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HomeMy WebLinkAboutAgenda Packets - 2026/05/28PARKS AND RECREATION AND FORESTRY COMMISSION 7:00 P.M. I MAY 28TH, 20261 MOUNDS VIEW CITY HALL MEETING AGENDA MOUNDS VIEW 1. CALL TO ORDER 2. SPECIAL BUSNESS A. Oath of Office Michelle Drier- New Park Comision Member (3-year term) B. Oath of Office Susan Stigney- New Park Comision Member (1-year term) 3. ROLL CALL: Commissioners: Arel, Bankston, Berg, Bosneag II*, Drier, Lundberg, Mills, Stigney, Wake Wiesner Staff: Peterson I Szurek* I Thomas *To be absent 4. APPROVAL OF AGENDA 5. APPROVAL OF THE MINUTES FROM April 23rd, 2026, meeting. 6. PUBLIC INPUT Citizens may speak about issues not on tonight's agenda. Before speaking, please give your full name and address. Please limit your comments to three minutes. STAFF REPORTS A. Parks and Recreation — Thomas B. Public Works — Peterson 7. UNFINISHED BUSINESS A. Timothy Wood — (Edgewood Middle School/City of Mounds View Community Garden Update) B. Bylaw review adjustments and changes 8. NEW BUSINESS A. Review Silverview Park recommendations from the Park Master Plan B. Conversation about the park tours conducted today at 5:30PM. Order of tours: 1st Lakeside, 2"d Silverview and 3rd Hillview. C. "Memorial trees" conversation 9. COMMISSIONER REPORTS 10. REQUESTS FOR FUTURE AGENDA ITEMS / OTHER BUSINESS 11. Next Regular Commission Meeting: June 25th 2026 12. ADJOURNMENT PARKS AND RECREATION AND FORESTRY COMMISSION 6:30 P.M. I APRIL 23, 2026 1 MOUNDS VIEW CITY HALL MEETING MINUTES MOUNDS it 1. CALL TO ORDER @ 6:30 PM 2. ROLL CALL: Commissioners: Arel, Bankston, Berg, Bosneag II, Lundberg, Mills, Wake Wiesner Mounds View City Council: Lindstrom, Gunn, Meehlhause, Clafk, Smith Staff: Peterson I Szurek I Thomas I Zikmund *To be absent 3. APPROVAL OF AGENDA. Motion to approve agenda by Wake Wiesner, Second by Bankston. Motion passes 7-0 4. APPROVAL OF THE MINUTES FROM March 26th, 2026, meeting. Motion to approve Minutes by Bosneag II, second by Lundberg. Motion passes 7-0. 5. PUBLIC INPUT Citizens may speak about issues not on tonight's agenda. Before speaking, please give your full name and address. Please limit your comments to three minutes. 6. STAFF REPORTS A. Parks and Recreation — Thomas. See packet. Full y staffed for Camp and Sports officials for summer. Fields all open! Late registration is still open for league registration. So far the field usage is a little lower than it has been in previous years. Question about Oakwood Park- in 2024 the fields had too much wear and tear and parking issues based on the groups that had booked. The same group was not back in 2025 and has not booked for this year. B. Public Works — Szurek. See packet. Playground inspections have happened. Parks have had wood chip applications, but several playgrounds will get new woodchips. There are still 22 trees available for the tree sale! Please don't prune your trees yet. Arbor day! Tree planting at Groveland park at 1 PM on Friday, April 24. Silverview Park- Playing Cricket is causing damage on the fields. Fresh damage happened recently when it was used without a permit. Thomas talked to the Cricket groups and they have been informed that they need a mat. Commissioners/Councilmembers are encouraged to stop and talk to groups if they see field use happening without mats- if they are using a mat confirm they've rented the field. Lakeside Lions Park- Peterson met with Spring Lake Park- some of the playground equipment needs to be replaced- that is a joint cost. 7. UNFINISHED BUSINESS 8. NEW BUSINESS A. Selecting 2026 park tour locations conversation (2025 tour locations: Woodcrest, City Hall and Silverview parks, met at 5:30PM before the meeting) 1. Lakeside Lions, 2. Silverview Park, 3. Hillview Park. Meet at 5:30pm on May 28th at Lakeside Lions. B. GOAL Parks discussion with City Council. see packet. Specifically, the GOAL PARKs Committee recommended funding options including: 1) ballot for a voter approved bond referendum, 2) having the charter commission consider a .5% to 1 % levy adopted into the charter for future park improvements. 