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HomeMy WebLinkAbout2026 01-20 PacketCharter Commission Chair Russell Warren 763-786-3591 Vice Chair Rebecca Scholl 651-503-3999 2nd Vice Chair Jerry Peterson 612-607-3953 Secretary Brian Amundsen 763-786-5699 Assistant Secretary Karen Mills 952-913-7774 Edeth James 763-443-5655 Gary Quick 763-786-4631 Amber Urlacher 612-859-9082 CHARTER COMMISSION MEETING Mounds View City Hall 6:30 PM Tuesday, January 20, 2026 Preliminary AGENDA 1.Call to Order. 2.Roll Call. __ Brian Amundsen __ Edeth James __ __ Karen Mills __ Jerry Peterson __ Gary Quick __ Rebecca Scholl __ Amber Urlacher __ Russell Warren 3.Approval of Agenda and Minutes. a.Review Agenda. b.Review November 18, 2025, Regular Meeting Minutes. 4.Citizen Comments from the floor. 5.Reports of the Chair. 6.Reports of Members. 7.Unfinished Business. a.20 min. Discussion of Chapter 7 Taxation and Finances for general levy caps in relation to street and park financing. b.20 min. Chapter 2 Form of Government, Section 2.07 Council salary. 8.New Business. a.10 min. Review of Commission By-Laws. b.20 min. Resolution 2026-01 Reaffirm Chapter 4 Nominations and Elections – 4.05 Vacancy appointment allowance. 9.Next Regular Meeting Date. Tuesday, April 21, 2026, at 6:30 PM. 10.Adjournment. 20260120Agenda_BA_v20260107 THIS PAGE LEFT BLANK INTENTIONALLY Mounds View Charter Commission Minutes — DRAFT Tuesday, November 18, 2025 1.Call to Order. Regular meeting came to order at 6:36 PM. 2.Roll Call. Present: B. Amundsen, E. James, K. Mills, G. Quick, J. Peterson, R. Scholl, A. Urlacher, R. Warren. Excused:M. Meehan. Absent: Also present: City Administrator Nyle Zikmund, Finance Director Gayle Bauman, Council Liaison Gary Meehlhause. 3.Review Agenda and Minutes . a. Review Agenda. Chair R. Warren introduced the Preliminary Agenda. Discussion was requested. Not receiving any corrections the Agenda was adopted by consent. b. Review Minutes of Regular Meeting. Chair R. Warren asked for review of the Secretary's September 16, 2025, Regular Meeting Minutes. MOTION made, by J. Peterson, and seconded, by G. Quick, to approve the Meeting Minutes as presented. MOTION adopted 8-0. 4.Citizen's Comments from the Floor. No citizens present made comments. 5.Reports of Chair. Chair made no report. 6.Reports of Members. Secretary B. Amundsen asked City Administrator Zikmund the status of Resolution 2025-01 to amend the charter for council temporary appointments. City Administrator Zikmund reported that the item is on the council agenda for November 24, 2025, first reading. 7.Unfinished Business. a. Discussion of Chapter 7 Taxation and Finances and General Levy caps in relation to street and park financing. City Administrator N. Zikmund and Finance Director G. Bauman discussed funding sources for both streets and parks. He stated the park task force received an Ehlers review, which could be sent to the commission. Director G. Bauman stated funding could come for parks from abatement, voter approved dedicated levy, or debt, plus maybe some cannabis partnership income. R. Scholl requested that an example $30 million 10 year fund impact, to a common house property, be prepared and sent to the commission comparing debt versus levy approval methods. Administrator N. Zikmund said the Council is asking if the Commission could consider taking a part of the levy cap over the 6.5% to be approved if dedicated to parks? B. Amundsen also desired a comparison document and that perhaps the Commission table this issue until next summer after the GOALS team look deeper in to its work on review of parks and funding methods. b. Chapter 2 Form of Government, Section 2.07 Salaries. Chair R. Warren asked for the topic to be reviewed. Secretary B. Amundsen said this issue was presented to the Commission by City Administrator Zikmund in March 2025 as an item to consider changing due to the awkwardness of council members voting to give themselves a raise. He further discussed that Blaine's charter connects the council salary to an index rather than having the council decide the issue. Vice Chair R. Scholl further discussed the issue, and suggested we consider language Page 1 of 2 5 10 15 20 25 30 35 40 45 Mounds View Charter Commission Minutes — DRAFT Tuesday, November 18, 2025 that might be connected to a financial index. Chair R. Warren asked that various other charter language be reviewed and sent to members for possible consideration. 8.New Business a. Review Chair's Annual report to the Court Chair R. Warren introduced the Annual Letter to the Court for the Commission to review. J. Peterson asked if the council salary discussion could be added to the November meeting note. Without exception, it was accepted. Chair R. Warren asked for a motion to approve the letter. MOTION, by E. James, and seconded, by A. Urlacher, to approve the Annual Report to the Court as amended. Motion adopted 8-0. b. Resolution 2025-02 Commission's 2026 Meeting Dates. Chair R. Warren asked for the resolutions to be reviewed. Secretary B. Amundsen stated that two resolutions were presented being a) representing the current every-other month meeting schedule and b) meeting on a quarterly schedule, both have the January and November meetings on the same date because of the requirement to elect officers within 90 days of new appointments and also to review the bylaws on a semiannual basis. He recommended the quarterly schedule because the commission's workload is reducing, the parks issue won't be ready until mid summer, and the council salary question isn't critical until next November. Lastly the chair can cancel meetings or call meetings if less or more are required. Chair R. Warren asked for other discussion or a motion. MOTION, by B. Amundsen, and seconded, by R. Scholl, to approve resolution 2025-02b to meet on a quarterly basis on the dates indicated in the resolution. Motion adopted 8-0. 