HomeMy WebLinkAbout1997-06-26 Agenda & Packet arrf OF
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June 18, 1997
Dear Parks and Recreation Commissioners:
As suggested earlier, we will meet at Woodcrest Park to inspect the new Community Gardens and
improvements to Woodcrest Park building. Woodcrest Park is a park that is difficult to maintain
and groom because of the open storm water ditches and the high water table. Hopefully we will
have time and the weather will be nice enough to visit both Random Park and Silver View Park.
The compost facility at Ardan Park is almost completed at the time of this mailing. Light fixtures
and new fencing needs to be installed yet as well as the landscaping which will probably be
planted in the Fall. Programs and activities are "humming" and this is a busy week with program
beginning, staff training and equipment and supply distribution. Mary has been on vacation and I
am so thankful for Andy Singleton who has done an excellent job of preparing the July/August
issue of the Newsletter. Intern Mike Schnur has also provided valuable assistance in the office.
•
If you are unable to attend the meeting please call me at 717-4041.
Sincerely,
.717a?'ff
Mary Saarion, Director
Parks, Recreation& Forestry
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MOUNDS VIEW PARKS AND RECREATION COMMISSION
•
MEETING AGENDA
Thursday, June 26, 1997
6:30 p.m.
COMMISSIONERS WILL MEET AT WOODCREST PARK AT 6:30 AND CONTINUE
TO RANDOM AND SILVER VIEW PARKS AS PART OF A PARK TOUR.
1. CALL TO ORDER
2. ROLL CALL
3. APPROVAL OF MINUTES
4. PARK VISITS - COMMENTS AND RECOMMENDATIONS - COMMISSIONERS
5. PARKS PROJECTS UPDATE -MARY SAARION
A. WOODCREST PARK BUILDING REPAIRS
• B. COMMUNITY GARDENS
C. ARDAN PARK COMPOST SITE IMPROVEMENTS
D. SILVER VIEW PARK OUTFIELD FENCES
6. FESTIVAL IN THE PARK UPDATE -MARY SAARION
7. MVCT UPDATE -FRANK SILVIS
8. SUMMER STAFF - PROGRAMS INFORMATION- MARY SAARION
9. DEVELOPMENT PLANS INFORMATION/PLAN REVIEW - GARY STEVENSON
10. PINEWOOD PLAYGROUND RESERVATION REPORT - MARY SAARION
11. ADJOURNMENT
H4 ,
•
MOUNDS VIEW PARKS AND RECREATION COMMISSION
• MEETING MINUTES
THURSDAY, MAY 22, 1997
CALL TO ORDER: Chair Burmeister called the meeting to order.
ROLL CALL: Commissioners present included Chair Burmeister, Commissioners Silvis,
Dentz, and Stevenson. Director Saarion was also present.
MINUTES: Commissioner Silvis made a motion to approve the minutes of April 24,
1997. Commissioner Dentz seconded the motion. Motion passed
unanimously.
HWY 10 CORRIDOR
REVIEW: Commissioner Stevenson reviewed the concept proposal for the Hwy 10
corridor highlighting the "loop". Members asked questions for
clarification, offered suggestions, critiques and other ideas.
• GROVELAND
PLAYGROUND: Commissioners and Director Saarion discussed options for replacing the
playground equipment to bring it up to safety standards. The old
playground is about 15 years old and is ready for replacement. Director
Saarion had met with a representative of MN Playground, Inc. Which is the
distributor of the playground equipment. He offered options including
saving the tornado slide (repainting, taking out one section to make its
height safety compliant, and providing a new top and stairway). This
would provide a great cost savings as such slides are typically over $6,000.
The old stainless steel slide is not made anymore and is faster than the
current plastic slides - kids like them better. Also, it was suggested that
the WOM be sectioned and used after re-painting with the addition of a
WOM head - making it an appealing climber. The swings can be repainted
and reused with only a shortening of the posts for compliance to safety
standards of 10 feet versus 12 feet. A new placement would also provide
adequate safety area which is in non-conformance currently. The preschool
slide, spring animals and the diggers can also be re-used with minor safety
modifications. Everything else was identified as beyond salvage. Game
Time suggested that the budgeted amount of$20,000 could provide
adequate component additions that will provide new Groveland Play
Structure that is fun and exciting and within playground safety standards.
