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1997-10-23 Agenda & Packet
©u417 Off • 11117DS -oPhone: (612) 717-4000 W Fax: (612)784-3462 A rod'tPsr PartnerS\4 October 16, 1997 Dear Parks and Recreation Commissioners: Our regular meeting will be held Thursday, October 23, 1997 at 6:30 p.m. at City Hall. There are a few issues that need to be discussed and recommendations given. One is the Park Dedication Fee amendment which has already had a first reading. The other is the Athletic Facility Analysis and recommendations for the school district-wide area including the four cities. It is hoped that City Council member and Parks and Recreation Commission liaison Roger Stigney can provide information regarding the 1998 budget. If you are unable to attend the meeting please call me at 717-4041. Have a great weekend! • Sincerely, Mary Saarion, Director Parks, Recreation& Forestry • rePAINTED WITH 2401 Highway 10• Mounds View, MN 55112-1499 t4: SOY INK TM recycled paper Equal Opportunity Employer • MOUNDS VIEW PARKS AND RECREATION COMMISSION MEETING AGENDA Thursday, October 23, 1997 6:30 p.m. 1. CALL TO ORDER 2. ROLL CALL 3. APPROVAL OF MINUTES 4. PARK DEDICATION FEE - ORDINANCE REVISION AND FEES EXPECTED FROM EVEREST N SUBDIVISION and REVIEW PARK DEDICATION SURVEY 5. REVIEW THE ATHLETIC FACILITY ANALYSIS DOCUMENT - To be distributed at meeting. 6. DISCUSSION REGARDING RECREATION SERVICES OPTIONS 4) 7. REVIEW BUDGET - POTENTIAL CUTS, SERVICE CUTS, PRIORITIZE RECREATION SERVICES - POTENTIAL WAYS FOR INCREASING REVENUES. 8. REVIEW NEW PROCEDURES FOR FACILITY SCHEDULING- WITH THE GOAL TO DECREASE ADMINISTRATION TIME FOR FIELD RESERVATIONS - COPYING PROCEDURES OF ROSEVILLE PARKS AND RECREATION. 9. OLD BUSINESS: GROVELAND PARK PLAYGROUND INSTALLATION 10. NEXT MEETING: HOLIDAYS - Possible Dec. 4 mtg to cover Nov & Dec. 11. ADJOURNMENT • MINUTES OF THE MOUNDS VIEW PARKS AND RECREATION COMMISSION Thursday, September 25, 1997 6:30 p.m. City Hall CALL TO ORDER: In the absence of an elected Chairperson, Director Saarion began the meeting. ROLL CALL: Members present included Frank Silvis, Scott Dentz, Pam Starr and Gary Stevenson and Dave Long. Staff included Director Saarion. CHAIR NOMINATIONS: Motion was made by Commissioner Long and seconded by Commissioner Stevenson to nominate Frank Silvis as Chair. No other nominations were presented. Motion passed unanimously. /4, Motion was made by Commissioner Stevenson and seconded by Commissioner Dentz to nominate Dave Long as Vice Chair. No other nominations were presented. Motion passed unanimously. Motion was made by Commissioner Stevenson and seconded by Commissioner Starr to appoint Director Saarion as Secretary, in charge of writing the minutes of each meeting. Motion passed unanimously. PARK DED. FEE PROPOSAL: This is an addition to the agenda. Acting Community Development Director Ericson had presented Director Saarion with a memo requesting the Parks and Recreation Commission to review and provide recommendation for the Park Dedication Fees for the Everest Development N project. The Park Dedication amount is estimated to be $60,000. Motion was made by Commissioner Long and seconded by Commissioner Starr to approve the Park Dedication Fee to the City of Mounds View at appoximately $60,000 as a part of the Everest Development N expansion. Motion passed unanimously. In addition, the Commission reviewed a memo presented by Acting Director Ericson regarding the need to revise the Park Dedication • Ordinance. The Commissioners requested additional information regarding the anticipated changes. They also wanted to have input on any changes • that may be made. It was anticipated that the ordinance will be written more specifically to better define by what means land value is estimated. Director Saarion assured the Commission that they would be kept abreast of this revision. NOTE: It was at this time that two Commissioners, Starr and Dentz left the meeting in order to attend the Edgewood Middle School Open House. COMMISSION VACANCY: Director Saarion informed the Commission that no applications had been received to date. Members were asked to advertise the vacancy by word of mouth. FALL PROGRAM REVIEW: Director Saarion informed the Commission that because City Newsletters were late, many programs required postponement - which is a lot of work, and reduces the number of registrations because people think that they are too late to register. Hopefully stricter newsletter deadlines will remedy this problem. ATHLETIC FACILITY ANALYSIS: The Athletic Facility Analysis should be completed and distributed within two weeks. This information has been a compilation of athletic facilities within the school district and cities that lie therein. Facility demands, future trends, and recommendations for future development will be included in the document. This