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HomeMy WebLinkAboutCC PACKET 06251996 Meeting Sheet IIIII VIII 11511 VIII VIII VIII IIII IIII iozzzz Box: 22 Folder: CC PACKETS 1994-1998 Document: CC PACKET 06251996 WILLIAMS/O'BRIEN ASSOCIATES, INC. ARCHITECTS/PLANNERS 1111 3rd AVE. S. MPLS, MN 55404 TELEPHONE: (612) 338-8981 FAX: (612) 338-8982 LJVIJ � � � RE: St. Anthony Community Center DATE: 6/21/96 (update to 6/18/96) FROM: Liz Herrmann TO: Mike Mornson, City of St. Anthony Approved Change Order Summary No. 1 Modifications at Open Office 23 $991 No. 2 Warming Kitchen changes $710 No. 3 Relocation of temporary fence $3161 Pending Change Order Summary No. 4 Widen door 108 $ 636 Burnished block credit ($ 603) .Finish Hardware $ 995 No. 5 Community Services Casework $18,184 No. 6 Scoreboard $6,061 No. 7 8 8 Storage Addition $59,026 Electrical work related to Villagefest $5003 TOTAL FOR 788 $64,029 No. 9 Site modifications (swale 8 road) ' 'Graus currently revising submitted cost. 1 AJUM-96 THU 12:55 PM THE SCHOEN I NG GROUP FAX NO. 9201369 P. 02 ONE-W T ENTRY.' ' IREMOVE CANOPY A80VE L I Q IJ O;R STORE 1(5,000 SF TOTAL) Sy f saoo boo f LINE OF EXISTING I I I LOADING 1 . I TIRES PLUS I 44 CARS I i I i � I i I • II 12 H.R.A. IMMEDIATELY FOLLOWING _ REGULAR COUNCIL MEETING. CITY OF ST. ANTHONY • CITY COUNCIL REGULAR MEETING AGENDA June 25, 1996 7:00 P.M. Council Chambers I. CALL TO ORDER/PLEDGE OF ALLEGIANCE. II. ROLL CALL. Ill. APPROVAL OF JUNE 25, 1996 CITY COUNCIL REGULAR MEETING AGENDA. IV. APPROVAL OF JUNE 10, 1996 CITY COUNCIL REGULAR MEETING MINUTES. V. LICENSES/PERMITS/PETITIONS. VI. PRESENTATION OF CLAIMS. • A. American Bank: 1 . $10,016.25. 2. $13,935.00. 3. $22,657.50. B. Rieke Carroll Muller, Inc. - $2,800.00. C. Verified. VII. REPORTS. A. Planning Commission - June 18, 1996. 1 . St. Anthony Unocal 76 Service Station: a. Conditional use permit; b. Setback variance - parking; C. Setback variance - canopy. 2. Housing Code Plan update. 3. Request for Proposal for Comprehensive Plan. B. Councilmembers. C. Mayor. D. City Manager. VIII. PUBLIC HEARINGS - none. 40 IX. NEW BUSINESS. • A. Resolution 96-038, re: Police services for City of Falcon Heights. B. Resolution 96-039, re: Police services for City of Lauderdale. C. Resolution 96-043, re: Silver Lane turn back from Ramsey County to the City of St. Anthony. D. Stonehouse Restaurant food service contract. E. Ordinance 1996-005, re: Conditional uses (1 st reading). F. Resolution 96-044, re: Adoption of Livable Communities Action Plan. IX. UNFINISHED BUSINESS. A. Ordinance 1996-004, re: Ordinance readings (2nd reading). B. Ordinance 1996-003, re: 'Political signs (3rd reading). XI. ADJOURNMENT. I CITY OF ST. ANTHONY • CITY COUNCIL REGULAR MEETING MINUTES 3 JUNE 10, 1996 4 I. CALL TO ORDER/ROLL CALL. 5 The meeting was-called to order at 7:00 P.M. followed by the Pledge of Allegiance led by Mayor 6 Ranallo. 7 II. ROLL CALL. 8 Councilmembers Present: Ranallo, Marks and Faust. 9 Also Present: City Manager Michael Mornson. 10 Councilmembers Absent: Enrooth and Wagner. Mayor Ranallo noted Councilmember Enrooth 11 was on vacation and Councilmember Wagner was recovering from bypass surgery and is doing 12 well. 13 III. APPROVAL OF JUNE 10, 1996 COUNCIL AGENDA. 14 Motion by Marks, second by Faust to approve the June 10, 1996 Council Agenda as presented. 15 Motion carried unanimously. 16 IV. APPROVAL OF MAY 28, 1996 COUNCIL MINUTES. Motion by Faust, second by Marks to-approve the May 28, 1996 Council minutes as presented. 18 Motion carried unanimously. 19 V. LICENSES/PERMITS/PETITIONS. 20 Motion by Marks, second by Faust to approve the following licenses: 21 Multiple Dwelling License: 22 2808 Silver Lane N.E., Equinox Apartments/Renewal 23 3804 Highcrest Road, Lakehill Apartments/Renewal 24 3721 Chandler Drive, Cameron Properties/Renewal 25 2626 Kenzie Terrace, Walker on Kenzie/Renewal. 26 Contractors License: 27 Veit& Company, Inc., Rogers, MN/Demolition of Apache Plaza 28 Ray's Lawn Service & Landscaping, Moundsview, MN/General Tree Trimming 29 Card Construction, Mendota Heights, MN/working at 2855 Anthony Lane S. 30 Rainbow Treecare, St. Louis Park, MN/General Tree Trimming 31 OPUS Corporation, Minnetonka, MN/working at Apache Plaza 32 Pine Cone Nursery, Coon Rapids, MN/Renewal 33 34 Motion carried unanimously. 0 VI. PRESENTATION OF CLAIMS. 36 Motion by Marks, second by Faust to approve the following claims: City Council Regular Meeting Minutes June 10, 1996 Page 2 • 1 A. Foster, Ojile, Wentzell & Brever in the amount of$2,600.00 for professional services 2 rendered the month of June 1996. 3 Motion carried unanimously. 4 Motion by Marks, second by Faust to approve the following claims: 5 B. 4 pages of Verified Claims as presented by the Finance Director. 6 Motion carried unanimously. 7 VII. REPORTS. 8 Mayor Ranallo recognized Liquor Store Operations Manager Don Perry and his wife Jean. Perry 9 had been employed by the City of St. Anthony for three years and is moving to Wisconsin where 10 his wife has accepted a new position. Mayor Ranallo presented Perry with a plaque of 11 appreciation for his service and noted the work he had done with the Chamber of Commerce and 12 Apache Plaza Merchants Association. Mayor Ranallo thanked Perry and stated he would be 13 missed. 14 Perry thanked Mayor Ranallo for the plaque and stated he had enjoyed working in St. Anthony. • 15 He noted if it weren't for other reasons he would be working here for many years. 16 17 A. Presentation of Donation to Police and Fire Departments. 18 Mayor Ranallo introduced Commander Larry Schwelbe and Ed Linquist of the Tri-City 19 Post 513 who were present this evening to make a contribution of$5,000.00 to the police 20 department and$5,000.00 to the fire department. He thanked the Post for coming 21 forward and making the contribution to the community. 22 Commander Schwelbe presented.Police Chief Engstrom and Fire Chief Johnson with a 23 check in the amount of$10,000.00. 24 Police Chief Engstrom thanked the Tri-City Post 513 and noted the funds would be used 25 toward the start up costs to institute a bike patrol in the City of St. Anthony. 26 Fire Chief Johnson thanked the Tri-City Post 513 and explained the funds would be used 27 to upgrade their audio-visual equipment including TV, VCR, and cart an d a new 28 computer system. He expressed how appreciated unsolicited donations were as they 29 allow the department to better themselves. 30 Motion by Marks, second by Faust to accept the contribution from the Tri-City Post 513 31 in the amount of$10,000.00. • 32 33 Motion carried unanimously. City Council Regular Meeting Minutes June 10, 1996 • Page 3 1 Mayor Ranallo asked when the bike patrol would be instituted. Police Chief Engstrom 2 explained two officers have attended the preliminary school. $1;500.00 of the 3 contribution will be used to purchase two mountain bikes and equipment. Four officers 4 will then be trained to patrol the parks and neighborhoods. He reported there has been 5 positive response in other communities where this program has been instituted and it will 6 enhance the Community Oriented Policing program. 7 B. Councilmembers. 8 Councilmember Faust reported he would be serving on a Task Force for property tax 9 reform as a part of the League of Minnesota Cities Improving the Fiscal Future of Cities 10 Program. 11 Councilmember Marks reported his attendance at a meeting of the St. Anthony Sister 12 City Committee. He noted arrangements are being made for Telle's visit on July 19, 13 1996 and the Committee is working to finish arrangements for the Teacher Exchange 14 -Program. Marks distributed minutes of the last three meeting to Councilmembers. 15 Marks also reported Demetrius Jelatis, former Mayor of Red Wing, had passed away. C. Maur. 18 Mayor Ranallo reported the Open House for the Arnie Gregory project which was 19 originally scheduled for June 18, 1996, had been rescheduled for June 11, 1.996. He 20 noted he would be unable to attend. 21 D. City Manager. 22 City Manager Mornson reported the City had received 46 applications for the position of 23 Liquor Store Operations Manager. He stated he hoped to interview the finalists next 24 week and have a decision by June 20th or 21 st. 25 Mornson reported the ground breaking ceremony for the CUB Food Store is scheduled 26 for August 1, 1996 from 5:00 to 7:00 P.M. He stated he had met with the Chamber of 27 Commerce President Bob Foster and the Chamber will do the coordination including 28 food, flyers, etc. 29 Mornson reported the County Engineer will be present at the July 9, 1996 City Council 30 meeting to discuss the bridge project and also the overlay proposed for Silver Lane. 31 VIII. PUBLIC HEARING -None. I IX. NEW BUSINESS A. Resolution 96-042 re: Issuance and Sale of$1.720.000.00 General Obligation Taxable 34 Tax Increment Bonds. City Council Regular Meeting Minutes June 10, 1996 Page 4 • 1 Mr. Bob Thistle, Springsted, explained they had gone to market today on behalf of the 2 City of St. Anthony for the issuance of$1,770,000.00 General Obligation Taxable Tax 3 Increment Bonds, Series 1996A. He reported Moody's Investors Service had reaffirmed 4 the City's Al rating. Moody's comments regarding the fiscal status of St. Anthony 5 included: Excellent location providing easy access to numerous areas; Tax levies are 6 limited to sources of debt service support; and The unreserved general fund balance 7 continues to be above 30%allowing the City to fund its cash flow internally as well as 8 meet 100% of budget needs. 9 Mr. Thistle explained four bids were received today. The low-bid was received from 10 Cronin& Company, Incorporated in conjunction with Smith Barney and FBS Investment 11 Services, Inc. at 7.8635%. He noted the interest rate was slightly higher than was 12 anticipated four weeks ago. He explained the key reasons were that there had been very 13 little tax increment taxable debt in the market and the markets were unstable on Friday 14 and today primarily because of the anticipated unemployment rates. 15 Mr. Thistle explained the bond issue will be reduced to $1,720,000.00, which with this 16 interest rate, will allow all the bond payments to be made from the tax increment 17 revenues. He explained the City would receive their final resolution from bond counsel 18 tomorrow. This results in the City contributing a larger portion of funds up front. • 19 Mr. Thistle stated it is the recommendation of Springsted that the City accept the low bid 20 of 7.8635% from Cronin& Company, Incorporated. 21 Morrison noted the City's portion of approximately $133,000.00 would be funded from 22 the $300,000.00 the City has set aside and the 10%administrative fee. 23 Motion by Marks, second by Faust to approve Resolution 96-042, relating to 24 $1,720,000.00 General Obligation Taxable Tax Increment Bonds, Series 1996A; 25 authorizing the issuance, awarding the sale to Cronin& Company, Incorporated in 26 conjunction with Smith Barney and FBS Investment Services, Inc. at 7.8635%, fixing the 27 form and details, and providing for the execution and delivery thereof and the security 28 thereof. 29 Motion carried unanimously. 30 B. Resolution 96-037, re: Order Report on Street Improvement Project for 1997. 31 Mayor Ranallo suggested Public Works analyze the cost per mile of street projects in the 32 City and determine how the cost has changed over time. 33 34 Motion by Faust, second by Marks to approve Resolution 96-037, regarding ordering 35 preparation of report on improvements to the following streets: Roosevelt Street, from City Council Regular Meeting Minutes • June 10, 1996 Page 5 1 35th Avneue NE to 37th Avenue NE; and, 35th Avenue NE, from Stinson Boulevard to 2 Harding Street NE. 3 Motion carried unanimously. 4 C. Consideration of Ramsey County's Proposed Changes to the Supplemental Agreement 5 for Signal Lights on Silver Lake Road and 39th Avenue N.E. 6 Morrison explained this upgrade would result in a net savings in maintenance and 7 electrical of 40%. 8 Motion by Marks, second by Faust to approve the change in agreement between the City 9 of St. Anthony and Ramsey County in regards to the traffic signal heads at Silver Lake 10 Road and 39th Avenue. 11 Motion carried unanimously. 12 D. Ordinance 1996-004. re: Ordinance Reading ( 1 st Readingl. 13 Mayor Ranallo explained this change was in response to changes made by the Legislature 14 and would only affect rezoning requests. Motion by Marks, second by Faust to approve the 1 st reading of Ordinance 1996-004, 17 relating to ordinance readings, amending Section 200.06, Subd. 1 of the 1993 St. 18 Anthony Code of Ordinances. 19 Motion carried unanimously. 20 E. Consideration of the Memorandum of Understanding regarding the City Conducting'the 21 1996 School Board Election. 22 Motion by Marks, second by Enrooth to approve the Memorandum of Understanding 23 which outlines the conduct of the election and specifies an amount of$250.00 per 24 precinct($750.00 total) as the School's reimbursement to the City. 25 Motion carried unanimously. 26 F. Review and Consider Options for Food Service at the Stonehouse. 27 Morrison explained the City changed cooks at the Stonehouse last year to Ernie's 28 Catering Service. The first year of the contract, the City was to share net profits with Mr. 29 Swanson. The second to fifth year Mr. Swanson would be paid 9%of the gross whether 30 or not a profit is made on the food. Based on the first year,the City would have paid Mr. 31 Swanson approximately $1,100.00 per month resulting in a$13,200.00 loss. Morrison explained Mr. Swanson is open to negotiations. Mr. Swanson has submitted a proposal to rent the kitchen. Mornson explained he would like to have the new Liquor Store City Council Regular Meeting Minutes June 10, 1996 Page 6 • 1 Manager monitor the arrangements for six months and determine the best solution in 2 January of 1997. 3 Mayor Ranallo stated he felt it was imperative to retain the 90 day termination clause. 4 There was Council direction to staff to continue negotiations for a rental arrangement 5 with Ernie's Catering Service retaining the 90 day termination option. 6 7 X. UNFINISHED BUSINESS. 8 C. Ordinance 1996-003, re: Political Signs (2nd Reading_l. 9 Motion by Faust, second by Ranallo to approve the 2nd reading of Ordinance 1996-003, 10 relating to political signs, amending Section 1400:08 of the St. Anthony 1993 Code of 11 Ordinances. 12 13 Motion carried unanimously. 14 Marks noted the crosswalks were in need of repainting. 15 XI. ADJOURNMENT. • 16 Motion by Marks, second by Faust to adjourn the meeting at 7:44 P.M. 17 Motion carried unanimously. 18 Respectfully submitted, 19 Lorri Kopischke 20 TimeSaver Off Site Secretarial 21 22 Mayor 23 ATTEST: 24 City Clerk- • . ain thou illa e DATE: June 26, 1996 APPROVAL: TO: Mayor and Councilmembers FROM: Judy Monson, License Clerk ITEM: Licenses and Permits for Council Approval: Heating Licenses: (All.renewal) Suburban Air Conditioning, Minneapolis, MN Owens Services Corporation, Bloomington, MN 'Dependable Indoor Air Quality Inc., Coon Rapids, MN •. Standard Heating & Air Conditioning Company, Minneapolis, MN Vogt Heating & Air Conditioning, St. Louis Park, MN Metropolitan Mechanical Contractors, Inc., Eden Prairie, MN Gilbert Mechanical Contractors, Inc., Edina, MN Centraire Incorporated, Eden Prairie, MN Equipment Supply Inc., St. Paul, MN P & H Services Company, Inc., Brooklyn Center, MN Yale Incorporated, Bloomington, MN Sedgwick Heating & Air Conditioning, Minneapolis, MN Ray N. Welter Heating Company, Minneapolis, MN Superior Contractors, Inc., Minneapolis, MN Richmond & Sons Electric, Inc. dba:Golden Valley Heating & Air Conditioning, Crystal, MN . ai tho ills e DATE: June 26, 1996 APPROVAL: TO: Mayor and Councilmembers FROM: Judy Monson, License Clerk ITEM: Licenses and Permits for Council Approval: Temporary 3.2 Beer Park Permit: Central Park/July 4, 1996/Orloski Family Picnic • CITY OF ST ANTHONY DEPARTMENT OF LICENSING Date: -/7— S-3 The following is an application for use of 3.2 beer in City Parks. FULL NAME OF APPLICANT:� SU-50—ti A_ (Must work in St. Anthony or live in St. Anthony) ADDRESS: 3 vo w V"P c,) ALE' AGE: 'SSG I certify that I am a resident of St. Anthony or work in the City. I am esponsible for conduct of his/her group. Signature of Applicant NAME OF GROUP:Cdr Les `< # IN GROUP: LOCATION: �e.h tea- Q i/-� !4�'c�r fle-_ ✓1 DATE: /T/9G HOURS: /D — 27P_ TELEPHONE#: $50.00 CLEAN-UP DEPOSIT: (You are responsible for Park Clean-up, the deposit.will be returned.after inspection of the Park) RECEIVED BY: RETURNED. INDEPENDENT.SCHOOL DISTRICT NO. 282 Community Services Department 3301 Silver Lake Rd • St. Anthony, MN 55418 • Phone: 781-5021 Facilities Reservation Form Permit No64�7/. C, •Name Sil rt L cY�/1cz_/fi, Home Phone Bus. Phone �— Address 3,300 Today's Date Name of Group or Organization 6C Jn i 1%. Intended Use ���[i C Date(s) wanted / / T /�� Day(s) Su M T W TF F Sa (circle) Building: High School Auditorium Community Center Cafeteria Wilshire Park Elem. School Classroom(s) # Other Gymnasium (If High School, circle one: Y LARGE SMALL ) �J Kitchen Other Doors to open am pm Expected attendance: Activity begins aQ 0am pm Admission: Free Charge Activity ends am m Will merchandise be sold? Special arrangements needed (chairs, cooks, AV equipment, etc.): • I hereby certify that I am an agent of the above named group or organization and am authorized to accept in their name the responsibility for observance of the rules and regulations of the Board of Education, Independent School District #282. As a group or organizational agent, I will attend this function,and I will be solely responsible for giving any and all instructions to the custodians or other support personnel. Presentation of this permit to the custodian on duty is necessary for admittance for the initial date. In accepting this arrangement, rentee agrees to hold harmless I.S.D. 282 and its representatives from all claims incurred in use of the facility. Rentee waives all rights and claims for potential damages incurred in this rental arrangement. � .. r�. (signature of responsible person) Bill to: (name) (address) -----------------------------------------------FOR FFICE USE ON ----------------------------------------------- Class Ins Approved b r c e Charges: Rental 0,11 Custodial Cooks Other charg • Note: i WHITE—Community Services Ofllos Copy CANARY—Business Office Copy PINK—Custodians Copy GOLD—Applicant's Copy VAAMERICAN CORPORATE TRUST DEPARTMENT BANY,r,; 612-298-6256 101 East Fifth Street St. Paul, MN 55101-1860 8415 ST ANTHONY MN 93A 6/07/96 GO IMPROVEMENT BOND DATED 8-1-93 NOTICE OF PAYMENT DUE 08/01/96 REGISTERED. INTEREST $10.016.25 FUNDS ARE DUE ON 07/27/96 *PLEASE RETURN A COPY OF THIS NOTICE WITH YOUR REMITTANCE TOWN WINDS.. • ATIR►AYM AGEM AAA#09-6000072 CITY FINANCE' DIRECTOR 3301 SILVER LAKE RD ST ANTHONY MN 55418 • 1AAMERICAN CORPORATE TRUST DEPARTMENT BANK.,, 612-298-6256 101 East Fifth Street St. Paul, MN 55101-1860 8495 ST ANTHONY MN 1994B 6107/96 GO IMPROVEMENT BONDS DATED 6-1-94 NOTICE OF PAYMENT DUE 08/01/96 REGISTERED INTEREST $13.935.00 FUNDS ARE DUE ON 07/27/96 *PLEASE RETURN A COPY OF THIS NOTICE WITH YOUR REMITTANCE TO WO FUNDS: ATM:PAYING AGEW. • ABA##4000072 CITY FINANCE DIRECTOR 3301 SILVER LAKE RD ST ANTHONY MN 55418 _ AME CORPORATE TRUST DEPARTMENT BANK. 612-298-6256 101 East Fifth Street St. Paul, MN 55101-1860 8564 ST ANTHONY MN- 6/07/96 GO IMPROVEMENT BOND DATED 3-1-95 NOTICE OF PAYMENT DUE 08/01/96 REGISTERED INTEREST *22.657.50 FUNDS ARE DUE ON 07%27/96 }PLEASE RETURN A COPY OF THIS NOTICE WITH YOUR REMITTANCE TO WRE FmDS: ATi'hk PAYNG AGENT ABA#09-6000072 • CITY FINANCE DIRECTOR 3301 SILVER LAKE RD ST ANTHONY MN 55418 • Rieke Carroll Muller Associates, Inc. INVOICE / Engineers • Architects • Land Surveyors STATEMENT M NNETONKA, MN 55343 GAOYLORD,MN 55334 ST..CLOUD,MN 56301 GRAND RAPIDS, MN 55744 FARIBAULT, MN 5 021TE 1 JUNE 106 1996 INVOICE NO. 13584 PROJECT NO. 10326 . 01 CITY OF ST. ANTHONY 3301 SILVER LAKE ROAD ST. ANTHONY, MN. 55418 ATTN: LARRY HAMER FOR: SILVER LAKE TERRACE DESIGN PROFESSIONAL SERVICES FROM MAY 1 , 1996 TO MAY 311 1996 ----------------'------------------------------7------- FEE TOTAL FEE 20800. 00 PERCENT COMPLETE 100. 00 FEE EARNED 2, 800. 00 f :TOTAL- EARNED 2,800. 00 ° <l� PRI VIOUS'jFEE BILLING CURRENT FEE:°BILLING 2, 800. 00 ► Zq TOTAL THIS INVOICE $ 2, 800. 00 • 1 declare under the penalties of.law that this account;:claim•or demand is Just and corre and no part of it has been paid ° :X ' SIGNATURE OF CLAIMANT - _6R. N-ANCLAL _SYa EM ._ _ ST . ANTHONY VILLAGE _ 0 2/96 16:07 Check Register GL540R-VO4.30 PAGE 1 _CAA _..--._-__ VENDOR.-._. - -.. ------_--.---_-_-- .. CHECK# DAT-E__---- AMOUNT -- LIAR LIQUOR CHECKING ACCOUNT 004009 AETNA LIFE & CASUALTY 9.766 06/13/96, 491.34 004015 AMERICAN LINEN SUPPLY' CO 9767 06/13/96 1 , 163.80 004293 . . BELLBOY CORP. , _____.._.___.______.___.____ _ -_ 9768 06/13/.96---. 1 , 134_.66 _ 004016 BERKLEY RISK SERVICES 9769 06/13/96 273.00 004042 BUREAU OF ATF 9770 06/13/96 250.00 00409S COCA CC1L.A.BOTTLING_ _ 977106/13/96 1 ,783_18 _ _-_- 004102 COMER/MICHAEL 9772 06/13/96 125.00 004101 COMMERS 9773 06/.13/96 20. 18 .00- ...-..COMPUT.ER_.SERVICES__-SUP_PLY_--_- 9774 . 06/13/_96 328._3.0 004109 DENTICARE 9775 06/13/96 45.90 004110 DICKSON ELECTRIC 9776 06/13/96 49 .00 004120 EAGLE WINE_CO _9777 06/1 3/96 233.5S_..____ . 00002 ECM PUBLISHERS, INC. 9778 06/13/96 299.00 004130 ECOLAB 9779 06/13/96. 206.67 004.135_.. _ .. ELECTRO._WATCHMAN__TNC_-________.__._._ 9780 . 06/13/96__-_.-. 102.95 004410 FIRSTAR ST ANTHONY BANK 9781 06/13/96 3,932.41 004411 FIRSTAR ST ANTHONY BANK 9782 06/13/96 15,000.00 _ . 0000_3_ FLOORS BY BECKERS _ 9783 .06/13/26 2,4-09.50 004141 FRITZ COMPANY, INC. 978406/13/96 2,091 .04 004145 GANZER DISTRIBUTORS INC 9785 06/ 13/96 10,905.25 W04175 GRIGGS COOPER & CO INC _ 9786 06/13/96 __ 1 ,456.20 4-2b'2 HENN CTY SUPPORT & COLL 9787 06/13/96 277.85 004205 HOME JUICE CO 9788 06/13/96 210.60 004208 I C M A RETIREMENT TRUS 9789 06/13/96 20.00 0042_20 JOHNSON- BF�OS. LI9---- ------ - 9790 08/1 3%96 4 ,449.79 -- -- 004218 JOHNSON PAPER & SUPPLY C 9791. 06/13/96 77.53 004241 LILLIE SUBURBAN NEWSPAPE 9792 06/13/96 374.95 _ 004234 LMCIT 9793 0611311-6----- 208.75 004250 LUNDGREN/MATTHEW H . 9794 06/13/96 96.00 004265 MARK V_II_ SALES INC_ _ _ 9795 06/13/96 _ 19 ,896.61 004266 MARKET MECHANICAL - 9796 06/13/96 1 , 151 .24 . 00004 MIDKIFF/TERRI 9797 06/13/96 150.00 .0000.5-_- MI;NN. HOSPITALITY INS._ 9798 06/_13/96_` 40,621 .32 004290 MINNEGASCO 9799 06/13/96 385.02 .00006 MPLS. OXYGEN CO. 9800 06/13/96 9.90 - - 004316_ _._ _ N .O. T . TRUCKING _ _ - 9801.06/13/96 820.00_ 004318 NAT FINANCIAL_ INS CO 9802 06/13/96 9. 50 004338 NORTH STAR ICE 9803 06/13/96 794.64 004-345 OLD -DUTCH _ FOODS---INC 9804 063/96/1 42._59. 004353 PAQUETTE MAINTENANCE, IN 9805 06/13/96 1 , 182.22 004360 PHILLIPS WINE & SPIRITS 9806 06/13/96 1 ,254.25 004361_ PINNACLE.__.DIST .- _ 9807.06./l j/96 197.5_9_ 004376 PRIOR WINE CO 9808 06/13/96 198.24 004380 PUBLIC EMPLOYEE RETIREME 9809 06/13/96 1 ,456. 43. 004.385 QUALITY- WINE CO _ 9810 06/13/96-___ 4 ,672_.1.0 _ 04415 SAVOIE SUPPLY CO 9811 06%13/96 308.50 04285 STAR TRIBUNE 9€312 06/13/96 297 .00 004450 STUART DISTRIBUTING CO _ 9813 06/13/96 43;50 _ _ _BRC—EIKANCIAL_SYST_EM --_ _ —_ _ _____----ST. ANTRON_`L VILLAGE_ 06/12/96 16:07 Check Register GL540R-VO4.30 PAGE BANK—_ - _ ___ VENDOR -__ CHECK# DATE_- AMOUNT LIAR LIQUOR CHECKING ACCOUNT 004453 SUBURBAN PAPER 8C PKG CO 9814 06/13/96 119.81 004480 TWIN CITY FILTER SERVICE 9815 06/13/96 150. 16 -___-004491__ UNITED -WAY 9816 06/13/-96- 10.00 004494 WASTE MANAGEMENT - BLAIN 9817 06/13/96 443.54 LIQUOR__CRECKING _A.000UN-T_ ___ _—_ ._ - ___ 122,295_._52 * _ • FINANCIAL SYSTEM ST . ANTHONY VILLAGE 19/96 15:23 Check Register GL540R-VO4.30 PAGE 1 BANK VENDOR CHECK# DATE AMOUNT ----.F-IRS-FIRSTAR--S_T-�ANTHONY---CHECKING----------- - ----- -= 000020 AA BATTERY CO 2423 06%26/96 66.76 007252----- ALBRECHT - 2424 06/26/96---,. 89. 16 - 007338 AMERICAN EXPRESS 2425 06/26/96 249.64 000120 AMERICAN LINEN 2426 06/26/96 14.00 - -000125 --AMER-IDATA - - ---- --- -- - - 2427 06/26/9-6--- _ ___58.00 - 008237 ASPEN MILLS 2428 06/26/96 75.00 005175 ASSOC OF METRO MUNICIPAL 2429 06/26/96 - 25.00 008-1-04------. AT- cx T CONS PROD_ DIV 2430 06/26/96----- 34.26. -- 000320 BEISSWENGER APPLIANCE 2431 06/26/96 9.24 007322 BERGER TRANSFER ix STORAG 2432 06/26/96 55.95 ---- _008-15-a- -BOB 7 S--PERSONAL--COFFEE-SE-------- 2433 06/26-/-9&------ ---48.--48 - 007168 . BOYER TRUCK PARTS 2434 06/26/96 66.86 007253 BRAKE « EQUIPMENT WAREHO 2435 06/26/96 133.55 000430- - -- BRIGHTON AUTO ELECTRIC 2436 06/26/96-----..-- 24.00 - 007164 CARL_SON EQUIPMENT CO 2437 06/26/96 560 . 19 005198 CENTRAL_ LOCK & SAFE CO 2438 06/26/96 107 . 26 .00001-.- ----CITY--OF FRIDLEY---.-_.- - - - 2439 06/26-/96--- -10.00 -- 007178 D--ROCK CENTER Lot SMALL EN 2440 06/26/96 54. 15 00001 DAKOTA CTY TECH COLLEGE 2441 06/26./96 50.00 008007 DICTAPHONE 2442 06/26/96---- 68.00 . 00003 DISCOUNT STEEL 2443 06/26/96 17 . 89 005048 DPC INDUSTRIES INC 2444 06/26/96 551 . 48 00825-1-_- ----FAUST/JERRY - - - -- - - 2445 06/26/-96- -59: 73 - 000975 FLITTIE/MARSHALL CONCRET 2446 06/26/96 1 ,496.24 007115 FOUR BY FOUR 2447 06/26/96 24. 00 .00002 FRONTLINE PLUS 2448 06/26/96-- 201 . 20 001030 G & K SERVICES 2449 06/26/96 242 . 00 001110 GENERAL IND SUPPLY 2450 06/26/96 164.80 007057 -- - GENEX -- ---- -- -_.- -- - 245]. 06/26/96----- ----5:94 - 001200 GOPHER BEARING 2452 06/26/96 5.39 001230 GOPHER STATE ONE CALL 2453 06/26/96 113.75 001241- -- GRACE/DUAN E - 2454 06/26/96------- 1 ,532 70 -- 008170 HEAL_THPARTNERS, INC. 2455 06/26/96 56.00 001505 HENN CO SHERIFF 2456 06/26/96 363. 50 007.307------ INTERSTATE - -- --- 2457 06/i6/96--- - --54.59 000715 LEEF BROS 2458 06/26/96 3.67 008197 MCI TELECOMMUNICATIONS 2459 06/26/96 5.34 008162 - MEREDITH CABLE - 2460 06/26/96- - 2. 66 - 002240 METRO COUNCIL ENVIRONMEN 2461 06/26/96 33,409.00 008178 METRO SALES INC. 2462 06/26/96 82. 53 002280--- rIIDWEST--ASPHALT-CORP--------- - - 2463 06/26/-96-- ---581 26 - 007359 MIDWEST COCA-COLA BOTTLI 2464 06/26/96 378. 15 008198 MORNSON/MICHAEL 2465 06/26/96 124. 00 007159 _ NAPA AUTO PARTS - - 2466 06/26/96 - 8. 50 - • 002680 NORTHERN STATES POWER 2467 06/26/96 6,841 . 40 008086 OFFICEMAX - ROSEVILLE S 2468 06/26/96 89. 12 002860-- -PFEIFFER/RICHARD - ---- - 2469 06/26/96------ 409.62 - 007303 PLUNKETT 'S INC. 2470 06/26/96 455.29 BRC FINANCIAL_ SYSTEM ST . ANTHONY VILL"- 06/19/96 15:23 Check Register GL540R-VO4.30 PAGE BANK VENDOR CHECK# DATE AMOUNT ----F-IRS-FIRSTAR--,ST--ANTHONY--CHECL<ING----- 007.333 POOLSIDE 2471 06/26/96 59.85 -------005257 --PRYOR-RESOURCES- 2472 06/26/96 ---99.00 - 003100 ROSEDALE CHEVROLET 2473 06/26/96 5.68 .00003 ROYAL TIRE 2474 06/26/96 284 .84 .00004 8CANTRON 2476 06/26/96 110.00 .00005 SCANTRON 2477 06/26/96 110.00 - ---- 00006- - -SCAN TRON --------- ----- 2478 06/26/96 --1-10:00 - 003315 SERCO LABORATORIES 2479 06/26/96 66.00 008089 SIGN LANGUAGE 2480 06/26/96 80. 25 - --008214-------SNYDER--DRUG---------- ------------------2481-06/26-/96--------- 65-26 — 005238 SPECIALTY RADIO SERVICE 2482 06/26/96 41 .91 005191 STEWARTS BLDG MART 2483 06/26/96 33. 16 -- -- --008202--- = TIMESAVER---OFF SITE SECRE 2484 -06/26/96 - -838:00 - 003560 TRACY PRINTING 2485 06/26/96 215. 16 007044 TWIN CITY JANITOR SUPPLY 2486 06/26/96 82-20 --- 002700------ -US-WEST--COMMUNICATIONS - 2487 -06/26/96--. - - 1;06-4.52 - 003710 VAN 0 LITE INC 2488 06/-26/96 14.89 003720 W W GENERATOR REBUILDERS .2489 06/26/96 132. 