3) explore sales tax, 4) encourage staff to search and apply for grants, 5) city discussions with ISD 621 for partnership, 6) community built projects, 7) cannabis revenue, and 8) corporate sponsorships City has met with ISD 621- the school district is looking for help specifically with gymnastics space and robotics space. They are also looking for indoor turf. WSB has given a list of key users of the community center to talk about needs. The Charter commission has started to talk about a levy option but that discussion was tabled pending this meeting. Per Commissioner Smith: the Sanneh Foundation is a group that helps provide funding to help parks in Ramsey County. Question on can we go back to sales tax: Answer is there has to be a regional project to qualify. There's two parts to the funding question: 1) Doing a bond. There will be a survey to see if there is support for a bond. 2) Levy. The levy would be for future projects. Levy: The streets are levied every year. We don't know what streets we are going to do exactly every year, but we know it's going to be needed. The levy portion of the parks would be similar- we know we're going to need funding to continue to update the parks, but we don't know what the exact need will be every year. What needs to happen next: We have the master park plan. The master plan had to happen first because the city can't get grants without a master plan. We had the GOAL PARKs committee talk about the funding options and where to start for maintenance. The GOAL PARKs has suggested the community center and Silverview as the big first projects and Woodcrest as a small project. There is not currently enough in the funds for continued maintenance on the parks, so something needs to happen. The general public does not have a general knowledge that the funding is currently not available. The previous failed vote on the community center expansion seemed to be caused by the community not understanding the why of the investment. Also the previous study on sales tax did not factor in internet sales, so residents were worried that they would be too adversely impacted. Question- what will happen if a levy doesn't go through and we don't have a plan for ongoing park maintenance? Eventually parks will close. Woodcrest currently needed the playground removed once it was inspected and determined that it was no longer safe- so Woodcrest currently does not have a playground and there are no current plans to add one, because there is no fund. Question on community -built projects: Per GOAL PARKs committee: partnership with organizations that fundraise and help with the plan and the residents help actually build the park. These would be smaller projects- a playground at a specific park- Woodcrest may be a great option for this. The GOAL PARKs and Parks commission are most interested in Silverview and Community Center as the push of a project. Silverview priorities: inclusive playground, realign the two ballfields, redoing the parking lot and creating a new building, building an additional building by ballfields to be used for concessions. Pickelball courts. Community Center priorities: walking track, an additional gym, better reception area and offices. A locker room. Mayer Lindstrom and Councilmembers Gunn, Meelhouse are supportive of levy. Councilmember Smith is on the fence. Tentative bond support: Councilmembers Gunn, Meelhouse and Mayor Lindstrom reported on being supportive. Support for use of cannabis funds: tentative idea for using cannabis funds as a special projects fund for the parks. Goal (8:02): people are using Lakeside Lions Park. The shelters are used frequently. Resident R. Sholl: Lakeside Lions park doesn't always feel like it's part of Mounds View. Resident Grasmon: Lives near Lakeside Lions and sees its frequent use. Park Commission and City Council will be brought together again to talk about the plans. 9. COMMISSIONER REPORTS Mills: Tribute park: Deadline for paver for this year is June 15th. Charter commission voted to remove all personal contact information from city website following a phishing attack. Would this commission like to do the same. Commission unanimously agreed to remove personal information from the website. 10. REQUESTS FOR FUTURE AGENDA ITEMS / OTHER BUSINESS Updates from park tour Oath of office for new commission members Bylaws to add new commission members. 11. Next Regular Commission Meeting: May 28111 2026 (5� 7:OOPM, immediately following park tour at Lakeside Lions, Silverview and Hillview. 12. ADJOURNMENT: 8:15Dm. Item No. 6A MQU=NDtSViEw PARKS & RECREATION MEMORANDUM To: Parks & Recreation & Forestry Commissioners From: Andy Thomas — Parks & Recreation Superintendent Date: May 281h, 2026 RE: Parks & Recreation Staff Report The following is a synopsis of recent activities and events of the Parks & Recreation Department. Building & Operations Explore More Base Camp/west side of building — Renovated basketball hoop, flag pole, concrete slab, stage. • Skylights replaced this week. Programs • Explore More o The program begins June 8tn o Leadership team has started and prepping for camp. o Enrollment is 108% of last year's final enrollment. 