regret the resignation of Planning Commissioner Gary Rundle. 6. Public Comment None. ______________________________________________________________________________ 7. Planning Cases A. Review and Recommend Approval of an Ordinance Amending the Zoning Code Relating to Public Hearing Process in Mounds View Code MOTION/SECOND: Commissioner Munson/Commissioner Nelson. To remove this item from the table. Ayes – 4 Nays – 0 Motion carried. Evan Monson, Stantec, stated the City Council directed staff to prepare amendments to the City Code so that public hearings for zoning and subdivision requests are heard in front of the Planning Commission instead of with the City Council. The City Attorney prepared a draft ordinance to accomplish this, amending several individual sections of the zoning code. The Planning Commission initially reviewed this at the May 21st Planning Commission meeting and tabled it for further review. The Planning Commission and City Council reviewed the item at a joint workshop held during the Council’s June 2nd work session meeting. The consensus was that the Council shall continue to hold public hearings for manufactured home park closures, while other requests as outlined in the initial draft ordinance would have a public hearing at the Planning Commission meetings. Staff commented further on the request and recommended the Planning Commission recommend approval of the Ordinance amending the Zoning Code related to the Public Hearing Process. MOTION/SECOND: Commissioner Nelson/Commissioner Munson. To recommend the City Council approve an Ordinance amending the Zoning Code relating to the Public Hearing Process in Mounds View City Code. Ayes – 4 Nays – 0 Motion carried. 8. Reports A. Reports of Staff – Planning and Zoning Commissioner Application Process Mounds View Planning Commission June 18, 2025 Regular Meeting Page 3 ________________________________________________________________________ Assistant City Administrator Beeman discussed upcoming planning cases with the Commission, noting there would be a Planning Commission meeting on July 2. He reviewed the process that would be followed in order to fill the vacant Planning Commission seat and noted staff had three applicants to interview for this position. B. Reports of Council Council Member Gunn provided the Planning Commission with an update from the City Council. She discussed how the zipline would be moved from Hodges Park to Silver View Park. She reported the City Council adopted an ADU ordinance and approved the electrical/concrete work for the Tribute Park. She was pleased to report Gary Rundle has been chosen as Citizen of the Year. She than read in full for the record a Resolution of Appreciation that would be presented to Commissioner Gary Rundle at the next City Council meeting. C. Reports of Planning Commissioners None. 9. Next Planning Commission Meeting: A. Wednesday, July 2, 2025 at 6:00 p.m. B. Wednesday, July 16, 2025 at 6:00 p.m. ______________________________________________________________________________ 10. Adjournment There being no further business before the Planning Commission, Chair Farmer adjourned the meeting at 6:26 p.m. ______________________________________________________________________________ Respectfully submitted, Brian Beeman Assistant City Administrator Transcribed by: Heidi Guenther Minute Maker Secretarial Item No: 07A Meeting Date: May 7, 2025 Type of Business: Planning Business Planning Case: SP-240-25 City of Mounds View Staff Report To: Mounds View Planning Commission From: Kribashini Moorthy, AICP, Stantec, City Planner Evan Monson, AICP, Stantec, City Planner Item Title/Subject: Detached ADU Zoning Amendment Request: Zoning Code Amendments Introduction: The City Council directed staff to review the regulation of accessory dwelling units (ADUs). Under the existing code, ADUs are permitted only when they are attached to an existing single- family residence. The city code refers to these as and ADU (addition) or an ADU (internal), see the figures from § 160.087 and 160.088 of the city code below. Figure 2: An example of an ‘external’ ADU, referred to in code as an ADU (addition). An ADU (internal) is a permitted accessory use, while an ADU (addition) is a conditional use under the current code. Detached ADUs are currently not permitted, though the city previously reviewed allowing detached ADUs in both 2016 and 2023. In 2023, the Planning Commission recommended amending the City Code to allow detached ADUs as a conditional use. Due to a vacancy on the Council at that time, further consideration was tabled. The Council recently expressed renewed interest in revisiting whether detached ADUs should be permitted within the city. Work Session: The City of Mounds View convened a work session on June 2, 2025, that included participation from City staff, the Planning Commission, and the City Council. There was extensive dialogue regarding the potential allowance of detached accessory dwelling units (ADUs), including a review of practices in peer and neighboring municipalities, as well as the broader implications of permitting or prohibiting such units. Following this discussion, there was consensus in favor of allowing detached ADUs as a conditional use, subject to the review and implementation of specific standards and conditions. Figure 1: An example of an ADU (internal). Planning Commission Staff Report 7/2/2025 – Amend Zoning Code – Detached ADUs Page 2 The Mounds View Vision A Thriving Desirable Community City Code: § 160.088 CONDITIONAL USES lists the conditional uses permitted in the Single-Family Residential (R-1) district. The land use classifications in Mounds View follows hierarchical zoning, where all the uses listed in the R-1 district are also allowed uses in the R-2, R-3, and R- 4 districts. Figure 3: Example of an ADU (detached). If allowing detached ADUs, staff would propose a new subsection with standards specific to detached ADUs. The proposed draft would make these a conditional use in the R-1, R-2, R-3, and R-4 districts. The draft ordinance is based on the current requirements for accessory buildings (160.087(A)) and ADU (internal) (160.087(J)) in the city code, the draft ordinance prepared by city staff in 2023, as well as research by current staff on neighboring communities. Staff have included excerpts from the draft ordinance in italics below for the commissioners to further consider, with staff comments following. • One detached accessory dwelling unit may be located on a lot occupied by a single- family home. The lot must comply with minimum dimensional standards. o Only one accessory dwelling unit, whether