10 .00007 WILDLIFE MANAG SERVICES 2490 06/26/96 69:00 • .00008 ZAWORSKI/LEO 2491 06/26/96 15.00 000830 ZEE MEDICAL SERVICE 2492 06/26/96 49.58 FIRSTAR ST . ANTHONY CHECKING 52,910.09 * 06/21/96 FRI 08:46 FAX ST ANTHONY 0001 1 CITY OF ST. ANTHONY G COMMISSION MEET]NGWNUTES DRAFT PT,ANNIN 3 JUNE 18, 1996 4 L CALL TO ORDER/PLEDGE OF ALLEGIANCE. 5 The meeting was called to order and the Pledge of Allegiance was led by Chair Bergstrom at 7:02 6 P.M. I 7 M ROLL CALL. 8 Commissioners present: Chair Bergstrom; Commissioners Delmonico,Franzese, 9 Gondorchin, Makowske, and Thompson. 10 Commissioners absent: Commissioner Horst. 11 Also present: Kim Moore-Sykes,Management Assistant. 12 III. APPROVAL OF JUNE 18, 1996 PLANNING COMMISSION AGENDA. 13 Motion by Franzese, seconded by Delmonico,to approve the Planning Commission Agenda for 14 June 18, 1996 with the following changes: 15 Delete Item W. Approval of May 20, 1996 Planning Commission Minutes. 16 Delete Item VII. B. Concept Review of Proposed Lot Split/Double Bungalow Bauer. I Motion carried unanimously. 18 V. DESIGNATE PLANNING COMMISSION REPRESENTATIVE TO JUNE 259 1996 19 COUNCIL MEETING. 20 Chair Bergstrom was appointed as the Planning Commission representative for the Tuesday,June 21 25, 1996, City Council meeting. 22 VL• • PUBLIC HEARINGS. 23 A St, Anthony Unocal-76 24 1. Conditional Use Permit 25 Chair Bergstrom opened the public hearing at 7:03 p.m. 26. Commissioner Makowske acknowledged that he felt this was an excellent prospect for expansion. 27 He would however, refrain from voting or conversation on the issue as in the course of his 28 business dealings he did receive direct financial benefit. 29 Kim Moore-Sykes,Management Assistant reported Roger Bona, owner of the Unocal 76 Service 30 Station, 2812-27th Avenue NE,is proposing to build an addition to his existing service station 31 so that he will be able to expand his auto repair business. The purpose of the addition is to 32 increase the number of repair bays. The proposed expansion is 5,613 square feet, requiring an additional 19 parking spaces. Mr. Bona is proposing to put 21 parking spaces on site and to construct 14 additional parking spaces 35 on an adjacent piece of property that he recently purchased. The old meat market building will be 36 demolished to make way for a portion of the proposed on-site parking. 06/21/96 FRI 08:46 FAX ST ANTHONY IM 002 Planning Commission Regular Meeting Minutes June 18, 1996 • Page 2 1 In May,Mr.Bona and his architect presented drawings and plans to City Staff which showed the 2 proposed addition within the City's setback requirements. They also conducted a neighborhood 3 meeting on June 2, 1996. Mr. Dan Dahling, of Finn-Daniels Architects 'indicated that the meeting 4 went well, with the majority of the comments addressing a need for increased landscaping. The 5 residents and business representatives who attended the meeting advised them that they want 6 landscaping that will provide more visual screening that will also muffle the noise. 7 Ms.Moore-Sykes stated Staff is recommending that the conditional use permit be granted based 8 on the following conditions: 9 1. The parking areas must have striping for all the proposed parking spaces. 10 . 2. No more than 10 cars stored on the site for no more than 48 hours. This would also 11 include the parking area across the alley from the business. 12 3. Change the property address to reflect the business frontage on Kenzie Terrace. 13 Ms.Moore-Sykes explained with approving a conditional use permit, various additional 14 conditions could be placed upon the business. These additional conditions can include hours of 15 operation, hours of sign illumination, and lighting of the business during evening hours. • 16 The proposed conditional use is one that is specifically listed in the City Code(1635.03(d), pg. 17 16-25) for the zoning district. It is an appropriate use of the property because a similar use exists 18 with the Phillips 66 service station, which is to the south of Unocal 76 on Kenzie Terrace. In 19 granting the conditional use permit, the use will not be detrimental to the health, safety or general 20 welfare of the residents or people working in the area. 21 Chair Bergstrom reiterated that Mr.Bona and his architect had met previously with the Planning 22 Commission in a work session to discuss his proposal. 23 Chair Bergstrom reported that just prior to the meeting tonight the Planning Commission was 24 presented with a petition signed by 15.people requesting that Unocal-76 remove the present 25 shrubs from the berm on 27th Avenue and replace them with Evergreens and Juniper trees planted 26 4 or 5 feet apart. This would block out all noises made from using air guns and all other noises 27 when doors are opened during the summer and fall months. 28 Ms. Moore-Sykes presented a copy of the petition to representatives of Unocal-76. 29 Commissioner Franzese asked for clarification of condition 2 of Staff recommendation. Ms. 30 Moore-Sykes stated the condition was taken from a similar conditional use permit and would 31 allow a maximum of 10 cars to be parked on the exterior of the building at one time. The 48 hour • 32 restriction was meant to discourage long-term storage of vehicles on the site. 06/21/96 FRI 08:47 FAX ST ANTHONY 1@003 planning Commission Regular Meeting Minutes . 3une 18, 1996 • Page 3 1 Mr. Dan Ding,Finn Daniels Architects, stated Mr.Bona�'er restrictions ns be placed on the 2 conditions of Staff. He would propose however, that no fu conditional use permit as Mr.Bona has proven himself to be a clean and good business operator. 3 landsca ing along 27th Avenue to muffle the noise. He 4 He noted the neighbors were requesting P and was maintained by Mr.Bona. It 5 stated the existing landscaping was planted by the City would be possible to plant additional landscaping but he would recommend Evergreens rather 6 would be easier to maintain. He also noted Evergreens would need to 7 than juniper trees as they or Would die out. 8 be spaced further than 4 to 5 feet apart they u ose of the 4 parking spaces adjacent to the easement. Mr- 9 Commissioner Franzese asked the p rp He stated the proposed parking. 10 Daliling explained the spaces woas deb m pro em nt t the srt as it would add more landscaping 11 addition to the service station w P 12 and improve the access• at one tune, own the property and install the 13 Nis.Moore-Sykes noted that the City di d, 14 landscaping on 27th Avenue. That land has since been turned back over to the property owner. ested Evergreen plantings as they 15 Mr. Roger Bona stated he was in agreement He n ted ho ever,that he had an agreement with 16 would look better and be easier to maintain• and he would maintain it. He has.lived up to his 17 the City that they would plant the landscaping watering, trimmin and making the area look •1g part of the agreement and will continue to do so by S he did not feel he should have to spend an additional $1,000.00 to plant the 19 its best. a stated 20 Evergreens. asked if there were overhead wires which would interfere with Evergreen 21 Chair Bergstrom 22 ' glantings. Mr.Bona stated there was not. 23 Commissioner Gondorchin asked if Mr.Bona intended toch a stated he had no intention 24 had received any comments from residents in regard to this. 25 of changing his hours of operation. He noted the only comm e she e i oy the a 'vity a eor 26 who would like him to increase his hours of operation be J 27 corner. 28 Mrs. Beverly Stafford, resident, stated she lode osht�ea���he��be an pT vement. 29 Evergreens. She felt that Roger does a goo J y P i 30 Chair Bergstrom asked Mrs. Stafford to describe the noise from the service station. 31 Mrs. Stafford stated there is not enough noise. Everyone in her home loves to hear the sound of 32 an engine winding up. 33 Mr. Steve Burnt, Attorney representing Mr.Bona, stated that condition 3 had been intensely • 34 discussed by the City Council in 1993. The 48 hour maximum had been dropped as some cars are 06/21/96 FRI 08:47 FAX ST ANTHONY 0004 Planning Commission Regular Meeting Minutes June 18, 1996 • Page 4 1 parked for more than 48 hours waiting for parts. He noted there has not been a problem in the 2 past 4 years 3 Commissioner Gondorchin explained this was a mechanism to guard against abandoned vehicles 4 or vehicles being stored to be used for their parts. 5 Mr. Burnt stated cars would not be stored on the lot to be used for their parts. There had been 6 much discussion of this issue in 1993. 7 Ms. Moore-Sykes stated this condition was also included in the conditional use permit for the 8 Phillips 66 station. She had reviewed the meeting minutes from 1993 and did not recall that this 9 condition had been dropped at that time. 10 Mr. John Jadinak, 2805-27th Avenue N.E., stated the neighbors had requested Evergreens be 11 planted on the berm in 1993. Instead of evergreens small shrubs were placed there. If the 12 addition is approved two big doors will face his house and there will be more noise than there is 13 now. He felt the Evergreens would block the noise and the view of cars. 14 Chair Bergstrom closed the public hearing at 7:27 P.M. 15 Commissioner Franzese noted that a conditional use permit goes with the property Y as opposed to • 16 going with the owner. She asked if the City could impose other conditions on the conditional use 17 permit if the property was sold. Ms. Moore-Sykes stated this would not be possible unless the 18 new owners came before the City Council to do something different with the property. 19 Commissioner Gondorchin suggested condition 2 be revised to disallow the storing of vehicles 20 used expressly for parts and abandoned vehicles. He also questioned if a condition should be 21 included to preclude 24 hour operation. 22 Commissioner Franzese stated she had received a call from someone who was supportive of the 23 project but questioned the scale of the operation. 24 Motion by Gondorchin, seconded by Delmonico, to grant the conditional use permit based on the 25 following conditions: 26 1. The parking areas must have striping for all the proposed parking spaces. 27 2. No vehicles may be stored on-site to be specifically used for the purpose of extracting 28 spare parts and/or on-site long-term storage. 29 3. Change the property address to reflect business frontage on Kenzie Terrace. • 06/21/86 FRI .08:47 FAX ST ANTHONY [a 005 Planning Commission Regular Meeting Minutes • June 18, 1996 Page 5 1 4. Consideration of incorporating the use of Evergreen landscaping on a consensus basis of 2 the parties of Mr.Bona;the neighbors who have submitted a petition and the City of St. 3 Anthony. 4 Vote: Commissioners Bergstrom,Delmonico, Franzese, Gondorchin, and Thompson voted aye. 5 Commissioner Makowske abstained. 6 Motion carried. 7 2. Setback Variance Request-Parking 8 3. Setback Variance Request-Canopy 9 Chair Bergstrom opened the public hearing at 7:40 P.M. 10 Ms. Moore-Sykes reported that Mr. Bona is requesting a front yard setback variance of 32 feet in 11 order to construct a 20 x 24 foot canopy over an existing gas pump island. The proposed canopy 12 will be three feet from the property line but will be at the same height as the existing canopy and 13 like the existing canopy,will have no signage. The architect has stated in the application letter that there is no way to expand the center gas pump island because it is too costly. Moving the gas pump to the center location would impact 16 parking on site as well as the flow of traffic on the property. They also stated that there is a 17 public acceptance of canopies over gas pumps and without the canopy,the gas pump island is 18 viewed as obsolete. 19 In June 18, 1993, memo to City Staff Attorney Bill Soth identified several potential hardships 20 concerning canopies. He indicated that the cost of moving pumps could be considered a hardship 21 as well as the inability to compete with other service stations should the application be rejected. 22 He said that a canopy is becoming a standard operating practice and can be considered necessary 23 due to the prevalence of self service stations. 24 This memo appears to be the basis upon which St. Anthony has granted variances for gas pump 25 canopies. The City Council approved in the same month a variance request by Jim Sama for the 26 Stop-N-Save at 3259.Stinson Boulevard based on Mr. Soth's information. Mr. Same requested 27 two 12-foot variances for the canopy that he proposed to construct because his service station is 28 situated on a comer. The southern most comer of the canopy is seven feet from the property line. 29 In October 1993,Dick Freiberg, owner of the Phillips 66 service station, requested a variance of 30 23 feet in order to construct a canopy over the gas pump island. The City Council approved this 31 variance request and allowed the construction of the canopy over the gas pump island that is similarly situated along Kenzie Terrace. Mr.Freiberg had based his request on previous City Council approval of variances for canopies. 06/21/96 FRI 08:48 FAX ST ANTHONY 0006 Planning Commission Regular Meeting Nfmutes June 18, 1996 • Page 6 1 Ms. Moore-Sykes reported Staff is recommending that the variance for the gas pump island 2 canopy as requested by Roger Bona, owner of Unocal 76 be approved. Staffs recommendation 3 is partly based upon earlier canopy variance approvals and that this request also demonstrated 4 similar hardships to those discussed by the City Attorney. These hardships include the cost of 5 moving the gas pumps, fuel storage tanks, and accessory equipment; public perception the gas 6 pumps are not working or are obsolete; and canopies'afe considered by the industry as standard 7 operating practice. These issues were reflected in their application letter as well. 8 Ms. Moore-Sykes reported Mr.Bona is also requesting a 10 foot variance to park in the front 9 yard parking setback along Kenzie Terrace. They are proposing that this area be restricted to 10 temporary parking only for the purpose of parking cars scheduled for repair. 11 Mr. Bona is proposing an expansion of 5,613 square feet,that will require an additional 19 12 parking spaces. His site plan shows 21 parking spaces on site and two of these parking spaces are 13 in the front yard setback. The old meat market building will be demolished to make way for a 14 portion of the proposed on-site parking. 15 The application letter indicates that the intention is to park only to the property line, leaving the 16 remaining bituminous surface available for a sidewalk. Again,they are.basing their arguement. 17 upon the apparent precedent of the surrounding area. As Mr. Finneman states in the application 18 letter, the area has developed a"historical dependence" on using the parking setback of their 19 property for parking and driveways. 20 The City Council has also approved a similar request for Phillips 66. At the same time that the 21 canopy variance was granted to the Phillips 66 service station, Staff also recommended that they 22 be allowed to have a variance to 0 feet for the purpose of providing limited parking to the 23 property line. 24 Mr. Moore-Sykes stated Staff is recommending approval of this variance request. Due to the 25 irregular shape of the property and the nature of their business, the applicant feels it necessary to 26 keep temporary parking on-site. They have purchased property adjacent to the Unocal 76 service 27 station which is being planned for employee and overflow parking. Only the parking on-site will 29 be used for vehicles scheduled for maintenance and repair. As the application lettter states, they 29 considered Iandscaping the setback,but determined that this effort would be futile because of the 30 snow, ice and salt placed there in the winter from plowing. A more appropriate use was for 31 temporary parking. They will enhance the landscaping at the front of the building to compensate 32 for the amount of parking that is necessary for the conduct of business. 33 Mr.Dan Dahling, Finns-Daniels Architect, explained that the landscaping on the site would be 34 enhanced as a result of the setback variance. He explained the new canopy will be small and the 35 height and color will match the existing canopy. There will be no signage or illumination on the • 36 canopy. 37 Chair Bergstrom closed the public hearing at 7:49 P.M. 08/21/98 FRI 08:48 FAX ST ANTHONY 0007 Planning Commission Regular Meeting Minutes • June 18, 1996 Page 7 1 Motion by Gondorchin, seconded by Franzese to recommend approval of the request for a front 2 yard setback variance of 32 feet for Roger Bona, Unocal 76 service station, 2812-27th Avenue 3 N.B. based on its meeting-the variance criteria as follows: 4 1. Strict enforcement would cause undue hardship not created by the landowner. This is 5 demonstrated by the public demand for canopies. Also the request is not for pure 6 economic gain. Moving the gas pump would result in the configuration of the island 7 restricting traffic and causing a safety issue. S 2. Unique circumstances in that this is a redevelopment and expansion of an existing property 9 and the unique shape of the property. 10 3. Keeping in the spirit of the granting of previous varaince requests for properties in the 11 area including Phillips 66 service station. 12 13 Motion by Gondorchin, seconded by Delmonico to recommend approval of a 10 foot variance to 14 park in the front yard setback along Kenzie Terrace as it meets the variance criteria as follows: 1. Strict enforcement would cause undue hardship not created by the landowner due to the unique configuration of the property. 17 2. Unique circumstances in that this is a redevelopment and expansion of an existing 18 property. 19 3. Keeping in the spirit of the granting of previous variance requests for properties in the 20 area including the Phillips 66 service station. 21 Vote on the motions: Commissioners Bergstrom, Delmonico,Franzese, Gondorchin, and 22 Thompson voted aye. Commissioner Makowske abstained. 23 Motions carried. 24 VIL NUSCELLANEGUS. 25 A. Concept Review of Proposed Dack and 3-Season Porch-W.Lutterman. 26 Ms. Moore-Sykes reported Staff has received an application from William and Susan Lutterman, 27 3433 Croft Drive,to construct a deck and eventually a three-season porch on their property. This 28 will require a back yard setback variance. The applicants are citing the hardship as being unable 29 to fully utilize the'property because of its shape and being a comer lot. The deck and the footings 30 and foundation would be completed this summer. The porch would be built next summer. Commissioner Franzese asked how far the adjacent property owner was from the lot line. Ms. 4 Moore-Sykes stated she was unsure but noted Mr. Lutterman had spoken with the neighbors and 33 they have no problem with the privacy or the distance. 06/21/96 FRI 08:49 FAX ST ANTHONY (a 008 Planning Commission Regular Meeting Minutes June 18, 1996 • Page 8 1 Mrs. Susan Lutterman, 3433 Croft Drive, stated she did not have the neighbor's side yard setback -2 measurements. She noted that the irons have been identified and this could be measured. She 3 stated they had talked with the neighbors and received verbal agreement in regard to the project. 4 Commissioner Gondorchin stated he liked to see projects of this kind go forward. He 5 acknowledged the odd configuration of the lot and suggested a professional survey be obtained if 6 there was any doubt or confusion as to the actual lot line. He asked why the project would be 7 extended into the next year. 8 Mrs. Lutterman stated the reason was that it had not yet been decided if they would construct a 9 two-season porch or a three season porch. 10 There was Commission consensus to approve of the concept of the variance for William and 11 Susan Lutterman, 3433 Croft Drive. 12 Al. Concept Review of Rez_o-ning Request-Kruegger. 13 Ms. Moore-Sykes explained this request was for rezoning of the property to allow another family 14 to live in the lower level of the house and make the home a two-family unit. Ms. Moore-Sykes 15 noted she had informed Mr. Krueger that spot zoning is not done in St. Anthony. Commissioner Gondorchin stated he was in opposition to the request, He felt that ermittin • 1b PP � permitting 17 residents in the City of St. Anthony to rent rooms would be detrimental to the community. 18 There was Commission consensus that this rezoning would not be beneficial to the community, is 19 down-zoning, and may not be allowed by City Code. 20 21 C. Review of the City's LCA Housing Adgn Plan. 22 Ms. Moore-Sykes stated this draft would be forwarded to the Met Council following its approval 23 by the City Council on June 25, 1996. The document descrn`bes what the City can do and what 24 tools and funds to use, to attract, enhance and maintain life-cycle housing in St. Anthony. It 25 includes benchmarks which the City of St. Anthony currently meets or exceeds and will strive to 26 maintain. She explained the Met Council would like the City of St.Anthony to be more flexible in 27 their land use, allow for larger homes on smaller lots and increase density slightly. 28 Chair Bergstrom asked if the City of St. Anthony had internal funding.sources for improvements 29 to residential housing. Ms. Moore-Sykes stated the City did not. 30 There was Commission consensus to encourage some internal program in the City of St. Anthony, 31 ex. low interest loans, for homeowners to utilize for improvement to existing homes. The 32 Commission also suggested the percentage of homes that are owner occupied by tracked. If the 33 percentage dropped it can be utilized as an early warning sign. • 34 06/21/96 FRI 08:49 FAX -►► ► ST ANTHONY 009 Planning Commission Regular Meeting Minutes • June 18, 1996 Page 9 1 D. Comprehensive Plan Update. 2 . . 1. Request for Proposal-Engineering Consultant. 3 Chair Bergstrom explained this is a draft Request for Proposal for the Comprehensive Plan. He 4 noted the four points which were identified as the main focus. He stated the request would be 5 sent to six firms on July 1 st and asked Commissioners to forward the names of any other firms 6 which they would like to be invited to bid to Ms. Moore-Sykes prior to July 1 St. 7 VUL DISCUSSION I' TMS. 8 Ms. Moore-Sykes explained she had received a call from City Attorney Bill Soth regarding the 9 proposed conditional use changes regarding the deletion of pool/billiard halls and motorcycle sales 10 as a permitted conditional use. I-Iis advice was to review and treat these uses in the same fashion 1 l as adult businesses. 12 Ms. Moore-Sykes explained the new state statue which was adopted last year which sets a 60-day 13 limit for taking action on a rezoning or variance request. If a City does not take action within 60 14 days, the request is automatically approved. She explained the City can request a 60 day 15 extension with reasonable cause. Ms. Moore-Sykes noted an article which was included in the packet which showed an,example of 46 St. Louis Park's Program for Beatification. 18 Ms. Moore-Sykes noted a letter which was received from Cathy Sorenson,Planning Secretary, 19 expressing her appreciation of the opportunity to work with St. Anthony Planning Commission 20 and Staff. The Commission acknowledged the thorough job she had done on the minutes and her 21 ability to capture the essence of a meeting. 22 Ms. Moore-Sykes updated the Commission on the status of the City Hall/Community Center. 23 She reported most of the outer wall is constructed. There has been a slight problem with the clay 24 drying in some areas. The anticipated occupancy date is January 1997 and the contractor is 25 approximately 2.5 weeks behind schedule. 26 Commissioner Franzese noted an article in the Bloomington newspaper in regard to outdoor 27 storage of vehicles. She also noted an article in the Edina newspaper which compared the 28 percentage of shoppers at CUB Food Store,Rainbow Food Store,Lunds and Byerly's. She 29 noted the City of Edina Liquor Store was located in their CUB Foods Store. 30 Commissioner Thompson expressed his appreciation of the new semaphore located at 39th 31 Avenue. 32 Chair Bergstrom reported he would prepare a draft of the previous unification discussion for the City.Council meeting of June 25th. 06/21/96 FRI 08:49 FAX ST ANTHONY [a 010 Planning Commission Regular Meeting Minutes June 18, 1996 • Page 10 1 Y.X. ADJOURNMENT. 2 Motion by Makowske, seconded by Delmonico, to adjourn the meeting at 9:00 P.M. 3 Motion carried unanimously. 4 Respectfully submitted, 5 Lorri Kopischke 6 TimeSaver Off Site Secretarial • STAFF REPORT DATE: June 18, 1996 TO: Planning Commission Members FROM: Kim Moore-Sykes, Management Assistant ITEM: Conditional Use Permit -- Unocal 76 Service Station BACKGROUND: Roger Bona, owner of the Unocal 76 Service Station, 2812 - 27th Avenue NE, is proposing to build an addition to his existing service station so that he will be able to expand his auto repair business. The purpose of the addition is to increase the number of repair bays. The conditional use permit is required because of Mr. Bona's proposed expansion of the current use of the building. The proposed expansion is 5,613 square feet, requiring an additional 19 parking spaces. Mr. Bona is proposing to put 21 parking spaces on site and to construct 14 additional parking spaces on an adjacent piece of property that he recently purchased. The old meat market building will be demolished to make way for a portion of the proposed on-site • parking. In May, Mr. Bona and his architect presented drawings and plans to City Staff which showed the proposed addition within the City's setback requirements. They also conducted a neighborhood meeting on June 2, 1996. Mr. Dan Dahling of Finn-Daniels Architects indicated that the meeting went well, with the majority of the comments addressing a need for increased landscapping. The residents and business representatives who attended the meeting advised them that they want landscapping that will provide more visual screening that will also muffle the noise. In addition to obtaining a conditional use permit, it is necessary for Mr. Bona to apply for two setback variances. These variances are needed for a proposed 20 x 24 foot canopy he wants to place over an existing gas pump island. He currently has a canopy for a larger gas pump island as does the Phillips 66 service station across the street. He is requesting approval for the smaller canopy so that visually it is consistent with his larger canopy and the other service station canopies in the area. Mr. Bona stated that there will be no signage on any of the canopies. The second variance request is for proposed parking within the 10 foot frontyard setback along Kenzie Terrace. As stated in the application letter, Mr. Bona is requesting this parking variance to temporarily park cars in this space so that they can evaluate the repairs needed to a vehicle. In an attempt to reduce the need to park in the setback, they • purchased the lot southwest of the service station and plan to construct a parking area there. This parking will be for employees and overflow. RECOMMENDATION: Staff recommends that the conditional use permit be granted based on the conditions listed • below. 1.) The parking areas must have striping for all the proposed parking spaces. 2.) No more than 10 cars stored on the site for no more than 48 hours. This would also include the parking area across the alley from the business. 