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52 60 -Day Negotiation Period On April 30, 2014, the City provided public notice and individual notice to each of the Haulers that the City was entering the 60 -day exclusive negotiation period. The first meeting was held at City Hall on May 7, 2014, with representatives from each of the Haulers in attendance. Mark Casey (City Manager) and Kurt Whitman (City Attorney) attended on behalf of the City, and Barb Suciu (City Clerk) was in attendance to take meeting minutes solely for use by the negotiating parties. The first meeting involved the City providing general information and expectations to the Haulers, as well as providing them with the City's identified priorities, draft specifications, and timeline. Key to the City's expectations was that the negotiations would be conducted in good faith, while maintaining the exclusivity contemplated by the Statute. Subsequent meetings were held at City Hall on May 13, May 27, June 3, June 10, June 16, and June 23. City Clerk Suciu took meeting minutes for each of the meetings and disseminated them via email to the entire group. An agenda was also prepared and distributed at each meeting. City Manager Casey facilitated the meetings, with the Haulers providing insight, questions, and status updates on the Proposal and process, and City Attorney Whitman providing insight on legal matters and the Statute's requirements. The meeting minutes and agendas are available to the City Council if requested. The following is a summary of some of the key aspects of the meetings: • As a whole, the negotiations involved positive dialogue and collaboration, all parties aspiring to create a beneficial Proposal to present to the City Council. • The Haulers were in general agreement with, and appreciated, the City's priorities and timeline. • The Haulers raised concerns over the proprietary and confidential nature of the market share information required in the Proposal. As such, to protect the Haulers' interests, this information should be redacted from any public version of the Proposal, draft Agreement, or other related document. • The Haulers addressed practical concerns over certain aspects of the draft specifications, some of which related to the perceived impractical nature of certain specifications within a consortium -style system. The City responded to each concern with modifications and/or clarifications. All parties were in agreement with a revised version of the specifications as of June 10, 2014. • Toward the latter half of the process, the Haulers worked together on finalizing particular aspects of the Proposal (including pricing, collection "zones," and market share), as well as a draft Agreement (contract) for the City's review. City Manager Casey and City Attorney Whitman reviewed the draft Proposal and draft Agreement and provided suggestions and comments prior to the Haulers' submission of the Proposal and draft Agreement in their final forms. 2