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i Agenda Item: Reports-3a Status : Informational ! . MEMORANDUM :. DATE: September 6 , 1984 TO: Department Heads David Childs , City Manager FROM: Connie Kroeplin, . Administrative Secretary SUBJECT: Staff Meeting Notes September 6 , 1984 The staff meeting began at 8 : 10 A.M. Those present were Lee Entner, Ray Nelson, Don Hickerson, Dave Childs , Carol Johnson, Connie Kroeplin, and Larry Hamer. Carol Johnson discussed election supplies , inspections and canvassing for the upcoming Primary Election, September 11th. State law requires the office be open for absentee voting on Saturday , September 8th, from 1 P .M. to 3 P.M. and Monday , September 10th, from 5 P .M. to 7 P.M. Mrs . Johnson will fulfill this requirement herself. She also stated the same additional hours will be required for the General Election in November. • Due to the Weather Service indicating they will not be responsible for activating the warning sirens for very much longer, the counties will be required to do so. To that end, bins have been received for the purchase of new radio activated sirens , which 50a of the cost will be matched by the Federal government, according to Chief Entner . The Fire Chief also said firefighter Bob Lee will return to work about September 14th . Mr. Lee ' s doctor will submit a written letter stating Mr. Lee 's physical condition will be 1000 , as required by the City . Larry Hamer had met with school district representatives to discuss the janitorial services provided by the City at the Community Center facility . There are yet a few items to be settled. It was agreed that Mr. Hamer will be working with one person from the school dis= . trict, rather than several - and that he will be provided with a room usage schedule in a sufficient amount of time prior to use of the rooms . A full time day janitor will begin work on Monday , September 10th. This person will be responsible for cleaning the police department each morning because the department is locked during the night hours and the night janitors could not get in to clean it. Ray Nelson had met with Max Saliterman's representative to discuss renewal of the lease for the SAV warehouse. Mr. Nelson also received a proposal from Eberhardt and is negotiating with both to achieve the best lease arrangement. The warehouse cheese shop is expected to open about October 1st. The roof at the Apache liquor store has been repaired and the store could possibly reopen in 4 to 6 weeks . � ' ' Chief 'Hickerson '"indicated the new squad. will be ready soon.