information will be presented to the Mayors and Managers of the four cities within the School District, tentatively scheduled for Tuesday, October 21. Director Saarion assured the Commission that she would send a copy as soon as it was received - for review and comment. OLD BUSINESS: Director Saarion reported that all city departments prepared a list of budget cuts to be considered for 1998 budget. Director Saarion reported expamples of the 25% cuts that were submitted for the Parks, Recreation & Forestry Department. Director Saarion informed the Commission that the City Council would be considering budget cuts from all departments within the City at the Monday, September 29 meeting. ADJOURNMENT: Meeting was adjourned. MEMO TO: CHUCK WHITING, ADMINISTRATOR • MAYOR MCCARTY FROM: MARY SAARION DATE: OCTOBER 3, 1997 SUBJECT: COMMUNITY EDUCATION ASSISTANCE IN RECREATION PROGRAMMING Attached is information regarding current recreation programs and activities administered by the Parks and Recreation Department for the City of Mounds View. Mary and I (current staff) will be able to continue administration of these activities plus additional ones that are planned for the Community Center. With the addition of the Community Center, there will be more supervision needs and recreation activities will expand or divert to the Community Center rather than the schools. However, with activity areas expanding, and new focus towards the Community Center, it would be advantageous if assistance from Community Education could be negotiated. I have listed below several areas where I hope that you can be influential in requesting Community Education support and assistance: 1. After-School Programming- Is a very popular program that came about as a request by Community Education- stating that parents were in need of after school supervision for • their children. While this program is very popular, it is also difficult to coordinate since it is held in the schools after schools - teachers are often reluctant to give up their classroom space. There is often times more demand than space available. Also, the programs are often"enrichment" which is in the realm of Community Education ie. Crafts classes, rubber stamping, model rocketry, creative food snacks, etc. We also offer the recreational classes including Sports for All Sorts, Dance, Flag Football, Allstar Athletes, etc. - these being recreational. If Community Education would assume after school classes, there would be time for current recreation staff to devote towards activities of the Community Center. 2. Community Theater- Has been incorporated and I am in process of filing the lengthy IRS forms necessary for non-profit status. This program will basically be on their own. However, Community Education could assist them in ticket sales during summer months. Since Community Education has many more office people than current MV Parks and Recreation staff and more phone lines - perhaps they would take on the task of"ticket master" for MVCT. 3. Facility Management at Community Center- The Community Center will need facility supervision after 4:30 pm and on weekends. It would be great if Community Education had interest in providing this service with their current staff. Maybe it would mean that • MV Parks and Rec staff shares offices with an evening and weekend Community Education employee. Evening facility supervision is important and Community Education already employs persons doing that same job at the schools - perhaps they could simply • add a person to the Community Center. The question would be who supervises this person, the School District or the City? 4. Community Center Custodial Services - Custodial services will also need to be addressed. Perhaps Community Education will take on the supervision of custodial services for the Community Center since they will need to have custodial services as does Children's Home Society. Perhaps the City could piggy-back custodial services of both Children's Home Society and Community Education. 5. Teen Center Supervision - The teen center is geared to attract those teens that do not have other activities such as afterschool sports or organizations. The teen center will hopefully be attractive enough to teens that they will choose to gather there during times when they are either unsupervised at home or"during period of freedom" where they have choices to make as to what they do. The Teen Center will hopefully provide positive activities, averting them from negative activities. Whereas Community Education has social workers and teacher on staff- it would be a great benefit if Community Education could devote some of their time or locate their workspace to the MV Community Center. In this way their presence may provide for facility supervision as well as teen supervision. Maybe something could be worked out. 6. Summer Playground Programs - The City has provided funding of up to $16,000 for • summer playground activities. Community Education may be interested in assuming the administration of the summer playground program. The program has been held at parks, but could just as well be held at school sites including Edgewood, Sunnyside and Pinewood Schools. 