3.) Change the property address to reflect business frontage on Kenzie Terrace. With approving a conditional use permit, various additional conditions could be placed upon the business. These additional conditions can include hours of operation, hours of sign illumination, and lighting of the business during evening hours. The proposed conditional use is one that is specifically listed in the City Code (1635.03(d), pg. 16-25) for the zoning district. It is an appropriate use of the property because a similar use exists with the Phillips.66 service station, which is to the south of Unocal 76 on Kenzie Terrace. In granting the conditional use permit, the use will not be detrimental to the health, safety or general welfare of the residents or people working in the area. • STAFF REPORT DATE: June 18, 1996 TO: Planning Commission Members FROM: Kim Moore-Sykes, Management Assistant ITEM: Setback Variance for Parking -- Unocal 76 Service Station BACKGROUND: Roger Bona, owner of the Unocal 76 service station at 2812 - 27th Avenue NE, is requesting a 10 foot variance to park in the front yard parking setback along Kenzie Terrace. They are proposing that this area be restricted to temporary parking only for the purpose of parking cars scheduled for repair. Mr. Bona is proposing an expansion of 5,613 square feet, that will require an additional 19 parking spaces. His site plan shows 21 parking spaces on site and two of these parking spaces are in the front yard setback. The old meat market building will be demolished to make way for a portion of the proposed on-site parking. The application letter indicates that the intention is to park only to the property line, • leaving the remaining bituminous surface available for a sidewalk. Again, they are basing their argument upon the apparent precedent of the surrounding area. As Mr. Finneman states in the application letter, the area has developed a "historical dependence". on using the parking setback of their property for parking or driveways. The City Council has also approved a similar request for Phillips 66. At the same time that the canopy variance was granted to the Phillips 66 service station, Staff also recommended that they be allowed to have a variance to 0 feet for the purpose of providing limited parking to the property line. RECOMMENDATION: Staff recommends approval of this variance request. Due to the irregular shape.of the, property and the nature.of their business, the applicant feels it necessary to keep temporary parking on-site. They have purchased property adjacent to the Unocal 76 service station. which is being planned for employee and overflow parking. Only the parking on-site will be used for vehicles scheduled for maintenance and repair. As the application letter states, they considered landscaping the setback, but determined that this effort would be futile because of the snow, ice and salt placed there in the winter from plowing. A more appropriate use was for temporary parking. They will enhance the landscaping at the front of the building to compensate for the amount of parking that is necessary for the conduct of business. • STAFF REPORT DATE: June 18, 1996 TO: Planning Commission Members FROM: Kim Moore-Sykes, Management Assistant ITEM: Setback Variance for Canopy -- Unocal 76 Service Station BACKGROUND: Roger Bona, owner of the Unocal 76 service station at 2812 - 27th Avenue NE, is requesting a front yard setback variance of 32 feet in order to construct a 20 x 24 foot canopy over an existing gas pump island. The proposed canopy will be three feet from the property line but will be at the same height as the existing canopy and like the existing canopy, will have no signage. The architect has stated in the application letter that there is no way to expand the center gas pump island because it is too costly. Moving the gas pump to the center location would impact parking on site as well as the flow of traffic on the property. They also • stated that there is a public acceptance of canopies over gas pumps and without the canopy, the gas pump island is viewed as obsolete. In June 18, 1993, memo_ to City Staff, Attorney Bill Soth identified several potential hardships concerning canopies. He indicated that the cost of moving pumps could be considered a hardship as well as the inability to compete with other service stations should the application be rejected. He said that a canopy is becoming a standard operating practice and can be considered necessary due to the prevalence of self service stations. This memo appears to be the basis upon which St. Anthony has granted variances for gas' pump canopies. The City Council approved in the same month a variance request by Jim Sarna for the Stop-N-Save at 3259 Stinson Boulevard based on Mr. Soth's information. Mr. Sarna requested two 12-foot variances for a canopy that he proposed to construct because his service station is situated on a corner. The southern most corner of the canopy is seven feet from the property line. In October 1993, Dick Freiberg, owner of the Phillips 66 service station, requested a variance of 23 feet in order to construct a canopy over the gas pump island. The City, Council approved this variance request and allowed the construction of the canopy over the gas pump island that is similarly situated along Kenzie Terrace. Mr. Freiberg had based his request on previous City Council approval of variances for canopies. • Mr. Bona and his architect recently conducted a neighborhood meeting, inviting residents • and business owners to attend. Mr. Dan Dahling of Finn-Daniels Architects indicated that the meeting went well. The only comment that came out of that meeting was a need for increased landscapping. The residents and business owners advised them that they wanted . landscapping which will provide more visual screening and that will also muffle the noise. RECOMMENDATION: Staff recommends that the variance for the gas pump island canopy as requested by Roger Bona, owner of Unocal 76 be approved. Staff's recommendation is partly based upon earlier canopy variance approvals and that this request also demonstrates similar hardships to those discussed by the City Attorney. These hardships include the.cost of moving the gas pumps, fuel storage tanks, and accessory equipment; public perception the gas pumps are not working or are obsolete; and canopies are considered by the industry as standard operating practice. These issues were reflected in their application letter as well. • • Kwv • June 10, 1996 Attn: Kim Moore-Sykes q Management Assistant City of St.Anthony Village 3301 Silver Lake Road St.Anthony, MN 55418-1699 Re: St.Anthony Unocal-Kenzie Terrace Remodel and Additions Dear Ms. Moore-Sykes,Staff Members,Planning Commission,etc. The intent of this letter is to support our submittal for remodeling and additions to the Unocal Service facility on Kenzie Terrace. It is our belief that we are creating strong improvements to the present land use of this site as well as strengthening an important service business in the city. We conducted a neighborhood meting.on Tuesday,June 4, 1996 at 7:00 p.m.to outline and discuss our intentions. (Attendance list attached.) We received a very positive reaction. Some requests were made for specific landscape applications and we will discuss these issues with city staff shortly. Each neighbor considers the proposed development to be an improvement to the present land use and we anticipate they will join us at the public meetings as advocates. Some of the list of benefits gained by this new development effort are outlined below: We are removing a decaying building structure(meat market building)form the site. • We are re-establishing larger building and parking setbacks along the residential west property line. - We are improving the landscaping on site. We are consolidating the gas pumps under similar protection canopies for a more consistent look. - We are reducing the outside blacktop surface area and reducing the number of cars which are parking on this site. (We are also organizing the parking into a more formal arrangement.)We have greatly reduced the amount of parking that was exposed to the north and west residential areas(our building will block the majority of these stalls.) - We are removing machining and service work from the northern most existing service bay thus transferring work related noise to more internal areas. - Our new construction is presenting a narrower single story building edge toward the westerly residential neighbor and we are able to create a new stronger sound barrier wall. - We have located all new overhead door access to this facility as internal on the site as possible with minimum exposure to the outside property views. - The larger complex represents a more diverse range of services,a stronger marketplace niche and a greater marketability of facility;all long term benefits. - All trash and storage will be moved inside of the building. - Our signage applications on site are minimal according to ordinances and they will not be increased. 2324 UNIVERSITY AVENUE • SUITE 109 • ST. PAUL, MN 55114 • 612-641-1339 • FAX 641-0149 e As part of our proposal we are seeking two variances to city ordinances. We believe these. variances are reasonable,consistent with historical use,with precedence,and driven by the unique • characteristics and restraints of this site. VARIANCE#1: We request the right to place a 20 x 24 canopy over the existing gas pump island nearest to Kenzie Terrace. In order for this pump island to be valid in public perception it must be sheltered or it is obsolete. We have no ability to expand the islands at our center site location and we cannot sacrifice the use of this two vehicle location. It represents a pre- existing condition and is similar to the canopy allowance provided for the Philips 66 station to our west: We will not use the canopy for any signage. The canopy edge would be at the same height as our existing canopy and its top edge would locate 3'from the property line(requiring a 7'variance on the 10'front yard setback). VARIANCE#2: A variance is requested to park within the 10'front yard setback that exists along Kenzie Terrace. (We would park to the property line and the balance would remain as sidewalk). As is the case with many business along this road,a historical dependence has developed in the use of these edge areas for parking or drives(example: Philips 66,Lowry Avenue Barbers,Video Update,City Fire Station,Strip Center housing Hair Advantage and liquor store,Center housing State Farm,Custom Liquidators,etc.). We have attempted to remove as much parking from this site as possible(14 spaces on adjacent site B)but this business requires as many cars as possible be held(temporarily)close to the building entry for evaluation discussions and exchange for loaner vehicles. We are surrounded by roads on three sides of this site and pushed to maximum setbacks along the residential western edge and the site is very irregularly shaped;so.we have only this one opportunity to position these temporary staging stalls. Rather than placing landscaping in this very hostile buffer(due to snow plowing and salt spray,etc.)setback,we hope to compensate with an enhanced landscape area adjacent (and bermed)in front of our new building as a more controllable green area. Sixty percent of our frontage on Kenzie Terrace is in drive or access lanes to pump islands,we are only requesting this variance for approximately 90' of frontage where parking stalls actually occur. Another compensation measure is the large landscaped green area created in a triangular form edging the exit alley on the adjacent site B. We appreciate your consideration on these matters. Please notify us if you require any additional information. Sincerely, ' ark nemann MF/Id encl: List of Neighborhood Meeting Attendees Unocal Site Plan cc: Roger Bona Bernie Frey • o. . .'o d NEIGHBORHOOD MEETING ATTENDEES � OJune 4, 1996 ri a 7:00 p.m. JOE SCHLUENDER ` 2708-27th Ave NE 00 ' . MARIE SCHLUENDER R C 01114 9 @ 4 @ 2708-27th Ave NE PALMER GUNDERSON 1800-27th Ave NE GARY ZAHRBOCK 2704-27th Ave NE ROBERT STAFFORD 2701 Coolidge St. BEVERLY STAFFORD 2701 Coolidge St. JOHN JADINAK 2805-27th Ave NE HUGH MCSHENY St.Anthony Unocal Manager a3024 Crestview Drive BERNIE FREY FREY DEVELOPMENT,INC. Project Contractor 4715 Blaisdell Ave S Minneapolis,MN MARK FINNEMANN FINN-DANIELS,INC. Project Architect 2324 University Ave St. Paul,MN ROGER BONA JANE BONA Owners St.Anthony Unocal Kenzie Terrace a 2324 UNIVERSITY AVENUE o SUITE 109 o ST. PAUL, MN 55114 0 612-641-1339 o FAX 641-0149 mvu n m�lau!e1Dwe mY )n blrlMd As amw 3119 A Z I;+•, Orem lm 1�0 •11 EL rc► rMYlm1 701•d A171 �,f_I,a:}44',1 ` Y1 aY>d - 53UlI rL'-'L ES Kilf alJf•/118 oroam i 4.: STwn a 3MMM114 LID•IBd nYn NrY y'= • !'�'J I, veo .'ir!: Ith 1B 78 1D 3 yrdpw a ffm C 'L OS OW V39DdMW DlydLWJ ONKMi nYrro� F JtiT �� , CNN WID 1A 06 ft.a XlM 318 �b,4/r��'�'•l�9�a�I^;�b��l�� 'w 1iI': 'I,' ,,�Iw�.. �� t4 ,.i;4i��;rJy:'�'i!�•��p j�l ll�".�i jlY!i", Y �_'^ O z rlya 316 A311V iaixa dhw'd WSW mr-M War r HIVON A _ 7♦ •� 11 i'�'/ 1A 43 Y►saYfm I V •�i'�' 1 1 ♦ I Y J �! r, 1 `� R I, til IkIII t 'I ` Q �I ��• I �'I 44I1111 I I �-4►�_0 l \ v4f i a �-�NN� Y��wl�� � iIIIRI '�'�I ns�✓� !Jl iill.,;l .�.w �' 1() ArrlYr RNJ<! ^ �C{ Im IO1Y m J1/ht ON • .y.l. � � � / !Yr'I�+�; :l1Gd b•Dm i1Yr Ol r®aelrw TN rHIYlo1 4 L.:1 pl' o',"'.� ' r aaar r swa c Lod s! nw d3w 1"m O '�4j14 • �.:'y"y ���:IJ. '' tea!p I►'t1 SfW3dIWT So ` fjtJw'- ri • . '1 i .' ��•r VNLISD ArinDO/vs r•` . ;�1 ''I ILIA III. , rwilw >t•i x snmrpjd wn iiawM 1 Lod.S! Sid 7 •Yw •J4 p9 .�, ," s�rr�.• AP J1371D J11Tl1MJ. 1l3jvo ' ! ,yy�J. J'•' • nl.!": 45,�'I;b' .1 561U16iJ 1LUDW5 ri LOd AI Y It MHVA -94K XSY l eB.a! Yq y` �/JIS(VCC /YOd &Tnlrsrrn yA,4 3.1�a3F47S � MEMORANDUM DATE: June 18, 1993 TO: Thomas D. Burt, City Manager FROM: David Mark Urbia, Management Assistant ITEM: SARNA PETITION FOR VARIANCE TO INSTALL CANOPY AT 3259 STINSON BOULEVARD. In a conversation with Bill Soth, City Attorney, he identified some potential hardships. Soth believed that lot size is a hardship because the movement of the pumps to allow a canopy within the building envelope would take away the parking use of his property. Soth said the cost to move the pumps is a hardship. This is an economic hardship,_ which can be considered if not considered as the sole hardship. Soth also mentioned that to be comparable to the competition, a canopy is a necessity and a standard operating practice due to the prevelence of self service stations. • I REGULAR COUNCIL MEETING 2 NOVEMBER 9, 1993 3 PAGE 8 4 5 o' Motion by Marks , second by Fleming to approve the conditional 7 . use permit for "The Hair Solution" at 2906 Pentagon Drive with 8 the conditions as recommended by the Planning Commission . 9 10 Motion carried unanimously 11 12 3 2 . Conditional Use and Variance - R. Freiberg, "Dick ' s St . 14 Anthony 66" , 2700 Kenzie Terrace i5 16 Commissioner Madden reviewed the requests . The proposed 17 addition of two bays in the service station building requires 18 a variance of 32 ' 6" and the proposed canopy requires a 19 variance of 23 feet . The conditional use permit is required as 20 there will be an expansion of the use of the building. 21 22 Councilmember Fleming inquired if the number of inoperable 23 vehicles allowed on the property is the same number as other 24 service stations . 25 26 The City Manager responded .that it is the same number as the 27 • Bona station . He also stated that the station is located in a 28 very unique site. It is small , contains two right-of-ways and 29 is triangular shaped. Also, a portion of the adjacent bowling 30 alley is located on this parcel . 31 32 Commissioner Madden cited the following conditions recommended 33 by the Planning Commission for approval of the requests : 34 35 a . Parking lot must be striped a minimum of eight spaces . 36 37 b. The canopy lighting must shine down . 38 39 c . Inoperable vehicles may not be stored on the site for more 40 than two weeks . 41 42 d . Removal of roof sign.. 43 =.4 e . Where old chain link fence is currently located, new screen =5 fencing will be installed behind the building: 46 47 f . Complete paving on east side of building up to public- 48 right-of way. 49 50 • 1 REGULAR COUNCIL MEETING 2 NOVEMER 9 , 1993 • 3 PAGE 9 4 5 6 Motion by Marks , second by Enroot.h to approve the conditional 7 use permit and variance requests -for "Dick ' s St . Anthony 66" 8 with the same conditions as recommended by the Planning 9 Commission and noting that no one appeared to speak against i0 these requests and that a hardship exists because of the 11 unusual shape of the lot . 12 13 Motion carried unanimously 14 15 16 3 . Variances - D. Mercil., 3112 Silver Lake Road 17 18 This lot is one of those purchased by the City' s HRA for 19 scattered site redevelopment . 20 21 Commissioner Madden advised it is buildable but non-conforming 22 by today ' s standards . The variances being requested are as 23 follows : 24 25 front yard variance of seven feet 26 back yard variance of twenty feet 27 lot area variance of 440 square feet , and • 28 lot width variance of twenty four feet 29 30 The hardships cited for these variances are as follows : 31 32 to allow the redevelopment of a platted and buildable lot 33 hardship caused by City Ordinances , and 34 the proposed home is of modern standards which requires 35 additional total square footage and different design 36 considerations 37 38 The purchaser is planning to build a three bedroom, split 39 level home which will face Townview Avenue . G0 41 Motion by Marks , second by Wagner to approve the four 42 variances as listed noting the hardships and that no one 43 appeared to speak in opposition of the request . 44 45 Motion carried unanimously 46 47 48 4 . Lotsnlit and Variances - W. F. Bauer for 3640/3644 Silver 49 Lake Road 50 • 1 PLANNING COMMISSION. MEETING 2 OCTOBER 19, 1993 3 PAGE 4 4 5 also, no one appeared to speak against this request and there 6 had already been a similar request approved. 7 8 Motion carried unanimously 9 10 I1 B. Application for a Conditional Use Permit , Richard B. I12 Freiberg, owner, Dick ' s St . Anthony "66" , 2700 Kenzie Terrace 13 C. Petition for a Setbac Variance, Richard B. Freiberg, 14 owner, Dick ' s St . Anthony "66" , 2700 Kenzie Terrace 15 16 Mr. Freiberg agreed to have these - two issues heard 17 simultaneously. 18 19 The Public Hearings were opened at 7 : 15 p .m. by Chair Faust . 20 21 He read the notice of pub.lic he for both of these items 22 which appeared in the October 9, 1993 edition of the -Bulletin . 23 24 25 The proposed addition of two bays in the . service station 26 building requires a variance of 32 ' 6" and the proposed canopy 7• requires a variance of 23 feet . The conditional use permit is 28 required as there will be an expansion of the use of the 29 building. 30 31 The City Manager felt this station is located on a very unique 32 site. It is small , contains two right-of-ways and is 33 triangular shaped . The setbacks normally required for this 24 type of situation would nearly render the lot. unbuildable. He 35 also noted that a portion of the bowling alley building is 36 located on this parcel . 37 38 The required parking spaces cannot . be lo-cated on the - property 39 line but staff is recommending a variance to 0 feet . The pumps 40 �ar will remain in their present location and the canopy will be 1 placed over them. 42 . , 3 Commissioner Madden noted there is no canopy length on the 44 submitted drawing. The canopy will be forty-eight feet . 45 Canopies at two other service stations in the City are smaller 46 in length. 47 48 The City Manager stated that the length can be addresssed as 49 a condition in the conditional use permit if the Planning 50 Commission- so chooses.. • �....,.+r-.rsf =—�:L•4'I.1►.L'a'..'S+S'nr a.:�tJ:s� - _ - -'_iv._. - '�.-__ �- - �...<ti.� .r�...•i.71:9.�a•�1.:?..:.ti .r.. 1.s'�i.:.wcsJ�i.Ld. _w.r.wn}..'!'V•Y.-�N :Y. rr��'f'.11IV4!�.yd.i..Y.1..!K!iiMe.r,!/{'91�.YNIM•3�S•fti-1C"r.Vr�w.•.a.•.v.'•rr '-.' .w. �.... ..r •.-....J•i_.nf'i J -.r.':....s�1H.f.I�'•w"1.1..a'.i'LfY�t,-•:•Y.s .t- 1 PLANNING COMMISSION MEETING • 2 OCTOBER 19, 1993 3 PAGE 5 4 5 Mr . Freiberg advised that the pump island will be thirty eight 6 feet long and needs four feet of canopy on each end to be 7 usable. The canopy facia will be thirty six inches. high and 8 ' will be only decorative. No advertising nor signs will be 9 placed on the canopy. The lights will shine down so they will 10 not interfer with any residences . There will be no junk cars 11 stored on the property and the roof signs will be removed. He 12 also stated that the .fencing will be changed and surface 13 blacktopping will be done next year when the weather is 14 better. 15 16 The Public Hearing was closed at 7 : 28 p.m. 17 18 Commissioner Franzese inquired if staff had researched this 19 request pertaining to any hardship. The City Manager responded 20 that the City Attorney had applied a "creative" interpretation 21 for other variances .granted to service stations . It was felt 22 this request could qualify for a hardship because of 'the 23 unusual shape of the lot . 24 25 Commissioner Gondorchin inquired if there was going to be a 26 pylon sign . Mr . Freiberg stated there was . 27 • 28 Motion by Franzese, second by Madden to recommend to the City 29 Council granting of the conditional use permit and the 30 variance to accommodate the expansion of the building and the 31 addition of a canopy as per the ' staff recommendations , there 32 was no one who appeared to speak against these requests , a 33 hardship exits because of the unusual shape of the lot and 34 including the following conditions : 35 36 1 . Parking lot must be striped a minimum of eight spaces . 37 38 2 . The canopy lighting must shine down 39 40 3 . Inoperable vehicles may not be stored on the site for more 41 than two weeks . 42 43 4 . Removal of roof sign 44 45 5. Where old chain link fence is currently loca-ted, new screen 46 - fencing will be installed behind the building. 47 48 6 . Complete paving on east side of building up to public- 9 right-of way. 5 Motion carried unanimously- . ain t � illa e hon Administrative Offices 3301 Silver Lake Road, St. Anthony, Minnesota 55418-1699 (612) 789-8881 FAX (612) 781-9323 June 6, 1996. Mr. Greg Dahling FINN-DANIELS ARCHITECTS 2324 University Avenue, #109 St. Paul, MN 55114 VIA FAX: 641-0149 Dear Greg: • I am writing this letter as a follow-up to yesterday's discussion regarding the letter that is required as part of the variance application process. I had indicated that by statute, the Planning Commission has to make a recommendation on a variance based upon hardship criteria. The discussion of hardship has to relate to problems of the site, i.e., topography or shape of the parcel that makes it necessary to request a variance. Aesthetics or economic hardship alone are not acceptable reasons for requesting a variance. You indicated during our telephone discussion that a revised letter will be forwarded to our office by Friday. Once we have received your revised letter, the City will have 60 days by which an action must be taken on the variance requests that you are submitting on behalf of Roger Bona, owner of the property in question. Should a situation arise whereby the City is unable to.act on these requests within 60 days, we are required to submit to- you in writing that we are extending the 60-day time limit and the reasons for this extension. Please call me if you have additional questions or concerns. Sincerely, • Kim oore-Sykes, Management Assistant City of St. Anthony Date: Fee: $130.00 • CITY OF ST. ANTHONY APPLICATION FOR CONDITIONAL USE PERMIT �o �l 0)41 Applicant: R-4.-� Z &&nii,s Phone: 641-i22�_ Address: 232 UAiyr; ,,r4 Av5 lob . --e7r, PAL, Status of applicant (owner, buyer, renter, agent, etc.): �►+ti��r Street address and/or legal description of property in question: �� pCf�Prlh43�U Ala 2�/CA'� Zoning district in which property is located: Conditional use proposed: EX?A4_-._A of Ex5n'tG Gpyg& Strum",--s / 5Mv�e'g 5�'j Che S�� �,. ��� of P 14 e%Ar- Pr _y',"Y, x a- ra_s svm Minnesota Statutes and City Ordinances require that the following conditions be satisfied • before a conditional use may be authorized. Please respond to these conditions, using additional sheets, if necessary. 1) The proposed conditional use is one of the conditional uses specifically listed for the zoning district in which it is to be located. 2) The proposed conditional use will not be detrimental to the health, safety, or general welfare of persons residing or working in the vicinity or incurious to propertv values or improvements in the vicinity. 3) The proposed conditional use is necessary or desirable at the above location to provide a service or a facility which is in the interest of public convenience and will contribute to the general welfare of the neighborhood or commu Signature of applicant: • * 130 . 00r;i Fee: 100" (R-1............$ 60.00 • Other..........$100.00) CITY OF ST. ANTHONY Petition for Variance Applicant: Ft r44 rte: ,y s NaI -,q gwcn Address: art- 5sii4 Phone: Status of applicant (owner, buyer, renter, agent, etc.): Ajeg 4 rssr/ Street address and/or legal description of property petitioned for variance: #' �� Zoning district in which property is located: e Request: I o &U a, Ge�,.»s-y> pprLy"'1r, & 1-r RZ&Rt ad MXI=E� Icy' vP.g+c�c.6 Minnesota Statutes and City Ordinances require that the following conditions must b.e satisfied for approval of this request. Please respond to these conditions using additional sheets, if necessary. I. Because of the particular physical surroundings, shape, or topographical conditions of the parcel of land involved, the proposed variance would relieve an undue hardship, as distinguished from a mere inconvenience, should the applicable ordinance be strictly enforced. 2. The purpose of the proposed variance is not based exclusively upon a desire to Increase the value or income potential of the parcel of land, but would correct extraordinary circumstances applicable to this property but not applicable to other property in the vicinity or zoning district. 3. The alleged difficulty or hardship is caused by City Ordinance and has not been created by any persons presently having an interest in the parcel of.land. Signature of Applicant � � ��9 81 * 10.0 . 00 'K Fee: 100° (R-1............$ 60.00 Other.........$100.06) • CITY OF ST. ANTHONY Petition for Variance Applicant: F►rar� t , kw_<, iNp_ ire 224 U^llv6�v_st`! Av6 �'1a�j Address: St-. P�v.t, M� 5;;11* Phone: Status of applicant (owner, buyer, renter, agent, etc.): aA�- mis;ter/ A-�-,M.h- Street address and/or legal description of property petitioned for variance: =��s ,Pztrr�r� Sta2vb^f Zoning district in which property is located: Request: Tn Arn A C-,A•IoP-e -m T 5im Ova A-3 Ftlr^P ►-� r�.zo i !s C, .�vP �� 3' F fl=cE�t-t-� 1.►•-1 Minnesota Statutes and City Ordinances require that the following conditions must be satisfied for approval of this request. Please respond to these conditions using additional • sheets, if necessary. 1. Because of the particular physical surroundings, shape, or topographical conditions of the parcel of'land involved, the proposed variance would relieve an undue hardship, as distinguished from a mere inconvenience, should the applicable ordinance be strictly enforced. 2. The purpose of the proposed variance is not based exclusively upon a desire to increase the value or income potential of the parcel of land, but would correct extraordinary circumstances applicable to this property but not applicable to other property in-the vicinity or zoning district. 