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HomeMy WebLinkAbout2025 01-25 Packet MWNOS VIEW CHARTER COMMISSION MEETING Charter Mounds View City Hall Commission 6:30 PM Tuesday, January 21, 2025 Preliminary AGENDA Chair 1. Call to Order. Russell Warren 763-786-3591 2. Roll Call. Vice Chair _Brian Amundsen _Edeth James _Matthew Meehan Rebecca Scholl Karen Mills Jerry Peterson _Gary Quick 651-503-3999 Rebecca Scholl Amber Urlacher Russell Warren 2"Vice Chair 3. Approval of Agenda and Minutes. Jerry Peterson 612-607-3953 a. Review and approve Agenda. b. Review and approve November 19, 2024, Meeting Minutes. Secretary " Brian Amundsen 4. Citizen Comments from the floor. 763-786-5699 Edeth James 5. Reports of the Chair. 763-443-5655 6. Reports of Members. Matthew Meehan Secretary Report of website updates 763-221-1436 Moor7. Unfinished Business. 952-913-7774 Karen Mills a. 20 min. Discussion of Chapter 4 Nominations and Elections — 4.05 Vacancy appointment allowance language. Gary Quick 763-786-4631 8. New siness min. Bylaws Election of Officers. 612-859-9082 Amber er . Joint Meeting with Council members. 9082 ' 9. Next Regular eeting Date. Tuesday, March 18, 2025, at 6:30 PM. j djournment. THIS PAGE LEFT BLANK INTENTIONALLY Mounds View Charter Commission Minutes —DRAFT Tuesday,November 19, 2024 1. Call to Order. Regular meeting came to order at 6:30 PM. 2. Roll Call. Present: B.Amundsen, E. James, M. Meehan, K. Mills, J. Peterson, G. Quick, R. Scholl,A. Urlacher, R. Warren 5 Excused: Absent: Also present: Council Liaison Gary Meehlhause, City Administrator Nyle Zikmund, Council member Julie Clark 10 3. Approval of Agenda and Minutes. A.Approve Agenda. Chair R. Warren introduced the Preliminary Agenda and ask any discussion or changes. Hearing none Chair R. Warren asked for the agenda to be adopted. O y M. Meehan, and seconded,by A. Urlacher,to approve the agenda as presented. Motion Adopted 8-0 15 B.Approve Minutes. Chair R. Warren asked for review of the Secretary's J y 16, %24, Meeting Minutes. MOTION,by G. Quick, and seconded,by J. Peterson, to approve t eeting Minutes as amended. Motion Adopted 8-0 20 4. Citizens Comment from the Floor. None presented. E. James joined the meeting at 6:35 PM. 25 5. Reports of Chair. Chair R. Warren welcomed new commission members Karen Mills and Amber Urlacher. 6. Reports of Members. 30 Secretary B.Amundsen reported that he has spoken with Barb Bensch about the city website's charter commission information. The website has the 2023 Charter version, which is updated through 2022 amendments. Ms. Bensch is pursuing a response from American Legal of when the additional 2023 amendments will be available for posting on the website.Additionally, the site does not have the methods for amending the charter. City Adminis r Zikmund approved the Secretary work directly with Ms. 35 Bensch to pursue both answers. 7. Unfinished Business. A A. Status report on Resolution 2024-06 Chapter 4 Nominations and Elections—4.05 Vacancy appointment allowance. Jr 40 Chair R. Warren requested the secretary provide status on the amendment. B.Amundsen reported the Council had taken the amendment up on 9/3/2024 and 9/23/2024 and had rejected the amendment. B. Amundsen recommended all commission members review the video log for both meetings to understand the reasons the amendment was not approved. There is in the packet this evening a Kennedy and Graven Memorandum of September 19, 2024, from Joe Sathe to the Council answering some 45 questions the Council posed on 9/3. City Administrator Zikmund spoke to the commission that the council was looking for clarity of language, and the council not to vote on the appointment when a vacancy occurs but for it to be more automatic. MOTION,by R. Scholl, and seconded, by E. James, to table further discussion until 2025 since the allotted time for this item is expired. Discussion occurred. Motion Adopted 9-0 Page 1 of 2 Mounds View Charter Commission Minutes —DRAFT 5 Tuesday, November 19, 2024 50 8. New Business a. Bylaws Review. Chair R. Warren asked for review of the bylaws by members. Secretary B.Amundsen added that the bylaws are to be review by the commission every two years and this fulfills that duty. He also stated that the bylaws are available on the website,which is the current version