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Home My WebLink AboutAgenda Packets - 2025/07/07 (2) CITY OF MOUNDS VIEW CITY COUNCIL WORK SESSION AGENDA MOUNDS VIEW CITY HALL Monday, July 7, 2025 6:00 p.m. ROLL CALL: Lindstrom, Gunn, Meehlhause, Clark, Smith Council Work Sessions are informal gatherings of the council at which no final decisions are made, rather consensus discussion to direct staff on council decision items. AGENDA ITEMS DISCUSSED BY CONSENSUS 1. Park System Master Plan – Review Draft 2. Park Improvement Capital Funding Options 3. 5 Year Capital Improvement Plan 4. 2026 Proposed Budget a) Civic Plus – New Website 5. Fitness Court Artist Selection – (if time) PUBLIC COMMENT Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your name and address for the minutes. Also, please limit your comments to three minutes. As a reminder, public comment is for addressing the Council only. Comments or concerns regarding Staff must be submitted in writing to the Mayor or City Administrator. Failure to respect these guidelines will result in me asking you to cease commenting and asking you to return to your seat. That said, is there anyone here for public comment? NEXT COUNCIL WORK SESSION: Monday, August 4, 2025 at 6:00 pm NEXT COUNCIL MEETING: Monday, July 14, 2025 at 6:00 pm THIS PAGE LEFT BLANK INTENTIONALLY The Mounds View Vision A Thriving Desirable Community Item No 03 Meeting Date July 7, 2025 Type of Business Work Session City Administrator Review City of Mounds View Staff Report To: Honorable Mayor and City Council From: Gayle Bauman, Finance Director Item Title/Subject: 5 Year Capital Improvement Plan Background Annually, the City prepares a five (5) year Capital Improvement Plan for budgeting and forecasting. The focus of the CIP is on the maintenance and protection of the City’s existing assets, redevelopment, and investment in new initiatives. The CIP is part of the budget process, but it is not a budget, it is a plan, and one that changes often. The CIP does not commit the council to the proposed projects, nor implement the assumptions made during the preparation; however, this is the basis for the 2026 Budget as we continue with its preparation. The city has a finite amount of resources, so prioritizing and then being able to finance projects is crucial for ensuring the city’s long-term sustainability and being responsible stewards of the city’s investments. Staff continues to review the City’s current and future needs for infrastructure projects to better estimate project costs and ensure more accurate forecasting of available fund balances. Discussion Information for the preliminary plan has been prepared and is attached which includes a summary of projects, sources of funds, and estimated fund balances (since the operating budgets have not yet been completed, these fund balances are subject to change). Information is included on projects going out ten (10) years even though our CIP is only for five years. Please note that project timelines are subject to change and that the current timeline is City Staff’s best estimate. Park Development Fund The fund has a small balance at the end of 2024, which can be utilized for some minor projects. No significant inflow of park development fees are anticipated in the near future. Any major park projects will need to be funded out of the Special Projects Fund. Special Projects Fund • Projects from the Park System Master Plan need to be incorporated into the CIP. Additional funding mechanisms will need to be identified. • The current $75,000 tax levy does not support the needs of this fund. Item 03 Page 2 of 3 The Mounds View Vision A Thriving Desirable Community Street Improvement Fund • The current property tax levy is $300,000. • We continue to have sufficient projects to utilize our MSA street construction aid each year. It is projected that the projects in the plan will exceed the funding available and we will be drawing into future years to cover our costs. The City is looking at an advance of MSA funds. • Staff would advise directing a portion of the LGA funds the city receives to this capital fund. LGA has been unalloted in the past and staff would recommend trying to reduce reliance on these funds for general operations and instead, direct them more toward capital projects. • There is a definite need to stay on top of street improvement projects to ensure streets reach their useful lives and don’t require costly premature full reconstructions. Utility Funds • For all three utility funds, we are assuming an increase in user charges and a 3.0% inflationary increase in costs each of the 10 years. The user charges will be analyzed more closely in the fall. The assumed increases will probably need to be lowered. • Sewer Fund – no I&I grant funds have been included in the plan as the amounts are unpredictable. • Surface Water Fund – the City may need to look at postponing projects to avoid a fund deficit. Vehicle & Equipment Replacement Fund • Based on information received from the various departments, this fund is able to cover the costs of the vehicles and equipment anticipated to be replaced over the next 10 years. • The breakdown of taxes/transfers into this fund ($470,000) to cover the costs is as follows: Tax Levy $280,000 Water Fund $ 90,000 Sewer Fund $ 60,000 Surface Water Fund $ 40,000 Conclusion Staff is seeking direction from the City Council regarding the following items: 2026 projects As we review the 2026 projects, does the Council have any questions, comments or concerns about including them during budget preparation? 2026 property tax levy/transfers in The levies/transfers currently being proposed for 2026 are: Vehicle/Equipment Replacement ($280,000); Special Projects ($75,000); and Street Improvement ($300,000). What changes, if any, should staff assume? 2026 Local Government Aid (LGA) 100% of LGA funding is being included in the General Fund. LGA has been unalloted in the past and staff would recommend trying to reduce reliance on these funds for general operations and instead, direct them more toward capital projects. Does the Council want to look at moving some of the LGA revenue to the Street Improvement Fund? Utility Funds Staff will continue to evaluate the funds annually and propose increases only when needed. It does appear that the Water and Surface Water Management Funds will require fairly significant rate increases. Does the Council have any direction for staff regarding utility rates? Item 03 Page 3 of 3 The Mounds View Vision A Thriving Desirable Community Additional Funding Mechanisms There are additional funding mechanisms available to cities to take some of the burden off of the property tax levy. Options such as Franchise Fees, Special Assessments and Local Sales Taxes can bring in monies from exempt properties and non property owners. Does the Council want staff to begin exploring additional funding mechanisms? Attachments A. Project list B. Vehicle & Equipment list C. Sources and Uses of Funds D. Powerpoint 2026 through 2035 Capital Improvement Plan Mounds View, MNProjects By Funding Source Source Project #Priority 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Sewer Fund I & I Lining SEW-26-001 1 500,000 250,000 250,000 250,000 250,000 250,000 250,000 2,000,000 Manhole Lining SEW-26-002 1 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 300,000 Sewer Fund Total 530,000 280,000 280,000 280,000 280,000 280,000 280,000 30,000 30,000 30,000 2,300,000 Special Projects Fund Wall management program BLDG-26-001 1 115,000 60,000 25,000 25,000 50,000 50,000 50,000 50,000 50,000 50,000 525,000 Roof management program BLDG-26-002 1 46,500 62,700 200,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 659,200 PW Bldg re-coat wash bay trench BLDG-26-003 1 30,000 30,000 City Hall boilers BLDG-26-004 1 130,000 130,000 PD training & garage addition BLDG-27-003 1 0 0 City Hall irrigation/landscape/lighting BLDG-29-005 1 37,000 37,000 Finance software upgrade EQP-27-001 1 250,000 250,000 MVCC miscellaneous improvements MVCC-26-001 1 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 250,000 HVAC VAV's MVCC-26-002 1 175,000 175,000 Cameras - Event Center MVCC-26-003 1 25,000 25,000 Gym painting MVCC-26-004 1 40,000 40,000 Fencing for Dumpsters MVCC-27-002 1 25,000 25,000 Front rest room remodel MVCC-27-003 1 175,000 175,000 Gym wall curtain MVCC-28-002 1 50,000 50,000 Event Center rest room remodel MVCC-28-003 1 250,000 250,000 Fitness equipment MVCC-29-002 1 85,000 85,000 Interior doors replacement MVCC-29-003 1 100,000 100,000 Event Center audio/visual tech MVCC-30-002 1 60,000 60,000 Event Center tables and chairs MVCC-30-003 1 80,000 80,000 Flooring - back hallway/kitchen MVCC-30-004 1 65,000 65,000 Parks miscellaneous improvements PRK-26-001 1 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 100,000 Hillview Park playground PRK-26-002 1 350,000 350,000 Produced Using Plan-It CIP Software Page 1 / 3 City Hall Park irrigation & landscaping PRK-29-002 1 45,000 45,000 Park signage PRK-29-003 1 20,000 20,000 Special Projects Fund Total 946,500 607,700 560,000 397,000 340,000 135,000 135,000 135,000 135,000 135,000 3,526,200 Storm Water Fund Ardan Park Wetland Banking SWM-25-002 1 342,000 250,000 592,000 Collection System Rehab SWM-26-001 1 30,000 30,000 244,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 514,000 Woodcrest (SC-2.P1 & SC-2.P2)SWM-26-002 1 348,400 348,400 Culvert repairs (Lois Culvert)SWM-26-004 1 25,000 25,000 County Road H (EW-11.P1 & EW- 11.P3)SWM-28-001 1 115,730 444,270 560,000 Pinewood/Edgewood (GF-4.P2)SWM-30-001 1 80,000 280,100 360,100 Hidden Hollow (SC-4.P3)SWM-32-002 1 50,000 184,900 234,900 Storm Water Fund Total 403,400 487,730 938,270 110,000 310,100 80,000 214,900 30,000 30,000 30,000 2,634,400 Street Improvement Fund Annual Fogging & Striping (JPA)STR-26-001 1 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 250,000 Annual Reclamite (in house paving maint)STR-26-002 1 43,000 0 22,000 143,000 203,000 68,000 24,000 49,000 69,000 621,000 ADA Sidewalk Transitions STR-26-003 1 75,000 75,000 75,000 75,000 75,000 75,000 75,000 75,000 75,000 75,000 750,000 2027 Street Improvement STR-27-005 1 203,000 1,116,000 51,000 1,370,000 2029 Street Improvement STR-29-005 1 197,000 1,079,000 50,000 1,326,000 Trails/Sidewalks/Lots (sealing)STR-30-003 1 77,000 77,000 2031 Street Improvement STR-31-005 1 234,000 1,300,000 58,000 1,592,000 2033 Street Improvement STR-33-005 1 770,000 4,235,000 193,000 5,198,000 2035 Street Improvement STR-35-005 1 103,000 565,000 668,000 Street Improvement Fund Total 346,000 1,216,000 370,000 1,322,000 664,000 1,468,000 952,000 4,384,000 465,000 665,000 11,852,000 Source Project #Priority 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Produced Using Plan-It CIP Software Page 2 / 3 Water Fund Gate Valves WAT-26-001 1 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 200,000 Well Pump Rehab (each well (6) every 7 years)WAT-26-002 1 100,000 50,000 50,000 65,000 65,000 65,000 65,000 65,000 525,000 Water Fund Total 120,000 70,000 70,000 20,000 20,000 85,000 85,000 85,000 85,000 85,000 725,000 GRAND TOTAL 2,345,900 2,661,430 2,218,270 2,129,000 1,614,100 2,048,000 1,666,900 4,664,000 745,000 945,000 21,037,600 Source Project #Priority 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Produced Using Plan-It CIP Software Page 3 / 3 2026 through 2035 Capital Improvement Plan Mounds View, MNProjects By Funding Source Source Project #Priority 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Forfeiture Fund #193 2019 Interceptor VEH-26-193 1 9,450 9,450 18,900 #163 2016 Interceptor (K9)VEH-27-163 1 9,450 9,450 #192 2019 Interceptor VEH-27-192 1 9,450 9,450 18,900 #201 2020 Interceptor VEH-28-201 1 9,450 9,450 18,900 #202 2020 Interceptor VEH-28-202 1 9,450 9,450 18,900 #211 2021 Interceptor VEH-29-211 1 9,450 9,450 #231 2023 Interceptor VEH-30-231 1 9,450 9,450 #251 2024 Interceptor VEH-31-251 1 9,450 9,450 Forfeiture Fund Total 9,450 18,900 18,900 9,450 9,450 9,450 0 9,450 9,450 18,900 113,400 Grants/Aid #161 2016 Interceptor (K9)VEH-26-161 1 9,450 9,450 Grants/Aid Total 9,450 0 0 0 0 0 0 0 0 0 9,450 Vehicle Replacement Fund #306 2003 Cargo Trailer EQP-26-306 1 5,000 5,000 #307 2026 4075R Utility Tractor EQP-26-307 1 95,000 95,000 #430 2019 Skid Steer EQP-26-430 1 52,000 52,000 104,000 #708 2019 Skid Steer EQP-26-708 1 52,000 52,000 104,000 #443 2007 Hot Box EQP-27-443 1 30,000 30,000 #703 1995 Backhoe EQP-27-703 1 200,000 200,000 #315 2011 Utility Vehicle EQP-28-315 1 12,000 12,000 #321 2019 Mower EQP-29-321 1 15,000 15,000 #322 2019 Kromer EQP-29-322 1 47,000 47,000 #439 2003 Bobcat trailer EQP-29-439 1 8,000 8,000 City Copiers EQP-30-001 1 37,000 37,000 74,000 Produced Using Plan-It CIP Software Page 1 / 3 #648 2023 Track Loader (Water & Storm)EQP-30-648 1 95,000 95,000 800 Mhz radios EQP-31-001 1 125,000 125,000 Generator for EOC EQP-31-002 1 150,000 150,000 Water Tower - fluted column EQP-32-001 1 780,000 780,000 #320 2013 Utility Vehicle EQP-32-320 1 14,000 14,000 #446 2012 Air Compressor EQP-32-446 1 32,000 32,000 Generator EQP-33-001 1 137,000 137,000 #444 2008 Tilt Bed Trailer EQP-33-444 1 6,000 6,000 #459 2022 Wacker Tandem Roller EQP-33-459 1 25,000 25,000 #314 2013 Turfcat EQP-34-314 1 29,000 29,000 #711 2019 Floor Scrubber EQP-34-711 1 45,000 45,000 #318 2014 Mower EQP-35-318 1 71,500 71,500 #319 2014 Mower EQP-35-319 1 71,500 71,500 #161 2016 Interceptor (K9)VEH-26-161 1 83,700 83,700 #193 2019 Interceptor VEH-26-193 1 78,900 78,900 157,800 #836 2011 Sewer Jetter VEH-26-836 1 725,000 725,000 #163 2016 Interceptor (K9)VEH-27-163 1 83,700 83,700 #171 2017 Investigations VEH-27-171 1 48,000 48,000 #192 2019 Interceptor VEH-27-192 1 78,900 78,900 157,800 #317 2015 Pickup F350 VEH-27-317 1 87,000 87,000 #445 2011 Dump Truck VEH-27-445 1 240,000 240,000 #451 2015 Pickup F550 VEH-27-451 1 92,000 92,000 #709 2015 Pickup F350 VEH-27-709 1 85,000 85,000 #201 2020 Interceptor VEH-28-201 1 78,900 78,900 157,800 #202 2020 Interceptor VEH-28-202 1 78,900 78,900 157,800 #211 2021 Interceptor VEH-29-211 1 78,900 78,900 #837 2017 Pickup F250 VEH-29-837 1 57,000 57,000 #231 2023 Interceptor VEH-30-231 1 78,900 78,900 #710 2017 Pickup F150 VEH-30-710 1 45,000 45,000 #251 2024 Interceptor VEH-31-251 1 78,900 78,900 #309 2006 Tanker VEH-31-309 1 200,000 200,000 #834 2001 Pickup F250 VEH-31-834 1 82,500 82,500 #452 2017 Pickup F150 VEH-32-452 1 45,000 45,000 #453 2018 Dump Truck VEH-32-453 1 280,000 280,000 #456 2020 Pickup F350 VEH-33-456 1 69,500 69,500 #232 2023 Chief VEH-34-232 1 60,000 60,000 #241 2024 Investigations VEH-34-241 1 48,000 48,000 Source Project #Priority 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Produced Using Plan-It CIP Software Page 2 / 3 #242 2025 Deputy Chief VEH-35-242 1 48,000 48,000 #323 2020 Pickup F350 VEH-35-323 1 72,000 72,000 #450 2014 Pickup F150 VEH-35-450 1 35,000 35,000 #647 2014 Int'l Sweeper VEH-35-647 1 400,000 400,000 Vehicle Replacement Fund Total 1,091,600 981,600 169,800 205,900 218,900 636,400 1,151,000 420,400 297,900 855,800 6,029,300 GRAND TOTAL 1,110,500 1,000,500 188,700 215,350 228,350 645,850 1,151,000 429,850 307,350 874,700 6,152,150 Source Project #Priority 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Produced Using Plan-It CIP Software Page 3 / 3 City of Mounds View, Minnesota SOURCES AND USES OF FUNDS 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Vehicle/Equipment Replacement Fund (460) Beginning Balance 2,867,094 2,465,144 1,843,544 1,331,944 1,632,144 1,896,244 2,147,344 1,980,944 1,299,944 1,349,544 1,521,644 Revenues and Other Fund Sources Transfers In 190,000 190,000 190,000 190,000 190,000 190,000 190,000 190,000 190,000 190,000 190,000 Trade in Value - - - - - - - - - - - Tax Levy 280,000 280,000 280,000 280,000 280,000 280,000 280,000 280,000 280,000 280,000 280,000 Total Revenues and Other Fund Sources 470,000 470,000 470,000 470,000 470,000 470,000 470,000 470,000 470,000 470,000 470,000 Total Funds Available 3,337,094 2,935,144 2,313,544 1,801,944 2,102,144 2,366,244 2,617,344 2,450,944 1,769,944 1,819,544 1,991,644 Expenditures and Uses Copiers (5)(5,000) - (37,000) - - - - - - (37,000) - PD vehicles and equipment (150,950) (162,600) (210,600) (157,800) (78,900) (78,900) (353,900) - (78,900) (186,900) (205,800) Parks vehicles and equipment (172,000) (100,000) (87,000) (12,000) (62,000) - (200,000) (14,000) - (29,000) (215,000) Streets vehicles and equipment (75,000) (52,000) (362,000) - (8,000) - - (357,000) (152,500) - (35,000) Water Fund - Pickups - - (85,000) - - (45,000) - - - - - Water Fund - Backhoe - - (200,000) - - - - - - - - Water Fund - Skid Steer/Bobcat - (52,000) - - - (47,500) - - (52,000) - - Water Fund - Floor scrubber - - - - - - - - - (45,000) - Water Fund - Water tower - - - - - - - (780,000) - - - Water Fund - Generator - - - - - - - - (137,000) - - Sewer Fund - Sewer Jetter - (725,000) - - - - - - - - - Sewer Fund - Pickups - - - - (57,000) - (82,500) - - - - Storm Fund - Skid Steer/Bobcat - - - - - (47,500) - - - - - Storm Fund - Pickups (69,000) - - - - - - - - - - Storm Fund - International (400,000) - - - - - - - - - (400,000) Total Expenditures and Uses (871,950) (1,091,600) (981,600) (169,800) (205,900) (218,900) (636,400) (1,151,000) (420,400) (297,900) (855,800) Change in Fund Balance (401,950) (621,600) (511,600) 300,200 264,100 251,100 (166,400) (681,000) 49,600 172,100 (385,800) Ending Balance 2,465,144 1,843,544 1,331,944 1,632,144 1,896,244 2,147,344 1,980,944 1,299,944 1,349,544 1,521,644 1,135,844 $0.0 $1.0 $2.0 $3.0 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035Millions City of Mounds View, MinnesotaSOURCES AND USES OF FUNDS2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035Special Projects (480)Beginning Balance3,289,075 2,354,470 1,482,970 950,270 465,270 143,270 (121,730) (181,730) (241,730) (301,730) (361,730) Revenues and Other Fund SourcesTransfers60,000 - - - - - - - - - - Tax Levy75,000 75,000 75,000 75,000 75,000 75,000 75,000 75,000 75,000 75,000 75,000 Total Revenues and Other Fund Sources135,000 75,000 75,000 75,000 75,000 75,000 75,000 75,000 75,000 75,000 75,000 Total Funds Available 3,424,075 2,429,470 1,557,970 1,025,270 540,270 218,270 (46,730) (106,730) (166,730) (226,730) (286,730) Expenditures and UsesPark System Master PlanParks (20,240) - - - - - - - - - - Misc park improvementsParks (10,000) (10,000) (10,000) (10,000) (10,000) (10,000) (10,000) (10,000) (10,000) (10,000) (10,000) MVCC fitness center - remove wall, new equipmentMVCC (75,000) - - - - - - - - - - MVCC HVAC VAV'sMVCC - (175,000) - - - - - - - - - MVCC Cameras - Event Center various areasMVCC - (25,000) - - - - - - - - - MVCC Gym paintingMVCC - (40,000) - - - - - - - - - MVCC Fencing for dumpstersMVCC - - (25,000) - - - - - - - - MVCC front rest room remodelMVCC - - (175,000) - - - - - - - - MVCC Gym wall curtainMVCC - - - (50,000) - - - - - - - MVCC Event Center rest room remodelMVCC - - - (250,000) - - - - - - - MVCC Fitness equipmentMVCC - - - - (85,000) - - - - - - MVCC Interior doors replacementMVCC - - - - (100,000) - - - - - - MVCC Event Center audio/visual techMVCC - - - - - (60,000) - - - - - MVCC Event Center tables and chairsMVCC - - - - - (80,000) - - - - - MVCC new flooring back hallway/kitchenMVCC - - - - - (65,000) - - - - - MVCC misc improvementsMVCC - (25,000) (25,000) (25,000) (25,000) (25,000) (25,000) (25,000) (25,000) (25,000) (25,000) Wall mgmt program (annual)(95,000) (115,000) (60,000) (25,000) (25,000) (50,000) (50,000) (50,000) (50,000) (50,000) (50,000) Roof mgmt program (annual)(20,500) (46,500) (62,700) (200,000) (50,000) (50,000) (50,000) (50,000) (50,000) (50,000) (50,000) PW Building remodel offices(126,410) - - - - - - - - - - PW Building re-coat wash bay trench- (30,000) - - - - - - - - - City Hall Park irrigation & landscapingParks - - - - (45,000) - - - - - - City Hall boilers- (130,000) - - - - - - - - - City Hall & PD irrigation/landscaping/lighting- - - - (37,000) - - - - - - Mermaid statue restoration(40,000) - - - - - - - - - - Finance software upgrade (placeholder)- - (250,000) - - - - - - - - Park signageParks - - - - (20,000) - - - - - - Move zip lineParks (83,650) - - - - - - - - - - Hillview Park playground rehabParks - (350,000) - - - - - - - - - City Hall Fitness CourtParks (214,160) - - - - - - - - - - Tribute Park memorialParks (384,645) - - - - - - - - - - Total Expenditures and Uses(1,069,605) (946,500) (607,700) (560,000) (397,000) (340,000) (135,000) (135,000) (135,000) (135,000) (135,000) Change in Fund Balance(934,605) (871,500) (532,700) (485,000) (322,000) (265,000) (60,000) (60,000) (60,000) (60,000) (60,000) Ending Balance 2,354,470 1,482,970 950,270 465,270 143,270 (121,730) (181,730) (241,730) (301,730) (361,730) (421,730) -$1.0-$0.5$0.0$0.5$1.0$1.5$2.02026 2027 2028 2029 2030 2031 2032 2033 2034 2035Millions City of Mounds View, Minnesota SOURCES AND USES OF FUNDS 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Street Improvements (485) Beginning Balance 2,216,511 967,566 1,768,726 1,699,886 2,477,046 2,302,206 2,773,206 2,440,206 2,623,206 (625,794) 44,206 Revenues and Other Fund Sources Franchise Fees 360,000 360,000 360,000 360,000 360,000 360,000 360,000 360,000 360,000 360,000 360,000 Special Assessments 15,880 12,160 12,160 12,160 12,160 - - - - - - MSA State Street Aid (cash basis)507,350 475,000 475,000 475,000 475,000 475,000 475,000 475,000 475,000 475,000 475,000 Grants 154,412 - - - - - - - - - - Tax Levy 300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 Total Revenues and Other Fund Sources 1,337,642 1,147,160 1,147,160 1,147,160 1,147,160 1,135,000 1,135,000 1,135,000 1,135,000 1,135,000 1,135,000 Total Funds Available 3,554,153 2,114,726 2,915,886 2,847,046 3,624,206 3,437,206 3,908,206 3,575,206 3,758,206 509,206 1,179,206 Expenditures and Uses Annual fogging & striping - JPA Street (25,000) (25,000) (25,000) (25,000) (25,000) (25,000) (25,000) (25,000) (25,000) (25,000) (25,000) Reclamite - pavement maintenance (in house)Street (87,949) (43,000) - (22,000) (143,000) (203,000) (68,000) (24,000) (49,000) (69,000) - Trails/Sidewalks/Lots (sealing)Trail/Sidewalk - - - - - (77,000) - - - - - ADA sidewalk transition Trail/Sidewalk - (75,000) (75,000) (75,000) (75,000) (75,000) (75,000) (75,000) (75,000) (75,000) (75,000) 2025 Bronson Dr, Edgewood Dr, Pinewood Cir, parking lot Street (892,760) - - - - - - - - - - 2025 Road Project - Add sidewalks Street (195,590) - - - - - - - - - - 2025 Road Project - engineering/testing/contingency Street (297,616) - - - - - - - - - - Spring Lake Road driveway aprons Street (28,000) - - - - - - - - - - Safe Streets for All grant writing Street (8,350) - - - - - - - - - - 2027 Street - MV Dr; Silver View Dr Street - (203,000) (1,116,000) (51,000) - - - - - - - 2029 Street - H2, MVB east to Program (MSA)Street - - - (197,000) (1,079,000) (50,000) - - - - - 2031 Street - Co Rd I, Pleasant View to Silver Lake Rd (MSA)Street - - - - - (234,000) (1,300,000) (58,000) - - - 2033 Street - H2, MVB west to Pleasant View (MSA)Street - - - - - - - (770,000) (4,235,000) (193,000) - 2035 Street - Park View; misc cul-de-sacs Street - - - - - - - - - (103,000) (565,000) Ramsey County - intersection lights County (1,051,323) - - - - - - - - - - Total Expenditures and Uses (2,586,588) (346,000) (1,216,000) (370,000) (1,322,000) (664,000) (1,468,000) (952,000) (4,384,000) (465,000) (665,000) Change in Fund Balance (1,248,945) 801,160 (68,840) 777,160 (174,840) 471,000 (333,000) 183,000 (3,249,000) 670,000 470,000 Ending Balance 967,566 1,768,726 1,699,886 2,477,046 2,302,206 2,773,206 2,440,206 2,623,206 (625,794) 44,206 514,206 -$1.0 -$0.5 $0.0 $0.5 $1.0 $1.5 $2.0 $2.5 $3.0 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035Millions City of Mounds View, Minnesota SOURCES AND USES OF FUNDS 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Water Utility Fund (700) Beginning Balance (988,894) (1,362,974) (1,570,451) (1,524,603) (1,243,607) (631,661) (67,987) 379,163 781,421 1,132,347 1,430,571 Revenues and Other Fund Sources Operating Revenue 1,619,560 1,845,460 2,088,800 2,369,870 2,692,920 2,692,920 2,692,920 2,692,920 2,692,920 2,692,920 2,692,920 Grants - - - - - - - - - - - Total Revenues and Other Fund Sources 1,619,560 1,845,460 2,088,800 2,369,870 2,692,920 2,692,920 2,692,920 2,692,920 2,692,920 2,692,920 2,692,920 Total Funds Available 630,666 482,486 518,349 845,267 1,449,313 2,061,259 2,624,933 3,072,083 3,474,341 3,825,267 4,123,491 Expenditures and Uses Gate valves (20,000) (20,000) (20,000) (20,000) (20,000) (20,000) (20,000) (20,000) (20,000) (20,000) (20,000) Meter replacements - - - - - - - - - - - Wellhead Protection Plan (28,700) - - - - - - - - - - Well pump rehab (each well (6) every 7 years)(50,000) (100,000) (50,000) (50,000) - - (65,000) (65,000) (65,000) (65,000) (65,000) Debt Service (360,000) (370,000) (375,000) (385,000) (390,000) (400,000) (410,000) (410,000) (415,000) (420,000) (425,000) Operating Expenses (1,367,198) (1,393,186) (1,425,808) (1,459,268) (1,493,828) (1,529,488) (1,568,318) (1,610,438) (1,653,913) (1,698,673) (1,744,524) Transfers out (167,742) (169,751) (172,144) (174,607) (177,146) (179,759) (182,452) (185,225) (188,081) (191,024) (194,054) Total Expenditures and Uses (1,993,640) (2,052,937) (2,042,952) (2,088,875) (2,080,974) (2,129,247) (2,245,770) (2,290,663) (2,341,994) (2,394,697) (2,448,578) Change in Fund Balance (374,080) (207,477) 45,849 280,996 611,947 563,674 447,151 402,258 350,927 298,224 244,342 Ending Balance (1,362,974) (1,570,451) (1,524,603) (1,243,607) (631,661) (67,987) 379,163 781,421 1,132,347 1,430,571 1,674,913 -$2.0 -$1.5 -$1.0 -$0.5 $0.0 $0.5 $1.0 $1.5 $2.0 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035Millions City of Mounds View, Minnesota SOURCES AND USES OF FUNDS 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Sewer Utility Fund (730) Beginning Balance 1,957,228 1,146,633 850,837 855,088 884,434 848,928 838,969 852,553 887,605 1,099,671 1,236,563 Revenues and Other Fund Sources Operating Revenue 2,184,330 2,331,840 2,443,014 2,531,060 2,531,060 2,623,400 2,715,740 2,808,080 2,808,080 2,808,080 2,808,080 Grants - - - - - - - - - - - Total Revenues and Other Fund Sources 2,184,330 2,331,840 2,443,014 2,531,060 2,531,060 2,623,400 2,715,740 2,808,080 2,808,080 2,808,080 2,808,080 Total Funds Available 4,141,558 3,478,473 3,293,851 3,386,148 3,415,494 3,472,328 3,554,709 3,660,633 3,695,685 3,907,751 4,044,643 Expenditures and Uses Sewer I&I lining - close out prior year - - - - - - - - - - - Sewer I&I lining (938,200) (500,000) (250,000) (250,000) (250,000) (250,000) (250,000) (250,000) - - - Manhole lining (30,000) (30,000) (30,000) (30,000) (30,000) (30,000) (30,000) (30,000) (30,000) (30,000) (30,000) Operating Expenses (1,925,235) (1,993,895) (2,053,710) (2,115,310) (2,178,770) (2,244,130) (2,311,450) (2,380,800) (2,452,220) (2,525,780) (2,601,560) Transfers out (101,490) (103,741) (105,053) (106,404) (107,796) (109,229) (110,706) (112,228) (113,794) (115,408) (117,070) Total Expenditures and Uses (2,994,925) (2,627,636) (2,438,763) (2,501,714) (2,566,566) (2,633,359) (2,702,156) (2,773,028) (2,596,014) (2,671,188) (2,748,630) Change in Fund Balance (810,595) (295,796) 4,251 29,346 (35,506) (9,959) 13,584 35,052 212,066 136,892 59,450 Ending Balance 1,146,633 850,837 855,088 884,434 848,928 838,969 852,553 887,605 1,099,671 1,236,563 1,296,013 $0.0 $0.5 $1.0 $1.5 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035Millions City of Mounds View, Minnesota SOURCES AND USES OF FUNDS 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Surface Water Utility Fund (745) Beginning Balance 1,987,211 1,027,121 619,828 218,636 (516,369) (360,466) (321,856) (119,470) (44,601) 195,190 414,389 Revenues and Other Fund Sources Operating Revenue 498,860 593,750 700,930 834,890 915,270 968,860 968,860 995,650 995,650 995,650 995,650 Grants 215,150 - - - - - - - - - - Total Revenues and Other Fund Sources 714,010 593,750 700,930 834,890 915,270 968,860 968,860 995,650 995,650 995,650 995,650 Total Funds Available 2,701,221 1,620,871 1,320,758 1,053,526 398,901 608,394 647,004 876,180 951,049 1,190,840 1,410,039 Expenditures and Uses Storm water culvert repair - Lois culvert - (25,000) - - - - - - - - - Collection System Rehab (25,000) (30,000) (30,000) (244,000) (30,000) (30,000) (30,000) (30,000) (30,000) (30,000) (30,000) Ardan Park Pond (AA-1.P1 & AA-1.P2)2025 (473,260) - - - - - - - - - - Silver View Pond (EW-4.P4)2025 (593,220) - - - - - - - - - - Woodcrest (SC-2.P1 & SC-2.P2)2026 (63,430) (348,400) - - - - - - - - - County Rd H (EW-11.P1 & EW-11.P3)2028 - - (115,730) (444,270) - - - - - - - Pinewood/Edgewood (GF-4.P2)2030 - - - - (80,000) (280,100) - - - - - Hidden Hollow (SC-4.P3)2032 - - - - - - (50,000) (184,900) - - - Arden Park Wetland Banking lots, wetland work, trail)- - (342,000) (250,000) - - - - - - - Operating Expenses (460,760) (536,195) (552,300) (568,870) (585,930) (603,510) (621,610) (640,270) (659,480) (679,280) (699,650) Transfers out (58,430) (61,448) (62,092) (62,755) (63,437) (16,640) (64,864) (65,611) (66,379) (67,171) (67,986) Total Expenditures and Uses (1,674,100) (1,001,043) (1,102,122) (1,569,895) (759,367) (930,250) (766,474) (920,781) (755,859) (776,451) (797,636) Change in Fund Balance (960,090) (407,293) (401,192) (735,005) 155,903 38,610 202,386 74,869 239,791 219,199 198,014 Ending Balance 1,027,121 619,828 218,636 (516,369) (360,466) (321,856) (119,470) (44,601) 195,190 414,389 612,403 -$0.6 -$0.4 -$0.2 $0.0 $0.2 $0.4 $0.6 $0.8 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035Millions Summary of Capital Improvement Plan ExpendituresThe above table shows the City of Mounds View’s estimated costs for capital projects and equipment for the next five years broken down by fund.1Fund 2026 2027 2028 2029 2030 TotalVehicles and Equipment 1,110,500 1,000,500 188,700 215,350 228,3502,743,400Special Projects 946,500 607,700 560,000 397,000 340,0002,851,200Street Improvements 346,000 1,216,000 370,000 1,322,000 664,0003,918,000Water Fund 120,000 70,000 70,000 20,000 20,000300,000Sewer Fund 530,000 280,000 280,000 280,000 280,0001,650,000Surface Water Fund 403,400 487,730 938,270 110,000 310,1002,249,500Total 3,456,400 3,661,930 2,406,970 2,344,350 1,842,450 13,712,100Expenditures by Year Changes from Prior Year CIPThe above table shows the differences between the 2025-2029 CIP and the 2026-2030 CIP by fund.Street projects had a significant decrease in costs due to timing of projects; the Special Projects fund is where city building improvements and park projects need to be funded from; and surface water projects were updated.2Fund2025-2029 CIP2026-2030 CIP DifferencePark Development 32,500 0(32,500)Vehicles and Equipment 3,328,549 2,743,400(585,149)Special Projects 3,430,160 2,851,200(578,960)Street Improvements 6,874,261 3,918,000(2,956,261)Water Fund 350,000 300,000(50,000)Sewer Fund 1,650,000 1,650,000 0Surface Water Fund 2,604,460 2,249,500(354,960)Total 18,269,930 13,712,100(4,557,830)Changes by Fund Special Projects FundMisc park improvements Miscellaneous items $10,000MVCC Community Center items $265,000Wall management program From Wall Mgmt plan $115,000Roof management program From Roof Mgmt plan $46,500PW trench bay Re-coat/wash trench bay $30,000City Hall boilers Replace boilers $130,000Hillview Park playground Playground rehab $350,0003The park projects listed are subject to change based on the results of the Park System Master Plan.Current tax levy amount is $75,000.2026 Projects: 4City of Mounds View, MinnesotaSOURCES AND USES OF FUNDS2025 2026 2027 2028 2029 2030Special Projects (480)Beginning Balance3,289,075 2,354,470 1,482,970 950,270 465,270 143,270 Revenues and Other Fund SourcesTransfers60,000 - - - - - Tax Levy75,000 75,000 75,000 75,000 75,000 75,000 Total Revenues and Other Fund Sources135,000 75,000 75,000 75,000 75,000 75,000 Total Funds Available 3,424,075 2,429,470 1,557,970 1,025,270 540,270 218,270 Expenditures and UsesPark System Master PlanParks (20,240) - - - - - Misc park improvementsParks (10,000) (10,000) (10,000) (10,000) (10,000) (10,000) MVCC fitness center - remove wall, new equipmentMVCC (75,000) - - - - - MVCC HVAC VAV'sMVCC - (175,000) - - - - MVCC Cameras - Event Center various areasMVCC - (25,000) - - - - MVCC Gym paintingMVCC - (40,000) - - - - MVCC Fencing for dumpstersMVCC - - (25,000) - - - MVCC front rest room remodelMVCC - - (175,000) - - - MVCC Gym wall curtainMVCC - - - (50,000) - - MVCC Event Center rest room remodelMVCC - - - (250,000) - - MVCC Fitness equipmentMVCC - - - - (85,000) - MVCC Interior doors replacementMVCC - - - - (100,000) - MVCC Event Center audio/visual techMVCC - - - - - (60,000) MVCC Event Center tables and chairsMVCC - - - - - (80,000) MVCC new flooring back hallway/kitchenMVCC - - - - - (65,000) MVCC misc improvementsMVCC - (25,000) (25,000) (25,000) (25,000) (25,000) Wall mgmt program (annual)(95,000) (115,000) (60,000) (25,000) (25,000) (50,000) Roof mgmt program (annual)(20,500) (46,500) (62,700) (200,000) (50,000) (50,000) PW Building remodel offices(126,410) - - - - - PW Building re-coat wash bay trench- (30,000) - - - - City Hall Park irrigation & landscapingParks - - - - (45,000) - City Hall boilers- (130,000) - - - - City Hall & PD irrigation/landscaping/lighting- - - - (37,000) - Mermaid statue restoration(40,000) - - - - - Finance software upgrade (placeholder)- - (250,000) - - - Park signageParks - - - - (20,000) - Move zip lineParks (83,650) - - - - - Hillview Park playground rehabParks - (350,000) - - - - City Hall Fitness CourtParks (214,160) - - - - - Tribute Park memorialParks (384,645) - - - - - Total Expenditures and Uses(1,069,605) (946,500) (607,700) (560,000) (397,000) (340,000) Change in Fund Balance(934,605) (871,500) (532,700) (485,000) (322,000) (265,000) Ending Balance 2,354,470 1,482,970 950,270 465,270 143,270 (121,730) Street Improvements FundStreet JPA with Coon Rapids Annual fogging and striping $25,000Reclamite Annual pavement maintenance $43,000ADA sidewalk transition Placeholder $75,0002027 street project Mounds View Dr; Silver View Dr $203,0005The current tax levy is $300,000. Look at moving a portion of LGA here and reduce reliance on the aid for gerneral operations.2026 Projects: 6City of Mounds View, MinnesotaSOURCES AND USES OF FUNDS2025 2026 2027 2028 2029 2030Street Improvements (485)Beginning Balance 2,216,511 967,566 1,768,726 1,699,886 2,477,046 2,302,206 Revenues and Other Fund SourcesFranchise Fees360,000 360,000 360,000 360,000 360,000 360,000 Special Assessments15,880 12,160 12,160 12,160 12,160 - MSA State Street Aid (cash basis)507,350 475,000 475,000 475,000 475,000 475,000 Grants154,412 - - - - - Tax Levy300,000 300,000 300,000 300,000 300,000 300,000 Total Revenues and Other Fund Sources1,337,642 1,147,160 1,147,160 1,147,160 1,147,160 1,135,000 Total Funds Available 3,554,153 2,114,726 2,915,886 2,847,046 3,624,206 3,437,206 Expenditures and UsesAnnual fogging & striping - JPAStreet (25,000) (25,000) (25,000) (25,000) (25,000) (25,000) Reclamite - pavement maintenance (in house)Street (87,949) (43,000) - (22,000) (143,000) (203,000) Trails/Sidewalks/Lots (sealing)Trail/Sidewalk - - - - - (77,000) ADA sidewalk transitionTrail/Sidewalk - (75,000) (75,000) (75,000) (75,000) (75,000) 2025 Bronson Dr, Edgewood Dr, Pinewood Cir, parking lotStreet (892,760) - - - - - 2025 Road Project - Add sidewalksStreet (195,590) - - - - - 