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City Council Regular Meeting Minutes June 9, 1998 • Page 6 1 Mr. Carruth stated outsourcing could be utilized. Some cities are hiring an employee and sharing 2 their services with another city. This approach works extremely well as long as it is structured 3 and organized.. The job objective needs to be predetermined and the,employee needs to work 4 closely with the City designated Administrator. 5 Faust noted that outsourcing may be difficult based on need as the year 2000 approaches. He 6 noted a shared situation would result in an employee working for the City. 7 Marks stated the two reasons the system was necessary was to increase the productivity of the 8 City and provide better service to others. He noted it would be useful to have all the City 9 Ordinances in a database. This database could be read-only, so that residents could also have 10 access to the Ordinances. He suggested a master schedule for a year or a series of years be 11 placed on the system which could include the budget process,Villagefest, Sister City events, etc. 12 This would provide more coordination between the various groups. 13 Cavanaugh expressed concern that the City was working with pieces in an effort to establish a 14 system. He asked if this proposal would establish a firm, cohesive base or if the City is merely 15 working with what they have to make it better but not quite ideal. 16 Mr. Carruth stated he is confident that his consultant evaluated the existing investment, looked at • 17 the objectives and made recommendations to leverage off what existed and connect the system. 18 As he had stated earlier,the City has good equipment in place, it just needs to be connected 19 together. 20 Cavanaugh stated his confidence is low due to the police software system not working and the 21 problems with the liquor inventory system. 22 Mr. Carruth acknowledged the police department situation and stated his consultant had made 23 reference to the pain and frustration that existed at that level. He stated it is his job to remove 24 that pain and frustration. He is recommending a new hardware platform of the Microsoft NT 25 Network System. 26 Cavanaugh questioned the training included in the proposal. 27 Mr. Carruth stated one portion of training will be the administrative training to be certain that the 28 person running the network is comfortable. The end user training will be defined by the needs of 29 specific applications. 30 Mornson noted the training recommendations are included on page 12. NETLink has 31 recommended a company called Expertise Software Training. Staff will obtain a quote from 32 them. Staff is currently obtaining training through community services classes.