and no longer has the charter amendment method summary in the last section. Chair R. Warren asked if there were any member 55 suggestions for changes and not hearing any he would move to the next agenda item. No suggestions were discussed. B.Amundsen added that amendments usually are proposed at one meeting and approved at the next, to allow all members time to consider the change. B. Chairs Annual Report to the Court. Chair R. Warren presented the report for review. J. Peterson 60 identified numerous spelling errors and a date error. Chair R. V#arren asked if there were any other content information the commission wished included. Not hearing any and directing the secretary to make the needed amendments the letter will be filed with t court by end of year. C. Resolution 2024-07 Appreciation for Dennis Erickson. Chair R. n presented the resolution as 65 an appreciation for Dennis Erickson's service on the commission over th ears. B.Amundsen suggested two amendments to properly name the commission in opening paragraph and shorten it in the second paragraph, and change date 2019 to 2020 and asked that they be included in approving the resolution. MOTION,by J. Peterson, and seconded,by G. Quick, to adopt resolution 2024-07 as amended.Not hearing any further discussion. Motion Adopted 9-0 70 D. Resolution 2024-08 Setting 2025 Meeting Dates. Chair R. arren asked the commission to review the resolution and discuss the dates. Discussion that the dates were verified as being correct for the third Tuesday of every other month by two commissioners. MOTION,by B.Amundsen, and seconded,by R. Scholl, to adopt 2024-08 setting the 2025 meeting dates as every third Tuesday of every other 75 month.No discussion offered. Motion Adopted 8-0 (G. Quick had stepped out of the meeting". ` E. Correction to Commission Member list for terms served. R. Scholl asked to modify the agenda and add a request the Secretary send a correction for terms served to the Court. She believed that B. 80 Amundsen is on his fifth term, although there was.a partial. B.Amundsen said J. Peterson believed he also served a partial term starting in April of his appointment year. He also said the document is the Court's document and was unsure how they track partial versus full terms, but would contact the clerk to make any needed corrections. R. Scholl said she just wanted to make sure service time was recognized. 85 9. Next Regular MeetingsP. The next regular meeting of the Commission is January 21, 2025, at 6:30 PM. Secretary B.Amundsen said he recorded two items for the next meeting, specifically election of commission officers and discussion of council vacancy appointments. 90 10. Adjournment: With no other items for the Commission to consider, Motion, by R.Warren, to adjourn. Chair R. Warren adjourned the meeting at 7:50 PM. Respectfully submitted, Brian Amundsen, 95 Secretary, Charter Commission of Mounds View MN Page 2 of 2 Mounds View Charter Commission Minutes —APPROVED Tuesday, July 16, 2024 1. Call to Order. Regular meeting came to order at 6:30 PM. 2. Roll Call. Present: B.Amundsen, E. James, M. Meehan, J. Peterson, G. Quick, R. Scholl, R. Warren Excused: D. Erickson Absent: A. Pratt Also present: Council Liaison Gary Meehlhause, City Attorney Joseph Sathe 3. Annroval of Agenda and Minutes. A.Approve Agenda. Chair R. Warren introduced the Preliminary Agenda and asked for any discussion or changes. Hearing none Chair R. Warren asked for the agenda to be adopted. Motion Adopted 6-0. B.Approve Minutes. Chair R. Warren asked for review of the Secretary's May 2, 2024, Meeting Minutes. Discussion about spelling corrections occurred. MOTION,by B.Amundsen, and seconded,by G. Quick, to approve the Meeting Minutes as amended. Motion Adopted 6-0 4. Citizens Comment from the Floor. None presented. 5. Reports of Chair. None presented. 6. Reports of Members. None presented. 