2025 Road Project - engineering/testing/contingencyStreet (297,616) - - - - - Spring Lake Road driveway apronsStreet (28,000) - - - - - Safe Streets for All grant writingStreet (8,350) - - - - - 2027 Street - MV Dr; Silver View DrStreet - (203,000) (1,116,000) (51,000) - - 2029 Street - H2, MVB east to Program (MSA)Street - - - (197,000) (1,079,000) (50,000) 2031 Street - Co Rd I, Pleasant View to Silver Lake Rd (MSA)Street - - - - - (234,000) Ramsey County - intersection lightsCounty (1,051,323) - - - - - Total Expenditures and Uses(2,586,588) (346,000) (1,216,000) (370,000) (1,322,000) (664,000) Change in Fund Balance(1,248,945) 801,160 (68,840) 777,160 (174,840) 471,000 Ending Balance 967,566 1,768,726 1,699,886 2,477,046 2,302,206 2,773,206 Water FundGate valves Annual placeholder $20,000Well pump rehabilitation Each well pump every 7 years $100,0007Assumes a 15% increase in user charges.This fund currently has a deficit cash balance.2026 Projects: 8City of Mounds View, MinnesotaSOURCES AND USES OF FUNDS2025 2026 2027 2028 2029 2030Water Utility Fund (700)Beginning Balance (988,894) (1,362,974) (1,570,451) (1,524,603) (1,243,607) (631,661) Revenues and Other Fund SourcesOperating Revenue1,619,560 1,845,460 2,088,800 2,369,870 2,692,920 2,692,920 Total Revenues and Other Fund Sources1,619,560 1,845,460 2,088,800 2,369,870 2,692,920 2,692,920 Total Funds Available 630,666 482,486 518,349 845,267 1,449,313 2,061,259 Expenditures and UsesGate valves(20,000) (20,000) (20,000) (20,000) (20,000) (20,000) Wellhead Protection Plan(28,700) - - - - - Well pump rehab (each well (6) every 7 years)(50,000) (100,000) (50,000) (50,000) - - Debt Service(360,000) (370,000) (375,000) (385,000) (390,000) (400,000) Operating Expenses(1,367,198) (1,393,186) (1,425,808) (1,459,268) (1,493,828) (1,529,488) Transfers out(167,742) (169,751) (172,144) (174,607) (177,146) (179,759) Total Expenditures and Uses(1,993,640) (2,052,937) (2,042,952) (2,088,875) (2,080,974) (2,129,247) Change in Fund Balance(374,080) (207,477) 45,849 280,996 611,947 563,674 Ending Balance (1,362,974) (1,570,451) (1,524,603) (1,243,607) (631,661) (67,987) Sewer FundSewer I & I Lining Annual sewer lining $500,000Manhole Lining Annual manhole lining $30,0009Assumes a 5% increase in user charges. I & I grant funds are unpredictable and none have been included in the 5 year CIP.2026 Projects: 10City of Mounds View, MinnesotaSOURCES AND USES OF FUNDS2025 2026 2027 2028 2029 2030Sewer Utility Fund (730)Beginning Balance 1,957,228 1,146,633 850,837 855,088 884,434 848,928 Revenues and Other Fund SourcesOperating Revenue2,184,330 2,331,840 2,443,014 2,531,060 2,531,060 2,623,400 Grants- - - - - - Total Revenues and Other Fund Sources2,184,330 2,331,840 2,443,014 2,531,060 2,531,060 2,623,400 Total Funds Available 4,141,558 3,478,473 3,293,851 3,386,148 3,415,494 3,472,328 Expenditures and UsesSewer I&I lining(938,200) (500,000) (250,000) (250,000) (250,000) (250,000) Manhole lining(30,000) (30,000) (30,000) (30,000) (30,000) (30,000) Operating Expenses(1,925,235) (1,993,895) (2,053,710) (2,115,310) (2,178,770) (2,244,130) Transfers out(101,490) (103,741) (105,053) (106,404) (107,796) (109,229) Total Expenditures and Uses(2,994,925) (2,627,636) (2,438,763) (2,501,714) (2,566,566) (2,633,359) Change in Fund Balance(810,595) (295,796) 4,251 29,346 (35,506) (9,959) Ending Balance 1,146,633 850,837 855,088 884,434 848,928 838,969 Surface Water FundCulver Repair Lois culvert $25,000Collection System Rehab Annual placeholder $30,000Woodcrest Pond dredging Dredging project $348,40011Assumes an 18.9% increase in user charges. This fund may go into a cash deficit position depending timing and cost of the Wetland Banking and Dredging projects.2026 Projects: 12City of Mounds View, MinnesotaSOURCES AND USES OF FUNDS2025 2026 2027 2028 2029 2030Surface Water Utility Fund (745)Beginning Balance 1,987,211 1,027,121 619,828 218,636 (516,369) (360,466) Revenues and Other Fund SourcesOperating Revenue498,860 593,750 700,930 834,890 915,270 968,860 Grants215,150 - - - - - Total Revenues and Other Fund Sources714,010 593,750 700,930 834,890 915,270 968,860 Total Funds Available 2,701,221 1,620,871 1,320,758 1,053,526 398,901 608,394 Expenditures and UsesStorm water culvert repair - Lois culvert- (25,000) - - - - Collection System Rehab(25,000) (30,000) (30,000) (244,000) (30,000) (30,000) Ardan Park Pond (AA-1.P1 & AA-1.P2)2025 (473,260) - - - - - Silver View Pond (EW-4.P4)2025 (593,220) - - - - - Woodcrest (SC-2.P1 & SC-2.P2)2026 (63,430) (348,400) - - - - County Rd H (EW-11.P1 & EW-11.P3)2028 - - (115,730) (444,270) - - Pinewood/Edgewood (GF-4.P2)2030 - - - - (80,000) (280,100) Arden Park Wetland Banking lots, wetland work, trail)- - (342,000) (250,000) - - Operating Expenses(460,760) (536,195) (552,300) (568,870) (585,930) (603,510) Transfers out(58,430) (61,448) (62,092) (62,755) (63,437) (16,640) Total Expenditures and Uses(1,674,100) (1,001,043) (1,102,122) (1,569,895) (759,367) (930,250) Change in Fund Balance(960,090) (407,293) (401,192) (735,005) 155,903 38,610 Ending Balance 1,027,121 619,828 218,636 (516,369) (360,466) (321,856) Police vehicles 2 vehicles ($18,900 other funds) $162,600Park vehicles & equipment 1 trailer and 1 utility tractor $100,000Street vehicles & equipment 1 skid steer $52,000Water vehicles & equipment 1 skid steer $52,000Sewer vehicles & equipment 1 sewer jetter $725,000Vehicles & Equipment13Based on information received from the various departments, this fund is able to cover the costs of vehicles and equipment anticipated to be replaced over the next 10 years.2026 Items: 14City of Mounds View, MinnesotaSOURCES AND USES OF FUNDS2025 2026 2027 2028 2029 2030Vehicle/Equipment Replacement Fund (460)Beginning Balance 2,867,094 2,465,144 1,843,544 1,331,944 1,632,144 1,896,244 Revenues and Other Fund SourcesTransfers In190,000 190,000 190,000 190,000 190,000 190,000 Tax Levy280,000 280,000 280,000 280,000 280,000 280,000 Total Revenues and Other Fund Sources470,000 470,000 470,000 470,000 470,000 470,000 Total Funds Available 3,337,094 2,935,144 2,313,544 1,801,944 2,102,144 2,366,244 Expenditures and UsesCopiers (5)(5,000) - (37,000) - - - PD vehicles and equipment(150,950) (162,600) (210,600) (157,800) (78,900) (78,900) Parks vehicles and equipment(172,000) (100,000) (87,000) (12,000) (62,000) - Streets vehicles and equipment(75,000) (52,000) (362,000) - (8,000) - Water Fund - Pickups- - (85,000) - - (45,000) Water Fund - Backhoe- - (200,000) - - - Water Fund - Skid Steer/Bobcat- (52,000) - - - (47,500) Sewer Fund - Sewer Jetter- (725,000) - - - - Sewer Fund - Pickups- - - - (57,000) - Storm Fund - Skid Steer/Bobcat- - - - - (47,500) Storm Fund - Pickups(69,000) - - - - - Storm Fund - International(400,000) - - - - - Total Expenditures and Uses(871,950) (1,091,600) (981,600) (169,800) (205,900) (218,900) Change in Fund Balance(401,950) (621,600) (511,600) 300,200 264,100 251,100 Ending Balance 2,465,144 1,843,544 1,331,944 1,632,144 1,896,244 2,147,344 Estimated Ending Fund Balance by Year15Fund 2026 2027 2028 2029 2030Vehicles and Equipment 1,843,544 1,331,944 1,632,144 1,896,244 2,147,344Special Projects 1,482,970 950,270 465,270 143,270(121,730)Street Improvements 1,768,726 1,699,886 2,477,046 2,302,206 2,773,206Water Fund(1,570,451) (1,524,603) (1,243,607) (631,661) (67,987)Sewer Fund 850,837 855,088 884,434 848,928 838,969Surface Water Fund 619,828 218,636(516,369) (360,466) (321,856)Net Fund Surplus (Deficit) by Year Council Considerations•Any questions, comments or concerns about the projects for 2026?•Should staff assume any levy/transfer increases for the Special Projects or Street Improvements funds?•What is council’s position on putting LGA funds into the Street Improvement Fund?•Does council have any direction for staff regarding utility rates?16 THIS PAGE LEFT BLANK INTENTIONALLY Item No. 04 Meeting Date: July 7, 2025 Type of Business: Council Work Session City Administrator Review: ______ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Gayle Bauman, Finance Director Item Title/Subject: Review Draft Municipal Budget for 2026 Staff is requesting City Council to review and provide feedback on the attached portions of the Draft Municipal Budget for the 2026 fiscal year. The City Council must adopt a preliminary tax levy by September 30th and submit it to the County Auditor. GENERAL FUND (Fund 100) Revenues 100-3180 Franchise fees are continuing to trend up. 100-3341 LGA amounts are not yet known for 2026 and the City should try to reduce reliance on these funds. 100-3357 Budget assumes the City will be reimbursed 100% of the Peace Officer Benefit payments. 100-3371 School Resource Officer payments are booked at 100% for 2026. 100-3610 Unsure what Interest Revenue will be in 2026. 100-3631 Water Tower rental payments should increase with new AT&T lease. Wages and benefits The 2026 preliminary budget is currently being prepared assuming a 4.0% wage adjustment for all staff, an increase of $45 per month for insurance benefits and the addition of 50% of the projected cost of the PFML program. Total FTE’s for the city increased by 0.3. This is due to increasing the hours of the Storm Water Technician to full time. The police officer position eliminated in 2025 has not been added back in this preliminary budget. A few departments have put in requests for additional FTE’s which are not included in this preliminary budget. They are: • City Administration – increase Kari Tholkes hours. Currently scheduled for 25 hrs per week. • Community Center – increase one of the 20 hr per week leads to full time. Advisory Commissions (100-4110) Unsure what amount is needed for the Community Engagement Committee. The Gateway grant amounts are not yet entered. Administration (100-4130) 30% of the Asst. City Administrator/Community Development Director’s time is being moved here. Elections (100-4140) New voting equipment is set to be purchased by Ramsey County. The city’s share is estimated at $52,000 - $60,000. We are still waiting to hear if we will be able to split the purchase cost over multiple years. Central Services (100-4160) Legal costs are being increased based on history. A placeholder for electronic filing has been added in the amount of $15,000. Metro-Inet costs are increasing by 10.6%. What changes, if any, are proposed for the newsletter? Community Development (100-4180) Utilization of the consultant planner has increased. The addition of the cost for the electrical inspections is offset by an increase in revenue. Abatement costs are assessed back to the property. The wage allocation for the Asst. City Administrator/Community Development Director’s is increasing by 10%. Police (100-4200) Costs for a new K9 are included at $18,500. The subscription costs for Flock and Central Command are impacting the 2026 budget by $22,930. It is assumed that 100% of the Peace Officer Benefit payments will be reimbursed by the State. This is reflected in the revenue budget. Fire (100-4210) The numbers are based on the most current information available. Forestry (100-4380) The tree removal costs are offset by $120,000 included in the revenue budget. Net impact to the city is estimated at $30,000. 40% of the Arborist’s time is being moved from Park Maintenance (100-4360) to here. Building & Ground Maintenance (100-4460) Waiting on additional information from Public Works on estimated costs for fire and sprinkler alarms. Pavement Management (100-4470) GIS Specialist time being reduced by 5% here and moved to Water and Sewer. Snow & Ice Control (100-4472) 10% of the Foreman’s time is being moved here from Water and Sewer. CABLE TV (Fund 210) The decrease in professional services is based on the current invoices related to production services. ECONOMIC DEVELOPMENT AUTHORITY (Fund 230) 40% of the Asst. City Administrator/Community Development Director’s time is being moved from the EDA to the General Fund to account for the time Mr. Beeman spends on City and Community Development projects. Staff is proposing to eliminate the budget for a potential property purchase. If one comes up during the year, a budget adjustment would be needed. Council needs to determine what the maximum limit is on the amount of funds they want loaned out at any given time. The City is not a bank and staff needs parameters surrounding its loan programs. Should the City look at pausing the Forgivable Loan Program? COMMUNITY CENTER (Fund 252) Not included in these budget numbers is the request to increase one of the lead staff from 20 hours per week to closer to full time. What, if any, additional revenue would be generated by this change? The Community Center had an operating loss of $515,200 in 2024. RECYCLING (Fund 290) Costs have exceeded the SCORE grant funds received for the past two years. This fund will need to be monitored. TAX LEVY Based on preliminary revenue estimates for the General Fund and not making any changes to levies for other funds, the levy increase currently needed would be slightly less than 6.0%. COUNCIL CONSIDERATION Staff is respectfully requesting the City Council to review the preliminary budget and provide feedback for future budget meetings. The 2026 proposed levy and public meeting date need to be set prior to the end of September 2025. Direction is needed from the City Council on the following items: • Current wage and benefit assumptions include a 4% COLA and an increase of $45 per month for insurance benefits. Should any of these assumptions be changed? • What should staff assume regarding the additional hours being requested for certain staff position? • The final Fire budget may be greater than what is currently included. • Are there any changes the council would like to make related to the EDA Fund? • Does the City want to reduce reliance on LGA funds in 2026? CIVICPLUS website Information will be presented related to research staff has conducted on CivicPlus. 2026 BUDGET - GENERAL FUND 2023 2024 2025 2026 $ Increase % Increase Actual Actual Budget Budget (Decrease) (Decrease) REVENUES Property taxes 5,778,313$ 6,144,485$ 5,788,812$ 6,192,142$ 403,330$ 7.0% Franchise fee 405,972 350,129 360,000 400,000 40,000 11.1% Other taxes 92,094 46,284 39,860 41,540 1,680 4.2% Special assessments 6,084 9,708 3,980 13,330 9,350 234.9% Licenses and permits 259,824 311,341 296,970 328,090 31,120 10.5% Intergovernmental 1,725,979 1,670,105 1,607,340 1,641,810 34,470 2.1% Charges for services 236,538 196,401 110,340 153,320 42,980 39.0% Fines & forfeits 32,585 36,486 36,300 35,700 (600) -1.7% Investment earnings 513,637 584,244 52,585 50,000 (2,585) -4.9% Miscellaneous 574,951 805,051 310,070 370,520 60,450 19.5% Transfers in 193,648 371,868 140,282 140,247 (35) 0.0% TOTAL REVENUES 9,819,623$ 10,526,101$ 8,746,539$ 9,366,699$ 620,160$ 7.1% EXPENDITURES General government 1,620,009$ 1,625,658$ 1,619,594$ 1,777,935$ 158,341$ 9.8% Public safety 4,176,398 4,708,333 4,843,071 5,250,528 407,457 8.4% Streets & highways 794,778 850,533 929,061 968,746 39,685 4.3% Parks & recreation 849,662 801,693 821,130 833,955 12,825 1.6% Economic Development 616,634 447,016 448,309 535,535 87,226 19.5% Debt service 121,799 84,677 85,374 - (85,374) -100.0% Transfers out 3,241,620 2,482,881 - - - N/A TOTAL EXPENDITURES 11,420,901$ 11,000,791$ 8,746,539$ 9,366,699$ 620,160$ 7.1% NET CHANGE IN FUND BALANCE (1,601,277)$ (474,690)$ -$ -$ -$ N/A 2026 BUDGET - GENERAL FUND SCHEDULE OF EXPENDITURES 2023 2024 2025 2026 2025 to 2026 2025 to 2026 Proposed Increase Increase Actual Actual Budget Budget (Decrease) (Decrease) EXPENDITURES General government City Council 49,324$ 58,637$ 62,840$ 64,840$ 2,000$ 3.2% Advisory Commissions 57,602 33,098 41,120 32,000 (9,120) -22.2% City Administrator 366,263 390,891 461,584 547,720 86,136 18.7% Elections 41,806 37,606 39,375 56,180 16,805 42.7% Finance 412,788 293,034 292,780 314,780 22,000 7.5% Central Services 418,968 509,316 407,800 439,430 31,630 7.8% Bldgs & Grounds 183,230 223,170 231,925 237,175 5,250 2.3% Other 90,029 79,907 82,170 85,810 3,640 4.4% Total general government 1,620,009 1,625,658 1,619,594 1,777,935 158,341 9.8% Public safety Police 3,606,989 3,894,104 4,155,971 4,433,898 277,927 6.7% Fire 691,208 898,905 772,474 816,630 44,156 5.7% Total public safety 4,298,197 4,793,010 4,928,445 5,250,528 322,083 6.5% Parks & recreation Park Maintenance 553,792 567,000 618,670 599,125 (19,545) -3.2% Forestry 295,871 234,694 202,460 234,830 32,370 16.0% Total parks & recreation 849,662 801,693 821,130 833,955 12,825 1.6% Public works Public Works Admin 133,481 170,343 175,200 184,705 9,505 5.4% Veh/Equip Maintenance 169,231 165,252 176,621 181,261 4,640 2.6% Street Pavement Mgmt 260,864 275,746 298,815 302,680 3,865 1.3% Snow & Ice Control 179,874 183,751 203,190 221,590 18,400 9.1% Sign Maintenance 51,328 55,442 75,235 78,510 3,275 4.4% Total public works 794,778 850,533 929,061 968,746 39,685 4.3% Community Development Community Development 561,289 447,016 448,309 535,535 87,226 19.5% Total community development 561,289 447,016 448,309 535,535 87,226 19.5% Miscellaneous Convention/Visitor Bureau 55,345 - - - - #DIV/0! Total miscellaneous 55,345 - - - - #DIV/0! Other Financing Uses Transfers Out 3,241,620 2,482,881 - - - #DIV/0! 3,241,620 2,482,881 - - - #DIV/0! TOTAL EXPENDITURES 11,420,901$ 11,000,791$ 8,746,539$ 9,366,699$ 620,160$ 7.1% BUDGET SUMMARY5/31/2025Actual Actual Actual Budget YTD Budget Request $ %Acct No Description 2022 2023 2024 2024 2025 2025 2026 Change Change100-4100-0100 Regular Salaries 34,596.00 30,658.50 32,908.50 34,600 15,852.50 37,950 37,950 - 0.0%100-4100-0110 Overtime Salaries 138.34 - - - - - - - 0.0%100-4100-0300 Social Security 1,347.12 1,896.58 1,313.04 2,650 421.05 1,470 1,010 (460) -31.3%100-4100-0321 PERA Employer 1,060.49 696.96 965.73 1,730 636.00 1,160 1,530 370 31.9%100-4100-0400 Health Employer 25.32 - - - - - 150 150 0.0%100-4100-0410 Life Employer 0.02 - - - - - - - 0.0%100-4100-0500 Workers Comp Ins Premiums 152.84 164.36 128.48 180 57.66 160 - (160) -100.0%Personnel Expenses 37,320.13 33,416.40 35,315.75 39,160 16,967.21 40,740 40,640 (100) -0.2%100-4100-1600 Operating Supplies 912.72 1,870.16 2,999.26 3,300 506.63 2,500 3,850 1,350 54.0%Supplies and Materials 912.72 1,870.16 2,999.26 3,300 506.63 2,500 3,850 1,350 54.0%100-4100-3030 Other Professional Services 6,941.25 6,085.75 9,504.82 7,000 2,741.13 9,000 9,750 750 8.3%100-4100-3410 Legal Notices 49.05 - - - - - - - 0.0%100-4100-3610 Memberships 5,436.00 5,382.00 5,352.00 5,436 5,382.00 5,530 5,530 - 0.0%100-4100-3630 Trainings & Conferences 4,806.78 1,965.39 4,639.97 7,000 1,705.00 5,000 5,000 - 0.0%100-4100-4800 Insurance & Bonds 514.10 604.18 824.99 650 31.25 70 70 - 0.0%Other Services and Charges 17,747.18 14,037.32 20,321.78 20,086 9,859.38 19,600 20,350 750 3.8%4100 CITY COUNCIL 55,980.03 49,323.88 58,636.79 62,546 27,333.22 62,840 64,840 2,000 3.2%100-4110-0300 Social Security - 137.25 212.02 - - - - - 0.0%100-4110-0321 PERA Employer - 142.23 223.12 - - - - - 0.0%100-4110-0400 Health Employer - 205.82 514.43 - - - - - 0.0%100-4110-0410 Life Employer - 2.11 0.73 - - - - - 0.0%100-4110-0420 Dental Employer - 4.88 3.33 - - - - - 0.0%Personnel Expenses - 492.29 953.63 - - - - - 0.0%100-4110-1600 Operating Supplies - - 1,139.08 100 192.83 - 1,500 1,500 0.0%100-4110-2100 Books & Periodicals - - - 50 - - - - 0.0%Supplies and Materials - - 1,139.08 150 192.83 - 1,500 1,500 0.0%100-4110-3030 Other Professional Services 41,768.13 23,690.82 8,844.83 9,000 3,189.50 12,500 12,500 - 0.0%100-4110-3630 Trainings & Conferences - - - 200 - - - - 0.0%100-4110-3900 Grants to other Organizations 30,489.63 33,418.98 22,159.96 23,000 5,768.71 28,620 18,000 (10,620) -37.1%Other Services and Charges 72,257.76 57,109.80 31,004.79 32,200 8,958.21 41,120 30,500 (10,620) -25.8%4110 ADVISORY COMMISSIONS72,257.76 57,602.09 33,097.50 32,350 9,151.04 41,120 32,000 (9,120) -22.2% Fund: 100 Department: 4100City CouncilACTUAL ACTUAL ACTUAL BUDGET BUDGETAccount Description 2022 2023 2024 2025 2026 Description1600 Supplies, operating 1,200 1,800 Employee awards luncheon (R9275)800 800 Strategic planning sessions500 Supplies for community events (Juneteenth)500 750 Plaques and gift certificates for employee length-of-service awards (R9275)913 1,870 2,999 2,500 3,850 3030 Other professional services 7,000 7,250 Contractual minutes for Council mtgs ( $275 x 24 reg, + 3 special)2,000 2,500 Town Hall meeting postcards ($2,451 in 2024)6,941 6,086 9,505 9,000 9,750 3410 Legal notices 49 - - - - 3610 Memberships 30 30 Mn Mayor's Association5,500 5,500 North Metro Mayors5,436 5,382 5,352 5,530 5,530 3630 Conferences 4,807 1,965 4,640 5,000 5,000 Council training, LMC conference, LMC meetings/training, RCLLG, Other4800 Bonds & insurance 514 604 825 70 70 Insurance policy premiums18,660 15,907 23,321 22,100 24,200 -14.75% 46.60% -5.24% 9.50%Fund: 100 Department: 4110Advisory CommissionsACTUAL ACTUAL ACTUAL BUDGET BUDGETAccount Description 2022 2023 2024 2025 2026 Description1600 Supplies, operating - - 1,139 - 1,500 Misc supplies (Comm Engage comm)3030 Other professional services 500 500 Misc. consultant services.10,000 10,000 Charter commission legal fees2,000 2,000 Planning Commission and charter meeting minutes41,768 23,691 8,845 12,500 12,500 3900 Festival in the Park 10,000 10,000 City Festival in the Park (personnel, supplies, restrooms, tables)3,000 3,000 Music in the Park (statutory limit is $3,000)5,000 5,000 Fireworks ($5,000 covered by Festival)10,620 Twin Cities Gateway grant expenses (MVCC & Festival) 100-365030,490 33,419 22,160 28,620 18,000 72,258 57,110 32,144 41,120 32,000 -20.96% -43.72% 27.92% -22.18% BUDGET SUMMARY5/31/2025Actual Actual Actual Budget YTD Budget Request $ %Acct No Description 2022 2023 2024 2024 2025 2025 2026 Change Change100-4130-0100 Regular Salaries 253,073.15 238,070.52 253,177.89 251,340 105,659.05 266,890 329,990 63,100 23.6%100-4130-0110 Overtime Salaries - - 41.64 870 188.08 - - - 0.0%100-4130-0150 Part Time Salaries 38,146.63 61,230.53 67,596.34 58,270 41,330.20 102,470 110,250 7,780 7.6%100-4130-0300 Social Security 20,102.30 22,390.20 22,358.15 22,740 10,281.45 27,200 32,560 5,360 19.7%100-4130-0321 PERA Employer 7,813.84 9,521.33 8,692.80 8,370 3,811.80 10,340 14,460 4,120 39.8%100-4130-0400 Health Employer 29,324.94 27,289.20 30,611.63 27,870 15,644.12 39,920 48,420 8,500 21.3%100-4130-0410 Life Employer 25.35 23.04 26.41 - 31.00 - - - 0.0%100-4130-0420 Dental Employer - - 49.53 - - - - - 0.0%100-4130-0500 Workers Comp Ins Premiums 1,486.44 2,059.12 1,863.05 2,610 897.24 2,490 2,320 (170) -6.8%Personnel Expenses 349,972.65 360,583.94 384,417.44 372,070 177,842.94 449,310 538,000 88,690 19.7%100-4130-1230 Supplies - Equipment 475.58 106.31 432.99 1,000 - 500 500 - 0.0%100-4130-1600 Operating Supplies 39.64 - 147.94 75 - 50 100 50 100.0%100-4130-2100 Books & Periodicals - 151.95 - 35 - 100 100 - 0.0%Supplies and Materials 515.22 258.26 580.93 1,110 - 650 700 50 7.7%100-4130-3030 Other Professional Services 545.00 (130.00) - - - - - - 0.0%100-4130-3100 Telephone 1,194.55 776.98 600.00 1,300 166.08 600 600 - 0.0%100-4130-3610 Memberships 1,124.31 435.00 1,150.67 1,685 1,171.00 1,624 2,120 496 30.5%100-4130-3630 Trainings & Conferences 2,128.55 4,203.64 3,826.24 6,050 3,584.00 9,100 5,950 (3,150) -34.6%100-4130-3800 Mileage & Parking 338.86 134.91 315.93 300 152.46 300 350 50 16.7%Other Services and Charges 5,331.27 5,420.53 5,892.84 9,335 5,073.54 11,624 9,020 (2,604) -22.4%4130 CITY ADMINISTRATOR355,819.14 366,262.73 390,891.21 382,515 182,916.48 461,584 547,720 86,136 18.7%100-4140-3030 Other Professional Services 37,841.72 41,806.00 37,605.50 67,280 17,188.00 39,375 41,180 1,805 4.6%Other Services and Charges 37,841.72 41,806.00 37,605.50 67,280 17,188.00 39,375 41,180 1,805 4.6%100-4140-7030 Equipment - - - - - - 15,000 15,000 0.0%Capital Expenditures - - - - - - 15,000 15,000 0.0%4140 ELECTIONS 37,841.72 41,806.00 37,605.50 67,280 17,188.00 39,375 56,180 16,805 42.7% Fund: 100 Department: 4130Office of the City AdministratorACTUAL ACTUAL ACTUAL BUDGET BUDGETAccount Description 2022 2023 2024 2025 2026 Description1230 Supplies, equipment < $5000 476 106 433 500 500 Equipment and phones under the $5,000 capitalization threshold1600 Supplies, Operating 40 - 148 50 100 Miscellaneous supplies2100 Books & Periodicals - 152 - 100 100 Miscellaneous reference books3030 Other professional services 545 (130) - - - 3100 Communications 1,195 777 600 600 600 Cell phone service (1) employee3610 Memberships - 80 PSHRA dues- 90 MN Assoc of Govt- 160 Mn City County Managers Association264 270 Society for Human Resource Managers (SHRM)310 470 International Institute of Municipal Clerks (IIMC) (3)900 900 New Brighton/Mounds View Rotary Club dues (administrator)150 150 Municipal Clerks & Finance Officers Association (MCFOA) (3)1,124 435 1,151 1,624 2,120 3630 Training & conferences 500 500 LMC / miscellaneous training1,600 1,600 Compass Peer Group/Craig Rapp - Administrator- 350 Compass Peer Group annual retreat600 600 Leadership Group - Administrator1,100 - LMC annual conference (staff does not go)3,300 2,200 MN Clerks and Finance Officers Annual Conference (MCFOA) (2)2,000 700 MCFOA year 2 (of 3) training - Kari (2025-2027)2,129 4,204 3,826 9,100 5,950 3800 Mileage 339 135 316 300 350 Miscellaneous mileage @ IRS rate.5,846 5,679 6,474 12,274 9,720 -2.87% 14.00% 89.60% -20.81%Fund: 100 Department: 4140ElectionsACTUAL ACTUAL ACTUAL BUDGET BUDGETAccount Description 2022 2023 2024 2025 2026 Description3030 Other professional services 34,375 34,380 Ramsey Cty elections contract ($8,594/quarter for 2025-2026)- - Special election (Next state primary election 2028)500 Legal5,000 6,300 Voting equip. maint. Costs (2024 - $5,794)37,842 41,806 37,606 39,375 41,180 7030 Equipment - - - - 15,000 Voting equipment ($52,000-$60,000) split over 4 years???37,842 41,806 37,606 39,375 56,180 10.48% -10.05% 4.71% 42.68% BUDGET SUMMARY5/31/2025Actual Actual Actual Budget YTD Budget Request $ %Acct No Description 2022 2023 2024 2024 2025 2025 2026 Change Change100-4150-0100 Regular Salaries 217,531.82 315,177.20 191,979.20 187,880 80,126.04 204,960 217,130 12,170 5.9%100-4150-0150 Part Time Salaries - - 18,507.41 38,590 - - - - 0.0%100-4150-0300 Social Security 14,872.70 17,525.10 15,738.36 17,330 5,755.51 15,680 16,610 930 5.9%100-4150-0321 PERA Employer 15,925.74 18,970.24 15,892.91 16,990 6,049.68 15,370 16,280 910 5.9%100-4150-0400 Health Employer 32,252.66 34,414.76 24,305.50 33,770 11,454.40 25,550 30,010 4,460 17.5%100-4150-0410 Life Employer 586.46 863.28 958.72 - 128.60 - - - 0.0%100-4150-0420 Dental Employer 215.30 253.95 733.74 - 182.40 - - - 0.0%100-4150-0500 Workers Comp Ins Premiums 1,369.08 1,491.36 1,263.45 1,770 468.44 1,300 830 (470) -36.2%100-4150-0990 Severance Pay - - 1,533.76 - - - - - 0.0%Personnel Expenses 282,753.76 388,695.89 270,913.05 296,330 104,165.07 262,860 280,860 18,000 6.8%100-4150-1230 Supplies - Equipment - 339.97 - 900 - 500 500 - 0.0%100-4150-1600 Operating Supplies - - - 50 - - - - 0.0%100-4150-2100 Books & Periodicals 142.43 82.59 5.84 200 - 200 200 - 0.0%Supplies and Materials 142.43 422.56 5.84 1,150 - 700 700 - 0.0%100-4150-3030 Other Professional Services 9,954.13 10,853.50 12,628.00 13,253 10,530.00 13,810 13,990 180 1.3%100-4150-3100 Communications 600.00 625.00 600.00 600 150.00 600 600 - 0.0%100-4150-3430 Printing - - - 700 - 700 700 - 0.0%100-4150-3610 Memberships 1,237.00 1,515.00 140.00 1,180 480.00 480 640 160 33.3%100-4150-3630 Trainings & Conferences 1,834.03 3,876.84 670.69 3,400 1.40 5,150 5,150 - 0.0%100-4150-5130 Repairs - Equipment 6,475.16 6,798.92 8,076.20 7,941 16,264.31 8,480 12,140 3,660 43.2%Other Services and Charges 20,100.32 23,669.26 22,114.89 27,074 27,425.71 29,220 33,220 4,000 13.7%4150 FINANCE 302,996.51 412,787.71 293,033.78 324,554 131,590.78 292,780 314,780 22,000 7.5% Fund: 100 Department: 4150FinanceACTUAL ACTUAL ACTUAL BUDGET BUDGETAccount Description 2022 2023 2024 2025 2026 Description1230 Supplies, equitpment < $5000 - 340 - 500 500 equip. under the $5,000 capitalization threshold2100 Books & periodicals 142 83 6 200 200 Misc computer & finance books & periodicals3030 Other professional services 10,690 10,870 24.5% of audit (24 (for 23)-44,370, 25 (for 24)-43,605, 26 (for 25)-44,360)2,500 2,500 Additional audit services460 460 GFOA financial reporting fee60 60 Safety deposit box rental100 100 Ramsey County overlapping debt, principal taxpayer reports9,954 10,854 12,628 13,810 13,990 3100 Communications 600 625 600 600 600 Cell phone service (1) employee3430 Printing - - - 700 700 Checks, envelopes, invoices, receipts, deposit slips3610 Memberships 340 500 Government Finance Officer's Association (GFOA) 140 140 Mn GFOA (2)1,237 1,515 140 480 640 3630 Training & conferences - - Mn GFOA monthly meetings (these are free online)1,200 1,200 Mn GFOA annual conference ($950)3,000 3,000 Seminars & training600 600 Leadership group- - GFOA National conference (Defer)350 350 Mileage1,834 3,877 671 5,150 5,150 5130 Equipment repairs - - - 8,480 10,880 Incode software support 35% (Finance, Water, Sewer)(5% increase)1,260 CIP software (Plan-It)6,475 6,799 8,076 8,480 12,140 20,243 24,092 22,121 29,920 33,920 19.01% -8.18% 35.26% 13.37% BUDGET SUMMARY5/31/2025Actual Actual Actual Budget YTD Budget Request $ %Acct No Description 2022 2023 2024 2024 2025 2025 2026 Change Change100-4160-0600 Unemployment - 218.61 - - - - - - 0.0%Personnel Expenses - 218.61 - - - - - - 0.0%100-4160-1110 Stationary 1,965.35 323.70 3,173.57 1,000 308.03 1,000 3,000 2,000 200.0%100-4160-1120 Copy Supplies 960.54 1,107.75 696.14 1,000 269.94 1,000 1,000 - 0.0%100-4160-1230 Supplies - Equipment 19,964.27 21,827.46 17,864.16 28,000 689.03 33,750 25,000 (8,750) -25.9%100-4160-1600 Operating Supplies 6,985.77 11,364.29 8,502.41 10,500 3,737.74 11,650 11,920 270 2.3%100-4160-2100 Books & Periodicals 676.05 396.50 217.55 390 - 610 600 (10) -1.6%Supplies and Materials 30,551.98 35,019.70 30,453.83 40,890 5,004.74 48,010 41,520 (6,490) -13.5%100-4160-3010 General Legal Services 35,373.68 124,282.93 163,090.27 46,000 38,142.19 60,000 74,000 14,000 23.3%100-4160-3030 Other Professional Services 33,054.11 59,136.37 54,902.09 43,704 24,401.70 51,020 57,160 6,140 12.0%100-4160-3100 Telephone 95.45 - - - - - - - 0.0%100-4160-3300 Postage 4,571.33 8,691.19 12,323.36 6,500 5,990.79 9,350 13,000 3,650 39.0%100-4160-3410 Legal Notices 3,131.75 2,429.83 4,912.95 2,600 1,347.50 2,800 4,000 1,200 42.9%100-4160-3420 Advertising 2,312.31 3,747.28 8,750.00 5,000 831.44 5,000 3,000 (2,000) -40.0%100-4160-3430 Printing 14,037.80 10,081.16 15,954.15 14,600 6,208.98 15,200 17,000 1,800 11.8%100-4160-3610 Memberships 20,375.00 21,336.00 11,126.00 19,963 20,252.00 22,010 21,240 (770) -3.5%100-4160-3630 Training & Conferences 5,942.00 675.00 495.00 12,300 2,700.00 7,400 7,700 300 4.1%100-4160-4750 Real Estate Taxes - - - - (322.00) - - - 0.0%100-4160-3800 Mileage & Parking - 576.66 - - - - - - 0.0%100-4160-4010 Rental - Equipment 1,839.63 1,897.68 1,897.68 2,050 474.42 1,920 1,920 - 0.0%100-4160-4800 Insurance & Bonds 15,030.56 16,731.18 59,179.58 18,000 8,437.63 20,900 19,450 (1,450) -6.9%100-4160-5100 Repairs - Computers 116,732.17 133,919.11 146,198.54 148,738 67,660.08 163,690 178,940 15,250 9.3%100-4160-5110 Repairs - Bldgs & Grounds 229.50 - - - - - - - 0.0%100-4160-5130 Repairs - Equipment 8.08 225.00 33.00 500 - 500 500 - 0.0%Other Services and Charges 252,733.37 383,729.39 478,862.62 319,955 176,124.73 359,790 397,910 38,120 10.6%4160 CENTRAL SERVICES 283,285.35 418,967.70 509,316.45 360,845 181,129.47 407,800 439,430 31,630 7.8% Fund: 100 Department: 4160Central ServicesACTUAL ACTUAL ACTUAL BUDGET BUDGETAccount Description 2022 2023 2024 2025 2026 Description1110 Stationery 1,965 324 3,174 1,000 3,000 Envelopes, labels, letterhead, etc.1120 Copy materials 961 1,108 696 1,000 1,000 Copy paper1230 Supplies, equipment < $5000 19,964 21,827 17,864 33,750 25,000 Pc's, software, switches, cameras; Replace pc's 4 yr cycle1600 Supplies, operating 9,650 7,000 Toner, rug service, paper, pens, staples, desk supplies, bus cards, etc.1,500 4,420 Floor mats ($170.17 every two weeks) was $52 every two weeks500 500 Misc operating supplies6,986 11,364 8,502 11,650 11,920 2100 Books & periodicals 676 397 218 610 600 Newspaper3010 General legal 24,000 24,000 Retainer for legal services36,000 50,000 Legal fees outside scope of retainer.35,374 124,283 163,090 60,000 74,000 3030 Other professional services 4,000 2,000 Other (background, tobacco comp, survey monkey, notary)13,648 20,000 15,000 HR Assessments & Drug Testing- 8,000 2,500 Job description update and maintenance3,972 5,200 5,600 HR recruit/hiring software NEOGOV (1/2 in Comm Ctr)1,030 1,100 1,100 Open Enrollment/Benefits platform-2026 will be moving to new platform- 2,200 SafeAssure (1/5; 100-4160, 252, 700, 730, 745)4,451 4,500 4,500 Monthly bank fees (4M, ANB, PNP)1,663 1,320 1,560 Section 125 (flex spending plan) & COBRA administration2,700 2,500 2,800 Actuary services GASB 74/75 - 15,000 Possible electronic filing items1,337 1,500 2,000 Codification service (Amer Legal)2,760 2,900 2,900 Web hosting (Revize) (5% annual increase)33,054 59,136 54,902 51,020 57,160 3100 Telephone 95 - - - - Basic telephone (analog for alarms)(all digital no longer needed)3300 Postage5,000 5,000 4 newsletters (increase from 8 to 12 pages)4,350 8,000 General postage includes PW mailings for street projects; newsletters.4,571 8,691 12,323 9,350 13,000 3410 Legal notices 1,100 1,500 Truth in taxation notices and Ramsey County fees.1,700 2,500 Legal notices and legal publications.3,132 2,430 4,913 2,800 4,000 3420 Advertising 2,312 3,747 8,750 5,000 3,000 Job opening advertisements for vacant positions (using NEOGOV above) 3430 Printing14,600 14,600 4 newsletters - Park and Rec in 252; Recycling in 290. 200 2,000 Miscellaneous printing/Canva400 400 City guides, directories & miscellaneous14,038 10,081 15,954 15,200 17,000 3610 Memberships 720 740 Ramsey County League of Local Governments (RCLLG)1,550 - Twin Cities North Chamber of Commerce - coded to EDA5,240 5,500 Metro Cities14,500 15,000 League of Mn Cities dues (max increase is 6% for 2025)20,375 21,336 11,126 22,010 21,240 3630 Training & conferences 1,000 1,000 Misc trainings & seminars1,500 2,700 Gallup Team Grid Software (annual) increased to $2,700 for 20254,500 3,000 Gallup Training (virtual)400 1,000 Career fairs5,942 675 495 7,400 7,700 3800 Mileage & parking - 577 - - - Should go to applicable program4010 Rental, equipment - Misc1,920 1,920 Postage machine and scale rental (lease thru 9/27)1,840 1,898 1,898 1,920 1,920 4800 Bonding & insurance 18,900 17,450 Insurance policy premiums2,000 2,000 Allowance for insurance policy deductibles15,031 16,731 59,180 20,900 19,450 5100 Repairs, computer 158,690 175,440 MetroInet support; laserfiche; adobe 62.5%5,000 3,500 Copier maintenance + overages116,732 133,919 146,199 163,690 178,940 5110 Repairs, bldgs & grounds 230 - - - - 5130 Repairs, equipment 8 225 33 500 500 Postage meter, copy machine, fax, misc.