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minutes. If a member disqualifies himself/herself, he/she may leave the room while the ® issue is being considered. Any Councilmember may request the City Manager to prepare a proposed ordinance. Roberts Rules of Order (Revised) shall govern the Council procedures not covered by 'the Standing Rules of the Council. The meeting will be video taped and the tape will be retained for 3 months following approval of the minutes of the meeting. The standard retention can be extended if in the judgement of the Mayor, City Manager, City Clerk or any Councilmember, such action is warranted. If the Council action is the result of a resident request and that request is denied in whole or in part, reasons of the fact supporting the denial will be made part of the public record. No Council meeting will extend beyond 10:30 PM except by unanimous vote. This rule is not subject to the modification or suspension provisions of the Standing Rules. Process - Public Hearings Since a public hearing is a more formal procedure and often requires certain procedures • and actions to be legal, the meeting rules are changed accordingly. . The primary aim of a public hearing is to take input from the public. To accomplish this in the most effective manner, the Mayor will introduce the hearing with an explanation of the issues. The Mayor will give this explanation or a person designated by the Mayor. The use of explanatory visual aids is encouraged. Following the explanation, input from the public will be taken. Prior to accepting input, though, the Mayor will state the areas where input will be appropriate, the maximum time to be allotted to any individual presenter and any other procedural rules deemed appropriate to guarantee that all concerned parties have a fair and adequate opportunity to be heard. All individuals wishing to speak must fill out and submit identification form and speak into a recording microphone. Individuals not wishing to speak in public may provide a written statement. The Council may take up to 15 minutes to review written statements presented at the meeting. If the Council decides not to act on the issue at the public hearing meeting, it may by majority vote extend the time where written input will betaken to a day not later than 1 week before the next meeting where a deciding vote is planned. All speakers are expected to be business-like, to-the-point and courteous. Anyone not ® -4-