7. Unfinished Business. a. Resolution 2024-05 Chapter 7 Taxation and Finances—Annual Calendar date modifications. Chair R. Warren asked the secretary to explain the resolution presented. B.Amundsen explained the resolution was result of last commission meeting when a request from city finance director was presented for the commission to adjust the dates of the five-year plan approval to August 1, allowing more time for gathering data on the initial budget impact projections, and that the resolution presented makes the necessary changes to the charters chapters 7.04 and 7.05 MOTION,by B.Amundsen, and seconded,by R. Scholl, to approve resolution 2024-05 as presented. Discussion occurred. Motion Adopted 6-0 b. Resolution 2024-06 Chapter 4 Nominations and Elections—4.05 Vacancy appointment allowance. Chair R. Warren requested the secretary to explain the resolution presented. B.Amundsen explained that at the direction of the commission the language from the last meeting was compared to current language in 4.05 on vacancy, and the language was added or deleted to comply with the commissions May consensus to move forward with allowing appointments if the next election would be more than 120 days. Discussion occurred about the alternate form of approval in lines 44, 53 to 57, and 73. MOTION,by R. Scholl, and seconded, by G. Quick, to drop those lines of alternate approval process. Discussion occurred. Motion Adopted 6-0 (NOTE: E. James joined the meeting at 6:58 PM.) Chair R. Warren asked for discussion of the Exhibit 2024-06. Discussion occurred about various points of the language including: council approval of the appointment if a tie resulted, need to add"qualified to Page 1 of 2 Mounds View Charter Commission Minutes —APPROVED Tuesday, July 16, 2024 serve, change more to fewer, change "same list"to "same method as subdivision 1 c" in multiple locations, change "council member" to "member of the council", and define the acting mayor retains the emergency powers if the vacancy is in the mayor position until a mayor is duly elected. MOTION,by B.Amundsen, and seconded,by J. Peterson, to adopt resolution 2024-06 as amended. Further discussion occurred with City Attorney J. Sathe if any further legal issues were obvious needing correction, he said none obvious at this time. Motion Adopted 7-0 8. New Business a. Court letter recommending re-appointment of expiringt erms. Chair R. Warren asked the secretary to explain was presented. B.Amundsen explained that the statues allow for the commission to recommend individuals for appointment to the commission. He also explained that since no one has stepped forward to be an assistant secretary he would like the commission's recommendation to the court that he be re- appointed in order for him to continue to serve in that capacity. Denny Erickson has contacted B.Amundsen to say he has really enjoyed his time on the commission but asked that his name be withdrawn for re- appointment due to his current health condition. B.Amundsen also said anyone could ask for name removal from the letter this evening. Chair R. Warren asked for discussion. MOTION,by E. James, and seconded,by M. Meehan, that the letter be adopted and sent to the court. Motion Adopted 7-0 B. Court letter recommending removal of member absent for over 12 months. Chair R. Warren asked the secretary to explain the letter presented. B.Amundsen explained that the letter is required by statute, and must be sent to the court when a member is absent for four meetings. Chair R. Warren asked if the commission needed to approve the letter. B.Amundsen read the statute, which indicates the secretary is required to make the report and that commission approval is not needed. Chair R. Warren asked if the second sentence, about commission approval could be stricken from the letter. B.Amundsen indicated it could be. Chair R. Warren asked if any further action was needed. No further discussion or action was made by the commission. 9. Next Regular Meeting. The next regular meeting of the Commission is September 17, 2024, at 6:30 PM. Secretary B.Amundsen asked what business needed to be addressed at the next meeting for the draft agenda? Chair R. Warren said he wasn't aware of any. Discussion on if the September meeting was necessary. City attorney J. Sathe recommended the commission keep the meeting and not cancel it at this time in case the council would like some changes to either charter amendment resolutions approved this evening. 