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Each year, Council supports the recognition of longevity by City employees and <br />authorizes an employee recognition program to acknowledge those employees who <br />have completed service in increments of 5 years (5, 10, 15, 20 and etc.). Policy allows <br />for the employees being recognized to receive mugs, t -shirts or small rewards for their <br />accomplishments. <br />Employee Expense Reimbursements: <br />Mileage reimbursement: The City of St. Anthony reimburses its employee for mileage <br />reimbursement equal to the amount allowable by the IRS. <br />Meals: The policy of the City is not to pay meal expenses for meetings between <br />consultants, elected officials, departments, other Cities or the City Manager. However, if <br />it is necessary to hold aup blic meeting over mealtime, the City will pay for the cost of <br />the meal. <br />Exceptions: <br />If deemed necessary by the appropriate Department Head, the City will pay for meal <br />expenses or snacks for City employees during extended emergencies. <br />The City will pay for meal expenses or snacks for long-lasting events such as water main <br />breaks, sewer back-up's and election day duties. <br />The City will pay for light refreshments and snacks for employee training, open houses or <br />public meetings. <br />Reimbursement Policv: Employee's must submit an expense report requesting <br />reimbursement of expenses incurred. Receipts are to be attached that include <br />documentation of the date, who attended and purpose of the meeting. <br />The approval process for reimbursement of expenses includes: <br />• Department Heads will review and sign off on expense reports for <br />employees within their Department. <br />• The City Manager or his/her designee will review and sign off on <br />expense reports for Department Heads. <br />• Two (2) members of the City Council (Mayor & Mayor Pro -Tem) will <br />review and sign off on the City Managers expense report. <br />• The City Manager or his/her designee and Mayor will review and sign <br />off on expense reports for the members of the Council. <br />• The City Manager or his/her designee and Mayor Pro -Tem will review <br />and sign off on expense reports of the Mayor. <br />Once approved, the reimbursement of those expenses shall be presented on the Council <br />agenda as part of the verified claims list and approved by the City Council. <br />129 <br />