PL PACKET 10151996 - Laserfiche WebLink

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MEMORANDUM DATE: September 30, 1996, TO: Mayor and Councilmembers FROM: Michael Mornson, City Manager ITEM: Meeting with BRW, Inc. We met 'with Bill Weber and Suzanne Rhees on September 25 to go over their proposal and the scope of work based on the $39,000 proposal versus doing the Comprehensive Plan Update for $30,000. Bill showed us a worksheet outlining the scope of work that he and BRW would do for $30,000. Essentially, Bill's time would be very limited on this project; most of the work would be done by City Staff and Suzanne. It also would not include submission of the Comp. Plan Update to the Metropolitan Council. This, as well as any revisions, would have to be done by Staff. Without Bill's input and work on this project, I feel the Comprehensive Plan will not be completed in a timely manner nor would we have any assurances that it would be acceptable to the Metropolitan Council. These factors could potentially cause the update to take more time than is necessary and be more costly in the end. I would recommend that we accept the BRW bid for $39,385 as submitted. We have $5,000 budgeted for this year and $5,000 budgeted for next year in order to start this project. The remaining $29,385 could be paid through the HRA. The following is the schedule of initial meetings with Bill to get the Comp. Plan Update project going: 10/8 City Council Meeting — Approval of contract. 10/29 Joint Kick Off Meeting'— Council and Planning Commission 1/15/97 First meeting with Committee BRW can provide other services to the City for the Update, such as a Water Resource Plan and a community survey. These would be at an additional cost. The Water Resource Plan is a required portion of the Comprehensive Plan Update, which we will have to go out to bids for.. Bill indicated that BRW would also be interested in submitting a bid for this as well. If we wanted them to do a survey, the cost (estimated between $4,000 - $5,000) would be added to the current contract.