3. The alleged difficulty or hardship is caused by City Ordinance and has not been created by any persons presently having an interest in the parcel of land. Signature of Applicant • • CITY OF ST. ANTHONY . NOTICE OF PUBLIC HEARING VARIANCE PETITION CONDITIONAL USE PERMIT TO WHOM IT MAY CONCERN: Notice is hereby given that the Planning Commission will hold a public hearing on Tuesday, June 18, 1996, at 7:05 P.M. or as soon thereafter as possible, in the Council Chambers of the City Hall, 3301 Silver Lake Road (enter northeast comer) for the following purpose: Applicant: . Finn-Daniels Architect, St. Paul, MN Property Address: St. Anthony Unocal 2812-27th Avenue NE Proposal: 1) Request for a 10 foot setback variance to allow continued parking where it presently exists (zero • setback from front property line); 2) Request for a 7 foot variance to allow placement . of a canopy over an existing pump island 3 feet from the property line; 3) Request for a conditional use permit to allow expansion of existing station and the addition of a 14 car parking lot. Anyone wishing to be heard with reference to the above matter will be heard at said time and place. Questions regarding this matter_ may be referred to the Management Assistant 789-8881. Auxiliary aids are available upon request at least 96 hours in advance. Please call the City Clerk at 789=8881 to make arrangements. Kim Moore-Sykes Management Assistant Publish: St. Anthony Bulletin June 5, 1996 • OR 2812 - 27th Avenue NE St. Anthony Shopping Center E. Nelson/R. Ferguson :. Anthony Unocal-76 CB Commercial 2708 Pahl Avenue Rod Johnson St. Anthony, MN 55418 7760 France Ave. S., #770 Minneapolis, MN 55435 larren G. Paranto Paul Archambault George W. Loahr 712 Pahl Avenue 2716 Pahl Avenue 2800 Pahl Avenue t. Anthony, MN 55418 St. Anthony, MN 55418 St. Anthony, MN 55418 . Tian Thuesen Linda LaBelle Virgil Larson 804 Pahl Avenue 2808 Pahl Avenue 2813 Pahl Avenue t. Anthony, MN 55418 St. Anthony, MN 55418 St. Anthony, MN 55418 ,uba Perchyshyn Mr. & Mrs. Robert Stafford Dorothy McCormick 817 Pahl Avenue 2701 Coolidge 2709 Coolidge It. Anthony, MN 55418 St. Anthony, MN 55418 St. Anthony, MN 55418 ,obert Levandowski Michael Johnson Marcel Byzewski 1715 Coolidge 2817 Coolidge 2701-27th Avenue NE It., Anthony, MN 55418 St. Anthony, MN 55418 St. Anthony, MN 55418 ohn H. Davis Earle L. Upgren Angeline Rippin • !705-27th Avenue NE 2709-27th Avenue NE 2713-27th Avenue NE 4. Anthony, MN 55418 St. Anthony, MN 55418 St. Anthony, MN 55418 3enita Berry-Froemming John Jadinak Gordon M. Culhane !801-27th Avenue NE 2805-27th Avenue NE 2700-27th Avenue NE it. Anthony, MN 55418 St. Anthony, MN 55418 St. Anthony, MN 55418 sary Zahrbock Joseph Schlunder Gary & Barbara Goldsmith ?704-27th Avenue NE 2708-27th Avenue NE 2712-27th Avenue NE 3t. Anthony, MN 55418 St. Anthony, MN 55418 St. Anthony, MN 55418 Palmer Gunderson 2800-27th Avenue NE t. Anthony, MN 55418 • • We the under sign residents on 27th Avenue, Pahl Avenue and Coolidge Avenue want Unocal to remove present shrubs from the burm on 27th Avenue, and replaced with Evergreens and Juniper trees planted 4 or 5 feet apart. This would block out all noises made from using'air guns and all other noises, when doors are opened during the summer and fall months. Jo�IN ) 5AD11V IMMIA P&R.Q aA,,o -7 7o /BOLT- Z C- i; A tV-b a w s�i Z 1 � �� CL-c, 1 • MEMORANDUM DATE: June 20, 1996 TO: Michael Mornson, City Manager FROM: Kim Moore-Sykes, Management Assistant ITEM: City Property Conveyed to Roger Bona 1. I reviewed the 1993 agreement the City entered into with Roger Bona regarding the turnback of City property as the result of vacation of 27th and Coolidge. The agreement states that the City will convey the property to Bona given certain conditions: a. Once Parcel A (see attached) is conveyed to Bona, the City reserved a landscaping easement of 10 feet wide along the Northwest length of Parcel A. There is no date given or length of time expressed whereby the City's right to the Landscape Easement expires. • b. Art icle 5(b) of the agreement states that Bona will maintain "in a neat and attractive condition" all grass, bushes, trees, and other landscaping located in the Landscape Easement of Parcel A. If he fails to maintain the landscaping on the easement, he will be responsible for replacing it. C. Bona must maintain fencing or landscaping on the WEST portion of his property for the protection of the residents on that side. So it seems while Bona was conveyed Parcel A, the City retained a landscaping easement. He has maintained it and apparently any improvements done to the landscaping there is the City's responsibility. • EXHIBIT C • PARCEL A lnh NV 16 Gg ` h a' o Q� ✓ O•'� i 42 0 <' 1 O 0.00 ;• E Ro 33.37'27 92---- I '99.16 — --- - - -- - - ----- -� -- - -- - - - '�-.�- - - -- � �� W . 1092' ��• o f 0 v w X00 / . o� r" ►°� � �g0.50iR i ZO 0 O _ (VAC ' - oO 0 --5-=r " - - - 27TH o g t-11.20' Z N 89 5956' E �'J f2 Z46.US • w I S 8959'56' W 454813.5'L 4 URRA Y HEIGHTS / 3RD ADDITION I / / AGREEMENT • THIS AGREEMENT is entered into as of July _13 , 1993, by and between the CITY OF ST. ANTHONY, a municipal corporation under the laws of the State of Minnesota ("City"),-and-BONA PROPERTIES, a Minnesota general partnership ("Owner"). . A. Owner is the owner of certain property located in the Southwest Quarter of the Northwest Quarter of Section 7, Township 29, Range 23, Hennepin County, Minnesota, with an address at 2812 27th Avenue, N.E. The property is operated as the "St. Anthony Unocal", and is legally described on Exhibit A attached hereto and made a part hereof (the "Unocal Property"). Owner is the fee title owner of Parcel l described on Exhibit A and is the contract for deed purchaser of Parcel 2 described on Exhibit A. B. The City is the owner of certain property which is to be platted as First Addition to the Village of St. Anthony (the "New Plat"), which property is more particularly described in a copy of the New Plat attached hereto as Exhibit B and made a part hereof (the "City Property"). The City Property includes portions of 27th Street N.E., Coolidge Street N.E., and Pahl Avenue, all as more particularly described in Exhibit B. • G The City has agreed that if Owner will relinquish all right of vehicular access from the Unocal Property to 27th Street N.E. and to Coolidge Street N.E. as relocated in the New Plat, and will agree to certain other covenants and restrictions as hereinafter set forth, the City will vacate a portion of 27th Street N.E. and will quitclaim and convey certain other City Property, all of which is shown crosshatched on the drawing attached hereto as Exhibit C and made a part hereof ("Parcel A"). NOW, THEREFORE, in consideration of the mutual covenants and agreements herein contained, it is hereby agreed by and between the parties as follows: 1. . As soon as reasonably possible after the recording of the New Plat, the City Council intends to conduct a public hearing for pdrposes.of considering the proposed vacation of certain rights—of—way which are part of the City Property, including that portion of 27th Street N.E. located within Parcel A. After the public hearing has been held, if the City Council determines that it is in the best interests of the City to vacate that portion of 27th Street N.E. located within Parcel A, and such vacation is approved and completed by the City Council, the City will give Owner notice of a date within 30 days thereafter ("Closing Date") on which the documents to implement the provisions of this Agreement will be executed and • delivered. 2. Owner agrees that upon vacation by the City of that portion of 27th Street N.E. located within Parcel A and execution and delivery by the City to Owner of a Quitclaim Deed for Parcel A, all vehicular access from the Unocal Property to 27th Street N.E., and to Coolidge Street N.E. as it is realigned and dedicated in the New Plat ("Coolidge"), shall be prohibited except for one curb cut providing access to a portion of Coolidge as shown on Exhibit D attached hereto and made a part hereof. When Parcel A.is conveyed to Owner, the City will reserve an easement forandscaping over a strip of land 10 feet in width along the sterl g___y line of Parcel A, for purposes of installation of a berm and lan caging along that property line ("Landscape Easement"). I conjunction with the City's project for the realignment of Coolidge, the�ity will install a berm and landscaping along the northwesterly line of Parcel A which berm and landscaping will be located within the Coolidge right-of-way and the Landscape Easement. 5. On the Closing Date, Owner will execute and deliver a Declaration of Covenants and Restrictions in recordable form acceptable to the City, which will include the following provisions: (a) A restriction prohibiting all vehicular egress from the Unocal Property and Parcel A to Coolidge, and all vehicular ingress from Coolidge to the Unocal Property and Parcel A, except for one curb cut at the location shown in Exhibit D attached hereto. (b) Owner will maintain in a neat and attractive condition all grass,' bushes, trees and other landscaping located upon the Landscape Easement and upon that portion of the right-of-way of Coolidge which abuts the Unocal Property and Parcel A. If Owner fails to maintain such landscaping, the City shall have the right to do so and to submit a bill for the cost thereof to Owner. If Owner fails to pay any such bill within 30 days after it is due, the amount thereof may be certified to Hennepin County for collection with the real estate taxes on the Unocal Propertyr (c) Neither Owner, Owner's employees, nor Owner's customers shall park any vehicle on any public right-of-way abutting any portion of the.Unocal Property or Parcel A. (d) Owner shall maintain the existing fence, or at Owner's election a replacement fence or other landscaping approved by the.City, along the west property line of the Unocal Property so as to -2- • • maintain screening between the Unocal Property and the residential property to the west thereof. If the existing fence along the wrest property line of the Unocal Property is removed, Owner wilrreplace the fence with another fence or with other appropriate screening acceptable to the City. (e) The covenants and restrictions will run with title to the Unocal Property and Parcel A, and will inure to the benefit of the City and be enforceable by the City against Owner and any successors and assigns of Owner. (f) The City will have the right to sue for and obtain an injunction, prohibitive or mandatory, to prevent the,breach of any of the covenants or restrictions, or to enforce the performance or observance thereof. (g) The.covenants and restrictions will inure to the benefit of the City and its successors and assigns, and shall be modified only by an appropriate document in recordable form executed on behalf of the City. If the Unocal Property is subject to any mortgage, contract for deed or ground lease, • the party holding an interest under any such document shall join with-Owner in the execution of the Declaration of Covenants and Restrictions, or shall consent to the execution thereof and agree that its interest is subordinate to the provisions thereof. IN WITNESS WHEREOF, the parties hereto have signed this Agreement as of the day and year first above written. BONA PROPERTIES CITY OF ST. ANTHONY i Y James R. Bona Mayor r A General Partner By City Manager And Bona A General Partner • -3- EXHIBIT A UNOCAL PROPERTY • Parcel 1 : Lot 1, Block 1, Murray Heights 3rd Addition, according to the recorded plat thereof, Hennepin County; Minnesota: Parcel 2 : Lot 2, Block 1, Murray Heights 3rd Addition, according to the recorded plat thereof, Hennepin County, Minnesota. r • 1 EXHIBIT B ' NEW PLAT 1 y 4 '1• b I III I •O � , 60.01 X0.01 Cn / a w•. y Z, co A. o e 1v Y I •'`�� —A Ln co `♦ ) I '�• � / \ ��?J `�� 7c• /°�V ' �O8 ' N 00 31x09"E '/ _,♦ �,. 1 56.57 COOLIDGE STRE� N.E.n •T i 4\ +E.1 dO .00.00 ' 1'0 9". E 05 N 0 , Cy j O -- ---------------r / ---------------- — 1'� 127.90 �� ' ;'�/ ♦ ' I N 00 51'09' E v LA ' I � • I .r fn e I o oal CO z \ � 1 fI O\ i -- -- –I •a +�i ~♦r �� 9J.'49 [,, hw:; 04 EXHIBIT D ACCESS FROM UNOCAL PROPERTY • TO COOLIDGE STREET N.E. IF 1 1 1 1 G� I. �,o�e�-t ♦ 20 `� ♦� .27 25 6sd r»+r 24r4r S0 �� r\ sad-lore f"m ` tp t �,` / `• ` } EXISG TIN DULPIN6 2360 jq ft ♦ P( • June 20, 1996 To: Honorable Mayor and City Council From: Doug Bergstrom, Chair -D5g St. Anthony Planning Commission Subject: Recommendations of Planning Commission regarding maintenance of quality residential housing stock in St. Anthony Village During the goal-setting retreat last winter, the City Council charged the Planning Commission to review the City code and processes and make recommendations on how the City can improve residential housing. The context of that discussion focused on improving housing for which the City had sent many letters for failure to conform with City ordinances. We felt charged with the mission to review the process of enforcement of the City code, the Code itself, as well as to make general recommendations. To evaluate problem properties, we asked City staff to compile a list of residential housing which had received multiple letters from the City, so that we could see the nature of the code violations, the relative number of residences so affected, and personally view the houses. This was done, and the Planning Commission held a work session on May 21, 1996 to discuss what we had been given and had seen.. The City Manager and the City Public Works Director joined our work session to share their observations, experiences, and concerns. What follows is a summary of our discussion, along with our specific and general recommendations. REVIEW OF CITY CODE After review of the City building and housing code, the consensus of the members of the Planning Commission was that a significant revision to the code was not warranted. There appears to be sufficient general definition and breadth within the existing code to cover most of the situations which result in notices of violation. After extended discussion with the Director of Public Works, we elicited some specific requests for minor code changes which would make enforcement of the existing code by City staff easier. Suggested changes are itemized below in the Recommendations section. ENFORCEMENT OF EXISTING CODE Our initial work session discussion centered on the process by which code violations were identified, processed, and followed up on. The chronic conditions of most concern by the Director of Public Works generally included: -Long-term storage of large quantities of used construction materials -Storage of unlicensed vehicles which were being stripped for parts -Accumulation of miscellaneous "debris" in yards, including isolated auto parts • -Regular parking of vehicles on lawns, and -Lack of housing maintenance, including structural problems. • Violations are noted by City staff as well as from citizen complaints, which are logged. The Director of Public Works then decides which issues warrant a letter to the owner, and sends such letters. The Director of Public Works then follows up to see whether the corrections are made. In general, we feel that this process is appropriate and needs no significant modifications. The bulk of the work session involved discussion of difficulties in enforcement of violations noted by the City, as well as how vigorously to enforce corrections. While the City does not want to be perceived as being overly vigorous in its enforcement actions against its citizens, this must be balances with the desire of the majority of the citizens who wish to live among attractive and orderly residential housing which retains its value. The Planning Commission believes that housing code enforcement is one of the few keys to maintaining a healthy housing stock as well as our sense of community pride. Therefore, we advocate that the City take a firmer position with chronic housing code offenders, and make some minor modifications to the City code to give the Director of Public Work better tools with which to enforce the existing code. RECOMMENDATIONS The Planning Commission makes the following recommendations: 1. Specify deadlines for compliance in letters of violation: Currently, this is not done in • the written notices sent to violators. 2. Specify what actions the City will take if corrections are not make by the deadline: These actions may range from City staff correcting the problem and billing the owner, to citations and possible legal action, depending on the nature and previous history of the violation(s). 3. Revise Section 1335.03, Subd. 21. to read "Debris. All putrescible and nonputrescible waste solids including garbage, rubbish, and auto parts." The Director of Public works has indicated that using the work "refuse" is received poorly; he suggests that the word "debris" is less inflammatory to residents in his enforcement actions. He also requested a specific tool for requiring cleanup of miscellaneous auto parts. 4. Revise Section 1335.11 to read "Rodent Harborages. No occupant may accumulate boxes, lumber, scrap metal, used building and/or construction materials not to be used at the residence, or other materials which may provide a rodent harborage or provide food for rodents." There are a few residences in the City which regularly (temporarily and permanently) store large quantities of used construction and building materials; this language is intended to provide an unequivocal tool for prohibition and enforcement of such storage. • 5. Annual compilation/summary of complaints, violation notices by City staff, and • compliance with City notices: In complying with the Planning Commission's request for a list chronic violators, City staff discovered that no summaries of such information were available. Therefore, our list of chronic violations was largely anecdotal. We believe that annual summaries would provide a valuable tool for justification of more aggressive enforcement actions for chronic violators, and thus shield the City from charges of arbitrary and malicious enforcement of its code. 6. Public education of City codes in the newsletter: Some code restrictions are not likely widely known by city residents (lawn parking, abandoned vehicles, lawn maintenance, etc.) The City newsletter provides a vehicle to periodically inform residents of these ordinances, as well as to explain the rationale and generate public support. 7. Prepare a brief layman's summary of city code restrictions as then relate to residential property: This could be mailed along with violation letters as well as delivered to new residents, most of whom are unlikely to take the time to read the City codes. 8. Aggressively pursue purchase and redevelopment of substandard residential housing by the Housing and Redevelopment Authority: We recommend that the HRA target specific properties for acquisition as they become available on the market. The • unique advantage of the City is that it can wait much longer than any individual for these properties to come up for sale. Calculation of payback of such investments should also include aesthetic and community perception considerations. 9. Create a City-sponsored residential improvement fund: It is in the City's best interest to do whatever it reasonably can to maintain and improve existing residential housing stock. A city-sponsored low-interest loan fund for specific improvements and/or specific situations would be of benefit to enhancing the quality of the housing stock. • July 1, 1996 (Name of Company) (Individual at Company) (Street Address) (City, State, Zip) RE: Request for Proposal for Comprehensive Plan, City of St. Anthony. Dear (Individual): The City of St. Anthony invites you to submit a proposal for assisting the City in developing a Comprehensive Plan. The current approved Comprehensive Plan was completed in 1979. CONTENT The City of St. Anthony is a first-ring suburb which is both in Hennepin and Ramsey Counties. Essentially, the City is at build-out, with a completed water, sewer, and transportation infrastructure. The issues the City wishes the selected firm to focus on include: 1. Residential Redevelopment: Residential structures were largely completed in the 1950's and 1960's, and many will be in need of redevelopment in the near • future. Anecdotal evidence suggests that the City is in the midst of a significant residential turnover, with housing being sold by "empty-nesters" to young families. We feel the need for hard demographic evidence to identify any trends, as well as recommendations regarding the City's response to whatever the residential demographics show. All such work will need to be compatible with the City's Liveable Communities Action Plan, currently being developed by the City under the requirements of the Metropolitan Council. 2. Commercial/Industrial Redevelopment: The commercial and industrial areas of the City have been developed since the 1960's, and will be in need of redevelopment soon. We request that this need be examined and recommendations made as to appropriate planning on behalf of the City. 3. Land Use/Zoning; The existing Comprehensive Plan recommended a number of land use changes, which have largely been implemented. We wish assistance in identifying current land use incompatibilities and future land use issues which the City can facilitate through land use planning and/or zoning changes. 4. Emerging and Other Issues: The City wishes an analysis and resultant advice from a planning firm regarding emerging municipal land use planning including, but not necessarily limited to, telecommunications and access to public right-of-ways. • PROCESS AND TIME FRAMES • Written responses to this Request For Proposal, including proposed scope, schedule, and budget, must be received at the City offices by August 1, 1996. Proposal review and reference contacts will take place during August, 1996, and short-listed firms will be formally interviewed at the Planning Commission meeting of September 17, 1996. The Planning Commission will make its selection recommendation for City Council award on September 24, 1996. The selected firm will then participate in a joint Planning Commission/City Council project kickoff meeting on October 15, 1996. We expect that the selected firm will provide monthly personal updates at the Planning Commission meeting, with occasional reporting to the City Council. BUDGET The City currently has $5,000 budgeted in the FY 1996 budget to begin the Comprehensive Planning update process. The costs contained in the proposal of the selected firm will be incorporated into the City's 1997 budget. The Comprehensive Plan update must be completed by December, 1997. GENERAL Copies of the current Comprehensive Plan may be reviewed at the City offices during normal working hours. Please refer all questions to Doug Bergstrom, Planning Commission Chairman, at 635-9100 (w) or 789-1498 (h), or Michael Mornson (City Manager) or Kim Moore-Sykes (Management Assistant) at 789-8881 Sincerely, Douglas J. Bergstrom Chairman, Planning Commission cc: Honorable Mayor and City Council Planning Commission Mike Morrison, City Manager • CITY OF ST. ANTHONY VILLAGE COMPREHENSIVE PLAN UPDATE SCHEDULE Task Name Responsible 1996 1997 Apr May Jun Jul Aug_ Sep Oct Nov Dec Jan Draft Request for Proposal (RFP) Plannin Commission [Approve Draft RFP at SAV PC Meeting Plannina Commission Q Forward to City Council for Approval Planning Commission ■ Approval by City Council City Council Issue Request for Proposal City Staff Consultant Proposal Response Consultants Receipt of Proposals City Staff Reference Check of Consultants City Staff Review Proposals Plannina Commission Interview Short List Commission/Council Q Recommend Consultant Selection Plannina Commission ■ Approval of Consultant Selection City Council Q Notice to Proceed for Consultant City Staff Joint Commission/Council Kickoff Meeting Commission/Council Q Preliminary Issues Analysis Consultant Finalize Content of Plan Update Plannina Commission Q Ongoing Plan Development(Consultant) Planning Commission Printed: Apr/18/96 Milestone Q Summary • Fixed Delay ...•-•-••••••.... / • STAFF REPORT DATE: April 24, 1996 TO: Mayor and Councilmembers FROM: Michael,Mornson, City Manager ITEM: POLICE AGREEMENTS FOR LAUDERDALE AND FALCON HEIGHTS Attached are the police services agreements for Lauderdale and Falcon Heights. Lauderdale will consider/approve their agreement on May 28th and Falcon Heights on May 22nd. St. Anthony will consider/approve both agreements on June 10th. Following are the highlights of each of the agreements: Lauderdale Term: 2 years, 1997 - 1998 Cost: 1997 - $181,702 (an increase of$14,080 over 1996) 1998 - $188,970 (an increase of$7,268 over 1997) Other changes: *Section VI, page 2 and 3 on shared liability. *Section XII, page 3 on joint Advisory Committee. *Section XIX, page 5 on terms of the Agreement - May 15th is the termination date. Falcon Heights Term: 2 years, 1997 - 1998 Cost: 1997 - $349,365 (an increase of$22,855 over 1996) 1998 - $363,340 (an increase of.$13,975 over 1997) Other changes: *Section IX, page 4 on joint Advisory Committee. *Section XX, page 7 on terms of Agreement - May 15th is the termination date. RECOMMENDATION • Recommend Council approve both contracts, as presented. • CITY OF ST. ANTHONY RESOLUTION 96-038 A RESOLUTION APPROVING THE JOINT POWERS AGREEMENT FOR POLICE SERVICES WITH THE CITY OF FALCON HEIGHTS AND AUTHORIZING THE MAYOR AND CITY MANAGER TO EXECUTE SAID AGREEMENT WHEREAS, the City of St. Anthony and the City of Falcon Heights desire to enter into a joint powers agreement whereby the City of St. Anthony agrees to provide police services for the City of Falcon Heights during 1997 and 1998. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of St. Anthony hereby approves the Joint Powers Agreement with the City of Falcon Heights and authorizes the Mayor and City Manager to execute said Agreement on behalf of the City of • St. Anthony. Adopted this day of , 1996. Mayor ATTEST: City Clerk Reviewed for administration: City Manager • • JOINT POWERS AGREEMENT FOR POLICE SERVICES This Agreement is made and entered into as of 1.996, between the CITY OF ST. ANTHONY, a municipal corporation under the laws of the State of Minnesota ("St. Anthony") and the CITY OF FALCON HEIGHTS, a municipal corporation under the laws of the State of Minnesota ("Falcon Heights"). The services to be performed under this Agreement will commence January 1 , 1997. I. PURPOSE St. Anthony and Falcon Heights have the power within their respective cities to provide for the prevention of crime and for police protection. Under Minnesota Statutes, Section 471 .59, the cities may, by agreement, provide for the exercise of the police power by one city on behalf of the other city. This Agreement sets for the terms and conditions under which St. Anthony will provide police services for Falcon Heights. St. Anthony will have full authority and responsibility to provide services in accordance with all enabling legislation under the • laws of the State of Minnesota and the ordinances of Falcon Heights. St. Anthony will provide feedback to the Falcon Heights City Administrator and City Council on a regular and timely basis, and will actively support the creation of a joint advisory committee pursuant to Section IX of this Agreement, whose members come from both cities, and whose purpose is to review, monitor, and ensure a successful relationship between the two cities under this Agreement. ll. INTERPRETATION This Agreement is entered following the preparation by Falcon Heights of a Request for Proposal for Police Services and the submission of a responsive Proposal by St. Anthony (the "Proposal"). To the extent that any of the provisions of this Agreement are inconsistent with the provisions of the Proposal, the provisions of this Agreement will control. If any provision 'of this Agreement is ambiguous, the parties agree that the Proposal may be looked to as evidence of the parties' intent. III. SERVICES St. Anthony will provide Falcon Heights with 24 hour police service, and will physically place a certified officer within the boundaries of Falcon Heights 24 hours each day, • except in those instances when the officer makes an arrest and transports a prisoner, during mutual aid situations, when providing a backup for another officer, or when Joint Powers Agreement • for Police Services Page 2 called away for a court appearance, booking or similar police matter. Subject to these exceptions and in normal circumstances, St. Anthony will provide 24 hour police- protection and police presence each day within the City of Falcon Heights. In those instances stated above when an officer is not physically present in Falcon Heights, St. Anthony will respond to emergency police calls with other officers. IV. LEVEL OF SERVICES During the term of this Agreement, St. Anthony will provide to Falcon Heights the same police service extended to persons and property within St. Anthony, which will .include, but be limited to, the following: A. Patrol services, with random patrolling of all. residential,.business and public property areas during all shifts; B. Police presence within the boundaries of Falcon Heights 24 hours each day, subject only to the exceptions noted above; C. Animal control services as provided within the City of St. Anthony by the • animal control service employed by St. Anthony; D. Enforcement of all ordinances of Falcon Heights which are intended to be enforced by police officers, with special attention being given to parking, winter and nuisance ordinances; E. Ticketing for traffic violations will be done routinely during normal shifts; F. Crime prevention programs that encourage community involvement and investment in the City of Falcon Heights, including participation in the Mayor's Commission, Family Violence Network, Neighborhood Watch Programs, "McGruff Houses," and "Combat Auto Theft" programs; in appropriate cases, referrals will be made to the Northwest Youth and Family Services Youth Diversion Program; G. Criminal investigations, crime lab service and supervisory service; olice services and activities including week) monthly and H. Reports on p 9 Y, Y annual police reports; • • Joint Powers Agreement for Police Services Page 3 I. Responses to medical emergencies, fires and other.. emergencies; responses shall include, where appropriate, securing the scene for fire/rescue personnel, accompanying fire/rescue personnel to the hospital upon request of such personnel, and providing follow-up information to fire/rescue personnel upon request of such personnel; J. Officers will be available at Falcon Heights City Hall to-answer questions from, and provide information regarding police activities to, Falcon Heights residents, business owners and staff on an as=needed basis; K. License inspections, background investigations and license enforcement services as called for under applicable state law or city ordinances; L. Review and comment, upon request, of. proposed .Falcon Heights ordinances affecting police services or enforcement; M. Follow-up on reported crimes with the person(s) who reported the crime, including routine notification by telephone or mail as to the status of the • investigation; and N. Special event traffic patrol services, including ten days per year during the State Fair; and other events such as periodic parades and the National Street Rods Association Convention. V. PAYMENT FOR SERVICES This Agreement will be effective January 1, 1997 and will continue until December 31 , 1998. In consideration of the services to be provided under this Agreement, Falcon Heights will pay St. Anthony an annual fee of $349,365.00 for the year 19971 and an annual fee of $363,340.00 for the year 1998, for the police services under this Agreement. This Agreement will-be effective January 1 , 1997 and will continue indefinitely unless canceled in accord with the procedure outlined in Section XX of this Agreement. In consideration of services provided for under this Agreement, St. Anthony and Falcon Heights shall establish the fee for these services on a biennial basis of May 15th of the even numbered year preceding each biennium. VI. METHOD OF PAYMENT St. Anthony will bill Falcon Heights monthly for 1/12 of the annual fee, and Falcon Joint Powers Agreement • for Police Services Page 4 Heights will promptly remit payments to St. Anthony within .30 days after receiving each billing from St. Anthony. VII. LIABILITY St. Anthony will be responsible for all liability incurred as a.result of the-actions of St. Anthony police officers under this Agreement, and will hold Falcon.Heights, its officers and employees harmless for any liability resulting from actions of a St. Anthony employee and shall defend Falcon Heights, its officers and employees, against any claim for damages arising out of St. Anthony's performance of this Agreement; provided, however that if the claim, action or liability is one which is insured by St. Anthony's liability insurer, Falcon Heights will bear the first $5,OOO.00:of expense for any such claim, action or liability, or expenses relation :thereto,- including attorneys.' fees, to the extent not covered by the insurer.because of a deductible amount under the policy (which deductible amount is currently $10,000.00). VIII. ADMINISTRATIVE RESPONSIBILITY • The law enforcement and police services rendered to Falcon Heights will be under the sole direction of St. Anthony. The standards of performance, the hiring and discipline of officers assigned, and other matters relating to regulations and policies related to police employment, services and activities, will be within the exclusive control of St. Anthony. The parties hereto expressly affirm the importance of work force diversity and St. Anthony agrees to use reasonable efforts, within applicable departmental budgetary limits, to recruit qualified female and minority police officers through the Minnesota Police Recruitment System. IX. JOINT ADVISORY COMMITTEE. Both cities will appoint members to a joint advisory committee. The committee will . meet at least four times each year to. ensure that this Agreement and the services performed pursuant, to this Agreement are meeting the expectations of both cities. Any recommendations of the committee will be strictly advisory. • Joint Powers Agreement for Police Services Page 5 X. COMMUNICATIONS, EQUIPMENT AND SUPPLIES St. Anthony will furnish all communication equipment and any necessary supplies required to perform the services which are to be rendered under this Agreement. XI. COOPERATION AND ASSISTANCE AGREEMENTS Falcon Heights will be included in all cooperative agreements entered into by the St. Anthony Police Department with other police services units. XII. HEADQUARTERS Headquarters for services rendered to Falcon Heights under this Agreement will be located at offices owned or leased by St. Anthony. The citizens-of- Falcon Heights may notify headquarters or Ramsey County radio dispatch for police services requested either in person or by some other means of communication.. St..Anthony officers may take routine telephone calls and complete routine reports-for Falcon Heights at the Falcon Heights City Hall, and Falcon Heights will have facilities available to the officers at Falcon Heights City Hall for this purpose. The facilities will include a desk, telephone, fax and copier. XIII. EMPLOYEES OF ST. ANTHONY Officers assigned to duty in Falcon Heights will at all times be employees of St. Anthony. All obligations with regard to workers compensation, PERA, withholding tax, insurance, and similar personnel and employment matters will be the obligation of St. Anthony. Falcon Heights will not be required to furnish any fringe benefits or assume any other liability of employment to any officer assigned to duty within Falcon Heights. XIV. ENFORCEMENT POLICIES Enforcement policies of St. Anthony will prevail as the enforcement policies within Falcon Heights. A written statement of the current enforcement policies of St_. Anthony will be provided in writing to Falcon Heights. • Joint Powers Agreement • for Police Services Page 6 XV. ENFORCEMENT OF ORDINANCES OF THE CITY OF FALCON HEIGHTS St.- Anthony officers assigned to duty within Falcon Heights will enforce Falcon Heights' ordinances.to the extent appropriate for enforcement by police officers. XVI. OFFICERS OF FALCON HEIGHTS The officers assigned duty within Falcon Heights will be--provided with authority to enforce the laws of the City of Falcon Heights by proper action to be taken by the Falcon Heights City Council, and while performing services under this Agreement will be considered police officers of Falcon Heights. The Chief of Police of St. Anthony will furnish to the Falcon Heights City Administrator the names of .all St.- -Anthony police officers assigned to Falcon Heights, and all such officers;will be.appointed officers of the City of Falcon Heights. XVIL OFFENSES All offenses within Falcon Heights charged by police officers under this Agreement will • 9 9 be charged in accordance with Falcon Heights' ordinances when possible; otherwise, the charge will be made in accordance with the laws of the State of Minnesota or the laws of the United States of America. XVIII. COMMUNICATIONS St. Anthony agrees to provide the Falcon Heights Administrator with weekly, monthly and annual police reports, in a format as is mutually agreed to by the St. Anthony Police Chief and the Falcon Heights City Administrator. The St. Anthony Police Chief will regularly communicate with the Falcon Heights City Administrator in order to ensure that Falcon Heights is knowledgeable about any police activity in the City, and at the request of the Administrator the Police Chief will make presentations to the Falcon Heights City Council. XIX. PROSECUTION AND REVENUES Falcon Heights will pay all costs of prosecution for all offenses charged within its • boundaries or under its ordinances. LEAA funds and confiscated drug funds will be Joint Powers Agreement • for Police Services Page 7 retained by St. Anthony. Fine revenues will be paid to Falcon Heights. P.O.S.T. training funds will be used for officer training.: XX. TERMS OF AGREEMENT This Agreement is on-going. The parties agree to commence negotiations for a mutually agreeable annual cost on or before April 15 of even.numbered years. Either St.-Anthony or Falcon Heights may terminate the Agreement by.submitting a written notification of the intent to terminate to the City Administrator of Falcon Heights and the City Manager of St. Anthony by May 15th of even numbered years that St. Anthony or Falcon Heights intends to terminate the Agreement. Termination of this Agreement shall be effective on December 31 st at 1 1 :59 of the year that either St. Anthony or Falcon Heights terminates the Agreement. From time to time the terms Nand conditions of this Agreement shall be reviewed and revised as St.- Anthony.and Falcon.Heights deem necessary. • XXI. ASSIGNMENT The rights and obligations of the parties under this Agreement will not be assigned, and St. Anthony will not subcontract for any services to be furnished to Falcon Heights (except as otherwise provided in this Agreement), without the prior written consent of the other party. The parties hereto have executed this Agreement as of the date first above stated. CITY OF FALCON HEIGHTS CITY OF. ST. ANTHONY By: By: Mayor Mayor By: By: City Administrator City Manager • • CITY OF ST.. ANTHONY RESOLUTION 96-039 A RESOLUTION APPROVING THE JOINT POWERS AGREEMENT FOR POLICE SERVICES WITH THE CITY OF LAUDERDALE AND AUTHORIZING THE MAYOR AND CITY MANAGER TO EXECUTE SAID AGREEMENT WHEREAS, the City of St. Anthony and the City of Lauderdale desire to enter into a joint powers agreement whereby the City of St. Anthony agrees to provide police services for the City of Lauderdale during 1997 and 1998. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of St. Anthony hereby approves the Joint Powers Agreement with the City of Lauderdale and authorizes the Mayor and City Manager to execute said Agreement on behalf of the City of • St. Anthony. Adopted this day of , 1996. Mayor ATTEST: City Clerk Reviewed for administration: City Manager • JOINT POWERS AGREEMENT • FOR POLICE SERVICES This is an Agreement made between the CITY OF ST. ANTHONY (St. Anthony) and the CITY OF LAUDERDALE (Lauderdale). This Agreement is made this day of 1996 and will commence on January 1, 1997. I. PURPOSE St. Anthony and Lauderdale have the power within their respective cities to provide for the prevention of crime and for police protection. Under Minnesota Statutes, Section 471 .59, the cities may, by agreement, provide for the exercise of the police power by one city on behalf of the other city. This Agreement establishes the basis upon which St. Anthony will provide police services for Lauderdale. St. Anthony will have full authority and responsibility to provide services in accordance with all enabling legislation under the laws of the State of Minnesota and the ordinances of Lauderdale. St. Anthony will provide feedback to the Lauderdale City Administrator and City Council on a regular and timely basis; and actively support the creation of a committee whose members come from both communities, and whose purpose. is to review, monitor, and ensure • a successful relationship between the two communities. II. SERVICES St. Anthony has agreed to provide Lauderdale with 24 hour police service, and to physically place a certified officer within the boundaries of Lauderdale 16 hours each day. This standard may not be met in those instances when an officer makes an arrest and transports a prisoner, during mutual aid, when providing a backup or in other similar situations. The expectation is that in normal circumstances, St. Anthony will provide at least 16 hours police presence each day within the City of Lauderdale. Toward this end, St. Anthony agrees to have two certified police officers who, when on duty, shall be stationed within Lauderdale and whose priority will be Lauderdale. 111. LEVEL OF SERVICES During the term of this Agreement, St. Anthony will provide to Lauderdale the same • police service extended to persons and property within St. Anthony, and which shall include, but not be limited to, the services herein described: Joint Powers Agreement St. Anthony/Lauderdale Page 2 • 24 hour patrol services with random patrolling of all residential and business areas; 16 hour police presence at minimum within the boundaries of Lauderdale; Animal control services as provided within the City of St. Anthony; Ordinance enforcement of all Lauderdale ordinances with special attention given to parking, winter and nuisance ordinances; Ticketing at a minimum, but not limited to, two (2) hours of ticketing per month for traffic violations; and Crime prevention programs that encourage .community involvement and investment in the City. IV. COSTS OF AGREEMENT In consideration of the services provided under this Agreement, Lauderdale shall pay the City of St. Anthony $181 ,702 in Agreement year 1997 for police services. That cost shall increase to $188,970 in Agreement year 1998. This Agreement will be effective January 1 , 1997 and will continue indefinitely unless canceled in accord with the procedure outlined in Section XIX of this Agreement. In consideration of services provided for under this Agreement, St. Anthony and Lauderdale shall establish the fee for these services on a biennial basis of May 15th of the even numbered year preceding each biennium. V. METHOD OF PAYMENT St. Anthony agrees to bill Lauderdale on a monthly basis and.Lauderdale agrees to promptly remit payments to St. Anthony within 30 days. VI. LIABILITY St. Anthony shall be responsible for all liability incurred as a result of the actions of St. Anthony Police Officers under this Agreement and will hold Lauderdale, its officers and employees harmless for any liability resulting from actions of a St. Anthony employee and shall defend Lauderdale, its officers and employees, against • any claim for damages arising out of St. Anthony's performance of this Agreement; provided, however, that if the claim, action or liability is one which is insured by Joint Powers Agreement • St. Anthony/Lauderdale Page 3 St. Anthony's liability insurer, Lauderdale and St. Anthony will each be responsible for 50% of any such claim, action or liability, or expenses relating thereto, including attorney's fees, to the extent not covered by the City's policy. VII. ADMINISTRATIVE RESPONSIBILITY The law enforcement services rendered to Lauderdale shall be under the sole direction of St. Anthony. The degree of services rendered, the standards of performance, the hiring and discipline of officers assigned, and other matters relating to regulations and policies shall remain within the control of St. Anthony. VIII. JOINT ADVISORY COMMITTEE Both cities will appoint members to a joint advisory committee. The committee shall meet at least four (4) times each year to ensure the police service agreement is meeting the expectations of both cities. Any recommendations shall be strictly advisory. i IX. COMMUNICATIONS, EQUIPMENT, AND SUPPLIES St. Anthony shall furnish all communication equipment and any necessary supplies required to perform the services which are to be rendered.- X. COOPERATION AND ASSISTANCE AGREEMENTS Lauderdale shall be included in all cooperative agreements entered into by the St. Anthony Police Department with other police services units. St. Anthony agrees that it will not enter into any agreement for services with other communities which may adversely impact services to Lauderdale. XI. HEADQUARTERS Headquarters for services rendered to Lauderdale under this Agreement shall be located at offices owned or leased by St. Anthony, and the citizens of Lauderdale shall notify headquarters, or Ramsey County radio dispatch for services requested • either in person or by some other means of communication. Joint Powers Agreement St. Anthony/Lauderdale Page 4 • XII. OFFICERS EMPLOYEES OF THE CITY OF ST. ANTHONY Officers assigned 'to duty in Lauderdale shall be employees of St: Anthony; therefore, all obligations with regard to workers compensation, PERA, withholding tax, insurance, etc. shall be the obligation of St. Anthony.. Lauderdale shall not be required to furnish any fringe benefits or assume any other liability of--employment to any officer assigned to duty within Lauderdale. XIII. ENFORCEMENT POLICIES Enforcement policies of St. Anthony shall prevail as the enforcement policies within Lauderdale. The enforcement policies of St. Anthony shall be provided in writing to Lauderdale. XIV. ENFORCEMENT OF ORDINANCES OF THE CITY OF LAUDERDALE St. Anthony officers assigned to duty within Lauderdale shall enforce Lauderdale's ordinances. XV. ALL OFFICERS TO BE OFFICERS OF ST ANTHONY The officers assigned duty within Lauderdale shall be provided authority to enforce the laws of that City by proper action to be taken by the Lauderdale City Council. The Chief of Police of St. Anthony shall furnish the names of all St. Anthony police officers to the Lauderdale City Administrator and all such officers shall be appointed police officers of that city. XVI. OFFENSES All offenses shall be charged in accordance with Lauderdale's ordinances when possible, otherwise, the charge shall be made in accordance with the laws of the State of Minnesota or the laws of the Federal Government. XVII. COMMUNICATIONS St. Anthony agrees to provide the Lauderdale Administrator with daily, weekly, • monthly, and annual reports. Joint Powers Agreement St. Anthony/Lauderdale Page 5 The St. Anthony Police Chief will regularly commnunicate with the Lauderdale City Administrator in order to ensure that Lauderdale is knowledgeable about any police activity in the City, and at the request of the Administrator the Police Chief will make presentations to the Lauderdale City Council. XVIII. PROSECUTION Lauderdale shall pay all costs of prosecution for all offenses charged within its boundaries or under its ordinances. XIX. TERMS OF AGREEMENT This Agreement is on-going. The parties agree to commence negotiations for a mutually agreeable annual cost on or before April 15th of even numbered years. Either St. Anthony or Lauderdale may terminate the Agreement by submitting a written notification of the intent to terminate to the City Administrator of Lauderdale and the City Manager of St. Anthony by May 15th of even numbered years that St. Anthony or Lauderdale intends to terminate the Agreement. • Termination of this Agreement shall be effective on December 31st at 11 :59 P.M. of the year that either St. Anthony or Lauderdale terminates the Agreement. From time to time other terms and conditions of this Agreement shall be reviewed and revised as St. Anthony and Lauderdale deem necessary. IN WITNESS THEREOF, THE PARTIES HERETO HAVE EXECUTED THIS AGREEMENT ON THE DATE SET FORTH BELOW. CITY OF LAUDERDALE CITY OF ST. ANTHONY By: By: Mayor Mayor By: By: City Administrator City Manager Date: Date: • STAFF REPORT .DATE: June 18, 1996 TO: Mayor and Councilmembers FROM: Michael Mornson, City Manager ITEM: SILVER LANE TURN BACK • As you are aware, Ramsey County has-indicated that Silver Lane is no longer warranted as a county road and serves only local purpose. The state legislature has authorized counties to work with cities in their jurisdictions to develop a turn back plan. The County will overlay the street starting on or about July 10th before turning it back to the City at an estimated cost of$60,000. The overlay will last between 10 and 15 years. The City will take the street over on August 1st, which is the estimated time when the overlay will be completed. RECOMMENDATION Recommend Council approval of Resolution 96-043, transferring jurisdiction of Silver Lane from Ramsey County to the City of St. Anthony. Department of Public Works Paul L. Kirkwold;P.E.,Director and County Engineer ENGINEERING/OPERATION ADMINISTRATION/LAND SURVEY 3377 N.Rice Street 50 West Kellogg Blvd.,Suite 910 Shoreview,MN 55126 RAMSEY COUNTY St.Paul,MN 55102• (612) 266-2600• Fax 266-2615 (612)484-9104 • Fax 482-5232 June 12, 1996 Mr. Mike Mornson City of St.Anthony 3301 Silver Lake Road St. Anthony,Minnesota 55418 Dear Mike: Enclosed for your information is a copy of Ramsey County Resolution 96-230 transferring jurisdiction over: Silver Lane (County Road 100)from Stinson Boulevard to Silver Lake Road to the City of St. Anthony. As stated in Resolution 96-230, the transfer of jurisdiction will occur the first day of the second month after the County is in receipt of an adopted resolution from the City of St. Anthony concurring with the County revoking the "County Road" status of Silver Lane. It is our understanding that the St. Anthony City Council will consider the transfer of jurisdiction at its June 25, 1996 Council meeting. This jurisdictional transfer would become effective August 1, 1996 if approved by the City of St. Anthony. The transfer of jurisdiction is also contingent upon Ramsey County completing a recycle and overlay of Silver Lane. The recycle and overlay project is scheduled to begin on July 10, 1996, with an anticipated completion date of August 5, 1996. This jurisdictional transfer will bring us one step closer to implementing the functional consolidation plan. Thank you for your continued support in exploring with us new ways of providing government services. Hopefully this transfer will be beneficial to both of us, and especially the public we serve. I look forward to working with you on future projects. Please contact me at 266-2609 if you have any questions. Sincerely, Paul L. Kirkwold,P.E. Director and County Engineer • TAM:mk ' Enclosure Minnesota's First Home Rule County printed on recycled paper with a mdnlmum of 10%post-consumer rnnirnd Resolution Board of 2 yCounty Commissioners amse Presented By Commissioner Wede 11. Date May 2 8 , 1996 No. 96-230 Attention: Budgeting and Accounting Paul Kirkwold, Director, Public Works Page 1 of 2 WHEREAS, The 1991 Minnesota Legislature established a Ramsey County Local Government Services Study Commission to "report on the advantages and disadvantages of sharing, cooperating, restructuring, or consolidating. . . " activities in areas of public service including public works; and WHEREAS , The consolidation plan provides for reclassification of roadways and corresponding changes in jurisdiction including the transfer of local and State Aid roadways between the County and municipalities ; and WHEREAS, Silver Lane (County Road 100 ) from Stinson Boulevard • to Silver Lake Road, located in the City of St. . Anthony, is presently under the jurisdiction of Ramsey County as a County Road; and , WHEREAS, This roadway has been determined to serve a local function only; and WHEREAS, Revocation of "County Road" status may be accomplished by resolution of the Ramsey County Board of Commissioners pursuant to Minnesota Statutes 5163 . 11; and WHEREAS , The consolidation plan stipulates that Ramsey . County shall improve the roadways to acceptable levels prior to transferring jurisdiction over roadway segments from Ramsey County to municipalities, and the Ramsey County Capital Improvement Program provides funding for these improvements ; . and 94Y 3 X19 I X A RAMSEY COUNTY BOARD OF COMMISSIONERS 1� \ PVB EVCO 6 YEA NAY OTHER ��1 ' C�0� John Finley rHaigh Hal Norgard, Chairman Norgard Rich O'Connor ( Continued) ) Rafael Ortega By Brenda Thomas Bonnie C.Jackelen Dick Wedell Chief Clerk-County Board Resolution Board of Yamsey County Commissioners- • Presented By Commissioner Wedell Date May 28 , 1996 No. 9.6-230 Attention: Budgeting and Accounting Paul Kirkwold, Director, Public Works Page 2 of 2 WHEREAS , The City of St. Anthony desires Ramsey County to recycle and overlay Silver Lane from Stinson Boulevard to Silver Lake Road for an estimated cost of $60, 000 from Capital Improvement Funds for Ramsey County Roadway Consolidation; Now, Therefore, Be It RESOLVED, The Ramsey County Board of Commissioners hereby revokes the "County Road" status of Silver Lane between Stinson Boulevard and Silver Lake Road and transfers .jurisdiction over the roadway to the City of St. Anthony, effective the first day of the first month following the completion of the recycle and overlay of Silver Lane , and after the Ramsey County Office of Budgeting and Accounting has encumbered the funds necessary to fund the recycle • and overlay project, and after the County is in receipt of an adopted resolution from the City of St. -Anthony concurring with the County revoking the "County Road" status- of Silver Lane from Stinson Boulevard to Silver Lake, Road; and Be It Further RESOLVED, The Ramsey County Engineer is authorized within the limits of this resolution to take actions necessary to have the identified jurisdiction change executed. RAMSEY COUNTY BOARD OF COMMISSIONERS_ YEA NAY OTHER John Finley X Sue Haigh X Hal Norgard, Chairman • Hal Norgard X Rich O'Connor X Rafael Ortega X By Brenda Thomas X Bonnie C. Jackel - Dick Wedell X Chief Clerk-4FIfy Board CITY OF ST. ANTHONY • RESOLUTION 96-043 A RESOLUTION ACCEPTING THE TRANSFER OF JURISDICTION OF SILVER LANE FROM RAMSEY COUNTY TO THE CITY OF ST. ANTHONY WHEREAS, the 1991 Minnesota Legislature established a Ramsey County Local Government Services Study Commission to "report on the advantages and disadvantages of sharing, cooperating, restructuring, or consolidating..." activities in areas of public service including public works; and WHEREAS, the consolidation plan provides for reclassification of roadways and corresponding changes in jurisdiction including the transfer of local and State Aid roadways between the County and municipalities; and WHEREAS, Silver Lane (County Road 100) from Stinson Boulevard to Silver Lake Road, located in the City of St. Anthony, is presently under the jurisdiction of Ramsey County as a County Road; and WHEREAS, this roadway has been determined to serve a local function only; and WHEREAS, revocation of "County Road" status may be accomplished by resolution of the Ramsey County Board of Commissioners pursuant to Minnesota Statutes §163.11; and WHEREAS, the City of St. Anthony has concurred that jurisdiction should be changed from Ramsey County to the City of St. Anthony; and WHEREAS, the consolidation plan stipulates that Ramsey County shall improve the roadways to acceptable levels prior to transferring jurisdiction over roadway segments from Ramsey County to municipalities, and the Ramsey County Capital Improvement Program provides funding for these improvements; and WHEREAS, the City of St Anthony desires Ramsey County to recycle and overlay Silver Lane from Stinson Boulevard to Silver Lake Road for an estimated cost of $60,000 from Capital Improvement Funds for Ramsey County Roadway Consolidation. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of St. Anthony hereby concurs with Ramsey County revoking the "County Road" status of Silver • Lane between Stinson Boulevard and Silver Lake Road and transferring jurisdiction over the roadway to the City of St. Anthony, effective the first day of the first month following Resolution 96-043 Page 2 • the completion of the recycle and overlay of Silver Lane, and after the Ramsey County Office'of Budgeting and Accounting has encumbered the funds necessary to fund the recycle and overlay project, and after the County is in receipt of an adopted resolution from the City of St. Anthony concurring with the County revoking the "County Road" status of Silver Lane from Stinson Boulevard to Silver Lake Road; and BE IT FURTHER RESOLVED, that the County will recycle and overlay Silver Lane from Stinson Boulevard to Silver Lake Road for an estimated cost of$60,000 from Capital Improvement funds for Ramsey County Roadway Consolidation as just compensation for this jurisdiction transfer; and BE IT FURTHER RESOLVED, the City of St. Anthony is authorized within the limits of this resolution to take actions necessary to have the identified jurisdiction changes executed. Adopted this day of , 1996. • Mayor ATTEST: City Clerk Reviewed for administration: City Manager • . ain Ne thon • il June 11, 1996 Dear Resident: This letter is regarding a transfer of jurisdiction for Silver Lane, from Stinson Boulevard to Silver Lake Road, from Ramsey County to the City of St. Anthony. For the past two years the State of Minnesota has been turning jurisdiction of its off-system minor roads to the counties. The counties, in turn, are turning Jurisdiction of their off-system minor roads to cities. Ramsey County has • proposed to transfer jurisdiction of Silver Lane, from Stinson Boulevard to Silver Lake Road, to the City of St. Anthony. Before the transfer is made, the county will upgrade Silver Lane to a 15 to 20 year life. Neither City funds nor taxpayer contributions will be required for this upgrade. The county has indicated the upgrade will be done on July 10, 1996. I will work with Ramsey County when the Silver Lake Road curbs are installed. At that point, screening and fencing for the walk-way will be decided. Mr. Frank Bracchi, who resides at 2923 Silver Lake Court, will be asked to attend these meetings which will be held during the next two weeks. Please call me if you have any questions on this subject. Sincerely, Larry Hamer Public Works Director • 3301 Silver Lake Road, St. Anthony, Minnesota 55418-1699 Phone (612) 789-8881 FAX(612) 781-9323 Dean Prekker Richard Merrill Mildred Walquist 2401 Silver Lane 2405 Silver Lane 2409 Silver Lane St. Anthony, MN 55421 St. Anthony, MN 55421 St. Anthony, MN 55421 • William McReavy Wilford McQuarrie Doug Jones 2413 Silver Lane 2501 Silver Lane 2505 Silver Lane St. Anthony, MN 55418 St. Anthony, MN 55421 St. Anthony, MN 5542.1 Lucille Broderson Richard Anderson Elaine Mikkelson 2509 Silver Lane 2513 Silver Lane 2601 Silver Lane St. Anthony, MN 55421 St. Anthony, MN 55421 St. Anthony, MN 55421 Janet Howey Joseph Rosinek Henry Borg 2605 Silver Lane 2609 Silver Lane 2701 Silver Lane St. Anthony, MN 55421 St. Anthony, MN 55421 St. Anthony, MN 55421 Karen Schreiner Charles Finn ' Floyd Rissell ?705 Silver Lane 2709 Silver Lane 2805 Silver Lane St. Anthony, MN 55421 St. Anthony, MN 55421 St. Anthony, MN 55421 An& Szurek Jr. Jeff and Linda Smith Kenneth Solie 2809 Silver Lane 2813 Silver Lane 2817 Silver Lane St. Anthony, MN 55421 St. Anthony, MN 55421 St. Anthony, MN 55421 Johanna Luciou Arvid Birkeland Leroy Heuer 2821 Silver Lane 2825 Silver Lane 4016 Silver Lake Terrace St. Anthony, MN 55421 St. Anthony, MN 55421 St. Anthony, MN 55421 James Curtin Dr. William Can Dr. Gary Good 4020 Silver Lake Terrace 4021 Silver Lake Terrace 4024 Silver Lake Terrace St. Anthony, MN 55421 St. Anthony, MN 55421 St. Anthony, MN 55421 Billy C. Gray. Lowell Thompson Arthur Downing 4025 Silver Lake Terrace 4028 Silver Lake Terrace 4029 Silver Lake Terrace St. Anthony, MN 55421 St. Anthony, MN 55421 St. Anthony, MN 55421 Jer a Faust Raymond Haik Occupant 4(lilver Lake Terrace 2901 Silver Lake Court 2904 Silver Lake Court St. Anthony, MN 55421 St. Anthony, MN 55421 St. Anthony, MN 55421 Phillip Hoversten Peter Kmit Jerry Cowan 2905 Silver Lake Court 2908 Silver Lake Court 2909 Silver Lake Court St. Anthony, MN 55421 St. Anthony, MN 55421 St. Anthony, MN 55421 • Ronald J. Severson Robert Johnson Gerald Evans 2912 Silver Lake Court 2913 Silver Lake Court 2916 Silver Lake Court St. Anthony, MN 55421 St. Anthony, MN 55421 St. Anthony, MN 55421 William Dekeyser Anthony Zahos Mike Ryan 2917 Silver Lake Court 2919 Silver Lake Court 2920 Silver Lake Court St. Anthony, MN 55421 St. Anthony, MN 55421 St. Anthony, MN 55421 Frank Bracchi Dennis J. Olson 2923 Silver Lake Court 2919 Silver Lane St. Anthony, MN 55421 St. Anthony, MN 55421 • STAFF REOIRT DATE: June 18, 1996 TO: Mayor and Councilmembers FROM: Michael Mornson, City Manager +"1 ITEM: FOOD SERVICE CONTRACT AT THE STONEHOUSE As you know, the City has a contract with Ernie Swanson doing business as Ernie's Catering Service, to run the food operation at the Stonehouse. ,The contract summary is as follows: Contract Term: July 1, 1995 to June 30, 2000 Termination Options: 90 days by either party Profit and Cost Sharing;. First year - City shares net profits with Ernie. We basically are breaking even on the food, however, customers in the premises • for food is up from prior years, which results in more beverage sales - which is all profit for us. Second to Fifth year - July 1, 1996 - Ernie is paid 9% of gross whether or not a profit is made on the food. Based on year 1, the City would have paid Ernie,about $1,100 per month (a $13,200 loss). Because years 2 to 5 would be cost prohibitive to the City, Don Perry and I met with Ernie Swanson on Wednesday, June 5th. We will meet with him on Monday, June 10th as well. We are obviously looking at various options with Ernie, primarily because the 9% gross is not appealing to the City. Ernie Swanson is aware of this and is going to present us with a proposal on Monday to enter into a new lease where he makes us,a minimum rent payment to lease the kitchen for food preparation for the Stonehouse. We would then continue to make all the money on beverages, etc. Part of his proposal would be reduced food hours. Because the 9% gross starts July 1st, I feel this is important to discuss and possibly decide at the June 25th Coungil meeting. Food Service Contract • June 18, 1996 Page 2 The options the Council has are as follows: 1. Keep the contract as is and pay the 9% gross. This is the least appealing option for the Council. 2. Enter into a new lease with Ernie Swanson whereby he pays the City a rent payment for the kitchen similar to the old arrangement. 3. Provide Ernie with 90 day termination notice and do one of the following: a. Discontinue food at the Stonehouse; b. Hire our own cooks and waitresses; C. Hire another food operator (this one will be the most difficult of the three). I believe with a new manager being in the process of being hired, it may be in our best .interests to enter into a new lease with Ernie Swanson and to allow the new manager to monitor the situation and determine a course of action some time in early 1997. • The new rental arrangement agreed to by Ernie is attached with his proposed hours of operation. In addition, the City retains the ability to terminate the arrangement for no reason upon 90 day notice. RECOMMENDATION Council approval of the new rental arrangement for food service at the Stonehouse. OPERATING AGREEMENT • This Operating Agreement is entered into as of July 1, 1996 by and between the City of St. Anthony ("City") a municipal corporation, and Ernest Swanson Sr., doing business as Ernie's Catering Service ("Ernie's"). Ernie's agrees to amend the original Operating Agreement to release the City from any financial responsibility for the operation of the food service known as The Stonehouse Grill, located at 2700 Highway 88, St. Anthony, Minnesota. Ernie's will be responsible for costs of all utilities, food products, wages, wage taxes and insurance, liability insurance, advertising, and all other cost relating to the operation of the food service at the Stonehouse Grill. All areas of the original contract not mentioned above will continue to remain in effect. All future maintenance and repair of kitchen equipment will become the responsibility of Ernie's. Replacement of unrepairable equipment will be the responsibility of the City. Hours of operation will be agreed upon by both parties. A minimum of operating hours will -be as follows: Mondays through Wednesdays 11:00 A.M. to 2:30 P.M. Thursdays and Fridays 11:00 A.M. to 10:00 P.M. Saturdays and Sundays Closed • Hours will be increased as business increases. For the remainder of the current Operating Agreement, both the City and Ernie's has agreed upon the following an equipment lease rent amount: July 1, 1996 - June 30, 1997 $0 July 1, 1997 - June 30, 1998 $250/month July 1, 1998 - June 30, 1999 $500/month July 1, 1999 - $500/month The terminaiton provision in Section 8 on Pages 11 and 12 of the original operating agreement will remain in effect. ERNIE'S CATERING SERVICE CITY OF ST. ANTHONY Ernest Swanson Sr. Mayor • Date City Manager • MEMORANDUM DATE: June 21, 1996 TO: Mayor and Councilmembers FROM: Michael Mornson, City Manager ITEM: RECOMMENDED CHANGES TO THE CITY CODE RELATING TO CONDITIONAL USE PERMITS As a result of a request from a church to locate'in Apache Plaza, the Council directed the Planning Commission to review the existing conditional use permit regulations to determine if they are appropriate for certain districts. The Planning Commission also recommended some changes that permitted uses be changed to conditional use permit uses in a C, commercial • district. I spoke with City Attorney Bill Soth about these changes and he has no problem with them. It is really a policy, not a legal issue on whether libraries should be allowed in an R-1 residential district. Some of the major changes the Planning Commission recommends are as follows: • Libraries be deleted as a conditional use permitted in an R-1 residential district and added in C, commercial district. • Churches be deleted as conditional uses permitted in a C, commercial district. • Car washes be moved from a permitted use to a conditional use in a C, commercial district. i • CITY OF ST. ANTHONY ORDINANCE 1996-005 AN ORDINANCE RELATING TO PERMITTED USES AND PERMITTED CONDITIONAL USES IN Rl, SINGLE FAMILY; R1A, SINGLE FAMILY LAKE SHORE; AND, C, GENERAL COMMERCIAL DISTRICTS IN CHAPTER 16 OF THE 1993 ST. ANTHONY CODE OF ORDINANCES The City Council of the City of St. Anthony hereby ordains: Section 1. Section 1605.01, Definitions, of the 1993 St. Anthony Code of Ordinances shall be amended to read as follows: Subd. 23 Drive-In Through Facili . A facility from which a product or service is dispensed, sold, rendered, or from which business is transacted, between a business establishment and persons in vehicles. Section 2. Section 1615.03 Permitted Conditional Uses, of the 1993 St. Anthony Code of Ordinances shall be amended to read as follows: • Section 1615.03 Permitted Conditional Uses. Within an R-1 District, only the following uses are permitted only if a conditional use permit has been issued for that use by the City Council: (a) Churches, temples or synagogues and their supporting homes, convents or rectories. (b) Libraries. (b) Essential service structures including but not limited to buildings such as telephone exchange substations, booster or pressure regular stations, wells and pumping stations, elevated tanks and electrical power substations. (c) City buildings including fire and police stations and other municipal service buildings not considered industrial. Section 3. Section 1616.02, Permitted Uses, of the 1993 St. Anthony Code of Ordinances shall be amended to read as follows: Section 1616.02 Permitted Uses. , no building or land may be t1sed for any purpose other than a single f��!y dettehed dwelling and permitted eenditional uses and aeeessory Within n'RlA District,bonly_ t1%efollowmg yusesarepermitte"d • a m"--le famr1 detachedzdwelhn s Ordinance 1996-005 Page 2 • a Public schools or puochial schools which have a cumculum equivalent to public school (e) Public owned°recreational;facilities includmg_parks�play�grounds, swimmii fools and at le�ic fie ds. 0d), State hced fac�lities:pernutted under:Mumesota°Statutes Section 462 357 Section 4. Section 1635.02, Permitted Uses, of the 1993 St. Anthony Code of Ordinances shall be amended to read as follows: Section 1635.02 Permitted Uses. Within a C District, only the following uses are permitted: (a) Accountants. (b) Antique shops. (c) Appliance stores. (d) Architects. • (e) Art galleries. (f) Art or school supply stores. (g) Artists. (h) Attorneys. (i) Auto accessory or parts stores. (j) Bakeries which sell at retail only. (k) Banks and savings and loan associations without drive- hrough facilities. (1) Barber and beauty shops. (m) Beverage stores for the sale of beverages for consumption off the premises. (n) Bicycle sales and service stores. • • Ordinance 1996-005 Page 3 (o) Bonding companies. (p) Book or stationery stores. (q) Camera or photographic supply stores. (r) Candy, ice cream, soft drink or confectionery stores without drive-i$thr facilities. (s) Carpet, rug and floor covering stores. (t) China and glassware stores. (u) Clothing stores. (v) Coffeehouseswithoutdnve;throughfac iil ties. (w) Consultants. • (x) Costume and formal wear rental stores. (y) Curtain and drapery stores. (z) Day care centers withaoutdn"ve,throughfacties, (aa) Department, discount or variety stores. (bb) Drug stores. (cc) Dry cleaning, laundry and laundromat operations. (dd) Educational and scientific research offices excluding laboratory.facilities. (ee) Electrical appliance stores. (ff) Electronics stores. (gg) Employment agency offices. (hh) Fabric stores. • (ii) Florists. Ordinance 1996-0.05 Page 4 • 0j) Funeral homes and mortuaries. (kk) Furniture stores. (11) Garden supply stores. (mm) Gift shops. (nn) Government offices. (oo) Grocery stores which do not have products or produce offered for sale outside the building. (pp) Hardware, paint, wallpaper and home decorating stores. (qq) Hobby stores. (rr) Insurance agents. ss Jewel • ( ) Jewelry stores. (tt) Libraries. (uu) Locksmiths. (vv) Luggage (retail) stores with no tanning of animal hides done on the premises. (ww) Meat stores and butcher shops. (xx) Museums (yy) Music and record stores. (zz) Music schools and dance schools. (aaa). Office supply and equipment stores. (bbb) Pet stores where all pets are caged within the structure and where there are no external offensive noises or odors. (ccc) Photographic studios. • i • Ordinance 1996-005 Page 5 (ddd) Physicians, dentists and health care professionals, including optometrists, chiropractors, chiropodists and osteopaths, theca istsand tlierapeuticirassage= (eee) Pipe and tobacco shops. (M) Postal substations. (ggg) Radio studios without towers. (hhh) Realtors and other brokers. (iii) Rental businesses. 0jj) Restaurants without drive-ice thr h facilities located more than 250 feet from a residential structure or district. (kkk) Sewing machine sales and service shops. (111) Shoe stores and shoe repair shops. • (mmm) Sporting goods stores. (nnn) Tailors. (000) Taxi stands withoutmamteiianeefacilities (ppp) Toy stores. (qqq) Travel agencies. (rrr) 'Upholstery shops. (sss) Veterinary clinics. Section 5. Section 1635.03, Permitted Conditional Uses, of the 1993 St..Anthony Code of Ordinances shall be amended to read as follows: Section 1635.03 Permitted Conditional Uses. The following uses are permitted in the C District only by conditional use permit issued by the Council: (a) Sexually-oriented businesses which comply with the requirements of Section 1670. Ordinance 1996-005 Page 6 . • (b) A use permitted under Subsection 1635.02 except for the fact that it has a drive- in thougl facility. (c) Assembly, lodge or convention halls. (d) Auto repair which includes no storage of autos for parts. (e) E3hurehes (e) Gasoline station. (f) Liquor stores and lounges. (g) Motels. (h) Video tapes sales and rentals. G) (i) Body tanning salons. • (j) Establishments primarily for the sale of beverages for consumption on the premises. (k) Bowling alleys. (1) Health clubs. (m) Pool or billiard halls. (n) Restaurants, cafeterias and delicatessens located less than 250 feet from a residential structure or district. (o) Theaters. (p) Establishments having more than three amusement devices as defined in Subsection 505.01. (q) Motorcycle sales and accessories. (r) Hardware and building material supply store with outdoor lumber yard, where (i) the lumber yard is screened in a manner approved by the City Council, and Ordinance 1996-005 Page 7 (ii) the hardware and building material supply store building contains at least 30,000 square feet of space. (s) Bus.stations ofthe Metro`olitanTransit ' erattons (t) Cwashes Section 6. This ordinance shall be in effect as of the date of its publication. First Reading: June 25, 1996 Second Reading: Adopted: Mayor ATTEST: • City Clerk Publish: St. Anthony Bulletin Date: • MEMORANDUM DATE: April 16, 1996 TO: Michael Mornson, City Manager FROM: Kim es Moore-S k Management Assistant V Y � g ITEM: Livable Communities Action Plan Workshop Attached is a copy of the Action Plan summary with what the Met Council is looking for in a submitted Action Plan. It looks to be very straightforward and will tie in nicely with the work that we need to do for the Comp. Plan Update. There are several ideas that the City can discuss in the Action Plan, but the one that I felt was most important to St. Anthony in maintaining their housing goals was the suggestion on being flexible with local controls and approval of land use regulations. As you can see, the Met Council proposes considering relaxing regulations on lot sizes, lot coverages, setbacks, etc. • The other issue for the City's Action Plan is the timeline for submittal to the Met Council. All Action Plans has to be submitted by June 30, 1996 with a resolution from the City Council. I thought I could have it ready for Council comment at the June 4 Council Worksession and have the Council act on it either at the June 10th Council meeting or the June 25th Council meeting. • • CITY OF ST. ANTHONY RESOLUTION 96-044 A RESOLUTION ADOPTING A FIVE YEAR HOUSING PLAN FOR THE CITY OF ST. ANTHONY WHEREAS, the City of St. Anthony has agreed to participate with the Metropolitan Council in the Livable Communities Act and has established housing goals; and WHEREAS, the City of St. Anthony has developed a Five Year Livable Communities Act Housing Action Plan to implement said goals. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of St. . • Anthony hereby adopts the City of St. Anthony Five Year Housing Action Plan for the Metropolitan Livable Communities Act. Adopted this day of , 1996. Mayor ATTEST: City Clerk Reviewed for administration: City Manager • CITY OF ST. ANTHONY FIVE YEAR HOUSING ACTION PLAN FOR THE METROPOLITAN LIVABLE COMMUNITIES ACT Dated: June, 1996 • INTRODUCTION Page 2 • The purpose of this plan is to discuss strategies and programs which support the City's LAC-housing activity goals to keep housing affordable, attainable and available for anyone living or wanting to live in our community. At the same time that the City is committed to adhering to housing activity goals, it must also be committed to strengthening neighborhoods, protecting the safety and health of all residents. Crime prevention efforts and enforcing housing and nuisance codes will complement the maintenance strategies and programs of St. Anthony's housing action plan. St. Anthony is a first-ring suburb that is completely developed. As such, our action plan . will be addressing mostly maintenance and redevelopment issues. Our economic strategies will be those that assist residents to upgrade, remodel, renovate and, in some cases, demolish to rebuild existing housing. In adopting this strategy, we will need to manage redevelopment as opposed to other communities where managing growth is a priority. By taking an active role in housing redevelopment, the City can better provide a "mix of life- cycle and affordable housing" as envisioned by the Metropolitan Council's Regional Blueprint. At the same time, the "mix" will be one that preserves the community and exemplifies the historical, cultural and environmental characteristics of St. Anthony. As a participating community in the Metropolitan Livable Communities Act, the City of St. Anthony is required to adopt housing goals and implement an action plan that turns • those goals into reality. The activities described herein will be exclusively for the maintenance of affordable housing and life-cycle housing goals as shown in the table below. St. Anthony City Index Benchmark Goal Affordability Ownership 77% 77-87% 77-87% Rental 45% 45-50% 45-50% Life Cycle Non-single family 49% 33-41% 33-41% detached Owner/Rental Mix 61% / 39% 64-75%/25-36% 64-75%/25-36% Density Single Family 3.2/acre 2.3 - 2.9/acre 2.3 - 3.2/acre Detached Multi-family 16/acre 13 -15/acre 13 - 16/acre • • Page 3 According to the data, St. Anthony currently has 77% of the privately owned housing stock and 45% of the rental units considered affordable by the Metropolitan Council. The definition of.affordable housing is that it cost no more than 30% of a family's income. Forty-nine percent of the City's housing stock is considered life-cycle homes. Traditionally, these life cycle homes are purchased or rented by senior residents who no longer require or want single family homes. This cycling of single family homes, in turn provides home owning opportunities for families moving into our community. As the data from the table suggests, St. Anthony meets or exceeds the benchmarks established by the Metropolitan Council. While the City meets the benchmarks for affordability, the City proposes to increase the percentage of affordable homes to 79 - 80% in the next five years. The density of the City's housing stock is another issue in which the City meets the benchmark, but where efforts by the City through flexible application of zoning and land use regulations could positively affect this figure without impacting the public health of the City or a resident's sense of privacy. Density can be addressed through flexible implementation of land use regulations and City zoning ordinances. The City recently demonstrated its willingness to be flexible when it changed the required lot coverage percentage. This action has made it possible for property owners to build homes on lots that are smaller than the residential lots heretofore considered "buildable". • The last issue that the City needs to address in its action plan is to increase the ownership of life-cycle housing. As the benchmark data suggests, the City needs to adjust the owner/ rental ratio of the life-cycling housing options. Currently, sixty-one percent of those who live in non-single family detached housing own their unit as compared to thirty-nine percent who rent. The established benchmark suggests that the City needs to'try to reduce the number of residents who rent life-cycle housing, thereby increasing the number of those who own their unit. The City can accomplish this in two ways: 1.) encourage developers to build only owner-occupied housing projects; and/or 2.) provide information on financial assistance programs available for those who want to purchase life-cycle housing. The remaining portions of this document discusses activities that the City will be involved in so that affordable and life-cycle housing goals and objectives can be accomplished. It is presumed that the private sector will provide for the development of upper scale housing based on the current market rates. • I Page 4 ST. ANTHONY VILLAGE ACTION PLAN NARRATIVE FOR THE YEARS 1996 - 2000 The following narrative describes in detail those activities that the City will undertake in an effort to achieve the affordable and life-cycle housing. Several of these efforts will be on-going and therefore without a determinable time line. For example, once a property. has been identified by the City's Housing and Redevelopment Authority (HRA) as one that will qualify for City assistance, the time line for its redevelopment will be nebulous until a developer becomes committed to the project. A time line can then be established contractually between the HRA and the developer. Under the guidelines of the City's HRA, the developer usually has six months to one year to complete the proposed project. HOME OWNERSHP: Homeowner Rehabilitation. • CDBG Funds. The City recently joined with other smaller municipalities of Hennepin County to pool funds that in the past were allocated individually to each city within Hennepin County. These allocated funds usually proved • to be too little to be of use in the provision of much housing rehabilitation activity. As a result of participating in the "Urban County" program, St. Anthony has the opportunity to access through a granting process, a larger amount of CDBG funds. The City of St. Anthony would propose as part of this action plan to encourage the use of CDBG funds only for projects that would support its affordable and life-cycle housing goals. Ramsey County is also designated as an Urban County for the purposes of allocating CDBG funds. Because a portion of St. Anthony extends into Ramsey County, the City will also have the opportunity to access CDBG funds for affordable and life-cycling housing in that portion of the City in Ramsey County. For several years, St. Anthony has not actively participated in other financial assistance programs for homeowners. However, when a resident has contacted the City regarding the availability of assistance for their particular housing need, staff have provided current information about available resources through state, county or federal programs. This is a service that the City staff will continue to provide as long as these funding sources and programs remain viable. • Page 5 The sources of information regarding financial assistance programs for housing rehabilitation activities for either individual homeowners or City initiated renovation projects'that the City staff has available upon request include