7. Winter Ice Rinks - The City has provided the supervision of neighborhood ice rinks, but certainly Community Education could assume this activity if they were interested. Youth of the community make up the majority of the Rink Attendants. Recruitment, training, weekly staff meetings and daily "checks" or supervision of staff is required. However, Community Education could possibly use current staff person to administer this program for the City of Mounds View. 8. Senior Citizen Program Coordination - Since Community Education already facilitates the Senior Advisory Council, oversees Congregate Dining at both New Brighton and Shoreview sites, perhaps Community Education would also assume the programming of senior citizen programs at the MV Community Center. PARTICIPATION STATISTICS • YOUTH PROGRAMS: 1996 TO DATE 1997 1 After-school Activities 588 412 2 Basketball Instruction 5 61 3 Boys Basketball Camp 85 74 4 Girls Basketball Camp 36 20 5 Soccer Camp 17 - 6 Soccer League 252 268 7 Baseball Clinic - - 8 Fastpitch Camp 12 - 9 Girls VB Camp - 42 10 Hockey 29 18 11 Gymnastics Instruction 44 - 12 Dance Instruction - - 13 Adapted Recreation Programs (joint) 2 4 14 Halloween Activities 260 - 15 Holiday Activities 37 - 16 School Vacation Trips 191 179 17 Skating Lessons - • - 18 Boys Softball - - 19 3-4 Softball 28 16 20 5-6 Softball 26 19 21 Girls Softball 35 36 22 Sr. Girls Softball 20 5 23 T-Ball 78 56 24 8-Ball 66 45 25 Superball 55 32 26 Little Sluggers 37 42 27 Tennis Instruction 11 - 28 Tennis League - - 29 Babysitting Class 21 33 30 I'm In Charge 107 - 31 Track (After school) (After School) 32 Pre-School Programs 165 159 33 First Aid - - 34 Skating Activities (usually free and no count on this) - 35 Karate 42 - 36 1 - 2 - 3 You & Me 52 64 37 Summer Fling 154 145 38 Butterflies are Free 72 49 • PARTICIPATION STATISTICS . YOUTH PROGRAMS: 1996 TO DATE 1997 39 Trips 189 181 40 Flag Football 68 5 41 Special Events 188 29 42 Sr. High Boys Softball 2 teams (28players) - Tota 1 Youth Program Participants: 2,972 1,1994* *Remembering that 1997 only includes activities as of October 1, 1997 • 0 ADULTS: 1996 TO DATE 1997 • 100 Arts and Crafts - - 101 Badminton - - 102 Bridge - - 103 Dance 15 9 104 Basketball Open Gym 73 84 105 Gadabout - adult trips 583 139 106 Aerobics - 4 107 First Aid - - 108 Wellness Activities - - 109 Soccer League - - 110 Men's Softball 57 teams (798 players) 56 teams -784 players 111 Women's Softball 11 teams (154 players) 5 teams - 70 players 112 Co=Rec Softball 8 teams (112 players) 6 teams - 84 players 113 Fall Softball 23 teams (322 players) 24 teams - 336 players 114 Senior Exercise 22 22 115 Senior Special Events 185 8 116 Senior Instruction- 55 Alive 288 200 117 Tennis Instruction - - 118 Tennis League - - 119 Cross Country Ski Lessons - - 120 Floor Hockey - - 121 3-Man Basketball League 20 teams (120 players) 14 teams - 84 players • 122 4 - Man Football League - - 123 Volleyball League 10 teams (60 players) 5 teams - 30 players 124 Clinics - 125 Special Events - Total Adult Program Participants 2,681 1,854* *Statistics as of October 1, 1997 GENERAL: 1996 TO DATE 1997 • 200 Tree Sales 75 trees sold 19 201 Family Trips 53 32 202 Picnic Kit Rentals 15 13 203 Park Reservations 75 89 204 Gift Certficates 18 8 205 MVCT 3,440 2,071 Subtotal 3,676 2,232 The following activities are non-registration activities - those subsidized with taxes for free participation by the community. 206 Festival in the Park 2,000 -4,000 people average attendance 207 Lakeside Park Activities: 60 days of lifeguards on duty 64 water craft rentals Concessions Teen Beach Party Safety Camp 208 Rink Activities 4,230 (attendance at 3 rinks for 96-97 season- Statistics attached) SWIMMING 1996 TO DATE 1997 • 300 Waterbabies 46 13 301 Waders 34 14 302 LevelI 104 63 303 Level II 163 110 304 Level III 141 90 305 Level IV 140 106 306 Level V 86 58 307 Level VI 43 34 308 Level VII 7 - 309 Open Swim 633 296 310 Semi-Private 46 33 311 Private - - 312 Pool Rental 15 parties 6 parties 313 Water Games - - 314 Lifeguard Training - - Total # of Swimming Lessons 810 521* Total # of General Swimming 648 302 *Edgewood School Pool was closed for repairs '/Z of summer eliminating 2 sessions of swimming 0 lessons. Total Classes Held: 504 361 1996-97 0 ATTE NDANCE REPORT FOR GROVELAND DATE CHILDREN I TEENS ADULTS i { TOTAL r 12/22/97 9 2 7 ' 18 12/23/97 3 2 0 i 5 .k 12/24/97 CLOSED FOR CHRLS'PMAS 12/25/97 CLOSED FOR CHRISIMMS 12/26/97 0 4 0 i 4 12/27/97 ! 