0 11 registered for Leader in Training Program and 6 registered for Leader in Training Camp. • Rec on the Go o Tyler Williams — Rec on the Go Coordinator 0 21 kids registered at Mounds View Parks. • Senior Trips o MN Twins June 3rd — 15 registered from Mounds View o Stillwater River Cruise July 10th — 12 registered from Mounds View • Adult Fitness o Zumba on the fitness court • Youth Leagues o Practices started on Tuesday. 139 youth registered. Rentals • AP Testing o 2330 tests were conducted over the last three weeks. Community Events • Parks and Recreation Month Ice Cream Social — July 11tn o Cumming Park - 1:00pm — 2:00pm o City Hall Park - 2:30pm — 3:30pm o Able Park - 4:00pm — 5:00pm • Penny Carnival —August 21st 11Page Parks & Recreation Staff Report Reports Fund 252 4/30/2026 YTD YTD BUDGET 2025 2026 2026 REVENUES Equipment rental 2,318.65 1,516.49 7,500.00 Banquet rental 43,841.39 57,276.75 195,700.00 Recreation program fees 63,182.68 87,907.77 180,000.00 Gym & Meeting Room rental 9,823.31 7,094.57 42,450.00 Open Gym fees 22,220.73 23,425.95 75,500.00 Senior membership - 3,059.80 7,000.00 Donations 300.00 550.00 3,000.00 Miscellaneous 3,814.77 5,435.80 15,000.00 Park Site Permits 16,525.00 15,321.00 46,140.00 TOTAL REVENUES 162,026.53 201,588.13 1 572,290.00 2 1 P a g e Item No. 713 MEMORANDUM To: Parks & Recreation & Forestry Commissioners From: Pete Szurek — Public Works Superintendent Date: May 28, 2026 RE: Public Works Staff Report The following is a synopsis of recent activities and events of the Public Works Department. (2.5 fulltime Park Workers 2 seasonal workers) worked on the following items since May 1st, 2025. Parks Maintenance • Trash pickup Mondays and Fridays at all park locations • Ballfield grooming and leveling • Field marking painting for: 3 soccer fields,1 Lacross field and 7 baseball fields. • Splash Pad County Inspection and splash pad repairs/ testing ongoing • Mowing all parks • Spring startup of 11 irrigation systems with repairs and adjustments on going • Drinking fountain maintenance and startups • Baseball field game preparations Forestry Staff worked on the following items last month: • Resident phone consults and site visits • Contractor meets and calls • Assisting with Parks duties • Tree sale complete • Ash stump grinding The following is the List of Parks and projects / maintenance activities ongoing or planned this year. Current updates are in black text, and updates from the previous two -month period are in grey. Ardan Park • Monitoring Native plantings • Partial mowing, most areas will be left uncut to allow planted native growth 1IPage Public Works Staff Report City Hall Campus • Splash Pad testing and start up • Splash Pad removal of one amenity for the season • Ramsey County Splash Pad inspection completed Groveland Park: • Mowing • New shingles installed, metal work not complete will complete next week Greenfield Park: • Mowing • Pitching mound maintenance being done by IBL per agreement supplies provided by City Hillview Park: • Mowing • Mowing Oakwood Park • Soccer field layout and painting • Soccer net welding and repairs • Mowing Hodges Park • Mowing Silver View Park • Trail mowing is now limited to two feet on either side of the trail in a lot of locations due to native seed growth and planting • Lacross and baseball line painting • Zip line area leveling and seeding • Installation of 3 No Play Without Permit Cricket Signs ( more cricket turf damage from memorial weekend) Woodcrest Park • Mowing Community Center, Public Works Shop and City Hall Greenspaces • Mowing and weed spraying 2 1 P a g e ORDINANCE NO. 1061 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA AN ORDINANCE AMENDING THE MOUNDS VIEW CITY CODE, TITLE III: ADMINISTRATION, CHAPTER 33, PARKS, RECREATION AND FORESTRY COMMISSION THE CITY OF MOUNDS VIEW ORDAINS: SECTION 1. The City Council of the City of Mounds View hereby amends Title III: Administration, Chapter 33, Parks, Recreation and Forestry Commission, of the Mounds View City Code by adding the underlined material and removing the deleted material as follows: PARKS,. AND RECREATION AND FORESTRY COMMISSION § 33.060 ESTABLISHMENT; PURPOSE. (A) There is hereby established a Parks,, aad Recreation and Forestry Commission for the purpose of advising the Council on the