PL PACKET 05211996 - Laserfiche WebLink

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STAFF REPORT DATE: May 21, 1996 TO: Planning Commission Members FROM: Kim Moore-Sykes, Management Assistant ITEM: Housing Maintenance Code/Enforcement I. Complaints. I spoke with Judy about how complaints and violation letters are generated and sent. There are basically two instances that will initiate action regarding code violations. The City either receives a complaint from a resident and that complaint is given to Larry Hamer or Larry will see a violation when he is out doing his inspections. Judy then prepares the appropriate letter and mails it to the property owner. Attached is a copy of the form Larry uses when doing inspections. The violations on the form are those most often cited; he uses the last column for "miscellaneous" which is usually a combination of the other items. Currently, there is no process in place to monitor or track the violations cited. Larry personally verifies whether or not the violation has been corrected. Judy keeps a copy of the letters sent and compiles an end-of-the-year list for Council's information. The threshold for more serious action is apparently done on a case by case assessment of individual .situations. A copy of the most recent violation letters that were sent is also attached. I spoke to the New Brighton Planning Department regarding more drastic actions that can be taken. Jill said that they send letter with a deadline for bringing the property into compliance. Once that deadline is expired, they initiate actions that can ultimately lead to the City contracting for the clean-up of the property with that cost and any legal fees being put on the tax roll as a lien against that property. The lien remains there until paid or if the property is sold, the lien is paid upfront. 2. Proactive Measures for Compliance. The City of Fridley has a clean-up week in September and one of the clean-up activities is to gather volunteers to help those who need it to clean up their yard, garage, property etc. I spoke with Lisa, who is the Recycling Coordinator for the City and she said that they used a consultant to help organize this part of the clean-up week. She said that next year they won't as it was $20,000 for her services. It essentially entailed putting out public information in the form of brochures and flyers describing the event. They had many who wanted the help, but it was difficult to recruit volunteers. Lisa said they had alot of people who volunteered and found they were not capable of doing the physical