- - - - - 283,285 418,749 509,316 407,800 439,430 47.82% 21.63% -19.93% 7.76% BUDGET SUMMARY5/31/2025Actual Actual Actual Budget YTD Budget Request $ %Acct No Description 2022 2023 2024 2024 2025 2025 2026 Change Change100-4180-0100 Regular Salaries 373,417.09 365,246.13 267,981.23 332,230 105,904.81 287,370 317,010 29,640 10.3%100-4180-0110 Overtime Salaries - 157.64 162.14 870 - - - - 0.0%100-4180-0300 Social Security 23,002.03 19,043.46 13,304.72 20,280 6,867.74 16,450 18,460 2,010 12.2%100-4180-0321 PERA Employer 33,344.43 32,744.25 28,350.43 33,540 7,660.74 30,660 33,310 2,650 8.6%100-4180-0400 Health Employer 29,954.10 34,111.20 35,251.20 47,610 14,976.00 43,650 48,110 4,460 10.2%100-4180-0410 Life Employer 1,061.40 970.80 594.00 - 125.40 - - - 0.0%100-4180-0420 Dental Employer 1,433.78 1,117.90 - - - - - - 0.0%100-4180-0500 Workers Comp Ins Premiums 1,987.44 3,025.68 2,212.81 3,100 781.94 2,170 2,030 (140) -6.5%100-4180-0600 Unemployment 7,622.66 - - - - - - - 0.0%Personnel Expenses 471,822.93 456,417.06 347,856.53 437,630 136,316.63 380,300 418,920 38,620 10.2%100-4180-1230 Supplies - Equipment 89.66 330.98 23.61 2,500 - 2,000 750 (1,250) -62.5%100-4180-1600 Operating Supplies - 413.24 - 200 611.81 200 200 - 0.0%100-4180-1700 Motor Fuel & Lubricants 682.45 492.07 470.60 1,625 92.91 650 650 - 0.0%100-4180-2100 Books & Periodicals 720.99 34.00 - 840 - 840 1,700 860 102.4%100-4180-2400 Uniforms & Clothing 244.98 - 557.48 450 - 450 500 50 11.1%Supplies and Materials 1,738.08 1,270.29 1,051.69 5,615 704.72 4,140 3,800 (340) -8.2%100-4180-3030 Other Professional Services 10,124.45 97,389.97 92,077.31 68,400 38,124.45 51,260 104,020 52,760 102.9%100-4180-3040 Consultants - Other - 553.75 - 3,000 - 1,200 - (1,200) -100.0%100-4180-3100 Telephone 2,361.23 2,930.87 2,377.24 2,568 1,045.95 2,580 2,470 (110) -4.3%100-4180-3430 Printing - - - 500 - - - - 0.0%100-4180-3610 Memberships 943.00 897.00 556.00 1,700 165.00 2,304 975 (1,329) -57.7%100-4180-3630 Training & Conferences 3,290.42 1,811.13 3,002.00 6,100 2,389.00 6,425 5,250 (1,175) -18.3%100-4180-3800 Mileage & Parking - 19.00 95.40 100 131.88 100 100 - 0.0%Other Services and Charges 16,719.10 103,601.72 98,107.95 82,368 41,856.28 63,869 112,815 48,946 76.6%4180 COMMUNITY DEVELOPMENT 490,280.11 561,289.07 447,016.17 525,613 178,877.63 448,309 535,535 87,226 19.5% Fund: 100 Department: 4180Community DevelopmentACTUAL ACTUAL ACTUAL BUDGET BUDGETAccount Description 2022 2023 2024 2025 2026 Description1230 Supplies, equipment < $5000 - - 250 Miscellaneous equipment & computer peripherals (Lobby computer)2,000 500 Vehicle decals, portable printer, etc.90 331 24 2,000 750 1600 Supplies, operating - 413 - 200 200 Office supplies1700 Motor fuels & lubs 682 492 471 650 650 Unleaded fuel2100 Books & periodicals 340 200 Reference materials500 1,500 Intl. Code Council Manuals and Code Updates; '26 est $1,500 for new code books721 34 - 840 1,700 2400 Uniforms 245 - 557 450 500 Clothing for inspections staff3030 Other professional 1,400 1,400 Ramsey County JPA (geographic information system) Agrmt 2026-2030300 300 Plan Review software annual maintenance (Bluebeam)11,260 14,000 BS&A permit software annual fees ($2,000 each in Water, Sewer, Storm)300 300 Filing fees Ramsey County30,000 60,000 Consulting Planning Services1,000 1,000 Consulting Building Official shared agrmt with SLP (vacancy coverage only)5,000 1,020 Rum River COMM'L plumbing permit inspections (85/15 split - see 100-3274)16,000 Nykanen electrical inspections (80/20 split - see 100-3276)- - Comp plan assistance (approx year 2027+ est $50,000+)2,000 10,000 Abatements of nuisance properties (these s/b assessed) 100-355110,124 97,390 92,077 51,260 104,020 3040 Consulting - Development 600 - City attorney services Review (reimbursable) 600 - Engineering services- 554 - 1,200 - 3100 Telephone 1,620 1,510 Cell phones (3)960 960 Air cards (2) at $40.01 per month2,361 2,931 2,377 2,580 2,470 3610 Memberships 400 400 American Planning Association (APA) - National (1)100 100 American Planning Association (APA-MN) - State (1)200 - American Institute of Certified Planners (AICP)540 - Urban Land Institute264 - Sensible Land Coalition250 250 Assoc. of MN Building Officials (2)80 - Fire Marshal's Assoc. of MN245 - International Code Council (ICC) last used 2023125 125 MN Assoc. Housing Code Officials (MAHCO)100 100 MN Building Permit Technicians Association (MBPTA)943 897 556 2,304 975 3630 Training & conferences 850 850 APA state conference (1)375 375 APA National conference (on-line)350 175 Sensible Land Use Coalition (3 lunch meetings)300 - Urban Land Institute1,200 1,200 International Code Council (ICC) (3)600 600 Leadership Growth400 400 Other software training1,650 1,650 Other staff training & seminars700 - League of MN Cities conference3,290 1,811 3,002 6,425 5,250 3800 Mileage - 19 95 100 100 Misc. use of personal automobiles18,457 104,872 99,160 68,009 116,615 468.19% -5.45% -31.41% 71.47% BUDGET SUMMARY5/31/2025Actual Actual Actual Budget YTD Budget Request $ %Acct No Description 2022 2023 2024 2024 2025 2025 2026 Change Change100-4200-0100 Regular Salaries 2,154,019.06 1,950,746.32 1,980,503.51 2,306,680 811,969.61 2,310,570 2,442,690 132,120 5.7%100-4200-0110 Overtime Salaries 138,764.78 259,105.89 362,282.06 163,070 119,865.35 200,000 225,000 25,000 12.5%100-4200-0150 Part Time Salaries - - 43,044.03 - 32,974.38 - - - 0.0%100-4200-0300 Social Security 37,454.95 37,248.67 43,072.58 44,330 18,485.35 45,460 49,320 3,860 8.5%100-4200-0321 PERA Employer 376,806.26 369,228.92 398,530.09 423,130 159,553.25 429,470 453,560 24,090 5.6%100-4200-0400 Health Employer 289,487.51 242,332.68 236,194.01 355,680 113,676.36 319,500 367,300 47,800 15.0%100-4200-0410 Life Employer 2,535.73 2,868.62 2,794.46 - 997.21 - - - 0.0%100-4200-0420 Dental Employer 14,384.93 10,261.98 11,980.94 - 4,727.36 - - - 0.0%100-4200-0500 Workers Comp Ins Premiums 123,187.33 199,676.52 171,066.00 239,650 70,629.96 196,010 182,040 (13,970) -7.1%100-4200-0600 Unemployment 3,424.67 - - - - - - - 0.0%100-4200-0990 Severance Pay - - 54,492.38 - - - - - 0.0%100-4200-0999 Allocate; Salaries - (7,372.82) - - - - - - 0.0%Personnel Expenses 3,140,065.22 3,064,096.78 3,303,960.06 3,532,540 1,332,878.83 3,501,010 3,719,910 218,900 6.3%100-4200-1230 Supplies - Equipment 3,768.86 7,676.67 8,254.96 7,100 1,768.71 8,700 9,700 1,000 11.5%100-4200-1600 Operating Supplies 8,877.55 14,974.11 16,448.91 12,200 4,928.42 14,700 15,200 500 3.4%100-4200-1700 Motor Fuel & Lubricants 45,212.38 44,765.92 40,930.12 52,325 9,848.84 50,700 50,700 - 0.0%100-4200-2100 Books & Periodicals 145.00 60.00 192.00 300 - 300 300 - 0.0%100-4200-2400 Uniforms & Clothing 26,110.73 28,267.35 32,318.59 24,724 18,869.08 32,344 34,460 2,116 6.5%Supplies and Materials 84,114.52 95,744.05 98,144.58 96,649 35,415.05 106,744 110,360 3,616 3.4%100-4200-3010 General Legal Services - - - 1,000 - - - - 0.0%100-4200-3020 Prosecuting Attorney Services 73,500.00 73,500.00 74,100.00 75,000 25,100.00 75,000 75,000 - 0.0%100-4200-3030 Other Professional Services 9,497.77 9,088.39 50,964.50 46,003 38,511.63 47,773 49,033 1,260 2.6%100-4200-3050 Dispatching - Contractual 107,546.47 94,819.20 83,907.00 83,907 27,076.00 81,228 84,814 3,586 4.4%100-4200-3055 Information System Fees 3,621.75 3,574.05 4,091.58 4,955 413.70 5,160 5,160 - 0.0%100-4200-3070 Cops Events 14,024.30 8,557.90 5,919.01 6,000 1,028.53 7,000 7,000 - 0.0%100-4200-3080 Veterinary Services 12,162.58 8,786.03 4,094.56 2,000 1,371.20 4,000 5,560 1,560 39.0%100-4200-3100 Telephone 18,007.54 17,454.05 17,111.23 18,590 8,005.49 17,640 16,840 (800) -4.5%100-4200-3210 Electricity 523.57 518.01 417.59 450 136.48 520 520 - 0.0%100-4200-3430 Printing - - - 400 - - - - 0.0%100-4200-3610 Memberships 1,511.00 1,659.00 2,103.94 1,976 1,770.00 2,286 2,521 235 10.3%100-4200-3630 Training & Conferences 32,271.57 26,294.28 38,997.77 29,370 27,736.73 43,010 63,890 20,880 48.5%100-4200-4800 Insurance & Bonds 175,264.95 96,532.36 95,035.96 74,880 46,089.13 121,030 116,040 (4,990) -4.1%100-4200-5100 Repairs - Computers 92,904.45 102,181.58 113,149.08 133,650 69,792.32 138,370 172,050 33,680 24.3%100-4200-5130 Repairs - Equipment 1,484.47 4,183.10 2,107.56 10,475 40.00 5,200 5,200 - 0.0%Other Services and Charges 542,320.42 447,147.95 491,999.78 488,656 247,071.21 548,217 603,628 55,411 10.1%4200 POLICE 3,766,500.16 3,606,988.78 3,894,104.42 4,117,845 1,615,365.09 4,155,971 4,433,898 277,927 6.7% Fund: 100 Department: 4200PoliceACTUAL ACTUAL ACTUAL BUDGET BUDGETAccount Description 2022 2023 2024 2025 2026 Description1210 Supplies, bldgs & grounds - - - - - Misc (last used 2017)1230 Supplies, equipment < $5000 4,000 4,000 Miscellaneous office equipment600 600 Rifle mounts (3@$200 each) Squads 201, 202, 2111,000 Taser800 Alco-sensor portable breath test (PBT's) ($800 each)- 1,000 Replacement rifle (K9 squad 0261)- 1,800 Crime scene equipment2,300 2,300 Miscellaneous equipment3,769 7,677 8,255 8,700 9,700 1600 Supplies, operating 3,000 3,000 Photo print supplies, fire extinguishers, gloves, inkjet cartridges, toner, etc.1,200 1,200 K9 Food500 500 Portable radio batteries (10) @ $5010,000 10,500 Batteries, breathalyzer parts, DVD's & CD's, disinfectant, ammo, tape, blankets8,878 14,974 16,449 14,700 15,200 1700 Motor, fuels, & lubs - 48,750 48,750 Unleaded gas 1,950 1,950 K9 take home car gas45,212 44,766 40,930 50,700 50,700 2100 Books & periodicals 145 60 192 300 300 Traf. law, crim. law, HR, employ. law, school year books, & misc. books2400 Uniforms & clothing 920 920 Chief920 920 Deputy Chief8,400 8,400 Initial officer set-ups/vest replacing up to 3 officers ($2,800 per officer)17,480 17,480 15 Officers/4 Sgts. @ $920824 640 Admin/other (Admin $350 x 2) less overpmt prior year- 300 CSO/Reserve uniforms & equipment2,800 4,800 Body Armor Vest replacement (3 @ $1600) state reimb $1,023 per vest1,000 1,000 Traffic vests, Taser holsters, & misc items26,111 28,267 32,319 32,344 34,460 3010 General legal - - - - General Legal (2013 was last time this was used)3020 Legal, prosecuting attorney 73,500 73,500 74,100 75,000 75,000 Retainer ($6,125 per month)(misc charges $1,500)3030 Other professional services 600 600 Tobacco compliance project150 150 Hazardous material disposal fee1,400 1,500 Lab fees, blood tests, physical tests, video, tower dumps, misc.5,000 5,000 Mental Health Service (annual)(Ridgeway and Associates)25,500 25,500 Tubman Support Services (assist police, city prosecuter)6,483 6,193 Fence Consortium annual1,740 1,740 Certified Crime Fighter training tracker (CCF)(annual) 3,000 3,200 Automated Pawn service (Leads on Line)1,250 Cam Audit every two years 2024-$1,250900 900 TLO searches (Trans Union) $75 per month3,000 3,000 Cardinal Investigations (Background investigations)9,498 9,088 50,965 47,773 49,033 3050 Dispatching 107,546 94,819 83,907 81,228 84,814 Ramsey County dispatching per letter 05/28/253055 Informational systems fees 2,040 2,040 State service fee - CJDN ($510 per quarter)3,120 3,120 BCA connectivity charge thru Ramsey Cty for CAD (MNIT)3,622 3,574 4,092 5,160 5,160 3070 COPS events/outreach 14,024 8,558 5,919 7,000 7,000 NNO, child ID, stickers, shop, outreach3080 Veterinarian services 1,000 1,560 Veterinary impound services3,000 4,000 K9 vet services12,163 8,786 4,095 4,000 5,560 3100 Telephone 11,400 10,600 Cell phones (23)6,240 6,240 Air cards for squads CAD (13) at $40.01 per month18,008 17,454 17,111 17,640 16,840 3210 Electricity 524 518 418 520 520 Civil defense siren's electricity3430 Printing - - - - Manuals (last used 2019)3610 Memberships 75 75 Tri-County Investigator Association45 50 Mn Crime Prevention Association420 500 Mn Police chiefs320 320 FBI National Academy Assoc.150 150 IACP (International Association of Chief of Police)400 400 RCCPA membership (2 @ $200) 36 36 MN Sex Crime Investigators Assoc.30 30 Natl. Assoc. School Resource Officers200 200 K9 memberships540 540 POST license reimbursement35 35 Prof. Law Enforcement Admin. Assoc.- 150 MOCIC Membership35 35 MAPET Membership1,511 1,659 2,104 2,286 2,521 3630 Training1,350 2,150 MN Chief's conference 2@$1,075400 400 BCA/CJDN training (new records tech)450 450 Intox certification (6@$75)2,000 3,300 Range Rental/Mat fee @ MKG Martial Arts400 400 MN Sex Crimes Investigators Assoc Conference5,000 5,000 Tuition reimbursement 5,000 5,000 Supervisor training12,500 New K9 (If the foundation does not fund) 20266,000 New K9 training (If the foundation does not fund) 20263,000 3,000 K9 training1,000 1,000 Emergency Management training10,000 10,800 Employee development courses - asked for increase12,000 12,000 Ramsey County SWAT Training and Equipment (New for 2024)1,615 1,890 Patrol on-line program795 - Post training for officers at Century College - see Employee dev above32,272 26,294 38,998 43,010 63,890 4010 Rental, equipment - - - - Copy machine 4800 Insurance & bonds 59,590 53,520 Insurance policy premiums46,440 47,520 Insurance per MN Statute 299A.465 (3 disability pension eligible ees)15,000 15,000 Allowance for insurance policy deductibles175,265 96,532 95,036 121,030 116,040 5100 Technology - maintenance 700 700 Copier maintenance + overages (Loffler)agreements & support 500 500 DataWorks annual fee1,500 1,500 TimeClock annual fee (TCP software)14,990 14,990 Body Camera/Squad Camera Server maint. (21,418 first year/14,988 annual subscrip85,060 94,030 Metro Inet - Milestone; NetMotion; Support 33.5%2,160 2,160 Fleet support 800 mhz radios (Ramsey County)($180 per month)- 7,930 Central Command (Subsequent years $7,926)- 15,000 Flock renewal (paid thru 6/2026)33,460 35,240 Records mgt system and ticket writer annual maintence (Tritech)(5%)92,904 102,182 113,149 138,370 172,050 5120 Repairs, vehicles - - - Accidents, tires, alignments, glass, radiator, transmission, ignition5130 Repairs, equipment 2,000 2,000 Misc. equipment repair - defibs, cameras, recorders, fax, printers.700 700 Fire extinguisher recharging and inspection1,500 1,500 Civil Defense siren repair & maint. (maintenance agreement 24 - 27)1,000 1,000 Radio repair (one-time reprogramming fee $50)1,484 4,183 2,108 5,200 5,200 7030 Equipment > $5000 - - - - Video Recording system - Interview and breath test rooms626,435 542,892 590,144 654,961 713,988 -13.34% 8.70% 10.98% 9.01% BUDGET SUMMARY5/31/2025Actual Actual Actual Budget YTD Budget Request $ %Acct No Description 2022 2023 2024 2024 2025 2025 2026 Change Change100-4210-3030 Other Professional Services - 3,099.42 - 2,000 - 2,000 - (2,000) -100.0%100-4210-3032 Contractual Fire Services 465,228.00 481,680.00 507,992.00 509,392 416,772.00 557,070 603,030 45,960 8.3%100-4210-3050 Dispatching - Contractual 5,796.37 - 12,119.63 6,149 - 6,330 6,520 190 3.0%Other Services and Charges 471,024.37 484,779.42 520,111.63 517,541 416,772.00 565,400 609,550 44,150 7.8%100-4210-7040 Vehicles 84,630.00 84,630.00 294,117.00 121,706 - 121,700 207,080 85,380 70.2%Capital Expenditures 84,630.00 84,630.00 294,117.00 121,706 - 121,700 207,080 85,380 70.2%100-4210-8010 Debt - Principal 148,025.00 115,475.00 81,375.00 81,375 - 83,700 - (83,700) -100.0%100-4210-8020 Debt - Interest 9,989.76 6,324.00 3,301.50 3,302 - 1,674 - (1,674) -100.0%Debt 158,014.76 121,799.00 84,676.50 84,677 - 85,374 - (85,374) -100.0%4210 FIRE 713,669.13 691,208.42 898,905.13 723,924 416,772.00 772,474 816,630 44,156 5.7% Fund: 100 Department: 4210FireACTUAL ACTUAL ACTUAL BUDGET BUDGETAccount Description 2022 2023 2024 2025 2026 Description3030 Fire inspection services - 3,099 - 2,000 Contractual fee for Fire Marshalling services (SBM)3032 Contractual fire services 465,228 481,680 507,992 557,070 603,030 Share joint fire dept. costs (fixed @ 15.50%)3050 Dispatching 5,796 - 12,120 6,330 6,520 Anoka County dispatching fee R8810 annual 3% increases7040 Capital, vehicles & equipment 84,630 84,630 294,117 121,700 207,080 Share of joint fire department's capital costs8010 Principal - Fire bond - Blaine 148,025 115,475 81,375 83,700 - 15.500% of prin pymt on 2013 refunding Fire bonds8020 Interest - Fire bond - Blaine 9,990 6,324 3,302 1,674 - 15.500% of int pymt on 2013 refunding Fire bonds713,669 691,208 898,905 772,474 816,630 -3.15% 30.05% -14.07% 5.72% BUDGET SUMMARY5/31/2025Actual Actual Actual Budget YTD Budget Request $ %Acct No Description 2022 2023 2024 2024 2025 2025 2026 Change Change100-4360-0100 Regular Salaries 212,624.25 240,368.06 242,776.42 237,720 81,443.67 251,830 230,000 (21,830) -8.7%100-4360-0110 Overtime Salaries 19,718.30 20,587.03 23,124.35 13,240 12,319.13 22,000 25,000 3,000 13.6%100-4360-0150 Part Time Salaries 22,330.21 44,110.25 37,506.34 41,760 741.60 45,000 46,500 1,500 3.3%100-4360-0300 Social Security 19,139.16 22,785.90 22,129.97 22,390 6,557.01 24,390 23,060 (1,330) -5.5%100-4360-0321 Pera Coordinated - Employer Co 16,194.04 19,236.51 19,658.53 18,820 6,545.78 20,540 19,130 (1,410) -6.9%100-4360-0400 Health Insurance - Employer Co 30,740.07 22,597.55 31,012.28 38,370 13,290.36 41,990 46,420 4,430 10.6%100-4360-0410 Life Insurance - Employer Cont 526.34 578.29 415.19 - 120.15 - - - 0.0%100-4360-0420 Dental Insurance - Employer Co 1,642.17 1,280.73 2,303.80 - 549.25 - - - 0.0%100-4360-0500 Workers Comp Ins Premiums 13,489.56 19,722.88 16,396.35 22,970 7,275.24 20,190 14,960 (5,230) -25.9%100-4360-0600 Unemployment 3.16 - - - - - - - 0.0%100-4360-0999 Allocate; Salaries - (1,944.73) - - - - - - 0.0%Personnel Expenses 336,407.26 389,322.47 395,323.23 395,270 128,842.19 425,940 405,070 (20,870) -4.9%100-4360-1210 Supplies - Bldgs & Grounds 10,895.82 12,765.58 19,020.06 14,600 12,773.49 29,600 32,600 3,000 10.1%100-4360-1220 Supplies - Vehicles 8,745.71 15,845.36 10,031.05 9,000 2,132.22 10,000 10,000 - 0.0%100-4360-1230 Supplies - Equipment 17,055.00 12,578.18 24,410.11 22,100 866.07 18,700 20,000 1,300 7.0%100-4360-1600 Operating Supplies 12,897.93 18,637.23 22,887.26 23,700 1,232.79 18,200 19,500 1,300 7.1%100-4360-1700 Motor Fuels & Lubricants 10,244.60 13,336.07 8,219.00 11,275 1,129.76 13,400 13,400 - 0.0%100-4360-2400 Uniform & Clothing 2,548.48 1,974.88 3,350.81 1,900 642.00 3,300 2,760 (540) -16.4%100-4360-2410 Maintenance;Mats Towels 465.26 344.37 720.95 728 647.81 500 1,900 1,400 280.0%Supplies and Materials 62,852.80 75,481.67 88,639.24 83,303 19,424.14 93,700 100,160 6,460 6.9%100-4360-3030 Other Professional Services 11,185.53 3,819.01 3,762.48 2,925 2,974.00 4,005 4,010 5 0.1%100-4360-3100 Telephone 1,280.23 1,367.07 1,545.90 1,800 722.54 1,620 1,510 (110) -6.8%100-4360-3200 Water & Sewer 7,324.72 15,443.74 12,786.99 7,500 489.85 17,000 15,000 (2,000) -11.8%100-4360-3210 Electricity 17,460.90 15,002.68 12,367.30 17,000 3,212.68 17,000 15,000 (2,000) -11.8%100-4360-3220 Natural Gas 7,868.52 6,280.15 4,503.52 8,000 3,272.00 7,500 6,000 (1,500) -20.0%100-4360-3530 Refuse Collection 92.00 - - - - - - - 0.0%100-4360-3610 Memberships - - - 100 - - - - 0.0%100-4360-3630 Training & Conferences 1,133.44 1,346.00 2,408.22 5,120 495.00 2,405 3,065 660 27.4%100-4360-3900 Grants To Other Organizations 11,500.00 12,500.00 12,500.00 12,500 - 13,000 13,000 - 0.0%100-4360-4010 Rental - Equipment 2,124.79 742.93 - 2,000 - 2,000 2,000 - 0.0%100-4360-4030 Portable Toilets 5,724.56 6,807.06 7,799.13 7,000 1,492.46 7,000 7,000 - 0.0%100-4360-4800 Insurance & Bonds 11,863.68 14,208.93 13,965.99 15,000 6,428.67 16,400 16,120 (280) -1.7%100-4360-5110 Repairs - Buildings & Grounds 15,129.29 10,931.91 11,397.60 9,690 408.26 11,100 11,190 90 0.8%100-4360-5130 Repairs - Equipment - 537.98 - - - - - - 0.0%Other Services and Charges 92,687.66 88,987.46 83,037.13 88,635 19,495.46 99,030 93,895 (5,135) -5.2%4360 PARK MAINTENANCE 491,947.72 553,791.60 566,999.60 567,208 167,761.79 618,670 599,125 (19,545) -3.2% Fund: 100 Department: 4360ParksACTUAL ACTUAL ACTUAL BUDGET BUDGETAccount Description 2022 2023 2024 2025 2026 Description1210 Supplies, bldgs & grounds 200 200 Replace bleacher parts200 200 Repair hockey boards, gates2,000 2,000 MV Blvd. trailway landscaping mulch, shrubs, and plants1,000 1,000 Janitorial supplies150 150 Snow shovels200 200 Ice melt17,000 20,000 Fertilizer, Broadleaf, Herbicide, etc (100-4360, 100-4470, 252, 700)500 500 Perennial flowers for public gardens1,500 1,500 Damaged building components (windows, locks, etc.)300 300 Graffiti remover250 250 Goose repellent2,000 2,000 Replace irrigation heads2,000 2,000 City Hall Park signs (estimate)2,300 2,300 Seed, sod10,896 12,766 19,020 29,600 32,600 1220 Supplies, vehicles 5,000 5,000 Oil filters, mower blades, tires, vehicle registration fees5,000 5,000 Miscellaneous repairs8,746 15,845 10,031 10,000 10,000 1230 Supplies, equipment < $5000 250 250 Drinking fountain parts250 250 Field Lights250 250 Park signage1,750 2,500 Bases, jox boxes, base boxes etc.4,000 1,000 Drag for ball fields700 1,000 Chain saw (emergency only)(weed whip)4,000 5,250 Trash cans, grills, ash recepticles7,500 9,500 Replace park equipment, fixtures and misc parts, splash pad parts17,055 12,578 24,410 18,700 20,000 1600 Supplies, operating 5,000 5,000 Fiber fill for play lots & courts - need more due to Hodges1,800 1,800 Wood chips for trees1,400 2,000 Ag-lime, black dirt, seed, and surface drying compound for fields6,000 6,000 Splash Pad chemicals800 1,000 Nets2,700 2,700 Field paint & chalk (partially reimb by school district)500 1,000 Hand tools (batteries for hand tools)12,898 18,637 22,887 18,200 19,500 1700 Motor fuels & lubes 8,450 8,450 Unleaded gas4,950 4,950 Diesel fuel10,245 13,336 8,219 13,400 13,400 2400 Uniforms & clothing 1,140 1,140 Clothing allowance (2 x $570)1,960 1,420 Cintas $23.50 per week plus $200200 200 Safety glasses, masks, ear protection, etc.2,548 1,975 3,351 3,300 2,760 2410 Mats & towels 465 344 721 500 1,900 Cintas $35.50 per week plus $503030 Other professional services 2,720 2,500 Fire sprinkler/alarm testing1,285 800 Backflow/RPZ testing- 710 Ramsey County pool license11,186 3,819 3,762 4,005 4,010 3100 Telephone 1,280 1,367 1,546 1,620 1,510 Cell phones (3)3200 Water & wastewater 7,325 15,444 12,787 17,000 15,000 Park irrigation, bathrooms and splash pad3210 Electricity 17,461 15,003 12,367 17,000 15,000 Est. 5 park buildings, park sec. lighting, court & field lighting & splash pad3220 Natural gas 7,869 6,280 4,504 7,500 6,000 Heating cost for Hodges, Hillview, Groveland, & Lambert Park bldgs.3530 Refuse collection 92 - - - 3630 Training & conferences 75 75 Computer classes160 160 Annual hearing tests (1/5) 100-4360&4470; 700; 730; 74560 60 Maintenance EXPO110 110 Loss control workshops1,800 1,800 Green Expo200 60 Pesticide renewals (4 x $15)- 800 Certified Pool Operator (2)1,133 1,346 2,408 2,405 3,065 3900 Grants & subsidies 11,500 12,500 12,500 13,000 13,000 Lakeside Park share of operating costs4010 Rental, equipment 2,125 743 - 2,000 2,000 Tools and equipment (sod cutter, chipper, concrete mixer, etc...)4030 Portable restrooms 5,725 6,807 7,799 7,000 7,000 For May thru Oct, plus special events such as (add Hodges Park)4800 Bonding & insurance 14,400 14,120 Insurance policy premiums2,000 2,000 Allowance for insurance policy deductibles11,864 14,209 13,966 16,400 16,120 5110 Repairs, bldgs & grounds 800 800 Windows, doors, & lock repairs1,000 1,000 Building exterior repairs1,600 1,600 Irrigation system repairs - price increases750 750 Field light repairs4,000 4,000 Repairs to playground equipment1,250 1,250 Repairs to furnaces, plumbing, phones, electrical, etc1,700 1,790 HVAC preventive maintenance agreement (4 park buildings) Arch Mech15,129 10,932 11,398 11,100 11,190 5130 Repairs equipment - 538 - - 155,540 164,469 171,676 192,730 194,055 5.74% 4.38% 12.26% 0.69% BUDGET SUMMARY5/31/2025Actual Actual Actual Budget YTD Budget Request $ %Acct No Description 2022 2023 2024 2024 2025 2025 2026 Change Change100-4380-0100 Regular Salaries 4,656.09 5,328.26 8,458.20 7,990 1,875.63 8,490 42,270 33,780 397.9%100-4380-0110 Overtime Salaries 186.03 - 431.91 - - 500 500 - 0.0%100-4380-0300 Social Security 347.79 402.78 673.31 610 131.43 690 3,270 2,580 373.9%100-4380-0321 PERA Employer 342.20 383.87 637.78 600 81.97 670 3,210 2,540 379.1%100-4380-0400 Health Employer 909.09 - - 750 - 770 9,440 8,670 1126.0%100-4380-0410 Life Employer 5.82 7.02 12.15 - 2.26 - - - 0.0%100-4380-0420 Dental Employer 45.68 - 157.64 - 27.69 - - - 0.0%100-4380-0500 Workers Comp Ins Premiums 347.40 538.84 463.97 650 212.60 590 2,200 1,610 272.9%Personnel Expenses 6,840.10 6,660.77 10,834.96 10,600 2,331.58 11,710 60,890 49,180 420.0%100-4380-1200 Supplies - Landscaping 9,255.75 2,039.87 3,617.86 9,600 4,256.85 10,600 10,600 - 0.0%100-4380-1600 Operating Supplies 159.44 - - - - 150 150 - 0.0%100-4380-2400 Uniform & Clothing - - - - - 570 570 - 0.0%Supplies and Materials 9,415.19 2,039.87 3,617.86 9,600 4,256.85 11,320 11,320 - 0.0%100-4380-3030 Other Professional Services 918.98 435.25 6,654.90 7,500 456.18 12,500 11,000 (1,500) -12.0%100-4380-3520 Tree Removal 86,919.00 285,755.00 213,181.00 70,000 109,442.00 164,410 150,000 (14,410) -8.8%100-4380-3630 Training & Conferences 545.00 980.00 405.00 2,420 140.00 2,520 1,620 (900) -35.7%Other Services and Charges 88,382.98 287,170.25 220,240.90 79,920 110,038.18 179,430 162,620 (16,810) -9.4%4380 FORESTRY104,638.27 295,870.89 234,693.72 100,120 116,626.61 202,460 234,830 32,370 16.0% Fund: 100 Department: 4380ForestryACTUAL ACTUAL ACTUAL BUDGET BUDGETAccount Description 2022 2023 2024 2025 2026 Description1200 Supplies, landscaping 9,800 9,800 Trees, reforestation, Arbor day, tree sale800 800 Forestry equipment (saw, chaps, chains)9,256 2,040 3,618 10,600 10,600 1600 Supplies, operating 159 - - 150 150 Film, developing, manuals, pamphlets2400 Uniforms & Clothing - - - 570 570 Clothing allowance (1 x $570)3030 Professional services 3,500 2,000 Blvd trees trimming8,000 8,000 Wood pickup >12"1,000 1,000 Tree injections (Ash every 2 years)919 435 6,655 12,500 11,000 3520 Tree removal 86,919 285,755 213,181 164,410 150,000 Remove or treat diseased trees (offset by 100-3432; net city cost $30,000)3630 Training & memberships 1,800 900 Tree Inspector (3)120 120 ISA membership600 600 Arborist Test545 980 405 2,520 1,620 97,798 289,210 223,859 190,750 173,940 195.72% -22.60% -14.79% -8.81% BUDGET SUMMARY5/31/2025Actual Actual Actual Budget YTD Budget Request $ %Acct No Description 2022 2023 2024 2024 2025 2025 2026 Change Change100-4410-0100 Regular Salaries 103,085.93 102,387.50 126,381.58 144,540 50,030.99 126,740 134,440 7,700 6.1%100-4410-0110 Overtime Salaries 1,722.11 2,484.20 2,781.77 - 1,171.39 2,600 2,000 (600) -23.1%100-4410-0300 Social Security 7,779.06 7,781.27 9,465.15 11,060 3,818.49 9,890 10,440 550 5.6%100-4410-0321 PERA Employer 7,719.03 7,856.59 9,565.12 10,840 3,865.08 9,700 10,230 530 5.5%100-4410-0400 Health Employer 10,230.98 10,348.60 14,940.24 20,300 6,867.20 17,880 18,910 1,030 5.8%100-4410-0410 Life Employer 334.44 340.33 505.50 - 152.11 - - - 0.0%100-4410-0420 Dental Employer 575.19 598.43 665.61 - 324.40 - - - 0.0%100-4410-0500 Workers Comp Ins Premiums 485.29 812.44 1,920.17 2,690 637.80 1,770 820 (950) -53.7%100-4410-0999 Allocate; Salaries - (1,612.88) - - - - - - 0.0%Personnel Expenses 131,932.03 130,996.48 166,225.14 189,430 66,867.46 168,580 176,840 8,260 4.9%100-4410-1600 Operating Supplies 379.49 151.95 769.20 800 53.86 800 800 - 0.0%100-4410-2400 Uniform & Clothing 179.79 237.65 236.26 200 452.04 870 760 (110) -12.6%100-4410-2410 Maintenance;Mats Towels 36.11 48.46 155.78 - 175.38 70 500 430 614.3%Supplies and Materials 595.39 438.06 1,161.24 1,000 681.28 1,740 2,060 320 18.4%100-4410-3030 Other Professional Services - - - 900 - 400 1,500 1,100 275.0%100-4410-3100 Telephone 992.36 1,177.59 1,454.78 773 852.80 1,500 1,400 (100) -6.7%100-4410-3610 Memberships 400.00 238.75 633.00 1,610 266.00 1,200 525 (675) -56.3%100-4410-3630 Training & Conferences 807.43 630.00 868.90 1,295 1,477.01 1,780 2,380 600 33.7%100-4410-3800 Mileage - - - 100 - - - - 0.0%Other Services and Charges 2,199.79 2,046.34 2,956.68 4,678 2,595.81 4,880 5,805 925 19.0%4410 PUBLIC WORKS ADMIN 134,727.21 133,480.88 170,343.06 195,108 70,144.55 175,200 184,705 9,505 5.4% Fund: 100 Department: 4410Public Works AdminstrationACTUAL ACTUAL ACTUAL BUDGET BUDGETAccount Description 2022 2023 2024 2025 2026 Description1600 Operating Supplies 379 152 769 800 800 Office supplies2400 Uniforms & clothing 270 160 Cintas $3.15 per week600 600 Uniform allowance (GIS, Eng, Supervisors)180 238 236 870 760 2410 Maint - mats, towels 36 48 156 70 500 Cintas $9.60 per week3030 Other professional services 400 - Physicals & drug testing - this is coded to 100-41601,500 General engineering services (reduce 100-4470-3030)- - - 400 1,500 3100 Telephone 992 1,178 1,455 1,500 1,400 Cell phones (3)3610 Memberships/license fee 250 275 Amer PW Assoc (APWA) (25%) see 100-4470;730-4823;745-4415450 250 City Engineer's Association of MN (CEAM) JH500 - Minnesota Parks & Recreation Association (MPRA) coded to 252-4350-3630400 239 633 1,200 525 3630 Training & conferences 500 500 CEAM / APWA conferences50 50 Computer classes/Web training30 30 Maintenance Expo200 200 Required continuing education seminars600 Leadership group (DP)1,000 1,000 Supervisor training807 630 869 1,780 2,380 2,795 2,484 4,118 6,620 7,865 -11.12% 65.75% 60.76% 18.81% BUDGET SUMMARY5/31/2025Actual Actual Actual Budget YTD Budget Request $ %Acct No Description 2022 2023 2024 2024 2025 2025 2026 Change Change100-4460-0100 Regular Salaries 9,366.97 7,425.73 18,494.73 19,180 8,047.59 20,400 21,920 1,520 7.5%100-4460-0110 Overtime Salaries 299.61 634.52 19.50 1,220 - 1,000 500 (500) -50.0%100-4460-0300 Social Security 736.01 607.34 1,349.72 1,560 544.91 1,640 1,720 80 4.9%100-4460-0321 PERA Employer 693.70 566.52 1,385.22 1,530 607.64 1,600 1,680 80 5.0%100-4460-0400 Health Employer 316.08 87.17 3,279.09 3,870 1,793.60 3,960 4,590 630 15.9%100-4460-0410 Life Employer 23.28 34.69 23.16 - 3.00 - - - 0.0%100-4460-0420 Dental Employer 78.24 79.81 113.52 - 22.20 - - - 0.0%100-4460-0500 Workers Comp Ins Premiums 484.00 1,366.24 856.57 1,200 367.54 1,020 580 (440) -43.1%Personnel Expenses 11,997.89 10,802.02 25,521.51 28,560 11,386.48 29,620 30,990 1,370 4.6%100-4460-1210 Supplies - Bldgs & Grounds 2,723.38 2,306.60 8,954.36 11,172 874.53 3,400 6,400 3,000 88.2%100-4460-1220 Supplies - Vehicles - - 33.96 - - - - - 0.0%100-4460-1230 Supplies - Equipment 1,475.11 364.33 1,017.50 2,000 1,683.32 2,000 2,000 - 0.0%100-4460-1600 Operating Supplies 6,420.32 5,374.48 7,094.27 6,700 4,950.08 6,700 6,700 - 0.0%100-4460-2400 Uniforms & Clothing 33.80 42.43 27.30 117 6.53 90 20 (70) -77.8%100-4460-2410 Maintenance;Mats Towels 11.53 7.80 7.49 1,000 8.47 10 30 20 200.0%Supplies and Materials 10,664.14 8,095.64 17,134.88 20,989 7,522.93 12,200 15,150 2,950 24.2%100-4460-3030 Other Professional Services 45,357.34 45,101.55 58,989.71 45,260 26,128.52 53,150 54,660 1,510 2.8%100-4460-3100 Telephone 265.26 328.89 765.15 129 321.50 780 730 (50) -6.4%100-4460-3200 Water & Sewer 1,021.14 1,264.40 1,049.61 1,000 267.26 1,200 1,400 200 16.7%100-4460-3210 Electricity 40,369.49 41,300.96 34,605.47 42,000 13,825.89 42,000 40,000 (2,000) -4.8%100-4460-3220 Natural Gas 33,194.99 28,013.28 17,549.63 34,000 14,454.27 30,000 25,000 (5,000) -16.7%100-4460-3530 Refuse Collection 13,007.27 14,687.22 18,018.64 13,500 6,560.50 16,305 16,735 430 2.6%100-4460-3610 Memberships - - 20.00 - - - - - 0.0%100-4460-4010 Rental - Equipment - - - 200 - - - - 0.0%100-4460-4800 Insurance & Bonds 5,536.39 6,506.57 7,320.87 7,000 6,259.02 16,020 15,360 (660) -4.1%100-4460-5110 Repairs - Buildings & Grounds 19,776.45 22,122.40 33,972.16 23,905 2,033.62 25,150 31,150 6,000 23.9%100-4460-5130 Repairs - Equipment 8,357.02 5,007.12 8,222.50 6,000 942.09 5,500 6,000 500 9.1%Other Services and Charges 166,885.35 164,332.39 180,513.74 172,994 70,792.67 190,105 191,035 930 0.5%4460 BLDGS & GROUNDS 189,547.38 183,230.05 223,170.13 222,543 89,702.08 231,925 237,175 5,250 2.3% Fund: 100 Department: 4460Building & Ground MaintenanceACTUAL ACTUAL ACTUAL BUDGET BUDGETAccount Description 2022 2023 2024 2025 2026 Description1210 Supplies, bldgs & grounds 3,400 3,400 Bldg repairs, cleaning/heating supplies, batteries- 3,000 Genesis Air bulbs (HVAC) every 2 years - next 2026 ($2,575 in 2024)2,723 2,307 8,954 3,400 6,400 1220 Supplies, vehicles - - 34 - - 1230 Supplies, equipment < $5000 1,475 364 1,018 2,000 2,000 Repair parts, filters, hoses, etc., office furniture1600 Supplies, operating 2,100 2,100 Cleaning supplies150 150 Lumber & fasteners300 300 Repair items & hardware300 300 First aid supplies200 200 Light bulbs & ballasts950 950 Paper supplies600 600 Mechanical items, fans, motors, etc1,400 1,400 Office supplies700 700 Paint & supplies - parking lot & building6,420 5,374 7,094 6,700 6,700 2400 Uniforms & clothing 34 42 27 90 20 Cintas $0.40 per week2410 Mats & towels 12 8 7 10 30 Cintas $0.50 per week3030 Other professional services 400 400 Backflow prevention testing (5@$80)60 60 Boiler & pressure vessel registration program12,990 14,030 HVAC maintenance (City Hall) 2025-2029 contract Trane5,000 5,250 HVAC maintenance (PW Bldg) 2025-2029 contract Arch Mech28,800 28,800 City Hall cleaning contract Z&K $2,300/mth (CH 3x per wk; PW 1x per wk)3,000 3,580 Fire alarm and sprinklers (Viking Automatic)1,200 840 Pest control (12@$70)700 700 Service contract for generator1,000 1,000 Fire extingiusher inspection/service45,357 45,102 58,990 53,150 54,660 3100 Telephone 265 329 765 780 730 Cell phones (2)3200 Water & Sewer 1,021 1,264 1,050 1,200 1,400 Service at City Hall and Public Works buildings3210 Electricity 40,369 41,301 34,605 42,000 40,000 Electricity at City Hall and Public Works buildings3220 Natural gas 33,195 28,013 17,550 30,000 25,000 Natural gas at City Hall and Public Works buildings 3530 Refuse collection 300 300 Hazardous waste disposal, Lamps, batteries365 365 Hazardous waste annual fee (State of MN PCA)570 570 Hazardous waste generator license fee (Ramsey County)150 150 Used oil filters ($100 in 100-4465-3530)12,420 12,850 Facility dumpsters, city hall, public works2,500 2,500 Hazardous waste disposal13,007 14,687 18,019 16,305 16,735 3610 Memberships - - 20 - - 4800 Bonding & insurance 14,020 13,360 Insurance policy premiums2,000 2,000 Allowance for insurance policy deductibles5,536 6,507 7,321 16,020 15,360 5110 Repairs, bldgs & grounds 5,500 5,500 Door & gate opener repairs3,000 3,000 Gate inspections (PW and PD)(2 times @ year)5,000 5,000 Building repairs1,200 1,200 Elevator maintenance & repairs100 100 MN DOL operating permit - elevator350 6,350 Fire sprinklers & alarm repairs - 10 yr inspection repair 202610,000 10,000 General building & ground maintenance19,776 22,122 33,972 25,150 31,150 5130 Repairs, equipment 8,357 5,007 8,223 5,500 6,000 HVAC, plumbing & electrical repairs177,549 172,428 197,649 202,305 206,185 -2.88% 14.63% 2.36% 1.92% BUDGET SUMMARY5/31/2025Actual Actual Actual Budget YTD Budget Request $ %Acct No Description 2022 2023 2024 2024 2025 2025 2026 Change Change100-4465-0100 Regular Salaries 46,031.54 52,974.47 55,067.65 53,440 22,890.86 58,360 62,380 4,020 6.9%100-4465-0110 Overtime Salaries 2,938.01 2,021.73 2,327.87 820 870.43 2,400 2,500 100 4.2%100-4465-0300 Social Security 3,317.21 3,715.73 3,794.74 4,150 1,549.22 4,650 4,960 310 6.7%100-4465-0321 PERA Employer 3,642.91 4,120.51 4,303.89 4,070 1,793.54 4,560 4,870 310 6.8%100-4465-0400 Health Employer 9,517.27 9,957.42 11,140.40 11,470 4,678.64 11,700 12,170 470 4.0%100-4465-0410 Life Employer 28.47 34.45 9.04 - 7.62 - - - 0.0%100-4465-0420 Dental Employer 71.85 74.64 - - 22.20 - - - 0.0%100-4465-0500 Workers Comp Ins Premiums 1,623.52 2,703.28 2,062.69 2,320 760.32 2,110 2,300 190 9.0%Personnel Expenses 67,170.78 75,602.23 78,706.28 76,270 32,572.83 83,780 89,180 5,400 6.4%100-4465-1220 Supplies - Vehicles 30,606.60 35,877.54 34,239.72 32,632 12,906.96 37,632 37,632 - 0.0%100-4465-1230 