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19 REQUEST FOR COUNCIL ACTION TO: MICHAEL J.MORNSON FROM: JOEL A.HEWTTT J, L SUBJECT: NORTH SUBURBAN MUTUAL AID CONTRACT DATE: 9/16/2003 CC: CITY CLERK BACKGROUND: The North Suburban Mutual Aid Association,of which we are a member,is comprised of 33 fire departments in Northern Hennepin,Anoka.and Sherburne counties.Who through this agreement agree to provide assistance with resources to departments who find need of additional resources mitigating an incident or multiple incidents. From the inception of this and other like agreements the contract has been a reciprocal arrangement with no reimbursement for rendering aid to the requesting department.When incidents have become or have been a part of a disaster and a designation for the event to be declared a federal or part of a Federal Disaster Declaration designation.The issue under the reciprocal mutual aid contract,is that fire departments are finding them to be in a position in being unable to request and collect reimbursement of funds from F.E.M.A. disaster appropriations.This is due to the fact the agreement is currently only a reciprocal agreement and contains no language for invoicing for services rendered to other aid requesting agencies. Over the past several months many mutual aid agreements have been under review to incorporate language to allow the invoicing of services after a specific amount of time to: 1)Provide the capability to charge for reimbursable expenses in rendering aid to another community from an extended event 2)To have the ability to have these said expenses to be reimbursable from a Declared Federal Disaster Designation and 3)And last to maintain the original intend of the agreement to be a reciprocal agreement for most incidents when aid is rendered to another community's fire department. The North Suburban Mutual Aid Association formed a committee to specifically research this issue and to incorporate language into our respective agreement. (revised agreement attached).The committee reported to the Association and recommended the threshold of time for non- reimbursable would be 12 hours.All time incurred after 12 hours could be invoiced to the requesting agency.The reimbursable fee schedule would be the schedule currently used by the Minnesota Department of Natural Resources.Which is being used as a standard of charges by many Mutual Aid associations across the state who have or are currently revising their agreements for this purpose of collecting disaster appropriations.