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City Council Regular Meeting Minutes April 8, 2014 Page 3 A. St. Anthony Historical Society._Barry Tedlund, President, presenting. Mayor Faust introduced Barry Tedlund, President of the St. Anthony Historical Society. 5 Mr. Tedlund stated that the Historical Society has sold nearly all of the printed copies of "A 6 Village in the City" and advised that this past year the Historical Society finished its project of 7 transcribing the birth and death records dating back to the Civil War along with township 8 meeting minutes dating back to 1858. He stated that Candice Quinn wrote the grant request and 9 coordinated all activities resulting in an online version of these records on the Historical 10 Society's website. He stated that the Historical Society's second book, "World War II Courage 11 and Survival," is currently available at City Hall and contains stories from local people about 12 World War II. He indicated the Historical Society has been continuously collecting items and 13 taken strides to archive these items and is looking for an intern to assist with the archiving. He 14 stated that the Historical Society has been discussing the April 26, 1984, tornado and the 30 -year 15 anniversary of this event and he asked residents to contact him if they are interested in sharing 16 their memories of this event. He expressed appreciation to the City and residents for supporting 17 the efforts of the Historical Society and stated that residents can help by volunteering or by 18 providing funding support to the Historical Society. 19 20 Mayor Faust stated the Historical Society has done a great job and expressed appreciation to all 21 the volunteers. 22 23 Mr. Tedlund thanked Mayor Faust for his military service. He stated that the Historical Society 24 needs volunteers and encouraged anyone interested in getting involved to attend their meetings 25 on the third Wednesday of the month at 10:00 a.m. at City Hall. 26 27 B. 2013 Finance Department Annual Report. Shelly Rueckert, Finance Director, presenting. 28 29 Finance Director Rueckert presented the 2013 Finance Department Annual Report and discussed 30 the core accounting functions and stated the Finance Department processed 9,000 utility billing 31 accounts in 2013, helped 140 new residents set up accounts, and tracked 300 million gallons of 32 water pumped by the Public Works department through the utility billing process in 2013. She 33 stated that other Finance Department functions are highlighted in the annual report including the 34 annual budget process and presented a graph showing quarterly milestones and how the City's 35 receipt of LGA in 2014 was distributed. She advised that the City has a storied history of 36 receiving grants and since 1999 the City has received approximately $17,500,000 in grants with 37 the most recent grant of $75,000 from FEMA for cleanup costs incurred by the City following 38 the June 2013 storm event. She stated that the Finance Department developed a cash flow 39 modeling tool for the liquor fund to meet the needs of the City's liquor operations; in addition, 40 the Finance Department worked with a liquor store point of sale vendor to upload data for 41 payable purposes and was able to reduce the processing of liquor store payments from 6-7 hours 42 per check run period to a ten minute upload. She stated the Finance Department also focused on 43 long term financial planning and "Peak to Plateau," which is intended to mitigate road levy 44 increases over the next ten years while the City completes its road reconstruction process. She 45 explained the Finance Department reviewed the City's debt service funds, recalculated the future 46 cost of road reconstruction, evaluated timing of projects, and identified additional funding 47 resources as a means to plateau the levy until completion of all road reconstruction. She