Supplies - Equipment 5,985.48 5,035.37 11,627.25 9,880 3,403.53 6,100 6,100 - 0.0%100-4465-1600 Operating Supplies 6,511.62 4,409.06 5,755.70 7,350 2,747.21 7,350 7,350 - 0.0%100-4465-1700 Motor Fuels & Lubricants - Unl 5,117.25 2,168.51 1,864.07 6,500 67.62 6,500 5,500 (1,000) -15.4%100-4465-1701 Motor Fuels & Lubricants - Dsl - - - - 9,405.57 - - - 0.0%100-4465-2400 Uniforms & Clothing 746.34 343.41 380.45 350 414.33 970 1,140 170 17.5%100-4465-2410 Maintenance;Mats Towels 151.50 122.99 105.53 220 118.80 140 340 200 142.9%Supplies and Materials 49,118.79 47,956.88 53,972.72 56,932 29,064.02 58,692 58,062 (630) -1.1%100-4465-3100 Telephone 494.43 663.30 454.00 387 206.95 500 470 (30) -6.0%100-4465-3530 Refuse Collection 345.75 60.00 100.00 100 60.00 100 100 - 0.0%100-4465-3610 Memberships - - 18.00 100 - 100 100 - 0.0%100-4465-3630 Training & Conferences 1,058.60 104.28 655.50 2,210 - 2,180 2,180 - 0.0%100-4465-4010 Rental - Equipment - - - 100 - 100 - (100) -100.0%100-4465-5120 Repairs - Vehicles 21,738.33 25,392.58 29,757.50 20,250 9,695.22 21,669 21,669 - 0.0%100-4465-5130 Repairs - Equipment 5,132.35 19,451.26 1,587.83 9,500 1,492.42 9,500 9,500 - 0.0%Other Services and Charges 28,769.46 45,671.42 32,572.83 32,647 11,454.59 34,149 34,019 (130) -0.4%4465 VEH/EQUIP MAINTENANCE 145,059.03 169,230.53 165,251.83 165,849 73,091.44 176,621 181,261 4,640 2.6% Fund: 100 Department: 4465Vehicle & Equipment MaintenanceACTUAL ACTUAL ACTUAL BUDGET BUDGETAccount Description 2022 2023 2024 2025 2026 Description1220 Supplies, vehicles 340 340 Brake fluid1,640 1,640 Misc parts, fastners680 680 Anti freeze430 430 Air conditioning gas2,500 2,500 Headlamps, spots, & bulbs2,940 2,940 Tune up items680 680 Wiper blades & fluid4,330 4,330 Minor repairs, rebuilds4,330 4,330 Automotive parts3,500 3,500 Filters: oil, air, fuel, transmission4,030 4,030 Brake pads & shoes12,232 12,232 Tires & batteries30,607 35,878 34,240 37,632 37,632 1230 Supplies, equipment < $5000 3,100 3,100 Small equipment tune up items, hand tools1,500 1,500 Filters belts & hoses1,500 1,500 Hydraulic system repairs5,985 5,035 11,627 6,100 6,100 1600 Supplies, operating 600 600 Welding supplies800 800 Chains, clevises, & hitch pins1,000 1,000 Equipment & vehicle cleaning supplies700 700 Steel for repairs & fabrication1,550 1,550 License tabs1,200 1,200 Solvents & degreasers1,500 1,500 Fastners & electrical supplies6,512 4,409 5,756 7,350 7,350 1700 Motor fuels & lubricants 200 200 Gear lube300 300 ATF - 7 cases2,500 2,000 Aftermarket additives3,500 3,000 Engine oil (synthetic)5,117 2,169 1,864 6,500 5,500 2400 Uniforms & clothing 400 570 Cintas $11 per week570 570 Clothing allowance (1 x $570)746 343 380 970 1,140 2410 Mats & towels 152 123 106 140 340 Cintas $6.50 per week3100 Communications 494 663 454 500 470 Cell phones (1)3530 Refuse collection 346 60 100 100 100 Used oil filters ($150 in 100-4460-3530)3610 Memberships - - 18 100 100 Vehicle inspection license renewal (DOT required) 3630 Training500 500 Misc training30 30 Maintenance Expo1,200 1,200 ASE certifications450 450 Vehicle inspection recertification (DOT required)1,059 104 656 2,180 2,180 4010 Rental, equipment - - - 100 - Specialty tool & equipment rental5120 Repairs, vehicles 9,500 9,500 Accident repairs1,100 1,100 Alignments1,200 1,200 Glass replacement435 435 Radiator repairs, replacement2,300 2,300 Tire repairs1,500 1,500 Ignition scanner software update2,015 2,015 Mitchell On Demand Software1,419 1,419 Bucket $652; Crane $453; Fork $314 inspections2,200 2,200 Transmission repairs21,738 25,393 29,758 21,669 21,669 5130 Repairs, equipment 4,000 4,000 Accident repairs500 500 Oil testing3,000 3,000 Mechanical repairs2,000 2,000 Motor repairs5,132 19,451 1,588 9,500 9,500 77,888 93,628 86,546 92,841 92,081 20.21% -7.56% 7.27% -0.82% BUDGET SUMMARY5/31/2025Actual Actual Actual Budget YTD Budget Request $ %Acct No Description 2022 2023 2024 2024 2025 2025 2026 Change Change100-4470-0100 Regular Salaries 128,685.80 131,534.66 137,802.96 137,680 62,635.26 146,260 150,380 4,120 2.8%100-4470-0110 Overtime Salaries 6,129.29 7,495.14 4,600.73 4,030 1,223.15 6,000 6,000 - 0.0%100-4470-0150 Part Time Salaries 15,866.17 17,678.00 20,122.00 11,780 2,340.68 20,000 21,000 1,000 5.0%100-4470-0300 Social Security 11,169.81 11,386.14 11,628.20 11,740 4,591.35 13,180 13,570 390 3.0%100-4470-0321 Pera Coordinated - Employer Co 9,834.87 10,106.94 10,577.84 10,630 3,973.70 11,420 11,730 310 2.7%100-4470-0400 Health Insurance - Employer Co 11,945.97 11,784.16 20,084.91 25,180 6,647.68 25,740 25,260 (480) -1.9%100-4470-0410 Life Insurance - Employer Cont 1,224.82 638.57 57.93 - 32.42 - - - 0.0%100-4470-0420 Dental Insurance - Employer Co 843.12 631.97 673.44 - 463.83 - - - 0.0%100-4470-0500 Workers Comp Ins Premiums 7,801.95 9,047.12 7,744.91 10,850 3,617.80 10,040 5,700 (4,340) -43.2%Personnel Expenses 193,501.80 200,302.70 213,292.92 211,890 85,525.87 232,640 233,640 1,000 0.4%100-4470-1230 Supplies - Equipment 1,294.30 481.42 5,056.17 3,500 75.13 3,500 3,500 - 0.0%100-4470-1240 Supplies - Streets 2,337.50 9,382.36 8,516.88 6,500 431.00 6,600 8,500 1,900 28.8%100-4470-1260 Supplies - Traffic Control 813.25 14.75 - 900 2,039.33 1,900 1,900 - 0.0%100-4470-1600 Operating Supplies 2,308.75 1,765.93 549.20 650 362.01 1,300 1,300 - 0.0%100-4470-1700 Motor Fuels & Lubricants 10,217.54 13,798.17 7,526.11 11,600 2,542.98 12,400 12,400 - 0.0%100-4470-2400 Uniforms & Clothing 1,100.77 758.57 1,945.05 1,500 562.47 1,760 2,130 370 21.0%100-4470-2410 Maintenance;Mats Towels 279.53 201.81 289.17 436 325.27 280 920 640 228.6%Supplies and Materials 18,351.64 26,403.01 23,882.58 25,086 6,338.19 27,740 30,650 2,910 10.5%100-4470-3030 Other Professional Services 13,838.48 20,953.65 30,895.93 16,950 9,300.00 21,300 21,100 (200) -0.9%100-4470-3100 Telephone 782.56 919.99 988.85 966 382.27 990 920 (70) -7.1%100-4470-3610 Memberships 200.00 238.75 200.00 230 343.00 280 355 75 26.8%100-4470-3630 Training & Conferences 939.81 340.00 349.00 1,185 370.00 1,135 1,135 - 0.0%100-4470-4010 Rental - Equipment 1,236.00 2,500.00 - 2,500 - 2,500 2,500 - 0.0%100-4470-4800 Insurance & Bonds 4,903.65 8,668.00 6,094.01 6,200 4,343.81 11,730 11,880 150 1.3%100-4470-5130 Repairs - Equipment 30.99 537.98 42.49 500 - 500 500 - 0.0%Other Services and Charges 21,931.49 34,158.37 38,570.28 28,531 14,739.08 38,435 38,390 (45) -0.1%4470 STREET PAVEMENT MGMT 233,784.93 260,864.08 275,745.78 265,507 106,603.14 298,815 302,680 3,865 1.3% Fund: 100 Department: 4470Pavement ManagementACTUAL ACTUAL ACTUAL BUDGET BUDGETAccount Description 2022 2023 2024 2025 2026 Description1230 Supplies, equipment < $5000 750 750 Safety vests and other safety equipment800 800 Power tool replacement1,950 1,950 Hand tools (asphalt hand tools moved from 1600)1,294 481 5,056 3,500 3,500 1240 Supplies, street repair 5,000 5,000 Asphalt & concrete for street patching & curb repair100 500 Disposal1,500 3,000 Bituminous tack coat/crack fill material2,338 9,382 8,517 6,600 8,500 1260 Supplies, traffic control 400 400 Traffic cones/baracades1,500 1,500 portable signs (traffic control)813 15 - 1,900 1,900 1600 Supplies, operating 650 650 Batteries, shop supplies, etc.650 650 ROW weed control2,309 1,766 549 1,300 1,300 1700 Motor fuels & lubricants 7,200 7,200 Diesel fuel5,200 5,200 Unleaded fuel10,218 13,798 7,526 12,400 12,400 2400 Uniforms & clothing 620 990 Cintas $19 per week1,140 1,140 Clothing allowance (2 x $570)1,101 759 1,945 1,760 2,130 2410 Mats & towels 280 202 289 280 920 Cintas $17.75 per week3030 Other professional services 1,800 2,100 Pavement Mgmt software annual maintenance. ICON7,500 7,000 Engineering services (move gen'l eng mtgs to 100-4410-3030)6,000 6,000 Sidewalk joint corrections - need to do more6,000 6,000 CSAH 10 Planter Maintenance13,838 20,954 30,896 21,300 21,100 3100 Communications 783 920 989 990 920 Cell phones (2)3610 Memberships 250 275 Amer PW Assoc (APWA) (25%) see 100-4470;730-4823;745-441530 80 MN Board of AELSLAGID (J Holman)200 239 200 280 355 3630 Training & conferences 50 50 Computer classes150 150 Electronics updates, other classes160 160 Annual hearing tests (1/5) 100-4360&4470; 700; 730; 745240 240 Maintenance Expo150 150 APWA/MN conferences.250 250 Pavement, sealcoating, patching & sealcoating seminars.60 60 Vehicle inspection license renewal75 75 Vehicle inspection recertification940 340 349 1,135 1,135 4010 Rentals, equipment 2,500 2,500 Specialized equip rental (chipper, crack sealing,)1,236 2,500 - 2,500 2,500 4800 Bonding & insurance 9,730 9,880 Insurance policy premiums2,000 2,000 Allowance for insurance policy deductibles4,904 8,668 6,094 11,730 11,880 5130 Repairs, equipment 31 538 42 500 500 Misc. equipment repairs40,283 60,561 62,453 66,175 69,040 50.34% 3.12% 5.96% 4.33% BUDGET SUMMARY5/31/2025Actual Actual Actual Budget YTD Budget Request $ %Acct No Description 2022 2023 2024 2024 2025 2025 2026 Change Change100-4472-0100 Regular Salaries 69,052.56 72,287.00 88,170.14 80,230 42,747.88 82,300 96,720 14,420 17.5%100-4472-0110 Overtime Salaries 18,917.06 20,401.26 2,857.25 8,610 676.90 20,000 20,000 - 0.0%100-4472-0300 Social Security 6,471.41 6,731.18 6,320.24 6,800 2,994.32 7,830 8,930 1,100 14.0%100-4472-0321 PERA Employer 6,406.93 6,841.58 6,791.66 6,660 2,856.57 7,670 8,750 1,080 14.1%100-4472-0400 Health Employer 7,523.13 8,421.51 13,616.00 15,950 5,560.92 16,020 17,630 1,610 10.0%100-4472-0410 Life Employer 739.09 428.24 81.63 - 50.83 - - - 0.0%100-4472-0420 Dental Employer 634.15 615.44 388.36 - 324.89 - - - 0.0%100-4472-0500 Workers Comp Ins Premiums 5,596.88 6,460.36 4,946.74 6,930 2,367.42 6,570 3,570 (3,000) -45.7%100-4472-0990 Severance Pay - - 150.46 - - - - - 0.0%Personnel Expenses 115,341.21 122,186.57 123,322.48 125,180 57,579.73 140,390 155,600 15,210 10.8%100-4472-1230 Supplies - Equipment (775.47) 9,987.44 21,943.94 8,900 1,652.98 4,200 5,900 1,700 40.5%100-4472-1600 Operating Supplies 27,305.14 35,802.81 30,672.43 31,375 18,333.43 40,640 40,640 - 0.0%100-4472-1700 Motor Fuels & Lubricants 4,446.81 6,423.87 1,856.41 5,180 2,337.04 6,465 6,465 - 0.0%100-4472-2400 Uniforms & Clothing 523.88 516.86 1,266.52 550 425.86 620 1,170 550 88.7%100-4472-2410 Maintenance;Mats Towels 242.53 164.87 160.94 328 181.05 260 520 260 100.0%Supplies and Materials 31,742.89 52,895.85 55,900.24 46,333 22,930.36 52,185 54,695 2,510 4.8%100-4472-3030 Other Professional Services 1,620.00 2,064.50 1,720.00 1,650 - 2,265 2,265 - 0.0%100-4472-3100 Telephone 2,648.97 2,664.00 2,808.00 3,079 864.00 2,950 3,630 680 23.1%100-4472-3630 Training & Conferences 250.00 - - 285 - 400 400 - 0.0%100-4472-5130 Repairs - Equipment - 63.40 - 6,000 - 5,000 5,000 - 0.0%Other Services and Charges 4,518.97 4,791.90 4,528.00 11,014 864.00 10,615 11,295 680 6.4%4472 SNOW & ICE CONTROL151,603.07 179,874.32 183,750.72 182,527 81,374.09 203,190 221,590 18,400 9.1% Fund: 100 Department: 4472Snow & Ice ControlACTUAL ACTUAL ACTUAL BUDGET BUDGETAccount Description 2022 2023 2024 2025 2026 Description1230 Supplies, equipment < $5000 500 500 Filters400 400 Chloride tank/equipment3,300 5,000 Cutting edges, plow shoes (tariff increase)(775) 9,987 21,944 4,200 5,900 1600 Supplies, operating 1,500 1,500 Welding supplies, steel stock, sod for boulevards, etc.3,000 3,000 Beat heat additive 36,140 36,140 Salt27,305 35,803 30,672 40,640 40,640 1700 Motor fuels & lubricants 390 390 Engine oil6,075 6,075 Diesel fuel4,447 6,424 1,856 6,465 6,465 2400 Uniforms & clothing 524 517 1,267 620 1,170 Cintas $22.50 per week2410 Mats & towels 243 165 161 260 520 Cintas $10 per week3030 Other professional services 1,620 2,065 1,720 2,265 2,265 Weather service reports3100 Telephone 2,649 2,664 2,808 2,950 3,630 GPS data cards (Precise) $288/mth + 5%3630 Training200 200 Defensive Driving class (2 staff)200 200 Salt application training250 - - 400 400 5130 Repairs, equipment - 63 - 5,000 5,000 Plow, blower, salt spreader repairs, paint plow assemblies36,262 57,688 60,428 62,800 65,990 59.09% 4.75% 3.92% 5.08% BUDGET SUMMARY5/31/2025Actual Actual Actual Budget YTD Budget Request $ %Acct No Description 2022 2023 2024 2024 2025 2025 2026 Change Change100-4475-0100 Regular Salaries 22,224.17 22,127.55 23,431.73 23,420 10,738.71 24,900 26,370 1,470 5.9%100-4475-0110 Overtime Salaries 1,046.67 1,563.29 846.83 1,010 260.62 1,100 1,100 - 0.0%100-4475-0150 Part Time Salaries - - - 3,930 - - - - 0.0%100-4475-0300 Social Security 1,709.30 1,683.68 1,709.16 2,170 748.82 1,990 2,100 110 5.5%100-4475-0321 PERA Employer 1,701.37 1,711.19 1,802.45 1,830 674.22 1,950 2,060 110 5.6%100-4475-0400 Health Employer 2,472.33 2,183.25 3,555.26 4,510 1,175.37 4,610 4,600 (10) -0.2%100-4475-0410 Life Employer 216.06 108.39 7.51 - 4.64 - - - 0.0%100-4475-0420 Dental Employer 135.76 99.18 123.72 - 80.90 - - - 0.0%100-4475-0500 Workers Comp Ins Premiums 1,514.04 1,747.24 1,499.01 2,100 529.70 1,470 840 (630) -42.9%Personnel Expenses 31,019.70 31,223.77 32,975.67 38,970 14,212.98 36,020 37,070 1,050 2.9%100-4475-1220 Supplies - Vehicles - - 31.98 - - - - - 0.0%100-4475-1600 Operating Supplies 22,449.13 9,440.02 15,630.72 22,750 3,524.49 22,750 22,750 - 0.0%100-4475-2400 Uniforms & Clothing 113.32 134.33 157.40 435 96.29 180 230 50 27.8%100-4475-2410 Maintenance;Mats Towels 55.01 45.46 47.76 160 53.79 60 160 100 166.7%Supplies and Materials 22,617.46 9,619.81 15,867.86 23,345 3,674.57 22,990 23,140 150 0.7%100-4475-3030 Other Professional Services 7,341.60 6,758.75 3,488.00 8,500 - 12,000 12,000 - 0.0%100-4475-3100 Telephone - - - 230 - - - - 0.0%100-4475-3250 Electricty-Traffic Lights 3,843.83 3,725.68 3,110.19 3,000 1,185.12 3,725 3,800 75 2.0%100-4475-3630 Training & Conferences - - - 20 - - - - 0.0%100-4475-5130 Repairs - Equipment 273.75 - - 500 3,034.40 500 2,500 2,000 400.0%Other Services and Charges 11,459.18 10,484.43 6,598.19 12,250 4,219.52 16,225 18,300 2,075 12.8%4475 SIGN MAINTENANCE 65,096.34 51,328.01 55,441.72 74,565 22,107.07 75,235 78,510 3,275 4.4% Fund: 100 Department: 4475Street Sign MaintenanceACTUAL ACTUAL ACTUAL BUDGET BUDGETAccount Description 2022 2023 2024 2025 2026 Description1220 Supplies, vehicles - - 32 - - Tune ups, air, filters1600 Supplies, operating 15,000 15,000 Signs, posts, sign hardware, and supplies, mail boxes & posts5,000 5,000 Street name sign panels, posts, hardware1,750 1,750 Pavement marking paint (moved from 4470)500 500 Shop supplies - fastners, degreasers, etc500 500 Graffitti remover22,449 9,440 15,631 22,750 22,750 2400 Uniforms & clothing 113 134 157 180 230 Cintas $4.50 per week2410 Mats & towels 55 45 48 60 160 Cintas $3 per week3030 Other professional services 12,000 12,000 Contract pavement marking (Ramsey Co) falling behind7,342 6,759 3,488 12,000 12,000 3250 Electricity - traffic signals 3,844 3,726 3,110 3,725 3,800 Electricity for traffic signals5130 Repairs, equipment 274 - - 500 2,500 Maint on EVP (Ramsey County invoice)34,077 20,104 22,466 39,215 41,440 -41.00% 11.75% 74.55% 5.67% BUDGET SUMMARY5/31/2025Actual Actual Actual Budget YTD Budget Request $ %Acct No Description 2022 2023 2024 2024 2025 2025 2026 Change Change100-4653-3045 Contractual N. Metro Conf Bure 57,282.31 55,344.90 - 56,050 - - - - 0.0%Other Services and Charges 57,282.31 55,344.90 - 56,050 - - - - 0.0%4653 CONVENTION/VISITOR BUREAU 57,282.31 55,344.90 - 56,050 - - - - 0.0%100-4700-0300 Social Security 57.70 81.40 111.63 - 30.04 - - - 0.0%100-4700-0321 PERA Employer 724.51 439.61 735.66 - 146.86 - - - 0.0%100-4700-0400 Health Employer 334.03 309.00 470.35 - 136.18 - - - 0.0%100-4700-0410 Life Employer 2.87 3.69 2.92 - 1.39 - - - 0.0%100-4700-0420 Dental Employer 9.18 9.81 8.56 - 3.84 - - - 0.0%100-4700-0750 FITNESS PROGRAMS 4,382.21 2,957.35 5,020.71 6,500 1,047.57 4,500 5,000 500 11.1%Personnel Expenses 5,510.50 3,800.86 6,349.83 6,500 1,365.88 4,500 5,000 500 11.1%100-4700-3065 Contractual Youth Services 53,205.68 83,228.16 70,556.84 70,559 72,676.33 72,670 75,810 3,140 4.3%100-4700-3900 Grants To Other Organizations 6,000.00 3,000.00 3,000.00 - 250.00 5,000 5,000 - 0.0%Other Services and Charges 59,205.68 86,228.16 73,556.84 70,559 72,926.33 77,670 80,810 3,140 4.0%100-4700-9100 Contingency - - - 20,000 - - - - 0.0%100-4700-9900 Transfer Out 775,000.00 3,241,620.00 2,482,881.00 1,552,881 - - - - 0.0%..Transfers 775,000.00 3,241,620.00 2,482,881.00 1,572,881 - - - - 0.0%4700 MISCELLANEOUS 839,716.18 3,331,649.02 2,562,787.67 1,649,940 74,292.21 82,170 85,810 3,640 4.4% Fund: 100 Department: 4653Convention & Visitor's BureauACTUAL ACTUAL ACTUAL BUDGET BUDGETAccount Description 2022 2023 2024 2025 2026 Description3045 N Metro Convention Bureau 57,282 55,345 - - - City retains 5% hotel/motel tax collections (net against revenue 100-3195)Fund: 100 Department: 4700MiscellaneousACTUAL ACTUAL ACTUAL BUDGET BUDGETAccount Description 2022 2023 2024 2025 2026 Description0750 Fitness program 4,382 2,957 5,021 4,500 5,000 Fitness program (maximum $75/month paid with employee sick leave time) 3065 Family & youth social services 32,340 33,960 Northeast Youth and Family Services (NYFS)(3.5% for 2025) est 5%30,330 31,850 NYFS Mental health case management (assist police) est 5%10,000 10,000 Community Partners for Youth (CPY) 2024-2026 $10,000 per year53,206 83,228 70,557 72,670 75,810 3900 Grants to other Organiztions 6,000 3,000 3,000 5,000 5,000 Charitable gambling9900 Transfers - miscellaneous - - Transfer to EDA - move to tax levy- - Transfer to MVCC - move to tax levy- - Transfer to Vehicle & Equipment - move to tax levy- - Transfer to Special Projects - move to tax levyTransfer to Street Improvement Total Transfers 775,000 3,241,620 2,482,881 - - 838,588 3,330,806 2,561,459 82,170 85,810 BUDGET SUMMARY5/31/2025Actual Actual Actual Budget YTD Budget Request $ %Acct No Description 2022 2023 2024 2024 2025 2025 2026 Change Change210-4350-0100 Regular Salaries 25,310.78 22,043.14 22,994.10 22,890 9,602.98 24,320 25,870 1,550 6.4%210-4350-0110 Overtime Salaries - - 20.83 - 150.46 - - - 0.0%210-4350-0150 Part Time Salaries - 9,989.34 10,864.98 9,850 5,746.27 13,370 14,430 1,060 7.9%210-4350-0300 Social Security 1,757.94 1,611.66 2,450.60 2,500 1,122.85 2,880 3,080 200 6.9%210-4350-0321 PERA Employer 1,881.19 1,710.20 2,536.82 2,460 1,169.46 2,830 3,020 190 6.7%210-4350-0400 Health Employer 4,575.99 2,491.65 2,754.43 2,860 1,194.60 2,930 3,180 250 8.5%210-4350-0410 Life Employer 3.56 17.33 63.11 - 10.10 - - - 0.0%210-4350-0420 Dental Employer - 3.66 30.96 - 13.60 - - - 0.0%210-4350-0500 Workers Comp Ins Premiums 276.48 266.16 185.60 260 86.48 240 150 (90) -37.5%Personnel Expenses 33,805.94 38,133.14 41,901.43 40,820 19,096.80 46,570 49,730 3,160 6.8%210-4350-1230 Supplies - Equipment 825.00 - 1,731.34 2,000 - 1,000 1,100 100 10.0%210-4350-1600 Operating Supplies - - - 700 - 700 700 - 0.0%Supplies and Materials 825.00 - 1,731.34 2,700 - 1,700 1,800 100 5.9%210-4350-3030 Other Professional Services 17,264.92 14,340.42 15,065.24 28,000 4,974.00 22,500 19,000 (3,500) -15.6%210-4350-3900 Grants to Other Organizations 29,037.44 28,335.70 27,753.03 31,984 6,844.43 30,000 30,000 - 0.0%210-4350-5130 Grants to Other Organizations - - - 1,500 - 1,500 1,500 - 0.0%Other Services and Charges 46,302.36 42,676.12 42,818.27 61,484 11,818.43 54,000 50,500 (3,500) -6.5%210 CABLE TV FUND 80,933.30 80,809.26 86,451.04 105,004 30,915.23 102,270 102,030 (240) -0.2% Fund: 210 Cable TVFund: 210 Department: 4350OperationsACTUAL ACTUAL ACTUAL BUDGET BUDGETAccount Description 2022 2023 2024 2025 2026 Description1230 Supplies, equipment < $5000 825 - 1,731 1,000 1,100 Equipment costing less than $5,000 per item1600 Supplies, operating 200 200 Recording media - tapes, DVD's500 500 Batteries, cables, bulbs, tapes, misc- - - 700 700 3030 Other professional services 2,500 2,500 Add'l meetings (Town Hall, etc)20,000 16,500 Broadcast, Video Production, Web streaming support17,265 14,340 15,065 22,500 19,000 3900 Grants & subsidies 29,037 28,336 27,753 30,000 30,000 Share of costs of North Suburban Cable Commission5130 Repairs, equipment - - - 1,500 1,500 Repair and maintenance of equipment47,127 42,676 44,550 55,700 52,300 -9.45% 4.39% 25.03% -6.10% BUDGET SUMMARY5/31/2025Actual Actual Actual Budget YTD Budget Request $ %Acct No Description 2022 2023 2024 2024 2025 2025 2026 Change Change225-4200-1230 Supplies - Equipment 11,566.89 5,750.72 - 10,000 - - 5,000 5,000 0.0%225-4200-1600 Operating Supplies 343.50 167.42 103.50 200 100.00 200 - (200) -100.0%Supplies and Materials 11,910.39 5,918.14 103.50 10,200 100.00 200 5,000 4,800 2400.0%225-4200-3030 Other Professional Services 16,643.75 4,290.24 3,643.47 500 - 5,000 - (5,000) -100.0%Other Services and Charges 16,643.75 4,290.24 3,643.47 500 - 5,000 - (5,000) -100.0%225-4200-7040 Vehicles - 3,365.00 - - - 11,100 9,450 (1,650) -14.9%Capital Expenditures - 3,365.00 - - - 11,100 9,450 (1,650) -14.9%225 FORFEITURE FUND 28,554.14 13,573.38 3,746.97 10,700 100.00 16,300 14,450 (1,850) -11.3% Fund: 225 Forfeiture Fund: 225 Department: 4200OperationsACTUAL ACTUAL ACTUAL BUDGET BUDGETAccount Description 2022 2023 2024 2025 2026 Description1230 Supplies - equipment < $5000 - Body/squad cameras- 5,000 Squad car truck organizer w/lock (possibly use PS aid)11,567 5,751 - - 5,000 1600 Supplies - operating 200 Supplies to prepare vehicles for auction. (tows, title fees, batteries)344 167 104 200 - 3030 Other professional services 16,644 4,290 3,643 5,000 Towing; legal; County & State share of forfeits7040 Vehicles 3,365 - 11,100 9,450 Include $9,450 (radio $6,100 & radar $3,350) for each squad set up28,554 13,573 3,747 16,300 14,450 -52.46% -72.39% 335.02% -11.35% BUDGET SUMMARY5/31/2025Actual Actual Actual Budget YTD Budget Request $ %Acct No Description 2022 2023 2024 2024 2025 2025 2026 Change Change230-4650-0100 Regular Salaries 120,342.61 129,467.66 142,456.28 140,760 47,550.16 121,360 70,270 (51,090) -42.1%230-4650-0300 Social Security 8,573.83 8,934.33 9,814.24 10,760 3,318.50 9,270 5,360 (3,910) -42.2%230-4650-0321 PERA Employer 8,846.47 9,386.79 10,400.63 10,420 3,527.29 8,950 5,110 (3,840) -42.9%230-4650-0400 Health Employer 17,411.04 18,012.27 18,456.00 18,560 6,350.00 15,350 8,670 (6,680) -43.5%230-4650-0410 Life Employer 15.36 30.53 76.08 - 18.40 - - - 0.0%230-4650-0420 Dental Employer - 3.66 30.96 - 13.60 - - - 0.0%230-4650-0500 Workers Comp Ins Premiums 667.20 1,049.64 963.65 1,350 338.72 940 470 (470) -50.0%Personnel Expenses 155,856.51 166,884.88 182,197.84 181,850 61,116.67 155,870 89,880 (65,990) -42.3%230-4650-1600 Operating Supplies - - 26.90 200 - 200 200 - 0.0%230-4650-2100 Books & Periodicals - - - 150 - - - - 0.0%Supplies and Materials - - 26.90 350 - 200 200 - 0.0%230-4650-3030 Other Professional Services 27,089.64 24,735.13 11,947.80 30,844 5,730.50 31,180 28,720 (2,460) -7.9%230-4650-3100 Telephone 550.00 600.00 600.00 600 200.00 600 600 - 0.0%230-4650-3420 Advertising - 2,856.00 140.00 1,500 - 1,500 1,500 - 0.0%230-4650-3430 Printing - - - 500 - - - - 0.0%230-4650-3610 Memberships 595.00 1,805.00 1,805.00 950 3,050.00 950 3,150 2,200 231.6%230-4650-3630 Training & Conferences 790.00 530.00 1,545.00 3,490 780.00 2,955 1,725 (1,230) -41.6%230-4650-3800 Mileage & Parking 1,936.95 1,022.14 1,034.75 350 347.62 1,500 1,500 - 0.0%230-4650-4750 Real Estate Taxes - - 7,064.00 - - - - - 0.0%230-4650-4800 Insurance & Bonds 513.30 603.26 823.99 649 142.86 320 280 (40) -12.5%230-4650-5210 Housing Programs 5,512.00 2,146.00 5,075.00 4,141 966.00 5,700 26,500 20,800 364.9%230-4650-9300 Business Loans/Subsidies 16,050.00 13,728.00 25,000.00 24,000 9,999.49 65,000 50,000 (15,000) -23.1%Other Services and Charges 53,036.89 48,025.53 55,035.54 67,024 21,216.47 109,705 113,975 4,270 3.9%230-4650-7050 Impr Other Than Buildings - - - - - 350,000 - (350,000) -100.0%Capital Expenditures - - - - - 350,000 - (350,000) -100.0%230 EDA GENERAL FUND 208,893.40 214,910.41 237,260.28 249,224 82,333.14 615,775 204,055 (411,720) -66.9% Fund: 230 EDAFund: 230 Department: 4650Housing and Economic DevelopmentACTUAL ACTUAL ACTUAL BUDGET BUDGETAccount Description 2022 2023 2024 2025 2026 Description1600 Supplies, operating - - 27 200 200 Misc supplies3030 Other professional services 4,000 4,000 Legal fees for development reviews5,000 5,000 Financial consultant fees (Ehlers)12,000 12,000 Special project consultant fees2,180 2,220 5% of audit (24 (for 23)-44,370, 25 (for 24)-43,605, 26 (for 25)-44,360)5,500 5,500 Loan Program and Energy Audit Consultant (CEE)2,500 - Marketing Consultant fees27,090 24,735 11,948 31,180 28,720 3100 Telephone 550 600 600 600 600 Cell phone service (1) employee3420 Advertising - 2,856 140 1,500 1,500 Targeted advertisements.3610 Memberships 400 350 Economic Development Assoc of MN (EDAM)250 550 Twin Cities North Chamber of Commerce dues300 300 Mn Real Estate Exchangers (MREE)1,950 Nat'l Council of Exchangers annual (NCE) ($1,895 in 2025)595 1,805 1,805 950 3,150 3630 Training & conferences 275 275 Ehlers Finance Seminar1,200 1,200 EDAM spring/summer conferences1,480 250 Other miscellaneous training790 530 1,545 2,955 1,725 3800 Mileage 1,937 1,022 1,035 1,500 1,500 Misc. mileage4750 Real Estate Taxes - - 7,064 - - Taxes on acquired property4800 Insurance 513 603 824 320 280 Insurance policy premiums5210 Housing programs - 4,200 15,000 Low Interest Improvement Loan ($2,000-15,000 per loan at 3-4% interest)- 5,000 Mobile Home Loan ($2,000-$10,000 per loan at 3-4% interest)- 5,000 Emergency Repair Loan ($1,000-$5,000 per loan at 0% interest)1,500 1,500 Home Energy Squad (City pays 50% of Fee for Residents to get an energy audit)5,512 2,146 5,075 5,700 26,500 7050 Capital, real estate - - - 350,000 - Property - request budget adjustment if one occurs9300 Business loans/subsidies/grants - 50,000 50,000 Business improvement partnership loans/subsidies/grants (2 @ $25,000)15,000 - EDA forgivable loan program (3 @ $5,000)16,050 13,728 25,000 65,000 50,000 53,037 48,026 55,062 459,905 114,175 -9.45% 14.65% 735.24% -75.17% BUDGET SUMMARY5/31/2025Actual Actual Actual Budget YTD Budget Request $ %Acct No Description 2022 2023 2024 2024 2025 2025 2026 Change Change252-4730-0100 Regular Salaries 56,061.58 96,893.60 133,453.94 126,010 53,791.30 134,870 145,410 10,540 7.8%252-4730-0110 Overtime Salaries 2,513.26 1,547.45 1,109.26 - 132.56 1,600 1,600 - 0.0%252-4730-0150 Salaries/Wages - Part-Time Reg 6,949.20 1,757.62 10,876.57 14,100 9,621.39 15,370 7,530 (7,840) -51.0%252-4730-0300 Social Security 5,144.67 7,116.40 10,881.89 10,720 4,763.38 11,620 11,820 200 1.7%252-4730-0321 Pera Employer 4,896.97 6,917.94 10,381.83 10,510 4,614.39 11,390 11,590 200 1.8%252-4730-0400 Health Employer 555.87 852.90 3,101.90 15,820 7,043.30 16,200 25,570 9,370 57.8%252-4730-0410 Life Employer 272.70 317.64 361.86 - 158.40 - - - 0.0%252-4730-0420 Dental Employer 1,147.06 1,193.70 1,326.39 - 830.39 - - - 0.0%252-4730-0500 Workers Comp Ins Premiums 378.92 2,260.84 3,055.13 4,280 1,351.26 3,750 2,290 (1,460) -38.9%252-4730-0600 Unemployment - 193.86 646.20 - - - - - 0.0%252-4730-0999 Allocate; Salaries 7,200.05 7,451.01 24,367.35 24,330 10,485.37 25,910 25,480 (430) -1.7%252-4732-0100 Regular Salaries 227,163.94 153,372.88 173,757.74 171,560 73,146.70 184,490 199,040 14,550 7.9%252-4732-0110 Overtime Salaries 5,295.31 3,007.02 5,195.54 - 321.50 3,300 5,250 1,950 59.1%252-4732-0150 Salaries/Wages - Part-Time Reg 71,020.77 159,368.17 186,166.42 116,120 49,216.45 175,770 196,320 20,550 11.7%252-4732-0300 Social Security 22,192.64 23,433.14 27,245.01 22,010 9,075.32 27,810 30,650 2,840 10.2%252-4732-0321 Pera Employer 18,541.22 18,073.82 19,732.64 21,580 7,814.80 27,270 21,710 (5,560) -20.4%252-4732-0400 Health Employer 31,171.14 25,572.55 29,822.05 33,190 13,033.52 33,930 36,620 2,690 7.9%252-4732-0410 Life Employer 152.64 226.26 290.16 - 133.80 - - - 0.0%252-4732-0420 Dental Employer 333.46 758.87 936.58 - 411.71 - - - 0.0%252-4732-0500 Workers Comp Ins Premiums 3,570.00 5,517.16 4,482.77 6,280 2,396.26 6,650 4,690 (1,960) -29.5%252-4732-0600 Unemployment 79.85 539.32 - - - - - - 0.0%252-4732-0999 Allocate; Salaries 24,840.15 25,706.04 84,067.32 83,920 36,174.55 89,400 87,900 (1,500) -1.7%252-4734-0999 Allocate; Salaries 1,080.03 1,117.67 3,655.10 3,650 1,572.81 3,890 3,820 (70) -1.8%252-4736-0999 Allocate; Salaries 2,879.99 2,980.38 9,746.94 9,730 4,194.16 10,370 10,190 (180) -1.7%Personnel Expenses 493,441.42 546,176.24 744,660.59 673,810 290,283.32 783,590 827,480 43,890 5.6%252-4730-1230 Supplies - Equipment 2,317.39 4,973.06 4,394.04 5,000 1,117.04 6,600 6,600 - 0.0%252-4730-2999 Alloc; Materials/Supplies 4,256.10 4,920.92 5,458.97 4,508 1,456.22 5,610 6,970 1,360 24.2%252-4732-1230 Supplies - Equipment 8,401.01 12,758.84 30,379.38 16,000 5,335.46 28,500 29,000 500 1.8%252-4732-1600 Operating Supplies 861.45 611.12 356.08 - - 700 6,000 5,300 757.1%252-4732-2999 Alloc; Materials/Supplies 7,600.40 8,574.47 9,748.16 8,050 2,600.42 10,020 12,440 2,420 24.2%252-4734-2999 Alloc; Materials/Supplies 456.01 514.18 584.89 483 156.02 600 750 150 25.0%252-4736-2999 Alloc; Materials/Supplies 2,887.95 3,286.10 3,704.30 3,059 988.15 3,810 4,730 920 24.1%Supplies and Materials 26,780.31 35,638.69 54,625.82 37,100 11,653.31 55,840 66,490 10,650 19.1%252-4730-3030 Other Professional Services 2,440.39 22,468.36 27,659.80 15,672 9,084.14 21,940 23,300 1,360 6.2%252-4730-3100 Telephone - - - 500 - - - - 0.0%252-4730-3420 Advertising 429.36 - 119.99 3,000 119.99 - - - 0.0%252-4730-3430 Printing - - - 250 - - - - 0.0%252-4730-3630 Training & Conferences - - - - 415.71 - - - 0.0%252-4730-3999 Alloc;Prof Serv/Utilities 35,027.53 39,117.00 33,427.89 31,248 12,421.13 36,510 40,500 3,990 10.9%252-4730-4800 Insurance & Bonds 2,554.49 1,951.97 2,665.99 2,100 156.25 350 330 (20) -5.7% BUDGET SUMMARY252-4730-5110 Repairs - Buildings & Grounds - 2,935.57 4,870.95 2,700 - 4,500 8,000 3,500 77.8%252-4730-5130 Repairs - Equipment 1,888.47 - 1,780.50 2,600 441.97 2,600 3,500 900 34.6%252-4730-5999 Allocate; Syst Maintenance 14,705.00 13,895.36 14,108.89 13,025 4,139.33 16,120 18,930 2,810 17.4%252-4732-3030 Other Professional Services 42,936.36 57,700.67 57,735.19 49,095 24,734.33 59,970 61,005 1,035 1.7%252-4732-3100 Telephone - - - 1,000 - - - - 0.0%252-4732-3430 Printing 19,952.31 17,828.30 13,256.87 12,000 12,631.10 20,000 20,000 - 0.0%252-4732-3999 Alloc;Prof Serv/Utilities 71,547.74 77,496.22 59,692.69 55,800 22,180.58 65,200 72,310 7,110 10.9%252-4732-4010 Rental - Equipment 17,832.00 8,568.00 - 250 - 500 500 - 0.0%252-4732-4800 Insurance & Bonds 3,183.43 3,741.28 5,110.01 4,025 285.72 640 590 (50) -7.8%252-4732-5110 Repairs - Buildings & Grounds - 965.57 2,111.80 5,000 693.32 6,000 6,000 - 0.0%252-4732-5130 Repairs - Equipment 4,224.71 5,235.70 5,771.86 6,550 2,679.91 7,080 7,730 650 9.2%252-4732-5999 Allocate; Syst Maintenance 26,259.04 24,813.15 25,194.48 23,258 7,391.67 28,790 33,800 5,010 17.4%252-4734-3999 Alloc;Prof Serv/Utilities 3,982.60 4,387.93 3,581.56 3,348 1,330.83 3,910 4,340 430 11.0%252-4734-5999 Allocate; Syst Maintenance 1,575.59 1,488.81 1,511.67 1,396 443.50 1,730 2,030 300 17.3%252-4736-3999 Alloc;Prof Serv/Utilities 22,258.53 25,264.23 22,683.22 21,204 8,428.61 24,770 27,480 2,710 10.9%252-4736-4800 Insurance & Bonds 1,107.28 1,301.31 1,777.01 1,400 - - - - 0.0%252-4736-5999 Allocate; Syst Maintenance 9,978.19 9,428.93 9,573.89 8,838 2,808.82 10,940 12,840 1,900 17.4%Other Services and Charges 281,883.02 318,588.36 292,634.26 264,259 110,386.91 311,550 343,185 31,635 10.2%252 COMMUNITY CENTER802,104.75 900,403.29 1,091,920.67 975,169 412,323.54 1,150,980 1,237,155 86,175 7.5% Fund: 252 Department: 4350 Community Center Building Overhead ExpendituresACTUAL ACTUAL ACTUAL BUDGET BUDGETAccount Description 2022 2023 2024 2025 2026 Description1210 Supplies, bldgs & grounds696 1,212 1,649 1,500 1,900 Fertilizer, Broadleaf, flowers, etc (100-4360, 100-4470, 252, 700) & misc1230 Supplies, equipment < $5000 2,500 2,500 Small tools & equipment1,500 New tv's, Aspen, Treehouse, Front Desk3,500 Bathroom cleaner500 Auto scrubber battery3,000 Carpet extractor1,469 2,067 1,327 2,500 11,000 1600 Supplies, operating 10,000 8,500 Batteries, soap, paper towels, cleaning supplies for bathrooms, paper cups, plates, et- 2,310 Cintas mats/towels service (37% of $120 every week) 2410&252-4730-30309,946 8,567 10,871 10,000 10,810 2400 Uniforms80 220 Cintas $4.20 per week3,200 3,200 Staff clothing298 2,996 3,228 3,280 3,420 2410 Mats & towels 2,500 2,500 Cintas mats/towels service (40% of $120 every week) 1600&252-4730-3030- 3,500 Permanent mats - replaced every 3-5 years (2026)250 250 Special events2,792 2,453 2,421 2,750 6,250 3030 Other professional services 1,200 1,200 Fire alarm inspection420 420 ASCAP annual fee2,200 SafeAssure (1/5; 100-4160, 252, 700, 730, 745)7,500 7,500 Z&K $400/mth (1x per wk) + weekend event cleaning + carpet1,300 4,300 Sprinkler inspections (every 5 yrs add $3,000 - next 2028)21,983 31,280 9,218 10,420 15,620 3100 Telephone & internet 3,600 3,350 Cell phones (8)5,080 5,610 IT support Metro I-Net 2%5,031 6,126 8,333 8,680 8,960 3200 Water & Wastewater11,157 14,215 25,365 13,700 30,000 Water & sewer charges for community center3210 Electricity62,867 64,091 50,233 63,000 54,000 Estimated electrice charges3220 Natural gas24,998 22,434 14,236 24,000 22,000 Estimated natural gas charges3530 Refuse collection5,341 6,846 7,848 6,840 8,870 Dumpsters $714 x 12 months + add'l 3630 Training1,000 1,000 Misc training - MNFEA (event manager ) & ACA membership1,250 1,425 MRPA membership1,500 2,750 MRPA Conference - Duluth in 20261,441 1,274 4,052 3,750 5,175 4800 Bonding & insurance6,485 7,622 10,411 13,050 12,770 Insurance policy premiums5110 Repairs, building & grounds 1,200 1,200 Repair floor tiles5,000 6,000 Exterior/Interior building maintenance - new ceiling tiles 2026720 760 Exterminator: 12 months X $631,000 1,000 Fire extinguisher inspections1,600 1,600 Parking lot & grounds maintenance500 500 Security system service15,082 7,783 6,889 10,020 11,060 5130 Repairs, equipment 15,300 16,070 HVAC maintenance 2025-2029 contract Trane9,200 9,200 Genesis Air bulbs (HVAC) every year6,000 6,000 HVAC repairs- 6,500 Sprinkler repairs - 5 year inspection (2028)4,000 6,000 Plumbing, electrical, & misc. - flush valves in 202630,950 34,222 33,089 34,500 43,770 199,066 211,120 187,843 207,990 237,105 These amounts are allocated to the various other departments in Fund 252.6.06% -11.03% 10.73% 14.00% They are not doubled counted in the totals. Fund: 252 Community Center - 4730 Banquet Center ExpendituresACTUAL ACTUAL ACTUAL BUDGET BUDGETAccount Description 2022 2023 2024 2025 2026 Description1230 Supplies, equipment 3,000 5,000 Tables, mirrors, microphones, projectors, etc. for Banquet Room2,000 - Override upgrade to Audio/Visual system1,600 1,600 Vacuum2,317 4,973 4,394 6,600 6,600 2999 Allocation of supplies 4,256 4,921 5,459 5,610 6,970 28% Allocation from overall building support3030 Other professional services 1,090 1,110 2.5% of audit (24 (for 23)-44,370, 25 (for 24)-43,605, 26 (for 25)-44,360)1,750 1,440 Cintas linen service (23% of $120 every week) 252-4350-2400 & 2410- - Global Edge credit card fees (40%) 100-4160; 252-4730&473218,500 20,000 Extra staff for large events (temp agency fees for janitors)600 750 Food license2,440 22,468 27,660 21,940 23,300 3420 Advertising & marketing 429 - 120 - - Website and traditional advertising, marketing - covered by TC Gateway3999 Allocation of utilities 35,028 39,117 33,428 36,510 40,500 28% Allocation from overall building utilities4800 Bonding & insurance 2,554 1,952 2,666 350 330 Insurance policy premiums5110 Repairs, building & grounds 3,000 4,000 Interior building repairs specific to the banquette center/center divider repairs1,500 4,000 Dance floor maintenance - refinish in 2026- 2,936 4,871 4,500 8,000 5130 Repairs, equipment 1,888 - 1,781 2,600 3,500 Repairs to kitchen, audio system, and other banquette equipment5999 Allocation of repairs 14,705 13,895 14,109 16,120 18,930 28% Allocation from overall building repairs63,619 90,262 94,487 94,230 108,130 41.88% 4.68% -0.27% 14.75% Fund: 252 Community Center - 4732 Recreation ExpendituresACTUAL ACTUAL ACTUAL BUDGET BUDGETAccount Description 2022 2023 2024 2025 2026 Description1230 Supplies, equipment 1,500 1,500 Miscellaneous (copy paper)4,000 5,500 Explore More supplies - add'l tshirts needed5,000 5,000 Fitness equipment4,000 4,500 Youth sports - Jersey cost increase2,000 2,000 Senior programs5,000 6,500 Community Events - Tree lighting5,000 2,000 Rec on the Go - (A partnership with Arden Hills)2,000 2,000 Teen/Enrichment8,401 12,759 30,379 28,500 29,000 Is there additional revenue to help offset increased costs?1600 Supplies, operating 861 611 356 700 6,000 Operating supplies; coffee/concessions2999 Allocation of supplies 7,600 8,574 9,748 10,020 12,440 50% Allocation from overall building support3030 Other professional services 40,000 40,000 Instructors; field trips; classes11,500 12,075 Rec Software 5% inflator- - Global Edge credit card fees (50%) 100-4160; 252-4730&47325,200 5,600 HR recruit/hiring software NEOGOV (1/2 in Central)(2nd yr $9,908/2)3,270 3,330 7.5% of audit (24 (for 23)-44,370, 25 (for 24)-43,605, 26 (for 25)-44,360)42,936 57,701 57,735 59,970 61,005 3430 Printing 19,952 17,828 13,257 20,000 20,000 Park & Rec Guide; Mounds View Matters newsletter; UB mailings3999 Allocation of utilities 71,548 77,496 59,693 65,200 72,310 50% Allocation from overall building utilities4010 Rental, equipment 500 500 Miscellaneous17,832 8,568 - 500 500 4800 Bonding & insurance 3,183 3,741 5,110 640 590 Insurance policy premiums5110 Repairs, building & grounds 1,500 1,500 General building repairs1,500 1,500 Interior improvements3,000 3,000 Gym floor resurfacing & maintenance- 966 2,112 6,000 6,000 5130 Repairs, equipment 1,000 1,000 Misc equipment repairs5,080 5,610 IT support Metro I-Net 2%1,000 1,120 Copier annual maintenance4,225 5,236 5,772 7,080 7,730 5999 Allocation of repairs 26,259 24,813 25,194 28,790 33,800 50% Allocation from overall building repairs202,798 218,293 209,357 227,400 249,375 7.64% -4.09% 8.62% 9.66% Fund: 252 Community Center - 4734 RISE2999 Allocation of supplies 456 514 585 600 750 3% Allocation from overall building support3999 Allocation of utilities 3,983 4,388 3,582 3,910 4,340 3% Allocation from overall building support5999 Allocation of repairs 1,576 1,489 1,512 1,730 2,030 3% Allocation from overall building supportFund: 252 Community Center - 4736 Creative Kids Child Care2999 Allocation of supplies 2,888 3,286 3,704 3,810 4,730 19% Allocation from overall building support3999 Allocation of utilities 22,259 25,264 22,683 24,770 27,480 19% Allocation from overall building support4800 Insurance & bonds 1,107 1,301 1,777 - This is included in allocation5999 Allocation of repairs 9,978 9,429 9,574 10,940 12,840 19% Allocation from overall building supportTotal Community Center 308,663 354,227 347,260 367,390 409,675 BUDGET SUMMARY5/31/2025Actual Actual Actual Budget YTD Budget Request $ %Acct No Description 2022 2023 2024 2024 2025 2025 2026 Change Change255-4350-0150 Part Time Salaries 3,680.00 5,120.00 5,120.00 5,120 - 5,500 - (5,500) -100.0%255-4350-0300 Social Security 282.00 - - 392 - 420 - (420) -100.0%255-4350-0500 Workers Comp Ins Premiums - - 180.60 253 72.06 200 - (200) -100.0%Personnel Expenses 3,962.00 5,120.00 5,300.60 5,765 72.06 6,120 - (6,120) -100.0%255-4350-1210 Supplies - Bldgs & Grounds 64.50 450.81 26.87 800 - 500 500 - 0.0%255-4350-1600 Operating Supplies 1,117.40 2,546.40 2,479.16 1,700 - 2,000 2,500 500 25.0%Supplies and Materials 1,181.90 2,997.21 2,506.03 2,500 - 2,500 3,000 500 20.0%255-4350-3200 Water & Sewer 3,401.61 5,819.29 5,433.51 2,400 31.03 5,300 6,000 700 13.2%255-4350-3210 Electricity 1,796.60 1,755.42 1,325.13 1,300 700.86 1,800 1,500 (300) -16.7%255-4350-3530 Refuse Collection - - - 75 - - - - 0.0%255-4350-4010 Rental - Equipment 5,276.00 5,426.00 5,271.00 5,276 - 5,430 5,430 - 0.0%255-4350-4030 Portable Toilets 499.43 424.14 535.71 550 140.79 550 550 - 0.0%255-4350-4800 Insurance & Bonds 2,199.00 2,593.00 2,714.00 6,055 - 3,000 2,850 (150) -5.0%255-4350-5130 Repairs - Equipment 792.28 1,205.50 - 1,604 - 1,300 1,300 - 0.0%Other Services and Charges 13,964.92 17,223.35 15,279.35 17,260 872.68 17,380 17,630 250 1.4%255 LAKESIDE PARK 19,108.82 25,340.56 23,085.98 25,525 944.74 26,000 20,630 (5,370) -20.7% Fund: 255 Lakeside ParkFund: 255 Department: 4350ExpendituresACTUAL ACTUAL ACTUAL BUDGET BUDGETAccount Description 2022 2023 2024 2025 2026 Description1210 Supplies, bldgs & grounds 65 451 27 500 500 Paper, sand, etc.1600 Supplies, operating 1,117 2,546 2,479 2,000 2,500 Misc operating supplies3200 Water & sewer 3,402 5,819 5,434 5,300 6,000 Estimated water & sewer charges 92-0110-003210 Electricity 1,797 1,755 1,325 1,800 1,500 Estimated electric charges4010 Equipment, capital charge 5,276 5,426 5,271 5,430 5,430 Capital charge for usage of SLP city equipment4030 Satellites 499 424 536 550 550 Five months service4800 Insurance & bonds 2,199 2,593 2,714 3,000 2,850 Property & liability insurnace5130 Repairs, equipment 792 1,206 - 1,300 1,300 Repair of equipment at the park15,147 20,221 17,785 19,880 20,630 33.50% -12.04% 11.78% 3.77% BUDGET SUMMARY5/31/2025Actual Actual Actual Budget YTD Budget Request $ %Acct No Description 2022 2023 2024 2024 2025 2025 2026 Change Change290-4420-0100 Regular Salaries 6,961.64 2,159.83 2,002.46 1,590 6,950.67 17,580 18,740 1,160 6.6%290-4420-0110 Overtime Salaries - - 31.24 - - - - - 0.0%290-4420-0150 Part Time Salaries - 12,332.14 15,837.66 14,770 - - - - 0.0%290-4420-0300 Social Security 488.79 450.15 1,364.09 1,250 407.52 1,340 1,430 90 6.7%290-4420-0321 PERA Employer 516.78 455.40 1,337.80 1,230 524.78 1,320 1,410 90 6.8%290-4420-0400 Health Employer 1,478.52 209.07 130.80 150 1,556.80 3,750 3,940 190 5.1%290-4420-0410 Life Employer 1.13 3.25 12.24 - 4.10 - - - 0.0%290-4420-0420 Dental Employer - 0.72 6.24 - 2.70 - - - 0.0%290-4420-0500 Workers Comp Ins Premiums 78.00 106.44 92.80 130 39.64 110 70 (40) -36.4%Personnel Expenses 9,524.86 15,717.00 20,815.33 19,120 9,486.21 24,100 25,590 1,490 6.2%290-4420-1600 Operating Supplies 6,412.01 7,166.21 - 750 - - - - 0.0%Supplies and Materials 6,412.01 7,166.21 - 750 - - - - 0.0%290-4420-3300 Postage 1,301.00 1,813.01 1,532.29 2,000 141.53 2,000 2,000 - 0.0%290-4420-3430 Printing 1,521.99 2,567.62 1,802.27 2,000 423.32 2,700 - (2,700) -100.0%290-4420-3530 Refuse Collection 8,263.53 8,979.53 9,256.70 9,114 1,308.00 10,000 9,620 (380) -3.8%Other Services and Charges 11,086.52 13,360.16 12,591.26 13,114 1,872.85 14,700 11,620 (3,080) -21.0%290 RECYCLING 27,023.39 36,243.37 33,406.59 32,984 11,359.06 38,800 37,210 (1,590) -4.1% Fund: 290 Recycling GrantFund: 290 Department: 4420ExpendituresACTUAL ACTUAL ACTUAL BUDGET BUDGETAccount Description 2022 2023 2024 2025 2026 Description1600 Supplies, operatin 6,412 7,166 - - 3300 Postage 1,301 1,813 1,532 2,000 2,000 City wide mailing for Cleanup Day, Newsletter, organics3430 Printing1,300 Articles in City newsletter1,400 Clean-up Day and Organics printing of direct mailing items1,522 2,568 1,802 2,700 - 3530 Refuse collection 8,264 8,980 9,257 10,000 9,620 Recycling coll CH, CC, and Parks, Clean-up Days, shredding, xmas trees17,499 20,526 12,591 14,700 11,620 17.30% -38.66% 16.75% -20.95% Item No: 04a Meeting Date: 07/07/2025 Type of Business: Work Session City Administrator Review: _____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Nyle Zikmund, City Administrator Item Title/Subject: Cost Analysis for CivicPlus Website Software Introduction: This report provides a summary of staff’s findings regarding the CivicPlus website software in response to Council’s request to seek information. It also includes an attached cost analysis outlining the expenses involved in transitioning from our current platform, Revize, to CivicPlus. Background: At the direction of Council, staff conducted research into an alternative website management platform with a focus on CivicPlus, a provider widely used by municipal governments. The purpose of this evaluation was to determine whether CivicPlus would better serve our operational needs, improve user experience with regard to mobile devices, and provide more comprehensive support and functionality at a cost that would be affordable for the City. Findings: Staff reviewed CivicPlus features, client references, service levels, integration capabilities, and design customization options. Key highlights include: • Government-centric design with templates tailored for municipal use • Robust content management tools allowing for decentralized updates • ADA compliance support and ongoing updates to accessibility features • 24/7 customer support and training resources • Security and cloud-based hosting with automatic updates Financial Impact: Currently, REVIZE is charging $2,760.00 for their entire system each year, including their ADA Compliance. A redesign would increase the cost, as we are currently working off a year-expired contract with Revize. Civic Plus, offers integration with Community Development for $94,799.75 with a 25% signing discount if enacted by October 1, 2025. BS&A renewed in 2025 for $14,599.00. The fees to continue website hosting with Community Development included would cost $61,420.00 for the first year, included in the $94,799.75. The second year incurs a 5% uplift and would cost $64,491.00. A third year would cost $67,715.55 and a fourth year in a four- year contract would be $71,101.33. Item 04A Page 2 of 2 The Mounds View Vision A Thriving Desirable Community Without Community Development and a See Click Fix Integration, basically, a barebones website with the AI Chatbot and Mass Notification system, CivicPlus would charge $24,248.00 for the first year, with $25,460.00 the second year with a 5% uplift. The barebones setup would cost the city $19,661.25 with the 25% signing discount if enacted by October 1, 2025 with the total cost being $43,909.25 for the first year. Strategic Plan Vision/Strategy/Goal: 1) Financial Stability: structurally balanced model, based on traditional sources that fund the needs of the community with a reasonable tax base 2) Maintain the community’s infrastructure while providing high quality City services and amenities, while creating a walkable, attractive, affordable and safe community 3) Keep up with Technology including a robust and user-friendly website while supporting City-wide software & technology improvements across departments 4) Keep up with and expand Technology. Explore Artificial Intelligence use and create a policy regarding use 5) Research and determine the best available app or program for a robust Resident Notification System 6) Ensure website is mobile user-friendly and responsive Recommendation: Overall, CivicPlus offers a modern and adaptable solution compared to our current platform, Revize. However, the price is significantly higher than Revize as shown in the attached spreadsheet. You can see that each item is added and the costs add up quickly. REVIZE currently includes a notification system, but it is not a direct message communication like CivicPlus would offer. They also have their own ADA compliance program, which CivicPlus offers Audio Eye. Staff would also like to point out that if we renewed our contract with Revize, we would get the most up-to-date version that Revize offers which may significantly improve user experience, especially when using mobile devices. The chief complaint of our current website is the lack of responsiveness when using mobile devices. However, we need to get more detailed information from Revize as to what their update and redesign offers. We know it includes the AI Chatbot, which Civic Plus charges $5,000 per year. Although, Staff believes the investment could offer long-term value in both improved functionality and user satisfaction especially with CivicPlus’ Mass Notification system, the cost-effectiveness does not seem to fit with an affordable solution. Respectfully submitted, Nyle Zikmund, City Administrator CivicPlus 302 South 4th St. Suite 500 Manhattan, KS 66502 US Statement of Work Quote #:Q-101803-1 Date:6/4/2025 4:23 PM Expires On:9/30/2025 Client: City of Mounds View, MN Bill To: MOUNDS VIEW CITY, MINNESOTA SALESPERSON Phone EMAIL DELIVERY METHOD PAYMENT METHOD Ryan Anderson ryan.anderson@civicplus.com Net 30 Premium Redesign w/ Consulting QTY PRODUCT NAME DESCRIPTION 12 Month Value 1.00 Annual - Municipal Websites Central Annual - Municipal Websites Central USD 3,853.00 1.00 Hosting & Security Annual Fee - Municipal Websites Central Hosting & Security Annual Fee - Municipal Websites Central USD 1,188.00 1.00 Guardian Security (Cloudflare WAF/CDN) Cloudflare Tier 1 WAF/CDN security protection USD 600.00 1.00 SSL Management CivicPlus Provided SSL Management CivicPlus Provided: https:// www.moundsviewmn.org/ USD 89.00 1.00 DNS and Domain Hosting Setup DNS and Domain Hosting Setup: https:// www.moundsviewmn.org/ USD 158.00 1.00 DNS and Domain Hosting Annual Fee DNS and Domain Hosting Annual Fee:https:// www.moundsviewmn.org/ USD 189.00 1.00 Premium Implementation - Municipal Websites Premium Implementation USD 12,635.00 1.00 48 Month Redesign Premium Annual - Municipal Websites Central 48 Month Redesign Premium Annual - Municipal Websites Central USD 2,631.00 100.00 Website Content Development - 1 Page Content Development - 1 Page USD 4,000.00 4.00 Website New Customer Virtual System Training - Up to 3 hours Website Virtual System Training - Up to 3 hours & 12 attendees USD 3,000.00 V. PD 06.01.2015-0048 Page 1 of 6 QTY PRODUCT NAME DESCRIPTION 12 Month Value 1.00 Agendas & Minutes Migration - PDF - 100 Meetings Content Migration : Agendas & Minutes - Per 100 Meetings (Approx. 1 year) USD 850.00 4.00 Website New Customer Virtual Consulting - Up to 3 hours Website Virtual Consulting - Up to 3 hours USD 3,000.00 1.00 Municipal Website External Processor Annual Fee - Global Payments Integrated Pay Maintenance and Support Annual Fee USD 0.00 1.00 Municipal Website External Processor Implementation - Global Payments Integrated Includes setting CivicPlus Pay configuration, configuring CivicPlus products for accepting payments, advanced troubleshooting with our partner's support. USD 0.00 AudioEye QTY PRODUCT NAME DESCRIPTION 12 Month Value 1.00 AudioEye Managed AudioEye Managed: https://www.moundsviewmn.org/USD 2,500.00 Chatbot QTY PRODUCT NAME DESCRIPTION 12 Month Value 1.00 CivicPlus Chatbot Subscription Powered by AI technology, the Frase Answer Engine for Local Government uses website content to answer citizen questions. This solution includes dashboard analytics and language translation. USD 5,355.00 Com-Dev Pi CE PZ QTY PRODUCT NAME DESCRIPTION 12 Month Value 1.00 Community Development Core Annual-Premium Community Development Core Annual-Premium USD 2,250.00 1.00 Community Development Core Setup-Premium Community Development Core Setup-Premium USD 1,750.00 1.00 Community Development Permitting Annual-Premium Community Development Permitting Annual-Premium USD 4,500.00 1.00 Community Development Permitting Setup-Premium Community Development Permitting Setup-Premium USD 3,500.00 V. PD 06.01.2015-0048 Page 2 of 6 QTY PRODUCT NAME DESCRIPTION 12 Month Value 1.00 Community Development Code Enforcement Annual-Premium Community Development Code Enforcement Annual- Premium USD 4,500.00 1.00 Community Development Code Enforcement Setup-Premium Community Development Code Enforcement Setup- Premium USD 3,500.00 1.00 Community Development Planning & Zoning Annual- Premium Community Development Planning & Zoning Annual- Premium USD 4,500.00 1.00 Community Development Planning & Zoning Setup- Premium Community Development Planning & Zoning Setup- Premium USD 3,500.00 1.00 Community Development- Data Import - Standard - Client Formatted - Permitting The client is responsible for formatting the data within the provided template. CivicPlus will import the returned pre- formatted template (.csv format) provided by the client. USD 500.00 1.00 Community Development- Data Import - Standard - Client Formatted - Planning & Zoning The client is responsible for formatting the data within the provided template. CivicPlus will import the returned pre- formatted template (.csv format) provided by the client. USD 500.00 1.00 Community Development- Data Import - Standard - Client Formatted - Code Enforcement Complaint The client is responsible for formatting the data within the provided template. CivicPlus will import the returned pre- formatted template (.csv format) provided by the client. USD 500.00 1.00 Community Development GIS (ESRI) Mapping Integration Annual Community Development GIS (ESRI) Mapping Integration Annual. This requires the client to provide an ArcGIS restful endpoint for a parcel layer and may provide ArcGIS restful endpoints for up to two additional layers. USD 1,000.00 1.00 Community Development GIS (ESRI) Mapping Integration Setup Community Development GIS (ESRI) Mapping Integration Setup. This requires the client to provide an ArcGIS restful endpoint for a parcel layer and may provide ArcGIS restful endpoints for up to two additional layers. USD 500.00 1.00 Community Development ICC Code Integration (population based) Annual Community Development ICC Code Integration (9 Titles and unlimited users) Annual USD 2,000.00 1.00 Community Development ICC Code Integration (population based) Setup Community Development ICC Code Integration (9 Titles and unlimited users) Setup USD 500.00 1.00 Community Development External Processor Annual Fee - Global Payments Integrated Pay Maintenance and Support Annual Fee USD 0.00 V. PD 06.01.2015-0048 Page 3 of 6 QTY PRODUCT NAME DESCRIPTION 12 Month Value 1.00 Community Development External Processor Implementation - Global Payments Integrated Community Development Pay Setup Fee - Global Payments Integrated USD 0.00 Mass Notificication (Emergency/ NonEmergency w/ language translations QTY PRODUCT NAME DESCRIPTION 12 Month Value 1.00 Communicator Unlimited SMS + Unlimited Emergency Voice Emergency and Mass Notification platform with multi- channel alerting, geo-targeting, polling, mobile apps. Unlimited SMS for all communications. Voice minutes for emergencies. Includes NOAA integration, IPAWS, and white/yellow page data for emergencies. USD 6,000.00 1.00 Mass Notification Standard Implementation Mass Notification System Standard Implementation USD 1,155.00 311 CRM QTY PRODUCT NAME DESCRIPTION 12 Month Value 1.00 SeeClickFix 311 CRM Pro Unlimited gov user licenses for the SeeClickFix 311 CRM system that includes request management, constituent management, and a multi-channel communications inbox. USD 13,922.28 Single Sign QTY PRODUCT NAME DESCRIPTION 12 Month Value 1.00 Website: Platform IdP Integration Annual Fee Platform IdP Integration Annual Fee USD 1,874.00 1.00 Website: Platform IdP Integration Implementation Fee Platform IdP Integration Implementation Fee USD 1,575.00 Total Investment - Initial Term USD 98,074.28 Annual Recurring Services (Subject to Uplift)USD 56,951.28 Initial Term 24 Months, beginning at signature date. V. PD 06.01.2015-0048 Page 4 of 6 Total Investment - Initial Term refers to the first 12 months of the agreement. Annual Recurring Services (subject to Uplift) refers to the second 12 months of the agreement. Initial Term Invoice Schedule 100% Invoiced upon Signature Date Renewal Procedure Automatic 1 year renewal term, unless 60 days notice provided prior to renewal date Annual Uplift 5% to be applied in year 2 This Statement of Work ("SOW") shall be subject to the terms and conditions of the CivicPlus Master Services Agreement and the applicable Solution and Services terms and conditions located at https://www.civicplus.help/hc/en-us/p/legal- stuff (collectively, the "Binding Terms"), By signing this SOW, Client expressly agrees to the terms and conditions of the Binding Terms throughout the term of this SOW. Please note that this document is a SOW and not an invoice. Upon signing and submitting this SOW, Client will receive the applicable invoice according to the terms of the invoicing schedule outlined herein. V. PD 06.01.2015-0048 Page 5 of 6 Acceptance of Quote # Q-101803-1 The undersigned has read and agrees to the Binding Terms, which are incorporated into this SOW, and have caused this SOW to be executed as of the date signed by the Customer which will be the Effective Date: For CivicPlus Billing Information, please visit https://www.civicplus.com/verify/ Authorized Client Signature CivicPlus By (please sign): ___________________________________ By (please sign): ___________________________________ Printed Name: ___________________________________ Printed Name: ___________________________________ Title: ___________________________________ Title: ___________________________________ Date: ___________________________________ Date: ___________________________________ Organization Legal Name: ___________________________________ Billing Contact: ___________________________________ Title: ___________________________________ Billing Phone Number: ___________________________________ Billing Email: ___________________________________ Billing Address: ___________________________________ ___________________________________ Mailing Address: (If different from above) ___________________________________ ___________________________________ PO Number: (Info needed on Invoice (PO or Job#) if required) ___________________________________ V. PD 06.01.2015-0048 Page 6 of 6 »Municipal Websites Central »Community Development »Mass Notification »SeeClickFix 311 CRM Mounds View, Minnesota Ryan Anderson, Account Executive PRESENTED BY: June 25, 2025 Table of Contents Company Overview. .............................................................................................1 Municipal Websites Central. ................................................................................6 Community Development. .................................................................................22 Mass Notification. ...............................................................................................37 SeeClickFix 311 CRM. .........................................................................................48 Technical Services & Support. ..........................................................................59 Investment Proposal. ..........................................................................................61 civicplus.com 1 Company Overview civicplus.com 2 Company Overview CivicPlus started back in June of 1998 with a simple yet powerful vision: to develop technology solutions that empower local government staff to manage daily operations efficiently without depending on paper-based processes or complex systems. Today, CivicPlus provides public sector technology that provides intelligent automation for staff and a unified experience for residents. CivicPlus solutions help increase process efficiency by up to 40%, freeing staff to improve community engagement. Our wide range of government software solutions are designed to be flexible, scalable, and customizable, ensuring a singular experience for residents and staff. Our Portfolio Includes: • Municipal Websites • Web Accessibility • Agenda and Meeting Management • Mass Notification • Social Media Archiving • NextRequest • Recreation Management • SeeClickFix 311 CRM • Municode Codification • Process Automation and Digital Services • Community Development • Asset Management • Utility Billing • Resident Portal Contact Information Company 302 S. 4th Street, Suite 500 Manhattan, KS 66502 Toll Free: 888.228.2233 | Fax: 785.587.8951 civicplus.com Primary Contact Ryan Anderson Account Executive ryan.anderson@civicplus.com 502.310.2943 civicplus.com 3 Experience & Recognition With public service in our DNA, our 25-year heritage of success is fueled by the expertise of our product innovators—many of whom served in local government. Our commitment to deliver impactful solutions in design and development, end-user satisfaction, and secure hosting has been instrumental in making us a leader in government technology. We are proud to have earned the trust of our over 10,000 customers and their over 100,000 administrative users. In addition, over 340 million residents engage with our solutions daily. With such experience, we are confident that we can provide the best solution for Mounds View. We’re proud to be recognized in various ways for our dedication and service to our customers. • Winner of multiple Stevie® Awards, the world’s top honors for customer service, sales professionals, and more. • Designated a top-100 U.S. company by Government Technology magazine for making a difference in the public sector. • Selected by Inc. Magazine as “One of the Fastest Growing Privately- Held Companies in the U.S.” each year since 2011. • Certified™ by Great Place To Work®, which is a prestigious award is based entirely on what current employees say about their working experience. The Best-Run Local Governments Run on CivicPlus Technology Government leaders tell us that one of their most pressing needs is to improve how residents access and experience municipal services. However, they struggle with budget cutbacks and technology constraints. With CivicPlus, leaders can finally overcome the perpetual trade-off between the demand for better services and the realities of operational resources, by leveraging the unique Civic Impact Platform to deliver both unmatched end-to-end automated efficiency and truly unified, delightful resident experiences. CivicPlus is the only government technology company exclusively committed to being a trusted partner for impact-led government, enabling our customers to efficiently keep our communities informed, involved, and connected using our innovative and integrated technology solutions built and supported by former municipal leaders and award-winning support teams. With it, our customers increase revenue and operate more efficiently while nurturing trust among residents. 25+ Years 10,000+ Customers 950+ Employees civicplus.com 4 The Civic Impact Platform The comprehensive Civic Impact Platform delivers unmatched end-to-end efficiency, supercharging staff impact through intelligent automation, and unlocking collaboration in and across departments. At the same time, this unique platform delivers a truly unified residence experience, delighting residents with a singular profile and single sign-on for friction-free, no-hassle services. With CivicPlus your team is always change-ready, staying a step ahead of disruption, whether evolving compliance and accessibility requirements, civil emergencies, and more. IMPACT-LED GOVERNMENT Impact-led government goes beyond transactional services to create lasting change in communities. By modernizing processes, it uses automation, collaboration, and data-driven insights to help staff work more efficiently and make services more accessible—anticipating needs and addressing challenges before they arise for residents and staff. The CivicPlus Civic Impact Platform Enables Impact-Led Government Through Five Key Principles: 1. Modernize and connect every function: Work better together through intelligent automation, efficiency, and stronger collaboration. 2. Deliver a singular, personalized resident experience: Replace hassle with friction-free delight, delivering a unified profile and intuitive, consistent experiences. 3. Supercharge staff impact: Boost staff performance with automated tasks, data-driven decisions, and aligned priorities and processes. 4. Strengthen compliance, accessibility, and readiness: Forward-thinking best practices and continuous adaptation to change. 5. Consolidate on a comprehensive, purpose-built platform: Choose solution breadth, eliminate multiple vendors, and gain compounding value over time. civicplus.com 5 CivicPlus Resident Portal THE NEXT EVOLUTION IN DIGITAL RESIDENT ENGAGEMENT CivicPlus Portal is a mobile-friendly, personalized online hub from which residents can quickly, easily, and securely obtain information, access resources, discover services, complete transactions, and interact with their local government administration. It is the public gateway to the Civic Impact Platform, empowering resident self-service from one central location for everything from submitting forms, referencing recent legislation, and engaging with public meetings to managing individual alert and notification preferences. Personalized Resident Benefits: • One username, password, or popular platform-enabled single sign-on (via Facebook, Google, Microsoft, or Apple) to securely manage their user profile and interact with all their government resources and information. • A personalized, customizable dashboard that serves as the launchpad to save frequently accessed digital services, view past interactions, bookmark frequent payment options, and stay up to date with featured, meaningful content. • Anytime, anywhere access from any device. • Enabling self-service form viewing, submission, and payments to support a variety of digital transactions from parking permits and business licenses to pet adoptions. • Easy management of individual communication preferences related to routine and emergency alerts, website newsletters, and agenda & meeting notifications from one single view. • A centralized hub to submit and track requests, such as public records requests, non-emergency issues, and code enforcement complaints and violations. Staff and Administrator Benefits: • A low-maintenance tool for administrators to easily spotlight information, share content, and link to services to further promote local government initiatives while improving public transparency and trust. • Ability to consolidate digital services from multiple CivicPlus and third-party solutions into one intuitive, accessible, and responsive interface. • Consolidation of siloed alerts and notifications from the variety of solutions you control into a single view residents to sign up for and manage. • Localization of cross-department payments and forms in one place, including those from CivicPlus and third- party solutions, enhancing residents’ convenience for increased payments and engagement. • Multi-factor authentication options and optimized for security and accessibility. 