operation of public recreation, parks and playgrounds, pursuant to the authority of this subchapter. (B) The Parks, and Recreation and Forestry Commission is referred to herein as "the Commission". § 33.061 MEMBERSHIP; OATH; COMPENSATION. (A) Appointment of members. (1) The Commission shall consist of sever+ nine members appointed by the City Council and based on the recommendation of the Parks, Recreation and Forestry Commission from the applications submitted. (2) Based upon the recommendation of the Parks, Recreation and Forestry Commission, the City Council shall appoint a Chairperson. § 33.064 REMOVAL FROM OFFICE. (B) Removal for non-attendance. In addition, an appointed member may be removed by the City Council for non-attendance at Parks, aP4 Recreation and Forestry Commission meetings if a Commission member does not attend nine regularly scheduled meetings per year. § 33.066 POWERS AND DUTIES. (F) Policies and functions of department. Interpret the policies and functions of the Parks, aPd Recreation and Forestry Department to the public. Ordinance No. 1061 Page 2 (1) Construction of improvements. Advise the Council on maintaining and constructing roadway paths, buildings, fo inrtain --dGG�ke beat he -uses, bath houses. refreshment boorcommunity center, pavilions and other necessary structures and improvements in parks. The Commission may advise the Council on making contracts and leases for the construction and operation of these facilities for terms not exceeding three years. Every such contract and lease shall provide that the structure shall be operated for public use and convenience, and that the charges shall be reasonable, and it shall reserve to the Commission power to prescribe reasonable rules and regulations, from time to time, for the conduct of the privilege; § 33.067 BUDGET AND FINANCES. (A) Annual presentation of proposed budget. The Commission, through the City Parks, Recreation and Forestry Department staff, should present, no later than August 1 of each year, a proposed budget, in such details as the Council shall require, of the financial needs for the ensuing fiscal year to operate and maintain the parks and open spaces, as well as provide recreation programs. SECTION 2. In accordance with Section 3.07 of the City Charter, City staff shall have the following summary printed in the official City newspaper in lieu of the complete ordinance: On April 13, 2026, the City Council adopted Ordinance No. 1061 by amending the Mounds View City Code, Title III: Administration, Chapter 33, Parks, Recreation and Forestry Commission. A printed copy of the ordinance is available for inspection during regular business hours at Mounds View City Hall and is available online at the City's web site located at www.moundsviewmn.org. SECTION 3. This ordinance shall take effect and be in force 30 days from and after its passage and publication, in accordance with Section 3.09 of the City Charter. Introduction and First Reading by the Mounds View City Council on March 23, 2026. Second Reading and Adoption by the Mounds View City Council on April 13, 2026. Publication Date: April 16, 2026. Zach Lindstrom, Mayor Attest: Nyle Zikmund, City Administrator (SEAL) 9A Overview: The Park and Recreation Commission is a volunteer board of Council -appointed Mounds View residents charged with advising the City Council on the operation of public recreation, parks, forestry and playgrounds, pursuant to the authority of Chapter 33 of the Mounds View Municipal Code. In this capacity, the Commission has the responsibility to recommend to the City Council, programs of public recreation, use of playgrounds, cooperative agreements with other agencies develop policies for consideration and recommend proposed budgets. The commission may also recommend capital improvements, and advise the Council in establishing fees for the public facilities and programs. The Commission receives citizen input, solicits all available information on an issue and recommends appropriate action to the City Council for final action. Primary Responsibilities; Advise City staff to operate a program of public recreation and playgrounds upon property which is owned or otherwise made available to the Municipality for such public recreation purpose. 2. Recommend to the Council the leasing or acquisition of real or personal property for public recreational use as it deems desirable. 3. Maintain and care for all property which it has acquired or which has been assigned to it for public recreation purposes. 