25 4 4 ' 33 12/28/96 13 5 13 31 12/29/96 14 4 8 26 12/30/96 { I9 8 11 i 38 12/31/96 13 6 3 i 22 1/1/97 7 i I 42 21 i 69 1/2/97 { 25 3 9 i 37 1/3/97 12 6 4 22 1/4/97 CLOSED DUE TO COLD 1111/ 1/5/97 CLOSED DUE TO COLD 1/6/9 2 1 2 i 5 1/7/97 8 4 3 15 1/8/97 13 2 6 21 1/9/97 27 3 7 37 1/10/97 7 9 3 19 1/11/97 Z7 27 24 8 1/12/97 0 0 0 i 0 1/13/97 7 5 1 13 1/14/97 ' 3 5 2 i 10 1/15/97 3 3 2 i 8 1/16/97 CLOSED DUE TO COLD 1/17/97 7 6 6 ! 1 19 1/18/97 21 3 5 29 1/19/97 21 5 7 ' 33 1/20/97 17 5 10 32 • 1/21/97 CLOSED DUE TO COLD 1/22/97 3 ` l 1 0 i 4 1/23/97 11 2 15 1/24/97 14 I 3 2 19 1/25/97 7 2 2 i I I I 11 IR6/97 6 4 3 I 13 . DATE CHILDREN TEENS ADULTS I TOTALS li f 1 1/27/97 5 1 0 6 1/28/97 4 0 1 f 5 1/29/97 6 0 2 { 3 1/30/97 5 4 1 10 1/31/97 11 13 4 i 28 i 2/1/97 13 8 7 • i{ 28 2/2/97 32 12 15 59 2/3/97 9 2 4 ! 15 2/4/97 9 1 2 i � 12 2/5/97 2 5 0 i 7 I 2/6/97 13 1 2 i 16 2/7/97 23 10 5 ! 38 2/8/97 33 11 10 I 54 TrYT4i S 113 10o 11f) I acl • • 1996-97 ATTENDANCE REPORT FOR HILLVIEW DATE TEENS ADULTS I CHILDREN � TOTAL Izn1/% 1 I 38 7 10 1 . 55 12/22/96 28 3 3 ' 39 1 12/23/96 5 2 0 � 8 1224/96 0 0 0 1 0 12/25/96 CLOSED FOR CIDUSTMAS i 12/26/96 0 0 I 0 0 1 12/27/96 0 0 0 0 1228/% 38 17 ' 74 I2/29/96 30 1 15 1 58 12/30/96 38 74 8 70 i i 12/31/96 30 7 17 ; 54 • 1/1/97 44 1 15 i 76 12/97 14 14 3 I 31 1/3/97 15 10 6 ' 31 1/4/97 CLOSED DUE TO Iii COLD 1/5/97 CLOSED DUE TO ' COLD 1/6/97 10 0 2 1 12 1/7/97 5 3 ' 1 i 9 1/8/97 10 0 2 ' 12 1/9/97 10 5 22 1/10/97 1 0 1 4 5 1/11/97 CLOSED DUE TO 1 COLD 1/12/97 11 9 2 1 20 1/13/97 3 2 2 1 7 1/14/97 9 8 3 1 20 1/15/97 0 2 1It 3 1/16/97 CLOSED DUE TO COLD I 1/17/47 • 3 1 0 i 4 1/18/97 ?5 10 ' 13 -1 48 1/19/97 6 3 20 I 49 1/20/97 24 I1 18 53 1/21/97 CLOSED DUE TO COLD I/22/97 111.111111 2 0 5 1/23/97 12 1 1 14 • 1/24/97 8 8 2 18 1/25/97 34 6 26 56 DATE 'TEENS ADULTS � TOTALS 1/26/97 11 14 9 1/27/97 1 7 2 10 10 1/28/97 3 3 0 i 6 1/29/97 4 5 1 10 1/30/97 12 7 7 i 26 1/31/97 10 3 2 2/1/97 15 32 8 i 212197 40 9 2/3/97 29 i 78 5 13 4 2/4/97 22 13 6 5 24 2/5/97 13 4 1 2/6/97 17 5 4 4 26 2/7/97 21 12 11 44 2/8/97 39 11 23 • � 73 2/9/97 27 IS _ 20 a 2/10/97 14 6 5 i 25 2/11/97 10 6 3 t 19- 2/12/97 6 0 2 i 2/13/97 6 1 8 1 i 8 2114/97 13 8 4 i 25 2115/97 41 9 19 t 69 2/16/97 3I 3 15 i 54 2/17/97 9 8 i 54 2/18/97 CLOSED DUE TO COLD 2/19/97 25 2 8 35 TOTALS 881 329 378 i 1588 • /* .. 1996-97 • ATTENDANCE REPORT FOR LAMBERT DATE CHILDREN TEENS ADULTS V TOTAL 12/21/97 21 7 9 i 37 12122/97 14 4 6 24 12/23/97 7 • 0 p 7 12/24/97 CLOSED FOR CHRISTMAS 12/25/97 CLOSED FOR SAS 12/26/97 15 3 3 21 12 27/96 19 12 8 39 12/28/96 34 16 25 75 12/29/96 36 14 20 70 12/30/96 13 4 2 I 19 12/31/96 14 9 13 36 1/1/97 31 16 31 78 1/2/97 24 21 15 60 1/3/97 15 13 11 1 39 • 1/4/97 CLOSED DUE TO COLD 1/5/97 CLOSED DUE TO COLD 1/6/97 1 3 0 i 4 1/7/97 8 7 6 21 1/8/97 11 5 16 i 32 1 1/9/97 10 5 4 i 19 1/10/97 1 3 0 4 1/11/97 1 0 0 1 1/12/97 3 2 1 i 6 . 1/13/97 0 0 0 0 1/14/97 3 2 8 13 1/15/97 1 1 0 i 2 1/16/97 CLOSED DUE TO COLD 1/17/97 1 0 0 1 1/18/97 10 1 2 13 1/19/97 13 2 9 24 • 1/20/97 L9 20 11 60 1/21/97 CLOSED DUE TO COLD 1/22/97 2 1 8 11 1/23/97 17 3 3 i 26 1/24/97 7 3 2 12 • 1/25/97 11 6 6 2 DATE CHILDREN I TEENS ADULTS TOTALS 1/26/97 8 I 2 4 . 14 1/27/97 7 0 3 10 1/28/97 8 1 4 13 1/29/97 7 4 2 13 1/30/97 18 20 12 } 50 1/31/97 7 1 0 8 2/1/97 6 5 4 15 2/2/97 7 13 2 { = 2/3/97 3 6 14 23 2/4/97 8 12 0 { 20 2/5/97 13 I 12 I 14 39 2/6/97 5 7 12 24 2/7/97 19 1 12 32 2/8/97 9 9 9 27 • 2/9/97 23 1 1 25 2/10/97 5 7 12 24 2/11/97 19 12 4 { 35 2/12/97 10 9 0 19 2/13/97 8 6 5 19 2/14/97 8 4 3 15 2/15/97 13 12 4 29 2/16/97 24 4 26 54 2/17/97 25 24 16 65 2/18/97 17 J 6 16 39 2/19/97 25 I 8 10 43 I TOTALS 674 417 599 i 1690 I 0 I Linteroffic • MEMORANDUM to: Computer Software Team of Authorities from: Mary Saarion subject: Info re. Athletic field permits procedures date: September 15, 1997 This past week I visited seven of our neighboring communities to hear about and observe first hand their procedures for athletic field permit procedures. The seven cities that I visited include: New Brighton, Shoreview, Arden Hills, Roseville, Blaine, Fridley, and Spring Lake Park. Of those seven cities, only one of the cities use a computerized system for field permits, even though all cities are computerized and use various computer programs for registrations, league scheduling, facility scheduling, etc. I asked each and every department representative why they didn't use a computerized field permit system. A variety of reasons were given. Reasons included that the computerized system is too cumbersome, is not user nor customer friendly and does not improve on the manual procedure. The manual procedure is faster, more flexible, allows for quick changes, takes little or no training and persons need not have a computer to schedule, the overall schedule can be seen with a single glance and the information provided to the customer is much