6 Municipal Websites Central civicplus.com 7 CMS Features & Functionality CivicPlus’ Municipal Websites Central (Web Central) is a comprehensive content management system designed to help local governments build websites that connect with residents effectively. With configurable layouts, simplified content management, and integrated tools for communication and resident self-service, CivicPlus websites streamline the timely delivery of essential information and services. This empowers local governments to consistently provide positive civic experiences for residents and peace of mind for staff with streamlined communication processes. Each website begins with a unique design developed to meet your specific communication and marketing goals, while showcasing the individuality of your community. Features and capabilities are added and customized as necessary, and all content is organized in accordance with web usability standards. Modules & Widgets RESIDENT ENGAGEMENT Web Central offers many effective and easy-to-use resident engagement features. These tools easily integrate with the other key features. Notices and Alerts – Post emergency or important information on your website and notify residents through email and SMS, via Alert Center. Blog – Post opinions/information about various community topics and allow resident comments and subscriptions. Calendar – Create multiple calendars and events to inform residents of upcoming activities that are viewable by list, week, or month. Submit Requests and Report Issues – Allow residents to report a problem or submit requests through our easy Form Center module. For advanced service request management functionality to intake resident submissions via web portal, our integrated SeeClickFix 311 CRM Starter product is available as an add-on. Form Center – Create custom, online forms via simple drag-and-drop functionality. Track form submissions within the CMS and route email notifications to the appropriate individual(s). News – Post news items and keep your residents up to date on important information via News Flash. Opinion Poll – Poll your residents on important topics by showing the Opinion Poll widget on relevant pages, to grab resident attention and quickly capture their responses to your polls. Polling helps with gathering and evaluating resident feedback, increasing resident engagement, and understanding your community. civicplus.com 8 Notifications – Allow your residents to subscribe to receive text and email notifications on topics that are important to them via Notify Me® (includes up to 500 SMS users). Photo Gallery – Display photos of parades, local sporting events, or historical locations through albums or slideshows. Users can vote on favorites or share via email and social media. Pop-up Modal – Use a pop-up modal to call attention to important information and notices, sitewide or on specific pages. CONTENT MANAGEMENT Web Central comes fully equipped with a robust set of document and image management tools that work with other key features of our CMS, making it easy to build dynamic content that is easy for residents to navigate and access. Agenda Center – Create and display meetings and agendas on the website utilizing our built-in Agenda Center module. For advanced functionality, including live meeting management, our integrated Agenda and Meeting Management product is available as an add-on. Archive Center – Manage and retain serial and older documents. Document Center – Organize and manage documents in one central repository. Public Images – Store all your images in one central location, to utilize individually or create slideshows on your site. Use the built-in editor to crop and resize photos, as needed. Images are optimized for performance, mobile responsiveness, and contain alt text for accessibility compliance. INFORMATION & NAVIGATION Organize your content and pages to make it easy to locate the information you and your residents need most with modules that help you update information quickly. Easy for Residents to Navigate – An intuitive design, mega menu options, prominent buttons, and dynamic breadcrumbs throughout your site, all allow residents to easily find what they’re looking for. Frequently Asked Questions (FAQs) – Provide answers to the most frequently asked questions to reduce phone and foot traffic for staff. Graphic Links – Create visually appealing buttons to direct users to important information. Info Advanced – Use Info Advanced to create engaging displays of information for reuse throughout the website. Quick Links – Provide links to highly requested services and information. These are commonly displayed in website footers and right-hand navigation. Resource Directory – Use the Resource Directory to showcase information on local businesses and/or community resources. Staff Directory – Provide contact information for departments and individual staff members. Use the information throughout the site and keep updated in one location. The Staff Directory widget allows you to quickly place specific persons or departments on relevant pages. civicplus.com 9 DEPARTMENT-SPECIFIC There are several function-specific features and modules for government departments. These tools are integrated into the Web Central CMS and offer the ability to complete multiple steps in one action. Activities – Create and post activities, events, and classes so residents can register for them and even pay online. Your administrators can view and create rosters. The Activities module integrates with the Facilities module so residents can view the location of the activity. Facilities & Reservations – Display facilities on your site for residents to browse. Allow them to filter by amenities, view facility details, and even make reservations online. Job Postings – Post available jobs online and accept online applications. Bids – Post open bid opportunities for contractors to view available work, download supporting documentation, receive notifications on posted opportunities and submit bid applications online. COMMONLY USED WIDGETS An extensive widget library is available for ease of placing dynamic and visually appealing information on specific pages. Each widget is easy to use with drag-and-drop functionality and is configurable with individual styling options. Custom HTML Widget – Embed videos or other HTML features in your page. Editor Widget – Edit text with word processing tools, plus web tools like code view and the Accessibility Checker. Form Center Widget – Embed simple forms on a page. Image Widget – Add images to a page. Related Documents Widget – Create a dynamic list of documents referenced in the Document Center. Slideshow Widget – Add a slideshow of images. Tabbed Widget – Organize larger pages of information in horizontal, vertical, or stacked vertical or accordion style tabs. civicplus.com 10 Administrative Features The administration of your Web Central website is browser- based, with no installation of software needed. You’ll be able to update your website from an internet connection on any platform (Mac or PC). Administrators can control the access to pages and manipulation of content as well as use automated features to streamline processes. Administrative Dashboard – A home base for messages and quick access to your recent activities and time-sensitive action items such as pending approvals and expiring items. Content Scheduling & Versioning – Set your content to auto-publish and auto-expire, with an archive of all published content and previous versions. Dynamic Page Components – Modules such as Calendar, FAQs, and News Flash, may be included as dynamic page components on any page. History Log – Track changes made to your website. Intranet – Use permissions to set a secure location on your website that allows employees to login and access non- public resources and information. Levels of Permissions – Assign staff members to groups with different levels of permissions of access and authority throughout the CMS. Pending Approval Items – Administrators have access to a queue of pending items to be published or reviewed. Website Statistics – Provided website analytics for analysis. USER-FRIENDLY FEATURES Not only is Web Central easy for your staff to use, various administrative features help make a more attractive, engaging, and intuitive website for your community. Automatic Alt Tags – Built-in features assist with ongoing ADA compliance of your website. Credit Card Processing – Web Central is integrated with select external payment processors to accept payments on your website (separate agreement must be made directly between you and the supported external processor of your choice). Additional fees apply. Preset Styling Standards and Ongoing Styling Flexibility – Site changes automatically inherit design standards and styles that you’ve set up for your homepage, interior layouts, and simple layouts. This keeps your website looking clean and always matching. We also offer large amounts of flexibility with placement and styles on an ongoing basis. As you edit your website, you can easily adjust the location and style of widgets, content, carousels, lists, calendars, etc. to meet the look and feel you need for that area. Link Redirects – Instead of sending your users to https://www.civicplus.com/blog/ce/government-website-awards- city-county-municipal/, you can send them to http://civicplus.com/awards. civicplus.com 11 Live Edit – See where your information will be posted on a page before you make any changes with our WYSIWYG editor and drag-and-drop tools. Maps – Easily embed maps from Google, ESRI, and more using the HTML widget. Mega Menu – A main navigation menu makes it easy to get to any page on your website quickly. Predictive Site Search – Our powerful site search functionality automatically indexes all content making it easy for visitors to find information across pages, documents, and images. Site Search Log – All search words are kept in a log. Real Simple Syndication (RSS) Feeds – Administrators and website visitors can use RSS feeds to display content or be notified of content updates. Responsive Design – With responsive design, your website adjusts to the screen size regardless of what device is being used, providing a seamless user experience. Social Media – Set various modules to automatically post to your Facebook and/or X (formerly Twitter) feeds and incorporate compatible social media feeds and widgets into your website. Supported Browsers – View your website in the latest versions of major browsers including Microsoft Edge, Firefox, Safari, and Chrome. Third-Party Access – Utilize iframes, embeds, and/or links to most of your third-party services. Or use our growing list of APIs to build applications right from your website. Translation – Integration with Google Translate translates web pages into over 100 languages. ACCESSIBILITY COMPLIANCE With more than 1 in 4 (~28.7%) adults in the United States living with a disability, CivicPlus helps governments ensure that critical resources are available to all residents. Our commitment to accessibility is visible through VPATs and third- party audits that can confirm you’re working with a trusted and experienced partner. Our multi-faceted approach sets you up for success: • CivicPlus Municipal Websites are delivered inclusive by design meeting WCAG 2.1 accessibility standards at time of launch. • Our trainers will teach your staff best practices to keep your content and design elements accessible and up to date with the latest ADA/WCAG standards. • Your staff can use the Accessibility Checker included within the CMS to scan content created in the editor for accessibility issues so you can correct them before publishing. • Any new regulations that require code changes are reviewed by our product team at least quarterly. Depending on the regulation, our product team plans and executes necessary changes with no additional effort required from you. • Our product team updates our best practices and provides regular updates to customers via the CivicPlus website, blog articles, webinars, and other publications. civicplus.com 12 Additionally, CivicPlus offers an extensive suite of accessibility tools, including industry-leading integrations to help customers maintain compliance and prepare for the transition to WCAG 2.2. Due to the dynamic nature of website content updates, ongoing accessibility solutions can be incredibly beneficial in ensuring sustained accessibility compliance. CivicPlus provides three long-term web accessibility solutions offering varying approaches to help with your compliance maintenance challenges: • AudioEye Managed: Accessibility tools and services for WCAG 2.2 compliance (included in scope) • Acquia Optimize: Website Governance & Compliance Tools (additional details/quote upon request) • CommonLook Document Remediation (additional details/quote upon request) AudioEye for Websites CivicPlus is the exclusive local government provider of AudioEye’s full service accessibility offering. AudioEye’s industry-defining digital accessibility hybrid offering helps deliver website remediations efficiently and affordably for organizations of all sizes. The AudioEye platform leverages a decade of investment in advanced technology supported and informed by a team of dedicated IAAP-certified professionals to help deliver improved access to the web conforming to Web Content Accessibility Guidelines (WCAG) 2.2 has never been easier. AudioEye • AudioEye Managed • Proprietary automated testing suite • Detect Section 508 and WCAG 2.2 Success Criteria violations • AudioEye engineers remediate accessibility issues • Compliance monitoring • Manual technical analysis and usability testing • AudioEye Accessibility Help Desk with Personalization Tools AudioEye Managed • Provides complete digital accessibility compliance auditing and resolution • End-to-end digital accessibility compliance testing, resolution, validation, and monitoring • Combines subject matter experts with technology —a team of engineers and manual testers to ensure issues of accessibility are fixed and stay fixed AudioEye Accessibility Help Desk with Personalization Tools • Fully customizable user experience • Tailored to individual needs regardless of device type, language preference, or preferred method of access • Users can customize the visual display of the website, the toolkit provides instant personalization • 24 Hour Help Desk provides accessibility answers from accessibility experts civicplus.com 13 Digital Accessibility Platform • Software as a Services (SaaS), API-first technology • Offers end-to-end compliance auditing • Ability to spider, scan, and diagnose entire websites, single blocks of code, and content delivered via API • Offers flexible resources for proper identification and remediation of the detected issues CivicPlus Chatbot AI-Powered Customer Service to Delight your Residents You want to give your residents the highest quality, most responsive, and personalized customer service experiences. However, with less staff, fewer resources than ever before, and building pressure to enable contactless government, how can you continue to delight your community members? With smart customer service automation. CivicPlus Chatbot is designed to convincingly simulate the way a human would behave during a customer service interaction. Our advanced technology combines the power of site search and artificial intelligence (AI), to deliver exceptional customer experiences to people using your CivicPlus website. Our Chatbot crawls your website and other linked databases to create a continually, automatically updated AI-powered knowledgebase. The result is less time spent on common, transactional inquiries and happier residents who know they can quickly and effortlessly receive what they need from their municipality. An Experience Designed for the Public Sector Unlike chatbots intended to facilitate retail sales, the CivicPlus Chatbot is designed to simulate government-resident interactions. Insightful Analytics Use Chatbot’s reports to identify content gaps on your website and add the information, tools, and resources that people are searching for most frequently. No Content Silos Our smart Chatbot scans your content and routinely refines its responses for improved results. Automated Customer Service Chatbot simulates the quality service experiences your staff has with residents; saving you time from answering common questions by email, phone, and walk-in. Answers from Multiple Sources Chatbot crawls your website and other linked databases to create a continually updated AI-powered knowledgebase. civicplus.com 14 Credit Card Processing To enhance your customer experience, CivicPlus integrates with a limited number of external payment processors to provide secure, PCI-compliant payment processing. If utilizing a partnered external processor, CivicPlus can assist you with the facilitation, set-up, support, and troubleshooting services. In addition to our partner network, CivicPlus maintains integrations with additional external processors, in a more limited fashion, to assist you in implementing a successful system. Additional details on our supported external processor network is available upon request. To utilize any of the integrated external processor, an agreement will need to be executed directly between you and the vendor that will assess separate merchant account and transaction fees. Use of an external processor may be subject to additional CivicPlus fees to maintain these solutions. Additional information can be provided upon request. Because EMV devices are encrypted specifically for individual payment processors, you’ll need to procure any required devices directly from your selected external processor for either purchase or rent. We are happy to assist in your procurement of such devices. Platform Identity Provider (IdP) Integration More often, local government IT teams are looking to implement single sign-on (SSO) functionality to simplify user access to all web and cloud-based applications without requiring individual authentication. The CivicPlus’ Platform IdP Integration capabilities provide local governments with the following conveniences: • Faster and easier access to vital third-party solutions that integrate with your CivicPlus unified applications, such as CivicPlus’ Municipal Websites, Recreation Management, and Agenda and Meeting Management Select • Reduced password and account maintenance • The ability to log into your CivicPlus software accounts from any device with an Active Directory username and password • Auto-account generation • Group syncing • Customization of the design of your active directory login page We offer integration with Microsoft’s Entra ID (formerly Azure AD), Microsoft’s Active Directory Federation Services (AD FS) versions 3.0, 4.0, and 5.0, and Okta. civicplus.com 15 The Civic Impact Platform For governments to operate smoothly, departments, staff, and residents need to be able to find answers, complete their tasks, and communicate without hassle. CivicPlus connects all of your teams and functions, so they work better together for your community. With the Civic Impact Platform, you can: • Modernize and connect every function • Strengthen compliance, accessibility, and readiness • Consolidate onto a comprehensive, purpose-built platform • Deliver a singular, personalized resident experience • Empower staff effectiveness civicplus.com 16 Implementation Premium Project Timeline Design creation, content development, professional consulting, configuration for usability and accessibility, dedicated training—CivicPlus delivers all of this and more during the development of your new website. A typical premium project ranges from 16 – 28 weeks. Mounds View’s exact project timeline will be created based on detailed project scope, project enhancements purchased, availability for meeting coordination, action item return and completion, approval dates, and other factors. Your project timeline, tasks, due dates, and communication will be managed and available in real-time via our project management software, Cloud Coach. PHASE 1: INITIATE 2-4 Weeks • Project Kickoff Meeting • Planning & Scheduling PHASE 2: ANALYZE 4-6 Weeks • Customer Deliverable Submission • Consulting Engagement • Design Discovery Meeting • Content Process Meeting PHASE 3: DESIGN & CONFIGURE 6-10 Weeks • Design Concept Development • Design Concept Meeting • Content Development • Agendas & Minutes Migration • Website Completion PHASE 4: OPTIMIZE 1-2 Weeks • Website Finalization PHASE 5: EDUCATE 1-2 Weeks • Training Engagement PHASE 6: LAUNCH 2-4 Weeks • Launch Confirmation Meeting • Website Launch civicplus.com 17 Approaching Your Project Implementation Communication between you and your Web Central team will be continuous throughout your project. Sharing input and feedback through email, virtual meetings, phone calls, and our project management software will keep all stakeholders involved and informed. Cloud Coach offers task management transparency with a multi-level work breakdown structure and Gantt Chart-based project plan. • Centralized project communication and task management tools are located in a cloud-based project workspace • Tasks, deliverables, and milestones are aligned to your specific scope of work The tools available through Cloud Coach combined with regular communication with your project manager provide you ample opportunities to quickly and efficiently review your project, check deliverables, and communicate feedback. Phased Approach PHASE 1: INITIATE Project Kickoff – During this initial meeting, your project manager will perform introductions, detail deliverables needed, provide a high-level overview of the development process, and introduce tools and resources used to manage your project. Planning & Scheduling – Your project manager will create a comprehensive project timeline based on the project scope and your specific needs. PHASE 2: ANALYZE Customer Deliverables – Mounds View will be responsible for submitting deliverables as outlined. Consulting Engagement – During your consulting sessions, your consultant will meet with you to evaluate needs and make recommendations for implementation solutions. This consulting will help your organization facilitate the tough conversations that happen when you put a microscope to your current processes, solutions, and website presence. Further, we will also guide you to set realistic timelines and tasks for implementation as well as assist you in setting goals and sustainment plans for your launch and beyond. Design Discovery Meeting – Your project manager and art director will meet with you to discuss design preferences and establish design structure from flexible layout options. Content Process Meeting – Meet with your project manager and web content specialist to detail our content development process. civicplus.com 18 PHASE 3: DESIGN & CONFIGURE Design Concept Development – You’ll have the chance to review a responsive, functioning design concept prototype in an actual production environment. You will have the opportunity to evaluate the presented design concept and collaborate with your project team on any feedback and then final approval. Content Development – Our Content Development team will migrate the agreed upon number of pages of content (including their text, documents, and images) from your current website to your new, Web Central website. Content will be enhanced for usability and accessibility, and we will organize your website pages to make them easy to navigate. Agendas & Minutes Migration – The Content Development team will download, upload, and organize an agreed upon number of meetings to the Agenda Center module. Website Completion – Mounds View will receive a completed production website featuring your approved design combined with the finished content. PHASE 4: OPTIMIZE Website Finalization – Both the Web Central project team and you will prepare your website for launch. During this time, you will be able to make final adjustments to the content on your production website, as well as ensure overall satisfaction with your website. PHASE 5: EDUCATE Training Engagement – Our goal with your training plan is to give your staff the skills and tools they need to quickly and easily keep your website current. Your trainer will deliver training sessions for both administrators and users. These sessions will be customized to equip your staff with the knowledge and comfort level needed to prepare your website for launch and maintain it in the future. The training session will use your production website so that users are familiar with your specific configuration, and you can obtain hands-on knowledge from our Gold Stevie® Award winning external training and consulting team. PHASE 6: LAUNCH Website Launch Confirmation Meeting – Your Web Central project team confirms all the details that are necessary to take your website live and explain what you can expect on launch day. Website Launch – After final confirmation, your website will be made live and available to the public. civicplus.com 19 Your Role During Implementation To help create the strongest possible website, we will need you to: • Gather photos and logos that will be used in the overall branding and design of your new website • Provide website statistics to be utilized in reorganizing your website content, navigation, and design (if available) • Complete the Design Form to communicate design preferences • Provide technical information in the DNS form for the set-up of your website domain name(s) • Perform reviews and provide official approvals throughout the project • Update the content on your current website and delete any pages you no longer need • Track website updates to be completed during your training session • Ensure you have the most up-to-date web browsers installed on your organization’s computers • Compile a list of your website users and desired permission levels • Reserve training location and necessary resources (computers, conference phone, etc.) civicplus.com 20 Premium Package Designs You will meet with your art director to discuss your website vision based on the goals and needs of your users. This process involves conversing with your art director on the order, placement, and format of your homepage content and design elements, aimed at achieving your usability goals. Your preferences will be solidified into a homepage layout wireframe, which will provide the structural blueprint for the visual design application. We will then collaborate with you to customize your design to represent your community using your logo, chosen colors, and imagery. We will focus on including the functionality to meet your website needs, including an option for up to one Advanced Design Component, if desired. Advanced Design Components provide next-level user engagement by leveraging the latest design enhancements in the Web Central product. Your art director will help you choose the component that works best for your website goals and desired site maintenance level. DESIGN EXAMPLES The included design portfolio will provide you with an idea of the different directions we can take your creative design with the premium implementation package. Kendall County, TX kendallcountytx.gov Sterling, CT sterlingct.us Beaver Dam, WI beaverdam.wi.gov Goshen County, WY goshencountywy.gov civicplus.com 21 Continuing Services ENGAGEXCHANGE The ENGAGEXCHANGE is an online community and the central hub of ideas, guidance, tips, advice, and more for our Web Central customers. It reflects our commitment to: Connection – Customers can connect with their peers to ask questions, discover solutions, share ideas, and join focus groups and beta opportunities. Direction – Customers will have the opportunity to provide targeted input on the future direction of the Web Central roadmap and will be able to submit ideas for improvements and enhancements. MAINTENANCE CivicPlus is proactive in identifying any potential system issues. Through regularly scheduled reviews of site logs, error messages, servers, router activity, and the internet in general, our personnel often identify and correct issues before they ever affect our customers’ web solutions. Our standard maintenance includes: • Full backups performed daily • Regularly scheduled upgrades including fixes and other enhancements • Testing • Development • Operating system patches 48-Month Redesign At CivicPlus, we understand trends change daily and we continually analyze different ways to design our websites— making it easier and more user friendly for your residents to navigate. One of our best practices to help keep up with these new trends is by adding a redesign to your project. Unlike other vendors, our redesigns aren’t just changes in the colors or some of the buttons as your staff can do that independently. With a CivicPlus recurring redesign, you can receive a completely brand-new website design and layout after every 48 months of continuous service during our partnership. During the redesign, you’ll also receive a quality control review to ensure content is as expected with the new design application (although no changes will be made to the content itself). With this new design, you’ll stay up to date with current trends and best practices, providing a welcoming yet familiar virtual hub to engage your community. civicplus.com 22 Guardian Hosting & Security In today’s digital era, local governments require a hosting solution that not only meets their needs but exceeds their expectations. Our Enterprise Level Hosting Solution is designed with local governments in mind, offering unparalleled DDoS protection to safeguard your digital infrastructure from the most aggressive cyber threats. With our state-of- the-art security measures, you can ensure the continuity of critical services, even in the face of sophisticated attacks. Moreover, we understand the importance of building resident trust through consistent and reliable service availability. That’s why we guarantee a high availability of **99.9% uptime**, ensuring your services are accessible when your residents need them the most. This commitment to uptime translates to less than 8.76 hours of potential downtime annually, demonstrating our dedication to maintaining your operations without interruption. Data Center • Redundant Power Supply • Uninterruptible Power Supply (UPS) Systems • Enhanced Cooling Infrastructure • Diesel Engine Generators • Energy Storage • Redundant HVAC Systems • N+1 Redundancy • Fully Redundant Network • System Monitoring − 24/7/365 Security • Web Application Firewall (WAF ) Protects Against SQL Injection, Cross-Site Scripting, & Other Threats • OWASP Modsecurity Core Rule Set Guards Against OWASP Top 10 Vulnerabilities • Server Management Services Ensure Smooth Operation & Optimal Performance • Regular Software Updates & Security Patches • Antivirus Management & Updates Protect Against Malware • Continuous System Monitoring for Health & Performance Performance • Regional Content Delivery Network (CDN) Distributes Cached Content to Minimize Latency & Enhance Reliability • Server-Side Caching with Regional CDN Improves Page Load Times & Content Delivery • Unparalleled Browsing Experience for Users on Your Website or Application Hosting • Enhanced Security and Compliance • CMS software updates • Server management & monitoring • Multi-tiered software architecture • Server software updates & security patches • Database server updates & security patches • Antivirus management & updates • Server-class hardware from nationally recognized provider • Redundant firewall solutions • High performance SAN with N+2 reliability Disaster Recovery • Emergency After-Hours Support, Live Agent (24/7) • Online Status Monitor by Data Center • 8-Hour Guaranteed Recovery Time Objective (RTO) • 24-Hour Guaranteed Recovery Point Objective (RPO) • Pre-Emptive Monitoring for Disaster Situations • Multiple, Geographically Diverse Data Centers DDoS Protection & Mitigation • Cloudflare’s Reverse Proxy to Protect Your Network • Access to Advanced Tools that Defend Against DDoS Attacks • Utilize Cloudflare’s Massive Network Capacity of 30 Tbps • A Skilled Team is Always Ready, 24/7, to Stop Any Attacks on Your Digital Assets 23 Community Development civicplus.com 24 Features & Functionality The CivicPlus Community Development solution streamlines the zoning, building, and inspection process enabling departments to collaborate and provide resident and business digital self-service functionality. A MODULAR SOLUTION DESIGNED TO SCALE Whether your organization’s requirements are simple and straight forward or more complex and far-reaching, our integrated yet independently modular offering allows us to tailor a solution that fits your needs. Key features that are available as either stand-alone modules or an integrated suite include: Permitting A complete solution to submit, review, approve, and issue permits. Planning and Zoning Robust functionality to manage the intricacies of new subdivisions, plats, site plans, and other projects. Code Enforcement Process complaints and track violations end to end from initial inspection and notice of violation through citation processing, court proceedings, and resolution. Licensing Create and manage license applications, renewals, payments, inspections, and contractor credentials. Fire and Life Safety Inspections Conduct and schedule one-time and cyclical reoccurring inspections across your agency, generate inspection failure notices and track court appearances. Added Features Premium features and integrations are available for ESRI-based GIS systems, digital plan review software, local/state/federal codes, payment providers, and other third-party, back-office systems. civicplus.com 25 Core System Features Community Development includes many standard features that act as foundational elements for all modules. System Administration – Provide users with the ability to configure and customize system preferences to meet the specific needs of their organization. With this feature, users can update organization settings, manage user roles, create applications, develop printable documents, and amend module settings. Forms Customization – Empower users to create and tailor application forms and printable documents to meet their specific requirements. With this feature, users can design custom application forms and associate them to Permits, Planning, and Licensing allowing residents to complete and submit from their Citizen Portal. This feature also allows for the creation of custom Printable Documents which are available in the print menu within modules. Parcel Management – Enable users to maintain comprehensive records of parcels, buildings, and suites, seamlessly integrating them with the system’s modules. With this feature, users can track and manage property details, ownership information, and related activities across various modules, such as Permitting, Inspections, and Licensing. Additionally, records can be updated from an ArcGIS RESTful endpoint, ensuring that the latest parcel data is reflected in the system. This feature makes it easy for all module transactions to be connected to a current property record providing full transparency. Invoicing System – This feature provides a centralized solution for managing financial transactions across all system modules. It allows users to create, store, and track invoices seamlessly, with direct integration into related processes such as permitting, inspections, and licensing. The system includes a cash drawer for managing cash transactions, a general ledger for tracking financial records, and tools for generating account statements. Payments can be made using cash, check, or credit card, providing flexibility in payment options. An integration to CivicPlus Payments is available to make processing card payments simple whether the transaction is in the office or through the Citizen Portal. Public Portal - Landing Pages – The Public Portal landing page URLs can be inserted to various locations on the agency website, which provides resident access to a searchable directory of module types and sub-types, with one-step method to the secure Citizen Portal. Public Portal - Records Search – The Public Records search URL can be inserted to various locations on the agency website, which allows a resident without a software logon to search by street address or parcel ID to understand module records related to parcels, buildings, suites, and lots. The resident can understand key dates and status for the records they select. Citizen/Applicant Portal – The mobile-friendly portal provides residents with a convenient way to interact with the Permit, Planning, Licensing, and Code Enforcement modules. It allows users to submit applications, complete required forms, upload supporting documents, and pay invoices securely online. Additionally, residents can receive official documents and updates directly through the portal, making it easy to manage tasks and stay informed. civicplus.com 26 Code Library – This feature provides a centralized repository for storing code references, with optional integrations to ICC codes, Municode, and eCode360 API. Users can populate the library with relevant codes and regulations, making it easy to access and reference them across the system. The library allows for the addition of specific code references and language directly to inspection reports, ensuring compliance and consistency during evaluations. Scheduling Tool – Streamline the process of requesting and scheduling inspections, enabling resident users to efficiently manage inspection appointments. It allows resident users to request an inspection time and for the staff users to view available time slots and assign inspectors to a specific date and time. The tool is designed to automate scheduling by sending notifications, tracking status updates, and coordinating with inspectors. Document and Media Storage – this feature provides secure, mobile and unlimited storage capacity for documents and media across all system modules. Citizens can upload documents directly to module records, while staff can add additional files as needed, supporting efficient document management. All printable documents generated within the system are automatically saved to a central repository and can be linked to specific parcel records for easy access. This feature centralizes content storage, ensuring organized, accessible records for enhanced collaboration and compliance. Common Module Features Community Development’s modules include features that are consistent throughout the entire suite, acting as functional elements accessible within the digital module record. Task Management Dashboard – Offers staff a dynamic, module-specific view to manage daily tasks and key information efficiently. This dashboard provides a visual summary of Citizen Portal submissions, Advanced Routing tasks, project expiration dates, inspection details, and invoice statuses. Staff can monitor workflow stages, prioritize tasks, and track deadlines at a glance, supporting more streamlined operations and effective task management across departments. Record Types and Uses – Categorize and organize various data entries within the system, ensuring efficient management of information related to module records. Each record type serves a specific purpose, facilitating easy retrieval, tracking, and reporting. Users can associate application forms, printable documents, inspections and fees with individual records, enhancing transparency and data integrity. Contacts – Add and associate contact records such as applicant, owner, contractor, and tenant to module records. Contacts added to a record can view the record from their Citizen Portal and communicate with the staff through Advanced Routing. Advanced Routing – Allow module records to incorporate structured review steps, facilitating efficient processing and oversight. This feature enables users to track the status of each record, capture notes for detailed documentation, and maintain clear communication through integrated email notifications. Routing steps can be defined for Groups, Departments and individuals. civicplus.com 27 Mobile Inspections – Streamline the inspection process by allowing inspectors to receive assignments, view scheduled dates, and track status in real time from the field with an active cellular connection. Inspectors can capture photos directly within the app, enhancing documentation and accuracy. Additionally, the staff will have easy access to the Code Library, enabling inspectors to reference relevant codes on-site. An optional Offline Inspection mode is available for use when cellular connectivity is limited. Application Forms – As a sub-feature of the Forms Customization tool, Application Forms streamline the submission process within the Permitting, Planning, and Licensing modules. Users can design and customize forms to gather essential application data, ensuring completeness and seamless integration with automated workflows. Fee Management – Each module uses this integral feature, allowing users to manage default fees, add additional charges, and generate invoices for payment. Fee types that can be created in the System Administration are flat fees, percentage of costs, square footage, declared cost, occupancy and construction type, quantity-based, and hourly rates. Each fee type can have a transaction and sub-transaction code assigned and included to a fee export report from the Invoicing General Leger. Fee Reports can be automatically exported to a customer-provided SFTP, where they are available for staff download or ready for direct consumption by compatible accounting software that supports this functionality. Printable Documents – Users can create and manage templates via the Forms Customization tool, making them accessible from the print menu in each module. Ensure consistency and compliance with organizational standards by generating standardized documents such as permits, licenses, and certificates as PDFs. Automated document creation eliminates manual effort, improving efficiency and professionalism in official paperwork. Codes – Allow users to reference the integrated Code Library and apply relevant codes into inspection reports. This functionality ensures that all inspections are conducted in accordance with current regulations and standards. Users can easily select code categories (i.e. ICC or Municode) and add specific codes to their inspection records, providing clear guidance and documentation for compliance. Reporting – Create customizable report templates within each module, facilitating efficient data analysis and presentation. Users can generate comprehensive reports based on specific criteria and outputs, which can be exported in both .pdf and .csv formats for easy sharing and further analysis. civicplus.com 28 Permitting The CivicPlus Permitting module is designed to modernize permitting processes, enhance service delivery, and increase operational efficiency, making it a reliable choice for agencies that want to keep pace with digital transformation. This robust, cloud-based solution supports municipalities of all sizes looking to streamline the permitting process for building, occupancy, engineering and trade projects from application to approval, ensuring efficiency, accuracy, and transparency for both residents and staff. PERMITTING MODULE FEATURES Online Application – Allows residents to submit applications directly to the Permitting module through the CivicPlus Resident Portal. This user-friendly interface enables applicants to complete forms, upload necessary documents, and track submission by understanding each module record’s status in one convenient location. Property Data Management – Details from the Parcel Management feature automatically are presented within the module record. Users are able to update the property detail and push changes back to the associated parcel record. Structure Details – Users can record details related to construction type, square footage, living space, foundation, setbacks and utilities. Contractor Managements – Contacts can be associated with contractor profiles, ensuring automatic tracking of licensure, insurance coverage, and compliance. Digital Certificates – Users can generate digital certificates, which attach to the module record and sync to the associated parcel, building, or suite record for streamlined documentation. Permit Conditions – Allows users to define and manage specific requirements that must be met for a permit to be granted. These conditions can be linked directly to individual permits, ensuring that all stakeholders are aware of compliance expectations. Insurance Records– Insurance details such as type, carrier, certificate number, certificate holder, effective date, expiration date and coverage amount can be recorded for each record. Proposed Modules civicplus.com 29 Planning and Zoning The CivicPlus Planning and Zoning module is designed to modernize planning processes, optimize zoning workflows, and enhance communication between agencies, developers and the public. This robust, cloud-based solution is tailored for agencies looking to manage land use, development projects, and zoning applications with greater efficiency, accuracy, and transparency. By simplifying complex processes, the module enables agencies to better serve their communities and support smart growth and compliance. PLANNING AND ZONING MODULE FEATURES Online Application – Allows residents to submit applications directly to the Planning and Zoning module via their Citizen Portal. This user-friendly interface enables applicants to complete forms, upload necessary documents, and track submission by understanding each module record’s status in one convenient location. Parcel & Property Management – Details from the Parcel Management feature are presented within the module record. Users are able to update the property detail and push changes back to the associated parcel record. Structure Tracking – Users can record details related to construction type, square footage, living space, foundation type, setbacks, and utilities. Digital Certificates – Users can create a digital certificate record, which is associated with the module record and also attached to the parcel, building or suite record within the Parcel Management feature. Associated Parcels – Users can associate parcel records to the planning project which are held in the Parcel Management feature. Conditions – Allows users to define and manage specific requirements that must be met for a project to be granted. These conditions can be linked directly to individual projects, ensuring that all stakeholders are aware of compliance expectations. Variances – Users can associate project conditions within a variance and then track actions, status, date approved, and implemented. The Code Library is accessible within Variances which allows users to search and attach ordinances. A digital record of the variance is attached the property record in Parcel Management for easy reference. Insurance – Details such as type, carrier, certificate number, certificate holder, effective date, expiration date, and coverage amount can be recorded for each record. Adjacent / Proximate – By subscribing to GIS Mapping, users are able unlock this feature allowing them to buffer around a parcel to create a select list of adjacent properties. The selection list can be used to create custom Printable Documents for things such as mandatory public notices. Questions & Answers – This feature allows staff users to record questions asked by staff or the public and then record the answers provided. civicplus.com 30 Code Enforcement The CivicPlus Code Enforcement module is designed to modernize code enforcement processes, enhance service delivery, and increase operational efficiency, making it a reliable choice for agencies that want to keep pace with digital transformation. This robust, cloud-based solution is specifically built for small to mid-sized government agencies looking to streamline the enforcement of local codes, handle complaints, and manage violations, ensuring efficiency, accuracy, and transparency for both residents and staff. CODE ENFORCEMENT COMPLAINT FEATURES Online Requests – Enable residents to submit Code Enforcement Complaints directly through their CivicPlus Resident Portal. They will be able to report issues and track the status of their complaint as it progresses. Parcel Complaint – Enable staff users to record complaints about specific parcels, buildings, suites, and lots stored in the Parcel Management feature. Public users can also submit Parcel Complaints through the CivicPlus Resident Portal by selecting a complaint type, linking it to a parcel record, and providing a basic description of the issue. This functionality ensures that complaints are accurately tied to property records, facilitating efficient investigation and resolution while maintaining an organized record of issues within the system. Vehicle Complaint – This feature allows staff users to record complaints about specific vehicles. Users can select an existing vehicle record or create a new one, capturing key details such as ownership information, make, model, VIN, and licensing. This functionality ensures accurate tracking and documentation of vehicle-related issues within the Code Enforcement Complaint module, supporting efficient investigation and resolution while maintaining organized records. Contractor Complaint – The Contractor Complaint feature enables staff users to record complaints against contractors. Users can select an existing contractor record or create a new one, capturing key details such as registration type, license information, and contact details. This feature ensures accurate documentation and tracking of contractor-related issues, providing a streamlined process for investigating and resolving complaints while maintaining organized contractor records for compliance and accountability. civicplus.com 31 CODE ENFORCEMENT VIOLATION FEATURES Parcel Violation – This feature enables staff users to record violations against parcels, buildings, suites, and lots stored in the Parcel Management feature. Staff can manually add violations or have them auto-created from validated Parcel Complaints, streamlining the transition from complaint to enforcement. This integration ensures accurate tracking and efficient handling of violations while maintaining a clear connection to associated parcel records for better oversight and resolution management. Vehicle Violation – The Vehicle Violations feature allows staff users to record violations associated with stored vehicle records or create new vehicle records, capturing critical details such as ownership, make, model, VIN, and licensing. Violations can be manually added by staff or auto-created from validated Vehicle Complaints, ensuring seamless integration between complaints and enforcement actions. This feature supports accurate tracking, efficient case management, and improved accountability for vehicle-related code enforcement. Contractor Violation – The Contractor Violations feature allows staff users to record violations by selecting an existing contractor record or creating a new one by including key details such as registration type, license information, and contact details. Contractor Violations can be manually added by staff or auto-created from validated Contractor Complaints, ensuring a seamless connection between complaints and enforcement actions. This feature provides comprehensive tracking and management of contractor compliance issues. Actions – This feature is used to select specific action types, assign dates, and document actions taken to address the violation. Users can collect detailed notes, capturing the necessary information required for resolution. Tickets – This feature supports the management of violations by allowing users to record key details such as hearing dates, locations, court type, and outcomes. civicplus.com 32 Implementation PREMIUM PROJECT TIMELINE ESTIMATE A typical Premium project takes ~12 weeks from contract execution to completion, though timelines may vary based on organization size and project scope. All modules, features, integrations, services, and data imports outlined in the statement of work will be configured and trained simultaneously to ensure 100% completion for launch at Phase 7. This requires full commitment from the Mounds View's stakeholder team, starting with attendance at the Kick-Off Meeting. Delays or missed requirements in module implementation may extend the project timeline. Phases Timeframe Deliverables PHASE 1: APPROACH ~2 Weeks • Customer Signs Statement of Work • Implementation Consultant Assigned • Project Manager Meeting Scheduled and Completed • Project Kick-Off Meeting Scheduled PHASE 2: INITIATE ~1 Week • Project Timeline Reviewed and Confirmed • Customer Deliverables Identified • Project Kick-Off Meeting Completed PHASE 3: ANALYZE ~2 Weeks • Customer Returns Deliverables • Customer Returns Data Import Content • CivicPlus Reviews Deliverables PHASE 4: CONFIGURE ~3 Weeks* • CivicPlus Configures Core Features • CivicPlus Configures Module Features • CivicPlus Completes Initial Data Import PHASE 5: EDUCATE ~2 Weeks • CivicPlus Conducts Staff Training • CivicPlus Conducts Admin Training • Customer Attends Training Events • CivicPlus Delivers System Test Scripts/Guides PHASE 6: OPTIMIZE ~1 Week • Customer Completes Testing • CivicPlus Refines Configured Items • Customer Delivers Final Data Import Content • Project Closeout Meeting Scheduled PHASE 7: LAUNCH ~1 Week • CivicPlus Completes Final Data Import • CivicPlus 100% of Statement of Work Completed • Project Closeout Meeting Completed • Introduction Handoff to Customer Success Manager PHASE 8: REFINE ~4 Weeks • Customer Staff Go-Live • Customer Connects Portal to Website • Customer fully operational in their system PHASE 9: DELIGHTED ~4 Weeks • Customer Fully Operational • Customer Agrees to be Reference • Customer Announcement on CivicPlus Website *Optional supplemental work may extend the Phase 4: Configuration timeline beyond the indicated timeframe. civicplus.com 33 Approaching Your Project Communication between you and your Community Development implementation team will be continuous throughout your project. Sharing input and feedback through email, virtual meetings, and our project management software will keep all stakeholders involved and informed. Cloud Coach offers task management transparency with a multi-level work breakdown structure and Gantt Chart-based project plan. • Centralized project communication and task management tools are in a cloud-based project workspace • Tasks, deliverables, and milestones are aligned to your specific scope of work The tools available through Cloud Coach combined with regular communication with your implementation consultant provide you ample opportunities to quickly and efficiently review your project, check deliverables, and communicate feedback. Phased Approach PHASE 1: APPROACH The project begins with Mounds View signing the Statement of Work (SOW), which contains the scope of modules, features, integrations, and services to be provided. After the SOW is processed by CivicPlus, an implementation consultant is assigned who will coordinate a time for the Project Kick-Off Meeting. PHASE 2: INITIATE This phase includes the Project Kick-Off Meeting, which is the first direct interaction between you and the implementation consultant. During this meeting, the SOW will be reviewed, timelines revealed and agreed upon, and customer deliverables presented. Full attendance by Mounds View’s stakeholder team, comprising a project manager, subject matter expert, and functional area lead per department, is necessary to fully commit to the outlined approach. PHASE 3: ANALYZE Mounds View returns the deliverables identified in Phase 2. Upon receipt of deliverables, CivicPlus will analyze the content and interact with you to ensure that all items needed to move forward have been provided. Prompt return of deliverables by you is a requirement for the project to progress to subsequent phases. civicplus.com 34 PHASE 4: CONFIGURE CivicPlus will configure the Core Features, Modules Features, Supplemental Services, and included Add-ons which are detailed in the SOW. Permitting • Pre-Configured Task Management Dashboard • 60 Pre-Configured Permit Types • 10 Pre-Configured Contact Types • 60 Pre-Configured Five-Step Routings • 5 Pre-Configured Application Forms • 5 CivicPlus-Configured Application Forms • 40 CivicPlus-Configured Fee Types • 5 Pre-Configured Printable Documents • 5 CivicPlus-Configured Printable Documents • 30 Inspection Types • 10 Pre-Configured Report Types Planning and Zoning • Pre-Configured Task Management Dashboard • 40 Pre-Configured Project Types • 10 Pre-Configured Contact Types • 40 Pre-Configured Five-Step Routings • 5 Pre-Configured Application Forms • 5 CivicPlus-Configured Application Forms • 40 CivicPlus-Configured Fee Types • 5 Pre-Configured Printable Documents • 5 CivicPlus-Configured Printable Documents • 20 Pre-Configured Inspection Types • 10 Pre-Configured Report Types Code Enforcement • Pre-Configured Task Management Dashboard • 20 Pre-Configured Complaint Types • 20 Pre-Configured Violation Types • 10 Pre-Configured Contact Types (Complaints) • 10 Pre-Configured Contact Types (Violations) • 20 Pre-Configured Five-Step Routings (Complaints) • 20 Pre-Configured Five-Step Routings (Violations) • 10 CivicPlus-Configured Fee Types (Complaints) • 10 CivicPlus-Configured Fee Types (Violations) • 5 Pre-Configured Printable Documents (Complaints) • 5 CivicPlus-Configured Printable Documents (Complaints) • 5 Pre-Configured Printable Documents (Violations) • 5 CivicPlus-Configured Printable Documents (Violations) • 20 Pre-Configured Inspection Types (Complaints) • 20 Pre-Configured Inspection Types (Violations) • 5 Pre-Configured Report Types (Complaints) • 5 Pre-Configured Report Types (Violations) PHASE 5: EDUCATE A CivicPlus Trainer will conduct Staff and Admin Training events for Mounds View, which are critical for an on-time project launch. These sessions provide training on the modules and features with tasks assigned to confirm system configuration. Completion of the training enables customers to start using the software at system launch. PHASE 6: OPTIMIZE This phase allows for small refinements to the items CivicPlus will have configured in Phase 4. Any imports included in your project will be conducted in this phase. During this period any records added to the system in Phase 5 will be removed as the system is prepared for launch. civicplus.com 35 PHASE 7: LAUNCH Stakeholders will attend the Project Close-Out meeting, which is the final meeting with the implementation consultant. At this meeting, the SOW will be reviewed to ensure that 100% project completion has been achieved. Further, you'll be provided instructions on how to submit product-related requests to CivicPlus Customer Support. Mounds View's system is now Live and able to begin operations within the system. PHASE 8: REFINE Immediately following the Close-Out meeting, you will be connected to your customer success manager. They will establish regular check in meetings to review your progress in using the system and work together with your team to ensure success by outlining key milestones, measuring your objectives to ensure you achieve the desired outcomes. The customer success manager will work closely with you to monitor your account, ensuring that you see the value of the solution. In addition, you will connect the Public Portal to your website and become fully operational within each module and system. PHASE 9: DELIGHTED This phase begins when Mounds View communicates to your customer success manager your satisfaction with the product and willingness to be a referenceable contact. CivicPlus would also like to highlight your success by publishing a case study on the CivicPlus website. civicplus.com 36 Your Role During Implementation To help create the strongest possible solution and avoid delays in the indicated timeline, we will need you to: • Commit to having all key stakeholders, subject matter experts, and functional area leads attend the kickoff call and all meetings. Your team must be the experts and key users for each module being implemented. • Based on package, provide all data required in established timelines. • Gather Fee Schedules per module. • Based on package, provide application samples and similar forms. • Identify and provide a logo for your print menu documents. • Perform reviews and provide official approvals throughout the project. • Work with your municipal web content team to insert links to the Citizen Portal • Ensure you have the most up-to-date web browsers installed on your organization’s computers • Reserve training location and necessary resources (computers, conference phone, etc.) o Commit to all staff attending each modules’ training sessions. civicplus.com 37 Data Center • Highly reliable data center − Amazon AWS as the backbone • Managed network infrastructure • Multi-zone availability • Fully redundant network • System monitoring − 24/7/365 • Full 24/7 SOC center with around the clock monitoring for malicious activity Hosting • Server updates & security patches • Antivirus management & updates • Infrastructure from Amazon AWS, a trusted partner for Infrastructure-as-a-Service (IaaS) • Web application firewall services from AWS Disaster Recovery Amazon AWS’ cloud hosting with cross-region disaster recovery enables us to have services restored in a much shorter time frame with much more frequent backups. • 8-hour guaranteed Recovery Time Objective (RTO) • 24-hour guaranteed Recovery Point Objective (RPO) • Monitoring pre-emptively for potential disaster situations • Multiple data centers leveraging Amazon AWS’s availability (zones & regions) • Full backups of customer data are done daily with a retention period of 1 year Compliance Amazon AWS offers multiple certifications for their Data Centers including the following: • SOC 1/ISAE 3402 , SOC 2, SOC 3 • FISMA, DIACAP, StateRAMP & FedRAMP • ISO 27001 Continuing Services Hosting & Security CivicPlus protects your investment and takes hosting and security of our customers’ solutions seriously. Redundant power sources and internet access ensure consistent and stable connections. You’ll find that our extensive, industry- leading process and procedures for protecting and hosting your Community Development solution are unparalleled. We offer secure data center facilities, constant and vigilant monitoring, and updating of your system, including 99.9% guaranteed up-time (excluding maintenance). CivicPlus uses third-party experts for regular security and penetration tests, ensuring product security against attack vectors. SSL encrypted, user-controlled, role-based, and two-factor authentication are supported. 38 Mass Notification civicplus.com 39 Features & Functionality In today’s complex world, keeping your community informed and safe requires a reliable, multi- channel communication system. As a leader within your local government, you understand the critical need to reach everyone instantly, whether it is during an emergency or for routine updates. CivicPlus offers the most user-friendly and comprehensive mass notification solution available, designed specifically for the needs of local governments. Communication with your residents is essential to every aspect of local government, so our Mass Notification system ensures your capacity to communicate with your residents quickly across a variety of channels. Our system allows you to send SMS text, voice calls (utilizing recorded messages or Text-to-Speech (TTS) functionality), social media alerts, and RSS feeds at high rates of speed. An easy-to-use, intuitive web interface lets you launch critical alerts to all communication channels and devices you leverage during emergencies. Simply select the applicable contact paths, compose a message or upload a pre- designed alert, and click send. Critical messages will then be transmitted simultaneously to all those selected. Our Mass Notification system is unsurpassed by any other vendor in the industry in sending capabilities. The system sends messages across networks at the following per minute rates: • Text-to-Speech messages and voice alerts – 12,000 per minute • SMS text messages – 60,000 per minute • Email messages – 50,000 per minute No two people have the exact same preferences for receiving messages. We provide you with multiple contact paths, enabling you to effectively and efficiently reach all intended recipients. With its speed and growing number of ways to send and receive communications, the possibilities to reach residents with our system are virtually limitless. CivicPlus offers a variety of packaging to best fit your organization’s needs. This Communicator Unlimited + Emergency Voice Package package includes the ability to send unlimited geo-targeted emails and push notifications to the mobile app, along with along with the ability to instantly push communications to a CivicPlus website, Facebook, X (formerly Twitter), and Nextdoor. This package also includes unlimited SMS and unlimited emergency- only voice messaging. Remove pink “blocks of” if Comm Flex gets voice. Make it black if Comm Unlim SMS gets voice.Public Alerting Channels • Email • SMS Text • Voice Call (ETN) • X (formerly Twitter) • Facebook • Nextdoor • Mobile App In addition, APIs can be utilized via webhooks to activate a variety of devices when an alert is sent. Sirens and public signage devices can also be activated by consuming CAP messages from both Atom and RSS feeds. civicplus.com 40 MULTILINGUAL VOICE & TEXT TRANSLATION With our Mass Notification system’s multilingual functionality, your voice alerts and text posts can be automatically translated for residents that speak a variety of languages. Subscribers can easily select to receive text messages, voice messages, and/or emails in their preferred language. You compose and send messages the same way and messages are translated automatically. To ensure all of your residents are connected and informed with our software, multilingual messages are translated into over 60 different languages for email and text and over 25 different languages for voice. The most often requested are: Unlimited SMS messages and unlimited emergency-only voice calls are included in your Communicator Unlimited + Emergency Voice package. SOCIAL MEDIA INTEGRATION The system’s integration with social media applications such as Facebook, X (formerly Twitter), and Nextdoor will allow you to post unlimited social media messages to all of your accounts. Accounts can be integrated to automatically post all notifications and group notifications can post to different accounts. GEO-TARGETED NOTIFICATIONS Our Mass Notification system provides intelligent communication with the ability to easily digest local geographic details with robust, yet easy-to-use ESRI-integrated tools. Geo-targeted messaging enables you to: • Draw a multi-point polygon shape • Import shapefiles or hosted feature URL • Save drawn regions as templates for future use • Remove specific areas from a notification • Draw complex geospatial shapes of varying sizes with buffered areas, as desired Simply draw a multi-point or freehand polygon on the map or click on a central point and enter corresponding radial distance you wish to alert, and our system will notify your residents within that area using their stored addresses. GROUP/USER MANAGEMENT The Mass Notification system provides extensive administrator rights and detailed group settings with unlimited user groups. You can utilize granular permissions rendering the solution easily shared with multiple staff members and agencies. Users can then communicate with all members in the system or targeted notifications by group to reach only those affected. Once contacts have been entered, administrators may search membership files by multiple criteria, including name, phone number, email, or street address. Using a contact list directory, administrators may message contacts through any of the unlimited groups which have been created. • Spanish • Chinese • French • German • Russian • Italian • Portuguese • Polish • Thai • Arabic • Hindi civicplus.com 41 SIGN-UP Our Mass Notification’s versatile system offers residents with opt-in and opt-out capabilities to meet the specific goals of your organization. When users sign up, they can opt-in to available unique groups such as road closure and recreations. Our powerful platform offers a simple, user-friendly interface with a robust selection of group and network options. Residents can also sign-up for notifications to one or multiple groups with our text-to- join feature. To join a group, they can simply text a “keyword” to the specified number. Your staff can set up unlimited keywords, allowing you to create keywords for multi- use categories or one-time events, such as a parade. EMERGENCY TELEPHONE NOTIFICATION (ETN) With CivicPlus’ ETN, you will be able to send an emergency voice call with white and yellow page landline data. This data is seamlessly updated daily. These contacts are available for you to send alerts about life-threatening emergencies. REAL-TIME REPORTING The Mass Notification solution offers administrators analytics for each message sent. Reporting within the system allows administrators to view and capture engagement statistics, including the status of delivered messages and the percentage of confirmed contacts. You’ll have comprehensive analytics to provide real-time reporting and create paper trails to easily understand the success of your notifications and share with others in your organization. Following the onset of a crisis and broadcasting critical alerts, easily and quickly confirm, in real time, the status of critical alerts sent via text, voice, email, and mobile app to ensure alerts have been delivered to all intended recipients. Real-time analytics enable you to take alternative steps to reach recipients who experienced a delivery failure. POLLING Utilize polls to assess personal safety and your organization’s status. All results are visible in an easy-to-read report on all platforms. Polling can be used through the mobile app or email. Polling can also be utilized via SMS and voice. civicplus.com 42 MOBILE APP FOR RESIDENTS The myAlerts mobile app empowers your residents to sign up, manage their notification settings, and receive notifications all from the palm of their hand. Residents can even receive geo-located notifications pertaining to their current location. It improves the resident experience in receiving communications from Mounds View while also improving the effectiveness of your emergency communication capabilities. myAlerts allows residents to quickly and easily: • Sign-up to receive notifications • Set their notification preferences • See all the latest sent posts • Enable alerts from other locations based on their priority and type MOBILE APP FOR ADMINISTRATORS The mobile app allows administrative users to send alerts, report incidents from the scene, collaborate, and coordinate your team’s response with the easy-to-use mobile app on iOS and Android. INTERNAL SECURE CHAT Follow up on polls or messages with Secure Chat to initiate direct two-way communication with your crisis management team. TASK LISTS The Task Lists feature is essential during a critical event and is also useful after a critical event since stakeholders can monitor Task List completion and identify areas for improvement in a business continuity or disaster recovery plan. Using the Task Lists make planning your emergency response easier, speed up your crisis response time, and optimize your response plans based on data collected during a critical event. NOAA WEATHER ALERTS Through an integration with NOAA weather, distribute urgent news, instructions, and mandates the NOAA distributes to our network via the myAlerts mobile app, social media, CivicPlus Municipal Websites integration, and SMS subscribers. Automation integration uses the polygon provided from NOAA to deliver notifications to the right person. The Mass Notification system can also automatically send alerts to your social media accounts. civicplus.com 43 IPAWS During an emergency, alert and warning officials need to provide the public with life-saving information quickly, regardless of whether they have subscribed for alerts. The Integrated Public Alert and Warning System (IPAWS) is a modernization and integration of the nation’s alert and warning infrastructure and will save time when time matters most, protecting life and property. Local government can use IPAWS and integrate local systems that use Common Alerting Protocol (CAP) standards with the IPAWS infrastructure. Our Mass Notification system’s IPAWS integration provides an effective way to alert the public not only through wireless networks, but also through landlines, cable and satellite TV, AM/FM radio, digital signage, PA systems, websites, social media, and, if power goes out, NOAA weather radio. IPAWS can be used to handle any kind of threat to the public, including overturned vehicles containing hazardous chemicals, severe weather alerts, missing children, or even terrorists on the loose. The more local, state, and tribal authorities adopt IPAWS, the more communities will be safe and strengthened by good communication. Mounds View will be responsible for obtaining and maintaining Alerting Authority, as defined at https://www.fema. gov/emergency-managers/practitioners/integrated-public-alert-warning-system/public-safety-officials/alerting- authorities, with the Federal Emergency Management Agency in order to utilize the IPAWS software provided by CivicPlus. The Civic Impact Platform For governments to operate smoothly, departments, staff, and residents need to be able to find answers, complete their tasks, and communicate without hassle. CivicPlus connects all of your teams and functions, so they work better together for your community. With the Civic Impact Platform, you can: • Modernize and connect every function. • Strengthen compliance, accessibility, and readiness. • Consolidate onto a comprehensive, purpose-built platform. • Deliver a singular, personalized resident experience. • Empower staff effectiveness. civicplus.com 44 Implementation Project Timeline Current average implementation can be completed within 4-6 weeks. This timeline can adjust based on data migration needs and overall availability of the customer. If IPAWS authorization assistance is needed with FEMA, the timeline for that portion of the project could extend to 24-weeks due to turnaround time. Development timelines can vary due to scope, customer availability, milestones set, and other factors. However, your exact implementation timeline can be customized dependent on your launch goals and expectations. We will work with you until your system is up and running and your staff has reached a level of comfort to confidently maintain your new system. PHASE 1: INITIATE • Project Initiation & Review • Project Kickoff Meeting PHASE 2: OPTIMIZE • Complete Assessment Form • Request System Creation • Obtain IPAWs Public Alerting Authority • Schedule Virtual Training PHASE 3: EDUCATE • Network Admin Training • System Test & Build • IPAWS Training • Teach Back Training for Mass Notification system PHASE 4: LAUNCH • Website Display • Launch