9.Next Regular Meeting. The next regular meeting of the Commission is January 20, 2026, at 6:30 PM. 10.Adjournment: With no other items for the Commission to consider, Chair R. Warren declared the Commission adjourned. Meeting adjourned at 7:47 PM. Respectfully submitted, Brian Amundsen, Secretary, Charter Commission of Mounds View MN Page 2 of 2 5 50 55 60 65 70 75 80 Exhibit A CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA AN ORDINANCE AMENDING THE CITY OF MOUNDS VIEW CHARTER BY REVISING LANGUAGE RELATED TO MAKING APPOINTMENTS TO FILL VACANCIES IN ELECTED OFFICE THE CITY OF MOUNDS VIEW ORDAINS: Section 1. Background; findings; authority. 1.01. The city of Mounds View (“City”) is governed by a home rule charter (the “City Charter”), adopted pursuant to the Constitution of the State of Minnesota and Minnesota Statutes, chapter 410 (the “Act”). 1.02. The Mounds View Charter Commission has proposed the adoption of an amendment to Chapters 2 and 4 of the City Charter (the “Amendment”) and recommended to the City Council that the Amendment be adopted by ordinance in the manner prescribed by section 410.12, subdivision 7 of the Act. 1.03. A public hearing on the Amendment was held on ______ by the Mounds View City Council after published notice containing the text of the Amendment, as required by the Act, and all persons desiring to be heard with reference to the Amendment were heard at said public hearing. 1.04. The Mounds View City Council finds and determines that it is in the best interests of the City and its inhabitants that the Amendment be adopted. Section 2. Adoption; effective date; filing. 2.01. Chapter 2 of the Mounds View City Charter is hereby amended by removing stricken, or adding the double-underlined language as follows: Section 2.05 Vacancies. A vacancy in the Council, whether it be in the office of mayor or council member, shall be deemed to exist in case of the failure of any person elected thereto to qualify, or by reason of the death, resignation in writing filed with the city administrator, removal from office, non-residence in the city, conviction of a felony of any such person after their election, or by reason of the failure of any Council member without good cause to attend Council meetings for a period of three (3) consecutive months. In each such case the Council shall by resolution declare the vacancy to exist and follow the appointment process in Chapter 4, Section 4.05. 2.02. Chapter 4 of the Mounds View City Charter is hereby amended by removing Section 4.05 in its entirety and replacing it with the following: Section 4.05 Vacancy in Municipal Elected Office 2025-01_BA_v20250916 Subdivision 1. Vacancy and 365 days or more remain in the term. The following process shall be followed when addressing a vacancy, as defined in Chapter 2, Section 2.05 or other applicable law, in an elected office of the City that occurs with 365 days or more remaining in the term of the vacated office: A)A special election shall be called at the next uniform election date specified in Minnesota Statutes, section 205.10, subd.. 3a, as amended, for which all legal requirements for special elections can be met by the City. B)The City Council shall appoint an individual following the appointment process in this Section 4.05 to fill the vacancy until a successor is elected and qualifies. Subdivision 2. Vacancy and less than 365 days remain in the term. The following process shall be followed when addressing a vacancy, as defined in Chapter 2, Section 2.05 or other applicable law, in an elected office of the City that occurs with less than 365 days remaining in the term of the vacated office: A) The City Council shall appoint an individual following the appointment process in this Section 4.05 to fill the vacancy for the remainder of the unexpired term and until the election and qualification of a successor. Subdivision 3. Appointment. If, pursuant to subdivisions 1 or 2, the City Council may appoint an individual to fill a vacancy, the following process must be used: A)A majority of the members of the council voting on the resolution, declares a vacancy via resolution. B)Within thirty (30) days of the date the vacancy is declared, the city administrator shall present an individual from the list in Subdivision 3.(D) to the City Council for appointment using the process described in this Subdivision 3. C)The City Administrator will provide written notice of the vacancy to the individuals in the list provided in Subdivision 3.(D). The written notice shall request a written response to the question of whether the individual is willing to be appointed to the vacancy. Individuals on the list will have a maximum of twenty (20) days to provide such written response. The City Administrator may present an individual for appointment prior to the expiration of the twenty-day period if: i) the first person on the list confirms they are willing to serve and qualifies; or ii) any person on the list provides an affirmative response and each person prioritized higher on the list declines appointment or is not qualified. After the twenty-day response period, the City Administrator will present the 2025-01_BA_v20250916 listed person with the highest priority who has responded that they are willing to serve and qualifies for appointment, regardless of not receiving responses from others on the list. If no person accepts or is qualified and less