simpler than the computer confirmation. The City of Shoreview has just purchased and updated all hardware to accommodate version of a scheduling system. They did not have a non-windows version prior to this new dow package, but did scheduling manually similar to all the other cities visited. Because their windows version requires speedy computers with large memories, all those using the system had to have hardware upgrades. Their system is new. It will be used for the first time this 1998 season. They understood the frustrations of the cumbersome system that we are using and said that they would have preferred to use a manual system rather than the non-windows version. Shoreview's system is a comprehensive facility management system that will be used for their extensive leisure pool program as well as for park athletic fields. Because Tom and Jerry ( Shoreview staff persons) were unable to answer some of my questions regarding their new system, they referred me to their hardware purchasing to accommodate the windows roIIS person who handled all the set-up and Jim This information was forwarded to Hess so that the two of them could talk and Tim would able to get a handle on the need for hardware upgrades to use the windows version efficiently and effectively in our city. WHAT DID JIM FIND OUT ABOUT HARDWARE REQUIREMENTS? Tim spoke with Richard (SV MIS Coordinator) and received information regarding hardware •needs for effectively using the windows scheduling software program. Jim believes that Marv's current computer will be able to manage the software with an upgrade of additional 16 mg for an additional cost of 3160. The other two computers including mine and temporary employee would Computer Software Team of Authorities Page 2 ID September 15, 1997 need to be replaced at a cost of approximately S2,000 each. Therefore the hardware upgrade to sufficiently manage the new software program would be S4,160. The cost of the software program is $2,000 for a total estimated cost of S6,160. ALTERNATIVE WAY OF SCHEDULING ASSOCIATION USES: During my visits to other cities I learned that both Roseville and Fridley Parks and Rec Departments handle youth associations in a way that takes much less staff time. Both cities simply give associations the use of designated fields and then those associations schedule their own practices and games on these fields. The associations simply provide the recreation staff with the information so that field maintenance can be scheduled. This certainly cuts down on staff time usually spent in field scheduling. We can implement this same procedure. I also collected examples of scheduling forms used by each city. The forms are all very similar, and similar to the system that our department used for years before the computer software system. A LITTLE HISTORY ON OUR PRESENT SCHEDULING SOFTWARE PROGRAM: This is the story behind the Mounds View Parks and Recreation computer system. With • computerization, software companies began to market programs that were applicable to recreation uses. One of the programs was RecWare which offers options for league scheduling, facility management, registrations system, etc. Our department already had a registration system, Student Manager, which was written for our use several years ago. Because it is a very good registration system, there was no need for Rec Ware registration software option. However, there was interest in the Rec Ware facility management software specifically for athletic field permit uses. Staff listened to all the sales pitches on the program and after budgeting approval, purchased the RecWare facility management software program. In retrospect, we really didn't do enough homework on the system. We were a leader in this area and there really was few cities in the area that had used the program, and therefore we really didn't have sufficient reference on the system. The system was sold to us under the premis that it would be quicker than the manual system and therefore more apt to be a process that the Athletic Supervisor could handle. On the contrary, the computer system takes longer than the manual method, is a disruption to tasks being done on a computer, the computer form is unfriendly and difficult to read, and an overall picture of uses of the parks is difficult to view on the computer whereas it is in a single glance on a manual form. It has been our experience that human errors can still be made even with the computer system. The computer system is expensive whereas the manual system costs no money. The computer software system is over$2,000 and hardware requirements are also necessary with an estimated cost of$4,160. Computer Software Team of Authorities • Page3 September 15, 1997 IN EVALUATING OUR PERMIT PROCESS . . . . I reviewed the 1997 athletic field requests, and field demands, and found that