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Agenda Packets - 2025/07/14 (2)
CITY OF MOUNDS VIEW CITY COUNCIL MEETING AGENDA MOUNDS VIEW CITY HALL Monday, July 14, 2025 6:00 p.m. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL: Lindstrom, Gunn, Meehlhause, Clark, Smith 4. APPROVAL OF AGENDA 5. CONSENT AGENDA A. Approval of Minutes: June 23, 2025 B. Just and Correct Claims C. Resolution 10127 Adopting the Minnesota Government Data Practices Act Policy and Designating the Responsible Authority and Compliance Official D. Resolution 10120, Authorizing Separation Compensation for Accountant Amanda Bruzer E. Resolution 10123, Approving an Amendment to the Joint Powers Agreement with North Metro Mayors Association F. Resolution 10121, Approving the Hire of Clint Schumann to Public Works Utilities Maintenance Worker Position G. Resolution 10122, Appointing Rebecca Scholl to the Mounds View Planning and Zoning Commission 6. SPECIAL ORDER OF BUSINESS 7. PUBLIC COMMENT Citizens may speak to issues not on tonight's agenda. Before speaking, please give your name and address for the minutes. Also, please limit your comments to three minutes. As a reminder, public comment is for addressing the Council only. Comments or concerns regarding Staff must be submitted in writing to the Mayor or City Administrator. Failure to respect these guidelines will result in me asking you to cease commenting and asking you to return to your seat. That said, is there anyone here for public comment? 8. COUNCIL BUSINESS A. First Reading and Introduction of Ordinance 1043 Amending the Zoning Code Relating to Public Hearing Processes B. First Reading and Introduction of Ordinance 1045 Amending Mounds View City Code 160.088 related to Accessory Dwelling Units C. Resolution 10134, Approving an Option Agreement and Authorizing the Purchase of Real Property D. Resolution 10128, Approving a Water Tower Lease Agreement with AT&T E. Resolution 10129, Approve and Accept the Park System Master Plan F. Resolution 10131, Approve the Bids and Authorize Roof Repairs for Well #4—handout at meeting G. Resolution 10133, Approve the Purchase of (2) Service Trucks for the Public Works Department H. Resolution 10132, Approving Various Sanitary Sewer Manhole Repairs I. Resolution 10112, Accepting the 2025 Twin Cities Gateway Marketing Grant J. Resolution 10125, Approving the Purchase of Cloud Storage and Licensing for (8) 4RE In-Car Camera Systems and (4) Vista Body Worn Cameras K. Resolution 10126, Adopting a Five-Year Financial Plan for 2026 thru 2030 L. Resolution 10130, Approving the Implementation of an Advisory (sub) Committee for the Park System Master Plan 9. REPORTS A. Reports of Mayor and Council B. Reports of Staff 1) Fitness Court Artist Selection - Don 10. NEXT COUNCIL WORK SESSION: Monday, August 4, 2025 at 6:00 pm NEXT COUNCIL MEETING: Monday, July 28, 2025 at 6:00 pm 11. ADJOURNMENT I PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL 2 CITY OF MOUNDS VIEW 3 RAMSEY COUNTY, MINNESOTA 4 5 Regular Meeting 6 June 23, 2025 7 Mounds View City Hall 8 2401 Mounds View Boulevard,Mounds View,MN 55112 9 6:02 P.M. 10 11 12 1. MEETING IS CALLED TO ORDER 13 14 2. PLEDGE OF ALLEGIANCE 15 16 3. ROLL CALL: Clark, Gunn, Lindstrom, Meehlhause and Smith 17 18 NOT PRESENT: None. 19 20 4. APPROVAL OF AGENDA 21 A. Monday,June 23, 2025, City Council Agenda. 22 23 MOTION/SECOND: Meehlhause/Clark. To Approve the Monday, June 23, 2025, agenda 24 amending Resolution 10114. 25 26 Ayes—5 Nays—0 Motion carried. 27 28 5. CONSENT AGENDA 29 30 Council Member Gunn asked to remove Item 5G for further discussion. 31 32 A. Approval of Minutes: June 9, 2025. 33 B. Just and Correct Claims. 34 C. Resolution 10110, Authorizing Separation Compensation for Public Works 35 Maintenance Worker David "Joe" Keding. 36 D. Resolution 10111, Approving Animal Impound Services Agreement with 37 Companion Animal Control LLC & Companion Animal Care LLC. 38 E. Resolution No. 10114, Approving an Agreement for the Public Works 39 Uniforms, Towels, and Mats. 40 F. Resolution 10117, Approving a Professional Service Agreement with Mounds 41 View School District 621 for the Meals on Wheels Program at the Community 42 Center. 43 G. Resolution 10118, Aeeepting the Minnesota AFts and Cultural 14eFitage Fund 44 . 45 Mounds View City Council June 23, 2025 Regular Meeting Page 2 1 MOTION/SECOND: Meehlhause/Smith. To Approve the Consent Agenda as amended removing 2 Item 5G. 3 4 Ayes—5 Nays—0 Motion carried. 5 6 G. Resolution 10118, Accepting the Minnesota Arts and Cultural Heritage Fund 7 (ACHF) Grant Monies for the Tribute Park. 8 9 Council Member Gunn thanked the Minnesota Arts and Cultural Heritage Fund for awarding the 10 City grant funding for the Tribute Park. 11 12 MOTION/SECOND: Gunn/Clark. To Waive the Reading and Adopt Resolution 10118, 13 Accepting the Minnesota Arts and Cultural Heritage Fund (ACHF) Grant Monies for the Tribute 14 Park. 15 16 Ayes—5 Nays—0 Motion carried. 17 18 6. SPECIAL ORDER OF BUSINESS 19 A. Appreciation to Gary Rundle for his service to the City of Mounds View. 20 1) Resolution 10109,Appreciation for Gary's service on the Mounds View 21 Planning Commission. 22 2) Resolution 10115, Honoring Gary Rundle as 2024 Citizen of the Year. 23 24 MOTION/SECOND: Gunn/Meehlhause. To Adopt Resolution 10109, Appreciation for Gary's 25 service on the Mounds View Planning Commission. 26 27 Mayor Lindstrom read a Resolution of Appreciation in full for the record honoring Gary Rundle 28 for his years of dedicated service on the Mounds View Planning Commission. 29 30 Council Member Meehlhause thanked Gary Rundle for his years of service to the City noting he 31 had the privilege of serving with Mr. Rundle on the Planning Commission for four years. 32 33 Dennis Farmer, 5117 Irondale, explained he has served on the Planning Commission with Gary 34 Rundle for the past several years. He stated he greatly appreciated how welcoming and 35 encouraging Mr. Rundle was to him. 36 37 Ayes—5 Nays 0 Motion carried. 38 39 Mayor Lindstrom read a Resolution in full for the record honoring Gary Rundle as Citizen of the 40 Year for 2024. 41 42 MOTION/SECOND: Meehlhause/Gunn. To Adopt Resolution 10105, Honoring Gary Rundle as 43 2024 Citizen of the Year. 44 45 Council Member Gunn explained she served with Mr. Rundle on numerous commissions and with 46 the Lions. She stated it was an honor to call him her friend, to have been able to serve with him, Mounds View City Council June 23, 2025 Regular Meeting Page 3 1 and she thanked Mr. Rundle for his involvement in the community. 2 3 Council Member Meehlhause explained he also considered Gary Rundle a friend and he 4 appreciated how the Resolution spoke to how involved Mr. Rundle was in the community. He 5 reported he has been in contact with Mr. Rundle's daughter about how to present the Citizen of 6 the Year award to Gary and he was waiting to hear back from the family. He thanked the Council 7 for selecting Gary Rundle as Citizen of the Year for 2024. 8 9 Mayor Lindstrom reported Gary Rundle has put many years of service into this community and he 10 greatly appreciated his efforts. He wished him all the best going forward. 11 12 Ayes—5 Nays—0 Motion carried. 13 14 7. PUBLIC COMMENT 15 16 Mayor Lindstrom encouraged the public to speak with kindness and respect when addressing the 17 City Council during Public Comment. 18 19 Vince Meyer, 8380 Spring Lake Road, reported he submitted an information disclosure request 20 along with nine other residents on Spring Lake Road on January 1 and he has received no response 21 from the City.He stated on February 10 he made a second request and received partial information. 22 He commented it was now June and he still has not received a response on the contractor that 23 would be doing the work on the driveways, what the cost would be and who was paying for the 24 project. 25 26 8. COUNCIL BUSINESS 27 A. PUBLIC HEARING: Second Reading and Approval of Ordinance 1044 28 Amending Title XV, Chapter 160 of the Mounds View Municipal Code 29 Relating to Off-Street Parking Requirements. ROLL CALL VOTE 30 31 Evan Monson, Stantec, requested the Council approve an Ordinance that would amend Title XV, 32 Chapter 160 of the Mounds View Municipal Code Relating to Off-Street Parking Requirements. 33 He commented on the minor changes that were made to the City's parking requirements and 34 reported the Planning Commission recommends approval. 35 36 Mayor Lindstrom opened the public hearing at 6:24 p.m. 37 38 Sharon Kirscher, 8406 Red Oak Drive, asked how off street parking was defined. 39 40 Mr. Monson reported off street parking was defined as any parking not on a City or County street, 41 but rather was within a parking lot or garage structure. 42 43 Mayor Lindstrom commented on how the new requirements would assist with new development 44 in the community and would more closely align with the parking requirements in neighboring 45 communities. 46 Mounds View City Council June 23, 2025 Regular Meeting Page 4 1 Dennis Farmer, 5117 Irondale, reported the City was putting minimum parking requirements in 2 place and not maximum requirements. He indicated a developer could always request lower or 3 higher parking requirements. 4 5 Hearing no public input, Mayor Lindstrom closed the public hearing at 6:31 p.m. 6 7 MOTION/SECOND: Meehlhause/Clark. To Waive the Second Reading and Adopt Ordinance s 1044 Amending Title XV, Chapter 160 of the Mounds View Municipal Code Relating to Off- 9 Street Parking Requirements. 10 1 1 Mayor Lindstrom thanked the Planning Commission and the consultant firm for their efforts on 12 this Ordinance. 13 14 ROLL CALL: Clark/Gunn/Meehlhause/Smith/Lindstrom. 15 16 Ayes—5 Nays—0 Motion carried. 17 18 B. Resolution 10116,Approving the Strategic Plan. 19 20 Assistant City Administrator Beeman requested the Council approve the City's strategic plan. He 21 explained the Council has been reviewing the plan section by section and the plan was now ready 22 for Council approval. 23 24 Mayor Lindstrom thanked staff for all of their efforts on this document. 25 26 MOTION/SECOND: Gunn/Meehlhause. To Waive the Reading and Adopt Resolution 10116, 27 Approving the Strategic Plan. 28 29 Ayes—5 Nays—0 Motion carried. 30 31 C. Resolution 10113, Authorizing the Purchase of a 2025 Tymco, 500X 32 Freightliner Street Sweeper. 33 34 Public Works Superintendent Szurek requested the Council authorize the purchase of a 2025 35 Tymco, 500X Freightliner Street Sweeper. He reported the City sweeps the streets and roadways 36 four to eight times per year in order to keep leaves and other nitrates out of waterways. He 37 commented on three different units that were looked at and noted staff was recommending the 38 purchase of a Tymco street sweeper. It was noted staff had budgeted $400,000 for this purchase 39 and the bid price came in at $367,765. 40 41 Council Member Meehlhause asked when this piece of equipment would be delivered. Public 42 Works Superintendent Szurek anticipated the street sweeper would be delivered by January 1, 43 2026. 44 45 Council Member Meehlhause questioned how long the City has had its current street sweeper. 46 Public Works Superintendent Szurek reported the City has had its current street sweeper since Mounds View City Council June 23, 2025 Regular Meeting Page 5 1 2014. He commented further on the maintenance this unit has required and discussed how tough 2 the sand was on this piece of equipment. 3 4 Council Member Clark discussed how the repairs costs for the current unit were quite high and 5 noted she supported the purchase of the new street sweeper. 6 7 Vince Meyer, 8380 Spring Lake Road, asked if the current street sweeper would be traded in or 8 put up for auction. 9 10 Mayor Lindstrom reported the current street sweeper would be traded in and the City would be 11 receiving $40,000 for this piece of equipment. 12 13 MOTION/SECOND: Meehlhause/Gunn. To Waive the Reading and Adopt Resolution 10113, 14 Authorizing the Purchase of a 2025 Tymco, 50OX Freightliner Street Sweeper. 15 16 Ayes—5 Nays—0 Motion carried. 17 18 D. Resolution 10119,Ardan Park Wetland Banking. 19 20 Public Works/Parks and Recreation Director Peterson requested the Council adopt a Resolution 21 that would approve wetland banking for Ardan Park. He reported staff has been working on the 22 wetland banking for some time and after submitting an application with BWSR, Ramsey County 23 and the Army Corp of Engineers. He explained staff received comments from the Army Corp 24 noting there was concerns with establishing the wetland banking so close to the Anoka County 25 Airport. He stated potential bird strikes were addressed. He indicated both the FAA and UDA has 26 determined that the creation of wetland banking would not increase wildlife hazards to the Anoka 27 County Airport. After addressing the comments from the Army Corp, he received feedback that it 28 was reasonable to move forward with the prospectus application. He commented further on the 29 process that would be followed for the formal review and noted Stantec has estimated it would 30 cost $29,300 for the next steps to be completed, which included hydrology modeling, site 31 investigation and concept design for the wetland banking, as well as panel and TEP meetings. 32 33 Council Member Meehlhause asked what the benefits were of the wetland banking. Public 34 Works/Parks and Recreation Director Peterson reported the State of Minnesota and DNR highly 35 value wetland banking. He indicated this wetland bank would allow the City to sell credits to 36 developers. He stated by creating this wetland bank, it would lock in the area and protect it from 37 any future development. He provided further comment on how this would be the first wetland 38 banking project in Ramsey County in quite some time. 39 40 City Administrator Zikmund explained the City would be able to determine the price for the 41 wetland credits if there was interest from a developer. 42 43 Mayor Lindstrom inquired if there would be a buffer between the wetland banking area and the 44 adjacent homes. Public Works/Parks and Recreation Director Peterson stated there would be. 45 46 Council Member Meehlhause asked if the City would be required to purchase the four properties Mounds View City Council June 23, 2025 Regular Meeting Page 6 1 in order to complete the wetland banking. Public Works/Parks and Recreation Director Peterson 2 reported this would be required. 3 4 Mayor Lindstrom questioned how long the City has been working on this project. Public 5 Works/Parks and Recreation Director Peterson estimated the City has been working on the wetland 6 banking project for the past two years. 7 8 Council Member Smith inquired if this project could only move forward if the four lots were 9 purchased. 10 11 Mayor Lindstrom stated this was the case and recalled that the purchase price for these four lots 12 was $200,000. 13 14 MOTION/SECOND: Clark/Meehlhause. To Waive the Reading and Adopt Resolution 10119, 15 Directing staff to move forward with the Ardan Park Wetland Banking and the eight tasks 16 associated with the application. 17 18 Ayes—5 Nays—0 Motion carried. 19 20 9. REPORTS 21 A. Reports of Mayor and Council. 22 23 Council Member Meehlhause thanked the Community Engagement Committee for the event that 24 was sponsored on Friday, June 20. 25 26 Council Member Meehlhause provided the Council with an update from the Twin Cities Gateway 27 Convention and Visitor Bureau. 28 29 Council Member Clark reported the Festival in the Park Committee met last week. She reminded 30 the public that Festival in the Park would be held on August 15 and August 16 and discussed all 31 of the events that have been planned for this year. 32 33 Council Member Clark commented on the Juneteenth event that was held last Friday. She thanked 34 all of the volunteers that helped to make this event possible. 35 36 Council Member Clark indicated she would be attending the League of Minnesota Cities Annual 37 Conference in Duluth later this week. 38 39 Council Member Smith reported the Ramsey County League of Local Government welcomed five 40 panelists in order to discuss climate impacts. 41 42 Council Member Smith explained she attended the Anoka County Blaine Airport Advisory 43 Commission meeting last Wednesday where the group discussed how to get youth interested in 44 aviation. She noted a subcommittee was formed to plan an Open House at the airport and she 45 would provide the Council with further information on this after the event is planned. 46 Mounds View City Council June 23, 2025 Regular Meeting Page 7 1 Council Member Smith reported she attended Back to the 50's this past weekend. She thanked the 2 residents in Mounds View who brought her a canopy. 3 4 Council Member Smith indicated she would also be attending the League of Minnesota Cities 5 Annual Conference in Duluth later this week. 6 7 Council Member Smith sent her deepest condolences to the family of Metro Transit Sergeant 8 Beverly Rodrigez and the entire Metro Transit Police Department. 9 10 Council Member Gunn reported the Mounds View Police Foundation would be serving up hot 1 1 dogs on Saturday, June 28 at Von Hansens as part of a fundraiser from 11:00 a.m. to 3:00 p.m. 12 13 Council Member Gunn explained she attended a Mounds View Police Foundation meeting and the 14 group was discussing Festival in the Park. 15 16 Council Member Gunn provided the City Council with an update from the Tribute Park 17 Committee. She reported construction on this park would begin next month. 18 19 Mayor Lindstrom explained he attended the Community Engagement Juneteenth celebration on 20 June 20 and he thanked everyone who took the time to attend this community event. 21 22 Mayor Lindstrom stated he would be attending the League of Minnesota Cities Annual Conference 23 in Duluth as well. 24 25 Mayor Lindstrom indicated he met with Pastor Lee from the North Church, noting this church 26 wants to be more involved in the community. 27 28 Mayor Lindstrom commented on the events that occurred on June 14 where Speaker Hortman and 29 her husband were shot and killed. He explained it was very sad to see this event turning into 30 something political. He asked that people stop doing this and that people begin speaking to each 31 other with kindness. 32 33 B. Reports of Staff. 34 35 Public Works/Parks and Recreation Director Peterson commented on the water line 36 interconnection agreement he was working on with Arden Hills. 37 38 Public Works/Parks and Recreation Director Peterson reported the fitness court would break 39 ground on June 30. 40 41 Public Works/Parks and Recreation Director Peterson indicated the Tribute Park would be holding 42 a preconstruction meeting on Tuesday, June 24. 43 44 Public Works/Parks and Recreation Director Peterson reviewed potential layouts for the zipline in 45 Silver View Park and requested direction from the City Council on how to proceed. He noted the 46 addition zip track and concrete work would cost the City an additional $27,870.95. Mounds View City Council June 23, 2025 Regular Meeting Page 8 1 2 Mayor Lindstrom stated he liked the east/west orientation for the zipline with the waiting line in 3 the shade. 4 5 Council Member Gunn concurred. 6 7 A member of the public asked if the proposed mulch would meet ADA requirements. Public 8 Works/Parks and Recreation Director Peterson reported this would be the case. 9 10 Council Member Smith stated she would rather see a rubber mat in place versus the mulch for 1 1 wheelchair accessibility purposes. She understood this would cost more money, but she wanted 12 the adaptive equipment to be done correctly the first time. 13 14 The Council supported this recommendation. 15 16 Assistant City Administrator Beeman reported the Dunkin Donuts project was still in play for the 17 Simons property. He stated Planet Fitness should be opening in approximately two months. He 18 explained the Planning Commission would be discussing detached ADU's at their next meeting, 19 along with the planning matrix. 20 21 City Administrator Zikmund commented on the letter of commendation an investigator within the 22 Mounds View Police Department received from the city prosecutor. 23 24 City Administrator Zikmund stated he attended a Rice Creek Watershed meeting where he learned 25 the organization will no longer allow street sweepers into the grant program. He indicated he 26 received a ditch update at this meeting and was pleased to learn this project may be completed in 27 2027 or 2028. 28 29 C. Reports of City Attorney. 30 31 City Attorney Riggs provided the Council with an update on the changes that were made at the 32 State level regarding the open meeting law. 33 34 10. Next Council Work Session: Monday,July 7, 2025, at 6:00 p.m. 35 Next Council Meeting: Monday,July 14, 2025, at 6:00 p.m. 36 37 11. ADJOURNMENT 38 39 The meeting was adjourned at 7:52 p.m. 40 41 Transcribed by: 42 43 Heidi Guenther 44 Minute Maker Secretarial CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA APPROVING JUST AND CORRECT CLAIMS AGAINST CITY FUNDS WHEREAS, the City of Mounds View, pursuant to Minnesota Statute 412.141, has full authority over the financial affairs of the City and; WHEREAS, the City Council has reviewed the claim number 914 through 921 in the amount of $ 131,823.48 157237 through 157308 in the amount of $ 470,340.71 TOTAL AMOUNT OF CLAIMS PRESENTED $ 602,164.19 And has found said claims to be just and correct; It was moved that the City Council of Mounds View hereby approve the Attached list of claims dated 06/24/2025 by vote ayes nays. Finance Director 6/21/2025 8:45 AM A / P CHECK REGISTER PAGE: 7 PACKET; 03994 PCaxd 06-17-25 VENDOR SET: 01 "• DAArTIOTHER LISTING �•' SANK APBNK [IS Sank ITEM .ARID ITEM ITEM VENDOR NAME / I.P. DESC TYPE DATE DISCOUNT AMOUNT NO# AMOUNT C1470 Cardmemrer Service I-0555-g52025 May statement D 6/11/2025 5,649.88CR 000914 I-5967-052025 May statement D 6/17/2025 460.00CR 000914 I-6456-052025 May Statement ❑ 6/17/2025 1,197.52CR 0OD914 7,19i.40 • • T a T A L S • • N01 DISCOUNTS :HECK AMT TOTAL APPLIED REGULAR CHECKst 4 0.00 0.00 0.00 HANDWRITTEN CHECKS: 0 0.00 0.00 D.00 PRE-WRITE CHECKS: 0 0.00 0.00 0.00 DRAFTS: 3 0.00 ?,297.40 7,297.40 VOID CHECKS: 0 O.OG 0.00 0.00 NON CHECKS: 0 0.00 0.00 0.00 CORRECTIONS: 0 O.UO 0.00 0.00 REGISTER TOTALS: R.flO 7,297.40 7,297.40 TOTAL ERRORS: 0 TOTAL WARNINGS: 0 6/26/2025 11:33 AM DIRECT PAYABLES CHECK REGISTER PAGE: 1 PACKET: 03996 Ck Date 06/26/2025 - 9 VENDOR SETS 01 iity or Mounds View ••. DRAFT/OTHP.R LISTING ••• BANKt PYSNK Western Bank ITEM PAII1 ITEM ITEM VENDOR I.R. NAME TYPE DATE DISCOUNT' AMOUNT Np# AMOUNT A3010 Advantage Administrators 1-50020252606 Flex Medical D 6/26/2025 154.16 000915 1-50320252606 Flex Daycare D 6/26/2025 912.49 000915 1,066.65 E1200 EFTPS-Direct I-T1 20252.606 Income Tax W/li D 6/26/2025 23,708.75 000916 I-T3 20252606 FICA W/H D 6/26/20RS 19,690.56 000916 I-T4 20252606 Medicare W/f1 D 6/26/2025 7,044,72 000916 50,444.03 H1016 NSA Bank 1-12520252606 C121.L HSA CONTRIBUTIONS A 6/26/2025 9,218.86 D00917 9,218.86 10D25 ICMA Retirement Trust: - 457 I-40020252606 Payroll W/H D 6/26/e025 2,7sa.ls 05091E 1-40220252606 Roth Payroll W/11 D 6/26/2025 205.00 000918 I-4D320252606 Payroll W/11 D 6/26/2025 401.75 000918 1-41520252606 Payroll W/H 0 6/26/25125 3,743.57 ❑00918 7,21E_47 MD658 MN State Retirement System 1-40120252606 49B995-01 MN D 6/26/2025 2,2o1.82 050919 I-40420252606 #98995-01 MN ROTH D 6/26/2025 150.00 000919 1-40520252606 #98995-01 MN D 6/26/2025 246.06 000919 2,397.66 M7342 KN Dept of Revenue I-T2 202526" State Income Tax D 6/26/2025 10,616.94 000920 10,616.94 P9250 Public Employees Retirement Ass I-00120252606 PERA 643400 D 6/26/202S 17,820.81 000921 I-❑0220252606 PERP 643400 ➢ 6/26/2025 25,286.04 000921 1-01020252606 0CP 643400 D 6/26/2025 254.40 000921 43,363.25 • + B A N K T G T A L 3 • • NO# DISCOUNTS C1!$CK AMT TOTAL APPLIMD REGULAR CHECKS: 0 0,00 0.00 0.00 HANDWRITTEN CHECKS: 0 0,00 0,40 ❑_0❑ PRE-WRITE CHECKS: 0 0.00 0,00 0.00 DRAFTS: 7 0.00 124,526.3a 224,526.03 VOID CHECKS: 0 0.00 0.01n 0.00 NON CHECKS: 0 0.00 a.00 0.00 CORRECT1bNS: 0 clog 6.DO 0.00 RANK TOTALS: 7 0,00 124,526.08 124,526.08 6/26/2025 4:31 PM A/P HISTORY CHECK REPORT PAGE: 2 VENDOR SET: 01 City of Mounds View BANK: APBNK US Bank DATE RANGE: 6/24/2025 THRU 6/24/2025 CHECK CHECK CHECK CHECK VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT 1 FISHER, AMY I-000202506170233 US REFUND R 6/24/2025 157237 700 1152 UTILITY DELQ. RECEIVABLE 01-2040-00 15.64 15.64 1 GREEN, JAMES & DOROT 1-000202506170234 US REFUND V 6/24/2025 157238 27.56 1 GREEN, JAMES & DOROT VOIDED M-CHECK GREEN, JAMES & DOROT VOIDED V 6/24/2025 157238 27.56CR 1 VIVIAN, MARK, VALERI I-000202506170235 US REFUND R 6/24/2025 157239 700 1152 UTILITY DELQ. RECEIVABLE 02-1040-00 48.84 48.84 1 SOTHERN, LYLE I-000202506170236 US REFUND R 6/24/2025 157240 700 1152 UTILITY DELQ. RECEIVABLE 03-0530-01 19.50 19.50 04081 iSpace Environments, Inc. I-33542 Prebuild Control Program R 6/24/2025 157241 252 4730-5130 REPAIRS, EQUIPMENT Prebuild Control Pro 755.00 755.00 1 James Green I-202506180242 US Refund 17-0022- R 6/24/2025 157242 700 1152 UTILITY DELQ. RECEIVABLE James Green:UB Refun 27.56 27.56 A1900 Able Hose & Rubber, Inc. I-236999-002 Labor for Hydrant Hose Assembl R 6/24/2025 157243 700 4823-1250 SUPPLIES, UTILITIES Labor for Hydrant Ho 200.00 I-236999-003 Hydrant Flushing Hose Clamps R 6/24/2025 157243 700 4823-1250 SUPPLIES, UTILITIES Hydrant Flushing Hos 76.48 I-236999-004 Hose for Hydrant Diffusers R 6/24/2025 157243 700 4823-1250 SUPPLIES, UTILITIES Hose for Hydrant Dif 1,391.04 1,667.52 A1954 ACM LLC I-Silver View Pond#3 Silver View Pond Proj App 3 R 6/24/2025 157244 745 4415-7050 CONSTRUCTION Silver View Pond Pro 130,984.20 745 2050 CONTRACTS PAYABLE Silver View Pond Pro 6,549.21CR 124,434.99 A2300 AE2S I-103483 Scada VPN Replacement R 6/24/2025 157245 700 4823-5130 REPAIRS, EQUIPMENT Scada VPN Replacemen 1,514.52 730 4823-5130 REPAIRS, EQUIPMENT Scada VPN Replacemen 1,514.52 I-103496 Bronson Lift Station Antenna R 6/24/2025 157245 730 4823-5150 REPAIRS, UTILITY Bronson Lift Station 3,426.00 6,455.04 6/26/2025 4:31 PM A/P HISTORY CHECK REPORT PAGE: 3 VENDOR SET: 01 City of Mounds View BANK: APBNK US Bank DATE RANGE: 6/24/2025 THRU 6/24/2025 CHECK CHECK CHECK CHECK VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT A6043 American Legal Publishing Corp I-43252 2025 S-8 Supplemental Pages R 6/24/2025 157246 100 4160-3030 OTHER PROFESSIONAL SERVICES 2025 S-8 Supplementa 3,882.75 3,882.75 A7584 Aspen Equipment Company I-SWO051101-1 Crane Inspection On Unit 834 R 6/24/2025 157247 730 4823-5130 REPAIRS, EQUIPMENT Crane Inspection On 528.00 I-SWO051268-1 Annual Bucket Truck Insp & Rpr R 6/24/2025 157247 100 4465-5120 REPAIRS, VEHICLES Annual Bucket Truck 2,971.59 3,499.59 B3070 Gayle Bauman I-06152025 Cell phone Apr-Jun R 6/24/2025 157248 100 4150-3100 TELEPHONE Cell phone Apr-Jun 150.00 150.00 B4054 Benefits Extras, Inc. I-1294262 May Retiree & Participation R 6/24/2025 157249 100 4160-3030 OTHER PROFESSIONAL SERVICES May Retiree & Partic 30.00 30.00 B7835 Broadway Awards I-57069 Rundle-PC R 6/24/2025 157250 100 4100-1600 OPERATING SUPPLIES Rundle-PC 75.00 75.00 C3022 Clarice Wilson I-202506170238 Jan 5 - March 9 2025 Music R 6/24/2025 157251 252 4732-3030 OTHER PROFESSIONAL SERVICES Jan 5 - March 9 2025 168.20 I-202506170240 March 31 - June 09 2025 Music R 6/24/2025 157251 252 4732-3030 OTHER PROFESSIONAL SERVICES March 31 - June 09 2 168.20 336.40 C3425 Century Fence Company I-259579701 Gate Repair - PD R 6/24/2025 157252 100 4460-5110 REPAIRS, BUILDINGS & GROUNDS Gate Repair - PD 815.00 815.00 C4510 Cintas - Chicago I-4232604563 Tblcvr, Npkns, Mats R 6/24/2025 157253 252 4350-1600 OPERATING SUPPLIES Tblcvr, Npkns, Mats 10.42 252 4350-2410 MAINTENANCE;MATS,TOWELS,MOPS,ETblcvr, Npkns, Mats 58.05 252 4730-3030 OTHER PROFESSIONAL SERVICES Tblcvr, Npkns, Mats 171.33 I-4233360567 Mats, Npkns, Tblcvr R 6/24/2025 157253 252 4350-1600 OPERATING SUPPLIES Mats, Npkns, Tblcvr 10.42 252 4350-2410 MAINTENANCE;MATS,TOWELS,MOPS,EMats, Npkns, Tblcvr 58.05 252 4730-3030 OTHER PROFESSIONAL SERVICES Mats, Npkns, Tblcvr 6.55 314.82 C4511 Cintas - First Aid & Safety I-5275510404 PW First Aid Supplies R 6/24/2025 157254 100 4160-1600 OPERATING SUPPLIES PW First Aid Supplie 275.81 275.81 6/26/2025 4:31 PM A/P HISTORY CHECK REPORT PAGE: 4 VENDOR SET: 01 City of Mounds View BANK: APBNK US Bank DATE RANGE: 6/24/2025 THRU 6/24/2025 CHECK CHECK CHECK CHECK VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT F1010 Factory Motor Parts Co. I-1-10806518 PW #446 Filters R 6/24/2025 157255 100 4465-1230 SUPPLIES, EQUIPMENT PW #446 Filters 101.59 I-159-139203 PW #904,905,906 Gen Batteries R 6/24/2025 157255 700 4823-1230 SUPPLIES, EQUIPMENT PW #904,905,906 Gen 775.72 877.31 F2026 Finance and Commerce I-745317530 22-23 Street Proj-Bid Advertis R 6/24/2025 157256 485 4470-7050 CONSTRUCTION 22-23 Street Proj-Bi 193.75 I-745730369 Ardan Pond Imp-Bid for Adverti R 6/24/2025 157256 745 4415-7050 CONSTRUCTION Ardan Pond Imp-Bid f 317.52 I-745730373 SV Pond Impr-Bid for Advert R 6/24/2025 157256 745 4415-7050 CONSTRUCTION SV Pond Impr-Bid for 332.22 843.49 F6010 PreCise MRM, LLC I-IN200-2005882 April GPS Data Cards R 6/24/2025 157257 100 4472-3100 TELEPHONE April GPS Data Cards 288.00 288.00 F7040 FRA-DOR Inc I-2505205 Black Dirt for Main/Srvc Repai R 6/24/2025 157258 700 4823-1240 SUPPLIES, STREETS Black Dirt for Main/ 369.00 369.00 G5600 Gopher State One-Call, Inc. I-5050624 May Locates R 6/24/2025 157259 700 4823-3030 OTHER PROFESSIONAL SERVICES May Locates 90.45 730 4823-3030 OTHER PROFESSIONAL SERVICES May Locates 90.45 180.90 H3000 HealthPartners Inc. I-525049482266 July Dental Insurance R 6/24/2025 157260 100 2009 ACC DENTAL INS PAYABLE July Dental Insuranc 4,377.14 100 2015 RETIREE INS PREM PAYABLE July Dental Insuranc 65.04CR 4,312.10 H4035 Hillyard/Minneapolis I-605844315 Microfiber Pads R 6/24/2025 157261 252 4350-1230 SUPPLIES, EQUIPMENT Microfiber Pads 19.65 19.65 H7176 WEX BANK (HOLIDAY) I-105365070 PD Fuel Purchases R 6/24/2025 157262 100 4200-1700 MOTOR FUELS & LUBRICANTS PD Fuel Purchases 98.51 98.51 H7202 Hotsy Minnesota I-25505 Car Wash Soap R 6/24/2025 157263 100 4465-1600 OPERATING SUPPLIES Car Wash Soap 489.11 489.11 6/26/2025 4:31 PM A/P HISTORY CHECK REPORT PAGE: 5 VENDOR SET: 01 City of Mounds View BANK: APBNK US Bank DATE RANGE: 6/24/2025 THRU 6/24/2025 CHECK CHECK CHECK CHECK VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT H7206 Horizon Commercial Pool Supply I-INV103708 Splash Pad Flow Switch 1/2 R 6/24/2025 157264 100 4360-1210 SUPPLIES, BUILDING & GROUNDS Splash Pad Flow Swit 223.10 I-INV104813 Splash Pad Flow Switch 2/2 R 6/24/2025 157264 100 4360-1210 SUPPLIES, BUILDING & GROUNDS Splash Pad Flow Swit 223.10 446.20 I6680 Instrumental Research, Inc. I-6358 May Bacteria Tests R 6/24/2025 157265 700 4825-3030 OTHER PROFESSIONAL SERVICES May Bacteria Tests 187.50 187.50 L4020 LB CARLSON LLP I-249489 2024 audit R 6/24/2025 157266 100 4150-3030 OTHER PROFESSIONAL SERVICES 2024 audit 726.24 230 4650-3030 OTHER PROFESSIONAL SERVICES 2024 audit 148.00 252 4730-3030 OTHER PROFESSIONAL SERVICES 2024 audit 74.00 252 4732-3030 OTHER PROFESSIONAL SERVICES 2024 audit 222.00 441 4650-3030 OTHER PROFESSIONAL SERVICES 2024 audit 44.00 442 4650-3030 OTHER PROFESSIONAL SERVICES 2024 audit 44.00 450 4650-3030 OTHER PROFESSIONAL SERVICES 2024 audit 148.00 700 4820-3030 OTHER PROFESSIONAL SERVICES 2024 audit 726.00 730 4820-3030 OTHER PROFESSIONAL SERVICES 2024 audit 726.00 745 4415-3030 OTHER PROFESSIONAL SERVICES 2024 audit 104.00 2,962.24 L5015 League of Minnesota Cities Ins I-10002793.0325 Work Comp Q3 R 6/24/2025 157267 100 4100-0500 WORKERS COMPENSATION Work Comp Q3 28.83 100 4130-0500 WORKERS COMPENSATION Work Comp Q3 448.62 100 4150-0500 WORKERS COMPENSATION Work Comp Q3 234.22 100 4180-0500 WORKERS COMPENSATION Work Comp Q3 390.97 100 4200-0500 WORKERS COMPENSATION Work Comp Q3 35,314.98 100 4360-0500 WORKERS COMPENSATION Work Comp Q3 3,637.62 100 4380-0500 WORKERS COMPENSATION Work Comp Q3 106.30 100 4410-0500 WORKERS COMPENSATION Work Comp Q3 318.90 100 4460-0500 WORKERS COMPENSATION Work Comp Q3 183.77 100 4465-0500 WORKERS COMPENSATION Work Comp Q3 380.16 100 4470-0500 WORKERS COMPENSATION Work Comp Q3 1,808.90 100 4472-0500 WORKERS COMPENSATION Work Comp Q3 1,183.71 100 4475-0500 WORKERS COMPENSATION Work Comp Q3 264.85 210 4350-0500 WORKERS COMPENSATION Work Comp Q3 43.24 230 4650-0500 WORKERS COMPENSATION Work Comp Q3 169.36 252 4350-0500 WORKERS COMPENSATION Work Comp Q3 882.83 252 4730-0500 WORKERS COMPENSATION Work Comp Q3 675.63 252 4732-0500 WORKERS COMPENSATION Work Comp Q3 1,198.13 255 4350-0500 WORKERS COMPENSATION Work Comp Q3 36.03 290 4420-0500 WORKERS COMPENSATION Work Comp Q3 19.82 700 4820-0500 WORKERS COMPENSATION Work Comp Q3 77.47 700 4823-0500 WORKERS COMPENSATION Work Comp Q3 1,376.49 700 4825-0500 WORKERS COMPENSATION Work Comp Q3 225.21 6/26/2025 4:31 PM A/P HISTORY CHECK REPORT PAGE: 6 VENDOR SET: 01 City of Mounds View BANK: APBNK US Bank DATE RANGE: 6/24/2025 THRU 6/24/2025 CHECK CHECK CHECK CHECK VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT L5015 League of Minnesota CiCONT I-10002793.0325 Work Comp Q3 R 6/24/2025 157267 730 4820-0500 WORKERS COMPENSATION Work Comp Q3 77.47 730 4823-0500 WORKERS COMPENSATION Work Comp Q3 2,318.78 740 4416-0500 WORKERS COMPENSATION Work Comp Q3 93.69 745 4415-0500 WORKERS COMPENSATION Work Comp Q3 951.29 745 4417-0500 WORKERS COMPENSATION Work Comp Q3 138.73 I-10003051.0325 Prop/Casualty Q3 R 6/24/2025 157267 100 4100-4800 INSURANCE & BONDS Prop/Casualty Q3 15.62 100 4160-4800 INSURANCE & BONDS Prop/Casualty Q3 4,218.63 100 4200-4800 INSURANCE & BONDS Prop/Casualty Q3 13,300.96 100 4360-4800 INSURANCE & BONDS Prop/Casualty Q3 3,214.19 100 4460-4800 INSURANCE & BONDS Prop/Casualty Q3 3,129.38 100 4470-4800 INSURANCE & BONDS Prop/Casualty Q3 2,171.81 230 4650-4800 INSURANCE & BONDS Prop/Casualty Q3 71.43 252 4350-4800 INSURANCE & BONDS Prop/Casualty Q3 2,912.86 252 4730-4800 INSURANCE & BONDS Prop/Casualty Q3 78.12 252 4732-4800 INSURANCE & BONDS Prop/Casualty Q3 142.85 700 4823-4800 INSURANCE & BONDS Prop/Casualty Q3 2,745.46 730 4823-4800 INSURANCE & BONDS Prop/Casualty Q3 1,995.48 740 4416-4800 INSURANCE & BONDS Prop/Casualty Q3 24.55 745 4415-4800 INSURANCE & BONDS Prop/Casualty Q3 198.66 86,806.00 M1503 Martin Marietta I-46023388 Asphalt R 6/24/2025 157270 100 4470-1240 SUPPLIES, STREETS Asphalt 268.28 268.28 M1505 Martin-McAllister Consulting P I-16891 E Macki Modified Eval R 6/24/2025 157271 100 4160-3030 OTHER PROFESSIONAL SERVICES E Macki Modified Eva 800.00 800.00 M2100 McClellan Sales, Inc. I-022641 Gloves for Parks, Hearing Prot R 6/24/2025 157272 100 4360-1600 OPERATING SUPPLIES Gloves for Parks, He 171.88 171.88 M3505 Menards - Blaine I-85981 Propane and Meter Parts R 6/24/2025 157273 700 4823-1600 OPERATING SUPPLIES Propane and Meter Pa 27.97 I-86070 Marking Paint & Infrared Therm R 6/24/2025 157273 485 4470-7050 CONSTRUCTION Marking Paint & Infr 102.83 I-86072 Concrete Work-SVP Fence R 6/24/2025 157273 100 4360-1210 SUPPLIES, BUILDING & GROUNDS Concrete Work-SVP Fe 259.23 I-86120 Light Bulbs-Splash Pad R 6/24/2025 157273 100 4360-1210 SUPPLIES, BUILDING & GROUNDS Light Bulbs-Splash P 51.88 1-86124 PVC R 6/24/2025 157273 100 4360-1210 SUPPLIES, BUILDING & GROUNDS PVC 13.98 I-86187 Sprayer Parts R 6/24/2025 157273 100 4360-1210 SUPPLIES, BUILDING & GROUNDS Sprayer Parts 123.12 I-86362 Aerator R 6/24/2025 157273 6/26/2025 4:31 PM A/P HISTORY CHECK REPORT PAGE: 7 VENDOR SET: 01 City of Mounds View BANK: APBNK US Bank DATE RANGE: 6/24/2025 THRU 6/24/2025 CHECK CHECK CHECK CHECK VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT M3505 Menards - Blaine CONT