10. Adjournment: With no other items for the Commission to consider, Motion, by M. Meehan, to adjourn. Chair R. Warren adjourned the meeting at 8:10 PM. Respectfully submitted, Brian Amundsen, Secretary, Charter Commission of Mounds View MN Approved by Charter Co sion, on ovember 19, 2024. Attesting, B/rianlf Amundsen, Secretary, Charter Commission of Mounds View, MN Page 2 of 2 M UNDS Resolution 2024-07 Charter CHARTER COMMISSION MEETING Commission Re: Appreciation to Dennis Erickson for Service to the City Chair WHEREAS, Dennis Erickson was a member of the Charter Commission of Mounds Russell Warren 763-786-3591 View from November 2016 to October 2024, and contributed his time and knowledge to the Commission to maintain and improve the charter for the betterment of the Vice Chair community, and Rebecca Scholl 651-503-3999 WHEREAS, Dennis Erickson made extraordinary efforts to attend all commission �"' meetings when ill or unable to participate during the COVID outbreak of 2020, 2 Vice Chair showing his dedication to the responsibility of appointed service to the city, and Jerry Peterson 612-607-3953 WHEREAS, it is the Charter Commission's desire to express its appreciation, Secretary recognize, and acknowledge Dennis Erickson's contributions and dedicated service, Brian Amundsen and 763-786-5699 WHEREAS at its November 19, 2024, meeting the Charter Commission moved, Edeth James seconded and passed this resolution to express its appreciation and commend Dennis 763-443-5655 Erickson for his contributions and service over the past eight years. Matthew Meehan BE IT RESOLVED, that the Commission Chair and the entire Commission does so 763-221-1436 express its appreciation to Dennis Erickson, and recommend Dennis Erickson for city Karen Mills council recognition of extraordinary community service in a special and unique way. 952-913-7774 Adopted, November 19, 2024. Gary Quick r 763-786-4631 Respectful sub^^m__ittted. Amber Urlacher By 612-859-9082 Russell Warren, Chair ATTE Bria un s S etary I MOUNDS VIEW Resolution 2024-08 Charter CHARTER COMMISSION MEETING Commission Re: meeting dates for January 2025 to November 2025 Chair WHEREAS, at its November 19, 2024, meeting the Charter Commission moved, Russell Warren 763-786-3591 seconded and passed the motion to meet at 6:30 PM on the 3nd Tuesday, every other month, if available, from January 2025 to November 2025, Vice Chair Rebecca Scholl BE IT RESOLVED, that the following dates are hereby submitted to the City 651-503-3999 Administrator for posting, to comply with the Minnesota Open Meeting Law. 2nd Vice Chair The dates are: Jerry Peterson 1/21/2025, 3/18/2025, 5/20/2025, 7/15/2025, 9/16/2025, and 11/18/2025. 612-607-3953 Secretary Adopted, November 19, 2024. Brian Amundsen 763-786-5699 Respec 91, submitted. / Edeth James B 763-443-5655 y Russell Warren, Chair Matthew Meehan 763-221-1436 ATTEST: Karen Mills A 952-913-7774 Brian u , ecretary Gary Quick 763-786-4631 Amber Urlacher 612-859-9082 CHARTER COMMISSION of MOUNDS VIEW M0[= WEND Annual Report Charter Honorable Chief Judge Sara Grewing Commission 1010 Courthouse 15 West Kellogg Boulevard Chair St. Paul, MN 55102 Russell Warren 763-786-3591 Summary of Commission Activity: January 2024 to November 2024 January 16,2024, Adopted motions to approve agenda and previous meeting Vice Chair minutes. Adopted resolution 2024-02 to amend"Commission Bylaws Article II— Rebecca Scholl 651-503-3999 Meetings"to comply with statute requirement to call a special meeting for the purpose 651-50 of answering citizen petitions. Discussion occurred to remove summarized statute 2°d Vice Chair language about charter amendment methods and move them to a separate document. Jerry Peterson Adopted resolution 2024-01 setting 2024 commission meeting dates. 612-607-3953 March 19, 2024, Adopted motions to approve agenda and previous meeting minutes. Secretary Adopted resolution 2024-03 to replace Commission Bylaws Article IV Section 2 of Brian Amundsen summarized charter amendment methods with reference to web-site based surnrim, 763-786-5699 and designate the city clerk as official citizen petition contact point. Reviewed and Dennis Erickson discussed the website article of charter amendment methods and provided feedback to 612-270-5293 attorney, and drop resolution 2024-04 addressing same. Edeth James May 21,2024,Adopted motions to approve agenda and previous meeting minutes. 763-443-5655 Review and discussion of how to resolve elected council vacancy occurrences and special election lead time impacts. Review and discussion of staff request to amend Matthew Meehan charter language of due dates for five-year plan presentation to council and public. 