the city has ample fields and times for practices and games. (This has also been affirmed in the athletic facility study currently being done throughout the school district). It is my prediction that we would schedule practices and games for city sponsored adult and youth teams and give designated fields to the associations to use as schedule as they see fit, the need for field permits would be drastically reduced. Saturdays and Sunday athletic practices could be on a first come, first serve basis because the use of fields on weekends is minimal which would reduce the number of permits. The need for reservations would be for community resident requests Mondays through Fridays and since the majority of this time would already be scheduled, there would be minimal reservation permits to process. A change in the way that athletic fields are reserved would result in minimal administration time by staff Therefore staff time and need for an expensive software system would be minimal as well. The way that field permits are issued (as a package, already scheduled games and practices, association participation in scheduling), will reduce staff time necessary for field permits moreso than the method of how a permit is recorded, computerized or manually. Therefore, rather than • paying for an expensive windows version of RecWare facility management, it may be feasible to try a new way of administering field reservations, with the anticipation that a different way of field distribution will negate the need for an expensive software system. OPTIONS TO CONSIDER: There are two options available to the City. One option is to change the way athletic field reservations are administered by providing pre- determined practices and game times for both city sponsored youth and adult leagues and designate fields for associations' use - to be scheduled by the associations themselves. Any additional field reservations which would be minimal would be entered to a schedule manually- similar to neighboring communities procedures. This would provide for easy and quick reservations, customer friendly permit forms, and flexibility to request assistance from temporary workers or receptionists. There is no cost to this option. The other option is to maintain current procedures which would be to continue to schedule all fields for all users by computer, but provide a more efficient way of using the computer system with windows. This will require the purchase of an updated version of windows Recware and upgraded hardware necessary for software efficiency making the current reservation system more user/customer friendly, negating the current problems of inconvenience of getting in and out of programs which hinders the productivity of stag and to make the process as quick and versitile as •the manual procedure would be. The cost of this option is estimated at S6,160. macity of eagcin THOMAS EGAN Mayor PATRICIA AWADA SHAWN HUNTER SANDRA A. MASIN THEODORE WACHTER Council Members THOMAS HEDGES City Administrator E.J. VAN OVERBEKE City Clerk Dear Mary Saarion, The enclosed material is the research data that you have requested. The following information is the park dedication research results from selected cities, as well as, the level of cash dedication in Lieu of Land. The research data that is tabulated is focused on all residential, commercial, and industrial developments. Also, enclosed is an earlier study that was conducted by a northern suburb. It gives the background information on park dedication fees. • Thank you for your time and if you have any questions please contact Darren Jablonsky. Sincerely, Doi„A,\Q41 Darren Jablonsky Administration Intern- Parks & Recreation • MUNICIPAL CENTER THE LONE OAK TREE MAINTENANCE FACILITY 3830 PILOT KNOB ROAD THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY 3501 COACHMAN POINT EAGAN,MINNESOTA 55122.1897 EAGAN.MINNESOTA 55122 PHONE:(612)681-4600 PHONE:(612)681-4300 FAX:(612)681-4612 Equal Opportunity/Affirmative Action Employer FAX:(612)681-4360 TDD:(612)454-8535 TDD:(612)454-8535 • 00 0 m ed at 0 ed as at w y w 43 e w m m '07 C - i.as w 0 w a, 0 eve — y as o w 0 O m = `� i: ...' N w y y w O w y 0... y v� 'C! C. !! O 'b O �+ O O O �C w U 00 CO C 0. a OO o C O O w I i %0 w 00 y O. 