I-86362 Aerator R 6/24/2025 157273 100 4360-1210 SUPPLIES, BUILDING & GROUNDS Aerator 18.36 I-86412 Sprayer Parts R 6/24/2025 157273 100 4360-1210 SUPPLIES, BUILDING & GROUNDS Sprayer Parts 5.96 I-86414 Hinge, Jack, Dowel R 6/24/2025 157273 252 4732-1230 SUPPLIES, EQUIPMENT Hinge, Jack, Dowel 19.87 623.20 M4600 Metro Council Environmental Se I-1188555 July wastewater services R 6/24/2025 157275 730 4823-3230 WASTE WATER DISPOSAL July wastewater sery 102,811.83 102,811.83 M5300 Midway Ford Company I-887950 PW #710 Sensor R 6/24/2025 157276 100 4465-1220 SUPPLIES, VEHICLES PW #710 Sensor 70.30 I-887962 PW #710 Tube R 6/24/2025 157276 100 4465-1220 SUPPLIES, VEHICLES PW #710 Tube 66.20 I-887964 Trans Fluid R 6/24/2025 157276 100 4465-1220 SUPPLIES, VEHICLES Trans Fluid 88.08 224.58 M7315 MN Dept of Health I-202506170237 C Atkinson Water Certification R 6/24/2025 157277 700 4823-3630 TRAINING & CONFERENCES C Atkinson Water Cer 23.00 23.00 M7969 Minute Maker Secretarial I-M2073 May PC & CC Meetings R 6/24/2025 157278 100 4110-3030 OTHER PROFESSIONAL SERVICES Planning Commision 5 172.00 100 4100-3030 OTHER PROFESSIONAL SERVICES CC Meeting 5/27 253.00 425.00 M8250 Mounds View Animal Hospital I-431135 Ace Adequan Inject R 6/24/2025 157279 100 4200-3080 VETERINARY SERVICES Ace Adequan Inject 307.50 307.50 N5820 North Suburban Access Corporat I-2025-080 May AV Services R 6/24/2025 157280 210 4350-3030 OTHER PROFESSIONAL SERVICES May AV Services 1,628.25 1,628.25 N7007 Northland Temporaries I-858905 Weekend Labor 06/01/2025 R 6/24/2025 157281 252 4730-3030 OTHER PROFESSIONAL SERVICES Weekend Labor 06/01/ 476.57 I-858931 Weekend Labor 06/08/2025 R 6/24/2025 157281 252 4730-3030 OTHER PROFESSIONAL SERVICES Weekend Labor 06/08/ 779.51 1,256.08 6/26/2025 4:31 PM A/P HISTORY CHECK REPORT PAGE: 8 VENDOR SET: 01 City of Mounds View BANK: APBNK US Bank DATE RANGE: 6/24/2025 THRU 6/24/2025 CHECK CHECK CHECK CHECK VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT 01001 Oakdale Rental Center I-202949 Concrete for SVP Fence R 6/24/2025 157282 451 4350-5110 REPAIRS, BUILDINGS & GROUNDS Concrete for SVP Fen 659.00 659.00 05100 Office of MNIT Services I-W25050634 May Voice Services R 6/24/2025 157283 100 4200-3055 INFORMATION SYSTEM FEES May Voice Services 136.50 136.50 05510 On Site Companies - OSSTC I-0001878912 Porta Potty - SV Park R 6/24/2025 157284 100 4360-4030 PORTABLE TOILETS Porta Potty - SV Par 39.11 I-0001894958 Finance Chrg-0001878912 R 6/24/2025 157284 100 4360-4030 PORTABLE TOILETS Finance Chrg-0001878 0.50 I-0001896191 SVP Restroom R 6/24/2025 157284 100 4360-4030 PORTABLE TOILETS SVP Restroom 13.04 I-0001900937 June Restrooms R 6/24/2025 157284 100 4360-4030 PORTABLE TOILETS June Restrooms 882.00 255 4350-4030 PORTABLE TOILETS June Restrooms 73.00 1,007.65 05535 O'Reilly Auto Parts I-6735-128981 PW #325 Electrical Plug R 6/24/2025 157285 100 4360-1220 SUPPLIES, VEHICLES PW #325 Electrical P 9.99 I-6735-129312 PD #201 Glue R 6/24/2025 157285 100 4465-1220 SUPPLIES, VEHICLES PD #201 Glue 10.99 20.98 P4123 Pioneer Press I-0525578399 May Legal Runs R 6/24/2025 157286 100 4160-3410 LEGAL NOTICES May Legal Runs 275.20 275.20 P6750 Pomp's Tire Service Inc I-210771107 PD Stock Tires R 6/24/2025 157287 100 4465-1220 SUPPLIES, VEHICLES PD Stock Tires 584.00 I-210771359 Stock Toro Tires R 6/24/2025 157287 100 4360-1220 SUPPLIES, VEHICLES Stock Toro Tires 1,188.00 I-210771410 PW #710 Tires R 6/24/2025 157287 700 4823-1220 SUPPLIES, VEHICLES PW #710 Tires 501.60 2,273.60 P7123 Press Publications I-834346 PMFLA RFP R 6/24/2025 157288 100 4160-3410 LEGAL NOTICES PMFLA RFP 23.31 23.31 P7281 Pro-Tec Design, Inc. I-119234 Annual Central Station Monitor R 6/24/2025 157289 100 4460-3030 OTHER PROFESSIONAL SERVICES Annual Central Stati 600.00 252 4350-3030 OTHER PROFESSIONAL SERVICES Annual Central Stati 224.25 824.25 6/26/2025 4:31 PM A/P HISTORY CHECK REPORT PAGE: 9 VENDOR SET: 01 City of Mounds View BANK: APBNK US Bank DATE RANGE: 6/24/2025 THRU 6/24/2025 CHECK CHECK CHECK CHECK VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT Q1048 Quadient Leasing USA, Inc. I-Q1881437 Q2 2025 Lease R 6/24/2025 157290 100 4160-4010 RENTAL, EQUIPMENT Q2 2025 Lease 474.42 474.42 R3002 Ramsey County I-EMCOM-012517 May Fleet Support R 6/24/2025 157291 100 4200-5100 REPAIRS, COMPUTERS May Fleet Support 137.28 I-EMCOM-012532 May Fleet Support Fee R 6/24/2025 157291 700 4823-3100 TELEPHONE May Fleet Support Fe 7.28 730 4823-3100 TELEPHONE May Fleet Support Fe 7.28 745 4415-3100 TELEPHONE May Fleet Support Fe 7.28 I-EMCOM-012547 May CAD Services R 6/24/2025 157291 100 4200-3050 DISPATCHING - CONTRACTUAL May CAD Services 884.25 I-EMCOM-012563 May 911 Dispatch Services R 6/24/2025 157291 100 4200-3050 DISPATCHING - CONTRACTUAL May 911 Dispatch Ser 5,884.75 6,928.12 R3028 Ramsey County Chiefs of Police I-2025-2 2025 RCCPA Membership R 6/24/2025 157292 100 4200-3610 MEMBERSHIPS 2025 RCCPA Membershi 200.00 200.00 R3580 Reliakor Services I-202506180243 Medtronic Ramp Cleaning Return R 6/24/2025 157293 700 2326 DEPOSITS-HYDRANTS Medtronic Ramp Clean 2,500.00 700 3710 WATER SALES Medtronic Ramp Clean 198.23CR 2,301.77 R7262 City of Roseville I-R23584 HANC Field Trip 06/12/2025 R 6/24/2025 157294 252 4732-3030 OTHER PROFESSIONAL SERVICES HANC Field Trip 06/1 319.00 319.00 54224 Sensible Office Solutions I-0065913-001 Water Billing Sheets R 6/24/2025 157295 700 4820-3430 PRINTING Water Billing Sheets 1,031.90 I-66040-001 Bus Cards - JU, PS, KS, DP, EM R 6/24/2025 157295 100 4160-1600 OPERATING SUPPLIES Bus Cards - JU, PS, 184.75 I-66044-001 Business cards - B Holt R 6/24/2025 157295 100 4160-1600 OPERATING SUPPLIES Business cards - B H 36.95 1,253.60 55270 SiteOne Landscape Supply, LLC I-154391449-001 Irrigation System Repair-CH R 6/24/2025 157296 100 4360-5110 REPAIRS, BUILDINGS & GROUNDS Irrigation System Re 380.03 380.03 57515 Spring Lake Park Auto, Inc. I-235 Repairs to Squad 192 R 6/24/2025 157297 100 4200-4800 INSURANCE & BONDS Repairs to Squad 192 950.00 950.00 6/26/2025 4:31 PM A/P HISTORY CHECK REPORT PAGE: 10 VENDOR SET: 01 City of Mounds View BANK: APBNK US Bank DATE RANGE: 6/24/2025 THRU 6/24/2025 CHECK CHECK CHECK CHECK VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT 57520 Spring Lake Park Fire Departme I-06012025 Oct fire protection R 6/24/2025 157298 100 4210-3032 CONTRACTUAL FIRE SERVICES Oct fire protection 46,308.00 46,308.00 T1049 T-Mobile USA Inc 1-9606429699 Timing Advance R 6/24/2025 157299 100 4200-3030 OTHER PROFESSIONAL SERVICES Timing Advance 50.00 50.00 T1150 Taho Sportswear Inc I-25TS02546 One Color Front T-shirt R 6/24/2025 157300 252 4732-3030 OTHER PROFESSIONAL SERVICES One Color Front T-sh 539.55 I-25TS02547 One Color Front Summer T's R 6/24/2025 157300 252 4732-3030 OTHER PROFESSIONAL SERVICES One Color Front Summ 1,085.60 I-25TS02548 One Color Front Summer T's R 6/24/2025 157300 252 4732-3030 OTHER PROFESSIONAL SERVICES One Color Front Summ 415.45 I-25TS02549 One Color Pocket Logo Tees R 6/24/2025 157300 252 4732-3030 OTHER PROFESSIONAL SERVICES One Color Pocket Log 252.80 I-25TS02553 Embroidered Baseball Caps R 6/24/2025 157300 252 4732-3030 OTHER PROFESSIONAL SERVICES Embroidered Baseball 202.65 2,496.05 T1363 Tenvoorde Ford, Inc. I-INV23583 PD #0252 2025 F-150 R 6/24/2025 157301 460 4200-7040 VEHICLES - POLICE PD #0252 2025 F-150 46,483.16 46,483.16 T5000 Toll Gas & Welding Supply I-0040213222 Propane - Water Dept R 6/24/2025 157302 700 4823-1600 OPERATING SUPPLIES Propane - Water Dept 27.28 27.28 T5019 Rise LLC I-1033 May Car Washes R 6/24/2025 157303 100 4200-1700 MOTOR FUELS & LUBRICANTS May Car Washes 28.00 28.00 T6100 Tri State Bobcat I-A49923 PW #708 R 6/24/2025 157304 700 4823-1230 SUPPLIES, EQUIPMENT PW #708 703.22 I-A50151 PW #708 Hyd Hose R 6/24/2025 157304 700 4823-1230 SUPPLIES, EQUIPMENT PW #708 Hyd Hose 88.93 I-V09318 PW #320 R 6/24/2025 157304 100 4360-1220 SUPPLIES, VEHICLES PW #320 728.30 1,520.45 T7125 Tyler Technologies, Inc. I-025-513468 AR Module Training & Follow-up R 6/24/2025 157305 100 4150-5130 REPAIRS, EQUIPMENT AR Module Training & 362.50 362.50 6/26/2025 4:31 PM A/P HISTORY CHECK REPORT PAGE: 11 VENDOR SET: 01 City of Mounds View BANK: APBNK US Bank DATE RANGE: 6/24/2025 THRU 6/24/2025 CHECK CHECK CHECK CHECK VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT U5626 Upper Cut Tree Services I-6391 Remove Diseased Trees R 6/24/2025 157306 100 4380-3520 TREE REMOVAL 2771 Hodges Lane 1,508.00 I-6401 Diseased Tree Removal R 6/24/2025 157306 100 4380-3520 TREE REMOVAL 2651 County Rd I (Bu 1,300.00 2,808.00 V4105 Verizon Wireless I-6114321153 Cell Phones 05/24-06/23 R 6/24/2025 157307 100 4180-3100 TELEPHONE Cell Phones 05/24-06 121.13 100 4200-3100 TELEPHONE Cell Phones 05/24-06 1,000.17 100 4360-3100 TELEPHONE Cell Phones 05/24-06 116.13 100 4410-3100 TELEPHONE Cell Phones 05/24-06 147.81 100 4460-3100 TELEPHONE Cell Phones 05/24-06 64.30 100 4465-3100 TELEPHONE Cell Phones 05/24-06 37.37 100 4470-3100 TELEPHONE Cell Phones 05/24-06 78.76 252 4350-3100 TELEPHONE Cell Phones 05/24-06 274.82 700 4823-3100 TELEPHONE Cell Phones 05/24-06 247.16 730 4823-3100 TELEPHONE Cell Phones 05/24-06 237.85 745 4415-3100 TELEPHONE Cell Phones 05/24-06 113.77 2,439.27 W1602 Water Conservation Service, In I-150024 Leak Detection 5200 Long Lake R 6/24/2025 157308 700 4823-5150 REPAIRS, UTILITY Leak Detection 5200 567.50 567.50 * * T 0 T A L S * * NO INVOICE AMOUNT DISCOUNTS CHECK AMOUNT REGULAR CHECKS: 68 470,368.27 0.00 470,340.71 HAND CHECKS: 0 0.00 0.00 0.00 DRAFTS: 0 0.00 0.00 0.00 EFT: 0 0.00 0.00 0.00 NON CHECKS: 0 0.00 0.00 0.00 VOID CHECKS: 1 VOID DEBITS 0.00 VOID CREDITS 27.56CR 27.56CR 0.00 TOTAL ERRORS: 0 ** G/L ACCOUNT TOTALS ** G/L ACCOUNT NAME AMOUNT ---------------------------------------------------------------------- 100 2009 ACC DENTAL INS PAYABLE 4,377.14 100 2015 RETIREE INS PREM PAYABLE 65.04CR 100 4100-0500 WORKERS COMPENSATION 28.83 100 4100-1600 OPERATING SUPPLIES 75.00 100 4100-3030 OTHER PROFESSIONAL SERVICES 253.00 THIS PAGE LEFT BLANK INTENTIONALLY Item No: 05C MOU-N-DitSVIEW Meeting Date: July2025 Type of Business: Consent ntt City Administrator Review: City of Mounds View Staff Report To: Honorable Mayor and City Council From: Nyle Zikmund, City Administrator Item Title/Subject: Resolution 10127, Adopting the City of Mounds View Minnesota Government Data Practices Act Guidelines and Procedures (aka Data Practices Policy) Introduction: Minnesota State Statues 13.025, Subd. 2, requires that Minnesota cities prepare a written data access policy and update that policy each year, or more often as necessary. Discussion: The last update of the Data Practices Policy was July of last year. As stated, Minnesota State Statutes requires an annual review and/or update. There were minor date revisions made this year. The draft 2025 policy is attached with mark ups shown in red (deletions) and blue (additions). Recommendation: Staff recommends adopting Resolution 10127, a resolution approving the 2025 City of Mounds View Minnesota Government Data Practices Act Guidelines and Procedures (aka Data Practices Policy). Respectfully submitted, Nyle Zikmund City Administrator RESOLUTION NO. 10127 The Mounds View Vision A Thriving Desirable Community CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA A RESOLUTION ADOPTING A DATA PRACTICES POLICY AND DESIGNATING THE RESPONSIBLE AUTHORITY AND COMPLIANCE OFFICIAL WHEREAS, every year by August 1st, the City of Mounds View (the "City") is required to update its policy concerning its procedures, obligations, and data inventory pursuant to the Minnesota Government Data Practices Act (Minnesota Statutes Chapter 13) ("MGDPA"); and WHEREAS, the MGDPA requires the City to designate the individual responsible for the collection, use, and dissemination of any set of data on individuals, government data, or summary data for the City (the "Responsible Authority"); and WHEREAS, the MGDPA also requires the City to designate the individual responsible for persons to direct questions or concerns regarding problems in obtaining access to data or other data practices problems for the City (the "Compliance Official"). NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Mounds View hereby adopts the updated document entitled "City of Mounds View Minnesota Government Data Practices Act Guidelines and Procedures" as the City's official MGDPA policy (Exhibit A). BE IT FURTHER RESOLVED that the City Administrator is hereby designated as the Responsible Authority for the purposes of the MGDPA and the City's MGDPA policy. BE IT FINALLY RESOLVED that the City Administrator is also hereby designated as the Compliance Official for the purposes of the MGDPA and the City's MGDPA policy. Adopted this 14t" day of July, 2025. Zach Lindstrom, Mayor Attest: Nyle Zikmund, City Administrator (SEAL) The Mounds View Vision A Thriving Desirable Community City of Mounds View Minnesota Government Data Practices Act Guidelines and Procedures July 2024 2025 City of Mounds View Data Practices Procedures Table of Contents 1.0 Introduction..........................................................................................................................1 2.0 Responsible Authority; Compliance Official.......................................................................1 3.0 Access to Public Data..........................................................................................................1 3.1 People Entitled to Access.........................................................................................3 3.2. Form of Request.......................................................................................................3 3.3 Identification of Requesting Party...........................................................................3 3.4 Form of Copies ........................................................................................................4 3.5 Time Limits..............................................................................................................4 3.6 Fees..........................................................................................................................4 4.0 Access to Private and Confidential Data on Individuals .....................................................4 4.1 Persons Entitled to Access.......................................................................................4 4.2 Form of Request.......................................................................................................5 4.3 Identification of Requesting Party...........................................................................5 4.4 Time Limits..............................................................................................................5 4.5 Fees..........................................................................................................................6 4.6 Summary Data.........................................................................................................6 4.7 Records of Minors and Incapacitated Persons.........................................................6 5.0 Access to Private and Confidential Data on Decedents.......................................................7 6.0 Access to Data not on Individuals .......................................................................................8 6.1 People Entitled to Access.........................................................................................8 6.2 Form of Request.......................................................................................................9 6.3 Identification of Requesting Party...........................................................................9 6.4 Time Limits..............................................................................................................9 6.5 Fees..........................................................................................................................9 6.6 Accessibility of Records..........................................................................................9 7.0 Temporary Classification...................................................................................................10 8.0 Denial of Access................................................................................................................10 9.0 Collection of Data on Individuals......................................................................................10 9.1 Tennessen Warning................................................................................................10 9.2. Data Quality Procedures........................................................................................I I 10.0 Data Accuracy or Completeness........................................................................................12 10.1 Challenge to Accuracy or Completeness of Data..................................................12 10.2 City Employee Data...............................................................................................12 10.3 Review...................................................................................................................12 11.0 Data Protection...................................................................................................................13 11.1 Legal Requirement.................................................................................................13 11.2 Data Inventory.......................................................................................................13 11.3 Data Safeguards.....................................................................................................13 11.4 Data Sharing with Authorized Entities or Individuals...........................................13 11.5 Penalties for Unlawfully Accessing Not Public Data............................................13 i City of Mounds View Data Practices Procedures List of Exhibits Exhibit I LIST OF DESIGNEES Exhibit 2 COPIES AND ACTUAL COST Exhibit 3 INFORMATION DISCLOSURE REQUEST Exhibit 4 GOVERNMENT DATA ACCESS &NONDISCLOSURE AGREEMENT Exhibit 5 NOTICE TO PERSONS UNDER THE AGE OF 18 Exhibit 6 CONSENT TO RELEASE PRIVATE DATA Exhibit 7 CONSENT TO RELEASE COPYRIGHTED DATA Exhibit 8 DATA PRACTICES ADVISORY Exhibit 9 TENNESSEN WARNING FORM Exhibit 10 SAMPLE CONTRACT PROVISION Exhibit I I BUILDING PERMIT/PLANS DATA PRACTICES ADVISORY Appendix A Private and Confidential Data Maintained by the City of Mounds View ii DATA PRACTICES PROCEDURES 1.0 Introduction. These procedures are adopted to comply with the requirements of the Minnesota Government Data Practices Act (the "Act"), specifically Minnesota Statutes Sections 13.03, subd. 2 and 13.05, subd. 5. It is the intent of the City of Mounds View("City")to remain in compliance with the Act. These procedures shall be supplemented by the requirements of the Act, as needed, and if any procedure contained herein is inconsistent with those requirements, as they may be amended, the specific provisions of the Act shall be controlling and the City will deviate from these procedures, to the extent required. 2.0 Responsible Authority; Compliance Official. The City Administrator is the Responsible Authority and Compliance Official responsible for the collection, use and distribution of government data and is accountable for City compliance with the Act. The Responsible Authority has authorized certain other City employees to collect, maintain, disseminate and otherwise assist in complying with the Act ("Designees"). These Designees are listed on attached Exhibit 1. The Responsible Authority shall provide training to Designees and staff at such times and in such a manner as the designated Responsible Authority determines is appropriate to inform them of their obligations under the Act. The designated Responsible Authority shall also be authorized to amend or supplement the Exhibits attached to these procedures as needed to further the intent of these procedures and the City's compliance with the Act. For the purposes of carrying out these procedures,the term Responsible Authority shall include Designees unless the context in which it is used indicates a different intent. 3.0 Access to Public Data. All information maintained by the City is public unless there is a specific statutory designation which gives it a different classification. Categories of classification are as follows: Classification: Data on Individuals* Data on Decedents Data not on (Minn. Stat. § 13.02, (Minn. Stat. § 13.10, Individuals* subd. 5) subd. 1) (Minn. Stat. § 13.02, subd. 4) Public Certain data on Certain data on Certain data not on individuals are decedents are individuals are accessible to anyone. accessible to anyone. accessible to anyone. Minn. Stat. § 13.02, Minn. Stat. § 13.02, Minn. Stat. § 13.02, subd. 15. subd. 15. subd. 14. Private Certain data on Certain data on individuals are decedents are accessible to the data accessible to the subject,but not representative of the accessible to the decedent, but not public. Minn. Stat. § accessible to the 13.02, subd. 12. public.** Minn. Stat. § 13.10, subd. 1 (b). 1 Nonpublic Certain data not on individuals are accessible to the data subject, but not accessible to the public. Minn. Stat. § 13.02, subd. 9. Confidential Certain data on Certain data on individuals are not decedents are not accessible to the data accessible to the subject and not representative of the accessible to the decedent and not public. Minn. Stat. accessible to the §13.02, subd. 3. public.** Minn. Stat. § 13.10, subd. 1 (a). Protected Certain data not on Nonpublic individuals are not accessible to the data subject and not accessible to the public. Minn. Stat. § 13.02, subd. 13. * "Individual" is defined by Minnesota Statutes Section 13.02, subd. 8. "Individual" means a natural person(a living human being). It does not mean any type of entity created by law, such as a corporation. ** Private and confidential data on decedents become public data 10 years after the death of the data subject and 30 years after the creation of the data. 3.1 People Entitled to Access. Any person has the right to inspect or view public data or to have an explanation of the meaning of the data. The person does not need to state his or her name or give the reason for the request, unless a statute specifically authorizes the City to request such information. The Responsible Authority may ask a person to provide identifying or clarifying information for the sole purpose of facilitating access to the data. Examples of when identifying information may be requested include, but are not limited to, obtaining a mailing address when the person has requested that copies be mailed or requesting identification when copies have been paid for by check. Additionally, any person has the right to obtain a copy of public data except in the case of copyrighted materials in the possession of the City for which the City does not have express written permission to reproduce. 3.1A Copyrighted Documents. Copyrighted public documents may be shown to anyone but shall not be reproduced or photocopied without express written 2 permission from the copyright holder. (Exhibit 7 and, for copyrighted building plans, Exhibit 11) 3.1A1 The Responsible Authority reserves the right to refuse to provide copies of copyrighted data in accordance with the copyright law of the United States (Title 17, United States Code) which governs the making of photocopies or other reproductions of copyrighted material. 3.1A2 Public documents created by the City of Mounds View or its officials or employees on behalf of the City do not qualify for copyright protection and shall be available for viewing and reproduction in accordance with the Act. In certain cases,the City may enforce a copyright or acquire a patent for a computer software program or components of a program created by the City. In such cases,the data shall be treated as trade secret information. 3.2 Form of Request. The request for public data may be verbal or written. The Responsible Authority or designee may require a verbal request to be made in writing whenever a written request will assist the Responsible Authority or designee in performing his or her duties. (Exhibit 3). 3.3 Identification of Requesting Party. The Responsible Authority may not require the requesting party to provide identification to view public documents unless contact information is required in order to clarify the request. The Responsible Authority must verify the identity of the requesting party as a person entitled to reproductions when reproductions of copyrighted public data are requested. Identity can be established through personal knowledge, presentation of photo identification, comparison of the data subject's signature on a consent form with the person's signature in City records,or other reasonable means. 3.4 Form of Copies. Where public data is maintained in a computer storage medium, the Responsible Authority shall provide copies of the public data in electronic form upon request,provided a copy can reasonably be made in that form. The Responsible Authority is not required to provide the data in an electronic format or program that is different from the format or program in which the Responsible Authority maintains the data. The Responsible Authority may charge a fee for the actual cost of providing the copy. 3.5 Time Limits. Requests will be received and processed only at Mounds View City Hall during normal business hours. If copies cannot be made at the time of the request, copies must be supplied as soon as reasonably possible. Whenever possible, the Responsible Authority will immediately allow the requesting person to inspect the public data. When providing an immediate response to the requester, it should not interfere with the City's efficient operations. The Responsible Authority may require that the requesting person make an appointment or return at a later time to inspect or to pick up copies of the requested data. When data is requested by the individual that is the subject of the data and 3 an immediate response is not possible, the authorized City employee will provide the data within 10 days of the date of the request, excluding Saturdays, Sundays and legal holidays. 3.6 Fees. Anyone may inspect or view public data for any reason without charge. Fees may be charged only if the requesting person asks for a copy or electronic transmittal of the data. Fees will be charged according to the City's current fee schedule or based on actual cost and may not include time necessary to separate public from nonpublic data. A summary of fees generally associated with data requests is contained in Exhibit 2. 4.0 Access to Private and Confidential Data on Individuals. Information about individual persons is classified by law as public,private,or confidential. A list of the private and confidential information maintained by the City is contained in Appendix A, although such list is subject to the Act, as it may be amended, and therefore is not necessarily exhaustive. 4.1 Persons Entitled to Access. 4.1A Public information about an individual may be shown or given to anyone for any reason. 4.113 Private information about an individual may be shown or given to: 4.1131 The individual, but only once every six months, unless a dispute has arisen or additional data has been collected or created. 4.1B2 A person who has been given access by the express written consent of the data subject. (Exhibit 6) 4.1133 Persons, or another responsible authority, which are authorized access by the federal, state, or local law or court order. 4.1B4 Persons within the City staff,the City Council,and outside agents (such as attorneys) whose work assignments or responsibilities reasonably require access. 4.1C Confidential information may not be given to the subject of the data, but may be given or shown to: 4.1C1 Persons who are authorized access by federal, state, or local law or court order. 4.1C2 Persons within the City staff, the City Council, and outside agents (such as attorneys) whose work assignments or responsibilities reasonably require access. 4 4.2 Form of Request. Any individual may request data verbally or in writing. Data will be released depending on whether or not the City has stored the data requested and whether the data is classified as public,private, or confidential. All requests to see private or confidential information must be made in writing in order to verify identity. The Responsible Authority will provide a form (Exhibit 3) to document the requesting party's identity, the information requested, and the City's response; however, any individual may request data verbally or in writing as long as the request is accompanied by documentation of the requesting party's identity and a detailed description of the information requested. 4.3 Identification of Requesting Party. The Responsible Authority must verify the identity of the requesting party as a person entitled to access when private or confidential data is requested. Identity can be established through personal knowledge,presentation of photo identification, comparison of the data subject's signature on a consent form with the person's signature in City records, or other reasonable means. 4.4 Time Limits. Requests will be received and processed at Mounds View City Hall only during normal business hours. Access to the data will be provided as soon as is reasonably possible. Data requested by the individual that is the subject of the data will be provided within 10 days of the date of the request, excluding Saturdays, Sundays and legal holidays if an immediate response is not possible. 4.5 Fees. Fees will be charged in the same manner as for public information and are summarized in Exhibit 2. 4.6 Summary Data. The term"summary data"refers to statistical records and reports derived from data on individuals but which does not identify an individual by name or reveal any other characteristic that could uniquely identify an individual. Summary data derived from private or confidential data is public. The Responsible Authority will prepare summary data upon request, if the request is in writing and the requesting party pays for the cost of preparation. The Responsible Authority must notify the requesting party about the estimated costs and collect these costs before preparing or supplying the summary data. This should be done within 10 days after receiving the request. If the summary data cannot be prepared within 10 days, the Responsible Authority must notify the requester of the anticipated time schedule and the reason for the delay. Summary data may be prepared by"blacking out"personal identifiers, cutting out portions of the records that contain personal identifiers, creating a spreadsheet, programming computers to delete personal identifiers, or other reasonable means. The Responsible Authority may ask an outside agency or person to prepare the summary data if: (1) the specific purpose is given in writing; (2) the agency or person agrees not to disclose the private or confidential data; and(3)the Responsible Authority determines that access by this outside agency or person will not compromise the privacy of the private or confidential data. (Exhibit 4) 5 4.7 Records of Minors and Incapacitated Persons. The following applies to private (not confidential) data about minors (persons under the age of 18) and about those persons who are incapacitated as defined by Minnesota Statutes Section 524.5-102, subd. 6. 4.7A Parent/Guardian Access. In addition to minors and incapacitated persons as defined above who may have access to private data, a parent may have access to private information about a minor or an incapacitated person. For the purposes of these procedures, "parent"shall include guardians and individuals acting as parents or guardians in the absence of parents or guardians. A parent is presumed to have this right unless the minor has requested that the Responsible Authority withhold the data and withholding the data would be in the best interest of the minor, or it has been given evidence that there is a state law, court order, or other legally binding document, which prohibits this right. 4.7B Notice to Minors and Incapacitated Persons. Before requesting private data from minors and incapacitated persons, City personnel must notify the minors and incapacitated persons that they may request that the information not be given to their parent(s) or guardian(s). (Exhibit 5) 4.7C Denial of Parent or Guardian Access. The Responsible Authority may deny parent or guardian access to private data when the individual requests this denial and the Responsible Authority determines that withholding the data would be in the best interest of the individual. The request from the individual must be in writing, stating the reasons for the request. In determining the best interest of the individual, the Responsible Authority will consider: 4.7C1 Whether the individual is of sufficient age and maturity to explain the reasons and understand the consequences; 4.7C2 Whether denying access may protect the individual from physical or emotional harm; 4.7C3 Whether there are reasonable grounds to support the individual's reasons; and 4.7C4 Whether the data concerns medical, dental, or other health services provided under Minnesota Statutes Sections 144.341 to 144.347. If so, the data may be released only if failure to inform the parent or guardian would seriously jeopardize the health of the individual. The Responsible Authority may also deny parental/guardian access without a request from the juvenile or incapacitated person under any state or federal statute that allows or requires denial of parental or guardian access and that provides standards for denying parental or guardian access 6 5.0 Access to Private and Confidential Data on Decedents. Private data on decedents means data which, prior to the death of the data subject, were classified by statute, federal law, or temporary classification as private data. Confidential data means data which,prior to the death of the data subject,were classified by statute, federal law, or temporary classification as confidential data. A list of the private and confidential information maintained by the City is contained in Appendix A, although such list is subject to the Act, as it may be amended, and therefore is not necessarily exhaustive. Information about individuals who are deceased will be treated the same as data that is about individuals who are living except: S.OA Private and confidential data on decedents will become public data 10 years after the death of the data subject and 30 years after the creation of the data in accordance with Minnesota Statutes Section 13.10, subd. 2. An individual is presumed dead if either 90 years have elapsed since the creation of the data or 90 years have elapsed since the individual's birth, whichever is earlier, except that an individual is not presumed to be dead if the Responsible Authority has information readily available to him or her indicating the individual is still living. S.OB A representative of the decedent may exercise the rights that the decedent could have exercised as a living individual. A "representative of the decedent" means a personal representative of the estate of the decedent during the period of administration, or if no personal representative has been appointed or after discharge, the surviving spouse, any child of the decedent, or, if there is no surviving spouse or children, the parents of the decedent. 