Preparation • Launch Day PHASE 5: GO LIVE & BEYOND • Customer Transitioned to Dedicated Customer Success Manager civicplus.com 45 Implementation Approach KICKOFF MEETING Identify lead personnel to work with CivicPlus on implementation project including: • Project main contact • Database administrator to provide user data • Emergency management communications and engagement staff We will assist Mounds View in developing and mapping out the initial groups you would like to create including which will be designated for emergency messages or routine messaging. Your dedicated project team will discuss possible embeds to be placed on your website for registration and we will schedule training for your network and group administrators based on the final scope of work developed. IPAWS AUTHORIZATION If needed, your implementation consultant will work with you to become authorized by FEMA to issue public alerts on the IPAWS system. The following actions will need to be taken: • A Memorandum of Agreement (MOA) governing system security must be executed directly with FEMA. • Complete an application which defines the types of alerts intended to be sent through IPAWS, which must be reviewed and signed by a designated state official before being sent to FEMA. • Attend a mandatory web-based training course and obtain a certificate of completion. Your implementation consultant will provide you more specific instructions and answer any questions you may have about the process. TRAINING During this step in the process, Mounds View will create your user groups with assistance and guidance from CivicPlus for your default settings. This step of the process will also involve optimizing and uploading user data to efficiently and effectively communicate at Go Live. This step in the implementation involves identifying and creating your internal User Groups, as well as training on the system. We will assist you in identifying and setting up: • Super Administrators who will have full control over all settings within the system and will be able to post to any group within the network • General Admins can send messages to and manage their respective groups and contacts without being able to access network level settings • Send-Only Administrators who will only be able to send messages to designated groups and contacts civicplus.com 46 Super Administrators will be trained first to ensure complete familiarity with the system and a comfortable confidence level for implementation once the system is launched. Trainings will also be held for other administrators to the level required for their roles. Finally, during this step, we will hold discussions with your key stakeholders to provide usage and guidelines policies and help prepare your organization’s CivicPlus communication protocol. GO LIVE & BEYOND This is where the rubber meets the road − the launch of your new system! Should Mounds View desire, CivicPlus can schedule and coordinate an introductory notification to residents, departments, groups, etc. This will allow your end users to experience first-hand how the system works. It is a great way to validate your phone number database and gather feedback from your organization. CivicPlus doesn’t implement and run. We will continually support (available 24/7/365) and guide you through best practices to maximize the value of the system. Additional virtual training and support is always available. We stand behind our product and behind our customers. civicplus.com 47 Continuing Services Hosting & Security Redundant power sources and internet access ensure consistent and stable connections. We invest over $1.0M annually to ensure we adapt to the ever-changing security landscape while providing maximum availability. CivicPlus’ extensive, industry-leading process and procedures for protecting and hosting your site is unparalleled. Maintaining the highest level of security for our customers’ systems and protecting the privacy of their data is the cornerstone of our Mass Notification system’s philosophy. CivicPlus ensures the safety of its Mass Notification application and the privacy of the data housed therein. Just as you protect your residents, we protect your investment. Our 30 geographically distributed servers make storage limitations a non-issue. CivicPlus ensures the safety of its equipment and guarantees compliance with all network and website vulnerability tests. Your administrative team can be confident that our Mass Notification system will accommodate your department needs with privacy and security. Customizable administrative access settings and reliable hosting means in times of emergency, system security will be your last concern. Security & Availability Features • 99.9% guaranteed uptime • Protected department information and internal communications • Cloud-based and geographically distributed • Simultaneous use by multiple departments and agencies • Role-based authorization • Attribute-based authorization (content, task lists) • In-transit and at-rest encryption • Complete workload security (IDPS, firewall, monitoring/alerting) • Security vulnerability testing, monitoring and remediation (OWASP) • Additional security and server hardening measures High Security Standards • SSL security • OS-level firewall • Authorization bypass security • Cross-site request forgery (CSRF) security and cross-site scripting (XSS) security • SQL injection security • Multiple data centers and redundancies • Additional security and server hardening measures 48 SeeClickFix 311 CRM civicplus.com 49 Features & Functionality SeeClickFix 311 CRM is a resident engagement and service request management platform that empowers local governments to streamline operations and foster community trust. Designed for local governments, SeeClickFix 311 CRM enables residents to report issues directly to the relevant departments, track progress, and receive real-time updates, while offering staff robust tools for efficient response and resolution management. The platform’s powerful features, including mobile accessibility, duplicate request detection, and customizable reporting, make it easy for local governments to address community needs effectively, build stronger resident relationships, and improve operational efficiency. Request & Work Order Management IMPROVE STAFF EFFICIENCIES • Easy-to-use mobile apps and website forms give residents a great experience allowing them to manage their request. • Built-in duplicate detection saves you time and money. • Geolocation detection from photos for increased location accuracy and ability to upload multiple photos. • Automatic assignment workflows and due date escalation notification for quick documentation and resolution. • Internal work orders created from service requests with related photos, locations, and details. • Easily configure public and private settings for request categories and customizable questions. • Easily log requests on behalf of residents with automatic updates sent. • Support for marketing and rollout initiatives to ensure success at launch. • Simple, clear report interfaces for quick access to data and core metrics. • Recurring data exports tailored to your reporting requirements. • Notification functionality for service request status. • Mobile tools tailored to workers out in the field. • Over 20 productized integrations and several API options. CONSTITUENT PROFILES FOR RESIDENT MANAGEMENT • View a resident’s profile with their history of interactions. • Automatic creation of a resident profile. • Tag profiles for grouping together (business owners, neighborhood watch groups, e.g.). • Add notes to keep unique information to better personalize interactions with each resident. ACCESSIBILITY COMPLIANCE We continuously work to improve best practices and adherence to WCAG, iOS, and Android accessibility guidelines. civicplus.com 50 INTEGRATION CAPABILITIES Integrate your SeeClickFix 311 CRM solution with the software you rely on across departments and teams to create workflow-multiplying automation. Our software integrates with leading technologies in asset and works management, code enforcement, GIS, 311 CRM, waste management, and more. Connecting these systems ensures that siloed systems, manual processes, and data black holes never slow your ability to maintain the safe, clean, and efficient community your residents expect. More information on our integration capabilities can be found here: https://www. civicservice.civicplus.help/hc/en-us/articles/9936178716567-Integrations-Overview. Mobile App Every organization utilizing the SeeClickFix 311 CRM for request management can deploy branding for the SeeClickFix container application, which geolocates the user and shows the relevant organization(s) for the resident’s location. The SeeClickFix mobile application has thousands of reviews with high ratings in both the Google Play and Apple stores. We update our apps, including Android and iOS, when new features become available or serious bugs have been identified. As an optional add-on, CivicPlus also offers a Marketplace branded mobile application as an upgrade for the included SeeClickFix mobile app. This enables your organization to promote a specific mobile app in the stores instead of the container mobile application for all SeeClickFix 311 CRM customers. The CivicPlus Help Center outlines the differences. • Geo-specific SeeClickFix app. • Utilization of mobile buttons to display content like payment sites, phone numbers, social media, etc. This can enable Mounds View to have an organization-wide mobile app for residents to connect with all aspects of your organization. • Your internal staff can access most functionality to include due dates, assignments, and internal and public commentary for mobile management of requests. • Allow for geographic-specific notifications via push to the app, email, and/or your web portal. Current Integrations • Accela Automation • ArcGIS Online • ArcGIS Workforce • Bigbelly • Brightly Asset Essentials • CentralSquare Community Development (formerly TRAKiT) • CentralSquare Enterprise Asset Management (formerly Lucity) • Cityworks Asset Management Software (AMS) • CivicPlus Community Development (CivicGov) • Granicus SmartGov • Hexagon EAM (HxGN, formerly Infor EAM) • Infor Public Sector (IPS) • Lagan (Verint CRM) • Maximo • Microsoft Dynamics • Motorola PremierOne CSR • OpenGov Enterprise Asset Management (formerly Cartegraph OMS) • Oracle Service Cloud • Tyler Technologies Enterprise Permitting & Licensing Software (EnerGov) • Tyler Technologies Enterprise Asset Management (EAM) • VUEWorks civicplus.com 51 Mobile App The CivicPlus Marketplace App is more than a request management solution; it’s a fully configurable mobile application that serves as a centralized digital hub for community engagement across all CivicPlus solutions. Offering residents convenient access to your agency’s information and services, as well as native SeeClickFix 311 CRM functionality, the app enhances transparency, service accessibility, and community satisfaction by serving as a mobile gateway to essential services and civic resources. Streamlined Civic Experience Community members can easily report issues, access records, view meeting info, and respond to code enforcement—all from any mobile device. A centralized platform with chatbot, SMS, and email keeps the public informed and engaged. Configurable for Brand Consistency Agencies can customize branding, buttons, and links in real-time, using over 300 icons to match services and maintain a consistent, user-friendly experience. Unified Platform for CivicPlus Solutions Seamlessly integrates SeeClickFix 311 CRM with CivicPlus tools like Municipal Websites, Chatbot, Community Development, Recreation, Codification, and Mass Notifications. Unified Platform for CivicPlus Solutions The app seamlessly integrates SeeClickFix 311 CRM with CivicPlus tools—like Websites, Chatbot, Community Development, Recreation, Codification, and Notifications—using in-app links and single sign-on for a connected user experience. Enhanced Visibility and Transparency Residents can track service requests and get real-time updates on community events through dynamic content and notifications. Flexible, All-in-One Functionality From records requests to pet licenses and program registration, the app adapts to community needs—earning 4+ star ratings from users of all community sizes. Multi-Jurisdictional Support Geolocation and flexible branding let residents engage across neighboring agencies using SeeClickFix 311 CRM, expanding service reach and impact. civicplus.com 52 Conversations OMNICHANNEL COMMUNICATION INBOX Improve and Simplify Resident and Local Government Engagement Today’s local government communicators are faced with the challenge of managing and monitoring a fragmented and expanding number of resident communication channels. With residents now using email, phone, text messaging, social media, chatbots, web forms, and traditional office drop-ins to ask questions, make requests, and share concerns, staff members are left struggling to respond to every inquiry and do it in a way that ensures the highest quality customer service experience. We believe resident communication is a key part of a positive and frictionless civic experience for both residents and local government difference- makers. Conversations from the SeeClickFix 311 CRM is a omnichannel communication tool designed to improve and simplify resident and local government engagement. Inbound resident messages from email, text, in-person, and digital media channels are consolidated into a single interface for rapid outbound response. Resident communication histories are documented at the individual profile level to facilitate optimal service interactions. Flexible internal processes and tools can be configured to ensure better service and more efficient internal workflows. Communication Aggregation A single interface for all resident communications that allows you to intake and manage messages Frictionless Interactions Respond to each message with personalized comments to develop an engaging interaction with your residents Flexible Internal Configurations Organize and prioritize all communications and correspond internally with other members of your administration to ensure that the right information reaches the right person Expedited Issue Resolution Internal commenting functionality enables inter- departmental collaboration and supports accelerated issue resolution Resident Records Every inbound communication via email or SMS creates a resident record to track and manage all correspondence specific to each resident Tracking and Visibility Track team member responsiveness, create KPIs, and monitor processes to hold teams accountable for providing high-quality resident service delivery civicplus.com 53 Implementation Project Timeline From project kickoff to announcing the launch of your SeeClickFix 311 CRM Pro System, the implementation process averages 14 weeks. For projects that include specific integration to an approved third-party system, the timeline generally expands to 18-20 weeks. Your staff will work with a CivicPlus implementation consultant to establish a workable schedule once final scope has been determined and your project kicks off. This overview provides you with an outline of what to expect during each phase. PHASE 1: INTRODUCTION & PLANNING 1 Week • Project Kickoff Call (In some cases, Request admin training will be completed during the kickoff call – this is based on Implementation Consultant’s discretion) • Final project timeline developed PHASE 2: ACCOUNT CONFIGURATION 8-12 Weeks • One-hour Request admin training (if not completed during initial kickoff call) • Customer configures account • Identify branding standards for mobile app • One-hour Conversations Admin Training • Customer configures Conversations channels • Optional Integrations: Customer will provide integration deliverables, and Implementation Consultant will assist in Integration Configuration PHASE 3: USER TRAINING & TESTING 4-6 Weeks • One-hour Request user training • One-hour Conversations user training • Optional Integrations: One-hour end to end integration testing call • User testing and revisions • Marketing call with Customer Success Manager PHASE 4: LAUNCH 1 Week • Implementation Consultant assists in transfer to Production Account • Ongoing support for marketing launch with Customer Success Manager • Addition of web portal onto customer website civicplus.com 54 Approaching Your Project Implementation Phase 1: Introduction & Planning Implementation begins with a kickoff call that includes your core project team, system admins, and implementation consultant. We will review your organization’s goals, establish a timeline for launching your SeeClickFix 311 CRM, determine which departments will use the solution, and field any questions you have. Based on the scope of your project, your Implementation Consultant may decide to also complete the Request Admin Training during the kickoff call. After this call, your implementation consultant will develop a final project timeline based on scope, agreed milestones, and key deliverables. Phase 2: Account Configuration If your Request Admin training was not completed during your kickoff call, it will be completed at the beginning of the Account Configuration Phase. You will configure your own account based on your needs and our best practices. Configuration will include setting up members, request types, automatic assignments, and notifications, escalation contacts, timeline response goals, preformatted response messages, custom emails, geographical areas for tracking and reporting, and mobile app buttons that link to webpages, call phone numbers, or display custom content. We will also provide a one-hour Conversations Admin training. You will configure your own Conversations channels, including text, email, and call taker channels, preformatted response messages, assignees and workflows, and DNS records. Optional Integrations: You will provide Integration deliverables and configure your Integration with support from CivicPlus. During the Account Configuration Phase, your Project Team will meet regularly with your Implementation Consultant, who will provide ongoing support. Branding for App The other key aspect of this phase is to identify the visual branding for the mobile app. If you are implementing a Marketplace app, your Implementation Consultant will provide a list of deliverables due during this phase. civicplus.com 55 Phase 3: User Training & Testing Training We will offer a one-hour Request User Training for all individuals who will use the system to manage requests. This training will cover the life cycle of a request from opening to closing, the full functionalities of the CRM, viewing requests on a list and map view, and generating reports. We will also offer a one-hour Conversations User Training for all individuals who will use Conversations to manage resident interactions. This will include the life cycle of a Conversation, how to respond to, escalate, or transfer Conversations within the system, and how to manage Constituent profiles. Optional Integration: We will provide a one-hour end-to-end testing call for individuals who will be managing the Integration between systems. This will include a full test of a request integrated into the remote system, as well as a tour of available self-service integration features. SeeClickFix 311 CRM offers up to three free monthly live tutorials for customers to attend online. We will review the topics you were previously trained on, and you can ask questions of our lead trainer. Many customers find these refresher tutorials extremely valuable as a review or even with training of new staff members. Testing After training, authorized members can begin testing the platform to better understand the features and capabilities of the system. This testing also allows the customer’s admin team to make configuration changes needed prior to launch. Marketing We will host a specific call to discuss launch and public announcement planning. We can provide a variety of resources to assist in marketing. • Setting official launch and announcement date • Adding web portal and app links to your website • Developing and executing marketing plan Phase 4: Launch & Announcement Your Implementation Consultant will provide assistance with moving all account settings over to your live Production account. On your launch date, the customer will add the web portal to their website and begin executing their marketing plan. The Customer Success Manager will provide ongoing support. civicplus.com 56 Summary of Responsibilities CivicPlus will provide the following: • Initial creation of customer Sandbox and Production Accounts • 30-minute Kickoff and Consulting Call • Timeline Development • 1-Hour Request Admin Training • 1-Hour Conversations Admin Training • 1-Hour Request User Training • 1-Hour Conversations User Training • Optional Integration: 1-Hour End-to-End Testing Call • Ongoing recurring check-ins to provide consulting services during implementation • Marketing meeting with Customer Success Manager • Migration of settings from the Sandbox Account to Production Account for customer launch Customer will be responsible for the following: • Full configuration of account including conversations channels, request categories and workflows, member list, and more • Delivering all Marketplace App Deliverables (including visuals for the app design) and providing CivicPlus full admin access to an active Apple Developer Account, if applicable • Ensuring that the customer has API access with their integrated system and integration deliverables, if applicable • Securing team availability for all meetings and trainings • Full testing of account before launch • Executing Marketing Plan Continuing Services MAINTENANCE • Extensive automated test suites integrated with version control system. • Web based products receive updates daily via a continuous integration process. • Mobile apps are managed on a standard schedule for features (every 2-3 months) and as needed for bug fixes. civicplus.com 57 Hosting & Security The SeeClickFix 311 CRM’s operational goal is 99.9% availability. All our systems are monitored continuously with automatic contact mechanisms and escalation to multiple members of our engineering team if a problem is detected. When problems occur, we use various methods to communicate status updates with partners. Our services operate within the data center of AWS, which employ numerous techniques to ensure reliable uptimes for our equipment and network access. When outages occur in these facilities, we do depend on our vendor to provide timely updates and resolution. We have designed our services with redundancy and recovery procedures in mind to mitigate single points of failure. This includes redundant systems, the ability to provision new instances if necessary, and regular data backups. Databases are replicated in real time to a secondary server and backed up at a different data center every four hours for disaster recovery purposes. Our software and operational configurations are managed in a version control system, and in a worst-case scenario we are able to re-deploy our services from the database backups and version control repositories. DDOS MITIGATION We have rate limits and filters in place for our public endpoints to discard most forms of abusive traffic. In a more severe situation, we would be able to migrate our services to alternate IP addresses or employ a commercial DDoS mitigation service to respond to a persistent attack. SYSTEM SECURITY • Our server software is updated regularly to minimize exposure to security problems. • We monitor various security announcement lists in order to respond quickly to any vulnerabilities. • Systems are accessible to engineers only on an as-needed basis. • Our software is revision controlled and can be used to recreate our systems as needed for scaling, repairs, or disaster recovery. • Our systems have restricted visibility to the Internet via firewall mechanisms. • We support SSL encryption on all our services, including integrations with remote systems. DATA CENTERS Our data center provides a variety of physical and system security practices. For more details on AWS security policies: aws.amazon.com/security 58 Technical Services & Support civicplus.com 59 Support Services TECHNICAL SUPPORT With technology, unlimited support is crucial. Our live technical support engineers based in North America are ready to answer your staff members’ questions and ensure their confidence. CivicPlus’ support team is available to assist with any questions or concerns regarding the technical functionality and usage of your new solution. CivicPlus Technical Support hours typically span between 7 a.m. to 7 p.m. CST, but vary by product. You can access a Technical Support Team via a toll-free number as well as an online email support system for users to submit technical issues or questions. Our current initial response time is 4-hours for email tickets during normal hours. Further, emergency technical support for urgent requests is available 24/7 for designated, named points-of-contact for most products. CIVICPLUS HELP CENTER CivicPlus customers have 24/7 access to our online Help Center where users can review articles, user guides, FAQs, and can get tips on best practices. Our Help Center is continually monitored and updated by our dedicated Knowledge Management Team to ensure we are providing the information and resources you need to optimize your solution. The Help Center also provides our release notes to keep your staff informed of upcoming enhancements and maintenance. CONTINUING PARTNERSHIP We won’t disappear after your website is launched. You’ll be assigned a dedicated customer success manager. They will partner with you by providing information on best practices and how to utilize the tools of your new system to engage your residents most effectively. Award-Winning Support CivicPlus has been honored with four Gold Stevie® Awards, eight Silver Stevie® Awards, and eleven Bronze Stevie® Awards. The Stevie Awards are the world’s top honors for customer service, contact center, business development, and sales professionals. 60 Investment Proposal civicplus.com 61 Features & Functionality • Web Central CMS Tools, Widgets, & Features • DNS Setup for URL moundsviewmn.org • AudioEye Managed • CivicPlus Chatbot • External Payment Processor - Global Payments Integrated • Platform IdP Implementation • Premium Package o 1 Website Layout Built Using Available Flexible Layout Options o 1 Custom Website Design Built Using Approved Layout & Up to 1 Advanced Design Component • 100 pages Content Development from URL moundsviewmn.org • Up to 100 Meetings Worth of Agendas & Minutes PDF/DOC Migration • 4 Blocks of Virtual Consulting (up to 3 hours/block) • 4 Blocks of Virtual System Training (up to 3 hours/block) Annual Recurring Services • Guardian Hosting & Security • 1 SSL Certificate • DNS Hosting for URL moundsviewmn.org • Software Maintenance Including Service Patches & System Enhancements • 24/7 Technical Support & Access to the CivicPlus Help Center • Dedicated Customer Success Manager • 48-Month Premium Website Redesign Scope of Work CivicPlus can appreciate the monetary constraints facing our governments each day. To help ease these concerns and assist with budgeting and planning, our proposed project and pricing are valid for 60 days from June 25, 2025. Web Central Project Scope Copy over Product Scope civicplus.com 62 Core Features & Premium Modules • Core Features • Common Modules Features • Permitting Module • Planning and Zoning Module • Code Enforcement Module Added Features & Connectors • GIS (ESRI) Mapping Integration • ICC Code Repository Integration (unlimited users - up to 9 titles) • External Payment Processor - Global Payments Integrated Professional Services • Virtual Training • Premium Module Configuration • Standard Data Import - Customer Formatted - Permitting • Standard Data Import - Customer Formatted - Planning & Zoning • Standard Data Import - Customer Formatted - Code Enforcement Complaint Annual Recurring Services • Hosting & Security • Software Maintenance Including Service Patches & System Enhancements • 24/7 Online Self-Service Help with the CivicPlus Help Center • Dedicated Customer Success Manager Community Development Project Scope Communicator Unlimited + Emergency Voice Package • Unlimited Multi-Channel Messaging Across Email, Social Media, myAlerts Mobile App, RSS, & CivicPlus Municipal Websites Integration • Unlimited SMS Messages • Unlimited Emergency-Only Voice Messages • Unlimited Administrators, Subscribers, & Groups • Unlimited Brands for Departments or Groups • White & Yellow Page Data: Emergency Telephone Network (ETN) • Language Translations • Text-to-Join via Keyword • Geo-Targeted Messages • myAlerts Mobile App • Admin Mobile App • Internal Secure Chat • Task Lists • Polling via SMS, Email, & Admin Mobile App • Scheduled Alerts • NOAA Weather Integration: Geotargeted + SMS, myAlerts Mobile App, Social Media, & CivicPlus Municipal Websites Integration (messages sent apply to blocks purchased) • IPAWS – Integrated Public Alert & Warning System Implementation • Implementation & Training Annual Recurring Services • Fully Redundant Solution Hosting with 99.9% Uptime • 24/7 Technical Support & Access to the CivicPlus Community • Dedicated Customer Success Manager Mass Notification Project Scope civicplus.com 63 Mounds View’s Investment Total Investment - Initial Term (includes one-time fees and Initial Term annual services)$98,074.28 Annual Recurring Services (subject to uplift)$56,951.28 SeeClickFix 311 CRM Pro • Unlimited User Licenses with Permissions and Roles • iOS and Android Apps for Residents and Officials • Embeddable Web Portal • Request Workflows and Communication Tools • Powerful Mapping & Analytics • Alerts and Notices with Email and Push Notifications • Work Orders with Tracked Resources • Conversations o Manage all Inbound and Outbound Correspondence with Individual Residents o Resident Emails, Texts, Phone Calls are Aggregated and Organized in a Centralized Hub Professional Services • SeeClickFix 311 CRM Account Configuration • SeeClickFix 311 CRM Virtual Training Annual Recurring Services • Hosting & Security • Software Maintenance Including Service Patches and System Enhancements • 24/7 Technical Support and Access to the CivicPlus Help Center • Dedicated Customer Success Manager SeeClickFix 311 CRM Project Scope Total Cost civicplus.com 64 CivicPlus Project Pricing & Invoicing CivicPlus prices on a per-project, all-inclusive basis (stated in U.S. dollars). This type of pricing structure eliminates surprise costs, the uncertainty of paying by the hour, and is overall more cost effective for our customers. It provides you with a price based on the products and features listed in this proposal that only varies if additional functionality, custom development, security, escrow requirements, or other design or project enhancements, outside of the included scope, are added prior to contract signing. Standard Invoicing • 100% of Initial Term invoiced upon signature date • Total Investment - Initial Term refers to the first 12 months of the agreement • Annual Recurring Services (subject to Uplift) refers to the second 12 months of the agreement • First-year Annual Services is included with your total Initial Term cost • Subsequent annual invoicing occurs on the anniversary of the contract signing date, and is subject to a 5% technology fee uplift each year starting in year 2 of your contract Payment Processor Account • Your chosen payment processor will collect and disburse all credit card monies • If selected, any of our partner payment processor Vendors will conduct a rate analysis upon discovery to provide the most competitive percentage + fee per transaction rate • CivicPlus integrates with several payment processors to provide maximum flexibility to our customers’ needs Third-Party • Customer is responsible for licenses to third-party products; CivicPlus is not responsible for changes to third- party product terms and conditions • Custom third-party integrations require additional scoping meeting and custom quote We will work with you before contract signing to determine a billing process that will meet both your needs for budget planning and our accounting processes. Proposal as Non-Binding Document A successful project begins with a contract that meets the needs of both parties. This proposal is intended as a non-binding document, and the contents hereof may be superseded by an agreement for services. Its purpose is to provide information on a proposed project we believe will meet your needs based on the information available. If awarded the project, CivicPlus reserves the right to negotiate the contractual terms, obligations, covenants, and insurance requirements before a final agreement is reached. We look forward to developing a mutually beneficial contract with Mounds View. PER YEAR CIVICPLUS ONE TIME SETUP FEE PER YEAR CIVICPLUS ONE TIME SET UP FEE ANNUAL RENEWAL + 5% uplift IMPLEMENTATION Annual w/o Com Dev & Business Setup w/o Com Dev & Business Municipal Websites Central $3,853.00 Premium Implementation 12,635.00 Municipal Websites Central $3,853.00 Premium Implementation 12,635.00 Hosting & Security $1,188.00 Content Development 4,000.00 Hosting & Security $1,188.00 Content Development 4,000.00 Cloudflare Security $600.00 Training 12 hrs 3,000.00 Cloudflare Security $600.00 Training 12 hrs 3,000.00 SSL Management $89.00 Agendas & Minutes 850.00 SSL Management $89.00 Agendas & Minutes 850.00 DNS and Domain Hosting $158.00 virtual consulting 3,000.00 DNS and Domain Hosting $158.00 virtual consulting 3,000.00 48 Month Redesign $2,631.00 DNS and Domain Hosting 158.00 48 Month Redesign $2,631.00 DNS and Domain Hosting 158.00 global payments $0.00 global payments $0.00 mass notification setup 1,155.00 audio eye (ADA)$2,500.00 audio eye (ADA)$2,500.00 IdP integration Implementation 1,575.00 Chatbot $5,355.00 Chatbot $5,355.00 COM DEV MASS NOTIFICATION 26,373.00 Community Dev Core $2,250.00 core setup 1,750.00 emergency alerts $6,000.00 permitting $4,500.00 permtiting setup 3,500.00 less 25% discount 19,661.25 business licencing $4,500.00 business setup 3,500.00 Annual: w/Mass Notif & Chatbot 24,248.00 code enforcement $4,500.00 code enforcement setup 3,500.00 planning and zoning $4,500.00 planning and zoning setup 3,500.00 Website IdP Integration $1,874.00 1st year with 25% setup discount 43,909.25 GIS mapping integration $1,000.00 permitting data 500.00 ICC Code Integration $2,000.00 business data 500.00 Annual w/o Com Dev & Business $24,248.00 global payments $0.00 code enforcement data 500.00 GIS Setup 500.00 2nd year $25,460.40 MASS NOTIFICATION ICC Code Setup 500.00 emergency alerts $6,000.00 mass notification setup 1,155.00 3rd year $26,733.42 COMPARED TO: See Click Fix 311 Integration $13,922.00 4th year $28,070.09 2025 Renewal Fees REVIZE $2,760.00 Website IdP Integration $1,874.00 IdP integration Implementation 1,575.00 5th year $29,473.60 BS& A $14,599.00 $61,420.00 44,623.00 X5% uplift 61,420.00 2nd Year $64,491.00 Total if not signed by 10/1 106,043.00 3rd Year $67,715.55 4th year $71,101.33 less 25% implementation discount 33,348.75 61,451.00 5th year $74,656.39 1st year total.94,799.75