• New playground materials have advanced in anti-graffiti agents making
graffiti removal much more successful.
After discussion, Commissioner Dentz made a motion seconded by Commissioner
Stevenson to work with MN Playground Inc. to pursue the renovations to old •
pieces of equipment, to connect new components and alter the direction of
placement to comply with safety standards. Colors of the playground were blue,
gray and beige. Motion passed unanimously.
DISTRICT
WIDE
ANALYSIS: Director Saarion reported on the district wide athletic facility analysis for current
and future needs of schools, cities and youth athletic associations. The project will
analyze all needs and focus in on avenues to ensure that adequate facilities are
available in the future. Cooperative efforts, scheduling, trends, demographics and
other issues will be included in the analysis. Director Saarion reported that she had
just attended a meeting before the Commission meeting at which all the field
information was collected from the various entities.
PARKS
MAINT.
UPDATE: Director Saarion reviewed the list of parks projects that were either completed,
underway or beginning shortly. Projects included repairs to buildings,
establishment of the Woodcrest Park Community Gardens, replacement of
backstop materials, installation of a new backstop and other projects.
Director Saarion reported that Parks Worker Steve Dazenski had severed his •
finger this week and would be out for a few days. Summer seasonals begin
Tuesday, May 27/
PROGRAM
UPDATES: Director Saarion reported that the Festival Committee was coming along great
with plans for the celebration - a goodly amount has been fundraised for the
Festival which makes planning that much more exciting. The Lion's are working
on the parade, with Sharie Linke as head coordinator. Spring programs are
concluding and registrations for summer programs continue. Youth
softball/baseball is underway with games beginning in June. MVCT has selected
parts through auditions. The Garden Club begins planting June 7. Bel Rae interior
demolition begins June 2 and staff will need to find new"homes" for a few
programs and activities including Senior Exercise and teens club.
Director Saarion informed the Commission that staff had been spending some time
evaluating programs and activities to determine the participation ratio of residents,
costs and benefit of programs and revenues from various activities. All this is an
effort to program more efficiently and effectively - for residents, at the most
economical cost, and finding opportunities for increase revenues. The Commission
agreed that this is important and encouraged staff to continue this effort. In
•
addition, the Commission suggested that a survey of some sort be looked into
regarding activities offered at the Community Center once in operation. Various
• modes of survey and evaluation were discussed. The Commission was interested
in a mail-in survey in City newsletters, although they requested staff to find out
various ways that other cities survey their residents. Motion was made by
Commissioner Stevenson and seconded by Commission Dentz to look into
various means of surveying city residents for input on programs and
activities especially for the Community Center. Motion passed unanimously.
NEXT MTG.: The Commission will visit Woodcrest Park to observe the new Community
Gardens, Random Park and finally see improvements at City Hall Park before the
regular June meeting.
•
From: "Pam Sheldon" <MOUNDS_VIEW/PAMS>
• To: MaryS
Date sent: Fri, 30 May 1997 07:57:00+0000
Subject: Vest Pocket Park
Copies to: PamS, JimE
I have gotten a question from Jeff Huggett whether or not the City
would want dedication of a vest pocket park as part of the Silver
Lake Commons project. This is the project where they are proposing
to renovate the Red Oak Apartments and build 16 new rental townhomes
on the northwest corner of Highway 10 and Eastwood. One of the lots
is where the "blue house" was. I will bring over a plan so you can
see what is involved. I did not know what the past policy has been
on accepting park areas of this size. It would mean that it would be
open to the public. Could we discuss sometime during the week of
June 2. Thanks mucho.
s
•
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SUMMARY OF PARKING I-- t
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• NUMBER OF EXISTING UNITS 40
NUMBER OF PROPOSED UNITS 16 N TOTAL 56 i'
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COVERED PARKING STALLS PROVIDED 57 V '' I
UNIT SUMMARY-NEW CONSTRUCTION SURFACE PARKING STALLS PROVIDED 66
12 UNITS 0 1320 S.F.15,840 S.F. 15.840 S.F. FUTURE PARKING STALLS 9
4 UNITS 0 1620 S.F. 6,480 S.F. - c ]i
SURFACE PARKING RATIO 1.2 l J •
L I i i i
TOTAL DWELLING UNITS 22,320 S.F. COVERED PARKING RATIO 1.0
11,
16 GARAGES 9 240 S.F. 3840 S.F.
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DENSITY SUMMARY
56 TOTAL UNITS / 3.78 ACRES = 15.0 D.U. / ACRE - p
•
16 NEW UNITS / 2.16 ACRES = 7.4 D.U. ACRE
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From: "Pam Sheldon" <MOUNDS_VIEW/PAMS>
• To: ChuckW, CathyB, JimE, MaryS, BarbB
Date sent: Sun, 15 Jun 1997 20:03:55 +0000
Subject: DW Jones Property
Copies to: PamS
I am writing to you with a status report on the DW Jones property,
since I met with them on Friday, June 13.
Chuck and Ralph Durand want very much to build the gas
station/convenience market this fall. So their schedule is driving
the remainder of the schedule.
They will need to submit the following applications in order to get
to building permits:
- Development Stage Plan and Final Plan (combined)
- Plat (preliminary and final combined)
- Wetland Buffer Permit
- Application for TIF dollars
Proposed schedule is as follows:
Submittal 7/11/97
Mailout to Parks & Recreation Commission 7/11/97*
Parks & Recreation Commission meeting 7/17/97
Public Notice for PC sent to newspapers 7/18/97
Public Notice published 7/23/97
Public Notice to property owners 7/25/97
Planning Commission discussion meeting 8/6/97
Planning Commission decision meeting 8/20/97
Public Notice for CC sent to newspapers 8/22/97
Public Notice published 8/27/97
Public Notice to property owners 8/29/97
City Council meeting 9/8/97
* Mary--I was wondering if you could delay the mailout to the Parks
& Recreation Commission one day(from Thursday to Friday) since we
will only get submittal on Friday, July 11. Please let me know.
Thanks.
* Cathy--I need to know what target dates they need to meet for TIF
application, i.e. submittal, mailout and meeting date for EDC,
mailout and meeting date for EDA. Do you want this to go to City
• Council study session on August 4 for TIF proposal? If so, what do
you need and by when? Please let me know. Thanks.
"THIS IS IT"
• PARKS, RECREATION & FORESTRY
PARKS:
Woodcrest park building is being repaired. New doors and windows were ordered and we are
awaiting delivery. In addition the old siding was removed and new siding replaced. Boards and
beams have been replaced as warranted. NSP has replaced the downed electrical pole of
Woodcrest Drive which feeds Woodcrest Park building with power. Community gardens at
Woodcrest are growing!
Ramsey County is in process of improvements to the compost facility at Ardan Park. To date
they have paved the entry and exit, have removed the old fence and installed light fixtures.
Park grassy areas that are not sprinkled are turning brown as the drought continues. While grass
will become dormant and return to green with rain, use is hard on any grass play areas such as
ballfields. On the other hand, dormant grass takes less mowing which frees up time for
completing other parks tasks and projects that seem to slip when mowing is in high gear.
RECREATION:
• Seasonal employee Andy Singleton has accomplished preparation of the City Newsletter for print.
This is his first attempt at this project and he has done an excellent job. The camera-ready
original was delivered to the printing company Friday with delivery of newsletters next Friday.
The Irondale Track Boosters Club has expressed interest in delivering the newsletter this time.
Several programs and activities began this week with the majority beginning next week.
Colorguard, Babysitting Class and Tiny Tot programs began this week. Summer playground
programs, Fabulous Fours, teen athletic activities and Swimming instructions begin Monday.
