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SCOPE OF SERVICES • The following tasks will be performed as part of our Scope of Services for the City of Saint Anthony. Task 1• Develop Pavement Management Parameters with City Staff The first step in establishing a pavement management system for the City of Saint Anthony would be to meet with City staff and develop the parameters to be used in the program. This would involve identifying pieces of information desired to be stored in the computer software, as well as field information to be collected during the surface condition surveys. Our experience in other municipalities indicates that this results in approximately 250 pieces of information being stored for every block of street. In particular, information such as curb and gutter type and condition, the presence of sidewalks or bike paths along the roadways, the condition of manholes, gate valves, and catch basins are data which can easily be collected during the surface condition survey. This information is also invaluable to the City when determining which pavements are of higher priority than others. Because our program was written by our own staff modifications to the data can be easily made. This results in the City obtaining a software package which truly is its own upon completion of the project. The main purpose of Task 1 will be to identify how the Saint Anthony pavement management program will be unique unto itself. Task 2: Review Progress with City Staff The progress of the project will be reviewed with staff approximately every week. During the field data collection, staff will be notified daily as to the whereabouts of the crew, as well as the status • and anticipated date of.completion. Monthly reports will be submitted to the City detailing the current status of the project and the anticipated date of completion. Task 3: Initialize Database The database will be initialized using the parameters determined in Task 1. Initializing the database involves determining each street segment, obtaining its length and width, and entering the data. The initial data entry will be done by Braun Intertec staff. Subsequent data entry (such as Pavement Condition) may be done by the City, if desired. We recommend that the data be collected and organized by block of street. While other methods could be used, we have found that the block-by-block approach is understood by everyone most easily. The current version of PMP is capable of storing over 250 pieces of information for each individual block of street. The program is certainly not limited to 250 items, but by the amount of data storage available to the City. PMP was written in a modular format which allows for the addition of desired files. Unnecessary files can also be eliminated with minimal effort. For the City of Saint Anthony it is anticipated that approximately 7 data files will be used to store the information.