6.0 Access to Data Not On Individuals. Information not about individuals is classified by law as public, nonpublic, and protected nonpublic. Information that is not about individuals will generally be treated the same as data about individuals. Nonpublic and protected nonpublic information, except for security information, becomes public either 10 years after it was created by the City or 10 years after the data was received or collected by the City unless the Responsible Authority reasonably determines that if the information was made public or made available to the data subject that the harm to the public or the data subject would outweigh the benefit to the public or the data subject. 6.1 People Entitled to Access. 6.1A Public information not about an individual may be shown to anyone. Copyrighted documents will not be reproduced or photocopied without express written permission from the copyright holder. (Exhibit 7 and, for copyrighted building plans, Exhibit 11) 6.1B Nonpublic information not about an individual may be shown or given to: 6.1B1 An authorized representative of the subject entity of the data, but only once every six months, unless a dispute has arisen or additional data has been collected. 7 6.1B2 A person who has been given access by the express written consent of the authorized representative of the entity which is the subject of the data. (Exhibit 6) 6.1113 Persons who are authorized access by the federal, state, or local law or court order. 6.1B4 Persons within the City staff, the City Council, and outside agents (such as attorneys) whose work assignments or responsibilities reasonably require access. 6.1C Protected nonpublic information may not be given to the authorized representative of the entity, but may be given or shown to: 6.1C1 Persons who are authorized access by federal, state, or local law or court order. 6.1C2 Persons within the City staff, the City Council, and outside agents (such as attorneys) whose work assignments or responsibilities reasonably require access. 6.2 Form of Request. Any person may request data verbally or in writing. Data will be released depending on whether or not the City has stored the data requested and whether the data is classified as public, nonpublic, protected nonpublic or is copyrighted. All requests to view or receive a reproduction of nonpublic or protected nonpublic information must be made in writing in order to verify identity. All requests to receive a reproduction of copyrighted public, nonpublic or protected nonpublic information must be made in writing in order to determine if the request for copyrighted material qualifies for release under copyright law of the United States (Title 17 of the United States Code). The Responsible Authority will provide a form (Exhibit 3) to document the requesting party's identity, the information requested, and the City's response; however, any person may request data verbally or in writing as long as the request includes documentation of the requesting party's identity and a detailed description of the information requested. 6.3 Identification of Requesting Party. The Responsible Authority must verify the identity of the requesting party as a person entitled to access when nonpublic or protected nonpublic data is requested. The Responsible Authority must also verify the identity of the requesting party as a person entitled to access when copies of copyrighted private, nonpublic, or protected nonpublic data is requested. Identity can be established through personal knowledge, presentation of photo identification, comparison of the data subject's signature on a consent form with the person's signature in City records,or other reasonable means. 8 6.4 Time Limits. Requests will be received and processed at Mounds View City Hall only during normal business hours. The response must be immediate,if possible,or prompt and reasonable, if an immediate response is not possible. 6.5 Fees. Fees will be charged in the same manner as for public information and are summarized in Exhibit 2. 6.6 Accessibility of Records. Upon request by an individual, records must be made available within a reasonable time period to persons with disabilities in a manner consistent with state and federal laws prohibiting discrimination against persons with disabilities. Reasonable modifications must be made in any policies, practices and procedures that might otherwise deny equal access to records to individuals with disabilities. This requirement does not apply to (1) technology procured or developed prior to January 1, 2013, unless substantially modified or substantially enhanced after January 1, 2013 or(2) records that cannot be reasonably modified to be accessible without an undue burden as defined in Minnesota Statutes Section 16E.015, subd. 4 to the public entity or (3) except as otherwise provided in Minnesota Statutes Chapter 16E. 7.0 Temporary Classification. If the Responsible Authority determines information not expressly classified by law should be protected, the Responsible Authority may apply to the Department of Administration Commissioner for permission to classify information as private, confidential, nonpublic or protected nonpublic for its own use and for the use of other governmental entities on a temporary basis. The application and the classification of the information shall be in accordance with Minnesota Statutes Section 13.06. 8.0 Denial of Access. If the Responsible Authority determines that the requested data is not accessible to the requesting party, the Responsible Authority must inform the requesting party verbally at the time of the request or in writing as soon after that as possible. The Responsible Authority must give the specific legal authority, including statutory section, for withholding the data. The Responsible Authority must place a verbal denial in writing upon request. This must also include the specific legal authority for the denial. 9.0 Collection of Data on Individuals. The collection and storage of information about individuals will be limited to that necessary for the administration and management of the programs specifically authorized by the state legislature, City Council, or federal government. 9.1 Tennessen Warning. When an individual is asked to supply private or confidential information about the individual, the City employee requesting the information must give the individual a Tennessen warning. (Exhibits 8 and 9) 9.1A This warning must contain the following: 9.1 Al The purpose and intended use of the requested data; 9 9.1A2 Whether the individual may refuse or is legally required to supply the requested data; 9.1A3 Any known consequences from supplying or refusing to supply the information, and 9.1A4 The identity of other persons or entities authorized by state or federal law to receive the data. 9.113 A Tennessen warning is not required when: 9.1131 An individual is requested to supply investigative data to a law enforcement officer; 9.1B2 The data subject is not an individual (e.g., the data subject is a corporation or partnership); 9.1133 The data subject offers information that has not been requested by the City; 9.1B4 The information requested from the individual is about someone else; 9.1135 The City receives information about the subject from someone else; or 9.1B6 The information requested from the subject is classified as public data. 9.1C A Tennessen warning may be on a separate form (Exhibit 9) or may be incorporated into the form which requests the private or confidential data (using language in Exhibit 8). 9.11) Collection of Data on Individuals through the Use of the City's Computer System. When an individual gains access to government information or services through the City's computer system, the City may create, collect, or maintain electronic access data or use its computer to install a cookie on an individual's computer. The City must inform individuals gaining access to the City's computer system of the creation, collection, or maintenance of electronic access data or the City's use of cookies before requiring the individual to provide any data about the individual to the City. As part of that notice, the City must inform the individual how the data will be used and disseminated. Notwithstanding an individuals' refusal to accept a cookie on its computer, the City must allow the individual to gain access to data or information,transfer data or information, or use government services by means of the City's computer system. 10 9.2 Data Quality Procedures. The City is required to establish procedures that data on individuals are accurate, complete and current. The Responsible Authority shall work with employees that collect, use, or disseminate data on individuals to implement the following procedures: 9.2A At the time that data is collected from the individual data subject, the individual should be advised of his or her right to review and contest the accuracy or completeness of public or private data concerning him/herself. 9.2B An individual data subject should be encouraged to review his/her file for accuracy, completeness and currency. 9.2C Whenever possible and practical, collect data about an individual from the individual subject of the data rather than from third parties (e.g., birth date, address, etc.) (This directive does not prohibit employees from collecting data from third parties). 9.21) Design forms to collect objective types of data elements whenever possible, rather than data which calls for an opinion or conclusion or other subjective entry. Forms for the collection of data on individuals should request only necessary data. 9.2E Department heads should periodically review forms used to collect data on individuals. Data elements that are not necessary or that lend themselves to ambiguity or subjectivity should be removed and the forms redesigned. 9.2F Department heads should periodically conduct quality/validity checks on sample case files that contain data on individuals. 10.0 Data Accuracy and Completeness. 10.1 Challenge to Data Accuracy or Completeness. An individual who is the subject of public or private data may contest the accuracy or completeness of that data maintained by the City of which they are the subject. "Accurate"means the data are reasonably correct and free from error. "Complete" means the data describe all of the subject's transactions with the City in a reasonable way. To challenge the accuracy or completeness of data, the individual must notify the City's Responsible Authority in writing describing the nature of the disagreement. The statement should describe why or how the data are inaccurate or incomplete and should also state what the individual wants the City to do to make the data accurate or complete. Within 30 days, the Responsible Authority or designee must respond and either(1) correct the data found to be inaccurate or incomplete and attempt to notify past recipients of inaccurate or incomplete data, including recipients named by the individual, or (2) notify the individual that the Responsible Authority believes the data to be correct. Data in dispute shall be disclosed only 11 if the individual's statement of disagreement is included with the disclosed data. The Responsible Authority should provide the data subject with a written statement that informs the data subject of the right to appeal and should also provide a copy of Minnesota Rules, Part 1205.1600. An individual who is dissatisfied with the Responsible Authority's action may appeal to the Commissioner of Administration,using the contested case procedures under Minnesota Statutes, Chapter 14. The Responsible Authority will correct any data if so ordered to do so by the Commissioner. 10.2 City Employee Data. All City employees will be requested, and given appropriate forms, to annually provide updated personal information to the Responsible Authority, as necessary for tax, insurance, emergency notification, and other personnel purposes. Other individuals who provide private or confidential information will also be encouraged to provide updated information when appropriate. 10.3 Review. City department managers should periodically review forms used to collect data on individuals to delete items that are not necessary and to clarify items that may be ambiguous. All records must be disposed of according to the City's records retention schedule. 11.0 Data Protection. 11.1 Legal Requirement. The adoption of this Section by the City satisfies the requirement in Minnesota Statutes, Section 13.05, subd. 5 to establish procedures ensuring appropriate access to not public data. By incorporating employee access to not public data in the City's Data Inventory in the individual employee's position description, or both, the City's policy limits access to not public data to employees whose work assignment require reasonable access. Please direct all questions regarding this Section to the Responsible Authority. 11.2 Data Inventory. Under the requirement in Minnesota Statutes, Section 13.025, subd. 1,the City has prepared a Data Inventory which identifies and describes all not public data on individuals maintained by the City. To comply with the requirement set forth in Minnesota Statutes, Section 13.05, subd. 5, the City has also modified its Data Inventory to represent the employees who have access to not public data. 11.3 Data Safeguards. 11.3A Not public data will be stored by the City in files or databases which are not readily accessible to individuals who do not have authorized access and will be secured during hours when the offices are closed. 11.313 Not public data must be kept only in City offices, except when necessary for City business. 12 11.3C The City will assign appropriate security roles to its employees, limit employee access to appropriate shared network drives and implement password protections for not public electronic data. 11.31) Only those City employees whose job responsibilities require them to have access will be allowed access to City files and records that contain not public data. Employee position descriptions will contain provisions identifying any not public data accessible to the employee when a work assignment reasonably requires access. If a City employee does not have a work assignment allowing access to the not public data, the City will ensure that the not public data are secure. The City's employees will be instructed to: 11.3D1 Release or disclose not public data only to those persons,within and outside of the City, who are authorized by law to have access to the data; 11.3D2 Do not leave not public data where unauthorized individuals might see it; 11.3D3 Password protect their computers and lock their computers before leaving work stations; 11.3D4 Secure not public data within locked work spaces and in locked file cabinets; and 11.3D5 Shred not public data before disposing of them. In the event of a temporary duty assigned to a City employee, the employee may access certain not public data for as long as the work is assigned to the employee. 11.4 Data Sharing with Authorized Entities or Individuals. H AA When a contract with an outside party requires access to not public data, the contracting party will be required to use and disseminate the information consistent with the Act. The City must include in a written contract the language contained in Exhibit 10 or substantially similar language. 11.413 In addition to the employees listed in the City's data inventory (see Appendix A), the Responsible Authority, the City's criminal prosecutor, the City Attorney,the City Engineer, and the City Building Inspector may have access to all not public data maintained by the City if necessary for specified duties. Any access to not public data will be strictly limited to the data necessary to complete the work assignment. 13 11.4C State or federal law may authorize the sharing of not public data in specific circumstances. Not public data may be shared with another entity if a federal or state law allows it or mandates it. Individuals will have notice of any sharing in applicable Tennessen warnings, or the City will obtain the individual's informed consent. The City will also obtain informed consent from an entity submitting not public data for the purposes of a building permit application (Exhibit 11). Any sharing of not public data will be strictly limited to the data necessary or required to comply with the applicable law. 11.5 Penalties for Unlawfully Accessing Not Public Data. The City will utilize penalties for unlawful access by its employees to not public data as provided for in Minnesota Statutes, Section 13.09, if necessary. Penalties include suspension, dismissal, or referring the matter to the appropriate prosecutorial authority who may pursue a criminal misdemeanor charge. 14 EXHIBIT 1 LIST OF DESIGNEES The Minnesota Data Practices Act establishes a system for compilation and distribution of data gathered by government agencies. All data collected and maintained by the City of Mounds View ("City") is presumed public and is accessible to the public for both inspection and copying,unless classified as Private, Confidential, Nonpublic or Protected Nonpublic in accordance with federal law, state statute or a temporary classification. The City of Mounds View has appointed the following position to administer this system. Responsible Authority and Compliance Official: City Administrator City of Mounds View 2401 Mounds View Blvd. Mounds View, MN 55112-1429 Phone: (763) 717-4000 Fax: (763) 717-4019 Positions appointed as designees in system administration are as follows: Assistant City Administrator Other persons responsible for the maintenance and dissemination of City records are as apparent or assigned. Exhibit 1 EXHIBIT 2 COPIES AND ACTUAL COST Copies $.25 per page (if 100 or fewer pages of black and white letter or legal size paper copies are requested) Actual Cost (charged in all other circumstances, including requests to provide data electronically or by facsimile) The "actual cost" means the cost of any materials (paper, copier ink, staples, etc.), any special costs associated with making copies from computerized data, such as writing or modifying a computer program to format data, any mailing costs and any vehicle costs directly involved in transporting data to the appropriate facility when necessary to provide copies. In addition, "actual cost" also includes City staff time spent making, certifying and compiling the copies (when requested by the data subject). For requests by anyone other than the data subject,the"actual cost" also includes City staff time spent retrieving the data to be copied, sorting and labeling the documents (if this is necessary to identify what is to be copied), removing staples or paper clips, taking documents to the copier for copying as well as making, certifying and compiling the copies. Labor costs are never charged for separating public from not public data. If information is to be provided via digital means (CD or USB drive), a new, unopened product shall be provided to the City by the requestor. Document Charge Fee as established in the City fee schedule (charged for certain frequently requested documents, such as zoning codes, maps, Exhibit 2 EXHIBIT 3 INFORMATION DISCLOSURE REQUEST Minnesota Government Data Practices Act A. To be Completed by Re uestor REQUESTOR NAME(Last,First,MI): DATE OF REQUEST: STREET ADDRESS: PHONE NUMBER: CITY,STATE,ZIP CODE: SIGNATURE: DESCRIPTION OF THE INFORMATION REQUESTED: B. To be Completed by the City DEPARTMENT NAME: HANDLED BY: INFORMATION CLASSIFIED AS: ACTION: ❑PUBLIC ❑NONPUBLIC ❑APPROVED ❑PRIVATE ❑PROTECTED NONPUBLIC ❑ APPROVED IN PART(explain below) ❑CONFIDENTIAL ❑ DENIED(explain below) REMARKS OR BASIS FOR DENIAL INCLUDING STATUTE SECTION: PHOCOPYING CHARGES: IDENTITY VERIFIED FOR PRIVATE INFORMATION: ❑NONE ❑IDENTIFICATION:DRIVER'S LICENSE,STATE I.D.,etc. ❑ Pages x = ❑ COMPARISON WITH SIGNATURE ON FILE ❑ Special Rate: (attach explanation) ❑ PERSONAL KNOWLEDGE ❑ OTHER: AUTHORIZED SIGNATURE: DATE: Exhibit 3 EXHIBIT 4 GOVERNMENT DATA ACCESS AND NONDISCLOSURE AGREEMENT 1. AUTHORIZATION. The City of Mounds View (the "City") hereby authorizes , (the "Authorized Party") access to the following government data: 2. PURPOSE. Access to this government data is limited to the objective of creating summary data for the following purpose: 3. COST. (Check all that apply): The Authorized Party has been requested by the City to prepare summary data and will be paid in accordance with City policy. The estimated total is: is the person who requested the summary data and agrees to bear the City's costs associated with the preparation of the data which has been estimated to be $ Signature of Requestor Date 4. SECURITY. The Authorized Party agrees that it and any employees or agents under its control must protect the privacy interests of individual data subjects in accordance with the terms of this Agreement. The Authorized Party agrees to remove all unique personal identifiers which could be used to identify any individual from data classified by state or federal law as not public which is obtained from City records and incorporated into reports, summaries, compilations,articles,or any document or series of documents. Data contained in files, records, microfilm, or other storage media maintained by the City are the City's property and are not to leave the City's custody. The Authorized Party agrees not to make reproductions of any data or remove any data from the site where it is provided,if the data can in any way identify an individual. No data which is not public and which is irrelevant to the purpose stated above shall ever be disclosed or communicated to anyone by any means. The Authorized Party warrants that the following named individual(s) will be the only person(s) to participate in the collection of the data described above: Complete name (printed) Title (printed) Exhibit 4-1 5. LIABILITY FOR DISCLOSURE. The Authorized Party is liable for any unlawful use or disclosure of government data collected, used and maintained in the exercise of this agreement and is classified as not public under state or federal law. The Authorized Party understands that it may be subject to civil or criminal penalties under those laws. The Authorized Party agrees to defend, indemnify, and hold the City, its officials, agents and employees harmless from any liability, claims, damages, costs, judgments, or expenses, omission of the Authorized Party's failure to fully perform in any respect all obligations under this Agreement. 6. INSURANCE. In order to protect itself as well as the City, the Authorized Party agrees at all times during the term of this Agreement to maintain insurance covering the Authorized Party's activities under this Agreement. The insurance must cover $1,500,000 per claimant for personal injuries or damages and $1,500,000 per occurrence. The policy must cover the indemnification obligation specified above. 7. ACCESS PERIOD. The Authorized Party may have access to the information described above from to 8. ACCESS RESULTS. A copy of all reports, summaries, compilations, articles, publications or any document or series of documents that are created from the information provided under this Agreement must be provided to the City. The Authorized Party may retain one copy of the summary data created for its own records but may not disclose it without City permission, except in defense of claims brought against it. AUTHORIZED PARTY: By: Date: Title (if applicable): REQUESTOR OF SUMMARY DATA: By: Date: Title (if applicable): CITY OF MOUNDS VIEW: By: Date: Its: Exhibit 4-2 EXHIBIT 5 NOTICE TO PERSONS UNDER AGE 18 Some of the information you are asked to provide is classified as private under State law. You have the right to request that some or all of the information not be given to one or both of your parents/legal guardians. Please complete the form below if you wish to have information withheld. Your request does not automatically mean that the information will be withheld. State law requires the City to determine if honoring the request would be in your best interest. The City is required to consider: * Whether you are of sufficient age and maturity to explain the reasons and understand the consequences; * Whether denying access may protect you from physical or emotional harm; * Whether there are reasonable grounds to support your reasons; and * Whether the data concerns medical, dental, or other health service provided under Minnesota Statutes Sections 144.341 to 144.347. If so, the data may be released only if failure to inform the parent would seriously jeopardize your health. NOTICE GIVEN TO: DATE: BY: (Name) (Title) REQUEST TO WITHHOLD INFORMATION I request that the following information Be withheld from: For these reasons: Date: Print name: Signature: Exhibit 5 EXHIBIT 6 CONSENT TO RELEASE PRIVATE DATA I, , authorize the City of Mounds View ("City") to release the (print name) following private data about me: to the following person(s) or entity(ies): The person(s) or entity(ies)receiving the private data may use it only for the following purpose or purposes: This authorization is dated and expires on I understand that my records are protected under state privacy regulations and cannot be disclosed without my written consent unless otherwise provided for by law. I also understand that I may cancel this consent at any time prior to the information being released and that in any event this consent expires automatically 90 days after signing. By signing this document,I give my full and voluntary consent to the City to release the above-listed data to the persons identified in this release, and I waive any and all claims against the City for the disclosure of private data about me in accordance with this document. Signature Signature of parent or guardian (if data subject is under 18 years of age) IDENTITY VERIFIED BY: ❑ Witness: x ❑ Identification: Driver's License, State ID, Passport, other: ❑ Comparison with signature on file ❑ Other: Responsible Authority/Designee: Exhibit 6 EXHIBIT 7 CONSENT TO RELEASE COPYRIGHTED DATA certify that I have the authority to authorize the City of Mounds View to release the following copyrighted data of which I am the copyright holder: To the following person or people: The person or people receiving the copyrighted data may use it only for the following purpose or purposes: This authorization is dated and expires* on *The expiration cannot exceed one year from the date of the authorization. I, the undersigned, agree to give up and waive all claims that I might have against the City, its agents and employees for releasing data pursuant to this request. Printed Name Title Complete Address Phone Number Notarized Signature Date STATE OF MINNESOTA ) ss. COUNTY OF ) On this day of , 20 , before me, a Notary Public within and for said County, personally appeared , known to me to be the person described in and who executed the foregoing instrument and acknowledged that he/she executed the same as his/her own free act and deed. Notary Public Exhibit 7 EXHIBIT 8 DATA PRACTICES ADVISORY (Tennessen Warning) Some or all of the information that you are asked to provide on the attached form is classified by state law as either private or confidential. Private data is information that generally cannot be given to the public but can be given to the subject of the data. Confidential data is information that generally cannot be given to either the public or the subject of the data. The City's purpose and intended use of this information is: You are/ are not legally required to provide this information. If you refuse to supply the information, the following may happen: Other persons or entities authorized by law to receive this information are: Exhibit 8 EXHIBIT 9 CITY OF MOUNDS VIEW TENNESSEN WARNING FORM It is the City of Mounds View's responsibility to inform potential employees of their privacy rights. Please carefully read the Tennessen Warning provided below. Sign and date the form and return it with your application. Your signature indicates that you have received information regarding your rights as they pertain to the Minnesota Government Data Practices Act. In accordance with the Minnesota Government Data Practices Act, the City of Mounds View is required to inform you of your rights as they relate to the private information collected from you. Private data is information that is available to you, but not to the public; much of the personal information we collect about you is private. Minnesota Statutes Sections 13.04 and 13.43 are two sections that govern what affects you as an applicant for employment at the City of Mounds View. All data collected is considered private except for the following: 1. Your veteran's status; 2. Relevant test scores; 3. Your job history; 4. Your education and training; and 5. Your work availability. Your name is considered to be private information; however, if you are selected to be interviewed as a finalist, your name becomes public information. The data supplied by you may be used for such other purposes as may be determined to be necessary in the administration of personnel policies,rules, and regulations of the City of Mounds View. Furnishing social security numbers is voluntary for applicants to the City of Mounds View, but refusal to supply other requested information would mean that your application for employment might not be considered. Private data is available only to you, appropriate City employees, and others as provided by state and federal laws who have a bona fide need for the data. Public data is available to anyone requesting it and consists of all data furnished in the application for employment that is not designated in this notice as private data. The information you give about yourself is needed to identify you and to assist the City of Mounds View in determining your suitability for the position for which you are applying. I have read and understand the information given above regarding the Minnesota Data Practices Act. Applicant Signature Date Exhibit 9 EXHIBIT 10 SAMPLE CONTRACT PROVISION Data Practices Compliance. Contractor will have access to data collected or maintained by the City to the extent necessary to perform Contractor's obligation under this contract. Contractor agrees to maintain all data contained from the City in the same manner as the City is required under the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13 (the "Act"). Contractor will not release or disclose the contents of data classified as not public to any person except at the written direction of the City. Contractor agrees to defend and indemnify the City from any claim, liability, damage or requirements of the Act or this contract. Upon termination of this contract, Contractor agrees to return data to the City as requested by the City. Exhibit 10 EXHIBIT 11 Building Permit/Plans DATA PRACTICES ADVISORY You may be required to submit building plans with your building permit application so that the City of Mounds View can determine whether or not your building permit application should be approved. If you do not submit plans when they are required, your building permit will not be approved. The Minnesota Government Data Practices Act establishes a presumption that all government data are public and are accessible by the public for both inspection and copying unless there is a federal law, a state statute, or a temporary classification of data that provides that certain data are not public. Minnesota Statutes, Section 13.01 defines "government data" as being all data collected, created, received,maintained, or disseminated by the City. The Government Data Practices Act allows building plans to be classified as nonpublic ONLY if they contain the following information: Security information defined by Minnesota Statutes, Section 13.37 as being"government data the disclosure of which the responsible authority determines would be likely to substantially j eopardize the security of information,possessions,individuals or property against theft,tampering,improper use, attempted escape, illegal disclosure,trespass, or physical injury." AND/OR Trade Secret information defined by Minnesota Statutes,Section 13.37 as being "government data, including a formula,pattern, compilation,program, device, method,technique or process (1)that was supplied by the affected individual or organization, (2) that is the subject of efforts by the individual or organization that are reasonable under the circumstances to maintain its secrecy, and (3) that derives independent economic value, actual or potential, from not being generally known to,and not being readily ascertainable by proper means by,other persons who can obtain economic value from its disclosure or use." Building plans submitted to the City are generally public information. If the plans are copyrighted, they will be made available for viewing by the public but will not be allowed to be copied unless a release is obtained by the City from the copyright holder.If you believe that your building plans qualify for the classification of nonpublic data as described above,you must provide documentation verifying your claim. The Responsible Authority for the City of Mounds View will determine whether the plans qualify for nonpublic data classification within 10 business days of the request. If you do not agree with the determination of the Responsible Authority, you may file an application for a temporary classification of nonpublic data with the Commissioner of Administration. Exhibit 11-1 Building plans and related documents submitted to the City are presumed to be public and by submitting them to the City and by signing this document you are expressly giving permission to the City to make copies for the City's use and to make available to the public upon request unless you indicate otherwise as follows: The building plans I have submitted are COPYRIGHTED under and protected by the Federal Copyright Act and I do not give permission for them to be copied for release to the public. However, I understand the plans are considered public information under Minnesota law and may be viewed by the public. The building plans I have submitted contain TRADE SECRET INFORMATION as defined by Minn. Stat. § 13.37, subd. I (a) and are to be treated as protected nonpublic data. I understand I must provide an explanation (below) to support my claim that the information I am providing constitutes trade secret information under law. The building plans I have submitted contain SECURITY INFORMATION as defined by Minn. Stat. § 13.37, subd. I (a) and are to be treated as protected nonpublic data. I understand I must provide an explanation (below) to support my claim that the information I am providing constitutes security information under law. Explanation: Name of Applicant(Please Print) Date Signature of Applicant Property address Contact Address Contact phone Email address Exhibit 11-2 APPENDIX A NONPUBLIC, PRIVATE,AND CONFIDENTIAL DATA MAINTAINED BY THE CITY OF MOUNDS VIEW The list of data types is divided into the following categories: General; Administration; Planning; Personnel; and Police. The categories are provided only for convenience in locating types of data. Inclusion in any particular category is not intended to indicate an exclusive location for that data type (e.g., data listed under Personnel may be physically located in more than one City department). GENERAL Applications for Election or Appointment CLASSIFICATION(S): Private/Public GOVERNING STATUTE: Minn. Stat. § 13.601, subd. 3 DESCRIPTION OF DATA: Data on applicants collected by the City from the applicant's application is private, except the following is public: name, city of residence, education and training, employment history, volunteer work, awards and honors, and prior government service or experience. Once appointed, the following is public: residential address and either telephone number or email where the appointee may be reached, or both at the request of the appointee. Audit Data (provided by State Auditor) CLASSIFICATION(S): Protected Nonpublic/Confidential GOVERNING STATUTE: Minn. Stat. § 6.715, subd. 5 DESCRIPTION OF DATA: Data relating to an audit, examination or investigation performed by the State Auditor. Data provided by the State Auditor for purpose of review and verification must be protected from unlawful disclosure. Business Data CLASSIFICATION(S): Private/Nonpublic/Public GOVERNING STATUTE: Minn. Stat. § 13.591 DESCRIPTION OF DATA: Data submitted to the City by a business requesting financial assistance or benefits financed by public funds are private or nonpublic data. The data becomes public when public financial assistance is provided or the business receives a benefit from the City, except that business plans, income and expense projections not related to the financial assistance provided, customer lists, income tax returns, and design,market and feasibility studies not paid for with public funds remain private or nonpublic. City Attorney Records CLASSIFICATION(S): Confidential GOVERNING STATUTE: Minn. Stat. § 13.393 DESCRIPTION OF DATA: The use, collection, storage, and dissemination of data by the City Attorney is governed by statutes, rules, and professional standards concerning discovery, production of documents, introduction of evidence, and professional responsibility. Data which is Appendix A-1 the subject of attorney-client privilege is confidential. Data which is the subject of the "work product"privilege is confidential. Civil Investigative Data CLASSIFICATION(S): Confidential/Protected Nonpublic/Not Public/Public GOVERNING STATUTE: Minn. Stat. § 13.39 DESCRIPTION OF DATA: Data collected as part of an active investigation undertaken to commence or defend pending civil litigation, or which are retained in anticipation of pending civil litigation are classified as protected nonpublic data pursuant to Minn. Stat. § 13.02, subd. 13, in the case of data not on individuals and confidential pursuant to Minn. Stat. § 13.02, subd. 3, in the case of data on individuals. The City may make any data classified as confidential or protected nonpublic accessible to any person, agency or the public if the City determines that the access will aid the law enforcement process, promote public health or safety or dispel widespread rumor or unrest. Community Dispute Resolution Center Data CLASSIFICATION(S): Private/Public GOVERNING STATUTE: Minn. Stat. § 13.88 DESCRIPTION OF DATA: Data relating to a case in a community dispute resolution program are classified as private data on individuals, with the exceptions set forth in Minn. Stat. § 13.88. Council Meetings Having Data Classified as Nonpublic CLASSIFICATION(S): Private/Public GOVERNING STATUTE: Minn. Stat. § 13D.05 DESCRIPTION OF DATA: Any portion of a meeting must be closed if expressly required by other law or if the following types of data are discussed: data that would identify alleged victims or reporters of criminal sexual conduct, domestic abuse, or maltreatment of minors or vulnerable adults; active investigative data as defined in section 13.82, subd. 7,or internal affairs data relating to allegations of law enforcement personnel misconduct collected or created by a state agency, statewide system, or political subdivision; or educational data, health data, medical data, welfare data, or mental health data that are not public data under section 13.32, 13.3805, subd. 1, 13.384, or 13.46, subds. 