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City Council Regular Meeting Minutes January 9, 2001 Page 6 1 the budget is and the DNR funding mechanism is in the 2002 bonding cycle so they will talk 2 with the DNR to assure that bonding cycle remains intact. 3 Mayor Cavanaugh asked if this is a third allotment from the DNR. Hubmer stated that would be 4 the third allotment. Morrison stated they have already received two allotments. Hubmer stated 5 there is money in hand to complete this project and the 2001 street projects. 6 Sparks asked how the land acquisition schedule is coming along in relationship to the scheduled 7 public hearing dates. Hubmer stated the Council will receive an update on the land acquisition 8 process at the January 23, 2001 meeting. 9 Morrison stated easements are needed from ten property owners. Two have been received and 10 three to four are anticipated to be received by January 23, 2001. He stated staff will recommend 11 proceeding with the condemnation process for the other four easements that are needed for this 12 project. He reviewed the time schedule with a quick take deed process. 13 Sparks asked if there is an intention to follow up with residents. Morrison stated it has been 14 turned over to Evergreen Land Services who have contacted the property owners individually to 15 talk about the easement and value based on the appraisals done. 16 Hubmer stated there are several residents who have been contacted numerous times and there are 17 a few people who were contacted only once because they indicated they would obtain their own 18 appraisals and their private attorney would contact Evergreen Land Services. 19 Morrison stated the private attorney hired in two cases is well aware that in asking for a second 20 appraisal it will force the City to start the condemnation process. 21 Mayor Cavanaugh commented on the need for Evergreen Land Services to have an excellent 22 paper trail so there is no confusion about what the next step is. 23 Sparks asked staff to assure all are clear of what the process is. Hubmer stated he will ask 24 Evergreen Land Services to call each property owner.so they are clear about the next step in the 25 process. 26 Hubmer stated he hesitates going beyond February 13, 2001 to award the contract since it will 27 considerably delay the project and result in costly change orders. 28 Attorney Gilligan stated a quick take needs 90 days to occur. Mayor Cavanaugh stated if they do 29 not have all the negotiated easements at the next meeting, the Council will receive background •30 on how the process will unfold up to February 13, 2001. Attorney Gilligan stated that is correct 31 and negotiations will continue from the next meeting to February 2001.