the following: • Department of Energy Fuel Assistance and Weatherization programs. • Housing Rehabilitation Deferred Loans (CDBG funds). • Minnesota Housing Finance Agency-(MHFA). Housing Rehabilitation Program First Time Home Buyer Program Purchase Plus Program • Livable Communities Demonstration Account » Residential Lot Redevelopment through the City's HRA Funds. The City of St. Anthony is committed to promoting and encouraging rehabilitation of its housing stock. As part of this commitment, the City established an HRA as authorized by the Minnesota Statutes (Section 469.012) to assist with the acquisition of blighted • properties for redevelopment. The HRA is funded by money received as the result of the City's TIF districts. With these funds, the City is able to redevelop one or two blighted properties a year. HRA funding amount varies depending on the scope of the project. Since 1994, the City through its HRA acquired and demolished two substandard residential properties along Silver Lake Road, replacing them with single family residences. Both were eventually sold, one for $90,000 and the other for $125,000, to families with young children. The City has targeted several residential parcels throughout the City for redevelopment to either multi-family or single family dwellings. This spring, two multi-family developments, with assistance provided by the City's HRA, started construction. The Village Commons is a twinhome project being constructed in the northern portion of the City. This project will provide 12 two - three bedroom units. Previously, this property was vacant and secluded, which allowed for the dumping of various kinds of debris. The developer purchased the property and applied to the City's HRA for assistance to clean up the soils and add fill. These twinhomes The second project is located in the southern portion of St. Anthony. The Arbors • is a townhouse project being constructed on property that had become run down and somewhat blighted. In order to begin the project extensive grading was Page 6 required due to poor soils and difficult topography. There were three very old structures that had to be demolished as well. This developer too, applied for and received the use of HRA funds for soil corrections. The development will provide approximately 18 two three bedroom units. The construction of these two projects will increase the residential density, provide life-cycle housing opportunities, and are to be owner-occupied by the City's "empty nesters" and first time home buyers. The City in its redevelopment efforts will continue to encourage this type of housing redevelopment. Flexible Use of Local Land Use Plan and Zoning Regulations. Flexible use of local land use planning and zoning regulations has always been necessary in St. Anthony because of the limited amount of land available for residential development and the need to provide several varied housing opportunities. The City's Comprehensive Plan, written in 1979, states the following in its Housing Goals section, page 31: "2. Provide new housing which complements the existing housing stock and attempt to meet the housing needs of a variety of potential City residents. In order to ensure some degree of heterogeneity among the City's population as well as to avoid totally excluding all members of some particular segment of the Region's society who may have a need to live in St. Anthony, a variety of housing types should be developed in St. Anthony. Although limited opportunities exist for further residential development, the City should not,through its Zoning Plan, place excessive restriction on the ability of the private housing market to meet perceived housing needs. However, the City should actively encourage the • development of townhouses, duplexes, quadraminiums, and apartment buildings so as to be able to satisfy various housing needs." The City's Housing Policies on the next page state various policy objectives in trying to achieve these housing goals as stated in the City's Comprehensive Plan (See Attachment A). Also, several of the residential lots in St. Anthony are considered substandard because they are less than the required lot width, square footage or require soil corrections of some sort. The City through its HRA, flexible application by the City Council and Planning Commission of the City's zoning requirements and the creative abilities of some contractors, has been able to coordinate the construction of affordable homes. on many of these "less than perfect" lots. Being flexible in land use and zoning regulations has allowed St. Anthony to provide housing opportunities which in the past may not have existed. Most'of the housing projects requiring assistance from the City's HRA also require rezoning, replatting and/or variances in order to take the concepts from paper to reality. Construction of multi-family housing, single-family dwelling construction on smaller lots or residential construction on poor soils will help the City maintain its density goals as established by the City in conjunction with Metropolitan Council's benchmarks and provide housing that is affordable. The Metropolitan Council suggests that a community's most important and most • • Page 7 effective tool that can be used to attain its LCA housing goals is its official controls and approval mechanisms. This year the City will have the opportunity to re- examine its land use and zoning regulations as the result of updating the Comprehensive Plan. The City will consider the effectiveness of including and/or continuing the following Metropolitan Council suggestions: • Minimum and maximum densities; • amounts of land planned or zoned for multifamily housing; • environmental protection regulations; • public dedication requirements; • cluster-design site planning; • planned unit developments; 0 zero-lot-line approaches; and • "accessory housing" ordinances that allow single-family homes to have • apartment units in basements or converted space in a separate structure. In addition to considering the above suggestions, the Planning Commission and the City Council can also effect the realization of the City's housing goals through a more flexible approval process for projects that demonstrate housing activities that coincide with City's action plan to implement its LCA goals. This year, the City is also in the process of revising its Comprehensive Land Use Plan. As part of that revision process, the City intends to incorporate many of the City's LAC action plan strategies into the Comprehensive Plan. By making the City's action plan a part of the City's land use planning document, the City will be able to review each land use plan or zoning request against its LAC goals so that the City can attain its housing goals. In five years, the Comprehensive Plan will be reviewed in anticipation of the required updating. This will also be an appropriate time to review the action plan so that the City's success in meeting the LAC goals can be ascertained. » Rental Housing. St. Anthony has approximately 1,144 aging rental units for individuals and families with the average monthly rent being approximately $496. The definition of affordable rental housing according to the Metropolitan Council is approximately 50% of median income or in 1990, that was about $500 per month. • As stated earlier, the City has no vacant land on which to construct new residential Page 8 rental units, but there are some redevelopment possibilities in areas that would • surely benefit from redevelopment. Currently, along Kenzie Terrace, there are several pieces of property that are being acquired by the City's HRA for redevelopment. The City has received some inquiries from developers interested in expanding senior housing units. In addition to other rental housing available in St. Anthony, Walker on Kenzie and Autumn Woods are two senior housing complexes that provide 246 rental units for the senior residents in St. Anthony. In addition to providing developers with financial assistance for a qualifying project, the City staff can provide residents with assistance in locating and obtaining information about rental assistance programs. When programs are. announced or the staff receives updated information, this is also communicated to the residents through the community's newsletter. These programs include: • Section 8 voucher/certificate program. • Low Income Housing Tax Credit Program. • Low and Moderate Income Rental Program. • Home Rental Rehabilitation Program. • Henn e in County Rental Rehabilitation Program. • CONCLUSION "Since housing is the principal physical element of the City of St. Anthony, its proper maintenance and continued development is of great importance. At this point in the development of the City, few opportunities remain for significant new housing growth. Housing goals and policies at this stage are aimed chiefly at maintaining the high quality of housing and the pleasant neighborhood environment which has been established in St. Anthony. However, recognition is also given to the need for the City to strive to accommodate its fair share of the Region's demand for housing affordable by families of limited means", page 31 of the City's Comprehensive Plan, 1979. The City is and has always been committed to maintaining and enhancing its residential development. The City through its participation in the Livable Communities Act and commitment to its housing goals has prepared this housing plan. This document discusses three major ways by which many activities committed to varied housing opportunities can be accomplished. 1.) St. Anthony will provide financial support through its HRA and access to • Page 9 • other funding sources to qualifying residential redevelopment projects that complement the City's LCA goals. 2.) St._Anthony will continue to be flexible in decisions regarding local zoning and land use controls during the City's approval process; and, review the effectiveness and possibly revise these local controls to facilitate the City's housing action plan. 3.) City staff will continue to assist residents with requests for information 'on purchasing, owning, improving, or renting affordable homes. • Housing Policies 1 . Encourage -the use of "planned unit" residential zoning for new mu I t i p l e-unit 'res i dent i a l "deve l opments'. 2. Ensure that any new multiple-family housing development strives for achievement of high quality site planning and design. 3. Encourage the use of State or Federal housing rehabilitation funds by eligible applicants for the stabilization, upgrading, or removal of residential structures. 4. Encourage the preservation and maintenance of residential structures by private means whenever possible. 5. Review and revise as necessary municipal land use policies, building requirements, and development review procedures to ensure that they do not unnecessarily impede the development of housing affordable to per- sons of " low- and moderate-income." r - 6. Encourage the development of market-rate housing of medium densities (5-10 dwelling unit per net acre) when functional and aesthetically • pleasing site plans can 'be assured. 7. Encourage the construction by the .private housing market of residential structures affordable to individuals of " low- and moderate-income." B. Encourage developers of medium= and high-density housing to incorporate into their plans, provisions for dwelling units which will be sub- sidized by the Federal and/or State Government and, thus, be affordable to persons of " low- and moderate-income. " 9. Develop housing designed for the elderly which offers publicly . sub- sidized rents and an attractive, supportive, respectable environment in a location accessible to shopping facilities and public transit routes. 10. Encourage the development of. at least 10 percent of the newly constructed subsidized dwelling units which. have 3tior more bedrooms to help meet -the needs of large families of limited income. 11 . Housing units built or acquired for subsidized rental should not be readily distinguishable from market-rate housing units. 12. To the extent possible, rent-subsidized housing units should not be geographically concentrated but should be spread throughout the com- munity. (This policy does not apply to housing designs for the • elderly.) 32 13. Enforce the Uniform Building Code. 14. Strive to accommodate its share of the metropolitan area's demand for low- and moderate-cost *housing as outlined in the Metropolitan Council 's 10 Year Community Fair Share Goal for Low and Moderate Income Housing. 15 Preserve and encourage privately constructed non-subsidized affordable N, cost housing. It is recognized the city has approximately 300 units of '• affordable cost, non-subsidized, owner occupied units. 16. Encourage complete insulation and weatherization of all residential structures in St. Anthony to reduce overall residential energy require- ments. 17. Encourage residential developers to develop their subdivision site plans and/or orient building construction to take maximum advantage of the passive solar heat gain potential of southern exposures and shall discourage through the site review process the blockage of another development's existing solar access. 1 33 • CITY,OF ST. ANTHONY ORDINANCE 1996-004 AN ORDINANCE RELATING TO ORDINANCE READINGS, AMENDING SECTION 200.06, SUBD. 1 OF THE 1993 ST. ANTHONY CODE OF ORDINANCES The City Council of the City of St. Anthony hereby ordains: Section 1. Section 200.06, Subd. 1 shall be amended to read as follows: Section 200.06 Ordinances, Resolutions. and Petitions. Subd. 1. Readings. Every ordinance will be presented in writing and will receive three readings before the Council prior to final adoption. Ordinance amendments or changes on rezoning shall only need one reading to comply with the 60 day limit set forth in the Minnesota State Statutes. However, an ordinance may be adopted at the meeting in which it is first read or at a subsequent meeting if the Council rules are suspended for that purpose. Every ordinance introduced will be recorded in the minutes by title. Section. 2 This ordinance shall be in effect as of its date of publication. First Reading: June 10, 1996 Second Reading: June 25, 1996 Adopted: / Mayor ATTEST: City Clerk Publish: St. Anthony Bulletin Date: • CITY OF ST. ANTHONY ORDINANCE 1996-003 AN ORDINANCE RELATING TO POLITICAL SIGNS, AMENDING SECTION- 1400:08 OF THE ST. ANTHONY 1993 CODE OF ORDINANCES The City Council of the City of St. Anthony hereby ordains: Section 1. Section 1400:08 shall be amended to read as follows: Section 1400.08 Political Signs. All political signs of any size may be posted from August 1 in a State General election year until 10 days following the State general election. For a City General election, which is the first Tuesday after the first Monday in November of odd numbered years, all political signs of any_size may be posted four weeks prior to a City election until five days following the City election. For an Independent School District Number 282 general election, which is the first Tuesday iafter the first Monday in November of odd numbered years, all political signs of any size may be posted four weeks prior to a school election until five days following the election. Political signs are not allowed within fifteen feet from the curb. Section 2. This ordinance shall be in effect as of the date of its publication. First Reading: May 28, 1996 Second Reading: June 10, 1996 Adopted: June 25, 1996 Mayor ATTEST: City Clerk Published in the St. Anthony Bulletin on the day of , 1996. • CITY OF ST. ANTHONY HOUSING AND REDEVELOPMENT AUTHORITY AGENDA June 25, 1996 I. CALL TO ORDER. ll. ROLL CALL. III. APPROVAL OF JUNE 25, 1996 H.R.A. AGENDA. IV. APPROVAL OF JUNE 10, 1996 H.R.A. MINUTES. V. CLAIMS. A. American Bank: 1 . $16,615.00. • 2. $3,212.50. 3. $58,363.75. B.. Graus Construction - $145,550.45. C. Moody's Investors Service - $5,300.00. VI. REVIEW PROSPECTIVE CHANGE ORDERS FOR CITY HALL/COMMUNITY CENTER WITH WILLIAMS/O'BRIEN, ARCHITECT FIRM. A. No. 4 Widen door 108 - $1 ,028 B. No. 5 Community Services casework - $18,184 C. No. 6 Scoreboard - $6,061 D. No. 7 & 8 Storage addition - cost pending* Electrical work related to VillageFest - cost pending* E. No. 9 Site modifications (swale & road) - cost pending VII. OTHER BUSINESS. VIII. ADJOURNMENT. • *Change orders will be distributed at the meeting. June 19, 1996 Mr. Dennis Warning Graus Construction P.O.Box 34 Hastings, MN 55033 Dear Mr.Warning, During the past few weeks we have experienced delays in obtaining information for the City Hall and Community Center project.This is causing problems for everyone associated with the project and we hope we can avoid it in the future. On April 30th we sent Proposal Request#9 with floor plan, roof plan, exterior elevations, door and frame schedule, and hardware information for the proposed addition to the Booster Storage Room along with a description of the structural, mechanical, and electrical work and asked that you confirm that our estimated cost of approximately.- $45,000 was realistic. We sent additional structural, mechanical, and electrical information on May 28th. We did not'get a response to our original request until June 3rd. That was priced at $72,000, needed some revision, and did not include mechanical and electrical work. You agreed to revise that number and we received a price on June 11th for$58,701 for the Booster Addition as well as a price of $5,328 for the electrical work requested to accommodate the special city events that take place to the north of the building. The City Council acted quickly when the possibility of increasing the Booster area came up because you were beginning the masonry work in that area of the-building.They since have had a very difficult time understanding why it has taken 'so long to get the cost information needed to make their decision. The higher than anticipated price is not good news and taking a long time to get it makes it all the worse. While we both feel that price is higher than it should be, you have indicated that the last price quoted is as low as it is going to get because you are not getting better prices in the current busy construction market. We will present that to the Council on Tuesday the 25th and it would be nice if you could attend that meeting which begins at 7PM to answer any questions they may have. We hope we can avoid the recently experienced delay in the processing of future possible changes. We are now waiting for response to three Proposal Requests including the possible door change in the Locker Room. Si a ely, 0 W. ' rie • cc: Michael Morrison. WILUAMS/O'BRIEN ASSOCIATES,INC. 1111 Third Avenue South,Suite 156 Minneapolis,MN 55404 612-338-8981 FAX 612-338-8982 WILLIAMS/O'BRIEN ASSOCIATES, INC. ARCHITECTS/PLANNERS 1111 3rd AVE. S. MPLS, MN 55404 TELEPHONE: (612) 338-8981 FAX: (612) 338-8982 uVl1 & @ RE: St. Anthony Community Center DATE: 6/18/96 FROM: Liz Herrmann TO: Mike Mornson, City of St. Anthony Approved Change Order Summary No. 1 Modifications at Open Office 23 $991 No. 2 Warming Kitchen changes $710 No. 3 Relocation of temporary fence $3161 • Pending Change Order Summary No. 4 Widen door 108 $ 636 Burnished block credit ($ 603) Finish Hardware $ 995 No. 5 Community Services Casework $18,184 No. 6 Scoreboard $6,061 No. 7 & 8 Storage Addition ' Electrical work related to Villagefest ' $64,029 No. 9 Site modifications (swale & road) • 'Note: preparation of change order pending Graus's subcontractors' review of final breakdown. "Graus's price currently being reviewed by BKBM Engineers and Williams/O'Brien. 1 CHANGE OWNER ❑ ARCHITECT ❑ ORDER CONTRACTOR ❑ FIELD AIA DOCUMENT G701 OTHE ❑ OTHER ❑ PROJECT: ST.ANTHONY CITY HALL B COMMUNITY CTFL CHANGE ORDER NUMBER: 4 (name, address) SILVER LAKE RD.AT 33RD ST.ANTHONY,MN DATE: JUNE 17,1996 TO CONTRACTOR: 1 ARCHITECT'S PROJECT NO: 9214 (name, address) CONTRACT DATE: OCTOBER,1995 GRAUSCONSTRUCMNCOMPANY P.O.BOX 34 CONTRACT FOR: GENERALS INCLUDING HASTINGS,MN 55033 MECHANICAL AND ELECTRICAL The Contract is changed as follows: 1.WIDEN DOOR(91 STORAGE ROOM 108 ADD $636 2 CREDIT FOR BURNISHED BLOCK CHANGE OF COLOR. SUBTRACT ($ 603) 3.ADDITIONAL FINISH HARDWARE ADD $995 NEfCHANGE $1028 NET • Not valid until signed by the Owner, Architect and Contractor. The origing Contract Sum (Guaranteed Maximum Price)was . . . . . . . . . . . . . . . . . . . . . . . .$ 3,151,900.00 Net change by previously authorized Change Orders . . . . . . . . . . . . . . .; . . . . . . . . . . . . . . .$ aesz.00 The ontract SUN)(Guaranteed Maximum Price)prior to this Change Order was. . . . . . . . . .$ 3.156,762.00 The 1=t Su (Guaranteed Maximum Price)will increase (decreased) (unchanged)by this Change Order in the amount of. . . . . . . . . . . . . . . . . . . . . . . . . . . .$ 1028.00 The new(Contract Sum)(Guaranteed Maximum Price)including this Change Order will be . .$ 3,157,790.00 The Contract Time will be(increased)(decreased uncllarlge by ( )days. The date of Substantial Completion as of the date of this Change Order therefore is DECEMBER,1996 ' NOTE: This summary does not reflect changes in the Contract SUIll,Contract Time or Guaranteed Maxinlunl Price whicti have been authorized by Construction Change Directive. THE CITY OF ST.ANTHONYVILLAGE WILLIAMSO'BRIEN ASSOC GRAUS CONSTRUCTION ARCHITECT CONTRACTOR OWNER 1111 THIRD AVE.S.,SURE 156 P.O.BOX 34 3301 SILVER LAKE RD. Address Address Address MINNEAPOLIS,MN 55404 HASTINGS,MN 55.033 ST.ANTHONY,MN 55418 13Y 13Y 13Y DA'Z'E DATE DATE M I I CAUTION: You should sign an original AIA document which has this caution printed in red. • An original assures that changes will not be obscured as may occur when documents are reproduced. AIA DOCUMENT G701 • CHANGE ORDER • I9H7 EDITION • AIA® • ©1987 • THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVE., N.W., WASHINGTON, D.C. 20006 G701-1987 WARNING:Unlicensed photocopying violates U.S.copyright laws and Is subject to legal prosecution. U -c (6� <v C O ge f i QUOTA N . • NORTH PLY NC.H CENTRAL a S, CUSTOM MANUFACTURER OF HOLLO -BUILDERS'HARD0 �Lg AND TRANSOMS AT OUR FACILITY 605 348-8896 Engineering FAX. ( ) 605)343-7672 (Phone&Fax) Voice Phone:(605) 343-5486 Sales FAX: (Roger.Davis,Minneapolis,h1N (612)323-7142 Questions concerting this bid should be directed to TO: Graus Construction 360 Hwy 61 North Hastings,MN 55033 Date: 4-1-96 city Hall ARCHITECT. Wil liams O'Brien • JOB: St.Anthony ty LOCATION: St.Anthony,MN DD 652:58, 0 TAX CHANGE ORD ER QUOTE: A /• d2 6-1/2 TOTAL 695.00 �-r,onoe Order D�4SL�t4l4 Revisions made to approved Hardware Schedule at 01 enings#001A and 01IA. 17 to 25. -Add rain drip#p 032,033,037,043,045,and 046 from heading • . Move openings 17 to 31. Move opening#103 from heading North Central Supp1Y+mac' warehouse with freight allow,d to job site. Y Ices include: FOB N - �tb„of manufacture The above p 12) The above pr 1s bared u six months after • Inc.will not be held responsible &delivery of material no later than r s receipt. acceptance of purchase order. Actual delivery Per 1) North Central SuPP ,ss sated on shippe ' action schedule for material damage red without prior agreement manufacturer's regular production on this job. 2) Back charges wW not be hono 13) No liquidated damages provision Central Supply+�" rth Central l not allowed. 14) To the extent that there b a conflict between any P by North rth Central compatible with of this quote,or any other docun+f a issued by North or other 3) All hollow metal bpd with ester prime Supply'Inc'src and any provision of s purchase +s terms shall control. stmdard Primes an epoxy eater p supply,isrc., P North Central Supply the terms of finish coats by others. document issued by you, aired to enforce by others 1S) in the event legal action Is required a entitled to 4') Glass and Berg our material to other revolting Party of County. s) Screws and bolts for attaching thin agreement,the's fees. Venue shall be Penningt trades are sat Included. ,roaorrable attorney 6 10 feet 6) Sales or use tax not Included South Dakota Ihnitatioos: 20 feet long y in Quote valid for 30 days lt) M�innam shipping din thin dimension will be produced g) Quote is format' only and does not bKlu�volca tlon Axi excee S charge to hlgr. Frames require(field splicing by others at rw 9) Terms or payment: 10th of month following it must be field sections and 10) lr asphalt emulsion or undercoating s re SuPPh• North Central SupplY+t"c" applied by others at no cost to,.included In dds quote- 11) No Structural members are ACCEP•fLD Respectfully Submitted, DATED o:r• • Roge Davis, AHC �\ Q North Central Supply,Inc. r..,r�a�+rrer swa+■e+ Al R; 1;0�.A CAP 414 1 '6'RAUS COT7 20 17 :-IANt Date-. imet. Due. Page 5 �(;`V l! �` �.' of t 1d�- q wydtAjar%4-jS, U r }t t + ADD C T Y L L H S/ DEDUCT DESCRUIriK fl, va 3* 97 r It 2A9 1,o n�,I v,.4 Ir J t: ie Lo u i I:T7 Sub- A A4- 7T 4 f ......... itzsr!'ju f ro 41 15,7 4p—,Olo c 3 1 Zvi f 5 1 4 J. 1,AkV, R u -NNW A-- 001 No.2M4 PROPOSAL OWNER ❑ REQUEST CONSULTANT El AIA Document G709 CONTRACTOR ❑ FIELD ❑ •(Instructions on reverse side) OTHER ❑ PROJECT: ST.ANTHONY CITY HALL IL COMMUNITY CTRL PROPOSAL REQUEST NO.: (Name and address) SILVER LAKE RD.AT 33RD 7 ST.ANTHONY.MN DATE OF ISSUANCE: APRIL S. 1996 CONTRACT FOR: GgysigLcoNsTRucTpN.Na=m OWNER: CITY OF ST.ANTHONY VILLAGE MECHANICALANDELECTRICAL (Name and address) 3301 SILVER LAKE RD. CONTRACT DATED: ST.ANTHONY,MN 55418.1699 OCTOBER ,1995 ARCHITECT'S PROJECT NO.: 9-414 TO CONTRACTOR: GRAUSCONSTRUCTION ARCHITECT: (Name and address) (Name and address) WILW1tt RD AVE.LEN ASSOC P.O.BOX 34 1111 THIRD A S.,SURE 156 HASTINGS,MN 55033 MINNEAPOLIS,MN W404 Please submit an itemized proposal.for changes in the Contract Sum and Contract Time for proposed modifications to the Contract Documents described herein.Submit proposal within 7 days,or notify the Architect in writing of the date on which you anticipate submitting your proposal. THIS IS NOT A CHANGE ORDER, A CONSTRUCTION CHANGE DIRECTIVE OR A DIRECTION TO PROCEED WITH THE WORK DESCRIBED IN THE PROPOSED MODIFICATIONS. -Description: (lmsert a written description ojthe Work.) • PROVIDE THE FOLLOWING CHANGE: PROVIDE ONE INSTEAD OF TWO COLORS OF BURNISHED BLOCK WHERE BURNISHED BLOCK IS INDICATED IN THE DRAWINGS AND SPECIFICATIONS. THE COLOR SELECTED SHALL BE ZENITH"WARMTONE". - J?>,,"► ►d orc.,- wyfire In 1'ic v p-� -two wY�tic WMI ; Attachments: (List attached documents that support description.) REQUESTED BY: I 4 (Signatur) (Printed name and title) • CAUTION: You should sign an original AIA document which has this caution printed in red. I I An original assures that changes will not be obscured as may occur when documents are reproduced. See Instruction Sheet for Limited License for Reproduction of this document. Aug AIA DOCUMENT G709 • PROPOSAL REQUEST• 1993 EDITION • AIA` • 01993 - `3j'/ THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W., :pip:: WASHINGTON.D.C.20006.5292 •WARNING:Unlicensed photocopying violates 1 U.S. copyright laws and will subject the violator to legal prosecution. G709-1993 • rr DESCRIPTION � r•^ r am WON= 1 r. r� �r IN r �r .r r�r r� r� er r �JPROPOSAL OWNER ARCHITECT ❑ REQUEST CONSULTANT ❑ AIA Document G709 CONTRACTOR ❑ FIELD ❑ Instructions on reverse side) OTHER ❑ PROJECT: ST,ANTHONY CITY HALL aCOMMUNITY CTR. PROPOSAL REQUEST NO.: 8 (Name and address) SILVER LAKE RD.AT 33RD ST.ANTHONY,MN DATE OF ISSUANCE: APRIL 25, 1996 CONTRACT FOR: GENe:;ALcoNs RucnoN.INa mm OWNER: CITY OF ST.ANTHONY VILLAGE MECHANICAL AND ELECTRICAL (Name and address) 3301 SILVER LAKE RD. CONTRACT DATED: OCTOBER ,1995 ST.ANTHONY,MN 55418-1699 ARCHITECT'S PROJECT NO.: 9414 TO CONTRACTOR: GRAUSCars RucnON ARCHITECT: WILLIA ASOBRIENASSOC (.Name and address) P.O.BOX 34 (Name and address) 1111 THIRD AVE.S.,SUITE 156 HASTINGS,MN 55033 MINNEAPOLIS,MN 55404 Please submit an itemized proposal for changes in the Contract Sum and Contract Time for proposed'modifications to the Contract Documents described herein.Submit-proposal within 7 days,or notify the Architect in writing of the date on which you anticipate submitting your proposal. THIS IS NOT A CHANGE ORDER, A CONSTRUCTION CHANGE DIRECTIVE OR A DIRECTION TO PROCEED WITH THE WORK DESCRIBED IN THE PROPOSED MODIFICATIONS. Description: .