2 or 7. Elected Officials Correspondence CLASSIFICATION(S): Private/Public GOVERNING STATUTE: Minn. Stat. § 13.601, subd. 2 DESCRIPTION OF DATA: Correspondence between individuals and elected officials is private data on individuals, but may be made public by either the sender or the recipient. Financial Disclosure Statements CLASSIFICATION(S): Public GOVERNING STATUTE: Minn. Stat. § 13.601, subd. 1. DESCRIPTION OF DATA: Financial disclosure statements of elected or appointed officials which,by requirement of the City, are filed with the City, are public data on individuals. Appendix A-2 Grants CLASSIFICATION(S): Nonpublic/Private GOVERNING STATUTE: Minn. Stat. § 13.599 DESCRIPTION OF DATA: Data created by state agency providing grants and persons/agencies that apply for or receive grants. Identity of Employees Making Complaints CLASSIFICATION(S): Private GOVERNING STATUTE: Minn. Stat. §§ 181.932, subd. 2; 13.7905, subd. 5(b) DESCRIPTION OF DATA: The identity of an individual who reports to any governmental body or law enforcement official a violation or suspected violation by the individual's employer of any federal or state law or rule is private data on individuals if it meets the requirements of Minn. Stat. § 181.932, subd. 2. Internal Competitive Response CLASSIFICATION(S): Private/Nonpublic/Public GOVERNING STATUTE: Minn. Stat. §§ 13.591, subd. 5, 13.37. DESCRIPTON OF DATA: A bid or proposal to provide the City with goods or services that is prepared by City staff in competition with bids or proposals solicited by the City from the private sector or a different government entity from the private sector are classified as private or nonpublic until completion of the selection process or completion of the evaluation process at which time the data are public with the exception of trade secret information as defined and classified in Minn. Stat. § 13.37. Internal Auditing Data CLASSIFICATION(S): Confidential/Private/Protected Nonpublic/Public GOVERNING STATUTE: Minn. Stat. § 13.392 DESCRIPTION OF DATA: Data, notes, and preliminary drafts of reports created, collected and maintained by the internal audit offices of the City or by person performing audits for the City and relating to an audit or investigation are confidential data on individuals or protected nonpublic data until the final report has been published or the audit or investigation is no longer being pursued actively. Data on an individual supplying information for an audit or investigation that could reasonably be used to determine the individuals' identity are private data on individuals if the information supplied was needed for an audit or investigation and would not have been provided to the internal audit office or person performing audits without an assurance to the individual that the individual's identity would remain private. Judicial Data CLASSIFICATION(S): Confidential/Private/Protected Nonpublic/Public GOVERNING STATUTE: Minn. Stat. § 13.03, subd. 4(e) DESCRIPTION OF DATA: Judicial branch data disseminated to the City has the same classification in the hands of the City as it had in the hands of judicial branch entity providing it. Appendix A-3 Personal Contact and Online Account Information CLASSIFICATION(S): Private GOVERNING STATUTE: Minn. Stat. §§ 13.356, 13.04, subd. 2. DESCRIPTION OF DATA: Data on an individual collected, maintained, or received by the City for notification purposes or as part of a subscription list for the City's electronic periodic publications as requested by the individual are classified as private data on individuals. This data includes telephone numbers, e-mail addresses, internet user names and passwords, Internet protocol addresses, and any other similar data related to the individual's online account or access procedures. This data may only be used for the specific purpose for which the individual provided the data. This data also does not include data submitted for purposes of making a public comment. Pleadings CLASSIFICATION(S): Public GOVERNING STATUTE: Minn. Stat. § 13.03, subd. 12 DESCRIPTION OF DATA: Pleadings in a lawsuit by or against the City are public data to the same extent that the data would be public if filed with the court. Requests for Proposals CLASSIFICATION(S): Private/Nonpublic/Not Public/Public GOVERNING STATUTE: Minn. Stat. §§ 13.591, subd. 3(b), 13.37 DESCRIPTION OF DATA: Data submitted by a business to the City in response to a request for proposals, as defined in Minn. Stat. § 16C.02, subd. 12, are private or nonpublic until the time and date specified in the solicitation that proposals are due, at which time the name of the responder becomes public. All other data in a responder's response to a request for proposals are private or nonpublic data until completion of the evaluation process. After a government entity has completed the evaluation process, all remaining data submitted by all responders are public with the exception of trade secret data as defined and classified in Minn. Stat. § 13.37. A statement by a responder that submitted data are copyrighted or otherwise protected does not prevent public access to the data contained in the response. If all responses to a request for proposals are rejected prior to completion of the evaluation process, all data, other than the names of the responders, remain private or nonpublic until a resolicitation of the requests for proposal results in completion of the evaluation process or a determination is made to abandon the purchase. If the rejection occurs after the completion of the evaluation process, the data remain public. If a resolicitation of proposals does not occur within one year of the proposal opening date,the remaining data become public. Sealed Bids CLASSIFICATION(S): Private/Nonpublic GOVERNING STATUTE: Minn. Stat. § 13.37 DESCRIPTION OF DATA: Sealed bids, including the number of bids received, prior to opening are classified as nonpublic data with regard to data not on individuals and as private data with regard to data on individuals. Appendix A-4 Security Information CLASSIFICATION(S): Private/Nonpublic GOVERNING STATUTE: Minn. Stat. § 13.37 DESCRIPTION OF DATA: Data which, if the Responsible Authority determines its disclosure would be likely to substantially jeopardize the security of information,possessions, individuals or property against theft, tampering, improper use, attempted escape, illegal disclosure, trespass, or physical injury is classified as nonpublic data with regard to data not on individuals and as private data with regard to data on individuals. This includes checking account numbers,crime prevention block maps and lists of volunteers who participate in community crime prevention programs and the volunteers' home and mailing addresses,telephone numbers, e-mail or other digital addresses, Internet communication services account information or similar account information, and global positioning system locations. If the City denies a data request based on a determination that the data are security information, upon request, the City must provide a short description explaining the necessity for the classification. Service Cooperative Claims Data CLASSIFICATION(S): Nonpublic GOVERNING STATUTE: Minn. Stat. § 13.203 DESCRIPTION OF DATA: Claims experience and all related information received from carriers and claims administrators participating in a group health or dental plan, including any long-term disability plan,offered through Minnesota service cooperatives to Minnesota political subdivisions and survey information collected from employees and employers participating in these plans and programs, except when the executive director of a Minnesota service cooperative determines that release of the data will not be detrimental to the plan or program, are classified as nonpublic data not on individuals. Social Security Numbers CLASSIFICATION(S): Private GOVERNING STATUTE: Minn. Stat. § 13.355 DESCRIPTION OF DATA: Social Security numbers of individuals are private data on individuals,except to the extent that access to the Social Security number is specifically authorized by law. Social Security Numbers on Mailings CLASSIFICATION(S): Private GOVERNING STATUTE: Minn. Stat. § 13.355, subd. 3 DESCRIPTION OF DATA: The City may not mail, deliver, or cause to be mailed or delivered an item that displays a Social Security number on the outside of the item or if it is visible without opening the item. Trade Secret Information CLASSIFICATION(S): Private/Nonpublic GOVERNING STATUTE: Minn. Stat. § 13.37 DESCRIPTION OF DATA: Data, including a formula, pattern, compilation, program, device, method,technique or process: (1)that was supplied by the affected individual or organization; (2) Appendix A-5 that is the subject of efforts by the individual or organization that are reasonable under the circumstances to maintain its secrecy; and(3) that derives independent economic value, actual or potential, from not being generally known to, and not being readily ascertainable by proper means by, other persons who can obtain economic value from its disclosure or use are nonpublic data with regard to data not on individuals and as private data with regard to data on individuals. Utility Disconnection Data CLASSIFICATION(S): Private GOVERNING STATUTE: Minn. Stat. § 13.681, subd. 6 DESCRIPTION OF DATA: Data on customers provided to the City by a utility regarding disconnection of gas or electric service are private data on individuals or nonpublic data. ADMINISTRATION Absentee Ballots CLASSIFICATION(S): Private/Nonpublic GOVERNING STATUTE: Minn. Stat. § 13.37 and 13.607, subd. 7 and 203B.12, subd. 7 DESCRIPTION OF DATA: Sealed absentee ballots before opening by an election judge are private and nonpublic. Names of voters submitting absentee ballots may not be made available for public inspection until the close of voting on Election Day. Assessor's Data CLASSIFICATION(S): Private/Nonpublic GOVERNING STATUTE: Minn. Stat. § 13.51 DESCRIPTION OF DATA: Data contained on sales sheets received from private multiple listing service organizations is private where the contract with the organizations requires the City to refrain from making the data available to the public. The following data collected by the City from individuals or business entities concerning income properties are private or nonpublic: (a) detailed income and expense figures; average vacancy factors;verified net rentable areas or net usable area, whichever is appropriate; anticipated income and expenses; projected vacancy factors; and lease information. Income information on individuals collected and maintained by the City to determine eligibility of property for class 4d under Minn. Stat. § 273.128 and 273.13, is private data on individuals. Candidates for Election to City Council CLASSIFICATION(S): Public/Private GOVERNING STATUTE: Op. Atty. Gen. No. 852, October 6, 2006; Advisory Opinion No. 05- 036; Minn. Stat. § 13.607, subd. 8 and 20413.06, subd. lb DESCRIPTION OF DATA: Data created, collected, or maintained about an individual candidate for election to the City Council is public. An affidavit of candidacy must state an address of residence and telephone number. The candidate may request that the address be classified as private data by certifying that a police report has been submitted or an order for protection has been issued in regard to the safety of the candidate or candidate's family, or that the candidate's address is otherwise private pursuant to Minnesota law. Appendix A-6 Computer Access Data CLASSIFICATION(S): Private/Nonpublic GOVERNING STATUTE: Minn. Stat. § 13.15 DESCRIPTION OF DATA: Data created, collected, or maintained about a person's access to the City's computer system for the purpose of. (1) gaining access to data or information; (2) transferring data or information; or(3) using government services are private data on individuals or nonpublic data. This data does not include a cookie temporarily installed by the City on a person's computer during a single session or visit to the City's web site if the cookie is installed only in a computer's memory and is deleted from the memory when the web site browser or web site application is closed. Deferred Assessment Data CLASSIFICATION(S): Private GOVERNING STATUTE: Minn. Stat. § 13.52 DESCRIPTION OF DATA: Data collected pursuant to Minn. Stat. § 435.193,which indicates the amount or location of cash or other valuables kept in the homes of applicants for deferred assessment are private data. Federal Contracts Data CLASSIFICATION(S): Private/Nonpublic GOVERNING STATUTE: Minn. Stat. § 13.35 DESCRIPTION OF DATA: All data collected and maintained by the City when required to do so by a federal agency as part of its contract with the City are classified as either private or nonpublic depending on whether the data are data on individuals or data not on individuals. Homestead Applications CLASSIFICATION(S): Private GOVERNING STATUTE: Minn. Stat. §§ 13.4965, subd. 3, 273.124, subd. 13 DESCRIPTION OF DATA: Social Security numbers, affidavits, or other proofs of entitlement to homestead status that are submitted by property owners or their spouses are private data on individuals. The data may be disclosed to the Commissioner of Revenue or, under limited circumstances, the County Treasurer. Lodging Tax Data CLASSIFICATION(S): Nonpublic GOVERNING STATUTE: Minn. Stat. § 13.495 DESCRIPTION OF DATA: Data, other than basic taxpayer identification data, collected from taxpayers under a lodging tax ordinance are nonpublic data. Municipal Bonds Register Data CLASSIFICATION(S): Private/Nonpublic GOVERNING STATUTE: Minn. Stat. §§ 13.202, subd. 12, 475.55, subd. 6 DESCRIPTION OF DATA: Data with respect to the ownership of municipal obligations are nonpublic data or private data on individuals. Appendix A-7 Municipal Self-Insurer Claims CLASSIFICATION(S): Private GOVERNING STATUTE: Minn. Stat. §§ 13.202, subd. 9(a), 471.617, subd. 5 DESCRIPTION OF DATA: Data about individual claims or total claims made by an individual under a self-insured health benefit plan of a municipality are private. Registered Voter Lists CLASSIFICATION(S): Confidential/Public GOVERNING STATUTE: Minn. Stat. §§ 13.607, subd. 6; 201.091 DESCRIPTION OF DATA: The information contained in the master list of registered voters may only be made available to public officials for purposes related to election administration, jury selection, and in response to a law enforcement inquiry concerning a violation of or a failure to comply with any criminal statute or state or local tax statute. Security Service Data CLASSIFICATION(S): Nonpublic//Public GOVERNING STATUTE: Minn. Stat. §§ 13.861, 13.37 and 13.82, subd. 2, 3 and 6. DESCRIPTION OF DATA: Data collected, created, or maintained by a security service for the purpose of providing security services to the City that are similar to the data described as request for service data and response or incident data in Minn. Stat. § 13.82, subd. 3 and 6 are public. If personnel of a security service make a citizen's arrest,then any security service data that are similar to the data described as arrest data in Minn. Stat. § 13.82, subd. 2 are public. If a security service participates in but does not make an arrest, it shall, upon request, provide data that identify the arresting law enforcement agency. All other security service data are nonpublic. Social Recreational Data CLASSIFICATION(S): Private GOVERNING STATUTE: Minn. Stat. § 13.548 DESCRIPTION OF DATA: For individuals enrolling in recreational or other social programs: name, address,telephone number, any other data that identifies the individual, and any data which describes the health or medical condition of the individual, family relationships, living arrangements, and opinions as to the emotional makeup or behavior of an individual are classified as private. Solid Waste Collector Customer Lists CLASSIFICATION(S): Private/Nonpublic GOVERNING STATUTE: Minn. Stat. §§ 13.7411, subd. 4 (d), 115A.93, subd. 5 DESCRIPTION OF DATA: Customer lists provided to the City by solid waste collectors are private data on individuals or nonpublic data with regard to data not on individuals. Appendix A-8 PLANNING Appraisal Data CLASSIFICATION(S): Confidential/Protected Nonpublic/Public GOVERNING STATUTE: Minn. Stat. § 13.44, subd. 3 DESCRIPTION OF DATA: Estimated or appraised values of property that are made by the City or by an independent appraiser acting for the City for the purpose of selling or acquiring land through purchase or condemnation are classified as confidential data on individuals or protected nonpublic data. However, this data becomes public at the discretion of the City Council, determined by majority vote of the City's governing body. Appraised values of property that are made by appraisers working for fee owners or contract purchasers who have received an offer to purchase their property from a government entity are classified as private data on individuals or nonpublic data. Appraisal data made confidential or nonpublic become public when the data are submitted to a court appointed condemnation commissioner, the data are presented in court in condemnation proceedings or the parties enter into an agreement for the purchase and sale of the property. Award Data CLASSIFICATION(S): Private/Nonpublic GOVERNING STATUTE: Minn. Stat. § 13.48 DESCRIPTION OF DATA: Financial data on business entities submitted to the City for the purpose of presenting awards to business entities for achievements in business development or performance are private data on individuals or nonpublic data. Benefit Data CLASSIFICATION(S): Private/Public GOVERNING STATUTE: Minn. Stat. § 13.462 DESCRIPTION OF DATA: Data on individuals collected or created when an individual seeks information about becoming, is or was an applicant for or a recipient of benefits or services provided under any housing, home ownership, rehabilitation and community action agency, Head Start, or food assistance programs administered by the City are private data on individuals with the exception of the names and addresses of applicants for and recipients of the benefits, which are classified as public data on individuals. Community Center Data CLASSIFICATION(S): Private/Nonpublic/Public GOVERNING STATUTE: Minn. Stat. § 13.55 DESCRIPTION OF DATA: Letters or documentation from any person who makes inquiry to or who is contacted by the community center facility regarding availability of the facility for staging events; identity of firms and corporations that contact the facility; the type of event that the contacting person wants to stage in the facility; suggested terms of rentals and responses of staff to such inquiries are nonpublic or private data on individuals. However, that data becomes public upon any of the following: (a) five years elapse from the date on which the lease or contract is entered into between the facility and the inquiring party or parties or the event which was the subject of inquiry occurs at the facility, whichever occurs earlier; (b) the event which was the Appendix A-9 subject of inquiry does not occur; or (c) the event which was the subject of inquiry occurs elsewhere. The names, addresses and contact persons for individual exhibitors at an exhibition may be withheld at the discretion of the City to protect the competitive position of the facility or its customers. Housing Agency Data CLASSIFICATION(S): Confidential/Private/Protected Nonpublic/Nonpublic/Public GOVERNING STATUTE: Minn. Stat. § 13.585 DESCRIPTION OF DATA: Correspondence between the housing agency and agency's attorney containing data on individuals collected as part of an active investigation undertaken for the purpose of the commencement or defense of potential or actual litigation; initiation of lease terminations and eviction actions; admission denial hearings concerning prospective tenants; commencement of actions against independent contractors of the agency; and tenant grievance hearings are classified as confidential data. Correspondence between the housing agency and the agency's attorney containing data not on individuals collected as part of an active investigation undertaken for the purpose of the commencement or defense of potential or actual litigation are classified as protected nonpublic data. Income information on individuals collected and maintained to determine property tax classification eligibility is private data on individuals. Data pertaining to negotiations with property owners regarding the purchase of property are classified as nonpublic data. Planning Questionnaires CLASSIFICATION(S): Private/Nonpublic GOVERNING STATUTE: Minn. Stat. § 13.59 DESCRIPTION OF DATA: Names and addresses of individuals and businesses and the legal descriptions of property owned by individuals and businesses, when collected in surveys of individuals conducted by the City for the purposes of planning, development, and redevelopment. Property Complaint Data CLASSIFICATION(S): Confidential GOVERNING STATUTE: Minn. Stat. § 13.44, subd. 1 DESCRIPTION OF DATA: Data that identifies individuals who register complaints concerning violations of state laws or local ordinances concerning the use of real property are classified as confidential data. Redevelopment Data CLASSIFICATION(S): Private/Nonpublic GOVERNING STATUTE: Minn. Stat. § 13.59 DESCRIPTION OF DATA: Names and addresses of individuals and the legal descriptions of property owned by individuals, when collected in surveys of individuals conducted by the City or Housing and Redevelopment Authority for the purposes of planning, development, and redevelopment are classified as private data. Names and addresses of businesses and the legal descriptions of business properties and the commercial use of the property to the extent the disclosure of the use would identify a particular business are nonpublic data. Appendix A-10 PERSONNEL Applicant Information CLASSIFICATION(S): Private/Public GOVERNING STATUTE: Minn. Stat. § 13.43. DESCRIPTION OF DATA: Generally, all data about people who are or were an employee, an applicant for employment, a volunteer, or an independent contractor is private with the following exceptions which are public: • Veteran status • Relevant test scores • Rank on eligibility list • Job history • Education and training • Work availability • Name, after being certified as eligible for appointment to a vacancy or when considered a finalist for a position of public employment (which occurs when the person has been selected to be interviewed by the appointing authority) • Names of applicants for appointment to and members of an advisory board or commission. Applicants to a Public Body CLASSIFICATION(S): Public GOVERNING STATUTE: Minn. Stat. § 13.601 DESCRIPTION OF DATA: Generally, all data about people who are or were an applicant to or an appointed member of a public body is private with the following exceptions which are public: • Name • City of Residence • Education and Training • Employment History • Volunteer Work • Awards and Honors • Prior Government Service Appointed (Not Elected)Members to a Public Body CLASSIFICATION(S): Public GOVERNING STATUTE: Minn. Stat. § 13.601 DESCRIPTION OF DATA: Generally, all data about people who are or were an appointed, not elected, to a public body is private, with the following exceptions which are public: • Name • City of Residence • Education and Training • Employment History • Volunteer Work • Awards and Honors • Prior Government Service Appendix A-11 • Residential Address • Either a telephone number or electronic mail address where the appointee can be reached, or both, at the request of the appointee Employee Assistance Information CLASSIFICATION(S): Private GOVERNING STATUTE: Minn. Stat. § 13.43, subd. 7 DESCRIPTION OF DATA: Employee assistance program data, such as training, assessment, counseling, and referral services for employees and their dependents, are private data on individuals. Employee Data Generally CLASSIFICATION(S): Confidential/Private/Public GOVERNING STATUTE: Minn. Stat. § 13.43. DESCRIPTION OF DATA: Generally, all data about current and former City employees, volunteers, and independent contractors are private with the following exceptions which are public: • Name • Actual gross salary • Salary Range • Contract fees • Actual gross pension • Value and nature of employer paid fringe benefits • Basis for and the amount of added remuneration, including expense reimbursement, in addition to salary • Job title • Job description • Education and training background • Previous work experience • Date of first and last employment • The existence and status (but not nature) of any complaints or charges against the employee, regardless of whether the complaint or charge resulted in a disciplinary action • Final disposition of any disciplinary action, with specific reasons for the action and data documenting the basis of the action,excluding data that would identify confidential sources who are employees of the public body • Terms of any agreement settling any dispute arising from the employment relationship, including a"buyout" agreement • Work location • Work telephone number • Badge number • Honors and awards received • Payroll time sheets or other comparable data that are only used to account for employee's work time for payroll purposes, except to the extent that release of time sheet data would Appendix A-12 reveal the employee's reasons for the use of sick or other medical leave or other non-public data. Employee Drug and Alcohol Tests CLASSIFICATION(S): Private GOVERNING STATUTE: Minn. Stat. §§ 13.43, 13.7905, subd. 5(c), 181.954, subd. 2 and 3 DESCRIPTION OF DATA: Test results and other information acquired in an employee drug and alcohol testing process are private data on individuals. Employment and Training Data CLASSIFICATION(S): Private GOVERNING STATUTE: Minn. Stat. § 13.47 DESCRIPTION OF DATA: Data on individuals collected, maintained, used, or disseminated because an individual applies for, is currently enrolled in, or has been enrolled in employment and training programs funded with federal, state or local resources are private data on individuals. Examination Data CLASSIFICATION(S): Nonpublic GOVERNING STATUTE: Minn. Stat. § 13.34 DESCRIPTION OF DATA: Data consisting solely of testing or examination materials or scoring keys used solely to determine individual qualifications for appointment or promotion, the disclosure of which would compromise the objectively or fairness of the testing or examination process are classified as nonpublic, except pursuant to court order. Harassment CLASSIFICATION(S): Confidential/Private GOVERNING STATUTE: Minn. Stat. § 13.43 subd. 8 DESCRIPTION OF DATA: When there is a harassment complaint against an employee, the employee may not have access to data that would identify the complainant or other witnesses if the data would threaten the personal safety of the complainant or witness or subject the complainant or witness to harassment. However, summary information will be provided to the employee in order for him/her to prepare for a disciplinary proceeding that has been initiated. Human Rights Data CLASSIFICATION(S): Confidential/Private/Protected Nonpublic/Public GOVERNING STATUTE: Minn. Stat. §§ 13.552, 363A.28 and 363A.35 DESCRIPTION OF DATA: Data maintained by the human rights department of the city, including: investigative data in an open case file; the name and address of the charging party or respondent, factual basis of the allegations, and statute or ordinance under which the charge is brought; investigative data in a closed case file. Appendix A-13 Labor Relations Information CLASSIFICATION(S): Private/Nonpublic GOVERNING STATUTE: Minn. Stat. § 13.37 DESCRIPTION OF DATA: Management positions on economic and noneconomic items that have not been presented during the collective bargaining process or interest arbitration, including information specifically collected or created to prepare the management position is classified as nonpublic data with regard to data not on individuals and as private data with regard to data on individuals. Personnel and Employment Data CLASSIFICATION(S): Private/Public GOVERNING STATUTE: Minn. Stat. § 13.43. DESCRIPTION OF DATA: Certain government data on individuals maintained because the individual is or was an employee of or an applicant for employment by, performs services on a voluntary basis for, or acts as an independent contractor with the City are public as set forth in Minn. Stat. § 13.43, subd. 2. All other personnel data is private data on individuals but may be released pursuant to a court order. Data pertaining to an employee's dependents are private data on individuals. Protection of Employee or Others CLASSIFICATION(S): Private/Public GOVERNING STATUTE: Minn. Stat. § 13.43 subd 11 DESCRIPTION OF DATA: If it is reasonably necessary to protect an employee from harm to self or to protect another person who may be harmed by the employee, information that is relevant to the safety concerns may be released to (1) the person who may be harmed or to the person's attorney when relevant to obtaining a restraining order, (2) a prepetition screening team in the commitment process, or(3) a court, law enforcement agency or prosecuting authority. Salary Benefit Survey Data CLASSIFICATION(S): Nonpublic GOVERNING STATUTE: Minn. Stat. § 13.435 DESCRIPTION OF DATA: Salary and personnel benefit survey data purchased from consulting firms, nonprofit corporations or associations or obtained from employers with the written understanding that the data shall not be made public are classified as nonpublic data. Undercover Law Enforcement Officer CLASSIFICATION(S): Private/Public GOVERNING STATUTE: Minn. Stat. § 13.43 subd. 5 DESCRIPTION OF DATA: All personnel data about an undercover law enforcement officer is private until no longer assigned to those duties. Then, the officer is subject to the same rules applicable to other employees unless the law enforcement agency determines that revealing the data would threaten the officer's safety or jeopardize an active investigation. Public Safety Peer Counseling and Critical Incident Stress Management Data CLASSIFICATION(S): Private Appendix A-14 GOVERNING STATUTE: Minn. Stat. §§ 13.43, subd. 9, 181.9731, 181.9732 DESCRIPTION OF DATA: Data acquired by a peer support counselor in public safety peer counseling or data acquired by a critical incident stress management team member providing critical incident stress management services. "Public safety peer counseling" means a session or sessions led by a peer support counselor held for an emergency service provider (peace officers, correctional officers, probation officers, supervision agents, firefighters, rescue squad members, dispatchers, hospital or emergency medical clinic personnel, a person who provides emergency medical services for a Minnesota licensed ambulance service, forensic science professional, or other person involved with public safety emergency services, either paid or volunteer) who experienced an occupation-related trauma, illness, or stress develop skills and strategies to better understand, cope with, and process emotions and memories tied to the trauma, illness, or stress. This includes group sessions led by a peer support counselor, one-to-one contact with a peer support counselor, and meetings with a peer support counselor to obtain referrals to appropriate mental health or community support services. "Critical incident stress management services" means consultation,risk assessment, education,intervention, and other crisis intervention services provided by a critical incident stress management team or critical incident stress management team member to an emergency service provider affected by a critical incident. The data shall not be disclosed to third parties as it is classified as private data. Exceptions include when disclosure: (1) is necessary to prevent harm to self by the recipient of the services or to prevent the person from harming someone else;(2)is required by mandatory reporting laws; (3) is authorized by the person who received services and the person provides written consent; (4) is authorized by the living spouse or estate administrator of a deceased person who received services; or(5) is required under limited circumstances related to testimony. PUBLIC SAFETY Arson Investigation CLASSIFICATION(S): Confidential/Public GOVERNING STATUTE: Minn. Stat. §§ 13.6905, subd. 26, 299F.055 and 299F.056 DESCRIPTION