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Planning Commission Meeting Minutes 8 May 16, 2000 • Page 8 1 preliminary concepts. Bergstrom encouraged Mr. Tankenoff to work with the City and consultant 2 John Shardlow about the scope of the project. 3 In response to questions regarding a backup plan for the redevelopment,Mr.Shardlow clarified that 4 the proposal from Hillcrest is to redevelop the property,and there will be an understanding within 5 the PUD to that extent. However,there also needs to be an understanding about a separate backup 6 plan. Mr. Shardlow stressed that it is important to anticipate the process and have a potential 7 alternative plan. 8 Hanson inquired if underground parking would be considered. Mr.Tankenoff responded that a plan 9 would be submitted about access to the basement of the site; however, he stated that currently the 10 majority of the basement does not have a floor, no sprinkler system, and would not easily be 11 subdivided. 12 Hanson inquired about the relationships with the current retailers of the site. Mr. Tankenoff re- 13 sponded that discussions have been ongoing with the retailers, particularly Herbergers, and that 14 Herbergers is considering alternatives to suit what is best for its own business plan. There are a 15 small amount of other tenants within the site that are on a month-to-month leasing basis, and it 16 would be likely that those tenants would need to vacate the property once construction has begun. Bergstrom summarized by stating that the CitywouId be receiving pertinent information by the end of May 2000, and the Planning Commission would be having a worksession on June.6, 2000. Bergstrom reiterated his request to have information provided to the Commission prior to the June 17 6, 2000 worksession in order to allow the Commissioners time to review the information. 18 Chair Bergstrom thanked Mr. Gleekel and Mr. Tankenoff for their input and presentations. 19 4. REPORTS. Livable Communities Fund Application/Status Report. 20 Chair Bergstrom invited Mr. Shardlow (DSU) to approach the Commission. Mr. Shardlow sug- 21 gested that a subcommittee of the Planning Commission meet with himself and a representative of 22 the developer(Hillcrest)and arrive at a particular planning process. This is due to the fact that there 23 is not enough time to do things in the typical matter of process and there might be a possibility to 24 request some funding. It would be Mr. Shardlow's hope that if the community was successful in 25 obtaining the funding, it would be more likely in the future for additional funding. 26 It was agreed that a meeting would be held on Monday,May 22,2000 at 3:00 p.m.and any members 27 of the Planning Commission were encouraged to attend as part of a subcommittee,along with John 28 Shardlow and representatives of Hillcrest Development. 29 Chair Bergstrom called a five-minute recess at 9:25 p.m. 0-to Chair Bergstrom called the meeting to order at 9:30 p.m. 31 VIII. CONTINUED BUSINESS.