Leader training and distribution of equipment and materials has kept office staff jumping this
week.
The Lion's Club sponsored a Sr. Day in the Park at Silver View Park this past Tuesday. The
event was very successful, providing a great picnic lunch to area seniors. Silver View Park shelter
was appreciated since the day was a bit rainy and cool. Parks Workers set-up and took down
tables and chairs and assured that the park was in tip top shape for this event. The School District
Senior Advisory Council has also reserved Silver View Picnic Shelter for their annual picnic
event. It is a popular spot for group picnic events.
Festival Committee met last week and all committees seem to be all set. Four weeks until Festival
and they will be ready!! The Festival Committee members were disappointed to hear that Dan
Hall decided to cancel the Street Dance. He explained that the Mermaid lost money on the street
dance last year and he didn't feel that it would be feasible to sponsor the activity this year
anticipating that he would lose money this year as well. The Festival Committee will discuss
alternatives to a street dance for Festival 1998. •
FORESTRY:
Forester Rick Wriskey has expressed concern regarding the health of community trees during this
drought. The lack of rain has stressed trees in the area that have already been stressed due to
other harsh weather incidences in the past year. Rick has his crew watering trees and suggests
that everyone remember to water their trees at home.
CABLE TV:
Patrick was in Kansas City to attend his uncle's funeral, an unexpected trip. Patrick will be taping
a"Guys and Dolls" promotion for the Mounds View Community Theater performances. Other
shows are being arranged including a View From the Mound, Srs On the Run and other regular
programs as well as city meetings. Patrick has finalized information and data collection regarding
prices of equipment that he will be requesting purchase approval at the June 23 meeting. This
new equipment will upgrade production quality.
•
. (cam OF
Phone: (612) 784-3055
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'�U Fax: (612) 784-3462
S
o-Pess ' Partnetsh'
June 26, 1997
Dear Festival Committee Member:
The next meeting is scheduled for Tuesday, July 1 at 4:00 p.m. at City Hall, Conf. Rm. C.
Good news . . . the MV/NB Chamber of Commerce sent a check for$5,000 as requested.
Festival was promised between $3,500 and 5,000. The Festival budget has reflected the
conservative amount of$3,500. The additional $1,500 is enough to pay for 2 police officers for 9
hours plus the cost of 50 rental tables. There will be approximately $400 remaining so be thinking
of ways that you wish to spend this - perhaps Committee T-shirts which had been removed from
the budget earlier. Or, perhaps more entertainment or rented games like moonwalk. I'm sure the
Festival Committee will not have a problem brainstorming ways to use the money.
• Everything seems to be pulling together nicely. All your hard work is certainly appreciated. Case
in point, Kathy Harrer has spent countless hours cutting coupons, sorting them and pinning them
on the buttons. In addition, Kathy has been distributing buttons to businesses.
Looking forward to seeing you at the meeting on Tuesday, July 1. If you are unable to attend the
meeting please call me at 717-4041.
BriE
Sincerely, -Top kids ------_ . ._
Two receive recognition
Mary Saarion, Director Moundsview Square recently announced
the winners of the"Festival in the Park"Out-
Parks, Recreation & Forestry
standing Youth of Mounds View"award:
Katie Stevenson, 17,nominated for her
exceptional leadership and mentoring to
youth in the community;and Kevin Whalen,
11,nominated for his community service ac-
tivities and leadership at school.
Each receives a$50 gift certificate to
Moundsview Square and will ride in this
year's Festival in the Park Parade on July 13.
Moundsview Square is on Highway 10
• and Long Lake Road in Mounds View.For
more information,contact Stephanie at
Paster Enterprises,646-7901.
