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MEMORANDUM DATE : April 8 , 1982 TO: Dave Childs , City Manager Department Heads Ron Berg , Administrative Assistant FROM: Connie Kroeplin , Secretary SUBJECT : Notes on the April 7th Staff Meeting ----------------------------------------------------------------------- The meeting began at 9 : 05 A.M. Present were : Carol Johnson ; Dave . Childs ; Ron Berg; Larry Hamer; Lee Entner; Don Hickerson; Connie Kroeplin. Ray Nelson was absent. Carol Johnson began discussions with comments on her attendance at the State Clerk ' s Conference , which was held at Moorhead , Minnesota. There then ensued a lengthy discussion on records retention and filing. She said that at the session she attended on this subject the speaker demonstrated how verticle files were preferable to out-dated cabinets , listing space saving and easy accessibolity to file folders as two reasons . Microfilming was thoroughly discussed . It is a very expensive pro- cess , however , it 's benefits are extremely desirable . Conn Rapids has purchased a microfilming process and has invited staff to view it. We could also co=lder rent with an option to buy . The question of the length of time building plans must be retained arose . Mr. Hamer said he would look into=`iris matter. Connie Kroeplin spoke concerning the copy machine . Three staff members (secretarial) were given demonstrations of six different copy machines (Canon, Ricoh, Savin , Sharp , Toshiba and Royal) . When polled, the Canon and Ricoh machines appeared to be the favorites . These two machines will be given a trial run at the City ' s administrative office . The City Manager informed staff of the cost difference in those two machines and stated that no machine can be purchased until written quotes have been received. Don Hickerson reviewed the effects of the changes on the DWI statutes on the City . For example , several misdemeanors have been changed to gross misdemeanors . Burglaries have decreas(:..d in the City , however, as Chief Hickerson pointed out, there are :;till a number of them occurring (possible 2 or 3 "rings " ) . Chief Hickerson said we have two reserves at the present time . There have been difficulties in trying to get them together for training sessions , but work is continuing. • Lee Entner said because the siren by the City Hall malfunctioned during the first test , another test would be run on April 7th . Mr. Hamer suggested a maintenance program for the sires be set up. There was