OF DATA: Data received pursuant to the Arson Reporting Immunity Law,Minn. Stat. § 299F.052 to 299F.057 by an authorized person or insurance company shall be confidential data until its release is required pursuant to a criminal or civil proceeding. Child Abuse Report Records CLASSIFICATION(S): Confidential/Private GOVERNING STATUTE: Minn. Stat. §§ 13.871, subd. 6 (b), 13.82, subd. 8 and 9 and 626.556, Minn. Stat., Chapter 260E DESCRIPTION OF DATA: Active or inactive investigative data that identify a victim of child abuse or neglect reported under Minn. Stat. § 626.556 are private data on individuals. Active or inactive investigative data that identify a reporter of child abuse or neglect under Minn. Stat. § 626.556 are confidential data on individuals, unless the subject of the report compels disclosure under Minn. Stat. § 626.556, subd. 11. Investigative data that become inactive under Minnesota Statutes, Section 626.556, subd. 7(a)or(b) and that relate to the alleged abuse or neglect of a child by a person responsible for the child's care, as defined in Minn. Stat. § 626.556, subd. 2 are private Appendix A-15 data. Various child maltreatment classifications and requirements re-organized under Minnesota Statutes Chapter 260E. Civil Commitment Data CLASSIFICATION(S): GOVERNING STATUTE: Minn. Stat. § 25313.185, subd. 1(b) DESCRIPTION OF DATA: Notwithstanding any provision of Minnesota Statutes, Chapter 13, a county attorney considering the civil commitment of a person may obtain records and data from the City upon request and without a court order. Corrections and Detention Data CLASSIFICATION(S): Confidential/Private/Public GOVERNING STATUTE: Minn. Stat. § 13.85 DESCRIPTION OF DATA: Data on individuals created, collected,used or maintained because of their lawful confinement or detainment in state reformatories, prisons and correctional facilities, municipal or county jails, lockups, work houses, work farms and all other correctional and detention facilities are classified as private to the extent that the release of the data would either: (a) disclose medical,psychological or financial information or personal information not related to their lawful confinement or detainment or (b) endanger an individual's life. Corrections and detention data are confidential to the extent that the data would (a) endanger an individual's life, (b)endanger the effectiveness of an investigation authorized by statute relating to the enforcement of rules or law, (c) identify a confidential informant, or (d) clearly endanger the security of any institution or its population. Crime Victim Notice of Release CLASSIFICATION(S): Private GOVERNING STATUTE: Minn. Stat. §§ 13.871, subd. 5 (a), 611A.06 DESCRIPTION OF DATA: All identifying information regarding a crime victim, including a victim's request for notice of release and a notice of release made pursuant to Minn. Stat. § 611A.06 is classified as private data on individuals. Criminal Gang Investigative Data System CLASSIFICATION(S): Confidential GOVERNING STATUTE: Minn. Stat. §§ 13.6905, subd. 14, 299C.091 DESCRIPTION OF DATA: Data in the criminal gang investigative data system are confidential data on individuals as defined in Minn. Stat. § 13.02, subd. 3,but are accessible to law enforcement agencies and may be released to the criminal justice agencies. Criminal History Data CLASSIFICATION(S): Private/Public GOVERNING STATUTE: Minn. Stat. § 13.87 DESCRIPTION OF DATA: Criminal history data maintained by agencies, political subdivisions and statewide systems are classified as private, pursuant to Minnesota Statutes, Section 13.02, subd. 12, except that the data created, collected, or maintained by the Bureau of Criminal Apprehension that identify an individual who was convicted of a crime, the offense of which the Appendix A-16 individual was convicted, associated court disposition and sentence information, controlling agency and confinement information are public data for 15 years following the discharge of the sentence imposed for that offense. Data maintained in the integrated search service is private. An individual who is the subject of the data may only be provided with(1)a list of government entities that provided public or private data about the individual and (2) data that describes what is maintained about the individual at each government entity on the list. Criminal History Data—Discharge/Dismissal of Crime CLASSIFICATION(S): Not Public GOVERNING STATUTE: Minn. Stat. § 13.871 DESCRIPTION OF DATA: Data in criminal discharge and dismissal records is classified under Minn. Stat. § 609.3751, subd. 5. Diversion Program Data CLASSIFICATION(S): Private GOVERNING STATUTE: Minn. Stat. §§ 13.6905, subd. 18, 299C.46, subd. 5 DESCRIPTION OF DATA: Names and identifying data concerning diversion program participants that are maintained in the criminal justice information system are private data. Domestic Abuse Data CLASSIFICATION(S): Confidential/Public GOVERNING STATUTE: Minn. Stat. § 13.80 DESCRIPTION OF DATA: Data on individuals collected, created,received or maintained by the Police Department pursuant to the Domestic Abuse Act, Minn. Stat. § 51813.01 are classified as confidential data, pursuant to Minn. Stat. § 13.02, subd. 3, until a temporary court order made pursuant to subdivisions 5 or 7 of Minn. Stat. § 51813.01 is executed or served upon the data subject who is the respondent to the action. E-Charging Data CLASSIFICATION(S): Private/Nonpublic, Confidential/Protected Nonpublic GOVERNING STATUTE: Minn. Stat. § 13.871, subd. 11 and 299C.41. DESCRIPTION OF DATA: Credentialing data is private or nonpublic data. Auditing data and workflow and routing data are classified as provided by other law. EMT or First Responder Misconduct Data CLASSIFICATION(S): Confidential/Protected Nonpublic GOVERNING STATUTE: Minn. Stat. §§ 13.383, subd. 2, 144E.305, subd. 3. DESCRIPTION OF DATA: Reports of emergency medical technicians, emergency medical technicians-intermediate, emergency medical technicians-paramedic or first responders misconduct are considered to be confidential or protected nonpublic while an investigation is active. Except for the Emergency Medical Services Regulatory Board's final determination, all communications or information received by or disclosed to the Board relating to disciplinary matters of any person or entity subject to the Board's regulatory jurisdiction are confidential and privileged and any disciplinary hearing shall be closed to the public. Appendix A-17 Emergency Telephone Service CLASSIFICATION(S): Private GOVERNING STATUTE: Minn. Stat. §§ 13.202, subd. 6, 403.07, subd. 3 and 4 DESCRIPTION OF DATA: Names, addresses and telephone numbers provided to a 911 system are private data subject only to public safety exceptions. Explosives or Blasting Agents CLASSIFICATION(S): Nonpublic GOVERNING STATUTE: Minn. Stat. § 13.6905, subd. 28a; Minn. Stat. § 299F.28 and 299F.75, subd. 4 DESCRIPTION OF DATA: Data related to use and storage of explosives by individuals holding a permit, including locations of storage, place, and time of intended use of explosives or blasting agents, and place and means of storage of explosives or blasting agents are nonpublic. Data may be shared with a government entity or utility whose job duties require access to a facility containing explosives but may not be disclosed to anyone not directly involved in work to be completed at the site where the explosives or blasting agents are stored or used. Firearms Data CLASSIFICATION(S): Private GOVERNING STATUTE: Minn. Stat. § 13.87, subd. 2 DESCRIPTION OF DATA: Data about the purchase or transfer of firearms and applications for permits to carry firearms are classified as private data on individuals. Hazardous Substance Emergency CLASSIFICATION(S): Nonpublic GOVERNING STATUTE: Minn. Stat. §§ 13.6905, subd. 27, 299F.095 and 299F.096, subd. I DESCRIPTION OF DATA: Data contained in hazardous materials notification reports made pursuant to Minn. Stat. § 299F.091 to 299F.099 are classified as nonpublic data. Health Data CLASSIFICATION(S): Private GOVERNING STATUTE: Minn. Stat. § 13.3805, subd. I DESCRIPTION OF DATA: Data on individuals created, collected, received or maintained by the City relating to the identification, description, prevention, and control of disease or as part of an epidemiologic investigation designated by the Commissioner of Health as necessary to analyze, describe or protect the public health are private data on individuals. Integrated Search Service Data CLASSIFICATION(S): Private GOVERNING STATUTE: Minn. Stat. § 13.873 Appendix A-18 DESCRIPTION OF DATA: Data on individuals stored on one or more databases maintained by criminal justice agencies and accessible through the integrated search service operated by the Bureau of Criminal Apprehension are private. Investigative Detention Data CLASSIFICATION(S): Confidential GOVERNING STATUTE: Minn. Stat. § 13.86 DESCRIPTION OF DATA: Data created, collected, used or maintained by a municipal correctional or detention facility that, if revealed, would identify an informant who provided information about suspected illegal activities and is likely to subject the informant to physical reprisals by others are confidential data on individuals. Law Enforcement Data CLASSIFICATION(S): Private/Confidential/Protected Nonpublic/Public/Nonpublic GOVERNING STATUTE: Minn. Stat. §§13.82, 259.10, subd. 2, 243.166, 299C.54, 626.19 DESCRIPTION OF DATA: Certain arrest data,request for service data, and response or incident data are public data. An audio recording of a call placed to a 911 system for the purpose of requesting service for law enforcement, fire or medical emergency is private data on individuals, except that a written transcript of the audio recording is public, unless it reveals the identity of an individual otherwise protected under Minnesota Statutes, Section 13.82, subd. 17. Criminal investigative data collected or created by a law enforcement agency in order to prepare a case against a person for the commission of a crime or other offense for which the agency has primary investigative responsibility is confidential or protected nonpublic while the investigation is still active. Inactive investigation data is public unless the release of the data would jeopardize another ongoing investigation or would reveal the identity of individuals protected under Minnesota Statutes, Section 13.82, subd. 17. A law enforcement agency may make any data classified as confidential or protected nonpublic pursuant to Minn. Stat. 13.82, subd. 7 or as private or nonpublic under Minn. Stat. 13.825 or Minn. Stat. 626.19 accessible to any person,agency,or the public if the agency determines that the access will aid the law enforcement process,promote public safety, or dispel widespread rumor or unrest. Images and recordings,including photographs,video,and audio records,which are part of inactive investigative files and which are clearly offensive to common sensibilities are classified as private or nonpublic data, provided that the existence of the images and recordings shall be disclosed to any person requesting access to the inactive investigative file. Data on court records relating to name changes under Minn. Stat. § 259.10, subd. 2 which is held by a law enforcement agency is confidential data on an individual while an investigation is still active and is private data on an individual when the investigation becomes inactive. Appendix A-19 Data in arrest warrant indices are classified as confidential data until the defendant has been taken into custody, served with a warrant or appears before the court, except when the law enforcement agency determines that the public purpose is served by making that information public. Data that uniquely describe stolen, lost, confiscated or recovered property are classified as either private data on individuals or nonpublic data depending on the content. Financial records of a program that pays rewards to informants are protected nonpublic data in the case of data not on individuals or confidential data in the case of data on individuals. Data on registered criminal offenders as described in Minn. Stat. § 243.166 are private data on individuals. Data included in a missing children bulletin distributed pursuant to Minn. Stat. § 299C.54 are public data. Data that reflect deliberative processes or investigative techniques of law enforcement agencies are confidential data on individuals or protected nonpublic data,provided that information,reports, or memoranda that have been adopted as the final opinion or justification for a decision of a law enforcement agency are public data. Booking photographs are public data. Data that would reveal the identity of persons who are customers of a licensed pawnbroker, secondhand goods dealer or a scrap metal dealer are private data on individuals. Data describing the property in a regulated transaction with a licensed pawnbroker, secondhand goods dealer or a scrap metal dealer are public. Investigative data that become inactive that consist of a person's financial account number or transaction numbers are private or nonpublic data. The existence of all technology maintained by a law enforcement agency that may be used to electronically capture an audio,video,photographic, or other record of the activities of the general public, or of an individual or group of individuals, for purposes of conducting an investigation, responding to an incident or request for service,monitoring or maintaining public order and safety, or engaging in any other law enforcement function authorized by law is public data. Data collected by a law enforcement agency using an unmanned aerial vehicle("UAV")are private data on individuals or nonpublic data, subject to certain conditions and exceptions. Data collected by a UAV must be deleted as soon as possible or no later than seven days after collection unless the data is part of an active criminal investigation. Orders for Protection, Harassment Restraining Orders, and No Contact Orders CLASSIFICATION(S): Private GOVERNING STATUTE: Minn. Stat. §§ 13.871, subd. 13, 299C.46, subd. 6, and 626.8457, Appendix A-20 subd. 3 DESCRIPTION OF DATA: Data from orders for protection, harassment restraining orders, and no contact orders and data entered by law enforcement to assist in enforcement of those orders are private data on individuals. Data about the offender can be shared with the victim for purposes of enforcement of the order. Peace Officer Discipline Procedures CLASSIFICATION(S): Confidential/Private/Public GOVERNING STATUTE: Minn. Stat. §§ 13.871, subd. 6(o), 626.89, subd. 6, 13.43, and 626.8457, subd. 3 DESCRIPTION OF DATA: Investigative report made by a law enforcement agency in connection with a peace officer disciplinary matter; identities of confidential informants in such matters; identities of witnesses expected to testify in disciplinary hearings. Certain data must be reported to the Minnesota Board of Police Officer Standards and Training ("POST Board"). Peace Officer Records on Juveniles CLASSIFICATIONS(S): Private GOVERNING STATUTE: Minn. Stat. §§ 13.875, subd. 2, 260B.171, subd. 5. DESCRIPTION OF DATA: Peace officers' records of children who are or may be delinquent or who may be engaged in criminal acts are private data but shall be disseminated pursuant to Minn. Stat. § 260B.171, subd. 5. Peace Officer Reports on Accidents CLASSIFICATION(S): Confidential GOVERNING STATUTE: Minn. Stat. § 169.09, subd. 13 DESCRIPTION OF DATA: Data collected by law enforcement agencies as required for a report of an accident under Minnesota Statutes, Section 169.09, subd. 8. Data must be disclosed to,upon written request by, individuals involved in an accident or representing the individual's estate, surviving spouse, next of kin, or an appointed trustee, or other person injured in person,property, or means of support, or who incurs other pecuniary loss by virtue of the accident. Reports of Gunshot Wounds CLASSIFICATION(S): Confidential GOVERNING STATUTE: Minn. Stat. §§ 13.871, subd. 6 (a), 626.53 DESCRIPTION OF DATA: A report made by a health professional concerning a wound or injury arising from or caused by discharge of a firearm or inflicted by the perpetrator of a crime using a dangerous weapon other than a firearm is confidential data on individuals. Safe at Home Program Data CLASSIFICATION(S): Private GOVERNING STATUTE: Minn. Stat. §§ 13.805 and 5B.07, subd. 1(b). DESCRIPTION OF DATA: Identity and location data on a Safe at Home program participant not otherwise classified by law are private data. "Program participant" means an individual certified as a program participant under Minn. Stat. § 513.03. "Identity and location data" means any data used to identify or physically locate a program participant,including but not limited to the program Appendix A-21 participant's name, residential address, work address, and school address, and that is collected received or maintained prior to the date a program participant's certification expires, or notice of withdrawal from the participant. Private or confidential identity and location data on a program participant who submits a notice in writing that the participant is certified in the Safe at Home address confidentiality program may not be shared with any other government entity or disseminated to any person unless 1) the program participant has expressly consented in writing to sharing the dissemination of the data for the purpose in which the sharing will occur; 2)the data are subject to dissemination pursuant to a court order; 3) the data are subject to sharing pursuant to Minn. Stat. § 5B.07, subd. 2; 4) the location data related to county of residence are needed to provide public assistance or other government services, or to allocate financial responsibility for the assistance or services; 5)the data are necessary to perform a government entity's health, safety, or welfare functions, including the provision of emergency 911 services, the assessment and investigation of child or vulnerable adult abuse or neglect, or the assessment or inspection of services or locations for compliance with health, safety, or professional standards; or 6) the data are necessary to aid an active law enforcement investigation of the program participant. Regardless of whether certification has been submitted, the City must accept the address designated by the Secretary of State as a program participant's address and is subject to the requirements contained in Minn. Stat. § 513.05. Sex Offender HIV Tests CLASSIFICATION(S): Private GOVERNING STATUTE: Minn. Stat. §§ 13.871, subd. 5(b), 61 IA.19, subd. 2 DESCRIPTION OF DATA: Results of HIV tests of sex offenders are private data on individuals must be handled in accordance with Minn. Stat. § 61 IA.19. Sexual Assault Crime Victims CLASSIFICATION(S): Private GOVERNING STATUTE: Minn. Stat. §§ 13.871, subd. 3(e), 609.3471 DESCRIPTION OF DATA: Data that specifically identifies a victim who is a minor, in records or reports relating to petitions, complaints or indictments made are private data on individuals, if related to any of the following offenses: solicitation/inducement/promotion of prostitution, sex trafficking, criminal sexual predatory conduct, and criminal sexual conduct in the first, second, third or fourth degrees. Undercover Buy Fund CLASSIFICATION(S): Confidential/Private/Public GOVERNING STATUTE: Minn. Stat. §§ 13.6905, subd. 13, 299C.065, subd. 4 DESCRIPTION OF DATA: An application to the Commissioner of Public Safety for a grant pursuant to Minn. Stat. § 299C.065 is a confidential record. Information within investigative files that identifies or could reasonably be used to ascertain the identity of assisted witnesses, sources or undercover investigators is a confidential record. A report at the conclusion of an investigation is a public record, except that information in a report pertaining to the identity or location of an assisted witness is private data. Appendix A-22 Use of Motor Vehicle to Patronize Prostitutes CLASSIFICATION(S): Private/Public GOVERNING STATUTE: Minn. Stat. §§ 13.871, subd. 3 (c) and 609.324, subd. 5 DESCRIPTION OF DATA: A notation in a driving record that the driver has used a motor vehicle to patronize prostitutes is classified as private data on individuals, but is accessible for law enforcement purposes. If the person has previously been convicted of a violation of Minn. Stat. § 609.322, the notation is public data. Videotapes of Child Abuse Victims CLASSIFICATION(S): Private/Confidential GOVERNING STATUTE: Minn. Stat. §§ 13.821, 611A.90 DESCRIPTION OF DATA: An individual subject of data may not obtain a copy of a videotape in which a child victim or alleged victim is alleging, explaining, denying, or describing an act of physical or sexual abuse without a court order under Minn. Stat. § 13.03, subd. 6 or 611A.90. Visa Eligibility Data CLASSIFICATION(S): Private GOVERNING STATUTE: Minn. Stat. § 611A.95 DESCRIPTION OF DATA: Data provided to a local law enforcement agency for the purposes of certification for "U nonimmigrant status" (or "U visa"). U nonimmigrant status is for victims of certain crimes who have suffered mental or physical abuse and are helpful to law enforcement or government officials in the investigation or prosecution of criminal activity. Local law enforcement agencies must not disclose the immigration status of victims of certain criminal activity as described by the federal Immigration and Nationality Act, except to comply with a federal law or legal process or when given authority by the victim or the victim's legal representative requesting certification. Vulnerable Adult Report Records CLASSIFICATION(S): Private/Confidential/Protected Nonpublic GOVERNING STATUTE: Minn. Stat. §§ 13.871, subd. 6 (1), 626.557, subd. 12b(b). DESCRIPTION OF DATA: Data contained in reports made pursuant to Minn. Stat. § 626.557 of possible incidents of maltreatment of vulnerable adults and identities of individuals making such reports are confidential data on individuals or protected nonpublic data. Appendix A-23 City of Mounds View Minnesota Government Data Practices Act Guidelines and Procedures Adopted by the City of Mounds View on this 22"d of July, 2024 1411 day of July, 2025. Zach Lindstrom, Mayor Nyle Zikmund, City Administrator Appendix A-24 Item No: 5.D. MaU-NIDS z t -.� . TMeeting Date: July 14, 2025 enda�/l��/ Type of Business: Consent Agenda Administrator review: City of Mounds View Staff Report To: Honorable Mayor and City Council From: Rayla Sue Ewald, Human Resource Director Item Title/Subject: Resolution 10120, Authorizing Separation Compensation for Accountant Amanda Bruzer Background Accountant Amanda Bruzer submitted her resignation notice effective July 10,2025. Ms. Bruzer has been employed by the City since May 22, 2023. Attached is Resolution 10120, authorizing separation compensation in accordance with the City's Personnel Manual. Discussion According to Section 2.11 Retirement Health Savings Plan (RHSP) of the Personnel Manual, employees who complete two (2) or more years of service and leave the City in good standing shall contribute their eligible sick leave hours, converted at the rate of 50%, to their RHSP. Exempt employees who have two (2) or more years of service and leave City employment in good standing shall contribute 100% of accrued vacation compensation to the RHSP. Ms. Bruzer has estimated leave balance: 84.23 hours vacation and 28.03 hours sick time (50% = 14.02 hours). The following represents separation compensation eligible to Ms. Bruzer: Hours Hourly rate Payout Vacation Hours 84.23 $45.39 $3823.20 Into RHSP 50% Sick Leave 14.02 $45.39 $ 636.37 Into RHSP Estimated Total Separation Compensation: $4459.57 Strategic Plan Strategy/Goal: Create a culture where employees desire to work. Financial Impact: None, this is a budgeted item. Recommendation Staff recommend approval of Resolution 10120, Authorizing Separation Compensation for Accountant Amanda Bruzer. Respectfully submitted, Rayla Sue Ewald Human Resource Director Attachment(s): Resolution 10120 The Mounds View Vision A Thriving Desirable Community RESOLUTION NO. 10120 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA AUTHORIZING SEPARATION COMPENSATION FOR ACCOUNTANT AMANDA BRUZER WHEREAS, Accountant Amanda Bruzer submitted her resignation notice effective July 10, 2025; and WHEREAS, in accordance with Section 2.11 Retirement Health Savings Plan (RHSP) of the City of Mounds View Personnel Manual, exempt employees who have two (2) or more years of service and leave City employment in good standing shall contribute 100% of accrued vacation compensation to the RHSP; and WHEREAS, in accordance with the City of Mounds View Personnel Manual, employees who have completed two (2) or more years of service and leave the City in good standing shall contribute their eligible sick leave hours, converted at the rate of 50%, to their RHSP; and WHEREAS, Ms. Bruzer has an estimated leave balance of 84.23 hours vacation and 28.03 hours sick time (50% = 14.02 hours); and WHEREAS, the rate of pay for Ms. Bruzer upon separation is $45.39 per hour. NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council approves separation compensation to Accountant Amanda Bruzer consistent with Section 2.11 of the City of Mounds View Personnel Manual as follows: Hours Hourly rate Payout Vacation Hours 84.23 $45.39 $3823.20 Into RHSP 50% Sick Leave 14.02 $45.39 $ 636.37 Into RHSP Estimated Total Separation Compensation: $4459.57 Adopted this 14t" day of July, 2025. Zach Lindstrom, Mayor ATTEST: Nyle Zikmund, City Administrator (seal) Item No 5E MaL—TIMISI VVtE-W Meeting Date: July 14, 2e nt Type of Business: Consent Administrator Review: City of Mounds View Staff Report To: Honorable Mayor and City Council From: Nyle Zikmund, City Administrator Item Title/Subject: Resolution 10123, Approving an Amendment to the Joint Powers Agreement with North Metro Mayor Association Introduction: The City of Mounds View has been a proud member of the North Metro Mayors Association (NMMA) for thirty years. NMMA is a collaborative organization made up of cities and community partners in the northern Twin Cities metro area of Minnesota. Since its founding in 1987, NMMA's mission has been to advocate for public policy decisions that benefit member communities and their residents. Discussion: All City members of NMMA must sign a JPA. The purpose of the Joint Powers Agreement (JPA) is to have an organization that functions effectively and efficiently in the member communities. The City of Crystal would like to join NMMA and therefore, an amendment to the existing JPA is needed. Recommendation: Staff recommends approval of Resolution 10123 approving an amendment to the Joint Powers Agreement with North Metro Mayors Association. Respectfully submitted, Nyle Zikmund City Administrator RESOLUTION NO. 10123 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPROVING AN AMENDMENT TO THE JOINT POWERS AGREEMENT WITH NORTH METRO MAYORS ASSOCIATION WHEREAS, the purpose of the Joint Powers Agreement (JPA) is to establish an organization to promote transportation and economic development projects and to assist in conducting government functions effectively and efficiently in the member communities of the northern metropolitan area; and WHEREAS, the City of Mounds View has been a member of the North Metro Mayors Association (NMMA) for thirty years; and WHEREAS, the NMMA has determined that it is in the best interest of the public to amend the JPA to allow the City of Crystal, Minnesota, as a member; and WHEREAS, the City Council of the City of Mounds View agrees with the NMMA that it is in the best interest of the public and the City of Mounds View to approve the amendment. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Mounds View hereby approves an amendment to the Joint Powers Agreement (Second Amended Joint Powers Agreement) with the North Metro Mayors Association to allow membership by the City of Crystal, Minnesota (Exhibit A). Adopted this 14t" day of July, 2025. Zach Lindstrom, Mayor Attest: Nyle Zikmund, City Administrator (SEAL) The Mounds View Vision A Thriving Desirable Community Resolution 10123 - Exhibit A SECOND AMENDED JOINT POWERS AGREEMENT FOR A COALITION OF METROPOLITAN COMMUNITIES THIS AGREEMENT, made and entered into by and between the cities of Andover, Anoka,Brooklyn Center,Brooklyn Park,Champlin,Circle Pines,Coon Rapids, Dayton, Fridley, Mounds View, Maple Grove, New Brighton, New Hope, Ramsey, and Spring Lake Park, which cities are all of the current eligible members (hereinafter collectively referred to as the "Current Members") of the North Metro Mayors Association, a Minnesota joint powers organization (hereinafter referred to as the "Coalition"). WHEREAS, the Current Members determined in 2010 that it was in the best interest of the public to amend the joint powers agreement of the Coalition; and WHEREAS, the Current Members determined in 2019 that it was in the best interest of the public to amend the Amended and Restated JPA of the Coalition. WHEREAS, the city of Crystal is interested in becoming Members to the JPA and a majority of Members are in agreement to allow the new Member city. WHEREAS, furthermore current Members determined it is in the best interest to amend the JPA as set forth below; NOW, THEREFORE, by virtue of the powers granted by law and in consideration of the mutual covenants and agreements of the parties hereto, it is agreed as follows: 1. Definitions. All capitalized terms, not otherwise separately defined herein, shall have the meanings ascribed to them in the Joint Powers Agreement. 2. Addition of Crystal. As of the date hereof, the City of Crystal shall become a party to the Joint Powers Agreement and shall assume all the responsibilities and liabilities of the parties thereunder. 3. Full Force and Effect. Except as expressly amended herein, the terms and provision contained in the Joint Powers Agreement and its Amendments shall continue to govern the rights and obligations of the Cities, and the Joint Powers [The remainder of this page intentionally left blank.] 1 CITY OF ANDOVER By: And by: CITY OF ANOKA By: And by: CITY OF BROOKLYN CENTER By: And by: CITY OF BROOKLYN PARK By: And by: 2 CITY OF CHAMPLIN By: And by: CITY OF CIRCLE PINES By: And by: CITY OF COON RAPIDS By: And by: CITY OF DAYTON By: And by: CITY OF FRIDLEY By: And by: 3 CITY OF MOUNDS VIEW By: And by: CITY OF MAPLE GROVE By: And by: CITY OF NEW BRIGHTON By: And by: CITY OF NEW HOPE By: And by: 4 CITY OF RAMSEY By: And by: CITY OF SPRING LAKE PARK By: And by: CITY OF CRYSTAL By: And by: 5 THIS PAGE LEFT BLANK INTENTIONALLY Item No: 05F Meeting Date: July 14,2025 MUL-NDIS, VVtE-W Type of Business: Consent Agenda Administrator Review: city of mounds View Staff Report To: Honorable Mayor and City Council From: Rayla Sue Ewald, Human Resource Director Item Title/Subject: Resolution 10121, Approving the Hire of Clint Schumann to Public Works Utilities Maintenance Worker Position Background: The Public Works Utilities Maintenance Worker position was posted according to the Public Works Labor Agreement, internally for five (5) days, and then posted externally. Discussion: Staff interviewed and then selected candidate Clint Schumann as the best fit for the position. Mr. Schumann has over 10 years of municipal public works experience. Mr. Schumann will be a member of the Public Works Collective Bargaining Unit. Due to Mr. Schumann's 10+ years of maintenance experience within Public Works, staff requests to treat Mr. Schumann as a lateral transfer, starting his wages at Grade 5, Step 9 of the pay scale. Mr. Schumann meets all requirements for the position,which includes holding all required certifications for the position, including a Class A Commercial Driver's License. Staff offered a higher vacation accumulation of 16 days per year. On Mr. Schumann's one year anniversary, vacation will increase to 17 vacation days; on the second-year anniversary, vacation will increase to 18 days; on third year anniversary, vacation will increase to 19 days; on fourth year anniversary, vacation will increase to 20 days; on 9-year anniversary, vacation will advance to 25-days (maximum vacation accrual). This request aligns with years of service within the personnel manual. Also, Mr. Schumann requested to have 50 hours of vacation on the books when he begins his employment. The City has accommodated other employees making similar new hire negotiations. Staff and the HR Committee agree with the request and look forward to Mr. Schumann joining the Public Works team. Mr. Schumann will be subject to an 18- month probationary period and will receive annual cost of living increases. Grade 5 4% 3.75% 3.75% 3.75% 3.5% 3.25% 3% 2.75% Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 $29.90 $31.10 $32.26 $33.47 $34.73 $35.95 $37.11 $38.23 $39.28 Strategic Plan Strategy/Goal: Create a culture where employees desire to work. Financial Impact: This is a budgeted position. Recommendation: Staff recommend the City Council adopt Resolution 10121, Approving the Hire of Clint Schumann to Public Works Utilities Maintenance Worker Position. Respectfully submitted, Ds� Rayla Sue Ewald Human Resource Director Attachment: Resolution 10121 The Mounds View Vision A Thriving Desirable Community RESOLUTION NO. 10121 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA APPROVING THE HIRE OF CLINT SCHUMANN TO PUBLIC WORKS UTILITIES MAINTENANCE WORKER POSITION WHEREAS, upon direction from the Mounds View City Council and in accordance with the Public Works Collective Bargaining Unit Labor Agreement,the Public Works Utilities Maintenance Worker position was advertised internally for five (5)days, then posted externally for qualified candidates to apply; and, WHEREAS, Clint Schumann's work ethic, attitude, job skills, and 10+ years of municipal public works experience were determined to most closely match the requirements of the job description; and, WHEREAS, the hiring procedures consisted of an oral interview, pre-employment physical and drug testing, reference and background checks, and a hiring assessment conducted by an outside vendor, and; WHEREAS, Mr. Schumann will be a member of the Public Works Collective Bargaining Unit, and subject to the established job classification system as set forth in the Public Works Labor Agreement; and, WHEREAS, Mr. Schumann will begin employment as a Grade 5, Step 9 of the pay scale based on the Public Works Collective Bargaining Unit Labor Agreement, which is $39.28 per hour: Grade 5 4% 3.75% 3.75% 3.75% 3.5% 3.25% 3% 2.75% Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Ste 9 $29.90 $31.10 $32.26 $33.47 $34.73 $35.95 $37.11 $38.23 $39.28 NOW,THEREFORE, BE IT RESOLVED that the Mounds View City Council does hereby approve: • The hire of Clint Schumann to the Utilities Maintenance Worker Position within the Public Works Department at Grade 5, Step 9 of the pay plan (currently$39.28/hour). • Eligible for Cost-of-Living Adjustments at the beginning of each year. • The City acknowledges Mr. Schumann's prior municipal public works experience and hires him as a lateral employee, beginning his vacation time at 16 days per year. On Mr. Schumann's one year anniversary, vacation will increase to 17 vacation days; on the second-year anniversary, vacation will increase to 18 days; on third year anniversary, vacation will increase to 19 days; on fourth year anniversary, vacation will increase to 20 days; on 9-year anniversary, vacation will advance to 25- days (maximum vacation accrual). • Mr. Schumann will receive 50 hours vacation on the books when he begins employment at the City. • Mr. Schumann will observe an 18-month probationary period with employment to begin on July 30, 2025. Adopted this 14h day of July, 2025. Zach Lindstrom, Mayor