than 365 days remain in the vacant term then the council may make an appointment at their discretion for the reminder of the vacant term. D)The following is the list of individuals that may be presented for appointment to fill a vacancy in order of the priority listed below: i.Chair of the Mounds View Charter Commission. ii.Vice Chair of the Mounds View Charter Commission. iii.Chair of the Mounds View Planning Commission. iv.Chair of the Mounds View Parks, Recreation, and Forestry Commission. v.Vice Chair of the Mounds View Planning Commission. vi.Vice Chair of the Mounds View Parks, Recreation, and Forestry Commission. E)A majority of members of the City Council voting on the appointment are necessary to make the appointment. If there is a tie vote, the Mayor shall make the appointment of the individual presented to the City Council for appointment. F)A person appointed under this Section 4.05 is not required to vacate their commission seat but will be excused from all meetings and may not participate in the commission until they are no longer serving as a member of the City Council. Being appointed to serve as a member of the Council and maintaining a seat on a commission does not violate Section 2.04 regarding incompatible offices. Subdivision 4. Vacancy in the Office of the Mayor. If the vacancy is in the office of the Mayor, the individual appointed pursuant to Subdivision 3 shall assume the duties of the Mayor as described in this Charter and Minnesota Statutes, as amended, except for the following duties, which shall be performed by the individual designated as the Acting Mayor: A)Presiding at meetings of the Council. B)The duties described in Section 2.06, subdivision 2. 2025-01_BA_v20250916 Subdivision 5. Special Election to Fill Vacancy. A)The City Administrator shall give at least sixty (60) days published prior notice of the date of the special election and such notice shall comply with all notice requirements under Minnesota Statutes, section 205.16, as amended. B)The procedure at such election and assumption of duties of elected officers following such election shall conform as nearly as practicable to that prescribed for other municipal elections under this Charter. 2.03. This ordinance is effective ninety (90) days after its publication, except that if within sixty (60) days after publication a petition requesting a referendum on this ordinance, signed by the number of registered voters of the City required by the Act is filed with the City Clerk, this ordinance will not be effective until approved by fifty-one percent (51%) of the voters voting on the question of its adoption at an election called by the Council for that purpose. 2.04. On the effective date of the Amendment, the City Clerk is authorized and directed to file copies of the Amendment with the Secretary of State of the State of Minnesota, the Ramsey County Recorder, and the City Clerk’s office together with the certificate required by section 410.11 of the Act. First Reading: Second Reading: Date of Publication: Date Ordinance Takes Effect: Zach Lindstrom Mayor Attest: ______________________________ Nyle Zikmund, City Administrator (SEAL) 2025-01_BA_v20250916 Charter Commission Chair Russell Warren 763-786-3591 Vice Chair Rebecca Scholl 651-503-3999 2nd Vice Chair Jerry Peterson 612-607-3953 Secretary Brian Amundsen 763-786-5699 Assistant Secretary Karen Mills 952-913-7774 Edeth James 763-443-5655 Gary Quick 763-786-4631 Amber Urlacher 612-859-9082 RESOLUTION NO. 2026-01 CITY OF MOUNDS VIEW CHARTER COMMISSION COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION RECOMMENDING AMENDMENT OF THE MOUNDS VIEW CHARTER BY ORDINANCE WHEREAS, the City of Mounds View (the “City”) is governed by a home rule charter pursuant to Minnesota Statutes, chapter 410; and WHEREAS, the City’s charter commission (the “Commission”) has the authority under Minnesota Statutes, section 410.12, subdivision 7, to recommend amendments to the City’s charter; and WHEREAS, after discussion and deliberation, the Commission has determined that the City’s home rule charter should be amended to establish a new process for making appointments to a vacancy in an elected office; and WHEREAS, on September 16, 2025, after discussion and deliberation, the Commission adopted Resolutions 2025-01 recommending that the City Council amend sections 2.05 and 4.05 of its home rule charter by ordinance; and WHEREAS, the City Council scheduled a public hearing on the recommendations for November 24, 2025, but decided to cancel the second public hearing due to statute time limits; and WHEREAS, the Charter Commission desires to reaffirm its recommendations to amend the City’s home rule charter through this resolution; and WHEREAS, the Commission requests that the City Council respond within 30 days with any questions regarding or clarifications to the suggested amendments or if the City Council is not in unanimous agreement with the Commission’s recommendation. NOW THEREFORE BE IT RESOLVED by the Mounds View Charter Commission that it reaffirms its recommendations contained in Resolutions 2025-01, specifically that sections 2.05 and 4.05 of the Mounds View City Charter be amended by ordinance, in the forms attached hereto as Exhibit A, denoted as 2025- 01_BA_v20250916, to be enacted by the City Council of the City of Mounds View pursuant to Minnesota Statutes, section 410.12, subdivision 7. Passed and adopted at a regularly scheduled meeting of the Mounds View Charter Commission on January 20, 2026. By__________________________ Russell Warren, Chair ATTEST: By________________________ Brian Amundsen, Secretary Reso202601_BA_v20260107 Page 1 of 1