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O O \ H a .e _ 00 00 u 1 H (A ` & :r foo 9 to p cA GA l I 'b u a § Q o Q a o t, I d ° v g . a ki O O R. qO p O N �., O O N N 38 ., O o t'� �0 Vl GO us uare p f ❑ H Q69 NNpy ... r-. rd., fA \q Q, O b9 (r! --'4 V) vi R , S o O 1 Q cv Q', o I_ r: fl u _ GEU 4, � � a a 0 0 $ � o o �5 'n a "1 : '�, C 2 00 , ' V v1 N �' c`� IS. 69 Ci. GA vi v� 69 v? cn to p --Th.,. PL. 6 a) N _ yaA , . , rg 1 1 , 1 l (g. .g8 " i JtIii c 3 II il aaa. • INGRAHAM & V O S S , INC . Land Use Planning&Design City Planning Landscape Architecture October 1, 1997 Park Planning Mary Saarion Director Parks, Recreation and Forestry 2401 Highway 10 Mounds View, MN 55112 Re: Park Dedication Survey Mare Dear Ms. ion: In preparation for a presentation on park dedication at the Minnesota Recreation and Parks Association conference, I am conducting a survey of selected communities. Please take a few minutes to complete the questionnaire and mail it back in the enclosed . pre-addressed envelope by October 15, 1997. As a former park director I found comparisons among communities to be a beneficial tool. If you would like a copy of the survey results, enclose a business card or attend the MRPA conference presentation in Rochester on November 13th entitled "Show Me the Money! Park Dedication and Other Revenue Sources. " Thank you for your assistance with this survey. Your participation will help all of us better understand park financing and dedication issues. If you have any questions about the survey contact me at (612) 431-4401. Sincerely, Greg Ingraham President and Park Planner I 7373 West 147th Street Suite 140 Apple Valley, MN 55124 (612)431.4401 telephone (612)431-4602 r'arsowe Park Dedication Survey • Please answer the following questions and return the questionnaire by October 15, 1997. Thank you for your assistance. 1. City name: fl1OCl/1dS 14 .' 2. Current population: 570 Residential Park Dedication • 3. What are your current residential park dedication requirements? 5<one ash or land equal to 10% of land value/area Oash or land equal to %of land value/area (fill in percentage) O Fixed rate per type of dwelling unit Fixed rate per acre of land. 0 Other method of calculation(please explain or attach ordinance/policy) 3a. If your city uses cash dedication requirements - What are the current cash dedication fees? Single Family Duplex Townhouse/Quad Multi-Family Mobile Home • per unit per unit per unit per unit per unit Commercial-Industrial Park Dedication PRA 4. What are your current commercial-industrial park dedication requirements? O None )(Cash or land equal to 10% of land value/area u Cash or land equal to_%of land value/area (please fill in percentage) O Fixed rate per type of building square footage O Fixed rate per acre of land O Other method of calculation(please explain or attach ordinance/policy) 4a. If your city uses cash dedication requirements - What are the current cash dedication fees? Commercial Development Industrial Development per acre per acre sss S. s General Park Dedication Issues La►e 5. Do you have a separate trail dedication fee? If so how much is the fee? • �No O Yes Fee is • 6. How satisfied is your city with its current park dedication ordinance? 1 2 3 4 5 Very Satisfied Satisfied Very Dissatisfied 5a. If you are not satisfied with all or parts of the current ordinance. What are the issues? Check all that apply. O Dedication rates are too low. O Dedication rates are too high. O Difficult to administer. O Does not treat different types of development fairly. O Legal concerns about the ordinance. O Does not obtain fees from non-residential development. O Other(please explain) 6. Has your city reviewed your ordinance in light of recent Supreme Court actions (such as Nollan and Dolan) regarding dedication requirements? O No • O Yes- felt current ordinance is o.k. O Yes - felt current ordinance should be revised but,have not yet completed the update. O Yes - felt Court decision will not effect City ordinance. O Yes - revised ordinance within the last three years to meet Court actions. O Court- Schmort. They can't tell us what to do. 7.. Do you have any other thoughts or information you feel would be helpful to other cities? Thank you for taking the time to complete this survey. Please mail the survey back in the pre-addressed envelope. If you have any questions about the survey contact: Greg Ingraham (612)431-4401 Ingraham&Voss Inc. 7373 West 147th Street Suite 140 tst Apple Valley, MN 55124 I write your name f you would like a copy of the results enclose your blovember 12 iness card�r14 ,, 1997 MRPA and ference in on the survey. Results will also be presented at • Rochester, Minnesota. ORDINANCE NO_ . CITY OF MOUNDS VIEW COUNTY OF RA,MSEY STATE OF MINNESOTA AN ORDINANCE AMENDING TITLE 1200, CHAPTER 1204 OF THE MOUNDS VIEW MUNICIPAL CODE RELATING TO PARK DEDICATION FEES. THE CITY OF MOUNDS VIEW ORDAINS: Section 1. Section 1204.02, subd. 4 of the Mounds View Municipal Code is amended to read: Subd 4. Dedication for Residential Lands: The subdivider of any tract of land which is to be developed for residential uses +all dedicate to the public for public use as parks, playgrounds, public open space or storm water holding areas or ponds, that dollar value of the tract to be subdivided, which corresponds with the applicable density size of the subdivision in the following schedule: • Subdivision Size Cash Dedication Oreoo Pcnsitr' Per Acre Residential uses on narcel(s) with 5% of market a total arca of less than one acre value of land 0.0 2.4 Dwellir 'nits per am 2.1 34 e:li -,a _max: aen :50.O0 1.: _3 ,c crc 2 00.04 � A...'