ATTEST: Nyle Zikmund, City Administrator (seal) Item No: 05G MOUNDS �jjE'�W Meeting Date: July 14,2025 4 •-1L�� Type of Business: Consent Agenda City Administrator Review: City of Mounds View Staff Report To: Honorable Mayor and City Council From: Brian Beeman, Assistant City Administrator Item Title/Subject: Resolution 10122 Approving Appointment to the Mounds View Planning and Zoning Commission Introduction: Planning and Zoning Commissioner Gary Rundle resigned due to health concerns. His term ends December 31, 2025. As a result, the city received three applications to fill his seat until the end of his term. Discussion: The committee interviewed all three applicants and is recommending Rebecca Scholl. The City Council should discuss the recommendation from the committee and appoint one of the applicants to fill the seat of Gary Rundle for the remainder of his term ending December 31, 2025. (As some of the information on a commission application is not public until the applicant is appointed, please email Barb at barb.benesch(aD-moundsviewmn.org if you would like any of the applications emailed, as they cannot be part of the public Council meeting packet.) Strategic Plan Strategy/Goal: N/A Financial Impact: N/A Recommendation: Staff is recommending approval of Resolution 10122 approving the appointment to the Planning and Zoning Commission. Respectfully submitted, Brian Beeman Assistant City Administrator RESOLUTION NO. 10122 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPOINTING REBECCA SCHOLL TO FILL A VACATED SEAT ON THE MOUNDS VIEW PLANNING AND ZONING COMMISSION WHEREAS, the Mounds View Planning and Zoning Commission acts as an advisory body to the City Council on matters that relate to residential, commercial, industrial development and redevelopment, zoning and comprehensive planning; and, WHEREAS, the Planning Commission is composed of seven Mounds View residents; and, WHEREAS, there is currently a vacancy on the Planning Commission; and, WHEREAS, Staff advertised for this one position and received three applications; and, WHEREAS, the interviewing committee met with all three applicants, and after careful consideration, agreed that Rebecca Scholl was the best fit for the Planning Commission; and, WHEREAS, the interviewing committee is recommending to the City Council Rebecca Scholl. NOW, THEREFORE, BE IT RESOLVED that Rebecca Scholl, 2467 Hillview Road, is hereby appointed to serve a term to expire December 31, 2025: Adopted this 14t" day of July, 2025. Zach Lindstrom, Mayor ATTEST: Nyle Zikmund, City Administrator (SEAL) Item No: 08A Meeting Date: July 14, 2025 MOU—N—DitSVtEW Type of Business: Council Business Administrator Review: City of Mounds View Staff Report To: Honorable Mayor and Mounds View City Council From: Evan Monson, AICP, Stantec, City Planner Phil Carlson, AICP, Stantec, City Planner RE: First Reading and Introduction of Ordinance 1043 Amending the Zoning Code Relating to Public Hearing Processes INTRODUCTION The City Council directed staff to prepare amendments to the City Code so that public hearings for zoning and subdivision requests are heard in front of the Planning Commission instead of with the City Council. The City Attorney prepared a draft ordinance to accomplish this, amending several individual sections of the zoning code. The Planning Commission initially reviewed this at the May 21st Planning Commission meeting and tabled it for further review. The Planning Commission and City Council reviewed the item at a joint workshop held during the Council's June 2nd work session meeting. The consensus was that the Council should continue to hold public hearings for manufactured home park closures, while other requests as outlined in the initial draft ordinance would hold a public hearing at the Planning Commission meetings. This change has been made to the draft ordinance included in the meeting materials and is identified later in this report. The Planning Commission reviewed the latest draft ordinance at their June 181" meeting, and recommended the draft ordinance be adopted by the City Council. MINNESOTA STATE STATUTES Minnesota State Statutes have several references to public hearings by cities on zoning and subdivision matters: • Adopting or amending the comprehensive plan (MN Statutes 462.355, Subd. 2): the "planning agency" (Planning Commission) is required to hold a public hearing. • Adopting an interim ordinance — also called a moratorium (MN Statutes 462.355, subd. 4): the city council must hold a public hearing. Since this is in State statute, the city cannot change that requirement. • For adopting or amending a zoning ordinance (MN Statutes 462.357, Subd. 3), the statute says the hearing can be either by the planning agency or by the governing body (City Council). Changing the ordinance in several places to specify the Planning City Council Staff Report 7/14/2025—Public Hearing Process in Mounds View Code Page 2 Commission as recommended here would be allowed under State statute. • Subdivision — plats, lot split, lot line adjustment (MN Statutes 462.358, Subd. 3b): the Statute says a hearing is required but does not specify under which body. • Conditional use permits (MN Statutes 462.3595, Subd. 2): the Statute says a hearing is required but does not specify under which body. • Interim use permits (MN Statutes 462.3597, Subd. 3): the Statute says a hearing is required but does not specify under which body. • For variances, no public hearing requirement is noted in State statutes. CITY CHARTER The City Charter (adopted 1979, revised March 15, 2023) has no references to public hearings for zoning or subdivision matters. The question of public hearings regarding these requests, therefore, lies within the relevant ordinances noted here and not in the Charter. APPLICABLE CODE SECTIONS There are numerous mentions of public hearings in the City Code, but the following are the only actions involving planning, zoning, and subdivisions. These would fall under the purview of the Planning Commission and were reviewed as part of creating the draft ordinance amendment: Closure of a manufactured home park. Current: Chapter 151 of the City Code deals with manufactured home parks. Section 151.005 in that chapter requires the City Council to hold a public hearing if a park is recommended for closure. Proposed: This will remain unchanged. Floodway and Flood Fringe district conditional use permits. Current: Section 154.058 requires a public hearing on conditional use permits in the Floodway or Flood Fringe Districts but does not specify where the hearing is held. Proposed: This is recommended to specify the Planning Commission. Preliminary plat approval. Current: Section 158.020 requires a public hearing in front of the City Council before approval of a preliminary plat (subdivision). Proposed: This would be changed to the Planning Commission. Wetland Zoning district modifications. Current: Section 159.006 requires a public hearing for the modification or elimination of a wetland zoning district, but it does not specify where the hearing is held. Proposed: This would be changed to specify the Planning Commission. The Mounds View Vision A Thriving Desirable Community City Council Staff Report 7/14/2025—Public Hearing Process in Mounds View Code Page 3 Planned Unit Development general concept plan. Current: Section 160.318 requires a public hearing in front of the City Council before approval of a planned unit development (PUD) general concept plan. Proposed: This would be changed to the Planning Commission. Conditional Use Permits. Current: Section 160.450 requires the City Council to hold public hearings on conditional use permits (CUP). Proposed: This would be changed to the Planning Commission. CRP District development plans. Current: The CRP District (Conservancy, Recreation, and Preservation) permits recreational uses on land that is otherwise difficult to develop for other more typical uses. Section 160.251 says that sch plans for development will be forwarded to both the Planning Commission and the Parks and Recreation Commission, and that the City Council "may require public hearings" before action is taken. The ordinance does not specify where a hearing is to take place. Proposed: This would be changed to the Planning Commission. Interim Use Permits. Current: Section 160.057 Interim Uses references State statute on interim uses, but does not specify a process or public hearing requirement. It is assumed that the review of interim use permits will follow the process for conditional use permits, but this needs to be clarified in the city code. Proposed: The suggested amendment to Section 160.450 would accomplish this. Amendments to the Zoning Code. Current: Section 160.450 (same as above) also requires the City Council to hold public hearings on amendments to the Zoning Code. Proposed: This would be changed to the Planning Commission. The Mounds View Vision A Thriving Desirable Community City Council Staff Report 7/14/2025—Public Hearing Process in Mounds View Code Page 4 RECOMMENDATION Staff recommend the Council review the draft ordinance, and direct staff on potential changes as needed. If there are no additional changes, the council can approve of the draft ordinance after the second reading and public hearing are held. Respectfully submitted, Evan Monson, AICP City Planner Attachments: Ordinance 1043 The Mounds View Vision A Thriving Desirable Community ORDINANCE NO. 1043 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA AN ORDINANCE AMENDING TITLE XV, CHAPTERS 154, 158, 159 AND 160 OF THE MOUNDS VIEW MUNICIPAL CODE RELATING TO PUBLIC HEARING PROCESSES THE CITY OF MOUNDS VIEW ORDAINS: SECTION 1. The City Council of the City of Mounds View hereby amends Title XV, Chapter 154, Section 154.058 of the Mounds View Municipal Code by adding the underlined material and deleting the sere material as follows: § 154.058 CONDITIONAL USES. The City Council shall hear and decide applications for conditional uses permits permissible under this chapter. Applicants or property owners shall submit applications for conditional use permits to the city's Community Development Department. City staff 4 shall then forward the application to the Planning Commission for ^^^side'"' a public hearing on the request.After tal�QetiOR eR the T^^s+,the The Planning Commission shall refer the a^^ii^a+;^n then make its recommendation to the City Council for a decision. (A) Public Hea&g hearing. Upon receiving an application for a conditional use permit, the city shall submit to the Commissioner of the Department of Natural Resources by mail a copy of the application for proposed conditional use permit at least ten days before they Planning Commission holds the public hearing. SECTION 2. The City Council of the City of Mounds View hereby amends Title XV, Chapter 158, Section 158.020 of the Mounds View Municipal Code by adding the underlined material and deleting the sere material as follows: § 158.020 PRELIMINARY SUBDIVISION PLAN APPLICATION. (H) Public hearing. Preliminary plats of subdivisions shall require a public hearing at the Planning Commission. The Planning Commission shall hold the public hearing and then make its recommendation to the City Council. The GounGil ?hall GendaGt SUGh-hem The City 1 Administrator shall cause notice of the hearing to be published in the official newspaper at least ten days prior to the hearing. SECTION 3. The City Council of the City of Mounds View hereby amends Title XV, Chapter 159, Section 159.006 of the Mounds View Municipal Code by adding the underlined material and deleting the +r�riGken material as follows: § 159.006 WETLAND ZONING DISTRICTS. (B) Modification of district. A wetland zoning district may be modified or eliminated by four-fifths affirmative vote of the City Council after a public hearing at the Planning Commission and notice as set forth in Sk-.Chapter 160 of this code of ordinances.Wetland zoning districts may not be eliminated unless it can be shown that the original designation is in error or that conditions have changed. When modifying or removing a wetland zoning district, the Council shall use the criteria and methods established in the Federal Manual for Identifying and Delineating Jurisdictional Wetlands, dated January, 1989, as amended from time to time. SECTION 4. The City Council of the City of Mounds View hereby amends Title XV, Chapter 160, Section 160.251 of the Mounds View Municipal Code by adding the underlined material and deleting the striEkeR material as follows: § 160.251 PROCEDURE. (A) The developer shall submit a plan for development to the City Administrator together with the required fees. The City Administrator shall forward the plans to the Planning and Parks and Recreation Commissions, who shall submit their comments and recommendations to the Planning Commission for a public hearing. The Planning Commission shall hold the public hearing and make its recommendation to the City Council w0thin 60 days of ro„oin+. The City Council, within 90 days of submission of the ^I�o—the GGMFnis6GR6, may approve, disapprove or resubmit the proposal to the Commissions for further consideration. (B) ,o Git i Goy in may require nuhlin hearings before it takes aGtien.. SECTION 5. The City Council of the City of Mounds View hereby amends Title XV, Chapter 160, Section 160.318(B)(2) of the Mounds View Municipal Code by adding the underlined material and deleting the strict material as follows: (2) Process. (a) Developer attends application conference; (b) File application for a conditional use permit or rezoning concurrently with the submission of the general concept plan (at least 21 days prior to Planning Commission 2 meeting) consisting of the information and submissions required under § 160.319(A) of this chapter, general concept stage; (c) City staff reviews application, prepares report and recommendations; (d) Planning Commission receives application and report of city staff; (e) Planning Commission holds a public hearing and makes a recommendation to the City Council on the general concept plan; and (f���i�Tgil holds a p bliG hearin g \(g) City Council reviews all recommendations and approves- or denies application(s). SECTION 6. The City Council of the City of Mounds View hereby amends Title XV, Chapter 160, Section 160.450 of the Mounds View Municipal Code by adding the underlined material and deleting the st�TickeR material as follows: § 160.450 PROCEDURE. (A) Request for amendments. Request for amendments of this chapter, the official zoning map, interim use permits, or conditional use permits, as provided within this chapter, shall be filed with the City Administrator on an official application form. The application shall also be accompanied by ten copies of detailed written and graphic materials fully explaining the proposed change, development or use. The City Administrator shall refer the application, along with all related information, to the Planning and Zoning Commission for consideration and a report and recommendation to the City Council. (1) Public hearing. Upon TeEe+vieg report and recvmmondatinn of the Planning and Zoning Gnmmiccin�n and the Gity staff, theGity Geundl The Planning Commission shall hold a public hearing in compliance with M.S. § 462.357, subd. 3, as it may be amended from time to time, and shall make a recommendation to the City Council, which-ate shall make a recorded finding of fact and shall impose any conditions it considers necessary to protect the public health, safety and welfare. (J) Four fifths Voting thresholds. (1) Amendments to the nffinial zoning man that Ghange all or nor+ of an evicting resodeRtial ZORORg district to cemmercial shall require passage by a simple The adoption or amendment of any portion of this chapter which changes all or part of the existing classification of a zoning district from residential to either commercial or industrial requires a two-thirds majority vote of all members of the governing body. (2) All other amendments to this chapter, to the official zoning map or for a conditional use permit shall require passage by a three fifths "^+n maiority vote of the full City Council. 3 SECTION 7. In accordance with Section 3.07 of the City Charter, and assuming at least four-fifths of the City Council vote to adopt this ordinance, City staff shall have the following summary printed in the official City newspaper in lieu of the complete ordinance: On July 18, 2025, the Mounds View City Council adopted Ordinance 1043, "AN ORDINANCE AMENDING TITLE XV, CHAPTERS 151, 154, 158, 159 AND 160 OF THE MOUNDS VIEW MUNICIPAL CODE RELATING TO PUBLIC HEARING PROCESSES," which amends the existing municipal code pertaining to public hearings related to certain zoning and subdivision requests. Those include public hearings related to the closure of manufactured home parks; preliminary plat approval for subdivisions; modification of wetland zoning districts; Conservancy, Recreation and Preservation District development plans; Planned Unit Development general concept plans; and interim use permits and conditional use permits. The ordinance changes the public body responsible for hearing such requests from the City Council to the Planning Commission. The ordinance also makes minor revisions for clarity, consistency, and compliance with state law voting thresholds for amending zoning regulations. A printed copy of the ordinance is available for inspection during regular business hours at Mounds View City Hall and is available online at the City's web site located at www.moundsviewmn.org. SECTION 8. This ordinance shall take effect and be in force 30 days from and after its passage and publication, in accordance with Section 3.09 of the City Charter. Introduction and First Reading by the Mounds View City Council on July 14, 2025. Second Reading and Adoption by the Mounds View City Council on July 28, 2025. Publication Date: July 30, 2025. Zach Lindstrom, Mayor Attest: Nyle Zikmund, City Administrator (SEAL) 4 Item No: 08b `AT Meeting Date: July 14, 2025 MOUTN-DS VIE'I�r Type of Business: Council Business Administrator Review: City of Mounds View Staff Report To: Honorable Mayor and Mounds View City Council From: Kribashini Moorthy, AICP, Stantec, City Planner Evan Monson, AICP, Stantec, City Planner Item Title/Subject: First Reading and Introduction of Ordinance 1045 for Detached ADU Zoning Amendment Introduction: The City Council directed staff to review the regulation of accessory dwelling units (ADUs). Under the existing code, ADUs are permitted only when they are attached to an existing single- family residence. The city code refers to these as and ADU (addition) or an ADU (internal), see the figures from § 160.087 and 160.088 of the city code below. Figure 2:An example of an 'external'ADU,referred to in code as an ADU Figure 1:An example of an ADU(internal). (addition). An ADU (internal) is a permitted accessory use, while an ADU (addition) is a conditional use under the current code. Detached ADUs are currently not permitted, though the city previously reviewed allowing detached ADUs in both 2016 and 2023. In 2023, the Planning Commission recommended amending the City Code to allow detached ADUs as a conditional use. Due to a vacancy on the Council at that time, further consideration was tabled. The Council recently expressed renewed interest in revisiting whether detached ADUs should be permitted within the city. The draft ordinance was presented to the Planning Commission on July 2, 2025. The Planning Commission reviewed the design standards and had considerable discussion regarding the setbacks, required license for the detached ADU, shared water and sewer connection and parking spaces. The Planning Commission recommended approval with changes to the language surrounding parking spaces. City Council Staff Report 7/14/2025—Amend Zoning Code—Detached ADUs Page 2 Work Session: The City of Mounds View convened a work session on June 2, 2025, that included participation from City staff, the Planning Commission, and the City Council. There was extensive dialogue regarding the potential allowance of detached accessory dwelling units (ADUs), including a review of practices in peer and neighboring municipalities, as well as the broader implications of permitting or prohibiting such units. Following this discussion, there was consensus in favor of allowing detached ADUs as a conditional use, subject to the review and implementation of specific standards and conditions. City Code: § 160.088 CONDITIONAL USES lists the conditional uses permitted in the Single-Family Residential (R-1) district. The land use classifications in Mounds View follows hierarchical zoning, where all the uses listed in the R-1 district are also allowed uses in the R-2, R-3, and R- 4 districts. Figure 3:Example of an ADU(detached). If allowing detached ADUs, staff would propose a new subsection with standards specific to detached ADUs. The proposed draft would make these a conditional use in the R-1, R-2, R-3, and R-4 districts. The draft ordinance is based on the current requirements for accessory buildings (160.087(A)) and ADU (internal) (160.087(J)) in the city code, the draft ordinance prepared by city staff in 2023, as well as research by current staff on neighboring communities. Staff have included excerpts from the draft ordinance in italics below for the commissioners to further consider, with staff comments following. • One detached accessory dwelling unit may be located on a lot occupied by a single- family home. The lot must comply with minimum dimensional standards. o Only one accessory dwelling unit, whether as an addition, internal, or detached, shall be permitted on a lot. o Does the commission want to allow multiple ADUs on the same lot? • An accessory dwelling unit (detached) shall have a minimum gross floor area of 300 square feet and a maximum gross floor area of 50% of the primary residence. o The footprint of an accessory dwelling unit (detached) shall count towards the maximum area allowed for accessory buildings as specified in §160.087(A)(2). The Mounds View Vision A Thriving Desirable Communit City Council Staff Report 7/14/2025—Amend Zoning Code—Detached ADUs Page 3 o What size does the commission think is appropriate? For reference, an ADU (addition) is limited to 800 SF of gross floor area. Neighboring communities typically limit the size to a percentage of the primary residence. • An accessory dwelling unit (detached) shall have a minimum setback from side and rear lot lines of five (5) feet, and shall not be located within a front yard. o Staff presume the commission would not want these within the front yard (between a house and the road). o Staff would recommend consistent setbacks like other detached accessory structures (such as garages), this would allow for an applicant to have an ADU within or above a detached garage. The Mounds View Planning Commission reviewed the proposed draft ordinance 1045 on July 2"d 2025. Options: The City Council has the following options for this item: 1. Approve of the amendment, with or without changes. 2. Deny the proposed amendment, with findings for denial. 3. Table the proposed amendment for further review/study. Recommendation: Staff recommend the Council review the draft ordinance, and direct staff on potential changes as needed. The City Council can approve of attached ordinance 1045, amending §160.088 of the city code, after completing a first and second reading. Respectfully submitted, � �a' Evan Monson, AICP City Planner Attachment(s): Ordinance The Mounds View Vision A Thriving Desirable Community ORDINANCE 1045 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA AN ORDINANCE AMENDING Title XV, CHAPTER 160 OF THE MOUNDS VIEW MUNICIPAL CODE ON STANDARDS RELATING TO DETACHED ACCESSORY DWELLING UNITS The City of Mounds View Ordains: Section 1. Background; authority. 1.01. The city of Mounds View ("City") has adopted a zoning ordinance pursuant to the authority granted by the Municipal Planning Act. M.S. §§ 462.351 to 462.365, inclusive, as they may be amended from time to time. 1.02. Sections 160.450 and 160.451 of the Mounds View Zoning Ordinance detail the process and requirements for amending the zoning code. Section 2. The City Council of the City of Mounds View hereby amends Title XV: Land Usage, Section § 160.012 by adding the underlineG as follows: § 160.012 DEFINITIONS. DWELLING UNIT, ACCESSORY. A dwelling unit that is located on the same lot as a single-family dwelling to which it is accessory, and is internal, an addition onto the principal dwelling, or detached from the principal dwelling. Section 3. The City Council of the City of Mounds View hereby amends Title XV: Land Usage, Section 160.088 by adding the underlined material as follows: (I) �LAC��,U1 y UVVC1111 K4 U111L tuetached) 1) One accessory dwelling unit (detached) may be located on a lot occupied by a single-family home. The lot must comply with minimum dimensional standards. a) An accessory dwelling unit (detached) shall not be permitted on a lot that has an accessory dwelling unit (addition) or accessory dwelling unit (internal). 2) The single-family home or the detached accessory dwelling unit shall be occupied by the property owner. The property shall be homesteaded. 3) An accessory dwelling unit (detached) shall have a minimum gross floor area of 300 square feet and a maximum gross floor area of 50% of the primary residence. a) The footprint of an accessory dwelling unit (detached) shall count towards the maximum area allowed for accessory buildings as specified in §160.087(A)(2). 4) The exterior design of the accessory dwelling unit shall be consistent with the character of the single-family home. 5) An accessory dwelling unit (detached) shall not exceed eighteen (18) feet or that of the principal structure, whichever is less, in height. 6) An accessory dwelling unit (detached) shall have a pitch or slope of at least 2-12, but no steeper than 12-12. Rounded, dome or geodesic dome roofs are not allowed. 7) An accessory dwelling unit (detached) shall have a minimum setback from side and rear lot lines of five (5) feet, and shall not be located closer to the front lot line than the single-family home. 8) A minimum of one off-street parking space shall be provided for the accessory dwelling unit. The parking space shall comply with § 160.338 Stall, Aisle and Driveway Design. 9) Accessory dwelling units shall be licensed as a rental dwelling and comply with Ch. 119 of this code of ordinances. 10)Accessory dwelling units shall use the same water and sanitary sewer connections, and water meter as the single-family home. 11)An accessory dwelling unit (detached) shall have a different address than the primary residence (such as, 2401-A). Addressing shall be compliant with §§ 150.020 through 150.022 of this chapter. 12)lf the mailbox post is owned and maintained by the city, then the property owner shall reimburse the city for any alterations or replacement; and 13)Property owner is responsible for additional quarterly utility fees upon creation of an accessory dwelling unit, to include the following: sewer service charge; surface water management utility fee; and street lighting utility fee. 14)An accessory dwelling unit (detached) may be permitted to be within a legally nonconforming detached accessory structure, provided the accessory dwelling unit (detached) does not increase the nonconformity of the detached accessory structure. Section 4. In accordance with Section 3.07 of the City Charter, and assuming at least four- fifths of the City Council vote to adopt this ordinance, City staff shall have the following summary printed in the official City newspaper in lieu of the complete ordinance: Section 5. This ordinance shall take effect and be in force 30 days from and after its passage and publication. Introduction and First Reading by the Mounds View City Council on July 14, 2025. Second Reading and Adoption by the Mounds View City Council on July 28, 2025 Publication Date: July 30, 2025. Zach Lindstrom, Mayor Attest: Nyle Zikmund, City Administrator (SEAL) Item No: 08C M0 NDS VI EW Meeting Date: July 20 Type of Business: Council Business Administrator review: City of Mounds View Staff Report To: Honorable Mayor and City Council From: Brian Beeman, Assistant City Administrator & Nyle Zikmund, City Administrator Item Title/Subject: Resolution 10134, Approving an Option Agreement and Authorizing the Purchase of Real Property Introduction: On April 29, 2024 a Letter of Intent was signed by the City and Jeffery & Kerri Malmgren outlining the intent of the City to purchase four lots potentially needed for the proposed wetland banking project near Ardan Park. The City is still waiting for certain entities to complete their report on the wetland banking project, causing further delays. Consequently, the LOI expires at the end of July 2025. As a result, Kennedy & Graven has prepared an Option Agreement to solidify the potential land purchase further. Discussion: The City Council should review and discuss the Option Agreement. The Resolution also authorized staff and Kennedy & Graven to make any necessary adjustments to the Options Agreement should the owners decide to alter any of the terms such as the down payment etc. Recommendation: Staff recommends approving Resolution 10134, a Resolution Approving an Option Agreement and Authorizing the Purchase of Real Property by motion. Respectfully submitted, 9Y&4'11t1- Brian Beeman Assistant City Administrator Attachment(s): 1) Resolution 10134, A Resolution Approving an Option Agreement and Authorizing the Purchase of Real Property 2) Option Agreement for Ardan Wetland Banking Matter RESOLUTION NO. 10134 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA A RESOLUTION APPROVING OPTION AGREEMENT AND AUTHORIZING THE PURCHASE OF REAL PROPERTY WHEREAS, Jeffrey Malmgren and Kerri Ramsey Malmgren, husband and wife (collectively, the "Owner"), are the fee owners of four parcels of real property, which are located at 0 Woodlawn Drive, Mounds View, Minnesota 55112 and legally described as set forth in Exhibit A (the "Property"); and WHEREAS, the Owner intends to enter into that certain Option Agreement, dated July 14, 2025 (the "Agreement"), with the City of Mounds View("City")whereby the Owner agrees to grant the City an option to purchase the Property; and WHEREAS, the City desires to enter into an option to purchase the Property; and WHEREAS, the City has followed any and all applicable statutory provisions and finds that the option to purchase the Property and the agreement will fulfill the objectives, goals and mission of the City. NOW THEREFORE, BE IT RESOLVED by the City of Mounds View as follows: 1. The recitals set forth in the preamble to this Resolution are incorporated into this Resolution as if fully set forth herein. 2. The City hereby approves the Agreement in substantially the form presented to the City on this date and on file with the City Administrator, including the option to purchase and the acquisition of the Property by the City, subject to modifications that do not alter the substance of the transaction and that are approved by the City's attorney. 3. The Mayor and City Administrator of the City are hereby authorized and directed to execute the Agreement for and on behalf of the City. The Mayor and City Administrator, staff and consultants of the City are hereby further authorized to perform the City's obligations under the Agreement, and to draft, execute, and deliver any and all documents deemed necessary or convenient to carry out the intentions of this Resolution, including the acquisition of the real property contemplated herein. Adopted on the 141h day of July, 2025. Zach Lindstrom, Mayor Attest: Nyle Zikmund, City Administrator (SEAL) DOC SOPEN\1\4U210\329\1036915.v2-7/9/25 EXHIBIT A LEGAL DESCRIPTION Property ID: 053023230021 Description: LAPORT MEADOWS LOT 2 BLK 3 Property Address: 0 WOODLAWN DR MOUNDS VIEW Property ID: 053023230022 Description: LAPORT MEADOWS LOT 3 BLK 3 Property Address: 0 WOODLAWN DR MOUNDS VIEW Property ID: 053023230023 Description: LAPORT MEADOWS LOT 4 BLK 3 Property Address: 0 WOODLAWN DR MOUNDS VIEW Property ID: 053023230024 Description: LAPORT MEADOWS LOT 5 BLK 3 Property Address: 0 WOODLAWN DR MOUNDS VIEW A-1 DOCSOPEN\MU210\329\1036915.v2-7/9/25 OPTION AGREEMENT THIS OPTION AGREEMENT is entered into this day of , 2025, by Jeffrey Malmgren and Kerri Ramsey Malmgren, husband and wife, (the "Seller") in favor of the City of Mounds View, a municipal corporation under the laws of Minnesota(the "Buyer"). WHERAS, Seller is the owner of property located in the City of Mounds View, Ramsey County, Minnesota, located at 0 Woodlawn Dr (Parcel ID Numbers: 053023230021, 053023230022, 053023230023, 053023230024), Mounds View, MN, being legally described on Exhibit A attached hereto (the "Property") and subject to a survey description; and WHEREAS, Buyer wishes to obtain an option to purchase the Property for a use consistent with the long term plans for development of the community; and WHEREAS, the Seller is willing to grant to Buyer an option to purchase the Property under certain terms and conditions. NOW, THEREFORE, in consideration of the Buyer's payment to Seller of$500.00 as the option money ("Option Money"), Seller and Buyer have agreed to set forth their agreement regarding the Property pursuant to this Option Agreement, as follows: Section 1. Option to Purchase. 1.1. Option. Seller hereby grants to the Buyer the exclusive right to purchase the Property on the terms and conditions hereinafter set forth (the "Option"). Buyer shall provide notice to Seller that Buyer is exercising Buyer's exclusive option to purchase the Property and the purchase of the Property shall proceed to closing pursuant to the terms and conditions of this Option Agreement. 1.2. Term of Option. The period during which the Option may be exercised by Buyer (the "Option Period") shall be 365 days from the date of this Option Agreement. 1.3. Purchase Price. Buyer agrees to pay the Seller Two Hundred Thousand and No/100 Dollars ($200,000.00) for the Property including the Option Money. If the exercise of the Option is not made by the Buyer pursuant to this Option Agreement, Seller shall return the Option Money to the Buyer. 1.4. Exercise of Option. This Option and any extension thereof shall be deemed exercised if Buyer gives written notice of Buyer's intention to extend or exercise the Option to Seller in accordance with this Option Agreement. 1.5. Closing. If the Buyer exercises the Option, and unless extended by agreement of the parties, the closing ("Closing") on the purchase of the Property shall occur on a business day not later than sixty (60) days after receipt of written notice of Buyer's intention to exercise the Option. Unless otherwise mutually agreed by Seller and the Buyer, the execution and delivery of all deeds, documents and the payment of any purchase price shall be made in cash at the offices 1 DOC SOPEN\MU210\329\1036056.v2-7/9/25 of the Buyer. The Buyer shall take possession of the Property on the day of execution and delivery of the deed therefor. 1.6. Assignment of Option. Buyer shall have the right, at its sole discretion, to assign this option to a third party for no additional consideration. 1.7. Preliminary Development. After execution of this Option Agreement, Buyer shall have the right to enter upon the Property for the purpose of taking soil tests and borings, making surveys and maps and performing investigative work, including environmental testing and assessment, as Buyer may deem necessary; provided, however, Buyer shall indemnify and hold Seller harmless from any mechanic's liens or claims arising out of such preliminary development work by Buyer. Buyer may assign this right to a third party or parties at its sole discretion. 