(insert a written description of rbe Work.) PROVIDE THE FOLLOWING CHANGE: 3l� PER THE ATTACHED MEMO&SKETCH, CHANGE DOOR#108 FROM A 3'0"TO A DOOR. LOCATE DOOR AS SHOWN ON SKETCH. Attachments: (Lisrattached documents that support description.) REQUESTED BY: •(Signature)IV (Printed name and title) CAUTION: You should sign an original AIA document which has this caution printed in red. j I An original assures that changes will not be obscured as may occur when documents are reproduced. See Instruction Sheet for Limited License for Reproduction of this document. AIA DOCUMENT G709 • PROPOSAL REQUEST • 1993 EDITION • AIA' • 01993 ►,d�(�1��R1/"�/ THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE..N.W., .�.p_ WASHINGTON,D.C.20(x)6-5292•WARNING:Unlicensed photocopying violates G709-1993 U.S.copyright laws and will subject the violator to legal prosecution. WILLIAMS/O'BRIEN ASSOCIATES, INC. ARCHITECTS/PLANNERS 1111 3rd AVE. S. MPLS, MN 55404 • LJIJLI �5 � 0 RE: St. Anthony City Hall & Community Center DATE: 4/24/96 FROM:LIZ HERRMANN TO:MIKE CAHILL,GRAUS CONSTRUCTION MIKE- THE CITY HAS ASKED THAT THE FOLLOWING CHANGE BE MADE AT DOOR 108. 3'a'' DOOR 108.SHALL CHANGE FROM A 3'0"DOOR TO A 4*DOOR. NEW DOOR LOCATION SHOWN ON SKETCH ATTACHED. ANDY RAUCH.INDICATED THAT THE SAME LINTEL SIZE MAY BE USED FOR THE 4'DOOR AS WAS INDICATED FOR THE 3'DOOR. • 0 ob s o .1 U � • MEN grow� A � MIN mm ME ON MEN MINE - IV 00 k3tttiuo ( 612 ) 43 /-6006 P. 003 • AV/Do 14:JJ TZ01Z 44J 1142 M5 a1PI1 h5LUA 10002 QUOTATION Dago I of 1 NORTH CENTRAL. SUPLY, INC. BLTB.DW HARDWARE,CUSTOM MANUFACTURER OF FOLLOW ANAL DOORS,FRAMes, WINDOWWALLS AND TRANSOMS AT OUR FACi1,ITY Voice P} (605)343•-5486 Sa6 FAX. (605)343-7672 BW=edP8 FAX: (60S)348-3896 0 adoee eoaeeetiag thb'bid obeald be direaW to Roger Davis,maar poNs,MN (612)323-7142 (PbAme&Paz) TO; Grant Comtrudisa 3i6 Day 61 North mAtfimaj% 1e1N 56033 JQR; 8t.Aatll q Chy AM Dace., 5-20-% LWATION:. St.Aatbm,MW ARC HNF=.- Witliftm O'>him CHANGE ORDLR Q[TOTE FOR PR ifs: ADD � 54242 6.1R I.TAX TOTAL 563.00 Bs+rlafejas per P.1L#16 • Add rlew deer u0 ft meat 106 with new width and 6imL Haavr wd&htsW is ilea of ttaadaM we 0t. Hee�ite ldd�i�wldffi. r The above prices Include; F011 North Central supply,Inc. wartboule with ftdgM stowed to job Bite. BkJWU 1 mgWier only,PRrehalg order EMnimd- No Sub—Conttracte evill be seft�,�1_ 1)K.i e`.�.t ate,lea wR art M W e.ep aik f z) Tea abWe oriel k bow eps ampiofiea d for ndwM&mW orkm■Ned M dibWs no1#R i derma.ara>ziErW no 66r am fh am du Now i) mmphma otf I i erM MOW .per b N"Caeenal may,Le:. >iduYa!a yet rMwrd. eeaaeetmlWmWA earlar pnad•e W - a wde. 3) AN bft w road bid vWL Nab CmW 9e*plt.kL 13)No vgaied 600"ampod e•O OL abo*wd tea,ae e W wAar Vd=1* g 11 r wft 14) To io nW dod Omm b a oadid baewa� rr.dalm Aril a.dr by admm of Nb Q0911.or NQ tier doainnd h d by Pfm&CmmW 4) QW mW&KIN!by aelea. 8fffy,br,aid mW pr rWm d a pale ale ar cibw 8) Seewwa cad bier A&redddrp as odceW is 966 &r=md lowed bjla%Nwo Camd Srp*9 ee:m dma oawtrd. emit aw eed b doled 19) 1*9=a,ot W aotber b rmqdd re mam no term of 6) ale+or as fns eat 4obe6t Wa arummok do pyv-Mft prly"be=A&d/o 7) Qmmb v+M Or 30 dips rmm=&a mamE'r fM& Velma id be rata om Geaty. ID SW&nay 9) Tame of pdrewik 10fk ahaaaesa liaa m bvdm. 16) M®r"pft ftamdm4: 20 floe lag by 10 rmt 10) 1. 1 it=Ed be fWd Wgk ham oaeo&g d,:&==."a wE be prNred In vow by*am as r ad M Nan t+a od sq*.us. ,embus a"voldn A"epnm ft by odma at s+e dwv is 11) N69- -.am - mi ett else ireiadd in ebl►Areas Cadre)4�ppb;Lee.. ACtEFW fled. ~ GATED Devi„ ARC NariC EWmolt I- 1 CHANGE OWNER ❑ ORDER ARCHITECT ONTRACTOR ❑ AIA DOCUMENT G701 FIELD ❑ OTHER ❑ • • PROJECT: ST.ANTHONY CITY HALL&COMMUNITY CTFL CHANGE ORDER NUMBER: 5 (name, address) SILVER LAKE RD.AT 33RD ST.ANTHONY,MN DATE: JUNE 18, 1996 TO CONTRACTOR: ARCHITECT'S PROJECT NO: 9214 (name, address) CONTRACT DATE: OCTOBER,1995 GRADS CONSTRUCTION COMPANY P.O.BOX 34 CONTRACT-FOR: GENERAL CONSTRUCTION.INCwDNG HASTINGS.WN 55033 MECHANICAL AND ELECTRICAL The Contract is changed as follows: 1.PROVIDE d INSTALL ADDITIONAL CASEWORK PER THE ATTACHED P.R.p6. ADD $18,184 NET CHANGE $18,184 NET • Not valid until signed by the Owner, Architect and Contractor. The original Contract Su (Guaranteed Maximum Price)was . . ... . . . . . . . . . . . . . . . . . . . .8 3,151,900.00 Net change by previously authorized Change Orders . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8 5890.00 The ontract Sum Guaranteed Maximum Price)prior to this Change Order was. . . . . . . . . .8 3,157, 90.00 The Contract Sum (Guaranteed Maximum Price)will be Increased (decreased) (unchanged)by this Change Order in the amount of. . . . . . . . . . . . . . . . . . . . . . . . . . . .8 18,184.00 The new ontract Sum (Guaranteed Maximum Price)including this Change Order will be . .8 3,175.974.00 The Contract Time will be(increased)(decreased) unchange by ( )days. The date of Substantial Completion as of the date of this range Order therefore is DECEMBER,1996 NOTE: This summary does not reflect changes in the Contrtcf Sum,'Contr.Ict Timc or Guaranteed Mazimturl Price which have been authorircd by Construction Ch:tnge Directive. THE CITY OF ST.ANTHONY VILLAGE WILLIAMSOBRIEN ASSOC GRADS CONSTRUCTION ARCI I II'ECT CONTRACTOR OWNER 1111 THIRD AVE.S.,SUITE 156 P.O.BOX 34 3301 SILVER LAKE RD. Address Address Address MINNEAPOLIS,MN 55404 HASTINGS,MN 55033 ST.ANTHONY,MN 55418 By By BY DATE DATE DATE. I , CAUTION: You should sign an original AIA document which has this caution printed in red. • An original assures that changes will not be obscured as may occur when documents are reproduced. AIA DOCUMENT G701 • CHANGE ORDER • 19H7 EI)TION • AIA • ©I')H7 • 'fill: AMERICAN INSTITUTE UI: ARCIII'IEC'I'S. I735 NEW YORK AVE.. N.Vd., VOASIIING'I"0N, D.C. 1(HHHI G701-1987 WARNING:Unlicensed photocopying violates U.S.copyright laws and Is subject to legal prosecution. PROPOSAL OWNER ARC REQUEST ARCHITECT ❑ CONSULTANT ❑ AIA Document G709 CONTRACTOR ❑ FIELD ❑ Instructions on reverse side) OTHER ❑ PROJECT: ST.ANTHONY CITY HALL&COMMUNITY CTFL PROPOSAL REQUEST NO.: 6 (Name and address) SILVER LAKE RD.AT 33RD ST.ANTHONY.MN DATE OF ISSUANCE: FEBRUARY 23,1995. CONTRACT FOR: GENERALCONSTRUCTKK WCLUDM OWNER: CITY OF ST.ANTHONY VLLAGE MECI-MICAL AND ELECTRICAL (Name and address) 3301 SILVER LAKE RD. CONTRACT DATED: OCTOBER ,1995 ST.ANTHONY,.MN 55418.1699 ARCHITECT'S PROJECT NO.: 9414 TO CONTRACTOR:' GRAUSCCNS`RJanOv ARCHITECT: (Name and address) P.O.BOX 34 (Name and address) IIWTHIRD AVE. ..ASSOC IT 1111:THIRD AVE.S..SURE 156 HASTINGS,MN 55033 MINNEAPOLIS.MN 55604 Please submit an itemized proposal for changes in the Contract Sum and Contract Time for proposed modifications to the Contract Documents described herein.Submit proposal within 7 days,or notify the Architect in writing of the .. date on which you anticipate submitting your proposal. THIS IS NOT A CHANGE ORDER, A CONSTRUCTION CHANGE DIRECTIVE OR A DIRECTION TO PROCEED WITH THE WORK DESCRIBED IN THE PROPOSED MODIFICATIONS. Description: (Insert a written description ojthe Work.) • PROVIDE AND INSTALL ADDITIONAL CASEWORK PER THE ATTACHED 4 SHEETS. DO WORK ACCORDING TO SPECIFICATIONS. SUBMIT SHOP DRAWINGS PER SPEC. Attachments: (list attached documents that support description.) REQUESTED BY: r I ��i Z�I�L l.�-H�,U'✓1M�h r, (Signature) (Prinled ruune and tide) CAUTION: You should sign an original AIA document which has this caution printed in red. I I An original assures that changes will not be obscured as may occur when documents are reproduced. See Instruction Sheet for Limited License for Reproduction of this document. AIA DOCUMENT G709 • PROPOS41.REQUEST • IX)S EDITION • AIA' • (DI W3 TIIE A.Mlikii:.4N INS-1'1l'I1-E OF ARCHITECTS. 1'35 NEW YORK AVENUE, N.U'.. W.40S IINt rOX.D.c:.2iwxx.52,u • WARNING:Unlicensed photocopying violates U.S. copyright laws and will subject the violator to legal prosecution. G709-1993 1' DEEP UPPER CAB'TS 7 DEEP LOWER CAB'TS 5' HIGH BACKSPLASH P.LAM.CA6'TS AND COUNTER ROD W/TWO ADJ.SHELVES ABV. IN CLOSET 11 EQUAL �� _ _�,� 2 ADJ. j r-- --�•1- y�-- -�-� y- -�C - -- SHELVES Cl I 2 ADJ. SHELVES 8 DRAWERS SEE PLAN FOR LENGTH OF CAB'TS 2 PRESCHOOL 17-PARTIAL SOUTH ELEV. P.R.6 SCALE: 1/4" = 1'0" i 1' DEEP UPPER CAB'TS 2' DEEP LOWER CAB'TS 5' HIGH BACKSPLASH P.LAM.CAB'TS AND COUNTER ROD W/TWO ADJ.SHELVES ABV.IN CLOSET 9 EQUAL 2ADJ. SHELVES ;r-- r i o I 2 ADJ.,SHELVES o •� i' o 8 DRAWERS SEE PLAN FOR LENGTH OF CAB'TS ECFE 15-PARTIAL NORTH ELEV. OPPOSITE HAND s KINDERGARTEN 13-PARTIAL SOUTH ELEV. P.R.6 SCALE: 1/4" = 1'0" 1' DEEP UPPER CAB'TS 2' DEEP LOWER CAB'TS 5' HIGH BACKSPLASH P.M.CAB'TS AND COUNTER ROD W1 TWO ADJ.SHELVES ABV. IN CLOSET 6 EQUAL --�\ 2ADJ. SHELVES F,, ° I 2 ADJ. SHELVES o — — 8 DRAWERS SEE PLAN FOR LENGTH OF CAB'TS a DAYROOM 106-PARTIAL SOUTH ELEV. �.6 SCALE: 1/4" = 1'0" i r � � •1r r r • low DAM r� � ' aT'� Paul's 2 rook IS• U OMCRAFT P d ac„ , Wc o m p a a y , Architectural Designed Mitwork March 22,1996 RE:Pro ect # 9414 TO: Graus Construction p.0. BoX 34 pro a ect Title: St Anthony City Hasting ,M.N. 55033 Hall.& Camrunity Center SUBJEM P.R. #6 Casework Proposal Request Dennis, . The follming is the pricing for the additional casework in roams 106f13r15i and 17.If you have any questions please call me at 5592990. RM 17.2/P.R, 6 211f playa upper cabinet 211f plan base cabinet 211f plain counter with epI631% 21f plain tall cabinet Fri 15 3/P.R. 6 16-61£ plain upper unit 16-51f plain base unit 21f plain tall cabinet' 16-61f plain counter with splash RM 13 3/P.R. 6 16=61f plan upper unit 16--61f plain base unit 21f pleat tall cabinet 16-61f plain Counter with splash Fai 106 4/P.R. 6 11-61f plain upper unit 11-61f plain base Unit 11-61f plum counter -- 2-01f plain tall . et TOT $17;318.00 f Labor r f°24.00 Tax $255.05 $17,318.00- LAad time is three weeks from date of change order approval. Thank You j Greg Wald ZOQj: .L�+2I�000ad 6'IlVd OCAZ+BZS Zi9 YV3 tb�tiT 98iZt'CO CHANGE OWNER ❑ ARCHITECT 0 ORDER CONTRACTOR ❑ FIELD ❑ AIA DOCUMENT 6701 OTHER ❑ PROJECT: ST.ANTHONY Cm HALL&COMMUNITY CTR. CHANGE ORDER NUMBER: 6 (name, address) SILVER LAKE RD.AT 33RD ST.ANTHONY,MN DATE: JUNE 18,1996 TO CONTRACTOR: ARCHITECT'S PROJECT NO: 9214 (name, address) CONTRACT DATE: OCTOBER,1995 GRANS CONSTRUCTION COMPANY P.O.Box 34 CONTRACT FOR: GENERAL CONSTRUCTION.INCLUDING HASTINGS,MN 55033 MECHANICAL AND ELECTRICAL The Contract is changed as follows: 1.PROVIDE AND INSTALL SCOREBOARD AND RELATED ITEMS PER THE ATTACHED P.R.p5. ADD $ 6061 NETCHANaE $6061 NET • Not valid until signed by the Owner, Architect and Contractor. The original Contract Su Guaranteed Maximum Price)was . . . . . . . . . . . . . . . . . . . . . . . .$ 3.151,900.00 Net change by previously authorized Change Orders . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8 24,074.00 The Contract Sum (Guaranteed Maximum Price)prior to this Change Order was. . . . . . . . . .$ 3,175.974.00 The ontract Sum uaranteed Maximum Price)will b (increased) decreased) (unchanged by this Change Order in the amount of. . . . . . . . . . . . . . . . . . . . . . . . . . . .8 . 6061.00 0.0 The ne Contract Su (Guaranteed Maximum Price)including this Change Order will be . ,$ 3,182,035.0 The Contract Time will be(increased)(decreased unchange by ( )days. The date of Substantial Completion as of the date of this Change Order therefore is DECEMBER,1996 NOTE: This summary does not reflect changes in the Contract Su111,Contract Time or Guaranteed Maximum Price which have been authorized by Construction Change Directive. THE CrrY OF ST.ANTHONY VILLAGE W ILLIAMS/OBRI EN ASSOC GRADS CONSTRUCTION ARCHITECT CONTRACTOR OWNER 1111 THIRD AVE.S.,SUITE 156 P.O.BOX 34 3301 SILVER LAKE RD. Address Address Address MINNEAPOLIS,MN 55404 HASTINGS,MN 55033 ST.ANTHONY,MN 55418 BY BY BY DATE DATE DATE • I I CAUTION: You should sign an original AIA document-which has this caution printed in red. An original assures that changes will not be obscured as may occur when documents are reproduced. AIA DOCUMENT G701 • CHANGE ORDER • 1987 EDITION • ALA" • ©1987 • THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVE., N.W., WASI-IINGTON, D.C. 2W06 G701-1987 WARNING:Unlicensed photocopying violates U.S.copyright laws and Is subject to legal prosecution. ARCH•"R L PROPOSAL ' RCHITF.Cf �-� REQUEST CONSULTANT ❑ AIA Document G709 CONTRACTOR F FIELD Ll •Instructions on reverse side) OTHER El PROJECT: ST.ANTHONY CITY HALL A COMMUNITY CTR. PROPOSAL REQUEST NO.: 5 (Name and address) SILVER LAKE RD.AT 33RD ST.ANTHONY.MN DATE OF ISSUANCE.: FEBRUARY 22,1995, CONTRACT FOR: GENERAL CONSTRUCTION INCLUDING OWNER: CITY OF ST.ANTHONY VILLAGE MECHANICAL AND ELECTRICAL (Name and address) 3301 SILVER LAKE RD. CONTRACT DATED: OCTOBER ,1995 ST.ANTHONY.MN 55418.1699 ARCHITECT'S PROJECT NO.: 9414 TO CONTRACTOR: GRAM CONSTRUCTION ARCHITECT: (Name and address) (Name and address) WLLWMIRD AVE.E ASSOC P.O.BOX 34 1111:THIRD AV S.,SURE 156 HASTINGS,MN 55033 MINNEAPOLIS,MN 55404 Please submit an itemized proposal for changes in the Contract Sum and Contract Time for proposed modifications to the Contract Documents described herein.Submit proposal within 7 days,or notify the Architect in writing of the date on which you anticipate submitting your proposal. THIS IS NOT A CHANGE ORDER, A CONSTRUCTION CHANGE DIRECTIVE OR A DIRECTION TO PROCEED WITH THE WORK DESCRIBED IN THE PROPOSED MODIFICATIONS. Description: (insert a written description ojtbe Work.) • PROVIDE AND INSTALL NEVCO SCOREBOARD MODEL 2450 INDOOR MODEL FOR BASKETBALL/VOLLEYBALL/ WRESTLING. PROVIDE MPC-4 CONTROLWITH SCOREBOARD TEMPLATES FOR BASKETBALL,VOLLEYBALL AND WRESTLING. PROVIDE CARRYING CASE FOR CONTROL PROVIDE SEPARATE PRICE FOR NEVCO PRPTECTIVE METAL CAGE SURROUNDING SCOREBOARD. SCOREBOARD COLOR:MIDNIGHT BLUE. Ir o.rff D V '0A 11a I Attachments: (List attached documents tbal support description.) I REQUESTED BY: 1. hfi A (Signature) I (Printed name etnd tide) CAUTION: You should sign an original AIA document which has this caution printed in red. j I An original assures that changes will not be obscured as may occur when documents are reproduced. See Instruction Sheet for Limited License for Reproduction of this document. ,mmv AIA DOCUMENT G709 • PROPOS.M.REQ1,FSr • 199.5 EI)ITION • AIA' • 01993 Sjl�/� TIIE AMERICAN IVti'1'I'I'l'1'li OF ARCHITECTS. 1735 Nl:\X TURK AVIiNt:l::, N.a'.. `�+t- V.ILYIIN(ilY)N.D.C.21MMN,-527)2 •WARNING:Unlicensed photocopying violates 9= U.S. copyright laws and will subject the violator to legal prosecution. G709-1993 WUNIDERLICH-MALEC ENGINEERING INC. 5501 FELTL ROAD MINNETOW A , MN 55343 PHONE (612) 933-3222 FAX (812) 9a3-0608 Telecommunication Cover Sheet DATE: February 22, 1996. T IME: 8:30 PHONE NO.: 338-8981 OFFICE: FAX NO.: 612/338-8982 DELIVER TO: Liz Herrmann CC: FROM; Steve Olson RE: St. Anthony City Hall & Community Center PROJECT NO.: 3523 NUMBER OF PAGES INCLUDING THIS COVER SHEET: 1 MESSAGE: Liz: ATTACHED IS THE PROPOSAL REQUEST FOR THE ELECTRICAL PORTION OF THE SCORDBOARD INSTALLATION. 1). PROVIDE 4-X 21/8"X 2 1/8°JUNCTION BOXES WITH COVERS AT LOCATIONS NOTED PER NOTE NUMBER 34 AND 37 ON DRAWING E3. FIELD VERIFY EXACT MOUNTING HEIGHTS AND LOCATIONS WITH OWNER AND SCOREBOARD SUPPLIER PRIOR TO INSTALLATION. 2). PROVIDE GROUNDED DEDICATED DUPLEX OUTLET. LOCATE IN STORAGE ROOM 103 ADJACENT JUNCTION BOX PER NOTE 34 IN ROOM. PROVIDE 1/2°C.-2#12& 1#10 GRD. CONNECT TO DEDICATED SPARE CIRCUIT BREAKER IN PANEL L3 FOR POWER REQUIREMENTS TO SCOREBOARD_CONTROL CENTER MODULE. 3). PROVIDE#10 GROUND WIRE TO CIRCUIT#24 PANEL L3 FEEDING SCOREBOARD PER NOTE 37 ON DRAWING E3 LOCATED IN GYM ROOM 102. 1 . • 11 1 • Iwo Mm Moll /6 13 : 12 GFIAU1) ZQ 17 Lgndale Avenue S SJ:h Plinneavolie.MN 55409 E12 AN 7300 Fax F,12-R72-17,6 STERLING EIECTAIC CONSTRUCTION April 26. 1996 Mr. Dennis Warning : Graus Construction Co. 360 Highway 61 North Hastings. Minnesota 55033 Dennis; We have ,received Your fax of the memo you received from Williams/0"Brien Associates and dated 4/19/96,"and we respond as follows. The architect has questioned the total of the.man-hours for this installation. A COPY of our estimate is included for their review_ Approximately 19 hours are required for handling, and uncrating as well as assembly. of the scoreboard, installation of the supporting hardware and installation of..the scoreboard. This also includes the installation of the scoreboard cable. • e work as described in Approximately 9 labor hours are required for th- directions in proposal items 2 and 3 of Yiunderlich-tlalec engineer request #5. Based on past experience we feel that this is'an appropriate number .of labor hours. The architect has questioned our request for compensation for manlifts, scaffolds, etc. . The architect asks if the owner does t answer not talready pion for scaffolding for other work in the gym. This proposal is yes, but only for work that was in the original scope- request is an addition to the original scope and results in an increase in the total project labor hours, therefore the total usage of the manlift is increased. If .we rent a manlift for this work we will pay the:rent for it based on the total number of.days that it is on the vroieet. if we use one of our own manli.fts we will charge it to the project by the day in order to recovL alist Attached are catalog out sheet of some recent projects that have recently utilized this type of scoreboard. This information is attached for the architects review- If you have any questions, please feel free to contact me. Sincerely, Sterling Electric Construction • _ Jeffrey B. orth Pro.leet Manager .,j6 13 : 13 GRAUS � ol� f •►Jl -VVVV + • 11 Cel'!�n CeMBINE5 c'JiDIhcE' C hine This 9rnkou*- Fl p!.-I E Assn Nan Cis "r 3/M ;-a HEAD 100 '? "/9i !' HEIR HAD 00 3i6I 4° HEX HEAD .:r1 '? '/931 114 FEN WA3HEK 100 3/5 SPRING HUT 100 =y 3/4 KINNE°ALA% !90 DUPLEX PEEP SFE: 100 ,out TetsIs 4 I►_e9 Name Adi Matl '?►_y rATEk!AL r,ZT MATERIAL L A?QA EXT L:,K-R Cesi Cod 112 THHN CU 5TFENDED 110 41!.76 M S.07 6.12 N .i1 15 410 T8M CU STRANDED ;65.6 5!!6.?4 y 36b.v2 e.!2 K ab 35�; 4 =5 1i2° CWN SS STEEL 2.0 06 1.A.T .63 ,W COUP 35 C.TE=L 1.0 $.44 5.44 Ceri?l 410 S.65 $2,59 .J5 1:3 10 %4° PLASTIC EU:HT'G 2.1? 1110 4.21 .O1 •i'2 S 5/4'YVC 5CH 40 !6'?.4 t:lb 325.26 .c.2 s? 314'.CON'ECTOR YGr 2.0 1;.?i 5156 .06 !4 ?5 /4"COUPIIWG,r11c A.0 4.!6 :! 7)WISIR.C. EL DEN 2.0 44.0 '!4' CADDY HIIV?i;€ ..f, j1"� 4.2') .'Jn ;v 13 1 H_S E! MOUNT _.0 j.5i 3.67 ? 1A 1?,LE i.0 i.l?0 .!z 3(f 1.(10 .06 35 :.I PL43TTC ANCHGF s 54314 t. I 2 �4 ANCHSY 14 :.iS Xt 4 HEX HEAD 6.0 3.2! $1.24 .'?r} •-'� ;�) .5 3/d ( ! HEX NEA 6.4 :.14, ?/G X ! 1!4' FEN, 5;:5-. 12.0 t.i�3 4.y� ''D • '`' .0 - �? K/2 =F'p!NG NUT 3 4.77 .i'6 -K.x 1/2' r:;l _ !.0 4.bi' $.60 i5 5i5' MUD-Rphs _.! 16 35 DUFL FECP N "P L �� 1.0 3!.69 41.6? 13.11 !S ECFE='3AFD Cr1D'_= ?vv.v 4.Oi' 1A, J6 13 . 13 GRAUS ( 612 ) 437-6008 P. 004 E f1F. —)ON- 8 140 Flylng Cloud Drive Eden Prairie,Minnesota 55344 Phone(612)841-9830 Fax (61?-)941-9831 . PATE: &4-ft 1, 1996 TO: Jeff North STERLING ELECTRIC CONSTRUCTION FROM: Gerry Gordon ` Riff: Daktronics BasketbalUWolleybalUWresding &oreboard ST.ANTHONY CITY HALT,do COMMUNrrY CENWR Thank you for giving me the opportunity of presenting a proposal to you on the purchase of a Daktron{cs scoreboard for the St.Anthony City Hall and Community Center. • Per your written specifications, I have attached a prig quotation on our model 13B-1713SWV scoreboard. The quotation details each item of the system including any requested options. Also, I have eneloaed materials which describe the characteristics of the scoreboard. DAKTRONICS is the national leader in designing and manufacturing 1009a solid state scoreboard systems and message displays. Their equipment can be found throughout the United States in park and recreation departments, high schools, universities and major sporting facilities. AIM ELECTRONICS is the area representative for Daktronic s providing sales, installatIon and service. We ere the only company providing local scr3d=In addition to an excellent warranty policy and exchange program which minimizes the owt of any repair. I again thank you for the opportunity of presenting thU proposal to you. I will cfw You no later than April 16, 196,to hear yu decisi on.oa. If You have any questions or need any additional infbrmetion, please call me at 9419880. GDG:Ik • Enclosures AUTOMATED INDUSTRIAL MAINTENANCE 96 1.3 : 14 vKAU"i kul4 ) 4..) j -UVVU A. STANDARD BASKETBALL SCOREBOARD BB-1713S SPECIFICATIONS PERIOD 0-t:6c codas 1P 0 HOME GUEST me foe. moof, - . : • • 0 a 70 L W OPTIONAL WRESTLING ON GAMES WON CAPTIONS SHOWN PTIONAL VOLLEYBALL � ►PTIONS This popular basketball scoreboard displays period time to 99:59:HOME and GUEST scores to 199; team FOULS; PLAYER fouls;and indicates PERIOD, POSSESSION, and BONUS. Optional cap- tions are available for scoring wrestling or volleyball, PRODUCT SPECIFICATIONS PRODUCT SAFETY APPROVAL: ETL listed DIMENSIONS: Height 66.250, Width 80.76", Depth 6" WEIGHT: (1683mm, 2051 mm, 152mm) 115 lbs. (52kg) DOWER: 120 VAC, 500 watts maximum CONSTRUCTION: All aluminum DIGITS: 13" (330mm) high, 4 x 7 tamp matrices. Lamps are 28V (lype#656 wedge- base)individually recessed In parabolic aluminum reflectors. CAPTIONS; HOME and GUEST captions are 4"(102mm) high. All other captions are 3" (76mm) high. All captions are die-cut white vinyl, applied directly to the display face. COLOR: Standard finish is acrylic black,other colors available upon request. Clock digits, Player digits, and Possession indicators are green. OPERATING Remaining digits and indicators are red. • TEMPERATURES: Scoreboard: -22 to 122 degrees Fahrenheit (-30 to 50 degrees Celsius) Console: 32 to 122 degrees Fahrenheit (0 to 50 degrees Celsius) DAKTRONICS, INC. oAK F.O.BOX 5128 BROOKINGS,S.D.57006.5128 U.S.A FAX 605/697-4700 ,�or+Ics INC TELEPHONE605/597A000 SALES 605 1697-4300 TOLL FREE 8001843-9878 96 13 ' 15 G AUS r • VV., ELECTROPICS, Inc. 8140 Flying Cloud Drive Eden Prairie, Minnesota 55344 Phone(8 12)941-9 830 Fax . (612)941.8831 Price quotation April 1, 19% B I�JV4 LLEYBAUAVRERIUNG&COREBOARD Deacrilition ► Daktronic s Model BB-17138WV(dot digit) Sooreboard incl.AS-2610 Control Console $206.00 0. Carrying Case 60.00 Estimated Freight _ � • I. Signal Cable po' s °� $.26 ft. 2. Protective MeW Susan z.oe'-ror v ��ea $276.00 Five (6)year limited warranty -- One (1)week lead time — Net SO day Mment Pricee valid for sixty(60) da" Over 200 oolors available at no extra charge 6.6% Minnesota sales tea not Included II� M. AUTOMATED INDUSTRIAL MAINTENANCE Jb 13 : 10 urtiuo 1U1L 4..) 1 -vvvu r vv ELECTAnniC5 • 8140 Flying Cloud Drive y~ Eden Prairie.Minnesota 55344 Phone(612)941.9830 DATE: May 1, 1996 Fax (61,2)941.9831 , TO. Jeff North STERLING ELECTRIC CONSTRUCTION FROM: Gerry Gordon RE: UPGRADE DAKTRONICS SCOREBOARD QUOTATION St. Anthony City Hall & ComMunfty Center Per your request, I am submitting an upgrade price quotation on our latest scoreboard technology--bar digit. The new bar digit is not only*more visually appealing than the traditional "dot digit", but maintenance is less of a concern. The quotation details each item of the system including any desired options. I have enclosed materirils which further describe the features of the scoreboard. • Also the following partial list identifies schools or facilities that have recently. purchased Daktronies scoreboards: Saaketb 11 Fridley High School Fridley P&R(Baseball Roseville High School Columbia Arena (Hockey) Mounds View High School Blaine P&R (Baseball) Maple Grove High School Cook Arena (Hockey) Park Center High School Centennial High School NW Racquet & Swim Clubs (Baseball &Football) Breck School (Hockey) As we discussed, AIM Electronics is the area representative for Daktronics. We provide sales, service and local service in addition to an excellent warranty policy and exchange program which minimizes the cost of any repair. If you have any questions, please call me at 941-9830. I will call you no later than May 10, 1996, to hear your decision. GDG:lh Enclosures AUTOMATED INDUSTRIAL MAINTENANCE :O 1J to UM&IUJ ELEEETKIIICS IFIC. 8140 Flying Cloud Drive Eden Praido,Minnesota 65344 Phone(612)941-8830 Fax (812).941-9831 Price Quotation May 1, 1996 BASKS'TBALINOLLEYBALLrRMESTLING SCOREBOARD - Daktron.ics Model BB-1713BWV (Bar Digit) Scoreboard incL AS-2510 ControI Console $2,860.0.0 . Carrying Case 50.00 Estimated Freight 85.00 • $Z.8 .g4 1- Signal Cable $,25 ft. 2. Protective Metal Screen $275.00 Mer Infamation -- Five (5)year limited warranty One (1) week lead time -- Net 30 day payment - -- Prices valid for sixty (60) days -- Over 200 colors available at no extra charge -- 6.6% Minnesota sales tax not included AUTOMATED INDUSTRIAL MAINTENANCE .70 1J: 10 Vttt�uJ � uic � •a., , —uvvv i vvi STANDARD BASKETBALL SCOREBOARD 88-17138 SPECIFICATIONS HOME ,i n ' - Or 40 POSS 3 FOULS - • 7i SCORE MATC • - WON GAMES WON OPTIONAL WRESTLING OPTIONAL VOLLEYBALL CAPTIONS CAPTIONS SHOWN • This popular basketball scoreboard displays period time to 99:59, HOME and GUEST scores to 199,team FOULS and PLAYER fouls with bar digits;and indicates PERIOD, POSSESSION, and BONUS. Optional captions are available for scoring wrestling or volleyball. PRODUCT SPECIFICATIONS PRODUCT SAFETY APPROVAL: ETL listed DIMENSIONS: Height 66.25",Width 80.76", Depth 6" (1683mm, 2051mm, 152mm) WEIGHT: 125 lbs. (57kg) POWER: 120 VAC, 700 watts maximum CONSTRUCTION: All aluminum DIGITS: Digits are 13" (330mm) high,with seven bar segments per digit. Four 1.7 watt, 28 volt lamps illuminate each segment. If one or two tamps bum out behind a segment, readability is not affected. (Lamps are!#656 wedge base.) CAPTIONS: HOME and GUEST captions are 4" (102mrrm)high. Aft other captions are 3"(76mm) high. All captions are die-w white vinyl, applied directly to the display face. COLOR: Standard finish is acrylic black, other colors available upon request. Clock digits, Player digits, and Possession indicators are green. OPERATING Remaining digits and indicators are red. 9 TEMPEFIATURES: Scoreboard: -22 to 122 degrees Fahrenheit (•30 to 50 degrees Celsius) Console: 32 to 122 degrees Fahrenheit (0 to 50 degrees Celsius) DAKTRONICS, INC. OAKTfip�l'�Q RO BOX 5128 9ROOKINGS. ;.D. 57n0)°,�>�13lIS.A. r/` nrt5'gc�7A7CY' iNc TELGPH,�NE t;(1�1�is7-e�il1U SALES F;n�,rrd7A:3(x) Tl.)I_L Fr'•f f A001843-9073 _.. 96 13 : 17 GRAUS ( 612 ) 437-6008 P. 010 VA CTSheet SCereboard bar di its provide excellent wa de an gle viewing • Daktronics bar digit was designed to provlda excellent wide angle viewing, both vertically and horizontally, for use In Indoor facilities. Multiple lamps are mounted behind PERIOD each segment of the digitto guarantee brightness and readability, even if one of the lamps fails. FOULS PLAYER FOUL FOULS Top view .. Back of scoreboard • The 8B-17138 is just one of man different basketbaWmultlssppoo �' hockey scoreboard1liat utilizean 70 degrees degrees Daktronics bar diglt design. 140 degrees 7Q �- • Front View Digit viewing angle 70 degrees 70 degrees DAKTRCNICS INC. Copyright® 1994 Daktronics, Inc. SL0394-2854 So 880x51128 ��d�&*0* S,SDS7de �*(60S)69743M Ot(800)843-9878 R x69 7-47W