763-221-1436 July 16, 2024, Adopted motions to approve agenda and previous meeting minutes. Karen Mills Adopted resolution 2024-05 to recommend under authority of MN Statute 410.12. 952-913-7774 subd. 7, amending the city charter Chapter 7 "Taxation and Finance", section 7.04 & Gary Quick 7.05 "Annual calendar dates" as requested by city staff. Adopted resolution 2024-06 763-786-4631 to recommend under authority of MN State 410.12, subd, 7, amending the city charter Chapter 4"Nomination and Elections", section 4.05 authorizing appointment method Amber Urlacher for vacancy of elected office when special election date is more than 130 days from 612-859-9082 date of vacancy. Adopted letter, dated July 16, 2024, to the Court regarding "Appointment for expiring terms on October 31, 2024", and the commission's recommendation to re-appoint four commission members. Reviewed and discussed letter, dated July 16, 2024, to the Court regarding "Statute 410.05, subd. 2, Certificate of unexcused absences for members from Commission meetings", and the commission's secretary responsibility to report the absence. Discussion to cancel the September meeting, since no business was pending. September 17,2024, Meeting was canceled due to no agenda items. November 19,2024,Adopted motions to approve agenda and previous meeting minu Adopted resolution 2024-07 Commission Appreciation to Dennis Erickson. Dis s'on of Bylaws,welcomed new members. Adopted resolution 2024-08 the co ' sions 202 meeting dates. Reviewed the 2024 Annu Report to the Court_ Russell Warren, Chair rr Amun cretary / / }2 2 � \ �/ kn % ƒ \ \i w � � / / � f \/ = A � 0 \ � \ �� .0 q § t & ƒ a � } � 0 = / f / m 6 � .% � # § � \ � bh _ W c � \ � to r � \ = a k \ © \ / / / \ \ \ 4 m M M M M M M M M m � e 0 2 \ \ \ = o \ / @ 91 k \ a § / § \ § / \ \ MOUNDS VIEW CHARTER COMMISSION MEMBERS Updated November 25, 2024 City Name Address/Email/Phone Term(s) Term(s)Served Precinct 3 Brian R. Amundsen 3048 Woodale Drive 10/31/2002— 10/31/2006 First Full Term (Secretary) Mounds View, MN 55112 1/15/2009— 10/31/2012 Partial Term bvamundsen(5�yahoo.com 10/31/2012—10/31/2016 First Full Term 763-786-5699-Preferred 10/31/2016—10/31/2020 Second Full Term 612-963-8871-Cell 10/31/2020—10/31/2024 Third Full Term 10/31/2024— 10/31/2028 Fourth Full Term 2 Amber R. Urlacher 5406 Adams Street 10/31/2024— 10/31/2028 First Full Term Mounds View, MN 55112 amber(cDgrantiohnson.com (612) 859-9082 1 Russell A. Warren 8044 Greenwood Drive 10/31/1994— 10/31/1998 First Full Term (Chair) Mounds View, MN 55112 4/26/2018— 10/31/2020 Partial Term russellawarren(cDgmail.com 10/31/2020— 10/31/2024 First Full Term 763-786-3591-Home 10/31/2024— 10/31/2028 Second Full Term 1 Jerry Peterson 8125 Red Oak Drive 04/07/2016— 10/31/2016 Partial Term (2"d Vice Chair) Mounds View, MN 55112 10/31/2016— 10/31/2020 First Full Term Jerry.Peterson(aD-Q.com 10/31/2020— 10/31/2024 Second Full Term 612-607-3953-Cell 10/31/2024— 10/31/2028 Third Full Term 1 Gary C. Quick 7735 Silver Lake Road #307 10/31/2020— 10/31/2024 First Full Term Mounds View, MN 55112 10/31/2024— 10/31/2028 Second Full Term gary.guick(cDgmail.com 612-716-0217-Cel I 763-786-4631-Other 3 Edeth O. James 2390 Mounds View Blvd., #134 10/31/2022— 10/31/2026 First Full Term Mounds View, MN 55112 Edethola(cDvahoo.com 763-443-5655 2 Matthew W. Meehan 2382 Pinewood Circle 10/31/2022— 10/31/2026 First Full Term Mounds View, MN 55112 Meehan2382(cDgmail.com 763-221-1436 3 Karen S. Mills 2280 Knoll Drive 10/31/2024— 10/31/2026 First Partial Term Mounds View, MN 55112 karensuz@gmail.com 952-913-7774 2 Rebecca J. R. Scholl 2467 Hillview Road 10/31/2018— 10/31/2022 First Full Term (Vice Chair) Mounds View, MN 55112 10/31/2022— 10/31/2026 Second Full Term ri rschol I(o)vahoo.com 651-503-3999-Cel I 763-780-5365-Other MOUNDS VIEW 11 Second Judicial District Court Staff Contact Sara Grewing, Chief Judge 651-266-5154 Second Judicial District 1010 Courthouse 15 West Kellogg Boulevard St. Paul, MN 55102 Laura Stevens, Probate Registrar 651-266-8148 Ramsey County Probate Court 170 Courthouse 15 West Kellogg Boulevard St. Paul, MN 55102 laura.stevens(cDcourts.state.mn.us MOUNDS VIEW 12