OTFO wIT 2401 Highway 10 • Mounds View, MN 55112-1499
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EaualOpproturtety Employer 00%11�f°Opip1f
1997 FESTIVAL ESTIMATED EXPENDITURES
6/26/97ill
ITEM ESTIMATED EXPENSES ENCUMBERED
Fireworks $4,000 $4,000
Entertainment 2,000 2,000
Generator Rental 150 150
Restrooms - (4 at $50 & 1 handicapped, $130) 330 330
Showmobile 1,025 1,025
2-Way Radios (share '/z cost w/parade) 70 70
Novelties 600 600
Buttons (2500 at .28 each) 700 700
Maintenance Workers (2 at 17 hrs) 1,074 1,074
Patrol Officers (2 for 9 hours) 750 750
Food License 92 92
Car Show Awards 250 250
Savings Bond for button award 25 25
Committee Shirts
Table Rentals 300 300
Total $11,816 kl,366
--_1
•
1997 FESTIVAL REVENUE PROJECTIONS
ITEM EXPECTED $ RECEIVED
City Contribution $4,000 $4,000
NB/MV Chamber (Requested amt) 5,000 5,000
000
Craft Show (23) booths x $40) 920 920
Novelties 900
Buttons (400 x $2.00 and 400 x $1.00)
Contributions :
Pastor Enterprises 500 500
Midwest IV Buttons 25 25
Midwest IV Festival Sponsor 75 75
Westerm Bank Button Savings Bond 25
Western Bank 500 500
Liquors on 10 - Silver Sponsor 150 150
Liquors on 10 - $5 of buttons 5 5
Abby Lane Florist 250 250
Car Show Sponsor : Amoco 250 250
Jar Donations 272 272
K
Sub Total $12,872 i,\$11,947 ) .
r
CITY OF MOUNDS VIEW
• FESTIVAL COMMITTEE MEETING
MINUTES
Tuesday, June 10, 1997
CALL TO ORDER: CO-Chair Theresa Cermak called the meeting to order.
ROLL CALL: Members present included Amy Hodges, Don Hodges, Eileen Saldana,
Peter Severson, Carol Johnson, Theresa Cermak, Stephanie Kirchmaier and
Kathy Harrer. Staff present included Mary Johnson and Mary Saarion.
APPROVAL OF
MINUTES: Amy Hodges made a motion seconded by Kathy Harrer to approve the
minutes of May 20, 1997. Motion passed unanimously.
APPROVAL OF
BUDGET T/D: There was concensus to approve the budget to date.
• FACILITY
NEEDS/EQUIP: Tabulation was made regarding the number of tables that are needed for
festival activities. 50 tables are needed. There are approximately 6 tables
available from City Hall and 8 tables from Bel Rae. Arrangements for
other tables will be necessary. Don and Amy Hodges will see about tables
from MN Rentall.
Food Booth- A suggestion was made to move the food booth location
from the picnic shelter to the Police garage. This would fulfill the need for
roof and floor for food booths as well as provide better electrical power for
food booth equipment. In exchange, the bingo group would meet under
the picnic shelter. This would eliminate the need for a tent, and players
could use the picnic tables.
Large, long extension cords will be needed for the food booth area.
Currently four booths need power for a warmer for pizza, cooler for ice
cream and one ice maker and 2 coffee pots.
BUTTONS: Kathy Harrer is finishing the coupons for the buttons. The buttons are
expected to be done by next week.
• Dan Hall reported that the Street Dance has been cancelled. He stated that
they feared loosing money . Since the street dance is an activity that
pushes the sale of buttons, the committee discussed alternatives to push •
button sales.
OUTSTANDING
YOUTH: Stephanie reported that two youth were selected as Outstanding Youth of
Mounds View. Katie Stevenson was selected in the 14 - 18 year old
category and Kevin Whalen was selected in the 9 - 13 year old category.
They will be riding in the parade.
FUNDRAISING: Carol Johnson suggested that an
other other way to raise funds for the Festival is
through candy sales which can be done throughout the year. She had
purchased a box of candy bars which are sold for $1.00 with a 50 cent
profit per bar. The committee thought that this is something to pursue.
NEXT MEETING: The next meeting is Tuesday, July 1 at 4:00 p.m. at City Hall.
ADJOURNMENT: Meeting was adjourned at 5:05 p.m.
•