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City Council Regular Meeting Minutes July 8, 2014 Page 6 2 City Planner Johnson stated the 60 days expires on July 21" and could be extended sixty days to 3 September 20, 2014. 4 5 Councilmember Gray requested a friendly amendment to the Motion to allow for a 60 -day 6 extension up to 120 days from the date of the application. 7 8 Councilmember Jenson seconded the friendly amendment. 9 10 Motion carried 3-2 (Faust and Roth opposed). 11 12 VI. GENERAL BUSINESS OF COUNCIL. 13 14 A. Organized Collection. Mark Casey, City Manager, presenting. 15 16 City Manager Casey advised that on June 29, 2014, the City completed its 60 -day negotiation 17 period with Allied Waste, Republic Services, and Walters and on June 30, 2014, the City 18 Council received the haulers' proposal and draft agreement at a Special City Council meeting 19 along with a memo from City staff detailing the negotiation process. He presented four options 20 to the City Council, including setting a date for a public hearing to take action on the haulers' 21 proposal and draft agreement; directing staff to continue negotiations with the haulers to address 22 concerns; rejecting the proposal as is and directing staff to create a resolution appointing an 23 organized collection options committee; or rejecting the proposal and terminating further 24 organized collection efforts at this time. He explained that the City provided sixteen priorities at 25 the start of the negotiation period and the haulers were asked to devise a proposal that meets 26 these priorities and pointed out that any one priority is not intended to have weight over another. 27 He stated the City also provided draft specifications to the haulers addressing the priorities and 28 the haulers requested deletion of the provision regarding services provided to City -owned 29 buildings and special events because these items were too difficult to work out under a 30 consortium system. He stated that the City believes that priority #4 (enhance public awareness) 31 is essential to achieve waste reduction and recycling and the draft agreement provides that the 32 haulers will collaborate with the City on public education and awareness. He stated the haulers 33 would meet priority #6 (improve recycling, composting, and waste reduction) by submitting an 34 organic waste collection plan by the end of 2015 to meet the State mandate, adding that while the 35 City supports this goal, staff understands that haulers intend organic recycling to be available as 36 an added cost. He stated that City staff agrees with the proposal that a zone -based system will 37 improve safety and reduce road impacts in response to priority #7 (improve safety). He advised 38 that City staff agrees that uniform services and pricing naturally arise from an organized 39 collection system as part of priority #8 (improve standardization of service options) noting that 40 this priority also strives for service options that best fit individual households and the proposal 41 includes several service options but noted that the haulers have indicated they would charge the 42 same price for small trash cart (every other week) service and small trash cart (weekly) service. 43 44 City Attorney Whitman discussed priority #9 related to value of services and price and explained 45 the City engaged the services of Foth Infrastructure & Environment, LLC, ("Foth") to properly 46 assess whether the price submitted and proposal meets this priority. He advised that the 47 consultant compared current prices with proposed prices and also compared proposed prices with 48 other cities and overall, staff believes that many residents will see a decrease in current rates