1.8. Development of Property. Seller shall, both before and after the date of closing, but without expense to Seller, cooperate and join with Buyer in any and all actions, petitions and documents which are usual and necessary to accomplish the development of the Property consistent with Buyer's purposes and to plat the same for such purposes, all at the sole expense of the Buyer. 1.9. Examination of Title. Within 20 days after the date on which the Buyer exercises the Option, Seller shall deliver to the Buyer existing abstracts for the Property. Buyer shall obtain any desired title work from a title company acceptable to the Buyer. The Buyer shall have thirty (30) days from the date of its receipt of the such updated abstract or title work to review the state of title to the Property and to provide Seller with a list of written objections to such title. Upon receipt of the Buyer's list of written objections, Seller shall proceed in good faith and with all due diligence to attempt to cure the objections made by the Buyer. In the event that the Seller has failed to cure objections within twenty (20) days after its receipt of the Buyer's list of such objections, the Buyer may (i) by the giving of written notice to Seller terminate this Option Agreement and this Option Agreement shall be null and void and neither party shall have any liability hereunder, or (ii) waive such objection and proceed pursuant to this Agreement. The Buyer shall have the right, but not the obligation, to purchase title insurance at the Buyer's sole cost. Seller will take no actions nor permit any liens to encumber title to the Property between the date on which the Buyer exercises the Option and the date on which the Property is delivered to the Buyer. Notwithstanding any other provision of this Option Agreement, Seller shall at all times be responsible to pay special assessments, if any, while the Seller is in possession of the Property. Section 2. Documents. The following documents shall be in approved form, be executed by the Seller either before or at Closing and be delivered by Seller at Closing: 2.1. Warranty Deed. Warranty Deed for good, marketable, insurable, and indefeasible title, duly executed in recordable form from Seller to the Buyer conveying the Property, subject only to the following Permitted Exceptions: 1) building and zoning laws, ordinances, state and federal regulations; 2 DOC SOPEN\MU210\329\1036056.v2-7/9/25 2) public utility and road easements of record which do not materially interfere with the use or development of the Property; 3) lien of current taxes not yet due and payable; 4) reservation of any mineral rights or minerals to the State of Minnesota; 5) any lien, claim or encumbrance incurred or suffered by Buyer. Said Warranty Deed also shall be accompanied by a well disclosure. 2.2. Documents to be Delivered at Closing by Seller. In addition to the Warranty Deed required at paragraph 2.1. above, Seller shall deliver to the Buyer: A. Standard form Affidavit of Seller. B. Updated abstract of title, if available. C. A "bring-down" certificate, certifying that all of the warranties made by Seller in this Option Agreement remain true as of the date of closing. D. Certificate that Seller is not a foreign person or entity. E. Bill of Sale conveying title of the personal property, if any, to Buyer. F. Well disclosure certificate, if required, or, if there is no well on the Property, the Warranty Deed given pursuant to subparagraph (4) above must include the following statement: "The Seller certifies that the Seller does not know of any wells on the described real property." G. Individual sewage treatment system disclosure statements prepared on forms provided for that purpose as required by applicable statutes. H. Methamphetamine Disclosure form required by applicable statutes. I. A comprehensive endorsement to the title insurance policy will be included and paid for by Seller. J. Executed termination agreements terminating all leases affecting the Property. K. Such other documents as may be reasonably required by Buyer's title examiner or title insurance company. 3 DOC SOPEN\MU210\329\1036056.v2-7/9/25 2.3. Closing Costs and Related Items. A. Buyer will pay: (a) the closing fees charged by the title insurance or other closing agent, if any, utilized to close the transaction contemplated by this Agreement; (b) the premium for title insurance policy, if any, obtained by the Buyer, with the exception of a comprehensive endorsement which shall be paid by the Seller; and (c) recording fees required to enable the Buyer to record its deed from Seller under this Option Agreement. B. Seller will pay: (a) fees for the title commitment; (b) any transfer taxes required to record the deed from Seller under this Option Agreement; (c) all liens, encumbrances or mortgages, if any, and (d) any other recording fees that may be required to give Buyer good marketable title to the Property. Section 3. Taxes. In the event the Buyer exercises its Option, real estate taxes due and payable in the year of closing upon the sale of the Property, if any, shall be paid by Seller and the Buyer, pro-rata as of the date of closing on the Property. Seller shall pay all delinquent taxes and penalties and interest thereon on or before closing, if any. Seller shall pay at Closing all special assessments or similar governmental impositions levied or deferred against the Property. The Buyer shall be responsible for all special assessments or similar governmental impositions levied against the Property from the day after the date of closing on the Property. If this conveyance constitutes a split in a legal description or tax parcel, Buyer's pro-rata share of taxes due in the year of closing shall be based on the date of closing and on the percentage of the tax parcel acquired by Buyer. Section 4. Representations and Warranties by Seller. Seller represents and warrants to the Buyer that: 4.1. Seller has full power and authority to enter into and perform this Option Agreement in accordance with its terms. 4.2. Seller has good, insurable and marketable title in fee simple to all of the Property. 4.3. Seller will not be entitled to any relocation benefits or assistance as a result of exercise of this option by the Buyer. 4.4. Upon transfer of the Property to the Buyer, no third party by virtue of any purchase agreement, letter of intent or similar instrument executed by Seller, unless such instrument is assigned to the Buyer and the Buyer's request, will have any claim or right to or against the Property, or against the Buyer as a result of any such instruments. 4.5. Seller has no notice or knowledge of: (i) any violation of any law, ordinance, rule, code or regulation requiring or calling attention to the need for any improvement, construction, alteration or installation on or in connection with the Property; (ii) any uncured notice of any unsatisfactory condition concerning the Property from any insurance company, Board of Fire 4 DOC SOPEN\MU210\329\1036056.v2-7/9/25 Underwriters or mortgagee; or (iii) any planned, pending or contemplated condemnation, eminent domain, or similar action or proceeding with respect to the Property or any part thereof. 4.6. There have been no bankruptcy or dissolution proceedings involving Seller during the time Seller has had any interest in the Land; there are no unsatisfied judgments or state or federal tax liens of record against Seller; there are no unrecorded mortgages, contracts for deed, purchase agreements, options, leases, easements, or other agreements or interests relating to any of the Property; and there are no persons in possession of any portion of the Property other than Seller. 4.7. Seller is not in default in the performance of any obligations under any easement agreement, covenant, condition,restriction, or other instrument relating to the Property. 4.8. Seller warrants that buildings, if any, are entirely within the boundary lines of the Property. Seller warrants that there is a right of access to the real Property from a public right- of-way. Seller warrants that there has been no labor or material furnished to the Property for which payment has not been made. Seller warrants that there are no present violations of any restrictions relating to the use or improvement of the Property. Seller hereby agrees that each of the foregoing representations and warranties shall survive closing hereunder and that the breach of any thereof shall constitute a default, whether said breach occurs prior to or after Closing, entitling the Buyer to exercise any remedy provided to the Buyer in this Option Agreement in the event of a default by Seller. Section 5. Default. If Seller defaults in its obligation to close and deliver the deed in accordance with the provisions of this Option Agreement, the Buyer may, by notice upon Seller, (i) terminate this Option Agreement, in which event Seller shall reimburse the Buyer for all costs and expenses incurred by the Buyer in connection with this transaction up to and including the date of default, or (ii) avail itself of any other remedy for said default which it may have at law, in equity or by statute, including, but not limited to, an action for damages; or iii) seek specific performance, and the reimbursement of costs and expenses. If the Buyer shall have exercised the option granted hereunder and if the Buyer shall default in the performance of any of its obligations hereunder, then Seller may avail itself of any remedy for said default which it may have at law, in equity or by statute, including, but not limited to, an action for damages and/or specific performance. Section 6. Contingencies. 6.1. Buyer's obligation to buy is contingent upon the following: (A): Buyer's determination of marketable title pursuant to Section 1.9. of this Option Agreement; and (B): Buyer's determination, in its sole discretion, that the results of the environmental investigation under Section 8 of this Option Agreement are satisfactory to Buyer. 5 DOC SOPEN\MU210\329\1036056.v2-7/9/25 (C): Buyer's approval of an appraisal of the Property, at Buyer's expense. (D): Seller to supply Buyer with a copy of all written leases, if any, and a list of any outstanding verbal agreements regarding leasehold agreements and evidence that such leases or agreements have been terminated. (E): Approval of this Option Agreement by the Buyer's governing body. Buyer shall have until sixty(60) days from execution of this Option Agreement to remove the remaining contingencies set forth above. The contingencies are solely for the benefit of Buyer and may be waived by Buyer. If the contingencies are duly satisfied or waived, then the Buyer and Seller shall proceed to close the transaction as contemplated herein. If, however, one or more contingencies is not satisfied, or is not satisfied on time, and is not waived, this Option Agreement shall thereupon be void, at the option of Buyer. If this Option Agreement is voided by Buyer, Buyer and Seller shall execute and deliver to each other the termination of this Option Agreement. As a contingent agreement, the termination of this Option Agreement is not required pursuant to Minnesota Statutes, Section 559.21, et SeMc. 6.2. Seller's obligation to sell is contingent upon the following: (A): None. Section 7. Operation of Property Prior to Closing. Until the Closing Date, Seller shall have the full responsibility for the continued maintenance of the Property. Prior to the Closing Date: A. Seller shall not cause any new liens, leases, contracts or encumbrances to be created by Seller against the Property; B. Seller shall continue to comply with all of its duties and obligations as set forth in any leases or contracts in effect at the Property; C. Seller shall (i) maintain the Property in good repair, (ii) not make, terminate or materially change, amend, modify materially any agreements relating to the Property or other rights, obligations or agreements relating to use, ownership or operation of the Property where such changes, amendments or modifications would increase the Seller's obligations liability or expenses thereunder, not enter into any commitments for the rental or use of the Premises or any portion thereof, and (iii) not make any substantial alterations or changes to the Property other than ordinary and necessary maintenance repairs without Buyer prior written approval, which shall not be unreasonably withheld or delayed. Subject to the foregoing, Seller shall have the right to continue to carry on the business currently conducted from the Property and to operate the Property in the ordinary course of business. 6 DOC SOPEN\MU210\329\1036056.v2-7/9/25 Section 8. Environmental Inspection and Representations. 8.1. Buyer and its agents shall have the right to enter upon the Property after the date of this Option Agreement for the purpose of inspecting the Property and conducting such environmental examination and tests as Buyer deems necessary. Buyer agrees to indemnify the Seller against any liens, claims, losses, or damage occasioned by Buyer's exercise of its right to enter and work upon the Property. Buyer agrees to provide Seller with a copy of any report prepared as a result of such examination and tests. 8.2. Seller hereby warrants to Buyer that during the time the Seller has owned the Property there have been no acts or occurrences upon the Property that have caused or could cause contamination or hazardous substances in the subsoil or ground water of the Property or other adjacent properties. This warranty shall survive the closing of this transaction. 8.3. In the event Buyer's testing discloses contamination or hazardous conditions in the subsoil or groundwater of the Property, Buyer shall be privileged to rescind this transaction and cancel this Option Agreement upon written notice to Seller. 8.4. Removal of Hazardous Material. Seller, prior to vacating the Property, shall remove all substances which, under state or federal law, must be disposed of at an approved disposal facility. This includes, but is not limited to, used oil, paints, solvents, fertilizers, poisons, and the like. 8.5. Seller agrees to indemnify and hold harmless Buyer from any and all claims, causes of action, damages, losses, or costs (including reasonable attorneys' fees) relating to contamination or hazardous substances in the subsoil or groundwater of the Property or other adjacent properties which arise from or are caused by acts or occurrences upon the Property prior to Buyer taking possession of the same. This indemnity shall survive the closing of this transaction. Section 9. Possession. 9.1. Possession. Seller shall transfer possession of the Property to the Buyer no later than date of closing. 9.2. Removal of Property. Seller agrees to remove from the Property all debris and items of Seller's personal property not included in this sale no later than date of closing. Items not removed by that date will be disposed of by the Buyer, and the cost of disposal will be Seller's expense. 9.3. Utilities. Seller agrees to pay all charges for sewer, water, electric, gas, and cable television or any other applicable utilities until date of closing, if any. 9.4. No encumbrances. Seller agrees not to place any liens or encumbrances on the Property after the date of this Option Agreement. 7 DOC SOPEN\MU210\329\1036056.v2-7/9/25 Section 10. Miscellaneous. 10.1. Notice. Any notice must be in writing, and will be deemed delivered if delivered personally or when deposited in the United States Mail, postage pre-paid at the following addresses (or such other address as may be designated in writing): a) If to Seller: Jeffrey Malmgren and Kerri Ramsey Malmgren b) If to Buyer: City of Mounds View Attn: Nyle Zikmund 2401 Mounds View Boulevard Mounds View, MN 55112 with a copy to: Scott J. Riggs Kennedy& Graven, Chartered 150 South Fifth Street, Suite 700 Minneapolis, MN 55402 10.2. Right of Enta. The Buyer shall be entitled to enter upon the Property for inspection, soil tests, and examination; provided that the Buyer will restore any disturbance to the Property and will hold Seller harmless from and against all damages and liability caused by the Buyer's actions. 10.3. Memorandum of Option. At the request of either party, the parties hereto shall execute a Memorandum of Option in recordable form memorializing this Option Agreement. 10.4. Runs with the Land. The terms, covenants, indemnities and conditions of this Agreement shall be binding upon and inure to the benefit of the successors and assigns of the respective parties hereto. Time is of the essence of this Option Agreement. 10.5. Assi_ng ment. The Buyer shall have the right to assign its rights under this Option Agreement. 10.6. No Waiver. Nothing herein shall be construed as, or deemed to be a waiver of, the right of the Buyer at any time to exercise its powers of eminent domain with respect to the Property. 10.7. Entire Agreement. This Option Agreement represents the entire agreement and understanding between the parties concerning the subject matter hereof and supersedes all prior agreements,whether written or oral. 8 DOC SOPEN\MU210\329\1036056.v2-7/9/25 10.8. Modification and Waiver. No purported amendment, modification or waiver of any provision hereof shall be binding unless set forth in a written document signed by both parties (in the case of amendments or modifications) or by the party to be charged thereby (in the case of waivers). Any waiver shall be limited to the circumstance or event specifically referenced in the written waiver document and shall not be deemed a waiver of any other term hereof or of the same circumstance or event upon any recurrence thereof. 10.9. Broker. Buyer represents that it has not engaged any real estate broker in connection with the sale of the Property. Seller has not engaged the services of a broker, or if Seller has engaged the services of a broker, Seller will be solely responsible for the costs of such broker and shall defend, indemnify and hold Buyer harmless from any claims of such broker. 10.10. No Merger of Representations, Warranties. The representations and warranties contained in this Agreement shall not be merged into any instruments or conveyance delivered at closing,but instead shall survive closing, and the parties shall be bound accordingly. 10.11. Relocation Benefits. The Buyer has notified the Seller that (a) the Buyer only seeks to acquire the Property by voluntarily conveyance; (b) the Buyer initiated negotiations; and (c) if negotiations fail, the Buyer will not acquire or undertake acquisition of the Property by eminent domain. 10.12. Specific Performance. This Option Agreement may be specifically enforced by the parties, provided that any action for specific enforcement is brought within six months after the date of the alleged breach. This paragraph is not intended to create an exclusive remedy for breach of this Option Agreement; the parties reserve all other remedies available at law or in equity. 10.13. Indemnification. The Seller hereby agrees to protect, defend and hold the Buyer and its officers, elected and appointed officials, employees, administrators, commissioners, agents, and representatives harmless from and indemnified against any and all loss, cost, fines, charges, damage and expenses, including, without limitation, reasonable attorneys' fees, consultants' and expert witness fees, and travel associated therewith, due to claims or demands of any kind whatsoever (including those based on strict liability) arising out of(i) the marketing, sale or leasing of all or any part of the Property, including, without limitation, any claims for any lien imposed by law for services, labor or materials furnished to or for the benefit of the Property, or (ii) any claim by the State of Minnesota or the Minnesota Pollution Control Agency or any other person pertaining to the violation of any permits, orders, decrees or demands made by said persons or with regard to the presence of any pollutant, contaminant or hazardous waste on the Property; and (iii) or by reason of the execution of this Agreement or the performance of this Option Agreement. The Seller, and the Seller's successors or assigns, agrees to protect, defend and save the Buyer, and its officers, agents, and employees, harmless from all such claims, demands, damages, and causes of action and the costs, disbursements, and expenses of defending the same, including but not limited to, attorneys fees, consulting engineering services, and other technical, administrative or professional assistance. This indemnity shall be continuing and shall survive the delivery of the Warranty Deed for the Property, and shall survive termination or cancellation of this Option Agreement. Nothing in this Option Agreement shall 9 DOC SOPEN\MU210\329\1036056.v2-7/9/25 be construed as a waiver or modification of immunity or limitation on liability to which the Buyer is entitled pursuant to Minnesota Statutes, Chapter 466, or otherwise. 10.14. Release of Claims. The Seller and the Seller's attorneys, agents, employees, former employees, insurers, heirs, administrators, representatives, successors and assigns, hereby releases and forever discharges the Buyer, and its attorneys, agents, representatives, employees, former employees, insurers, heirs, executors and assigns of and from any and all past, present or future claims, demands, obligations, actions or causes of action, at law or in equity, whether arising by statute, common law or otherwise, and for all claims for damages, of whatever kind or nature, and for all claims for attorneys' fees, and costs and expenses, including but not limited to all claims of any kind arising out of the negotiation, Buyer consideration, execution and performance of this Option Agreement between the parties. Nothing contained in this paragraph 10.14. is intended to prevent the exercise of any rights available pursuant to this Option Agreement. 10 DOC SOPEN\MU210\329\1036056.v2-7/9/25 IN WITNESS WHEREOF, the parties hereto have caused this Option Agreement to be duly executed in their names and on their behalf on or as of the date and year first above written. Seller By: Jeffrey Malmgren By: Kerri Ramsey Malmgren Buyer City of Mounds View By: Zach Lindstrom Its: Mayor By: Nyle Zikmund Its: City Administrator 11 DOC SOPEN\MU210\329\1036056.v2-7/9/25 EXHIBIT A LEGAL DESCRIPTION Property ID: 053023230021 Description: LAPORT MEADOWS LOT 2 BLK 3 Property Address: 0 WOODLAWN DR MOUNDS VIEW Property ID: 053023230022 Description: LAPORT MEADOWS LOT 3 BLK 3 Property Address: 0 WOODLAWN DR MOUNDS VIEW Property ID: 053023230023 Description: LAPORT MEADOWS LOT 4 BLK 3 Property Address: 0 WOODLAWN DR MOUNDS VIEW Property ID: 053023230024 Description: LAPORT MEADOWS LOT 5 BLK 3 Property Address: 0 WOODLAWN DR MOUNDS VIEW A-1 DOC SOPEN\MU210\329\1036056.v2-7/9/25 THIS PAGE LEFT BLANK INTENTIONALLY Item No: 8D Meeting Date: July 14, 2025 MOUNDS Vf-EW Type o Business: CB Administrator Review: City of Mounds View Staff Report To: Honorable Mayor and City Council From: Don Peterson, Director of Public Works/Parks and Recreation Item Title/Subject: Resolution 10128, Approving a Water Tower Lease with AT&T Staff has been negotiating with New Cingular Wireless PCS, LLC, d/b/a AT&T, agent, regarding a new lease agreement for placing antennas and equipment on the Mounds View water tower, for over three years. This new lease will allow the tenant to use approximately 300 square feet inside the fenced in area next to the booster station for their equipment cabinets, as well as locations on the sides of the tower for antennas. The amount of the lease is $36,846.09 yearly with a 4% annual increase on January 1 of each year. The initial term of the lease will be for five years with an option to extend it 3 times for an additional five year renewals. KLM Engineering is reviewing the plans for antenna and equipment installation. The City attorney has assisted in developing and reviewing the lease and agrees with the final lease agreement. Strategic Plan Strategy/Goal: Maintain and Plan for Infrastructure Improvements. Financial Impact: No Impact to the 2025 Budget. Recommendation: Public Works (and Stantec Consulting Services) recommend that the City Council adopt the attached Resolution approving a New Lease Agreement with New Cingular Wireless PCS, LLC, d/b/a AT&T, on the Mounds View Water Tower at an yearly lease amount of $36.846.09 including an annual increase of 4% on January 1 of each year. Respectfully submitted, Don Peterson Director of Public Works/Parks and Recreation The Mounds View Vision A Thriving Desirable Community RESOLUTION 10128 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA APPROVING A WATER TOWER LEASE WITH AT&T WHEREAS, Staff has been negotiating with New Cingular Wireless PCS, LLC, d/b/a AT&T's, agent, regarding a new lease agreement for placing antennas and equipment on the Mounds View water tower, for over three years; WHEREAS, this new lease will allow the tenant to use approximately 300 square feet inside the fenced in area next to the booster station for their equipment cabinets, as well as locations on the sides of the tower for antennas; and WHEREAS, the amount of the lease is for $36,846.09 annual with a 4% annual increase on January 1 of each year; and WHEREAS, the City attorney has assisted in developing and reviewing the lease and agrees with the final lease agreement. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View, Ramsey County, Minnesota as follows: 1. Approves the Lease Agreement New Cingular Wireless PCS, LLC, d/b/a AT&, for $36,846.09 yearly with an annual 4% increase January 1 each year. 2. The term of the initial lease shall be for 5 years, with the option to extend the lease for three, five-year renewal periods. 3. The Mayor and City Administrator are hereby authorized and directed to execute all appropriate documents to effectuate the actions contemplated by this resolution. 4. The Mayor and City Administrator, Staff and consultants are hereby authorized and directed to take any and all additional steps and actions necessary or convenient in order to accomplish the intent of this Resolution. Adopted this 14th day of July, 2025 Zach Lindstrom, Mayor ATTEST: Nyle Zikmund, City Administrator (seal) The Mounds View Vision A Thriving Desirable Community Item No: 8E Meeting Date: July 14, 2025 MOUNDS VIEW Type of Business: CB Administrator Review: City of Mounds View Staff Report To: Honorable Mayor and City Council From: Don Peterson, Director of Public Works/Parks and Recreation Item Title/Subject: Resolution 10129, Approving the 2040 Park System Master Plan as prepared by WSB Background/Discussion: The City of Mounds View has many responsibilities to include efficiently operating and managing the entire Park system. The Park system includes 11 Parks with over 123 acres of grounds, 9 basketball courts, 2 tennis courts, 11 playgrounds, 4 park buildings, 5 soccer fields, 7 ball fields, a disc golf course plus numerous other park infrastructure and amenities. The City Council approved Resolution 9891 regarding the proposal from WSB for a Park System Master Plan on March 11, 2024. Key Implementation Strategies for the Plan include: 1) Raise Community Awareness 2) Make Meaningful and Noticeable Improvements 3) Balance Improvements in Aliments with needs The Plan includes the following implementation strategies: 1) Health and Safety 2) Destination Parks and Revenue Generation 3) Balanced and Equitable Recreation 4) Deferred / Phased Improvements The Parks and Recreation and Forestry Commission reviewed the Draft Plan at their June 26, 2025 meeting, and recommended the Draft plan be presented to the City Council for consideration of approval. The City Council reviewed the Draft Plan at the July 7, 2025, Work Session. Strategic Plan Strategy/Goal: Maintain and Plan for Infrastructure Improvements. Financial Impact: No Financial Impact the 2025 Budget. Recommendation: Staff recommends the City Council approve the attached Resolution to adopt the 2040 Park System Master Plan as prepared by WSB. Respectfully submitted, Don Peterson Director of Public Works / Parks and Recreation The Mounds View Visio. A Thriving Desirable Comm.... RESOLUTION 10129 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA APPROVING THE 2040 PARK SYSTEM MASTER PLAN AS PREPARED BY WSB WHEREAS, the City of Mounds View has many responsibilities, and one is to efficiently operate and manage the Park system; and system; and WHEREAS, the City Council Approved Resolution 9891 approving the proposal from WSB for a Park System Master Plan on March 11, 2024; and WHEREAS, Key Implementation Strategies for the Plan include: 1) Raise Community Awareness 2) Make Meaningful and Noticeable Improvements 3) Balance Improvements in Aliments with needs; and WHEREAS, the Plan includes the following implementation strategies: 1) Health and Safety 2) Destination Parks and Revenue Generation 3) Balanced and Equitable Recreation 4) Deferred / Phased Improvements; and WHEREAS, the Parks and Recreation and Forestry Commission Reviewed the Draft Plan at their June 26, 2025 meeting and recommended the Draft plan be presented to the City Council for consideration of approval. WHEREAS, The City Council reviewed the Draft Plan at the July 7, 2025 City Council Work Session. WHEREAS, Staff recommends the City Council Approve the attached Resolution Approving the 2040 Park System Master Plan as prepared by WSB. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View, Ramsey County, Minnesota as follows: 1. Accepts the 2040 Park System Master Plan as Prepared by WSB. 2. The Mayor and City Administrator are hereby authorized and directed to execute all appropriate documents to effectuate the actions contemplated by this resolution. Adopted this 14t" day of July, 2025 Zach Lindstrom, Mayor ATTEST: Nyle Zikmund, City Administrator (SEAL) Item No: 8F �T �,�T Meeting Date: July 14, 2025 MOUNDS VIL.1�V Type of Business: CB Administrator Review: City or Mounds View Staff Report Elf— To: Honorable Mayor and City Council From: Don Peterson, Director of Public Works/Parks and Recreation Item Title/Subject: Resolution 10131, Approving the Proposal from Garland Company LLC for Roof Repairs at the Well #4 Background/Discussion: The Public Works Department has many responsibilities and one is to efficiently operate the water distribution system. In 2023 the City Council approved having Inspec perform inspections on all City building roofs to include repair and replacement recommendations for the Roof Management Program. Well #4 roof was identified as needing replacement. Staff working with Garland Company LLC, reviewed the report and requested that they secure roof repair estimates. The scope of the repair work will include the following: • Remove the existing roofing material down to the concrete deck. • Inspect the existing vapor retard, prime and patch as needed. • Install wood blocking as needed to accommodate new installation height. • Install new tapered and flat Polyisocyan u rate insulation to create positive drainage. • Install 3-plies of asphalt felt and 1 -ply of modified cap sheet in hot asphalt. • Fabricate and install new scuppers. • Install and asphalt flood coat and gravel. • Fabricate and install new downspouts, coping, fascia, and counterflashing. • Clean up and haul away debris. Garland Company received three estimates for the repair work: Peterson Bros. Roofing & Const, Inc: $50,400.00 Palmer West: $48,500.00 Diverse Construction Services: $36,000.00 Strategic Plan Strategy/Goal: Maintain and Plan for Infrastructure Improvements. Ensure Clean Water and Maintenance. Financial Impact: No financial Impact to the 2025 Budget for it includes $50,000.00 for Construction. Recommendation: Staff recommends the City Council approves the proposal from Garland Company LLC. for the roof repairs to Well House #4 for a total of $36,000.00. Public Works Staff also recommend the Council approves a contingency of 7% or $2,520.00 for any unforeseen issues that may arise during the repair work. Respectfully submitted, Don Peterson, Director of Public Works/Parks and Recreation RESOLUTION 10131 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA APPROVING THE PROPOSAL FROM GARLAND COMPANY LLC FOR ROOF REPAIRS AT THE WELL #4 WHEREAS, the City has the responsibility to efficiently operate the water distribution system; and WHEREAS, in 2023 the City Council approved having Inspec perform inspections on all City building roofs to include repair and replacement recommendations for the Roof Management Program; and WHEREAS, Staff working with Garland Company LLC, reviewed the report and requested that they secure roof repair estimates; and WHEREAS, the Scope of the repair work will include the following: o Remove the existing material down to the concrete deck. o Inspect the existing vapor retard, prime and patch as needed. o Install wood blocking as needed to accommodate new installation height. o Install new tapered and flat Polyisocyan u rate insulation to create positive drainage. o Install 3-plies of asphalt felt and 1 -ply of modified cap sheet in hot asphalt. o Fabricate and install new scuppers. o Install and asphalt flood coat and gravel. o Fabricate and install new downspouts, coping, fascia, and counterflashing. o Clean up and haul away debris. WHEREAS, Garland Company received three estimates for the repair work as follows: Peterson Bros. Roofing & Const, Inc: $50,400.00 Palmer West: $48,500.00 Diverse Construction Services: $36,000.00; and WHEREAS, Staff recommends the City Council approve the proposal from Garland Company LLC. for the roof repairs to Well House #4 for a total of$36,000.00; and WHEREAS, Staff also recommends the Council approve a contingency of 7% or $2,520.00 for any unforeseen issues that may arise during the repair work. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View, Ramsey County, Minnesota as follows: 1. Approves the proposal from Garland Company LLC for roof repairs to Well #4 at a cost of$36,000.00, from Diverse Construction Services of Columbia Heights, MN. 2. Council approves a contingency of 7% or $2,520.00 for any unforeseen issues that may arise during the repair work. For a total project cost not to exceed $38,520.00. 3. Funded from the Water department 2025 adopted budget account 700-4823-1250. 4. The Mayor and City Administrator are hereby authorized and directed to execute all appropriate documents to effectuate the actions contemplated by this resolution. 