_ 5.4 Dwcl! i; f its per acre 250,00 04,= 5.4 Residential uses Dwellingse - pc _ 10% of market on parcel(s) with a total area of one acre or greater value of Iand Section 2_ Section 1204.02, subd. 5 of the Mounds View Municipal Code is amended to read: • Subd. 5. Dedication for Comore.-cial and Industrial Lands: The subdivider of any tract of land which is to be developed for commercial and industrial uses shall dedicate btQi2S-47 to the public for public use as parks, play oimds, public open space or storm water holding areas or ponds, ten percent (10%) of the land of the proposed subdivision or, at the option of the Municipality, an equivalent of cash equal to • ten percent (10%) of the market value of the land at the time of the subdivision. Section 3. Section 1204.02, subd.. 6 is amended to read: Subd. 6. Dedication for Re-Subdivision: For any subdivision of a parcel on which a cash dedication for parks has previously been made but on which an additional cash dedication is required due to re-subdivision, the amount of cash dedication required on the re-subdivided parcel(s) to be developed for residential uses shall be based on the aew deaoity market value of the land at the time of re-subdivision based on the schedule set forth in subdivision 4 of this section Iess any applicable credit for the prior cash dedication. The amount of cash dedication reavired on the re-subdivided parcel(s) to be developed for commercial or industrial uses shall be based on ten percent (IOW of the market value of the land at the time of re-subdivision less any applicable credit for the prior cash dedication. (1988 Code §42.13) Sermon 4. This ordinance takes effect thirty days after its publication. • Adopted this day of 1997 11, Al l .ST: Mayor Duane McCarty (SEAL) Chuck 'CV-siting, City Administrator • 2C130624 mC1.26-4T •'„-/- _. _ __ • "THIS IS IT" PARKS, RECREATION & FORESTRY PARKS: I spoke with Jeff Wienke yesterday by telephone to see how he was doing. He said that his head still hurts. He is being monitored with daily tests. He said that he thought he would be out for another 1-1/2 to 2 weeks. His recovery is coming along fine and we are all glad that there has been no complications. Playground installers are planning to be at Groveland Park next Tuesday to install the new equipment. It is expected to take two days considering the weather cooperates. The main activity in the parks now is soccer. There has been a large increase in the number of soccer players registered this year. Soccer continues to be on the rise. The Athletic Facility Inventory and Analysis which is a partnership of the School District and the four cities within the school district including Mounds View, New Brighton, Arden Hills, and Shoreview and youth athletic associations is almost complete. The final report will be presented to the Mayors and Managers later in October. This has been a four month process with input and • information provided by all groups and organizations listed above. It is anticipated that this document will provide direction for future athletic facility development and improvements. RECREATION: Fall Programs and Activities are underway. Swimming lessons, after-school activities, soccer league games, flag football and basketball programs, pre-school age programs, senior activities and adult fitness programs have begun. Programs to be held later include school days out activities (MEA activities), Movies at the Parks, trips and excursions and special event activities for Halloween and the Family Turkey Shoot are among those to be held later on. Winter activities are being planned, which will be publicized in the next City Newsletter. FORESTRY: Rick continues to assist property owners that have diseased trees. There is an increase in diseased trees this year, after many years of continued decreases - which makes Rick a bit uneasy. He has contracted vibratory plow services which works to sever root connections passing diseases from tree to tree for several property owners troubled with oak disease. This work is being funded by a grant received last year for fighting tree diseases. • CABLE TV: Pat Toth will be speaking with the Council at the Monday, October 6 worksession. With the • upgrade of equipment, the system has been checked and rechecked for effectiveness. The audio problems occurring seem be to due to incorrect use of microphones and with persons that do not speak up enough for the microphones to work without having to crank up the sound board which in turn induces feedback problems. So, Pat will be providing "tips" on how to address the microphones and the need for speaking into the microphones. 4111