4. Take periodic inventories of recreation and park services which exist or may be needed and interpret the needs of the public to the Council. 5. Cooperate with other park and recreation departments, schools and private agencies for establishment of a joint powers agreement to provide parks and recreation services to the City residents. 6. Advise the Council and City Administrator in the preparation of the annual budget and long-range capital improvement programs. 7. Formulate and prescribe reasonable rules and regulations for the use of the general public of any facilities in any park area. 9. Advise the Council on constructing roadways, paths, buildings, fountains, docks, boat houses, bath houses, refreshment booths, amusement halls, pavilions and other necessary structures and improvements in parks. 10. Communicate regularly with the City Council and Planning and Zoning Commission through joint meetings and meeting minutes. 11. Be aware of the role and services provided by athletic organizations within the community. 9A 12. Advise the City Council regarding sanitation and reforestation programs within the City. 13. Perform whatever other acts are reasonable, necessary and proper to carry out its prescribed powers and functions as set forth herein. RESOLUTION 7189 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA APPROVING A POLICY FOR DEDICATING MEMORIALS IN CITY PARKS WHEREAS, the City Council has been discussing the possibility of developing guidelines / policy for allowing memorials in City parks (or other City property); and WHEREAS, the City has allowed such memorials to be placed in City parks in the past, but has not provided any guidelines or policies for such memorials; and WHEREAS, the Parks and Recreation and Forestry Commission has discussed this subject and has developed a recommended policy; and WHEREAS, on November 5, 2007, the City Council reviewed and discussed this policy. NOW, THEREFORE BE 1T RESOLVED, THAT the Mounds View City Council does hereby approve the attached policy for dedicating memorials in City parks and authorizes the City Administrator to execute it. Adopted this 261h day of November 2007. Rob Marty, Mayor ATTEST: James Ericson, Interim City Administrator (SEAL) Public Works MEMORIALS IN CITY PARKS (on public property) POLICY Purpose The City recognizes the desire of citizens to commemorate a former citizen with the dedication of a memorial in a City park or on City -owned property. Such a memorial may include planting a tree, dedicating a bench, etc. The purpose of this policy is to ensure that the City is consistent in how it allows the use of City -owned property for dedicating memorials and to ensure that the items dedicated do not detract from the value or proposed use of the City -owned property or create additional maintenance and upkeep for the City. Policy For citizens wishing to dedicate a memorial on City -owned property, the following policy will apply: 1. Individual(s) will be allowed to request any City park for their memorial, to be approved by the Commission. 2. Individual(s) will agree to pay for the cost of proposed memorial and installation. 3. Individual(s) will work with City staff to purchase a product similar to existing park equipment so it will complement or enhance existing park aesthetics without significantly increasing park maintenance. 4. If a tree is requested, individual(s) will work with the City forester to purchase a tree of desirable type for preferred park location. 5. Individual(s) will pay for a plaque, if desired, to attach on or near the memorial. 6. The Mounds View Parks Department will provide general upkeep of the memorial, as it fits with any regular park maintenance. 7. The City of Mounds View will not pay to replace any memorial that is damaged beyond repair by vandalism or weather -related incidents. However, the individual(s) will be notified, if possible, if such an incident occurs. 8. The Mounds View Parks, Recreation, and Forestry Commission will make every effort to work with individual(s) to honor the memorial request and make a recommendation to the Mounds View City Council for final approval. 9. In cases where a memorial will need to be removed, relocated or displaced for whatever reason, effort will be made to notify the individual(s) who originally requested such dedication. As this is a policy, the City Council reserves the right to deviate from this policy if it is in the best interest of the City. City Administrator Date Effective Date: November 26, 2007 Revision Date: