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s City Council Regular Meeting Minutes July 8, 2014 Page 6 4 6 7 9 10 11 12 VI. 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 City Planner Johnson stated the 60 days expires on July 21' and could be extended sixty days to September 20, 2014. Councilmember Gray requested a friendly amendment to the Motion to allow for a 60 -day extension up to 120 days from the date of the application. Councilmember Jenson seconded the friendly amendment. Motion carried 3-2 (Faust and Roth opposed). GENERAL BUSINESS OF COUNCIL. A. Organized Collection. Mark Casey, City Manager, presenting. City Manager Casey advised that on June 29, 2014, the City completed its 60 -day negotiation period with Allied Waste, Republic Services, and Walters and on June 30, 2014, the City Council received the haulers' proposal and draft agreement at a Special City Council meeting along with a memo from City staff detailing the negotiation process. He presented four options to the City Council, including setting a date for a public hearing to take action on the haulers' proposal and draft agreement; directing staff to continue negotiations with the haulers to address concerns; rejecting the proposal as is and directing staff to create a resolution appointing an organized collection options committee; or rejecting the proposal and terminating further organized collection efforts at this time. He explained that the City provided sixteen priorities at the start of the negotiation period and the haulers were asked to devise a proposal that meets these priorities and pointed out that any one priority is not intended to have weight over another. He stated the City also provided draft specifications to the haulers addressing the priorities and the haulers requested deletion of the provision regarding services provided to City -owned buildings and special events because these items were too difficult to work out under a consortium system. He stated that the City believes that priority #4 (enhance public awareness) is essential to achieve waste reduction and recycling and the draft agreement provides that the haulers will collaborate with the City on public education and awareness. He stated the haulers would meet priority #6 (improve recycling, composting, and waste reduction) by submitting an organic waste collection plan by the end of 2015 to meet the State mandate, adding that while the City supports this goal, staff understands that haulers intend organic recycling to be available as an added cost. He stated that City staff agrees with the proposal that a zone -based system will improve safety and reduce road impacts in response to priority #7 (improve safety). He advised that City staff agrees that uniform services and pricing naturally arise from an organized collection system as part of priority #8 (improve standardization of service options) noting that this priority also strives for service options that best fit individual households and the proposal includes several service options but noted that the haulers have indicated they would charge the same price for small trash cart (every other week) service and small trash cart (weekly) service. City Attorney Whitman discussed priority #9 related to value of services and price and explained the City engaged the services of Foth Infrastructure & Environment, LLC, ("Foth") to properly assess whether the price submitted and proposal meets this priority. He advised that the consultant compared current prices with proposed prices and also compared proposed prices with other cities and overall, staff believes that many residents will see a decrease in current rates