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STAFF REPORT DATE: September 3, 1992 TO: Thomas D. Burt, City Manager FROM: David Mark Urbia, Management Assistant ITEM: PROPOSED ORDINANCE CHANGES (SECTION 305) FROM JOINT CITY COUNCIUPLANNING COMMISSION MEETING The Planning Commission made the following recommendations for changes to the ordinance -- Section 305. The recommendations and staff responses are as follows: Section 305.03(f) -- Is this a reasonable amount of meetings to miss (i.e. - too many)? -- The 4 or more meeting rule in a calendar year includes all absences, excused and unexcused, requiring a Commissioner to only worry about explaining the absences in writing after missing four or more meetings. In effect, a Commissioner has three excused or unexcused absences per calendar year. This seems reasonable. The chair would hold a higher attendance record voluntarily. Section 305.04 -- The Planning Commission mentioned the idea of compensation, possibly $25.00 per meeting, as the chair receives $35.00 per meeting. -- Staff takes no position on this issue. If this idea was adopted, it would potentially cost the general fund $1,800.00 (6 Commissioners * $25.00 per meeting * 12 meetings). The Planning Commission, if serious about this idea, should formally propose it to the City Council before the budgeting period is completed for 1993. Section 305.05 -- The Planning Commission believed the first sentence should be modified to reflect reality, that the City Manager appoints a secretary, not the Planning Commission. -- This is a good suggestion, and the change has been noted for the City Attorney to consider. -- The Planning Commission questioned whether the language requiring at least one meeting per month was appropriate, since past practice has shown some meetings to be canceled if there are no public hearings. -- The City Attorney has already included the language,"when necessary,"that addresses this concern. 305.06 -- The City Council and Planning Commission recommended additional powers and duties be listed in this section. -- Staff recommends that this not be the case. The listed powers and duties are the basic minimum powers and duties the Planning Commission has. It does not preclude the Planning Commission from being involved with proactive planning on a variety of issues.