5. The Mayor and City Administrator, Staff and consultants are hereby authorized and directed to take any and all additional steps and actions necessary or convenient in order to accomplish the intent of this Resolution. Adopted this 14th day of July, 2025 Zach Lindstrom, Mayor ATTEST: Nyle Zikmund, City Administrator (Seal) Item No: 8G Meeting Date: July 14, 2025 MOU-NDS,ST VIEW Type of Business: CB Administrator Review: City of Mounds View Staff Report To: Honorable Mayor and City Council From: Pete Szurek, Public Works Superintendent Item Title/Subject: Resolution 10133, Authorizing the Purchase of (1) 2026 F350 Service Pickup Truck and (1) 2026 F250 Service Pickup Truck Background/Discussion: As part of the Public Works Department's maintenance program, service trucks are purchased for the departments to perform maintenance and inspections required throughout the City. The Street and Storm Water Departments currently are utilizing Unit #448, which is a 2012 Ford 350 4x4 pickup truck and Unit #646, a 2011 Ford 250 4x4 pickup truck. Both #646 and #448 will be placed on auction after the new trucks are in service. Discussion: Purchasing vehicles from the State of Minnesota Cooperative Purchasing Venture Program (CPV) has been significantly reduced for it has become difficult for Staff to meet the required time window of one month to purchase a vehicle through this program. Staff received two quotes for these purchases: new 2026 F350 Pickup 2026 F250 Pickup Saxon Fleet Services $49,720.94 $48,461.95 Midway Ford $50,254.81 $48,898.57 Both pickups will require installations of liftgates and Strait Blade Plows. Staff obtained a cost from the CPV program (Contract # 264964) at a cost of $16,364.50 each from Crysteel of Fridley, MN; total cost $32,729.00. In addition, both pickups will also require seat covers, a back rack, strobes, and City graphics for a cost of $1,607.00 each; total cost $3,214.00. The total cost for the outfitted 2026 F350 pickup is $67,692.44 and is included in the 2025 budget, Vehicle and Equipment Pavement Management Fund, 460-4470-7040 of $75,000. The total cost for the outfitted 2026 F250 pickup is $65,727.45 and is included in the 2025 Vehicle Storm Water Fund, 745-4415-7030 of $69,000.00. Strategic Plan Strategy/Goal: Maintain and Plan for Infrastructure. Financial Impact: Both purchases are respectfully included in the 2025 budget, Vehicle and Equipment Pavement Management Fund, account 460-4470-7040 and Vehicle Storm Water Fund, 745-4415-7030. The Mounds View Visioi. A Thriving Desirable Community Staff Report, Resolution 10133 Continued Recommendation: Staff recommends the purchase of one (1) 2026, F350 Regular Cab 4x4 SRW XL 8' box with options from Saxon Fleet Services of Oakdale, MN for a cost of $49,720.94. Staff also recommends approving the purchase of (1) 5.0 liftgate and Boss EXT 8'-10' straight blade plow purchased from and installed by Crysteel of Fridley, MN, for a cost of $16,364.50. Graphics, body strobes, back rack, seat covers from various vendors for a cost of $1,607.00, funded from Vehicle and Equipment Pavement Management account 460-4470-7040. Staff further recommend that the 2012 Ford F350 4x4 pickup, Unit 448, be sold at auction. Staff further recommends the purchase of one (1) 2026, F250 Regular Cab 4x4 SRW XL 8' box with options from Saxon Fleet Services of Oakdale, MN for a cost of $48,461.95. Staff also recommends approving the purchase of (1) 5.0 liftgate and Boss 9'-2" V-XT Poly Vee plow purchased from and installed by Crysteel of Fridley, MN, for a cost of $16,364.50. Graphics, body strobes, back rack, seat covers from various vendors for a cost of $1,607.00, funded from Storm Water account 745-4415-7030. Staff recommend that the 2011 Ford F250 4x4 pickup, Unit 646, be sold at auction. Respectfully submitted, Pete Szurek, Public Works Superintendent RESOLUTION 10133 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA AUTHORIZING THE PURCHASE OF (1) 2026 F350 SERVICE PICKUP TRUCK AND (1) 2026 F250 SERVICE PICKUP TRUCK WHEREAS, as part of the Public Works Department's maintenance program, service trucks are purchased for the departments to perform maintenance and inspections required throughout the City; and WHEREAS, the City Council understands the need for Public Works to properly perform various tasks such as Storm Sewer and Pavement Management maintenance, water main breaks, storm debris pickup, and inspections in a timely manner; and WHEREAS, Staff has been utilizing Unit 448, a 2012 Ford F350 4x4, and unit 646, a 2011 Ford 250 4x4 truck, unit #646for the Streets and Storm Sewer Maintenance; and WHEREAS, Staff received a quote from Saxon Fleet Services of Oakdale MN for (1) 2026 F350 4x4 XL Regular cab pickup, 8' box with options at the cost of $49,720.94 and (1) 2026 F250 4x4 regular cab pickup, 8' box XL at the cost of $48,651.95; and WHEREAS, Staff received a quote from Crysteel of Fridley, MN for the purchase and installation of a 5.0 liftgate with options and a Boss EXT 8'-10' Straight Blade Plow with options from state bid (Contract # 264964) for the cost of $16,364.50 for the F350 pickup and a 5.0 liftgate and new Boss 9'-2" V-XT Poly Vee plow installed from state bid (Contract# 264964) cost of $16,364.50 for the F250 pickup from Crysteel of Fridley, MN; and WHEREAS, Staff also recommends the purchase of seat covers, body strobes, decals, head rack for a cost of $1,607.00 for each pickup, for a total cost of $3,214.00; and WHEREAS, both purchases are respectfully included in the 2025 budget, Vehicle and Equipment Pavement Management Fund, account 460-4470-7040 and Vehicle Storm Water Fund, 745-4415-7030. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View, Ramsey County, Minnesota as follows: 1. The City Council hereby accepts the quotes for (1) 2026 F350 Pickup in the amount of $49,720.94, and (1) 2026 F250 Pickup in the amount of $48,461.95 as submitted by Saxon Fleet Services of Oakdale, MN including sales tax or license fees. The Mounds View Vision A Thriving Desirable Community Resolution 10133 Continued 2. The City Council approves the installations of liftgates and Strait Blade Plows. at a cost of$16,364.50 each from Crysteel of Fridley, MN; total cost$32,729.00 from the CPV program (Contract # 264964) 3. The City Council approves the purchase of seat covers, body strobes, decals, head rack for a cost of $1,607.00 for each pickup, for a total cost of $3,214.00. The City Council approves placing units 448 and 646 on auction. 4. The Mayor and City Administrator, Staff and consultants are hereby authorized and directed to take any and all additional steps and actions necessary or convenient in order to accomplish the intent of this Resolution. Adopted this 14th day of July, 2025. Zach Lindstrom, Mayor ATTEST: Nyle Zikmund, City Administrator (Seal) The Mounds View Vision A Thriving Desirable Community Item No: 8H Meeting Date: July 14, 2025 MOUTN_DS VIEW Type of Business: CB Administrator Review: City of Mounds View Staff Report To: Honorable Mayor and City Council From: Don Peterson, Director of Public Works/Parks & Recreation Item Title/Subject: Resolution 10132, Approving Various Sanitary Sewer Manhole Repairs Background / Discussion: During regular cleaning and inspection of the sanitary sewer system, Staff discovered several cracked manholes that are allowing infiltration/ground water to enter the system. Staff contacted two contractors to provide proposals for the repairs on the manholes. The repairs include power washing, removing old mortar, sealing all joints and lining of the manhole structures. Staff received 2 proposals for the repairs: • Thul Specialty Contracting Inc.- (6 manholes) $66,800.00 • Innovating High Performance Coatings (6 manholes) $33,010.00 The funding for these repairs is budgeted in the Sanitary Sewer fund, which includes $30,000.00 for the sewer manhole lining. Strategic Plan Strategy/Goal: Maintain and Plan for Infrastructure Improvements. Financial Impact: No Impact to the 2025 Budget as repairs are budgeted in the Sanitary Sewer Fund, 730-4823-7050, for these necessary repairs. Recommendation: Staff recommends approval and authorization for Innovative High Performance Coatings of Hinkley, MN for $33,010.00 to repair the sanitary sewer manholes as proposed in their quote dated June 3, 2025, to be funded from 730-4823-7050. Respectfully submitted, Don Peterson, Director of Public Works/Parks and Recreation The Mounds View Vision A Thriving Desirable Community RESOLUTION 10132 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA APPROVING VARIOUS SANITARY SEWER MANHOLE REPAIRS WHEREAS, during regular cleaning and inspection of the sanitary sewer system, Staff discovered several cracked manholes that are allowing infiltration/ground water to enter the system; and WHEREAS, Staff determined that the best method for the necessary repairs is to grout, seal and line the manholes; and WHEREAS, Staff contacted two contractors to provide a quote to facilitate the repairs: o Thul Specialty Contracting Inc. (6 manholes) $66,800.00 o Innovating High Performance Coatings (6 manholes) $33,010.00 WHEREAS, the funding for these repairs is budgeted in the Sanitary Sewer fund, 730-4823-7050, which includes $30,000.00 for the sewer manhole lining. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View, Ramsey County, Minnesota as follows: 1. The City hereby approves the quote from Innovating High Performance Coatings for repairs to several City sanitary sewer manholes. 2. Funding will be from the Sanitary Sewer Budget, 730-4823-7050. 3. The Mayor and City Administrator are hereby authorized and directed to execute all appropriate documents to effectuate the actions contemplated by this resolution. 4. The Mayor and City Administrator, Staff and consultants are hereby authorized and directed to take any and all additional steps and actions necessary or convenient in order to accomplish the intent of this Resolution. Adopted this 14th day of July, 2025 Zach Lindstrom, Mayor ATTEST: Nyle Zikmund, City Administrator (Seal) The Mounds View Vision A Thriving Desirable Community Item No. 8.1. MlNU-NDS VIEW Meeting Date July 14, 2025 1L1'� Type of Business: Council Business Administrator Review: City of Mounds View Staff Report To: Honorable Mayor and City Council From: Gayle Bauman, Finance Director Item Title/Subject: Resolution 10112 Accepting the 2025 Twin Cities Gateway Grant Introduction Since 2009, the City of Mounds View has been a member of the Twin Cities Gateway. One of the Twin Cities Gateway's programs is the "Member City Marketing Grant." Beginning in 2011, the program was structured so that each member city receives an annual grant based on the percentage of lodging taxes collected from the prior year. Discussion As part of accepting the grant funds, the City Council is required to enter into an agreement. Upon accepting the grant, the City must disperse the funds to community festival(s), and/or event(s)the City Council wants to support. The amount received in 2024 was$10,620. Approximately$3,700 (35%) of this was applied toward Community Center marketing with the balance (65%) going toward the Festival in the Park. Recommendation Staff recommends approving Resolution 10112, accepting the Twin Cities Gateway 2025 Member City Marketing Grant, and applying the grant funds towards the marketing and promotion of the 2025 Festival in the Park and the Mounds View Community Center. Council will need to decide how the funds should be split. Respectfully Submitted, Gayle Bauman The Mounds View Vision A Thriving Desirable Community RESOLUTION NO. 10112 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION ACCEPTING THE 2025 TWIN CITIES GATEWAY MEMBER CITY MARKETING GRANT WHEREAS, the City of Mounds of View is a member of the local Convention and Tourism Bureau, Twin Cities Gateway; and WHEREAS, the City of Mounds View has enacted a tax on lodging within the City to help fund Twin Cities Gateway, along with the other member cities, in accordance with Minnesota Statutes Section 469.190; and WHEREAS, Twin Cities Gateway Member City Marketing Grant program provides each member city with an annual grant based on the percentage of lodging taxes collected from the prior year; and WHEREAS, upon the executed "Mounds View 2025 Member City Grant Agreement" between Twin Cities Gateway and the City of Mounds View, the City will receive $9,945.00 in grant funding in 2025; and WHEREAS, the City of Mounds View is responsible to disperse the grant funds to the community festival(s) and/or events that the City wants to support; and WHEREAS, the grant funds shall be used for marketing and promotional efforts that extend beyond the City's borders in order to draw tourists to the community, NOW, THEREFORE BE IT RESOLVED, that the Mounds View City Council does hereby accept the 2025 Twin Cities Gateway Member City Marketing Grant in the amount of $9,945.00, for the marketing and promotion of the Mounds View Festival in the Park Celebration and the Mounds View Community Center. Adopted July 14, 2025. Zach Lindstrom, Mayor ATTEST: Nyle Zikmund, City Administrator (SEAL) The Mounds View Vision A Thriving Desirable Community Item No: 08J MOUNDS VIEW Meeting Date:07/14/2025 Type of Business: Council Business Administrator Review: City of Mounds View Staff Report To: Honorable Mayor and City Council From: Ben Zender, Chief of Police Item Title/Subject: Resolution 10125, Approving the Purchase of Cloud Storage and Licensing for (8) 4RE In-Car Camera Systems and (4) Vista Body Worn Cameras. Introduction: The Police Department has begun to upgrade our in-car camera systems and our body worn cameras. With that said, we still need to support the old 4RE in-car camera systems and the Vista body worn camera systems we are still using. Discussion: The department is requesting the purchase of cloud storage and licensing for (8) 4RE In-Car Camera Systems and (4) Vista Body Worn Cameras. We recently purchased (2) M500 in-car camera systems and (13) V700 body worn cameras under the current and new Motorola contract. With that said, we still need to purchase cloud storage and licensing to support the old 4RE in-car camera systems and the Vista body worn cameras that we currently are using. The 4RE in-car camera systems are being phased out as we build new squad cars and replace the 4RE in-car camera system with the new M500 in-car camera system. Administration and investigators are still using the old Vista cameras but they are also being phased out by Motorola. The current unlimited cloud storage cost is $895 for each (8) 4RE in-car camera system per year and $695 for each (4) Vista body worn cameras per year. The total purchasing cost of cloud storage and licensing for (8) 4RE in-car camera systems and (4) Vista body worn cameras for the renewal term of July 4, 2025-July 3, 2026 costs approximately $9,940 being paid from Account 480-4200-3030 (2023 Public Safety Aid money). Recommendation: Staff recommends authorizing the purchase of cloud storage and licensing for (8) 4RE In-car camera systems and (4) Vista body worn cameras. Respectfully Submitted, Ben Zender Chief of Police RESOLUTION NO. 10125 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA APPROVING THE PURCHASE OF CLOUD STORAGE AND LICENSING FOR (8) 4RE IN-CAR CAMERA SYSTEMS AND (4) VISTA BODY WORN CAMERAS WHEREAS, staff has reviewed and approved the quotes from WatchGuard (Motorola) on July 2nd, 2025 concerning purchasing cloud storage for the 4RE in-car camera systems and the Vista body worn cameras, and; WHEREAS, the Mounds View Police Department determined this is the best value and fits the operational needs of the agency, and; WHEREAS, the Mounds View Police Department maintains both body worn camera and squad video footage, and; WHEREAS, the Mounds View Police Department has planned and budgeted for the replacement of the old body worn cameras and in-car camera systems, and; WHEREAS, the current unlimited cloud storage cost is $895 for each (8) 4RE in- car cameras per year and $695 for each (4) Vista body worn cameras per year, and; WHEREAS, the M500 and 4RE in-car camera systems as well as the V700 and the Vista body worn cameras are all compatible with the cloud, and; WHEREAS, the video footage serves law enforcement and the public by accurately documenting police encounters, preserving evidence, and increasing public trust and transparency. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View, Ramsey County, Minnesota to authorize the purchase of cloud storage and licensing for (8) 4RE in-car camera systems and (4) Vista body worn cameras for the renewal term of July 4, 2025-July 3, 2026 at an approximate cost of $9,940 from Account 480-4200-3030 (2023 Public Safety Aid money). Adopted this 14t" day of July 2025. Zach Lindstrom, Mayor ATTEST: Nyle Zikmund, City Administrator (seal) QUOTE-3188277 MOTOROLA SOLUTIONS I "■ MOUNDS POLICE DEPT, CITY Or 07/02/2025 The desfgn,technical.prlcing,and other information('information')furnished with thissubmission Is confidential proprietary information of Motorola Solutions,Inc.or the Motorola Solutions entity proWding this quote[[Motorola")and 15 5ubmltted with the restriction that It Is to 6e used for evaluation purposes only,Ta the fullest extent allowed by applicable law,the Information is not to be disclosed publicly ar in arty manner to anyone other than those required to evaluate the Information wlthout the express written permission of Motorola. MOTOROM MO O,M'T RCLA Sot.l1TI Ns,other Stylized M Log❑are trademarks or regimt-red trademarks of Motorola Trademark Holdings,LLt and are used under license.All other trademarks are the property of their respective owners ©2020 Motorola Solutions,Inc-Aif rights reserved. 0 MOrOROLA SOLUTIONS QUOTE-3188277 07/02/2025 MOUNDS VIEW POLICE DEPT,CITY OF 2401 MOUNDS VIEW BLVD MOUNDS VIEW, MN 55112 Dear BEN ZENDER, Motorola Solutions is pleased to present MOUNDS VIEW POLICE DEPT, CITY OF with this quote for quality communications equipment and services. The development of this quote provided us the opportunity to evaluate your requirements and propose a solution to best fulfill your communications needs. This information is provided to assist you in your evaluation process. Our goal is to provide MOUNDS VIEW POLICE DEPT,CITY OF with the best products and services available in the communications industry. Please direct any questions to Doug Armstrong at Doug.Armstrong@motorolasolutions.com. We thank you for the opportunity to provide you with premier communications and look forward to your review and feedback regarding this quote. Sincerely, Doug Armstrong MOrOROLA SOLUTIONS QUOTE-3188277 Billing Address: Quote Date:07/02/2025 MOUNDS VIEW POLICE DEPT, Expiration Date:08/31/2025 CITY OF Quote Created By: 2401 MOUNDS VIEW BLVD Doug Armstrong MOUNDS VIEW, MN 55112 Doug.Armstrong@motorolasolutions.com US End Customer: MOUNDS VIEW POLICE DEPT,CITY OF BEN ZENDER www.moundsviewmn.org (763) 717-4070 AGREEMENT:WG AGREEMENT Summary: Any sales transaction resulting from Motorola's quote is based on and subject to the applicable Motorola Standard Terms and Conditions, notwithstanding terms and conditions on purchase orders or other Customer ordering documents. Motorola Standard Terms and Conditions are found at www.motorolasolutions.com/product-terms . 'DescriptionLine# Item Number Qty Term List Price Sale Price Ext.Sale Price VideoManager EL or EX: Video Evidence Management 1 WGCO2002 VIDEOMANAGER EL CLOUD, 8 1 YEAR $1,118.75 $895.00 $7,160.00 ANNUAL UNLIMITED STORAGE PER IN-CAR VIDEO SYSTEM WITH 2 CAMERAS* 2 WGCO2001 VIDEOMANAGER EL CLOUD, 4 1 YEAR $868.75 $695.00 $2,780.00 ANNUAL UNLIMITED STORAGE PER BODY WORN CAMERA* Grand Total $9,940.00(USD) Notes: . Additional information is required for one or more items on the quote for an order. Unless otherwise noted,this quote excludes sales tax or other applicable taxes (such as Goods and Services Tax,sales tax,Value Added Tax and other taxes of a similar nature).Any tax the customer is subject to will be added to invoices. Any sales iransaClrun following Mntnrvla's quote as based on and sublet,to the terms and conditions of the valld and executed written cons fact between customer and Motorola(the ""Lfnderlying Agreement"-�that authorlxe5 Customer[o purchase equipment andlar services or license software(collective '"Produtw1.If no Underlying Agreement exists between Motatola and Customer,then Molorofa's Standard Terms of Use and Mo[vrola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the pradu cts. Motorola Solutions,Inc:500 West Monroe,United States-60661-a:36-1115800 Page 3 MOTOROLA SOLUTIONS QUOTE-3188277 Unless otherwise noted In this quote/order, Installation of equipment Is not Included. Any sales transaction following Motorola's quote is based on and Subject to the terrrl5 and conditions oft he valid and executed written contract between Customer and Motorola(the "ilnderlying Agreement"")that authortres Customer to purchase equippment andlor services or license software(collectively Products"").If no Underlying Agreement exists between Motorola and Customer,then Motorola's Standard Terms of Use and Hfo[arola's Standard Terms and Conditions or Sates and Supply shall govern the purchase of the Products. Motorola Solutions,Inc.:500 West Monroe,United States-60661-#:36-1115800 Page 4 Item No. 08K MT �r Meeting Date: July 14, 2025 OVIVDS VWW Type of Business: Council Business -- City Administrator Review: City of Mounds View Staff Report To: Honorable Mayor and City Council From: Gayle Bauman, Finance Director Item Title/Subject: Resolution 10126 Adopting a Five Year Financial Plan for 2026 thru 2030 Introduction The City Charter, Chapter 7.05, requires that a five year financial plan be prepared annually. It must be presented at a public meeting and adopted by motion or resolution. Residents are welcome to comment on the plan at this meeting. The components of the Five Year Financial Plan are attached for Council consideration. These are the Vehicle & Equipment Replacement Plan, the Capital Improvement Program, and the impact on fund and cash balances for the capital and utility funds. This five year plan should be considered a work-in-progress and a guide for Council and Staff to make longer range decisions. As new information becomes available and conditions change, we can update the components to determine the longer range effect. Vehicle and Equipment Replacement Plan The schedule has been updated to reflect retirements, new acquisitions, increased replacement costs, and changes to expected useful lives. The amounts transferred to the Vehicle and Equipment Fund from the participating funds are reviewed and adjusted as necessary to reflect the needs of the fund based on the items included. Capital Improvement Program (CIP) The Capital Improvement Program has been updated to reflect changes in the project list and is presented for your consideration. There is not always sufficient cash on hand to complete the projects listed. Funding sources will need to be evaluated prior to approving any project moving forward. Impact on Fund and Cash Balances This presents the sources and uses and impacts to fund or cash balances for the capital and utility funds. • Special Projects Fund—the outcome of the Park System Master Plan should assist the council in determining what projects are needed and when. May need to look at increasing the amount contributed to this fund, which currently sits at $75,000. • Street Improvements Fund — may want to consider putting a portion of the annual Local Government Aid funds here. • Water Fund — requires a fairly significant user charge increase. Staff will analyze the fund and current billing structure and bring back recommendations to the council. • Sewer Fund — no I & I grants funds have been included in the sources and uses table. Cash balance will most likely be greater than what is listed. • Surface Water Fund—requires an increase in user charges. Projects may need to be deferred in order to maintain a positive cash balance in this fund. Five Year Financial Plan Adoption The Five Year Plan is a blueprint for future years and is only one possible scenario. It is intended to be changed as priorities change and more current information becomes available. Staff welcomes Council comments and direction on any desired changes. Once adopted, the five year financial plan will be published on the City's website. Respectfully Submitted, Gayle Bauman, Finance Director The Mounds View Vision A Thriving Desirable Community RESOLUTION NO. 10126 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA ADOPTING A FIVE YEAR FINANCIAL PLAN FOR 2026 THRU 2030 WHEREAS, the City Charter, Section 7.05 subdivision 1, calls for the City Council to have prepared a five year financial plan commencing with the ensuing calendar year; and WHEREAS, the City Council and staff have reviewed this document; and WHEREAS, the City Council shall discuss and take public comment at a City Council Meeting and adopt by motion or resolution the five year financial plan, with or without amendment; and WHEREAS, the City Council may subsequently amend the five year financial plan at their discretion upon proper public notice; and WHEREAS, the five year financial plan is a work-in-progress and a guide for the City Council and staff to make and plan for longer range decisions but does not bind or obligate future Councils. NOW THEREFORE, BE IT RESOLVED that the Mounds View City Council does hereby adopt the Five Year Financial Plan for the period 2026 thru 2030, as attached. Adopted this 14t" day of July, 2025. Zach Lindstrom, Mayor ATTEST Nyle Zikmund, City Administrator (SEAL) The Mounds View Vision A Thriving Desirable Community ADOPTING A FIVE YEAR FINANCIAL PLAN FOR 2026 thru 2030 On July 14, 2025, pursuant to the City Charter Chapter 7 subdivision 5, the Mounds View City Council adopted a five year financial plan for the years 2026 thru 2030. This is a planning document and does not bind this Council or future Councils to a specific course of action until they take action on specific projects. A copy of the detailed plan is on file and available for public viewing at the office of the City Administrator. The plan is also posted in its entirety on the City's website, located at www.moundsviewmn.org/finance. Nyle Zikmund, City Administrator The Mounds View Vision A Thriving Desirable Community Adopted 2026 - 2030 Five Year Financial Plan MOUNDS VIEW City of Mounds View Minnesota TABLE OF CONTENTS Page Introduction 1 Highlights 2 2026 Proposed Projects 3 Vehicle and Equipment Detail Listing 4 Project Detail Listing 7 Sources and Uses of Funds Vehicle & Equipment Replacement Fund 10 Special Projects Fund 11 Street Improvements Fund 12 Water Utility Fund 13 Sewer Utility Fund 14 Surface Water Utility Fund 15 City of Mounds View Capital Improvement Plan 2026-2030 The Capital Improvement Plan (CIP) is a schedule of proposed public projects and purchases over a five-year period. Capital improvements are projects, which require acquisition, construction, or replacement of various equipment or facilities, including public buildings, infrastructure, utilities and parks. The purpose of the CIP is to a) identify capital expenditures which are anticipated to be requested over a five-year period; b) determine a source of funding for the requests; and c) provide an opportunity for long term planning. The plan is not intended to provide for precise budgeting. Capital costs are projected as estimates. Upon each update of the plan, deletions, additions, delays, or other revisions may occur, reflecting changing community needs. These changes allow for budget refinements as a particular project nears actual construction. The city has a finite amount of resources, so prioritizing and then being able to finance projects is crucial for ensuring the city's long-term sustainability and being responsible stewards of the city's investments. Approval of the CIP by City Council does not authorize spending or initiation of a given project. The CIP is a planning and financial tool which not only tells the viewer where things are going but also facilitates negotiation and decision making. 1 HIGHLIGHTS OF THE CAPITAL IMPROVEMENT PLAN The five-year total expenditures within the 2026-2030 CIP are $13,362,100. Changes by fund over the last CIP are as follows: Changes by Fund Fund CIP CIP Difference Difference Park Development 32,500 0 (32,500) -100.0% Vehicles and Equipment 3,328,549 2,743,400 (585,149) -17.6% Special Projects 3,430,160 2,501,200 (928,960) -27.1% Street Improvements 6,874,261 3,918,000 (2,956,261) -43.0% Water Fund 350,000 300,000 (50,000) -14.3% Sewer Fund 1,650,000 1,650,000 0 0.0% Surface Water Fund 2,604,460 2,249,500 (354,960) -13.6% Total 18,269,930 13,362,100 (4,907,830) -26.9% A summary of estimated costs for capital projects and equipment for the next five years broken down by fund is as follows: Vehicles and Equipment 1,110,500 1,000,500 188,700 215,350 228,350 2,743,400 Special Projects 596,500 607,700 560,000 397,000 340,000 2,501,200 Street Improvements 346,000 1,216,000 370,000 1,322,000 664,000 3,918,000 Water Fund 120,000 70,000 70,000 20,000 20,000 300,000 Sewer Fund 530,000 280,000 280,000 280,000 280,000 1,650,000 Surface Water Fund 403,400 487,730 938,270 110,000 310,100 2,249,500 Total 3,106,400 3,661,930 2,406,970 2,344,350 1,842,450 13,362,100 2 2026 Proposed Projects Vehicle and Equipment Replacement Police vehicles 181,500 Park vehicles & equipment 100,000 Street vehicles& equipment 52,000 Water vehicles &equipment 52,000 Sewer vehicles & equipment 725,000 Special Proiects Misc park improvements 10,000 Wall management program 115,000 Roof management program 46,500 Community Center improvements 265,000 Public Works trench bay 30,000 City Hall boilers 130,000 Street Improvements Annual fogging and striping 25,000 Annual pavement maintenance 43,000 ADA sidewalk transitions 75,000 2027 street improvements 203,000 Water Gate valves 20,000 Well pump rehabilitation 100,000 Sewer Annual sewer lining 500,000 Annual manhole lining 30,000 Surface Water Collection System rehab 30,000 Woodcrest Pond dredging 348,400 Lois culvert repairs 25,000 3,106,400 3 R 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 41 0 m 0 0 0 m m m O in in o 0 0 0 0 0 0 0 0 0 0 a+ a o+ rn o+ a a It It 0 0 0 0 0 0 0 0 0 0 00 0+ oB o0 oB oC o+ m m of cn m m v v o o N m r� w v � � N Ln M Ln Ln o 0 O V It O N ai of 00 o 0 0 0 o v v o N of ai ri m M o 0 0 0 0 p a a o 0 N Oi Oi N N Ln m N O 0 M O N M Ln Ln 0 O � � N Oi Oi u i O O O o � � o v v O N rn a% a � M r- Z CD C cn N > N o 0 o I o 0 0 t > Ln 10 1 v v o 0 0 bA > N a% Ln ao o O > L L N LL E c >% _ co O O O 0 O N Q m O v V a o O 06 N •Q u o o0 0 0 00 0 i o v v a o C 0 O. 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O W O N N N N N o M N N N N N N N m In m 6 2 n LL a! Y C LL � O c LL 3 O v 3 w 4) N N M 3 > > o a a ap U) LL N' vi 4) Z V ° d � N o tli 7 L w a W LL O d y m a a a LL c c m U m m oU y `) v a :) at � Yoo- a '6 C N > V 'O N > 3 (n C C Q c a) > c m U " 3 v; o 3 w o o. c m r c' ) (m '0 3 o m LD m ° x a m W m rn C C > () O C w o) d m c d E d m p c 3 ° c m c C m w Oa O F F W m U Q U > U a = Q 0 H F U w THIS PAGE LEFT BLANK INTENTIONALLY Item No: 8L TL��T Meeting Date: July 14, 2025 MOUNDS i,.j j V 1L.�V Type of Business: CB Administrator Review: City of Mounds View Staff Report To: Honorable Mayor and City Council From: Don Peterson, Director of Public Works/Parks and Recreation Item Title/Subject: Resolution 10130, Approving the Implementation of an Advisory (sub) Committee for the Park System Master Plan Background/Discussion: The City of Mounds View has many responsibilities to include efficiently operating and managing the entire Park system. The Park system includes 11 Parks with over 123 acres of grounds, 9 basketball courts, 2 tennis courts, 11 playgrounds, 4 park buildings, 5 soccer fields, 7 ball fields, a disc golf course plus numerous other park infrastructure and amenities. The City Council Approved Resolution 10129, accepting the 2040 Park System Master Plan as presented by WSB. Additionally at the July 7, 2025, Work Session, the Council directed Staff to create an Advisory sub Committee to the Parks and Recreation and Forestry Commission. This Committee would research funding options for implementing the 2040 Park System Master Plan, these funding options may include, but not limited to, a local levy, bonding (General Obligation Bonds), grants, or a local sales tax. Staff has developed the name for this Committee as GOAL Parks (GOAL: General Obligation and Levy) The Council requested that the Committee have (1) representative from each neighborhood located in the areas of the following parks: 1) Groveland 2) Greenfield 3) Woodcrest 4) Hillview 5) Lambert 6) Silver View 7) Hodges 8) City Hall 9) Oakwood 10) Ardan To also include: • (2) Park and Recreation and Forestry Commission Liaisons - (1) one being the Chair of the Parks and Recreation and Forestry Commission. • (1) City Staff— Director of Public Works/Parks and Recreation. The Mounds View Vision A Thriving Desirable Community The Committee will meet during the evening and assist in potential funding options on how to implement the Parks System Master Plan and to also assist in raising awareness for the Park System Master Plan. Currently the plan is to have the Committee meet monthly in the evening, both day and time yet to be determined. The meeting location will be in the Council Chambers with meetings being recorded but live broadcasted. The Council will need to determine if minutes should be required for the meetings and if required how they will be recorded. Strategic Plan Strategy/Goal: Maintain and Plan for Infrastructure Improvements. Financial Impact: No financial Impact to the 2025 Budget. Recommendation: Staff recommends the Council approve the implementation of the sub advisory Committee, GOAL Parks, to assist the Parks and Recreation and Forestry Commission in establishing funding sources for the 2040 Parks Master Plan. Council further approves that Staff will advertise for Committee members via FB, website, newsletter and electronic message board. Respectfully submitted, Don Peterson Director of Public Works / Parks and Recreation The Mounds View Vision A Thriving Desirable Community RESOLUTION 10130 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA APPROVING THE IMPLEMENTATION OF AN ADVISORY (SUB) COMMITTEE FOR THE PARK SYSTEM MASTER PLAN WHEREAS, the City of Mounds View has many responsibilities to include efficiently operating and managing the entire Park system; and WHEREAS, The City Council Approved Resolution 10129 accepting the 2040 Park System Master Plan as presented by WSB; and WHEREAS, at the July 7, 2025 Work Session, Council directed Staff to create a subcommittee to the Parks and Recreation and Forestry Commission; and WHEREAS, the Committee will meet during the evening and assist in potential funding options on how to implement the Parks System Master Plan and to also assist in raising awareness for the Park System Master Plan; and WHEREAS, Staff has developed the name for this Committee as GOAL Parks (GOAL: General Obligation and Levy); and WHEREAS, the Council requested that the committee have (1) representative from each neighborhood located in the areas of the following parks: 1) Groveland 2) Greenfield 3) Woodcrest 4) Hillview 5) Lambert 6) Silver View 7) Hodges 8) City Hall 9) Oakwood 10) Ardan To also include: • (2) Park and Recreation and Forestry Commission Liaisons - (1) one being the Chair of the Parks and Recreation and Forestry Commission. • (1) City Staff— Director of Public Works/Parks and Recreation. WHEREAS, Staff recommends the City Council approve the resolution approving the creation of this Advisory Committee for the Parks Master Plan. Resolution 10130 Continued NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View, Ramsey County, Minnesota as follows: 1) Staff recommends the Council approve the implementation of the sub advisory Committee, GOAL Parks, to assist the Parks and Recreation and Forestry Commission in establishing funding sources for the 2040 Parks Master Plan. Council further approves that Staff will advertise for Committee members via FB, website, newsletter and electronic message board. 2) The committee has (1) representative from each neighborhood located in the areas of the following parks: 1) Groveland 2) Greenfield 3) Woodcrest 4) Hillview 5) Lambert 6) Silver View 7) Hodges 8) City Hall 9) Oakwood 10) Ardan To also include: • (2) Park and Recreation and Forestry Commission Liaisons - (1) one being the Chair of the Parks and Recreation and Forestry Commission. • (1) City Staff— Director of Public Works/Parks and Recreation. 3) Mayor and City Administrator, Staff and consultants are hereby authorized and directed to take any and all additional steps and actions necessary or convenient in order to accomplish the intent of this Resolution. Adopted this 14th day of July, 2025 Zach Lindstrom, Mayor ATTEST: Nyle Zikmund, City Administrator (seal) The Mounds View Vision A Thriving Desirable Community