CC PACKET 03231999 - Laserfiche WebLink

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a e Negotiation activities include the following: • Meet with Client's staff to discuss project coordination,timing and procedures. Attend any other meetings with staff as required. • Read appraisal and review and discuss with appraisers as necessary. • Prepare just compensation Offer Letter for the Client's signature on all parcels. • Prepare landowners information booklet for each parcel. • Deliver Offer Letter and booklet to owners and begin negotiations. • In negotiations, gather information and work towards resolving disagreements and disputes to get a purchase agreement signed. • All written and oral communication will be documented in each file. • Prepare a weekly report on status of negotiations. • If condemnation is necessary provide services as directed by Client's attorney Steps in providing relocation assistance services include: • Initial meeting with the Client's staff to discuss project coordination and procedures, meetings with each owner and occupant to provide written general information on relocation benefits, documentation requirements, and the process applicable to each of their situation. • Determine needs and preferences for the move and replacement location for the owner and occupants. Explain relocation benefits, the process involved with relocation, and the payment documentation requirements. • Offer advisory services regarding the move, explanations of relocation benefits and procedures, and other assistance as necessary. • Preparing the required Notices of Eligibility for Relocation Assistance and 90-day Notices to Vacate per the relocation regulations, for the Clients staffs review and signature. • Assisting the occupants in identifying and documenting eligible, reimbursable relocation costs and confirming the submitted costs are reasonable and necessary per the regulations. • Research for and provide referrals to available replacement properties, as requested. • Preparing claims for relocation payment and making recommendations to the Client regarding the eligibility of relocation benefits requested by the occupants. • Throughout the project, addressing questions and concerns of the occupants, and advising the occupants of their rights and obligations in the relocation process. • Throughout the project, reviewing the project/relocation status and reviewing any questions and concerns of the Client.