as an addition, internal, or detached, shall be permitted on a lot. o Does the commission want to allow multiple ADUs on the same lot? • An accessory dwelling unit (detached) shall have a minimum gross floor area of 300 square feet and a maximum gross floor area of 50% of the primary residence. o The footprint of an accessory dwelling unit (detached) shall count towards the maximum area allowed for accessory buildings as specified in §160.087(A)(2). o What size does the commission think is appropriate? For reference, an ADU (addition) is limited to 800 SF of gross floor area. Neighboring communities typically limit the size to a percentage of the primary residence. • An accessory dwelling unit (detached) shall have a minimum setback from side and rear lot lines of five (5) feet, and shall not be located within a front yard. o Staff presume the commission would not want these within the front yard (between a house and the road). o Staff would recommend consistent setbacks like other detached accessory structures (such as garages), this would allow for an applicant to have an ADU within or above a detached garage. Planning Commission Staff Report 7/2/2025 – Amend Zoning Code – Detached ADUs Page 3 The Mounds View Vision A Thriving Desirable Community Options: The Planning Commission has the following options for this item: 1. Recommend the Council approve of the amendment, with or without changes. 2. Recommend the Council deny the proposed amendment, with findings for denial. 3. Table the proposed amendment for further review/study. Recommendation: Unless the commissioners have any changes, or want to review the item further, staff recommend the Planning Commission recommend approval of attached draft ordinance 1045, amending §160.088 of the city code. Respectfully submitted, ______________________ Evan Monson, AICP City Planner Attachment(s): Draft Ordinance ORDINANCE 1045 - DRAFT CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA AN ORDINANCE AMENDING TITLE XV, CHAPTER 160 OF THE MOUNDS VIEW MUNICIPAL CODE ON STANDARDS RELATING TO DETACHED ACCESSORY DWELLING UNITS The City of Mounds View Ordains: Section 1. Background; authority. 1.01. The city of Mounds View (“City”) has adopted a zoning ordinance pursuant to the authority granted by the Municipal Planning Act. M.S. §§ 462.351 to 462.365, inclusive, as they may be amended from time to time. 1.02. Sections 160.450 and 160.451 of the Mounds View Zoning Ordinance detail the process and requirements for amending the zoning code. Section 2. The City Council of the City of Mounds View hereby amends Title XV: Land Usage, Section § 160.012 by adding the underlined as follows: § 160.012 DEFINITIONS. DWELLING UNIT, ACCESSORY. A dwelling unit that is located on the same lot as a single-family dwelling to which it is accessory, and is internal, an addition onto the principal dwelling, or detached from the principal dwelling. Section 3. The City Council of the City of Mounds View hereby amends Title XV: Land Usage, Section 160.088 by adding the underlined material as follows: (I) Accessory Dwelling Unit (detached) 1) One accessory dwelling unit (detached) may be located on a lot occupied by a single-family home. The lot must comply with minimum dimensional standards. a) An accessory dwelling unit (detached) shall not be permitted on a lot that has an accessory dwelling unit (addition) or accessory dwelling unit (internal). 2) The single-family home or the detached accessory dwelling unit shall be occupied by the property owner. The property shall be homesteaded. 3) An accessory dwelling unit (detached) shall have a minimum gross floor area of 300 square feet and a maximum gross floor area of 50% of the primary residence. a) The footprint of an accessory dwelling unit (detached) shall count towards the maximum area allowed for accessory buildings as specified in §160.087(A)(2). 4) The exterior design of the accessory dwelling unit shall be consistent with the character of the single-family home. 5) An accessory dwelling unit (detached) shall not exceed eighteen (18) feet or that of the principal structure, whichever is less, in height. 6) An accessory dwelling unit (detached) shall have a pitch or slope of at least 2-12, but no steeper than 12-12. Rounded, dome or geodesic dome roofs are not allowed. 7) An accessory dwelling unit (detached) shall have a minimum setback from side and rear lot lines of five (5) feet, and shall not be located closer to the front lot line than the single-family home. 8) A minimum of one off-street parking space shall be provided for the accessory dwelling unit. 9) Accessory dwelling units shall be licensed as a rental dwelling, and comply with Ch. 119 of this code of ordinances. 10) Accessory dwelling units shall use the same water and sanitary sewer connections, and water meter as the single-family home. 11) An accessory dwelling unit (detached) shall have a different address than the primary residence (such as, 2401-A). Addressing shall be compliant with §§ 150.020 through 150.022 of this chapter. 12) If the mailbox post is owned and maintained by the city, then the property owner shall reimburse the city for any alterations or replacement; and 13) Property owner is responsible for additional quarterly utility fees upon creation of an accessory dwelling unit, to include the following: sewer service charge; surface water management utility fee; and street lighting utility fee. 14) An accessory dwelling unit (detached) may be permitted to be within a legally nonconforming detached accessory structure, provided the accessory dwelling unit (detached) does not increase the nonconformity of the detached accessory structure. Section 4. In accordance with Section 3.07 of the City Charter, City staff shall have the following summary printed in the official City newspaper in lieu of the complete ordinance: On June 16, 2025, the City Council adopted Ordinance 1045 amending the Mounds View Municipal Code on Standards Relating to Detached Accessory Dwelling Units A printed copy of the ordinance is available for inspection during regular business hours at Mounds View City Hall and is available online at the City’s website located at www.moundsviewmn.org Section 5. This ordinance shall take effect and be in force 30 days from and after its passage and publication. Introduction and First Reading by the Mounds View City Council on July 14, 2025. Second Reading and Adoption by the Mounds View City Council on July 28, 2025 Publication Date: July 31, 2025. __________________________ Zach Lindstrom, Mayor Attest: __________________________ Nyle Zikmund, City Administrator (SEAL)